Agenda packet — Ukiah City Council, November 2, 2022 (part 2 of 3)

COUNCIL CHAMBER AV REPLACEMENT 38 Spec. No. 20-09

NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.

To City Council, City of Ukiah:

The undersigned in submitting a bid for performing Council Chamber AV Replacement by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________ __________________________________________________
__________________________________________________
Place of Residence:__________________________________________________ __________________________________________________
__________________________________________________

NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________
Notary Public in and for the County of______________________________, State of California.

My Commission Expires ________________________, 20 ____.

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COUNCIL CHAMBER AV REPLACEMENT 39 Spec. No. 20-09

CITY OF UKIAH
Mendocino County, California

AGREEMENT
FOR

COUNCIL CHAMBER AV REPLACEMENT
Specification No. 20-09
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor,
WITNESSETH:

WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH:

Article 1. Work to be Done and Contract Days Allowed.

That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within sixty-three (63) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer

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COUNCIL CHAMBER AV REPLACEMENT 40 Spec. No. 20-09
Article II. Contract Prices.

That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.

Article III. Labor Discrimination.

Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.

The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor

Page 215 of 390 ends

COUNCIL CHAMBER AV REPLACEMENT 41 Spec. No. 20-09
has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.

Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.

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COUNCIL CHAMBER AV REPLACEMENT 42 Spec. No. 20-09
Article IV. Parts of the Contract.

That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.

1. Notice to Bidders

2. Wage Rates

3. General Conditions

4. Technical Specifications

5. Proposal

6. Fair Employment Practices Certification

7. Agreement

8. Contract Bonds

9. Contract Drawings and Construction Details

10. Standard Drawings

11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.

CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________

CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________

CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________

CONTRACTOR
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________

CITY ATTORNEY, CITY OF UKIAH

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COUNCIL CHAMBER AV REPLACEMENT 43 Spec. No. 20-09

INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and _____________________________________ (Contractor).

Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.

As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.

Accordingly, Contractor agrees as follows:

1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.

CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________

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COUNCIL CHAMBER AV REPLACEMENT 44 Spec. No. 20-09

CITY OF UKIAH
Mendocino County, California

FAITHFUL PERFORMANCE BOND

AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City”, in the penal sum of dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally.

WHEREAS, the Principal has entered into a certain Contract with the City, dated __________, 20_____, a copy of which is hereto attached and made a part hereof, NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect.

No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived.

IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this ________ day of _______________,20_______.

In the presence of:

WITNESS:
_________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)

Page 219 of 390 ends

COUNCIL CHAMBER AV REPLACEMENT 45 Spec. No. 20-09
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:

________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix (Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.

The total amount of premium charges is $____________________________.. (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________ Secretary of the corporation named as Principal in the foregoing bond; that _______________________________________, who signed the said bond on behalf of the Principal, was then ____________________________________________ of said corporation; that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. ____________________________________________ Affix Corporate Seal

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COUNCIL CHAMBER AV REPLACEMENT 46 Spec. No. 20-09

CITY OF UKIAH
Mendocino County, California

MATERIAL AND LABOR BOND

KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________ __________________________________________________________________________, AS PRINCIPAL, and
__________________________________________________________________________ __________________________________________________________________________, AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City” in the penal sum of

dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally.

WHEREAS, the Principal has entered into a certain Contract with the City, dated _________________, 20_____,
a copy of which is hereto attached and made a part hereof, NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this ________ day of _______________,20_______.

In the presence of:

WITNESS:
____________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________

Page 221 of 390 ends

COUNCIL CHAMBER AV REPLACEMENT 47 Spec. No. 20-09
(City/State/Zip Code)
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:

Page 222 of 390 ends

COUNCIL CHAMBER AV REPLACEMENT 48 Spec. No. 20-09

DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND

1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.

2. The name of the Principal shall be shown exactly as it appears in the Contract.

3. The penal sum shall not be less than required by the Specifications.

4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.

5. If the Principal is a corporation, the bond shall be executed under its corporate seal.

If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.

6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.

7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.

8. The date of the bond must not be prior to the date of the Contract.

9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.

10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.

11. Type or print the name underneath each signature appearing on the bond.

12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.

Page 223 of 390 ends

COUNCIL CHAMBER AV REPLACEMENT 49 Spec. No. 20-09

CITY OF UKIAH
Mendocino County, California

DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.

Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety

Page 224 of 390 ends

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Page 228 of 390 ends

P-2703 City of Ukiah California
Council Chambers AV Replacement
AREA QUANTITY of
SPACES

EQUIPMENT ENGINEERING PRE-INSTALL INSTALL G&A TAXES AREA TOTAL 27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS:

AUDIOVISUAL SYSTEMS
1 27 41 30 - CITY OF UKIAH CONFERENCE ROOM 3:

AUDIOVISUAL SYSTEMS
1 27 41 35 - CITY OF UKIAH CONFERENCE ROOM 5:

AUDIOVISUAL SYSTEMS
1 27 41 00 - Training Costs, per Part 1.24 1
27 41 00 - Warranty
Year One (1) - Per Part 1.6 1
27 41 00 - Software Service Contract Costs, Per

3.3.D.2 1
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: BID

ALTERNATE 'A'
1 27 41 00 - Warranty Year Two (2) - Per Part 1.7 1
27 41 00 - Warranty Year Three (3) - Per Part 1.7 1
27 41 00 - Warranty Year Four (4) - Per Part 1.7 1
27 41 00 - Warranty Year Five (5) - Per Part 1.7 1
ADD ALTERNATE 3
ADD ALTERNATE 4
ADD ALTERNATE 5
TOTAL BASE BID===>>>
Appendix A - P-2703 CITY OF UKIAH COUNCIL CHAMBERS AV REPLACEMENT MASTER PRICING TABLE - 27 41 00 AUDIOVISUAL SYSTEMS

BASE BID
ADD ALTERNATE 1
ADD ALTERNATE 2
SECTION 27 41 00 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS MASTER PRICING
PAGE 1 of 1

