Ukiah City Council
September 7, 2022

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Appendix 1 - Resumes

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Jeffrey Laikam, Professional Engineer, Engineering Manager Mr. Laikam has more than 22 years of experience, including a combined eighteen years with Whitchurch Engineering with eight years serving as Senior Design Engineer and Engineering Supervisor for the Humboldt Bay Power Plant (HBPP) nuclear decommissioning project. Managing the Fortuna Office engineering staff, his expertise includes contract and project management, land development, work planning and scheduling, development of proposals, client development and project budget, schedule and scope management. He also serves as Scotia Community Services District Engineer and City of Ferndale Deputy City Engineer.

SELECT PROJECT EXPERIENCE
Scotia Community Services District
District Engineer
Scotia
Kreations AutoBody – Commercial
Remodel, Addition, Tenant
Improvements 13,026 sq ft
Fortuna
PG&E, Humboldt Bay Power Plant
Building Remodel from
laboratory/shipping to office space
Eureka
Blue Lake Rancheria, New 20,000 sq ft
facility with 80,000 parking area
Blue Lake
Fortuna Senior Center – New 7,700 sq
ft Building
Fortuna
New Commercial Structure, 10,000 sq
ft including 6,000 outpatient medical
facility
Oroville
Moorpark, Multi-Family Development
11-Structures including community
building and covered parking
Moorpark
Fortuna Fire Department – New 6,380
sq ft Commercial Structure
Fortuna
Commercial Tenant Improvements,
building design for 1,600 sq ft
addition
Eureka

EDUCATION
B.S., Environmental
Resources Engineering
Humboldt State University

REGISTRATIONS
Licensed Professional
Engineer
CA 68586
Qualified Stormwater
Pollution Prevention Plans
(SWPPP) Developer and
Practitioner
CA 23928

AREAS OF EXPERTISE
Project Management
Contract Management
Budget Control/Analysis
Proposal Review
Land Development
Permit Assistance
Project Scheduling

TOTAL YEARS

EXPERIENCE
22 years
Ferndale Deputy City Engineer
Ferndale
Scotia Community Services District,
Scotia Museum, Remodel and
Accessibility Improvements
Scotia
Orr Creek Commons
Multi-Story Affordable Senior
Housing Development Phases I & II,
80-Units
Ukiah
The Plateau - Multi-Story Housing
Project – 23 Senior Units, 20
Supportive Housing Units, 25 Family
Townhomes
Fort Bragg
Sunset Apartments - Multi-Story,
Multi-Phased, 43-units Phase 1
Eureka
Oak Valley Villas – Site Civil
Engineering for New Multi-family
Residential Housing
Clear Lake
The Cottages at Rigby – 26
Residential Housing Units Plus
Common Use Building & Laundry
Facility, Site Civil, Structural,
Construction Inspections
Rio Dell
County of Humboldt – Veterans Hall
Accessibility Modifications /
Upgrades
Ferndale

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Derek Long, Professional Engineer, Project Manager
Derek is a licensed professional civil engineer and general contractor with 10 years of progressive experience, including engineering support services for the Humboldt Bay Power Plant (HBPP) nuclear decommissioning project. His expertise includes project management, structural design and implementation, land development, work planning and scheduling, budget control, and permit assistance. His additional highlights are building/facility construction & demolition, subdivision improvements, construction oversight & inspections, storm drainage, roadway improvements, fire water and domestic water system modifications, and sewer system improvements.

SELECT PROJECT EXPERIENCE

EDUCATION
B.S., Civil Engineering
Gonzaga University
Spokane Washington

REGISTRATIONS
Licensed Professional
Engineer
CA 85055
Licensed General
Engineering Contractor
CA 1041498
Qualified Stormwater
Pollution Prevention Plans
(SWPPP) Developer
CA 85055

AREAS OF EXPERTISE
Project Management
AutoCAD Civil 3D
RISA-3D and Stru-Calc
Structural Analysis
Site Civil Engineering
Construction Oversight

TOTAL YEARS

EXPERIENCE
10 years
Fortuna Senior Center – New 7,700 sq ft Building
Fortuna
Fortuna Fire Department – New Three Story Training Facility Fortuna
Wendt Construction - Tenant Improvements, 19,200 sq ft Multi-Use Building Rio Dell
New Commercial Structure - 10,000 sq ft including 6,000 outpatient medical facility
Oroville
Scotia Community Services District - Parks Accessibility Upgrades including Restroom
Scotia
Eel River Brewing Company – Tenant Improvements including new Warehouse and Office Space
Fortuna
Oak Valley Villas – Site Civil Engineering for New Multi-family Residential Housing
Clear Lake
Resident Owned Parks – Construction Oversight for Gas/Electric System Upgrades
Arcata
Dayle’s Diesel - New 9,600 sq ft Commercial Repair Shop and Office Space Fortuna
Double D Steak House – Accessibility Compliance, Outdoor Seating addition Fortuna
Lucina Holdings – Tenant Improvements, Mechanical Design for Medical Office
Fortuna

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
New Commercial Structure, 10,000 sq
ft including 6,000 outpatient medical
facility
Oroville
Blue Lake Rancheria, New 20,000 sq ft
facility with 80,000 parking area
Blue Lake
Mendocino Animal Hospital Tenant
Improvements - Mechanical
Ukiah
Market Expansion, Tenant
Improvements, Addition, Commercial
Kitchen, South State Street
Ukiah
Fortuna Fire Department – New 6,380
sq ft Commercial Structure
Fortuna
Fortuna Senior Center – New 7,700 sq
ft Building
Fortuna
PG&E, Humboldt Bay Power Plant
Building Remodel from
laboratory/shipping to office space
Eureka
RCHCD Emergency Electrical Power
Systems calculations and design
Ukiah
Scotia Community Services District,
Scotia Museum, Remodel/Mechanical
and Accessibility Improvements
Scotia
Resident Owned Parks – Electrical
Distribution Upgrade
Eureka
Aaron Bennett, Mechanical & Civil Engineer, Engineering Supervisor Aaron is an experienced civil and mechanical engineer with a keen understanding of maintaining strong client and stakeholder relationships culminating in successful project completions. He has provided his expertise in project planning, design, and field construction support for residential, commercial, and industrial projects. Aaron provides intelligent site infrastructure planning for complex projects and thrives in an environment of strict timelines and budgetary constraints. In a supervisory role, Aaron is responsible for the mechanical engineering department’s project management and staff relating to design and support for all aspects of the company’s mechanical projects.

SELECT PROJECT EXPERIENCE
Eureka Mall Space #33 7,968 sq ft
Merchant/Retail Conversion to Office
Space
Eureka
Orr Creek Commons
Multi-Story Affordable Housing
Development Phases I & II
Ukiah
The Plateau - Multi-Story Housing
Project – 23 Senior Units, 20 Supportive
Housing Units, 25 Family Townhomes
Fort Bragg
Sunset Apartments - Multi-Story, MultiPhased, 43-units Phase 1 Eureka
Pine Hill, Multi-Story, Multi-Phased
Affordable Housing
Eureka
Mixed Use Multi-Family, Commercial,
Retail Building
Eureka
Blue Lake Rancheria – Multi-Story
20,000 sq ft facility
Blue Lake
Eureka Rescue Mission – Women’s
Shelter Renovation
Eureka
Eureka Natural Foods – Dining
Expansion
Utility Relocation
Eureka

EDUCATION
B.S., Mechanical
Engineering, University of
Idaho

REGISTRATIONS
Licensed Professional
Engineer
CA No. 79365 PE
CA No. 38514 ME

AREAS OF EXPERTISE
Project Stakeholder
Coordination
Schedule Development &
Optimization
Mechanical Design Review
& Development
Instrumentation &
Equipment
Troubleshooting
Rick Mitigation & Hazard
Evaluation
Technical & Contract
Oversight

TOTAL YEARS

EXPERIENCE
17 years

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Southern Trinity Health Services, Tenant
Improvements converting an old
hardware store to a medical & dental
clinic
Scotia
Frito Lay New 7,283 sq ft Distribution
Center including Warehouse, Offices, &
Conference Room
Blue Lake
Market Expansion, Tenant
Improvements, Addition, Commercial
Kitchen, South State Street
Ukiah
Harbers Insurance Office Remodel and
Addition, 4,158 sq ft
Fortuna
Kreations AutoBody – Commercial
Remodel, Addition, Tenant
Improvements 13,026 sq ft
Fortuna
Moorpark, Multi-Family Development
11-Structures including community
building and covered parking
Moorpark
Elk Valley Casino, 43,160 sq ft and
Associated Development Improvements
Crescent City
Brett Whitchurch, Professional Engineer, Structural Supervisor Brett started his engineering career as a summer intern for the strictly regulated Humboldt Bay Power Plant (HBPP) decommissioning project. This site was scrutinized by the California Coastal Commission and the Nuclear Regulatory Commission because of its location in Humboldt Bay and onsite materials. Since that time, his primary focus is utilizing his structural expertise for commercial structures and multi-family housing projects. Brett provides structural design and calculation resolving California Coast Commission requirements for high seismic load and wind values applied to structures through design. Brett is currently preparing for the SE (Structural Engineer) exam.

SELECT PROJECT EXPERIENCE
Eureka Mall Space #33 7,968 sq ft
Merchant/Retail Conversion to Office
Space
Eureka
PG&E, Humboldt Bay Power Plant
Building Remodel from
laboratory/shipping to office space
Eureka
Blue Lake Rancheria, New 20,000 sq ft
facility with 80,000 parking area
Blue Lake
Orr Creek Commons
Multi-Story Affordable Senior Housing
Development Phases I & II, 80-Units
Ukiah
Willow Terrace - Multi-Story, 38-Unit
Supportive Housing Development
Ukiah
The Plateau - Multi-Story Housing
Project – 23 Senior Units, 20
Supportive Housing Units, 25 Family
Townhomes
Fort Bragg
Mixed Use Multi-Family, Four Story,
Commercial, Retail Building
Eureka
Sunset Apartments - Multi-Story,
Multi-Phased, 43-units Phase 1
Eureka

EDUCATION
B.S., Civil Engineering,
Emphasis in Structural,
University of California,
Davis
M.S., Civil Engineering,
Emphasis in Structural,
University of California,
Davis

REGISTRATIONS
Licensed Professional
Engineer
CA No. 90914

AREAS OF EXPERTISE
Structural Design and
Review
Technical Writing
Engineering Evaluations
RISA-3D Advanced
Structural Modeling and
Dynamic Analysis
Modeling

TOTAL YEARS

EXPERIENCE
10 years

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Brian Finck, Professional Electrical Engineer
Brian is a licensed professional electrical engineer with more than 25 years’ experience. He specializes in control systems design, engineering for forestry products. water quality products, signaling systems and solar powered radar. He has spent a majority of his career working with Caltrans and provided his electrical expertise to the Humboldt Bay Power Plant decommissioning project. Project highlights include a 500kv switchyard design, 57kv substation design, and preliminary design on high voltage systems.

SELECT PROJECT EXPERIENCE

EDUCATION
B.S., Electrical Engineering
University of North Dakota

REGISTRATIONS
Licensed Professional
Electrical Engineer
CA 17756

AREAS OF EXPERTISE
Electrical Field Support
Plan Review
Conduit/Feeder Schedules
Electrical Diagrams
Substation Design

COMPANY EXPERIENCE
Whitchurch Engineering
Project Based
2018 – Present
Lutech Resources
Project Based
Jan 2015 -Present
Caltrans (State of CA)
Project Based
June 2000 – Present
Daqota Systems, Inc
Project Based
June 1999 – Jan 2015
Black & Veatch
June 1999 – June 2000
• TOTAL YEARS EXPERIENCE
25 years
PG&E, Humboldt Bay Power Plant Building Remodel from laboratory/shipping to office space
Eureka
The Plateau - Multi-Story Housing Project – 23 Senior Units, 20 Supportive Housing Units, 25 Family Townhomes
Fort Bragg
Redwood Coast – Humboldt County Airport – Construction Renovation Electrical Inspections
McKinleyville
CalFire - Rohnerville Air Attack Base Upgrades – Electrical Plans Fortuna
Humboldt Bay Power Plant Decommissioning – Eureka
Decommissioning Electrical Engineer
- Provide Electrical Field Support for Caisson Ventilation - Provide Electrical Field Support for Ground Water Treatment System (GWTS) - Review / Approve Electrical Plans by others
- Support ISFSI Electrical Activities
- Write Design Change Notices (DCNs), Field Change Notices, and Work Instruction to provide direction for field staff
Electrical Engineering
- 500 kv switchyard design, site layout, four position ring bus, grounding design and details, raceway and lighting details bus connection details, control and protection, AC and DC station service, review/approve work by others - 57 kv substation design, soil resistivity testing, 3.0 MVAr capacitor bank control and protection design
- 72 kv breaker replacement, bus connection details, wiring schematics and diagrams
- Designed, Tested, Wrote Ladder Logic & Started PLC controlled systems - Allen-Bradley PLC-5, SLC-500, IMC S Class Motion Controllers, Modicon, Square D, Westinghouse
- Tested & Started Allen-Bradley Drive Control Systems, AC & DC Drive Systems, Baldor AC Drives
- Programmed MMI’s, PanelView, Wonderware
- Preliminary design on High Voltage Systems
- Conducted Fault Studies
- Prepared Conduit & Feeder Schedule
- One-Line Diagrams
- Switch Gear Detailing
- Underground Detailing
- Substation Design

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Building Official/Plans Examiner
City of Arcata – 2003 to 2016
Chief Building Official
Humboldt County – 2017 to 2019
PG&E, Humboldt Bay Power Plant
Building Remodel from
laboratory/shipping to office space
Eureka
Frito Lay New 7,283 sq ft Distribution
Center including Warehouse, Offices, &
Conference Room
Blue Lake
County of Humboldt – Accessibility
Design and Permitting Assistance –
County Administrative Offices
Eureka
County of Humboldt – Accessibility
Design and Permitting Assistance –
Humboldt County Airport
McKinleyville
Market Expansion, Tenant
Improvements, Addition, Commercial
Kitchen, South State Street
Ukiah
Yurok Tribe Emergency Operations
Center, 18,652 sq ft community
shelter/operations center - 3rd Party
Inspections
Klamath
Kreations AutoBody – Commercial
Remodel, Addition, Tenant
Improvements 13,026 sq ft
Fortuna

EDUCATION
Butte College, CA
Building Inspection
Technology Certification

REGISTRATIONS
I.C.C. Certified Building
Inspector, 5116805-10
I.A.P.M.O. Certified
Mechanical Inspector,
090648
I.A.P.M.O. Certified
Plumbing Inspector,
098501
I.C.C. Certified Electrical
Inspector, 5116805-E1
I.C.C. Certified Building
Plans Examiner, 5116805-
B3
C.A.C.E.O. Certified Code
Enforcement Officer 1
I.C.C. Certified Building
Official, 5116805

TOTAL YEARS

EXPERIENCE
19 years
Fortuna Senior Center – New 7,700 sq ft
Building
Fortuna
Scotia Community Services District,
Scotia Museum, Remodel and
Accessibility Improvements
Scotia
Mixed Use, Multi-Story, Multi-Family,
Commercial, Retail Building
Inspector of Record
Eureka
County of Humboldt – Accessibility
Design and Permitting Assistance –
Clam Beach
McKinleyville
Mixed Use, Multi-Story, Multi-Family,
Commercial, Retail Building
Inspector of Record
Eureka
Phyllis Rex Samoa Coast Townhomes –
Multi-Story - 80-unit affordable
housing complex
Inspector of Record
Samoa
Strombeck Apartment Complex –
Multi-Story – 60 units
Inspector or Record
Arcata
Danco Senior Housing Development –
Multi-Story
Inspector of Record
Arcata
Chad Pasquini, Certified Building Official
Chad has spent his entire career in the building industry. His most recent 19-years has been as a Certified Building Official, Building Inspector, Plans Examiner, and Code Enforcement Officer ensuring the health and safety of the public. His experience encompasses a full range of development review from residential additions through large commercial projects. This includes working with residents and their agents to resolve and remediate code violations. He ensures compliance with all applicable building and energy codes, coordinates and schedules with permitting agencies and helps to expedite plan issuance. Chad aids architects, contractors, designers, engineers, and home owners to achieve their goals in completing building projects from the ground up such as new single-family residences, residential remodels and additions, land use permits, commercial tenant improvements, new commercial construction, and hotels, apartments, and multistory buildings.

SELECT PROJECT EXPERIENCE

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
www.whitchurchengineering.com

August 2, 2022
A. Cover Letter
Mary Horger
Financial Services Manager
City of Ukiah
Phone: (707) 463-6233
Email: [email protected]
RE: Request for Proposal (RFP) - Professional Design Services Tenant Improvements at the Hastings Electric Service Center Fee Proposal
Ms Horger,
Please find included our separate fee proposal based on an hourly rate schedule with a “not to exceed” maximum cost for the work identified in the Scope of Services. In addition, our firm’s current itemized hourly rate fee schedule is included.

Thank you again for the opportunity to respond to the Request for Proposal.

Sincerely,
Jeffrey Laikam, PE
Engineering Manager, Contracts Negotiations
610 9th Street
Fortuna, CA 95540
Office: (707) 725-6926
Email: [email protected]

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
Fee Proposal
Total Contract Price (Not to Exceed): $91,300

1. Structural Scope: $28,500
Percentage
of Scope Task Title
Hours per
Scope Task
Rate Per
Hour
10% Principal/Senior Management 12 $205
15% Project Manager 26 $130
20% Discipline Supervisors 35 $140
35% Design Engineers 96 $90
20% Drafter 55 $90
Expenses Max 4 Site Visits for Inspections and Initial Walkdown @ $100 hr 32 $3,200 Miles = 1144 $0.85 $972.50

2. Mechanical Engineering Scope: $30,000
Percentage
of Scope Task Title
Hours per
Scope Task
Rate Per
Hour
10% Principal/Senior Management 16 $180
15% Project Manager 32 $130
20% Discipline Supervisors 33 $165
35% Design Engineers 92 $105
20% Drafter 62 $90
Expenses Max 2 Site Visits for Inspections and Initial Walkdown @ $105 hr 16 $1,680 Miles = 572 $0.85 $486.20

3. Electrical Engineering Scope: $22,000
Percentage
of Scope Task Title
Hours per
Scope Task
Rate Per
Hour
10% Principal/Senior Management 10 $180
15% Project Manager 22 $130
20% Discipline Supervisors 21 $175
35% Design Engineers 62 $105
20% Drafter 42 $90
Expenses Max 2 Site Visits for Inspections and Initial Walkdown @ $175 hr 16 $2,800 Miles = 572 $0.85 $486.20

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420

4. Plumbing Scope: $8,300
Percentage
of Scope Task Title
Hours per
Scope Task
Rate Per
Hour
10% Principal/Senior Management 4 $180
15% Project Manager 8 $130
20% Discipline Supervisors 7 $165
35% Design Engineers 20 $105
20% Drafter 13 $90
Expenses Max 2 Site Visits for Inspections and Initial Walkdown @ $105 hr 16 $1,680 Miles = 572 $0.85 $486.20

5. Title 24 Scope: $2,500 - Sub Consultant Abbay Technical Services – 25 hours @ $100/hr

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center www.whitchurchengineering.com

Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
This Proposal does not include the following services in the Total Contract Price.

Fees to complete these services will be billed Time & Materials at the rates outlined below:

Task Cost
Site Visits in addition to those listed in task items 1-5 $130/hr plus mileage Meetings in addition to those listed in task items 1-5 $105-$180 /hr plus mileage Response to RFI’s $130 /hr
Preparation of Bid Documents $130/hr
Significant Design Changes after 60% Review by Client and Architect $105-$180/hr Permitting Fees due to City of Ukiah for Application, Plan Check, or Permit Issuance – See City of Ukiah Fee Schedule
Review of Fire Suppression submittal $165/hr
Existing Utility Location $105-$175/hr plus travel and
locator expenses
Design of Water Connection for Fire Suppression System $105-$180/hr Response to Plan Check by outside agency $105-$205/hr
Final Installation Proof of Operation $105/hr
Air Balance Testing $105/hr
Design for Use and Storage of Hazardous Materials and/or Control Areas $105-$165/hr Supplier Equipment Inspection and Testing $105-$165/hr
As-built drawing preparation/creation $105-$165/hr
Firms Hourly Rate Schedule:
- Senior Engineer $ 115 - 220 /hr - Project Engineer $ 75 - 130 /hr - Surveyor $ 85 - 150 /hr - Survey Tech $ 75 - 110 /hr
- Drafting/Technical $ 55 - 95 /hr - Administration $ 45 - 80 /hr - Designer $ 75 - 120 /hr - Survey Equipment $ 300 per day - Subject Matter Expert $ 90 - 225 /hr - Materials Cost plus 20% - Sub-consultants Cost plus 20% - Mileage $0.85/mile

www. w h i tc h u r c h e n g i n e e r i n g . c o m Fortuna CA – 610 9th Street Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420

August 10, 2022
Mary Horger
Financial Services Manager
City of Ukiah
Phone: (707) 463-6233
Email: [email protected]
RE: Addendum #1
RFP Response for Professional Design Service
Tenant Improvements at the Hastings Electric Service Center Original Proposal Submitted August 2, 2022
Construction Administration and Assistance Cost
Dear Ms. Horger,
Thank you for the opportunity to submit this addendum. Our estimated fee for construction administration is based on our best anticipated level of effort for the job.

Please review and contact myself or Derek Long if you have questions.

Sincerely,
Jeffrey Laikam, PE
Engineering Manager, Contracts Negotiations
610 9th Street
Fortuna, CA 95540
Office: (707) 725-6926
Email: [email protected]

Whitchurch Engineering, Inc. RFP Response for Professional Design Services Tenant Improvements at the Hastings Electric Service Center Fortuna CA – 610 9th Street
Phone: (707) 725-6926
Eureka CA – 716 Harris Street
Phone: (707) 444-1420
www. w h i tc h u r c h e n g i n e e r i n g . c o m

Addendum #1

1. Construction Administration: All Disciplines: $13,617.20 Task Description Hours
Rate Per
Hour/Mile
Total
Cost
Project Coordination to include: Walkdown, Kickoff, and BiMonthly Progress Meetings20 $130 $2,600 Construction Assistance to include:
• RFI Response
• Design Changes
• Design/Specification Clarifications
• Submittal Review
50 $130 $6,500
Construction Inspections – In addition to those listed above 16 $100 $1,600 Mileage @ 572 miles per trip (assumed 6 trips) $0.85 $2917.20 Total $13,617.20
Assumptions:

1. Project duration 4 months with 2 project coordination meetings per month (Remote meetings).

2. One contractor site walkdown (in person) and one project kickoff meeting (Remote meeting).

3. Assumed 2 hours per RFI Response and 15 RFIs total. Additional RFI response will be provided on a time and materials basis as required.

4. Design Changes based on unidentified conditions or constructability issues. Changes in Design Scope are not included.

5. Submittal Reviews limited to items specified on approved Final Design Drawings.

6. Construction Inspections/Special Inspections limited to items requiring inspection as specified on approved Final Design Drawings, i.e. Shear Wall Nailing (two inspections), Epoxy Rod Installation (two inspections), Footing, Rebar, and Concrete testing (one inspection).

proposal for
City of Ukiah
Professional Design services
Tenant improvements at the Hasting Electric Service Center August 2, 2022
City of Ukiah | The KPA Group
ATTACHMENT 4

TABLE OF Contents
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
A. Cover Letter
B. Project Understanding and Proposed Approach
C. Project Team
D. Experience and References
E. Fee Proposal
F. Proposed Project Schedule
G. Exceptions
1 2
6 12
17 18
19

6700 KOLL CENTER PKWY #125, PLEASANTON, CA 94566
PHONE: (925) 872-0244 WWW.THEKPAGROUP.COM
A. COVER LETTER 1
August 2, 2022
Mary Horger
Financial Services Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject: Professional Design Services: Tenant Improvements at the Hastings Electric Service Center Dear Ms. Horger,
The KPA Group is proud to present professional qualifications for architectural and engineering services for Tenant Improvements at the Hastings Electric Service Center. KPA has experience providing architectural and engineering design and construction administration services for public building construction projects for more than 35 years. We are committed to the success of this project and the goals of the Ukiah Electric Utility Department. KPA started in 1987 as a structural engineering firm and soon expanded to add architectural services in 1993. We have worked with municipalities across California related to improvements projects and condition assessments at corporation yards and other similar metal building structures. KPA values this opportunity and the project scope and requirements align well with our experience and skill set. We have adequate capacity to focus on this project.

Case studies and design realizations have amounted through the completion of like-sized construction projects containing similar mezzanine structures. The schematic design completed by Ren/Alexander shows the potential the current facility offers. Many architectural and structural details for like-applications have been provided by our team.

KPA brings a specialized and tailored approach to your project which will result in operational efficiencies while stressing longevity and maintenance needs. Our approach includes a construction phasing plan with logistics of required changes to the existing Hastings Electric Service Center and site. Other advantages The KPA Group brings to this project include:
•  We are familiar with working in Ukiah and have recent experience working with the City •  We work with highly qualified and trusted mechanical, electrical, plumbing and environmental sub-consultants and assemble teams based on unique project needs
•  We have designed multiple buildings with mezzanine structures and are very familiar with code requirements KPA will engage mechanical and plumbing (GHD Inc.) and electrical (Pharis Engineering) sub-consultants for required mechanical, electrical and plumbing work. We have confidence in our ability to provide a constructible design for Ukiah that encompasses the goals outlined in the solicitation and brings new life to the Hastings Electric Service Center. This proposal is valid for a period of 90 days after submission. I will be the sole individual to whom correspondence and other contact should be directed during the selection process.

Sincerely,
Paul W. Powers, NCARB
President
(925) 872-0244
[email protected]
6700 Koll Center Parkway, Suite 125
Pleasanton, CA 94566

B. PROJECT UNDERSTANDING AND PROPOSED APPROACH 1

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

SECTION B

PROJECT UNDERSTANDING AND

PROPOSED APPROACH

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

B. PROJECT UNDERSTANDING AND PROPOSED APPROACH 2

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

VALUE POSITION
The KPA Group team brings to City of Ukiah a team
of highly skilled, knowledgeable, enthusiastic and
committed experts that will collaborate with the
City of Ukiah, Hastings Electric Service Center users
and stakeholders to assess, explore, develop, design,
and deliver functional and effective improvements.

Fundamental to our approach is our commitment to
true collaboration and team diversity. We establish and nurture a dynamic partnership based on trust, effective communication, transparency, and a shared interest in
delivering exceptional building and engineering work.

Professional Services
Understand client
needs & expectations
Verify scope &
schedule
Team Setup
Identify & commit
KPA personnel
Maintain personnel
exibility
Provide backup plan
Schedule
Monthly &
weekly
schedules
Communication
Update client
communications
regularly
Timely reviews
Quality
Checked by
Principal
Bring matters to
client’s attention
Timely responses
& clari
cations
Construction
Site visits & reports
Additional
requested services

PROJECT UNDERSTANDING

PROJECT UNDERSTANDING AND APPROACH
The Hasting Electric Service Center was originally
constructed in 2000 and is located at 1350 Hastings
Road in Ukiah. The facility has been supplying electricity and serving the City for over 20 years and requires
Tenant Improvements to extend longevity and enhance
work environments and usage efficiency. Professional
design and engineering services outlined in the RFP
will be provided by The KPA Group and our experienced
engineering consultants who have been long-term
partners of KPA. This same team has successfully
delivered architectural and engineering projects for
multiple facilities similar to the Hastings Electric Service Center in California. Proposed services include structural, mechanical, electrical and plumbing engineering and CA
Title-24 energy compliance.

The City of Ukiah has a goal to convert portions of the current warehouse facility into office, retail, and open warehouse bays for electrical lineman and storage for
electrical equipment and power poles. The existing
warehouse building covers 15,800 square feet on a 2.8-
acre lot. The project is categorized as protected wood
frame (Type V-A) construction with open wood trusses,
corrugated metal siding and standing seam zinc roof.

Current occupancy is B (Business) and S-1 (Storage).

For this project, both interior improvements and exterior improvements are required at the existing facility. Interior tenant improvement work includes new retail spaces,
administrative office areas, bathrooms, conference room, break room, metering tech and lineman areas, and
overhead light storage platforms and a new mezzanine.

Mechanical improvements include an installation of
new electric HVAC/mechanical system, new lighting and
outlet upgrades. Exterior improvements include a new
retail entry door and canopy at the North side, infill of portions of the East Side structure, new storefront glazing and entry doors, new punched openings for West side
operable windows and exterior doors, replacement of
exterior lighting and the infill of existing nonfunctional mechanical grills. Four new restrooms will be provided at spaces within warehouse bays.

