City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
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June 1 (4:00 p.m.), 2 (3:00 p.m.), and 3 (3:00 p.m.), 2022
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. BUDGET HEARING
3.a. Presentation of the Draft 2022-23 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan.
Recommended Action: Receive City budget overview presentation for the 2022-23 fiscal year and provide direction as necessary.
Attachments:
1. CIP -5 year-FYE 2023 - In Progress - Working Draft
2. Vehicle & Heavy Equipment Request & Justification Forms
4. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 5/27/22
Agenda Item No: 3.a.
MEETING DATE/TIME: 6/1/2022
ITEM NO: 2022-1691
AGENDA SUMMARY REPORT
SUBJECT: Presentation of the Draft 2022-23 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director and various
departmental representatives.
ATTACHMENTS:
1. CIP -5 year-FYE 2023 - In Progress - Working Draft
2. Vehicle & Heavy Equipment Request & Justification Forms Summary: The Council will receive a City-wide overview of the draft 2022-23 City budget and the City's Five-Year Capital Improvement Program Plan.
Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2022-23.
Budget development began at the start of the calendar year and has included a series of meetings with the City Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of the rolling five year Capital Improvement Plan (CIP).
This is the final phase of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. Following a comprehensive presentation of the City's principal funds by Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item expenditures/projects, and will be available to answer questions and engage with the Council and/or community.
Proposed schedule of the final phase of the FY 22-23 Budget Development Process:
June 1 City Council Budget Hearing 4-6pm; Budget Overview, CIP, Departmental Presentation June 1 Continuation of Budget and Departmental Presentations following the Regular Meeting (if necessary) June 2 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if necessary)
June 3 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if necessary)
June 15 Regular Meeting; 6pm; Budget Adoption
Note: While presenting, departments will focus their remarks on any significant changes in the budget from the current year to next given the multi-month review/development that has already taken place with the City Council.
Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided:
1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.
They offer the reader drill down features so that data can be presented as generally or as granularly as desired.
The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:2022-23 Fiscal Year Budget Draft (html
link): https://stories.opengov.com/ukiahca/published/D1CYjww-IK The landing page from the link is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions: https://www.google.com/chrome/
2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment Justifications (Attachment 2).
Recommended Action: Receive City budget overview presentation for the 2022-23 fiscal year and provide direction as necessary.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
Airport
FACILITIES/BUILDINGS/LAND
Start End 22/23 23/24 24/25 25/26 26/27
Fencing at Airport Fencing is needed at the North East corner of the airport property. Airport Airport 77725200.521 00 18348 N/A Greg Owen [email protected] 1403 South State Street Facilities/ Buildings/Land New 2022 2023 Airport Fund Yes Current Revenues $ 30,000 $ 30,000 Reviewed SUB‐TOTAL: $ ‐ $ ‐ 30,000 $ $ ‐ $ ‐ ‐$ $ 30,000 Project Name Project Description Department Division Org/Object P
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Multi‐funds Project Contact Name Project Contact Email Project Location Improvement Type Project Status Project
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Identifie dFunding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status COMMUNITY SERVICES DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
McGarvey Park Pathways Pathways deteriorating beyond repair, need to be replaced. Community Services Parks 30022200.802 20 18116 N/A Jarrod Meyer [email protected] 310 Dora Street Facilities/ Buildings/Land New 2024 2025 TBD No New Revenues Fiscal Year Allocation TBD $ ‐ Moved from FYE 22. Moved from FYE 24. Prioritization and funding source(s) under review. Estimated cost is $75k. Exploring the Urban Greening Grant for possible funding. Reviewed McGarvey Park Irrigation Replace Irrigation System Plan Community Services Parks 30022200.802 20 18103 N/A Jarrod Meyer [email protected] 310 Dora Street Facilities/ Buildings/Land New 2022 2024 TBD No New Revenues Fiscal Year Allocation TBD $ 10,000 $ 10,000 Moved from FYE 24. Moved from FYE 22. Suggest $10k for new landscape plan before moving irrigation and repaving paths. Prioritization and funding source(s) under review. Estimated cost is $10k for new landscape/irrigation plan, $100k for construction of irrigation, plantings, and repaving paths. $10k recommended for now.
Reviewed
Pool Pump House The pool pump house pool is in need of replacement due to age and general deterioration of the building. Community Services Parks 10022100.802 20 18012 N/A Jarrod Meyer [email protected] 511 Park Boulevard Facilities/ Buildings/Land Deferred 2021 2023 TBD No New Revenues Fiscal Year Allocation TBD $ ‐ Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k. Reviewed Riverside Park State grant to provide some grading, flood surveying, debris removal and planting. Community Services Parks 30522250.802 20 18014 N/A Jarrod Meyer [email protected] 1281 East Gobbi Street Facilities/ Buildings/Land In Progress 2018 2021 Grant Yes New Revenues Grant funded. $ 179,592 $ 832,005 $ 832,005 RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the fall of 21. Moved from FYE 22. Master plan complete, CEQA review close to finished. Construction anticipated to start in Summer with project completion due 12/31/22.
Reviewed
Wagenseller Park Plan Park master plan needed once a site is identified. Community Services Parks 30022200.802 20 18063 N/A Neil Davis [email protected] Orchard and Brush Street Facilities/ Buildings/Land New 2022 2023 Capital Projects No New Revenues Potential for Prop 68 funding. $ ‐ Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3‐5 million. Reviewed Wagenseller Park Development In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed. Community Services Parks 30022200.802 20 18063 N/A Neil Davis [email protected] Orchard and Brush Street Facilities/ Buildings/Land New 2023 2024 Capital Projects No New Revenues Staff will continue to seek grant funding for development. Potential for Prop 68 funding. $ 875,000 $ 875,000 Working with RCHDC to determine location along with seeking grant funding. Reduced the amount from $950k, to break out the Master Plan into a separate line item. Moved from FYE 23. Reviewed Todd Grove Park and Pool
Recreation Facility
Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.
Community
Services
Parks/Aquatics/Rec
reation
30022200.802
20 TBD N/A Jake Burgess [email protected] 511 Park Boulevard Facilities/ Buildings/Land New 2021 2022 Grant Funded No New Revenues Fiscal Year Allocation TBD $ ‐ New project which will eliminate duplication and serve multiple divisions and functions. Prioritization and funding source(s) under review. Estimated cost is $1 million. Reviewed Civic Center Front of Building
Eeplacement of Tile, Clean and
Paint
Tile missing and/or broken, front of building needs cleaning and painting. Community Services Building & Grounds Maintenance 20824700.802 20 18106 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land In Progress 2021 2022 General Yes New Revenues Utilizing Building Fund Reserves. $ 80,000 $ 80,000 The Civic Center Buildings have been power washed/cleaned. Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due to COVID‐19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22. Moved from FYE 22. Reviewed Civic Center Bathroom Tile The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard. Tile needs to be removed and replaced. Cement floor needs to be treated to exclude calcium intrusion. Community Services Building & Grounds Maintenance 20824700.802 20 18107 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land Deferred 2021 2022 General Yes Current Revenues Utilizing Building Fund Reserves. $ 35,000 $ 35,000 Moved to FYE 22 due to COVID‐19. Moved from FYE 22. Reviewed Civic Center Roof Replacement Roof and skylights are showing signs of failure. Failed over dispatch and a temporary tarp roof was implemented. Community Services Building & Grounds Maintenance 20822500.802 20 18319 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2022 2023 Internal Allocations Yes New Revenues Indirect cost allocation. $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Department estimates roof replacement/repair cost at $400,000; Capitalize costs over the next 4 years. Reviewed Civic Center Police Parking Cover
Insulation Replacement The insulation in the exterior parking cover has failed that cover the public safety vehicles. To protect police vehicles and improve aesthetics. Community Services Building & Grounds Maintenance 20824700.563 00 18320 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues 35,000 $ $ 35,000 Reviewed Civic Center HVAC Replacement HVAC units are aging and failures are imminent. Community Services Building & Grounds Maintenance 20822500.563 00 TBD N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 150,000 Replace two units per year Reviewed Civic Center Lunch Room Floor
Replacement Replace floor in lunch room due to water intrusion from bathroom leak. Community Services Building & Grounds Maintenance 20822500.563 00 TBD N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues $ 10,000 $ 10,000 Reviewed Bank of America Building
Acquisition, Renovation, and
Services Relocation
Procurement of BofA building on S. State, rehabilitation, service relocation, and reconfiguration of Civic Center. Community Services Building & Grounds Maintenance 20824700.802 20 18176 N/A Shannon Riley [email protected] 501 South State Street Facilities/ Buildings/Land In Progress 2020 2022 External Financing Yes New Revenues Purchase Completed FY 2021; Rehabilitation Costs TBD, Funded by Series 2020A Bond $ 762,562 $ 1,326,679 $ 1,326,679 Council has approved acquisition of building and is aware of estimated rehab costs. Council still needs to review master plan, including transfer of services and reconfiguration of Civic Center admin. Moved from FYE 22. Revised amount from $1,623,233 due to current available bond funds. Reviewed Security Fencing at Ukiah Police
Department
Parking/Entrance/Exit Areas
Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high security risk to those entering and exiting the building & vehicles.Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the drivewayto the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street.