Page 229 of 390 ends

P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/
Appendix Ref. Product Manuf. Model # Unit Qty Ext.
1 CSP-01 Control Processor - 3-series processor
with Ethernet dual-NIC, serial ports
Crestron - or equal
Specify :______________
CP3N - or equal
Specify:_ _____________
__________ 1 __________
2 CP-01 Control Touch Panel - 10.1" diagonal, with
tabletop kit, black finish
Crestron - or equal
Specify: ______________
TSW-1060-B-S, w/ TSW-1060-
TTK-B-S kit- or equal
Specify :______________
__________ 1 __________
3 IPS-01 Ethernet Switch - Rack-mounted 24-port
PoE+/PoE++,L3 managed switch,
stackable; 2 x 10 GE combo + 2 x 10GE
SFP+, PoE, PoE+, (8) 60w PoE (740W)
Cisco - or equal
Specify:______________
SG550X-24MPP - or equal
Specify:______________
__________ 1 __________
4 IPS-02 Ethernet Switch - 5-port unmanaged, preconfigured AVB switch, for use with Biamp AVB audio network interfaces; Dedicated
Ethernet port for network control/monitor
MOTU - or equal
Specify: ______________
9305 -AVB Switch - or equal
Specify:_ _____________
__________ 1 __________
5 CPC-01 Owner Furnished PC Computer - Smallform-factor (Intel NUC), with undertable mounting bracket, for use onnetwork/credentialled access and UC/MS Teams - Located under Secretary's dais
position
By Owner By Owner OFE/ETR/
FBO
1 OFE/ETR/
FBO
6 FPD-01 Flat panel display - 98" LCD, LED backlit,
350nit output, RS-232/IP control
NEC - or equal
Specify :______________
C981Q - or equal
Specify :______________
__________ 2 __________
7 FPD-01 Flat panel display mount - X-Large heavyduty fixed floor mount - bolt down type, for 98" flat panel display
Chief/LegrandAV - or equal
Specify :______________
XBM1U- or equal
Specify :______________
__________ 2 __________
8 FPD-02 Flat panel display - 75" LCD, LED backlit,
350nit output, RS-232/IP control
NEC - or equal
Specify :______________
C751Q - or equal
Specif y:______________
__________ 2 __________
9 FPD-02 Flat panel display mount - Large fixed wall
mount - thin-profile to meet ADA <4"
requirements, for 75" flat panel display
Chief/LegrandAV - or equal
Specify :______________
LSTU - or equal
Specify :______________
__________ 2 __________
10 FPD-03 Desktop Monitor - 22" LCD, LED backlit
panel, HD1080, 16:9 aspect, with HDMI
input, thin-bezel, 250nit output
NEC - or equal
Specify :______________
EA224WMI-BK - or equal
Specify :______________
__________ 9 __________
11 FPD-03 Desktop Monitor Stand - Adjustable angle,
low-profile, with VESA100x100 mount for
EA224 monitor
ErgoMart - or equal
Specify :______________
Limbo SL102 - VESA100mm- or
equal Specify :______________
__________ 9 __________
12 VP-01 Video Projector - HD Ceiling-mounted
Laser-lamped, DMD type unit, with
NEC - or equal
Specify :______________
NP-PA803UL with NP41ZL lens -
or equal
Specify :______________
__________ 1 __________
13 VP-01 Video Projector Ceiling Mount - Universal 5-
axis adjustable mount, include CMA ceiling
plate and 1.5" NPT adjustable pole as
required and verified in-field
Chief/LegrandAV - or equal
Specify :______________
RPMAUW - or equal
Specify :______________
__________ 1 __________
14 EPS-01 Motorized Projection Screen - Surfacemount ceiling/wall, tensioned, 78"x139", HD Progressive 1.3 surface, with 6" black
drop, with custom bracket to mount to
angled soffit (verify on-site). White finish,
integral LVC, no switch
Da-Lite/LegrandAV - or equal
Specify :______________
Tensioned Contuor Electrol -
24742L (with custom drop) - or
equal Specify :______________
__________ 1 __________
15 HDA-01 HDMI Distribution Amplifier - 1x8
HDMI2.0b/HDCP2.2; with undertable
mount
Crestron - or equal
Specify :______________
HD-DA8-4KZ-E - or equal
Specify :______________
__________ 1 __________
16 IPD-01 AV-over-IP Decoder Unit - PoE+; HDMI2.0
output, RS-232 control pass, undertable
mount
Crestron - or equal
Specify :______________
DM-NVX D30 - or equal
Specify :______________
__________ 6 __________
17 IPD-02/ IPE-02 AV-over-IP Encoder/Decoder Unit - PoE+; HDMI2.0 (2) auto-switch input, (1) output,
USB2.0/KVM, Audio Breakaway RS-232
control pass, undertable mount
Crestron - or equal
Specify :______________
DM-NVX-350 - or equal
Specify :______________
__________ 2 __________
18 IPE-01 AV-over-IP Encoder Unit - PoE+; HDMI2.0
input, RS-232 control pass, undertable
mount
Crestron- or equal
Specify :______________
DM-NVX E30 - or equal
Specify :______________
__________ 4 __________
19 HDS-01 HDMI Switcher - 8x1, HDMI2.0b/HDCP2.2,
RS-232, with undermount kit
Extron - or equal
Specify :______________
SW8 HD 4k PLUS w/ UTS100 &
ZipClip50 for undertable
mounting - or equal
Specify :______________
__________ 1 __________
20 CAM-01 HD PTZ Camera - Invert ceiling mounted
unit with 1/2.86 CMOS sensor, 20x zoom,
PoE+, H.264/AVC streaming, HDMI, and
3G-SDI outputs, white finish
Panasonic - or equal
Specify :______________
AW-HE130WP - or equal
Specify :______________
__________ 1 __________
21 CAM-01 PTZ Camera Auto-Tracking Software,
desktop version for single camera install
Panasonic - or equal
Specify:______________
AW-SF100/200 - or equal
Specify:______________
__________ 1 __________

DISPLAY & VIDEO
Appendix A
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: AUDIOVISUAL SYSTEMS

CONTROL
SECTION 27 41 20 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 1 of 4

Page 230 of 390 ends

P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/
Appendix Ref. Product Manuf. Model # Unit Qty Ext.