KPA has examined the Tenant Improvement schematics
(June 2022) conducted by Ren/Alexander and the Tenant
Improvement drawing set for site work (2019). We have
also reviewed the original record drawings, calculations, geotechnical report, and tech memos provided. Our team
is thrilled to coordinate with the City of Ukiah, architect Ren/Alexander, and stakeholders to offer professional
architectural and engineering support. Detailed
approach is provided on the following pages.

B. PROJECT UNDERSTANDING AND PROPOSED APPROACH 3

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

DESIGN PHASES AND EFFORTS
Design Development (DD)
Subject to review and revision based upon schematic
design, the Design Development Phase will commence.

Systems and material design will be incorporated into the documents. Cross-discipline coordination will be updated for architectural, structural, electrical and mechanical engineering work to verify appropriate sizes of interior spaces along with personnel and any public interaction.

Building code evaluations will be reviewed and updated.

We will meet with the City staff and architect Ren/
Alexander during this phase to provide project status
updates and further define project design. We will meet with stakeholders, explain project progress, share details and obtain input as needed. Design Development tasks
will include the following:
• Review SD drawing and other documents
• Meet with Ukiah to provide updates, receive input,
prepare exhibits and narratives
• Introductions with architect Ren/Alexander to discuss basis of design, concept, and narratives to verify
design inputs
• Meet with any tenants or other stakeholders
regarding phasing or temporary accommodations, if
applicable
• Provide recommendations for structural engineer of
items related to geotechnical report
• Investigate site utilities and update drawings, contact utilities and provide project utility updates
• Advance and document building code review and
analysis (CBC)
• Begin preliminary mechanical, plumbing, electrical
and lighting systems calculations
• Define seismic requirements related to design
• Document requirements for accessibility and define
accessible path and begin CASp review (ADA)
• Review Title 24 Energy Code and streamline the
Compliance Report process
• Start CalGreen Certification for non-residential
• Develop design development drawings
• Develop exterior concept renderings, if applicable
• Prepare outline specifications and incorporate City of Ukiah “front end”
• Prepare initial construction safety and phasing plan, if required
• Update cost estimate details with new project
definition
• Assist with the preparation of funding decisions and documents
• Schedule recurring design meetings with project
engineers and update Ukiah on progress regularly
• Prepare final Design Development documents,
reproduce and deliver to City of Ukiah

B. PROJECT UNDERSTANDING AND PROPOSED APPROACH 4

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Construction Documents (CD)
KPA will prepare Construction Documents based upon
the approved design that refine the extent, configuration, location, relationships and dimensions of the work to
be done. This phase may be referred to as 90% to final.

Construction Documents contain detailed site and
building plans, elevations, sections, details, diagrams and schedules. KPA will produce construction drawings for
civil, architectural, interior design, structural, plumbing, mechanical, fire protection, electrical, communication
and security trades. Documentation and drawings will
undergo final coordination between disciplines, written specifications and other project requirements for bidding.

Construction Documents tasks will include the following:
• Further coordination with Ukiah and Design Team
• Communicate project updates regarding utilities and
prepare/submit applications and complete site utility
drawings
• Complete and document building, mechanical,
electrical, plumbing and/or energy code review and
analysis
• Incorporate municipal regulations and fire code
regulations
• Complete structural, mechanical, electrical, and
plumbing calculations
• Complete Title-24 Compliance Report and CalGreen
Certification
• Document requirements for accessibility (ADA)
including related interior and site details and
incorporate CASp review comments
• Develop Final Construction Documents
• Communicate construction contract elements with
the City of Ukiah
• Complete project technical specifications including
full incorporation of “front-end” specifications
• Provide recommendations for construction testing
and building commissioning
• Complete construction safety and phasing plan, if
applicable
• Update final cost estimate with defined quantities
• Conduct and complete any 3rd party quality control
reviews, if applicable
• Conduct final review with the City of Ukiah
concerning construction schedule/phasing and
facility operations
RETAIL

RESTROOM
OFFICE

OPEN & BREAK
RETAIL

MECHANICAL

WAREHOUSE

READY & BULL

STORAGE

GROUND LEVEL
CONF.

OFFICE
OFFICE
OFFICE

OFFICE OFFICE
READY
ROOM
BULL
ROOM

WAREHOUSE WAREHOUSE
BREAK

OPEN AREA
MECH.

METER
SWITCH
GEAR

STORAGE

MEZZANINE LEVEL

OPEN TO BELOW OPEN TO BELOW
OPEN
TO
BELOW
OFFICE

STORAGE
ROOF
ROOF

SECOND LEVEL
OFFICE
CONF.

Floor Layout Diagrams Based on 100% SD Drawings
by Architect Ren/Alexander
Permit Approval Coordination
The plan review phase follows 100% Construction
Document submittal. KPA spends the majority of efforts
in previous phases conforming to code, budget and
schedule requirements, resulting in only minor changes
to drawing text and line work or dimensions in response to review requirements. Plan review comments on
projects employing appropriate quality control and
experienced supervision are typically light, with quick turnaround of plan review response drawings.

KPA will review building and planning standards as
applicable including applying these standards to design solutions where required. KPA is familiar with permit
approval process utilized by the City of Ukiah and has
recent experience working with consulting reviews on
ADA improvements for the previous Bank of America
building.

KPA’s staff and consultants possess detailed knowledge
of the California Building Code, ADA Standards and
Regulations, CA Energy Code and CalGreen, Municipal
Code, and local permitting processes for fire protection system, accessibility, and public safety.

Continuous and early application of quality control
typically results in very minor drawing revisions at this phase. Early submittal for plan review can reduce time
impact and assure that the review phase does not impact bidding. Quick turnaround also results in schedule
savings which may be reallocated elsewhere. After
integrating review comments, final drawings are issued
for bid.

B. PROJECT UNDERSTANDING AND PROPOSED APPROACH 5

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Development of Cost Estimates
Controlling budget starts with experience in accurate
project service projections. Success in similar design
endeavors allows KPA to form accurate estimates aligning with service and time requirements for specific tasks.

Obtaining a handle on cost knowledge and control will
facilitate project processes for the City and allow for quick alignment of scope needs with budget. We are
experienced in creating both parametric and detailed cost estimates and adjust work efforts according to project
scope and overall cost goals.

KPA’s cost estimating processes begin with order-ofmagnitude estimates that are refined and detailed as the project is defined. Sometimes charts or graphics are used to visually illustrate key points of highest impact towards efficient budget application. Proactive costmanagement leverages continual cost tracking in KPA’s design processes and project methodologies. Our goal
when adjusting scope to budget needs will be to refine
the design in order to maximize value for the client while preserving and enhancing the original design intent.

Project: Firestation 72 Deck Replacement
OPTION 1: REDWOOD AND CABLE CONSTRUCTION
Project Number: 727.00
Date: 6/23/2020

DESCRIPTION UNIT PRICE QTY COST SUBTOTAL
Client:

City:

Estimator:

City of Pacifica
Pacifica, CA
Paul W. Powers
General Conditions % 0.07 $7,640
Bond, Insurance & Permit % 0.02 $2,183
Contingency % 0.05 $5,457 $15,280
$124,420
% 0.00 $0
$124,420
Subtotal
Division 06 - Wood, Plastics, and Composites $51,815.00 $9,095.00
Additional Considerations
Grand Total
Division 07 - Thermal and Moisture Protection
Division 05 - Metals
Division 02 - Existing Conditions
Division 03 - Concrete $2,200.00
$124,419.60
$15,279.60
$34,240.00
$3,250.00
$4,540.00
Division 26 - Electrical $4,000.00
Additional Considerations $0.00
Division 01 - General Requirements
Division 09 - Finishes
On a recently bid deck replacement
project for the City of Pacifica, the lowest bid undercut KPA’s cost estimate, shown here, by 11 percent.

Project: Firestation 72 Deck Replacement
OPTION 1: REDWOOD AND CABLE CONSTRUCTION
Project Number: 727.00
Date: 6/23/2020

DESCRIPTION UNIT PRICE QTY COST SUBTOTAL
Selective Demolition ‐ entrance elements ls $1,000.00 1 $1,000 Selective Demolition ‐ Bridge decking sf $7.00 240 $1,680 Selective Demolition ‐ Balcony decking sf $8.00 350 $2,800 Selective Demolition ‐ Bridge railing lf $9.00 80 $720
Selective Demolition ‐ Balcony railing lf $9.00 105 $945 Selective Demolition ‐ Bridge ballisters lf $6.00 80 $480 Selective Demolition ‐ Balcony ballisters lf $6.00 105 $630 Selective Demolition ‐ concrete sidewalk sf $8.00 80 $640 Selective Demolition ‐ downspouts ea $100.00 2 $200 $9,095 Concrete sidewalk sf $15.00 80 $1,200
Leveling and finishing ls $1,000.00 1 $1,000 $2,200
Bent plates ea $100.00 13 $1,300
Post attachments ea $15.00 26 $390
Lag bolts ‐ railing ls $1,500.00 1 $1,500
Lag bolts ‐ post reinforcement ea $25.00 26 $650
Metal cables ‐ Bridge (Option 1) lf $160.00 80 $12,800
Metal cables ‐ Balconies (Option 1) lf $160.00 105 $16,800 Downspouts ea $400.00 2 $800 $34,240
Redwood decking ‐ Bridge sf $40.00 300 $12,000
Redwood decking ‐ Balconies sf $40.00 350 $14,000
Redwood railing ‐ Bridge lf $85.00 80 $6,800
Redwood railing ‐ Balconies lf $85.00 105 $8,925
New joists ‐ entrance widening lf $12.00 70 $840
Ballisters ‐ Bridge (Option 2) lf $50.00 80 $4,000
Ballisters ‐ Balconies (Option 2) lf $50.00 105 $5,250 $51,815 Deck sealant ls $1,000.00 1 $1,000
Railing sealant ls $750.00 1 $750
Ballister sealant (Option 2) ls $1,000.00 1 $1,000
Footing/post attachment sealant ls $500.00 1 $500 $3,250 Staining ‐ railing lf $6.00 185 $1,110
Staining ‐ deck sf $3.00 650 $1,950
Staining ‐ ballisters lf $8.00 185 $1,480 $4,540
Power ‐ distribution at entrance ls $2,500.00 1 $2,500
Entrance control button relocation ls $1,500.00 1 $1,500 $4,000 $109,140
Division 26 - Electrical
Division 02 - Existing Conditions
Division 01 - General Requirements
Client:

City:

Division 05 - Metals
Division 07 - Thermal and Moisture Protection
Division 09 - Finishes
Division 06 - Wood, Plastics, and Composites
Estimator:

City of Pacifica
Pacifica, CA
Paul W. Powers
Division 03 - Concrete
Cost estimating is largely
completed by the Project
Manager and Project
Associate. Constant
attention to the design
budget greatly benefits
the design process by
enabling timely, wellinformed reviews and
revisions reducing
negative impacts to
the design and delivery
schedule. Frequent cost
updates will allow the
Ukiah stakeholders and
design team to better
understand the impacts of
specific design decisions
and adjust course before
committing changes to
the project.

KPA’s experience with
both parametric and
detailed cost estimates
allows a high-level of
engagement by our team related to project budgeting
discussions and decisions. KPA ensures that costs with
potentially large construction impacts are addressed prior to execution by working closely with the lead contractor.

CONSTRUCTION SUPPORT SERVICES -

STRUCTURAL AND PLUMBING
RFI and Shop Drawing Review
KPA will coordinate and log all Requests for Information (RFIs) and respond to them in a timely manner as
appropriate. We will prepare, reproduce and distribute
required supplemental drawings, specifications and
other interpretations in response to RFIs. Shop drawings, product data, samples and other submittals will be
reviewed for compliance with Construction Documents
and final specifications. Contractor proposals for
additional scope or other items will be reviewed by KPA with professional input given to the City of Ukiah related to the validity of such requests.

On-site Review
KPA will visit individual project sites as applicable to each task order or construction project for design review and construction meetings. Generally, KPA visits construction sites on a monthly basis during Construction Support.

Site visits include observation and evaluation of work
progress and the documentation of such observation in
reports which will be submitted to the City of Ukiah on an agreed upon schedule.

Project Closeout
Upon notice from the contractor that the work or a
designated portion of work has been completed, KPA will perform punch list duties and final inspections for project completion. Operations and maintenance manuals will
be reviewed where provided. Warranty review and other
items related to materials and facility operation will be provided.

C. Project Team 1
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

SECTION C
Project Team
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

C. Project Team 6
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
19 87
19 92
19 96
19 99
20 02
20 04
20 07
20 08
20 09
20 11
20 13
20 14
20 20
15 The KPA Group was
FOUNDED by Hratch
Kouyoumdjian.

AVIATION

SERVICES
were added.

ARCHITECTURE

SERVICES
were added.

MARTIN LUTHER KING
JR. PLAZA California Preservation
Foudation Award
TOP 10 “BEST FIRMS
TOWORK FOR” Structural Engineering Magazine
SFO

SECURE PASSENGER
CONNECTOR BUILDING First Design/Build project

COLLEGETERRACE

LIBRARY
Palo Alto Stanford Heritage
Renovation Award
SFO TERMINAL 3

BERT MOONEY

TERMINAL
BOARDING AREA E International Partnership
Institute Ruby Award

THE ROUTUNDA
BUILDING California Preservation
Foundation Award

ALAMEDA COUNTY JUVENILE

JUSTICE CENTER
First US Detention Center
to achieve LEED Gold

CONTRA COSTA COUNTY

HUMAN SERVICES
RENOVATION DBI Award of Excellence
& First county Design/Build
30 & 40 MUIR RD

MODERNIZATION

EAST COUNTY HALL

OF JUSTICE

VETERANS AFFAIRS

BROADWAY

BUILDING

TRANSAMERICA

PYRAMID
THE

FEDERAL
OFFICE

BUILDING
SFSU

PSYCHOLOGY

BUILDING

OAKLAND
INT’L AIRPORT
SWAN’S MARKET

DALZIEL BUILDING

RICHMOND

CIVIC CENTER

FOXTHEATER

SAN FRANCISCO
INT’L AIRPORT

EAST COUNTYHALL

OF JUSTICE
ACEC-Montana Trasportation
Honor Award
20 CONTRA COSTA COUNTY

TERMINAL/ARFF
20 19

ARCATA / EUREKA

ARFF BUILDING

ARCATA / EUREKA

ARFF BUILDING

BERT MOONEY TERMINAL

CCR TERMINAL/ARFF
17 21
The KPA Group
6700 Koll Center Pkwy, Suite 125
Pleasanton, CA 94566
(925) 223-8217 ext. 220
www.thekpagroup.com
Point of Contact:

Paul W. Powers, President
Tel: (925) 872-0244
Email: [email protected]
Summary Description of Firm
The KPA Group is a certified Small Business Enterprise
(SBE) California Corporation centrally located in
Pleasanton, CA. The firm offers fully integrated
Engineering, Architecture, Planning and Project
Management services to both public and private sectors.

Our commitment to personal service throughout the
project delivery process has established KPA as a strong and reliable partner for facility improvements, feasibility analyses, planning and other related services.

Areas of Services
The KPA Group is driven by passion for design and
expertise in technical services such as:
•  Architectural design (schematic design to construction documentation)
•  Accessibility (ADA) compliance assessments
•  ADA transition planning
•  Building systems engineering
•  Code analysis & application
•  Community master planning
•  Construction administration
•  Cost estimating
•  Environmental analysis and CEQA permitting support
•  Facility assessments and management
•  Facility master planning & CIP
•  Field investigation & mapping
•  Field topography surveys
•  Historic preservation design
•  Permitting & bidding support
•  Procurement requirements
•  Renovation & rehabilitation design
•  Seismic retrofit assessment & design
•  Space planning, programming and conceptual plans
•  Sustainability/LEED study and design
•  Structural engineering
Timeline
Founded in 1987, The KPA Group is proudly celebrating
35 years of architectural engineering and design. KPA
provides innovative solutions and enjoys repeat business from a variety of public clients.

C. Project Team 7
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Key Personnels
The KPA Group will provide a team of experienced architectural and engineering professionals for City of Ukiah Tenant Improvements at the Hasting Electric Service Center. The team will include a project manager, project architect, project associate, designers, and technical staff. Key team members are well-versed in project communications and provide practiced and responsible direction to and oversight of additional KPA team members. Primary project team members will engage with sub-consulting team members who have collaborated with KPA on multiple past projects similar in scope. Paul Powers will organize and lead individual task orders and is supported by a competent and successful team.

Coordination with Sub-Consultants
Above is a selection of sub-consultants KPA has collaborated with on multiple project agreements for similar design projects. We work closely with mechanical engineers, electrical engineers, plumbing engineers and other consulting engineers regularly. We will simplify the sub-consultant process by partnering with consulting firms according to need of this tenant improvement project at Hasting Electric Service Center. KPA regularly reviews project goals with sub-consultants to promote productive communication and increase project efficiency. Our Senior Project Associate Matthew Evans is in contact with sub-consultants on daily basis. The KPA design team also schedules weekly engineering meeting with sub-consultants as required.

Paul Powers
Principal In Charge / Project Manager / Architect
Sub-Consultants
Matthew Evans
Senior Project Associate
Hratch Kouyoumdjian
Senior Structural Engineer
Jessica Tyler
Senior Architect
Daniel Herms
Technical Designer
Marty Baker
Senior Technical Designer
Cindy Chen
Architectrural & Interior
Designer
Hadit Broadney
Senior Project Designer
Dan Reiter
Senior Mechanical &
Plumbing Engineer
Keith A. Pharis
President / Senior
Electrical Engineer

PROJECT MANAGEMENT

ARCHITECTURAL & INTERIOR DESIGN STRUCTURAL ENGINEERING TECHNICAL DESIGN

PROJECT COORDINATION

MECHANICAL/PLUMBING ENGINEERING ELECTRICAL ENGINEERING
Myint Thaw
Technical Designer

C. Project Team 8
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Key Personnels
Team Member Title/
Registration Description Related Experience
Paul Powers,

AIA, NCARB
The KPA Group
Title
Principal in Charge /
Project Manager /
Architect
License/Registration
Architect C29713
Affiliation

AIA, NCARB
Years of Experience
30+ Years of
Experience
10 Years of Experience
with KPA
Paul Powers has collaborated with dozens of
cities and counties over the past 30 years to
complete a wide range of public projects. A
highly-skilled project manager, Paul is
responsible for a broad range of professional
services and project management. Paul has
specialized skills in contract administration
and coordination, integrating engineering
services, construction cost estimation, and
construction administration. Paul will be
responsible for leading architectural services
for your project.
•
•
•
•
•
•
•
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos
Contra Costa County Terminal Building &
ARFF, Buchanan Field Airport
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
Yolo County Central Library and Archives
Remodel, Woodland
VASFMC OIT Office Renovation and
Expansion, San Francisco
Jessica Tyler,

AIA, NCARB
The KPA Group
Title
Senior Architect
License/Registration
Licensed Architect

LEED AP
Affiliation

AIA, NCARB
Years of Experience
25 Years of Experience
Jessica Tyler brings to the team over 20 years
of design and technical detailing experience.

Jessica has been the lead designer for awardwinning and complex public and military projects. She provides an understanding of
how to complete projects and meet the everchanging complexities of project compliance.

Jessica has dedicated her career to learning
codes, standards, and technical detailing to
improve project and building performance.

She works consistently to improve quality and
understanding.
•
•
•
•
•
•
San Carlos and Half Moon Bay Airport
ARFF Maintenance Planning
VA Grand Junction Emergency Department
and Accessibility Upgrades, Grand Junction
VA Phoenix Hemodialysis Clinic
Remodeling, Phoenix
Police Station Upgrades for Accessibility
and other improvements, Weston
United States Postal Service ADA
Upgrades, Various locations
Air National Guard Base Realignment and
Accessibility Study, CRTC Alpena
Matthew Evans
The KPA Group
Title
Senior Project
Associate
Years of Experience
9 Years of Experience
9 Years of Experience
with KPA
Matthew Evans brings environmental science
expertise which helps shape sustainable
solutions by gathering geographical and
technical data and applying it to building
improvements and design. Matt works to
provide field visits, cost estimates, and
communication with clients on a regular
basis. Matt’s knowledge of a wide variety of
services benefits the team on-site with trust
and professionalism. He works closely with
architects and structural engineers to help
meet the client’s goals.
•
•
•
•
•
•
Facilities Condition Assessment of Service
Center, Humboldt County, City of Eureka,
San Mateo County, City of Tracy, City of
Cupertino
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos Contra
Costa County Terminal Building & ARFF,
Buchanan Field Airport
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
South Napa Shelter Feasibility Study and
Tenant Improvement

C. Project Team 9
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Team Member Title/
Registration Description Related Experience
Hadit
Broadney,
NCARB
The KPA Group
Title
Senior Project
Designer
Affiliation
NCARB
Years of Experience
9 Years of Experience
4 Years of Experience
with KPA
Hadit has worked with multiple entities in the
public and private sectors and understands
the importance of maintaining client
standards and protocols while providing
innovative design solutions. Thanks to her
broad experience and skill set, Hadit works
closely with the client and design team in all
the design phases. To better serve different
project needs, she develops new design tools
and strategies that adapt to each project.
•
•
•
•
•
•
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County
City Hall Restroom and Lobby Renovation
Project, Los Altos
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos Contra
Costa County Terminal Building & ARFF,
Buchanan Field Airport
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
VASFMC OIT Office Renovation and
Expansion, San Francisco
Cindy Chen,

LEED AP,

NCARB, APA
The KPA Group
Title
Architectural & Interior
Designer
License/Registration
LEED AP BD+C
Affiliation

NCARB, APA
Years of Experience
5 Years of Experience
4 Years of Experience
with KPA
Cindy Chen is a highly motivated designer and
planner. She has Bachelor of Architecture
with Distinction at California College of the
Arts and is receiving Master of Regional
Planning at Cornell Unversity. Her cuttingedge knowledge and intergrated skills of architecture, infrastructure, and planning
enhance the project deliverables to public
sectors. She advances the delivery of creative
design solutions while prioritizing and
aligning client’s expectations, visions and
goals.
•
•
•
•
•
•
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos
Humboldt County-wide ADA Modifications
projects to remove barriers at: Clam
Beach, Freshwater Park, Field’s Landing
and the Public Defender’s Office
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
VASFMC OIT Office Renovation and
Expansion, San Francisco
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County
Marty Baker
The KPA Group
Title
Senior Technical
Designer
Years of Experience
30+ Years of
Experience
10 Years of Experience
with KPA
Marty Baker has been leading the production
of quality construction drawings for over 35
years. He has collaborated with Paul on
hundreds of projects. He plays a critical role
in mentoring KPA’s design staff in technical
resolution, design methodology, and
standards. Marty’s attention to detail and
coordination of multiple building systems
supports The KPA Group’s reputation for firstclass drawings, increasing contractor production, reducing errors, and providing a
measure of control for construction costs.
•
•
•
•
•
•
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos Contra
Costa County Terminal Building & ARFF,
Buchanan Field Airport
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
VASFMC OIT Office Renovation and
Expansion, San Francisco

C. Project Team 10
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Team Member Title/
Registration Description Related Experience
Hratch
Kouyoumdjian,
P.E., S.E.

The KPA Group
Title
Senior Structural
Engineer
License/Registration
CA Civil & Structural
#26783, #C2151
Years of Experience
30+ Years of
Experience
30+ Years of
Experience with KPA
Hratch Kouyoumdjian is recognized for his
creative and cost-effective structural
solutions for numerous prominent high-rise
and mixed-use facilities in the Bay Area
during the past 30 years, as well as major
institutional, academic, industrial and
healthcare facilities regionally and
internationally. Hratch Kouyoumdjian will
lead the structural component of the facility
condition assessment. Hratch will review
existing building drawings and outline areas
of the building where structural concerns
may be present. He will attend a site visit to
perform an investigation specifically related
to structural components within the building.

Hratch will relay findings to the remainder of
the KPA team to be included in the facility
condition assessment.
•
•
•
•
•
•
•
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos Contra
Costa County Terminal Building & ARFF,
Buchanan Field Airport
Humboldt County-wide ADA Modifications
projects to remove barriers at: Clam
Beach, Freshwater Park, Field’s Landing
and the Public Defender’s Office
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
VASFMC OIT Office Renovation and
Expansion, San Francisco
Daniel Herms
The KPA Group
Title
Technical Designer
Years of Experience
5 Years of Experience
5 Years of Experience
with KPA
Daniel Herms produces technical design
drawings and documents. Dan’s expertise in
accurately documenting project scope leads
to successful project delivery. His
contribution to design reviews, project
solution evaluations and alternative analysis
brings value to every project. Dan works
closely with his team to visualize a mindful
approach to space planning, facility design
and operational improvements for employees
and the public. Dan understands the need to
balance departmental wishes with broader
project goals. Dan explores potential
alternatives and avenues to resolving design
issues. He works closely with the project
manager and client to establish project goals
and expected outcomes.
•
•
•
•
•
•
•
County of San Mateo Radio Shop,
Redwood City
County of San Mateo 795 Skyway Road
Office Building Remodel, San Carlos Contra
Costa County Terminal Building & ARFF,
Buchanan Field Airport
Humboldt County-wide ADA Modifications
projects to remove barriers at: Clam
Beach, Freshwater Park, Field’s Landing
and the Public Defender’s Office
VA Sunnyvale R&D Campus Office
Expansion, Sunnyvale
VASFMC OIT Office Renovation and
Expansion, San Francisco
South Napa Shelter Feasibility Study and
Tenant Improvement, Napa County

C. Project Team 11
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Established in 2008, Pharis provides a full range of electrical engineering services to private, public and commercial clients. Our services include lighting, security and safety, power, data and communicative medium voltage systems and electronic solutions.

Business Address: 7110 Austinwood Road, Louisville, KY 40214 Phone Number: (502) 471-7963
Keith Pharis, P.E., LEED AP Electrical Engineer CA #E17740 2005/11/18 Related Experience:
• South Napa Shelter Tenant Improvement, Napa County
• County of San Mateo Radio Shop, Redwood City
• VA Sunnyvale R&D Campus Office Expansion, Sunnyvale
Sub Consultants
KPA proposes collaborating with the following trusted sub-consultants on Tenant Improvements for the Hasting Electric Service Center and these individuals have worked with KPA on a variety of similar projects.

Sub-Consultants & Project Manager’s Experience
GHD is one of the world’s leading asset management, engineering, architecture, and environmental consulting companies. Established in 1928, GHD serves clients in the global markets of water, energy and resources, environment, property and buildings, and transportation.

Business Address: Suite 1010, 655 Montgomery Street, San Francisco, CA 94111 Phone Number: (415) 283-4970
Dan Reiter, P.E., LEED AP Mechanical Engineer CA #M25091 1987/2/23 Related Experience:
• South Napa Shelter Tenant Improvement, Napa County
• County of San Mateo Radio Shop, Redwood City
• VA Sunnyvale R&D Campus Office Expansion, Sunnyvale
Project Manager’s Similar Experience
Project management starts with open ears. Listening to our clients to make sure that we understand project goals, objective and expectations is paramount. Project management methodology includes implementation of phases, review sessions and discussions. Successful projects begin by incorporating a greater amount of communication at the onset than non-successful projects. KPA leads project meetings from project kickoff with the goal of clearly understanding stakeholder wants and needs. This allows us to focus on notable design or elements of study and in turn helps to accurately define project costs.

KPA’s project manager, Paul Powers, has designed and constructed over 600 buildings in the United States throughout his career. Paul’s project management experience stems from decades designing and managing projects of various size and complexity. Paul is adept at the production of capital improvement programs and understands how to read small details and consider items that may otherwise be overlooked when discussing planning outcomes or priorities. His experience managing mechanical, electrical, plumbing, security, telecommunications and other consultants was built through decades of collaboration on design and planning endeavors. Paul has acted as project manager for:
• South Napa Shelter Tenant Improvement, Napa
County
• 795 Skyway Office Building, San Mateo County
• Buchanan Field Airport Terminal and ARFF, Contra
Costa County
• Radio Shop at Grant Yard, San Mateo County
• VAPAHCS Administration Office Retrofit and
Expansion, Sunnyvale
• ADA Modifications and ADA Transition Plan, Humboldt
County
• 100+ administration facility renovation or new
construction projects
• 100+ vehicle maintenance facilities and public works
storage yards
• 50+ medical or hospital projects
• 50+ major deferred maintenance renovation projects
• 50+ parks facilities renovation projects
• 50+ national passenger aviation terminal projects
• 25+ general aviation terminal projects

D. EXPERIENCES AND REFERENCES 1

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

SECTION D

EXPERIENCES AND REFERENCES

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

D. EXPERIENCES AND REFERENCES 12

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP

THE KPA GROUP

E N G I N EE R S

ARCHITECTS
6700 KOLL CENTER PARKWAY SUITE 125
P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6
TEL 925.223.8217 www.thekpagroup.com
C
engineers surveyors planners scientists
Morrison
Maierle

PHARIS ENGINEERING
112
113 114
FEC-1
111
100
110A 100A
110C 110
110B
S1-1B
S1-1A
208
207
205
206
S1-2
205A
208A
201
209
202
S2-2
204
203
E-1-2 E-1-1
FEC-2
FEC-3
FEC-4
E
F C
D A
B
4 NOT TO SCALE

THE KPA GROUP

E N G I N EE R S

ARCHITECTS
6700 KOLL CENTER PARKWAY SUITE 125
P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6
TEL 925.223.8217 www.thekpagroup.com
C
engineers surveyors planners scientists
Morrison
Maierle

PHARIS ENGINEERING
Scope of Services
Architectural Services
Cost Estimating
Structural Engineering
Civil and MEP Engineering
Cost Estimating
Client Contact
City of Ukiah
Matt Keizer, CBO, MCP
Chief Building Official, Code Compliance Officer
(707) 467-5718
[email protected]
Description
KPA provided full architectural and engineering services for tenant improvements at the City of Ukiah’s building (formerly Bank of America). The project focuses on ADA
barrier removal of interior and site components. The
interior upgrade includes: new staff restrooms at the
mezzanine level to improve accessibility, construction
of accessible public restrooms at ground level, and
removal of other accessibility barriers including at stairs and the break area. Renovations also included interior
improvements to flooring in multiple rooms due to
uneven existing surface conditions and upgrades to
kitchen and break room space to include L-shaped
counter space and accessible cabinets. The site work
includes re-striping and re-sizing parking stalls to meet ADA requirements, installing new parking signage, and
upgrading exterior ramp system and path of travel to
meet ADA.

