2 2. The Initial Study/ Negative Declaration is set forth in Exhibit 1, and the findings in support hereof are set forth in Exhibit 2, attached hereto and by reference incorporated herein.
PASSED AND ADOPTED this day of ___, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim. O. Brown, Mayor
ATTEST:
Kristine Lawler, City Clerk
ATTACHMENT 7
ORDINANCE NO. _____
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF UKIAH AMENDING THE OFFICIAL ZONING MAP AND GENERAL
PLAN LAND USE MAP FOR THE CITY OF UKIAH, CALIFORNIA BY
ESTABLISHING THE COMMUNITY COMMERCIAL (C1) ZONING
DISTRICT AND COMMERCIAL (C) LAND USE DESIGNATION AT 701 SOUTH ORCHARD AVENUE (APN 003-181-01)
The City Council of the City of Ukiah does hereby ordain as follows:
SECTION ONE- FINDINGS AND DECLARATIONS
The City Council finds and declares as follows:
1. The Planning Commission held a public hearing to provide direction on the location of the proposed Zoning Map Amendment and General Plan Amendment on July 27, 2022.
The Planning Commission voted in favor of recommending that the City Council approve a proposed Zoning Map Amendment and General Plan Amendment, rezoning the subject parcel from Public Facilities (PF) to Community Commercial (C1), and changing the land use designation from Public (P) to Commercial (C) (“Amendments”).
2. The 0.65-acre Project site is located on the corner of East Gobbi Street and South Orchard Avenue at 701 South Orchard Avenue (APN 003-181-01). The Project proposes to rezone the existing parcel, currently zoned as public facilities (PF), to community commercial (C1). The Project also requires a general plan amendment to change the land use designation from Public (P) to Commercial (C). A rezone is required because the site is no longer under City ownership or used for public purposes. While the Project would rezone the property from PF to C1, creating the potential for future commercial and residential development opportunities, no development is proposed at this time.
3. The Zoning Map Amendment is consistent with the findings required for adoption of an ordinance to approve a Zoning Map Amendment and General Plan Amendment as required by Ukiah City Code § 9265.
4. The Project site is surrounded largely by commercial and residential uses. Other C1 zoned parcels (with Commercial General Plan designations) currently exist immediately west and north of the site. No development is proposed. However, future development of the site would require adherence to all C1 zoning regulations. The Project supports General Plan goals and policies related to commercial and economic development, as it would provide an opportunity for commercial (or other) development on-site. As such, the proposed Amendments would be consistent with the City’s General Plan and zoning code.
5. Notice of the proposed Project and Amendments was provided in the following manner:
provided to property owners within 300 feet of the project parcels, as well as agencies and departments with jurisdiction or interest over the project on June 21, 2022; posted on the City’s webpage on June 22, 2022; published in the Ukiah Daily Journal on June
24, 2022; posted on the Project site on June 28, 2022; and posted at the Civic Center (glass case) 72 hours prior to the public hearing.
6. The City Council has considered the Amendments, attached hereto as Exhibit A, together with the recommendation of the Planning Commission to approve this Ordinance.
SECTION TWO – ADOPTION OF ORDINANCE
1. The Official Zoning Map for the City of Ukiah is amended to change the Zoning designation of 701 South Orchard Avenue (APN 003-181-01) from Public Facilities (PF) to Community Commercial (C1).
2. The Official General Plan land use map is amended to change the land use designation of 701 South Orchard Avenue (APN 003-181-01) from Public (P) to Commercial (C).
3. This Ordinance incorporates the Amendments depicted in the figures attached hereto as Exhibit A.
SECTION FOUR
This Ordinance shall be published as required by law in a newspaper of general circulation.
SECTION FIVE
This ordinance shall become effective thirty (30) days after adoption.
Introduced by title only on_____________, by the following roll call vote:
AYES:
NOS:
ABSENT:
ABSTAIN:
Passed and adopted on ______ by the following vote:
AYES:
NOS:
ABSENT:
ABSTAIN:
_______________________________
Jim O. Brown, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
EXHIBIT A
Agenda Item No: 11.b.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1903
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of a Resolution Adopting a Power Cost Surcharge Rider.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. 2022 Increase Approved Rate Tables
2. Ukiah Market Conditions - Summer 2022 Readiness 06-01-22 FINAL
3. Power Cost Surcharge (1)
4. Resolution Adopting Power Cost Surcharge Rider (1)
Summary: Council will consider adopting a Resolution Adopting a Power Cost Surcharge Rider. This tool is specifically designed to provide temporary rate adjustments to compensate for greater-than-normal fluctuations in energy costs, as are currently occurring. Thus, as energy costs rise, the energy portion (kWh) of customers’ bills will also reflect a slight increase through the surcharge. Likewise, as energy costs go down, the surcharge and the overall bill will go down.
Background: In February, Council approved a yearly rate increase that incorporated projected energy cost numbers for five years. The increase is effective April 1st every year through 2026. The rate tables are included as Attachment 1.
In June, Council received a presentation (Attachment 2) on energy market conditions and the impact of drought, natural gas prices and inflation on the California energy market. Due to the drought, hydroelectric facilities in California are experiencing a decrease in water storage at levels around 50% of normal years. Less water storage translates to less electric generation for California consumers. Natural gas prices are elevated due to geopolitical pressure and reduced supply, and inflation has driven prices on the energy market up more than 32%. These increases have had a significant impact on the Utility’s budget and far exceed the budget estimates prepared just six months ago.
In July, Council provided direction to Staff to move forward with a public notice and subsequent public hearing to consider the Power Cost Surcharge.
Discussion: Projections for the California energy market continue to be higher than average and are expected to be volatile. In an effort to mitigate the increased expense and volatility associated with procuring energy resources, Staff is recommending the implementation of a Power Cost Surcharge (Surcharge). The Surcharge will be applied to all electric rates and to every kilowatt-hour (kWh) that is sold. It will be calculated using a 12-month total of expenses divided by the total number of kWhs procured. The difference between the calculated value and the same value in January 2022 will be the applied Surcharge ($/kWh). The implementation of the Surcharge will begin on October 1, 2022, effective immediately for all customers, and will take place every six months thereafter. The value of the Surcharge can be positive or negative and will be based on actual costs to the Electric Utility. Therefore, as power costs decrease, customer bills will be reduced. A copy of the Surcharge Rider is included as Attachment 3.
In accordance with Ukiah City Code Division 4, Chapter 6 Sections 3950 through 3957, the City Council will hold a public hearing on August 17, 2022, to receive the City Manager’s Report and consider the adoption, by
resolution, of the proposed Power Cost Surcharge Rider. The Staff Report and the City Manager’s Report are to be considered the same report and have been amended hereto.
Staff recommends adopting the Resolution (Attachment 4) establishing a Power Cost Surcharge Rider.
Recommended Action: Adopt Resolution establishing the Power Cost Surcharge Rider.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager, Dan Buffalo, Finance Director
Attachment 1
P a g e 1 | 5
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
(The amended rates will apply to the first full month’s consumption following the rate’s effective date) BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will be allowed to stay on the rate no matter how they qualified. Other rate discounts and or adjustments to baseline quantities for various programs such as but not exclusive of senior and life support will remain the same. The minimum charge will be billed if the sum of the basic and the energy charges are less than the minimum charge amount.
Kwh less than
Baseline
($/kWh)
kWh equal to or
Greater than
Baseline
($/kWh)
Less than
200 kWh per
month
201-550
kWh per
month
Greater than
550 kWh per
month
1 April 1,2022 $0.14797 $0.19395 $1.00 $1.75 $2.75 $5.00 2 April 1, 2023 $0.16009 $0.20983 $2.00 $3.19 $4.56 $5.00 3 April 1, 2024 $0.17344 $0.22733 $3.00 $4.63 $6.38 $5.00 4 April 1, 2025 $0.18837 $0.24691 $4.00 $6.06 $8.19 $5.00 5 April 1, 2026 $0.20493 $0.26861 $5.00 $7.50 $10.00 $5.00 Mimimun
monthly
charge
Residential Service Electric Rate E1, E2*
Rate Year
Rate
effective
date
Energy kWh Charge Monthly Fixed Charge - per KWH level
Attachment 1
P a g e 2 | 5
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6
This rate schedule is applicable to general commercial and non-commercial residential lighting, heating and all single phase and three phase alternating current loads in which energy use is less that 144,000 kWh per meter for 12 consecutive months. This schedule will not be applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
*New electric accounts with intermittent loads (used infrequently) and disconnected within the last 12 months shall be charged $50 in addition to all other new account fees Winter Summer E5/C5 E6/C6
1 April 1, 2022 $0.16090 $0.20010 $15.50 $16.50
2 April 1,2023 $0.17619 $0.21911 $17.21 $18.32
3 April 1,2024 $0.19292 $0.23992 $19.10 $20.33
4 April 1, 2025 $0.21125 $0.26272 $20.91 $22.26
5 April 1, 2026 $0.23132 $0.28768 $22.90 $24.38
Small Commercial Service Electric Rate E5, E6, C5, C6
Rate Year
Rate
effective
date
Energy Charge ($/kWh) Monthly fixed charge ($)
Attachment 1
P a g e 3 | 5
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7 This rate is applicable to commercial and non-residential lighting, heating, and all single phase and three phase loads in which energy use is 144,000 kWh or greater per meter for 12 consecutive months. The customer bill will consist of a basic month charge, energy and demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt demand” each month. The number of kilowatt (kW) used will be recorded over 15- m i n u te intervals: the highest 15-minute average kW use in the month will be the customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.11139 $0.13834 $5.48 $8.10 $114.62
2 April 1, 2023 $0.12108 $0.15037 $6.42 $8.85 $137.54
3 April 1,2024 $0.13260 $0.16470 $7.03 $9.69 $150.61
4 April 1, 2025 $0.14520 $0.18030 $7.70 $10.61 $164.92
5 April 1, 2026 $0.15900 $0.19740 $8.43 $11.62 $180.59
Rate
effective
date
Energy Charge ($/kWh) Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Medium/Large Commercial Service with Demand Electric Rate E7, C7 Rate Year
Attachment 1
P a g e 4 | 5
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
Thisschedule is applicable to large industrial production, lighting, heating and allsingle and three phase loads in which energy use is an average of 75,000 kWh monthly or greater with a demand of 200 kW monthly or greater for at least six consecutive months (multiple meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or corporations that produce products for either wholesale or retail sales or businesses that contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt demand” each month. The number of kilowatt (kW) used will be recorded over 15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.08608 $0.11300 $5.29 $8.10 $143.27
2 April 1, 2023 $0.09426 $0.12374 $5.92 $8.83 $179.09
3 April 1,2024 $0.10320 $0.13550 $6.48 $9.67 $196.10
4 April 1, 2025 $0.11300 $0.14840 $7.10 $10.59 $214.73
5 April 1, 2026 $0.12370 $0.16250 $7.77 $11.60 $235.13
Industrial Service with Demand Electric Rate I1 (Replaces EI Rate) Rate Year
Rate
effective
date
Energy Charge ($/kWh) Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Attachment 1
P a g e 5 | 5
City of Ukiah Electric Rates
Ukiah Green Energy Program
For customers wishing to promote the development and use of renewable energy; the City of Ukiah offers a 100 % Green electric rate. This rate is available to all Ukiah electric customers.
The City will procure, on the customer’s behalf, Renewable Energy to match the customer’s monthly energy consumption. Customers choosing the Green Rate will incur an additional
2.021 cents per kWh for every kWh consumed during the billing period. The 100% Green Rate will be updated yearly and will be based on renewable energy cost, delivery costs and imposed fees. Customers may opt into the program anytime and may opt out any time after the second complete billing cycle on the program. 100% Green Energy Rate
Program: Ukiah Green Energy Rate: Billing Period:
Ukiah Green Energy 0.02021 per kWh Monthly
Summer Readiness 2022
&
Market Conditions
Attachment 2
California Energy Policy
Among the most aggressive in the world
• 3700MW of natural gas plants scheduled for retirement in 2023 • 2280MW of nuclear generation scheduled for retirement in 2025 California projects a 1700MW shortage of
energy this summer!