Community
Services
Building & Grounds
Maintenance
20822500.802
20 18187 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2025 2026 New Revenues No New Revenues Fiscal Year Allocation TBD $ ‐ Prioritization and funding source(s) under review; Department estimate/request is $200,000; Project is contingent on the identification of a non General Fund source. Moved from FYE 21 due to COVID‐19. Moved from FYE 22 due to COVID‐19 and funding restriction. Reviewed Carpet Replacement ‐ Police
Department Offices The carpet in the Police Department offices is extremely worn with spots that can no longer be removed, along with some areas that are torn. Community Services Building & Grounds Maintenance 20822500.802 20 18176 N/A Kerry Randall [email protected] 300 Seminary Avenue Facilities/ Buildings/Land New 2021 2022 Internal Service Yes New Revenues Funded by Series 2020A Bond $ 51,000 $ 51,000 Moved from FYE 21 due to COVID‐19. Part of larger Civic Center service relocation and reconfiguration project. Moved from FYE 22. Reviewed Observatory House Sewer
Lateral Replace sewer lateral connection at the Observatory House. Community Services Building & Grounds Maintenance 30222220.563 00 18321 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $ 15,000 $ 15,000 Existing sewer lateral has a 90 degree turn and is causing regular sewage backups. Reviewed Observatory House and
Buildings Exterior Paint Paint, repair and replace trim as needed. Community Services Building & Grounds Maintenance 30222220.563 00 18322 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $ 20,000 $ 20,000 House paint has deteriorated and must be repainted to retain the integrity of the wood siding and trim. Historic Observatory also in need of maintenance. Reviewed Observatory House ADA Ramp Replace temporary ADA ramp built ten years ago with a permanent ADA ramp. Community Services Building & Grounds Maintenance 30222220.563 00 18323 N/A Kerry Randall [email protected] 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $ 15,000 $ 15,000 Priority item for building code compliance. Reviewed Picnic Area at Todd Grove Park The Todd Grove picnic area is in need of replacing the asphalt surface area, barbeque and tables. There is currently $50,000 in Park Development Funds 25100000.39044 to begin planning and design of the area. Community Services Parks 30022200.802 20 18013 N/A Jarrod Meyer [email protected] 600 Live Oak Avenue Facilities/ Buildings/Land New 2021 2022 Capital Projects Yes New Revenues Utilizing Park Development funds and General Funds. Will also be seeking grant funding. $ 100,000 $ 100,000 Moved to FYE 22 due to COVID‐19. Increased from $50k. Moved to FY23 due to potential funding exploration with CalTrans Clean CA Grant. Reviewed Playground Equipment
Replacement ‐ Oak Manor Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost. Community Services Parks 30322230.801 00 18010 N/A Jarrod Meyer [email protected] 500 Oak Manor Drive Facilities/ Buildings/Land New 2022 2023 Grant No New Revenues Seeking grant funding. $ 100,000 $ 100,000 Staff applied for Prop 68 funds for park renovations including new playground equipment. Awards have not been announced. Reviewed Softball Fields Restroom
Concession Building Roof
Replacement
Replace roof at softball fields. Community Services Parks 30022210.802 20 18110 N/A Jarrod Meyer [email protected] 901 River Street Facilities/ Buildings/Land New 2020 2021 TBD No New Revenues Fiscal Year Allocation TBD $ ‐ Prioritization and funding source(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $50,000 Reviewed Softball Fields Irrigation
Replacement Replace irrigation at softball fields. Community Services Parks 30022200.802 20 TBD N/A Jarrod Meyer [email protected] 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $ ‐ Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000. Reviewed Skate Park Security Fence Replace front‐facing fence with an equally decorative, less vandalism prone, more secure fencing. Community Services Parks 30022200.802 20 18324 N/A Jarrod Meyer [email protected] 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $ ‐ Current fence easily broken to allow after‐hour access. Frequent repairs and lack of security with current fence. Department estimates project cost at $40,000. Reviewed Skate Park Phase 2 ‐ Back Lot
Development Develop additional area for meeting, band stand, viewing platforms. Install lighting. Community Services Parks 30022200.802 20 TBD N/A Jarrod Meyer [email protected] 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000 Reviewed Museum Exterior Painting Museum exterior is in need of painting to ensure on‐going protection of the wood surface. According to staff it has been close to ten years since last exterior painting. Major benefits include the protection of a major City asset and the maintaining of the beauty of the building for the public. Community Services Museum 10022700.563 00 18023 N/A David Burton [email protected] 431 South Main Street Facilities/ Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance. $ 40,000 $ 40,000 Seek alternate funding. Moved from FYE 21. Increased from $35k. This maintenance needs to happen this year. Trim around windows and doors are going to fail and need to be replaced if maintenance is deferred. Reviewed Security Cameras at Museum Outdoor security cameras for protection of property. Community Services Museum 10022700.541 00 18111 N/A Neil Davis [email protected] 431 South Main Street Facilities/ Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance. $ 20,000 $ 20,000 Seek alternate funding. Budget moved from FYE 21, and increased from $14k. Moved from FY 22 and again in FYE 23 due to higher priorities. Reviewed Conference Center Exterior
Painting Building exterior needs painting Community Services Ukiah Valley Conference Center 73022600.563 00 18112 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 45,000 $ 45,000 Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Reviewed Conference Center Floor Repair Lobby tiles are loose and missing, becoming a safety hazard, need to be replaced. Community Services Ukiah Valley Conference Center 73022600.563 00 18113 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land Deferred 2024 2025 Enterprise Yes Current Revenues $ 15,000 $ 15,000 A lime intrusion has lifted tiles from conference center foyer. Moved from FYE 20 due to COVID‐19. Moved from FYE 22 due to COVID‐19. Reviewed Conference Center Security
Cameras Install new security cameras inside and outside the building. Community Services Ukiah Valley Conference Center 73022600.541 00 18114 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 25,000 $ 25,000 Looking for funding. Split out cameras as it's own project. Moved from FYE 23 due to COVID‐19. Reduced amount from $100k, and moved to FYE 24. Reviewed Conference Center Security Security keyless door lock entry. Community Services Ukiah Valley Conference Center 73022600.802 20 18189 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 30,000 $ 30,000 Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID‐ 19. Moved from FYE 22 due to COVID‐19. Reviewed Conference Center Bathroom
Repair Replace bathroom counter tops and sinks. Community Services Ukiah Valley Conference Center 73022600.563 00 TBD N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 25,000 $ 25,000 Moved from FYE 22 due to COVID‐19. Reviewed Conference Center HVAC
Replacement Replace aging HVAC at the UVCC before they fail and the rooms are unusable or emergency repairs become prohibitively expensive. Community Services Ukiah Valley Conference Center 73022600.563 00 18326 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2022 2023 Enterprise No New Revenues $ 35,000 $ 35,000 Reviewed Conference Center Kitchen
Grease Trap Interceptor Install grease trap interceptor to meet code requirements. Community Services Ukiah Valley Conference Center 73022600.563 00 18327 N/A Kerry Randall [email protected] 200 South School Street Facilities/ Buildings/Land New 2022 2023 Enterprise No New Revenues $ 15,000 $ 15,000 Reviewed $ 2, 942,154 $ 1, 794,684 $ 275,000 085,000 $ $ 50,000 150,000 $ 4, $ 304,684 ELECTRIC UTILITY DEPARTMENT
Project Name Project Description Department Division Org/Object P
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Identifie dFunding Type Funding Type Add'l Comments Costs to date SUB‐TOTAL:
Start End 22/23 23/24 24/25 25/26 26/27
Electric Utility Service Center ‐
Remodel & Facility
Improvements
Provides offices and warehouse facilities for the Electric Utility Dept. to better serve the community. Currently offices are located in 40 year old temporary modular buildings with no foundation. The electrical construction and maintenance materials are stored in an uninsulated unsealed tin building.
Electric Utility
Department
Administration 80126100.802 20 17023 N/A Cindy Sauers [email protected] 1350 Hastings Road Facilities/ Buildings/Land In Progress 2017 2024 Enterprise Yes New Revenues Mostly covered by Series 2022 Electric Revenue Bonds $ 750,000 3,033,405 $ $ 750,000 Expanded scope including re‐roof task. Reduced FYE 20 by $1.550 mil and moved into FYE 21. Project is currently out to bid. Increased FYE 22 from $120k, and FYE 23 from $30k. Project is 60% complete. Supply chain issues with electrical equipment. Delayed. Moved $750k to FYE 23 for interior improvements. Reviewed Renewable Resource
Development ‐ Solar Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates. Electric Utility Department Administration 80126100.802 20 ECC01 N/A Cindy Sauers [email protected] 1350 Hasting Road Facilities/ Buildings/Land In Progress 2018 2025 Enterprise Yes Current Revenues $ 1, 2,000,000 $ 1, 500,000 $ 1, 000,000 $ 000,000 $ 5,500,000 Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Reviewed Hydroelectric Plant Warehouse,
Shop and Restroom Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities. Electric Utility Department Technical Services 80126100.802 30 18038 N/A Cindy Sauers [email protected] 1229 Lake Mendocino Drive Facilities/ Buildings/Land In Progress 2018 2022 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 225,000 $ $ 225,000 Moved from FYE 21 due to COVID‐19. Received approval from Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due to inflation. Reviewed Substation Site Development Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth. Electric Utility Department Technical Services 80126100.802 30 18046 N/A Cindy Sauers [email protected] TBD Facilities/ Buildings/Land New 2020 2023 Enterprise Yes Current Revenues $ 300,000 $ 300,000 $20k moved from FYE 21, and $300k from FYE 22 due to COVID‐19. Moved to 23/24 due to heavy workload. Reviewed Material Storage Yard Purchase of land for material storage yard. Electric Utility Department Administration 80126100.802 10 18263 N/A Cindy Sauers [email protected] TBD Facilities/ Buildings/Land New 2021 2023 Enterprise Yes Current Revenues $ 150,000 $ 150,000 Moved from FYE 22. Reviewed $ 3,125,000 3,033,405 $ 1, $ 1, 800,000 $ 1, 000,000 $ ‐$ 6, 000,000 $ 925,000 Division Totals Comments City Council Status
SUB‐TOTAL:
Project Status
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Project Number Allocation to Multi‐funds Project Name Project Description Department Org/Object Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Costs to date *Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
FIRE AUTHORITY
Start End 22/23 23/24 24/25 25/26 26/27
South Station Replacement
The South Station (Station‐681) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space. Station‐681, initially a California Highway Patrol station, was converted into a fire station and designed to house one full‐time staff member; UVFA currently staffs the station with three full‐time team members per day (24‐hours). Additionally, as UVFA grows, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐681's current footprint would not be equitable or appropriate for use or aremodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley.
Fire Authority District 91521400.802 20 18334 N/A Doug Hutchison [email protected] m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million. Reviewed North Station Replacement
The North Station (Station‐683) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space and equipment storage.
Station‐683 was purchased as a temporary solution to have equipment and personnel stationed in the north end of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs the station with three full‐time team members per day (24‐hours). As with all other UVFA stations, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐683's currentfootprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimalservice to the Ukiah Valley.
Fire Authority District 91521400.802 20 18335 N/A Doug Hutchison [email protected] m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million. Reviewed Central Station Retrofit
The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682, until recently, was used as equipment storage and base of operations for volunteers, along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officer and one full‐time ambulance staffed by two team members per day (24‐hours). Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay, theexterior (including roof repairs), heating and cooling systems, and installing security measures to protect the facility and fire equipment. These upgrades/retrofits will maintain the building's footprint utilizing a change in layoutto accommodate the Department's current and future needs as it is anticipated that additional staffing (fire/EMS) will be added in the foreseeable future.
Fire Authority City 10021210.802 20 18336 N/A Doug Hutchison [email protected] m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $850,000 Reviewed Training Tower Grounds
The County of Mendocino received a large sum of funds from PG&E as part of the restitution settlement. As part of the settlement agreement, the County has set aside funds for fire service training; thus, the County of Mendocino is purchasing a sizeable 5‐story training tower for the Fire Services in Mendocino County. An MOU is currently being created between the County of Mendocino and Ukiah City to maintain the training facility. This facility and grounds have the ability to serve multiple departments within the municipality (Fire, Police, Utilities, etc.) for training purposes. With the placement of the tower, the grounds (i.e., pavement, water system, electric, additional training props, etc.) will be the city's responsibility.