City of Ukiah Develop Building Plans for ADA Barrier Removal Ukiah, California (2021)
5 4 3 2 1 N/A
1 1.01 Fences 

1.02 Landscape Walls/ Structures 

1.03 Gates 

1.04 Sidewalks/ Walkways 

1.05 Curbing 

1.06 Parking Pavement 

1.07 Patios 

1.08 Ground Cover 

1.09 Trees 

1.10 Exterior Lighting Fixtures 

1.11 Exterior Site Furniture 

1.12 Exterior Stairs 
2 2.01 Exterior Wall Finish 

2.02 Eaves and Fascias 

2.03 Windows 

2.04 Louvers and Vents 

2.05 Exterior Doors & Hardware 

2.06 Mounted Light Fixtures 
3 3.01 Roof Surface 

3.02 Roof Equipment Curbing 

3.03 Leakage 

3.04 Ponding Water 

3.05 Roof Drains 

3.06 Gutters/ Downspouts 
4 4.01 Foundation/ Footing 

4.02 Columns 

4.03 Framing System 

4.04 Walls 

4.05 Covered Walkway/Canopy 
5 5.01 Ceilings 

5.02 Flooring 

5.03 Interior Walls/ Partitions 

5.04 Interior Doors 

5.05 Toilet Condition 

5.06 Toilet Accessories 

5.07 Toilet Partitions 

5.08 Toilet Plumbing Fixtures 

5.09 Counter 

5.10 Shower Compartments 
6 6.01 Mechanical Systems 

6.02 Electrical Systems 

6.03 Voice and Data Systems 

6.04 Plumbing Systems 

6.05 Gas Distribution Systems 

6.06 Fire Suppression Systems 
7 7.01

7.02 Accessible Routes

7.03 Toilet

7.04 Building Elements




Yes No N/A
MEP
Condition
Site
Structure
Interior Elements
Site
Exterior Envelope
Roof
ADA Compliance *
City of Ukiah Facility Assessment BANK OF AMERICA BUILDING Building Description
Location: Condition Checklist Summary of Findings
Year Built:

Area:

Asset No.:

Use:

Average Building Condition:

Excellent/ Compliance
Good
Fair
Poor
Critical/ Non-Compliance
Ownership
City Owned
Leased
Planning Status
Retain
Renovate
Dispose
Summary of Recommendations
501 South State Street, Ukiah, CA 95501
1982
Bank (Original)
Storage (Current)
N/A
This building was originally designed for Bank of America as a bank service branch and bank staff workplace and is located between South State Street and South Main street in Ukiah. The facility was emptied in 2017 and was purchased by the City for an undefined future civic use and continues to be operated and maintained by the City of Ukiah. Currently used as a storage space for food, snacks and emergency
supplies, the facility is no longer serving bank related services and nobody is occupying the building. The City is planning on reusing the facility for a future work/business purpose with undefined department tenants.

The building is concrete and steel construction. A painted stucco finish covers the columns of the exterior of the building and a pebbled stucco finish covers the walls.

Site: The facility is surrounded by South State Street and South Main Street with a sidewalk that is newly renovated at the front of the building at State St. Sidewalks at the Main St. side are dirty and contain light cracking. Parking lot pavement is heavily sloped and has mild cracking. Striping is faded. Curbing contains moderate chipping and fire lane curb striping is faded.

Exterior Envelope: The paint is cracked on all columns and slightly chipped in areas. Pebbled stucco walls are in good condition but contain faded elements. Single pane windows and window sealants are deteriorated. Fascias are stained/ dirty from roof water run-off. Mounted lighting fixtures are outdated and worn.

Roof: Access to the roof was not provided.

Structure: Structure is in fair condition overall. Very minimal cracking can be observed at several concrete columns.

Walls are plumb.

Interior Elements: Linoleum tiling on first floor is in fair condition with some areas of discoloration and warping.

Stairs are heavily scuffed and many walls have patchy paint cover ups. Part of the vault room is unfinished as well as one room at Mezzanine. Plumbing fixtures and accessories are outdated but wall and floor tiles at restrooms are in good condition. Sink and cabinet space is insufficient for future building use. Toilets, accessories, partitions and pluming fixtures are in poor condition and not maintained well.

MEP: Electrical systems are exposed at the Mezzanine and some locations at ground level. Switchboards are in fair condition.

ADA: Building wide, door handles and stair handrails require improvements to be compliant. ADA counter requires toe
and knee clearance space on the customer side. The
ramp outside by the ADA parking stalls does not align with standards, and the ADA parking stalls need to be larger.

Site: Upgrade railings on ramp and improve slopes.

Exterior Envelope: Repaint columns on exterior of building.

Replace windows with new operable units and clean window frames. Pebbled walls require cleaning.

Roof: Access was not provided.

Structure: Maintain structure accordingly.

Interior Elements: Replace some linoleum tiled areas. Clean and repair staircases. Repaint walls with one consistent color for each wall. Finish unfinished rooms for usable space. Consider painting of parking stripes. Upgrade sink and cabinet space to include accessible counter space and some cabinets.

MEP: Cover electrical panels appropriately.

ADA: Replace most building doors and staircase handrails.

Upgrade counters to provide toe and knee space clearance.

Reslope ramp to be ADA compliant and include one
continuous railing along ramp. Resize ADA parking stalls. 1 City of UKiAH bAnK of AmeriCA
City of UKiAH bAnK of AmeriCA ADA bArrier remoVAL
First floor: 8,694 sf
Mezzanine: 2,734 sf
PROJECT DESCRIPTION:

CITY OF UKIAH

BANK OF AMERICA ADA BARRIER REMOVAL

THE KPA GROUP

E N GI N E ER S

ARCHITECTS
6 700 KOLL CENTER PA RKWAY SUITE 125
P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6
TEL 925.223.8217 www.thekpagroup.com
C
engineers surveyors planners scientists
Morrison
Maierle

PHARIS ENGINEERING

THE KPA GROUP

E N G I N EE R S

ARCHITECTS
6700 KOLL CENTER PARKWAY SUITE 125
P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6
TEL 925.223.8217 www.thekpagroup.com
C
engineers surveyors planners scientists
Morrison
Maierle

PHARIS ENGINEERING

D. EXPERIENCES AND REFERENCES 13

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Scope of Services
Evaluation and Feasibility Study
Programming and Concept Options
Architectural Services
Construction Administration
Cost Estimating
Structural Engineering
MEP Engineering
Permitting and Bidding Process
Client Contact
County of Napa
Sonja El-Wakil, P.E., Associate Engineer
(707) 259-8383
[email protected]
Description
This project began with a Feasibility Study related to
possibilities for the South Napa Shelter’s improvement.

Items considered along with resident restrooms included site landscaping upgrades, the addition of interior
office space and other improvements. Based upon the
results of the Feasibility Study, Napa County and Abode Health Services defined a final scope of work with KPA’s assistance. The design phase of this project is focused on renovating both the male and female dormitory
restrooms and other interior improvements. Design
consultation and conceptual options were provided
for material types to be utilized as the County stressed the need for longevity and resiliency. Coordination
between Napa County, Abode Health Services and other
community members has been a large component of this
project. KPA recently started a new project to review and renew the HVAC system in the shelter.

South Napa Shelter Tenant Improvement
Napa, California (2019-2020)

D. EXPERIENCES AND REFERENCES 14

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Scope of Services
Project Management
Architectural Services
Interior Design
Construction Administration
Structural Engineering
Civil and MEP Engineering
Geotechinical Survey
Permitting and Bidding Process, including CEQA
Client Contact
Department of Veterans Affairs, SFVAMC
Dennis Becker, Manager, VAPAHCS Contracting Officer
925-372-2307
[email protected]
Description
This project involves the remodel and conversion of an
existing two-story 50,000 SF 1960’s office building. It also includes the design of a 7,000 SF lobby addition
and a 19,000 SF two-story office addition. The design
establishes many new systems such as site infrastructure, electrical and gas service, site fire hydrant system, storm water drainage system and fire protection extensions to the existing and new additions. Future planning for the project takes into account considerations for additional office space, on-site parking and a new parking structure.

The facility will be used as a new administrative Bay Area office for the Department of Veterans Affairs.

VAPAHCS Sunnyvale Office/Labs Retrofit and Expansion
Sunnyvale, California (2017, 2020-2021 - Phased)

D. EXPERIENCES AND REFERENCES 15

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Scope of Services
Master Planning
Review of previous documentations
Feasibility Study and Concept Options
Architectural Design
Cost Estimating
Civil and MEP Engineering
Geotechinical Survey
Permitting and Bidding Process, including CEQA
Client Contact
County of San Mateo, Department of Public Works
Tory Newman, Senior Project Manager
(650) 599-7390
[email protected]
Description
The KPA Group supported the County of San Mateo
to plan the construction of the new Radio Shop and
administration offices in their existing Grant Yard.

According to the County’s ideal program and plan,
and after the feasibility analysis and evaluation of the existing plan and site conditions, The KPA Group provided several program concepts and planning options with a
report that outlined the pros and cons for each option
individually. The KPA Group served the County with
the evaluated preliminary planning data and provided
additional concepts and feasibility analysis to prepare for the further development of the site. The project’s
construction commenced in 2021.

San Mateo County Radio Shop Feasibility Study and Construction Redwood City, California (2019-2020)
COUNTY OF SaN MaTEO | ThE KPa GrOUP 9
optioN 2 - flooR plaN
optioN 2
EQUIPMENT & vEHICLES

AREA PROGRAM AREA

RADIO SHOP

WAREHOUSE

WORKSHOP

ADMINISTRATION
4225 sf
1300 sf
1400 sf
3060 sf
3422 sf
1564 sf
1394 sf
2640 sf

ACTUAL AREA

RELOCATE AGRICULTURAL/

WEIGHTS AND MEASURES

RELOCATE & DESIGN

RADIO SHOP

RELOCATE

HAZARD AND PAINT
COUNTY OF SaN MaTEO | ThE KPa GrOUP 2
SummaRy
SummaRy
option 3 is to rotate the equipment & vehicles building and construct a one-story radio shop at the existing road department site. pros:
• the overall layout of corporation yard will be move organized. • the existing truck egress will be remained and improved. • improvements will be made to current equipment & vehicle building extending its useful life.
cons:
• equipment & vehicles building needs to be moved. Related works will include earthwork and new foundation.
• Road department building needs to be demolished.
• major site improvement work is required.
cost: $4.3m
option 2 is to construct a one-story radio shop at the existing road department site.
pros:
• lowest cost among 3 options.
• Keep this operation in “corner“ of site
cons:
• an egress point to yard will be eliminated.
• impacts drive through equipment & vehicles building. cost: $3.6 m
option 1 is to construct a two-story radio shop at the triangular site (used as parking lot currently).
pros:
• No existing buildings need to be demolished.
• Shop areas and administration areas are well separated (located on different floors).
• Efficient use of site area.
cons:
• elevator and stairs are required for this 2-story building, which add cost to this option.
• Seven (7) existing parking stalls will be removed.
• one of the truck entrances will be eliminated.
• two-story metal building will cost more than one-story building. • existing underground utilities are impacted.
• Changes of fire hydrant, gates, street parking and fencing required for vehicle egress.
cost: $4.3 m
optioN 1 optioN 2 optioN 3

D. EXPERIENCES AND REFERENCES 16

PROFESSIONAL DESIGN SERVICES - TENANT IMPROVEMENTS AT THE HASTING ELECTRIC SERVICE CENTER CITY OF UKIAH | THE KPA GROUP
Scope of Services
Programming and Concept Options
Architectural Services
Construction Administration
Cost Estimating
Structural Engineering
Civil and MEP Engineering
Geotechinical Survey
Permitting and Bidding Process, including CEQA & WELO
Client Contact
County of San Mateo
Gretchen Kelly, Manager
(650) 573-3700
[email protected]
Description
Based on the interests of San Mateo County, The KPA
Group reviewed previous documentation and evaluated
the existing condition of a vacant office building at
the San Carlos Airport. Our team explored several
programming and design options and provided multiple
concepts for selection ranging from renovation to
demolition and new construction. Cost estimates were
provided for various options and components. San
Mateo County decided on a complete replacement
option that involved designing and constructing a new
12,500 SF multi-use building. Full architectural services were provided in conjunction with structural consultation and coordination with a CEQA specialist. A component
of the design included space programming sessions and
meetings with potential tenants of the new space who
are planned to relocate from existing airport office space.

San Carlos Airport - 795 Skyway Office Building Renovation San Carlos, California (2018-2019) 795 SKYWAY ROAD - BEL AIR BUILDING IMPROVEMENTS SAN CARLOS AIRPORT, REDWOOD CITY, CA | THE KPA GROUP 6 OPTION 2 - NEW BUILDING – PRE-ENGINEERED METAL BUILDIND OPTION 2 - NEW PRE-ENGINEERED METAL BUILDING FLOOR PLAN 795 SKYWAY ROAD - BEL AIR BUILDING IMPROVEMENTS
SAN CARLOS AIRPORT, REDWOOD CITY, CA | THE KPA GROUP 4 OPTION 1- RENOVATE EXISTING BLDG. = 7,257 SF

EXISTING
HANGAR
NEW BLDG. = 10,140 SF

REMOVE EXISTING

ADA PARKING /WALK

AND RECONSTRUCT

AT NEW ENTRY
SITE PLAN - OPTION 1 & OPTION 2
795 SKYWAY ROAD - BEL AIR BUILDING IMPROVEMENTS
SAN CARLOS AIRPORT, REDWOOD CITY, CA | THE KPA GROUP 5 OPTION 1- RENOVATE

THE KPA GROUP

E N G I N EE R S

ARCHITECTS
C
Vest
TOILET

OPEN OFFICE

PRIVATE OFFICE

STORAGE
LOUNGE

EDUCATION
OPTION 1 - RENOVATION PLAN DIAGRAM & RENDERINGS
795 SKYWAY ROAD - BEL AIR BUILDING IMPROVEMENTS
SAN CARLOS AIRPORT, REDWOOD CITY, CA | THE KPA GROUP 2 SUMMARY

SUMMARY
Option 1 – Renovate
Cost: $ 4,200,000
Size: 7,000 SF
A/E Design Duration Estimate: 6 Months
Construction Duration: 12 to 18 Months
Advantages: Re-use of existing footings and foundations. Limited new site work.

Disadvantages: Potential unknowns and change orders, (may be some unavoidable surprise costs) wood joist bearing on interior walls does not allow flexible interior layout, demolition requires a high degree of hand work and labor, project will take more time to renovate than if new.

Renovation limitations cause us to consider new construction as an alternate approach. Due to the nature of the 1968 building light wood framing system and current seismic codes, the existing wood frame has substantial limitations and requires extensive alterations to bring into seismic compliance.

This requires removal of roof and wall sheathing. The remaining portion of the existing building after demolition would be the footings, foundations, floor slab, and wood frame. No mechanical, electrical, plumbing, finishes and building envelop (windows, doors, roof, wall coverings) would remain. The condition of the existing building systems is poor. The condition of the existing wood building frame is unknown and assumed to be fair. Portions of building additions require remoaval to meet seismic code requirements.

Option 2 – New Building – Pre-engineered metal building Cost: $3,800,000
Size: 10,000 SF
A/E Design Duration Estimate: 3 to 4 Months
Construction Duration: 10 to 14 Months
Advantages: Flexible construction, all construction is new, can build-to-suit in first tenant build-out, less surprises with new construction. New building has a longer life span that renovation of the existing building.

Disadvantages: Requires negative mitigation declaration by County as appropriate which may take some time to complete, requires new footings and foundation and floor slab which will require site work. Lime treatment may be mitigation is required at existing site soils. Lower project costs projected.

The KPA Group recommends Options 2 – New Building. This option will provide the Airport with an appropriate facility to serve the airport’s new to provide leased office space to tenants and allow for flexibility for changes in layout of other future uses. This option also has lower costs.

THE KPA GROUP

E N G I N EE R S

ARCHITECTS
C

E. Fee Proposal 1
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

SECTION E
Fee proposal
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

E. Fee Proposal 17
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Fee Proposal

CITY OF UKIAH - TENANT IMPROVEMENTS AT THE HASTINGS ELECTRIC SERVICE CENTER

FEE PROPOSAL

PROJECT

MANAGER

PROJECT

ARCHITECT ENGINEER DESIGNER CAD TECH CLERICAL SUBTOTAL
$245.00 $210.00 $210.00 $190.00 $150.00 $100.00
1 Kickoff meeting and contract prep 8 4 4 $3,200.00
2 Communicate with the Owner 16 8 8 8 $8,320.00
3 Communicate with project team members 8 8 8 8 8 $8,040.00 4 Scheduling 4 $980.00
6 Team management 8 2 4 4 $3,980.00
7 Quality Control & Review 8 16 8 8 $8,520.00
$12,740.00 $7,980.00 $4,200.00 $5,320.00 $2,400.00 $400.00 $33,040.00 1 Site Investigation Work 4 16 16 16 8 $11,540.00
2 DD - MEP advancement 16 32 24 48 $21,840.00
3 DD - advance layout and int. finishes/details 8 24 4 40 64 $25,040.00 4 DD - development of specifications 24 8 24 32 $14,480.00 5 CD - incorporate review comments 4 8 8 8 24 $9,460.00 6 CD - final drawings 8 24 8 48 72 $28,600.00
7 CD - final MEP coordination 4 40 4 40 $16,140.00
8 CD - final specifications 32 8 32 24 $16,880.00
9 Design review meetings 8 8 8 $5,160.00
$8,820.00 $31,920.00 $26,040.00 $38,760.00 $37,200.00 $6,400.00 $149,140.00 1 Assist in obtaining permits 4 8 16 8 8 $8,340.00
2 Update drawings accordingly 8 4 40 $8,520.00
$980.00 $3,360.00 $4,200.00 $1,520.00 $6,000.00 $800.00 $16,860.00 1 Respond to questions / Issue addenda 2 8 4 4 8 $4,970.00 2 Review bids 2 8 4 4 $3,770.00
3 Discuss pros and cons with Airport Division 8 4 4 $3,640.00 4 Assist in negotiations with contractors 4 4 $1,820.00 $3,920.00 $5,040.00 $2,520.00 $1,520.00 $1,200.00 $0.00 $14,200.00 108 230 176 248 312 76 1150
$22,540.00 $43,260.00 $34,440.00 $45,600.00 $45,600.00 $7,600.00 $213,240.00 1 Review contractor RFIs 2 8 24 8 $8,730.00
2 Respond to RFIs 4 4 24 16 $8,460.00
$1,470.00 $2,520.00 $10,080.00 $1,520.00 $0.00 $1,600.00 $17,190.00 1 Review Shop Drawings 2 16 8 8 $6,170.00
2 Review product and material substitutions 2 8 4 8 $3,810.00 3 Manage and organize submittals 4 8 $1,780.00
$1,960.00 $1,680.00 $4,200.00 $1,520.00 $0.00 $2,400.00 $11,760.00 1 Attend construction meetings 8 24 16 $10,040.00
$1,960.00 $0.00 $5,040.00 $3,040.00 $0.00 $0.00 $10,040.00 1 Observation site visits 8 32 16 $11,720.00
2 Project logs 4 16 $2,580.00
3 Punch list 4 8 4 4 16 $5,860.00
4 Project close out 4 4 4 4 $3,060.00
$1,960.00 $2,520.00 $1,680.00 $760.00 $0.00 $2,000.00 $8,920.00 42 32 132 52 0 76 334
$7,350.00 $6,720.00 $21,000.00 $6,840.00 $0.00 $6,000.00 $47,910.00 $29,890.00 $49,980.00 $55,440.00 $52,440.00 $45,600.00 $13,600.00 $261,150.00 sUBToTal
sUBToTal
ToTal HoUrs - DEsIGN

SUMMARY BY CLASSIFICIATION
sUBToTal
B. DEsIGN
a. ProGraMMING / ProJECT MaNaGEMENT
PHASE 1 - DESIGN
sUBToTal
sUBToTal
sUBToTal
GraND ToTal ProJECT CosTs
C. PErMITTING
ToTal CosTs - Phase 2
PHASE 2 - CONSTRUCTION ADMINISTRATION SERVICES - PLUMBING & STRUCTURAL ToTal CosTs - Phase 1
ToTal HoUrs - Ca
a. rFI rEsPoNsE
B. sUBMITTals
C. CoNsTrUCTIoN MEETINGs
D. GENEral CoNsTrUCTIoN aDMINIsTraTIoN
sUBToTal
D. BIDDING ProCEss
sUBToTal

F. Proposed project schedule 1
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
SECTION f
Proposed project schedule
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

F. Proposed project schedule 18
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Proposed Project Schedule
Stakeholder
Meetings Stakeholder
Meetings
Stakeholder
Meetings
Project Preparation
Meetings
City Actions
Design Development
Construction
Documents
Notice to
Proceed
Review 100% SD Drawings/
Supplementary Materirals
100% SD
Review &
Site Visits
Site
Visit
City Review
Comments
City Review
Comments
City Review
Comments
City Provides
100% SD Drawings
and Supplementary
Reference Materials
Code
Review
Updates
Code
Review
QA/QC
50% DD
Starts
Design
Development
Starts
50% DD
Submittal
90% DD
Submittal
Octorber 15
90% DD
Starts
100% CD
Starts
100% CD
Submittal
November 15
Kick-o
Meeting
Progress Meeting
with City
(Held bi-weekly until
design completion)
50%
Cost
Estimate
90%
Cost
Estimate
Finalize
Cost
Estimates
QA/QC
Finalized
Concept Design
Submittal
Code
Review
Cost
Estimate
for
Preferred
Design
Revise
Preferred
Design
Constrcution Administration
Construction
Administration
Service Starts
TBD
2022

SEPTEMBER OCTORBER NOVEMBER DECEMBER
Schedule Overview
KPA estimates approximately 60 days to complete preliminary design services, define a thorough project scope and produce 50% Design Documents. 90% Design Development phase is expected to begin in early November with submission of 90% Design Documents within 21 days. Construction Documents are expected to begin in early September and be complete by mid December 2022. The bidding process, contractor negotiation and other pre-construction activities are not included in this project schedule but may be defined as part of the Construction Document phase. An estimated design completion date of December 2022 allows ample time for completion of the design. Two week review periods are provided for the City of Ukiah at various submittals throughout the schedule.

G. Exceptions 1
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

SECTION G
Exceptions
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group

G. Exceptions 19
Professional design Services - Tenant Improvements At the Hasting Electric Service Center City of Ukiah | The KPA Group
Exceptions
The KPA Group has no exceptions to propose with respect to the Scope of Services. Additionally, KPA has no exceptions to the City’s insurance requirements and the City’s draft professional services agreement as shown in the attachments.

Agenda Item No: 7.d.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1941

AGENDA SUMMARY REPORT
SUBJECT: Delegate City Manager Authority to Negotiate and Execute a License Agreement with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center to be Located at the Ukiah Valley Conference Center.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director.

ATTACHMENTS:

1. Ukiah Valley Conference Center CRC Agreement
Summary: The City Council will consider delegating the City Manager authority to negotiate and execute a license agreement with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center to be located at the Ukiah Valley Conference Center.

Background: Ongoing wildfires and increasingly hot summers have led to an increase in PG&E public safety power shutoff (PSPS) events and other power outages that can impact the city of Ukiah. Examples of PSPS Events include but are not limited to red flag warnings issued by the United States National Weather Service, low humidity levels, high winds, and dry vegetation. Even when planned, power outages can cause significant risk to the health and safety of the community. These risks often fall most heavily on the poor and elderly. Providing the community with a reliable customer resource center at the Ukiah Valley Conference Center (UVCC) is therefore beneficial to the health and safety of our entire community.

The City obtained a Community Development Block Grant to purchase a generator to be housed at the Conference Center. An award for the installation of the generator and supporting infrastructure has been made with expected installation in the next two months. The installed generator will automatically turn on whenever power is cut. Although the License Agreement presented here is for use during PSPS events, the generator will also be available for use during unplanned power outages.

Discussion: Pacific, Gas and Electric (PG&E), seeks City approval to enter into a License Agreement with the City (Attachment 1). This Agreement grants PG&E the right to use the Ukiah Valley Conference Center (UVCC), located at 200 S School Street, Ukiah, CA 95482 as a backup power location and community resource center during a Public Safety Power Shutoff. The Agreement also allows PG&E to install an Automatic Transfer Switch that will turn the generator on any time power is cut. In the event of a PSPS event, the License Agreement will allow PG&E immediate access (minimum 8 hours’ notice) and use of the Conference Center Cabernet rooms and associated areas including hallways and bathrooms as well as a “staging” area in the parking lot. The City will be required to cancel any scheduled events to accommodate the PSPS customer resource center activities. During use days, PG&E and PG&E's Representatives and customers shall have the exclusive right to use the License Area. Services to be provided in the License Area may include, among other things, providing PG&E customers with water and snacks and the ability to charge phones and get up-to-date information on outages.

PG&E will pay a daily fee of $1,200 for the use of the facility. Conference Center Staff will provide the usual renter support, including janitorial services.

City Staff recommends that the City Council authorize the City Manager to negotiate and execute the License Agreement with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center.

Recommended Action: Delegate City Manager authority to negotiate and execute a license agreement with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center to be located at the Ukiah Valley Conference Center.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Craig Schlatter, Community Development Director, Dave Kirch, Facilities Manager, and David Rapport, City Attorney's Office

Attachment 1
16213.106 4849-6712-2099.4 1 of 10
Internal

LICENSE AGREEMENT
(PUBLIC SAFETY POWER SHUTOFF)
This License Agreement ("License Agreement") is made and entered into this ______ day of __________, 2022 (the "Effective Date") by CITY OF UKIAH, a Political subdivision of the State of California, hereinafter called "LICENSOR," and PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called "PG&E." PG&E and LICENSOR are sometimes hereinafter each singularly referred to as “PARTY” and collectively as “PARTIES”.

R E C I T A L S:

A. LICENSOR owns or leases the certain real property commonly known as Ukiah Valley Conference Center, located at 200 S School Street, Assessor's Parcel Number 002-261- 09-00, hereinafter called the "Property," located in the City of Ukiah, County of Mendocino, State of California. The Property includes a parking lot ("Parking Lot") containing approximately 10+ parking spaces.

B. PG&E desires to partner with LICENSOR in connection with a Public Safety Power Shutoff Event ("PSPS Event"). For purposes of this License Agreement, a "PSPS Event" means the existence of one or more environmental conditions creating extreme fire danger that results in the shutoff of power for public safety. Examples of PSPS Events include but are not limited to red flag warnings issued by the United States National Weather Service, low humidity levels, high winds, and dry vegetation.

C. The PARTIES desire to memorialize this mutual understanding and agreement for making the Property available to PG&E in connection with a PSPS Event.

NOW, THEREFORE, for good and valuable consideration, LICENSOR and PG&E agree as follows:

1. Grant of License. Subject to the terms and conditions set forth in this License Agreement, LICENSOR grants PG&E, and its employees, contractors, agents, and representatives ("PG&E's Representatives") and PG&E's customers the right to use the License Area described in EXHIBIT A attached hereto (the "License Area") and certain interior areas of the Property in connection with a PSPS Event, together with rights of ingress and egress to and from the License Area, and the right to use certain exterior areas of the Property as set forth below. All of the activities of PG&E and PG&E's Representatives pursuant to this License Agreement are referred to herein as "PG&E's Activities."