• ≈ 12000MW of generation planned – not procured or built
26,293 21,942
13,566
31,674
18,905
28,537 30,431
45,159
36,815
41,496
44,134
38,887
39,550 38,931
8,629
3,140
3,994
6,096
15,445
-
-
8,109
12,679
9,510
5,855
4,047
7,572 8,109
13,721
33,035
13,858
6,263
11,761
33,487 33,986
7,990
5,320
29,175
19,357
23,427
6,861 5,738 109,901 112,931 111,599 113,379 112,472
116,007 117,195
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2018 2019 2020 2021 2022 2023 2024
UKIAH LOAD & RESOURCES
(MWh)
GAS GEOT LT MARKET PURCHASES WAPA BR HYDRO DA PURCHASES LOAD
Market Pressures – Drought
Market Pressures – Gas Forwards
Market Pressures – Electric Forwards
Average FY23 power
prices are up 88%
August 2022 HL trading
at $160/MWh
Budget Pressures – Transmission
~$1m increase
to Ukiah’s costs
Market Pressures – Inflation 8.3%
June 2021
Janet Yellen (Treasury Secretary
and former Fed Chair) stated
recent rise in prices was
“transitory” and will subside
October 2021
Janet Yellen said inflation would
hit 3% but pricing pressures would
be “transitory”
December 2021
Janet Yellen says it’s time to stop
calling inflation “transitory”
Market Pressures – Inflation 8.3%, Energy 32% (BLS)
Market Pressures – Shrinking Supply
NCPA’s 10y forecast assumes a normal/average operating year; however NCPA adjusted forecasted Hydro generation down significantly Antelope 1B COD postponed due to Federal action on solar panels Western’s May 2022 BR forecast was 21% less than its April 2022 forecast for May 2022 and 8% less for June 2022
Lodi Energy Center (LEC) on outage through June 19th and derated for the balance of 2022 (at least) to ~225 MW
Supply chain issues canceling or postponing new projects CAISO - Elliot Mainzer, “unlikely we don’t have outages in summer 2022” Question: Are these elevated market prices here to stay?
Ukiah’s NCPA Budget 2018-2023
Ukiah’s NCPA Budget 2018-2023
Market Pressures – IOUs
What are Rolling Blackouts VS PSPS Events?
• CALISO – California Independent
System Operator
• Manages flow of electricity on
CA’s transmission lines / dispatch
generation
• 4pm-10pm – High load, solar
declining
• Need “spinning reserves”
Questions?
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE POWER
COST SURCHARGE RIDER
WHEREAS: The City of Ukiah (“City”) provides electric utility services to residents and businesses in the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with the City Council providing local governance and oversight; and WHEREAS: The City has operated the municipal electric utility for more than 110 years and the electric rates are based on the cost to provide service; and WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City Council will hold a public hearing on August 17, 2022, to receive the City Manager’s Report and consider adopting a resolution to establish a Power Cost Surcharge Rider. Legal notices were published successfully in accordance with City Code section 3953; and
WHEREAS: The cost of service rates established to provide Ukiah customers with power include generation, transmission, and distribution components; and WHEREAS: The Electric Utility has experienced cost pressures brought upon by the California energy market’s price volatility due to drought, natural gas prices, inflation and geopolitical issues; and
WHEREAS: The Electric Utility rates and budgets were based on cost of energy projections in January 2022, but which fall short of the actual cost of energy purchased to provide Ukiah customer’s with electricity due to the market’s volatility; and WHEREAS: To meet these challenges and ensure that the Utility is fully recouping the cost to deliver power to Ukiah customers, a Power Cost Surcharge will be implemented, adjusted bi-annually and effective October 1st and April 1st every year. The Power Cost Surcharge will be based on the actual difference of the cost to provide power less the cost projected in January 2022; and
WHEREAS: Under California Proposition 26, court rulings have indicated that electric rates must meet the cost of service requirements of the utility. The proposed Power Cost Surcharge, based on actual costs, will meet the Proposition 26 requirements; and WHEREAS: The City Manager and Staff recommend proceeding with the proposed Power Cost Surcharge Rider as outlined in Exhibit A; and
WHEREAS: Beginning October 1, 2022, the Power Cost Surcharge will be applied to all customers usage and modified and applied, either up or down, based on actual costs on April 1 st and October 1st every year, thereafter.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Proposed Power Cost Surcharge Rider, as set forth in Exhibit A.
BE IT FURTHER RESOLVED
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 17th day of August 2022, by the following roll call vote:
Attachment 4
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jim O. Brown, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Exhibit A
City of Ukiah Power Cost Surcharge Rider
The Power Cost Surcharge (Surcharge) is a per kilowatt-hour (kWh) charge that is used to ensure an adequate revenue stream to cover all power costs incurred by Ukiah Electric’s system: including generation, management of Utility owned facilities, and transmission costs through Northern California Power Agency (NCPA). The Surcharge will be assessed to all customers as an additional charge per kWh to their standard rate.
Calculation:
A 12-month running sum of actual metered dollars invoiced and metered kWh of load for the previous 12 months of the NCPA Net All Resources Bill (ARB) will be maintained. The Surcharge Factor for a particular month will be calculated as the previous12-month sum of actual metered NCPA net ARB invoiced amounts divided by the previous 12-month sum of the NCPA ARB metered kWh monthly loads adjusted for distribution losses. The Surcharge is set as the difference between Surcharge Factor of the semi-annual month and the January 2022 Surcharge Factor.
The Surcharge can be negative or positive.
The Surcharge is implemented semi-annually on October 1st and April 1st, with the first Power Cost Surcharge to begin on October 1, 2022.
Attachment 4
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE POWER
COST SURCHARGE RIDER
WHEREAS: The City of Ukiah (“City”) provides electric utility services to residents and businesses in the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with the City Council providing local governance and oversight; and WHEREAS: The City has operated the municipal electric utility for more than 110 years and the electric rates are based on the cost to provide service; and WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City Council will hold a public hearing on August 17, 2022, to receive the City Manager’s Report and consider adopting a resolution to establish a Power Cost Surcharge Rider. Legal notices were published successfully in accordance with City Code section 3953; and
WHEREAS: The cost of service rates established to provide Ukiah customers with power include generation, transmission, and distribution components; and WHEREAS: The Electric Utility has experienced cost pressures brought upon by the California energy market’s price volatility due to drought, natural gas prices, inflation and geopolitical issues; and
WHEREAS: The Electric Utility rates and budgets were based on cost of energy projections in January 2022, but which fall short of the actual cost of energy purchased to provide Ukiah customer’s with electricity due to the market’s volatility; and WHEREAS: To meet these challenges and ensure that the Utility is fully recouping the cost to deliver power to Ukiah customers, a Power Cost Surcharge will be implemented, adjusted bi-annually and effective October 1st and April 1st every year. The Power Cost Surcharge will be based on the actual difference of the cost to provide power less the cost projected in January 2022; and
WHEREAS: Under California Proposition 26, court rulings have indicated that electric rates must meet the cost of service requirements of the utility. The proposed Power Cost Surcharge, based on actual costs, will meet the Proposition 26 requirements; and WHEREAS: The City Manager and Staff recommend proceeding with the proposed Power Cost Surcharge Rider as outlined in Exhibit A; and
WHEREAS: Beginning October 1, 2022, the Power Cost Surcharge will be applied to all customer’s usage and modified and applied, either up or down, based on actual costs on April 1 st and October 1st every year, thereafter.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Proposed Power Cost Surcharge Rider, as set forth in Exhibit A.
BE IT FURTHER RESOLVED
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 17th day of August 2022, by the following roll call vote:
Attachment 4
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jim O. Brown, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Exhibit A
City of Ukiah Power Cost Surcharge Rider
The Power Cost Surcharge (Surcharge) is a per kilowatt-hour (kWh) charge that is used to ensure an adequate revenue stream to cover all power costs incurred by Ukiah Electric’s system: including generation, management of Utility owned facilities, and transmission costs through Northern California Power Agency (NCPA). The Surcharge will be assessed to all customers as an additional charge per kWh to their standard rate.
Calculation:
A 12-month running sum of actual metered dollars invoiced and metered kWh of load for the previous 12 months of the NCPA Net All Resources Bill (ARB) will be maintained. The Surcharge Factor for a particular month will be calculated as the previous12-month sum of actual metered NCPA net ARB invoiced amounts divided by the previous 12-month sum of the NCPA ARB metered kWh monthly loads adjusted for distribution losses. The Surcharge is set as the difference between Surcharge Factor of the semi-annual month and the January 2022 Surcharge Factor.
The Surcharge can be negative or positive.
The Surcharge is implemented semi-annually on October 1st and April 1st, with the first Power Cost Surcharge to begin on October 1, 2022.
Agenda Item No: 12.a.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1872
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Adoption of Resolutions Amending the Procedures for Purchasing Thresholds and Change Order Limits.
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:
1. 2015-10 CC Reso - Amending Dollar Limts for Open Market Procurements
2. 2011-49 change order limits
3. Draft Revised Purchasing Threshold ResolutionREVdrREDLINE (4)vsMH - Final Draft
4. Draft Revised Resolution for Change Order LimitsDRedits - Final Draft Summary: Council will consider adopting resolutions amending the dollar limits for informal purchases authorized by Ukiah City Code Section 1522, as well as amending the change order limits.
Background: In 2015, the City Council adopted resolution 2015-10 (Attachment 1) revising the dollar limits for informal purchases authorized by Ukiah City Code Section 1522. That section authorizes the use of open market purchasing and informal bidding for the purchase of supplies and equipment, personal service contracts, and certain public works construction contracts.
The limits are currently the following:
Council Reporting Limit:
>$10,000 to $20,000 for personal services and maintenance contracts >$20,000 to $30,000 for materials and equipment and public works-type contracts Required Council Award:
>$20,000 for personal services & maintenance contracts
>$30,000 for materials and equipment, and public works-type contracts Additionally, the resolution removed limits on the following purchases of consumables:
a. Electric Utility purchases of:
i. Conductor cable
ii. Power poles
iii. Transformers
iv. Vaults
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/customers utilizing City event services (e.g. Conference Center).
In 2011, Council adopted Resolution No. 2011-49 (Attachment 2) delegating authority to City officials to issue change orders at the following limits:
Maintenance and Personal Service Contracts:
10% of the original contract amount, or $5,000, whichever is greater.
Supply and Equipment Contracts:
10% of the original contract amount.
Discussion: Staff proposes to amend Resolution No. 2015-10 (please see draft resolution provided in Attachment 3) for procedures for purchasing thresholds as follows:
1) Revise the purchasing thresholds for the following purchases:
Council Reporting Limit:
>$40,000 to $60,000 for personal services, maintenance, materials and equipment, and public works-type contracts
Required Council Award:
>$60,000 for personal services; maintenance, materials and equipment, and public works-type contracts The proposed $60,000 threshold was chosen to align with the California Uniform Cost Accounting Act's dollar threshold limit for performance of public projects by force account, by negotiated contract, or by purchase order.
2) Add to the resolution a dollar threshold where departments are given delegated authority to perform their own purchasing, without going through the Purchasing Department, for any purchase that does not exceed $5,000.
3) Add the following to the list of items that are exempt from Council reporting and awarding requirements:
Plant Maintenance Items: valves, variable-frequency drives, and motor repairs/replacements Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment back into service
Fire Foam
Laboratory Testing Services
Items purchased for resale
Staff is also recommending revising Resolution No. 2011-49 (please see draft resolution provided in Attachment 4) for delegated authority to City officials to issue change orders as follows:
Maintenance and Personal Service Contracts:
10% of the original contract amount, or $10,000, whichever is greater.
Supply and Equipment Contracts:
No Change
Public Project Contracts:
10% of the original contract amount, or $10,000, whichever is greater.
The result of these changes will be:
1. Standardized thresholds across the board for all purchases.
2. Align the Council award threshold with the California Uniform Cost Accounting Act.
3. Improved efficiency and utilization of staff time with the elimination of lower dollar threshold requirements.
4. Increased administrative flexibility for staff.
The recommended action is to adopt the resolution amending the procedures for purchasing thresholds and change order limits.
Recommended Action: Adopt resolutions amending the procedures for purchasing thresholds and change order limits.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director, and Dave Rapport, City Attorney
RESOLUTION NO. 2015- 10
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE
DOLLAR LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE SECTION 1522.
WHEREAS,
1. Ukiah City Code (" UCC") Section 1522 specifies when contracts for supplies and equipment, maintenance, and personal services may be awarded without additional notice to the City Council, when the contract may be awarded without prior City Council approval, but must be reported to the City Council at its next regular meeting after the purchase has been made, and when the award of the contract requires prior City Council approval; and
2. The above- described treatment of these purchases depends on the dollar amount of the purchase; and
3. Subsection D. 1 in UCC Section 1522 authorizes the City Council to revise the dollar limits specified for contracts for supplies and equipment, maintenance, and personal services by resolution without amending the City Code; and
4. Open market purchases authorized by Section 1522 may be used only if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged; and
5. This resolution amends and replaces Resolution No. 2012- 13, adopted on March 7, 2012.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The dollar limits in UCC Section 1522. B. 1, governing Supply and Equipment Contracts, except as provided in paragraph 5, below, C. 2. a, are changed from 10, 000 to $ 30, 000 and from $ 5, 000 to $ 20,000, respectively.
2. The dollar limits in UCC Section 1522. C. 2. a, governing Maintenance Contracts, and C. 3. a. governing Personal Service Contracts, are changed from $ 10, 000 to $ 20, 000 and from $ 5, 000 to $ 10, 000, respectively.
3. The dollar limit in UCC section 1522. B. 2, governing Supply and Equipment Contracts, except as provided in paragraph 5, below, are changed from $ 10, 000 to 30,000.
4. The dollar limit in UCC Section 1522. C. 2. b, governing Maintenance Contracts and C. 3. b, governing Personal Service Contracts, are increased from $ 10, 000 to 20, 000.
1 ATTACHMENT 1
5. The dollar limits in UCC Section 1522. B. 1, governing Supply and Equipment Contracts, are eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles;
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/ customers utilizing City event services (e.g. Conference Center).
