City Council
Special Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
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June 29, 2022 - 5:30 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. NEW BUSINESS
3.a. Approval of Plans and Specifications for the Clara Avenue Reconstruction Project, Specification 20-08, and Direct Staff to Advertise for Bids.
Recommended Action: Approve the Plans and Specifications for the Clara Avenue Reconstruction Project, Specification No. 20-08, and Direct Staff to Advertise for Bids.
Attachments:
1. Plans and Specifications
3.b. Approve Purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.
Recommended Action: Approve purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.
Attachments:
1. Bid Tab
4. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 6/28/22
Agenda Item No: 3.a.
MEETING DATE/TIME: 6/29/2022
ITEM NO: 2022-1794
AGENDA SUMMARY REPORT
SUBJECT: Approval of Plans and Specifications for the Clara Avenue Reconstruction Project, Specification 20-08, and Direct Staff to Advertise for Bids.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Plans and Specifications
Summary: Council will consider approval of the plans and specifications for the Clara Avenue Reconstruction Project, Specification 20-08, and direct Staff to advertise for bids. This project includes the installation of water and sewer main facilities, roadway reconstruction, curb, gutter, sidewalk and other ADA improvements and striping.
Background: The City Council awarded a contract to Coastland Civil Engineering during the April 4, 2020, meeting for the Plans and Specifications for Clara Avenue Reconstruction. In September 2020, Coastland Engineers completed plans and specifications (Attachment 1) for the replacement of water and sewer utilities, pedestrian and ADA improvements and reconstruction of the roadway on Clara Avenue.
Discussion: Engineering staff has monitored Clara Avenue since Coastland completed its design and has been actively seeking a funding source for the project. Staff worked with the Community Development Department to pursue a number of CDBG-funded opportunities, as the location of the street was in an applicable area for the grant. However, as funding opportunities have not materialize with the State, and poor conditions of Clara Avenue have worsened, Staff is recommending to push the construction of the Perkins Street Project to better coincide with the development of the State’s new courthouse facility and move the Clara Reconstruction project to the current construction season.
The Clara Avenue project was designed with Complete Streets principles in mind, and Staff has engaged with the Complete Streets Ad Hoc on review. In addition, Staff will continue to pursue CDBG grant funds for other street projects on the City Council's approved capital improvement program list.
The construction estimate for this project is $3,363,163.00.
Recommended Action: Approve the Plans and Specifications for the Clara Avenue Reconstruction Project, Specification No. 20-08, and Direct Staff to Advertise for Bids.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: TBD
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works, Andrew Stricklin, Associate Engineer and Jason Benson, Senior Engineer.
Attachment 1
DETAIL AND SECTION CALLOUTS
CONSTRUCTION NOTE DESIGNATIONS
GENERAL NOTES
ABBREVIATIONS
LEGEND
SURVEY CONTROL POINTS
CLARA AVENUE Coastland Civil Engineering, Inc.