2. Use of License Area and Interior Common Areas of the Property. During Use Days (as defined in Section 5 below), PG&E and PG&E's Representatives and customers shall have the exclusive right to use the License Area as a customer resource center. Services to be provided in the License Area may include, among other things, providing PG&E customers with water and snacks and the ability to charge phones and get up-to-date information on outages.

PG&E and PG&E's Representatives shall have the right to set up tables and chairs in the License Area. In addition to the exclusive use of the License Area, PG&E and PG&E's Representatives and customers shall have the nonexclusive right, during Use Days, to use lobbies, hallways, stairways, elevators (if operational), restrooms, and other interior common areas of the Property.

Attachment 1
16213.106 4849-6712-2099.4 2 of 10
Internal
PG&E and PG&E's Representatives shall also have the right to install temporary directional signage in the common areas of the Property.

3. Staging Area; Parking.
(a) Staging Area. During Use Days, PG&E and PG&E's Representatives shall have the exclusive right to use the exterior area of the Property shown on EXHIBIT A (the "Staging Area") to support the operation of an indoor customer resource center in the case of a PSPS Event. PG&E and PG&E's Representatives shall have the right to set up tents, install trailers, portable toilets, fencing, and temporary signage, park mobile vehicle units and other vehicles, and deliver and stage equipment, supplies and materials in the Staging Area. (b) Parking. PG&E and PG&E's Representatives and customers shall have the non-exclusive right to park vehicles in portions of the Parking Lot shown on EXHIBIT A during Use Days.
(c) Personnel. During Use Days PG&E shall have the exclusive right to use the License Area, up to twenty-four (24) hours per day. Hours for use to PG&E customers shall be from 8:00 am to 10:00 pm. On Use Days, the License Area shall be fully staffed by PG&E and its representatives, at PG&E’s sole cost and expense. PG&E shall provide uniformed unarmed security at its cost and expense to ensure the protection of its equipment, the safety of the public and to prevent any damage to the Property.

4. Generator and Transfer Switch. Subject to the terms and conditions of this Section 4, LICENSOR grants PG&E and PG&E's Representatives a license to install an Automatic Transfer Switch (“Transfer Switch”) at the Property. LICENSOR hereby grants PG&E the right to use the existing generator owned by LICENSOR (the “Licensor Owned Generator”) located at the Property in the location depicted on EXHIBIT A (generator location) during Use Days. Except to the extent caused by the negligence or willful misconduct of PG&E or PG&E's Representatives, LICENSOR releases PG&E and PG&E’s Representatives from, and LICENSOR agrees to indemnify, defend, and hold PG&E and PG&E Representatives harmless from and against, any and all Claims (as defined in Section 10 below) relating directly or indirectly to the Licensor Owned Generator and Transfer Switch, including, but not limited to, any failure or malfunction thereof. Except during a PSPS Event, LICENSOR shall operate the Licensor-Owned Generator and Transfer Switch, and LICENSOR shall at all times remain responsible for maintaining and repairing the Licensor-Owned Generator and Transfer Switch in compliance with all applicable laws, including, but not limited to, maintaining any necessary permits. LICENSOR agrees that PG&E may operate the Licensor Owned Generator during a PSPS Event utilizing the Property, without payment of any additional fees or charges by PG&E.

5. Term. This License Agreement shall be for a term of ten (10) years, commencing on _______________ (the "Commencement Date"), and expiring on ______________ (the "Termination Date"). Notwithstanding the term of this License Agreement, PG&E anticipates that it will use the License Area and the Staging Area on an occasional basis, if at all, for periods of approximately two (2) to ten (10) days at a time. The days (including any partial days) during which any of PG&E's Activities are occurring in or on the License Area or the Staging Area are

Attachment 1
16213.106 4849-6712-2099.4 3 of 10
Internal
referred to herein as "Use Days." During Use Days, PG&E shall have the exclusive right to use the License Area and the Staging Area twenty-four (24) hours per day.

6. License Fee. PG&E shall pay a license fee ("License Fee") of One Thousand Two Hundred Dollars ($1,200.00) per day for each Use Day. License fee shall be made payable to _____________ at the following address _____________________. LICENSOR shall remit a W9 to PG&E upon request for payment.

7. Priority Scheduling. PG&E shall give LICENSOR at least eight (8) hours' prior notice (the "PSPS Notice") of the dates and times that PG&E desires to access and use the Property in connection with a PSPS Event. Within four (4) hours after receipt of a PSPS Notice, LICENSOR shall confirm receipt of the PSPS Notice. PG&E's use of the Property in connection with a PSPS Event shall take priority over other uses and events. If another use or event is scheduled at the Property that would conflict with PG&E's use of the Property during the dates and times specified in the PSPS Notice, LICENSOR shall cancel such event and indemnify and defend PG&E from any and all Claims related to such cancellation. LICENSOR acknowledges that PG&E may give LICENSOR multiple PSPS Notices during any calendar year.

8. Use of License Area and Staging Area.
(a) As Is. To LICENSOR'S current actual knowledge, the Property complies with all laws, including the Americans with Disabilities Act and other accessibility laws. PG&E accepts the License Area and the Staging Area "AS-IS," "WHERE-IS" and "WITH ALLFAULTS," subject to all applicable zoning, municipal, county and state laws, ordinances, and regulations governing and regulating the use of the License Area and the Staging Area. PG&E may request LICENSOR to perform alterations, repairs, or improvements to the License Area and the Staging Area, but PG&E understands and agrees that LICENSOR shall not be obligated to make any such alterations, repairs or improvements at any time. Except in the event of an emergency, PG&E shall not make any alterations, repairs or improvements to the Property without the prior written consent of LICENSOR, which consent shall not be unreasonably withheld, conditioned or delayed.
(b) Use. PG&E shall exercise reasonable care in the conduct of PG&E's Activities in the License Area and the Staging Area. Without limiting the generality of the preceding sentence, PG&E shall maintain the License Area and the Staging Area in reasonably neat and orderly condition during Use Days; provided, however, that LICENSOR, as part of the License Fee and without additional compensation, shall provide all necessary janitorial services to the License Area and common areas during Use Days, including, but not limited to, removing trash and stocking restrooms with supplies. PG&E shall not use the License Area or the Staging Area or permit anything to be done in or about the License Area or the Staging Area during Use Days that will in any way conflict with any law, statute, zoning restriction, ordinance or governmental rule or regulation or requirement relating to the use or occupancy of the License Area or the Staging Area. During Use Days, PG&E shall not allow the License Area or the Staging Area to be used for any unlawful or objectionable purpose, nor shall PG&E cause, maintain or permit any nuisance in, on or about the License Area or the Staging Area.

Attachment 1
16213.106 4849-6712-2099.4 4 of 10
Internal
(c) Mechanic's Liens. PG&E shall keep the Property free and clear of all mechanic's liens arising, or alleged to arise, in connection with any work performed, labor or materials supplied or delivered, or similar activities performed by PG&E or at PG&E's request or for PG&E's benefit. If any mechanic's liens are placed on the Property in connection with PG&E's use or PG&E's Activities, PG&E shall diligently pursue all necessary actions to remove such liens from title, either by payment or by recording a lien release bond in the manner specified in California Civil Code Section 8424 or any successor statute. (d) Restoration. Upon PG&E's ceasing to use the License Area and the Staging Area in connection with a particular PSPS Event, PG&E shall remove all personal property of PG&E from the License Area, remove all vehicles, personal property, debris and waste material of PG&E and PG&E's Representatives from the Staging Area, and repair and restore the License Area and the Staging Area as nearly as reasonably possible to the condition that existed prior to PG&E's entry hereunder.
(e) Water Discharge. PG&E’s activities may require potable water-filled equipment, such as barrels or water barriers to weigh down tents or other equipment, or to delineate outside areas on the Property. All potable water-filled equipment shall be cleaned prior to use and filled with water from a potable water source only. Any water discharged from the water-filled equipment shall be discharged to onsite unpaved land (i.e., soil) only. PG&E and PG&E’s representatives shall ensure best management practices are implemented including but not limited to ensuring water is observed for any potential sediments, trash or other contaminants; the discharge area selected is 100 feet from a water body; and the discharge is done to avoid ponding and erosion. If the water needs to be discharged to a storm drain, PG&E will obtain local stormwater agency approval. This License Agreement authorizes the discharge of potable water from water-filled equipment on to the Property as described above. PG&E shall notify LICENSOR if water discharge is necessary.

9. Notices. All notices under this License Agreement shall be sent by email to the addresses set forth in EXHIBIT B. In addition, LICENSOR will provide PG&E with telephone or cellphone numbers of staff in calling order to contact in an emergency as set forth in EXHIBIT B. EXHIBIT B shall be updated as needed to reflect current names and contact information.

10. Indemnity. Except to the extent caused by the negligence or willful misconduct of LICENSOR, its officers, agents, or employees, PG&E shall indemnify, defend and hold harmless LICENSOR and its governing body, officers, agents, and employees from and against all claims, losses, actions, demands, damages, costs, expenses (including, but not limited to, reasonable attorneys' fees and court costs) (collectively, "Claims") that are caused by PG&E's Activities, or the entry on, occupancy or use of, the Property by PG&E or PG&E's Representatives under this License Agreement, including, but not limited to, Claims relating to (i) injury to or death of persons, including, but not limited to, employees of LICENSOR or PG&E; (ii) injury to the property of LICENSOR, and (iii) violation of any applicable federal, state, or local laws, statutes, regulations, or ordinances by PG&E or PG&E's Representatives. In no event, however, shall PG&E be liable for any indirect or consequential damages or for loss of profits or other revenue, loss of goodwill, or loss of use. The indemnification obligations of

Attachment 1
16213.106 4849-6712-2099.4 5 of 10
Internal
PG&E under this Section 10 shall survive the expiration or earlier termination of this License Agreement.

11. Insurance. PG&E shall at all times during the Term of this License Agreement, self-insure for PG&E's Activities pursuant to this License Agreement in accordance with EXHIBIT C.

12. Alterations to Property. LICENSOR hereby grants PG&E and PG&E's Representatives the right to perform, at PG&E's sole cost & expense, the alterations to the Property described in EXHIBIT D attached hereto. PG&E or PG&E's Representatives will coordinate the scheduling of the performance of such alterations with LICENSOR.

13. Miscellaneous.
(a) Governing Law. This License Agreement shall in all respects be interpreted, enforced, and governed by and under the laws of the State of California. (b) Attorneys' Fees. Should either party bring an action against the other party, by reason of or alleging the failure of the other party with respect to any or all of its obligations hereunder, whether for declaratory or other relief, and including any appeal thereof, then the party which prevails in such action shall be entitled to its reasonable attorneys' fees and expenses related to such action, in addition to all other recovery or relief. (c) No Waiver. Any waiver with respect to any provision of this License Agreement shall not be effective unless in writing and signed by the party against whom it is asserted. The waiver of any provision of this License Agreement by a party shall not be construed as a waiver of a subsequent breach or failure of the same term or condition or as a waiver of any other provision of this License Agreement. (d) Counterparts. This License Agreement may be executed in identical counterpart copies, each of which shall be an original, but all of which taken together shall constitute one and the same agreement.
(e) Authority. Each party to this License Agreement warrants to the other that it has the right and authority to enter into and to perform its obligations under this License Agreement, without the consent of any third party, and that the person signing below is authorized to bind such party.
(f) Interpretation. This License Agreement shall be construed according to the fair meaning of its language. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

Attachment 1
16213.106 4849-6712-2099.4 6 of 10
Internal
(g) Exhibits. The following exhibits are attached hereto and incorporated herein by this reference:

EXHIBIT A – License Area
– Staging and Parking Lot Area
– Generator Site
EXHIBIT B – Notices
EXHIBIT C – Statement of Self-Insurance Program
EXHIBIT D – ADA and Electrical Alterations
(h) Electronic Signatures. This License Agreement may be executed by electronic signatures (e.g., using DocuSign or e-SignLive) or signatures transmitted in portable document format ("pdf"), and copies of this License Agreement executed and delivered by means of electronic or pdf signatures shall have the same force and effect as copies hereof executed and delivered with original manually executed signatures. The parties may rely upon electronic and pdf signatures as if such signatures were manually executed originals and agree that an electronic or pdf signature page may be introduced into evidence in any proceeding arising out of or related to this License Agreement as if it were an original manually executed signature page.
(i) Successors and Assigns. This License Agreement shall be binding upon and inure to the benefit of the heirs, personal representatives, successors, and assigns of each party.
(j) Entire Agreement. This License Agreement supersedes all previous oral and written agreements between and representations by or on behalf of the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This License Agreement may not be amended, except by a written agreement executed by both parties.

IN WITNESS WHEREOF, the parties have executed this License Agreement as of the date set forth below each signature, effective upon the Effective Date first written above. "PG&E"

PACIFIC GAS AND ELECTRIC COMPANY,
a California corporation

By:

Name: Donny Kennedy
Its: Manager, Land Acquisition
Date:
"LICENSOR"

CITY OF UKIAH,
a political subdivision of the State of California
By:

Name:

Its:

Date:

7 of 10
Internal

EXHIBIT A
200 S School Street, Ukiah

8 of 10
Internal

EXHIBIT B

NOTICES
TO LICENSOR:

Any notice to Licensor, including the notice to be given pursuant to Section 7 of the License Agreement, shall be sent to _________________________ at the following:

Email address: ___________________ Phone Number: ______________________ In addition, in the event of an emergency, PG&E shall contact the following persons in the order set forth below:
________________________ Phone: __________________________ ________________________ Phone: __________________________ Weekends and After Hours: ________________________
TO PG&E:

Any notice to PG&E, including the notice pursuant to Section 7 of the License Agreement shall be sent to Jessica Melton at the following email address:

[email protected], cc’ing [email protected].

PG&E contacts for use during emergency use and post emergency for claims and reimbursements:

CRC Help Line: 916-760-5369
Jessica Melton, Land Consultant, PG&E
(925) 655-7085 – cell
[email protected] – email
Alex Grant, Program Manager, PG&E
(707) 331-2466 – cell
[email protected] – email

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Internal

EXHIBIT C

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Internal

EXHIBIT D

ADA AND ELECTRICAL ALTERATIONS
ELECTRICAL SCOPE OF WORK:
• Install 800amp automatic transfer switch to interior wall of electrical room to power entire building (1-to-2-day outage to install new switch).
• Pour concrete pad
• Add receptacle for generator battery charger.

ADA SCOPE OF WORK:
• Adjust the doors for the men's and women's restrooms
• Paint no parking in the access aisle
• Sawcut, remove, and repave access aisle to reduce the slope • Remove and replace ADA ramp from access aisle to the sidewalk • Install one Van Parking Sign

Agenda Item No: 7.e.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1946

AGENDA SUMMARY REPORT
SUBJECT: Approval of a Contract Amendment for Additional Design Features for the Talmage Road Rehabilitation Project in the amount of $38,992.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. GHD - Talmage Road Rehab Project 2122188 - ASR

2. GHD - Talmage Road Rehab Project 2122188 - Amendment 1

3. Talmage Road Scope Adjustment Amendment 2
Summary: Council will consider approving a contract amendment for additional design features for the Talmage Road Rehabilitation Project in the amount of $38,992.

Background: On February 16, 2022, GHD Engineers, Inc was awarded the design work for the Talmage Road Rehabilitation Project. See Attachment 1. Design work is to include preparation of the plans, specification and estimate for the paving overlay and improvements to automobile and pedestrian traffic including ADA accessibility and a pedestrian bridge.

During the Council meeting on May 4, 2022, Council approved Amendment 1 (Attachment 2) which authorized additional right-of-way survey work to establish public ROW and adjacent parcel boundaries to the project in the amount of $14,000.

Discussion: As GHD Engineers, Inc. continued design work on the street and pedestrian improvements, it was discovered that the desired addition of bike lanes on the existing street would impact private property. City staff has been working with private property owners to secure enough right-of-way to allow the addition of bike lines. Additional design work is needed and includes alternatives to a pedestrian bridge over Doolin Creek, culvert extension design, drainage, structural, survey, right-of-way, civic and striping. See Attachment 3. Staff found the proposed fee to commensurate with the Scope of Work. This work is scheduled for construction in the summer of 2023.

The contract amendment, if approved, will authorize increasing this contract's total to $292,385.

Recommended Action: Approve contract amendment for additional design features for the Talmage Road Rehabilitation Project in the amount of $38,992.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 25224220.80230.18310: $844,863
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 2122-188 COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer

Agenda Item No: 12.b.

MEETING DATE/TIME: 2/16/2022
ITEM NO: 2022-1295

AGENDA SUMMARY REPORT
SUBJECT: Award Professional Services Agreement to GHD Engineers, Inc. in the Amount of $239,393 to Prepare the Plans, Specifications, and Estimate for the Talmage Road Rehabilitation Project, and Approve Corresponding Budget Amendments.

DEPARTMENT: Public Works PREPARED BY: Andrew Stricklin, Associate Engineer PRESENTER: Tim Eriksen, Director of Public Works / City Engineer
ATTACHMENTS:

1. RFP Talmage Rehabilitation

2. GHD - Talmage Road Rehabilitation Project

3. GHD - Talmage Road Rehabilitation Project - Fee Proposal Summary: The City Council will consider awarding a professional services agreement to GHD in the amount of $239,393 to prepare the plans, specifications, and estimate for the Talmage Road Rehabilitation Project, and approve a corresponding budget amendment.

Background: This project is for the design of the rehabilitation of Talmage Road from Airport Park Blvd. to State Street. Design for this project will include the anticipated paving overlay of the roadway where appropriate on a highly traveled route in disrepair. To improve pedestrian travel along this roadway, as well as provide better access to the Great Redwood Trail, City staff is seeking the design of missing sections of sidewalk on both the north and south side of Talmage Road which will likely require the widening of the existing crossing over Doolin Creek as well as placement of a new pedestrian bridge over the creek near the west end of this project. Design will also include construction of all necessary pedestrian ADA curb ramps within the scope of this project.

Discussion: The City issued a request for proposals (Attachment 1) and sent it to local firms. In addition, staff posted the RFP on the City's website through eBidboard on December 16, 2021. In response to the City's RFP, two consulting firms submitted a proposal including GHD Inc. and BKF Engineers. The selection committee consisting of City staff reviewed the proposals and selected GHD as the recommended consultant to design this project. GHD's billing rates are consistent with industry standards and their proposal best fits with the request and scope of this project. GHD's proposal (Attachment 2) and the cost proposal (Attachment 3) are included with this report for reference.

GHD's cost for the proposed work is $239,393. Staff recommends award of a professional services agreement to GHD in the amount of $239,393. A subsequent budget amendment is also requested. The funding source for this project will be the Series 2022 Lease Revenue Bonds.

Throughout the design process for this project, the Complete Streets Ad Hoc (Rodin, Crane) will continue to be engaged.

Recommended Action: Award professional services agreement to GHD Engineers, Inc. in the amount of $239,393 to prepare the plans, specifications, and estimate for the Talmage Road Rehabilitation Project, and approve corresponding budget amendments.

ATTACHMENT 1

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25200000.90410.18311: $0; 25224220.80230.18310: $0 PROPOSED BUDGET AMOUNT: 25200000.90410.18311: $239,393; 25224220.80230.18310: $239,393 FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Tim Eriksen, Director of Public Works / City Engineer

CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES CONTRACT 2122188

BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 1, entered on April 4, 2022, revises the Agreement for Consulting Services for preparing the plans, specifications and estimate for the Talmage Road Rehabilitation Project dated February 18, 2022 between the City of Ukiah and GHD Inc, as follows.

1. Add additional survey service for Right-of-way (ROW) to the Scope of Work, per attached Exhibit 1.

2. Revising the guaranteed maximum dollar amount by an additional $14,000 for professional consulting services related to the design of the Talmage Road Rehabilitation Project, for a revised, total contract amount not-to-exceed $253,393.

Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.

IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:

GHD INC
BY: DATE:

PRINT NAME:

CITY OF UKIAH
BY: DATE:

SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:

KRISTINE LAWLER, CITY CLERK
ATTACHMENT 2

The Power of Commitment
GHD 12571020
943 Reserve Drive
Roseville, CA 95678
USA
www.ghd.com
Your ref: 2122188
Our ref: 12571020
14 March 2022
Andrew Stricklin
Public Works Department
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482-5400
RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project Additional Right-of-Way Confirmation
Dear Andrew
GHD is pleased to provide this proposal for professional survey service for additional Right-of-way (ROW) confirmation as part of the Talmage Road Rehabilitation Project. This additional survey work will establish the City ROW and adjacent parcel boundaries along the project corridor.

Background
GHD is currently under contract with the City to provide design services for the Talmage Road Rehabilitation project. This project includes the resurfacing of approximately 1700 feet of roadway between State Street and Airport Park Boulevard. The project also includes the addition of sidewalk and pedestrian paths to complete gaps in the existing corridor. The original scope of work includes topographic survey only.

Scope of Work
At the request of the City, GHD will perform ROW survey services to establish the limits of the public ROW and adjacent parcel boundaries. This will be beneficial to confirm that any proposed improvements are located within public ROW and identify any potential areas where ROW acquisition may be needed. This work will include review of existing documents as well as field work.

General Assumptions/Exclusions
This proposal is based on the following assumptions:

1. Meetings are not required, but can be provided on an additional time-and-materials basis.

2. ROW acquisition will not be required for the road design.

3. Additional preliminary title reports will not be required. This can be provided if necessary for an additional fee.

EXHIBIT 1

12571020 | RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project Additional Right-of-Way Confirmation 2 Schedule
We anticipate completing this additional survey work within three weeks of approval from the City.

Deliverable
Our deliverable for this task will be the addition of the ROW linework to the digital survey base file in Autocad Civil3D dwg format as well as a pdf of the survey control drawing in dwg and pdf format.

Fee Proposal
Our understanding is that the contract mechanism will be through an amendment to the existing Professional Service Agreement with the City for the road rehabilitation project. GHD proposes to complete this additional scope for the time-and-materials fee not to exceed $14,000 without the prior written authorization of the City. Services not included in this proposal can be provided by a negotiated fee at current rates.

Regards
Erik Fanselau
Project Manager
916-256-2677
[email protected]
Matt Kennedy
Project Director
707-540-3376
[email protected]

The Power of Commitment
GHD 12571020
943 Reserve Drive
Roseville, CA 95678
USA
www.ghd.com
Your ref: 2122188
Our ref: 12571020
10 August 2022
Andrew Stricklin
Public Works Department
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482-5400
RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project, Amendment 2 for Design of Bike Lanes.

Dear Andrew:

GHD is pleased to provide this proposal for an amendment to our professional services contract for the above referenced project to design new bike lanes west of railroad tracks and up west to South State Street.

Background
GHD is currently under contract with the City to provide design services for the Talmage Road Rehabilitation project. This project includes the resurfacing of approximately 1700 feet of roadway between State Street and Airport Park Boulevard. The project also includes the addition of sidewalk and pedestrian paths to complete gaps in the existing corridor. The original scope of work includes a pedestrian bridge crossing of Doolin Creek at the west end of the project and a culvert extension where Doolin Creek passes under Talmage Road. This amendment will cover our additional work associated with the development of alternatives to the bridge and designing a culvert extension that replaces the bridge alternative. The amendment also includes efforts to design new bike lanes on both sides of Talmage Road all the way up to State Street along with the associated drainage, structural, survey and right-of-way (ROW), civil, and striping work.

Scope of Work
At the request of the City, additional design by GHD will include culvert extensions at both crossings of Doolin Creek, roadway widening on the east side of Perry Street, and bike lanes between South State Street and the Great Redwood Trail.

The culvert extension option on the south side of Talmage Road along the east side of the gas station will help to mitigate the challenge between existing grades at the adjacent sidewalk and finished grades at the deck of the bridge. The hydraulic analysis memo will be updated to reflect the corresponding floodplain calculations.

To accommodate a 5 foot wide bike lane in both directions of Talmage Road, the roadway section will need to be widened which will push the proposed sidewalk onto private property (see exhibit EX-105). The City discussed the proposed improvements with the owner of the subject property (APN 223-140-53) and received tentative approval for the project impact. GHD will assist the City in preparing the legal descriptions and plats for the additional ROW required. In addition, GHD will assist in preparation of any Temporary Construction ATTACHMENT 3

12571020 | RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project, Amendment 2 for Design of Bike Lanes. 2 Easements (TCEs) or Permits to Enter (if required). GHD anticipated that 4 title reports will be needed, the cost of which is included in this amendment proposal.

Project Management
This task will include the additional labor effort for the alternative analysis along with the associated work with managing this task including coordination, and project delivery. We have estimated 14 hours will be required for this task.

Survey
This task will include the additional labor and expense cost for:
• Field survey and mapping at the west side of Perry Street • Legal descriptions and plats for the project impacts on the property on the west side of Perry Street • Legal descriptions and plats for the project impacts on the property on the east side of Perry Street • Gas station property Temporary Construction Easement
• West Betty Street Permit to Enter
• Four title reports required for the above-mentioned work We have estimated 48 hours will be required for this task.

Civil
This task includes the additional labor spent to date that was out of scope preparing alternative options for the City as well as the labor required to update the civil design. We have estimated 40 hours will be required for this task.

Structural
This task includes the additional labor associated with design the additional length of culvert extension where Doolin Creek crosses under Talmage Road as well as the new culvert extension at the east side of the gas station that will replace the proposed bridge. We have estimated 40 hours will be required for this task.

Hydraulics
This task includes the labor for the additional hydraulic analysis and memorandum revisions for the culvert extension at the gas station and revised length of the culvert extension at the Talmage Road crossing. We have estimated 12 hours will be required for this task.

PG&E Pole Relocation Coordination
This task includes the labor for the coordination for the PG&E utility pole relocation located along the north side of Talmage Road. We have estimated 24 hours will be required for this task.

General Assumptions/Exclusions
This proposal is based on the following assumptions:

1. Meetings are not required but can be provided on an additional time-and-materials basis.

2. We anticipate having one site meeting with PG&E to discuss the pole relocation.

3. Four title reports are included in this scope of work. Any additional title reports can be provided for an additional fee.

4. FEMA coordination is not required.

12571020 | RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project, Amendment 2 for Design of Bike Lanes. 3 Schedule
We will begin work on this scope immediately. The civil and structural elements will be included in the 60% submittal. The PG&E coordination will also begin immediately. Some of the survey items will be submitted separately with subsequent design progression.

Deliverable
Our deliverable for this task will be the addition of the ROW linework to the digital survey base file in Civil 3D dwg format as well as a pdf of the survey control drawing in dwg and pdf format. • Updated ROW linework
• Updated hydraulics memorandum with the culverts extension at the gas station and additional culvert extension for the twin box culverts under Talmage Road. • Structural drawings for both culvert extensions. Note that the Talmage Road culvert extension was part of our original contract, but it will need to be extended another 5-feet for the bike lane addition. • PG&E utility pole relocation agreement
• Legal descriptions and plat maps for the private property impacts Fee Proposal
Our understanding is that the contract mechanism will be through an amendment to the existing Professional Service Agreement with the City for the road rehabilitation project. GHD proposes to complete this additional scope for the time-and-materials fee not to exceed $38,992 without the prior written authorization of the City.

Services not included in this proposal can be provided by a negotiated fee at the attached updated rate schedule. The approximate breakdown of costs are as follows:
• Project Management - $3483
• Survey - $12,701
• Civil - $6600
• Structural – $6796
• Hydraulics – $1860
• PG&E Pole Relocation Coordination – $7092
We appreciate the City’s collaborative efforts in working with us to investigate design options and make these adjustments to the project design, and believe the project is better as a result. Please let us know if you have any questions.

Regards
Erik Fanselau
Project Manager
916-256-2677
[email protected]
Matt Kennedy
Project Director
707-540-3376
[email protected]

Client: City of Ukiah
Project Name: Talmage Road Rehabilitation Project Date: August 10, 2022 Prepared by: Erik Fanselau
Reviewed by: Matt Kennedy
Job Number: 12571020
LABOR CATEGORY > TOTAL OTHER GHD FULLY SUB TOTAL TOTAL
HOURS DIRECT BURDENED Crawford Associates SUB FEES FEE
RATE > $268.00 $228.00 $289.00 $183.00 $163.00 $202.00 $166.00 $166.00 $225.00 $187.00 $400.00 $228.00 $153.00 $131.00 $80.00 $150.00 COSTS (1) LABOR COSTS (Geotech) W/MARKUP TASK /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr 15% Task 1 Project Management

1.1 PM 2 8 4 2 14 $91.00 $3,392.00 $0.00 $3,483.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
2 8 0 4 0 0 0 0 0 0 0 0 0 0 0 2 14 $91.00 $3,392.00 $0.00 $0.00 $3,483.00 Task 2 Topographic Mapping and Legal Descriptions

2.1 Labor 47 1 48 $312.00 $9,189.00 $0.00 $9,501.00

2.2 Title Reports (4 assumed) 0 $3,200.00 $0.00 $0.00 $3,200.00 0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0 0 0 47 1 0 0 0 0 0 48 $3,512.00 $9,189.00 $0.00 $0.00 $12,701.00 Task 3 Hydraulics

3.1 Calculations and Memorandum 6 6 12 $78.00 $1,782.00 $0.00 $1,860.00 0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 6 0 0 0 0 0 0 6 0 0 12 $78.00 $1,782.00 $0.00 $0.00 $1,860.00 Task 4 Structural
32 8 40 $260.00 $6,536.00 $0.00 $6,796.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0 32 0 0 0 0 8 0 0 0 40 $260.00 $6,536.00 $0.00 $0.00 $6,796.00 Task 5 Civil
30 10 40 $260.00 $6,800.00 $0.00 $7,060.00
0 0 0 30 0 0 0 0 0 0 0 0 0 10 0 0 40 $260.00 $6,800.00 $0.00 $0.00 $7,060.00 Task 6 PG&E Pole Relocation

6.1 PG&E Coordination 24 24 $156.00 $6,936.00 $0.00 $7,092.00 0 $0.00 $0.00 $0.00 $0.00
0 0 24 0 0 0 0 0 0 0 0 0 0 0 0 0 24 $156.00 $6,936.00 $0.00 $0.00 $7,092.00 0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 PROJECT TASK TOTALS 2 8 24 34 0 0 6 32 0 47 1 0 8 16 0 2 178 $4,357.00 $34,635.00 $0.00 $0.00 $38,992.00 (1) OTHER DIRECT COSTS include telephone, vehicle mileage, printing, reproduction and other miscellaneous direct expenses.