6. This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 1St
day of April, 2015, by the following roll call vote:
AYES: Councilmer.ibers Niulheren, Doble, Brown, and Vice M yor 5calmanini NOES: None
ABSTAIN: None
ABSENT: Nayor Crane
i'.' p ,' %:''!"
Steve Scalmanini, Vice Mayor
ATTEST:
r
i
x, ` C
Kristine Lawler, City Clerk
2
RESOLUTION NO 2011 49
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
DELEGATING AUTHORITY TO CITY OFFICIALS TO ISSUE CHANGE ORDERS ON
SUPPLY AND EQUIPMENT PURCHASES MAINTENANCE CONTRACTS
AND PERSONAL SERVICES CONTRACTS
WHEREAS
1 The City of Ukiah frequently purchases supplies materials and equipment and enters into maintenance and personal services contracts as defined in Ukiah City Code Section 1522 Awhich includes professional services contracts or other service contracts and 2 In the course of such purchases it is sometimes necessary to execute routine change orders to authorize additional expenditures not contemplated when the original contract was entered and
3 The responsible City department head with the approval of the City Manager is the appropriate party to execute routine change orders when those are necessary to satisfactorily complete projects budgeted by the City Council but these City officials require guidance for determining when a change order is routine
NOW THEREFORE BE IT RESOLVED as follows
1 Authority to execute routine change orders in connection with supply and equipment contracts is hereby delegated to the City department head responsible for managing the contract provided the department head secures the approval of the City Manager As used in this Section 1 routine change order means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent 10 of the original contract sum provided that no change order may cause the total contract price including the change order to exceed the total amount that the City Council has previously budgeted for those services unless the Council separately authorizes an additional appropriation
2 Authority to execute routine change orders in connection with maintenance and personal services contracts as defined in Ukiah City Code Section 1522 Ais hereby delegated to the City department head responsible for managing the contract provided the department head secures the approval of the City Manager As used in this Section 2 routine change order means a change order for which the City estimates that the total Resolution No 2011 49
ATTACHMENT 2
additional cost of the change order will not exceed ten percent 10 of the original contract sum or5000 whichever is greater provided that no change order may cause the total contract price including the change order to exceed the total amount that the City Council has previously budgeted for those services unless the Council separately authorizes an additional appropriation
3 This delegation of authority shall apply to all supply and equipment purchases and maintenance and personal services contracts pending on the date of this resolution or hereafter approved
PASSED AND ADOPTED this 16th day of November 2011 by the following roll call vote
AYES Councilmembers Landis Thomas Crane Baldwin and Mayor Rodin NOES None
ABSTAIN None
ABSENT None
It
Mari Rodin Mayor
ATTEST
4Anne Currie City Clerk
Resolution No 2011 49
Resolution No. _______
RESOLUTION NO. __________
AMENDING AND REPLACING RESOLUTION NO. 2015-10
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
INCREASING THE DOLLAR LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE SECTION 1522
WHEREAS,
1. Ukiah City Code (“UCC”) Section 1522 specifies when contracts for supplies and equipment, maintenance, Public Projects and personal services may be: (1) awarded without notice to the City Council, (2) without prior City Council approval, but with a report of the award to the City Council at its next regular meeting after the purchase has been made, and (3) only with City Council approval prior to award of the contract; and
2. The above-described treatment of these purchases depends on the dollar amount of the purchase; and
3. Subsection D.1 in UCC Section 1522 authorizes the City Council to revise the dollar limits specified for contracts for supplies and equipment, maintenance, and personal services by resolution without amending the City Code; and
4. Open market purchases authorized by Section 1522 may be used only if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged; and
5. Under UCC Section 1503 the City Manager as the City’s Purchasing Officer with approval of the City Council, may authorize in writing, any department to purchase specified supplies and equipment independently of the Purchasing Department; in conformity with the established procedures and with periodic reports from the departments on the purchases made under such written authorization; and
6. The City Manager as the City’s Purchasing Officer has authorized City departments to purchase equipment and supplies and to procure maintenance services, personal services and Public Project services costing $1,000 or less; and
7. The City Manager proposes to increase that delegation of authority to $5,000; NOW, THEREFORE, BE IT RESOLVED as follows:
1. Except as provided in paragraph 6 below. the dollar limits in UCC Section 1522.B. 1, governing Supply and Equipment Contracts, is changed from $30,000 to $60,000 and from $20,000 to $40,000 respectively.
ATTACHMENT 3
Resolution No. _______
2. The dollar limits in UCC Section 1522.C.1.b.(1), governing Public Project Contracts, are changed from $30,000 to $60,000; and in UCC Section 1522.C.2.b.(2), from $20,000 to $40,000, respectively.
3. The dollar limits in UCC Section 1522.C.2.a., governing Maintenance Contracts, and C.3.a. governing Personal Service Contracts, are changed from $20,000 to $60,000, and from $10,000 to $40,000, respectively.
4. The dollar limits in UCC Section 1522.B.1, governing Supply and Equipment Contracts, are eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles;
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities, which are fully reimbursed by clients/customers utilizing City event services (e.g. Conference Center).
f. Plant Maintenance Items: valves, variable frequency drives, and motor repairs/replacements.
g. Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment back into service.
h. Fire foam.
i. Laboratory testing services.
j. Items purchased for resale.
5. City Departments under the direction of their department heads are delegated authority to enter on behalf of the City contracts for supplies and equipment, maintenance, Public Projects and personal services not to exceed $5,000, provided the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. and that periodic reports are provided in compliance with instructions from the City Manager. Splitting or separating into separate contracts within the $5,000 limit for the purpose of evading the $5,000 limit on this delegation of authority is prohibited.
Resolution No. _______
PASSED AND ADOPTED this ____day of __________, 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Jim Brown, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Resolution No. _______
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
DELEGATING AUTHORITY TO CITY OFFICIALS TO ISSUE
CHANGE ORDERS ON SUPPLY AND EQUIPMENT
PURCHASES, MAINTENANCE CONTRACTS, PUBLIC PROJECT
CONTRACTS AND PERSONAL SERVICES CONTRACTS
WHEREAS,
1. The City of Ukiah frequently purchases supplies, materials and equipment, and enters into maintenance, public project and personal services contracts, as defined in Ukiah City Code Section 1522.A, which includes professional services contracts or other service contracts, and
2. In the course of such purchases it is sometimes necessary to execute routine change orders to authorize additional expenditures not contemplated when the original contract was entered; and
3. The responsible City department head, with the approval of the City Manager, is the appropriate party to execute routine change orders when those are necessary to satisfactorily complete projects budgeted by the City Council, but these City officials require guidance for determining when a change order is routine; and
4. This resolution amends and replaces Resolution No. 2011-49, adopted on November 16, 2011.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. Supply and Equipment Contracts. Authority to execute routine change orders in connection with supply and equipment contracts is hereby delegated to the City department head responsible for managing the contract; provided the department head secures the approval of the City Manager. As used in this Section 1, “routine change order” means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent (10%) of the original contract sum; provided that no change order may cause the total contract price, including the change order, to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriate.
2. Maintenance and Personal Service Contracts. Authority to execute routine change orders in connection with maintenance and personal services contracts, as defined in Ukiah City Code Section 1522.A, is hereby delegated to the City department head responsible for managing the contract; provided the department head secures the approval of the City Manager. As used in this Section 2, “routine change order” means a change order for which the City estimates that the total ATTACHMENT 4
Resolution No. _______
additional cost of the change order will not exceed ten percent (10%) of the original contract sum or $10,000 whichever is greater; provided that no change order may cause the total contract price, including the change order to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriation.
3. Public Project Contracts. Authority to execute routine change orders in connection with public projects contracts, as defined in Ukiah City Code Section 1522.A, is hereby delegated to the City department head responsible for managing the contract; provided the department head secures the approval of the City Manager. As used in this Section 2, “routine change order” means a change order for which the City estimates that the total additional cost of the change order will not exceed ten percent (10%) of the original contract sum or $10,000 whichever is greater; provided that no change order may cause the total contract price, including the change order to exceed the total amount that the City Council has previously budgeted for those services, unless the Council separately authorizes an additional appropriation.
4. This delegation of authority shall apply to all supply and equipment purchases, and maintenance and personal services contracts pending on the date of this resolution or hereafter approved.
PASSED AND ADOPTED this ____day of __________, 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Jim Brown, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Agenda Item No: 12.b.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1932
AGENDA SUMMARY REPORT
SUBJECT: Receive Report Regarding Annual Review of Ordinance for Development of Operating Standards for Community Gardens, Live Entertainment, Outdoor Dining, Sidewalk Cafes, and Specialty Food and Beverage Sales with Tasting; and Provide Direction to Staff as Necessary.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. Ordinance No. 1167
2. Ordinance No. 1210
Summary: Council will receive an annual report from Staff on review of the Ordinance for Development and Operating Standards, within Division 9, Chapter 2, Article 15.6 of Ukiah City Code, for community gardens, live entertainment, outdoor dining, sidewalk cafes, and specialty food and beverage sales with tasting.
Background: On August 3, 2016, City Council adopted Ordinance No. 1167 (Attachment 1), establishing development and operating standards for community gardens, live entertainment, outdoor dining, sidewalk cafes, and specialty food and beverage sales with tasting. The Ordinance also added specific definitions for outdoor dining and sidewalk cafes. Also at the August 3, 2016 meeting, Council requested a one-time review and report on Staff's implementation of the Ordinance, with a specific report of how the Ordinance impacted live entertainment applications. In each of the subsequent years since the first report in 2017, Council has requested additional annual reports from Staff on applications received under Ordinance No. 1167.
In mid-2020 and in response to the COVID-19 pandemic, the City issued an emergency order to provide temporary flexibility and expedited applications for mobile food vending, business signage, and the use of outdoor space (both public and private) through approval of an administrative Temporary Use Permit.
On February 3, 2021, Council adopted an amendment to the development and operating standards for outdoor dining through Ordinance No. 1210 (Attachment 2) that enacted a new process and application.
Ordinance No. 1210 allowed businesses to provide permanent outdoor dining structures in the public right-ofway, with approval of a Minor Use Permit from the Zoning Administrator.
Summary statistics for the 2017-2021 reports for Ordinances 1167 and 1210 and Temporary Use Permits are as follows:
16 Temporary Use Permits: Ten (10) outdoor dining permits, four (4) food trucks/stands, one (1) street closure for certain dates for outdoor dining, and one (1) temporary inflatable paint can for advertising.
Two (2) permanent outdoor dining applications approved under Ordinance 1210.
One (1) existing outdoor dining permit renewed under Ordinance 1167.
Discussion: Since the last annual report in 2021, no new applications were received for community gardens, live entertainment, sidewalk cafes, or specialty food and beverage sales with tastings. None of the businesses previously participating in the Outdoor Dining Program renewed their permits. Although business owners did not directly state the reason(s) why they did not resubmit outdoor dining permit applications, it is Staff's opinion that this may be because of Ordinance 1210 and the possibility of securing a permanent outdoor dining use with approval of a minor use permit. Two new applications requesting minor use permits for permanent outdoor dining operations and structures were requested in 2021-2022 and are currently in process.
Staff recommends Council receive this report and provide additional direction as necessary.
Recommended Action: Receive report and provide direction to Staff as necessary.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
1 1
1 ORDINANCE NO. 1167
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING DIVISION 9, CHAPTER 2, ARTICLE 15. 6, SECTIONS § 9173, § 9173. 1, § 9173.2, § 9173. 3, § 9173. 4, § 9173. 5, 9173.6 TO THE ZONING CODE RELATED TO DEVELOPMENT AND OPERATING STANDARDS FOR: COMMUNITY GARDENS, LIVE ENTERTAINMENT, OUTDOOR DINING,
SIDEWALK CAFES, SPECIALTY FOOD AND BEVERAGE SALES WITH TASTING AND AMENDING SECTION § 9278 ADDING DEFINITIONS OF OUTDOOR DINNING AND
SIDEWALK CAFES
The City Council hereby ordains as follows:
SECTION ONE — FINDINGS
1. Pursuant to the procedures set forth in the Ukiah Municipal Code section 9265, the Official Zoning Ordinance for the City of Ukiah is amended to include development and operational standards for Community Gardens, Live Entertainment, Outdoor Dining, Sidewalk Cafes, Specialty Food and Beverage Sales with Tasting.
2. Planning Department staff prepared an initial environmental study ( IS) in order to evaluate the potential impacts that could result from the Project. Due to the specificity of the standards, the IS concluded the Zoning Ordinance amendments could not have a significant effect on the environment and a Negative Declaration was prepared.
3. The Planning Commission held a duly noticed public hearing on May 11, 2016 and June 16, 2016 after giving notice of said hearing in the manner, for the period, and in the form required by the Ukiah City Code and Government Code sections 65090 and 65091 to consider the Negative Declaration for the Zoning Ordinance Amendments. At the meeting, the Planning Commission received public comment, discussed the initial environmental study, and voted 5- 0 to recommend the City Council adopt the negative declaration for the Zoning Ordinance amendments.