Appendix A
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: AUDIOVISUAL SYSTEMS 22 CAM-02 HD PTZ Camera - Invert ceiling mounted
unit with 1/2.3 CMOS sensor, 30x zoom,
PoE+, H.264/AVC streaming, HDMI, and
USB outputs, white finish
Panasonic - or equal
Specify:______________
AW-HD40H(WPJ9) - or equal
Specify:______________
__________ 2 __________
23 N/A USB 3.0 Extension Cable - for connection
of CAM-02 to OPC-01 and OPC-01 to DSP01 for UC/Web-conferencing Vaddio - or equal
Specify :______________
440-1005-023 - or equal
Specify :______________
__________ 2 __________
24 WPA-01 Wireless Presentation Appliance - 1 HDMI
input, 2 HDMI output, dual-NIC & local AP -
Include 3-years mfgr support in quote
Mersive - or equal
Specify :______________
Solstice POD Gen3 +Solstice
Subscription (3 yrs) - or equal
Specify :______________
__________ 1 __________
24 REC-01 Recording/Streaming Appliance - Rackmount, 2-HDMI input, dual-image/PIP support, H.264/265 streaming, recording to
SD card, RTMP/RTSP support for client
CivicPlus software & cloud services
Epiphan - or equal
Specify :______________
Pearl Mini - or equal
Specify :______________
__________ 1 __________
25 HDA-02 HDMI Distribution Amplifier - 1x2
HDMI2.0b/HDCP2.2; with rack-mount kit
Extron - or equal
Specify :______________
DA2 HD 4k PLUS w/ RSU 126 &
ZipClip50 for undertable
mounting - or equal
Specify :______________
__________ 2 __________
26 SDI-01 HDMI-to-3/12G SDI Converter, with
embedded audio conversion to SDI
AJA - or equal
Specify :______________
HA5-12G - or equal
Specify :______________
__________ 1 __________
27 IPD-01 H.264/AVC Transmitter/Receiver-Decoder -
IP H.264 stream to HDMI 2.0 0utput with
embedded audio. Provide rack-mount kit
and mounting accessories
Crestron - or equal
Specify :______________
DM-TXRX-100-STR - or equal
Specify :______________
__________ 1 __________
28 MBU-2/ MIC03Conferene Microphone & Base Unit - 20"
gooseneck cardioid capsule, mic-only base
unit with PTM/PTT & Request-to-Talk
buttons (RTT)
Shure- or equal
Specify :______________
MXCMIU-FS & MXC420DF/ - or
equal Specify :______________
__________ 1 __________
29 MBU-1/MIC01/02Conferene Microphone & Base Unit - 16" gooseneck cardioid capsule, mic &
speaker base unit with PTM/PTT &
Request-to-Talk buttons (RTT) - Qty 4 dayone, with up to 5 additional as FUTURE Shure - or equal
Specify :______________
MXCMIU-FL & MXC416DF/ - or
equal Specify :______________
__________ 8 __________
30 MIU-1 Conference Microphone Modular Interface
unit, for up to two flush front-plate units -
Provide with manufacturer cabling in
lengths required (Shure-only, no non-mfgr
CAT patch cabling allowed)
Shure - or equal
Specify :______________
MXCMIU w/mounting bracket &
EC-6001 cables in lengths as
required - or equal
Specify :______________
__________ 5 __________
31 CCU-01 Conference Microphone Central Control
Unit - Rackmount unit with analog I/O and
power supply to supply up to 60 units
Shure - or equal
Specify:______________
DIS-CCU w/PS-CCU - or equal
Specify :______________
__________ 1 __________
32 MIC-04 Ceiling Surface-mounted Beamforming
Microphones - Up to 4 tracking beam
elements per mic, Include in-ceiling
breakout/networking box per each 2-mics
Biamp - or equal
Specify :______________
Parle TCM-X (white) - or equal
Specify :______________
__________ 2 __________
33 MIC-04 Ceiling Surface-mounted Beamforming
Microphones - Up to 4 tracking beam
elements per mic, Expansion unit for each
TCM-X unit
Biamp - or equal
Specify :______________
Parle TCM-XEX (white) - or
equal Specify :______________
__________ 2 __________
34 WMR-01 Wireless Mic system w/ Beltpack
transmitter, Omnidirectional condenser
lavalier mic; with rcvr rackmount kit
Shure - or equal
Specify :______________
QLXD14/85 - or equal
Specify :______________
__________ 1 __________
35 WMR-01 Wireless Mic system w/ hand held
transmitter SM58 capsule; with rcvr
rackmount kit
Shure - or equal
Specify :______________
QLXD24/SM58 - or equal
Specify :______________
__________ 1 __________
36 MIC-05/WMR02Wireless Mic Transmiter - Wireless
gooseneck basetype & 10" hypercardioid
gooseneck mic element, with QLXD4
receiver unit & rackmount kits
Shure - or equal
Specify :______________
QLXD8/MX410S & QLXD4 - or
equal Specify :______________
__________ 2 __________
37 WMR-02 Wireless Mic Transmiter - Surface
Boundary Layer type, with QLXD4 receiver
unit & rackmount kits
Shure - or equal
Specify :______________
QLXD6 & QLXD4 - or equal
Specify :______________
__________ 2 __________
32 RFD-1 Rackmount antenna distribution system for
QLX-D systems; include cabling & power
supplies as needed to power system
Shure - or equal
Specify :______________
UA845UWB - or equal
Specify :______________
__________ 2 __________
AUDIO
SECTION 27 41 20 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 2 of 4

Page 231 of 390 ends

P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/
Appendix Ref. Product Manuf. Model # Unit Qty Ext.

Appendix A
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: AUDIOVISUAL SYSTEMS 33 ANT-1 Antennae, 1/2-wave dipole & mounting
bracket kit for mounting above accessible
ceiling (order model to match frequency
range chosen, based upon specification)
Shure - or equal
Specify :______________
UA505 & UA8 - or equal
Specify :______________
__________ 2 __________
34 DSP-1 Rackmount Audio DSP Unit - 12x8 Analog
I/O + 8 channels USB for UC/Webconferencing; AEC inputs, VoIP/SIP & POTS interfaces; AVB audio networking
Biamp - or equal
Specify :______________
TesiraFORTE AVB VT - or equal
Specif y:______________
__________ 1 __________
35 ADA-01 Audio Distribution Amplifier - 1x3
Stereo/Mono output, Line, with Rackmount
kit
Extron - or equal
Specify :______________
MDA 3A -or equal
Specify :______________
__________ 1 __________
36 AMP-01 Audio Power Amplifier - 2 Channel, Low-Z,
100W per-channel, with rackmount kit
Extron - or equal
Specify :______________
XPA U1002 w/RSU 129 - or
equal Specify :______________
__________ 1 __________
37 ALS-01
38 ALS-02
39 S-01 Wall-mounted column loudspeakers - 2"x8
driver set, with wall-mount aiming brackets,
color-white
JBL-Pro -- or equal
Specify:_ _____________
CBT-100LA-1-W- or equal
Specify :______________
__________ 2 __________
40 Portable Press Audio Distribution Box, Portable - 1
line input x 12 mic outputs, passive, in
ruggedized case with pass-thru
Whirlwind- or equal
Specify :______________
PB12- or equal
Specify :______________
__________ 1 __________
41 TTB-01 Flush Mount In-table Captive Cable and
Power Box - (2) HDMI captive cables;
Duplex 120V power + USB-C & USB-A
power; with bracket kit & undertable cable
cover kit
Extron- or equal
Specify :______________
Cable Cubby 1202 (70-1184-02,
w/60-1782-01, (2) 26-663-04, 70-
1040-03, 70-1080-02)- or equal
Specify:______________
__________ 5 __________
42 TTB-02 Flush Mount In-table Captive Cable and
Power Box - (1) HDMI captive cables; (2)
USB-A captive cables; Duplex 120V power
+ USB-C & USB-A power; with bracket kit
& undertable cable cover kit
Extron- or equal
Specify:______________
Cable Cubby 1202 (70-1184-02,
w/60-1782-01, (2) 26-663-04, 70-
1040-03, 70-1080-02)- or equal
Specify:____________ __
__________ 1 __________
43 TTB-03 Flush Mount In-table Captive Cable and
Power Box - (1) HDMI captive cable,
simplex 120V power
Extron- or equal
Specify:______________
Cable Cubby 202US (70-139-02,
26-663-06)- or equal
Specify:______________
__________ 1 __________
44 PP-01 CAT6A 10G Coupler PatchPanel - Normal
Density 24-port; Provide with 24" patch
cables in quantity
Panduit- or equal
Specify:_______ _______
CP246X88BL- or equal
Specify :______________
__________ 1 __________
45 - Wireless Mic Transmitter Recharging
Station - for HH & Belt-pack units, or
Tabletop transmitter batteries
Shure- or equal
Specify :______________
SBC220-US- or equal
Specify :______________
__________ 1 __________
46 WP-02 Wall panel for XLR-M line out to portable
Press Feed box(es)
Pro-Co, RCI, Panelcrafters, etc…-
or equal Specify:______________
Custom __________ 2 __________
47 AER-01 Floor-standing AV Equipment Rack -
38RU, 23"W x 32"D, w/29" usable depth:

