Agenda packet — Ukiah City Council, September 21, 2022

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City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
 Call (toll free) 1-888-788-0099
 Enter the Access Code: 971 9942 6600
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 To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones):

US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

September 21, 2022 - 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4. PETITIONS AND COMMUNICATIONS

5. APPROVAL OF MINUTES

5.a. Approval of the Minutes for the September 7, 2022, Regular Meeting.

Recommended Action: Approve the Minutes of the September 7, 2022, Regular Meeting.

Attachments:

1. 5a 2022-09-07 Draft Minutes

6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

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7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

7.a. Approval of Budget Amendment for the Ukiah Valley Conference Center Generator Project Funded by a Community Development Block Grant
Recommended Action: Approve a budget amendment in the amount of $16,240 for the Ukiah Valley Conference Center Generator Project funded by a Community Development Block Grant.

Attachments: None

7.b. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

Attachments:

1. AB 361 Findings Reconsideration for All Legislative Bodies

7.c. Adoption of Resolution Amending the Appendix to the Conflict of Interest Code to Reflect a Current List of Economic Disclosure Filers.

Recommended Action: Adopt Resolution amending the appendix to the Conflict of Interest Code to reflect a current list of economic disclosure filers.

Attachments:

1. Exhibit A - redline

2. 45-day Notice

3. Proposed Resolution with Exhibit A - clean

7.d. Consideration of Adoption of Resolution Approving a Side Letter Agreement to the Current Memorandum of Understanding Between the City of Ukiah and the International Brotherhood of Electrical Workers Local 1245.

Recommended Action: Adopt a Resolution approving a Side Letter Agreement to the current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245.

Attachments:

1. Attachment 1 - COU and IBEW Local 1245 Side Letter

2. Attachment 2 - Resolution to Approve Side Letter between COU and IBEW Local 1245

7.e. Approve Contract Amendment for Additional Sanitary Sewer Replacement Design for the Downtown Streetscape Project Phase 2 in the Amount of $117,449.10 Recommended Action: Approve contract amendment for additional design for the Downtown Streetscape Project Phase 2 in the amount of $117,449.10 Attachments:

1. Awarding ASR

2. Amendment 1 Proposal

8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please

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limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

9. COUNCIL REPORTS

10. CITY MANAGER/CITY CLERK REPORTS

11. PUBLIC HEARINGS (6:15 PM)

12. UNFINISHED BUSINESS

12.a. Approve Resolution Authorizing the Submittal of an Application, Acceptance of Allocation of Funds and Execution of Grant Agreement with the California Department of Transportation, for an Airport Matching Grant to Complete Runway 15-33 Width Reduction from 150 Feet to 75 Feet; and Install New Lighting; Construction Phase 2, and Approve Corresponding Budget Amendment.

Recommended Action: Approve by resolution the submittal of an application, acceptance of an allocation of funds and execution of a grant agreement with the California Department of Transportation for an Airport Improvement Program (AIP) Matching grant.

Attachments:

1. Resolution_AIP Grant Application_2022

12.b. Possible Adoption of Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.

Recommended Action: Adopt the Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.

Attachments:

1. Table of Changes

2. Parks Ordinance Amendment Introduced

13. NEW BUSINESS

13.a. Receive Presentation and Approve a Baseline Methodology and Thresholds for 1) Evaluating Future Land Use Development and Transportation Projects; and 2) Screening Projects by Size for the City's 2040 Draft General Plan and to be Responsive to the Requirements of SB 743 Pertaining to CEQA.

Recommended Action: Receive presentation and approve recommended thresholds and methodology for 1) evaluating future land use development and transportation projects; and 2) screening of projects by size for the City's 2040 Draft General Plan and to be responsive to the requirements of SB 743 pertaining to CEQA, as outlined in Attachment 1.

Attachments:

1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22

13.b. Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the City of Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.

Recommended Action: Adopt a Resolution(s) approving successor Memoranda of Understanding between the City of Ukiah and employee bargaining units, and authorize the City Manager to execute on behalf of the City.

Attachments: None

13.c. Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).

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Recommended Action: Receive and file report.

Attachments: None

13.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2022 City Council Special Assignments

14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1)
Recommended Action:

Attachments: None

14.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
Recommended Action:

Attachments: None

14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action:

Attachments: None

14.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 Recommended Action:

Attachments: None

14.e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:

Attachments: None

14.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
Recommended Action:

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Attachments: None

15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Shannon Riley, Deputy City Manager
Dated: 9/16/22

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AGENDA ITEM 5a

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CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
August 17, 2022
6:00 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on August 17, 2022, having been legally noticed on August 12, 2022. The meeting was held in person and virtually at the following link:
https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin (attending virtually), and Josefina Dueňas. Councilmember Absent by Prearrangement: Jim O.

Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

VICE MAYOR DUEŇAS PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Orozco.

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Immigrant Heritage Month in the City of Ukiah.

Presenter: Councilmember Orozco.

Public Comment: [Kim Mercier – New CEO for Boys and Girls Club (public comment was intended for Agenda Item No. 8, and therefore has been copied to that location)].

Proclamation was received by Dr. Joe Vargas.

4. PETITIONS AND COMMUNICATIONS
Clerk stated that no communications had been received.

5. APPROVAL OF MINUTES
a. Approval of the Minutes for the August 17, 2022, Regular Meeting.

Motion/Second: Crane/Orozco to approve Minutes of August 17, 2022, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas.

NOES: None. ABSENT: Brown. ABSTAIN: None.

6. RIGHT TO APPEAL DECISION

7. CONSENT CALENDAR
a. Re-Approve the Purchase (PO No. 48158) of a Fire Training Tower from Fire Training Systems (FTS) for an Increased Amount of $487,822.58 funded by PG&E Disaster Settlement Funds, and Approval of Corresponding Budget Amendment - Fire.

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City Council Minutes for September 7, 2022, Continued:

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b. Approval of Purchase (COU No. 2223-113) for the Replacement and Upgrade of Equipment for the Ukiah Police Department Including Forty Axon Body-Worn Evidence Cameras, Forty Axon Tasers, Holsters, and Associated Software and Storage, in the Amount of $374,731.34 from Axon Enterprise, Inc- Police.
c. Award of Contract (COU No. 2223-108) to Whitchurch Engineering in the Amount Not to Exceed $104,918, for Professional Design Services - Tenant Improvements at the Hastings Electric Service Center – Electric Utility.
d. Delegate City Manager Authority to Negotiate and Execute a License Agreement (COU No. 2223-109) with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center to be Located at the Ukiah Valley Conference Center – Community Services. e. Approval of a Contract Amendment (COU No. 2122-188-A2) for Additional Design Features for the Talmage Road Rehabilitation Project in the amount of $38,992 – Public Works. f. Consideration of Approval of a Budget Amendment in the Amount of $10,000 for a Capital Replacement Reserve Contribution to the Alex Rorabaugh Recreation Center – Community Services.
g. Approval to Assign Contract No.1920-213, with Family Tree Resource, Inc., to Family Tree Service, Inc. for Electric Utility Line Tree Trimming Services – Finance. h. Adoption of an Ordinance to Approve a General Plan Amendment and Rezone of 701 South Orchard Avenue (APN 003-181-01) – Community Development.

ORDINANCE NO. 1227

AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING

THE OFFICIAL ZONING MAP AND GENERAL PLAN LAND USE MAP FOR THE CITY OF UKIAH, CALIFORNIA BY ESTABLISHING THE COMMUNITY COMMERCIAL (C1) ZONING DISTRICT AND COMMERCIAL (C) LAND USE DESIGNATION AT 701 SOUTH ORCHARD AVENUE (APN 003-181-01)
i. Discussion and Possible Action to Adopt Resolution (2022-58) Waiving 60-Day Notice Requirement Under Government Code Section 25351 Notifying the City of its Intent to Lease Real Property in the City Limits at 776 S. State Street - Administration. j. Consideration of Approval of a Budget Amendment for the Parks Account for Vandalism Cleanup Expenses - Finance.
k. Notification of Contract (COU No. 2223-110) with Mosaic Public Partners in the Amount of $28,000 for the Recruitment of Police Chief and Corresponding Budget Amendment– Administration.

Motion/Second: Crane/Orozco to approve Consent Calendar Items 7a-7b, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES: None.

ABSENT: Brown. ABSTAIN: None.

8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS

Public Comment: [Kim Mercier - New CEO for Boys and Girls Club Introduction (public comment was mistakenly given during Agenda Item No. 3a)]; Kyle Greenhalgh – business owner concerns regarding “Cookies Mendocino”; Helen Sizemore – Orr Creek Bridge and energy efficient

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City Council Minutes for September 7, 2022, Continued:

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construction; James Whitaker – Cannabis “Cookies Mendocino” building on Talmage and State Street.

9. COUNCIL REPORTS
Presenter: Councilmember Rodin.

10. CITY MANAGER/CITY CLERK REPORTS
Presenters:
 Heat Related Emergency – Sage Sangiacomo, City Manager

11. PUBLIC HEARINGS (6:15 PM)

12. UNFINISHED BUSINESS
a. Consideration of Adoption of a Resolution Clarifying the Application of the Power Cost Surcharge.

Presenter: Cindy Sauers, Electric Utility Director.

Motion/Second: Crane/Rodin to adopt Resolution (2022-59) clarifying the application of the Power Cost Surcharge. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None.

13. NEW BUSINESS
a. Introduction of Ordinance by Title Only Amending the City Code Provisions Regulating Parks and Recreation Facilities.

Presenter: Neil Davis, Community Services Director.

Motion/Second: Crane/Rodin to introduce the ordinance by title only. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown.

ABSTAIN: None.

City Clerk, Kristine Lawler, read the following ordinance title into the record:

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS PROVISIONS OF CHAPTER 12 IN DIVISION ONE OF THE UKIAH CITY CODE REGULATING CITY PARK AND RECREATION FACILITIES.

Motion/Second: Crane/Orozco to introduce Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities. Motion carried by the following roll call votes: AYES:

Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None. b. Discussion and Consideration of Adoption of a Resolution in Support of Measure P, a ¼ cent Sales Tax Measure for the November 2022 Ballot to Support Fire Agencies and Fire Prevention (Rodin).

Presenter: Doug Hutchison, Fire Chief.

Public Comment: Scott Cratty, Mendocino County Fire Safe Council.

Motion/Second: Rodin/Crane to adopt a resolution (2022-60) in support of Measure P, a ¼ cent sales tax on the November 2022 ballot to be used to support fire agencies and fire prevention efforts.

Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES:

None. ABSENT: Brown. ABSTAIN: None.

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City Council Minutes for September 7, 2022, Continued:

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c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s), and Appoint Jake Burgess as the City's Representative to Serve on the North Coast Opportunities (NCO) Board).

Presenter: Sage Sangiacomo, City Manager.

Motion/Second: Rodin/Crane to appoint Jake Burgess to serve as the City's Representative on the North Coast Opportunities (NCO) Board. Motion carried by the following roll call votes: AYES:

Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:04 P.M.

14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603 d. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Arturo Flores Valdes et al., (Fed. Dist. Ct., N.D. Cal.) 22-CV-03125 RMI e. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-070-04, 001-040-84, 001-040-82, 001-040-65 Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Grady Huff
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.

15. ADJOURNMENT
There being no further business, the meeting adjourned at 7:32 p.m. ________________________________
Kristine Lawler, City Clerk

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Agenda Item No: 7.a.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1972

AGENDA SUMMARY REPORT
SUBJECT: Approval of Budget Amendment for the Ukiah Valley Conference Center Generator Project Funded by a Community Development Block Grant
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:

None
Summary: Council will consider approving a budget amendment in the amount of $16,240 for the Ukiah Valley Conference Center funded by a Community Development Block Grant 20-CDBG-CV1-0004.

Background: Last fiscal year, a budget was approved in the amount of $92,954 for a generator installation at the Ukiah Valley Conference Center, funded by a Community Development Block Grant (CDBG). The funding was to be used for both the cost of the generator and some site preparation, with the balance of the project being paid directly through a partnership with PG&E.

Discussion: The purchase of the generator was approved and placed last fiscal year in the amount of $53,871.35. However, staff was unable to complete the bid specifications and issue a contract for some site preparation work in time to utilize the remaining budgeted funds. That part of the project was completed in the current fiscal year, with a contract issued to Wipf Construction for the amount of $16,240. Staff is now requesting a budget amendment for this amount to cover the work budgetarily. These expenditures will be reimbursed by the CDBG funding.