4. At the May 11, 2016 and June 16, 2016 public hearing, the Planning Commission conducted a public hearing to consider the Zoning Ordinance Amendments. After receiving public testimony, considering the staff report, and due deliberation, the Planning Commission voted 5- 0 to recommend the City Council approve the Zoning Ordinance amendments,
5. The Project is consistent with General Plan Goal ED -1 by supporting economic development, strong businesses, and CD -3 by promoting aesthetically pleasing urbanscapes, and CD -10 preserving and enhancing neighborhood character.
SECTION TWO
Article 15. 6 of Chapter 2 of Division 9 of the Ukiah City Code is hereby added to tread as follows.
Article 15. 6. STANDARDS FOR SPECIFIC LAND USES
9173 PURPOSE
Sections 9173. 2- 9173. 6 in this Article 15. 6 provide site planning, development, and/ or operational standards for certain land uses that are allowed in certain zoning districts without discretionary review. The standards for each use are intended to mitigate any potentially adverse impacts associated with the specific use.
Attachment 1
9173. 1 APPLICABILITY
The land uses and activities included in sections 9173.2- 91. 734.6 of this code shall comply with the provisions of the section applicable to the specific land use, in addition to all other applicable provisions of this article and the Ukiah City Code.
A. Where Allowed: The uses that are subject to the standards in sections 9173. 2- 9173.6 of this code shall only be located in the zoning districts indicted herein.
B. Development Standards: The standards for specific land uses included in sections 9173.2- 9173. 6 of this code are required and supplement those included in the Ukiah City Code. In the event of any conflict between the requirements of sections 9173. 2- 9173. 6 of this code and those included elsewhere in the City Code, the requirements of sections 9173. 2- 9173.6 of this code shall control.
9173. 2 COMMUNITY GARDENS
Community gardens may be located in any zoning district provided they comply with the following standards and requirements:
A. Days and Hours of Operation: Seven ( 7) days a week from seven o' clock ( 7: 00) A. M. until dusk.
B. Fencing: Fencing is discouraged. When fencing is required to prevent vandalism or theft, trespassing, and/ or encroachment by animals, fencing shall comply with the following:
1. Open Fencing: Open fencing ( such as chain link, wrought iron, deer) up to seven 7) feet in height, measured from the grade adjacent to the fence to the top of the fence, is allowed at the property line or set back from the property line. This type of fencing allows the garden to be protected and maximizes the size of the garden while creating an open, pedestrian -oriented use consistent with the purposes of this code.
2. Solid Fencing: Solid fencing ( such as wood, masonry) is prohibited since this closes off the site to the public realm, presents a solid unbroken surface which is not pedestrian -oriented, and reduces the size of the garden.
C. Herbicides and Pesticides: All pest and weed control shall be accomplished through organic means using the least toxic methods available. If unsure how to combat pests, weeds, and diseases organically, contact the garden team leader or other qualified professionals or organizations for guidance and resources.
D. Motorized Equipment: Use of motorized equipment ( such as weed eaters, leaf blowers, rototillers) shall be limited to weekdays from eight o' clock (8: 00) A. M. to seven o' clock ( 7: 00) P. M. and weekends and holidays recognized by the City of Ukiah from ten o' clock ( 10: 00) A. M. to five o' clock (5: 00) P. M.
E. Noise: Compliance with the City of Ukiah noise ordinance is required, except as indicated in subsection D of this section, Motorized Equipment, which may be more restrictive.
F. Parking: A minimum of one parking space along the street frontage of the community garden shall be provided. Vehicle use by members of the community garden should be limited to taking supplies to and from the garden, rainy or poor weather, or assisting gardeners with a disabilities Users of the garden shall be encouraged to walk or bike to the site in order to reduce the need for parking and parking impacts on neighboring uses.
1 1
G. Signs: Signs are limited to identification, informational, and directional signs in conformance with the City of Ukiah sign ordinance requirements.
H. Structures — Accessory: The following accessory structures are allowed: tool sheds, greenhouses, cold -frames, hoop houses, compost bins, rain barrel systems, picnic tables, benches, bike racks, garden art, and fences subject to the development standards of the zoning district in which the community garden is located and the requirements of this section. Commercially maintained portable bathrooms are allowed as accessory structures; provided, that they comply with accessibility standards and comply with the development standards of the zoning district in which the community garden is located.
Water Use: Every effort shall be made to reduce water usage. Drip irrigation is required where feasible. Mulch and compost shall be used in order to reduce the amount of water needed for garden plots.
Prohibitions: Smoking, drinking alcoholic beverages, using illegal drugs, and gambling are prohibited. Weapons, pets and other animals ( except service animals) are also prohibited.
Ord. 1139, § 2 ( Exh. A, 5. 030), adopted 2012)
9173.3 LIVE ENTERTAINMENT
A. Live entertainment uses may occur in the C- 1, C- 2, and P -F zoning districts provided they comply with the following standards and requirements:
1. Live entertainment shall commence no earlier than 10: 00 a. m. and shall end at 11: 00 p. m. and is limited to two times a week.
2. Live entertainment shall not violate the City of Ukiah noise ordinance
3. The number of people within a building where live entertainment is performing shall not exceed the occupancy standards contained in the California I3uilding Code or Ukiah City Code.
4. Businesses desiring to have live entertainment shall provide adequate security during and after live entertainment events.
5. Parking shall generally comply with the Ukiah City Code, although on -street parking within commercial zoning districts may be included in the number of parking spaces provided for the live entertainment.
6. Any building proposed for live entertainment shall comply with all Fire Code requirements and shall be reviewed and approved by the Ukiah Fire Marshal.
B. Management Plan: Prior to the conduct of live entertainment, the applicant shall submit a Management Plan addressing the items listed below. The Management Plan shall be submitted to the Director of Planning and Community Development for review and action.
The Director shall distribute the Plan to the Ukiah Police and Fire Departments for review.
The Management Plan shall, at a minimum, include the following:
1. Potential for loitering and how the business will preclude loitering
2. Adequacy of lighting for security and safety purposes.
3. Adequacy of parking.
4. Compatibility and suitability with the existing and allowed uses in the area and/ or character of the area, including, but not limited to, proximity to sensitive land uses such as residences, schools, parks, daycare facilities, and churches.
5. Details regarding how security will be provided during and after live entertainment events.
6. Likelihood the use would facilitate the vitality, economic viability, and/ or provide recreational or entertainment opportunities in an existing commercial area without presenting a significant impact on health and safety.
7. Hours of operation for the business and hours of proposed live entertainment.
8. Other information deemed necessary on a case- by- case basis.
If the Management Plan is found acceptable by the Police and Fire Departments, as well as the Director of Planning and Community Development, the Director shall make corresponding findings and approve it writing.
C. Relief from any of the standards or requirements may be sought through the Use Permit process. The Director of Planning and Community Development shall determine whether or not a certain Use Permit is minor or major. The determination shall be based, in part. on how much relief is being sought and the location of the proposed live entertainment and its potential to disrupt the area.
9173.4 OUTDOOR DINING
On- site outdoor dining may be allowed in the C -N, C- 1 and C- 2 zoning districts, provided it is incidental to and part of the operation of a restaurant located on the same parcel, and it complies with the standards and requirements listed below.
A. Purpose: The provisions of this section are intended to allow outdoor dining in association with a restaurant located on the same parcel as the outdoor dining, where the outdoor dining is clearly incidental to the adjacent restaurant use and will not negatively impact the operations and function of the existing restaurant, including parking facilities, pedestrian access and circulation, and disabled access facilities.
B. Location of Outside Dining: Outdoor dining shall be located on the same site as the restaurant which the outdoor dining will serve. Outdoor dining facilities, such as tables, chairs, umbrellas, etc., shall not be located in pedestrian walkways, required parking spaces, or disabled access facilities ( such as parking spaces, walkways, entries, etc.).
Outdoor dining areas may be located in landscaped areas if located in such a manner as to not damage the landscaping.
C. Hours of Operation: Days and hours of operation for the outdoor dining shall not extend beyond the hours of operation for the restaurant which it serves. Tables, chairs, and all other furniture used in the operation of outdoor dining shall be removed from any pedestrian walkways and stored indoors at night and whenever the cafe is not in operation.
D. Live Entertainment: Outdoor dining shall not be used for live entertainment unless in compliance with section 9173. 3 of this code.
E. Tables, Chairs, Furniture, Signage:
1. In order to provide adequate and safe ingress/egress, a minimum unobstructed pedestrian walkway width of forty-eight inches ( 48") or the width of the doors, whichever is greater, shall be maintained. The required width of the unobstructed pedestrian walkway shall extend from the front of the door(s) to the public sidewalk. A reduced width may be approved by the Building Official in compliance with the building code.
2. A minimum of sixty inches ( 60") of unobstructed space shall be maintained between exits and any furniture or fixtures related to outdoor dining, or as required by the building code, whichever is greater.
3. All outdoor dining furniture, including tables, chairs, umbrellas, and planters, shall be movable.
4. Umbrellas shall be secured with a minimum base of not less than sixty ( 60) pounds and shall leave a vertical clearance of seven feet (7') from the sidewalk surface.
5. Outdoor heaters are allowed subject to fire and building code compliance. Non -live music and/ or speakers may be used provided the music does not violate the City of Ukiah noise ordinance.
6. No signage shall be allowed in the outdoor dining area except for the name of the establishment on an awning or umbrella fringe and in compliance with this section and Division 3, Chapter 7 of this code ( sign ordinance).
F. Maintenance: The property and/ or business owner are responsible for maintaining all outdoor dining furnishings and the outdoor dining area in good condition, including, but not limited to, the following:
1. AH outdoor dining furnishings and all exterior surfaces within the outdoor dining area shall be easily cleanable and kept clean and free of debris.
The outdoor dining area and adjacent areas kept in a clean and safe condition.
G. Food and Beverages: Outdoor dining areas may only serve food and nonalcoholic beverages prepared or stocked for sale at the adjoining indoor restaurant; provided, however, that the service of beer or wine or both, solely for on -premises consumption by customers within the outdoor dining area, may be authorized by the Planning Director and Police Department if each of the following requirements are met:
1. The outdoor dining operation is duly licensed, or prior to the service of any beer or wine, will be duly licensed by State authorities to sell beer or wine for consumption within the outdoor dining area.
2. The authorized outdoor dining area is identified in a manner which will clearly separate and delineate it from the areas of the sidewalk that will remain open to pedestrian traffic.
3. One or more signs, as approved as part of the encroachment permit, are posted during all times the sidewalk cafe is in operation, which shall give notice to the cafe' s customers that the drinking of beer or wine or the carrying of any open container which contains beer or wine is prohibited and unlawful outside the delineated outdoor dining area.
Outdoor dining areas authorized by the Planning Department and Police Department and in compliance with the requirements of this section are exempt from section 6000 of this code.
H. Service Requirements:
1. Service areas ( such as busing and service stations) may be located within the outdoor dining area. Service areas shall comply with subsection B of this section Location of Outside Dining). Outdoor food preparation in the outdoor dining area is prohibited.
2. Restrooms for the outdoor dining area shall be provided in the adjoining indoor restaurant. Seating for the outdoor dining may be counted in determining the restroom requirements for the indoor restaurant at the discretion of the Building Official.
Revocation: The outdoor dining may be revoked by the City upon finding that one or more of the requirements of this section have been violated or that the outdoor dining is being operated in a manner that constitutes a nuisance.
9173. 5 SIDEWALK CAFE
A. A sidewalk cafe may be allowed in the C -N, C- 1, and C- 2 zoning districts provided it is incidental to and part of the operation of a restaurant and it complies with the standards and requirements listed below;
B. Purpose: The provisions of this section are intended to allow a sidewalk cafe to operate in association with an allowed restaurant use, where the sidewalk cafe is clearly incidental to the restaurant use and will not negatively impact the right- of-way.
C. Permit Requirements: A sidewalk cafe shall require the approval of an encroachment permit from the Department of Public Works and Planning and Community Development Department.
D. Limitations and Requirements: A sidewalk cafe may be allowed only where allowed by section 9173.4 and only when the sidewalk cafe is incidental to and part of the operation of an adjacent restaurant and when in compliance with the following requirements of this section.
1. Where Permissible: A sidewalk cafe may be located on a public sidewalk immediately adjacent to and abutting the indoor restaurant which operates the cafe; provided, that the area in which the sidewalk cafe extends is no farther along the sidewalk frontage than the operating indoor restaurant.
2. Location of Sidewalk Cafes: Each cafe shall be confined to a defined location on the sidewalk immediately adjacent to the restaurant which operates the cafe.
3. Hours of Operation: Sidewalk cafes may operate on days whenever fair weather would enhance outdoor dining. The hours of operation shall not exceed eight o' clock ( 8: 00) A. M. to nine o' clock ( 9: 00) P. M. Tables, chairs, and all other furniture used in the operation of a sidewalk cafe shall be removed from the sidewalk and stored indoors at night and whenever the cafe is not in operation. Additional hours may be authorized with Zoning Administrator approval of a minor use permit.