Include side/top panels, rear door, skirted
caster base, Rear-rack rail kit; all required
blank and vent panels; top fan cooling kit
with thermostat, and all required
accessories for a turnkey and finished,
closed rack
Middle Atlantic - or equal
Specify: ______________
BGR-38SA-32 (w/BGR-RR38;
CBS-BGR; bgr-522FT-FC) - or
equal Specify: ______________
__________ 1 __________
48 AER-01 Pull-out rack shelf - for Pearl Mini unit Middle Atlantic - or equal Specify :______________
KB-SS - or equal
Specify :______________
__________ 1 __________
49 AER-01 Vertical PDU for rack - Distro from UPS-01 Middle Atlantic - or equal Specify :______________
PD-2420SC-NS- or equal
Specify :______________
__________ 1 __________
50 AER-01 Rack Shelf for OFE PC - 4RU, adjustable
depth
Middle Atlantic - or equal
Specify :______________
U4V- or equal
Specify :______________
__________ 1 __________
51 AER-01 Rack drawer with foam insert for mic
storage - 2RU
Middle Atlantic - or equal
Specify :______________
D2 (w/FI-2 each)- or equal
Specify :______________
__________ 2 __________
52 TTB-01/03 Video Connector Adaptor Ring Set - (1)
DisplayPort male to HDMI female, (1) MiniDisplayPort male to HDMI female, (1) MiniHDMI "C" male to HDMI female, and (1) Micro-HDMI "D" to HDMI female on
securing clamp 'ring' cable
Liberty AV- or equal
Specify :______________
DL-AR2- or equal
Specify :______________
__________ 8 __________

MISCELLANEOUS HARDWARE
Assistive Listening Kit - Combo FM (72-
76MHz)/Wi-Fi set with Wi-Fi server;
Signage; Cabling; (4) FM receivers
w/earphones & T-coil lanyards; charging kit
& power supplies
WilliamsAV - or equal
Specify :______________
FM 557 PRO ((1) FM T55 transmitter
(4) PPA R37N receivers
(4) EAR 022 surround earphones
(2) NKL 001 neckloops
(2) BAT KT6 two-bay chargers and
rechargeable batteries
(1) ANT 005 remote coaxial antenna
(1) IDP 008 ADA wall plaque
(1) RPK 005 rack panel kit)- or equal
Specify:______________
__________
1 __________
SECTION 27 41 20 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 3 of 4

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P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/
Appendix Ref. Product Manuf. Model # Unit Qty Ext.

Appendix A
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: AUDIOVISUAL SYSTEMS 53 PBB-01 Projector service enclosure and mounting
system - Provide with projector NPT pipe
receiver, 2RU mounting space, 5-gang
spaces for power/data/connectivity.

Provide with support cabling, safety
support cables, and 2x2 insert panel to
match ceiling
FSR Inc.- or equal
Specify:_ _____________
CB-22P- or equal
Specif y:______________
__________ 1 __________
54 __________ LOT __________
55 __________ LOT __________
56 LTG-01 Lighting Control Keypad - for control of nondimming 277V main room fixturesCrestron- or equal Specify: ______________
C2N-CBD-E-W-S- or equal
Specify :______________
__________ 2 __________
57 LTG-02 Lighting Control Keypad - for control of
dimming 120V soffit can lights
Crestron- or equal
Specify :______________
C2N-CBD-E-W-S- or equal
Specify :______________
__________ 2 __________
58 Lighting Control Interface Processor and
enclosure, for use with Cameo/Cresnet
devices and 120/277V dimming/switching
modules
Crestron- or equal
Specify:______________
GLNET-CN- or equal
Specify :______________
__________ 1 __________
59 Lighting Control Module, for use with
GLNET-CN and switched 277V lighting
loads
Crestron- or equal
Specify :______________
GL-EXP-SW-CN- or equal
Specify :______________
__________ 2 __________
60 Lighting Control Module, for use with
GLNET-CN and dimable 120V lighting
loads
Crestron- or equal
Specify :______________
GL-EXP-DIMU-CN- or equal
Specify :______________
__________ 2 __________
Appendix A
27 41 20 - CITY OF UKIAH COUNCIL CHAMBERS: BID ALTERNATE 'A' Miscellaneous hardware, accessories, connectors, cabling, terminal blocks, etc., necessary to insure a complete and operating system.

Set audiovisual systems schematic drawings, shall be printed, laminated & stored in pocket of audiovisual equipment rack.

SECTION 27 41 20 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 4 of 4

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P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/ Appendix
Ref. Product Manuf. Model # Unit Qty Ext.
1 CP-02 Control Button Panel & 3-series Processor,
wall-mounted 3-gang type, with serial port
and relay/analog/digital I/O, IP network
interface
Crestron - or equal
Specify:___________ ___
MPC3-302-W - or equal
Specify:_ _____________
__________ 1 __________
2 IPS-03 Ethernet Switch - Rack-mounted 8-port
PoE+/PoE++,L2/L3 managed switch, 60W
power budget
Cisco - or equal
Specify:____ __________
SG350-10P - or equal
Specify :______________
__________ 1 __________
3 CPC-02 Owner Furnished PC Computer - Smallform-factor (Intel NUC), with undertable mounting bracket, for use onnetwork/credentialled access and UC/MS Teams - Located under Secretary's dais
position
By Owner By Owner OFE/ETR/
FBO
1 OFE/ETR/
FBO
4 FPD-04 Flat panel display - 75" LCD, LED backlit,
350nit output, RS-232/IP control
NEC - or equal
Specify:

C751Q - or equal
Specify:
__________ 1 __________
5 FPD-04 Flat panel display mount - Large fixed wall
mount - for 75" flat panel display
Chief/LegrandAV - or equal
Specify:

LTMU - or equal
Specify :
__________ 1 __________
6 HDRX-01 HD-Base-T & HDMI Auto-swticher: HDBT
and local HDMI input, HDMI output, with
network control & I/O
Crestron - or equal
Specify: ______________
HD-RX-201-C-E - or equal
Specify:_ _____________
__________ 1 __________
7 HDTX-01 HD-Base-T Transmitter, undertable mount Crestron - or equal Specify:

HD-TX-101-C-E - or equal
Specify:
__________ 1 __________
8 CAM-03 HD Fixed Zoom Camera - Display mounted
wide-angle lens, with matching remote
UTPx2 receiver unit - output HDMI, USB,
H.264/RTSP
Vaddio/LegrandAV - or equal
Specify:_ _____________
WideSHOT SE QUSB
Systems - or equal
Specify:_ _____________
__________ 1 __________
9 WPA-01 Wireless Presentation Appliance - 1 HDMI
input, 2 HDMI output, dual-NIC & local AP -
Include 3-years mfgr support in quote
Mersive - or equal
Specify:____ __________
Solstice POD Gen3
+Solstice Subscription (3
yrs) - or equal
Specify:
__________ 1 __________
10 REC-01 Recording/Streaming Appliance - Rackmount, 2-HDMI input, dual-image/PIP support, H.264/265 streaming, recording to
SD card, RTMP/RTSP support for client
CivicPlus software & cloud services
Epiphan - or equal
Specify:____________ __
Pearl Mini - or equal
Specify :______________
__________ 1 __________
11 HDA-02 HDMI Distribution Amplifier - 1x2
HDMI2.0b/HDCP2.2; with rack-mount kit
Extron - or equal
Specify:____ __________
DA2 HD 4k PLUS w/ RSU
126 & ZipClip50 for
undertable mounting - or
equal
Specify:
__________ 2 __________
12 UCC-01 Unified Conferencing Hub - 1-HDMI IN/2-
HDMI Out, with USB2.0/3.0 connectivity for
cameras, user PC, Bluetooth dialing, IP
network control/mgmt.