Fire Authority City 10021210.802 20 18337 N/A Doug Hutchison [email protected] m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues $399,971 from PG&E Settlement Funds for Tower $ 399,971 $ 25,000 $ 424,971 The $399,971 for the tower purchase is covered by the grant and $25k is for initial site work to prepare the site for installation. **Additional site work and improvements will likely be necessary depending on final location and needs.** Reviewed Training Room ‐ Central Station
The Training Room and the Central Fire Station (Station‐682) require upgrades and retrofitting. The central training room is currently the primary training classroom; it also serves as the Emergency Center of Operations (EOC) in acatastrophic event for the city or surrounding area. As technology has rapidly changed, the room needs to be upgraded to match the changes to give our team members the tools needed to complete our mission. Additionally,UVFA identified an issue with the availability or lack of training relying on outside resources. After identifying the problem, strategic planning was put into place to bring our team members the necessary and required training in‐house, thus requiring upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone systems (including 911 operability), internal & external communication capabilities, whiteboards, planning boards, etc.
Fire Authority City 10021210.802 20 18338 N/A Doug Hutchison [email protected] m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $50,000. Reviewed $ 25,000 399,971 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 424,971 PUBLIC WORKS DEPARTMENT
City Council Status
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Identifie dFunding Type Funding Type Add'l Comments Costs to date Totals Comments Start End 22/23 23/24 24/25 25/26 26/27
Corporation Yard Renovation
Project Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study. Public Works Corporation Yard 20824300.802 20 18190 N/A David Kirch [email protected] 1320 Airport Road Facilities/ Buildings/Land New 2022 2023 Series 2022 Lease Revenue Bonds Yes New Revenues $ 13,500,000 $ 13,500,000 Needs Assessment for Corp Yard Facility Moved from FYE 21 due to COVID‐19. Moved from FYE 23. Estimated cost in 21/22 is for plans and specs/study work. Reviewed $ 13, ‐ $ ‐ 500,000 $ ‐ $ ‐ $ ‐ $ 13, $ 500,000 Project Name Project Description Department Division Org/Object Proj
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Funding Source
Funding
Identified
WATER RESOURCES DEPARTMENT
Funding Type Add'l Comments Costs to date Totals
SUB‐TOTAL:
Start End 22/23 23/24 24/25 25/26 26/27
Upgrade HVAC Units on
Buildings ‐ WTP Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment Plant Water Resources Water Treatment Plant 82027111.563 00 18349 N/A David Kirch [email protected] 935 River Street Facilities/ Buildings/Land New 2022 2023 Enterprise Yes Current Revenues $ 70,000 $ 70,000 Reviewed Well 3 Improvements Improve Well 3 building enclosure. Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] Vichy Springs Road Facilities/ Buildings/Land New 2025 2026 Enterprise Yes Current Revenues $ 150,000 $ 150,000 Reviewed Replace Roof at WTP Replace roof at the Water Treatment Plant. Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] m 935 River Street Facilities/ Buildings/Land New 2025 2026 Enterprise Yes Current Revenues $ 100,000 $ 100,000 Reviewed Replace Roof at Pump Station Roof replacement at the high service pump station. Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet [email protected] m 935 River Street Facilities/ Buildings/Land New 2026 2027 Enterprise Yes Current Revenues $ 50,000 $ 50,000 Reviewed $ ‐ $ ‐ 70,000 $ ‐ $ $ 50,000 250,000 $ $ 370,000 $ 19,544,684 4,375,530 $ 2,885,000 $ 1, $ 1, 275,000 $ 100,000 400,000 $ 25, $ 554,655 Division Org/Object
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FINANCE DEPARTMENT
INFORMATION TECHNOLOGY
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Project
Timeline
Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Name Project Description Department Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status TOTALS FOR FACILITIES/BUILDINGS/LAND :
Start End 22/23 23/24 24/25 25/26 26/27
Redundant Internet Gateway
(Fall‐over Load Balancer)
Our current AT&T Internet gateway provides service to all of the City of Ukiah departments for Internet access, as well as Public Safety access to law enforcement websites and other important services. If service fails, we do nothave a failover scenario in place. A failover scenario would involve an additional Internet Gateway with a different Internet service provider (ISP). If one ISP fails, the gateway would failover to the alternate one available. This would ensure service availability, virtually 100% of the time.
Finance IT 20913900.801 00 17046 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology Ongoing 2021 2023 Internal Service Yes Current Revenues $ 24,200 $ 24,200 Moved from FYE 21 due to COVID‐19. Reduced FYE 22 amount from $166,800, and FYE 23 from $48,400. This is contingent on our Cloud Data and Server Migration in 21/22, which will determine necessary bandwidth for our current gateway.
Reviewed
Cisco Access Switch EOL
Replacement
These switches connect the City's computers, phones, printers, and Wi‐Fi units into the core infrastructure. The switches allow these devices to connect to the Internet and internal servers. They will be End‐Of‐Life and will nolonger be supported by the manufacturer. Finance IT 20913800.801 00 18100 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology In Progress 2022 2023 Internal Service No Current Revenues $ 90,000 $ 90,000 $ 180,000 Reviewed Cisco Nexus Switch EOL
Replacement These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900.801 00 TBD N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2024 2025 Internal Service No Current Revenues $ 110,000 $ 110,000 Reviewed Broadband for All City Sites Full City broadband connectivity expected by the end of the fiscal year 2023. Finance IT 20913900.543 20 TBD N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is not known at this time. Reviewed Network Routers for All City
Sites End of Life Routers at all City sites need to be replaced, as these constitute security breaches from old firmware, etc. Also, support is not available in case of outages. Finance IT 20913900.543 30 18328 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues $ 20,000 $ 20,000 Reviewed Wireless Mesh
This will provide a broadband wireless communication network for our Police Department across the Ukiah Valley, as well as provide Wi‐fi access for other departments and divisions. Site surveys will be required to establishback‐haul points which will accommodate multi‐point wireless antennas. A pilot site will begin Phase I, to establish the first back‐haul point for testing purposes. Phase II will establish the installation of additional multi‐pointwireless antennas, followed by the Wi‐Fi implementation that will supplement other City department projects.
Finance IT 20913900.543 30 18329 N/A Ryan Burkhart [email protected] 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding $ ‐ Reviewed $ ‐ $ 134,200 $ 90,000 $ ‐ 110,000 $ ‐ $ $ 334,200 Project Name Project Description Department Division Org/Object Proj
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Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status POLICE DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Police Department Computer
Aided Dispatch & Mobile Digital
Terminal Software
The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is ourRecords Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now.
Police Police 10020210.543 30/.54320 TBD N/A Tracey Porter [email protected] 300 Seminary Avenue Information Technology New 2023 2026 General New Revenues May explore financing options. $ 90,325 $ 180,651 $ 220,617 $ 491,593 Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Reviewed Police Department Server Room
Battery Backup
The Ukiah Police Department maintains a universal power supply, which is failing and past its life cycle. This UPS is a battery backup system which is needed to maintain phone and radio communications in our Emergency Dispatch Center in the event of a power outage and generator failure. Police Police 10020210.541 00 18330 N/A Tracey Porter [email protected] 300 Seminary Avenue Information Technology New 2022 2023 General New Revenues $ 28,727 $ 28,727 Cost of project includes equipment and on site service and setup. Reviewed $ ‐ $ 28,727 $ 90,325 $ 180,651 $ ‐ 220,617 $ $ 520,320 $ ‐ $ 162,927 $ 180,325 $ 290,651 $ ‐ 220,617 $ $ 854,520 Project Name Project Description Department Division Org/Object Proj
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Identified
TOTALS FOR INFORMATION TECHNOLOGY :
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
INFRASTRUCTURE
AIRPORT
Start End 22/23 23/24 24/25 25/26 26/27
Pavement Rehabilitation of
Taxiways A, A3 and A5 ‐ Design This project is for the design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crack fill, seal and slurry. Airport Airport 77825200.802 30 18034 N/A Greg Owen [email protected] 1403 South State Street Infrastructure New 2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 250,000 $ 250,000 The FAA has made cost and project scope adjustments. Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385. Reviewed Pavement Rehabilitation of
Taxiways A, A3 and A5 ‐
Construction
This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45'). Airport Airport 77825200.802 30 18035 N/A Greg Owen [email protected] 1403 South State Street Infrastructure New 2024 2025 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 2,850,000 $ 2,850,000 The FAA has made cost and project scope adjustments. Moved from FY 22/23, and increased by $839,200. Moved from FY 24/25, and increased from $1,339,200. Reviewed Airport Apron Slurry Seal As an ongoing maintenance item, slurry seal on airport aprons. Airport Airport 77725200.566 00 18332 N/A Greg Owen [email protected] 1403 South State Street Infrastructure New 2022 2023 Enterprise Yes Current Revenues Airport Operations Budget $ 10,000 $ 10,000 As an ongoing maintenance item, slurry seal on airport aprons. Reviewed Master Plan The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long‐term development plans, and financial self‐sufficiency/revenue generation. Airport Airport 77825200.521 00 TBD N/A Greg Owen [email protected] 1403 South State Street Infrastructure New 2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 450,000 $ 450,000 Conduct study in FY 23/24 and complete in FY 24/25. Reviewed $ ‐ $ 10,000 $ ‐ 700,000 $ ‐ $ 2, $ 3,560,000 850,000 $ ELECTRIC UTILITY DEPARTMENT
Allocation to
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Identifie dFunding Type Funding Type Add'l Comments Costs to date Start End 22/23 23/24 24/25 25/26 26/27
Upgrade fish hatchery pumps
and controls (Hydro) Upgrade fish hatchery pumps and flow meters. Electric Utility Department Technical Services 80126100.802 30 18037 N/A James O'Brien [email protected] 1229 Lake Mendocino Drive Infrastructure New 2020 2022 Enterprise Yes Reserves $ 260,000 $ 260,000 Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k. Reviewed Automate Station Light & Power,
Pump & Generator Controls
(Hydro)
Replace station light & power, upgrade station service switchgear. Electric Utility Department Technical Services 80126100.802 30 18118 N/A James O'Brien [email protected] 1229 Lake Mendocino Drive Infrastructure In Progress 2022 2023 Enterprise Yes Reserves 150,000 $ $ 150,000 Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation. Reviewed Fairgrounds 4160 to 12,000 volt
Conversion
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing lowvoltage (4160V) system.
