Agenda packet — Ukiah City Council, July 20, 2022 (part 1 of 2)

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City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
 Call (toll free) 1-888-788-0099
 Enter the Access Code: 971 9942 6600
 To Raise Hand enter *9
 To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones):

US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

July 20, 2022 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

3.a. Proclamation: Disability Independence Day in the City of Ukiah.

Recommended Action: Issue a proclamation of the Ukiah City Council recognizing July 26, 2022, as Disability Independence Day in the City of Ukiah.

Attachments:

1. 2022 - Disability Independence Day

4. PETITIONS AND COMMUNICATIONS

5. APPROVAL OF MINUTES

5.a. Approval of the Minutes for the June 15, 2022, Regular Meeting.

Recommended Action: Approve the Minutes for the June 15, 2022, Regular Meeting.

Attachments:

1. 2022-06-15 Draft Minutes

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5.b. Approval of the Minutes for the June 29, 2022, Special Meeting.

Recommended Action: Approve the Minutes for the June 29, 2022, Special Meeting.

Attachments:

1. 2022-06-29 Draft Minutes

6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

7.a. Report of Disbursements for the Month of June 2022.

Recommended Action: Approve the Report of Disbursements for the Month of June 2022.

Attachments:

1. June 2022 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. June 2022 Disbursement Detail

7.b. Authorize City Manager to Negotiate and Execute a Landowner Access Agreement with the Fire Safe Council of Mendocino County for Environmental Review Work Towards Fire Prevention and Mitigation Efforts on City-Owned Properties.

Recommended Action: Authorize City Manager to negotiate and execute a landowner access agreement with the Fire Safe Council of Mendocino County for environmental review work towards fire prevention and mitigation efforts on City-owned properties.

Attachments:

1. MCFSC LOA - City of Ukiah

7.c. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

Attachments:

1. AB 361 Findings Reconsideration for All Legislative Bodies

7.d. Designation of Voting Delegates and Alternates for the League of California Cities Annual Conference – September 7-9, 2022.

Recommended Action: Designate Councilmember Rodin as the Voting Delegate, and Sage Sangiacomo, City Manager and Shannon Riley, Deputy City Manager as the Alternate(s) to represent the City of Ukiah for the 2022 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.

Attachments:

1. League Correspondence

2. Voting Procedures

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3. Voting Delegate Form

7.e. Consideration of Adoption of Resolution Approving Records Destruction for the Finance Department.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Finance department.

Attachments:

1. Proposed Resolution with Exhibit A

7.f. Possible Adoption of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions.

Recommended Action: Adopt the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions.

Attachments:

1. Obsolete Boards and Commissions Ordinance intro

7.g. Council to Receive and File Adopted 2022-23 Fiscal Year City of Ukiah Budget Document.

Recommended Action: Receive and File adopted 2022-23 Fiscal Year City of Ukiah Budget Document.

Attachments: None

7.h. Consideration of Approval of Minor Reorganization of Planning Division of Community Development Department.

Recommended Action: Approve reorganization of Planning Division of Community Development Department.

Attachments:

1. Associate Planner Job Description (rev. 7-8-22)

2. Chief Planning Manager Job Description (7-11-22)

7.i. Report of the Acquisition of Professional Services Contract for the Plans and Specifications Modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the Amount of $15,420, and Approve Corresponding Budget Amendments.

Recommended Action: Receive report of the acquisition of a professional services contract for the plans and specifications modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the amount of $15,420, and approve corresponding budget amendments.

Attachments:

1. Coastland - Clara Ave Project 2122257 - Proposal

7.j. Consideration of Award of Bid to Granite Construction Company in the Amount of $1,511,529.90 for the State Street and Dora Street Rehabilitation Project, Specification No.21- 04, and Approval of Corresponding Budget Amendment.

Recommended Action: Award of Bid to Granite Construction Company in the Amount of $1,511,529.90 for the State Street and Dora Street Rehabilitation Project Specification No. 21-04, and approve corresponding budget amendment.

Attachments:

1. 12e Council Action Report for 3-2-22 att 1

2. Bid Results - Spec 21-04 State Street and Dora Street Rehab Project att 2

3. Bid from Granite Construction Company - Spec 21-04 State and Dora Rehab Project att 3 4. 5049029 R1 Alloc to agency att 4

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7.k. Report of the Acquisition of Consulting Services with GHD Inc. for Flood Mapping Review Support in the Amount of $19,272.00.

Recommended Action: Receive the report of the acquisition of a professional service contract with GHD for flood mapping review support not to exceed the amount of $19,272.00 Attachments:

1. GHD Proposal - FEMA Flood Mapping Review - Apr 22 att 1

7.l. Report on Contract with CivicPlus for Agenda and Meeting Management Services, and Requesting Authorization to Continue Using Services Until Further Notice.

Recommended Action: Receive report of contract with CivicPlus, and approve authorization to continue to use the program and services of CivicPlus until further notice.

Attachments:

1. Contract with CivicPlus

7.m. Consideration of Approval of a Budget Amendment in the Amount of $56,000.00 for the Purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).

Recommended Action: Approve the budget amendment in the amount of $56,000.00 for the purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).

Attachments: None

7.n. Award Professional Services Agreement to LDA Partners, Inc. in the Amount of $1,218,573, to Prepare the Plans, Specifications, and Estimate for the Corporation Yard Design.

Recommended Action: Award professional services agreement to LDA Partners Inc. in the amount of $1,218,573, to prepare the plans, specification, and estimate for the Corporation Yard Design.

Attachments:

1. RFP - Corp Yard Design Services

2. LDA Response- City of Ukiah

3. LDA - Cost Proposal

4. 2022-05-12 Cost Proposal Summary GHD

5. 2022-05-12 Detailed Cost Proposal GHD

7.o. Report of the Acquisition of Parts and Labor for the Repair of the 2018 Pierce Fire Engine from Golden State Emergency Vehicle Services Inc. in the Amount of $53,505.32, and Approval of Corresponding Budget Amendments.

Recommended Action: Receive report of the acquisition of parts and labor for the repair of a 2018 Pierce Fire Engine from Golden State Emergency Vehicle Services in the amount of $53,505.32, and approve the corresponding budget amendments.

Attachments:

1. Repair Estimate 1446678

2. 00048057

3. UPD # 22-0886 Invoice

8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

9. COUNCIL REPORTS

10. CITY MANAGER/CITY CLERK REPORTS

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11. PUBLIC HEARINGS (6:15 PM)

11.a. Public Hearing and Possible Introduction by Title Only of an Ordinance Amending Various Sections of Ukiah City Code to Streamline the Use Permit Application Process and Operational Standards for Cannabis-Related Businesses.

Recommended Action: Conduct a public hearing and introduce by title only the Ordinance of the City Council of the City of Ukiah amending various sections of the Ukiah City Code to streamline the use permit application process and operational standards for cannabis-related businesses.

Attachments:

1. Cannabis Ordinance Amendment Redline

2. Cannabis Ordinance Amendment Clean

12. UNFINISHED BUSINESS

12.a. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Authorizate the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the amount of $12,455.25 for FY 2022-23.

Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC) and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC.

Attachments:

1. Ukiah City Council Presentation_072022

2. Economic Development and Financing Corporation (EDFC) 2021-07-01

12.b. Approve Contract with HdL Companies for Tax and Fee Administration Services for Transient Occupancy, and Approve Corresponding Budget Amendment.

Recommended Action: Re-authorize the City Manager to execute a three-year contract with HdL Companies for audit and financial assistance services of the City's Transient Occupancy Tax (TOT) revenue - including short term rental compliance, and authorize the corresponding budget amendment.

Attachments:

1. ASR 4-6-22

2. Ukiah HdL TOT Proposal

13. NEW BUSINESS

13.a. The Ukiah City Council will Receive a Report on Energy Costs, and Provide Direction on Scheduling a Public Hearing to Consider Adoption of a Power Cost Surcharge Rider.

Recommended Action: Receive report and provide direction to Staff on scheduling a Public Hearing to consider adoption of a Power Cost Surcharge Rider.

Attachments:

1. Ukiah Market Conditions - Summer 2022 Readiness 06-01-22 FINAL

2. Power Cost Surcharge

13.b. Consideration of New Ad Hoc Committee to Participate in the Recruitment Process for a New Police Chief.

Recommended Action: Appoint two ad hoc committee members to participate in the recruitment process for a new Police Chief.

Attachments: None

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13.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2022 City Council Special Assignments

14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1)
Recommended Action:

Attachments: None

14.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
Recommended Action:

Attachments: None

14.c. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603
Recommended Action:

Attachments: None

14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Arturo Flores Valdes et al., (Fed. Dist. Ct., N.D. Cal.) 22-CV-03125 RMI Recommended Action:

Attachments: None

14.e. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-070-04, 001-040-84, 001-040-82, 001-040-65 Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Grady Huff
Under Negotiation: Price & Terms of Payment
Recommended Action:

Attachments: None

14.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:

Attachments: None

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14.g. Public Employee Discipline/Dismissal/Release
Recommended Action:

Attachments: None

15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, City Clerk
Dated: 7/15/22

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Agenda Item No: 3.a.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1823

AGENDA SUMMARY REPORT
SUBJECT: Proclamation: Disability Independence Day in the City of Ukiah.

DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, Management Analyst
PRESENTER: Jim Brown, Mayor
ATTACHMENTS:

1. 2022 - Disability Independence Day
Summary: The City Council will issue a proclamation recognizing July 26, 2022, as Disability Independence Day in the City of Ukiah.

Background: The City recognizes and supports systems, policies, and education that ensure an inclusive environment for all people, including those with disabilities, by issuing a proclamation (Attachment 1).

Discussion: Council will issue the proclamation in celebration of July 26, 2022, as Disability Independence Day in the City of Ukiah.

Recommended Action: Issue a proclamation of the Ukiah City Council recognizing July 26, 2022, as Disability Independence Day in the City of Ukiah.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

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WHEREAS, the Americans with Disabilities Act (ADA) was signed into law on July 26, 1990, establishing a clear and comprehensive national mandate for the elimination of discrimination to ensure the civil rights of people with disabilities; and WHEREAS, disability is a social construct. The ‘problem’ is not the medical condition that resides within the individual, but the ‘problem’ is that society does not create a welcoming, supporting environment/policies/systems for all; and
WHEREAS, equitable experiences and full inclusion is a matter of social justice. Consequently, creating equitable, inclusive environments is a shared responsibility of everyone; and WHEREAS, policies must be developed, attitudes shaped, and equitable experiences offered to all individuals; including those with developmental disabilities; and WHEREAS, the ADA has expanded opportunities for Americans with disabilities; and WHEREAS, citizens should do all in their power to:
• Recognize the value and intersectionality of the disability experience in our lives and its valued role in our rich diversity.
• Recognize the barriers presented to those with disabilities. • Create ways to include everyone, especially those with developmental disabilities, to be fully included in all aspects of life.
• Understand the losses (financial, spiritual, human rights, contributions to the community, and otherwise) when our communities segregate and create barriers for those with disabilities. • Demand policymakers no longer invest in segregation and create inclusive, equitable policies and systems for all.

WHEREAS, we encourage the community to learn more about ADA, eliminate discrimination, and celebrate July 26, 2022, as Disability Independence Day.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah, hereby proclaims July 26, 2022, as
Disability Independence Day in the City of Ukiah
Signed and sealed, this 20th day of July in the year Two Thousand and Twenty-Two.

Jim O. Brown
City Council, Mayor

C I T Y O F U K I A H
RECOGNIZING JULY 26, 2022, AS DISABILITY

INDEPENDENCE DAY IN THE CITY OF UKIAH
Attachment 1

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AGENDA ITEM 5a

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CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
June 15, 2022
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on June 15, 2022, having been legally noticed on June 9, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers

Present: Juan V. Orozco, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Councilmember Absent by Prior Arrangement: Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

MAYOR BROWN PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.

URGENCY ITEM
Presenter: Sage Sangiacomo, City Manager.

Motion/Second: Rodin/Orozco to add the urgency item to the Closed Session agenda (placed on the agenda as agenda item 14g). Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah.

Presenter: Mayor Brown.

Proclamation was issued and will be delivered to Troyle Tognoli, Diversity and Equity Committee Member.

4. PETITIONS AND COMMUNICATIONS
City Clerk Lawler noted that all communications received had been distributed.

5. APPROVAL OF MINUTES
a. Approval of the Minutes for the June 1, 2022, Special Meeting. b. Approval of the Minutes for the June 1, 2022, Regular Meeting. c. Approval of the Minutes for the June 2, 2022, Special Meeting.

Motion/Second: Juan/Duenas to approve Minutes of June 1, 2022, a Special meeting; June 1, 2022, a Regular meeting; and June 2, a Special meeting, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.

ABSTAIN: None.

6. RIGHT TO APPEAL DECISION

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City Council Minutes for June 15, 2022, Continued:

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7. CONSENT CALENDAR
a. Report of Disbursements for the Month of May 2022 – Finance. b. Award Three-Year Contract (COU No. 2122-246) to Evergreen Job and Safety Training in the Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees – Electric Utility.
c. Adoption of Resolution (2022-37) of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID19 Pandemic – City Attorney. d. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901 – Electric Utility.
e. Notification of Publishing Services Agreement (COU No. 2122-247) by Ukiah Daily Journal for Fiscal Year 2022/2023, in the Amount of $6.25 per Column Inch for the First Insertion and $4.26 per Column Inch for Each Subsequent Insertion of the Same Advertisement – City Clerk. f. Requesting Council to Reject All Proposals Received and Reinitiate A Request for Proposal Process for the Replacement of the Todd Grove Park Large Playground – Community Services.

g. Finalization of an Internal Loan for the Two (2) Ambulances Currently on Order, and Adoption of Corresponding Resolution (2022-38) - Fire.
h. Finalization of an Internal Loan for the Ice Rink Purchased in September 2021, and Adoption of Corresponding Resolution (2022-39) – Community Services. i. Approval of Refinancing of the Ukiah Valley Fire District Lovers Lane Mortgage through the General Fund, and Adoption of Corresponding Resolution (2022-40) - Fire. j. Report to City Council Regarding Contract (COU No. 2122-248) for Sundays in the Park Concert – Community Services.
k. Award of Contract for Compaction and Materials Testing Services in the Amount to be Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19- 01, 21-04 and 21-05, and Authorize Additional Tests if Needed – Public Works. – Being pulled by Staff.
l. Award Contract (COU No. 2122-249) to Doolittle Construction LLC in the Amount of $492,666.04 for the 2022 Slurry Seal of Local Streets, and Approve Corresponding Budget Amendment – Public Works.

Motion/Second: Rodin/Orozco to approve Consent Calendar Items 7a-7j and 7l, as submitted.

Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES:

None. ABSENT: Crane. ABSTAIN: None.

8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Jen Dyre – Brush St./Orr Creek bridge encampment; Adam Gaska – Rail Trail; Mike Canon – Rail Trail; Muscogee Indian (username given in virtual meeting) – homeless encampment behind steel yard.

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City Council Minutes for June 15, 2022, Continued:

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9. COUNCIL REPORTS
Presenters: Vice Mayor Duenas, Councilmember Orozco,

10. CITY MANAGER/CITY CLERK REPORTS
Presenter:
 July 6th Meeting Cancellation Reminder – Kristine Lawler, City Clerk.

11. PUBLIC HEARINGS (6:15 PM)
a. Receive Public Comment on the Scope and Content of the Environmental Impact Report for the 2040 General Plan.

Presenters: Craig Schlatter, Community Development Director; Brent Gibbons, Mintier Harnish; and Darcy Kremin, Rincon Consultants.

PUBLIC HEARING OPENED AT 6:55 P.M.

Public Comment: JoAnn Saccato, and Robin Sunbeam.

PUBLIC HEARING CLOSED AT 7:00 P.M.
b. Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of an Application in Response to the 2022 State Community Development Block Grant Program Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant.

Presenters: Craig Schlatter, Community Development Director and Jim Robbins, Grants Manager.

PUBLIC HEARING OPENED AT 7:06 P.M.

Public Comment: Helen Sizemore.

PUBLIC HEARING CLOSED AT 7:10 P.M.

Motion/Second: Rodin/Orozco to adopt a resolution (2022-41) authorizing the submittal of a 2022 State Community Development Block Grant application (COU No. 2122-250); and approve the corresponding budget amendments if awarded. Motion carried by the following roll call votes: AYES:

Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.

12. UNFINISHED BUSINESS
a. Approval and Adoption of 2022-23 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District.

Presenter: Daniel Buffalo, Finance Director.

Motion/Second: Rodin/Orozco to approve and adopt budget resolution (2022-42) for the fiscal year 2022-23. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.

NOES: None. ABSENT: Crane. ABSTAIN: None.

Motion/Second: Rodin/Orozco to approve and adopt Gann Limit resolution (2022-43) for fiscal year 2022-23. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.

NOES: None. ABSENT: Crane. ABSTAIN: None.

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City Council Minutes for June 15, 2022, Continued:

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Motion/Second: Orozco/Rodin to approve (in substantial form) and authorize City Manager to sign fiscal year 2022-23 budget agreement (COU No. 2122-251) with the Ukiah Valley Sanitation District.

Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES:

None. ABSENT: Crane. ABSTAIN: None.

13. NEW BUSINESS
a. Possible Adoption of Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate.

Presenter: Shannon Riley, Deputy City Manager.

Public Comment: Robin Sunbeam, Eileen Mitro, Susan Knopf, Cathy Monroe, Sharon Thomas, and Helen Sizemore.

Motion/Second: Rodin/Orozco to adopt Resolution (2022-44) Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN:

None.
b. Consider Participation in a Voluntary Regional Water Sharing Program.

Presenters: Sean White, Water Resources Director and Phil Williams - Welty, Weaver, and Currie Legal Counsel.

Public Comment: Helen Sizemore.

Motion/Second: Rodin/Orozco to approve participation in a Voluntary Regional Water Sharing Program (COU No. 2122-254). Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None. c. Possible Introduction by Title Only of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions.

Presenter: Darcy Vaughn, Assistant City Attorney.

Motion/Second: Orozco/Rodin to introduce Ordinance by title only. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN:

None.

City Clerk, Kristine Lawler, read the following Ordinance title into the record:

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH REPEALING ARTICLES 1A AND 2 IN DIVISION 1, CHAPTER 4 OF THE UKIAH CITY CODE TO REMOVE REFERENCES TO

OBSOLETE BOARDS AND COMMISSIONS
Motion/Second: Rodin/Orozco to introduce the Ordinance repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None.

ABSENT: Crane. ABSTAIN: None.

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City Council Minutes for June 15, 2022, Continued:

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d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenter: Sage Sangiacomo, City Manager.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:19 P.M.

14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 e. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603 f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
g. URGENCY ITEM:

Public Employee Discipline/Dismissal/Release
No action reported; direction provided to staff.

15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:15 p.m. ________________________________
Kristine Lawler, City Clerk

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AGENDA ITEM 5b

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CITY OF UKIAH

CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
June 29, 2022
5:30 p.m.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on June 29, 2022, having been legally noticed on June 28, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 5:30 p.m. Roll was taken with the following Councilmembers

Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Staff

Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

MAYOR BROWN PRESIDING.

The Pledge of Allegiance was led by Mayor Brown.

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was given.

3. NEW BUSINESS
a. Approval of Plans and Specifications for the Clara Avenue Reconstruction Project, Specification 20-08, and Direct Staff to Advertise for Bids.

Presenter: Tim Eriksen, Public Works Director/City Engineer.

Public Comment: Susan Sher.

Motion/Second: Crane/Rodin to approve the Plans and Specifications for the Clara Avenue Reconstruction Project, Specification No. 20-08, and direct Staff to advertise for bids. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None.

ABSENT: None. ABSTAIN: None.
b. Approve Purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department.

Presenter: Cedric Crook, Acting Police Chief.

Public Comment: Susan Sher.

Motion/Second: Duenas/Orozco to approve purchase (PO No. 48038) of 2022 Honda Accord Sport Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department. Motion carried by the following roll call votes: AYES: Orozco, Crane, Dueňas, and Brown. NOES: Rodin.

ABSENT: None. ABSTAIN: None.

4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:05 p.m. ________________________________
Kristine Lawler, City Clerk

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Agenda Item No: 7.a.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of June 2022.

DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Calendar
ATTACHMENTS:

1. June 2022 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. June 2022 Disbursement Detail
Summary: The Council will review and consider approval of the Report of Disbursements for the month of June 2022.

Background: Payments made during the month of June 2022 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3047978-3048070; 3048071-3048153; 3048154-3048240; 3048241-3048366
Accounts Payable Wire Transfers: 66
Payroll Check Numbers: 511155-511223; 511224-511304
Payroll Manual Check Numbers: N/A
Direct Deposit Numbers: 110669-110932; 110936-111202
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3044923, 3038434, 3047324, 3047883, 3047884, 3048131, 3047459, 3047854, 3048293, 3048238, 509358
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: June 2022 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: June 2022 Disbursement Detail
Recommended Action: Approve the Report of Disbursements for the Month of June 2022.