Biamp - or equal
Specify:____ __________
Devio SCR-25 - or equal
Specify:________ ______
__________ 1 __________
13 MIC-05 Ceiling Surface-mounted Beamforming
Microphones - Up to 4 tracking beam
elements per mic, with single daisy-chain
connectivity for 2-mics
Biamp - or equal
Specify:_ _____________
Devio DCM-1 - or equal
Specify:_ _____________
__________ 2 __________
14 FPD-04 Side-bar Speakers - 2-way custom sized
units to mount to display sides. Provide
VESA mounting bracket to pair to display
Innovox - or equal
Specify:__ ____________
FS-V2 (Pair) - or equal
Specify:_ _____________
__________ 1 __________
15 TB-01 Flush Mount In-table Captive Cable and
Power Box - (1) HDMI captive cables;
Duplex 120V power + USB-C & USB-A
power; with bracket kit & undertable cable
cover kit
Extron - or equal
Specify:_______ _______
Cable Cubby 1202 (70-
1184-02, w/60-1782-01, (2)
26-663-04, 70-1040-03, 70-
1080-02) - or equal
Specify:
__________ 1 __________
16 TTB-01/03 Video Connector Adaptor Ring Set - (1)
DisplayPort male to HDMI female, (1) MiniDisplayPort male to HDMI female, (1) MiniHDMI "C" male to HDMI female, and (1) Micro-HDMI "D" to HDMI female on
securing clamp 'ring' cable
Liberty AV - or equal
Specify:____ __________
DL-AR2 - or equal
Specify:______________
__________ 1 __________
17 __________ LOT __________
18 __________ LOT __________

MISCELLANEOUS HARDWARE
Miscellaneous hardware, accessories, connectors, cabling, terminal blocks, etc., necessary to insure a complete and operating system.

Set audiovisual systems schematic drawings, shall be printed, laminated & stored in pocket of audiovisual equipment rack.

AUDIO
Appendix A
27 41 30 - CITY OF UKIAH CONFERENCE ROOM 3: AUDIOVISUAL SYSTEMS

CONTROL

DISPLAY & VIDEO
SECTION 27 41 30 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 1 of 1

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P-2703 City of Ukiah California
Council Chambers AV Replacement
Item #
Drawing/ Appendix
Ref. Product Manuf. Model # Unit Qty Ext.
1 CP-02 Control Button Panel & 3-series Processor,
wall-mounted 3-gang type, with serial port
and relay/analog/digital I/O, IP network
interface
Crestron - or equal
Specify:______________
MPC3-302-W - or equal
Specify:__________ ____
__________ 1 __________
2 IPS-03 Ethernet Switch - Rack-mounted 8-port
PoE+/PoE++,L2/L3 managed switch, 60W
power budget
Cisco - or equal
Specify:___ ___________
SG350-10P - or equal
Specify:_______ _______
__________ 1 __________
3 CPC-02 Owner Furnished PC Computer - Smallform-factor (Intel NUC), with undertable mounting bracket, for use onnetwork/credentialled access and UC/MS Teams - Located under Secretary's dais
position
By Owner By Owner OFE/ETR/
FBO
1 OFE/ETR/
FBO
4 FPD-05 Flat panel display - 65" LCD, LED backlit,
350nit output, RS-232/IP control
NEC - or equal
Specify:

C651Q - or equal
Specify:
__________ 1 __________
5 FPD-05 Flat panel display mount - Large fixed wall
mount - for 75" flat panel display
Chief/LegrandAV - or equal
Specify:__ ____________
LTMU - or equal
Specify:___ ___________
__________ 1 __________
6 HDRX-01 HD-Base-T & HDMI Auto-swticher: HDBT
and local HDMI input, HDMI output, with
network control & I/O
Crestron - or equal
Specify:___ ___________
HD-RX-201-C-E - or equal
Specify:_ _____________
__________ 1 __________
7 HDTX-01 HD-Base-T Transmitter, undertable mount Crestron - or equal Specify:

HD-TX-101-C-E - or equal
Specify:
__________ 1 __________
8 CAM-03 HD Fixed Zoom Camera - Display mounted
wide-angle lens, with matching remote
UTPx2 receiver unit - output HDMI, USB,
H.264/RTSP
Vaddio/LegrandAV - or
equal
Specify:______________
WideSHOT SE QUSB
Systems - or equal
Specify:_______ _______
__________ 1 __________
9 WPA-01 Wireless Presentation Appliance - 1 HDMI
input, 2 HDMI output, dual-NIC & local AP -
Include 3-years mfgr support in quote
Mersive - or equal
Specify:____ __________
Solstice POD Gen3
+Solstice Subscription (3
yrs) - or equal
Specify:
__________ 1 __________
10 REC-01 Recording/Streaming Appliance - Rackmount, 2-HDMI input, dual-image/PIP support, H.264/265 streaming, recording to
SD card, RTMP/RTSP support for client
CivicPlus software & cloud services
Epiphan - or equal
Specify:______________
Pearl Mini - or equal
Specify:______________
__________ 1 __________
11 HDA-02 HDMI Distribution Amplifier - 1x2
HDMI2.0b/HDCP2.2; with rack-mount kit
Extron - or equal
Specify: ______________
DA2 HD 4k PLUS w/ RSU
126 & ZipClip50 for
undertable mounting - or
equal
Specify:
__________ 2 __________
12 UCC-01 Unified Conferencing Hub - 1-HDMI IN/2-
HDMI Out, with USB2.0/3.0 connectivity for
cameras, user PC, Bluetooth dialing, IP
network control/mgmt.

Biamp - or equal
Specify:_ _____________
Devio SCR-25 - or equal
Specify:__ ____________
__________ 1 __________
13 MIC-05 Ceiling Surface-mounted Beamforming
Microphones - Up to 4 tracking beam
elements per mic, with single daisy-chain
connectivity for 2-mics
Biamp - or equal
Specify: ______________
Devio DCM-1 - or equal
Specify:___ ___________
__________ 1 __________
14 FPD-05 Side-bar Speakers - 2-way custom sized
units to mount to display sides. Provide
VESA mounting bracket to pair to display
Innovox - or equal
Specify:_ _____________
FS-V2 (Pair) - or equal
Specify: ______________
__________ 1 __________
15 TB-01 Flush Mount In-table Captive Cable and
Power Box - (1) HDMI captive cables;
Duplex 120V power + USB-C & USB-A
power; with bracket kit & undertable cable
cover kit
Extron - or equal
Specify:____ __________
Cable Cubby 1202 (70-
1184-02, w/60-1782-01, (2)
26-663-04, 70-1040-03, 70-
1080-02) - or equal
Specify:______________
__________ 1 __________
16 TTB-01/03 Video Connector Adaptor Ring Set - (1)
DisplayPort male to HDMI female, (1) MiniDisplayPort male to HDMI female, (1) MiniHDMI "C" male to HDMI female, and (1) Micro-HDMI "D" to HDMI female on
securing clamp 'ring' cable
Liberty AV - or equal
Specify:__ ____________
DL-AR2 - or equal
Specify:_ _____________
__________ 1 __________
17 __________ LOT __________
18 __________ LOT __________
AUDIO

MISCELLANEOUS HARDWARE
Miscellaneous hardware, accessories, connectors, cabling, terminal blocks, etc., necessary to insure a complete and operating system.

Set audiovisual systems schematic drawings, shall be printed, laminated & stored in pocket of audiovisual equipment rack.