APRIL 2020 2 31NOTES & SURVEY CONTROL ABBREVIATIONS, LEGEND, GENERAL SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
MATCH LINE - STA. 13+00 SEE SHEET NO. 4
CLARA AVENUE
CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 3 31STA. 10+00 TO STA. 13+00 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT NORTH STATE STREET PROFILE MATCH LINE - STA. 13+00 SEE SHEET NO. 4
CONTROL LINE POINT DATA
CLARA AVENUE MATCH LINE - STA. 13+00 SEE SHEET NO. 3 MATCH LINE - STA. 16+75 SEE SHEET NO. 5 CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 4 31STA. 13+00 TO STA. 16+75 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT PROFILE MATCH LINE - STA. 13+00 SEE SHEET NO. 3 MATCH LINE - STA. 16+75 SEE SHEET NO. 5
CLARA AVENUE MATCH LINE - STA. 16+75 SEE SHEET NO. 4 MATCH LINE - STA. 20+50 SEE SHEET NO. 6 CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 5 31STA. 16+75 TO STA. 20+50 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT MASON STREET PROFILE MATCH LINE - STA. 16+75 SEE SHEET NO. 4PROFILE MATCH LINE - STA. 20+50 SEE SHEET NO. 6
CONTROL LINE POINT DATA
CLARA AVENUE MATCH LINE - STA. 20+50 SEE SHEET NO. 5 MATCH LINE - STA. 24+25 SEE SHEET NO. 7 CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 6 31STA. 20+50 TO STA. 24+25 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
JOSEPH
STREET
PROFILE MATCH LINE - STA. 20+50 SEE SHEET NO. 5 MATCH LINE - STA. 24+25 SEE SHEET NO. 7
CONTROL LINE POINT DATA
CLARA AVENUE MATCH LINE - STA. 24+25 SEE SHEET NO. 6 MATCH LINE - STA. 28+25 SEE SHEET NO. 8 CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 7 31STA. 24+25 TO STA. 28+25 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
HAMILTON
STREET
MYRON
PLACE
PROFILE MATCH LINE - STA. 24+25 SEE SHEET NO. 6 MATCH LINE - STA. 28+25 SEE SHEET NO. 8
CONTROL LINE POINT DATA
CLARA AVENUE MATCH LINE - STA. 28+25 SEE SHEET NO. 7 MATCH LINE - STA. 32+25 SEE SHEET NO. 9 CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 8 31STA. 28+25 TO STA. 32+25 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT SIDNIE STREET PROFILE MATCH LINE - STA. 28+25 SEE SHEET NO. 7 MATCH LINE - STA. 32+25 SEE SHEET NO. 9
CONTROL LINE POINT DATA
CLARA AVENUE MATCH LINE - STA. 32+25 SEE SHEET NO. 8
CONSTRUCTION NOTES Coastland Civil Engineering, Inc.
APRIL 2020 9 31STA. 32+25 TO STA. 36+50 PLAN & PROFILE SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT NORTH ORCHARD AVENUE PROFILE MATCH LINE - STA. 32+25 SEE SHEET NO. 8
CONTROL LINE CURVE DATA
∆ =
∆ =
∆ =
∆ =
∆ =
∆ =
∆ =
∆ =
CONTROL LINE POINT DATA
LEGEND MATCH LINE - STA. 14+50 SEE ABOVE RIGHT MATCH LINE - STA. 14+50 SEE BELOW LEFT MATCH LINE - STA. 19+75 SEE SHEET NO. 11 CONSTRUCTION NOTES - Coastland Civil Engineering, Inc.
APRIL 2020
10 31STA. 10+00 TO STA. 19+75 STRIPING & RECONSTRUCTION PLAN SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT NORTH STATE STREET MASON STREET
LEGEND MATCH LINE - STA. 24+50 SEE ABOVE RIGHT MATCH LINE - STA. 28+75 SEE SHEET NO. 12 MATCH LINE - STA. 19+75 SEE SHEET NO. 10 CONSTRUCTION NOTES - Coastland Civil Engineering, Inc.
APRIL 2020
11 31STA. 19+75 TO STA. 28+75 STRIPING & RECONSTRUCTION PLAN SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT MATCH LINE - STA. 24+50 SEE BELOW LEFT
HAMILTON
STREET
MYRON
PLACE
JOSEPH
STREET
LEGEND MATCH LINE - STA. 28+75 SEE SHEET NO. 11
CONSTRUCTION NOTES - Coastland Civil Engineering, Inc.
APRIL 2020
12 31STA. 28+75 TO STA. 36+00 STRIPING & RECONSTRUCTION PLAN SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT MATCH LINE - STA. 32+50 BELOW LEFT MATCH LINE - STA. 32+50 SEE ABOVE RIGHT -1
EDGE GRINDING AT LIP OF
GUTTER FOR OVERLAY
CROSSWALK BAR DETAIL2- SIDNIE STREET NORTH ORCHARD AVENUE
-1 Coastland Civil Engineering, Inc.
APRIL 2020
13 31BULBOUT DETAILS N. STATE ST. AND MYRON PL. SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT -2
-1 Coastland Civil Engineering, Inc.
APRIL 2020
14 31BULBOUT DETAILS MASON STREET SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
-1 -2 -3 Coastland Civil Engineering, Inc.