5.1 Civil
Subtotal Task 1

4.1 Structural Design
Subtotal Task 2
Subtotal Task 4
Subtotal Task 3
Civil
Engineer
Spatial
Scientist

GHD - PROJECT FEE ESTIMATING SHEET

FEE COMPUTATION
PM Electrical 2-Person
Survey

LABOR COSTS
Drainage
Engr
Hydraulic
Engr
Structural
Engr.

Staff Civil
Engr
Project
Admin
Land
Surveyor Principal Permitting CAD Tech Sr. CAD Tech
Word
Processing
Subtotal Task 5
Subtotal Task 6
8/10/2022 Page 1

Finance Class Code Name
Technical Director $ 200.00 - $ 285.00
Professional $ 115.00 - $ 175.00
Design Technician $ 135.00 - $ 260.00
Drafting/Design $ 85.00 - $ 125.00
Business Services Manager $ 210.00 - $ 275.00
Admin Officer $ 75.00 - $ 215.00
Construction Manager $ 205.00 - $ 250.00
Engineer/Supervisor $ 150.00 - $ 200.00
Inspector/Specialist $ 80.00 - $ 165.00
Operator/Labourer $ 95.00 - $ 125.00
1 2
3 4
5 6
7 8
Reimbursement for vehicles used for proposed services will be at the federally approved mileage rates or at a negotiated monthly rate.

Overtime for non-exempt employees will be charged at 1.5 times the hourly billing rate.

If prevailing wage are applicable, the above billing rates and APC will be adjusted proportionate to the increase in labor cost
The Rate Schedule is subject to change annually
FY2022 Standard Fee Schedule
Fee Range
Rates are for employees of all GHD companies.

All travel cost will be invoiced at coach class rates. Lodging and meal expenses will be at cost unless per diem rate is negotiated.

Reimbursement for direct expenses incurred for proposed services, including sub-consultant services, will be billed at cost plus 15%
Associated project cost (APC) will be invoiced at the following rate:

GHD has implemented a system of billing for consumables on a per hour basis. Associated Project Cost (APC) is a unit cost replacing the individual tracking of some of the consumable costs directly related to projects. Each year the total consumable audited costs are compiled from our general ledger including:
- Office consumables including engineering supplies and postage - Reproduction consumable costs including equipment lease and maintenance, printing, and - Communication consumables including telephone expenses - Equipment consumable including CADD, software, and IT expenses a. General Associated Project Charges APC: $6.50 / labor hour or 4% of labor costs b. Field Services/Construction Inspector APC: $11.50 / labor hour Attachment
FY2023
Intern Drafting/Design

ADMINISTRATION
Business Services Manager 1 $ 280.00
Business Services Manager 2 $ 235.00
Senior Admin Officer 1 $ 182.00
Senior Admin Officer 2 $ 152.00
Admin Officer 1 $ 137.00
Admin Officer 2 $ 125.00
Admin Officer 3 $ 80.00

SITE BASED
Senior Construction Manager $ 315.00
Construction Manager $ 265.00
Lead Site Engineer/Supervisor $ 237.00
Senior Site Engineer $ 215.00
Site Engineer $ 195.00
Lead Inspector $ 184.00
Senior Inspector $ 137.00
Inspector / Specialist 1 $ 120.00
Inspector / Specialist 2 $ 110.00
Clerk / Specialist 3 $ 105.00
Senior Site Manager 1 $ 127.00
Senior Site Manager 2 $ 115.00
Senior Site Manager 3 $ 105.00
Senior Site Manager 4 $ 95.00
Operator/Labourer 1 $ 85.00
Operator/Labourer 2 $ 80.00
Operator/Labourer 3 $ 60.00

PROJECT SUPPORT
Business Services Manager 1 $ 340.00
Business Services Manager 2 $ 315.00
Senior Admin Officer 1 $ 263.00
Senior Admin Officer 2 $ 232.00
Admin Officer 1 $ 215.00
Admin Officer 2 $ 195.00
Admin Officer 3 $ 178.00
Admin Officer 4 $ 153.00
Admin Officer 5 $ 137.00
Admin Officer 6 $ 80.00
GHD Description 2022 CDN/US Rate
GHD Description 2022
2022/23 US Rate
CDN/US Rate

PROFESSIONAL
Senior Technical Director 1 $ 340.00
Senior Technical Director 2 $ 315.00
Senior Technical Director 3 $ 283.00
Technical Director 1 $ 263.00
Technical Director 2 $ 237.00
Senior Professional 1 $ 215.00
Senior Professional 2 $ 195.00
Professional 1 $ 185.00
Professional 2 $ 158.00
Professional 3 $ 137.00
Vacationer /  Intern $ 126.00

CONSULTANT
Executive Consultant 1 $ 425.00
Exectutive Consultant 2 $ 385.00
Senior Consultant 1 $ 315.00
Senior Consultant 2 $ 280.00
Consultant 1 $ 235.00
Consultant 2 $ 190.00
Consultant 3 $ 150.00

TECHNICAL
Lead Design Technician 1 $ 315.00
Lead Design Technician 2 $ 289.00
Lead Design Technician 3 $ 264.00
Senior Design Technician 1 $ 238.00
Senior Design Technician 2 $ 220.00
Design Technician 1 $ 195.00
Design Technician 2 $ 184.00
Drafting/Design 1 $ 168.00
Drafting/Design 2 $ 153.00
Drafting/Design 3 $ 137.00
Drafting/Design 4 $ 127.00
Intern Drafting/Design $ 115.00 2022/23 US Rate Page 151 of 254

Rate Schedule Notes GHD 2022
2022 Rate Schedule Notes
1) Rates are for employees of GHD companies.
2) An administration fee will apply to all invoices to cover in-house disbursements (Associated Project Costs) on a project. This will be charged at a rate of either:
 6% of total professional fees
 Hourly rate of CAD $7.50 or USD $6.50
3) All travel will be invoiced at economy class rates. Lodging and meal expenses will be at cost plus agreed markup unless a per diem rate is negotiated. 4) All other project related disbursements, expenses and subcontractor costs will be invoiced with a markup of 15%.
5) Fee schedule is subject to change annually.
6) Leased and personnel vehicles, field equipment and disposable field supplies will be invoiced at established rates. Personal vehicle milage rates will be charged in accordance with government regulated standard rates.

FY2023 Hourly rate of USD $6.50 GHD FY2023 Office hourly rate of USD $6.50, Field Services/Construction Inspector hourly rate of USD $11.50 Page 152 of 254

Agenda Item No: 7.f.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1947

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of a Budget Amendment in the amount of $10,000 for a Capital Replacement Reserve Contribution to the Alex Rorabaugh Recreation Center.

DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Community Service Supervisor
ATTACHMENTS:

1. FY 2022-23 Alex Rorabaugh Recreation Center Division Summary: Council will consider approval of a budget amendment to provide funds for the annual contribution to the Alex Rorabaugh Recreation Center's Capital Replacement Reserve.

Background: The City of Ukiah currently manages the Alex Rorabaugh Recreation Center (ARRC) as part of the Center Operating Plan (COP) in partnership with the Ukiah Valley Cultural and Recreation Center (UVCRC), a non-profit. The COP was most recently revised and approved in November of 2020. As outlined in the COP, the City contributes $10,000 annually to the Capital Replacement Reserve Account when revenues allow. This reserve account is held by the UVCRC and is funded from revenues generated by the operation of the facility by the City as well as fundraising efforts by the UVCRC. The purpose of the Capital Replacement Reserve Account is to set aside funds for capital improvements, major repairs, and replacements that will be needed during the life of the facility/property to maintain and support the desired functions. The reserve is not to be used for administrative or operational expenses by UVCRC or the City. The City has contributed $10,000 annually for four of the past five years and a total of $85,000 since 2013.

Discussion: The 2022/2023 Fiscal year budget for the Alex Rorabaugh Recreation Center (Attachment 1) projects Revenues of $84,000 and Expenses of $69,594 for a total Revenues Less Expenses of $14,406. With $10,000 contributed to the Capital Replacement Reserve, the budget will still have a positive revenue less expense result for operations. Staff is working to maximize rental revenues with the relaxing of COVID restrictions as well as in order to keep expenses to a minimum. Based on this progress and the projected revenue for this Fiscal Year, Staff is requesting a Budget Amendment in the amount of $10,000 to provide funding towards the Capital Replacement Reserve Account. The account which is held by the UVCRC has a current balance of $159,251.79.

Recommended Action: Approve Budget Amendment in the amount of $10,000 for a Capital Replacement Reserve Contribution to the Alex Rorabaugh Recreation Center (ARRC).

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 31122000.52100: $4,000
PROPOSED BUDGET AMOUNT: 31122000.52100: $14,000
FINANCING SOURCE: General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 47614
COORDINATED WITH: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; Jessie Brunell, Senior Accountant

What we are What we do
The Alex Rorabaugh Recreation Center (ARRC) is a
community center with accommodations to host a
large variety of activities and events. The ARRC
provides a fun and safe place for kids, families, and
the wider community. The ARRC is managed by the
City of Ukiah in partnership with the ARRC Board of
Directors.

Manage the ARRC building
Book events and coordinate user groups
Secure tenant rentals and leases
Provide janitorial services
Building Maintenance
Our People
Category 2023
ADMINISTRATIVE & TECHNICAL 0.24

THE CITY OF UKIAH
Community Services
Alex Rorabaugh Recreation Center Division
(220) ARRC
Data Updated 11 weeks ago

Budget Summary: Costs Budget Summary: Just the
Numbers
Here is a summary of the budget unit in graphical
form, illustrating direct costs and indirect costs. Click on the graph to explore greater detail of the unit's
budget.

Similar to the graph to the left, here is a summary of
the budget unit, just the numbers. It illustrates direct costs and indirect costs. Click on the table to explore greater detail of the unit's budget.
$69,594.00
Expenses in 2023
DIRECT
INTERNAL SER... ADMIN OVERHE... Category 2023
DIRECT $61,074.00
ADMIN OVERHEAD $5,747.00
INTERNAL SERVICE USE $2,773.00
Provided here is an accounting of the net cost of service for this particular function or activity. Revenues reported are programmatic or directly resulting from the services being provided (e.g. user fees, charges, grants, etc.).

The bottom line reflects the difference between such revenues and the associated expenditures or appropriations. A positive number demonstrates fiscal self-sufficiency. A negative number signals a need for other resources to fully fund the function or activity, whether it be general revenues (i.e. taxes), the use of reserves, subventions from other funds (transfers), or internal borrowing.

Click "View Report" to the bottom right of the table for more detail. (220) ARRC
Prior Year 2 Actuals Prior Year 1 Actuals Current Budget Estimated Year-End 2022 - 23 Budget REVENUES $86,760 $69,554 $75,000 $74,000 $84,000

EXPENSES
DIRECT $74,437 $47,375 $66,496 $66,922 $61,074
INDIRECT $12,566 $14,375 $8,732 $7,874 $8,520
EXPENSES TOTAL $87,003 $61,751 $75,228 $74,796 $69,594
REVENUES LESS EXPENSES -$243 $7,803 -$228 -$796 $14,406 (220) ARRC (220) ARRC

OBJECTIVES AND ACCOMPLISHMENTS
The Numbers Over Time
Updated On 15 Jun, 2022
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COMPARATIVE

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DIRECT

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Updated On 15 Jun, 2022
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DIRECT
PERSONNEL
SERVICES & OTHER OPERATING
INDIRECT
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ARC GENERAL OPERATING
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Notes

1. Reduction in budget is primarily due to reduction of personnel costs allocated.

For more information on any variances or significant changes in expenditures from prior periods, click on the respective chart for a detailed breakdown.

2. Powered by OpenGov

Agenda Item No: 7.g.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1948

AGENDA SUMMARY REPORT
SUBJECT: Approval to Assign Contract No.1920-213, with Family Tree Resource, Inc., to Family Tree Service, Inc. for Electric Utility Line Tree Trimming Services.

DEPARTMENT: Finance PREPARED BY: Mary Williamson, Buyer II PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:

1. September 7, 2022, Staff Report

2. Letter from Family Tree Resource, Inc.

3. Agreement and Consent to Assignment
Summary: Council will consider approving the assignment of Contract No. 1920-213, currently with Family Tree Resource, Inc., to Family Tree Service, Inc., for Electric Utility Line Tree Trimming Services.

Background: On February 19, 2020, Council awarded a three-year contract to Family Tree Resource, Inc. for electric line tree trimming and clearing of the City of Ukiah's overheard power lines. A copy of this contract is provided as Attachment 1.

Discussion: On August 19, 2022, a letter from Family Tree Resource, Inc. (Attachment 2), was received, regretfully informing us that, due to factors out of their control, they were discontinuing all business operations.

Family Tree Service, Inc. has offered to honor all of their currently scheduled work at the previously quoted prices, and has agreed to continue all current contracts at the original contract rates. With the Council's approval, Family Tree Service will take over the remainder of the current contract with the City of Ukiah that is due to expire in March of 2023. If approved, the City and Family Tree Service will execute an agreement and consent to the assignment, provided as Attachment 3.

Recommended Action: Approve the assignment of Contract No.1920-213, currently with Family Tree Resource, Inc., to Family Tree Service, Inc.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 80026110.52100: $250,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Electric Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920213
COORDINATED WITH: Mary Horger, Financial Services Manager

Attachment 1

FAMILY TREE RESOURCE, INC.
1155 South Main St
Suite 102
Willits, CA 95490
USA
PHONE 707/512-0383
FAX 707/596-9749
EMAIL [email protected]
WEB SITE www.familytree-service.com
August 19, 2022
To: The City of Ukiah
Re: Utility Line clearance contract
We regret to inform you that as a result of many factors out of our control, including required Union payroll increases, increased fuel costs, inflation, and the economic downturn, we are all experiencing, Family Tree Resource, Inc. will be discontinuing all business operations.

Our employees have accepted new positions with Family Tree Service, Inc. (License #640013).

Family Tree Service, Inc. has offered to honor all of our currently scheduled work, at the quoted prices, and has agreed to continue all current contracts at the contract rates. We are requesting Family Tree Service, Inc., take over the remainder of the current contract with The City of Ukiah.

Family Tree Service, Inc. currently employees more than 160 employees, the majority of which are Qualified Line Clearance Tree Trimmers and trainees. They offer a Full time Safety and Training program working with TCIA, ISA, and ANSI standards, as well as 3 Certified Arborists on staff. Family Tree Service is also TCIA accredited, licensed, insured, and bonded. They have been in the tree care industry since 1989. I have included a copy of the company fact sheet for your records.

Family Tree Service, Inc. has a gross profit of $55,819,172.00 year to date, whereas, Family Tree Resource, Inc. has a gross profit of $3,014,804.00 year to date. They also offer a much larger array of equipment and employees available for use.

For continuity, the crew make up will remain the same, they will still have the same equipment, and will continue to report to Tim Santos.

Our plan is to continue providing tree care service to Residential, Commercial, and Municipal customers through the Resource Division of Family Tree Service, Inc. I believe this partnership would be very beneficial for both Family Tree Service, Inc. and The City of Ukiah.

We are appreciative of the opportunity to have worked for our community, and for you, to support your tree care needs.

Please do not hesitate to contact me should you have any questions or concerns.

Best Regards,
Mylinda Shaul, President
Family Tree Resource, Inc.
(707) 512-0383
[email protected]
Attachment 2

1 CITY OF UKIAH CONSENT TO ASSIGNMENT AND ASSUMPTION
OF
CONTRACT AND AMENDMENT NOS. 1 AND 2

BETWEEN
FAMILY TREE RESOURCE, INC. AND CITY OF UKIAH
THIS ASSIGNMENT AND CONSENT (the "Agreement") is made this ____ day of September, 2022, by and between the City of Ukiah, a municipal corporation ("City"), Family Tree Resources, Inc., a California corporation ("Assignor'') and Family Tree Service, Inc., a California corporation (“Assignee”), collectively, "the Parties," with reference to the following:

A. City and Assignor are parties to that certain contract for Electric Utility Line Tree Trimming at Various Locations, dated January 22, 2020, as amended by that certain Amendment No. 1, dated March 12, 2020, and Amendment No. 2, dated May 5, 2020 (collectively “the Contract”), copies of which are attached hereto as Exhibit A.

B. Assignor has requested the City’s consent to Assignor assigning the Contract to Assignees in anticipation of winding up the affairs of Assignor prior to its dissolution.

C. Assignee has agreed to assume the Contract and the obligations thereunder.

D. Assignor has represented to City that it has the staff, equipment, licensing and financial resources to fully perform in accordance with the requirements of the Contract.

E. The Parties wish to document the terms and conditions upon which the City relies in consenting to the assignment of the Contract.

NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants hereinafter set forth and other consideration the receipt and adequacy of which are hereby acknowledged, the Parties hereby agree as follows:

1. Assignment. Effective on September _, 2022, Assignor hereby assigns all of its right, title and interest in and to the Contract to Assignee and Assignee hereby assumes the Contract and agrees to keep, perform, fulfill and be bound by all of the terms, covenants and conditions required to be kept, performed, and/or fulfilled under the Contract.

2. Consent to Assignment. Based upon the Assignor’s representations, the City hereby consents to the Assignment.

3. Governing Law. This Agreement shall be governed by, and interpreted and enforced under, the laws of the State of California, without giving effect to conflict of laws principles.

4. Counterparts. This Agreement may be signed counterparts, each of which shall be deemed an original but when taken together shall constitute one and the same instrument. Counterparts may be sent for signature by email. Signatures on PDF copies thereof shall be deemed original signatures for all purposes and such PDF copies shall be admissible as evidence of the agreement in any and all administrative or judicial proceedings.

5. No Third-Party Beneficiaries. The Parties intend this Agreement for the sole benefit of the Parties and do not intend to confer any rights under this Agreement or any right to enforce this ATTACHMENT 3

2 Agreement on any person or entity who is not one of the Parties.

IN WITNESS WHEREOF, the Parties have executed this Agreement effective as of the day and year first above written.

CITY OF UKIAH
By:

Sage Sangiacomo, City Manager
ATTEST:
________________________
Kristine Lawler, City Clerk
FAMILY TREE RESOURCES, INC.

By:

Its:

FAMILY TREE, INC.

By:

Its:

Agenda Item No: 7.h.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1949

AGENDA SUMMARY REPORT
SUBJECT: Adoption of an Ordinance to Approve a General Plan Amendment and Rezone of 701 South Orchard Avenue (APN 003-181-01).

DEPARTMENT: Community
Development PREPARED BY: Michelle Irace, Planning Manager, Maya Simerson,Project & Grant Administrator PRESENTER: Consent Calendar
ATTACHMENTS:

1. 7h Proposed Ordinance - 701 S Orchard Ave_GPA RZ
Summary: City Council will consider adoption of an Ordinance to approve a General Plan Amendment and Rezone of 701 South Orchard Avenue. Introduction of the Ordinance was approved by unanimous vote at the August 17, 2022, City Council meeting.This item fulfills the second reading requirement for adoption of the Ordinance.

Background: The 0.65-acre Project site is located on the corner of East Gobbi Street and South Orchard Avenue at 701 South Orchard Avenue (APN 003-181-01). The Project site previously housed the City’s Electric Substation from the early 1980s to 2012. As of June 13, 2022, the parcel is under private ownership.

The Project proposes to rezone the existing parcel, currently zoned as Public Facilities (PF), to Community Commercial (C1). The Project also requires a General Plan Amendment to change the land use designation from Public (P) to Commercial (C). The Rezone and General Plan Amendment are proposed and required because the parcel is no longer owned by the City and used for public purposes.

At the July 27, 2022 regular meeting, the Planning Commission considered the Initial Study and Negative Declaration (ISND), as well as the General Plan Amendment and Rezone, and unanimously (R. Johnson absent) made a recommendation of approval for these actions to the City Council.

At the August 17, 2022 regular meeting, the City Council considered the ISND, as well as introduction of the Ordinance to adopt the General Plan Amendment and Rezone (Project). At this meeting, Council unanimously approved the ISND (Resolution No. 2022-53) and introduction of the Ordinance.

Discussion: No changes are proposed to the draft Ordinance that was introduced at the August 17, 2022 City Council meeting, and Staff recommends Council adopt the Ordinance to adopt the General Plan Rezone (Attachment 1). No further action is needed by the Council regarding ISND for the Project.

Recommended Action: Adopt the Ordinance to Approve a General Plan Amendment and Rezone of 701 South Orchard Avenue.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney

ATTACHMENT 1
ORDINANCE NO. _____

AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH

AMENDING THE OFFICIAL ZONING MAP AND GENERAL PLAN LAND USE MAP

FOR THE CITY OF UKIAH, CALIFORNIA BY ESTABLISHING THE COMMUNITY COMMERCIAL (C1) ZONING DISTRICT AND COMMERCIAL (C) LAND USE DESIGNATION AT 701 SOUTH ORCHARD AVENUE (APN 003-181-01) The City Council of the City of Ukiah does hereby ordain as follows:

SECTION ONE- FINDINGS AND DECLARATIONS
The City Council finds and declares as follows:

1. The Planning Commission held a public hearing to provide direction on the location of the proposed Zoning Map Amendment and General Plan Amendment on July 27, 2022.

The Planning Commission voted in favor of recommending that the City Council approve a proposed Zoning Map Amendment and General Plan Amendment, rezoning the subject parcel from Public Facilities (PF) to Community Commercial (C1), and changing the land use designation from Public (P) to Commercial (C) (“Amendments”).

2. The 0.65-acre Project site is located on the corner of East Gobbi Street and South Orchard Avenue at 701 South Orchard Avenue (APN 003-181-01). The Project proposes to rezone the existing parcel, currently zoned as public facilities (PF), to community commercial (C1). The Project also requires a general plan amendment to change the land use designation from Public (P) to Commercial (C). A rezone is required because the site is no longer under City ownership or used for public purposes. While the Project would rezone the property from PF to C1, creating the potential for future commercial and residential development opportunities, no development is proposed at this time.

3. The Zoning Map Amendment is consistent with the findings required for adoption of an ordinance to approve a Zoning Map Amendment and General Plan Amendment as required by Ukiah City Code § 9265.

4. The Project site is surrounded largely by commercial and residential uses. Other C1 zoned parcels (with Commercial General Plan designations) currently exist immediately west and north of the site. No development is proposed. However, future development of the site would require adherence to all C1 zoning regulations. The Project supports General Plan goals and policies related to commercial and economic development, as it would provide an opportunity for commercial (or other) development on-site. As such, the proposed Amendments would be consistent with the City’s General Plan and zoning code.

5. Notice of the proposed Project and Amendments was provided in the following manner:
provided to property owners within 300 feet of the project parcels, as well as agencies and departments with jurisdiction or interest over the project on June 21, 2022; posted on the City’s webpage on June 22, 2022; published in the Ukiah Daily Journal on June

24, 2022; posted on the Project site on June 28, 2022; and posted at the Civic Center (glass case) 72 hours prior to the public hearing.

6. The City Council has considered the Amendments, attached hereto as Exhibit A, together with the recommendation of the Planning Commission to approve this Ordinance.

SECTION TWO – ADOPTION OF ORDINANCE

1. The Official Zoning Map for the City of Ukiah is amended to change the Zoning designation of 701 South Orchard Avenue (APN 003-181-01) from Public Facilities (PF) to Community Commercial (C1).

2. The Official General Plan land use map is amended to change the land use designation of 701 South Orchard Avenue (APN 003-181-01) from Public (P) to Commercial (C).

3. This Ordinance incorporates the Amendments depicted in the figures attached hereto as Exhibit A.

SECTION FOUR
This Ordinance shall be published as required by law in a newspaper of general circulation.

SECTION FIVE
This ordinance shall become effective thirty (30) days after adoption.

Introduced by title only on_____________, by the following roll call vote:

AYES:

NOS:

ABSENT:

ABSTAIN:

Passed and adopted on ______ by the following vote:

AYES:

NOS:

ABSENT:

ABSTAIN:
______________________________
Josefina Duenas, Vice Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk

EXHIBIT A

Agenda Item No: 7.i.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1960

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action to Adopt Resolution Waiving 60-Day Notice Requirement Under Government Code Section 25351 Notifying the City of the County of Mendocino's Intent to Lease Real Property in the City Limits at 776 S. State Street.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Consent Calendar
ATTACHMENTS:

1. 7i Resolution - Waiver
Summary: City Council will consider adopting a resolution waiving the 60-day notice from County of Mendocino required by Government Code Section 25351 of its intent to lease real property in the city limits.

Background: The Government Code requires the County to give the City 60 days advance notice when it leases real property in the city limits. Occasionally, the County makes a request for a waiver of this notice, which historically, the City has granted.

Discussion: The notification required by Government Code section 25351 must occur at least 60 days prior to use and occupancy of the county building, unless the City Council waives the notification requirement by resolution. The General Services Agency of Mendocino County has requested a waiver of the 60-day notification requirement to lease property at 776 S. State Street, Ukiah, for use by the Alternate Defender’s Office.

Granting the waiver by adopting this Resolution (Attachment 1) will enable the Alternate Defender’s Office to begin occupying this location by approximately October 1, 2022. In the absence of such waiver, the County is at risk of losing the office to another prospective tenant.

Recommended Action: Adopt Resolution waiving 60-day notice from County of Mendocino, required by Government Code Section 25351, of its intent to lease real property in the city limits at 776 S. State Street, Ukiah, for use by the Alternate Defender’s Office.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Shannon Riley, Deputy City Manager

RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY

NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE §25351

WHEREAS,

1. Government Code §25351 requires that a County notify a City in advance of its intent to locate a County facility in the incorporated area; and

2. Government Code §25351 further requires that said advance notification occur at least 60 days prior to use and occupancy of the County facility, unless the City Council waives the notification requirement by Resolution; and

3. The General Services Agency of Mendocino County has requested a waiver of the 60-day notification requirement to lease property at 776 S. State St., Ukiah for the purpose of use by the Alternate Defender’s Office.

4. The granting of the waiver will enable the Alternate Defender’s Office to occupy the property by approximately October 1, 2022, thereby avoiding loss of the property to another prospective tenant.

NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah grants the County of Mendocino a waiver of the 60-day notification requirement so as to lease the property at 776 S. State St., Ukiah in a timely manner in order to house their Alternate Defender’s Office.

PASSED AND ADOPTED on September 7, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________
Josefina Duenas, Vice Mayor
ATTEST:
_______________________
Kristine Lawler, City Clerk
ATTACHMENT 1

Agenda Item No: 7.j.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1963

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of a Budget Amendment for the Parks Account for Vandalism Cleanup Expenses.

DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

None
Summary: Council will consider approving an amendment to the budget for the Parks Division account for vandalism cleanup costs.

Background: During the preparation process for the 2023 fiscal year budget, the Parks Division of the Community Services Department initially requested $35,000 to be budgeted to cover the cost of any vandalism repairs, in addition to the cost for the replacement of the fence at the Skate Park with a more secure fence to prevent further vandalism. The amount was inadvertently omitted during final budget adjustments before presentation to Council.

Discussion: Staff is requesting a budget amendment to correct this oversight. Staff recommends that the City Council approve a budget amendment in the amount of $35,000 for the Parks account to cover the cost of vandalism repairs and the security fence for the Skate Park. As the general fund is expected to run a surplus in the current fiscal year, this adjustment will be funded by current resources.

Recommended Action: Approve amending the budget for an increase of $35,000 in the Parks Department vandalism cleanup account.

BUDGET AMENDMENT REQUIRED: Yes.