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BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

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Attachment 1
FUNDS:
100 General Fund $194,863.58 700 Sanitary Disposal Site Fund $29,622.14 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $70,453.74 702 Disposal Closure Reserve Fund 110 Special General Fund 704 Post Closure Fund - Solid Waste 120 Streets Capital Improvement $15,300.65 710 Ambulance Services Fund $24,154.14 130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $16,105.23 200 City Adminstrative Services $56,537.20 730 Confernence Center Fund $9,343.99 201 Worker's Comp Fund 750 Visit Ukiah
202 Liability Fund 777 Airport Fund $153,215.15
203 Garage Fund $6,647.84 778 Airport Capital Improvement Fund $3,445.17 204 Purchasing Fund $4,722.60 779 Special Aviation Fund 205 Billing & Collections Fund $39,445.35 800 Electric Fund $1,454,384.34 206 Public Safety Dispatch Fund $3,249.56 801 Electric Capital Reserve Fund $11,442.93 207 Payroll Posting Fund $327,763.12 803 Lake Mendocino Bond Reserve 208 Building Maintenance/Corp Yard Fund $27,067.00 805 Street Lighting Fund $12,225.53 209 IT Fund $16,236.67 806 Public Benefits Fund $9,786.55 220 Equipment Reserve Fund 807 Cap and Trade
249 City Housing Bond Proceeds 820 Water Fund $214,926.72 250 Special Revenue Fund 822 Water Capital Improvement Fund $27,484.72 251 Special Projects Reserve Fund 830 Recycled Water Fund $73,136.11 252 Streets/ROW Improvement Fund $74,536.42 840 City/District Sewer Fund $553,984.62 253 CITY PROP 172 841 Sewer Contruction Fund
300 Park Development Fund 843 Sewer Capital Fund
301 Anton Stadium Fund $0.00 900 Special Deposit Trust $40,025.31 302 Observatory Park Fund 901 General Service (Accts Recv) $11,679.95 304 Swimming Pool Fund $0.00 902 U.S.W. Billing & Collection $121,006.73 305 Riverside Park Fund $0.00 903 Public Safety - AB 109 $0.00 306 Skate Park Fund $0.00 905 Federal Emergency Shelter Grant 310 Museum Grants 905 Mendocino Emergency Service Authority 311 Alex Rorbaugh Recreation Center Fund $4,056.95 911 Russian River Watershed Association $25,446.69 312 Downtown Business Improvement Fund 915 UVFD $4,457.02 313 LMIHF Housing Asset Fund 916 UVFD PROP 172
314 Winter Special Events 917 UVFD Measure B
315 Advanced Planning Fund $0.00 918 UVFD Mitigation $1,361.79 500 2106 Gas Tax Fund 940 Sanitation District Special Fund 501 2107 Gas Tax Fund 942 Rate Stabilization - UVSD Fund 503 2105 Gas Tax Fund 943 Sanitation District Capital Improvement Fund 505 Signalization Fund 952 REDIP Sewer Enterprise Fund
506 Bridge Fund 960 Community Redevelopment Agency
507 1998 STIP Augmentation Fund 961 RDA Housing Pass-Through 508 SB325 Reimbursement Fund 962 Redevelopment Housing Fund 509 S.T.P. Fund $36.80 963 Housing Debt
510 Trans-Traffic Congest Relief Fund 964 RDA Capital Pass-Through 511 Rail Trail Fund $53,459.29 965 Redevelopment Capital Improvement Fund 600 Community Development Block Grant 966 Redevelopment Debt Service 601 EDBG 94-333 Revolving Loan 967 Housing Bond Proceeds 602 Community Development Fund 968 Non-Housing Bond Proceeds 603 08-HOME-4688 969 RDA Obligation Retirement Fund $60,016.58 604 CDBG Grant 09-STBG-6417 844/944 Sewer Capital Projects Fund $28,937.84 605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund
613 Home Program Activities
620 CASP Train Retainage Withheld $3,530.00
630 Asset Seizure Fund $724.30 611 CDBG 16-CDBG-11147 $22,680.90 631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1) $1,000.00
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $1,830.81
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund
PAYROLL CHECK NUMBERS: 511155-511223 TOTAL DEMAND PAYMENTS- A/P CHECKS $3,810,332.03 DIRECT DEPOSIT NUMBERS: 111732-111996 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 5/15/22-5/28/22 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,175,915.25 PAYROLL CHECK NUMBERS: 511224-511304 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $670,717.68 DIRECT DEPOSIT NUMBERS: 111997-112289 * vendor name( if applicable) PAYROLL PERIOD: 5/29/22-6/11/22
PAYROLL CHECK NUMBERS:

DIRECT DEPOST NUMBERS:

PAYROLL PERIOD:

VOID CHECK NUMBERS: TOTAL PAYMENTS $5,656,964.96
3044923, 3038434, 3047324, 3047883, 3047884
3048131, 3047459, 3047854, 3048293, 3048238
509358
WIRE TRANSFER NUMBERS:
66 CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

FOR THE MONTH OF JUNE

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Account Code Summary Attachment 2
10000000 GENERAL FUND 20012500 CITY CLERK
10017200 SUCCESSOR AGENCY 20012600 ECONOMIC DEVELOPMENT 10020000 POLICE - GEN FUND 20012800 EMERGENCY MANAGEMENT 10020210 POLICE PATROL 20013210 ACCOUNTS PAYABLE
10020214 POLICE VOLUNTEERS 20013220 PAYROLL
10020216 COPS GRANT 20013400 ACCOUNTING
10020217 POLICE ANIMAL CONTROL 20013401 BUDGET MANAGEMENT 10020218 POLICE CSO 20014000 CITY ATTORNEY
10020220 CODE ENFORCEMENT 20015100 CITY TREASURER
10020224 MAJOR CRIMES TASK FORCE 20016100 HUMAN RESOURCES 10021210 CITY FIRE 20023510 HOUSING GRANTS
10022100 PARKS 20023520 NON-HOUSING GRANTS
10022300 AQUATICS 20100000 WORKER'S COMP FUND
10022700 MUSEUM - GEN FUND 20116220 WORKERS COMPENSATION 10022810 RECREATION ADMINISTRATION 20200000 LIABILITY FUND 10022821 ADULT BASKETBALL 20216200 RISK MANAGEMENT
10022822 ADULT SOFTBALL 20300000 GARAGE FUND
10022824 CO-ED VOLLEYBALL 20324100 GARAGE
10022831 YOUTH BASKETBALL 20324110 FLEET MAINTENANCE
10022832 YOUTH SOFTBALL 20400000 PURCHASING FUND
10022840 DAY CAMP 20413500 PURCHASING
10022850 CLASSES & CLINICS 20413510 CAPITAL ASSET MANAGEMENT 10022860 SPECIAL ACTIVITIES 20413520 GRANTS AND SPECIAL PROJECTS 10022900 COMM SVCS SPECIAL SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023100 PLANNING SERVICES 20500000 BILLING AND COLLECTION FUND 10023110 CURRENT PLANNING 20513300 UTILITY BILLING
10023300 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023320 BUILDING INSPECTION 20513382 METERING-WATER
10023411 CDBG GENERAL ADMIN 20600000 PUBLIC SAFETY DISPATCH FUND 10024200 ENGINEERING/STREETS 20620231 POLICE UKIAH DISPATCH 10024210 ENGINEERING 20620232 POLICE FT BRAGG DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20700000 PAYROLL POSTING FUND 10024224 STORM WATER 20800000 BUILDING & MAINTENANCE
10024310 CORP YARD MAINTENANCE 20822500 BUILDING & MAINTENANCE 10024620 STREETS 20824300 BLDG MAINT CORP YARD
10100000 GF- (SUB-FUND) VISIT UKIAH 20900000 IT FUND
10112700 GF-(SUB-FUND) VISIT UKIAH 20913900 INFORMATION TECHNOLOGY 10500000 MEASURE S GENERAL FUND 22000000 FIXED ASSET FUND 10521210 FIRE AUTHORITY 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25300000 PROP 172 FUND
12024200 PUBLIC WORKS ENGINEERING 25321210 CITY FIRE
13000000 GOV'TL DEBT SVC/RESERVE FUND 30000000 PARK DEVELOPMENT FEES FUND 20000000 CITY ADMINISTRATIVE SERVICES 30022200 PARK DEVELOPMENT 20010000 CITY COUNCIL 30100000 ANTON STADIUM FUND
20012100 CITY MANAGER 30200000 OBSERVATORY PARK FUND
20012200 ADMINISTRATIVE SUPPORT 30300000 PLAYGROUND & PARK AMENITIES FU 20012300 COMMUNITY OUTREACH/PUBLIC INFO 30322230 PLAYGROUND AND PARK AMENITIES

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Account Code Summary Attachment 2
30400000 SWIMMING POOL FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30522250 RIVERSIDE PARK 63900000 SPECIAL REVENUE POLICE 30600000 SKATE PARK FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30700000 SOFTBALL COMPLEX FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P. 73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1) 80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 80626450 PUBLIC BENEFITS 63520210 SLESF 80700000 ELECTRIC CAP AND TRADE FUND
63600000 CBTHP OFFICER 80800000 ELECTRIC LOW CARBON FUEL STDS 63620210 CBTHP OFFICER 80826100 ELECTRIC LOW CARBON FUEL STDS 63800000 ASSET FORFEITURE 11470.2 H&S F 82000000 WATER FUND

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Account Code Summary Attachment 2
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

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51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

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58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

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Attachment 4

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Agenda Item No: 7.b.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1772

AGENDA SUMMARY REPORT
SUBJECT: Authorize City Manager to Negotiate and Execute a Landowner Access Agreement with the Fire Safe Council of Mendocino County for Environmental Review Work Towards Fire Prevention and Mitigation Efforts on City-Owned Properties.

DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Project & Grant Administrator PRESENTER: Maya Simerson, Project and Grant Administrator ATTACHMENTS:

1. MCFSC LOA - City of Ukiah
Summary: Staff is seeking Council approval to enter into a landowner access agreement with the Fire Safe Council of Mendocino County for environmental review work towards fire prevention and mitigation efforts on City-owned properties.

Background: In 2019, the City of Ukiah and the County of Mendocino engaged with CAL FIRE and other key stakeholder groups to develop fire prevention and mitigation measures for the Ukiah Valley, including the western hills that border the city. The citizens of the City of Ukiah recognize that this effort was bolstered by our local representatives and an Executive Order from Governor Gavin Newsom, which prioritized and funded fuel reduction work in the Ukiah Valley, along with 34 other priority communities.While the work that was done previously made an immediate and significant impact, continued maintenance and mitigation measures are critical to ongoing community safety.The Fire Safe Council of Mendocino County has been proactive in looking for funding sources to continue the fire prevention and mitigation work.

Discussion: Fire Safe Council of Mendocino County has secured funding to conduct the necessary environmental review for properties identified for potential fuel reduction activities. The City of Ukiah owns land in some of the identified areas, and to facilitate the work, will need to enter into an agreement with the Fire Safe Council of Mendocino County to allow their staff and contractors to access the properties.

Please refer to the drafted landowner access agreement as Attachment #1. The environmental review to meet the standards of the California Environmental Quality Act (CEQA) will include archaeological and botanist work. The work will be done by trained archaeological surveyors who have been educated in cultural resource research, surveying, discovery, and documentation. CEQA compliant projects require that potential negative impacts to cultural resources (both historic and prehistoric) be evaluated and avoided. Likewise, botanists will perform all CEQA required scoping, research, mapping, and field surveys required to identify sensitive plant species within a project area. Because the Fire Safe Council of Mendocino County has funding secured for this project, there is no financial impact to the City for this item, although Staff will lend support as needed.

Staff recommends that Council approve the City Manager to negotiate and execute a landowner access agreement with the Fire Safe Council of Mendocino County. As always, it is important to remember that residents have a critical role in creating defensible space around their own homes and property. Additionally, information about how residents and their families can prepare for wildfire can be found online at www.readyforwildfire.org.

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BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:

Traci Boyl, Management Analyst, Doug Hutchison, Fire Chief, UVFA & Sage Sangiacomo, City Manager

Page 81 of 475 ends

LANDOWNER ACCESS AGREEMENT: Environmental Assessment
I. PURPOSE
This Landowner Access Agreement (“Agreement”) is made and becomes effective on the last date signed below (“Effective Date”), by and between the City of Ukiah_________________________, hereinafter called “Landowner,” and the Mendocino County Fire Safe Council (hereinafter “MCFSC”). Landowner is the fee owner of, or has a beneficial interest in, that certain real property located at:
see Exhibit #1________________ (“Property”). The Project (defined below) is located near ___Ukiah________, CA. Landowner and MCFSC are sometimes hereinafter individually referred to as a “Party” and jointly as the “Parties”.

II. GRANT OF LICENSE TO ENTER
Subject to the terms of this Agreement, Landowner hereby grants to MCFSC and its representatives, and subcontractors, at the sole cost, expense, and risk of MCFSC, a license to enter upon the Property (“License”) for the limited purpose of conducting activities related to MCFSC’s Environmental Review (“Project”). Activities related to the Project include, without limitation, site visits, and work in and around the Property for the purposes of conducting environmental assessment tasks with no disturbance to the land (“Site Work”) reasonably necessary for MCFSC to accomplish the Project objectives.

III. DURATION OF LICENSE AGREEMENT
The term of this Agreement and License granted hereunder shall commence on the Effective Date and terminate on December 31, 2023. (“Term”), unless earlier terminated by the Parties. However, if the Site Work has commenced, the Agreement shall terminate upon completion of the Site Work in accordance with this Agreement. This Agreement may only be amended by written agreement of the Parties.

IV. INDEMNIFICATION
Reasonable precautions will be undertaken by MCFSC and each of its respective subcontractors, and representatives in the exercise of the rights granted under this Agreement to avoid damage to persons and property. To the fullest extent permitted by law, the MCFSC hereby agrees to indemnify and hold harmless the Landowner against, and will hold and save Landowner harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with or arising from the gross negligence or willful misconduct of MCFSC, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which MCFSC is legally liable (“indemnitors”) in the performance of the Site Work, operations or activities provided herein, except claims or liabilities occurring as a result of Landowner’s sole negligence or willful acts or omissions.

V. ASSIGNMENT AND SURVIVAL
This Agreement shall be binding on Landowner’s successors and assigns for the duration of the Agreement Term.

VI. TERMINATION
Either Landowner or MCFSC may terminate this Agreement at any time by providing 5 days’ written notice to the other Party. Notwithstanding the forgoing, Landowner may not terminate this Agreement PO Box 263, Ukiah, CA 95482-0263•707-462-3662•[email protected]•firesafemendocino.org Attachment #1

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MENDOCINO COUNTY FIRE SAFE COUNCIL
To inform, empower, and mobilize county residents to survive and thrive in wildfire-prone environments. once Site Work has commenced. Upon completion of the Site Work in accordance with MCFSC’s standards and to its satisfaction, this Agreement shall terminate automatically and shall not extend beyond December 31, 2023.

VII. NOTICES
Any notices, demands, or communications under this Agreement between the Parties shall be in writing, and may be given either by (i) personal service, (ii) overnight delivery, or (iii) mailing via United States mail, certified mail, postage prepaid, return receipt requested (“US Mail”), addressed to each Party as set forth on the signature page of this Agreement or such other address as may be furnished in writing by a Party, and such notice or communication shall, if properly addressed, be deemed to have been given as of the date so delivered, or three (3) business days after deposit into the US Mail.

VIII. SEVERABILITY
If any term of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then this Agreement, including all of the remaining terms, shall remain in full force and effect as if such invalid or unenforceable term had never been included.

IX. GOVERNING LAW
This Agreement shall be construed and enforced in accordance with the laws of the State of California. If any legal action is necessary to enforce the terms and conditions of this Agreement, the parties agree that a court of competent jurisdiction in Mendocino County shall be the sole venue and jurisdiction for the bringing of such action.

X. LEGAL FEES AND COSTS
In the event of any litigation or other legal proceeding including, but not limited to, arbitration or mediation between the Parties arising from this Agreement, the prevailing Party will be entitled to recover, in addition to any other relief awarded or granted, its reasonable costs and expenses (including attorney’s fees) incurred in the proceeding.

XI. FINAL AGREEMENT
This Agreement supersedes all prior agreements and understandings between the Parties with respect to the subject matter of this Agreement. By signing this Agreement, Landowner agrees to allow Site Work on their Property for the benefit of the Project.

Landowner’s name (please print) Landowner’s phone number Landowner’s street address Landowner’s email
Landowner Signature Date
Project Manager, MCFSC Date
PO Box 263, Ukiah, CA 95482-0263•707-462-3662•[email protected]•firesafemendocino.org Sage Sangiacomo 707-463-6201
300 Seminary Ave, Ukiah, CA 95482 [email protected]

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2022 CITY OF UKIAH
Parcel Information for Fuel Reduction Work

PARCELAPN OWNER LOCATION PART TYPE DESCRIPTION
00102080 CITY OF
UKIAH
1043 LOW GAP RD
UKIAH CA 95482
Skate Park Shaded Fuel
Break
00319003 CITY OF
UKIAH
415 SAN JACINTA DR
UKIAH CA 95482
Shaded Fuel
Break
00103001 CITY OF
UKIAH
Golf Course Front Nine Shaded Fuel
Break
00102078 CITY OF
UKIAH
Golf Course Back Nine Shaded Fuel
Break
00109001 CITY OF
UKIAH
Golf Course Club House Shaded Fuel
Break
00102012 CITY OF
UKIAH
Low Gap Park Shaded Fuel
Break
Redwood Ave
Parcel 8 et al

CITY OF
UKIAH
Redwood Ave, Upper Upper
Redwood Ave
Parcel 9

CITY OF
UKIAH
Redwood Ave, east of
Galtieri
Upper
Redwood Ave
Parcel 10

CITY OF
UKIAH
Redwood Ave, 2019
burnsite
New Hull
Part of project in 2015 and 2019 to
construct, maintain and improve
ridgetop fire breaks on the west
side of Ukiah and aid in the
completing prescribed burning and
reduce risk of catastrophic fire.

Work will be a combination of
improving and maintaining fuel
breaks, bulldozer-line fuel breaks
and using prescribed broadcast
burning to reduce fire hazard. The
work will be completed with hand
tools, power tools and mechanized
equipment.

Fire Break,
VMP, Shaded
Fuel Break
In 2019 was part of project to
create a 100 to 150-foot fuel break
adjacent to structures and critical
infrastructure to remove fuels and
reduce fire spread intensity on the
west side of Ukiah, CA on private,
city and county properties.

Methods will include, but not
limited to, create a fuel break to
reduce fire danger by removing
chaparral, hazard trees, ground
fuels, ladder fuels, dead and down
vegetation, and thin trees in areas
of vegetation congestion power
tools and mechanized equipment.

Debris material may be chipped or
burned.

FSC Hills Ukiah CIty Parcel Info.xlsx
Exhibit #1

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Page 1 of 2 ends

Agenda Item No: 7.c.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1776

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Consent Calendar
ATTACHMENTS:

1. AB 361 Findings Reconsideration for All Legislative Bodies Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of emergency and implementing teleconferencing requirements for public meetings of the Council and all City Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.

Background: The City Council is being asked to consider adopting a resolution authorizing continued remote meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its spread. The California Department of Public Health is currently investigating the length of vaccine protection.

The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference rooms means being in an enclosed space for meetings that commonly last for one to five hours and would seem to create additional exposure for participants to a possible transmission of the virus.

The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be open and public and that any person may attend and participate in such meetings. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so, including allowing public access to that location. On March 17, 2020, in order to address the need for public meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20, temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain notice and accessibility requirements were met.

The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16, 2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and requires that the legislative body make additional findings every 30 days in order to continue such teleconferencing.

As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing

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Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.

Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the following circumstances also apply:

1. State or local officials have imposed or recommended measures to promote social distancing.

2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body has determined that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.

Council adopted these findings at their June 15, 2022 meeting. The Council must now adopt, via this Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3).

Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting option that allows for in-person and remote participation in an effort to accommodate all needs and choices.

Staff will be working with the Mayor to coordinate continued implementation.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk

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1 RESOLUTION NO. 2022-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IMPLEMENTING

TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND

COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC
WHEREAS:

1. The City of Ukiah is committed to preserving and nurturing public access and participation in meetings of the City Council and its Boards and Commissions; and

2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M.

Brown Act, so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business;

3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so; and

4. On March 17, 2020, in order to address the need for public meetings during the present public health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order No. N-29-20, suspending the Act’s teleconferencing requirements; and

5. On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the suspension of the Brown Act’s teleconferencing requirements through September 30, 2021; and

6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on September 16, 2021; and

7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and

8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of emergency exists for the state of California due to the conditions caused by the COVID-19 pandemic and the impact on the health and safety of its residents; and

9. The Omicron variant is highly transmissible in indoor spaces, the California Department of Public Health is currently investigating how long vaccine protection lasts, and the Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors;

10. Current County health orders impose or measures to promote social distancing due to health and safety concerns; and

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2 11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees and the Council desires to authorize continued remote teleconferenced meetings of its legislative bodies; and

12. As a consequence of the local emergency, the City Council does hereby find that the legislative bodies of the City shall conduct their meetings without compliance with Government Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in § 54953(e)(2); and

13. The City has taken measures to conduct public meetings via virtual tools that allow members of its legislative bodies and members of the public to join and participate in meetings remotely and provide public testimony in the virtual environment and via teleconference.

NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares, orders, and resolves as follows:

1. That the foregoing recitals are true and correct and incorporates them by this reference; and

2. The Governor of the State of California issued a Proclamation of State of Emergency, which remains in effect; and

3. County of Mendocino officials have imposed or recommended measures to promote social distancing; and

4. Meeting in person would present imminent risk to the health or safety of attendees; and

5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of Emergency, and finds that:
a. The factors triggering the State of Emergency continue to directly impact the ability of the members of the legislative bodies of the City of Ukiah, their staff, and members of the public to meet safely in person; and
b. State and County officials continue to impose or recommend measures to promote social distancing.

6. The City Manager or his designee and the legislative bodies of the City of Ukiah are authorized to take all steps and perform all actions necessary to execute and implement this Resolution in compliance with Government Code § 54953; and

7. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) August 19th, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of § 54953(b)(3).

PASSED AND ADOPTED this 20th day of July, 2022, by the following roll call vote:

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3 AYES:

NOES:

ABSENT:

ABSTAIN:

Jim O. Brown, Mayor
ATTEST:

Kristine Lawler, City Clerk

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Page 1 of 1 ends

Agenda Item No: 7.d.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1792

AGENDA SUMMARY REPORT
SUBJECT: Designation of Voting Delegates and Alternates for the League of California Cities Annual Conference – September 7-9, 2022.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Consent Calendar
ATTACHMENTS:

1. League Correspondence

2. Voting Procedures

3. Voting Delegate Form
Summary: Council is to designate a voting delegate and alternate(s) for the 2022 League of California Cities Annual Conference, and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.

Background: The League of California Cities 2022 Annual Conference is scheduled for September 7-9, 2022, (Attachment 1), in Long Beach. On Friday, September 9th, the League will hold its Annual Business meeting where membership considers and takes action on resolutions that establish League policy. The League is requesting the City Council designate a voting delegate and, if desired, up to two voting delegate alternates to participate in this meeting (Attachment 2). Councilmember Rodin is currently assigned to the League as the City Representative and plans to attend the conference.

Discussion: Staff is recommending that Council designate Councilmember Rodin as the Voting Delegate and Sage Sangiacomo, City Manager and Shannon Riley, Deputy City Manager as the Alternate(s) for the 2022 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form (Attachment 3) on their behalf.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

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ATTACHMENT 1

Page 91 of 475 ends

Page 92 of 475 ends

ATTACHMENT 2

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ATTACHMENT 3

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Page 1 of 1 ends

Agenda Item No: 7.e.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1793

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Records Destruction for the Finance Department.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Proposed Resolution with Exhibit A
Summary: The Finance department, along with the City Attorney and City Clerk, have reviewed records that have been identified as being ready for destruction. Council is being asked to approve their destruction.

Background: City of Ukiah's Records Retention Guidelines was constructed based on the State of California's recommended retention schedule and various government regulations, as well as recommendations from the City's departments. The Finance department, along with the City Attorney and City Clerk, have reviewed the Transfer Notices for 107 boxes that are due for destruction per the Guidelines, and have approved them for shredding.

Discussion: The estimated cost for shredding the 107 boxes is $545. The City Clerk budget includes funds for annual records destruction and no budget amendment is necessary at this time.

Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 101 boxes of outdated documents, listed in full and attached as Exhibit A to the resolution.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Finance department.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $1,000
PROPOSED BUDGET AMOUNT: $545
FINANCING SOURCE: 20012500.52100 - City Clerk Contracted Services PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director

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ATTACHMENT 1
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE

DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Finance department, along with the City Attorney and City Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed.

NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records.

PASSED AND ADOPTED this 20th day of July, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Jim O. Brown, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk

Page 96 of 475 ends

CONTAINER SHELF LOCATION BOX # Date Rec'd Central
File #

RECORD TITLE RECORD DATES RETAIN
UNTIL

USER/SENDER DEPARTMENT COMMENT
1 b 59 00360 1/13/2020 719.13 Statistics Reports 06/30/02-12/31/16 2022 Lori Martin Finance 1 b 77 2057 Confidential Payroll Feature Distribution 5/97 - 8/97 2022 Thomas Finance 1 d 129 180 8/9/2019 716.01 Bids, RFQs, RFPs - Successful 1/1/09-12/31/15 2021 Seth Strader Finance1 g 276 00146 4/29/2018 Utility Receipt Stubs 8/2016-9/2016 2022 Nancy Cooley Finance was box 4767 1 g 277 4711 5/18/2018 Utility Receipt Stubs 8/2015-9/2015 2021 Nancy Cooley Finance1 g 278 376 1/13/2020 704.07 Cash Receipts Edit List 11/01/18-12/31/18 2021 Kathy Norris Finance1 g 279 4713 6/8/2018 704.09 Cash Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance1 g 281 00115 4/29/2018 Utility Receipt Stubs 7/2016-8/2016 2022 Nancy Cooley Finance was box 4768 1 g 285 00116 4/29/2018 Utility Receipt Stubs 6/2016-7/2016 2022 Nancy Cooley Finance was box 4769 1 g 286 00117 5/18/2018 Utility Receipt Stubs 2/2016-3/2016 2022 Nancy Cooley Finance was box 4770 1 g 291 118 5/18/2018 Utility Receipt Stubs 5/2015-6/2015 2021 Nancy Cooley Finance was box 47711 g 293 00377 1/13/2020 704.07 Cash Receipts Edit List 01/01/19-02/28/19 2022 Kathy Norris Finance1 h 299 4714 6/8/2018 Utility Receipt Stubs 12/27/16-2/2/17 2021 Lori Martin Finance1 h 312 00040 11/29/2018 Financial Statements 6/30/14-2017 2022 Kathy Norris Finance was box 48051 h 313 00379 1/13/2020 704.07 Cash Receipts Edit List 03/01/19-04/30/19 2022 Kathy Norris Finance1 h 314 380 1/13/2020 704.07 Cash Receipts Edit List 07/01/18-08/30/18 2021 Kathy Norris Finance1 h 320 381 1/13/2020 704.07 Cash Receipts Edit List 09/01/18-10/30/18 2021 Kathy Norris Finance1 h 324 00386 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-06/30/19 2022 Kathy Norris Finance1 h 328 4720 4/29/2018 Billing Records 5/2017-6/2017 2021 Nancy Cooley Finance1 h 329 00389 1/13/2020 704.07 Cash Receipts Edit List 07/01/19-11/30/19 2022 Kathy Norris Finance1 i 377 4723 5/1/2018 Billing Records 7/14-12/15 2021 Nancy Cooley Finance2 j 407 4727 6/8/2018 Utility Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance 2 j 410 4729 5/4/2018 Billing Records 8/2015-10/2015 2021 Nancy Cooley Finance 2k 437 4732 5/1/2018 Billing Records 8/2016-10/2016 2022 Nancy Cooley Finance2l 468 4735 5/11/2018 704.09 Cash Receipt Stubs 3/2016-11/2016 2022 Nancy Cooley Finance UVSD 2l 470 4736 5/11/2018 704.09 Cash Receipt Stubs 7/2015-3/2016 2022 Nancy Cooley Finance UVSD 2l 471 4737 4/29/2018 Billing Records 1/2016-2/2016 2022 Nancy Cooley Finance 2l 483 1914 Feature Distribution Reports 8/97 - 11/97 2022 Thomas Finance 2 m 524 4738 5/5/2018 Billing Records 10/2015-11/2015 2021 Nancy Cooley Finance 2n 554 00397 1/13/2020 704.09 Cash Receipt Stubs 07/03/17-07/31/17 2022 Kathy Norris Finance 2 n 562 147 11/27/2018 Financial Statements 1/1/84-12/31/96 2021 Kathy Norris Finance was location 476, box 4830 2n 572 00323 1/13/2020 719.04 Applications 01/01/90-12/31/18 2022 Lori Martin Finance 2 n 576 324 1/13/2020 719.04 Applications 01/01/86-12/31/18 2021 Lori Martin Finance2 n 587 209 11/19/2018 703.01 Accounts Payable/Warrants Paid 7/1/14-6/30/15 2021 Candice RasmasonFinance 2o 600 1919 Confidential Payroll Records 5/96 - 11/97 2022 Thomas Finance2o 606 00403 1/13/2020 704.09 Cash Receipt Stubs 06/19/17-12/15/17 2022 Kathy Norris Finance 2o 612 00477 719.16 Utility Cash Post 12/1/17-01/30/18 2022 Lori Martin Finance2o 624 4740 5/18/2018 Utility Receipt Stubs 11/2015-12/2015 2022 Nancy Cooley Finance2 p 636 1856 Confidential Payroll Records 5/96 - 8/96 2021 Thomas Finance2 p 642 1862 Confidential Payroll Records 12/95 - 5/96 2021 Thomas Finance2p 643 1863 Payroll Records 12/96 - 5/97 2022 Thomas Finance 2 p 644 1864 Payroll Records 8/96 - 12/96 2021 Thomas Finance 2 p 646 222 713.02 Billing/Customer Receipts 09/07/17-09/04/18 2021 Karen Brazil Finance 2p 647 00425 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance L-M FINANCE RECORDS DESTRUCTION - 4/22/22 1 EXHIBIT A

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2p 654 1874 Confidential Payroll Records 11/96 - 5/97 2022 Thomas Finance 2 p 656 1876 Confidential Payroll Records 6/95 - 5/96 2021 Thomas Finance2 p 660 4745 5/4/2018 Billing Records 10/2015-12/2015 2021 Nancy Cooley Finance2p 662 00131 5/1/2018 Billing Records 4/2016-7/2016 2022 Nancy Cooley Finance AP Paid Documents - (office copy of check and back-up documents - Invoices) (RED - SAF); was box 4746 2q 682 00407 1/13/2020 704.14 Misc. Billings 07/01/18-02/28/19 2022 Kathy Norris Finance2q 683 00412 1/13/2020 704.14 Misc. Billings 03/01/19-06/30/19 2022 Kathy Norris Finance2q 690 00419 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance 101-AT&T 2q 698 00420 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance AT&T-BZ 2r 716 00421 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance C 2 r 725 4753 4/29/2018 Billing Records 3/2017-4/2017 2021 Nancy Cooley Finance2r 726 00422 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance D-E 2r 743 2013 Confidential Payroll Records 56/97 - 12/97 2022 Thomas Finance 2r 755 00479 719.14 Utility Receipt Stubs/Payment Coupons 07/12/17-08/23/17 2022 Lori Martin Finance3 s 776 4115 4/5/2012 Bound Copies - Financial Statements FY 2007 - 2009 2021 Leigh Halvorsen Finance 3 s 788 476 719.16 Utility Cash Post 07/01/17-12/31/17 2021 Lori Martin Finance 3t 804 2280 Bank Account Statements 12/86 - 6/94 2022 None specified Finance 3 u 860 4498 10/27/2015 Cash Reciept Postings 4/2015 - 6/2015 2021 Jan Newell Finance Cash Postings April 2015 - June 2015 3 v 886 384 1/13/2020 704.07 Cash Receipts Edit List 06/01/18-11/30/18 2021 Kathy Norris Finance3 v 891 50 12/19/2018 Miscellaneous Billings 07/01/17-02/28/18 2021 Kathy Norris Finance 3 v 894 51 12/19/2018 Miscellaneous Billings 03/01/18-06/30/18 2021 Kathy Norris Finance 3v 895 00052 3/18/2019 Journals: Vouchers 11/1/16-3/31/17 2022 Kathy Norris Finance3w 927 00054 2/14/2019 Cash Receipts Edit List 7/1/17-8/30/17 2022 Kathy Norris Finance3w 929 00055 3/18/2019 Journals: Vouchers 4/1/17-6/30/17 2022 Kathy Norris Finance3w 946 00378 1/13/2020 704.07 Cash Receipts Edit List 05/01/19-06/30/19 2022 Kathy Norris Finance3 w 958 4510 10/27/2015 General Billing - Cash Postings 2/2015 - 3/2015 2021 Jan Newell Finance General Billing - Cash Postings3w 959 00058 2/14/2019 Cash Receipts Edit List 9/1/17-10/31/17 2022 Kathy Norris Finance3w 960 00059 2/14/2019 Cash Receipts Edit List 11/1/17-12/31/17 2022 Kathy Norris Finance3 w 961 383 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-05/30/18 2021 Kathy Norris Finance3 w 964 4518 10/27/2015 Business License - Payment Allocation Register
5/2011 - 1/2014 2021 Jan Newell Finance Business License Payment Alocation Register
3x 971 00087 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance 3x 1003 2479 Confidential Payroll Records 1/00 - 12/02 2022 Stocke Finance 3 x 1007 4190 4/5/2012 Financial Statements 4/1/06-3/31/10 2021 Leigh Halvorsen Finance Tayman Park Golf Course Monthly Financials 3x 1008 00349 1/13/2020 719.09 Past Due Report 01/01/13-12/31/18 2022 Lori Martin Finance 3 y 1019 4525 10/27/2015 704.09 Cash Receipt Stubs 4/2014 - 6/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs / Work Packets
3y 1042 00079 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance label leaving off last number 37 3y 1048 00423 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance F-G3y 1049 00424 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance H-K3y 1050 00426 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance N-O3 z 1051 4670 2/17/2017 704.09 Cash Receipt Stubs 11/2015 - 4/2016 2021 Kathy Norris Finance Tyler Daily FINANCE RECORDS DESTRUCTION - 4/22/22 2

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3z 1052 00427 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance P 3z 1054 00428 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance Q-R 3z 1056 00429 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance S 3z 1058 00430 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance T-US BANK 3z 1060 00431 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance US BLUE-Z 3 z 1083 4526 10/27/2015 704.09 Cash Receipt Stubs 11/2014 - 4/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs / Work Packets
3z 1085 00458 719.06 Billing Records/Edits 01/01/15-12/31/19 2022 Lori Martin Finance3 aa 1094 00247 9/26/2019 719.04 Applications 01/01/17-12/31/17 2022 Karen Brazil Finance A-Z 3 aa 1095 00248 9/26/2019 719.04 Applications 01/01/16-12/31/16 2022 Karen Brazil Finance A-Z 4 bb 1156 00541 4/23/2021 703.03 Report of Disbursements 7/1/16-6/30/17 2022 Lora Smith Finance 4 bb 1157 00542 4/23/2021 703.03 Report of Disbursements 7/1/15-10/30/15 2020 Lora Smith Finance4 bb 1158 00543 4/23/2021 703.03 Report of Disbursements 11/1/15-6/30/16 2021 Lora Smith Finance4 bb 1165 00550 4/27/2021 701.01 General Subject Files - Finance 1/1/64-12/31/01 2011 Kristine Lawler Finance Old folders from vault; finance director determined these are ready for destruction
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Agenda Item No: 7.f.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1799

AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions.

DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:

1. Obsolete Boards and Commissions Ordinance intro
Summary: Council will consider adopting the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions.

Background: Council recently adopted an ordinance creating the Public Spaces Commission and repealing the provisions in Division 1, Chapter 4 of the City Code establishing the Paths, Creeks, and Open Space Commission and the Parks, Recreation, and Golf Commission. In addition, the Council also established the Diversity and Equity Committee. During the course of drafting these ordinances, it was brought to the attention of Staff that a number of boards and commissions established and regulated by articles in Division 1, Chapter 4 were now obsolete, had not met for a number of years, and were not likely to reconvene. As a result, Staff recommends that Council introduce and adopt a clean-up ordinance to remove these references to obsolete boards and commissions.

Discussion: The Ordinance, attached here as Attachment 1, will repeal Division 1, Chapter 4, Article 1A of the Ukiah City Code, which establishes and sets procedures and requirements for the Cultural Arts Advisory Board. This Board no longer meets and Staff does not foresee any possibility that this Board will reconvene.

The Ordinance will repeal Division 1, Chapter 4, Article 2 of the Ukiah City Code, which establishes and sets procedures and requirements for the Industrial Development Commission. This Commission no longer meets and Staff does not foresee any possibility that this Commission will reconvene.

In order to remove provisions in the City Code regarding obsolete boards and commissions, Staff recommends that the Council introduce by title only the Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions.

This ordinance was introduced by title only on June 15, 2022. The current version of the Ordinance reflects a wide array of community, City staff, and Council input. The Ordinance is now ready for consideration for adoption and would go into effect thirty (30) days after adoption.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A

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PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Kristine Lawler, City Clerk; Shannon Riley, Deputy City Manager

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ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH REPEALING ARTICLES 1A AND 2 IN DIVISION 1, CHAPTER 4 OF THE UKIAH CITY CODE TO REMOVE REFERENCES TO OBSOLETE BOARDS AND COMMISSIONS.

The City Council of the City of Ukiah hereby ordains as follows SECTION ONE.

Article 1A in Division 1, Chapter 4 of the Ukiah City Code establishing the Cultural Arts Advisory Board is hereby repealed.

SECTION TWO.

Article 2 in Division 1, Chapter 4 of the Ukiah City Code establishing the Industrial Development Commission is hereby repealed.

SECTION THREE.

1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.

2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.

3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

Introduced by title only on June 15, 2022, by the following roll call vote:

AYES: Councilmembers Dueñas, Orozco, Rodin, and Mayor Brown NOES:

ABSENT: Councilmember Crane
ABSTAIN:

Adopted on July __, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

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ABSTAIN:

Jim O. Brown, Mayor
ATTEST:

Kristine Lawler, CMC/City Clerk

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Agenda Item No: 7.g.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1803

AGENDA SUMMARY REPORT
SUBJECT: Council to Receive and File Adopted 2022-23 Fiscal Year City of Ukiah Budget Document.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Consent Calendar
ATTACHMENTS:

None
Summary: Council to receive and file the adopted 2022-23 Fiscal Year City of Ukiah budget document.

Background: A budget for local government is meant to be a dynamic, malleable, and useful tool for decisionmakers and the community. It conveys a number of different messages to the community served, including how available resources will be allocated. The budget is encapsulated in a single document to deliver that message. The City’s Management Team recognizes and appreciates the City Council’s support for a welldeveloped and clear budget document. The presented budget document represents a continued improvement in content, form, and presentation and is a continuation of the framework developed last year to meet the highest professional standards of budgeting.

The Council received Departmental Presentations at special meetings on June 1 and June 2, 2022. Council approved and adopted the City's budget for the 2022-23 fiscal year and Gann Limit through resolution at the June 15, 2022 meeting.

The budget document presents information and data at the fund level, a departmental/division summary level, and a department/division detail expenditure/revenue line level. The detail is delivered through OpenGov.

From there, any reader of the budget can navigate and review any specific element of the budget.

Discussion: The entire budget document is presented through the OpenGov platform, a web-based platform that allows for significant functionality when viewing and analyzing budgetary information. The best way to access stories is by clicking this link and finding each subsequent link in the table of contents: 2022-23 Fiscal Year Budget (html link):
https://stories.opengov.com/ukiahca/published/D1CYjww-IK The landing page from the link is the cover of the budget document, including a table of contents at the bottom.

Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.

The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions:
https://www.google.com/chrome/
Recommended Action: Receive and File adopted 2022-23 Fiscal Year City of Ukiah Budget Document.

BUDGET AMENDMENT REQUIRED: N/A

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CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

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Agenda Item No: 7.h.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1804

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of Minor Reorganization of Planning Division of Community Development Department.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Consent Calendar
ATTACHMENTS:

1. Associate Planner Job Description (rev. 7-8-22)

2. Chief Planning Manager Job Description (7-11-22)
Summary: Council will consider approval of a minor reorganization of the Planning Division of the Community Development Department.

Background: The Community Development Department is comprised of five Divisions- Planning, Building and Code Enforcement, Housing, Grants Management, and Fire Prevention- with Staff as listed in the approved FY 2022-23 budget of 10 (9.5 FTE). The Planning Division currently consists of two full-time Planning Manager positions and one part-time Planning Manager. Although the Community Development Director assists with current and long-range planning, the majority of planning work is completed by the planning team.

With the recent vacancy of one of the full-time Planning Managers, Staff has evaluated the effectiveness of the structure of the Planning Division in meeting the expectations of customers and planning for the future.

The review has also incorporated the existing and anticipated priorities of the Planning Division and how best to assign resources to meet those priorities.

Discussion: Based on this review, and with input from the City Manager and Human Resources/Risk Management Director, the following is recommended:

1. Eliminate the vacant full-time Planning Manager position and replace with an Associate Planner position (Attachment 1).

Approximately 50% of all the current planning work consists of the processing of minor discretionary permits and ministerial application reviews. Although the Division is taking steps to streamline application review requirements- and plans to pursue further streamlining efforts in the future- the review and processing of these minor discretionary applications takes time. In other cities and counties, this work is typically processed by a Planner I/II or Associate Planner position.

The Division also has a need for more routine long-range planning, such as for program implementation related to the 2040 General Plan, State law mandates (SB 9, AB 68, AB 881, SB 13, etc.), annual reporting (HCD Housing Element Annual Progress Report and Office of Planning and Research Annual Progress Report), proposed annexations (Brush Street/Masonite area, Western Hills, etc.), and zoning code updates (Downtown Zoning Code, Airport Overlay, etc.).

2. Reclassify the currently filled full-time Planning Manager position to a Chief Planning Manager position. The

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annual salary for the Chief Planning Manager would be set to the same range as the Chief Building Official, $108,927.12 - $132,401.52.

To supervise the Associate Planner position, as well as having a primary Planner responsible for Division budget and workflow, Staff proposes reclassification of the one full-time Planning Manager position to a Chief Planning Manager position (Attachment 2). The Chief Planning Manager would work with the Community Development Director in facilitating the long-range planning vision for the City, including proactive styles of new planning, research, and analysis. The Chief Planning Manager would also be responsible for monitoring work flow, timelines, and delivery of services and creatively thinking through and suggesting solutions to complicated planning issues.

3. Increase the number of hours of the currently filled part-time Planning Manager from up to 24 hours per week to up to 32 hours per week.

Since December 2020, the current part-time Planning Manager has served as the City's principal CEQA planner. During this time, the Division has experienced a substantial (approximately 150%) increase in CEQArelated undertakings. This workload is expected to increase more in the coming years, as many of the action items identified by the 2040 General Plan will require CEQA analysis. Services have been completed on behalf of multiple City departments, as well as for current and long-range planning projects. The part-time Planning Manager also regularly processes minor and major discretionary permit applications and serves as a "go-to" planner for current and special planning projects when the Director and full-time Planning Managers shift to more pressing long-range planning priorities. To continue to timely progress projects and applications for the City, an increase in the part-time Planning Manager's hours to up to 32 hours per week is needed.

A budget amendment is not necessary for FY 2022-23, as the proposed minor restructuring is not expected to result in a significant fiscal change to the Planning Division's budget.

For the reasons identified above, Staff recommends Council approve the minor Planning Division reorganization.

Recommended Action: Approve reorganization of Planning Division of Community Development Department.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 10023100
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources/Risk Management Director

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300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# (707) 463-6200 Fax # (707) 463-6204 Web Address: www.cityofukiah.com

JOB DESCRIPTION

ASSOCIATE PLANNER
(Exempt, Management Unit)

DEFINITION
Under general direction of the Chief Planning Manager, the Associate Planner performs a variety of diverse professional planning assignments in support of the Community Development Department- including the Divisions of Planning, Building and Safety, Housing, Grants Management, and Fire Prevention- and other development related projects and issues. Responsibility areas can include advanced planning activities, General Plan implementation activities, and project design, as well as more routine current planning projects.

EXAMPLES OF DUTIES:

These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.  Respond to public inquiries in matters pertaining to planning, zoning, and related policies.  Process current planning applications, building permits, and evaluates plans and projects for code compliance and design considerations.
 Prepare planning reports and develop agenda material for Planning Commission, Zoning Administrator, Design Review Board, and related Boards and Commissions as assigned; make oral presentations on planning and related projects to various boards and commissions.  Conduct and/or review Initial Studies and prepare basic environmental documents pursuant to the California Environmental Quality Act (CEQA).
 Collect and record land use data and prepare base maps, zoning maps, charts, and graphs.  Coordinate with other City departments and other governmental agencies on planning issues and projects.
 May be required to serve in lead role related to current planning and on specialized and unique planning and development projects or programs.
 Performs related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Principles and practices of municipal and land use planning including building and site design.  Applicable Federal, State, and local planning laws and regulations, including CEQA.  Functions of other governmental agencies involved in the planning process, including those particular to tax collection, water, sanitation, transportation, public safety, tribal affairs, economic development, and air quality.
 Modern office practices, procedures, equipment (computers), and techniques.

Ability to:
 Work in a fast-paced and high activity team environment.  Provide outstanding and friendly customer service.
 Establish and maintain cooperative and productive working relationships with the public and staff.  Effectively make presentations to large and small groups in both formal meetings and group discussion environments.
 Operate word processing and graphic computer programs.  Effectively communicate in both oral and written forms.  Take direction and work well with others.
 React to change productively and handle other tasks as assigned.

Attachment 1

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300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# (707) 463-6200 Fax # (707) 463-6204 Web Address: www.cityofukiah.com Experience:

Two years professional planning experience, preferably in a public agency setting.

Education:

Education equivalent to a Bachelor's Degree, with major course work in Planning, Public Administration or a closely related field. Graduate degree may substitute for one year of experience.

Necessary Special Requirement:

Possession of a Class C California Driver license.

S:\Human Resources\Human Resources\COU JOB DES Files\PLANNING\AssocPlanI_JobDes.doc

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com

JOB DESCRIPTION

CHIEF PLANNING MANAGER
(Exempt, Management Position)

DEFINITION
Under general direction of the Director of Community Development, the Chief Planning Manager organizes, plans, coordinates and manages the activities of the Planning Division, including both current and long-range planning. This position also manages the Division budget; directly supervises junior professional planning staff; coordinates major planning and development projects; manages and supervises land use and environmental planning activities; performs complex and difficult administrative and technical planning; and performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS
The Chief Planning Manager is the most senior classification in the Planner series and is differentiated from the Planning Manager classification in the supervisory and managerial authority exercised, as well as responsibility to prepare the Division budget. The Chief Planning Manager works with the Community Development Director in developing innovative ideas and the long-range planning vision for the City, including proactive styles of new planning, research, and analysis. The Chief Planning Manager is also responsible for monitoring work flow, timelines and delivery of services; conducting planning research, analysis, and conflict resolution on projects of planning issues having a high degree of complexity and public interest; and creatively thinking through and suggesting solutions to complicated planning issues, including those of a regional nature. Assignments may be broad in scope and expected to be carried out with a significant degree of latitude and independence.