APRIL 2020
15 31BULBOUT DETAILS SIDNIE ST. SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
Coastland Civil Engineering, Inc.
APRIL 2020
16 31DETAILS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
TYPICAL PAVEMENT RECONSTRUCTION SECTION
-2
MANHOLE
WATER VALVE
MONUMENT SEWER CLEANOUT
5 -
TYPICAL PAVEMENT RECONSTRUCTION SECTION
-3
TYPICAL PAVEMENT RECONSTRUCTION SECTION
-1
18" CURB, GUTTER & CONFORM DETAIL8
-
SIDEWALK 7
-
MEDIAN CURB & ISLAND9
-
4 - CURB, GUTTER & SIDEWALK DETAIL
8 - 7
-
8 - 6
-
BLIND CONNECTION DETAIL10
-
TYPICAL OVERLAY SECTION
-12
MAILBOX INSTALLATION DETAIL
-11
Coastland Civil Engineering, Inc.
APRIL 2020
17 31DETAILS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT " " " " A A B B SIDEWALK, CURB & GUTTER DOWEL DETAIL4-
NOTES:
SECTION A-A
PLAN -5
SIDEWALK WARP DETAIL 1-
PROFILE TYPICAL SECTION
PLAN VIEW TYPICAL SECTION - PAVING STONE DETAIL 2 3-
SECTION A-A
NOTE: LEGEND
TYP. CROSS-GUTTER PLAN DETAIL "A"
AC DRIVEWAY DETAIL 6 DRIVEWAY CONFORM DETAIL - GRAVEL DRIVEWAY DETAIL
PCC DRIVEWAY DETAIL
Coastland Civil Engineering, Inc.
APRIL 2020
18 31DETAILS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352 CLARA AVENUE RECONSTRUCTION PROJECT
10" DIAMETER PIPE AND SMALLER
NOTES: 1- ABANDONED PIPE PLUG DETAIL
NOTES:
TYPICAL CONCRETE ANCHOR BLOCK FOR
SECTION "A-A" ELEVATION
VERTICAL BEND
NOTES:
ELEVATION
PLAN
NOTES: 2- WATER MAIN LOWERING DETAIL 3- TYPICAL CONCRETE ANCHOR BLOCK FOR COMBINATION HORIZONTAL-VERTICAL BEND 4- TEMPORARY BLOWOFF 3- 5- 5- CONCRETE THRUST BLOCK TYPICAL CONC. BLOCKING
SHOWN IN PERSPECTIVE
NOTES:
BEND
TEE
OFFSET 5-
NOTES: 7-
INSIDE DROP INLET SANITARY SEWER MANHOLE
TYPICAL PIPE JOINT AND INSULATOR
TYPICAL DIRT STOP DETAIL
SECTION "A-A"
UTILITY ENCASEMENT DETAIL 6-
Coastland Civil Engineering, Inc.
APRIL 2020
19 31STA. 10+25 TO STA. 12+75 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES 10+25
10+50
10+75
11+00
11+25
11+50
11+75
12+00
12+25
12+50
11+85.64 12+75
CROSS SECTION SCALES Coastland Civil Engineering, Inc.
APRIL 2020
20 31STA. 12+94.27TO STA. 15+00 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
13+00
13+25
13+50
13+75
14+00
14+25
14+50
14+75
15+00
12+94.27 13+60.01 14+36.35
CROSS SECTION SCALES Coastland Civil Engineering, Inc.
APRIL 2020
21 31STA. 15+17.03 TO STA. 17+16.36 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
15+25
15+50
15+75
16+00
16+25
16+50
16+75
17+00
15+17.03
15+44.40
15+95.24
17+16.36
CROSS SECTION SCALES Coastland Civil Engineering, Inc.
APRIL 2020
22 31STA. 17+25 TO STA. 18+25 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
17+25
17+50
17+75
18+00
18+25
17+68
Coastland Civil Engineering, Inc.
APRIL 2020
23 31STA. 18+50 TO STA. 20+89.64 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
18+50
18+75
19+00
19+25
19+50
19+75
20+00
20+25
20+50
19+86.34 20+75
20+89.60
Coastland Civil Engineering, Inc.