Electric Utility
Department
Distribution 80126100.802 30 18041 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure In Progress 2019 2024 Enterprise Yes Current Revenues $ 2,551 $ 225,000 $ 150,000 $ 75,000 $ 450,000 Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs.
Reviewed
Oak Manor Circuit Balancing Install 3 phase into Oak Manor with special equipment to balance circuits. Electric Utility Department Technical Services 8012610.8023 0 TBD N/A Sonu Upadhyay [email protected] m Ukiah Electric System Infrastructure New 2023 2024 Enterprise Yes Reserves $ 30,000 $ 300,000 $ 330,000 New project to balance feeder circuits. Reviewed Replace Accumulators at Hydro
for Tainter Operation Replace accumulators for redundancy of tainter operation. Electric Utility Department Technical Services 8012610.8023 0 TBD N/A James O'Brien [email protected] 1229 Lake Mendocino Drive Infrastructure New 2023 2024 Enterprise Yes Current Revenues $ 100,000 $ 100,000 Replace accumulators for redundancy of tainter valve operation. Reviewed Underground Capital System
Improvements (<$50,000 each) Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements. Electric Utility Department Distribution 80126100.802 30 18043 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure On‐going 2018 2025 Enterprise Yes Current Revenues $ 235,000 872,861 $ $ 235,000 $ 235,000 $ 235,000 235,000 $ $ 1,175,000 UG Capital Projects >$10,000 Added funding for FYE 26 and 27. Reviewed Overhead Capital System
Improvements (<$50,000 each) Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements. Electric Utility Department Distribution 80126100.802 30 18044 N/A Cindy Sauers [email protected] Ukiah Electric System Infrastructure On‐going 2018 2025 Enterprise Yes Current Revenues $ 250,000 617,845 $ $ 250,000 $ 250,000 $ 250,000 250,000 $ $ 1,250,000 Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27. Reviewed Governor speed control & Valve
Upgrades (Hydro) Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment. Electric Utility Department Technical Services 80126100.802 30 18047 N/A James O'Brien [email protected] 1229 Lake Mendocino Drive Infrastructure New 2020 2023 Enterprise Yes Current Revenues $ 20,000 $ 300,000 $ 320,000 Moved from beginning FYE 21 due to COVID‐19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k. Moved to 23/24‐24/25 due to workload. Reviewed Oak Manor Dr. Overhead to
Underground Conversion Install cable and associated equipment for replacing the overhead facilities Electric Utility Department Distribution 80126100.802 30 18121 N/A Scott Bozzoli [email protected] Oak Manor Dr. Infrastructure New 2021 2022 Enterprise Yes Current Revenues $ 800,000 $ 800,000 Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Reviewed System Modifications for Fire
Mitigation Efforts System design, equipment and installation to conform to mandated industry standards. Proposed fire mitigation requirements require selected equipment to be replaced or protected to reduce fire risk. Electric Utility Department Distribution 80126100.802 30 18124 N/A Cindy Sauers [email protected] Various Infrastructure New 2019 2027 Enterprise Yes Current Revenues $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Reduced amount for FYE 20 from $80k, and amounts from $200k FYE 22 onward. Shifted budget forward from FYE 22, and reduced yearly amount from $100k. Reviewed Hydroelectric Plant Transfer Trip
Upgrade Upgrade existing and provide redundancy for Hydro transfer trip circuit Electric Utility Department Technical Services 80126100.802 30 18125 N/A James O'Brien [email protected] Hydro Plant Infrastructure New 2019 2025 Enterprise Yes Current Revenues $ 3,000 $ 275,000 $ 50,000 $ 50,000 $ 375,000 Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Reviewed State St. Underground Phase II,
District 5: Overhead to
Underground
Relocates or underground overhead electric, phone and cable TV utilities ‐ Henry to Norton, Mill to Gobbi. Will be part of the overall Streetscape project. Electric Utility Department Distribution 80126100.802 30 18259 N/A Cindy Sauers [email protected] State Street Infrastructure New 2021 2025 Enterprise Yes New Revenues Approximately 40% Reimbursed by AT&T and Comcast, balance Series 2022 Electric Revenue Bonds $ 2,400,000 $ 2,400,000 Budget increased from $885k to fund complete joint trench project. Approximately 40% to be reimbursed by AT&T and Comcast, balance covered by Series 2022 Electric Revenue Bonds. Reviewed Fire Mitigation Grant Matching Matching 25% funds for FEMA HMG for fire mitigation undergrounding, vegetation management and design services. Electric equipment and wire. Electric Utility Department Distribution 80126100.802 30 18260 N/A Cindy Sauers [email protected] Clay St., Standley St., Park Blvd., Barnes and Jones Infrastructure New 2021 2025 Enterprise Yes Current Revenues 75% Covered by FEMA Hazard Mitigation Grant $ 1, 1,500,000 $ 1, 500,000 $ 000,000 $ 4,000,000 Increased overall amount from $850k. Moved from FYE 22. Grant received Feb. 2022, 25% grant matching funds. Reviewed Western Hills Electrical infrastructure for Western Hills development. Electric Utility Department Distribution 80126100.802 30 18350 N/A Cindy Sauers [email protected] Western Hills Development Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 525,000 $ $ 525,000 Reviewed Gobbi St. UG Service Installation Installation of wire for individual parcel services. Electric Utility Department Distribution 80126100.802 30 18351 N/A Cindy Sauers [email protected] Gobbi Street, Marshall & Leslie Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 350,000 $ $ 350,000 Service infrastructure installation to parcels. Following completion of the main line installation, staffing pulled to State Street UG project. Service installation required to complete conversion and removal of overhead. Reviewed Cherry Circuit (102) Extension
Across 101 Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah. Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] Southeast Ukiah Infrastructure New 2026 2027 Enterprise Yes New Revenues $ 800,000 $ 800,000 Reviewed Replace 6 Solid Conductor Replace aging copper conductor. Electric Utility Department Distribution 80126100.802 30 TBD N/A Sonu Upadhyay [email protected] m Various Locations Infrastructure New 2024 2026 Enterprise Yes Reserves $ 20,000 $ 100,000 $ 100,000 $ 220,000 Reviewed Fiber Optic Cable Extension Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control. Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] 1350 Hastings Road Infrastructure New 2024 2026 Enterprise Yes Reserves $ 20,000 $ 500,000 $ 520,000 Reviewed Pole Replacement Project Replace poles identified by the 2022 10‐year pole inspection. Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] Various Locations Infrastructure New 2023 2024 Enterprise Yes Current Revenues $ 850,000 $ 850,000 Reviewed Upgrade to 3 Phase on
Observatory to Redwood
Avenue
Add additional phase for future generation project on Western Hills. Electric Utility Department Distribution 80126100.802 30 18352 N/A Cindy Sauers [email protected] Observatory to Redwood Avenue Infrastructure New 2022 2023 Enterprise Yes Reserves 75,000 $ $ 75,000 Reviewed New Substation Design and build new substation. Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers [email protected] TBD Infrastructure New 2025 2027 Enterprise Yes Reserves $ 2, 200,000 $ 500,000 $ 2,700,000 Reviewed Gobbi Street 202 Circuit
Extension Install equipment and facilities to extend the 202 circuit and provide switching capability on East Gobbi. Electric Utility Department Distribution 80126100.802 30 18358 N/A Cindy Sauers [email protected] Gobbi Street Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds $ 100,000 $ 100,000 Reviewed $ 6,395,000 1,496,257 $ 3, $ 3, 255,000 $ 1, 180,000 $ 3,835,000 335,000 $ 18,000,000 $ Project Name Project Description Department Division Org/Object Proj
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Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status Project
Timeline Funding Source
Funding
Identified
POLICE DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Ukiah Gun Range Berm Mining The Ukiah Police Department has maintained a Gun Range at the end of Vichy Springs Road adjacent the old dump property for more than 50 years. In previous years, staff identified the need to perform what is known as berm mining prior to any future improvements and had previous budgeted monies in the Fiscal Year 19/20, which was cut due to COVID, but still remains a priority. Police Police 10020210.802 30 18331 N/A Noble Waidelich [email protected] m End of Vichy Springs Road Infrastructure New 2022 2023 General No Reserves $ 30,000 $ 30,000.00 Currently there are a number of improvements at the facility that need to be made, however none of these can be accomplished, until this can occur. Reviewed $ ‐ $ ‐ 30,000 $ ‐ $ ‐ $ ‐ $ $ 30,000 PUBLIC WORKS DEPARTMENT
City Council Status
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Identified Funding Type Funding Type Add'l Comments Costs to date Totals Comments Start End 22/23 23/24 24/25 25/26 26/27
Landfill Closure This project will permanently close the Landfill Disposal site per Federal Mandates. Public Works Landfill 70224500.802 30 18025 N/A Tim Eriksen [email protected] 3100 Vichy Springs Road Infrastructure In Progress 2022 2023 Enterprise Yes Current Revenues $ 10,343,287 $ 10,343,287 Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction projected for FYE 22 so moved from FYE 21. Moved from FYE 22 ‐ ongoing litigation. Reviewed $ 10, ‐ $ ‐ 343,287 $ ‐ $ ‐ $ ‐ $ 10, $ 343,287 Project Name Project Description Department Division Org/Object Proj
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WATER RESOURCES DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Water Main Replacements Plan for water main replacements throughout the City, performed in conjunction with street improvement projects. Water Resources Water Operations 82227113.802 30 18072 N/A Jason Benson [email protected] Various Infrastructure On‐going 2020 2026 Enterprise Yes Current Revenues $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 4,500,000 Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year. Reviewed Phase 4 Recycled Water This project will provide an additional irrigation source for City Parks, Golf Course, Cemetery and Schools. This will reduce the demand on the potable water system and reduce discharge to the Russian River Water Resources Recycled Water 83027330.802 30 18052 N/A Sean White [email protected] Brush Street to Golf Course Infrastructure New 2024 2025 Enterprise Yes New Revenues Will be funded by grant/loan. $ 43,700 $ 27,000,000 $ 27,000,000 $ 54,043,700 Environmental documentation is complete. Design began in December, 2018. Modified funding comments to eliminate a shared cost with Sewer. Moved budget from FYE 21. Moved from FYE 22 due to COVID‐19 ‐ feasibility still under review. Increased amount in FYE 25 from $25M, and added $27M to FYE 24. Reviewed Replace Heat Exchangers This project will replace deteriorating heat exchangers for the operation of the Digester and Boilers Water Resources Wastewater Treatment Plant 84027225.802 30 18131 N/A David Kirch [email protected] 300 Plant Road Infrastructure New 2023 2025 Enterprise Yes Current Revenues $ 750,000 $ 750,000 Moved from FYE 21 due to COVID‐19. Moved from FYE 24 due to forecasted workload for staff with Phase 4. Reviewed Rehabilitation of Zone 2 Booster