EXAMPLES OF DUTIES: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.  Coordinates the work of consultants, City departments, citizen groups and others on planning projects and programs.
 Supervises subordinate professional planning staff, including planning and evaluating performance; establishing performance requirements and personal development targets; regularly monitoring performance and providing coaching for performance improvement.  Administers, reviews and proposes changes to zoning, subdivision and other pertinent ordinances;
 Prepares staff reports for Council, Commission and Committee agendas and attends meetings  Performs complex and difficult current and/or long-range planning work.  Prepares detailed work programs. Monitors, tracks, reports and is accountable for work flow activities.
 Initiates, analyzes, and interprets policies for the physical, social and economic development of the City of Ukiah.
 May provide conflict resolution in regards to community and regional issues having a high degree of complexity and public interest.

Attachment 2

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com  Performs assignments involving high level contact with public officials and civic leaders requiring independent, responsible and mature judgment and discretion in the handling of sensitive and confidential matters.
 May assist with administration of state and federal grant programs as needed.  Identifies problems and recommends solutions.
 Develops public informational and/or educational materials. Prepares staff reports and studies on a variety of planning, and development issues and projects, including California Environmental Quality Act (CEQA) study documents.
 Utilizes a variety of computer software programs to prepare reports, maps, diagrams, graphs and other material related to planning studies.
 Prepares Director Determinations and other interpretative regulatory determinations on behalf of the Community Development Director.
 As assigned, may serve as acting Zoning Administrator.  As assigned, may serve as acting Community Development Director in the absence of the Community Development Director.
 Other duties as assigned.

Knowledge of:
 Principles, practices and trends in one or more fields of planning, such as current, advance, affordable housing, environmental, transportation, regional and/or sustainable development planning.
 Intensive practices and trends in urban planning and zoning policy development and analysis.  Laws, ordinances and regulations pertaining to municipal planning, zoning, subdivisions, open spaces, housing, and environmental quality.
 Legislative developments affecting regional and advanced planning including federal, state and local laws and ordinances.
 Economic analysis as applied to urban planning.
 Sources of research, technical and professional publications, state and federal data and commercial documents and organizations providing pertinent planning information.  Techniques and processes involved in zoning administration, principles, practices, and development review; preparation and implementation of long-range and General Plans; and principles and practices of municipal planning.
 Principles of the California Environmental Quality Act (CEQA).  Permit requirements of regulatory agencies.
 Comprehensive knowledge of land use and site planning.  Techniques for dealing effectively with a high-level of customer service with the public, vendors, contractors, and City staff, in person and over the telephone.  Basic municipal budgeting principals.

Ability to:
 Actively manage complex and/or controversial projects and complete within applicable time limits.
 Provide effective management in coordinating programs and projects.  Supervise, train, and evaluate assigned staff.
 Delegate authority and schedule Division work program.

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com  Analyze, plan, coordinate, and direct various technical aspects of City planning.  Understand architectural plans and possess a basic knowledge of Building Division codes and practices.
 Maintain professionalism, courtesy and composure, including in difficult situations, and handle disputes and complaints in a calm manner.
 Conceive, organize, and execute assigned projects with innovation and independence.  Effectively relate to a variety of concerned groups in clarifying and resolving problems or conflicts of a sensitive nature and a high degree of difficulty.
 Think critically, prepare analytical analysis and conduct strategic planning.  Establish and maintain cooperative and productive working relationships with the public and staff; work effectively in a team environment.
 Communicate clearly and concisely, orally and in writing; understand and follow oral and written instructions.
 Effectively apply technical, social, and political skills to solve problems in a timely manner.  Work collaboratively with Community Development personnel and other Departments to assure the provision of comprehensive and coordinated related services.

Minimum Qualifications:
 Bachelor’s Degree in urban or regional planning, public administration, architecture, or a related field*; and
 Eight years of progressively responsible experience*; and  At least two of the eight years in a supervisory position. *An equivalent combination of education and experience sufficient to successfully perform the essential functions of the job as those listed above will also be considered.

Preferred Qualifications in addition to the Minimum Qualifications listed above:
 At least two years of municipal planning experience; and  At least four years in a supervisory position; and
 American Institute of Certified Planners (AICP) Certification.

Necessary Special Requirement:

Possession of a valid Class C California Driver License.

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Agenda Item No: 7.i.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1814

AGENDA SUMMARY REPORT
SUBJECT: Report of the Acquisition of Professional Services Contract for the Plans and Specifications Modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the Amount of $15,420, and Approve Corresponding Budget Amendments.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. Coastland - Clara Ave Project 2122257 - Proposal
Summary: Council will receive report of the acquisition of a professional services contract for the revisions to the plans and specifications of the Clara Avenue Reconstruction project.

Background: Originally, plans and specifications for Clara Avenue were completed in 2020 and then further revised to increase the chance the project would be CDBG (Community Development Block Grant) funded.

Once it was determined that CDBG funds were not going to be available any time soon and street conditions were only getting worse, Staff shifted their projected construction schedule to begin work on Clara this construction season. On June 29, 2022, Council approved the plans and specifications for Clara Avenue and directed Staff to advertise for bids.

Discussion: During the approval to advertise for bids, it was determined that a few alterations to the existing plans would be needed to further address the City’s Complete Streets guidelines and to address existing site conditions.

Coastland Engineers Inc. developed the original plans and specifications in 2020 and were approached again to coordinate with City Staff to make the revisions needed to the plans. See Attachment 1 for a copy of the proposal for the revisions.

Revisions to the plans and specifications include the removal of the curving chicane curb line on the east end of Clara, adjustments to the water main and jack/bore work under the railroad tracks, striping, and updates to the construction estimate.

Council is asked to receive the report of the acquisition of a professional services contract for the plans and specifications modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the amount of $15,420, and approve the corresponding budget amendments.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25224220.80230.18184: $0
PROPOSED BUDGET AMOUNT: 25224220.80230.18184: $15,420
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920231

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COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer

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Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 324 Campus Lane, Ste. A Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961 www.coastlandcivil.com
June 28, 2022
Mr. Andrew Stricklin
Assistant Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Via email: [email protected]
Subject: Professional Engineering Services Relating to the Clara Avenue Project Dear Andrew,
We are pleased to provide you with this proposal for the additional engineering design services for the Clara Ave Project.

Project Background
The City is in the process of advertising the Clara Ave Improvement project for bidding and would like to make some changes on the plans. It is intended to issue the plan changes as an addendum on July 19th, 2022. We understand the items that need to be changed/revised are as follows:

1. Remove the curving chicane curb line on the south side of Clara near Orchard and the associated chicane island. The City would like to transition from the FL at the SW ramp of Orchard into the FL at the current tangent section approximately 300’ to the west. This curbline realignment will require a relocation of two street lights, one of which has been missing for years. The City would like us to show a probable location for the street light behind the new curb with notations to reroute the wiring with direction from City Electric. Costs for the street light relocations will likely need to be a lump sum item.

2. Jog the new water main north at the previous chicane location to be within the roadway section, which will likely end up being at the edge of the new curb and gutter. We will provide as much separation between the water and sewer mains while keeping the water main within the roadway section. If the standard 10’ separation cannot be achieved, we will provide a minimum of 5’ separation and use the higher pressure class pipe material (pressure class 235/DR18) which meets Division of Drinking Water requirements.

3. Replace the jack/bore work under the railroad tracks with continued trenching through that location and removal of the R/R tie and rail to be stacked along the existing railroad onsite.

ATTACHMENT 1

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June 28, 2022
Andrew Stricklin, City of Ukiah
Design efforts for these changes/revisions include updated plan and profile plans, striping plans and cross sections. We will also provide updated quantities for bidding as well as any updated technical specifications and an engineer’s estimate of construction cost.

Based on the above understanding of the additional required services, we have prepared the following scope of work and estimated fee for your consideration.

SCOPE OF SERVICES
Task 1 – Updated PS&E Documents
We will prepare updated stamped/signed plan and profile plan sheets, striping plans and cross sections for changes outlined above. We will prepare an updated engineer’s estimate of costs as well as an updated quantity list that can be used to update the bid proposal form. We will also provide updated technical specification sections as required. We assume the City will prepare the addendum document to be issued to Contractors and will incorporate the updated documents (plan sheets, bid quantities list and updated technical specifications) provided by Coastland.

ESTIMATED COSTS
Based on our scope of work, we are proposing that the services associated with additional design efforts be completed for a not-to-exceed amount of $15,420. The amount quoted is assuming that all of the work for this project will fall under the scope of work as previously described. If additional work is necessary that falls outside of this scope of work, we can either re-negotiate a new scope of work or provide these services on a time and materials basis per our adopted schedule of hourly rates.

Please let me know if you have any questions.

Sincerely,

COASTLAND
Heidi Utterback, PE
Principal / Engineering Design Manager
Attachment: Work Estimate

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June 28, 2022
Andrew Stricklin, City of Ukiah

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Agenda Item No: 7.j.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1815

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid to Granite Construction Company in the Amount of $1,511,529.90 for the State Street and Dora Street Rehabilitation Project, Specification No.21-04, and Approval of Corresponding Budget Amendment.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. 12e Council Action Report for 3-2-22 att 1

2. Bid Results - Spec 21-04 State Street and Dora Street Rehab Project att 2

3. Bid from Granite Construction Company - Spec 21-04 State and Dora Rehab Project att 3

4. 5049029 R1 Alloc to agency att 4
Summary: Council will consider awarding a contract to Granite Construction Company in the amount of $1,511,529.90 for the State Street and Dora Street Rehabilitation Project, Specification No.19-01.

Background: The City Council approved the sale of lease revenue bonds to pay for street improvements and the renovation of the City’s aged Corporation Yard during the meeting on February 2, 2022, and then approved the plans and specifications (Attachment 1) for the State Street and Dora Street Rehabilitation Project at the March 2, 2022, meeting and directed Staff to advertise for bids. Project plans were also reviewed by the Complete Streets Ad Hoc Committee.

This project is meant to rehabilitate State Street and Dora Street from Beacon Way to Cherry Street and Washington Ave., respectively. Improvements include a 2” overlay along the street, ADA (Americans with Disabilities Act) and pedestrian improvements, and a continuous bike lane in both directions.

Discussion: The City received three construction bids for this project on July 13, 2022 (Attachment 2).

Granite Construction Company was the low bidder with a bid amount of $1,511,529.90. A copy of the bid is provided in Attachment 3.

It is Staff’s recommendation to award the bid for Specification No. 21-04 for the State Street and Dora Street Rehabilitation Project in the amount of $1,511,529.90 to Granite Construction Company. Staff included the 10% ($151,152.99) change order authority to the budget amendment request to cover any necessary change orders during construction.

Engineering Staff applied for funding through the California Transportation Commission (CTC) Local Partnership Program, which will reimburse $600,000.00 of the project’s total. See Attachment 4.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25224220.80230.18369:$0.00; 25200000.43209.18369: $0 PROPOSED BUDGET AMOUNT: 25224220.80230.18369:$1,662,683; 25200000.43209.18369: - $600,000

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FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works, Andrew Stricklin, Associate Engineer and Mary Horger, Financial Services Manager

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COUNCIL ACTION REPORT
See lower left corner for actions taken and/or Contract Nos. ATTACHMENT 1

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Item # Item Code Item Description QTY Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 TRAFFIC CONTROL 1 LS $21,750.00 $21,750.00 $48,000.00 $48,000.00 $119,012.95 $119,012.95 2 MOBILIZATION/DEMOBILIZATION 1 LS $27,500.00 $27,500.00 $75,200.00 $75,200.00 $90,000.00 $90,000.00 3 CONSTRUCTION STAKING 1 LS $10,514.00 $10,514.00 $7,880.00 $7,880.00 $11,000.00 $11,000.00 4 ASPHALT GRINDING 948 CY $57.00 $54,036.00 $65.00 $61,620.00 $65.00 $61,620.00 5 ASPHALT CONCRETE FIBER REINFORCED 4958 TON $165.00 $818,070.00 $165.00 $818,070.00 $200.00 $991,600.00 6 ROADWAY EXCAVATION 2269 CY $34.00 $77,146.00 $42.00 $95,298.00 $68.00 $154,292.00 7 CLASS 2 AGGREGATE BASE 1648 CY $64.00 $105,472.00 $70.00 $115,360.00 $103.00 $169,744.00 8 SOIL STABILIZATION FABRIC 4537 SY $3.00 $13,611.00 $4.00 $18,148.00 $3.00 $13,611.00 9 ADJUST MANHOLE TO GRADE 11 EA $2,593.00 $28,523.00 $1,800.00 $19,800.00 $2,000.00 $22,000.00 10 ADJUST EXISTING VALVE/SSCO TO GRADE 32 EA $1,304.00 $41,728.00 $1,000.00 $32,000.00 $1,000.00 $32,000.00 11 REFLECTIVE PAVEMENT MARKERS (BLUE) 35 EA $40.00 $1,400.00 $40.00 $1,400.00 $15.00 $525.00 12 TRAFFIC SRIPE - DET 1 1455 LF $0.60 $873.00 $0.60 $873.00 $0.45 $654.75 13 TRAFFIC STRIPE - DET 8 3736 LF $0.60 $2,241.60 $0.60 $2,241.60 $0.45 $1,681.20 14 TRAFFIC STRIPE - DET 21 1840 LF $1.40 $2,576.00 $1.40 $2,576.00 $1.20 $2,208.00 15 TRAFFIC STRIPE - DET 27B 9631 LF $0.60 $5,778.60 $0.60 $5,778.60 $0.60 $5,778.60 16 TRAFFIC STRIPE - DET 32 3694 LF $2.00 $7,388.00 $2.00 $7,388.00 $2.40 $8,865.60 17 TRAFFIC STRIPE - DET 39 9578 LF $0.45 $4,310.10 $0.45 $4,310.10 $0.70 $6,704.60 18 TRAFFIC STRIPE - DET 39A 744 LF $0.40 $297.60 $0.40 $297.60 $0.70 $520.80 19 THERMO X-WALK &AMP; PAVEMENT MARKING 2785 SF $8.00 $22,280.00 $8.00 $22,280.00 $5.50 $15,317.50 20 REMOVE CONCRETE (CURB &AMP; GUTTER) 810 LF $22.00 $17,820.00 $20.00 $16,200.00 $45.00 $36,450.00 21 REMOVE CONCRETE (SIDEWALK &AMP; FLATWORK) 5647 SF $7.00 $39,529.00 $7.00 $39,529.00 $7.00 $39,529.00 22 MINOR CONCRETE (SIDEWALK) 884 SF $14.00 $12,376.00 $20.00 $17,680.00 $30.00 $26,520.00 23 MINOR CONCRETE (CURB AND GUTTER) 829 LF $52.00 $43,108.00 $50.00 $41,450.00 $131.00 $108,599.00 24 MINOR CONCRETE (6 INCH PLANTER CURB) 131 LF $48.00 $6,288.00 $40.00 $5,240.00 $61.00 $7,991.00 25 MINOR CONCRETE (CURB RAMP) 4762 SF $21.00 $100,002.00 $24.00 $114,288.00 $33.00 $157,146.00 26 INSTALL 3 INCH X 12 INCH GALVANIZED BOX DRAIN CHANNEL 56 LF $103.00 $5,768.00 $130.00 $7,280.00 $275.00 $15,400.00 27 INSTALL 12 INCH STORM DRAIN RCP (CLASS IV) 120 LF $78.00 $9,360.00 $185.00 $22,200.00 $400.00 $48,000.00 28 REMOVE DRAINAGE INLET 1 EA $1,163.00 $1,163.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00 29 DRAINAGE INLET 3 EA $4,207.00 $12,621.00 $3,500.00 $10,500.00 $5,000.00 $15,000.00 30 N/A INSTALL GREEN THERMOPLASTIC BIKE LANE MARKING 1500 SF $12.00 $18,000.00 $12.00 $18,000.00 $10.00 $15,000.00 $1,511,529.90 $1,632,887.9 $2,177,771.0
525 Jacoby Street
Ukiah, CA 95482 Santa Rosa, CA 95407 San Rafael, CA 94901 Spec 21-04 - State Street and Dora Street Rehabilitation Project City of Ukiah
Bid Opening:2022-07-13 Granite Construction Company
Ghilotti Construction
Company, Inc. Ghilotti Bros., Inc.

Base Bid
1324 S State Street 246 Ghilotti Avenue
Pavement Recycling Systems
Specialized Pavement Marking
Striping
Anrak Corp.

Grind Asphalt
Pacific Northwest Oil
Tack Oil
Specialized Pavement Marking
Striping and Marking
Chrisp Co.

Striping Bid Items 11-19, 30
Total Bid Amount
Listed Subs
ATTACHMENT 2

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ATTACHMENT 3

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Mr. Tim Eriksen
Director of Public Works / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482-5400
Dear Mr. Eriksen:

Your letter dated March 21, 2022 requested a fund allocation from the Local Partnership Program for the City of Ukiah Construct asphalt overlay rehabilitation including curb ramps, bulb-outs and bike lanes. - In City of Ukiah, on State Street from Beacon Lane to Freitas Avenue and on Dora Street from Beacon Lane to Washington Avenue. This project is programmed in the Local Partnership Program, as amended.

The State hereby makes the following allocation on May 19, 2022, effective May 19, 2022.

At their May 19, 2022 meeting, the California Transportation Commission (CTC) allocated funding in the amount(s) shown below.

STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
June 7, 2022
01-MEN-0-UKI
LPPSB1L-5049(029)
Adv Id: 0122000106
PPNO:01-4791
Request No: 1
Allocation No. 2022-229 SB1-LPP FUND ALLOCATION
02 01
Senate District No.:

Assembly District
Amount
Programmed
Fiscal Year
Programmed
Amount Previously
Allocated
This
Request
Const $600,000 2022 $0 $600,000
Federal Funds
State Funds
$0
$600,000
Total
This allocation makes available $0 of federal funds* and $600,000 of State (or State-only) funds for a total of $600,000.
* A separate request for authorization to proceed (E-76) is required prior to the start of reimbursable work for projects receiving Federal funds.

The effective date of allocation serves as the authorization to proceed and establishes the date for the start of reimbursable work for State-only funded projects.
$600,000 $0 $600,000
CTC SB1-LPP Ltr.

ATTACHMENT 4

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Mr. Tim Eriksen
June 7, 2022

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LPPSB1L-5049(029)
For This Allocation:

Funds allocated for project E & P are available for expenditure Not Applicable.

Funds allocated for project PS & E are available for expenditure Not Applicable.

Funds allocated for project RW are available for expenditure Not Applicable.

Funds allocated for construction -- Agency has 6 month(s) after the date of allocation to award a contract.

Your attention is directed to the Local Assistance Procedures Manual, Local Programs Procedures, and the current CTC guidelines for detailed instructions and information.

This allocation is not a commitment on the part of the State to make reimbursements until an Administering Agency - State Agreement (Master Agreement), if necessary, and a project specific program supplement are executed between the Agency and the State.

The project's award information should be submitted to the District Local Assistance Engineer (DLAE) immediately after award of the construction contract. A copy of the project's award package also needs to be included with the submittal of the Administering Agency's first invoice to the Local Programs Accounting Branch. Please refer to Local Programs Procedures LPP 01-06 for guidance regarding the contents of the project award package.

The Commission may grant a one-time extension to each of the deadlines specified above if it finds that an unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies the extension. Please refer to the Local Assistance website at https://dot.ca.gov/programs/local-assistance for additional guidance.

After award of the contract, the Agency has up to 36 months to complete the construction or vehicle purchase contract.

Sincerely,
FELICIA HASLEM , Chief
Division of Local Assistance
c: Mendocino COG
Attachment: CTC Vote Box
Office of Project Implementation - North
CTC SB1-LPP Ltr.
bc: LPA
Sharon Bertozzi - HQ LPP Program Manager
DLA AE Project Files
District - (01) DLAE - Suzanne Theiss

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CTC MEETING REVISED ESTIMATED TIMED AGENDA May 18-19, 2022 Office of CTC Liaison Page 30 of 43 As of: May 31, 2022 Division of Transportation Programming
Note: This document was prepared by the Department, following the California Transportation Commission meeting, and is a reflection of the Department's interpretation of actions taken by the Commission STIP Allocations
Tab Item Description Ref# Presenter Status Type* Agency* 86 Request of $12,754,000 for two locallyadministered projects, on the State Highway System.

Resolution FP-21-80
May 19, 2022 – Part 1 of 1 – 01:29:48

2.5c.(2) Kacey Ruggiero
James R. Anderson
Approved. A D
87 Request of $561,000 for six locally-administered
STIP and PPM projects, off the State Highway
System.

Resolution FP-21-81
May 19, 2022 – Part 1 of 1 – 01:30:28

2.5c.(3) Kacey Ruggiero
Dee Lam
Approved. A D
Advance - STIP Allocations
Tab Item Description Ref# Presenter Status Type* Agency* 88 Request of $664,000 for the locally-administered
STIP Laurel Mountain Road Rehabilitation and
Sidewalks project, off the State Highway System,
in Mono County, programmed in FY 2022-23.
(PPNO 2682)
Resolution FP-21-82
May 19, 2022 – Part 1 of 1 – 01:31:03

2.5c.(5)
/

2.5v.(4)
Kacey Ruggiero
Dee Lam
Approved. A D
Local Partnership Program (LPP) Allocations
Tab Item Description Ref# Presenter Status Type* Agency* 89 Request of $4,179,000 for three locallyadministered LPP-Formulaic projects, off the State Highway System.

Resolution LPP-A-2122-21
May 19, 2022 – Part 1 of 1 – 01:31:38

2.5s.(3) Christine Gordon
Dee Lam
Approved. A D

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Amount by
Fund Type
CTC Financial Vote List May 18-19, 2022
Project #
Allocation Amount
Recipient

RTPA/CTC
District-County
Project Title
Location
Project Description
PPNO
Program/Year
Phase
Prgm'd Amount
Project ID
Budget Year
Item #
Fund Type
Program Code

2.5s.(3) Locally-Administered Local Partnership Program (Formulaic) Projects Off the State Highway System

2.5 Highway Financial Matters
Resolution LPP-A-2122-21
South State Street and Dora Street Rehabilitation Project.

In City of Ukiah, on State Street from Beacon Lane to Freitas Avenue and on Dora Street from Beacon Lane to Washington Avenue. Construct asphalt overlay rehabilitation including curb ramps, bulb-outs and bike lanes.