4. Sidewalk Clearances: A sidewalk cafe may be allowed only where the sidewalk is wide enough to adequately accommodate the usual pedestrian traffic in the area, to comply with California State accessibility standards and federal ADA requirements, and the operation of the proposed cafe.
5. Live Entertainment: A sidewalk cafe shall not be used for live entertainment. Live entertainment at sidewalk cafes may be authorized in compliance with section 9224. 6 of this code.
E. Tables, Chairs, Furniture, Signage:
1 1
1 1. All tables and chairs comprising a sidewalk cafe shall be situated in a safe fashion and away from any sidewalk or street barrier including a bollard, and shall not be within eight feet ( 8') feet of any designated bus stop.
2. The dining area shall not impede the use of public furnishings such as lighting, benches, etc.
3. In order to provide adequate and safe ingress/egress, a minimum unobstructed public sidewalk width of forty-eight inches ( 48") shall be maintained for the entire length of the sidewalk cafe. The required width shall extend from the front of the door( s) to the end of the sidewalk cafe.
4. A minimum of sixty inches ( 60") of unobstructed space shall be maintained between exits and any furniture or fixtures related to the sidewalk cafe, or as required by the building code, whichever is greater.
5. All sidewalk cafe furniture, including tables, chairs, umbrellas, and planters, shall be movable.
Umbrellas shall be secured with a minimum base of not less than sixty ( 60) pounds and shall leave a vertical clearance of seven feet (7') from the sidewalk surface.
Outdoor heaters are allowed subject to fire and building code compliance. Music and/ or speakers may be authorized with Zoning Administrator approval of a minor use permit.
8. No signage shall be allowed at the sidewalk cafe except for the name of the establishment on an awning or umbrella fringe and in compliance with this section and the sign ordinance ( Division 3, Chapter 7 of this code).
9. All furnishings and other items associated with the sidewalk cafe shall be removed from the sidewalk during nonoperation hours of the cafe. Storage of these items outside may be authorized with Zoning Administrator approval of a minor use permit.
10. Any proposed seating in the vicinity of street trees shall comply with the City' s Management Guidelines adopted December 1, 2010
Maintenance: The permittee is responsible for maintaining all outdoor dining furnishings and the sidewalk cafe area in good condition, including, but not limited to, the following:
1. AH outdoor dining furnishings and all exterior surfaces within the sidewalk cafe area shall be easily cleanable and kept clean and free of debris.
2. The sidewalk cafe area and adjacent areas shall be kept in a clean and safe condition.
G. Food and Beverages: A sidewalk cafe may serve only food and nonalcoholic beverages prepared or stocked for sale at the adjoining indoor restaurant; provided, however, that the service of beer or wine or both solely for on -premises consumption by customers within the areas of the sidewalk cafe may be authorized by the Planning Director and Police Department as part of the required encroachment permit if each of the following requirements are met:
1. The sidewalk cafe operation is duly licensed, or prior to the service of any beer or wine will be duly licensed by State authorities to sell beer or wine for consumption within the area of the sidewalk cafe.
2. The area in which the sidewalk cafe is authorized is identified in a manner, as part of the encroachment permit, which will clearly separate and delineate it from the areas of the sidewalk that will remain open to pedestrian traffic.
3. One or more signs, as approved as part of the encroachment permit, are posted during all times the sidewalk cafe is in operation, which shall give notice to the cafe' s customers that the drinking of beer or wine or the carrying of any open container which contains beer or wine is prohibited and unlawful outside the delineated area of the sidewalk cafe. Sidewalk cafes authorized by the Planning Department and Police Department as part of the required encroachment permit and in compliance with the requirements of this section are exempt from section 6000 of this code.
H. Service Requirements:
1. The outdoor preparation of food and busing and service stations are prohibited at the sidewalk cafe. Outdoor service station may be authorized with Zoning Administrator approval of a minor use permit.
Restrooms for the sidewalk cafe shall be provided in the adjoining indoor restaurant. Seating for the sidewalk cafe may be counted in determining the restroom requirements for the indoor restaurant at the discretion of the Building Official.
Trash and refuse receptacles for the sidewalk cafe shall not be permitted within the area designated for the sidewalk cafe or on adjacent sidewalk areas and the permittee shall remove trash and litter as they accumulate. Trash and/or refuse containers may be authorized within the outdoor dining area or adjacent sidewalk areas with Zoning Administrator approval of a minor use permit.
I. Power to Prohibit Operation of the Sidewalk Cafe: Any encroachment permit issued for a sidewalk cafe shall provide that the City shall have the right and power, acting through the City Manager or designee, to prohibit the operation of a sidewalk cafe at any time because of anticipated or actual problems or conflicts in the use of the sidewalk area. Such problems may arise from, but are not limited to, scheduled festivals and similar events, or parades or marches, or repairs to the street or sidewalk, or from demonstrations or emergencies occurring in the area. To the extent possible, the permittee shall be given prior written notice of any time period during which the operation of the sidewalk cafe will be prohibited by the City, but any failure to give prior written notice shall not affect the right and power of the City to prohibit the cafe' s operation at any particular time.
Conditions: In connection with granting the encroachment permit for a sidewalk cafe, conditions may be imposed in granting approval as deemed necessary for the proposed operation to meet the operating requirements of this section.
K. Modifications: In the event the City determines during the operation of an approved sidewalk cafe that additional or revised conditions are necessary in order for the sidewalk cafe to comply with the requirements of this section, the City shall have the ability to add additional conditions to the approved encroachment permit.
1 1
L. Revocation: The encroachment permit to operate a sidewalk cafe may be revoked by the City upon finding that one or more conditions of the permit or this section have been violated or that the sidewalk cafe is being operated in a manner that constitutes a nuisance or that the operation of the sidewalk cafe unduly impedes the movement of pedestrians past the sidewalk cafe. ( Ord. 1139, § 2 ( Exh. A, 5. 080), adopted 2012) Revocations may be appealed per the process outlined in Section 5613 of the City of Ukiah Municipal Code. 9173. 6 SPECIALTY FOOD AND BEVERAGE SALES WITH TASTINGS Specialty food and beverage sales with tastings may be allowed in the C -N, C- 1, C- 2, and P -F zoning districts provided they comply with the following standards and requirements:
A. Days and Hours of Operation: Days and hours of operation shall be limited to daily from ten o' clock ( 10: 00) A. M. to ten o' clock ( 10: 00) P. M. Additional hours may be authorized with Zoning Administrator approval of a minor use permit.
B. Live Entertainment: Live entertainment is allowed in compliance with section 9173. 3 of this code and may perform until eight o' clock ( 8: 00) P. M. Other arrangements for live entertainment may be authorized with Zoning Administrator approval of a minor use permit.
C. Outdoor Seating: Outdoor seating is allowed in compliance with the applicable requirements for outdoor dining included in section 9173. 4 of this code or sidewalk cafes in section 9173.5 of this code.
D. Minor Use Perrnit: An application for a minor use permit to allow additional operating hours and/ or live entertainment in a manner that exceeds the operating characteristics required in this section may be authorized with Zoning Administrator approval of a minor use permit. An application for a minor use permit shall address the following considerations:
1. Potential for loitering and how the business will preclude loitering.
2. Adequacy of lighting for security and safety purposes.
3. Adequacy of parking.
4. Compatibility and suitability with the existing and allowed uses in the area and/ or character of the area, including but not limited to proximity to sensitive land uses such as residences, schools, parks, daycare facilities, and churches.
5. Likelihood the use would facilitate the vitality, economic viability, and/or provide recreational or entertainment opportunities in an existing commercial area without presenting a significant impact on health and safety.
6. Details regarding how security will be provided during and after live entertainment events.
7. Other information deemed necessary on a case- by- case basis.
E. Minor Use Perrnit Findings: The above considerations shall be incorporated as findings for approval, conditional approval, or disapproval of a use permit for a specialty food and beverage sales with tastings in addition to the findings required by Article 20 of this Code. 9278 DEFINITIONS
OUTDOOR DINING- A designated area on the premise of a retail food establishment or restaurant, but outside the principal building, and where patrons may sit at tables while consuming food and beverages ordered from the establishment.
SIDEWALK CAFES- A designated area of a public sidewalk where patrons may sit at tables while consuming food and beverages ordered from the establishment.
SECTION THREE
1. Severability: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the Ordinance.
The City Council of the City of Ukiah hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional.
2. Publication: Within fifteen ( 15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen ( 15) days after its adoption.
3. Effective Date: The ordinance and shall become effective thirty ( 30) days after its adoption.
Introduced by title only on July 20, 2016, by the following roll call vote:
AYES: Councilmembers Crane, Doble, Brown, and Mayor Scalmanini NOES: None
ABSENT: Councilmember Mulheren
ABSTAIN: None
Adopted on August 3, 2016, by the following roll call vote:
AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Mayor Scalmanini NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
4../Gbt,(.,
Kristine Lawler, City Clerk
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1.4-€40,1art-‘0-tc
ephen G. Scalmanini, Mayor
Attachment 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1812
AGENDA SUMMARY REPORT
SUBJECT: Public Benefits Program Update, and Approval of New Customer Programs and Rebates.
DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. 2022 LI Guidleines & Program Incentives
2. Residential Rebate Chart
3. Commercial Rebates Chart
4. Ukiah Res DI Program SOW- Final.docx
5. DI Customer Letter-DRAFT-DI Flyer-DI Door Hanger
6. Electric Bike Rebate Applicaiton - DRAFT
Summary: The Electric Utility will provide an overview of the Department’s updated Public Benefit Programs and available rebates for City Council’s consideration and approval.
Background: Ukiah Electric Utility administers the Public Benefit (PB) Program created by State Assembly Bill 1890 in 1996. The legislation specifically requires programs to benefit electric customers in four areas, including Low-Income Programs, Energy Conservation, Renewable Energy, and Research Development & Demonstration projects. AB1890 requires funding to be 2.85 percent of gross electric energy sales.
The Electric Utility works closely with our program administrator, Efficiency Services Group (ESG) to design, implement, and administer energy efficiency and renewable customer programs. For the last several years, the Electric Utility has offered generous energy efficiency rebates to encourage residential and commercial customers to save energy and money.
The Electric Utility and ESG continually evaluate the existing energy efficiency, renewable, and low-income assistance programs in order to provide the best use of available funding.
The City and Utility have proactively found creative ways to assist our customers with energy expenses. In addition to the programs that are implemented through the Public Benefits Program, the Utility, along with the Finance department, secured a significant grant to assist customers struggling with payment of their bills during the pandemic. Over $300,000 has been provided to customers whose arrearages met the program requirements, thus reducing the impact of energy costs and allowing customers to use their funds elsewhere.
Discussion: Public Benefit funds are utilized to provide services for Energy Efficiency Programs and Services and Low-Income Billing Assistance. Brief descriptions of the existing programs are below:
Energy Efficiency Programs and Services: In March of 2006, the State Legislature enacted Assembly Bill 2021. This legislation requires publicly-owned utilities to adopt ten-year energy efficiency goals to save energy (kWh’s) and reduce demand (kW reduction). The annual energy savings and demand reduction achieved by the Electric Utilities energy efficiency programs are reported to the State each year. In 2020, customers benefited from 533,695 kilowatt-hours (kWh) or 65 kilowatts (kW) of savings as a result of these programs. Staff noticed a significant decrease in program participation in 2021 and are recommending new programs to increase participation.
Low-Income Billing Assistance: Currently, the City has two low-income bill assistance programs; Senior Citizen Monthly Discount and Non-Senior Household Monthly Discount programs to help low-income and senior customers pay their electric bills. The amount of assistance received by a qualified customer is based on a tiered rate system depending on their income level. Ukiah CARES (City Assistance for Relief through Energy Support) Program Assistance Levels are shown in Attachment 1 and are based on the Federal Poverty Guidelines, updated periodically by the Federal Government. As a percentage of PB spending, the City has devoted a considerably higher percentage of PB funds to low-income bill assistance than other California public utilities.
Low-Income Housing Incentive Program: This program provides incentives to developers to build energyefficient low-income housing that exceeds Title 24 minimums. For every kilowatt-hour that is saved over the Title 24 minimums, the developer will receive $.20.
Comprehensive lists of rebates available to Ukiah Electric customers are included for Council's review. (Attachment 2 and 3)
Staff is recommending the implementation of the following new programs:
Residential Direct Install Program: The goal of the Residential Direct Install (DI) Program is to provide energy-saving opportunities to lower-income customers that are currently participating in Ukiah’s bill assistance program. The DI program will provide customers with instant savings measures, identify opportunities for additional savings, and increase customer awareness of Ukiah’s Energy Efficiency programs. The program will consist of the installation of energy and water saving measures to deliver real savings on customer electric, water, and sewer costs. These measures can be installed in the customer’s home at no charge to them, while helping Ukiah achieve their energy savings goals. In addition, a snapshot audit will be completed while in the customer’s home to identify other potential savings. The program may become available to all electric customers if the budget allows. See Attachments 4 and 5 for the Scope of Work, Draft letter to customers, flyer and door hanger.