Pump Station Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security Water Resources Water Operations 82227113.802 30 TBD N/A David Kirch [email protected] Golf Course Infrastructure New 2024 2025 Enterprise Yes Current Revenues $ 50,000 $ 50,000 Moved from FYE 23 due to COVID‐19. Reviewed Water Main Replacement Set‐
aside Set‐aside for main replacement(s) caused by an unanticipated event. Water Resources Water Operations 82227113.802 30 18262 N/A Don Brown [email protected] Various Infrastructure New 2021 2027 Enterprise Yes Current Revenues $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Removed budget from FYE 21 due to COVID‐19. Increased budget from $250k in FYE 22, and eliminated $250k in FYE 23, 24 and 25. Moved to FYE 23, and added amounts to future years. Reduced from $400k. This is a set‐ aside for unanticipated event(s) causing the need for replacement(s). Reviewed Sewer Operations 84427222.802 30 $ 500,000
Water Operations 82227113.802 30 $ 500,000
Reseal Wash Water Basins Remove and Replace Seal on Wash Water Basins Water Resources Wastewater Treatment Plant 84027225.802 30 18192 N/A Alan Hodge [email protected] 300 Plant Road Infrastructure New 2022 2023 Enterprise Yes Current Revenues $ 60,000 $ 60,000 Moved from FYE 21. Moved from FYE 22, and increased from $40k due to inflation. Reviewed Recondition Levees Recondition the levees on the Percolation Ponds. Water Resources
Wastewater
Treatment Plant
84027225.802
30 TBD N/A Alan Hodge [email protected] 300 Plant Road Infrastructure New 2024 2025 Enterprise Yes Current Revenues $ 200,000 $ 200,000 Eliminated $200k for 2 prior years due to COVID‐19. Reviewed Sewer Operations 84427221.802 30 $ 2,556,547
Water Operations 82227113.802 30 $ 1,717,257
$ 4, 43,700 $ 28, 583,804 $ 30,750,000 750,000 $ 1,750,000 $ 250,000 $ 66, $ 127,504 $ 21,362,091 1,539,957 $ 32,705,000 $ 33,930,000 $ 3,085,000 $ 6,935,000 $ 98,060,791 $ New 2024 2025 Enterprise Yes Current Revenues $ 1,000,000 Moved from FYE 22 due to COVID‐19. Merged the water and sewer replacement on Low Gap to one project. Reviewed Replace Water and Sewer Main on Low Gap Street Replace the 16" steel water main, and 15" and 6" sewer main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water Resources TBD N/A Don Brown [email protected] Low Gap Street Infrastructure Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline
Funding Source
Funding
Identified Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) SUB‐TOTAL:
TOTALS FOR INFRASTUCTURE :
City Council Status
Downtown Streetscape Phase 2
Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility. $11M construction cost overall, shared with Funds 120 and 800. Currently nearing end of design with GHD, and planned to go to bid in summer, with construction planned to begin in the fall. Reviewed Yes: 120, 844, 820 and 800 Jason Benson [email protected] Henry to Norton, Mill to Gobbi Infrastructure New 2022 2023 Current Yes Current Revenues Water Resources 18234 $ 4,273,804 *Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
STREETS & RIGHTS‐OF‐WAY
PUBLIC WORKS DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
East Clay Street Improvement
Project
This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. Public Works Engineering 12024200.802 30 18128 No Tim Eriksen [email protected] Clay Street Streets & Rights‐of‐Way New 2024 2025 Special Revenue No New Revenues Measure Y $ 750,000 $ 750,000 Introduced and discussed at the January 16, 2019 Council meeting. Moved from FYE 21. Moved from FYE 23. Reviewed Street Striping This will update striping on streets in selected areas. Public Works Engineering 12024200.521 00 18251 N/A Daniel Flores [email protected] Various Streets Streets & Rights‐of‐Way Completed 2019 2026 Special Revenue Yes Current Revenues Measure Y $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 70,000 $ 310,000 Ongoing work. Eliminated FYE 21 due to COVID‐19. Added funding to FYE 25 and 26. Removed $50k from FYE 22, no striping performed, as it occurred in the fall, and was pushed back due to COVID‐19. Reviewed Public Works Engineering 12024200.802 30 Yes Tim Eriksen [email protected] Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2021 2022 Capital Projects Yes New Revenues CDBG Grant $ 150,000 Public Works Engineering 25124220.802 30 Yes Tim Eriksen [email protected] Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2022 2023 Capital Projects Yes New Revenues $ 254,438 Low Gap Road and North Bush
Street Roundabout This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St. Construction phase not currently funded. Public Works Engineering 50924210.802 30 15024 N/A Tim Eriksen [email protected] Low Gap Road and N. Bush St. Streets & Rights‐of‐Way In Progress 2021 2022 Special Revenue Yes Current Revenues $110k Design Funded, Construction Funding Not Approved. $ 300,000 $ 450,000 $ 750,000 Design authorized, but project requires additional Council review. Moved from FYE 22, and reduced from $1.5 mil due to COVID‐19. Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in grant processing.
Slurry Seal Project This project will improve the Streets network. Public Works Engineering 12024200.521 00 18332 N/A Daniel Flores [email protected] Various Streets Streets & Rights‐of‐Way Completed 2022 2027 Special Revenue Yes Current Revenues Measure Y $ 426,000 $ ‐ $ 400,000 $ 400,000 $ 400,000 $ 1,200,000 Going out to bid. Budget will be utilizing FYE 21 anticipated revenue. Had utilized this year's budget for other projects. Increased budget from $200k FYE 22. Increased budget from $400k FYE 21, from $200k in FYE 23, and from $200k in FYE 24. Added budget in FYE 25 and 26. Increased budget in FYE 24, 25, and 26 from $250k each due to increasing funding sources, expanding scope, and inflation. Bid for FYE 23 is anticipated to be awarded prior to end of this fiscal year, so increasing this year's budget from $350k, and not budgeting anything for FYE 23.
Main Street Reconstruction
Project Reconstruct Main Street, from Gobbi to Mill Norton. Public Works Engineering 25224220.802 30 18343 N/A Andrew Stricklin [email protected] Main Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds $ 6,000,000 $ 6,000,000 Moved from FYE 22 due to COVID‐19. Increased amount from $500k. RFP for design was awarded to Coastland in February of 2022. Funding source has changed from Measure Y. Reviewed Clara Avenue Reconstruction
Project Reconstruct Clara Avenue, from State to Orchard. Public Works CDBG 12024200.802 30 TBD N/A Jason Benson [email protected] Clara Avenue Streets & Rights‐of‐Way New 2024 2025 Special Revenue Yes New Revenues Possibly CDBG or Series 2022 Lease Revenue Bonds $ 3,500,000 $ 3,500,000 Moved from FYE 21. Moved from FYE 22. Formerly thought to be eligible for CDBG funding. Possible CDBG Funding opportunity. This funding is not yet secured but will be applied for closer to project construction. Increased estimated project cost from $2M, and moved from FYE 26. Reviewed Leslie Street Rehabilitation
Project Rehabilitate Leslie Street, Gobbi to Perkins. Public Works CDBG 12024200.802 30 TBD N/A Andrew Stricklin [email protected] Leslie Street Streets & Rights‐of‐Way New 2022 2023 Grant Funded Yes New Revenues CDBG Funding Opportunity $ 1,500,000 $ 1,500,000 Moved from FYE 21. Moved from FYE 22 due to a number of various projects, timelines, and severity of street conditions. Reviewed Perkins Street Storm Drain and
Widening Project This project will add a storm drain on East Perkins Street and widen the intersection at Orchard Avenue to add another East Bound through lane. Public Works Streets 25224220.802 30 18308 N/A Andrew Stricklin [email protected] East Perkins Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue No New Revenues Series 2022 Lease Revenue Bonds $ 2,277,000 $ 2,277,000 Request for Proposal completed and contract awarded to BKF in February of 2022. Reviewed South Ukiah Rehabilitation
Project This project will overlay S. Dora Street from Beacon Lane to Washington, and S. State Street from Beacon Lane to Cherry, including ADA pedestrian improvements. Public Works Streets 25224220.802 30 18254 N/A Andrew Stricklin [email protected] Dora/State Streets & Rights‐of‐Way New 2021 2022 Special Revenue Yes Current Revenues Series 2022 Lease Revenue Bonds $ 1,800,000 $ 1,800,000 Reduced budget amount from $2.2M, and changed scope from ending at Observatory, now to Cherry St. Moved to FYE 23, anticipate bid award in July 2022. Reviewed Great Redwood Trail‐ Phase 4 This project will extend the Great Redwood Trail from Commerce Drive to Norgard Lane Public Works Engineering 51124210.802 30 18253 N/A Andrew Stricklin [email protected] Railroad ROW Streets & Rights‐of‐Way New 2021 2023 Grant Funded Yes New Revenues Urban Greening Grant $ 3,563,212 $ 3,563,212 Grant has been awarded. Moved full project for completion in FYE 22. Moved from FYE 22. Reviewed Great Redwood Trail‐ Phase 5 This project will extend the Great Redwood Trail from Brush Street to Hensley Creek Road Public Works Engineering TBD TBD N/A Andrew Stricklin [email protected] Railroad ROW Streets & Rights‐of‐Way New 2022 2024 Grant Funded No New Revenues Urban Greening Grant $ 275,000 $ 8,000,000 $ 8,275,000 Moved project back from beginning FYE 23. Reviewed Gobbi Street Utility
Improvement Project Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street) (was formerly called street reconstruction project) Public Works Engineering 12024200.802 30 18290 Yes Andrew Stricklin [email protected] Gobbi Street Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current Revenues Measure Y $ 6,200,000 $ 6,200,000 Engineering contract awarded to BKF September 2021. Includes funds 822 and 844. Increased from $1.5M, added construction budget. Reviewed Talmage Road Rehabilitation
Project This project will replace the water main, sewer main and include reconstruction and paving of the overlay, additional sidewalks and ADA accessibility. Public Works Engineering 25224220.802 30 18310 N/A Andrew Stricklin [email protected] Talmage Rod Streets & Rights‐of‐Way New 2023 2025 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds $ 1,000,000 $ 1,000,000 RFP completed and contract awarded to GHD for design in February of 2022. Reviewed Traffic Signal Cabinet/Camera
Update Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Drive up to date with new traffic signal controller software. Public Works Engineering 50024220.802 30 TBD N/A Andrew Stricklin [email protected] State and Washington/Talmage/Lo w Gap/Hospital Drive Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current Revenues Gas Tax $ 400,000 $ 400,000 Reviewed Downtown Streetscape Phase 2
Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility. Public Works Engineering 12024200.802 30 18234 Yes: 120, 844, 820 and 800 Jason Benson [email protected] Henry to Norton, Mill to Gobbi Streets & Rights‐of‐Way New 2022 2023 Current/Special Yes New Revenues Measure Y and Grant Funds $ 5,410,396 $ 5,410,396 $11M construction cost overall, shared with Funds 844, 820 and 800. Currently nearing end of design with GHD, and planned to go to bid in summer, with construction planned to begin in the fall. CalTrans grant of $1.3M to offset some cost. Reviewed $ 14, 576,000 $ 13,764,438 410,608 $ 4,985,000 $ 8, $ 1,570,000 460,000 $ 43,340,046 $ $ 14, 576,000 $ 13,764,438 410,608 $ 4,985,000 $ 8, $ 1,570,000 460,000 $ 43,340,046 $ Project Name Project Description Department Org/Object