CURRENT BUDGET AMOUNT: 10022100.59400: $0
PROPOSED BUDGET AMOUNT:10022100.59400: $35,000
FINANCING SOURCE: General Fund current resources
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Jarrod Meyer, Parks Superintendent; Mary Horger, Financial Services Manager

Agenda Item No: 7.k.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1967

AGENDA SUMMARY REPORT
SUBJECT: Notification of Contract with Mosaic Public Partners in the Amount of $28,000 for the Recruitment of Police Chief and Corresponding Budget Amendment.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Consent Calendar
ATTACHMENTS:

1. 7-20-22 Staff Report - PD Chief Recruitment Ad Hoc

2. RFQ PC Responses - Peckham-McKenney - SGR - Mosaic
Summary: The City of Ukiah will hire Mosaic Public Partners to assist with the recruitment of Police Chief; the Council is asked to approve the corresponding budget amendment.

Background: On July 20, 2022, the City Council was notified of the City Manager's intention to solicit a professional recruitment firm to assist with the search for a new Police Chief. (See Attachment 1 for associated staff report.) At the same time, the Council appointed Mayor Brown and Councilmember Rodin to serve on an ad hoc committee to help direct the process.

Discussion: The Request for Qualifications resulted in three proposals from recruitment firms including Peckham & McKenny, SGR, and Mosaic Public Partners (Attachment #2). The ad hoc committee and relevant City Staff have met to review the proposals, and subsequently conducted an informational interview with the top-rated firm, Mosaic Public Partners.

Mosaic's approach, confirmed by their interview, is responsive and transparent, with a commitment to diversity, equity, and inclusion. The first step of the process will be to work with the ad hoc committee and identified stakeholders to develop a candidate profile that reflects the community's and the organization's needs. Then, a targeted search will be undertaken based on that input, followed by an interview process that will also involve the diverse group of stakeholders.

The contract with Mosaic falls beneath the City's reporting requirements; however, a budget amendment is required to cover the cost of the contract plus additional costs that may be associated with the recruitment. Therefore, Staff is recommending a budget amendment to the Human Resources Contractual Services budget in the amount of $38,000.

Recommended Action: Receive report and approve budget amendment for the procurement of recruitment services from Mosaic Public Partners.

BUDGET AMENDMENT REQUIRED: Yes.

CURRENT BUDGET AMOUNT: 20016100.52100: $420
PROPOSED BUDGET AMOUNT: 20016100.52100: $38,420
FINANCING SOURCE: General Fund Reserves
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a

COORDINATED WITH: Sage Sangiacomo, City Manager, Sheri Mannion, HR and Risk Mgmt Director, and Mary Horger, Financial Services Manager

Agenda Item No: 13.b.

MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1847

AGENDA SUMMARY REPORT
SUBJECT: Consideration of New Ad Hoc Committee to Participate in the Recruitment Process for a New Police Chief.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

None
Summary: Council will receive a report regarding the proposal to procure a specialty firm to assist the City with a customized and objective search for a new Police Chief, and will appoint two Councilmembers to serve on an ad hoc that will participate in the process.

Background: Following the unanticipated release of the former Police Chief in June, City Management is looking toward the selection process for a permanent replacement and recommends the development of an integrated recruitment and selection process with direct participation and leadership from the City Council.

Discussion: In the past two years, locally, there have been a significant number of high-profile incidents involving the police department. Similarly, nationwide, law enforcement has faced increased scrutiny and, in many cases, demands for major reform. Law enforcement work has changed dramatically over the last two decades. Youth who envisioned a satisfying career of protecting our communities now find themselves managing neglected cases of mental illness, skyrocketing drug abuse (coupled with deregulation), homelessness, and more, all with a shortage of tools or answers. These pressures, along with the high demands and chronic stress of the job, have had a negative impact on recruitment and retention industrywide.

It will be the responsibility of City leadership—from both the Police Department and the City Manager’s Office-- to navigate the impacts of these nationwide trends and the local conditions in order to facilitate the development of a high-functioning, community-oriented department. Therefore, the City intends to cast a wide net for recruitment in the interest of transparency and objectivity. In addition, the City Manager, in conjunction with the Purchasing Division, intends to develop and release a Request for Qualifications (RFQ) for a specialty firm to assist the City with a customized and objective search for a new Police Chief.

City Manager Sangiacomo recommends the development of a City Council Ad Hoc Committee to help guide this process. This committee would be tasked with working in partnership with the City Manager’s Office and Human Resources to provide direct leadership and oversight throughout the complete recruitment process.

Recommended Action: Appoint two ad hoc committee members to participate in the recruitment process for a new Police Chief.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a

PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Sage Sangiacomo, City Manager and Sheri Mannion, HR Director

Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678

August 11, 2022
Ms. Mary Horger
Financial Services Manager
300 Seminary Ave.

Ukiah, CA 95482
Via PDF/Email to: [email protected]
Dear Ms. Horger,
Thank you for considering Peckham & McKenney for the City of Ukiah recruitment for Police Chief. As an experienced recruitment firm, we are well positioned to serve you in this important process. We are uniquely familiar with what is necessary to attract excellent candidates; have recent experience in law enforcement; have a strong network to find applicants; understand the expectations for a complete and successful recruitment process; know the importance of finding the right fit for the position; and have the immediate capacity to serve you. Moreover, with Peckham & McKenney’s past and current recruitment experience, we believe we are an excellent fit to serve and represent the City of Ukiah.

Attached is a Statement of Qualifications for conducting the search that includes information about our firm, our experience, process, estimated timeline, resources, and references. I would also be pleased to participate in a Zoom interview to personally present and discuss our qualifications. In turn, upon being selected to conduct this important search, we would be prepared to start immediately. Having very recently led the successful search for Fort Bragg’s newest Police Chief, we have a familiarity with the challenges presented by the location and while every search we conduct is unique and tailored to the city, we know several potential candidates to encourage apply.

I do not foresee any conflicts of interest in working with the City of Ukiah.

We are excited for the opportunity to implement the process leading to the successful placement of a candidate that “fits” with the organization, and would be honored to work with you. Please feel free to call me at 510.520.3569 if there are any questions.

Sincerely,
Kimberly A. Petersen
Kimberly A. Petersen
Executive Recruiter

Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678

STATEMENT OF QUALIFICATIONS

TABLE OF CONTENTS
THE FIRM 1
Peckham & McKenney
Our Reputation
“All about fit”
Insurance
PUBLIC SAFETY RECRUITMENT EXPERIENCE 2
YOUR RECRUITMENT TEAM 3
Our Approach
Your Team
THE SEARCH PROCESS 5
THE SEARCH SCHEDULE 9
GUARANTEE AND ETHICS 11
Placement Guarantee
Reopening the Recruitment
Ethics
CLIENT REFERENCES 12
DIVERSITY STATEMENT 13

THE FIRM
Peckham & McKenney Peckham & McKenney provides executive search services to local government agencies throughout the western United States and is headquartered at 300 Harding Blvd., Ste. 203D, Roseville, California. Under the leadership of Anton “Tony” Dahlerbruch, continuing the values and principles of the firm’s founders Bobbi Peckham and Phil McKenney, Peckham & McKenney has a well-recognized reputation as a leader of successful local government recruitments. The team of Peckham & McKenney’s executive recruiters brings decades of experience in local government and executive search to achieving effective placements that align with each client’s unique needs and interests. We are supported by administrative and research specialists, marketing and design professionals, a web and social media expert, and distribution staff.

Since 2004, Peckham & McKenney has conducted more than 650 executive level recruitments in the states of Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming. On behalf of cities, counties, and special districts throughout the West, we have successfully placed hundreds of local government professionals including, City and County Managers and their Assistants, Police and Fire Chiefs, Department Heads, and mid-level managers. In addition, Peckham & McKenney has placed hundreds of executives and organizational leaders in the areas of public safety (police and fire), community development and planning, economic development, public works and engineering, finance, human resources, city clerk, information technology, library services, parks and recreation and community services.

Peckham & McKenney is a boutique firm that is established on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, as well as a personal, hands-on approach. Our business philosophy centers upon the understanding that this is a “people” related industry and that attention to others’ needs is the key to providing effective customer service. We specialize in searches for small and medium size municipalities.

Peckham & McKenney is the operating name of City Management Advisors LLC, Anton Dahlerbruch, Managing Member.

Our Reputation Peckham & McKenney is one of the most trusted and respected executive recruitment firms in the country. Time and again, we receive unsolicited compliments from clients and candidates relating to our integrity, high ethics, customer service, and centered focus on each individual client. Not only are we committed to providing our clients with well-qualified candidates, but we also take pride in treating both our clients and candidates with utmost respect. This commitment has led to multi-year retainer agreements with a number of agencies, as well as numerous client and candidate testimonials to their experiences with us, which you can find on our website at www.peckhamandmckenney.com.
“All about fit” We recognize that every agency and community we serve is unique, and the candidate you ultimately select must “fit” the culture and personality or your organization. We take the time to become familiar with your community, organizational culture, issues and challenges to identify and

recruit the best candidates for your consideration. Nearly 89% of our placements stay in those positions for over five years, which is a testament to the right “fit.” Insurance
City Management Advisors, doing business as Peckham & McKenney, carries Professional Liability Insurance ($1,000,000 limit), Commercial General Liability Insurance ($2,000,000 General Liability, and $4,000,000 Products) and Automobile Liability Insurance ($1,000,000). Our Insurance Broker is B&B Premier Insurance Solutions, Agoura Hills, CA.

Necessary insurance documentation will be provided to the City of Ukiah in a timely manner.

Our Experience
With every executive search, your personal recruiter has the full backing, support, and resources of the entire Peckham & McKenney team. Bringing more experience to local government search than any other California recruiter, Peckham & McKenney has successfully completed hundreds of city recruitments. Here is a sample of the public safety recruitments we have completed:

Alhambra, CA Police Chief
Antioch, CA Police Chief
Atherton, CA Police Chief
Bell, CA Police Chief
Belmont, CA Police Chief
Benicia, CA Fire Chief
Beverley Hills, CA Police Chief
Consumnes CSD, CA Fire Chief
Calistoga, CA Police Chief
Douglass County, NV Asst. County Mgr.

El Cerrito, CA Fire Chief
El Cerrito, CA Police Captain
Fort Bragg, CA Police Chief
Las Vegas Metro, NV Director Classification
Los Altos, CA Police Chief
Menlo Park, CA Police Chief
Mill Creek, WA Police Chief
Oceanside, CA Fire Chief
Piedmont, CA Fire Chief
Prescott Valley, AZ Town Manager
Prescott Valley, AZ Police Chief
Sacramento County Deputy County Administrator*
San Pablo, CA Police Chief
San Rafael, CA Police Chief
Sebastopol, CA Police Chief
Sonoma Valley Fire & Rescue Fire Chief
South Gate Police Chief
*Public Safety and Justice

YOUR RECRUITMENT TEAM
Our Approach
Peckham & McKenney limits the number of active searches of each Recruiter to totally focus on your search. When you retain Peckham & McKenney, your Recruiter is fully responsible for the success of the recruitment process. Each recruitment is additionally supported by experienced administrative, research, and marketing specialists.

Recognizing the importance of this search, Kimberly Petersen will serve as your Recruiter. Ms.

Petersen is currently assisting only one other city with a recruitment process and has the immediate capacity to conduct the Police Chief search for the City of Ukiah. In addition, Ms. Petersen has recent experience as a Police Chief and intimately understands the reforms our communities want from their police, as well as the other major challenges faced by law enforcement in this time period, including homelessness, recruitment, retention, and increasing crime. Ms. Petersen is uniquely suited to assessing the readiness of candidates in order to help you find the best Police Chief for the City of Ukiah.

Kimberly Petersen, Executive Recruiter
Kimberly Petersen’s career as a public servant began in 1996 when she was hired as a police officer with the Fremont Police Department. Over the course of the next 25 years, she served in various assignments, including Detective and Court Liaison Sergeant, moving through the ranks as a supervisor and manager. Ms. Petersen was appointed as the Fremont Police Department’s seventh Chief of Police in 2018. In this capacity she was a senior member of the city’s executive management team and a key partner in guiding the city through the first years of the pandemic and navigating the changing needs of our communities after the murder of George Floyd. Chief Petersen retired in October of 2021. Ms. Petersen has recent, relevant policing experience, and understands the need for law enforcement in the U.S. to adapt, reform and build bridges with their communities.

Ms. Petersen’s contributions to the City of Fremont include developing Fremont’s first Mobile Evaluation Team, a partnership with the Human Services Department pairing mental health professionals with police officers to better serve those in mental health crisis, and community members experiencing homelessness. Additionally, she oversaw the implementation of several lifesaving programs including equipping all patrol officers with AEDs to assist the public with cardiac incidents, and naloxone to assist with drug overdoses. She also developed the department’s Tactical Emergency Medical Support team, a collaboration with the Fire Department. Chief Petersen brought the Fremont Police Department into a new era of accessibility by launching the agency’s first Transparency Portal and overseeing the release of critical incident videos.

Ms. Petersen is a former Division I athlete who played soccer professionally in Japan’s “J” League.

She holds a bachelor’s degree from Stanford University in Human Biology, and a master’s degree from the Naval Postgraduate School in Security Studies. She is a graduate of the Peace Officer Standards and Training Supervisory Leadership Institute, and Command College.

Anton (Tony) Dahlerbruch, Executive Recruiter
Prior to joining Peckham & McKenney in 2019, Tony Dahlerbruch worked in local government for over 30 years. As a problem solver, Mr. Dahlerbruch worked in most every city department in

Beverly Hills, California (ultimately as Deputy City Manager); Scottsdale and Phoenix, Arizona; and Rockville, Maryland, before subsequently serving a combined 12 years as City Manager in Rolling Hills and Palos Verdes Estates, California. With direct and personal experience in the diverse aspects of city services, Tony has knowledge in the many disciplines of city management including finance/budget, human resources, planning, public works, and public safety. During his city management career, he was recognized for his integrity, hard work, responsiveness, focus on service, and ethics.

Mr. Dahlerbruch has additionally served in numerous leadership positions in state and national/international professional organizations. Noting his commitment to professional local government management, Tony represented the City Managers Department of the League of California Cities as a two term Director on the League’s Executive Board, President of City Managers Department of the League of California Cities and served on numerous League Policy Committees.

He has also served as a Regional Vice President on the Executive Board of the International City/County Management Association (ICMA) and other various ICMA committees.

Joyce Johnson, Operations Manager
Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm's Operations Manager.

She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike. Ms. Johnson holds an Associate of Arts degree from American River College.

Kevin Johnson, Research Assistant
Kevin Johnson has been a member of the Peckham & McKenney team since 2009 and currently serves as a Research Assistant. He supports the firm's Recruiters through his research of local government agencies and networks, potential candidates, and current candidates prior to recommendation to our clients. Mr. Johnson mastered his researching abilities while obtaining a Bachelor of Arts in Economics from Willamette University.

Linda Pucilowski, Graphic Designer
With nearly 30 years of experience, Linda Pucilowski provides her expert design and marketing skills to Peckham & McKenney. She is the firm’s “go-to” professional for all advertising and brochure design and creation. Ms. Pucilowski holds a bachelor’s degree from California State University, Sacramento.

Rachel Moran, Website & Social Media Assistant
Rachel Moran has been in the graphic design field since 2007 and prides herself on creating eyecatching visual art. She supports the Peckham & McKenney team by handling all website visual and technical design as well as social media. Ms. Moran graduated from the Art Institute of Houston obtaining her bachelor’s degree in Fine Arts with a concentration in Graphic Design

THE SEARCH PROCESS
While it is our intent to customize the search and project schedule to fit the specific needs of the City of Ukiah the search process typically includes the following key steps:

Project Organization Prior to beginning the recruitment, necessary documentation (contract, insurance, business license, retainer invoice, etc.) will be processed. We ask that the City identify a single point of contact that will serve as our liaison throughout the recruitment, providing necessary information to us, responding to our questions, and receiving and distributing all correspondence. A single point of contact will ensure timely and clear communication throughout the process.

We will request a conversation with the City Manager (or other lead decision-maker) to discuss the process, listen to specific desires and expectations, and respond to any questions or concerns. We will discuss the parameters of the search, receiving input about the ideal candidate, outreach efforts, the search timeline, compensation, and confirm future meeting dates. This conversation is scheduled with the City Manager/lead decision-maker concurrent with Development of the Candidate Profile (see below). We will also discuss and determine the extent of involvement of individuals in the search process.

In this phase of the process, we will also discuss with the City Manager the finalist interview process and the various components to be considered. Ms. Petersen will provide recommendations of best practices. Please note that decisions on the extent of involvement of others as well as additional components to the finalist interview process will impact the search, search timeline, and ultimately the cost of the recruitment process.

Development of Candidate Profile (virtual meeting #1) This step provides for the development of the Candidate Profile that will serve as a guide in the identification of potential candidates, outreach and recruitment efforts, screening, and selection of your next Police Chief. The Candidate Profile includes information relating to the City of Ukiah, the Police Department, current and future issues and opportunities for the Department, expectations, goals, and objectives leading to the success of the new Police Chief, and the background and experience, leadership style, skills and abilities, and personality traits of the ideal candidate.

Ms. Petersen will develop this profile following conversations with the City Manager, as well as individual or group discussions with the City’s leadership team and other individuals identified in the initial conference call (see Project Organization above). We will recommend a group meeting with the executive staff team for preparation of the Candidate Profile. This can also include outreach to select labor representatives, appointed commission or committee members, business leaders, and community stakeholders designated by the City Manager. With COVID-19, we have found conducting outreach via Zoom is effective and efficient.

Our proposals include up to two days of virtual meetings to develop the Candidate Profile (additional days may be negotiated). We will request information relating to compensation and benefits, organization charts, and budget data. In addition, we will request high-resolution photos to be used in an attractive brochure to market the opportunity. A draft of the Candidate Profile will be provided to

our point of contact for review. We ask that all revisions and corrections be provided to us in a timely manner to maintain the agreed upon search timeline. Our marketing and design professional will then prepare an attractive marketing brochure incorporating the Candidate Profile. This brochure will be distributed to up to 500 identified industry professionals. Copies of the brochure will also be made available to the City.

Advertisements will be placed in the appropriate industry publications and websites, and our firm will assume responsibility for presenting your opportunity in an accurate and professional manner. Social media, including LinkedIn and other platforms, will be used as appropriate. Full information on the position will be posted on the Peckham & McKenney website and provide to the City for posting on its website as well.

Community Input Many cities desire a community outreach or input process as part of the selection for a Police Chief. This can be achieved in a multitude of ways, such as via a community survey to help develop the candidate profile, a facilitated community meeting, or even conducting public interviews of the finalist candidates. There is an array of options which can be designed to meet your needs, and the cost of this service will be negotiated accordingly.

Recruitment The main focus of our outreach will be direct phone contact with quality potential candidates. With over 60 years of combined executive search experience, we are personally familiar with potential applicants, have developed an extensive candidate database that is continuously updated, and well connected to seasoned professionals for finding well qualified referrals. We take pride in the placement of women and applicants of diverse backgrounds, and are known for long, successful tenures of candidates selected by the agency. In addition, Ms. Petersen’s extensive professional network within the public safety field will be critical to our outreach efforts. Our recruiting efforts will focus on direct and aggressive recruiting of individuals aligned with the experience, background and knowledge determined during the Candidate Profile Development.

Outreach will also be consistent with the conversations and plans/goals for finding the ideal candidate as discussed during the Candidate Profile Development. We believe direct recruiting produces the most qualified candidates.

Throughout this active search process, we will regularly update the City of the recruitment status and share questions, concerns, and comments received from potential candidates as they consider the opportunity. By doing so, we will “team” with the City Manager to ensure that all issues and concerns of candidates are discussed and understood thereby eliminating “surprises” once the resume filing deadline has occurred.

As resumes are received, they will be promptly acknowledged within 48 hours, and we will personally respond to all inquiries. Once the resume filing deadline has passed, we will update the City on the status of the recruitment, the number of resumes received, and our intent for preliminary interviews.

Preliminary Interviews Upon our review of the resumes received, supplemental questionnaires will be sent to candidates who appear to meet the Candidate Profile. The supplemental questionnaire is intended, in part, to ascertain the applicant’s familiarity with the City and writing ability; applicants

will be asked to address a few questions pertaining to the position that are based on information learned during Candidate Profile Development.

Ms. Petersen will conduct preliminary interviews with the individuals that most closely align with the Candidate Profile. Internet research will be conducted so that we may probe the candidate regarding areas of concern.

Candidates will be advised of the search schedule and updated regularly as to their status.

Recommendation of Candidates/Selection of Finalists (virtual meeting #2) A bound report will be provided to the City Manager prior to our meeting to discuss our recommendation of leading candidates for further consideration. This report will include a full listing of all candidates who applied for the position, as well as the cover letters, resumes, and supplemental questionnaires of approximately four to eight recommended candidates. We may include a first and second tier of candidates within our recommendation.

Ms. Petersen will meet with the City Manager in a one- to two-hour meeting and will provide an overview of each recommended candidate for the City Manager to determine who to interview as well as share any concerns or negative information. Once a group of finalists has been selected by the City Manager, we will revisit early decisions made during Project Organization relating to the finalist interview process.

Peckham & McKenney will notify all candidates of their status. Those candidates selected as finalists will be notified and provided with all necessary information to attend finalist interviews with the City.

We will prepare an interview schedule and confirm with our point of contact all necessary details.

If necessary, finalists will make their own travel plans and reservations. It is customary that the City reimburse finalists for round-trip airfare, car rental, and lodging necessary to attend the interviews with the City. We will confirm this with the City Manager at our meeting to recommend candidates.

Finalist Interview Process (on-site or virtual – meeting #3) Finalist Interview Process Ms. Petersen will provide facilitation during the finalist interview process.

These initial interviews may be conducted on-site or alternatively, they may be conducted virtually. (For an initial screening interview, virtual interviews may be easier and more attractive for candidates and panelists). An orientation session will be held at the beginning of the process, and we will facilitate a review and discussion of the finalists at the end of the day. Interview materials, including suggested interview questions, evaluation and ranking sheets will be provided. Again, a standard finalist interview process of the leading four to eight candidates is typically conducted within one day.

Qualification Once the finalist candidate has been selected and a conditional offer has been made by the City, a Police Officer Standards and Training-compliant background investigation must be completed by a qualified agency or provider. Peckham & McKenney can facilitate the City’s

selection of an appropriate provider, however the work itself is beyond our scope and is the responsibility of the City.

Peckham & McKenney will provide negotiation assistance on the finalist’s compensation package as requested by the City.

SEARCH SCHEDULE
This sample schedule anticipates a 14-week process. It can be tailored to achieve the interests of the City of Ukiah relative to receiving input in preparation of the Candidate Profile and the interview process. A community input process will increase the length of this timeline commensurate to the nature and workload of that part of the process.

ACTIVITY TIME FRAME
I. Project Organization Pre-Recruitment
• Conference call/meeting to discuss the recruitment process • Formalize project schedule
II. Development of Candidate Profile/Orientation Two Weeks • Virtual Meeting #1 with the City to discuss Candidate Profile • Develop Candidate Profile/Brochure and obtain approval • Develop advertising and recruiting plan
III. Recruitment Six Weeks
• Advertise, network, and electronically post in appropriate venues • Distribute candidate profile to industry professionals • Post opportunity on Peckham & McKenney website
• Focused outreach to individuals aligned with the Candidate Profile • Respond to all inquiries and acknowledge all resumes received within 48 hours IV. Preliminary Interviews Two Weeks
• Screen resumes and conduct Internet research
• Identify leading candidates and request supplemental questionnaires • Review supplemental questionnaires
• Conduct preliminary interviews with leading candidates V. Recommendation of Candidates/Selection of Finalists One Week • Provide written recommended candidates to the City Manager • Virtual meeting #2 to provide overview of recommended candidates • City Manager selects finalist candidates for finalist interview process • Peckham & McKenney notifies all candidates of status in recruitment process VI. Finalist Interview Process Two Weeks
• On-site or virtual meeting #3 to facilitate finalist interviews with the City • Assist City throughout process and provide recommendations • City Manager selects candidate or leading two to three candidates for further consideration
• City conducts subsequent interview process

VII. Qualification One Week
• Provide negotiation assistance
• Exceed expectations and successfully place candidate who “fits.” At the conclusion of the process, we will kindly request that the written public announcement of the appointment attribute the recruitment to Peckham & McKenney Executive Search.

GUARANTEE AND ETHICS
Placement Guarantee In the unlikely event that a candidate recommended by our firm (external candidates only) leaves your employment within the first year from the date of appointment (except in the event of budgetary cutbacks, promotion, position elimination, or illness/death), we agree to provide a one-time replacement within six months of the vacancy at a reduced fee.

Reopening the Recruitment Based on our extensive outreach and recruit efforts, it is extremely rare that our process fails to produce a preferred candidate in the first instance. If the search process, however, does not produce a successful placement as a result of our process, we will conduct a second one-time recruitment process within six months for a reduced fee.

As Albert Einstein said, the definition of insanity is “doing the same thing over and over again and expecting different results.” Prior to reopening the recruitment, we will thoroughly review with the City any adjustments in approach, compensation, and/or other variables necessary to achieve a placement as a result of the process.

Ethics Time and again, we receive unsolicited comments from clients and candidates relating to our integrity and high ethics.
 First, we believe in honesty. No client should ever appoint an individual without being fully knowledgeable of the candidate’s complete background and history. Conversely, no candidate should ever enter a new career opportunity without full disclosure of any organizational “issues.”  We strive to keep everyone involved in a recruitment process informed of the status. Not only do we provide regular updates to our clients, but we also have a reputation for keeping our candidates posted.
 As recruitment professionals, we do not recruit our placements -- ever. Should a placement of ours have an interest in a position for which we are recruiting, they may choose to apply.

However, if they become a finalist, we ask that they speak to their supervisor to alert them of their intent.
 During an active engagement, we do not recruit staff from our client agencies for another recruitment. Nor do we “parallel process” a candidate, thereby pitting one client against another for the same candidate.
 We are retained only by client agencies and not by our candidates. While we have a reputation for being actively involved in the profession and providing training, workshops, and general advice to candidates, we represent only our clients. In addition, we always represent and speak of our clients in a positive manner, during the recruitment engagement as well as years after.

CLIENT REFERENCES
Please feel free to contact any of the following current and recent clients to inquire about their experience with Peckham & McKenney. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients listed in this proposal.

City of Piedmont—Fire Chief/City Administrator/Recreation Director Sara Lillevand, City Administrator
510-420-3042 [email protected]
City of El Cerrito- Fire Chief
Alexandra Orologas, Assistant City Manager
510-215-4302 [email protected]
City of Marysville-Fire Chief (in-progress)
Nicole Moe, Assistant to the City Manager
530-749-3901 [email protected]
City of Fort Bragg-Police Chief
David Spaur, Former Interim City Manager
707-961-2829
City of San Mateo, CA – Police Captain
Ed Barberini, Chief of Police
650-522-7600 [email protected]
City of Healdsburg, CA – Police Chief
Jeff Kay, City Manager
707-431-3452 [email protected]
City of Belmont, CA- Police Chief
Human Resources Director
650-637-2988
County of Sacramento- Deputy County Executive Public Safety & Justice Candice Mabra, Principal Human Resources Analyst
916-874-1682 [email protected]

DIVERSITY STATEMENT
Peckham & McKenney is committed to diversity in its broadest possible definition in every aspect of each executive recruitment our firm provides. We take pride in the placement of women and applicants of diversity and are known for long successful tenures of candidates selected by the agency. In the last five years, 53% of Peckham & McKenney placements are women and people of color.

Peckham & McKenney does not discriminate on the basis of race, color, religion, creed, sex/gender, national origin/ancestry, disability, pregnancy, sexual orientation (including transgender status), marriage or family status, military status, or age. We are fully compliant with all applicable federal and state employment laws and regulations in all our recruitments.

For over 30 years, founder Bobbi Peckham has been a champion of women seeking executive leadership positions within local government. Through leadership positions in organizations, as a speaker at conferences, and in professional roles in city management, other members of our recruitment team additionally have a history of promoting diversity in local government positions.

With our diverse team of Recruiters, Peckham & McKenney goes to great lengths to support, promote, and advocate for diversity in the recruitment and hiring process.

In addition to all other outreach methods, our firm utilizes the Local Government Hispanic Network (LGHN), National Forum of Black Public Administrators (NFBPA), Women Leading Government (WLG), and the Municipal Managers of Association of Northern and Southern California (MMANC/MMASC) to advertise searches, as well as the National Diversity Network, which ensures placement of your opportunity with the following online venues:
• African American Job Network
• Asian Job Network
• Disability Job Network
• Latino Job Network
• LGBT Job Network
• Retirement Job Network
• Veteran Job Network
• Women’s Job Network

STATEMENT OF QUALIFICATIONS FOR

EXECUTIVE RECRUITMENT SERVICES
Police Chief
City of Ukiah, California
August 12, 2022
Strategic Government Resources
P.O. Box 1642, Keller, Texas 76244
Office: 817-337-8581
JJ Peters, President of Executive Recruitment
[email protected]

PO Box 1642, Keller, TX 76244 817-337-8581 www.GovernmentResource.com August 12, 2022
Sage Sangiacomo, City Manager
City of Ukiah, California
Dear Mr. Sangiacomo:

Thank you for the opportunity to submit this statement of qualifications to assist with the City of Ukiah’s upcoming Police Chief recruitment. SGR has the unique ability to provide a personalized and comprehensive recruitment to meet your needs.