Recommended Action: Approve a budget amendment in the amount of $16,240 for the Ukiah Valley Conference Center Generator Project funded by a Community Development Block Grant.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 73022600.80100.18266: $0
PROPOSED BUDGET AMOUNT: 73022600.80100.18266: $16,240
FINANCING SOURCE: Community Development Block Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director

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Agenda Item No: 7.b.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1976

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.

DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Consent Calendar
ATTACHMENTS:

1. AB 361 Findings Reconsideration for All Legislative Bodies Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of emergency and implementing teleconferencing requirements for public meetings of the Council and all City Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.

Background: The City Council is being asked to consider adopting a resolution authorizing continued remote meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its spread. The California Department of Public Health is currently investigating the length of vaccine protection.

The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference rooms means being in an enclosed space for meetings that commonly last for one to five hours and would seem to create additional exposure for participants to a possible transmission of the virus.

The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be open and public and that any person may attend and participate in such meetings. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so, including allowing public access to that location. On March 17, 2020, in order to address the need for public meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20, temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain notice and accessibility requirements were met.

The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16, 2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and requires that the legislative body make additional findings every 30 days in order to continue such teleconferencing.

As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing

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Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.

Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the following circumstances also apply:

1. State or local officials have imposed or recommended measures to promote social distancing.

2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

3. The legislative body has determined that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.

Council adopted these findings at their August 17, 2022 meeting. The Council must now adopt, via this Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3).

Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting option that allows for in-person and remote participation in an effort to accommodate all needs and choices.

Staff will be working with the Mayor to coordinate continued implementation.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk

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1 RESOLUTION NO. 2022-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IMPLEMENTING

TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND

COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC
WHEREAS:

1. The City of Ukiah is committed to preserving and nurturing public access and participation in meetings of the City Council and its Boards and Commissions; and

2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M.

Brown Act, so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business;

3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so; and

4. On March 17, 2020, in order to address the need for public meetings during the present public health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order No. N-29-20, suspending the Act’s teleconferencing requirements; and

5. On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the suspension of the Brown Act’s teleconferencing requirements through September 30, 2021; and

6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on September 16, 2021; and

7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and

8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of emergency exists for the state of California due to the conditions caused by the COVID-19 pandemic and the impact on the health and safety of its residents; and

9. The Omicron BA.5 variant is highly transmissible in indoor spaces, the California Department of Public Health is currently investigating how long vaccine protection lasts, and the Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors;

10. Current County health orders impose or measures to promote social distancing due to health and safety concerns; and

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2 11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees and the Council desires to authorize continued remote teleconferenced meetings of its legislative bodies; and

12. As a consequence of the local emergency, the City Council does hereby find that the legislative bodies of the City shall conduct their meetings without compliance with Government Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in § 54953(e)(2); and

13. The City has taken measures to conduct public meetings via virtual tools that allow members of its legislative bodies and members of the public to join and participate in meetings remotely and provide public testimony in the virtual environment and via teleconference.

NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares, orders, and resolves as follows:

1. That the foregoing recitals are true and correct and incorporates them by this reference; and

2. The Governor of the State of California issued a Proclamation of State of Emergency, which remains in effect; and

3. County of Mendocino officials have imposed or recommended measures to promote social distancing; and

4. Meeting in person would present imminent risk to the health or safety of attendees; and

5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of Emergency, and finds that:
a. The factors triggering the State of Emergency continue to directly impact the ability of the members of the legislative bodies of the City of Ukiah, their staff, and members of the public to meet safely in person; and
b. State and County officials continue to impose or recommend measures to promote social distancing.

6. The City Manager or his designee and the legislative bodies of the City of Ukiah are authorized to take all steps and perform all actions necessary to execute and implement this Resolution in compliance with Government Code § 54953; and

7. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) October 21, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of § 54953(b)(3).

PASSED AND ADOPTED this 21st day of September, 2022, by the following roll call vote:

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3 AYES:

NOES:

ABSENT:

ABSTAIN:

Jim O. Brown, Mayor
ATTEST:

Kristine Lawler, City Clerk

Page 15 of 78 ends

Page 1 of 2 ends

Agenda Item No: 7.c.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1981

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Amending the Appendix to the Conflict of Interest Code to Reflect a Current List of Economic Disclosure Filers.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Exhibit A - redline

2. 45-day Notice

3. Proposed Resolution with Exhibit A - clean
Summary: The City Council will consider adopting a resolution amending the appendix to the Conflict of Interest Code to reflect a current list of economic disclosure filers.

Background: Each even numbered year, the Fair Political Practices Commission (FPPC) asks city clerks to conduct a biennial review of the agency’s Conflict of Interest Code, which determines what employees within the organization, and contractors working for the organization, must file economic disclosure forms, also known as Form 700. The last time an amendment to the City of Ukiah’s Conflict of Interest Code appendix was made was on September 19, 2018.

On August 3, 2022, the City Council directed the City Clerk to modify the Conflict of interest code per the FPPC guidelines, seek review from the City Attorney, provide a 45-day public comment period for the suggested changes, and schedule – if necessary - a public hearing to consider adoption of the modified Conflict of Interest Code.

Using the guidelines provided by the FPPC, the City Clerk along with the Human Resources Director have added new designations, new positions, modified titles, and deleted old positions. These changes are shown on the redlined version of the current Code Appendix (Attachment 1), and were reviewed by the City Attorney.

Per the guidelines, an email with a 45-day comment period was distributed among all employees on August 4, 2022 (Attachment 2). Per the notice deadline of September 4, 2022, no public hearing was requested, and no comments were received.

Discussion: Staff is recommending that Council adopt the Resolution (Attachment 3 – with clean copy of appendix as Exhibit A) amending the appendix to the Conflict of Interest Code to reflect the current designations and list of economic disclosure positions.

Recommended Action: Adopt Resolution amending the appendix to the Conflict of Interest Code to reflect a current list of economic disclosure filers.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A

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Page 2 of 2 ends

COORDINATED WITH: Sheri Mannion, Human Resources Director

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3. Procurement Decisions – Limited
Authority
Airport Manager, Recreation Supervisor,
Community Services Administrator
Supervisor, Museum Director, Assistant
Electric Utility Director, Electric Supervisor
Superintendent, Electrical Distribution Senior
Power Engineer, Water Treatment Plant
Supervisor, Wastewater Treatment Plant
Supervisor, Water/Sewer/Streets Supervisor,
Facilities Administrator, Police Lieutenant
(two positions), Fire Batallion Chiefs (three
positions)
Investments and business positions in business entities, and sources of income and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source provides leased facilities, products, equipment, vehicles, machinery or services (including training or
consulting services) of the type utilized by the position’s Department/Division/Unit
* 87200 Filer; Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required to complete Form 700 or any successor form. (See 2 C.C. R. §18730, Section 3.) Note: If the City hires "consultants" as defined in 2 C.C.R. §12700, whether or not the consultant has a disclosure obligation and the extent of that obligation will be determined in accordance with the City Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that policy, the City Clerk shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).

Updated 7/26/22

4. Information Technology Information Technology (IT) Manager Administrator, Senior Information
Technology Network Specialist
Investments and business positions in business entities and sources of income (including receipt of gifts, loans and travel payments) if the business entity or source provides
information technology or telecommunications goods,
products or services including computer hardware or software companies, computer consultant services, IT training
companies, data processing firms and media services

5. Grant Funding Project and Grant Project Administrator, Management Analyst Grant Coordinator
Investments and business positions in business entities and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source is of the type to receive grants or other funding from or through the Agency.

Investments and business positions in business entities and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source is subject to the Agency’s regulatory, permit or licensing authority.

Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer

6. Regulatory/Licenses/
Permits

1. Full Disclosure for High Level
Officials with Broad and Indefinable
Duties
Mayor*, Councilmembers*, City Manager*,
City Attorney*, City Treasurer*, Planning
Commissioners*, Deputy City Manager,
Finance Director, Police Chief, Fire Chief, Fire
Marshal, Community Development Director,
Police Captain, Public Works Director/City
Engineer, Risk Manager/HR Director, Electric
Utility Director, Water/Sewer Water
Resources Director, Building Board of
Appeals, Demolition Permit Review
Committee, Design Review Board,
Investment Oversight Committee; Traffic
Engineering Committee
All investments and business positions in business entities, sources of income (including receipt of gifts, loans, and travel payments) from businesses doing businesses with the City of Ukiah, and real property located within the city or within one mile of the city limits.

2. Procurement Decisions – Agency‐
wide Authority
City Clerk, Deputy Public Works Director,
Senior Civil Engineer, Engineering Analyst
Associate Engineer, Purchasing Procurement
Manager Financial Services Manager, Buyer
(two positions) I and II, Fleet and Facilities
Maintenance Manager, Assistant Finance
Director, Emergency Management
Coordinator
Investments and business positions in business entities and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source provides leased facilities, products, equipment, vehicles, machinery or services (including training or consulting services) of the type utilized by the Agency.

APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS
ATTACHMENT 1

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1 Kristine Lawler
Subject: Notice of Intention to Amend the Conflict of Interest Code for the City of Ukiah Attachments: Notice of Intent-Amend Conflict of Interest Code for City of Ukiah.pdf From: Kristine Lawler <[email protected]>
Sent: Thursday, August 4, 2022 8:04 AM
To: All Employees <[email protected]>
Cc: David Rapport <[email protected]>; Darcy Vaughn <[email protected]> Subject: Notice of Intention to Amend the Conflict of Interest Code for the City of Ukiah All Staff,
Please review the attached Notice of Intention to Amend our agency’s Conflict of Interest Code (i.e. the list of who must submit a Form 700 – economic disclosure form). If you wish to provide comments, the contact information and instructions are within the body of the Notice of Intention to Amend.

Regards,
Kristine
Kristine Lawler, CMC/City Clerk
Email:[email protected]
300 Seminary Ave., Ukiah, CA 95482
P:(707) 463-6217 F:(707) 463-6204
Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures.

ATTACHMENT 2

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NOTICE OF INTENTION TO AMEND THE CONFLICT OF INTEREST CODE

OF THE CITY OF UKIAH
NOTICE IS HEREBY GIVEN that the City of Ukiah, pursuant to the authority vested in it by section 87306 of the Government Code, proposes amendment to its conflict of interest code. A comment period has been established commencing on August 4, 2022, and closing on September 18, 2022. All inquiries should be directed to the City Clerk’s office.

The City of Ukiah proposes to amend its conflict of interest code to include employee positions that involve the making or participation in the making of decisions that may foreseeably have a material effect on any financial interest, as set forth in subdivision (a) of section 87302 of the Government Code. The amendment carries out the purposes of the law and no other alternative would do so and be less burdensome to affected persons.

Changes to the conflict of interest code include: adding new positions; revising/updating the titles of existing positions; deleting titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions; and also making other technical changes.

The proposed amendment is attached, and explanation of the reasons can be obtained from the City Clerk’s office.

Any interested person may submit written comments relating to the proposed amendment by submitting them no later than September 18, 2022, or at the conclusion of the public hearing, if requested, whichever comes later. At this time, no public hearing is scheduled. A person may request a hearing no later than September 4, 2022.

The City of Ukiah has determined that the proposed amendments:

1. Impose no mandate on local agencies or school districts.

2. Impose no costs or savings on any state agency.

3. Impose no costs on any local agency or school district that are required to be reimbursed under Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.

4. Will not result in any nondiscretionary costs or savings to local agencies.

5. Will not result in any costs or savings in federal funding to the state.

6. Will not have any potential cost impact on private persons, businesses or small businesses.

All inquiries concerning this proposed amendment and any communication required by this notice should be directed to: Kristine Lawler, City Clerk, [email protected], 707-463-6217

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Updated 7/26/22

Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer

6. Regulatory/Licenses/
Permits

APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS

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Attachment 3
RESOLUTION NO. 2022-xx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE

APPENDIX TO THE CONFLICT OF INTEREST CODE

WHEREAS,

1. The Political Reform Act, Government Code § 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and

2. The Fair Political Practices Commission (FPPC) has adopted a regulation (2 C.C.R. § 18730) containing the terms of a standard conflict of interest code, which can be incorporated by reference and may be amended by the FPPC after public notice and hearings to conform to amendments in the Act; and

3. On March 6, 1991, in Resolution No. 91-46, the City Council adopted the standard conflict of interest code by reference; and

4. Resolution No. 91-46 contained an Appendix which set forth the disclosure categories for the various positions in the City of Ukiah government who make decisions that could affect an economic interest; and

5. Under Government Code § 87306.5 every other year beginning in 1992, the City Council must either amend its City Code or determine that no amendments are necessary; and

6. Various designations, job titles, and duties have changed since the Appendix was last modified on September 19, 2018, and the Appendix requires amendment to reflect the currently effective job titles and duties within the City of Ukiah.