Outputs Unit Total
New curb ramp installed Each 19
Local road - rehabilitated Miles 1.2
Bicycle lane mile(s) Miles 2.4
(CEQA - CE, 3/24/2022)
Right of Way Certification: 3/08/2022
(Contributions from other sources: $1,062,000)
01-4791
LPP-F/21-22
CONST
$600,000
0122000106
2017-18
601-3290 RMRA $600,000

20.30.210.200
$600,000
City of Ukiah
MCOG
01-Mendocino
1 2022 Annual Pavement Rehabilitation Project No. 4166.

Bear Creek Road (Camino Pablo to city limits), Brookwood (Spring Road to Camino Pablo), Ivy Drive (entire length), Tara Road (Southwood Drive to Nonie Road), Valley View Drive (Moraga Way to Don Gabriel Way), Moraga Way (El Camino
Moraga to Ivy Drive east intersection).

Outputs Unit Total
Local road - rehabilitated Miles 10
(CEQA - CE, 2/18/2021)
Right of Way Certification: 1/12/2022
(Contributions from other sources: $3,634,201)
04-2321M
LPP-F/21-22
CONST
$400,000
0422000347
2017-18
601-3290 RMRA $400,000

20.30.210.200
$400,000
City of Orinda
MTC
04-Contra Costa
2

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Agenda Item No: 7.k.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1816

AGENDA SUMMARY REPORT
SUBJECT: Report of the Acquisition of Consulting Services with GHD Inc. for Flood Mapping Review Support in the Amount of $19,272.00.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. GHD Proposal - FEMA Flood Mapping Review - Apr 22 att 1 Summary: Council will receive a report of the acquisition of a professional service contract with GHD for flood mapping review support not to exceed the amount of $19,272.00.

Background: This item was originally reported and approved in January of 2022, but the work did not proceed at that time due to conflicting schedules; thus, the contract price was revised for an additional $2,272.00. Therefore, Staff is sharing this update with the Council.

In 2020, the Federal Emergency Management Agency (FEMA) began the process of updating the flood plain elevations throughout the City of Ukiah. The first preliminary results were reported to the City Engineering team in 2021. The results were radically different than what currently exists in the City, the implications of which could have significant impacts on development and insurance rates throughout the city. Since that time, in order to protect the interests and investments of the community, City Staff has worked on solutions with FEMA staff to review the study results and discuss contradictions with observed historic flood events in the City. In short, City Staff have been concerned about the fact that the FEMA study does not seem to reflect what City Staff has witnessed in the City. The Engineering Department has searched for experts in the hydraulic field in order to assist in the review of the FEMA results.

Discussion: The Engineering Staff discussed this issue with experts in the hydraulic field with GHD Engineering. Staff also discussed this approach with FEMA and both agree that the additional expert review and engagement is going to be helpful to this process. GHD provided a proposal for this review (Attachment1).

GHD will be able to start immediately and FEMA will share their flood models with our experts for a more robust review of this model that the Engineering Staff is questioning. As part of the scope of work, GHD will prepare technical memo for Staff and Council review. This will be a high-level review with recommendations for further study and collaboration as needed.

Recommended Action: Receive the report of the acquisition of a professional service contract with GHD for flood mapping review support not to exceed the amount of $19,272.00 BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 10024210.52100: $19,272
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-165
COORDINATED WITH: Tim Eriksen, Director of Public Works

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The Power of Commitment
2021 FEMA Flood Mapping Review Support
2235 Mercury Way, Suite 150
Santa Rosa, CA 95407
USA
www.ghd.com
27 April 2022
Tim Eriksen, PE
Director of Public Works/City Engineer
City of Ukiah
Public Works Department
300 Seminary Avenue
Ukiah, CA 95482-5400
2021 FEMA Flood Mapping Review Support
Dear Mr. Eriksen
GHD is pleased to provide this proposal for professional services in support of the evaluation of the Department of Homeland Security’s Federal Emergency Management Agency (FEMA) updated Flood Insurance Rate Map (FIRM) panels and Flood Insurance Study (FIS) reports for Mendocino County. FEMA Risk Analysis Branch Chief for Region IX, Alison Kerns, sent a letter to the City of Ukiah (City) Mayor, Honourable Juan Orozco, dated February 4, 2021 to notify an update on the FEMA FIRM mapping. In the letter, FEMA requested that the City respond to the update through review and comment by April 18, 2021, with the caveat that there will be additional opportunities to provide feedback on the Special Flood Hazard Area delineations before being finalized.

To support the City to respond to the FEMA notification on the mapping update, GHD proposed to providing feedback by comparing the preliminary 2021 models and mapping to the effective 2011 versions. The mapping comparison review includes:
– Coordination with key stakeholders
– Obtain preliminary hydrologic and hydraulic models, and available supporting Geographic Information System (GIS) files
– Compare floodplain mapping within an ArcGIS platform and identify changes between 2011 and 2021 mapping
– Investigate changes in hydrologic and hydraulic modelling and analysis – Document the findings and recommendations in a technical memorandum (TM) This will be a high-level review with recommendations for further study and collaboration as needed.

Based on our understanding of the City needs, and our experience to similar supporting task, the following is a GHD proposed scope of service to support the City to review the FEMA mapping update.

Task 1: Project Management
GHD will conduct monthly progress and coordination meetings with the City. We will document meetings by providing an agenda and meeting summary, as well as potential handouts and preparation of power point slides as required for each meeting. The anticipated project meetings include:
– Kick-off meeting.
– Monthly progress and coordination meetings.

It has been assumed that all meetings will be virtual using Microsoft Teams or other platform that the City prefers and all documents will be provided to the City in electronic form.

ATTACHMENT 1

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The Power of Commitment
2021 FEMA Flood Mapping Review Support 2
Task 2: Stakeholder Coordination
GHD will identify and engage stakeholders including FEMA, STARR II, Mendocino County (County) and the City. The intent of this task will be to gain insight into different perspectives, an understanding of the timeline, and coordinate review and commenting to provide feedback to FEMA. We anticipate that the level of effort will include three (3) meetings with FEMA and STARR II and one (1) meeting with the County. We will document meetings by providing an agenda, meeting summary, and sign-in sheet, as well as potential handouts and preparation of power point slides as required for each meeting. The anticipated project meetings include:
– Meeting with FEMA and STARR II to set the timeline and gather materials. – Meeting with FEMA and STARR II to discuss initial findings. – Meeting with the County to gain County perspective and intent, and to coordinate mapping review efforts.
– Meeting with FEMA and STARR II to discuss review findings and recommendations.

It has been assumed that all meetings will be virtual using Microsoft Teams or other platform that the City prefers and all documents will be provided to the City in electronic form.

Task 3: Hydrologic, Hydraulic Modelling Review and GIS Mapping The effective 2011 FIS and SFHA will be compared to the 2021 and any discrepancies investigated through a detailed review of preliminary modelling versus assumptions used in the effective modelling. The analysis will include an inventory of information reviewed and recommendations for resolving any discrepancies. It is noted that no new modelling or analysis will be conducted (review only).

Task 4: Reporting
GHD will prepare a draft TM and a final TM. The final TM will be completed after review and comment from the City. It has been assumed that all comments will be incorporated into one revision round.

Project Team
The scope of work will be conducted by the Hydrologic and Hydraulic Engineering Team with the following team members proposed for this project. Raymond Wong will be responsible as the Project Manager and provide technical supervision and resourcing for the project. Steve Allen will act as the Project Director ensuring that all ISO 9001 checks and balances have been completed. Paul Glenn will be our Project Engineer to provide technical review on the hydrology and hydraulic analysis, and floodplain mapping.

Matt Kennedy will be our client manager and will be available as needed to provide additional support and coordination.

An introduction of our Hydrologic and Hydraulic Engineering Team is summarized in the following table:

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The Power of Commitment
2021 FEMA Flood Mapping Review Support 3
Steve Allen, PE - Project Director
Steven Allen is a proud, third generation native of the North Coast bringing over 24 years of experience to our team, overseeing projects involving hydrology, hydraulics, fluvial geomorphology, floodplain design, channel restoration, wetland mitigation construction, stream bank protection, bioengineering techniques, stormwater management and flood control, open channel water conveyance, grading plans, erosion and sediment control design and plans, construction services, and regulatory compliance in sensitive environments. Steven has served in a high-level leadership capacity for all of restoration experience on the North Coast (notably leading our West Coast Water Restoration Group) and has led habitat restorations, enhancements, and passage improvements for agencies throughout Northern California, such as the BCRAA, the Humboldt County RCD, the California Water Service Company (CalWater), CalTrout, the California Coastal Conservancy (CCC), Alameda County Water District, and California Department of Fish & Wildlife (CDFW), as well as for such cities as Trinidad, Fortuna, and Eureka, and local tribal entities.

Raymond Wong, PhD, PE, LEED AP, CFM - Project Manager
Dr. Raymond Wong is an ASFPM Certified Floodplain Manager specializing in water resources engineering including urban flood protection, stream restoration, and watershed planning and management. His technical emphasis includes hydrology, hydraulic, geomorphology, and numerical modeling. Raymond is a proven technical leader, managing multi-discipline teams to deliver timely and high-quality services to clients. He has consulted on numerous storm drainage floodplain coupled studies and modeling projects, developed and advised on over $200 million of Capital Improvement Projects (CIP) for his clients. Raymond received his honor undergraduate degree at the University of Toronto and graduate degrees at Stanford University and University of California - Berkeley. His research work studied flood control projects and watershed programs in the San Francisco Bay Area, Los Angeles Area, Milwaukee, Toronto, Beijing, and Singapore, and he has presented at conferences and workshops across the US and internationally, such as in France and China.

Paul Glenn, PE, PG - Project Engineer
Paul is a project manager, civil engineer, and hydrogeologist with over 22 years of experience in delivering water resources related projects. His skills are specialized in stormwater and water quality, surface water, and groundwater assessments including hydrological and hydraulic analysis; stormwater and water quality master planning and design; flood mitigation alternatives and design; groundwater flow and contaminant transport analysis; groundwater dewatering, injection, and remediation design; and geotechnical engineering. As part of assessment and evaluations, Paul has developed significant experience in hydrologic, hydraulic, and water quality modeling for both surface water and groundwater environments. In 2017, Paul was designated as a Subject-Matter Expert (SME) technical review representative on behalf of the Federal Emergency Management Agency (FEMA) responsible for the review of hydrology and hydraulics as well as levee/floodwall designs related to letters of map revision (LOMR) and conditional letters of map revisions (CLOMR).

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The Power of Commitment
2021 FEMA Flood Mapping Review Support 4
Project Fee and Schedule
We anticipate that all tasks can be completed within three months after receiving notice to proceed.

GHD proposes a time-and-materials fee not to exceed $19,272 to complete the review. The attached fee table outline the proposed fee and staff hour estimates for each task.

We welcome the opportunity to work with you on this important study, and look forward to contributing to its success. Should you have any questions, please do not hesitate to contact me.

Sincerely,
GHD
Raymond Wong, PhD, PE, CFM, LEED AP
Project Manager
650.867.3304
[email protected]

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City of Ukiah
2021 FEMA Flood Mapping Review Support
4/27/2022 Project Director Project Manager Project Engineer Engineer Staff Engineer GIS Specialist Admin Hours Labor Subtotal Total $316.5 $266.5 $266.5 $246.5 $201.5 $181.5 $116.5
Task 1 - Project Management 1 4 7 0 0 0 0 12 $3,248 $3,248 $3,248 Kick-off Meeting 1 2 3 6 $1,649 $1,649 $1,649
Monthly Progress Meetings 2 4 6 $1,599 $1,599 $1,599
Task 2 - Stakeholder Coordination 0 8 8 0 0 0 0 16 $4,264 $4,264 $4,264 Four (4) Meetings 8 8 16 $4,264 $4,264 $4,264
Task 3 - Hydrologic, Hydraulic Modeling Review and GIS Mapping 2 2 9 5 7 8 0 33 $7,660 $7,660 $7,660 Review 1 1 5 5 7 8 27 $6,011 $6,011 $6,011
Recommendations 1 1 4 6 $1,649 $1,649 $1,649
Task 4 - Reporting 2 2 6 3 0 2 2 17 $4,101 $4,101 $4,101 Draft and Final TMs 2 2 6 3 2 2 17 $4,101 $4,101 $4,101 GRAND TOTAL 5 16 30 8 7 10 2 78 $19,272 $19,272 $19,272

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Agenda Item No: 7.l.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1818

AGENDA SUMMARY REPORT
SUBJECT: Report on Contract with CivicPlus for Agenda and Meeting Management Services, and Requesting Authorization to Continue Using Services Until Further Notice.

DEPARTMENT: City Clerk PREPARED BY:

PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Contract with CivicPlus
Summary: Staff is submitting a report to Council regarding a contract entered into with CivicPlus for agenda and meeting management services in the initial amount of $24,450, and requesting authorization to continue services until further notice.

Background: The City initially contracted with CivicPlus in July 2019 for agenda and meeting management services – including live streaming and archiving of events - in the initial amount of $24,450. The current budgeted and invoiced amount is $17,199.

The City Clerk’s office has been very satisfied with the expertise, customer support, flexibility of the program, and professional product of CivicPlus over the past three years and wishes to continue to utilize their services.

Discussion: Attachment 1 is a copy of the City’s agreement and subsequent amendment with CivicPlus.

The contract does not contain term information, and Staff is working with the company to update this language. Until that time, Staff recommends that Council approve authorization to continue to use the program and services of CivicPlus until further notice.

Recommended Action: Receive report of contract with CivicPlus, and approve authorization to continue to use the program and services of CivicPlus until further notice.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20012500.54320: $17,200
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920-003
COORDINATED WITH: Mary Horger, Financial Services Manager

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ATTACHMENT 1

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ColAgreement Amendment
City of Ukiah
Cou No. int oz 3 --. 41
THIS AGREEMENT AMENDMENT is agreed to by and between CivicPlus, LLC., d/ b/ a CivicPlus (" CivicPlus") and City of Ukiah (" Client") (jointly, "Parties") and shall be effective as of the date of signing indicated at the end of this amendment.

RECITALS
WHEREAS, CivicPlus is engaged in the business of developing, marketing and selling custom community engagement platforms that include web sites, web interfaces and portals and a proprietary govemment content management system and associated modules; in addition to project development, design, implementation, support and hosting services; WHEREAS, Client is currently engaged in a relationship with CivicPlus for Master Services Agreement and hosting services as set forth in the original Master Services Agreement signed on July 8. 2019 ( the " Agreement"); WHEREAS, Client and CivicPlus have agreed to alter certain terms as set forth in the Agreement by this written instrument duly executed by the Parties, the modification of terms as specified in this amendment.

NOW, THEREFORE, Client and CivicPlus agree as follows:

Scope of Services

1. Section 3 of Exhibit A. 1 of the Agreement is hereby deleted and replaced as follows:

3. The Total Fees year 1 ( the sum of the One Time Costs and the Recurring Costs) will be invoiced as follows:
50% ($ 12, 225) at signing and 50% ($ 12, 225) upon the earlier of 6 months from signing or completion of implementation.

2. All other terms and conditions of the Agreement shall remain in full force and effect.

Acceptance
We, the undersigned. agreeing to the conditions specified in this Amendment, understand and authorize the provision of services outlined in this Amendment.

Client CivicPlus
By: By:

Name: S c . z-ct eco..ti.c-1
Name: Jeff Logan
Title: GA , ,„, , Title: VP of Sales
Date: ' j - 3 ' 9
Date: July 31, 2019

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CivicPlus • 302 South 4"' St.. Suite 500 • Manhattan, KS 66502 • www. CivicPlus. com Toll Free 888- 228- 2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785- 587- 8951

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Agenda Item No: 7.m.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1832

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of a Budget Amendment in the Amount of $56,000.00 for the Purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).

DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief PRESENTER: Doug Hutchison, Fire Chief
ATTACHMENTS:

None
Summary: Council will consider a budget amendment in the amount of $56,000.00 for the Ukiah Valley Fire Authority to purchase Personal Protective Equipment (PPE) and uniform items for Fire Authority team members.

Background: In the 2021/2022 Fiscal Year, the Fire Authority was able to hire additional team members, necessitating the purchase of additional PPE and uniform items.

Due to supply chain issues, the Fire Authority’s normal vendor for PPE was not able to supply the necessary items in a timely fashion. In fact, some items were estimated to be two (2) years out. As this equipment is necessary for the safety of our team members, the Fire Authority had to select a different vendor, which then entailed a process of producing a new specification from that vendor to meet the Fire Authority’s needs and standards as well as sizing all team members to ensure a proper fit. As a result, the Fire Authority was not able to place the necessary orders in FY 21/22, and not all of the FY 21/22 budgeted funds for PPE and uniforms were spent.

Discussion: The Fire Authority had budgeted for those extra expenses in FY 21/22, but not FY 22/23, as it was anticipated the purchases would have already been made. Given the supply chain issue, the Fire Authority requests a budget amendment to the FY 22/23 budget to cover the costs for these necessary equipment and uniform items.

Recommended Action: Approve the budget amendment in the amount of $56,000.00 for the purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10521210.54106: $39,000
PROPOSED BUDGET AMOUNT: 10521210.54106: $95,000
FINANCING SOURCE:

PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:

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Agenda Item No: 7.n.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1833

AGENDA SUMMARY REPORT
SUBJECT: Award Professional Services Agreement to LDA Partners, Inc. in the Amount of $1,218,573, to Prepare the Plans, Specifications, and Estimate for the Corporation Yard Design.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst, Tim Eriksen, Public Works Director/City Engineer
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. RFP - Corp Yard Design Services

2. LDA Response- City of Ukiah

3. LDA - Cost Proposal

4. 2022-05-12 Cost Proposal Summary GHD

5. 2022-05-12 Detailed Cost Proposal GHD
Summary: The City Council will consider awarding a professional services agreement to LDA Partners, Inc. in the amount of $1,218,573, to prepare the plans, specification and estimate for the Corporation Yard Design, and approve corresponding budget amendment.

Background: The City Council was presented and approved an item regarding the pursuit of lease revenue bonding to renovate the City Corporation Yard and rehabilitate various city streets on February 2, 2022. The existing location that acts as the City’s Corporation Yard is a cramped and outdated facility shared between a number of divisions of Public Works and the Electric Department. With the finalization of the construction of the Electric Department's new Hastings location and preparing their move, now is the perfect time to develop a plan for an expansion and update of Public Work’s Corporation Yard facilities to better serve the community. The Parks Maintenance Department will be relocating to the corporation yard when the project is finished.

Discussion: The City issued a request for proposals on April 18, 2022 (Attachment 1), to local design firms in addition to posting the request publicly on Ebidboard. In response to the RFP, three firms submitted proposals – all three were reviewed and two were rated very high. City Staff determined that oral interviews would be appropriate for this final determination. Interviews were held with Staff present from the following departments: Engineering, Garage, Corporation Yard users and the Airport Manager. City Staff performed interviews with the two highest rated firms, LDA Partners, Inc, see their proposal and cost estimate (Attachment 2 and Attachment 3) and GHD Engineers, Inc. see their proposal and cost estimate (Attachment 4 and Attachment 5) After deliberation and discussion, it was decided that LDA Partners, Inc. should be recommended as their experience, ideas and cost proposal made them an excellent fit for the scope of this project.

LDA Partners, Inc. cost proposal for the design work is $1,218.,573. Staff recommends awarding of a professional services agreement to LDA Partners, Inc. A subsequent budget amendment is also requested.

The funding source for this project will be the Series 2022 Lease Revenue Bonds. City Staff shared this recommendation with the Corp Yard Construction Ad Hoc for their input, to which the Ad Hoc supported Staff's recommendation.

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Recommended Action: Award professional services agreement to LDA Partners Inc. in the amount of $1,218,573, to prepare the plans, specification, and estimate for the Corporation Yard Design.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20824300.80220.18190: $13,500,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2022 Series Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager

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REQUEST FOR PROPOSAL
Professional Services

CAPITAL IMPROVEMENT PROJECT

CORPORATION YARD DESIGN
Request Date: April 18, 2022
Proposals Due by: Thursday, May 12, 2022 @ 2:00 p.m.

ATTACHMENT 1

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CITY OF UKIAH
Request for Proposals (RFP) to provide Design Services for the Capital Improvement Project Corporation Yard Design
I. Purpose:

The City of Ukiah (City) is seeking proposals from a qualified consultant team to provide professional services for:
1) A condition and needs assessment,
2) Preliminary Design, and
3) Detailed design to develop a bid ready set of plans, specifications, and engineer’s estimate (PS&E)
for the construction of a new Corporation Yard.

II. Background:

The City of Ukiah Corporation Yard, located at 1320 Airport Road, is approximately 4.50 acres large. The property is on the east side of the Ukiah Municipal Airport property.

The City’s Corporation Yard site is an area that allows the Water, Sewer, Parks, and Streets field crews to provide services to the community. The site also has the City’s Fleet Maintenance Building (the Garage) to provide maintenance to all City equipment, including the Water Plant, Wastewater Plant, Fire Department, and Police Department equipment.

The existing site is outdated and most of the existing infrastructure is undersized for current and future Public Works operations. Several buildings are outdated and have surpassed their useful life. There is a need for:
• Covered material and equipment storage,
• Warehouse area for storage of materials and equipment, • Work space for Signs, Testing, Fabrication, Storage,
• An Operations, Training, Offices, Breakrooms, Locker rooms, and Crew Rooms Facility • Equipment and vehicle wash rack.
• Fueling Station (depending on budget) – equipment, vehicles. • Employee parking
• Site security – fencing, gates, lights, cameras, etc.

The Garage infrastructure is adequate and expected to only require upgrades and modifications to provide a more efficient service to the City’s fleet. The City may need to expand the corporation yard property to allow for a more efficient and effective area for staff, operations, and equipment and material storage.

III. Consultant Scope of Services:

The existing Corporation Yard (please refer to Attachment A – Site Maps) is in many ways functionally obsolete, limited in space, and the crew work spaces and the staff offices are old and in need of a severe overhaul. Public Works operations also require a large amount of materials and equipment that require

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storage locations. Some materials and equipment are not stored in covered facilities or are stored under temporary structures. The asphalt in the parking lot is damaged in many areas and requires repaving.