We would like to draw your attention to some key aspects that distinguish SGR from other recruitment firms and allow us to reach the most extensive and diverse pool of applicants available:
• SGR is a recognized thought leader in local government management and is actively engaged in local government operations, issues, and best management practices. • SGR announces all conducted recruitments in our Servant Leadership e-newsletter, which reaches over 47,000 subscribers in all 50 states.
• SGR sends targeted emails to our opt-in Job Alert subscriber database of approximately 10,000 law enforcement professionals.

We recognize that the COVID-19 pandemic has created unique operating challenges for local governments in many ways, including recruitment efforts. SGR has invested in a variety of technologies that will allow a safe social distancing recruitment process, and we will continue to provide alternatives to in-person meetings, to the extent your organization desires, during this uncertain time.

We are excited about the prospect of partnering with the City of Ukiah on this recruitment, and we are available to visit with you at your convenience.

Respectfully submitted,
Jennifer Fadden, Chief Operating Officer
[email protected]

TABLE OF CONTENTS
1 Company Profile
2 Project Personnel
3 SGR Police Chief Recruitments, 2018 to Present
4 Requested Involvement of City Staff
5 References
6 Unique Qualifications
7 Approach & Methodology

Company Profile
Background
Strategic Government Resources, Inc. (SGR) exists to help local governments become more successful by Recruiting, Assessing, and Developing Innovative, Collaborative, and Authentic Leaders. SGR was incorporated in Texas in 2002 with the mission to facilitate innovative leadership in local government. SGR is fully owned by former City Manager Ron Holifield, who spent two high-profile decades in city management and served as a City Manager in several cities.

SGR’s business model is truly unique. Although we are a private company, SGR operates like a local government association. Most of SGR’s principals are former local government officials, allowing SGR to bring a perspective and depth of local government expertise to every project that no other firm can match.

SGR’s Core Values are Customer Service, Integrity, Philanthropy, Continuous Improvement, Agility, Collaboration, Protecting Relationships, and the Golden Rule.

SGR is a full-service firm, specializing in executive recruitment, interim placements, online training, onsite training, leadership development, psychometric assessments, strategic visioning retreats, one-on-one employee coaching, and other consulting services.

SGR’s services are designed to promote innovation, team building, collaboration, and continuous improvement in local governments. SGR has approximately 700 local government clients in 47 states for all of our business lines combined. SGR has been, and continues to be, a leader in spurring innovation in local government.

SGR has 34 full-time employees, 2 part-time employees, 21 recruiters, 15 facilitators and multiple consultants who function as subject matter experts on a variety of projects.

SGR has corporate headquarters in Texas, as well as virtual officesin California, Colorado, Florida, Maryland, Minnesota, New York, North Carolina, Ohio, Oklahoma, and Oregon.

View all SGR team members and bios at: governmentresource.com/about-us/meet-the-team 1

Project Personnel
Eddie Salame, Senior Vice President
[email protected]
817-239-2930
- Based out of California
Eddie Salame joined the SGR team in 2021 after a distinguished 34-year career in law enforcement, including 13 years as Chief of Police. He began his career with the Fort Worth Police Department, where he worked on various investigative assignments, including conducting specialized covert investigations. After a seven-year tenure in Fort Worth, Eddie moved to the Grapevine Police Department. There he spent 27 years working in various areas of the department as he rose through the ranks to Police Chief.

As Police Chief, Eddie prioritized building solid relationships with the community. In partnership with the Grapevine Colleyville Independent School District, he established the Community Outreach Center that focused on an underserved area of the city. The creation of the Outreach Center resulted in a 46% reduction in crime in the area served. He also started the Volunteers in Police Service that enhanced the services provided to the citizens while saving the city thousands of dollars annually. In 2012 the department received the International Association of Chiefs of Police awards for Outstanding Achievement in Law Enforcement Volunteer Programs and the Community Policing Award.

Eddie holds a master’s degree in Liberal Arts with an emphasis in Alternative Dispute Resolution from Southern Methodist University and a Bachelor of Arts in Political Science from the University of Texas at Arlington. He is a graduate of the FBI National Academy and the FBI Law Enforcement Executive Development Series. He also received a Certified Public Manager graduate certificate from the William P. Hobby Center for Public Service of Texas State University. Eddie is also fluent in Spanish and is able to conduct meetings with Spanish-speaking community members as necessary.
2

Police Recruitments, 2018-Present
In Progress
• Eagle, CO (pop. 8,000) - Chief of Police
• Glenpool, OK (pop. 14,000) - Police Chief *
2022
• Alvarado, TX (pop. 5,000) - Chief of Police *
• Cary, NC (pop. 179,000) - Chief of Police
• Eagle Pass, TX (pop. 28,000) - Police Chief
• Fort Smith, AR (pop. 90,000) - Deputy Director of Police Administrative Services * • Georgetown, TX (pop. 77,000) - Police Chief
• Greeley, CO (pop. 108,000) - Chief of Police
• Lago Vista, TX (pop. 8,000) - Police Chief
• Montgomery, AL (pop. 200,000) - Chief of Police *
• Richardson, TX (pop. 120,000) - Police Captain
• Rowlett, TX (pop. 73,000) - Police Chief
• San Antonio Independent School District, TX - Deputy Chief of Police • Wethersfield, CT (pop. 26,000) - Police Chief
2021
• Alice, TX (pop. 20,000) - Police Chief
• Bedford, TX (pop. 49,000) - Police Chief
• Celina, TX (pop. 28,000) - Police Chief *
• Del Rio, TX (pop. 35,000) - Police Chief
• Edinburg, TX (pop. 100,000) - Chief of Police
• Ennis, TX (pop. 20,000) - Police Chief
• Fort Worth, TX (pop. 900,000) - Chief of Police
• Kansas City, KS (pop. 153,000) - Police Chief *
• Memorial Villages Police Department (pop. 12,000) - Commander * • Mesquite, TX (pop. 145,000) - Police Chief
• New Braunfels, TX (pop. 90,000) - Police Chief
• Waco, TX (pop. 140,000) - Police Chief
3

2020
• Abilene, TX (pop. 120,000) - Chief of Police
• Amarillo, TX (pop. 199,000) - Police Chief
• Anna, TX (pop. 15,000) - Police Chief *
• Argyle, TX (pop. 4,000) - Police Chief
• Bullard, TX (pop. 4,000) - Police Chief
• Plainview, TX (pop. 22,000) - Chief of Police *
• Round Rock Independent School District, TX - Police Chief • Shawnee, KS (pop. 66,000) - Police Chief *
• Temple, TX (pop. 89,000) - Police Chief
• Victoria, TX (pop. 67,000) - Chief of Police
2019
• Ann Arbor, MI (pop. 121,000) - Police Chief
• Bainbridge Island, WA (pop. 24,000) - Police Chief
• Denison, TX (pop. 24,000) - Chief of Police
• Fort Smith, AR (pop. 90,000) - Police Chief *
• Lubbock, TX (pop. 250,000) - Police Chief
• Olathe, KS (pop. 142,000) - Police Chief
• Plano, TX (pop. 284,000) - Police Chief *
• Princeton, TX (pop. 12,000) - Police Chief
• Sunnyvale, TX (pop. 6,000) - Police Chief
2018
• Angleton, TX (pop. 20,000) - Police Chief
• Arvada, CO (pop. 117,000) - Police Chief
• Boynton Beach, FL (pop. 74,000) - Chief of Police
• Eugene, OR (pop. 165,000) - Police Chief
• Fort Smith, AR (pop. 90,000) - Deputy Director-Police Administrative Services * • Snyder, TX (pop. 11,000) - Police Chief
* SGR conducted “front-end” of search that included development of position profile brochure, marketing and advertising, application management, initial screening of applications, virtual briefing with organization, and release of applicants not continuing in the process. At that point, the search was transitioned to the organization.

Population number is approximate population at the time the recruitment took place.

4

Requested Involvement from the City’s Staff
Requested involvement and assistance from City staff includes:
• Provide photos/graphics and information necessary to develop recruitment brochure • Respond to drafts of documents and reports in a timely manner; failure to do so may extend timelines and can negatively impact the outcome of the process • Refer all prospective applicants to SGR and not accept applications independently during the recruitment process
• Provide legal opinions to SGR regarding when and if any information must be released in accordance with Public Information requests
• Directly reimburse finalists for travel-related expenses to interview • Provide bottled water, coffee, etc., for finalist interviews and/or meet-and-greets • Provide transportation for community tours and other aspects of finalist interview process, as needed
• Reserve conference rooms or other meeting rooms as needed throughout the recruitment process
• Assist with scheduling stakeholder interviews and stakeholder group meetings • Provide technology set-up for meetings, as needed
5

REFERENCES
City of Greeley, Colorado
Population: 108,000
Raymond Lee, City Manager
[email protected]
970-350-9770
Chief of Police Recruitment, in progress
City of Montgomery, Alabama
Population: 200,000
Chip Hill, Chief of Staff
[email protected]
334-625-2002
Chief of Police Recruitment, 2022
City of Bainbridge Island, Washington
Population: 25,000
Ellen Schroer, Deputy City Manager
[email protected]
206-780-8619
Police Chief Recruitment, 2019
City of Rowlett, Texas
Population: 73,000
Brian Funderburk, City Manager
[email protected]
972-412-6290
Police Chief Recruitment, 2022
Town of Wethersfield, Connecticut
Population: 26,000
Claudia Tata, Human Resources Manager
[email protected]
860-721-2804
Police Chief Recruitment, 2022
City of Lago Vista, Texas
Population: 8,000
Tracie Hlavinka, City Manager
[email protected]
214-518-1812
Police Chief Recruitment, 2022
6

SGR’s Unique Qualifications
Extensive Network of Prospects
SGR is intent on being a leader in executive recruitment, and we believe it is imperative to be proactive in our mission to build a workforce that represents the communities we serve. SGR reaches an extensive and diverse pool of applicants by utilizing our unequaled network of prospects.
• Your position will be announced in SGR’s Servant Leadership e-newsletter that reaches over 47,000 subscribers in all 50 states.
• We will send targeted emails to approximately 10,000 opt-in subscribers to SGR’s Police Job Alerts.
• Your position will appear on SGR’s Website, GovernmentResource.com, which has approximately 20,000 visitors per month.
• Your position will be posted to SGR’s Job Board, SGRjobs.com, which averages nearly 10,000 unique visitors per month and has more than 1,600 jobs listed at any given time. • SGR provides a comprehensive social media marketing campaign that includes custommade graphics and distribution on Facebook, Twitter, Instagram, and LinkedIn. • SGR frequently partners with local government associations including League of Women in Government, Local Government Hispanic Network, and the National Forum for Black Public Administrators.
• Approximately 65% of semifinalists selected by our clients learned about the open recruitment through our website, servant leadership e-newsletter, job board, job alert emails, social media, or personal contact.

Collective Local Government Experience
Our recruiters have years of experience in local government, as well as regional and national networks of relationships. The executive recruitment group works as a team to leverage their networks to assist with each recruitment. SGR team members are active on a national basis in local government organizations and professional associations. Many SGR team members frequently speak and write on issues of interest to local government executives. SGR can navigate all relevant networks as both a peer and insider.

Equal Opportunity Commitment
SGR strongly believes in equal employment opportunity. SGR does not discriminate and believes that equal opportunity is an ethical issue. SGR will not enter an engagement with an entity or organization that directs bias or expects bias to be demonstrated on any basis other than factors that affect the ability of the candidate to do the job. SGR will make a serious and sincere effort to encourage qualified applicants from underrepresented demographic groups to apply. Although SGR cannot guarantee the makeup of the semifinalist or finalist groups, SGR has relationships and contacts nationwide to encourage the meaningful participation of 7

underrepresented minority groups, and we continue to evaluate and improve our processes by embedding a lens of equity and inclusion into our recruitment practices.

Listening to Your Unique Needs
SGR devotes significant time to actively listening to your organization and helping you define and articulate your needs. We work hard to conduct a comprehensive recruitment that is unique to you. SGR dedicates a prodigious amount of energy to understanding your organization’s unique culture, environment, and local issues to ensure a great fit regarding values, philosophy, and management style perspectives.

Trust of Candidates
SGR has a track record of providing remarkable confidentiality and wise counsel to candidates and next generation leaders. We have earned their trust. As a result, SGR is able to bring exceptional prospects to the applicant pool. Candidates trust SGR to assess the situation well, communicate honestly, and maintain their confidentiality to the greatest extent possible.

Accessibility & Communication
Your executive recruiter is accessible throughout the recruitment process and can be reached at any time by candidates or clients via cell phone or email. In addition, the recruiter communicates with active applicants on a weekly basis and sends Google alerts articles to keep the applicants informed about the community and opportunity.

Comprehensive Evaluation and Vetting of Candidates
SGR offers a screening process that ensures a detailed understanding of candidate backgrounds and prevents surprises. Our vetting process includes:
• Prescreening questions and technical review of resumes • Cross communication between our recruiters about candidates who have been in previous searches for greater understanding of background and skills • Comprehensive written questionnaires to gain insights beyond what is available through a resume
• Online pre-recorded video interviews that allow search committee members to view candidates in an interview setting prior to the finalist recruitment stage • All-inclusive media reports that far surpass automated Google/LexisNexis searches, customized to each candidate based on where they have lived and worked • Thorough automated, anonymous reference checks that provide details on candidates’ soft skills from an expansive group of references
• Psychometric assessments (supplemental cost)
• Comprehensive background checks completed by a licensed private investigation firm • Advanced exercise for finalist candidates, customized to the organization View a full list of our Executive Recruitment Clients at: Executive Recruitment Clients 8

Recruitment Approach & Methodology
A full-service recruitment typically entails the following steps:

1. Organizational Inquiry and Analysis
• Development of Recruitment Plan and Timeline
• Individual Interviews with Key Stakeholders
• Creation of Position Profile Brochure

2. Advertising and Marketing, Communication with Applicants and Prospects

3. Initial Screening and Review

4. Search Committee Briefing to Facilitate Selection of Semifinalists

5. Evaluation of Semifinalist Candidates
• Written Questionnaires
• Recorded Online Interviews
• Media Searches - Stage 1

6. Search Committee Briefing to Facilitate Selection of Finalists

7. Evaluation of Finalist Candidates
• Comprehensive Media Searches - Stage 2
• Comprehensive Background Investigation Reports
• DiSC Management Assessments (supplemental service)
• First Year Game Plan or Other Advanced Exercise

8. Interview Process
• Face-to-Face Interviews
• Stakeholder Engagement (may occur earlier in process) • Deliberations
• Reference Checks (may occur earlier in process)

9. Negotiations and Hiring Process
• Determination of Terms of an Offer
• Negotiation of Terms and Conditions of Employment
• Press Release (if requested)
Step 1: Organizational Inquiry and Analysis
Development of Recruitment Plan and Timeline
SGR will meet with the client at the outset of the project to finalize the recruitment plan and timeline. At this time, SGR will also request that the client provide us with photos and information on the community, organization, and position to assist us in drafting the position profile brochure.

Individual Interviews with Key Stakeholders
SGR devotes tremendous energy to understanding your organization’s unique culture, environment, and goals to ensure you get the right match for your particular needs. Fully understanding your organizational needs is the most critical part of conducting a successful executive recruitment. In consultation with the Search Committee, SGR will develop a list of individuals to meet with about the position. These interviews identify issues that may affect the dynamics of the recruitment, as well as develop a composite understanding of the position, special considerations, and the political 9

environment. This process helps with organizational buy-in and will assist us in developing the position profile.

Development of Position Profile Brochure
Following the individual interviews, SGR will develop a draft position profile brochure that is reviewed and revised in partnership with your organization until we are in agreement that it accurately reflects the sought-after leadership and management characteristics. To view sample recruitment brochures, please visit:
https://www.governmentresource.com/executive-recruitment/open-recruitments-528 Step 2: Advertising and Marketing, Communication with Applicants and Prospects Advertising and Marketing
The Executive Recruiter and client work together to determine the best ways to advertise and recruit for the position. SGR’s Servant Leadership e-newsletter, where your position will be announced, reaches over 47,000 subscribers in all 50 states. We will also send targeted emails to opt-in subscribers to SGR’s Job Alerts. Your position will be posted on SGR’s Website, GovernmentResource.com, and on SGR’s Job Board, SGRjobs.com. SGR provides a comprehensive social media marketing campaign that includes custom-made graphics and distribution on Facebook, Twitter, Instagram, and LinkedIn. Ads are also typically placed in various state and national publications, targeting the most effective venues for reaching qualified candidates.

Communication with Prospects
SGR communicates with interested prospects on ongoing basis during the recruitment process.

Outstanding prospects often will not submit a resume until they have done considerable homework on the available position. A significant number of inquiries will be made, and it is essential that the executive search firm be prepared to answer those questions with fast, accurate, and complete information, and in a warm and personal manner. This is one of the first places a prospective candidate will develop an impression about the organization, and it is an area in which SGR excels.

Communication with Active Applicants
Handling the flow of resumes is an ongoing and significant process. On the front end, it involves tracking resumes and promptly acknowledging their receipt. It also involves timely and personal responses to any questions or inquiries. SGR communicates frequently with applicants to ensure they stay enthusiastic and informed about the opportunity. SGR utilizes Google Alerts and sends weekly update emails to active applicants regarding the organization and community.

Step 3: Initial Screening and Review
SGR uses a triage process to identify high-probability, medium-probability, and low-probability candidates. The triage ranking is focused on overall assessment based on interaction with the applicant, qualifications, any known issues regarding previous work experience, and evaluation of cultural fit with the organization. In contrast with the triage process described above, which focuses on subjective assessment of the resumes and how the candidates present themselves, we also evaluate each candidate to ensure that the minimum requirements of the position are met and determine which preferred requirements are met. This sifting process assesses how well candidates’ applications fulfill the recruitment criteria outlined in the Position Profile. 10

Step 4: Search Committee Briefing / Selection of Semifinalist Candidates At this briefing, SGR will provide a comprehensive progress report and facilitate the selection of up to 12 semifinalists. The presentation will include summary information on the process so far, the candidate pool overall, and any trends or issues, as well as a briefing on each candidate and their credentials. SGR is the only firm that offers this level of reporting detail and transparency.

Step 5: Evaluation of Semifinalist Candidates
Reviewing resumes is an important and valuable step in the executive recruitment process. However, resumes can be misleading. Resumes fail to disclose the individual’s personal qualities and his or her ability to get along with other people. Resumes can also exaggerate or inflate accomplishments and experience. SGR’s responsibility is to go deeper than the resume to ensure that those candidates who continue in the process are truly outstanding. SGR’s goal is to have a clear understanding of the person behind the resume and what makes them an outstanding prospect for you. The evaluation of semifinalist candidates includes follow-up when appropriate to ask any questions about underlying issues.

Written Questionnaires
SGR will ask semifinalist candidates to complete a comprehensive written exercise designed to provide greater insight into candidate thought processes and communication styles. SGR’s written instrument is custom designed around the priorities identified by the Search Committee and usually includes questions focusing on key areas of particular interest to the client. This written instrument will be included in the semifinalist briefing book along with cover letters and resumes submitted by the candidates.

Recorded Online Interviews
SGR will ask semifinalist candidates to complete online interviews. This provides a very insightful, efficient and cost-effective way to gain additional insights to utilize in selecting finalists you want to invite for an onsite interview. The recorded online interviews allow the Search Committee to evaluate technological competence, demeanor, verbal communication skills, and on-camera presence. Online interviews also convey to candidates that the organization is using leading edge technology in its business processes and provide an opportunity for the Search Committee to ask candidates questions on specific topics of special interest. Links to view the online interviews are emailed to the Search Committee members for viewing at their convenience prior to selection of finalist candidates.

Media Searches - Stage 1
“Stage 1” of our media search process involves the use of the web-based interface Nexis Diligence™.

This platform is an aggregated subscription-based platform that allows access to global news, business, legal, and regulatory content. These media reports at the semifinalist stage have proven helpful by uncovering issues that may not have been previously disclosed by prospective candidates. The recruiter will communicate any “red flags” to the Search Committee immediately upon discovery.

Step 6: Search Committee Briefing / Selection of Finalist Candidates Prior to this briefing, SGR will provide each member of the Search Committee with a briefing book on the semifinalist candidates. The briefing book includes cover letters, resumes, and completed 11

questionnaires. The link to view the online interviews is emailed separately to Search Committee members. The purpose of this briefing is to facilitate narrowing the list to up to 5 finalists who will be invited for personal interviews.

Step 7: Evaluation of Finalist Candidates
Comprehensive Media Searches - Stage 2
“Stage 2” of our media search process includes the web-based interface Nexis Diligence™ along with Google as a supplementary tool. By utilizing both, we can provide our clients with an enhanced due diligence process to help vet potential candidates in an efficient and comprehensive manner, which reduces the risk of overlooking important information.

The Stage 2 media search consists of a more complex search, which also includes social media platforms, and has proven helpful in analyzing possible adverse news about the candidate by uncovering issues that may not have been previously disclosed by the candidate. The media search gives the Search Committee an overview of the type and extent of press coverage that a candidate has experienced over the course of their career. View a sample media report at: http://bit.ly/SGRSampleMediaReport.

Comprehensive Background Investigation Reports
Through SGR’s partnership with a licensed private investigation firm, we are able to provide our clients with comprehensive background screening reports that include the detailed information listed below.

Alternatively, SGR would be happy to coordinate with the City during a comprehensive background investigation of finalist(s) by a licensed private investigator obtained by the City in compliance with POST requirements.
• Social Security number trace
• Address history
• Driving history/motor vehicle records
• Credit report (if desired)
• Federal criminal search
• National criminal search
• County wants and warrants for previous 10
years
• Global homeland security search
• Sex offender registry search
• State criminal search (for current and previous
states of residence)
• County civil and criminal search (for every
county in which candidate has lived or worked)
for previous 10 years
• Education verification
• Employment verification (if desired)
• Military verification (if desired)
DiSC Management Assessments (supplemental service)
SGR uses a DiSC Management assessment tool, which is among the most validated and reliable personal assessment tools available. The DiSC Management assessment analyzes and reports comprehensively on the candidate’s preferences in five vital areas: management style, directing and delegating, motivation, development of others, and working with his/her own manager. View a sample report at:
bit.ly/SGRDiscProfileSample. For assessments of more than two candidates, a DiSC Management Comparison Report is included, which provides a side-by-side view of each candidate's preferred management style. View a sample comparison report at: bit.ly/SGRDiscTeamReport.

First Year Plan or Other Advanced Exercise
SGR will work with your organization, if desired, to develop an advanced exercise for the finalist candidates. One example of such an exercise is a “First Year Plan,” a process where finalist candidates are provided with the contact information for elected officials, key staff, and community leaders and 12

then given free rein to make contact with all of them in advance and use those insights to develop a “first year plan” based on what they know so far. Feedback is received from the key contacts on their impressions of the finalist candidates from the interactions with the candidates prior to the interviews.

This exercise provides the opportunity to evaluate candidates’ written and interpersonal communication skills, as well as critical analysis skills.

Step 8: Interview Process
Face-to-Face Interviews
SGR will schedule interviews at a date/time convenient to your organization. This process can be as simple, or as complex, as your organization desires. SGR will help you determine the specifics and assist in developing the interview schedule and timeline. SGR will prepare sample interview questions and will participate throughout the process to make it smooth and efficient.

Stakeholder Engagement
At the discretion of the Search Committee, we will work closely with your organization to engage stakeholders in the recruitment process. Our recommendation is that we design a specific stakeholder engagement process after we learn more about the organization and the community. Different approaches work best in different communities. We will collaborate with your organization to determine which option, or combination of options, will be the most effective for the unique needs of the organization.

Deliberations
SGR will facilitate a discussion about the finalist interviews and assist the Search Committee in making a hiring decision or in deciding whether to bring back one or more candidates for a second interview.

Reference Checks
SGR uses a progressive and adaptive automated reference check system to provide insights on candidates’ soft skills from a well-rounded group of references. References may include elected officials, direct supervisors, direct reports, internal organizational peers, professional peers in other organizations, and civic leaders. SGR’s reference check platform is anonymous, which is proven to encourage more candid and truthful responses, in turn providing organizations with more meaningful and insightful information on candidates. SGR provides a written summary report to the organization once all reference checks are completed. The timing of reference checks may vary depending on the specific search process and situation. If the names of the finalists are made public prior to interviews, SGR will typically contact references prior to the interview process. If the names of the finalists are not made public prior to interviews, SGR will typically wait until the organization has selected its top candidate before calling references in order to protect candidate confidentiality.

Step 9: Negotiations and Hiring Process
Upon request, SGR will provide appropriate employment agreement language and other helpful information to assist you in determining an appropriate offer to extend to your candidate of choice.

SGR will assist to whatever degree you deem appropriate in conducting negotiations with the chosen candidate. SGR will determine and define any special needs or concerns of the chosen candidate, including anything that could be a complicating factor. SGR is experienced and prepared to help craft win-win solutions to negotiation “log-jams.”
13

EXECUTIVE SEARCH

STATEMENT OF

QUALIFICATIONS

DATE SUBMITTED
AUGUST 12, 2022

SUBMITTED TO
MS. MARY HORGER
Financial Services Manager
City of Ukiah

POLICE CHIEF

CITY OF UKIAH, CA

PREPARED BY

BRYAN NOBLETT

MOSAIC PUBLIC PARTNERS
200 Gateway Dr., #1908, Lincoln, CA, 95648
916-550-4100
[email protected]
[email protected]

Best Regards,
August 12, 2022
Ms. Mary Horger, Financial Services Manager
City of Ukiah
411 West Clay Street
Ukiah, California 95482
RE: STATEMENT OF QUALIFICATIONS TO PROVIDE EXECUTIVE SEARCH SERVICES – POLICE CHIEF DEAR MS. HORGER:

Mosaic Public Partners is pleased to have the opportunity to present our qualifications and approach to your executive search needs for the position of Police Chief. Mosaic Public Partners was founded on the principles of providing higher levels of innovation and client collaboration to complement the tried-and-true principles of executive search. By using private-sector technologies and search methodologies, we can deliver a better client experience and results, while staying within the constraints of the public sector.

Our project team is seasoned public safety executives who have a true passion for the work of public agencies. We understand the challenges that public agencies face and their unique needs. We have conducted over one hundred-fifty executive searches across the United States, bringing both experience and a national perspective on current trends and issues.

If awarded the search, both principals would serve as the search team. Our experience as successful police chiefs is complemented by our strong track record in executive search. Having previously led 20 police chief searches since 2019, several in Northern California, the project team brings a great deal of experience and a contemporary understanding of the candidate market. Having recently completed the Chief of Police search in Novato and currently conducting one in Martinez, will provide positive candidate energy that will benefit this search on behalf of the City of Ukiah.

After reviewing our statement of qualifications, please contact us at (916) 550-4100 if you have questions or need additional information. We look forward to hearing from you and hope to have the opportunity to work with you on this important recruitment.

Greg Nelson
Founder and Managing Partner
[email protected]
Bryan Noblett
Founder and Managing Partner
[email protected]

1 PROFESSIONAL

QUALIFICATIONS
Mosaic Public Partners was founded in January of 2022 to create a better partner for public agencies needing to fill critical positions. We bring higher levels of innovation and client collaboration to the tried-and-true principles of executive search. Using private sector technologies and search methodologies, squared within the constraints of the public sector, allows us to deliver an improved client experience and better results.

We are seasoned public sector executives who have profound respect for the work of public agencies. We are passionate about placing today’s public leaders, which enables public agencies to deliver exemplary leadership to their constituents.

Mosaic Public Partners is a Limited Liability Company (LLC) registered in the state of California. Mr. Greg Nelson and Mr. Bryan Noblett are the founders and managing partners of Mosaic Public Partners with a 55% and 45% respective ownership. There are no known conflicts of interest related to this executive search and no subcontractors are utilized.

MOSAIC APPROACH
Placing today’s public leaders is our mission. Aligning the right candidates with the right opportunities helps our clients to build effective teams. We enjoy building relationships with the people involved in our searches, whether it is the candidates, hiring managers, team members or stakeholders. Establishing meaningful connections with those involved in our search processes is the basis from which we derive our success as a trusted partner and client-focused search firm.