NOW, THEREFORE, BE IT RESOLVED, that this Resolution supersedes all other resolutions establishing the Appendix to the Conflict of Interest Code in the City of Ukiah and the attached Appendix (Exhibit A) to the Conflict of Interest Code is hereby adopted, effective September 21, 2022, and shall remain in effect until further amended by resolution of the City Council.

PASSED AND ADOPTED this 21st day of September 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Jim O. Brown, Mayor
ATTEST:

Kristine Lawler, City Clerk

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3. Procurement Decisions – Limited
Authority
Airport Manager, Recreation Supervisor,
Community Services Supervisor, Museum
Director, Assistant Electric Utility Director,
Electric Superintendent, Senior Power
Engineer, Water Treatment Plant Supervisor,
Wastewater Treatment Plant Supervisor,
Water/Sewer/Streets Supervisor, Police
Lieutenant (two positions), Fire Batallion
Chiefs (three positions)
Investments and business positions in business entities, and sources of income and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source provides leased facilities, products, equipment, vehicles, machinery or services (including training or
consulting services) of the type utilized by the position’s Department/Division/Unit
* 87200 Filer; Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required to complete Form 700 or any successor form. (See 2 C.C. R. §18730, Section 3.) Note: If the City hires "consultants" as defined in 2 C.C.R. §12700, whether or not the consultant has a disclosure obligation and the extent of that obligation will be determined in accordance with the City Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that policy, the City Clerk shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).

Updated 7/26/22

4. Information Technology Information Technology (IT) Manager, Senior Information Technology Network Specialist
Investments and business positions in business entities and sources of income (including receipt of gifts, loans and travel payments) if the business entity or source provides
information technology or telecommunications goods,
products or services including computer hardware or software companies, computer consultant services, IT training
companies, data processing firms and media services

5. Grant Funding Project Administrator, Management Analyst Grant Coordinator
Investments and business positions in business entities and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source is of the type to receive grants or other funding from or through the Agency.

Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer

6. Regulatory/Licenses/
Permits

1. Full Disclosure for High Level
Officials with Broad and Indefinable
Duties
Mayor*, Councilmembers*, City Manager*,
City Attorney*, City Treasurer*, Planning
Commissioners*, Deputy City Manager,
Finance Director, Police Chief, Fire Chief, Fire
Marshal, Community Development Director,
Police Captain, Public Works Director/City
Engineer, Risk Manager/HR Director, Electric
Utility Director, Water Resources Director,
Building Board of Appeals, Demolition Permit
Review Committee, Design Review Board,
Investment Oversight Committee; Traffic
Engineering Committee
All investments and business positions in business entities, sources of income (including receipt of gifts, loans, and travel payments) from businesses doing businesses with the City of Ukiah, and real property located within the city or within one mile of the city limits.

2. Procurement Decisions – Agency‐
wide Authority
City Clerk, Deputy Public Works Director,
Senior Civil Engineer, Associate Engineer,
Financial Services Manager, Buyer I and II,
Fleet and Facilities Maintenance Manager,
Assistant Finance Director, Emergency
Management Coordinator
Investments and business positions in business entities and sources of income (including receipt of gifts, loans, and travel payments) if the business entity or source provides leased facilities, products, equipment, vehicles, machinery or services (including training or consulting services) of the type utilized by the Agency.

APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS

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Agenda Item No: 7.d.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1983

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving a Side Letter Agreement to the Current Memorandum of Understanding Between the City of Ukiah and the International Brotherhood of Electrical Workers Local 1245.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director; Sheri Mannion, Human Resources Director
ATTACHMENTS:

1. Attachment 1 - COU and IBEW Local 1245 Side Letter

2. Attachment 2 - Resolution to Approve Side Letter between COU and IBEW Local 1245 Summary: Council will consider adopting a Resolution approving a Side Letter Agreement to the current Memorandum of Understanding (MOU) between the City of Ukiah and the International Brotherhood of Electrical Workers Local 1245 (IBEW Local 1245).

Background: The current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245 is not set to expire until September 2024. In August, the Electric Utility Director requested that the City Manager consider a Side Letter Agreement with IBEW Local 1245 to include double-time pay for overtime worked outside of the normal workday.

The City recognizes the need to offer competitive salaries and benefits in order to attract and retain highly qualified team members. The City is facing significant challenges attracting qualified electrical workforce candidates. Wildfire mitigation and other safety programs statewide have greatly increased the need for qualified electric utility personnel and have opened up opportunities with neighboring utilities. These opportunities have created an incredibly competitive market for qualified electrical personnel, particularly lineman.

The Electric Utility Department currently has two unfilled lineman positions.

Discussion: In a review of industry standard practices related to overtime pay, double-time pay for all overtime has become common among many Municipal Utilities. It has proven to be an effective tool for retention and recruitment.

The proposed side letter (Attachment 1) contains the following notable changes:
 Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular straight time rate of pay for time worked on scheduled non-workdays and holidays.  Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular straight time rate of pay for call-backs and call-outs.  Callbacks are paid at a two-hour minimum at two times the regular straight time rate of pay. The second callback is paid at actual time worked with a one-hour minimum at two times the regular straight time rate of pay, as long as the second callback is not within the first callback timeframe.

This addition will not have a direct impact on the FY 22/23 budget due to the unfilled positions, so no budget amendment will be required.

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Staff recommends Council adopt a Resolution (Attachment 2) approving the Side Letter Agreement to the current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245.

Recommended Action: Adopt a Resolution approving a Side Letter Agreement to the current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT:

PROPOSED BUDGET AMOUNT:

FINANCING SOURCE:

PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Sage Sangiacomo, City Manager; Sheri Mannion, Human Resources Director

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Attachment 1

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SIDE LETTER OF AGREEMENT
Between
The City of Ukiah
And
International Brotherhood of Electrical Workers, Local 1245 This Side Letter of Agreement (“Agreement”) is entered into by and between the City of Ukiah (“City”) and the International Brotherhood of Electrical Workers, Local 1245 (“Local 1245”) (collectively referred to as “Parties”). Having met and conferred in accordance with Government Code section 3500, et. seq., the City and the Local 1245, effective upon execution of this Agreement and adoption by City Council, agree to amend, add to and clarify the Parties’ current Memorandum of Understanding (“MOU”) as follows:

1. Article 2.2 Overtime
Non-exempt employees receive one and one-half times their regular hourly rate of pay for time actually worked in excess of 40 hours in their designated workweek. Overtime is charged in one-half hour increments, with any time worked from 1 to 30 minutes credited as one-half hour of overtime.
a. Except as otherwise provided herein, overtime will mean rate of pay equivalent to one and one-half (1 ½) times the regular straight time rate of pay. b. Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular straight time rate of pay for all time worked in excess of twelve (12) consecutive hours on regularly scheduled workdays.
c. Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular straight time rate of pay for time worked on scheduled nonworkdays and holidays. d. Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular straight time rate of pay for call-backs and call-outs.

2. Article 2.4 Call-Back
Callbacks are paid at a two-hour minimum at two times the regular straight time rate of pay. The second callback is paid at actual time worked with a one-hour minimum at two times the regular straight time rate of pay, as long as the second callback is not within the first callback timeframe.

3. This Agreement supersedes any provisions or language in previous policies, the Parties’ current MOU and/or other documents that may conflict with the terms of this Agreement.

All MOU articles, sections and/or supplements not identified herein are to remain as-is.

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Attachment 1

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For the CITY OF UKIAH

__________________________
Sage Sangiacomo, City Manager
For the IBEW, LOCAL 1245
__________________________
Robert Dean, Business Manager,
IBEW Local 1245
__________________________
Kim Camatti,
Business Representative,
IBEW Local 1245

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CITY OF UKIAH
RESOLUTION NO. [XXXX-XX]

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH

APPROVING THE SIDE LETTER AGREEMENT BETWEEN THE CITY OF UKIAH AND INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245 WHEREAS, the Memorandum of Understanding (MOU) is the collective bargaining agreement between the City of Ukiah and International Brotherhood of Electrical Workers, Local 1245 (IBEW Local 1245); and
WHEREAS, the current MOU between the City of Ukiah and IBEW Local 1245 is effective September 19, 2018 through September 18, 2024; and
WHEREAS, the Employee/Employer Relations Officer and Human Resources Director have met and conferred in good faith with representatives of IBEW Local 1245, and have reached a Side Letter Agreement and; and
WHEREAS, said Side Letter Agreement has been presented to the City Council for its consideration at its regular meeting on; September 21, 2022 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah that:

1. An amendment to the MOU with IBEW Local 1245 is hereby approved, a copy of said amendment entitled “Side Letter Agreement to the MOU between the City of Ukiah and IBEW Local 1245” is attached hereto, marked Exhibit A, and incorporated herein by reference.

2. The Resolution shall become effective September 21, 2022.

PASSED AND ADOPTED this 21st day of September 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN: _______________________________
Jim O. Brown, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk

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Page 1 of 2 ends

3. This Agreement supersedes any provisions or language in previous policies, the Parties’ current MOU and/or other documents that may conflict with the terms of this Agreement.

All MOU articles, sections and/or supplements not identified herein are to remain as-is.

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Page 2 of 2 ends

For the CITY OF UKIAH

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Page 1 of 2 ends

Agenda Item No: 7.e.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1985

AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment for Additional Sanitary Sewer Replacement Design for the Downtown Streetscape Project Phase 2 in the Amount of $117,449.10 DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

1. Awarding ASR

2. Amendment 1 Proposal
Summary: Council will consider approving a contract amendment for additional sanitary sewer design for the Downtown Streetscape Project Phase 2 in the amount of $117,449.10.

Background: On March 3, 2022 GHD Engineers, Inc. was awarded the design work for the Downtown Streetscape Project Phase 2. See Attachment 1. Design work included preparation of the plans, specifications and estimate for pedestrian and signal improvements, sidewalk, utility replacement, undergrounding and road diet.

Discussion: After GHD Engineers, Inc. began design work on the project, the original project limits were expanded. Therefore, Engineering staff have requested additional design work to include the area of State Street south from Gobbi Street to Cherry Street and Scott Street between School Street and State Street on the northern end of the project site. See Attachment 2. Staff found the proposed fee to commensurate with the Scope of Work.

The replacement of aging sanitary sewer mains is the primary reason these additional sites have been suggested to be added to the original project’s scope.

The contract amendment, if approved, will authorize increasing this project’s total to $534,305.79.

Recommended Action: Approve contract amendment for additional design for the Downtown Streetscape Project Phase 2 in the amount of $117,449.10
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 25224220.80230.18234:$692,530 82227113.80230.18234:
$1,717,257; 84427221.80230.18234: $2,556,547
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Lease Revenue Bonds and Sewer Funds PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2021-179
COORDINATED WITH: Tim Eriksen, Director of Public Works and Jason Benson, Senior Engineer

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COUNCIL ACTION REPORT
(Please see lower left page) ATTACHMENT 1

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1 GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com
August 30, 2022 Ref: 11225278
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Ukiah Downtown Streetscape, Road Diet and Utilities Project – Phase 2 Dear Mr. Eriksen,
GHD is pleased to provide this proposal for professional engineering services for additional design efforts and coordination on the Ukiah Downtown Streetscape, Road Diet and Utilities – Phase 2 Project (project).

This proposal is based on direction provided by City staff regarding the additional sanitary sewer replacement on State Street south to Cherry Street, and Scott Street between State Street and School Street. This amendment includes the collection of additional topographic survey and the design of the sanitary sewer in the additional areas, as well as accompanying tasks related to the project extension.

During the course of design and coordination with the City and adjacent projects, GHD also agreed to include design of the sewer and water main replacements on Gobbi St from approximately 50 feet west to 150 feet east of the intersection.

Scope of Work
Where the additional work is consistent with activities defined in the original scope of work, the same task and sub task numbers are used. The additional budget effort will be added to the original amount identified in the fee breakdown presented with the proposal. If the additional work falls outside of activities presented in the original scope new task numbers are identified. If no additional work is proposed for a task it is not listed below.

The additional sanitary sewer main and pavement rehab added to the original scope and expansion of the project limits led to the creation of an estimated 25 additional plan sheets and 30 Permits to Enter beyond what was originally identified.

Task 1 – Project Management
Task 1.1 Project Management and Internal Coordination
The additional project scope necessitated coordination with GHD’s subcontractors along with amendments to their agreements, as well as additional project meetings and coordination with the design team of an adjacent project.