The requested services shall start with Preliminary Engineering, Building Plan and Modeling, Environmental Documentation (if needed), and the Final Design. The successful Consultant will provide the following items/services to the City as part of this contract:

1. Preliminary Design Phase: (Draft Plans, Specifications and Estimate – PS&E):

The preliminary design phase consists of completing preliminary engineering that will support the best design. The Consultant will be expected to review and evaluate all preliminary design information with the City of Ukiah to develop an understanding of the desired outcome. All parties of the project team will meet in up to 3 (three) design work sessions. The design work sessions should include developing needs scenarios and the development of sketches and basic modeling to help determine the project’s design direction. At the conclusion of the preliminary design phase, it is expected that the design team will have a clear vision of the project to be developed for construction. This effort is expected to and may not necessarily be limited to the following tasks:
a. Identify and document current conditions of all existing structures, systems, and equipment. Most or all of the existing facilities, outside the scope of the Fleet Maintenance Building, will be demolished and/or removed from site. Assessment shall include the following existing structure/area type and function:
i. Operations Building – 7,500 sq. ft.
ii. Maintenance Building – 6,000 sq. ft.
iii. Equipment Storage – 4,000 sq. ft.
iv. Material Storage – 6,000 sq. ft.
v. Warehouse – 5,000 sq. ft.
vi. Modular Office Building – 2,000 sq. ft.
vii. Mobile Office Trailer – 700 sq. ft.
viii. Remediation Site – 1,000 sq. ft.
ix. Storage Containers – 2,500 sq. ft.
b. Assess the existing buildings, areas, systems, and equipment in place that are used to serve current needs, including its ability to accommodate the number of employees and their work, and identify the future needs for safe, adequate, and efficient services. c. Develop recommendations for corrections of the noted deficiencies and propose the improvements required to improve efficiency and effectiveness of the future buildings, areas, systems, and equipment. Make recommendations as to which buildings should be replaced and if they should be relocated, as needed.
d. Prepare a rough order of magnitude (ROM) estimate of probable construction cost for the recommended improvements and
e. Develop a proposed timeline for implementation of the improvements, and develop a proposed timeline for construction, as to not interfere with everyday work activities.

Other considerations:
• Survey and environmental information
• City services, goals, existing and future needs

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• Security – Fence, gates, access, perimeter lighting
• Improvements to street lighting, storm drain, sidewalk improvements, and utility upgrades. • Solar to be incorporated into the project for energy efficiencies.

Deliverables Expected for preliminary design:
• Civil plan set
• Architectural building plan set
• Estimated design schedule
• Estimated construction schedule for completion of major design components associated with the preliminary design options provided.

2. Environmental Document (ED) Preparation and Coordination:

Aid in determining what type of ED is required and will be prepared. Prepare and provide all environmental studies and documentation necessary to satisfy the requirements of CEQA for the construction of the proposed facility. The consultant will attend any meetings associated with CEQA requirements. Identify all permit applications necessary for construction.

Deliverables expected: Electronic copies of all documents to the City and the other agencies involved.

3. Detailed Design Phase: (Plans, Specifications and Estimate – PS&E):

The final design phase will complete detailed engineering and will support the design agreed upon by all parties during the preliminary PS&E phase of work. The City of Ukiah and the Consultant will proceed with the detailed engineering design phase and preparation of the final set of PS&E. The PS&E will meet all Local, State, and Federal requirements. The Consultant will obtain the documented approval and/or permitting that is necessary for the project from all concerned Local, State, Federal, and Regulatory agencies.

Following review and approval of all project deliverables by the City of Ukiah, the firm shall prepare a complete bid-ready set of civil and architectural plans, specifications, and estimate (PS&E) for construction of the project, and provide bid support during the bidding phase for construction.

Design considerations:
• Site: Drainage, access/egress, fencing, gates, paving, curbing, parking, utilities, flatwork • Exterior Systems: Foundation, roofs, walls, window systems, exterior doors, civil/structural components
• Interior Systems: walls, doors, flooring, ceiling, hardware, lighting, architectural components • Fire/Life Safety Systems: hazards, alarms, and fire escapes • Heating, Ventilation and Air Conditioning: including boilers, chillers, controls and terminal units • Electrical: internal electrical distribution, back‐up generators, photovoltaic system • Plumbing Systems: water supply, storm and sanitary sewer drainage, washing stations • Fire Protection
• Specialized Structures and Outbuildings: equipment wash racks, materials storage bins, canopy covers
• Specialized Equipment and Systems: fueling station

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• American with Disabilities Act (ADA) compliance
• Site topo and utility survey
The bid-ready PS&E set shall include but not be limited to the following:
• Complete, reproducible plan set in a 11” x 17” and 24” x 36” format • Contract Special Provisions in appropriate Word format or as required by the City of Ukiah • Electronic plan set in agreed upon format
• A detailed Engineer’s Estimate for all items of work. The estimate shall be prepared in the appropriate Excel format or as required by the City of Ukiah and be included in the Contract Special Provisions.

IV. Agency Responsibilities
The City of Ukiah will:
• Monitor and assess progress of the work produced by the consultant during regularly scheduled project meetings.
• Provide review and input as to the acceptability of the contract scope of work products. • Provide approvals of all project final documents and work products generated as a result of this contract.

V. Proposal Content Requirements:

Consultants interested in providing the scope of services must submit a proposal by the deadline date and time defined in this RFP. Each individual or firm submitting a proposal shall meet all of the terms and conditions of the RFP. By virtue of its proposal submittal, the Consultant acknowledges agreement with and acceptance of all provisions of the RFP.

The Consultant’s proposal for this project shall at a minimum include and address the following information, as actual selection will be based on careful consideration of all pertinent data provided.

1. Cover Letter: Submit the Consultant’s proposal to the City via a signed cover letter. A letter describing the firm’s interest in providing the scope of services for the project. Indicate the name of the firm submitting the proposal and the name of an individual to contact if further information is desired. This letter should contain a statement of the consultant's basic understanding of the project. Acknowledgement of the receipt of any addenda can be made within the cover letter, and the signed acknowledgments shall be placed within the proposal.

2. Consultant’s Introduction and Availability: Introduce the Consultant and provide a profile of the individual or firm, the sub-consulting team members, the Consultant’s Project Manager and any other significant team members. Provide a team organization chart and identify the staff who will work on this project within the chart. Include the resumes that present the qualifications and work history of the key staff members who are identified within the organization chart. It is expected that proposed personnel will include individuals with experience in architectural design, engineering and design, and construction of maintenance facilities and office building projects. Specifically identify the availability of all critical staff members for the Consultant and the services of all of the subPage 292 of 475 consultants, to meet all schedule milestones. The address of the office where the Project Manager will reside and where a majority of the work will be performed.

3. Statement of Qualifications: The Consultant should identify the qualifications of the staff, and the sub-consultants that will be assigned to the work. The Consultant shall identify assigned staff’s experiences with similar types of design projects and provide a list of client references. References may be contacted as part of the selection process. Please provide current contact information for client references. This statement of qualifications shall address items that the Consultant judges as important for the City to gain a thorough understanding of the Consultant’s team and potential back-up team members. The City asks that the Consultant also address the following:
i. Performance of past projects.
ii. A description of quality control and quality assurance procedures.

4. Subcontractors/Sub-consultants: If subcontractors/sub-consultants are to be used, the prospective Consultant must include in the Proposal, a description of the work to be done by each subcontractor/sub-consultant. It is expected that sub-consultants will include experience and references to similar types of work.

5. Project Understanding and Approach to the Work: The Consultant shall detail the scope of services that will be provided for this project while addressing the scope of work sought by the City. Provide a detailed scope of services for design services. Provide all assumptions associated with this scope of services. The City has identified the following issues as critical to delivery of the project:
• Determine best option to improve yard size and functionality. • Cost effective design to minimize downtime during construction. • Upgrade the yard layout to incorporate better movement of vehicles and equipment during routine operations.
• Upgrade the yard layout to incorporate better storage or equipment, tools, and materials. • Upgrade of staff facilities with the potential to add staff work area for Public Works office staff.

6. Project Schedule: Provide a detailed schedule for design services.

7. Conflict of Interest Statement:

Firms submitting proposals in response to this RFP must disclose any actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to the firm, management, or employees of the firm or other persons relative to the services to be provided. If a firm has no conflicts of interest, a statement to that effect shall be included in the proposal. The prospective consultant shall disclose any financial interest or relationship with any construction company that might submit a bid for project construction.

8. Insurance Coverage: The prospective consultant shall provide a summary of the firm's insurance coverage for:
• Comprehensive General Liability Insurance
• Professional Errors and Omissions Insurance
• Employer’s Liability Insurance
• Automotive Liability Insurance, and
• Worker's Compensation Insurance
For additional information regarding insurance requirements, refer to Attachment B and Attachment C.

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9. City Business License: The firm awarded will be required to maintain a City business license for the duration of the contract. Information regarding the City business license can be found on the City website, at www.cityofukiah.com/businesses.

10. Billing Rate Schedule, Cost Proposal, and Agreement Review of Billing Rate Schedule: The Consultant shall provide within this section of the proposal the billing rate schedule for the staff and all other staff categories proposed to perform the work on this project. The billing rate schedule shall also identify all proposed terms of compensations, including the management of other direct costs.
i. Cost Proposal: The Consultant shall provide the detailed Cost Proposal within a separate sealed envelope for the total of all scope of services described for this project. The cost proposal shall be prepared to address the following:

1. Proposal Cost: The proposal shall be a time and materials Cost Proposal, and shall be broken down by work scope tasks, and each task shall identify the estimated labor hours and the compensation rate for all proposed staff. Sub-consultants who provide distinct services may be identified as an expense under other direct costs for each work scope task. Any subconsultants performing direct design responsibilities shall be shown as a staff member with labor estimates and billing rates. The Cost Proposal shall clearly depict any and all direct and indirect costs.

2. The Cost Proposal shall address the Consultant’s approach to management of the design documents if errors and omissions are found in the technical construction documents (plans and specifications) during the bidding or construction phases, including the Consultant’s approach to correcting said errors and omissions, and expectations for payment for correcting said errors and omissions.
ii. Agreement Review: The Consultant shall review the City’s standard agreement, and identify any changes to the agreement or insurance provisions identified in the sample agreement that are necessary for the Consultant to provide the services identified in the Scope of Work and Indemnity and insurance coverages identified in the City’s standard agreement.

VI. Proposal Submittal Conditions
Provide six (6) Proposal hard copies and a flash drive. The Proposal and Cost Proposal shall be submitted electronically as a separate file on the submitted flash drive.

Submittals must be received by Thursday, May 12, 2022 @ 2:00 p.m. This is a firm deadline, and no proposals will be accepted after this time.

Costs of preparation and submittal of a proposal will be wholly accepted by the Consultant. This Request for Proposal (RFP) does not constitute an offer of contract for services. The City reserves the option to retain all proposals received. The City reserves the option to reject any or all proposals, wholly or in part.

VII. Rejection of Proposals
Failure to meet the requirements of this RFP shall be cause for rejection of the proposal. The City of Ukiah may reject any proposal if it is conditional, incomplete, contains irregularities or reflects inordinately high cost rates. Proposals not including the proper "required attachments" shall be deemed non-responsive. A non-responsive Proposal is one that does not meet the basic Proposal requirements.

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Failure to meet the submittal requirements of the Proposal shall deem it non-responsive and therefore be cause for rejection.

More than one Proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. Reasonable grounds for believing that any Consultant has submitted more than one proposal for the work contemplated herein will cause the rejection of all proposals submitted by that Consultant. If there is reason to believe that collusion exists among the Consultants, none of the participants in such collusion will be considered in this or future procurements.

The decision to approve and award a contract is at the discretion of the City of Ukiah.

VIII. Method and Criteria for Selection
Proposals shall be received and evaluated by a selection panel organized by the City. The proposals will be evaluated based on the contents of the proposal. A project interview may be scheduled if deemed necessary. The Cost Proposal will not be used as selection criteria. Staff will make a recommendation to the City Council, who will award the work to the Consultant. All proposers will be notified in writing of the outcome of the selection process.

IX. Addenda
If it becomes necessary to revise any part of this RFP after it has been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the RFP documents. Anyone who intends to submit a proposal in response to this RFP must check the website frequently for any posted addenda. Anyone submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda.

X. Contact Person
Proposals must be submitted by Thursday, May 12, 2022 @ 2:00 p.m. (late proposals will not be considered) either in person, by mail, or by recognized carrier to the following address:

City of Ukiah – Purchasing Department
Attn: Mary Horger, Financial Services Manager
300 Seminary Avenue
Ukiah, CA 95482
All questions associated with this RFP shall be submitted in writing to Mary Horger, via email:
[email protected]. All questions shall clearly identify that they are in association with this RFP.

Deadline for submitting questions is 5:00 p.m. on the tenth business day following the City’s RFP advertisement date (that is April 18, 2022).

Communication between a proposing company and a member of the City staff, other than the Procurement Manager, or between a proposing company and a non-designated City representative regarding the selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is advertised until the selection of a proposing company or award of the contract. Questions pertaining to this RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its representatives, to comply with this paragraph will result in their proposal being rejected.

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Attachment A

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ATTACHMENT “B”

AGREEMENT FOR

PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this day of , 2021 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc] organized and in good standing under the laws of the state of ______________, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to ________________________________. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

1.0 1.1

2.0 2.1

TERMS OF AGREEMENT

DESCRIPTION OF PROJECT
The Project is described in detail in the attached Scope-of-Work

SCOPE OF SERVICES
As set forth in Scope of Services.

2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.

3.0 CONDUCT OF WORK

3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within ________________ from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $--- ----. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed that

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amount.

4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-ofWork" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.

4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and the expenses claimed.

5.0 ASSURANCES OF CONSULTANT

5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not City's agent, employee, or representative for any purpose.

It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.

Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.

Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.

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6.0 INDEMNIFICATION

6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No.

CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession.

Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

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D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.

3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------.

4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

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F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract.

G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub-contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.

6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. “Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-ofWork, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.

7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

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7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.

7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.

7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement.

Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.

7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties.

8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:

CITY OF UKIAH --------------
DEPT. OF PUBLIC WORKS --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400

9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:

CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________

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IRS IDN Number

CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO Date

CITY MANAGER
ATTEST
____________________
KRISTINE LAWLER Date

CITY CLERK

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ATTACHMENT “C”

INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant(s), his agents, representatives, or employees.

I. Minimum Scope of Insurance
Coverage shall be at least as broad as:

A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

II. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis.

C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis, insurance coverage must cover claims filed within 3 years after contract work completed.

III. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment, furnished in

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connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance, or as a separate owner’s policy.

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.

D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

VI. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City’s forms, those endorsements must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

VII.Subcontractors
If Consultant uses subcontractors or sub-consultants, it shall cover them under its policies or require them to separately comply with the insurance requirements set forth in Paragraph 6.1 of Attachment “A” If you have questions regarding our insurance requirements contact:

Risk Manager
(707) 463-6287 or FAX (707) 463-6204
Revised: 11/20/08

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Request for Proposal
LDA Partners, Inc.

City of Ukiah
Capital Improvement Project
Corporation Yard Design
May 12, 2022
ATTACHMENT 2

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Our statement of qualifications and proposal is presented in the following order to assist in document organization and way finding. Each section begins with its respective tab.

1. Cover Letter

2. Consultant’s Introduction and Availability

3. Statement of Qualifications

4. Subcontractors/Sub-consultants

5. Project Understanding and Approach to the Work

6. Project Schedule

7. Conflict of Interest Statement

8. Insurance Coverage

9. Billing Rate Schedule (Cost Proposal in a Separate Sealed Envelope) Table of Contents

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Cover Letter

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12 May 2022
City of Ukiah – Purchasing Department
Attn: Mary Horger, Financial Services Manager
300 Seminary Avenue
Ukiah, CA 95482
Dear Ms. Horger:

On behalf of LDA Partners, Inc., and our proposed team, I am delighted to submit our Request for Proposal to provide Space Needs Assessment, Preliminary Design, and Detailed Design services for the City of Ukiah Corporation Yard. With our significant experience in master planning corporation yards and maintenance facilities, coupled with our insight into cost effective construction means and methods, we believe our team to be uniquely qualified for the City. Our team is made up of industry experts in this project type, Our firm has a long standing relationship with our partners, and look to extending that partnership to City of Ukiah. Our team can offer the City the best value for it’s project by combining our skill-set in:
• Extensive experience with similar Public Works Administration, Corporation Yard, and Maintenance Facility projects • A proven track record of successful, planning, programming, and designing public facilities that are functional, programmatically correct, aesthetically pleasing, and serve the needs of its users and constituents; on-time and within-budget • The projects we design are functional, with a high level of attention placed on current and future operations and maintenance constraints. • Outstanding relationship with contractors that lead to collaboration

Our firm has a longstanding reputation for outstanding design, functional planning, and costs conscious solutions. We look forward to the opportunity to assist the City of Ukiah with the needs assessment of current facilities and to design and engineer replacement structures and site elements for the growth of the department. We are avidly interested in this project type and have designed and delivered many successful corporation yard and fleet maintenance projects which you’ll find within this response and our website.

In each project, we pay constant attention to the client program, economic construction methods, and schedule to ensure successful delivery of the City’s project. Most importantly, we fully understand the challenges of marrying the programming and design process with Public funding budgeting efforts, which can be unique with public facilities.

By submitting our proposal to you, I am committing both myself, our firm, and our team to the needs and priorities of City of Ukiah. We have received and acknowledge Addendum’s 1 and 2. We trust that our proposal responds thoroughly to your Request for Proposal. We are keenly interested in working with the City of Ukiah and are confident that you will determine our team has the professional experience, technical knowledge, and innovative capability to best execute your project to the highest professional standards. We look forward to presenting our proposed approach to you personally.

Sincerely,
Eric Wohle, AIA
President
LDA Partners, Inc.

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Consultant’s Introduction and Availability

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Consultant Introduction & Availability
LDA PARTNERS 1

ABOUT LDA
Established in 1979, LDA has a current staff of 24, and has a diverse portfolio specializing in public facilities.

Approximately, 85% of our projects are attributed to Public Sector Clients. We attribute this success to listening and responding to our clients needs.

THE LDA EXPERIENCE
Our team has the proven experience in working with cities and counties in a variety of capacities. Additionally we have recent relevant experience in scope of professional services including masterplanning, corporation yards, and service & maintenance facilities. This gives the City the assurance that our team has the qualifications needed
in order to ensure a successful design and delivery of its future projects.

LDA Partners has been working with public institutions
for over four decades. The strength of our firm lies in our communication and client service. Our first role for each project task is to listen. Beginning each task by
listening to the client and most importantly, the end users, we are able to understand the critical issues that define a successful project from the client’s perspective. Our one–on-one working approach with clients fosters trust, understanding, and helps ensure that City remain an
integral part of the project team. Through close working relationships, we are better able to look at existing and ideal environments “through the eyes of the client,” and to gain insight into solutions that are satisfying, appropriate and affordable.

LDA’s philosophy and practice of “designing to the budget” rather than “budgeting to the design” has resulted in a remarkable record of performance. We realize that costs are most easily controlled in the early stages of project development by carefully reviewing area requirements and basic design decisions. Our approach, therefore, reflects a careful collaborative of estimating and project control, resulting in a realistic total project budget.

We do not shy away from small deferred maintenance
projects or large complex projects. Our team members
understand that all of these are needs of the community, and we strive to provide these services on projects of any scale.

LDA has designed a multitude of corporation yard and
Insurance
General Liability: Insurer A: Ohio Security Insurance Company Insurer B: American Fire & Casualty
Policy #BKS56152718
$1,000,000 per occurrence
$2,000,000 aggregate
Auto: Policy #BKS56152718
$1,000,000 per occurrence
$1,000,000 per aggregate
Professional Liability: The Hanover Insurance Company
Policy #LHC H215847 00
$2,000,000 per claim
$4,000,000 per aggregate
Worker’s Comp: Hanover Insurance Co.

Policy #LHC H215847 02
$2,000,000 per claim
$4,000,000 per aggregate
Name of Firm: LDA Partners, Inc.
222 Central Court, Stockton, CA 95204
209.943.0405 t / 209.943.0415 f
Year Established: 1979
Legal Structure: S-Corp
Primary Contact Person: Eric Wohle, AIA, , Partner Lic. # C-28388 222 Central Court, Stockton CA 95204
209.943.0405 t / 209.943.0415 f
[email protected]
Size of Firm/Staff: 24 Staff members
Description of the scope of
services usually provided: Feasibility Studies
Programming
Master planning
Architecture
Interior Design
Sustainable Design
Construction Administration
Construction Management
Pending litigation/Litigation
within the last (5) years: None
Fed. ID #: #82-3027292
PWC Registration Number: #1000021703
Registered Small Business with the State of California

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Consultant Introduction & Availability
2 City of Ukiah
service centers for City and County agencies throughout Northern California. LDA, along with each design consultant, have strong backgrounds in the design of service facilities and the specialty systems to make them efficient and operational for the Owner and building users. Each team member was chosen based upon their specific experience and skill within their particular discipline. Combining their unique perspectives and individual talents, they have developed solutions for effective, seamless facility operations and state-of-the-art public works facilities throughout the country.

Our project architects and managers bring highly developed leadership and organizational skills to the project as well as a thorough understanding of site and building design and functionality, specifically for service facilities. In the past four years alone, LDA has provided assessment, feasibility, as well as design and engineering services for over ten municipal corporation and service yards. Our expertise in understanding how these land uses function, vehicle site circulation, and different staffing requirements for administration and maintenance crews and their workspace has allowed LDA to be the industry leader for these project types.

Our Principal In Charge understands public funding parameters so well, he was appointed to the City of Manteca, Municipal Finance Committee.

These attributes coupled with extensive project monitoring and collaboration result in projects delivered with less RFI’s, change orders, project delays and cost overages.

Environmental Engineer Basecamp has worked with LDA on recent municipal corporation yards and federally funded transportation projects.

Structural Engineer JH Lawder is an industry expert in understanding pre-engineered metal buildings, most commonly used in corporation yard projects and works with several different manufacturers from around the country to reflect efficient frame sizing and foundations.

Specialty consultant Air and Lube Systems is a statewide recognized leader in the design of industrial equipment operations with significant experience that has included over 100 facilities. Their experience has also allowed them to be experts in the field of corporation yard and maintenance facilities and the specialty systems that they require, including vehicle wash systems. Air and Lube’s equipment and facility specialist, Roman Fursov is an unparalleled expert in the field of maintenance systems and equipment, and operations.

Capital Engineering is a recognized leader in mechanical and plumbing system designs. They bring an expertise to public works projects that are unsurpassed and are an authority on value engineering and innovative energy conserving mechanical system designs for new and existing buildings. Their experience encompasses corporation yards and administration facilities such as, Caltrans Facilities, California Highway Patrol Facilities, and most recently the Stanislaus County Public Works Complex , Nevada County Operations Center, and Ripon Corporation Yard with LDA.

The Engineering Enterprise is one of the region’s premiere full service electrical engineering firms and will provide all the necessary input and assessment for the site and building power, lighting, telecommunications, Title 24, and infrastructure for the facility and project tie-ins.