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Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status Project
Timeline Funding Source
Funding
Identified Allocation to Multi‐funds Division Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status TOTALS FOR STREETS & RIGHTS‐OF‐WAY :
Orr Street Bridge This project will improve the bridge on Orr Street at Orr Creek. 18065 $ 404,438 The City has received $150k to fund a planning study for Orr Street Bridge and the Orr Street transportation corridor. Activities include completion of a study to analyze existing conditions of the street, including the transportation corridor and bridge, as well as the completion of a plan and preparation of plans and specifications and an Engineer's Cost Estimate to be used for a future public improvement project. Request for ReviewedReviewed
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
VEHICLES, MACHINERY & EQUIPMENT
AIRPORT
Start End 22/23 23/24 24/25 25/26 26/27
Replace 20,000 gallon fuel tank
with 20,000 gallon Jet A tank Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers. Airport Airport 77925200.801 00 15042 N/A Greg Owen [email protected] 1411 South State Street Vehicles, Machinery & Equipment In Progress 2022 2023 Enterprise Yes Current Revenues $ 150,000 $ 150,000 Moved from FYE 20. Current revenues may not be adequate, external funding may be necessary. Moved from FYE 22. Reviewed $ ‐ ‐ $ $ ‐ 150,000 $ ‐ $ ‐ $ $ 150,000 Start End 22/23 23/24 24/25 25/26 26/27
Replacement Truck Replacement of vehicles that are no longer cost effective to repair. Community Services Parks 10022100.801 00 V737 N/A Jarrod Meyer [email protected] 300 Seminary Avenue Vehicles, Machinery & Equipment New 2022 2023 General No Current Revenues $ 60,000 $ 60,000 Moved to FYE 22. Moved to FYE 23. Replace with electric vehicle and increased cost from $40k. Reviewed Replacement Truck Replacement of vehicles that are no longer cost effective to repair. Community Services Parks 10022100.801 00 18066 N/A Jarrod Meyer [email protected] 300 Seminary Avenue Vehicles, Machinery & Equipment New 2023 2024 General No Current Revenues $ 55,000 $ 55,000 Moved to FYE 24 Reviewed Replacement Truck‐ Building
Maintenance Replacement truck is necessary Community Services Building Maintenance 20824700.801 00 V2642 N/A Kerry Randall [email protected] 300 Seminary Avenue Vehicles, Machinery & Equipment Deferred 2022 2023 General No Reserves $ 60,000 $ 60,000 Moved to FYE 22. Moved to FYE 23. Replace with electric vehicle and increase cost from $48k to $60k. Reviewed Mini Street Sweeper
Parks are maintaining two miles of the Great Redwood Trail (GRT), up from less than one mile. Will soon be expanded to four miles. Parks team spent over 600 hours leaf blowing in calendar year 2021. Manual leaf blowing of GRT and parking lots is inefficient and not the best use of Park worker's time. There is deferred maintenance at all City parks and staff can't get to these projects as they are spending their time blowing leaves in parking lots.Complete Streets efforts will see additional infrastructure installed that will require a smaller sweeper.
Community
Services Parks 10022100.801 00 TBD N/A David Kirch [email protected] 1325 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise No $ 50,000 $ 50,000 Consider as a future purchase as additional paved trails are built. Reviewed $ ‐ $ 120,000 $ ‐ 55,000 $ $ ‐ 50,000 $ $ 225,000 Totals Comments City Council Status
SUB‐TOTAL:
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type CITY MANAGER DEPARTMENT
Project Description Department Division Org/Object
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Identified Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Name Project Status
COMMUNITY SERVICES DEPARTMENT
Project Location Improvement Type Project Status Funding Type Funding Type Add'l Comments Costs to date Totals Comments Project
Timeline Funding Source
SUB‐TOTAL:
City Council Status
Start End 22/23 23/24 24/25 25/26 26/27
Parking Meter Replacement Replacing parking meters. City Manager Economic Development 64012600.802 30 18165 N/A Traci Boyl [email protected] Downtown Vehicles, Machinery & Equipment Deferred 2022 2023 Enterprise Yes Current Revenues $ 400,000 $ 400,000 Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID‐19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID‐19 and will resume when market conditions allow. Moved from FYE 22.
Reviewed
$ ‐ ‐ $ ‐ $ $ ‐ 400,000 $ $ 400,000 Project Name Project Description Department Division Org/Object Proj
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Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Comments City Council Status SUB‐TOTAL:
Project Status
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Totals ELECTRIC UTILITY DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Electric Meter Replacements Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications. Electric Utility Department Technical Services 80126100.801 00 15080 N/A Cindy Sauers [email protected] Ukiah Electric System Vehicles, Machinery & Equipment In Progress 2018 2022 Enterprise Yes Current Revenues $ 18,706 $ 2, 150,000 $ 000,000 $ 2,150,000 Currently in the planning stage. Moved from starting FYE 21. Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25. Reviewed Utility/Inspector Truck Replaces 2003 F250 with EV Truck Electric Utility Department Distribution 80126100.801 00 TBD N/A Tim Santo [email protected] N/A Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 90,000 $ 90,000 EV options will hit market in FYE 21/22; Planned for FYE 22/23 to ensure quality of vehicle outside of 1st Generation models. Moved from FYE 23. Reviewed Trouble Truck Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab. Electric Utility Department Distribution 80126100.801 00 V2224 N/A Tim Santo [email protected] N/A Vehicles, Machinery & Equipment New 2024 2025 Enterprise Yes Current Revenues $ 30,000 $ 30,000 Moved budget forward from FYE 24 due to 2+ year leadtime, and order has been placed. Planning for outfitting in FYE 24. Reviewed Technical Services Vehicle Replaces 2007 Ford E150 Van. Electric Utility Department Distribution 80126100.801 00 TBD N/A Grady Hurn [email protected] N/A Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues $ 60,000 $ 60,000 Replace with an electric vehicle Reviewed $ ‐ 18,706 $ $ 2, 330,000 $ ‐ 000,000 $ ‐ $ 2, $ 330,000 Project Name Project Description Department Division Org/Object Proj
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Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status FINANCE DEPARTMENT
Start End 22/23 23/24 24/25 25/26 26/27
Truck ‐ Utility Service Attendant Current vehicle approaching the end of it's useful life. Finance Utility Billing 20513300.801 00 TBD N/A Lori Martin [email protected] 300 Seminary Avenue Vehicles, Machinery & Equipment New 2022 2023 Internal Service No New Revenues $ 35,000 $ 35,000 Moved from FYE 23 to allow for more EV options; Electric vehicle Reviewed $ ‐ ‐ $ $ ‐ 35,000 $ ‐ $ ‐ $ $ 35,000 FIRE AUTHORITY
Project Location Improvement Type Project Status
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments
SUB‐TOTAL:
Project Name Project Description Department Division Org/Object Costs to date Totals Comments City Council Status Proj
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Allocation to
Multi‐funds Project Contact Name (s) Project Contact Email (s) Start End 22/23 23/24 24/25 25/26 26/27
Command/ Chief Vehicle This new Command/Chief vehicle would serve as a Division Chief's vehicle. It will replace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle for the department. Fire Authority City Fire 25321210.801 00 V3165 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment In Progress 2021 2023 General Yes New Revenues $ 53,021 $ 22,000 $ 75,000 Moved from FYE 21 due to COVID‐19. Increased the amount from $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, with delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Reviewed Command/ Chief Vehicle This new Command/Chief vehicle will serve as a Command/Chief vehicle. It will replace D‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also currently failing along with multiple other problems, leaving the vehicle unfit, unreliable, leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. This vehicle will be decommissioned and placed as surplus. Fire Authority District Fire 91721400.801 00 18277 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment In Progress 2021 2022 District Yes New Revenues $ 52,454 $ 22,546 $ 75,000 Purchase cost covers Fire Service Emergency Vehicle outfitting (Lights, Siren, Radio's, etc.,) Vehicle is on order, with delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Reviewed Quint Aerial Apparatus
The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement. Following industry‐standard NFPA guidelines recommends fire engines serve 10‐years or 75,000 miles as a first out response vehicle,and an additional 5 to 10‐years or 100,000 miles in service as a reserve apparatus. T‐6852 is a 2009 Pierce Quint Aerial Apparatus with a 75‐ft. ladder with a current mileage of 47,536. With a continually growing city in size andheight, revised truck's specifications will need to be considered to meet future demands. T‐6852 will be placed in a reserve status for the Department.
Fire Authority City Fire 10021210.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2025 2026 TBD No New Revenues Fiscal Year Allocation TBD $ 1,500,000 $ 1,500,000 Fiscal year allocation might move to out years contingent on condition of the vehicle. Reviewed Active Shooter Safety
Equipment
Due to the current events happening around the United States and the world, it is unfortunate but imperative that we prepare and be equipped for any and all situations the UVFA may face. We are taking a proactive instead of a reactive stance in protecting and providing our team members with the equipment they need to handle even the direst situations. Following industry‐standard (NFPA‐3000 Active Shooter) equipment to be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and Medical Triage Equipment.
Fire Authority City Fire 10021210.801 00 18339 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 TBD No New Revenues Funded by Mendocino County PG&E settlement funds. $ 50,910 $ 50,910 Funding for 16 ballistic safety vests. Reviewed Command/Chief Vehicle This vehicle will serve as a Command/Chief vehicle. It will replace the current District‐Owned C‐6804. C‐6804 will be placed as reserve status as a station utility until its end of useful service. This is the final phase of purchasing command vehicles for the foreseeable future. Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 75,000 $ 75,000 Purchase cost covers Fire Service Emergency vehicle outfitting (lights, siren, radios, etc.) Reviewed Hydraulic Battery Operated
Rams
These units serve as the final piece in replacing our auto extrication equipment. Three units are requested and will be battery operated, with the batteries being interchangeable with our current equipment (cutters/spreaders). These units will be placed on the three Type I engines that provide primary emergency response. Rams are utilized in a number of rescue situations, including separating material during extrications, i.e. separating a crushed metal frame of a vehicle to get to a victim.