Task 2 – Surveys, Mapping and Site Data
ATTACHMENT 2

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2 Task 2.2 Surveys and Mapping
Additional topographic survey to be completed by Cinquini & Passarino (C&P) to include State Street from Gobbi St to 50 feet south of Cherry St and Scott St, between School St and State St. C&P will prepare the base topographic surveys necessary to facilitate the design of the streetscape, road diet and utilities improvement project. All topographic mapping will be at a drawing scale of 1 inch = 20 feet, unless otherwise requested, with a one-foot contour interval. The topographic survey will include the following:
• Topographic survey coverage area will include State Street beginning 200 feet south of Gobbi Street to the previous survey limit at Mill Street and the previous survey limit at Henry Street to 2300 feet north of Norton Street
• The width of the survey will be from face of building to face of building. If the building face is not located at the back of sidewalk, C&P will map 10 feet beyond the back of sidewalk. • Topographic survey will include all necessary work to produce a topographic map, including features such as, but not limited to; building corners and elevations, curb lines, water meters, sewer cleanouts, valves, manholes (including rim, invert and pipe information), utility markings on the pavement, utility poles, driveway and doorway locations, sidewalks, trees four (4) inches and larger, retaining wall or decorative walls, and any other pertinent information that could apply to the project during design.
• Topographic survey will be provided on North American Vertical Datum of 1988. • Topographic map to horizontally relate California Coordinate System of 1983, Zone II.

Deliverables
• Additional Topographic survey - information shall be complete and comprehensive for design use; shall include all surface features within the proposed project limits and construction zone • Miscellaneous field topography pickups as required for detailed design preparation • Topographic map, at 20 scale
Task 6 –ROW Engineering
Task 6.1 ROW Consulting
The extension of the project limits to include the sanitary sewer main replacement, given the location of the existing main, necessitated the need for additional Permits to Enter and Construct south of Gobbi St to the end of the sewer main replacement. The original project limits contained 31 properties with frontage that would be affected by the project, the additional sewer main construction created 30 more parcels where Permits would be required.

Associated Right of Way Services, Inc. (AR/WS) will provide right of way consulting services to GHD for the City’s Downtown Streetscape Project. Services include preparation and solicitation of voluntary permits to enter and construct from up to 30 additional property owners. Section 8.09.10.00 Construction Permits and Permits to Enter and Construct of the Caltrans Right of Way Manual states “When temporary rights are needed to perform work for the grantor’s benefit, a Permit to Enter and Construct (PTE) or Construction Permit may be used.” Based on AR/WS’s understanding of the project, soliciting PTEs from the grantors is an appropriate approach to gain access to private property along S. State Street. All

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3 AR/WS services will comply with pertinent sections of the Caltrans Right of Way Manual. Services will include the following:
• AR/WS will review the properties that will require PTEs and identify owner contact information. • With input regarding project construction and project needs from GHD, AR/WS will prepare draft PTEs for GHD and City review and approval.
• Notify property owners with a letter and PTE Agreement for signature, and follow-up with property owners.
• Continuous coordination with property owners to obtain voluntarily signed PTE. Follow up will be primarily by phone calls, email correspondence and personal meetings. Personal meetings are limited to a total of 45 for the entire project.
• AR/WS will coordinate on-site meetings with project Team members, property owners and/or tenants, as necessary (included in the 45 personal meetings above). • AR/WS will serve as the point of contact for property owners and tenants and will be available to respond to inquiries.
• Develop and utilize a project status report that will keep GHD and City informed of progress and will address critical milestones, status, scheduling, and areas of concern.

Task 7 –Design
Task 7.3 90% PS&E; and
Task 7.4 Final Plans, Specifications, and Estimate (Bid Set) The project limits have been extended in the southern end of the project from the north side of the State St/Gobbi St intersection down to the State St/Cherry St intersection, and in the northern segment, Scott St from State St to School St. The replacement of the sanitary sewer main(s) is the primary reason that these segments have been included in the project. Along with the sewer main replacement, pavement rehabilitation and striping modifications are now also included in the Streetscape Project.

The City is also in a separate agreement with a consultant to design the utility replacement project along Gobbi Street, including through the Streetscape Project area. Through coordination with the City and the other project team it was decided that GHD would be responsible for the design and inclusion of the sewer and water main replacements in Gobbi Street from approximately 50 feet west of State Street to approximately150 east of the intersection.

Given the age of the dual sewer mains south of Gobbi, additional effort was required to locate sewer laterals and other features not accounted for within the original scope. The nature of the replacement changed (replacing the sewer in the same alignment vs relocating and extending laterals) and will require modified contract language and provisions.

These additional improvements create the need for approximately 25 additional plan sheets, including demolition, utility, paving and striping sheets. These sheets, along with any additional items within the specifications or estimate/bid item list will be completed per the provisions listed within the original design scope of work, including constructability and QA/QC reviews.

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4 Contingency
There is no contingency set aside for this project.

Assumptions
• The City will pay all permit and application fees and will handle permit reviews. GHD will provide support in the form of plan and specification preparation and addressing comments from permit reviews, if required.
• The City will waive any encroachment permit fees required to complete project field investigations. • Meetings other than those indicated in the original scope are not required.

Fee Estimate
The estimated fee for professional services is $117,449.10. See attachment for breakdown of the estimated fee.

Closing
It is assumed that upon agreement of the scope of work for the engineering services for the Redwood Road MP 5.76 Storm Damage Repair Project, GHD will prepare a task order consistent with the terms provided in the On-Call Request for Qualifications for this project. The Notice to Proceed will be the date of written authorization by the County to proceed or when GHD receives the fully executed task order for the work.

If you have any questions or comments regarding this proposal, please feel free to call me at 707-540- 9612.

Sincerely,
GHD Inc.

Jeremy Schmal, PE
Project Manager
(707) 540-9612
Cc: Matt Kennedy, PE, GHD Principal
Attachment: Fee Estimate Spreadsheet

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City of Ukiah Downtown Streetscape, Road Diet and Utilities Project Phase 2 Cost Proposal
Sub #1 Sub #2 Sub #3
Principal in ChargeProject ManagerSenior EngineerCivil EngineerProject EngineerStaff EngineerCAD/Drafting SupportAdministration Labor + Overhead Rate $ 280.78 $ 214.53 $ 236.61 $ 195.60 $ 151.43 $ 123.04 $ 148.28 $ 113.57 Task 1 Project Management 2 16 0 0 8 0 0 6 32 $ 5,887 $0 $0 $0 $ 5,887

1.1 Project Management and Internal Coordination 2 16 8 6 32 $ 5,887 $ 5,887 Task 2 Surveys, Mapping and Site Data 0 4 0 0 8 8 0 0 20 $ 3,054 $0 $18,000 $0 $ 21,054

2.2 Surveys and Mapping 4 8 8 20 $ 3,054 $18,000 $ 21,054 Task 6 ROW Engineering 0 0 0 0 0 0 0 0 0 $ - $0 $0 $30,000 $ 30,000

6.1 ROW Consulting 0 $ - $30,000 $ 30,000
Task 7 Design 8 48 32 48 80 80 48 16 360 $ 60,395 $0 $0 $0 $ 60,395

7.3 & 7.4 90% and Final - Plans, Specifications, and Estimate 8 48 32 48 80 80 48 16 360 $ 60,395 $ 60,395 TOTAL HOURS 10 68 32 48 96 88 48 22 412 $69,336 $0 $18,000 $30,000 $117,336 Miles Rate
Mileage Costs 200 0.5650 $ 113.00 $ 113.00
$ -
Other $ 219.78
TOTAL DIRECT COSTS $ 113 $ - $ - $ - $ 113
TOTAL $ 69,449.10 $0.00 $ 18,000.00 $ 30,000.00 $ 117,449.10

DIRECT COSTS
HoursGHD CostWRTCinquini & PassarinoAR/WSCost
August 30, 2022

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Agenda Item No: 12.a.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1973

AGENDA SUMMARY REPORT
SUBJECT: Approve Resolution Authorizing the Submittal of an Application, Acceptance of Allocation of Funds and Execution of Grant Agreement with the California Department of Transportation, for an Airport Matching Grant to Complete Runway 15-33 Width Reduction from 150 Feet to 75 Feet; and Install New Lighting; Construction Phase 2, and Approve Corresponding Budget Amendment.

DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Greg Owen, Airport Manager
ATTACHMENTS:

1. Resolution_AIP Grant Application_2022
Summary: The FAA has offered to provide the Airport with a construction grant for Runway 15-33 width reduction from 150 feet to 75 feet and install new lighting. The FAA provides 90% of the project funding. The California Department of Transportation offers a matching grant of $112,926. Staff is requesting the approval of a resolution authorizing the application, acceptance of funds and execution of a grant agreement with the California Department of Transportation.

Background: At the December 15, 2021 Council meeting, Council Approved Plans and Specifications to complete the Runway 15-33 width reduction from 150 feet to 75 feet; and install new LED MIRLS (Medium Intensity Runway Lighting System), Runway Threshold Lights (Remove and Install New), a New Runway 15 LED REIL (Runway End Identifier Lights), New Runway 33 LED REIL Installation, and a New LED PAPI (Precision Approach Path Indicator).

At the May 4,2022 Council meeting, Council authorized the City Manager to Execute a Grant Agreement with the Federal Aviation Administration and Award of Bid for Spec. 21-06 Runway 15-33 Pavement Rehabilitation Phase 2, Contingent on Grant Offer to complete the Runway 15-33 width reduction from 150 feet to 75 feet; and install new lighting (Construction); and approved a budget amendment.

This project reduces the width of the runway from 150 feet to 75 feet and installs new LED MIRLS (Medium Intensity Runway Lighting System), Runway Threshold Lights (Remove and Install New), a New Runway 15 LED REIL (Runway End Identifier Lights), New Runway 33 LED REIL Installation, and a New LED PAPI (Precision Approach Path Indicator).

Discussion: Staff is requesting that Council approve by resolution the submittal of an application, acceptance of an allocation of funds, and execution of a grant agreement with the California Department of Transportation, for an Airport Improvement Program (AIP) Matching grant. Staff is also requesting a budget amendment, reducing the current budget to meet the anticipated costs, but still including a 10% contingency for construction and project management services.

BUDGET AMENDMENT REQUIRED: Yes

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CURRENT BUDGET AMOUNT: 77825200.80230.18032: $2,760,443 (Construction/Proj Mgmt):
77800000.43299.18032: $2,484,390 (FAA Grant); 77800000.43173.18032: $124,220 (Cal Trans Grant) PROPOSED BUDGET AMOUNT: 77825200.80230.18032: $2,731,706 (Construction/Proj Mgmt):
77800000.43299.18032: $2,258,536 (FAA Grant); 77800000.43173.18032: $112,926 (Cal Trans Grant) $138,022 Fund 777 Airport Funds
FINANCING SOURCE: FAA Grant, Cal Trans Grant, Fund 777 Airport Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager; David Rapport, City Attorney; Mead & Hunt - Engineering Firm

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Resolution No.

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ATTACHMENT 1
RESOLUTION NO. 2022-

A RESOLUTION OF THE CITY OF UKIAH AUTHORIZING THE SUBMITTAL OF AN APPLICATION,

ACCEPTANCE OF AN ALLOCATION OF FUNDS, AND EXECUTION OF A GRANT AGREEMENT WITH

THE CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT

PROGRAM (AIP) MATCHING GRANT
WHEREAS, the City of Ukiah and the Federal Aviation Administration are parties to federal Airport Improvement Program (AIP) grant 3-06-0268-020-2022 for Runway 15/33 Installation of LED MIRL and Threshold Lights and width Reduction from 150 feet to 75 feet construction at the Ukiah Municipal Airport; and
WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section 21683.1, provides grant $112,926 of Federal Aviation Administration grants to airports; and WHEREAS, the California Department of Transportation requires the Ukiah City Council to adopt a resolution authorizing the submission of an application for an AIP Matching grant; NOW, THEREFORE BE IT RESOLVED that the Ukiah City Council of Ukiah, State of California:

1. Authorizes filing an application for a state AIP Matching grant for this project.

2. Authorizes accepting the allocation of state AIP Matching funds for the project.

3. Authorizes execution of an AIP Matching Grant Agreement for this project; and BE IT FURTHER RESOLVED, that the Ukiah City Council does hereby authorize Sage Sangiacomo, City Manager, to sign any documents required to apply for and accept these subject funds on behalf of the City of Ukiah.

I hereby certify the foregoing resolution was introduced and read at the regular meeting of the Ukiah City Council on the 21st day of September 2022, and the resolution was duly adopted at said meeting by the following vote:

PASSED AND ADOPTED this 21st day of September, 2022 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Jim O. Brown, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk

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Agenda Item No: 12.b.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1974

AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:

1. Table of Changes

2. Parks Ordinance Amendment Introduced
Summary: Council will consider proposed updates to the City Code regulating parks and approve updates as deemed appropriate. If desired, Council will approve updates to the City Code regulating parks and adopt the Ordinance amending the City Code Provisions Regulating Parks and Recreation Facilities.