Appendix A
27 41 35 - CITY OF UKIAH CONFERENCE ROOM 5: AUDIOVISUAL SYSTEMS

CONTROL

DISPLAY & VIDEO
SECTION 27 41 35 - APPENDIX 'A'

AUDIOVISUAL SYSTEMS
PAGE 1 of 1

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City of Ukiah California ABD Project #P2703 July 14, 2020 Council Chambers AV Replacement
City of Ukiah
Issued for Bid

COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS
27 41 00 - Page 1 of 31
SECTION 274100 – COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS PART 1 - PART 1 - GENERAL INFORMATION

1.1 SCOPE OF WORK – GENERAL
A. This project encompasses the replacement of the audiovisual systems in the existing office conference rooms and City Council chambers of the Civic Center building of The City of Ukiah in Mendocino County, California.

B. Spaces in Scope

1. Locations within the scope of this RFP include the following spaces as outlined in Related Work Sections:
a. Council Chambers – An approximately 55’ deep by 34’ wide legislative chamber used for meetings of the City Council, as well as meetings of executive staff and management, as well as public hearings and community events. The Chambers include a 7-person dais, a speaking podium, as well as seating for the City Clerk, and city employees in front of and adjacent to the dais. There is fixed audience seating for up to 120 members of the public, as well as a divisible door that separates the Chambers from the Civic Center Lobby. The Council Chambers includes these ancillary spaces:
b. Lobby – An approximately 44’ wide by 28’ deep room, with an operable wall separating the Council Chambers space. AV in the space is limited to a pair of zoned ceiling speakers to allow this space to host overflow audiences from the Chambers, as well as provide audio to late-arrival members of the public. This overflow audio zone also includes a switch selectable outdoor speaker subzone that provides audio to the exterior entry area. These existing zones will be preserved and reused in the new replacement systems – with the existing outdoor zone to be reassigned to new ceiling speakers in the restrooms at the entry, with the outdoor speakers being abandoned in-place.
c. AV Rack Room & CATV POP – An approximately 8’ wide by 6’ deep room housing the existing AV equipment rack, as well as a small IDF for the IT network and a POP demarcation for the local community access provider (Comcast). Work in this space is to include:
i. Replacement of existing AV equipment rack and equipment, including removal of existing rack and supporting hardware and replacement with an existing OFE 19”x 29”D x 42RU high equipment rack, providing necessary bland and filler panels and accessories, and integration into the existing infrastructure and power. ii. Reinstallation and integration of new AV systems to provide audio and video feeds to the Comcast POP and associated SDI-to-fiber interfaces to the demarcation point on the wall (see drawings).
d. Conference Room 3 – A medium sized conference and committee meeting room of approximately 20 seats. Work in this space is to include replacement of the existing display unit, as well as addition of wireless presentation, web-conferencing, and capture/streaming of content to the city network and city’s web-based recordkeeping and recording services (CivicPlus).
e. Conference Room 5 – A small conference room in the city facilities outbuilding just to the west of the main Civic Center. This space is to receive a similar Scope to Conference Room 3, but with a smaller display and single microphone
f. Further Scope within the Council Chambers includes:
i. Replacement of display systems as described in paragraph ‘a’ above.

APPENDIX B - TECHNICAL DETAILS

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Issued for Bid

COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS
27 41 00 - Page 2 of 31
ii. Replacement of all audio systems and cabling, including microphones, loudspeakers and associated hardware. Included in the Scope will be the removal of ALL existing audiovisual systems owned by the City. Existing ceiling speakers will be assessed by the Contractor and retained and reused with their existing amplification, if found to be serviceable and performing well.
iii. Replacement of all video input and transport systems and cabling. iv. Replacement of any control systems and cabling.
v. Addition of systems to allow:
a) Recording and streaming of meetings
b) Support of unified conferencing and web-conferencing c) Delegate-style conferencing system, with dais and podium microphone/speaker units and moderator control from the City Clerk’s position d) Input of computer signals from the podium, each seat at the dais, as well as two inputs from the Secretary’s position at the dais – both a laptop and fixed PC. e) Capture of audio from the audience, as well as from any tabled meetings taking place in the general gallery of the space
f) Wireless microphones for support of presenters, city employees, and meeting attendees
g) Comprehensive unified control of room systems using a touchpanel at the Secretary’s position at the Dais, as well as any Owner-furnished PC computer running a touchpanel emulation – using Wi-Fi or remote support h) Wireless presentation of content in the room using guest Wi-Fi, from any device running common operating systems
i) Integration of AV feeds to and SDI-to-Fiber conversion system owned by the local community access CATV provider (Comcast)
j) Integration of AV recorder and streaming interface to City’s cloud-services based recordkeeping platform (CivicPlus) using RTMP/RTSP protocols.

1.2 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including Owner’s Cover Documents, Sample Contract, etc…, apply to this Section.

B. Equipment Schedules, as referenced in the drawings and specification Appendices.

C. Related Sections under this Section, describing the audiovisual systems to be installed in each space-type, including details for function, operation, and programming.

1. 27 41 20 – Council Chambers Audiovisual Systems

2. 27 41 30 – Conference Room 3 Audiovisual Systems

3. 27 41 35 – Conference Room 5 Audiovisual Systems

1.3 QUALIFICATIONS OF BIDDERS
A. The Bidder shall be a firm with at least ten years of experience in the design, engineering, fabrication, assembly, and installation of audiovisual systems of similar magnitude and quality as specified for the subject job, and shall submit documentation to this effect with the bid return.

B. Each bidder shall have at least one project manager or engineering staff employee on this project possessing a certificate, from AVIXA (CTS-D) or another recognized organization or institution providing formal training in audiovisual systems design or engineering. Proof of this shall be supplied with bid.

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Issued for Bid

COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS
27 41 00 - Page 3 of 31
C. Each bidder shall have at least one supervisory employee on this project possessing a certificate, from AVIXA (CTS-I) or another recognized organization or institution providing formal training in audiovisual systems installation and commissioning. Proof of this shall be supplied with bid.

D. All employees of the contractor to install this system must be competent technicians who are experienced in the installation and interconnection of professional audiovisual systems (AVIXA CTS and relevant manufacturer certifications (i.e. – Crestron DMC).

E. All lead engineering and project management is to be handled by a qualified, full-time employee of the audiovisual contractor. No outsourcing or sub-contracting of this phase will be accepted.

Engineering may be conducted in concert with a selected loudspeaker systems manufacturer, who may provide supplementary systems evaluation, modelling, design, or systems engineering to supplement the Contractor, under the supervision of the Contractor’s project manager or engineer.

F. Each bidder shall maintain an adequately equipped and staffed service department and shall regularly provide service for systems similar to this design. This shall include an office staffed with personnel at all times, Monday through Friday, between the hours of 8:30 AM and 8:30 PM Pacific Time (adjusted to daylight or savings time – per that time of the year). Answering services, cellular telephones, pager numbers and call forwarding systems are helpful but do not meet nor comply with the intent of this specification.

G. The bidder shall include with their proposal a schedule of support, including response times for on- site service, from the time a service-call is placed by the Owner, to the time service personnel will be on-site to address the Owner’s service need.

H. The bidder shall note whether phone or on-site responses will be provided directly by on-staff personnel or if they will be relying upon a 3rd-party which will be sub-contracted to supply such service(s). The bidder shall provide the name and location of such a 3rd party within their response.

I. Each bidder shall be currently authorized by the manufacturer of the major components of the system to sell their products and initiate warranty service on the same items. Major components of the system shall include, but not be limited to, data/video projectors and displays; video distribution, processing and switching equipment; audio distribution and processing equipment; power amplifiers, speakers, etc. Proof of this may be requested during the bidding process. Proof of franchise shall be in the form of a letter from the appropriate manufacturer addressed to the Owner’s Representative stating that the contractor is currently authorized to sell their products.