APRIL 2020
24 31STA. 21+00 TO STA. 23+25 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
21+00
21+25
21+50
21+75
22+00
22+25
22+50
22+75
23+00
23+25
21+11.28
21+69
Coastland Civil Engineering, Inc.
APRIL 2020
25 31STA. 23+50 TO STA. 25+83.48 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
23+50
23+75
24+00
24+25
24+50
24+75
25+00
25+25
25+50
25+75
25+67.46
25+83.46
Coastland Civil Engineering, Inc.
APRIL 2020
26 31STA. 26+00 TO STA. 28+25 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
26+00
26+25
26+50
26+75
27+00
27+25
27+50
27+75
28+00
27+66.03 28+25
27+87.52
Coastland Civil Engineering, Inc.
APRIL 2020
27 31STA. 28+50 TO STA. 30+50 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
28+50
28+75
29+00
29+25
29+50
29+75
30+00
30+25
30+50
28+92.80
29+12.94
29+38.66
Coastland Civil Engineering, Inc.
APRIL 2020
28 31STA. 30+75 TO STA. 32+96.65 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
30+75
31+00
31+25
31+50
31+75
32+00
32+25
32+50
32+75
32+80.51
31+40.28 32+96.65
Coastland Civil Engineering, Inc.
APRIL 2020
29 31STA. 33+00 TO STA. 34+25 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
33+00
33+12.79
33+25
33+32.48
33+50
33+52.17
33+67.41
33+75
33+82.65
34+00
34+11.56
34+25
Coastland Civil Engineering, Inc.
APRIL 2020
30 31STA. 34+40.46 TO STA. 35+50 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
34+40.46
34+50
34+53.72
34+66.98
34+75
34+80.52
34+94.06
35+00
35+06.30
35+18.54
35+25
35+50
Coastland Civil Engineering, Inc.
APRIL 2020
31 31STA. 35+75 TO STA. 36+25 CROSS SECTIONS SPECIFICATION NO. 20-08 CLARA AVENUE RECONSTRUCTION PROJECT 29-4352
CROSS SECTION SCALES
35+75
36+00
36+25
Agenda Item No: 3.b.
MEETING DATE/TIME: 6/29/2022
ITEM NO: 2022-1795
AGENDA SUMMARY REPORT
SUBJECT: Approve Purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.
DEPARTMENT: Police PREPARED BY: David Mendez, Buyer II
PRESENTER: Capt. Cedric Crook
ATTACHMENTS:
1. Bid Tab
Summary: Council will consider approving the purchase of a 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.
Background: The Police Department has budgeted for the purchase of two patrol rated vehicles per fiscal year. Due to manufacturer issues, we have been unable to place orders for vehicles this year. In fact, the last patrol vehicle ordered through normal channels was in February of 2020. That vehicle was finally delivered on June 28, 2022. This has left our patrol fleet aging and caused the Department to look at other options to replenish the fleet. Currently, the Department has a patrol rated 2014 Ford Interceptor sedan that is assigned to a Detective. This vehicle could be reassigned to the patrol fleet and equipped with the necessary emergency equipment from a previously decommissioned patrol vehicle that is the same make and model. In the past, the Detective Bureau was assigned Honda Accord sedans and they were reliable vehicles. These vehicles have aged out and are currently being used by staff to travel to and from out-of-town trainings. By purchasing a new Honda Accord sedan, the Department could reassign the patrol rated Ford Interceptor to the patrol fleet and backfill that void with the new Honda Accord.
The Police Department requests approval to purchase a 2022 Honda Accord Sport to fulfill this need.
Discussion: Staff issued a Request for Bid to nine new car dealers. Four (4) bids were received and the Bid Tab is attached for review (Attachment 1). The lowest price Honda Accord Sport Sedan was selected based on email justification from Operations Lieutenant Andy Phillips.
Staff recommends Council approval for Staff to purchase a 2022 Honda Accord Sport Sedan from Thurston Honda for the amount of $34,513.67.
Recommended Action: Approve purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 10020210.80100.V4215: $50,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Fleet Maintenance and Police Department
ATTACHMENT 1