Background: Division 1 Chapter 12 of the City Code regulates “Parks and Recreation Facilities." Over forty provisions cover a wide variety of allowed, forbidden, and permitted activities. The vast majority of these provisions were adopted in 1982 and few have been updated since their adoption. Prudent management practices require a periodic review of these provisions to consider potentially beneficial additions, amendments, or deletions of provisions as may be deemed necessary. The Community Services team reviewed existing Parks and Recreation Facilities provisions, and after consultation with Police, Planning, and the City Manager’s office, identified a number of provisions that may be appropriate for updates.

Based on this review, on February 2, 2022, Staff presented a report to Council on a wide variety of minor but important updates to the City Code regulating Parks and Recreation Facilities (Div. 1 Chapter 12). Following discussion, Council requested the suggested updates go to the Public Spaces Commission for their review, advice, and recommendations.

On August 4, 2022, Staff presented the following recommended updates to the Public Spaces Commission (PSC). With minor edits, the PSC recommended adoption of twelve updates to the Code presented in the Discussion section of this report.

On September 7, 2022, members of the Council present unanimously voted (Mayor Brown absent by prior arrangement) to introduce by title only an Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.

Despite the unanimous vote on September 7, this item is placed under unfinished business rather than the consent calendar as a matter of protocol given the absence of a councilmember.

Discussion: To facilitate this review, a table has been created and is included as Attachment 1 with headings for the Code Section Number, Current Code, and the suggested edits to the Code. The following discussion provides a brief rationale for suggested changes and can be cross referenced to the table in Attachment 1 to allow the reader to see the exact suggested change.

Section 1965 provides a list of City Parks and locations. 1965(C) currently lists the Grace Hudson Museum grounds as "Hudson-Carpenter Park" with an incomplete description of its location. Grace Hudson Museum

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Staff, in concert with the Sunhouse Guild and the Grace Hudsom Endowment Board, have been referring to the grounds as the "Grace Hudson Cultural Center." As outlined in Attachment 1, Staff recommends changing the name and updating the park description. Also in respect to section 1965, Staff recommends adding the designation of “park” to the property on the 800 block of North Oak Street that is currently home to the Garden’s Project Veterans Garden, as well as a trail with proposed native plant landscaping along Orr Creek.

Naming it “Orr Creek Greenway Park” would be descriptive and open the door for the Greenway to be expanded as new sections of Greenway are added.

Sections 1966 and 1971 address park hours and allowed parking hours. Park hours and parking lot hours are inconsistent, with parks being opened before parking is allowed. Park hours are currently set at 6:00 a.m. to 10:00 p.m. Although these hours are appropriate for the summer, in the winter this means the park is open for hours after dark. Many communities address this problem by designating park hours as “Dawn to Dusk.” Although the exact time of dawn and dusk is murky, it is expected that this approach allows park users to understand they are not allowed in the park after dark. The ordinance first and foremost acts as a guide to responsible users while allowing law enforcement to intervene when it is indisputably dark. ection 1972 regulates the use of bicycles. The current version of this Section makes it illegal to ride a bicycle on any surface other than asphalt or concrete. This prohibits the riding of bicycles at Riverside Park, and would preclude the use of bikes on trails that are planned on City-owned properties. There are a number of other small connecting paths commonly used by bicyclists around the city. Allowing access to these paths removes a barrier to healthy and safe transportation.

Section 1992 allows for the permitting of exclusive use of City Parks and Recreation Facilities. Since the last Code update, the use of generators and bounce houses has become increasingly common, and their cost has gone down. The generators create a noise disturbance to neighbors and the bounce houses take a significant amount of room. Allowing people to set up bounce houses “at will” effectively closes the area to other users.

When multiple bounce houses are set up, large sections of the park are closed to the general public. Although these activities have benefits, the general public may be better served with some limitations, through permitting, on the frequency and duration of their use. Staff have also noted an increase in unapproved and potentially detrimental entrepreneurial activities in parks. Again, there may at times be benefits to these activities if approved through a permitting process.

Section 2000.1 governs activities at Alex Thomas Plaza, including the unenforced restrictions on “nonmotorized conveyances.” Citizens using non-motorized forms of transportation frequently use the paths across the Park as a convenient car-free (safe) connector. This use has not been noted to cause problems. In the case of overly rambunctious recreational users, other provisions in the City Code, including provisions that outlaw creating a public nuisance, can be used to curtail the activity.

The existing Section 2000.1 requires the restrooms to be open from “6:00 a.m. to dusk or later as determined by the City Manager.” Parks and Facilities Staff work to keep the restrooms open as is feasible, typically from 10:00 a.m. to 6:00 a.m. It is frequently unfeasible for Staff to comply with specific times. Staff is committed to keeping the restrooms open as much as feasible, but is better served by regulatory provisions that allow them the necessary flexibility.

Section 2000.4 provides regulations for the use of the Great Redwood Trail. The current code addresses the allowed uses of “small electric transport devices such as electric bicycles, electric scooters, segways, and electric skateboards.” Existing State law covers the use of these conveyances on this type of trail. Trail users are more likely to be aware of and follow existing, known State guidelines. Providing City of Ukiah regulations that are inconsistent with State regulations leads to confusion and decreases enforceability.

The addition of Section 2000.5 would provide specific regulations for the Grace Hudson Museum. The unique nature of the museum and interpretive gardens (The Wild Gardens and Ts’iwish Wetlands) have unique visitation and parking needs. The suggested changes to parking hours at this site are endorsed by Museum Director David Burton.

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Although none of the outlined changes are imperative, the city will be well served with these practical updates.

Based on the recommendations of the Public Spaces Commission, Staff drafted an Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities (Attachment 2).

Staff recommends Council adopt the Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities. The current version of the Ordinance reflects a wide array of community, City staff, and Council input. The Ordinance is now ready for consideration for adoption and will go into effect thirty (30) days after adoption.

Recommended Action: Adopt the Ordinance Amending the City Code Provisions Regulating Parks and Recreation Facilities.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: Public Spaces Commission

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Attachment 1
Parks and Facilities Proposed Code Updates
Code Number Current Code Suggested Edit to Code

1965 ‐ Facilities C. Hudson‐ Carpenter Park: Bounded
by Clay Street and Main Street;
C. Grace Hudson Cultural Center. The
property surrounding Grace Hudson
Museum Bounded by the Sunhouse Senior
Apartments, the Great Redwood Trail,
Main St, and Mill St including the Wild
Gardens, the Sunhouse Residence and
Garden, the Ts’Wish Wetlands, the Parking
Area and the East/West public access trail.
1965 ‐ Facilities Add; S. Orr Creek Greenway Park along Orr Creek situated between N Oak St and
Bush Street and Orchard St and Orr Street.
1966 – Hours
of Use
“…shall be open to the public every day of
the year from six o’clock (6:00) A.M. to ten
o’clock (10:00) P.M….”
“…shall be open to the public every day of
the year from dawn to dusk….”
1971 ‐ Parking “…between the hours of ten o’clock
(10:00) P.M. and seven o’clock (7:00)
A.M.”
“…from dawn to dusk….”
1972 ‐ Bicycles It shall be unlawful for any person to ride a bicycle on any surface not
paved with either asphalt or concrete,
or which are otherwise designated off
limits to bicycles. Bicycles shall at all
times be operated with reasonable
regard to the safety of others in
compliance with bicycle safety laws.

In no event shall the maximum speed
of a bicycle exceed ten (10) miles per
hour within a park facility.

Bicycles shall at all times be operated with
reasonable regard to the safety of others in
compliance with State and local bicycle
safety laws.
1985
Amplifiers
Add: “It shall be unlawful to create noise,
music, announcements or other sounds (with
or without amplification) that can be heard
outside the park without a permit.

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Attachment 1
1992 – Permit
for the
Exclusive Use
of City Park
and Recreation
Facilities
“The application form for a permit for
the exclusive use of recreational
facilities may be obtained…”
“The application form for a permit for the
exclusive use of all or part of recreational
facilities may be obtained…”
1992 – Permit
for the
Exclusive Use
of City Park
and Recreation
Facilities
(Additional Language)
The following are prohibited in absence of
a permit. 1) Structures including stages,
tents, tables, bounce houses, etc, 2)
portable generators or the use of
electrical hook ups,3) conducting sales of
any kind or to exchange tickets for
merchandise, 4) for profit or non‐profit
fundraising of any kind.
2000.1 ‐ Alex
Thomas Plaza
A. No person shall use a bicycle,
skateboard, rollerblade, roller skate or
nonmotorized conveyance in the plaza.

Bicycles may be parked in racks
provided by the city for this purpose.

Delete this as generally unenforceable.

Police can use Code 1986 “Annoying,
Disorderly, Indecent Conduct” if needed.
2000.1 ‐ Alex
Thomas Plaza
F. Plaza restrooms shall be open to the
public from six o’clock (6:00) A.M. to
dusk or later as determined by the city
manager.

F. Plaza restrooms should be open to the
public as much as is feasible and safe at the
discretion of the Facilities Administrator
and
/ or the Director of Community Services.
2000.4 – Great
Redwood Trail
Park
F. No person shall permit a motor
vehicle under his or her ownership or
control to enter upon or remain in the
Great Redwood Trail park. However,
small electric transport devices such as
electric bicycles, electric scooters,
Segways, and electric skateboards are
allowed within designated trail areas;
provided, that they are operated at
speeds not exceeding ten (10) miles
per hour.

F. No person shall permit a motor
vehicle under his or her ownership or
control to enter upon or remain in the
Great Redwood Trail park. However, small
electric transport devices may be used as
allowable by CA State law regarding Class I
Bike Paths.

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Attachment 1
2000.5 (New) –
Carpenter Park
None Notwithstanding any other provisions
of this code to the contrary, all persons
or organizations using Carpenter Park
shall comply with the following:

A. The Ts’iwish Wetlands and parking lot
are open from 7AM to 10PM.

B. No person shall park a vehicle on
Carpenter Park grounds between the hours
of ten o’clock (10:00) P.M. and seven
o’clock (7:00) A.M. except with written
permission of the Museum Director, the
Director of Community Services, or the City
Manager, or as otherwise posted.
1985 Amplifiers (Full Text)
* The noise ordinance of the city shall be effective in city parks and other city owned outdoor facilities unless a permit has been obtained or the park is being used by the city for a city sponsored event. It shall be unlawful to create noise, music, announcements or other sounds (with or without amplification) that can be heard outside the park without a permit. The city manager or the director of community services shall have the authority to issue the permit described herein and to establish policies for city sponsored events. Any person failing to abide by conditions of such permit may have the permit summarily revoked by a police officer or other duly authorized city representative. (Ord. 786, §1, adopted 1982; Ord. 1062, §2, adopted 2005)

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1 ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING VARIOUS PROVISIONS OF CHAPTER 12 IN DIVISION

ONE OF THE UKIAH CITY CODE REGULATING CITY PARK AND
RECREATION FACILITIES.

The City Council of the City of Ukiah hereby ordains as follows:

SECTION ONE.

Division 1, Chapter 12 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by “* * *”):
§1965 FACILITIES
The following described parcels of land are parks and recreation facilities of the City and shall be known by the names indicated:
* * *
C. Grace Hudson Cultural Center: The property surrounding Grace Hudson Museum bounded by the Sunhouse Senior Apartments, the Great Redwood Trail, Main Street, and Mill Street, including the Wild Gardens. In addition to the Museum, the Park is home to the Sunhouse Residence and Garden, the Ts’Wish Wetlands, the Parking Area, and an east/west public access trail connecting Main Street to the Great Redwood Trail.

Grace Hudson Cultural Center shall be open to the public as determined by the Community Services Director. Notice of those hours shall be posted in conspicuous locations at the Museum and at the perimeter of the park. Other rules and regulations in addition to or different from those prescribed in this chapter shall also apply, if such rules are adopted by resolution of the City Council;
* * *
S. Orr Creek Greenway Park: Along Orr Creek situated between North Oak Street and Bush Street and Orchard Street and Orr Street.
§1966 HOURS OF USE
Except as otherwise expressly provided in this code, City parks and outdoor recreational facilities shall be open to the public every day of the year from dawn to dusk except for unusual or unforeseen conditions deemed emergencies by the City Manager or the Director of Community Services. It shall be unlawful for any person to enter, loiter or remain in or on any City park facility from dusk to dawn or at any other time when a City park is not open to the public as provided in other provisions of this code, except where the Director of Community Services shall have posted additional extended hours or where a group or individuals are participating in programs under a permit issued by the Community Services Department.