Electric Bike (E-Bike) Rebate: The Electric Utility recommends implementing a new Electric Bike (E-Bike) Rebate. The E-Bike Rebate would be for new e-bikes and e-bike conversion kits to replace other gas-powered transportation and promote cycling as a clean mobility option. Customers who purchase their bikes from a Ukiah retailer will receive $400, those who purchase outside Ukiah will receive $300. Income-qualified CARES customers will receive $700. See Attachment 6, E-Bike Rebate Application for details.
These programs not only assist our customers with reducing their energy bills, they contribute to our goals for further decarbonization. In June, Council approved a Resolution endorsing the declaration of a climate emergency. These programs fit squarely into two of the actions the Utility is taking toward restoring a safe climate; continuing to explore rebate programs to benefit commercial and residential properties, and decarbonizing existing building stock by providing incentives for increased energy efficiency. Staff is working on additional incentives for commercial customers and will be bringing additional programs to Council for consideration.
These programs were planned for and budgeted for in the FY 22/23 budget.
Recommended Action: City Council to receive Electric Department's Public Benefit Program Report, and approve program additions.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80626450.52135 $443,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 80626450; Public Benefits Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Household Size 100% 150% 200%
1 $13,590 $20,385 $27,180
2 $18,310 $27,465 $36,620
3 $23,030 $34,545 $46,060
4 $27,750 $41,625 $55,500
5 $32,470 $48,705 $64,940
6 $37,190 $55,785 $74,380
7 $41,910 $62,865 $83,820
8 $46,630 $69,945 $93,260
Program
Less than
100% of FPIG
101% - 150%
of FPIG
151% - 200% of
FPIG
Payments
Senior Citizen Monthly
Discount
$40 $30 $20 Monthly bill credits
Non-Senior Household
Monthly Discount Program $30 $20 $10 Monthly bill credits Lower-Income Energy
Efficient New Construction
Program
Rebate - Developer must apply and
meet program requirements
City of Ukiah Public Benefit Program
2022 Federal Poverty Level Chart
Ukiah C.A.R.E.S. Program Assistance Levels
$500 - $2,000 Per apartment
Attachment 1
Form
No. CATEGORY / MEASURE BLDG VINTAGE BLDG TYPE EXISTING CONDITION FINAL CONDITION REBATE UNIT REBATE
PER UNIT
Screw-In or Pin-Based LED New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Standard (Incandescent or Halogen) Unit ENERGY STAR Qualified Unit Bulb $5.00 LED Holiday Lights New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Standard (Incandescent) Unit ENERGY STAR Qualified Unit 70 Lamp String $3.00
Ceiling Fan New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Standard Efficiency Unit ENERGY STAR Qualified Unit Fan $25.00 Min 15 SEER, 12.5 EER $75.00
Min 19 SEER, 14 EER $100.00
Evaporative-Cooled Central AC Existing
Single-Family /
Manufactured
Homes
Standard Efficiency Unit Min 15 EER Ton $125.00
Ductless Mini-Split AC Existing
Single-Family /
Manufactured
Homes
Standard Efficiency Unit Min 15 SEER Ton $100.00
Heat Pump Existing
Single-Family /
Manufactured
Homes
Standard Efficiency Unit Min 15 SEER, 8.4 HSPF Ton $275.00 Ductless Mini-Split Heat Pump Existing
Single-Family /
Manufactured
Homes
Standard Efficiency Unit Min 15 SEER Ton $300.00
RH & RCDS
Duct Sealing with Duct Blaster Pre- and
Post- Test Existing Single-Family Central AC with Existing Duct System with Excessive Leakage of Conditioned Air into Unconditioned Space Central AC with Existing Duct System Sealed and Repaired and Overall CFM Reduction of 20% or Greater System $75.00
Ceiling/Attic Insulation Existing Single-Family /
Multifamily
Central AC or Electric Space Heat with Insulation Less Than or Equal To R-19 Central AC or Electric Space Heat with Insulation R-30 or Greater Sq/Ft $1.00 Wall Insulation Existing Single-Family /
Multifamily Central AC or Electric Space Heat with Insulation R-0 Central AC or Electric Space Heat with Insulation R-13 or Greater Sq/Ft $0.50 Solar Attic Fan Existing Single-Family /
Multifamily Electric-Powered Unit Solar-Powered Unit CFM $0.20 Reflective Window Film Existing Single-Family /
Multifamily
Central AC or Electric Space Heat with Single-Pane Clear Glass Windows
Central AC or Electric Space Heat with Single-Pane Windows with Reflective Window Film with SHGC Less Than 0.40 Sq/Ft $1.00 Exterior Window Solar Screen Existing Single-Family /
Multifamily
Central AC or Electric Space Heat with Single or Dual-Pane Windows with Bug Screen
Central AC or Electric Space Heat with Single or Duel-Pane Windows with Dark Colored Solar Screen with Openness Factor 5% or Less
Sq/Ft $0.50
Replacement Windows Existing Single-Family /
Multifamily
Central AC or Electric Space Heat with Single or Dual-Pane Windows
Central AC or Electric Space Heat with Replacement Windows with U-Value 0.35 or Less and SHGC 0.40 or Less Sq/Ft $1.50
RW &
RW-AS
Air Sealing with Blower Door Pre- and
Post- Test Existing Single-Family Central AC with Air Leakage of 0.350 ACH or Greater Central AC with Building Air Gaps Sealed and Overall ACH Reduction of 30% or Greater Home $25.00 NC New Construction New Single Family &
Multi Family Title 24 minimum required to meet code Rebate is based on annual kWh's saved over Title 24 minimum, documented by Title 24 report kWh $0.20 Clothes Washer New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR Qualified Unit with MEF
2.0 or Greater and WF 6.0 or Less Unit $100.00
Standard Size Dishwasher New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR Qualified Unit with EF 0.75 or Greater Unit $50.00
Compact Size Dishwasher New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR Qualified Unit with EF 1.0 or Greater Unit $100.00
Refrigerator (New) New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Standard Efficiency Unit ENERGY STAR Qualified Unit Unit $100.00 Electric Storage Water Heater New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Electric Resistance Unit with EF 0.89 or Lower Electric Resistance Unit Greater than 30 Gallons with EF 0.93 or Greater Unit $100.00
Forced Air Electric Space Heat with Electric Resistance Unit with EF 0.89 or Lower
Forced Air Electric Space Heat with ENERGY STAR Qualified Unit with EF 2.2 or Greater Unit $150.00
Heat Pump Space Heat with Electric Resistance Unit with EF 0.89 or Lower
Heat Pump Space Heat with ENERGY STAR Qualified Unit with EF
2.2 or Greater Unit $500.00
Smart Power Strip New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
Single Switch Unit without Control Mechanism Smart Unit with Control Device Unit $15.00 Variable Speed Pool Pump Existing Single-Family Standard Unit 1 hp or Greater Variable Speed Unit with Variable Speed Unit Control Unit $400.00 RE-E Refrigerator / Freezer Recycling (Existing) New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
10 cu.ft. to 31 cu.ft. and Operational Permanently Disabled Unit $50.00 R-Value represents resistance to heat transfer
RESIDENTIAL HVAC
Additional Terms and Conditions
All rebates are subject to availability of funds and may be changed or discontinued at any time.
All rebate requests must be received within 6 months of purchase/installation.
Solar Heat Gain Coefficient (SHGC) represents the solar transmittance Air Changes per Hour (ACH) represents the amount of air leakage RW
Seasonal Energy Efficiency Rating (SEER), Energy Efficiency Ratio (EER) and Heating Seasonal Performance Factor (HSPF) represent the efficiency ratings 12,000 Btuh = 1 Ton of Cooling
Cubic Feet per Minute (CFM) represents the amount of airflow
RESIDENTIAL WEATHERIZATION
All rebates are limited to 100% of purchase/installation cost and $1,000 per measure.
Some measures may be subject to additional installation and specification requirements - Call (707) 467-5700 for more information.
Energy Factor (EF) represents the efficiency rating
RESIDENTIAL EQUIPMENT
RE-N
Heat Pump Water Heater New /
Existing
Single-Family /
Multifamily /
Manufactured
Homes
New Construction rebates are capped at $2500 per home.
RESIDENTIAL REBATE CHART
RL
RH
Central AC Existing Single-Family /
Manufactured Standard Efficiency Unit Ton
RESIDENTIAL LIGHTING
Attachment 2
Form
No. CATEGORY / MEASURE EXISTING CONDITION FINAL CONDITION REBATE UNIT REBATE
PER UNIT
Central AC: <55,000 Btuh Standard Efficiency Unit Min 14 SEER, 12 EER Ton $400.00 Central AC: 55,000-64,000 Btuh Standard Efficiency Unit Min 14 SEER, 12 EER Ton $175.00 Central AC: 65,000-239,000 Btuh Standard Efficiency Unit Min 11.5 EER Ton $75.00 Central AC: 240,000-759,000 Btuh Standard Efficiency Unit Min 10.5 EER Ton $50.00 Central AC: >760,000 Btuh Standard Efficiency Unit Min 10.2 EER Ton $25.00 Heat Pump: <55,000 Btuh Standard Efficiency Unit Min 14 SEER, 8.5 HSPF Ton $200.00 Heat Pump: 55,000-64,000 Btuh Standard Efficiency Unit Min 14 SEER, 8.5 HSPF Ton $125.00 Heat Pump: 65,000-239,000 Btuh Standard Efficiency Unit Min 12 EER, 3.4 COP Ton $100.00 Heat Pump: 240,000 Btuh Standard Efficiency Unit Min 10.8 EER, 3.2 COP Ton $125.00 Package Terminal Air Conditioner, Hotel/Motel
<7,000 Btuh - Max 9.41 EER
7,000-15,000 Btuh - Max 8.56 EER
>15,000 Btuh - Max 7.71 EER
<7,000 Btuh - Min 11.29 EER
7,000-15,000 Btuh - Min 10.27 EER
>15,000 Btuh - Min 9.29 EER
Ton $350.00
Package Terminal Heat Pump, Hotel/Motel
<7,000 Btuh - Max 9.31 EER
7,000-15,000 Btuh - Max 8.46 EER
>15,000 Btuh - Max 7.61 EER
<7,000 Btuh - Min 11.17 EER
7,000-15,000 Btuh - Min 10.15 EER
>15,000 Btuh - Min 9.13 EER
Ton $175.00
Ice Machine, Air-Cooled Standard Efficiency Unit ENERGY STAR 2.0 Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $625.00 Reach-In Refrigerator, Solid Door Standard Efficiency Unit ENERGY STAR 2.0 Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $250.00 Reach-In Refrigerator, Glass Door Standard Efficiency Unit ENERGY STAR 2.0 Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $200.00 Reach-In Freezer, Solid Door Standard Efficiency Unit ENERGY STAR 2.0 Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $550.00 Reach-In Freezer, Glass Door Standard Efficiency Unit ENERGY STAR 2.0 Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $1,500.00 EC Motor for Walk-In Shaded-Pole Evaporator Fan Motor High Efficiency EC Motor with 66% Efficiency or Greater Motor $75.00 EC Motor for Reach-In Shaded-Pole Evaporator Fan Motor High Efficiency EC Motor with 66% Efficiency or Greater Motor $50.00 EC Motor with Controller for Walk-In Shaded-Pole Evaporator Fan Motor with No Controls High Efficiency EC Motor with 66% Efficiency or Greater and Controller Motor $100.00
Strip Curtains for Walk-In Existing Doorway Between Refrigerated and Non-Refrigerated Spaces without Infiltration Barrier New Strip Curtains Sq Ft of Door $5.00
New Refrigerated Case Existing Refrigerated Display Case with No Doors New Refrigerated Display Case with Doors, EC Evaporative Fan Motors and T8 Lamps with Electronic Ballast
Lin Ft of
Case $125.00
Auto Door Closer for Walk-In Main Walk-In Door of Walk-In Cooler or Freezer without AutoCloser New Auto-Closer Unit $100.00 Anti-Sweat Heater Control Refrigerated Display Case with Anti-Sweat Heaters without Controller Refrigerated Display Case with Anti-Sweat Heaters with Controller Lin Ft of Case $50.00 Vending Machine Controller Standard Unit with No Controls Unit with Occupancy Sensor Controller Installed Unit $125.00 Insulated Hot Food Cabinet Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $375.00 Electric Combination Oven Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $1,250.00 Electric Steam Cooker Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $1,500.00 Electric Convection Oven Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $450.00 Electric Fryer Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $250.00 Electric Griddle Standard Efficiency Unit ENERGY STAR Qualified Unit and Listed on Food Service Technology Center's Qualifying Appliance List Unit $375.00 Dishwasher, Under-Counter Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR 2.0 Qualified Unit Unit $1,500.00 Dishwasher, Door-Type Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR 2.0 Qualified Unit Unit $1,500.00 Dishwasher, Single-Tank Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR 2.0 Qualified Unit Unit $1,500.00 Dishwasher, Multi-Tank Electric Water Heat with Standard Efficiency Unit Electric Water Heat with ENERGY STAR 2.0 Qualified Unit Unit $1,500.00 Multifamily Clothes Washer, In Tenant Unit Electric Water Heat with Standard Efficiency Unit Elecitric Water Heat with High-Efficiency Unit
[Min 2.40 MEF]
[Max 4.0 WF)]
Unit $100.00
Multifamily Clothes Washer, In Common Area Electric Water Heat with Standard Efficiency Unit Electric Water Heat with High-Efficiency Unit
[Min 2.40 MEF]
[Max 4.0 WF]
Unit $300.00
Kitchen Demand Ventilation Control Type I Standard Unit with No Control Type I Unit with VFD Control Exhaust Fan Hp $450.00
Uninterrupted Power Supply Standard Unit ENERGY STAR Qualified Unit Unit $175.00 Plug-Load Occupancy Sensor Standard Unit with No Control Mechanism Occupancy Sensor-Controlled Unit Unit $20.00 Smart Power Strip Standard Unit with No Control Mechanism Smart Unit Unit $25.00 1-For-1 or Other Upgrades Varies Varies Annual kWh $0.15 N/A Special Projects with Pre-Approval Varies Varies Project Varies Some measures may be subject to additional installation and specification requirements - Call (707) 467-5700 for more information. V_07/20 CA
Modified Energy Factor (MEF) represents the efficiency rating
COMMERCIAL REBATE CHART
CH
HVAC
Energy Efficiency Ratio (EER), Seasonal Energy Efficiency Ratio (SEER), Heating Seasonal Performance Factor (HSPF) and Coefficient of Performance (COP) represent the efficiency ratings 12,000 Btuh = 1 Ton of Cooling
REFRIGERATION
APPLIANCE
CR
CE
Water Factor (WF) represents the amount of water used
ELECTRONIC
CUSTOM
LIGHTING
Additional Terms and Conditions
All rebates are subject to availability of funds and may be changed or discontinued at any time.