Local civil engineer CSW|ST2 has extensive experience with both local infrastructure projects and corporation yards. They bring extensive local and regional experience and knowledge about geological conditions, infrastructure, and utility and agency requirements.

JR Conkey rounds out the design team by providing construction estimating services. JR Conkey’s estimators will provide conceptual estimating upon development of the preliminary scope of work. As the project progresses the estimators will work with the design team continuously updating the anticipated final cost. If necessary, they will also provide comparable costs of different building systems and materials to meet the criteria of the project, effectively value-engineering when it is advantageous to do so.

The teamwork of all consultants along with very concise scope and project attentiveness is a testament to effective project leadership that the LDA Partners design team brings to City of Ukiah.

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Consultant Introduction & Availability
LDA PARTNERS 3

PETER ROSADO
Project Manager / Architect

ERIC WOHLE
Principal-In-Charge
LDA PARTNERS, INC.

ARCHITECT

CAPITAL ENGINEERING

MECHANICAL/PLUMBING

KEVIN STILLMAN
Project Manager

AIR AND LUBE SYSTEMS

EQUIPMENT

ROMAN FURSOV
Senior Specialist

JR CONKEY

COST ESTIMATING

SCOTT RANSDELL
Sr. Estimator

BASECAMP ENVIRONMENTAL

ENVIRONMENTAL CONSULTANT
CHARLES R. SIMPSON
Environmental Consultant

THE ENGINEERING ENTERPRISE

ELECTRICAL ENGINEERING

SCOTT WHEELER
Electrical Engineer

SPECIALTY SUPPORT STAFF
Space Planner
Interior Designer
Revit/BIM/3D Illustrators
ADA Specialist
Project Close-Out Specialists
Production Staff
Administrative Staff
Below is an organization chart illustrating our project team composition. This core team is supported by our in-house specialists and outside consultants.

JH LAWDER

STRUCTURAL ENGINEERING

JOHN LAWDER
Structural Engineer
CSWST2

CIVIL ENGINEERING

KIRK BOVITZ, PE
Project Manager

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Consultant Introduction & Availability
4 City of Ukiah

EDUCATION
University of Washington
Bachelor of Arts: Design and
Planning
University of New Mexico
Master of Architecture

REGISTRATIONS
#C-28388

MEMBERSHIPS
American Institute of Architects
California Parks & Recreation
Society
US Green Building Council
Eric Wohle, AIA, LEED® AP
Principal-in-Charge, Architect
LDA Partners, Inc.

With more than 22 years of experience in the field of architecture, Partner Eric Wohle offers clients the benefits of his solid background in programming & building design, and construction management. Mr.

Wohle also has extensive experience in design and construction document production for a wide range of project types. Mr. Wohle is the principal responsible for public project oversight, and construction administration. Mr. Wohle also has a keen sense of building materials and the design construction process as a whole having taught Materials and Methods of Construction and Blueprint Reading. Eric works primarily with Public agencies on multiple projects types and has personally overseen the design of 7 maintenance facilities couped with over 10 administrative facilities.

RELEVANT PROJECTS
Ripon Corporation Yard, Ripon, CA
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto Nevada County Operations Center, Grass Valley, CA
Modesto Water Corporation Yard, City of Modesto
Stanislaus County - Fleet Services Facility
County of San Francisco Fleet Maintenance and Operations Management Department Program Validation Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca
Manteca Transit Center, Manteca

EDUCATION
California Polytechnic State
University, San Luis Obispo
Bachelor of Architecture

REGISTRATIONS
#C-32705

MEMBERSHIPS
American Institute of Architects
NCARB
Site Plan and Architectural
Review Committee, City of Lodi
Peter Rosado, AIA, NCARB
Partner, Architect
LDA Partners, Inc.

Joining the firm 19 years ago, Mr. Rosado has developed an extensive understanding of the built environment.

As project architect he works closely with the client and design team to determine project requirements and solutions suitable to the project budget and end-user. He will lead the design team and building design and is responsible for managing and coordinating development of construction documents and construction administration.

Mr. Rosado has gained valuable experience by working on many different building types including maintenance facilities, educational, recreational and corporate offices. Additionally, Mr. Rosado brings a thorough understanding of water intrusion prevention as well as building component detailing into every project.

RELEVANT PROJECTS
Ripon Corporation Yard, Ripon, CA
Monterey-Salinas Transit Maintenance Facility, King City, CA Nevada County Operations Center, Grass Valley, CA
Modesto Water Corporation Yard, City of Modesto
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto County of San Francisco Fleet Maintenance and Operations Management Department Program Validation Cal Trans Regional Administrative Office, Stockton
Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca

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Consultant Introduction & Availability
LDA PARTNERS 5
John Lawder, S.E
Principal / Structural Engineer
JH Lawder
Mr. John Lawder has provided structural engineering services in concert with LDA for over 10 years, and is remarkable in his ability to engineer creative, yet extremely affordable, design solutions to complex renovation projects. He has a unique understanding of metal building systems and significant experience in maintenance facilities, including 4 with LDA Partners.

RELEVANT PROJECTS
City of Modesto - Water Corporation Yard
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto Nevada County Corporation Yard
Sacramento County NARS Facility
Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca
Manteca Transit Center, Manteca
Manteca Vehicle Maintenance Facility - Manteca
Lodi transit Vehicle Maintenance Facility - Lodi

EDUCATION
BS 1973 UCLA Civil/Structural
Engineering
MS 1974 UCLA Structural
Engineering

REGISTRATION
California - Structural Engineer
SE 2310
Scott D. Wheeler, E.E. LEED AP
Electrical Engineer
The Engineering Enterprise
Scott brings 29 years of experience in the electrical engineering field and is the founding Principal of TEE’s Auburn office. A LEED Accredited Professional and active member of the U.S. Green Building Council, he is a natural team leader, who has worked extensively with institutional, public sector, higher education and commercial clients and is particularly adept at facilitating complex projects. Scott is a skilled collaborator who is well organized and has in-depth understanding of the design process for projects ranging from small tenant improvements and renovations to new construction of large multi-million-dollar projects. As Principal-in-Charge, Scott will oversee the design process and ensure proper coordination occurs between the design team and the Project Engineer. He will also be responsible for the development of the electrical design criteria and assure the adherence to the project schedule.

RELEVANT PROJECTS:

Ripon Corporate Yard, Ripon, CA
Dublin Maintenance Yard Facility, City of Dublin
American River College Corporate Yard, Sacramento, CA
AC Transit D3 Richmond Yard Reactivation, Richmond
SMUD Corporate Yard, Sacramento, CA
West Sacramento Corporate Yard, West Sacramento, CA
Alameda County Fire Department Maintenance Facility, Dublin, CA CalPERS Emergency Operations Center Renovation, Sacramento, CA San Joaquin County Agricultural Center & Emergency Operations Center, Stockton, CA

EDUCATION
B.S., Electrical Engineering, 1993
California Polytechnic State
University, San Luis Obispo

REGISTRATION
Electrical Engineer, California
E15491, 1997
Institute of Electrical and
Electronic Engineers
LEED Accredited Professional,
U.S. Green Building Council

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Consultant Introduction & Availability
6 City of Ukiah
Kevin Stillman, P.E. LEED AP
Mechanical / Plumbing Engineer
Capital Engineering
Mr. Stillman has served as Mechanical Engineer and Project Manager since joining the Capital team in 2002. His responsibilities include day-to-day project management for the mechanical engineering design team, design concept development, engineering and documentation management and general project administration. Kevin has been a licensed Professional Engineer in the State of California since 2006.

RELEVANT PROJECTS:

Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto Nevada County Operations Center
City of Watsonville Public Works Masterplan
City and County of San Francisco Fleet Maintenance and Operations Management Facility, San Francisco AC Transit D3 Richmond Yard Reactivation, Richmond
City of Ripon Corporation Yard
Sacramento County Office Building and Corporation Yard, Sacramento Sacramento Municipal Utility District Corporation Yard, Sacramento Sacramento Regional County Sanitation District, Sacramento San Joaquin Regional Transit District Regional Transportation Center, Stockton Sacramento Regional County Sanitation District Office Building and Corporation Yard, Sacramento

EDUCATION
Bachelor of Science,
Mechanical Engineering, 2002,
California State Polytechnic
University, San Luis Obispo

REGISTRATION
Professional Engineer,
Registration #M33498,
California
LEED Accredited Professional
Kirk Bovitz, P.E.

Civil Engineering
CSW/Stuber-Stroeh Engineering Group (CSW|ST2)
Kirk has 25 years of experience as a civil engineer and project manager, and has been with our firm for the past 23 years. Kirk has worked on many infrastructure and public improvement projects in Sonoma, Marin and Solano Counties providing assessment, master planning and design services for utility systems. His experience includes water systems, wastewater systems, joint trench, grading, drainage, and general utility plans, preparation of hydraulic and hydrology reports. Kirk is also one of the firm’s leaders in the knowledge and use of our civil design software.

RELEVANT PROJECTS:

City of Novato Corporation Yard Improvements
Town of San Anselmo New Corporation Yard
City of San Rafael Corporation Yard Consulting
Town of Tiburon Corporation Survey and Site Assessment
Michael Paul Company Corporation Yard
Gavillan-Joint Community College District Site Assessment, Gilroy Skywalker Ranch Corporation Yard
Solano Community College District Corporation Yard
Cabrillo College Facilities Master Plan
Prewett Park Community Facilities Assessment, Antioch

EDUCATION
B.S. Civil Engineering, Chico State
University

REGISTRATION
Professional Civil Engineer
California - No 74631

AFFILIATIONS
American Society of Civil
Engineers - Member
Sonoma County Alliance -
Member

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Consultant Introduction & Availability
LDA PARTNERS 7
Scott Ransdell, Sr. Architectural/Structural Cost Estimator Cost Estimating
JR Conkey & Associates
Mr. Ransdell has over 25 years of experience in the construction and construction management industries combining hands-on job site common sense, with an innate understanding of the core principles of project design and construction.

While A/S estimating is his forte’, he also performs estimating in HVAC, Plumbing Electrical and Special Systems. This experience has included conceptual estimates, hard-bid estimating, value engineering, scheduling, post-mortem analysis, bid evaluation, expert witness testimony, constructibility reviews, change order cost evaluations, punch list evaluations and monthly project completion inspections. In addition, he performs quantity surveys and pricing for all trades (including) on schematic design documents, design development documents and construction documents, as well as the impact of addenda to the estimate costs.

RELEVANT PROJECTS:

City of Ripon Corporation Yard
Nevada County Operations Center
Grass Valley DMV, State of California
Cal Trans District 7 Administration
Stanislaus County Public Works Vehicle Maintenance & Administration Complex

EDUCATION
B.S. Degree, University of
California at Davis

MEMBERSHIPS
Member, U.S. Green Building
Council, Northern California
Chapter
Charles R. Simpson, Principal
Environmental Consultant
BaseCamp Environmental
Mr. Simpson has been responsible for scoping, organization and management of multi-disciplinary environmental impact analyses under both the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA). Mr. Simpson oversees and conducts environmental review processes and provides documentation and decision support for lead State and Federal agencies including Caltrans, the State Water Resources Control Board, the USDA Forest Service, USDA Rural Development, US Department of Housing and Urban Development and local agencies including cities, counties, school districts and other special districts RELEVANT PROJECTS:

Stanislaus County Heavy Equipment Maintenance/Administration Facility ACE Cabral Commuter Rail Station
Stanislaus County Local Assistance Projects
CIty of Ripon Corporation Yard

EDUCATION
B.S., Resource Planning and
Interpretation, Humboldt State
University, Arcata, California;
continuing education in selected
environmental planning subjects)

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Consultant Introduction & Availability
8 City of Ukiah
Roman Fursov.

Senior Specialist
Air & Lube Systems, Inc.

Mr. Fursov is a proactive Project Manager for Air & Lube Systems’ Heavy Duty Division with specific focus on fleet maintenance facilities for transit agencies, municipalities, and state agencies. He leads Air & Lube Systems’ design team for vehicle lift systems, lubrication systems, compressed air systems, crane systems, wheel servicing systems, vehicle wash systems, water reclaim systems paint booths and any miscellaneous maintenance facility design.

RELEVANT PROJECTS:

City of Ripon Corporation Yard, Ripon, CA
Stanislaus County Corporation Yard, Ceres, CA
City of Manteca Corporation Yard, Manteca, CA
Monterey-Salinas Transit Center, King City, CA

EDUCATION
B.S. Civil Engineering, Cal Poly
San Luis Obispo

REGISTRATION
Professional Civil Engineer
California - No 54309
Certified Professional in Erosion
and Sediment Control - CPESC
No 3614 (Ret.)
Qualified SWPPP Developer (QSD)

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Statement of Qualifications

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Statement of Qualifications
LDA PARTNERS 9
SIZE
30,000 SF VMB
19,000 SF Admin.

COST
$15.m

REFERENCE
Matt Machado, PE, LS
Public Works Director
County of Santa Cruz
831.454.2368

SERVICES
Programming
Masterplanning
Design
Construction Administration
STATUS
Complete 2018
Stanislaus County Public Works
Vehicle Maintenance & Administration Complex
Modesto, CA
Beginning with a masterplanning update to
the County’s outdated long term plan, the
County’s new public works complex replaces
an outdated and undersized facility from the
1960’s. The Vehicle Maintenance building
consolidates the sign, roads, bridges, and
vehicle maintenance divisions under one roof for
the first time in decades. The new building and
division adjacencies were designed to increase
efficiencies and maintain the comradery shared
amongst staff and crew members.

The new Public Works Administration building
was designed to replace their existing 1950’s
facility that disjointed department functions
and cohesiveness. The new building reorganized
six department division adjacencies to allow for
much more efficient and productive work flows.

SIZE

7.5 acre site
53,000 sq. ft. of buildings

REFERENCE
Gabriel Gordo
Public Works Admin.

Services Manager
831.768.3147

SERVICES
Feasibility Study
Program confirmation
Master Planning
STATUS
Completed: 2020
LDA Partners recently completed the master plan
for the City of Watsonville’s Municipal Service
Center, the City’s Public Works corporation yard.

We began be taking surveys of the both the
site and existing facilities and tested that data
against realistic staffing needs.

The result was a multi phased plan to address
the City’s PW needs both short and long term.

Each phase was priced out for budgeting and
growth fee analysis.

LDA programmed the site to achieve maximum
efficiency for the City’s operation, taking into
account the how future build-outs would come
on-line of the next 15 years.

City of Watsonville Municipal Service Center Feasibility Study & Masterplan, Watsonville, CA

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Statement of Qualifications
10 City of Ukiah
SIZE
257,000sq. ft.

COST
$56 million

REFERENCE
Dan McKenna
Project Manager
415.554.5113

SERVICES
Program confirmation
Master planning
STATUS
Completed 2018
The City and County of San Francisco fleet
maintenance and operations management
department needed a new home due to the loss
of their old site, LDA helped oversee the new
fleet maintenance facility for San Francisco.

The City and County of San Francisco (CCSF),
General Services Agency’s Central Shops is
responsible for maintaining more than 7,000
vehicles and pieces of equipment in CCSF’s
vehicular fleet. The vehicles include fire engines,
police cruisers, heavy construction equipment,
sedans, parking control light-duty vehicles and
small, miscellaneous equipment.

City and County of San Francisco Fleet Maintenance
and Operations Management Facility,
San Francisco, CA
SIZE
17,500 sq. ft.

COST
$3.5 million

REFERENCE
Gary Wyman
Project Manager
209.333.6700

SERVICES
Program confirmation
Construction Documents,
Construction Administration
STATUS
Completed: 2010
The Lodi Transit Vehicle Maintenance Facility
houses both office and shop space for the City of
Lodi within 17,500 square feet. A CMU wainscot
helps protect the lower structure against
damage. The office portion is wood framed
within the limits of the metal building envelope.

There are separate areas for welding, hazardous
materials storage, as well as the typical shop
spaces. A recessed parallelogram lift is used for
the more heavy-department vehicles. A monorail
system allows for movement of heavy parts and
equipment around the facility.

Lodi Transit Vehicle Maintenance Facility,
Lodi, CA

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Statement of Qualifications
LDA PARTNERS 11
SIZE
21,000 sq. ft.

COST
$4 million

REFERENCE
Harold Holland
Project Manager II
209.471.9927

SERVICES
Program confirmation
Master planning
Construction Documents,
Construction Administration
STATUS
Completed: 2013
The first facility of a new public works
masterplan, LDA Partners designed a new, $4M,
21,000 SF fleet maintenance facility for the
City of Manteca. The building includes 10 repair
bays (1 in-ground heavy lift), tire shop & storage,
machine / welding room, parts & equipment
storage, battery storage, monorail trolley,
training & lunch room and office & restrooms.

LDA programmed the building to achieve
maximum efficiency for the facility’s operation,
including positioning multiple vehicle lifts around
a center monorail - allowing for ease of moving
parts and machinery around the facility. In
addition, durable, low maintenance materials
were chosen for the building including metal
siding & roofing and CMU in order to reduce
maintenance costs for the ongoing operation of
the complex.

Manteca Vehicle Maintenance & Corporation Yard
Manteca, CA
SIZE
28 acre site
50,000 sq. ft. of buildings

REFERENCE
Dennis Gish
Architectural Services
Division
County of Sacramento
916.876.6383

SERVICES
Feasibility Study
Program confirmation
Master Planning
STATUS
Completed: 2017
LDA Partners completed the master plan
for Sacramento County’s NARS site, which
includes a waste and recovery station as well
as a maintenance facility for waste vehicles and
trucks
The project site consists of three parcels totaling
approximately 28.28-acres.

LDA reviewed the entire site and operations
and developed a 4 phased approach to achieve
the overall master-plan while ensuring that the
entire site remained operational and open to the
public.

County of Sacramento, NARS Maintenance Facility
& Masterplan, Roseville, CA

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Statement of Qualifications
12 City of Ukiah
City of Ripon - Public Works Masterplan &
Maintenance Facility, Ripon, CA
SIZE
12,000 sq. ft. Phase 1
COST
$7 million

REFERENCE
Mr. Kevin Werner
City Manager
209.599.0235

SERVICES
Programming
Master Planning
Design
STATUS
Masterplan Completed 2019
Begin Construction Summer
2022
The City of Ripon hired LDA to perform a master
plan and study to relocate the City’s Corporation
Yard to a new location. LDA outlined various
milestones for a phased relocation and for
budgeting. LDA also outlined costs for a full
build-out over the next 20 years. The City is now
moving forward with the design and construction
of the fleet maintenance building.

SIZE
19,000 sq. ft.

COST
$14.5 million

REFERENCE
Mr. Steve Diede
Diede Construction
209.369.8255

SERVICES
Program confirmation
Master Planning
Construction Documents,
Construction Administration
STATUS
Complete 2021
LDA was selected to design the new regional
maintenance facility for Monterey Salinas
Transit District as part of a design build delivery.

This new facility, sitting on 4.8 acres, will serve
as a regional maintenance and operations center
and includes lockers for staff, administrative
offices, fare collection as well as the functional
needs and spaces of a vehicle maintenance
facility. Additional accessory buildings include a
bus wash, steam cleaning, tire storages, as well
as steam cleaning and a separate fuel islands.

Monterey-Salinas Transit
South County Operations & Maintenance Facility
King City, CA

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Statement of Qualifications
LDA PARTNERS 13
SIZE
28,300 sq. ft.

COST
$15m

REFERENCE
Justin Drinkwater
Project Manager
530.470.2637

SERVICES
Site development
Programming
Master Planning
Construction Documents,
Construction Administration
STATUS
Completed 2020
This new 28,300 sf facility serves as the
new county operations, corporation yard and
maintenance facility, County transit office, as
well as serve as the County’s new alternate EOC.

The site improvement area is approximately 9.0
acres on a sloping parcel. The design creates
terrace levels with retaining walls for truck
parking and the heavy equipment and materials
storage yard. The site will also park 16 full size
buses and 6 transit vans.

A de-mudding pad and wash shed are also
incorporated into the project to maintain the
cleanliness of the vehicles. Right-of-way
improvements and bus stops at the entry drive
will provide easier site access for pedestrians
and vehicles.

County of Nevada - Nevada County Operations
Center
Grass Valley, CA
City of Modesto - Water Corporation Yard and
Administration
Modesto, CA
SIZE
19,000 sq. ft.

COST
$14 million

REFERENCE
Robert Davalos, P.E.

City of Modesto
(209) 571-5869

SERVICES
Program confirmation
Master Planning
Construction Documents,
Construction Administration
STATUS
Completed 2020
The new City of Modesto Water Corporation
Yard is a new corporation yard complex with
19,000 sf admin facility,a new 10,000 storage
facility, a 12,500 sf Parks/ Operations building
and ancillary facilities all situated on 49 acres.

As part of a design build delivery process, LDA
was giving criteria by the City and developed the
overall masterplan and facilities throughout the
campus to achieve maximum cost effectiveness.

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Statement of Qualifications
14 City of Ukiah
SIZE
5,500sq. ft.

COST
$1.2 million

REFERENCE
Mr. Steve Sinnock
209.946.0268

SERVICES
Programming
Design
Construction documents
Construction administration
STATUS
Completed: 2010
A pre-engineered metal building, the
Administration & Shop Building houses both
the administrative office & shop space for the
San Andreas Sanitary District. Spaces include
3 repair bays & storage, parts & equipment
storage, environmental lab, SCADA control room,
board room, office & restrooms.

San Andreas Sanitary District
Administration & Corporation Yard
Angles Camp, CA
SIZE
9,500 sq. ft.

COST
$2.0 million

REFERENCE
Roy Fowler
Project Manager
209.948.4037

SERVICES
Site development
Programming
Design
Construction Administration
STATUS
Completed: 2005
This new 9,500 SF, single-story office building
was a build to suit for the regional office of
Cal Trans. The design continued the industrial
development style including bold colors and
materials, while being framed out of a preengineered metal building. The extensive use of ribbed metal siding, exterior shade devices,
and energy efficient glazing incorporates many
aspects of sustainable design. It also continues
the City of Stockton’s redevelopment program
as a signature component of the enhanced
waterfront.

Our team participated with the State form
the beginning performing programming of the
departmental needs ,and continued through the
building design and construction.

California Department of Transportation Regional
Administrative Office
Stockton, CA

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Statement of Qualifications
LDA PARTNERS 15

PROJECT REFERENCES
City of Modesto - Northeast Water Corp Yard
New 21-acre Water Corporation Yard and Administration Facility Mr. Robert Davalos, P.E.

Senior Civil Engineer/Project Manager
209.571.5869
Nevada County- Operations Center
New 9-acre Nevada County Public Works Fleet Maintenance, Corporation Yard, and Transit Operations Center
Mr. Justin Drinkwater
Director of Facilities Management
530.470.2637
City of Ripon - City Public Works Master Plan & Feasibility Study Design of the City’s new Public Works departments from its existing outdated and unsafe location to a new modern-day facility Mr. Kevin Werner
City Manager
209.599.0235
Stanislaus County Public Works Administration Complex
New County Public Works administration facility. The project entailed a full program development of all PW departments.