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2 * * *
§1971 PARKING
No person shall operate or park any vehicle within a park or recreational facility except upon areas designated for such use. No person shall park, abandon, or otherwise allow to remain, any such vehicle or other conveyances in City park facilities from dusk to dawn except with written permission of the City Manager or the Director of Recreation and Parks or as otherwise posted.

It shall be unlawful for any person to wash or repair any automobile or other conveyance within any City park, playground, tot lot or other facility. §1972 BICYCLES
Bicycles shall at all times be operated with reasonable regard to the safety of others in compliance with all applicable State and local bicycle safety laws. * * *
§1985 AMPLIFIERS
The noise ordinance of the city shall be effective in city parks and other city owned outdoor facilities unless a permit has been obtained or the park is being used by the city for a city sponsored event. It shall be unlawful to create noise, music, announcements or other sounds (with or without amplification) that can be heard outside the park without a permit. The city manager or the director of community services shall have the authority to issue the permit described herein and to establish policies for city sponsored events.

Any person failing to abide by conditions of such permit may have the permit summarily revoked by a police officer or other duly authorized city representative. * * *
§1992 PERMIT FOR EXCLUSIVE USE OF CITY PARK AND RECREATION

FACILITIES
A. The City’s recreational facilities (buildings, parks, ballfields, pools, picnic facilities and golf course) may be made available for the exclusive use of individuals or groups subject to the issuance of a permit by the Director of Recreation and Parks.

The application form for a permit for the exclusive use of all or part of recreational facilities may be obtained from the Director of Recreation and Parks. This application must be completed and returned to the Director not less than fifteen (15) days nor more than ninety (90) days prior to the proposed use of facilities.

B. The following are prohibited in absence of a permit:

1. Structures including stages, tents, tables, bounce houses, or similar.

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3 2. Portable generators or the use of electrical hook ups.

3. Conducting sales of any kind or to exchange tickets for merchandise.

4. For profit or non‐profit fundraising of any kind.
* * *
§2000.1 ALEX R. THOMAS, JR., PLAZA RULES AND REGULATIONS Notwithstanding any other provisions of this code to the contrary, all persons or organizations using Alex R. Thomas, Jr., Plaza ("plaza") shall comply with the following:

A. No person shall use or possess alcoholic beverages in the plaza without a permit issued pursuant to section 1990 of this chapter.

B. No person shall permit a dog under his or her ownership or control to enter upon or remain in the plaza.

C. No person shall permit a motor vehicle under his or her ownership or control to enter upon or remain in the plaza, unless authorized by the city manager or the director of recreation and parks.

D. No person shall play amplified music in the plaza unless authorized by the city manager or director of recreation and parks, who shall not consider music content in granting or denying permission.

E. Plaza restrooms shall be open to the public as much as is feasible and safe at the discretion of the City Manager or his or her designee.
* * *
§2000.4 GREAT REDWOOD TRAIL PARK RULES AND REGULATIONS
* * *
F. No person shall permit a motor vehicle under his or her ownership or control to enter upon or remain in the Great Redwood Trail Park. However, small electric transport devices may be used as allowable by California State law regarding Class I Bike Paths. §2000.5 GRACE HUDSON CULTURAL CENTER
Notwithstanding any other provisions of this Code to the contrary, all persons or organizations using Grace Hudson Cultural Center shall comply with the following:

A. The Ts’iwish Wetlands and parking lot are open from 7 a.m. to 10 p.m.

B. No person shall park a vehicle on Grace Hudson Cultural Center grounds between the hours of ten o’clock (10:00) p.m. and seven o’clock (7:00) a.m. except with written

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4 permission of the Museum Director, the Director of Community Services, or the City Manager, or as otherwise posted.

SECTION TWO. SEVERABILITY.

If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION THREE.

1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.

2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.

Introduced by title only on September 7, 2022, by the following roll call vote:

AYES: Councilmembers Dueñas, Crane, Orozco, Rodin
NOES:

ABSENT: Mayor Brown
ABSTAIN:

Adopted on ___________, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________
Josephina Dueñas, Vice Mayor
ATTEST:

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5 _______
Kristine Lawler, City Clerk

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Agenda Item No: 13.a.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1982

AGENDA SUMMARY REPORT
SUBJECT: Receive Presentation and Approve a Baseline Methodology and Thresholds for 1) Evaluating Future Land Use Development and Transportation Projects; and 2) Screening Projects by Size for the City's 2040 Draft General Plan and to be Responsive to the Requirements of SB 743 Pertaining to CEQA.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER:

Craig Schlatter, Community Development
Director; Don Hubbard, Colin Burgett, and Todd
Tregenza, GHD
ATTACHMENTS:

1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22
Summary: Council will receive a presentation and possibly approve a baseline methodology and thresholds for 1) evaluating future land use development and transportation projects; and 2) screening of projects by size for the City's 2040 Draft General Plan and to be responsive to the requirements of SB 743 pertaining to CEQA.

Background: The City is in the process of updating its General Plan, of which a public review draft 2040 General Plan was released on August 5, 2022. A Draft Environmental Impact Report (DEIR) is being prepared for evaluation of environmental impacts from the draft General Plan, and a component of this DEIR is an analysis of the foreseeable environmental impacts related to transportation-related greenhouse gas emissions generated from future land use and transportation projects.

SB 743, signed into law in 2013, changed the way the State measures the impacts of new development and transportation projects. In the past, projects were evaluated based on the potential increase in traffic in the immediate area and the effect on delay at intersections. The new approach focuses on evaluating the effect of new development and transportation projects on "Vehicle Miles Traveled" or "VMT" based on the total distances traveled by motor vehicles, which reflects the efficiency of land use and transportation patterns, the provision of multi-moddal transportation facilities, and the diversity of local land use patterns. In short, SB 743 aims to better promote statewide policies that (a) combat climate change by reducing greenhouse gas emissions and particulates; (b) encourage infill development and a diversity of uses instead of sprawl; and (c) promote multi-modal transportation networks, providing clean, efficient access to destinations and improving public health through active transportation.

As part of implementing SB 743, revisions to CEQA Section 15064.3 that describe specific considerations for evaluating a project’s transportation impacts went into effect statewide on July 1, 2020. Given the analysis of foreseeable environmental impacts required through the City's 2040 General Plan DEIR preparation process, and that the City has not yet adopted a baseline methodology or thresholds for evaluation of land use development and transportation projects or screening criteria, the City requested its General Plan mobility consultant GHD prepare a technical memorandum with recommendations for this methodology and thresholds.

Discussion: On September 15, 2022 GHD completed the Technical Memorandum in Attachment 1. The Technical Memo describes the proposed methodology for assessing transportation impacts in Ukiah consistent with SB 743 and current CEQA Guidelines. The Memo also proposes recommendations for the

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setting of thresholds for 1) evaluating transportation and land use development projects; and 2) screening of projects by size (Section 5, pages 4-5).

A summary of recommendations is as follows:

1. Thresholds for land development projects - GHD recommends using the VMT reduction targets from the Shasta Regional Transportation Agency (RTA). The California Air Resources Board (CARB) set the target for Shasta RTA at a 4% reduction in average per-capita VMT.

2. Thresholds for transportation projects - GHD recommends setting a threshold that explicitly focuses on balancing transportation modes within the city and lists as an example: "A project’s impacts shall be deemed significant if it results in a percentage increase in road capacity higher than the percentage increase in bicycle or multi-use capacity.”

3. Thresholds for screening a project by size - GHD recommends that the City use Class 1, for small expansions of existing uses, and Class 3, for new small projects, exactly as they are written in CEQA Guidelines §15301 and §15303.

Staff recommends Council receive the presentation from GHD and approve the proposed methodology and thresholds within Attachment 1.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

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Technical Memorandum
The Power of Commitment
11196303 1
September 15, 2022
To Craig Schlatter, City of Ukiah Contact No. (707) 463-6219 Copy to Jim Harnish, Mintier Harnish Email [email protected] From Don Hubbard, TE, AICP Project No. 11196303
Project Name City of Ukiah General Plan Update
Subject SB-743 Methodology

1. Introduction
This memorandum describes the proposed methodology for assessing transportation impacts in Ukiah consistent with SB-743 and current CEQA Guidelines. SB-743 addresses a range of topics and aims to better promote statewide policies that (a) combat climate change by reducing greenhouse gas emissions and particulates; (b) encourage infill development and a diversity of uses instead of sprawl; and (c) promote multi-modal transportation networks, providing clean, efficient access to destinations and improving public health through active transportation. As part of implementing SB 743, revisions to CEQA Section 15064.3 that describes specific considerations for evaluating a project’s transportation impacts went into effect statewide on July 1, 2020.

CEQA gives lead agencies broad discretion over analytical methodologies. CEQA Guidelines §15064.3(b)(4), which is new with SB-743, reads:
“Methodology. A lead agency has discretion to choose the most appropriate methodology to evaluate a project’s vehicle miles traveled, including whether to express the change in absolute terms, per capita, per household or in any other measure. A lead agency may use models to estimate a project’s vehicle miles traveled, and may revise those estimates to reflect professional judgment based on substantial evidence. Any assumptions used to estimate vehicle miles traveled and any revisions to model outputs should be documented and explained in the environmental document prepared for the project. The standard of adequacy in Section 15151 shall apply to the analysis described in this section.” No particular methodology or metric is mandated; the choice is left to the lead agency. In making this choice, an agency should bear in mind what sort of criteria the legislature had in mind for determining the significance of transportation impacts goals of SB-743. These were expressed in PRC §21099(b)(1), “Those criteria shall promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” The methodology described in this memo is based on the one developed for the Sacramento Blueprint Project, the groundbreaking study of how smart growth policies could lead to reductions in vehicle-miles traveled (VMT). The Blueprint Project represented a sea change in how transportation impacts were analyzed, because it demonstrated that conventional travel demand models have inherent blind spots that make them insensitive to the effects of residential and employment density, neighborhood design, and a diversity of land uses in close proximity to one another (the 3 D’s). It went a step further and developed procedures external to a traffic model to forecast the effects of the 3 Ds on travel behavior. This work won a host of awards including US-EPA’s National Award for Smart Growth Achievement, FHWA’s Transportation Planning Excellence Award, the American Institute of Architects’ Presidential Citation, and AMPO’s National Award for Outstanding Achievement in Metropolitan Transportation Planning.

Attachment 1

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2. Description of the Methodology
The methodology consists of determining the land use characteristics of each neighborhood and then assessing the potential for interacting with complementary land uses through non-auto trips. Data shows that when housing is in close proximity to retail and services uses people will walk or bike to those uses at least some of the time, and even if they drive the trips will be short (i.e. low VMT trips). Similarly, the likelihood of people walking or biking to work, rather than driving, depends on the distance between their homes and workplaces. So measures of proximity are also measures of the potential for VMT reduction.

The steps in the methodology are shown in Figure 1. These are:

Inputting Land Use Data
1) The study area, the city of Ukiah and its vicinity, were divided into in hexagons. The size of the hexagons was based on survey data of typical distances for walking trips by Americans. The idea being that land uses in a given hexagon would be within comfortable walking distance of complementary land uses in the six adjacent hexagons.
2) The existing land uses in each hexagon were then grouped into three categories as follows:
 Residential, measured in households
 Retail, measured in jobs. This category includes services such as banking and beauty salons that typically attract more trips by customers than commute trips by employees  Non-retail, also measured in jobs. This includes office, industrial, and agricultural jobs where the majority of trips are made by employees rather than customers.

Figure 2, Figure 3, and Figure 4 show the existing distribution of households, retail jobs, and non-retail jobs in Ukiah, respectively.

Computing Diversity Indicators
3) The land uses in each hexagon are then combined with the land uses in the six adjacent hexes to represent the diversity of land uses available within walking distance to people in the hexagon. 4) The potential for interaction with complementary land uses was then estimated using three diversity indices, each representing a different type of transaction:
 Jobs/Housing Diversity, which represents a person’s ability to walk to their place of employment. In traffic forecasting this type of trip is termed a home-based work (HBW) trip.  Retail/Housing Diversity, which represents a person’s ability to walk for shopping trips. In traffic forecasting this type of trip is termed a home-based other (HBO) trip.  Job/Mix Diversity, which represents the interaction between retail and non-retail uses. For example, office workers walking to nearby restaurants or coffee shops. In traffic forecasting this type of trip is termed a non-home-based work (NHB) trip.