CLIENT FOCUSED
Mosaic Public Partners provides a client-focused, customized approach to every search. We create an open, transparent, and interactive search process for both our clients and candidates. As a small firm we remain highly responsive to client needs and objectives, along with being personally available during the search process. Honest communication, collaboration and connecting with people are key components in a successful search. At Mosaic Public Partners, we pride ourselves on excellent customer service, agility, and responsiveness. We tailor our workload so that we can be readily available to assist with all elements of the search process for our clients and candidates alike.

The use of our innovative executive recruiting platform allows our clients unparalleled real-time access and visibility of the search process. Our commitment is that clients have a 360-degree view of all elements of their recruitment at any time. Our clients can see the candidate pool in real-time while the recruitment is progressing, rather than having to wait until the recruitment period closes to learn about the candidate pool. This type of transparPage 215 of 254 2 PROFESSIONAL
QUALIFICATIONS (CONT.)
ency ensures our recruitment efforts are properly calibrated to our client’s expectations. We are proud to bring this private sector software to our public sector searches to make them as efficient and transparent as possible for our clients.

TRUSTED PARTNERS
Our founding partners are two former public safety executives, each with exemplary service careers. We understand local government and the importance of accountability and responsiveness. Our combined career histories exemplify professionalism and a dedication to public service, along with a keen understanding of what it takes to be an effective leader in a public sector environment. Leveraging our public service careers, we became experienced executive search consultants, bringing with us a continued dedication to public service and an ethical, confidential, and discrete approach to assisting public agencies in the executive search process. Mosaic Public Partners is your trusted partner in placing today’s public leaders.

COMMITMENT TO DIVERSITY, EQUITY,

AND INCLUSION
The Mosaic Team celebrates and prioritizes diversity, equity, and inclusion in its search practices and in its own organizational culture. We believe in the critical importance of diverse teams and our clients’ need to build organizations that are representative of the communities they serve. Simply stated, the need for public employers and public sector search firms to build recruitment processes anchored by a commitment to diversity, equity and inclusion is more important now than ever. It is no longer adequate for public employers or executive search firms to speak about increasing DEI efforts; rather, intentional efforts must be woven into our cultures and work practices. Mosaic Public Partners is committed to ensuring outreach to diverse candidate pools via inclusive and strategic advertising, targeted outreach, and other methods which are all intended to deliver a diverse, highly qualified candidate pool to our clients. Evidence of this commitment can be seen in the placements our founding partners have made over the past several years.

3 RELEVANT EXPERIENCE &

REFERENCES
Our consultants have conducted numerous Police Chief searches in the last several years that have positioned us to successfully complete this search on behalf of the City of Ukiah. We invite you to view our consultants’ body of executive search experience at www.mosaicpublic. com/consultant-portfolio. Below is a brief list of those searches and corresponding references we feel are most relevant.

CITY OF NOVATO - NOVATO, CALIFORNIA
Population 54,000
Mr. Adam McGill, City Manager
Phone: (415) 899-8900
[email protected]
Placement: Chief Beth Johnson
CITY OF CLEARLAKE – CLEARLAKE, CALIFORNIA
Population 15,000
Mr. Greg Folsom, City Manager of Suisun City (previously City Manager City of Clearlake) Phone: (707) 421-7300
[email protected]
Placement: Chief Andrew White
CITY OF SANTA MONICA – SANTA MONICA, CALIFORNIA
Population 93,000
Ms. Lori Gentles, Chief People Officer
Phone: (310) 458-8246
[email protected]
Placement: Chief Ramon Batista

4 ADDITIONAL EXPERIENCE
While the search consultants have conducted over 40 Police Chief searches in the last 7 years, the following list are those searches conducted in the past 3 years, some of which are attributed to the consultants’ tenure at a prior firm. Those shown with an asterisk (*) are current searches.

CLIENT POSITION
2022 City of Martinez – Martinez, CA Chief of Police*
2022 City of Denton – Denton, TX Chief of Police*
2022 Town of Little Elm – Little Elm, TX Assistant Chief of Police* 2021 City of Austin - Austin, TX Chief of Police
2021 City of Bozeman - Bozeman, MT Chief of Police
2021 City of Lawrence - Lawrence, KS Chief of Police
2021 City of Pismo Beach - Pismo Beach, CA Chief of Police 2021 City of San Fernando - San Fernando, CA Chief of Police 2021 University of New Mexico - Albuquerque, NM Chief of Police 2020 City of Bishop - Bishop, CA Chief of Police
2020 City of Boise - Boise, ID Police Chief
2020 City of Emeryville - Emeryville, CA Police Chief
2020 City of Richmond - Richmond, TX Chief of Police
2020 City of Salem - Salem, OR Chief of Police
2020 City of San Marcos - San Marcos, TX Police Chief
2020 City of Sanger - Sanger, CA Chief of Police
2019 City of Concord - Concord, CA Chief of Police
2019 City of Elk Grove – Elk Grove, CA` Chief of Police 2019 City of Elk Grove - Elk Grove, CA Assistant Chief of Police 2019 City of Hayward- Hayward, CA Chief of Police
2019 City of Vallejo - Vallejo, CA Chief of Police

KICKOFF

PROJECT MANAGEMENT
The consultants of the project team, Mr. Noblett and Mr. Nelson, will meet via videoconference with the City Council’s Police Chief Ad Hoc Committee and City Manager. The objectives of this meeting are to learn points of contact and communication preferences, conduct a stakeholder analysis, develop the project timeline, and to create the preliminary selection process.

During this phase of the project, the consultants will review the organization’s job description, and review the salary and benefit offering for competitiveness in the market.

CANDIDATE PROFILE DEVELOPMENT
Based on the project management kickoff meeting, Mr. Noblett and Mr. Nelson will meet with a variety of stakeholders to solicit input on the desired qualities sought in the next Chief of Police for the City of Ukiah, as well as anticipated challenges and opportunities the next chief will likely face. We recommend ensuring that stakeholders are engaged from the community, from within the Ukiah Police Department and from within the city organization. The project team will also gather important documents, information, and media from the city to be used in the development of the candidate profile.

If desired by the City Council’s Police Chief Ad Hoc Committee, the Mosaic Team would meet with the Mayor and Councilmembers individually to gather their input relative to the desired characteristics sought for candidates, as well as challenges and opportunities facing the city and its police department.

Utilizing the input received, Mosaic Public Partners will create a candidate profile that accurately and attractively presents the opportunity to prospective candidates. Once approved by the Police Chief Ad Hoc Committee, this candidate profile serves as the standard by which all prospective candidates are evaluated, as well as for guiding the search strategy.

The Police Chief Ad Hoc Committee and/or City Manager will be provided with online access to Mosaic Public Partners’ recruitment software through a client portal that ensures the

APPROACH AND SEARCH

METHODOLOGY
5 We approach every executive search as a partnership with our client. In this light, we use a proven framework as the foundation for the project and collaboratively tailor the work plan to meet the unique needs and wishes of our clients. In every search, we aim to provide our client with three deliverables, 1) a diverse selection of qualified candidates, 2) a thoughtful, inclusive, and well-communicated search process, and 3) sound advice and consultation.

APPROACH AND SEARCH
METHODOLOGY (CONT.)
6 search strategy and approach are properly calibrated for success. The Police Chief Ad Hoc Committee and/or City Manager may also use this online portal to provide the City Council with timely information on the status of the search, as desired. The project team is also available to provide updates directly to the City Council on the status of the search during executive session meetings.

Our goal is to ensure that our clients are continually kept updated on the recruitment.

OUTREACH

OUTREACH AND RECRUITING
Based upon the search strategy developed, Mosaic Public Partners will immediately launch a targeted and comprehensive search effort that sources candidates from five primary categories. • Advertising Campaign: Advertisements will be placed in sources targeted at attracting a diverse selection of highly qualified candidates. In addition to advertising with a variety of state/regional police chief associations, ads will also be placed in nationally recognized law enforcement associations such as:
• Advertising Campaigns:
• PERF – Police Executive Research Forum
• NAWLEE – National Association of Women Law Enforcement Executives • NOBLE – National Organization of Black Law Enforcement Executives • HAPCOA – Hispanic American Police Command Officers Association • NAPOA - National Asian Peace Officers Association
• Website and Social Media Campaign: Mosaic Public Partners provides a comprehensive social media marketing campaign that includes custom graphics, eye-catching photos and distribution on LinkedIn, Facebook, Instagram, and Twitter accounts to share the position with potential candidates. Social media posts are crafted at several points throughout the recruitment process. In addition, partners and recruiters share Mosaic Public Partners blog and social media posts on their respective LinkedIn accounts. Mosaic Public Partners will also highlight the position on our website with a blog post, listing in our “Upcoming Career Opportunities,” and ultimately on our “Careers” page once the position is open. • Direct Outreach: The search consultants have extensive candidate networks in California and across the nation. These networks will be leveraged to identify and recruit candidates that appear well matched to the candidate profile. Both Mr. Noblett and Mr. Nelson would leverage their respective diverse, professional networks developed over decades as practitioners as well as recruiters to invite top talent into the search.

APPROACH AND SEARCH
METHODOLOGY (CONT.)
7 • Indirect Outreach: By using the same candidate networks, Mosaic Public Partners can seek nominations from other leading public sector executives who often provide excellent insight into rising talent.
• Researched Outreach: Using the search strategy as a guide, Mosaic Public Partners will apply innovative technologies to find and recruit candidates that may not have been identified through other methods.

Each potential candidate is personally engaged by the search consultants and many hours are typically spent answering questions and providing information to candidates to minimize any barriers that may be a discouragement.

CANDIDATE SCREENING AND EVALUATION
The search consultants perform an initial evaluation of candidates based upon their submitted materials. Candidates who are well aligned with the candidate profile, along with all internal candidates, are interviewed via videoconference to further evaluate their qualifications and fit for the position.

As a result of the initial screenings, the most qualified candidates are identified and a thorough internet and news search is conducted to help understand each candidate’s public persona, as well as to ensure that any items that may be seen as controversial are known and understood.

SELECTION

PRESENTATION OF CANDIDATES
During a meeting with the City Council’s Police Chief Ad Hoc Committee, the search consultants will present the most qualified candidates that have submitted interest in the position. The meeting will be facilitated by Mosaic Public Partners’ innovative client portal which provides our clients with direct access to all candidate materials. From this meeting, a small group of candidates is invited to participate in the selection process. This meeting can be via videoconference, or with the consultants in person, depending upon the City’s customs and preference.

SELECTION PROCESS
Having previously designed the selection process collaboratively with the Police Chief Ad Hoc Committee, the search consultants provide on-site facilitation of the interviews. A typical interview process for a Police Chief will involve multiple interview panels which represent community, police, and staff perspectives. Mosaic Public Partners will design and provide tailored interview materials for all interview panels and ensure the City retains the completed materials for records retention

APPROACH AND SEARCH
METHODOLOGY (CONT.)
8 needs. We will remain present during all interviews and associated activities to ensure the process runs smoothly and meets the City of Ukiah’s expectations.

Customarily, this initial round of interviews will reduce the field of candidates to a smaller number who are then invited for a second interview with the City Manager and others, if desired.

BACKGROUND AND FINAL QUALIFICATION
Once the Police Chief Ad Hoc Committee has identified their candidate of choice, the search consultants will perform a thorough background investigation of the candidate, accompanied by a series of consultant-driven reference checks that seek input from people with a variety of perspectives to the candidate.

Note that any level of background investigation that may be recommended or required by the State of California POST is outside the scope of this proposal. However, Mosaic Public Partners will help identify a third-party law enforcement background investigation firm and provide advice or guidance to the City for this purpose, if desired.

NEGOTIATION
Mosaic Public Partners will negotiate on the City’s behalf to succeed in reaching an agreement with the selected candidates. Across earlier candidate conversations, the search consultants attempt to ensure the candidates’ salary and benefit expectations are in accord with the Board’s to prevent surprises at this critical culmination of the recruitment.

CLOSEOUT COMMUNICATIONS
Throughout the search process, Mosaic Public Partners maintains professional communications with all candidates involved. We realize that we are representing the City of Ukiah throughout the recruitment and ensure that each person we interact with is left with a favorable impression of the City. In this final communication, we inform all candidates who were not selected of their status and the City’s appreciation for their interest.

9 EXECUTIVE SEARCH TIMELINE

GUARANTEE
At the beginning of each search engagement, Mosaic Public Partners meets with clients to collaboratively craft a work plan and timeline that best aligns with our client’s needs. Our consultants will suggest best practices and share examples from prior engagements to tailor a process that is thoughtful, inclusive, and well communicated.

The typical duration of a search project is 12-17 weeks. Additionally, the selected candidate will customarily need to provide 30-days for notice and transition, if selected from outside of the organization. This brings the total duration to approximately 16-21 weeks. A customized timeline will be crafted in collaboration with the City during the first step of the search engagement. We are confident that we can deliver a successful search effort that meets the needs of the City of Ukiah.

Mosaic Public Partners offers the industry-standard one-year guarantee on our full search process. If, within a one-year period after appointment, the selected candidate voluntarily resigns or is dismissed for cause, Mosaic Public Partners will conduct another search effort without additional fees for professional services. The District would be expected to reimburse the firm for all expenses incurred, which are less than 30% of the flat fee.

If a placement is not made in the first search attempt, Mosaic Public Partners will conduct a second search effort with no charge for professional services. The District would be expected to pay for all expenses incurred.

Mosaic Public Partners will never actively recruit our placement while they are employed with the District.

If awarded the search, both Founders and Managing
Partners of the firm would serve on the project team,
supported by the firm’s Business Support Manager.

GREG NELSON

FOUNDER & MANAGING PARTNER
For the better part of a decade, Mr. Nelson has led a successful executive search practice for a national search firm.

In his role, Mr. Nelson has successfully recruited public sector executives on a national scale for a diverse array of field and positions. His work has included positions with intense community interest, high levels of stakeholder involvement, and those with political sensitivities.

In the first twenty years of his career, Mr. Nelson served leadership roles in municipal government where he was known for his progressive and principled leadership. Under his tenure, the City increased employee engagement, citizen satisfaction (amongst the highest in a national survey), and made drastic improvements in the labor-management climate. He created public-private partnerships that allowed for superior levels of service during budget shortfalls, while enhancing relationships with stakeholders in the community. Additionally, he has provided expert testimony for state and local legislative bodies. Mr. Nelson was a co-founder of a municipal Human Rights Committee, engaging businesses and citizens in workshops and community dialogue on diversity and social equity issues, in and out of the workplace.

Mr. Nelson holds a Master’s degree in Public Administration from the University of Illinois-Springfield with a graduate certificate in Public Sector Labor Relations.

As a founder of Mosaic Public Partners, Mr. Greg Nelson leverages decades of experience in the public sector with many years of successful experience leading executive searches for a variety of client roles across the nation.
10 PROJECT TEAM

EDUCATION
Master of Public Administration – University of Illinois – Springfield, Springfield, IL Graduate Certificate in Public Sector Labor Relations – University of Illinois – Springfield, Springfield, IL Graduate Certificate in Criminal Justice Education - University of Virginia, Charlottesville, VA Bachelor of Arts, Social Justice Professions – Sangamon State University, Springfield, IL Institute for Government and Public Affairs Leadership Academy - University of Illinois, Chicago, IL Federal Bureau of Investigations National Academy, Quantico, VA

EMPLOYMENT HISTORY
Mosaic Public Partners January 2022 - Present
Founder and Managing Partner
Lincoln, California
• Together, with Bryan Noblett, founded the firm to provide higher levels of service and client collaboration in public sector executive search. As co-principals of the firm, we are building a winning employee culture which leads to exceptional customer service.

Ralph Andersen & Associates February 2015 – December 2021 Vice President
Rocklin, California
• Led the firm’s public safety practice area, as well as served a diverse client portfolio primarily in the Western Region of the United States (primarily California, Nevada, Texas, Washington and Oregon). • Leveraged 20-year career in municipal policing to dramatically increase the firm’s public safety practice area. • Successfully performed executive recruitments for clients in a variety of environments, including populations served between 5,000 in population to well over 1 million; various forms of government, including cities, counties, special districts and non-profit.

Pekin Police Department September 1994 – February 2015
Chief of Police (2011-2015), Deputy Chief of Police, Lieutenant, Sergeant, Patrolman (1994-2011) Pekin, Illinois – Direct Report to City Manager (population 34,000) • Established progressive programs including Crime Free Housing and Problem Oriented Policing. • Created a goal-oriented organizational culture within the agency. Crime reduced over 20% in 2014 • Worked cooperatively to establish the best labor-management climate in agency history • Focused on customer service; Participated in a national study of police-citizen encounters with a rating of 94% favorable, amongst the highest in the study
• Led a state-wide legislative effort in controlling pseudoephedrine to solve the state’s methamphetamine lab problem, building consensus of various stakeholders of government and business collaboration • Along with one other member, stood up the City’s Human Rights Committee promoting community diversity in the workplace and the community.
11 GREGORY R. NELSON | 916.550.4100
200 Gateway Drive #1908, Lincoln, CA 95648 [email protected] www.linkedin.com/in/greg-nelson-95728113 www.mosaicpublic.com

12 BRYAN NOBLETT

FOUNDER & MANAGING PARTNER
Bryan Noblett spent over 34 years working as a public safety leader in the Greater Sacramento Region. The majority of his career was spent working in leadership
and executive level roles. Bryan placed a strong focus on staff development and on ensuring his organization was
responsive to community needs throughout his career. He possesses a strong commitment to customer service and
worked diligently as a municipal government executive to ensure his organization was focused on partnering with the community it served. In addition, Bryan is well-versed in labor negotiations and working collaboratively with labor groups to achieve successful outcomes. Bryan’s passion for leadership development, talent assessment and public service led him to accept a position with a nationally recognized public sector search firm shortly after his retirement. Bryan holds a bachelor’s degree in Criminal Justice, a master’s degree in Organizational Leadership and has attended several prestigious professional development courses.

Bryan spent the last years of his public safety career serving as Chief of Police in Elk Grove, California.

Elk Grove is one of the most diverse cities in the country and Bryan worked with his staff to create a set of core values that celebrated diversity, equity, and inclusion. During his tenure as Chief of Police, Bryan created a Chief’s Advisory Board in Elk Grove which established a new, collaborative partnership with a diverse group of community members who worked together to create a shared vision for public safety in the city.

As a long-time contributor to city executive teams, Bryan possesses a thorough understanding of all areas of public sector leadership. He spent the last few years partnering with municipal clients and communities across the country by assisting them in recruiting talented leaders to serve as Police Chiefs, City Managers, Chief Financial Officers, and other executive-level leadership positions. Bryan deeply values his connections with people, which has led to several outstanding placements and ongoing relationships with clients and candidates alike.

As a founder of Mosaic Public Partners, Bryan is excited to focus on client needs and work with candidates to place today’s public leaders.

PROJECT TEAM (CONT.)

EDUCATION
Master of Arts, Organizational Leadership – Chapman University, Orange, CA Bachelor of Science, Criminal Justice – CSU Sacramento, Sacramento, CA Senior Management Institute for Police – Boston University, Boston, MA Federal Bureau of Investigations National Academy, Quantico, VA

EMPLOYMENT HISTORY
Mosaic Public Partners January 2022 - Present
Founder and Managing Partner
Lincoln, California
• Along with Greg Nelson, founded the firm to provide higher levels of service and client collaboration in public sector executive search. As co-principals of the firm, we are building a winning employee culture which leads to exceptional customer service.

Ralph Andersen & Associates October 2019 – December 2021 Executive Search Consultant
Rocklin, California
• Worked with Greg Nelson in the firm’s public safety practice area, as well as served a diverse client portfolio primarily in the Western Region of the United States (primarily California, Nevada, Texas, Washington and Oregon). • Leveraged 30+ year career in municipal policing to successfully complete several police chief searches in multiple states.

Elk Grove Police Department July 2009 – September 2019
Chief of Police (2016-2019), Assistant Chief of Police (2015-2016), Captain (2009-2015) Elk Grove, CA – Direct Report to City Manager (population 175,000) • Established Chief’s Community Advisory Board to increase community collaboration • Created mission, vision, values for the organization through collaboration and team building • Worked with City Council, City Manager and others to build a real-time information center to improve police response, along with increasing officer and public safety Lodi Police Department February 1985 – July 2009
Lieutenant, Sergeant, Corporal, Detective, Police Officer Lodi, CA (population 65,000)
13 BRYAN A. NOBLETT | 916.550.4100
200 Gateway Drive #1908, Lincoln, CA 95648 [email protected] www.linkedin.com/in/bryan-noblett-47689131 www.mosaicpublic.com

Agenda Item No: 12.a.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1964

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of a Resolution Clarifying the Application of the Power Cost Surcharge.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. 12b Resolution Clarifying the Application of Surcharge Rider Summary: Council will consider adopting a Resolution clarifying the application of the Power Cost Surcharge.

Background: On August 17, 2022, the Council adopted Resolution 2022-54 implementing a Power Cost Surcharge (PCS) to provide temporary rate adjustments to compensate for greater-than-normal fluctuations in purchased energy costs. The PCS is billed to all customers on the energy portion (kiloWatt-hour) of their bill and will increase as energy costs increase and decrease with a reduction in energy costs.

The PCS is specific to power purchases by the electric utility to respond to volatility or unexpected changes to energy market conditions that may not be reasonably foreseen during the regular rate-setting process. It is comparable to a pass-through and dissimilar to the regular electric rates adopted by Council.

While reviewing the implementation of the PCS with the Finance Department, it became apparent that there should be some clarification regarding the timing of the energy usage and the billing cycle.

Discussion: The City's meter reading cycle takes six weeks to be completed from a particular date. As a result, a customer's bill will reflect usage that occurred up to two months prior. The Finance Department is evaluating this issue and corrective measures to reduce the delay in billing are being addressed. The intention of the Electric Utility, in the implementation of the PCS, was to begin mitigating the impact of higher than average energy costs quickly and to smooth the effect of these costs over a six-month window for customers. In order to achieve these goals, the PCS will be charged beginning with the October 2022 bills and be modified in October and April every year thereafter, regardless of when the energy was consumed. In an effort to be very clear regarding the implementation of the PCS, Staff felt that it should be expressly stated in a resolution that the PCS will be implemented starting on October 1 and April 1, regardless of when the energy was consumed.

Staff recommends adopting the Resolution (Attachment 1) clarifying the application of the Power Cost Surcharge.

Recommended Action: Adopt Resolution clarifying the application of the Power Cost Surcharge.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A

COORDINATED WITH: David Rapport, City Attorney and Finance Department

Attachment 1
RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CLARIFYING THE

APPLICATION OF THE SURCHARGE RIDER ADOPTED BY CITY COUNCIL RESOLUTION NO. 2022-54
WHEREAS: The City Council adopted Resolution 2022-54 on August 17, 2022, adopting a Power Cost Surcharge Rider for the City Electric Utility; and WHEREAS: The Surcharge Rider applies beginning October 1, 2022.

NOW, THEREFORE, BE IT RESOLVED that the Surcharge Rider shall apply to bills from the Electric Utility for energy included in bills sent on and after October 1, 2022, regardless of the month in which the energy was used by the customer.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 7th day of September 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Josefina Duenas, Vice Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk

Agenda Item No: 13.a.

MEETING DATE/TIME: 9/7/2022
ITEM NO: 2022-1945

AGENDA SUMMARY REPORT
SUBJECT: Introduction of Ordinance by Title Only Amending the City Code Provisions Regulating Parks and Recreation Facilities.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. Table of Changes

2. Parks Ordinance Amendment Redline

3. Parks Ordinance Amendment Clean
Summary: Council will consider proposed updates to the City Code regulating parks and approve updates as deemed appropriate. If desired, Council will approve updates to the City Code regulating parks and introduce the ordinance by title only, amending the City Code Provisions Regulating Parks and Recreation Facilities.

Background: Division 1 Chapter 12 of the City Code regulates “Parks and Recreation Facilities." Over forty provisions cover a wide variety of allowed, forbidden, and permitted activities. The vast majority of these provisions were adopted in 1982 and few have been updated since their adoption. Prudent management practices require a periodic review of these provisions to consider potentially beneficial additions, amendments, or deletions of provisions as may be deemed necessary. The Community Services team reviewed existing Parks and Recreation Facilities provisions, and after consultation with Police, Planning, and the City Manager’s office, identified a number of provisions that may be appropriate for updates.

Based on this review, on February 2, 2022, Staff presented a report to Council on a wide variety of minor but important updates to the City Code regulating Parks and Recreation Facilities (Div. 1 Chapter 12). Following discussion, Council requested the suggested updates go to the Public Spaces Commission for their review, advice, and recommendations.

On August 4, 2022, Staff presented the following recommended updates to the Public Spaces Commission (PSC). With minor edits, the PSC recommended adoption of twelve updates to the Code presented in the Discussion section of this report.

Discussion: To facilitate this review, a table has been created and is included as Attachment 1 with headings for the Code Section Number, Current Code, and the suggested edits to the Code. The following discussion provides a brief rationale for suggested changes and can be cross referenced to the table in Attachment 1 to allow the reader to see the exact suggested change.

Section 1965 provides a list of City Parks and locations. 1965(C) currently lists the Grace Hudson Museum grounds as "Hudson-Carpenter Park" with an incomplete description of its location. Grace Hudson Museum Staff, in concert with the Sunhouse Guild and the Grace Hudsom Endowment Board, have been referring to the grounds as the "Grace Hudson Cultural Center." As outlined in Attachment 1, Staff recommends changing the name and updating the park description. Also in respect to section 1965, Staff recommends adding the designation of “park” to the property on the 800 block of North Oak Street that is currently home to the Garden’s Project Veterans Garden, as well as a trail with proposed native plant landscaping along Orr Creek.

Naming it “Orr Creek Greenway Park” would be descriptive and open the door for the Greenway to be

expanded as new sections of Greenway are added.

Sections 1966 and 1971 address park hours and allowed parking hours. Park hours and parking lot hours are inconsistent, with parks being opened before parking is allowed. Park hours are currently set at 6:00 a.m. to 10:00 p.m. Although these hours are appropriate for the summer, in the winter this means the park is open for hours after dark. Many communities address this problem by designating park hours as “Dawn to Dusk.” Although the exact time of dawn and dusk is murky, it is expected that this approach allows park users to understand they are not allowed in the park after dark. The ordinance first and foremost acts as a guide to responsible users while allowing law enforcement to intervene when it is indisputably dark. ection 1972 regulates the use of bicycles. The current version of this Section makes it illegal to ride a bicycle on any surface other than asphalt or concrete. This prohibits the riding of bicycles at Riverside Park, and would preclude the use of bikes on trails that are planned on City-owned properties. There are a number of other small connecting paths commonly used by bicyclists around the city. Allowing access to these paths removes a barrier to healthy and safe transportation.

Section 1992 allows for the permitting of exclusive use of City Parks and Recreation Facilities. Since the last Code update, the use of generators and bounce houses has become increasingly common, and their cost has gone down. The generators create a noise disturbance to neighbors and the bounce houses take a significant amount of room. Allowing people to set up bounce houses “at will” effectively closes the area to other users.

When multiple bounce houses are set up, large sections of the park are closed to the general public. Although these activities have benefits, the general public may be better served with some limitations, through permitting, on the frequency and duration of their use. Staff have also noted an increase in unapproved and potentially detrimental entrepreneurial activities in parks. Again, there may at times be benefits to these activities if approved through a permitting process.

Section 2000.1 governs activities at Alex Thomas Plaza, including the unenforced restrictions on “nonmotorized conveyances.” Citizens using non-motorized forms of transportation frequently use the paths across the Park as a convenient car-free (safe) connector. This use has not been noted to cause problems. In the case of overly rambunctious recreational users, other provisions in the City Code, including provisions that outlaw creating a public nuisance, can be used to curtail the activity.

The existing Section 2000.1 requires the restrooms to be open from “6:00 a.m. to dusk or later as determined by the City Manager.” Parks and Facilities Staff work to keep the restrooms open as is feasible, typically from 10:00 a.m. to 6:00 a.m. It is frequently unfeasible for Staff to comply with specific times. Staff is committed to keeping the restrooms open as much as feasible, but is better served by regulatory provisions that allow them the necessary flexibility.

Section 2000.4 provides regulations for the use of the Great Redwood Trail. The current code addresses the allowed uses of “small electric transport devices such as electric bicycles, electric scooters, segways, and electric skateboards.” Existing State law covers the use of these conveyances on this type of trail. Trail users are more likely to be aware of and follow existing, known State guidelines. Providing City of Ukiah regulations that are inconsistent with State regulations leads to confusion and decreases enforceability.

The addition of Section 2000.5 would provide specific regulations for the Grace Hudson Museum. The unique nature of the museum and interpretive gardens (The Wild Gardens and Ts’iwish Wetlands) have unique visitation and parking needs. The suggested changes to parking hours at this site are endorsed by Museum Director David Burton.

Although none of the outlined changes are imperative, the city will be well served with these practical updates.

Based on the recommendations of the Public Spaces Commission, Staff drafted an amended Ordinance, included here in redline (Attachment 2) and clean (Attachment 3) versions, for consideration for introduction by title only of the Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.