All rebate requests must be received within 6 months of purchase/installation.
Commercial Rebates are limited to 70% of job cost up to $7,500 per project.
Attachment 3
Attachment 4
1 RESIDENTIAL DIRECT INSTALL PROGRAM
SCOPE OF WORK
Efficiency Services Group (ESG) is pleased to present this Scope of Work to the City of Ukiah (Ukiah) for a Residential Income-Qualified (IQ) Direct Install (DI) Program (Residential IQ DI Program).
The budget for this Scope of Work is $75,000 for FY22-23.
1. RESIDENTIAL DIRECT INSTALL PROGRAM
The goal of the Residential Direct Install (DI) Program is to provide lower-income customers that are currently participating in Ukiah’s bill assistance programs additional opportunities for energy savings. The program will provide customers with instant savings measures, identify opportunities for additional major measures, and increase customer awareness of Ukiah’s Energy Efficiency programs. Non-lower income customers may also be served if the program budget allows. The funding mechanism for this program is Ukiah’s Public Benefit fund.
Lower income customers often do not have the financial resources to qualify for Ukiah’s standard energy efficiency rebates, even though the customers contribute to the Public Benefit fund. The Residential Direct Install Program provide these customers with a program that delivers instant energy savings and benefits and is not cost-restrictive for their participation. ESG recommends the installation of energy and water saving measures to deliver real savings on customer electric, water, and sewer costs. These measures can be installed in the customer’s home at no charge to them, while helping Ukiah reach their energy savings goals.
In addition, ESG recommends completing a snapshot audit while in the customer’s home.
Benefits
ESG believes that offering this program will provide the following benefits to Ukiah:
• Strengthen residential customer relationships by providing a great customer experience • Provide energy and cost savings to targeted customers • Serve customers that are not traditionally able to participate in PB programs • Collect information and site data to be used in future offerings and targeted marketing Customer Eligibility
The program will be open to Ukiah residential customers with an emphasis on customers who are currently participating in bill assistance programs and other tenants of multi-family complexes with one eligible customer. ESG will coordinate with Ukiah to finalize a strategy to approach customers and generate sign-ups for the program.
Pricing
Attachment 4
2 The fees for the DI Program are on a per-measure-installed basis. Prices include all labor, materials and expenses associated with installation of the products and delivery of services. Fees for direct installed measures and snapshot audits are shown in the following table. Additional measures can be added to the program with prior approval.
Measure Cost Unit Fee per
Cost Unit
Home Snapshot Audit Audit $40.00
Screw-In LEDs (DI) Lamp $18.00
Screw-In LEDs (direct delivery) Lamp $ 9.00
Standard Showerhead (DI) Showerhead $20.00
Standard Showerhead (direct delivery) Showerhead $20.00 Handheld Showerhead (DI) Showerhead $30.00
Handheld Showerhead (direct delivery) Showerhead $30.00 Thermostatic Shower Valve (DI) Valve $50.00
Faucet Aerator (DI) Aerator $ 5.00
Faucet Aerator (direct delivery) Aerator $ 5.00
Advanced Power Strips (DI) Power Strip $90.00
Note: DI: Measures are installed by an Energy Efficiency Advisor Direct Delivery: Measures are left with the customer for the customer to install Measure Descriptions
Home Snapshot Audit
While in the customer’s home installing products, Energy Efficiency Advisors (EEAs) will acquire the customer demographic and site/equipment data, which will be helpful in developing and marketing programs.
LED Lamps (screw-in based)
All LED lamps, reflectors, globes and candelabras offered in the program will be UL listed and ENERGY STAR certified.
High Performance Showerheads
High performance showerheads reduce the amount of water used to shower, saving costs on water, sewer and energy. Only customers with electric water heating will qualify for this measure.
Thermostatic Shower Valves
Thermostatic shower valves are designed to reduce water and energy waste by reducing the water flow of a shower to a trickle once the water reaches 95 degrees. This prevents the waste that occurs when people leave the shower running to get warm before they get in. Only customers with electric water heaters are eligible.
Attachment 4
3 Thermostatic Shower Valve and Showerhead Combination
This unit combines the valve and high performance 1.5 gallons per minute showerhead.
Professional Installations
All DI services for will be performed by experienced staff, with an emphasis on providing a great customer experience.
Customer Satisfaction
The program is designed to be easy for customers to participate in, and all staff are focused on providing a great customer experience. ESG and our partners understand the importance of emphasizing with the customer that the program is coming from Ukiah and using the program experience to help Ukiah build and strengthen their relationships with their customers.
Reporting and Invoicing
ESG thoroughly understands the SB1037 reporting requirements for utility energy efficiency programs. DI program activity will be included in Ukiah’s monthly EE program reports.
Marketing Activities
ESG will work with Ukiah to develop marketing materials for the Residential Program. This may include a letter informing the customers about the Residential Program and requesting that they call in to schedule an appointment, a flyer discussing the benefits of the measures installed and any other promotional materials as agreed upon to be distributed by the EEAs.
Implementation Partner
ESG will serve as the program administrator. We plan to utilize RD Energy Solutions in the implementation of the program. ESG has had a relationship with this partner for several years and have successfully delivered utility programs with them.
RD Energy Solutions is the installation partner for our commercial and residential direct install programs. ESG and RD have partnered to implement EE programs to over twenty utilities in California and the Northwest.
RD will perform the following tasks:
• Contacting customers to schedule DI visits
• Ordering product needed to complete DI installs
• Installing DI measures
• Entering DI activity for each home served
• Providing all DI measure install data to ESG for each home served Payment Schedule
ESG will submit invoices to Ukiah monthly, accompanied by detailed reports on services performed for each customer served. ESG’s payment terms are Net 20 days. If an invoice error is identified by Ukiah, a corrected invoice will be submitted by ESG within five business days of receiving notification from Ukiah.
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Dear Electric Customer,
As a valued City Assistance for Relief through Energy Support (C.A.R.E.S.) customer, you have been selected to participate in a special program being offered by the City of Ukiah’s Electric Department to help you reduce your monthly utility costs. This is a FREE offer with no obligation from you. This program is available for a limited time while program funding is available.
If you choose to participate, the City of Ukiah will supply and install instant energy saving products. Our program will replace all of your standard light bulbs with energy-efficient Light Emitting Diodes (LEDs). LED light bulbs use 85% less energy and last up to ten times longer than standard light bulbs while providing the same amount of light. If you have an electric water heater, the program will also supply you with high-efficiency, high performance water saving products like showerheads, thermostatic shower valves, kitchen aerators and bathroom aerators.
You also qualify to receive a Thermostatic Shower Valve (TSV). TSVs monitor the temperature of the water from your showerhead during initial warm-up when you first turn on your shower.
When the water reaches 95 degrees, water is reduced to a trickle, reducing wasted hot water (and energy) that normally goes down the drain? When you step into the shower, a simple pull on the lanyard restores the normal flow of water out of your showerhead.
We will collect some basic information about your home, including the amount of insulation and types of appliances. This information will only be used to develop energy efficiency programs and services that help our customers reduce their energy costs.
Our contractor, Efficiency Services Group, LLC (ESG) will be administering this program for the Ukiah Electric Utility. ESG has been administering Ukiah Electric Utility’s energy efficiency programs and providing energy audits for residential and commercial customers since 2007. ESG may be contacting you soon about this limited-time offer. If you would like to ensure your opportunity to participate, please contact the Ukiah Electric Utility’s Efficiency Services Department at 707-467-5700.
Sincerely,
Cindy Sauers
Electric Utility Director
Attachment 5
The City of Ukiah Electric Utility
Direct-Install Program
The City of Ukiah Electric Utility
• Standard LEDs
• Reflector LEDs
• Globe LEDs
• Load-sensing power strips
• Kitchen faucet aerators
• Bathroom faucet aerators
Why switch to LEDs?
Why use high performance showerheads?
Why use a thermostatic shower valve?
High Performance showerheads deliver a satisfying s hower while at the same time reducing water use and saving on your water and sewer costs.
The LEDs provided through this program use 85% less energy than standard incandescent light bulbs of the same brightness. LEDs can also last 10 times longer than standard incandescent light bulbs. LEDs are by far the most energy efficient and reliable way to light your home, which makes them great for indoor or outdoor use.
Is pleased to provide our residential customers with FREE installation of energy and water saving products. We hope these products help you save energy, water, and reduce your monthly water and electric use. The following products will be available for a limited time while program funds last.
This clever innovation saves the water and energy used while waiting for the shower to become warm. The valve turns off the water once it reaches 95 degrees.
Simply pull the cord to resume full flow and begin showering, and this product will help you save on your energy costs.
For more Energy Efficiency Rebates, Programs, and
Information go to: www.cityofukiah.com/utility-services
Installed
for
FREE!
PROOF
City of Ukiah Electric Utility
is offering
Complimentary
Energy Saving Products!
• Standard LEDs
• Reflector LEDs
• Globe LEDs
• Load-sensing power strips
• Thermostatic valves
• Shower heads
To sign up call 888-555-2345 or go to
www.directefficiency.com/ukiah
Installed
PROOF
Form EV-B
© Efficiency Services Group, LLC. All Rights Reserved. V_ 07/22 Electric Bike (E-Bike)
Rebate Application
Complete application and sign/date.
All information is required to process rebate(s).
CUSTOMER INFORMATION
Utility Account #
(if known) Phone Date
First Name Last Name
Installation
Address Email
City State Zip
Property Occupied by: Tenant Owner
Mailing Address
(if different)
City State Zip
Charger Type Required Qty Rebate per Unit
Approved Electric-CARE customer E-Bike Final Invoice showing Model & Total Cost $700
E-Bike purchased at a Ukiah retailer Final Invoice showing Model & Total Cost $400
E-Bike purchased from a retailer outside of Ukiah Final Invoice showing Model & Total Cost $300
E-Bike conservation kit Final Invoice showing Model &
Total Cost $50
PROGRAM REQUIREMENTS:
• Customer must intend to replace trips otherwise taken by automobile: E-Bikes purchased solely for recreation do not qualify (ie: mountain bikes).
• Customer must be an Ukiah Electric customer
• Rebate application must be submitted within six (6) months of purchase to qualify • Maximum one E-Bike per electric account
• Rebate for CARE customers will not exceed 100% of the purchase cost • Rebate for non-CARE customers will not exceed 75% of the purchase cost Upon signing this agreement, customer acknowledges the following:
City of Ukiah (City) reserves the right to inspect completed work and installed product(s). Rebate(s) will be paid only on work that meets City specifications. Customer certifies that they are familiar with, and agree to, the standards regarding this program. City disclaims any warranty, whether expressed or implied, for any materials or labor associated with installation, maintenance, repair, or any energy savings associated with use. City will not accept any liability resulting from participation in this program. This rebate offer may be changed or discontinued at any time by City. I understand the above and certify that I am a customer of City, that the product(s) are installed and operating at the location indicated and that this address is within City service territory.
CUSTOMER SIGNATURE DATE ___________________
Submit completed rebate application, copy of all invoices/receipt(s), and additional qualification information (if applicable) to [email protected] or Mail to:
City of Ukiah
Attn: Energy Efficiency Rebates
PO BOX 13742
Sacramento, CA 95853
[email protected]
Rebate applications must be submitted within six (6) months of purchase to qualify.
Allow 8 to 10 weeks for processing.
Call 707-467-5700 to learn about energy efficiency programs.