Mr. Matt Machado, P.E.

Director of Public Works, Santa Cruz County
831.454.2368
Stanislaus County:

Day Reporting Center
Public Safety Administration Building
Empire Public Library
Misc. Administrative Improvements
Multiple projects that entail program and space planing exercises to rectify program against stated budget parameters.

Ms. Patty Hill-Thomas, COO/ Project Manager
County of Stanislaus
209. 609. 4334
CIty of Watsonville
Corporation Yard Masterplan & Needs Assessment
Gabriel Gordo
Public Works Admin.

Services Manager
831.768.3147

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Statement of Qualifications
16 City of Ukiah

QUALITY CONTROL& QUALITY ASSURANCE PROCEEDURES
Our quality control program, which has been developed and continually refined through years of application, is tailored to the specific needs of the project. It is structured to ensure that a high level of quality is attained to meet the predetermined project objectives. It is also flexible to adjust to the changing needs of the projects assigned.

Quality control is accomplished through constant monitoring of the design input which includes the scope of work, criteria, codes and standards, and document preparation control. Verification is accomplished through reviews, technical coordination, project management, and quality assurance, which are performed at the various submission levels. • Technical Review—Verifies the technical adequacy of the work; conducted by qualified discipline personnel other than those who worked on the original design.
• Coordination Review—Verifies the constructibility and that all interfaces have been addressed. Addressed in bi-weekly meetings during design and construction document phases
• Project Management Review—Verifies compliance with contract documents and the client’s objectives. • Quality Control Review—Verifies that necessary reviews have been performed and that work is in compliance with requirements of the quality control program.

From a pure QA/QC perspective, we have 1 designated team member who is regulated to the review of documents. This member is kept removed from the development of the project, and is asked to come in at the appropriate times for review. The purpose of keeping this member removed from the project is so that they can review the project “blind”, just like a bidder would do. This helps the design team in understanding what is adequately addressed and what may still need to be worked on.

In order to ensure accuracy of not only documents, but the entire team progress, meetings are scheduled at milestone dates to check and verify the production process and to address any current issues that are either outstanding or, more importantly, may be avoided if discussed at this juncture. Our belief is that communication, coordination, and organization greatly limit the number and amount of potential change orders, and are the key aspects to a successful project.

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Subcontractors/Sub-consultants

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LDA PARTNERS 17
Subcontractors/Subconsultants

LDA PARTNERS - ARCHITECT
Since its inception in 1979, LDA Partners has applied a balanced, solutions-based approach to the creation of human environments, effectively blending function, first- and life-cycle costing, to satisfy complex program requirements. We pride ourselves on creating spaces that are a marriage of functionality, cost effectiveness, and aesthetics.

CAPITAL ENGINEERING - MECHANICAL & PLUMBING
Capital Engineering Consultants, Inc. has been successfully providing engineering and consulting services to our clients since 1947 and has developed into one of the foremost mechanical engineering firms in the western United States. Capital has significant experience in the transit and vehicle maintenance facility project type having worked on over 30 of these types of facilities over the last 20 years. Capital and LDA have been working together for over 15 years.

JR CONKEY & ASSOCIATES - COST ESTIMATING
J.R. Conkey & Associates, Inc. is a 35 year old Construction and Construction Management firm certified by the California Office of Small and Minority Business (DGS-OSMB) as a Disabled Veteran Business Enterprise (DVBE) and Small Business. JR Conkey has been working with LDA for over 7 years.

CSW/STUBER-STROEH ENGINEERING GROUP - CIVIL ENGINEERING CSW|ST2 is a thriving professional services firm supporting the engineering, surveying, and planning needs of public and private clients all over the Bay Area. Today we focus on providing innovative solutions to the revolving door of infrastructure challenges facing our communities. At CSW|ST2, we’re not just an engineering firm, we’re partners to our communities.

JH LAWDER- STRUCTURAL
JH Lawder Structural Engineers has been providing structural consulting and design services for over 30 years to architects, owners, contractors and manufacturers on a wide variety of public and private projects.

Design projects have involved the use of structural steel, reinforced concrete, masonry, wood and light gage metal framing. Lawder and LDA have been working together for over 20 years.

THE ENGINEERING ENTERPRISE- ELECTRICAL ENGINEER
The Engineering Enterprise was founded in 1974 and immediately established itself an industry leader in progressive, forward thinking design. Our team of electrical engineers and lighting designers offer extensive expertise in numerous types of projects, both renovation and new construction, ranging from small retail stores to large public facilities. TEE and LDA have been working together for over 18 years.

BASECAMP ENVIRONMENTAL - CEQA/ ENVIRONMENTAL
The BaseCamp Environmental team has more than 40 continuous years of experience handling the environmental analysis processing of urban, infrastructure, water, mineral and recreational developments.

Specializing in environmental planning and preparation of environmental impact assessment documents under CEQA and NEPA, spanning the length and breadth of northern California, Basecamp has been working with LDA for 4 years.

AIR AND LUBE - INDUSTRIAL
Air & Lube Systems has been in business since 1991. Air & Lube prides itself on its core group of installers and service technicians. Our people are equipped to install and service all types of fleet maintenance equipment. Our employees are experienced in all vehicle lift, compressed air, lubrication, wash, waste water systems and much more. Air & Lube has been working with LDA for 10 years.

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Project Understanding and Approach to the Work

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LDA PARTNERS 18
Project Understanding & Approach
Project Background
Our team has designed a multitude of public facilities and has a unique interest in these project types. LDA has a strong background in the design and planning of public facilities and the specialty systems to make them efficient and operational for the Owner and building users. Combining their unique perspectives and individual talents, they have developed solutions for effective, seamless facility operations and state-of-the-art facilities throughout the State.

Per the RFQ, the stated project goals are:
• Condition and needs assessment of the existing facility and building systems • Preliminary Design
• Detailed Design of bid ready set of plans, specifications and estimate • Determine best option to improve yard size and functionality. • Cost effective design to minimize downtime during construction. • Upgrade the yard layout to incorporate better movement of vehicles and equipment during routine operations.
• Upgrade the yard layout to incorporate better storage or equipment, tools, and materials.
• Upgrade of staff facilities with the potential to add staff work area for Public Works office staff.

Project Quick Start
One of the keys to hitting the ground running, is for our team to mobilize and get up to speed as quickly as possible. Previously in similar projects, our approach has utilized intensive client/user group/project team interaction in the first few weeks of a project that we have called Project Quick Start. This gets all of our key personnel into the review, discussion, and understanding of the project intent and design/construction criteria to be met before we begin our assessment. We see the essential elements in this “phase” as:
• Standards/Codes/Regulatory Requirements – What are the applicable standards, agencies, jurisdictions and their requirements? Which building will have priority in the evaluation and how to gain access. • Engineering Systems Analysis – Observe and document the existing conditions • Construction Technology – What City wide systems do these facilities need to integrate with? For example, automated logic temperature control system. • Finance Analysis - Discussion and analysis of conceptual costs.

By focusing intently in the first few weeks on understanding the underpinnings of the project, we can begin to contribute to effective means to carry this forward as expeditiously and effectively as possible. This will be especially critical in validating the program, budget, and schedule for the proposed project.

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19 City of Ukiah
Project Understanding & Approach

WORK PLAN FOR NEEDS ASSESSMENT AND DESIGN SERVICES PROJECT KICK OFF WORKSHOP The assessment team will meet with select city staff at a project kick-off workshop. These stakeholders will participate in this team building session to clarify scope, appoint decision makers, identify goals and objectives, review deliverables and define the project schedule.

TASK 1: NEEDS ASSESSMENT / DESIGN & PROGRAMMING CONFIRMATION The LDA approach will be to utilize as much previous information as possible, if any, to help the project budget and schedule. Our first step will be to confirm any previous program, goals, or assumptions that the City may have developed previously.

We will review previous items that had a significant capital cost and look to see if there is a better solution or another way to achieve the same result. This, in conjunction with a Project Core Committee established by the City, will serve as an effective means to represent the range of interested parties and integrate them into the core decision-making group for this project. The LDA Team will meet with the Core Committee every other week for the duration of the project to present progress, solicit ideas and direction, and build consensus each step of the way.

The key to a successful project is to address the Programming & Budgeting confirmation early and keep people “in- the - loop” on how the project is developing. The first task is to respond to, and help confirm the program. We achieve this process by completing the following:

Executive Interviews & User Interaction
Interviews and meetings will be held with the City to help define and clarify the existing conditions. This will also help determine functional and programmatic desires, management priorities, locational criteria, operational and priority issues. This will also help identify deficiencies with the current state of the buildings.

Services and Service Indicators Will Be Identified
A review of current and anticipated services provided by the City including any slated to potentially be contracted by outside vendors or suppliers will be performed. A review of how these relationships might be expected to change in the future will also be scrutinized for adherence to the project program.

Present Facility Needs Assessment
Assess the present space requirements of the facility. Meeting this objective requires an understanding of the operations performed by the City, and the space implications of those operations. Observe existing conditions on how City operations currently functions, or how it is desired to change, will allow us to provide a solution or recommendation that meets the functionality needs of City staff and customers so that they have a comfortable environment for work and business.

Analysis & Programming
We will then analyze functional needs, based on activities to occur in each area, the types of equipment or standards to be used and the work flow requirements, in order to determine the proximity needs, special HVAC considerations, special power needs, and other requirements such as special security considerations.

Functional and Operational Considerations
LDA’s team will use past experience and user input to anticipate work flow and discuss potential space conflicts with the City. The future operations, established earlier, would be analyzed as to implications for space needs and a listing of general area needs, public contact needs, security needs, and other base line requirements would be formulated. Each operational strategy will be tested against critical, functional and operational requirements such as functionality and accessibility.

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LDA PARTNERS 20
Project Understanding & Approach
Economic Factors
One of the biggest struggles with public agencies is the ever increasing strain of the public coffers. LDA brings a unique understanding of public financing and funding, so much so, that Eric Wohle has served on municipal finance committees.

We realize that in many cases the hardest part of securing funding for a project happens after the project is finished. In this scenario, the most difficult part of project funding becomes the cost of annual upkeep and staffing. To that end, we pride ourselves in creating spaces that are allowed to be minimally staffed, if need be, and use highly durable materials that stand the test of time and public abuse.

Building Materials & Systems
LDA will study and recommend building systems, mechanical and electrical systems, and specific building materials. All potential building materials and systems will be evaluated based upon the following criteria:
• How the materials perform over time
• Initial cost vs. life cycle cost
• Availability with regard to potential construction schedule • Compatibility with adjacent structures and systems
• Environmental materials vs. time and maintenance costs LDA will summarize the following:
• Confirmation and documentation of existing building systems (HVAC, electrical, plumbing, fire sprinkler and fire alarm)
• Confirmation and documentation for wall, windows, roof, and flooring assemblies.
• Observation and documentation for interior and exterior finishes. • Observation and documentation for and accessibility.
• Preliminary cost estimate
The end result of the first phase sets the stage to develop targeted Schematic Design Documents.

TASK 2: CONCEPTUAL DESIGN / SCHEMATIC DESIGN (SD)
Plans/renderings will be developed in 3-D imagery to illustrate the selected options better. The conceptual options will also include detailed design and construction costs estimates. Costs estimates will be developed for immediate construction start along with comparative costs that will reflect the changes in cost for a later start of the project.

During the pre-schematic design phase of work, we seek to establish the vocabulary of the design. We will develop a general layout of spaces that will provide flexible as well as functional uses. Design options would be provided for owner input at this time. These options will always be presented within the framework of the budget, e.g., “if this option is accepted, how will it affect our budget?” Our use of advanced computer software will assist us in looking at several options quickly.

During this phase, we will develop documents that describe and illustrate the components of the facility. Site plan, preliminary plans, and rendered perspective views are
included. An updated budget will also be developed, and the project’s scope will be reconciled with the budget.

Some specific design considerations addressed during this phase include:
• Thoughtful room adjacencies and functional
programmatic spaces
• The site circulation plan should create clear and safe directions of travel for visitors, staff, District vehicles. • The facility should be easy to maintain under the
demand of heavy usage.
• Interior finishes and furnishings should respond to
those requirements, and yet create an inviting and
quality image.
• Site and facility security.
• Develop preliminary architectural form, style, and
materials
• Site adjacency options to study the location of
buildings, deliveries, vehicular circulation, parking
options, outdoor storage, etc. that provide a safe,
clear and efficient means of traversing the site
• Maps and diagrams showing existing facilities and
proposed improvements.

TASK 3: FINAL REPORT
We will develop a final report and be prepared to present the results of the study to the city council and city staff.

This report will identify sufficient and deficient conditions, proposed remedies, conceptual cost estimates, and
proposed priorities of improvements.

A project cost estimate that includes construction costs and furniture, fixtures and equipment costs, contingencies, moving/relocation, and professional services will be
included. A schedule for development will also be part of the report. We will use visual aids as necessary to convey the process of the study and its results.

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21 City of Ukiah
Project Understanding & Approach
TASK 4: DESIGN DEVELOPMENT (DD)
Once the programming documents are confirmed, the LDA Partners team will begin design development. At this stage more refined block plans will be created of the space. During this phase of work, we will establish a general layout of spaces that will provide flexible as well as functional uses. Design options would be provided for owner input at this time. Once the relationship of spaces is determined we will provide concepts on security levels and structural and mechanical components for your review.

During this phase the LDA Partners team will work closely with the District to determine initial architectural building systems (HVAC, power, lighting, plumbing, etc.), Meetings with the District will be maintained so that the established design criteria are followed through into the future construction drawings. These documents will be used to give the District an opinion on estimated project costs.

Site items to be addressed:
• Study building system options for HVAC, electrical, lighting, plumbing, equipment, etc.
• Design development drawing compilation involving detailed review with individual users of each area of building and site (2 to 3 meetings) • Define finishes, hardware functions, equipment (Owner/Contractor furnished), electrical (power, lighting, equipment), HVAC, fire and security requirements.
• Determine acoustical requirements of all areas.
• Review computer requirements and future technical flexibility requirements. • Detail cut sheets of equipment (loose or fixed).
• Review HVAC/electrical systems.
• Full code study and review.
• FF&E layout floor plans.
• Finalize building design vocabulary.
• Complete drawings to establish nature and scope
• Outline specifications.
• Design development estimate coordinated with Cost Estimator TASK 5: CONSTRUCTION DOCUMENTS (CD)
In this phase, design decisions are translated into the bid set of documents for construction. Our excellent record of minimum change orders addresses the thoroughness of our quality assurance process. We will update cost estimates at this time to make any necessary adjustments to maintain budgets.

Specific items include:
• Final materials selection (building colors).
• Final interior design review (finish material and colors). • Building and site security design and approval.
• Complete project civil, architectural, structural and MEP drawings.
• Bid document and Division 1 specifications review with District.
• Complete project specifications.
• Technology backbone.

ON-GOING TASK: BUDGET MANAGEMENT
As a project proceeds, our team will work with the owner to review the budget at each phase. At pricing milestones, each consultant will review the cost estimate in relationship to their scope. The intent is not to simply pass an estimate from consultant to owner, but to provide an estimate that has been scrutinized by a team of professionals that is as reliable as possible. This collaborative effort of our key consultants and the est of our team provides a high probability of an accurate estimate.

BUDGET & COST CONTROL
LDA’s philosophy and practice of “designing to the budget” rather than “budgeting to the design” has resulted in a remarkable record of performance. LDA realizes that costs are most easily controlled in the early stages of project development by carefully reviewing area requirements and basic design decisions.

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LDA PARTNERS 22
Project Understanding & Approach
At this time potential issues may be easily addressed without adverse harm to the budget or schedule. By carefully balancing long-term costs with the first cost of construction, informed decisions can be made relative to project budgeting. Our approach, therefore, reflects a careful collaboration of estimating and project control, resulting in a realistic total project budget. We will not move forward into the next phase of design until we can verify that the project is “on- budget” One of the most important aspects of cost estimating is to set realistic expectations at the outset of the project. By defining a framework early in the process, the entire project team has a set of definable goals to work towards. Our approach to every project, in order to control costs, begins with fully understanding the scope and goals from the project owner. This conversation happens during the initial kickoff meeting and continues throughout the duration of the project. We prepare cost estimates at the various project milestones and more frequently should discussions and decisions occur that modify the scope of the project. We look at the project both holistically, and well as separate components.

By viewing the project from both of these perspectives, cost items are considered on both a macro and micro level. Various elements of construction are considered including structural, mechanical, electrical, telecommunications, security, etc. Staff from the various disciplines assess the work scope for their areas of expertise and develop cost items for consideration by the entire team.

TASK 6: BIDDING PHASE
Again, our experience with publicly funded projects makes us acutely aware of the legal process to be carried out during this phase. Since public projects are open to all bidders if they can satisfy bonding requirements, we will work to any delivery system you desire. We will schedule and oversee the pre-bid meeting to address questions. Meeting minutes with the questions raised and answers to these questions will be produced and distributed to the owner, consultants, and all plan holders. At the bid opening, we will review bids as needed to facilitate a contract.

We can assist in the selection of the General Contractor and advise the District on the reference check process.

Other bidding phase services include:
• Pre-bid conference
• Coordination of contractor submittals to enter into contract. • Resolve questions during bidding.
• Coordination of contractor submittals to enter into contract. • Resolving bidding questions.

TASK 7: CONSTRUCTION ADMINISTRATION
(CA)
We suggest having structured bi-weekly meetings to
ensure timeliness and quality of the project. These
meetings would be attended by LDA and key District
personnel. Minutes are generated at each meeting that
keep all parties aware of delays, changes, claims, and other items which are encountered during the construction.

Our construction management background has given us
a unique perspective to this phase of work, and we pride ourselves in the thoroughness of our CA process. Our
structural, electrical, and mechanical engineers will both visit the site in addition to their usual supporting role during this phase of work.

Normal activities provided during this period include
reviewing shop drawings, RFIs, and testing results. We will review pay requests, monitor the schedule, and review
quality of work.

TASK 8: PROJECT CLOSE-OUT
A punch list of items to addressed will be developed at the time of project substantial completion. This list will be submitted to the general contractor and the District’s project representative. We will monitor the punch list to ensure the completion and addition of items. Once the
owner accepts the project as complete, an AIA Substantial Completion form will be presented to the District.

The end of the construction process leads to “handing over” the facility to the Owner. It is vital that proper instruction and training of the building’s complex systems happens at this time. We require the contractors, suppliers, and design team members to walk through the operating systems with you, so any questions or issues are addressed during the warranty period. We will be available at any time during the year after occupancy to answer questions or assist in the resolution of construction performance.

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23 City of Ukiah
Project Understanding & Approach

TECHNICAL COMPETENCE
We utilize BIM software (Revit) for all of our projects, coupled with simple modeling applications such as Lumion and Sketch Up. This allows everyone to understand the project in its truest form. Revit allows us to build the project 3-dimensionally before the “first shovel is in the ground”.

This proves to be a valuable tool in the design process since we can now “see” potential conflicts before they happen. As the project evolves we can show the client what each space will look like as the design progresses. Changes can be made in “real time” before the client’s eyes so that input and decisions can be made quickly. For record documents, Revit files can be saved in an AutoCAD format for archiving.

OUR TEAM & UNDERSTANDING THE NEEDS OF THE CITY
Our team of project architects and engineers bring highly developed leadership and organizational skills to the project as well as a thorough understanding of building design and functionality, specifically for public facilities. This project demands the highest standards in terms of design excellence in operations and functionality. The best way to “get more for the money” is through good design, followed by construction efficiency.

The LDA team has built its record of success in developing unique solutions to complex problems by turning various constraints into opportunities.

To truly accomplish a project design that is safe, secure, and responsive to user needs, a number of concepts must be generated and evaluated.

Typically there is no “off-the- shelf” solution that will meet the unique needs of the City.

SUSTAINABLE DESIGN - LEED & GREEN TECHNOLOGY
LDA Partners is committed to the creation of functional, cost effective, and sustainable (LEED) architectural and planning solutions. The numerous regional and national awards received by LDA Partners are evidence in the firm’s success in keeping that commitment. Depending on the project type or program requirements, there may be the opportunity or need to implement sustainable environmental systems including solar, lighting, power, telecommunications, and mechanical conditioning systems.

This presents significant opportunities for the project to:
• reduce the greenhouse gas emissions in the area
• maximize energy efficiency of the facility operations • reduce operating costs
• enhance the workplace environment for the employees
• demonstrate to the public the opportunities and benefits of sustainable design Our office practices strong sustainable design principals. Our team would approach the design of any facility with a strong understanding of the requirements of the Owner, the processing and participation by the future Contractor, and a well founded representation of sustainable design.

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Project Schedule

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LDA PARTNERS 24
Project Schedule

SCHEDULE
Schedule adherence is a critical activity. LDA has provided a draft schuedule to reviewed collectively by the City and LDA, and may be modified to reflect current City proceedures and protocols. Periodic refinement and updating of the project schedule is a critical component of managing the schedule. This will be done monthly and shared with the client. Updating the schedule once a month at a minimum keeps the entire team (Owner, User and Designer) informed of exactly where the team is at in relationship to the established project schedule. The discipline enforced on the design team to hit the established milestones is critical in maintaining the overall project schedule. Also the 45 day “quick start” noted previously is a key element to maintaining the overall schedule. Getting started on the right path will have tremendous results in maintaining the overall project schedule.

Should an unforeseen event impact the schedule the Project Manager along with the City representative will immediately evaluate the impact and develop a “recovery schedule” that gets the project back on track with the overall project schedule. This recovery schedule could address the change in several ways; increase staffing, a change in an interim deliverable that does not impact the overall schedule, a temporary increase in work hours to “catch up”, etc.

We enjoy an outstanding reputation for quality and service due to our commitment toward producing thorough and accurate documents. We emphasize that a quality control program is very important to the success of a project. LDA’s quality control approach centers on the Principalin-Charge. He will be responsible for all communication and coordination between in-house disciplines and consultants relative to the production of the project. Our team will undertake thorough plan checks during and after each major phase of documentation. Several of our consultants will also play major roles in periodic checks, before final documents are submitted to the Principal-in-Charge and Project Architect for coordination reviews.

Project status and staffing are addressed each week in an in-house partners meeting. Potential schedules, staffing, deadlines are discussed 3 weeks in advance to avoid and identify potential conflicts. All projects are always maintained by a managing principal partner, to oversee the project to assure continuity and consistency, in conjunction with the designated Project Architect. This also addresses consultant schedules and deliverables, in order to keep the project on-track.

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Ukiah City CouncilJuly 20, 2022

Ukiah City Council
July 20, 2022