Letters from the sales representative (rep) shall not be accepted as proof.

1.4 DEFINITIONS OF TERMS
A. The term “Owner” shall refer to City of Ukiah, Mendocino County, California.

B. The term “Architect” shall refer to City of Ukiah designated Representative acting in the role of Project Manager for the City.

C. The term “Consultant” shall refer to ABD Engineering & Design, also referred to as Engineer in the Owner’s Cover Documents.

D. The term “Bidder” shall refer to a firm submitting an RFP response to this specification and the Governing Documents provided as part of this RFP.

E. The term “Contractor” or “Integrator” shall refer to the Systems Contractor/Integrator who has been awarded the contract for the subject job and who has responsibility for performance of the work specified herein.

F. The acronym “NIC” shall refer to material and work which is “Not in Contract” and for which the Contractor is not responsible except as otherwise detailed herein.

G. The term “OFE” shall refer to “Owner Furnished Equipment”, which will be provided by the Owner.

The Contractor shall be responsible for removing this equipment from the Owner’s premises as appropriate and re-installing and integrating this equipment in good working order as detailed herein.

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COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS
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H. The term “shall” is mandatory; the term “will” is informative; the term “should” is Permissive.

I. The term “Work” describes all construction type processes. Including but not limited to, labor, equipment, materials and services specified herein.

J. The term “Furnish” means to purchase and deliver to the project onsite location, with every necessary accessory and support, all as part of the Work. Purchasing shall include payment of all sales taxes and other surcharges as may be required to assure that purchased items are free of all liens, claims, or encumbrances.

K. “Install” – To perform every operation necessary to establish secure mounting and correct operation at the proper location in the project, all as part of the Work.

L. The term “provide” means furnish and install.

M. The term “commissioning” refers to the process by which equipment or systems (which are installed, complete or near completion) are tested to verify if they function according to their design objectives or specifications.

N. The term “Project” is the installation of Audiovisual Systems in the facility or facilities described within this specification.

O. The term “Drawings” refers to Audiovisual systems drawings and any details, risers, etc. associated with the work.

P. Certain words or phrases as used in the Drawings or Specifications for the Work may have multiple meanings such as those specified in codes or other industry standards. The words or phrases mentioned below shall be understood to have the following specified meanings with regard to the audiovisual systems described herein:

1. “Circuit” – Any design of circuitry.

2. “Circuitry” – Any type of Work which consists of wires/cables, raceways, specialty wiring method assemblies complete with associated junction boxes, pull boxes, outlet boxes, joints, couplings, splices, and connections except where limited to a lesser meaning by specific description.

3. “Concealed” (as applied to circuitry) – Covered completely by building materials, except for penetrations (by boxes and fittings) to a level flush with the surface as necessitated by functional or specified accessibility requirements.

4. “EC” – Electrical Contractor, in the context of either a sub-contractor to the Bidder or an independent Contractor.

5. “Exposed” (as applied to circuitry) – Not covered in any way by building materials.

6. “Normal Work Conditions” – Locations within building confines that are not damp, wet, or hazardous and that are not used for air handling.

7. “Patch Panel” – A System of terminal blocks, patch cords, and backboards that facilitate administration of cross-connecting cables.

8. “Raceway” – Any pipe, duct, extended enclosure, or conduit (as specified for a particular System) which is used to contain wires, and which is of such nature as to require that the wires be installed by a “pulling in” procedure.

9. “Riser” – Shall refer to the portion of the installation that transmits between building floors (or between audiovisual Systems rooms), also referred to as “Backbone Cabling.”

10. “audiovisual Closet” – The enclosed area or room specifically designated for the routing, termination, and/or cross connecting of audiovisual Systems cable (i.e. riser cable) to other Audio- Visual Systems cable and/or equipment.

11. “AV Systems Control Room” and/or “AV Systems Headend” – The enclosed area or room specifically designated for the routing, termination, and/or cross connecting of audiovisual System cable (i.e. riser cable) to other Audio-Visual System cable, and/or equipment, and racks.

12. “AV System(s)” – audiovisual System(s), includes all components contained herein that work in conjunction to create and completely integrated and fully functioning system as described within the Drawings and Specifications.

13. “audiovisual Systems Wiring” – see “Circuitry.”

14. “audiovisual Systems Work” – See “Work.”

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Issued for Bid

COMMON WORK RESULTS FOR AUDIOVISUAL SYSTEMS
27 41 00 - Page 5 of 31

15. “Standard” (as applied to wiring devices) – Not of a separately designated individual type.

16. “System” – See “AV Systems.”

17. “Wiring” – see “Circuitry.”

18. “AVC” – audiovisual Systems Contractor.

19. Where the term “Conduit” is used without specific reference to type, it shall be understood to mean “raceway.”

1.5 INFORMATION TO BE SUBMITTED WITH BID RETURN
A. Bidder to provide as part of their bid submittal - the following breakdown of submitted Costs for evaluation, as detailed in Appendix A:

1. Equipment Costs
a. The bid return shall include detailed lists of all equipment to be supplied. Each piece of equipment shall be individually priced and carried over for multiples to a total. Equipment that is contained in lots or groupings, such as wiring, connectors, or loose general hardware shall be provided in a lump-sum lot and noted as “lot” and noted appropriately in the proposal.

Totals for each area are to be transferred to the Master Pricing Table provided for in Appendix A. The Master Pricing Table will be used to determine the low bidder.

2. Non-Equipment Costs
a. Non-equipment costs shall be furnished separately with the equipment costs within the Master Pricing Table provided for in Appendix A. These non- equipment costs shall be detailed for each of the following categories:
i. Engineering: Including all required designs, drawings, run sheets, instruction manuals, etc.
ii. Pre-installation: Including all fabrication, modification, assembly, rack wiring, etc., performed on the Contractor’s premises.
iii. Installation: Including all on-site installation and wiring, coordination and supervision, etc. performed on the Owner’s premises.
iv. Commissioning: Including all final measurements and testing, performance verification, systems tuning and adjustments, and documentation of said measurements and testing, along with a final report summarizing the results of the commissioning. Include costs for on-site checkout/inspective by the Owner and Consultant, as well as costs for Owner Training sessions, as outlined further in this specification document.
v. General and Administrative: Including all ‘G & A’ expenses, shipping, insurance, and guarantees.
vi. Taxes (if applicable).

3. Subcontractor Costs: Upon award of Contract - at the request of the Owner, Contractor shall provide cost schedule for each subcontractor to be used by the Prime Contractor, broken down by the same general order as items ‘A.2.a’ above.

B. Submitted with the bid documents, the Bidder is to provide as part of their submittal, the following General Information to include:

1. The number of years in business.

2. Resumes of key personnel. Resumes must reflect skills relating to audio, video & display systems, systems and hardware rigging, teleconferencing (audio and video), integrated control systems, software platforms, programming, project management, etc.

3. Locations of all currently staffed and operational offices complete with the number of technical support personnel in each office.

4. Project References (minimum of three (3) required for work of similar magnitude or character) a. These should include:

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i. End user contact name, with current title and position, telephone number and e-mail address.
ii. Functional description of the project.
iii. Project scope and approximate dollar amount (single projects should be equivalent to the size of this project, not accumulative work of a single client). iv. Timeline of project and final completion date.
v. All projects identified must be verifiable and have been completed within the last three years (36 months).