Office Use Only
Rebate:
Month/Year:
Attachment 6
Agenda Item No: 13.b.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1931
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Authorizing Application to and Participation in the California Department of Housing and Community Development Prohousing Designation Program.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. prohousing-application-scoring rubric
2. Prohousing Designation Resolution
Summary: Council will consider adoption of resolution authorizing application to and participation in the California Department of Housing and Community Development Prohousing Designation Program.
Background: In July 2021, the California Department of Housing and Community Development (HCD) began accepting over the counter applications from jurisdictions interested in pursuing a Prohousing designation through HCD's Prohousing Designation Program (PDP). The PDP, authorized through the State Legislature and pursuant to Government Code 65589.9, is intended to create incentives for jurisdictions that are compliant with housing element requirements and have enacted prohousing local policies. The Legislature also intended that these incentives be in the form of additional points or other preference in the scoring of competitive housing and infrastructure programs.
According to HCD's PDP website, local jurisdictions can "...receive an advantage such as priority processing or funding points when applying for several funding programs including: Affordable Housing and Sustainable Communities (AHSC), Infill Infrastructure Grant, Transformative Climate Communities, and Transit and Intercity Rail Capital Program." The State also notes that other programs may be added to the list.
According to the State's application FAQs, the minimum point score a jurisdiction must achieve on the application to be designated a prohousing jurisdiction is 30, out of a total of 60 points (see Attachment 1 for the scoring rubric). As of June 28, 2022, the most recent date the State published an update, only 13 jurisdictions had submitted applications, with the majority of these 13 jurisdictions being large cities and counties.
Discussion: Since adoption of the 2019-2027 Housing Element by the City Council in October 2019, Staff has prioritized implementation of Housing Element programs, most of which qualify as the prohousing measures contained in Attachment 1. Since many of the Housing Element programs have now been completed, Staff's analysis shows the City may qualify for the minimum number of points needed to attain the Prohousing designation. Staff estimates a score of 32 given currently implemented programs.
Given the continued need for housing in the city, Staff recommends Council adopt the Resolution (Attachment 2) authorizing an application to and participation in the Prohousing Designation Program.
Recommended Action: Adopt resolution authorizing application to and participation in the California Department of Housing and Community Development's (HCD) Prohousing Designation Program.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Project Proposal
Category 1: Favorable Zoning and Land Use
Category Prohousing Policy Description Points
1A Sufficient sites, including rezoning, to accommodate 150 percent or greater of the current or draft RHNA, whichever is greater, by total or income category.
3 1B Permitting missing middle housing uses (e.g., duplexes, triplexes, and fourplexes) by right in existing low-density, single-family residential zones.
3 1C Sufficient sites, including rezoning, to accommodate 125 to 149 percent of the current or draft RHNA, whichever is greater, by total or income category. These points shall not be awarded if the applicant earns three points pursuant to Category (1)(A) above.
2 1D Density bonus programs which exceed statutory requirements by 10 percent or more.
2 1E Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit law (e.g., permitting more than one ADU or JADU per single-family lot).
These policies shall be separate from any qualifying policies under Category (1)(B) above.
2 1F Reducing or eliminating parking requirements for residential development as authorized by Government Code sections 65852.2; adopting vehicular parking ratios that are less than the relevant ratio thresholds at subparagraphs (A), (B), and (C) of Government Code section 65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios pursuant to Government Code section 65915, subdivision (p).
2 1G Zoning to allow for residential or mixed uses in one or more nonresidential zones (e.g., commercial, light industrial). Qualifying nonresidential zones do not include open space or substantially similar zones.
1 1H Modification of development standards and other applicable zoning provisions to promote greater development intensity. Potential areas of focus include floor area ratio; height limits; minimum lot or unit sizes; setbacks; and allowable dwelling units per acre. These policies must be separate from any qualifying policies under Category (1)(B) above. 1 1I Establishment of a Workforce Housing Opportunity Zone, as defined in Government Code section 65620, or a housing sustainability district, as defined in Government Code section 66200.
1 1J Demonstrating other zoning and land use actions that measurably support the Acceleration of Housing Production.
1 Attachment 1
Project Proposal
Category 2: Acceleration of Housing Production Timeframes Category Prohousing Policy Description Points
2A Establishment of ministerial approval processes for a variety of housing types, including single-family and multifamily housing. 3 2B Establishment of streamlined, program-level CEQA analysis and certification of general plans, community plans, specific plans with accompanying Environmental Impact Reports (EIR), and related documents.
2 2C Documented practice of streamlining housing development at the project level, such as by enabling a by-right approval process or by utilizing statutory and categorical exemptions as authorized by applicable law (Pub. Resources Code, §§ 21155.1, 21155.4, 21159.24, 21159.25; Gov. Code, § 65457; Cal Code Regs., tit. 14, §§ 15303, 15332; Pub. Resources Code, §§ 21094.5, 21099, 21155.2, 21159.28).
2 2D Establishment of permit processes that take less than four months.
Policies under this Category (2)(D) must address all approvals necessary to issue building permits.
2 2E Absence or elimination of public hearings for projects consistent with zoning and the general plan.
2 2F Establishment of consolidated or streamlined permit processes that minimize the levels of review and approval required for projects, and that are consistent with zoning regulations and the general plan. 1 2G Absence, elimination or replacement of subjective development and design standards with objective development and design standards that simplify zoning clearance and improve approval certainty and timing.
1 2H Establishment of one-stop-shop permitting processes or a single point of contact where entitlements are coordinated across city approval functions (e.g., planning, public works, building) from entitlement application to certificate of occupancy.
1 2I Priority permit processing or reduced plan check times for ADUs/JADUs, multifamily housing, or homes affordable to lower- or moderate-income households.
1 2J Establishment of a standardized application form for all entitlement applications.
1 2K Practice of publicly posting status updates on project permit approvals on the Internet.
1 2L Limitation on the total number of hearings for any project to three or fewer. Applicants that accrue points pursuant to Category (2)(E) are not eligible for points under this Category (2)(L).
1 2M Demonstration of other actions, not listed above, that quantifiably decrease production timeframes or promote the streamlining of approval processes.
1
Project Proposal
Category 3: Reduction of Construction and Development Costs Category Prohousing Policy Description Points
3A Waiver or significant reduction of development impact fees for residential development.
3 3B Adoption of ordinances or implementation of other mechanisms that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not limited to, development standards improvements, permit processing improvements, dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU design packages.
2 3C Adoption of other fee reduction strategies separate from Category (3)(A) above, including fee deferrals and reduced fees for housing for persons with special needs.
1 3D Promoting innovative housing types (e.g., manufactured homes, recreational vehicles, park models) that reduce development costs. 1 3E Measures that reduce costs for transportation-related infrastructure or programs that encourage active modes of transportation or other alternatives to automobiles. Qualifying policies include, but are not limited to, publicly funded programs to expand sidewalks or protect bike/micro-mobility lanes; creation of on-street parking for bikes; transitrelated improvements; or establishment of carshare programs. 1 3F Adoption of universal design ordinances pursuant to Health and Safety Code section 17959.
1 3G Establishment of pre-approved or prototype plans for missing middle housing types (e.g., duplexes, triplexes, and fourplexes) in low-density, single-family residential areas.
1 3H Demonstration of other actions, not listed above, that quantifiably reduce construction or development costs.
1
Project Proposal
Category 4: Providing Financial Subsidies
Category Prohousing Policy Description Points
4A Establishment of local housing trust funds or collaboration on a regional housing trust fund.
2 4B Provide grants or low-interest loans for ADU/JADU construction affordable to lower- and moderate-income households.
2 4C A comprehensive program that complies with the Surplus Land Act (Gov. Code, § 54220 et seq.) and that makes publicly owned land available for affordable housing, or for multifamily housing projects with the highest feasible percentage of units affordable to lower income households. A qualifying program may utilize mechanisms such as land donations, land sales with significant write-downs, or below-market land leases.
2 4D Establishment of an Enhanced Infrastructure Financing District or similar local financing tool that, to the extent feasible, directly supports housing developments in an area where at least 20 percent of the residences will be affordable to lower income households. 2 4E Directed residual redevelopment funds to affordable housing. 1 4F Development and regular (at least biennial) use of a housing subsidy pool, local or regional trust fund, or other similar funding source. 1 4G Prioritization of local general funds for affordable housing. 1 4H Demonstration of other actions, not listed above, that quantifiably promote, develop, or leverage financial resources for housing. 1
Project Proposal
Enhancement Factors
The Department shall utilize enhancement factors to increase the point scores of Prohousing Policies. Each Prohousing Policy will receive extra points for enhancement factors in accordance with the chart below.
Category Prohousing Policy Description Points
1 Policy that represents one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, affordable housing, climate change solutions, and/or hazard mitigation.
2 2 Policies that promote development consistent with the state planning priorities pursuant to Government Code section 65041.1. 1 3 Policies that diversify planning and target community and economic development investments (housing and non-housing) to improve lower opportunity areas. Such areas include, but are not limited to, Low Resource and High Segregation & Poverty areas designated in the most recently updated TCAC/HCD Opportunity Maps, and
disadvantaged communities pursuant to California Senate Bill 535 (2012).
1 4 Policies that go beyond state law requirements in reducing displacement of lower income households and conserving existing housing stock that is affordable to lower income households. 1 5 Rezoning and other policies that support high-density development in Location Efficient Communities.
1 6 Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from Environmentally Sensitive or Hazardous Areas.
1 7 Zoning policies that increase housing choices and affordability in High Resource and Highest Resource areas, as designated in the most recently updated TCAC/HCD Opportunity Maps.
1 8 Other policies that involve meaningful actions towards affirmatively furthering fair housing pursuant to Government Code section 8899.50, including, but not limited to, outreach campaigns, updated zoning codes, and expanded access to financing support.
1
RESOLUTION NO. 2022-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING
APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION
PROGRAM
WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and
WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and
WHEREAS, the Department of Housing and Community Development (“Department”) has adopted emergency regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and
WHEREAS, the City of Ukiah (“Applicant”) desires to submit an application for a Prohousing Designation (“Application”).
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UKIAH AS FOLLOWS:
1. Applicant is hereby authorized and directed to submit an Application to the Department.
2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law.
3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and action include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that it commits itself to affirmatively furthering fair housing pursuant to Government Code section 8899.50.
4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or Attachment 2
appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).
5. Applicant acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable law.
6. The City Manager of the City of Ukiah is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program.
PASSED AND ADOPTED this ____ day of ________, 2022, by the following vote:
AYES: [Insert #]
NOES: [Insert #]
ABSENT: [Insert #]
ABSTAIN: [Insert #]
_______________________________________
Jim O. Brown, Mayor
The undersigned, Kristine Lawler, City Clerk, of Applicant, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed.
SIGNATURE: _____________________ DATE: _____________________ NAME: __________________________ TITLE: _____________________
Agenda Item No: 13.c.
MEETING DATE/TIME: 8/17/2022
ITEM NO: 2022-1904
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.
Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
OrozcoDuenas- Alternate
Tami Bartolomei, Office of Emergency Management Coordinator; 467-5765 [email protected] Greater Ukiah Business & Tourism Alliance
3rd Tuesday of month, 11:30 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area DuenasRodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide BrownRodin- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.
Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion OrozcoBrown- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Brown Duenas- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.
Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Duenas Orozco - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Bartolomei(appointed 12/19/18)
Tami Bartolomei, Community Services Administrator; 467-5765 [email protected]
North Coast Rail Authority (NCRA) 2nd Wednesday of month, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley, Deputy City Manager; 467-5793 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association Attn: Daria Isupov425 South Main St., Sebastopol, CA 95472508-3670 Consider issues related to Russian river - plans projects and funding requests RodinBrown- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap RoadUkiah, CA
County Executive OfficeNicole French501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency inthe Ukiah Valley basin CraneDuenas- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.
Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager; 467-5793 [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 [email protected] Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771; [email protected] Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CAand other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - Commissioner Sauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.
Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected] 1 2/25/2022
ATTACHMENT 1
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 [email protected] Investment Oversight Committee Varies
Civic Center 300 Seminary Ave. Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217; [email protected] Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2 Ukiah, CA 95482463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor BrownCrane- Alternate
Sage Sangiacomo, City Manager; 463-6221; [email protected] Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-5793 [email protected] LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie AbbaCivic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720 [email protected] 2 2/25/2022
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Craig Schlatter, Community Development Director
463-6219 [email protected]
Sean White, Director of Water Resources;
463-5712 [email protected]
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Cindy Sauers, Electric Utility Director;
463-629586 [email protected]
Dan Buffalo, Director of Finance; 463-6220
[email protected]
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director; 463‐6286 [email protected]
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources; 463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Cannabis Ordinance Modifications Rodin/Duenas Craig Schlatter, Community Development Director 463‐6219 [email protected]
Special Districts Brown/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance; 463‐6220 [email protected]
Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Police Chief Recruitment Brown/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Great Redwood Trail Rodin/Duenas Neil Davis, Community Services Director 467‐5764 [email protected]
2022 AD HOC COMMITTEES
3 8/4/2022