Fire Authority District Fire 91721400.801 00 18344 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 45,000 $ 45,000 Reviewed Lift Air Bags UVFA's Lift Air Bags are currently past the end‐of‐life expiration date. This item includes 3 lift bag kits that will be equipped on the three Type I Engines that provide primary emergency response. Lift bags are used to lift heavy objects including but not limited to vehicles, boulders, building collapse, confined space rescue, etc. Fire Authority City 25321210.541 02 18340 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 15,000 $ 15,000 Reviewed Medical Equipment Inventory
Control System
Operative IQ interrogates these with our current medical equipment tracking and supply system. These units help track usage, expiration dates, and resupply needs. Additionally, the up‐to‐date tracking of all current supplies will minimize excess equipment or spoilage by expiration, saving additional funds. Fire Authority Ambulance 71021100.801 00 18341 N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 35,000 $ 35,000 The Ukiah Valley Fire Authority is already utilizing the corresponding software utilized by the machines. The $35k is the one time cost for two inventory tracking machines. These are similar systems utilized by hospitals for inventory control of medications and supplies. Reviewed Utility Transport Vehicle Due to the increasing number of rescues in the wilderness areas, along with Low Gap Park & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areas to optimize our rescue capabilities, as well as moving equipment and personnel in a timely manner. Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison [email protected] m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District No New Revenues $ 40,000 $ 40,000 Reviewed $ 230,456 105,475 $ ‐ $ ‐ $ 1, $ ‐ 575,000 $ 1, $ 910,910 POLICE DEPARTMENT
Project Name Project Description Department Division Org/Object Proj
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Timeline Funding Source
Funding
Identified
SUB‐TOTAL:
City Council Status
Start End 22/23 23/24 24/25 25/26 26/27
Annual Police Car Replacement Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use. Police Police 10020210.801 00 V4209 & V4215 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery & Equipment Ongoing 2021 2026 General No New Revenues May explore financing options. $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 600,000 The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID‐19. The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Reviewed Replace Tasers The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022. Police Police 10020210.541 00 18345 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery, and Equipment New 2022 2026 General No New Revenues Grant funding may be available. 41,345 $ $ 32,000 $ 32,000 $ 32,000 $ 32,000 $ 32,000 $ 160,000 As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year. Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Reviewed Replace Body Cameras
The Ukiah Police Department has deployed body‐cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term ofthe agreement.
Police Police 10020210.541 00 18346 N/A Noble Waidelich [email protected] m 300 Seminary Avenue Vehicles, Machinery, and Equipment New 2023 2026 General No New Revenues Grant funding may be available. 98,037 $ $ 52,000 $ 52,000 $ 52,000 $ 52,000 $ 52,000 $ 260,000 As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k.
Reviewed
$ 234,000 139,382 $ $ 234,000 $ 234,000 $ 84,000 234,000 $ 1, $ 020,000 PUBLIC WORKS DEPARTMENT
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Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status Start End 22/23 23/24 24/25 25/26 26/27
Asphalt Zipper ‐ Shared Cost The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Public Works Streets 10024620.801 00 E1001 Shared with
820 Water
and 840
Wastewater
David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 $ 40,000 Moved from FYE 23 due to COVID‐19. Moved from FYE 24. Working with Fleet Maintenance staff on evaluation. Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase. Reviewed Asphalt Roller ‐Shared Cost The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total Public Works Streets 10024620.801 00 E1612 Shared with 820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 22,000 $ 22,000 Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Asphalt Paver ‐ Shared Cost The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total Public Works Streets 10024620.801 00 E1812 Shared with 820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 $ 70,000 Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Flat Rack Truck Replace existing Flat Rack Truck due to age and mileage. Public Works Streets 10024620.801 00 V2236 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 General Yes Current Revenues $ 62,500 $ 62,500 Moved from FYE 22 due to COVID‐19. Reviewed 3‐Yard Dump Truck Replace existing 3‐yard dump truck due to age and mileage. Public Works Streets 10024620.801 00 TBD N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues $ 102,000 $ 102,000 Moved from FYE 23 due to COVID‐19. Reviewed Loader Replacement Replace existing loader due to CARB requirements. Public Works Streets 10024620.801 00 E1413 Shared with 820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 General Yes Current Revenues $ 110,000 $ 110,000 Working with Fleet on evaluation. Continued evaluation and validation of justification required prior to purchase. Moved from FYE 22. Reviewed Dump Truck Replacement Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens. Total cost: $500,000 Public Works Corporation Yard 20824300.801 00 18017 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Internal Service Yes Current Revenues Department plans to set aside funds for this replacement. $ 500,000 $ 500,000 Moved from FYE 22 due to COVID‐19. Reduced cost from $750k due to splitting Loader to separate line. Reviewed Snap‐On Toolsets Snap‐On Tools, Master Set Tool set and Fleet Pro Set. Public Works Garage 20324100.541 02 18347 N/A David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2023 Internal Service Yes Current Revenues $ 60,000 $ 60,000 Garage Tool Sets Reviewed $ ‐ $ 210,000 $ ‐ 694,000 $ $ ‐ 62,500 $ $ 966,500 Project Name Project Description Department Division Org/Object Proj
ect
Nu
mbe
r
Allocation to
Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status Totals Comments Project
Timeline Funding Source
Funding
Identified
SUB‐TOTAL:
Funding Type Funding Type Add'l Comments Costs to date City Council Status *Refer to last page of this document for definition of terms used. PAGE 5
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
JULY 2022 ‐ Draft
Start End 22/23 23/24 24/25 25/26 26/27
Replace Water Treatment Plant
Service Truck The current vehicle's useful is expected to be exceeded in future years and will need to be replaced. Water Resources Water Treatment Plant 82227113.801 00 V3754 N/A David Kirch [email protected] 935 River Street Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 70,000 $ 70,000 Moved from FYE 23. Moved back to FYE 23. Increased amount from $50k due to revising to a 3/4 ton with lift gate, as well as inflation; EV is not an option at this time due to the heavy duty needs. Reviewed Convert Chlorine Gas to Liquid
Chlorine at Water Treatment
Plant
This project will replace chlorine gas at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons Water Resources Water Treatment Plant 82227113.801 00 18133 N/A Michelle Wagenet [email protected] m Water Treatment Plant Infrastructure New 2020 2024 Enterprise Yes Current Revenues $ 50,000 $ 270,000 $ 320,000 Was budgeted FYE 20, moved to start in FYE 21 due to COVID‐19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from FYE 22. Reviewed Replace Turbidimeters Replace Turbidimeters at Water Treatment Plant. Water Resources Water Treatment Plant 82227113.801 00 18353 N/A Michelle Wagenet [email protected] m 935 River Street Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 75,000 $ 75,000 Reviewed Water Meter Replacements Upgrade aged meter in order to provide increased service efficiency. Water Resources Water Operations 82027114.801 00 18074 N/A Don Brown [email protected] Various Vehicles, Machinery & Equipment New 2020 2026 Enterprise Yes Current Revenues $ ‐ $ 50,000 $ 50,000 $ 100,000 Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE 24 due to COVID‐19. Added funding for FYE 25 and 26. Removed $50k from FYE 22, FYE 23, and FYE 26. Scope being re‐evaluated against other projects going on. Reviewed Water
Resources Water Operations 82027114.801 00 Shared with 840 Sewer David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 Water
Resources Sewer Operations 84027221.801 00 Shared with 820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 Water
Resources Water Operations 82027114.801 00 TBD Shared with 840 Sewer David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues $ 22,500 Water
Resources Sewer Operations 84027221.801 00 TBD Shared with 820 Water David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues $ 22,500 Water
Resources Water Operations 82027114.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 Water
Resources Sewer Operations 84027221.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 Water
Resources Water Operations 82027114.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 22,000 Water
Resources Sewer Operations 84027221.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 66,000 Water
Resources Water Operations 82027114.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 Water
Resources Sewer Operations 84027221.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 Water
Resources Water Operations 82027114.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 110,000 Water
Resources Sewer Operations 84027221.801 00 Shared with 100 Streets David Kirch [email protected] 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 110,000 Telescoping Lift This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the City and the Ukiah Valley Sanitation District. Water Resources Wastewater Treatment Plant 84027225.801 00 E1718 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 20,000 $ 20,000 Rebudgeted FYE 20. Moved from FYE 20 due to COVID‐19. Increased the amount from $12k. Moved from FYE 22. Reviewed Digester Rehabilitation and
Methane Scrubber Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant. Water Resources Wastewater Treatment Plant 84027225.801 00 18135 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery & Equipment New 2019 2025 Enterprise Yes Current Revenues Cost will be offset by saving in the purchase of natural gas $ 1,500,000 $ 1,500,000 Moved from FYE 22 due to COVID‐19. Reviewed Replace Ford Ranger Replace Ford Ranger at the Wastewater Treatment Plant. Water Resources Wastewater Treatment Plant 84027225.801 00 TBD N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 $ 40,000 (Not on CIP during rate study.) Moved from FYE 21 due to COVID‐19. Moved to FYE 23. Electric vehicle option will be evaluated. Reviewed Recondition Yardney Filters Recondition the filters that produce in‐house plant utility wash water. Water Resources Wastewater Treatment Plant 84027225.801 00 18243 N/A Alan Hodge [email protected] 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 100,000 $ 100,000 Moved from FYE 22, and increased from $65k. Reviewed Install Flow Sensors Install Flow Sensor on the effluent at the Chlorine Contact Basins. Water Resources
Wastewater
Treatment Plant
84027225.801
00 18244 N/A Alan Hodge [email protected] 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 20,000 $ 20,000 Moved from FYE 22. Reviewed Belt Filter Press Replacement This project will replace the existing Belt Filter Press Equipment which has passed its useful life. Water Resources Wastewater Treatment Plant 84027225.801 00 18130 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery & Equipment In Progress 2021 2022 Enterprise Yes Current Revenues $ 825,000 $ 825,000 Purchase approved in amount of $432,729 for the equipment. Amount for FYE 22 also reflects $269,326 for engineering and project management services, going to Council approval in May. Rebudgeting $825k for FYE 23 for installation/construction. Reviewed DAFT Replacement Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT) at the Wastewater Treatment Plant. Water Resources Wastewater Treatment Plant 84027225.801 00 18248 N/A David Kirch [email protected] 300 Plant Road Vehicles, Machinery & Equipment In Progress 2021 2022 Enterprise Yes Current Revenues $ 725,000 $ 725,000 Award was approved by Council this May for equipment. Amount changed from original budget of $250k. The increase also reflects $252,752 for engineering and project management services, going to Council approval in May, and an additional $725k budgeted for next year for installation/construction. Reviewed Vichy Springs Lift Station
Upgrade This needs upgrading to install two new pumps, the pump guides, and the discharge valves. Water Resources Sewer Operations DISTRICT TBD N/A David Kirch [email protected] Vichy Springs Road Vehicles, Machinery & Equipment New 2024 2026 Enterprise Yes Current Revenues $ 250,000 $ 250,000 Reviewed VFD Replacements A total of five Variable Frequency Drive replacements at high service pump station and raw water pump station. Water Resources Water Treatment Plant 82027111.561 20 18355 N/A Sean White [email protected] Various Vehicles, Machinery & Equipment New 2022 2025 Enterprise Yes Current Revenues $ 100,000 $ 200,000 $ 20,000 $ 320,000 Reviewed $ 2, ‐ $ 813,000 385,000 $ 1, $ 250,000 570,000 $ ‐ $ 5, $ 018,000 $ 3, 263,563 $ 2, 179,456 $ 4, 311,000 $ 2, 204,000 $ 84,000 171,500 $ 12, $ 055,410 Project NameProject DescriptionDivisionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusProject TimelineFunding SourceFunding IdentifiedFunding TypeFunding Type Add 'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council Status The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total E1001 $ 80,000 Project Name Project Description Department Division Org/Object Proj
e
ct
Nu
m
be
r
Totals Comments City Council Status
Project
Timeline Funding Source
Funding
Identified Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Status WATER RESOURCES DEPARTMENT
Asphalt Zipper ‐ Shared Cost
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. "Reserves" indicates it is, or is planned to be, transferred from a reserve account, "Current Revenues" means that the expenditure is anticipated to funded by existing revenues at the time of the purchase, "New Revenues" means that a funding source other than current revenues will be used, including or grant funding or fundraising.