The formulas for these indices are as follows:

Jobs/Housing Diversity =1-[(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[(b*HHs-REMP)/(b*HHs + REMP)] Where:

HH = Number of households
REMP = Number of Retail and Service Jobs

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NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e. REMP + NEMP)
b = total regional employment / total regional households c = total regional non-retail jobs / total regional retail jobs d = total regional retail/service employment / total regional households These formulas produce scores for individual hexagons that range from -1 to 1, with a score of 0 indicating an ideal mix of land uses and scores of -1 and 1 indicating that only one of the land uses is present.

The ideal mix of land uses, found in the formulas as “a”, “b”, and “c”, was determined from the county-wide mix of the three land uses types. The rationale for this is the fact that land uses tend to balance when viewed over a large area. For example, government jobs may be concentrated in one area and industrial jobs in another, while residences and shops are distributed among various other communities, but when taken as a whole the housing, retail, and non-retail uses in a region tend to occur in the correct proportions for that particular type of region. 5) The scores for the three types of diversity were then mapped out. These maps can be used by City staff to identify which parts of the city have a good balance of land uses and which might benefit from zoning that would promote a better mixing of land uses.

Computing City-Wide Score
6) For some purposes, such as evaluating general plan alternatives, it is useful to be able to compute a combined diversity score for the study area as a whole. The first step in doing this is to convert the diversity scores from the -1 to 1 range used in the scores for individual hexagons into their absolute values, with 0 again indicating a perfect mix of uses and 1 indicating no mix at all (i.e. a single land use type). If this were not done, then the scores of, say, over-retailed and under-retailed neighborhoods in different parts of the city would cancel each other out, when in fact both have a poor land use balance.
7) The three types of diversity are not equally important for every hexagon because the number of HBW, HBO, and NHB trips depends on the land uses in the hex. The table below shows the number of trips of each type generated by each of the three land use categories:

Trip Purpose
Trip Generation Rate
Household Retail Job Non-Retail
Job
Home-Based Work 2.2 1.2 1.7
Non-Home-Based 1.0 8.1 1.9
Home-Based Other 5.9 8.2 0.8
Total 9.0 17.5 4.4
8) The land uses for each hex are then multiplied by the trip generation rates and used to compute the percentage of total trips in each trip category. Figure 5 shows the total trips generated by hex zone. 9) The three individual scores for each hexagon are then combined into an individual score for each hexagon using the trip types as weighting.
10) The scores for the individual hexagons are then combined using the number of trips generated by the hex to weight their contribution to the city-wide score. Note that this means that the inclusion of vacant hexagons outside of the city will have no effect on the outcome; they generate no trips and so their scores will be weighted at zero.

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3. Results
Figure 6, Figure 7, and Figure 8 show the three diversity scores for existing land uses. Figure 9 shows the total diversity by zone for existing land uses. These figures show several things:
 Much of the city core scores quite well, between -0.30 and 0.30, on jobs/housing diversity (see Figure 6). This indicates the success that Ukiah has achieved in enabling people to live and work in close proximity.
 The edges of the city do not score as well on jobs/housing diversity (see Figure 6). However, this does not hurt the city’s overall score as much as Figure 6 might imply, because there are relatively few jobs and residences in those areas. This is indicated by the small size of the circles in the hexagons in Figure 6.
 The city as a whole is over-retailed in relation to its population, due to the fact that it serves as the main retail destination for a large surrounding area (see Figure 7). This has implications both for sales tax revenues (good) and VMT (bad).
 Figure 8 shows that, with the exception of the city core (the light-colored hexagons), retail and non-retail jobs tend to be concentrated in different parts of the city (the red and blue hexagons in the figure). This limits their potential for interaction that does not involve driving.

4. Advantages of the Methodology
This methodology offers a number of practical advantages:
a) Ease of Use: It does not require expensive software and special training to use, as is the case with most traffic models. City staff can evaluate projects using the Excel program already found on their computers.
b) Nuanced, Informative Results: Unlike other methodologies, whose output is a just a number saying the VMT is high or low, this methodology provides a clear indication of the underlying causes of high or low auto use. For example, it might show the analyst that a proposed housing project is in a location that lacks local shopping opportunities and might be improved with the addition of locally-serving retail.
c) Appropriate Scale: While this methodology cannot substitute for a convention traffic model for forecasting over large geographic areas (entire counties), it is likely to provide a more accurate representation of travel behavior in a small town than is possible with a conventional model. This is because traffic models incorporate certain necessary simplifications, such as centroid connectors and frictionless intersections, that are inconsequential when forecasting long trips but are highly distorting when forecasting trip-making over small areas. With a total area of less than 5 square miles, Ukiah is the sort of compact, walkable city better suited to a proximity-based model than a trip-based model.

5. Thresholds
CEQA analyses performed under SB-743 require the use of thresholds, as was the case for the LOS-based analyses they replaced. We recommend that the City establish three types of thresholds, namely:
1) Thresholds for Screening by Size: CEQA offers categorical exemptions for very small projects from having to do EIRs, both because of the negligible impact they are likely to have and because the expense of performing an EIR might make small projects unviable. We recommend that the City use the Class 1, for small expansions of existing uses, and Class 3, for new small projects, exactly as they are written in CEQA Guidelines §15301 and §15303. Some jurisdictions are experimenting with converting the thresholds in the CEQA guidelines, which as measure in square

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11196303 5
feet, into some sort of equivalent in vehicle trips per day. We do not recommend this, because it involves a series of assumptions that may prove difficult to defend and in any case offers no significant advantages for Ukiah over the sections as written. 2) Thresholds for Land Development Projects: The methodology described in this memo is intended for use in analyzing land use projects. As with other aspects of SB-743, there is a lot of uncertainty regarding how the thresholds should be set. OPR’s Technical Advisory suggested using a threshold requiring a 15% reduction in VMT over existing conditions. The 15% number originated in CARB’s California’s 2017 Climate Change Scoping Plan, where it was computed as the average reduction needed to achieve the State’s GHG reduction goals. However, this state-wide average may not be appropriate for all jurisdictions, and CARB has more recently set higher targets in some MPO areas and lower targets in others. For example, CARB’s latest plan calls for a 19% reduction in VMT for the four largest MPOs1 down to less than 10% for some of the smaller MPOs. Since Ukiah is not in an MPO region, we suggest using the targets for Shasta RTA, since it is both the geographically closest MPO and demographically most similar MPO to Ukiah. CARB set the target for Shasta RTA at a 4% reduction in average per-capita VMT. 3) Thresholds for Transportation Projects: As stated earlier, it is the intent of SB-743 that lead agencies use, criteria that “... shall promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” (PRC §21099(b)(1)). We recommend setting a threshold that explicitly focuses on balancing transportation modes within the city. An example would be:
“A project’s impacts shall be deemed significant if it results in a percentage increase in road capacity higher than the percentage increase in bicycle or multi-use capacity.” Note that this threshold would make all active transportation projects presumptively less-thansignificant. It would not preclude the City from undertaking road expansion projects, but it would mean that such projects would need to include expansion of the bicycle facility system as well. As written, it would require a 1%-to-1% expansion of the two systems, but it could easily be tweaked to require a 1%-to-2% or 3% expansion of bike facilities to help that system catch up with the facilities offered to cars.

6. Using the Methodology for Individual Projects
To use this methodology for an individual land use project is similar to that used for evaluating the General Plan, except that instead of computing a score for the entire city, you would only compute the score for the hex where the proposed project will be constructed. This score will reflect the proposed project’s interactions with all the other land uses2 within typical walking distances. The idea is to see whether or not the project moves the neighborhood it is in towards the “Goldilocks” spot where the three main types of land uses are in perfect balance.

The Goldilocks framing is best illustrated with a hypothetical example of a developer proposing to build a residential project in a hex agon that, with its neighboring six hexagons, currently has 500 dwelling units, 500 retail jobs, and 500 non-retail jobs. The developer would like to build 2,000 additional dwelling units, but their EIR will include a reduced-impact alternative with only 500 additional dwelling units.

City staff would note the diversity indices for existing conditions, then add 2,000 households and note the results. They would repeat the procedure for 500 households. When they tabulate the results, they would get a table like the one shown below.
1 SCAG, MTC, SANDAG, and SACOG
2 This should include both existing and already-approved land uses

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11196303 6
The right-most column in the table shows that this project would improve the land use balance in the neighborhood, and that the reduced-impact alternative would be superior to the developer’s preference in terms of land use diversity. The analyst could stop there, and conclude that under either alternative the project would have less-than-significant impacts on the area. However, if they took the analysis one step further and input a range of project sizes into the spreadsheet, they could get a more nuanced feel of the interactions at work in this location.

Figure 10 shows the Jobs/Housing diversity for different numbers of households, given that 500 retail and 500 non-retail jobs are within walking distance. The black dot shows existing conditions. With 500 households, this area has fewer DUs than would be optimal for this amount of employment. However, the reduced-impact alternative (blue dot) would result in a nearly ideal mix of jobs and households. The developer’s preferred alternative of adding 2,000 DUs (red dot) would over-shoot the ideal; the area would go from having too few DUs to having too many for the number of jobs nearby.

Figure 11 repeats the range analysis, but this time for Retail/Housing Diversity. The black dot shows that the area is over-retailed in proportion to the number of nearby homes. The blue dot shows that the reduced impact alternative pushes the balance in the right direction, but the area would remain over-retailed. The red dot shows that the area would go from having too little retail for the area it serves to having too little.

Nevertheless, it would be closer to the ideal mix than existing conditions.

Figure 12 completes the analysis by showing the combined score for a range of project sizes. The shape changes because the combined score uses absolute values, with zero indicating a perfect mix. The most interesting thing about this figure is that it shows that the Goldilocks project size would be about 900 additional DUs (so 1,400 DUs in total if you include the existing 500). This would result in the optimal amount of residential development for an area with 500 retail and 500 non-retail jobs.

Someone may wonder why the score in Figure 12 does not go down to zero for the optimal residential amount. The reason is that the interaction between the retail and non-retail jobs, the JobMix Diversity, is not affected by the number of households nearby. Since the proportions of retail and non-retail jobs is in this case not ideal, an ideal score cannot be achieved in this location; at least not without tinkering with the amount of employment.

This example illustrates the key advantages of this methodology. In just an hour or two, using just a spreadsheet, a City staff person could evaluate a proposed project’s effects on land use balance and opportunities for non-auto trips, and thus its effects on VMT. The analysis would not only reveal how the project would alter the land use balance but also points towards ways to optimize the project.

Existing City Average 0.27 0.24 0.35 0.30
Existing Project Hexagon -0.32 0.33 -0.49 0.40
+500 DUs 0.02 0.33 -0.18 0.20 51%
+2,000 DUs 0.44 0.33 0.27 0.32 22%
% Improvement
in Diversity
Total
Diversity
Score
Retail/
Housing
Diversity
Jobmix
Diversity
Jobs/
Housing
Diversity
Project Alternative

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Figure 1: Methodology Flowchart

Key
Divide Analysis
Area into
Hexagons
Retail/Housing
Households
Retail Jobs
Non‐Retail
Jobs for each
Hexagon
Aggregate to
Hex & 6
Neighbors
JobMix Diversity
Compute
Jobs/Housing
Diversity
Non Home‐Based
Home‐Based Other
Home‐Based Work
Trip‐Gen Rate by
Land Use
Non Home‐Based
Home‐Based Other
Total Home‐Based
Work Tripsfor
each Hex
Weighted Score
for each Hexagon
1 2
3 4
7 8
9 Retail/Housing
JobMix Diversity
Jobs/Housing
Diversity Map
5 Retail/Housing
JobMix Diversity
AbsoluteValues
of Jobs/Housing
Diversity by Hex
Combined City‐Wide
Diversity Score
6 10
GIS Task
Computation
Data fromResearch
Output

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Low Gap Road
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Source Zone Households
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FIGURE 2
Date 09/01/2022
Revision No. -
CITY OF UKIAH Project No. 11196303
GENERAL PLAN UPDATE 2040

HOUSEHOLDS
(EXISTING) Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton Print date: 01 Sep 2022 - 14:30
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Source Zone Retail Jobs
0 - 1 Jobs
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21 - 28 Jobs
29 - 61 Jobs
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233 - 377 Jobs
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FIGURE 3
Date 09/01/2022
Revision No. -
CITY OF UKIAH Project No. 11196303
GENERAL PLAN UPDATE 2040

RETAIL JOBS
(EXISTING) Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
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Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton Print date: 01 Sep 2022 - 14:29
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Low Gap Road
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Source Zone Non-Retail
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57 - 86 Jobs
87 - 167 Jobs
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292 - 559 Jobs
560 - 978 Jobs
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FIGURE 4
Date 09/01/2022
Revision No. -
CITY OF UKIAH Project No. 11196303
GENERAL PLAN UPDATE 2040

NON-RETAIL JOBS
(EXISTING) Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton Print date: 01 Sep 2022 - 14:28
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast

Page 64 of 78 ends

Low Gap Road
East Perkins Street
East Gobbi Street
South
State
St
r
eet
Redemeyer Road
South DoraStreet
Talmage Road
Des
p
i
n
a Dr
i
v
e
North
State
Str
eet
North
M
a
i
n
Street
North Schoo
l
Street
Mas
on S
treet
Nor
t
h
O
ak St
reet
North
Dora
Street
West Mill Street
Walnut Avenue
South Main Street
North State Street
Empire Drive
N
orth
Orcha
rd Aven
u
e
Airport
Park
B
o
u
l
ev
a
rd
Commerce Drive
South Dora Strret
Orr Springs Road
Cypress Avenue
South
Oak
Street
86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204
205
206
220 221 222 223 224
225 226
227 228
229
230
245 246 247 248 249 250
251 252
253
254
255
268 269 270 271 272
273 274275 276 277 278 280
296
297 298299
300
301
302 303
304 305
319 320
321 322323
324
325 326 327 328
344 345 346
347
348
349 350
351
368 369 370 371
372
373
374
392 393 394 395
396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444
445 446
447 450
467 468 469 470 473
492 493494
Legend
Source Zone Total Trips
0 - 31 trips
32 - 135 trips
136 - 331 trips
332 - 468 trips
469 - 740 trips
741 - 1,308 trips
1,309 - 2,198 trips
2,199 - 4,251 trips
4,252 - 6,658 trips
6,659 - 9,735 trips
Annexation Areas
City Limits
Highway
Roads
FIGURE 5
Date 09/12/2022
Revision No. -
CITY OF UKIAH Project No. 11196303
GENERAL PLAN UPDATE 2040

TOTAL TRIPS
(EXISTING) Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton Print date: 13 Sep 2022 - 11:20
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast

Page 65 of 78 ends

86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227
228
229
230
245 246 247
248
249
250
251
252
253
254 255
268 269 270
271 272
273
274 275
276
277
278
280
296 297 298
299
300
301
302
303
304
305
319 320
321
322 323
324
325
326
327
328
344 345
346
347
348 349
350
351
368
369
370
371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418
419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Jobs-Housing
Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09

0.10 - 0.19

0.20 - 0.29

0.30 - 0.39

0.40 - 0.49

0.50 - 0.59

0.60 - 0.69

0.70 - 0.79

0.80 - 0.89

0.90 - 1
Null
Total Trips
Trips
0 3,245
6,490
9,735
Annexation
Areas
City Limits
Highway
Roads
FIGURE 6
Date 09/12/2022
Revision No. -
Project No. 11196303

JOBS/HOUSING DIVERSITY &

TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040

CITY OF UKIAH
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983 o
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton Print date: 13 Sep 2022 - 14:07
427
428
450 451 452 453
473
474
475
476
477
501
Annexation Area to the Northeast

Page 66 of 78 ends

86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227
228
229
230
245 246 247
248
249
250
251
252
253
254 255
268 269 270
271 272
273
274 275
276
277
278
280
296 297 298
299
300
301
302
303
304
305
319 320
321
322 323
324
325
326
327
328
344
345
346 347
348 349
350
351
368
369
370
371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418
419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Retail-Housing Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09

0.10 - 0.19

0.20 - 0.29

0.30 - 0.39

0.40 - 0.49

0.50 - 0.59

0.60 - 0.69

0.70 - 0.79

0.80 - 0.89

0.90 - 1
Null
Total Trips
Trips
0 3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 7
Date 09/12/2022
Revision No. -
Project No. 11196303

RETAIL/HOUSING DIVERSITY &

TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040

CITY OF UKIAH
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983 o
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton Print date: 13 Sep 2022 - 14:13
427
428
450 451 452 453
473
474
475
476
477
501
Annexation Area to the Northeast

Page 67 of 78 ends

86 87
110 111 112
133 134 135 136
157 158
159
174 175 176
180
181
182
198 199 200
203 204
205 206
220 221 222 223
224 225 226
227 228 229 230
245 246 247
248
249
250 251
252 253
254
255
268 269 270 271
272
273
274 275
276
277
278
280
296 297 298
299
300
301
302
303
304
305
319 320
321
322
323
324 325
326
327
328
344 345 346
347
348
349
350
351
368
369
370 371
372
373
374
392 393
394
395
396
397
398
399 400
416 417
418 419 420
421
422
441 442 443 444 445 446
447
450
467 468 469
470 473
492 493
494
Legend
Jobmix Diversity
-1 - -0.9
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09

0.10 - 0.19

0.20 - 0.29

0.30 - 0.39

0.40 - 0.49

0.50 - 0.59

0.60 - 0.69

0.70 - 0.79

0.80 - 0.89

0.90 - 1
Null
Total Employment
Jobs
0 1,340
2,680
4,020
Annexation
Areas
City Limits
Highway
Roads
FIGURE 8
Date 09/12/2022
Revision No. -
Project No. 11196303

JOBMIX DIVERSITY &

TOTAL EMPLOYMENT

BY HEX ZONE (EXISTING)
GENERAL PLAN UPDATE 2040

CITY OF UKIAH
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983 o
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton Print date: 13 Sep 2022 - 14:09
427
428
450
451 452 453
473
474 475
476 477
501
Annexation Area to the Northeast

Page 68 of 78 ends

86 87
110
111
112
133 134 135
136
157
158
159
174 175 176 180 181 182
198 199 200 203 204 205
206
220 221 222
223
224 225 226
227
228
229
230
245 246 247 248 249 250
251
252
253
254 255
268 269 270 271 272 273
274
275
276
277
278
280
296 297 298
299
300
301
302
303
304 305
319 320
321
322 323
324
325
326
327 328
344 345
346
347 348
349
350
351
368
369 370
371
372
373
374
392
393 394
395
396
397 398 399 400
416
417
418
419
420 421 422
441 442 443 444445
446
447
450
467
468
469 470
473
492
493
494
Legend
Total Diversity
0 - .1
.11 - .2
.21 - 30
.31 - .4

0.41 - 0.5

0.51 - 0.6

0.61 - 0.7

0.71 - 0.8

0.81 - 0.9

0.91 - 1
Total Trips
Trips
0 3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 9
Date 09/12/2022
Revision No. -
Project No. 11196303

TOTAL DIVERSITY & TOTAL

TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040

CITY OF UKIAH
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983 o
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton Print date: 13 Sep 2022 - 14:28
427
428
450 451 452 453
473 474 475
476
477
501
Annexation Area to the Northeast

Page 69 of 78 ends

11196303 16
Figure 10: Jobs/Housing Diversity for Hypothetical Project

Figure 11: Retail/Housing Diversity for Hypothetical Project

Existing
+500 +2,000
+2,000
+500
Existing
Perfect Mix
Perfect Mix

Page 70 of 78 ends

11196303 17
Figure 12 : Jobs/Retail Diversity for Hypothetical Project

+2,000
+500
Existing
Perfect Mix

Page 71 of 78 ends

Page 1 of 2 ends

Agenda Item No: 13.b.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1987

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the City of Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.

DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER:

Sheri Mannion, Human Resources/Risk
Management Director and Sage Sangiacomo,
City Manager
ATTACHMENTS:

None
Summary: Council will consider adopting a Resolution(s) for a successor Memoranda of Understanding (MOU) between the City of Ukiah and employee bargaining units, and authorizing the City Manager to execute on behalf of the City.

Background: The Myers-Milias Brown Act (MMBA) is the law in California that establishes mandatory rights and duties by which all local agencies must abide with regard to labor relations. Within the requirements of MMBA, the City's negotiator, the City Manager, receives authority from the City Council on matters within the scope of representation, and then proceeds to meet and confer with bargaining units.

Additionally, as part of the overall routine maintenance of the classification and compensation schedules for the City of Ukiah, the Human Resources Department is responsible for evaluating classifications and benefits, developing new classifications (including appropriate salary levels), examining salary grade adjustments, and making recommendations for additions, modifications, and corrections.

Recognizing the importance of remaining competitive in the labor market and the continued efforts and support from all City team members during the pandemic, the City Council authorized the City Manager to begin negotiations with bargaining units prior to the expiration dates of the current Memoranda of Understanding (MOU).

Discussion: The City Manager, Human Resources Director, and representatives from employee bargaining units have been meeting regularly over the past couple of months to negotiate successor labor agreements which are set to expire on September 18, 2022. Agreements with the Ukiah Professional Firefighter Association, International Brotherhood of Electrical Workers, and Operating Engineers Local 3 (Administrative and Maintenance Unit and Water Utilities and Mechanics Unit) have already been adopted and implemented.

A few remaining agreements (Management Unit, Department Heads, and Ukiah Police Officers Association) are nearing completion and will be considered by the Council. City Staff will bring ratified tentative agreements from other units forward for consideration as they become available.

A special closed session item has been agendized at the beginning of the Council meeting for additional discussion before adopting the Resolution(s). Resolution(s) and agreements are under development and will be distributed the night of the meeting following the closed session.

Page 72 of 78 ends

Page 2 of 2 ends

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: Budgeted FY 2022/2023
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director; Sage Sangiacomo, City Manager

Page 73 of 78 ends

Page 1 of 1 ends

Agenda Item No: 13.c.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1989

AGENDA SUMMARY REPORT
SUBJECT: Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

None
Summary: The City Council will receive a presentation on the Fourth Quarter (June 30) Financial Report for the City of Ukiah.

Background: The report provides readers with a preliminary summary of the City's financial position and activities through the fiscal year period ending June 30, 2022. This report is unaudited.

Discussion: The following link will direct readers to the report on the City's OpenGov platform, which is a dynamic and navigable presentation allowing readers to drill down into data to explore more detail than the former report offered.
https://stories.opengov.com/ukiahca/published/s8oTq9tSF The report is meant to be viewed through the OpenGov platform via a web browser, preferably Google Chrome.

Recommended Action: Receive and file report.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

Page 74 of 78 ends

Page 1 of 1 ends

Agenda Item No: 13.d.

MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1980

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:

1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

Page 75 of 78 ends

2022 CITY COUNCIL SPECIAL ASSIGNMENTS

COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoDuenas- Alternate
Tami Bartolomei, Office of Emergency Management Coordinator; 467-5765 [email protected] Greater Ukiah Business & Tourism Alliance
3rd Tuesday of month, 11:30 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area DuenasRodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide BrownRodin- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion OrozcoBrown- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Brown Duenas- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Duenas Orozco - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; 463-6201
[email protected]
North Coast Rail Authority (NCRA) 2nd Wednesday of month, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley, Deputy City Manager; 467-5793 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association Attn: Daria Isupov425 South Main St., Sebastopol, CA 95472508-3670 Consider issues related to Russian river - plans projects and funding requests RodinBrown- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501
Low Gap RoadUkiah, CA
County Executive OfficeNicole French501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency inthe Ukiah Valley basin CraneDuenas- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager; 467-5793 [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 [email protected] Continued -

COUNTY/REGIONAL
One + Staff Alternate

MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771; [email protected] Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CAand other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected] 1 9/8/2022
ATTACHMENT 1

Page 76 of 78 ends

2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff

MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 [email protected] Investment Oversight Committee Varies
Civic Center 300 Seminary Ave. Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217; [email protected] Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2 Ukiah, CA 95482463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor BrownCrane- Alternate
Sage Sangiacomo, City Manager; 463-6221; [email protected] Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-5793 [email protected] LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff

MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie AbbaCivic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720 [email protected] 2 9/8/2022

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COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Craig Schlatter, Community Development Director
463-6219 [email protected]
Sean White, Director of Water Resources;
463-5712 [email protected]
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Cindy Sauers, Electric Utility Director;
463-629586 [email protected]
Dan Buffalo, Director of Finance; 463-6220
[email protected]
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director; 463‐6286 [email protected]
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources; 463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Cannabis Ordinance Modifications Duenas/Brown Craig Schlatter, Community Development Director 463‐6219 [email protected]
Special Districts Brown/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance; 463‐6220 [email protected]
Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Police Chief Recruitment Brown/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Great Redwood Trail Rodin/Duenas Neil Davis, Community Services Director 467‐5764 [email protected]
2022 AD HOC COMMITTEES
3 8/18/2022

Page 78 of 78 ends

Ukiah City CouncilSeptember 21, 2022

Ukiah City Council
September 21, 2022