To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING" or "COMPLETED".General calendar year "start" and "end" date.The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Definition of terms used:
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The specific division within the identified department where the expenditure will be made within the budget.The proposed account code where the expense will be accounted for.
TOTALS FOR VEHICLES, MACHINERY & EQUIPMENT :
Asphalt Roller ‐Shared Cost The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total E1612 $ 88,000 Asphalt Paver ‐ Shared Cost The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total E1812 $ 140,000 Loader Replacement Replace existing loader due to CARB requirements. E1413 $ 220,000 SUB‐TOTAL:
Replace Water/Sewer
Operations Lead Worker Truck ‐
Shared Cost
The current vehicle's useful life is expected to be exceeded in future years and will need replaced $ 45,000 Reviewed Increased amounts in both Water and Sewer from $30k each due to inflation. EV is not an option at this time due to the heavy duty needs. $ 80,000 Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Moved from FYE 23 due to COVID‐19. Moved from FYE 24. Working with PW and Fleet on evaluation. Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase. ReviewedIncreased amounts in both Water and Sewer from $20k each due to inflation. Electric vehicle. ReviewedMoved from FYE 23 due to COVID‐19. Working with PW and Fleet on evaluation. ReviewedMoved from FYE 23 due to COVID‐19. Working with PW and Fleet on evaluation. ReviewedWorking with Fleet on evaluation. Continued evaluation and validation of justification required prior to purchase. Moved from FYE 22. Reviewed V3753
Replace Water/Sewer
Operations Call Truck ‐ Shared
Cost
The current vehicle's useful is expected to be exceeded in future years and will need replaced *Refer to last page of this document for definition of terms used. PAGE 6
E1001 – Asphalt Zipper
Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase.
Attachment 2
E1413 – Loader
Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase.
ESTIMATED COST $40,000
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
REVIEWED & APPROVED BY:
ADDITIONAL COMMENTS: NONE
DEPARTMENT HEAD
ALTERNATE SOLUTIONS EXPLORED: None
OTHER INDIRECT BENEFITS: None.
COST/BENEFIT ANALYSIS: None
JUSTIFICATION/USE/NEED: Vehicle will be used on western hills, Cow Mountain and other remote access. Transporting people, tools/supplies and equipment for rescue.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Polaris Ranger Crew XP 1000 Rescue UTV 4x4 ?
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
N/A
MODEL
CURRENT MILEAGE/HOURS
Fire Department E4963 91621400.80100 $40,000.00
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
N/A
Ukiah Valley Fire Department
N/A
VIN/SERIAL #
N/A
N/A
MAINTENANCE COSTS TO DATE
PROPOSED VEHICLE OR HEAVY EQUIPMENT
N/A
N/A
CURRENT CONDITION: N/A
N/A
N/A N/A
N/A N/A
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Rescue UTV
SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023
ORG & OBJECT ACCOUNT CODE
ASSET USEFUL LIFE: 20 YEARS
NEW REQUEST OR REPLACEMENT OF EXISTING?: NEW REQUEST
DEPARTMENT(S)
ESTIMATED COST $60,000.00
FLEET MAINTENANCE SUPERVISOR
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-150 Pick-Up EV
SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023
ORG & OBJECT ACCOUNT CODE
ASSET USEFUL LIFE: 10-15 YEARS
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing.
DEPARTMENT(S)
MAINTENANCE COSTS TO DATE
PROPOSED VEHICLE OR HEAVY EQUIPMENT
113,000 MILES
No
CURRENT CONDITION: This vehicle was salvaged in 2015. Transmission was blown, along with a bad catalyst. $800.00
3 Years N/A
1989 DODGE D200
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED PARKS V3285
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
100,000
COMMUNITY SVCS
1B6KE26Z0KS149936
VIN/SERIAL #
$14,197.69
N/A
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO TRUCK OR EQUAL 5,000 - 7,000 MILES
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
3731
MODEL
CURRENT MILEAGE/HOURS
10022100.80100 $60,000.00
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
REVIEWED & APPROVED BY:
ADDITIONAL COMMENTS: This vehicle was scheduled to be replaced in 2015, but funds were not available.
DEPARTMENT HEAD
ALTERNATE SOLUTIONS EXPLORED: None
OTHER INDIRECT BENEFITS: None.
COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to perform maintenance city parks and grounds of city properties This truck will also be used to support public events, and other general service needs.
ESTIMATED COST $60,000.00
FLEET MAINTENANCE SUPERVISOR
DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
2,000 to 3,000
ASSET USEFUL LIFE: 10-15 years
1B7HC16X7VS184613
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?:
80 After Market
FOR FISCAL YEAR: 2022/2023
1997 Dodge
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-150 Pick-up EV
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor REVIEWED & APPROVED BY:
Community Services
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
55,670
Yes
CURRENT CONDITION: Poor
$1,500.00
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
MODEL
CURRENT MILEAGE/HOURS
Building Maintenance V3286 20822500.80100 $60,000.00
JUSTIFICATION/USE/NEED: This vehicle we be used on a daily basis to perform building and grounds maintenance of all City-owned buildings and properties.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO Truck or Equal
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
3760
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
Unknown
10000 (7 years)
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain.
ESTIMATED COST $80,000.00
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
$13,500.00
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water & Sewer , Booster Pump Stations and lift stations. This vehicle will also be used as the On-Call vehicle water & sewer.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Ford F350 Service Body
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
3739
MODEL
CURRENT MILEAGE/HOURS
82027114.80100 $40,000.00
84027221.80100
Water V3753
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
REVIEWED & APPROVED BY:
Water Resources
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
101,300 miles
Yes
CURRENT CONDITION: Fair
$15,000.00
Water Resources Sewer V3753
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-350 with Service Body
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor 100 hours Yes
FOR FISCAL YEAR: 2022/2023
2014 Ford
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
DEPARTMENT HEAD
ADDITIONAL COMMENTS: The vehicle being replaced will be transferred to another deparment. 10,000 miles
ASSET USEFUL LIFE: 10-15 years
1FDBF3A61EEB27664
VIN/SERIAL #
$40,000.00
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet
ESTIMATED COST $70,000.00
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
$22,500.00
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water Treatment Plant, Water Wells, Reservoirs and Booster Pump Stations. This vehicle will also be used at the On-Call vehicle. This vehicle will also be used for operation and maintenance of the Recycled Water System
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2023 Ford F250 Service Body and Lift Gate
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
3746
MODEL
CURRENT MILEAGE/HOURS
Water Treatment Plant V3754 82027110.80100 $70,000.00
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
REVIEWED & APPROVED BY:
Water Resources
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
113,000
Yes
CURRENT CONDITION: Fair
$5,000.00
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Ford F-250 with Service Body and Lift Gate
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor 230 hours Yes
FOR FISCAL YEAR: 2022/2023
2007 Ford
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
5,000-7,000 miles
ASSET USEFUL LIFE: 10-15 years
1FDNF205X7EA61120
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet
V4216
V4218
ESTIMATED COST $40,000
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
REVIEWED & APPROVED BY:
ADDITIONAL COMMENTS: NONE
DEPARTMENT HEAD
ALTERNATE SOLUTIONS EXPLORED: None
OTHER INDIRECT BENEFITS: None.
COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year, to most likely 10-15 years. Based on this estimation, the cost for the vehicle alone will be approximately $4,000 per year. The benefit it will provide is the necessary equipment needed for staff to perform adequate maintenance and operation of the Wastewater Treatment Plant and an easier ability to deliver samples to the off-site lab.
JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to operate and maintain the Wastewater Treatment Plant facility. This includes pond level inspection, transporting tools/supplies and equipment as well as samples to the off-site lab for analysis. The new vehicle will be more size appropriate than the current one
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Dodge Durango or equal - EV and Hybrid options under consideration.
5,000 - 7,000 miles per year
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE
MILEAGE/HOURS
CITY EQUIPMENT # YEAR
ORIGINAL PURCHASE PRICE
3282
MODEL
CURRENT MILEAGE/HOURS
Wastewater Treatment Plant V4544 84027225.80100 $40,000.00
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
100,000
Water Resources
1FTCR10AXVTA69155
VIN/SERIAL #
Unknown
$6,562.00
MAINTENANCE COSTS TO DATE
PROPOSED VEHICLE OR HEAVY EQUIPMENT
60,000
N/A
CURRENT CONDITION: Fair
$1,000.00
100 hours N/A
1997 Ford
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Sport Utility Vehicle
SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023
ORG & OBJECT ACCOUNT CODE
ASSET USEFUL LIFE: 10-15 YEARS
NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT
DEPARTMENT(S)