5. List of products for which the firm is a direct dealer, including the duration of the dealership and the extent of any factory training. This list should include, but not be limited to:
a. Large screen display systems, both projection and display-type, including but not limited to direct-view indoor/outdoor LED, LCD/LED/OLED, DLP/DMD and LCoS. b. Specialized display systems (as applicable).
c. Video networked/IP switching/routing, scaling, conversion, and distribution systems. d. Large-venue loudspeaker systems, such as long-throw and line-array systems, and highpower amplifiers and amplification. e. Computer processor-controlled audio systems including but not limited to audio digital signal processors and IP distribution systems.
f. Integrated control systems.
g. Video and Audio Broadcast systems – production & transport. h. IT and IP networking equipment as used in audiovisual systems implementations/installations.

6. List of technical products that the firm has installed and serviced but are not a direct dealer for.

C. Schedule of Implementation: Upon award of Contract, the following shall be provided by the Contractor:

1. Contractor to verify the project schedule and confirm that they will comply with the project schedule and deliver a complete audiovisual system within the specified time frame.

2. Contractor may shall indicate their acceptance of the project schedule by submitting a scheduling plan, indicating the various pertinent terminal dates after award of contract for completion of design, pre-installation work, on-site installation work, and testing and acceptance on a “per phase” basis.

3. At a minimum the schedule should include the following information:
a. Number of days required for submission of the following documents from receipt of notice to proceed:
i. Product submittals, with any significant lead-times noted ii. Engineered submittals
iii. Touchpanel GUI and other UI submittals
iv. Spreadsheet of network connected device MAC address, device names/models, and IP address request tables to coordinate with Owner’s IT management for implementation of network services. Table shall include information regarding any class-of-service, QoS or IGMP version and settings needed. v. Commissioning test documents and reports
b. Benchmark dates of other Subcontractor or Owner-furnished/Owner-installed items, and

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days to completion of tasks associated with those benchmarks.

D. If provided, the Bidder shall review attached cover documents and schedule for additional information.

E. Alternate Equipment

1. All bids shall be submitted on the basis of the specified equipment as outlined in the Appendix ‘A’ sections of this specification. The Bidder may propose alternate equipment, or equipment they feel meets the intent of “equal” or “equivalent” as described below in Subsection ‘E’. If proposing an “equal” or “equivalent”, the bidder shall provide the alternate manufacturer’s name and part numbers in the areas provided for in Appendix A.

2. Proposals for alternate equipment will receive careful and equitable consideration if the differences do not depart from the overall intent of the design and operation of the system, are in the best interests of the Owner, and are equal in durability and usability.

3. All such proposals for alternate equipment shall be accompanied by full technical information, “cuts” and specifications for the equipment so proposed. The Bidder shall identify the substantive differences between the alternate and the specified equipment.

F. Sub-Contract Information

1. If the Bidder proposes to sub-contract portions of the work – such sub-contractors shall be identified in accordance with the Owner’s Front-End Documents for Sub-Contractor requirements. The work as performed by a sub-contractor shall be considered as part of the contractor’s responsibility with that work as part of the contractor’s statement. Any contract arising as a direct result of these proceedings shall be binding on the successful bidder and the terms of said contract shall be submitted with the bid return.

1.6 WARRANTY STATEMENT
A. To maintain certain manufacturer’s warranties, said equipment must be installed, aligned and serviced by those installers authorized by said manufacturer to perform those duties. If the contractor is not authorized, by said manufacturer, it is his sole responsibility to make the appropriate arrangements and bear all cost and consequences thereof.

B. The Bidder shall include a statement of warranty on the entire system and on the individual pieces of equipment. The system warranty shall be for a minimum of 365 days from the date of commissioning by the Owner and Consultant (refer to 3.5 for “Commissioning Test” requirements).

This warranty shall obligate the Contractor to provide all equipment, material, and labor at no charge to the Owner, during the warranty period, in the event of a system or equipment malfunction.

C. In cases where the manufacturer’s warranty period is greater than twelve months, the contractor is required to honor that warranty for the full extent of the manufacturer’s warranty period. This shall exclude any labor costs incurred by the contractor removing and re-installing the defective items after the system warranty expiration.

D. In cases where the manufacturer’s warranty period is less than 12 months, the contractor is liable for defects in the item up to-but not exceeding-the first twelve-month period on any contractor provided items.

E. The system warranty shall include a minimum of four (4) preventative maintenance visits over the systems warranty time period, to perform operation checks of the equipment, re-measure systems performance and re-tune the system’s DSP settings, equalization, dynamics, etc... for optimum performance, as well as check the projectors, screens, display and signal transport/switching/matrixing systems, network hardware, firmware and software, as well as respective mounting and rigging hardware for safety and integrity.

F. All manufacturers’ equipment warranties shall be activated in the Owner’s name and shall commence on the date that commissioning is completed. In the case of Contractor-modified equipment, the manufacturer’s warranty is normally voided. In such cases, the Contractor shall provide the Owner with a warranty equivalent to that of the original manufacturer.

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G. In the event of malfunction or failure of any audiovisual equipment provided by the AV integrator, the integrator is responsible for providing replacement of faulty equipment, or providing “loaner” equipment. In the event that “loaner” equipment is provided, said equipment shall meet or exceed the original equipment specifications until the original equipment can be replaced.

H. In Cases where the contractor is providing and installing audiovisual equipment and/or hardware to be integrated with equipment furnished by others, it shall be the responsibility of the contractor to warrant their equipment as described herein; unless said equipment shows misuse and or abuse by others during re-installation of, or connection of equipment by others.

I. Telephone Support

1. The Audiovisual Contractor shall respond via telephone within two (2) hours to any request for service. This first contact should outline the nature of the problem or functional anomaly. The AV Contractor shall make available an individual knowledgeable with the installed system, and who can address specific system issues described by the system operators.

J. On-Site Support

1. The system warranty shall be an “on-site” warranty, with a twenty-four (24) hour response time.

Telephone support shall be available between normal business hours, Monday through Friday. If a 3rd-part sub-Contractor is to be used, the Bidder shall include this information, with firm name, location and primary contact information included.

1.7 PREVENTATIVE MAINTENANCE & SERVICE CONTRACT
A. In addition to the preventative maintenance described under 1.6 Warranty and other paragraphs, the Bidder shall offer a separate annual preventative maintenance contract by pricing for five (5) years on a year-to- year basis. This preventative maintenance contract shall cover all installed systems and include a minimum of three (3) visits per year, at regular intervals to perform operation checks of the equipment, clean filters, check drivers, to inspect and perform safety checks on rigging, lubricate moving parts as recommended by the respective manufacturers and to adjust and align rigging and loudspeaker units or arrays to maintain performance as set initially. The preventative maintenance contract is an option for the Owner to exercise immediately after expiration of the warranty period. The Bidder shall include the pricing for the first (1) year in the Base Bid, with each subsequent year priced as Add Alternates #2 through #5.

B. Upon award of Contract, The Contractor shall also submit separate costs for other emergency “oncall” service visits and an “in-shop” hourly rate for repair and maintenance work.

C. The costs for this service contract shall not be commingled with the costs for the systems base bid. The lowest bid based upon base-bid will also take into account the proposed costs of the first year preventative maintenance Contract/Warranty proposed.

1.8 SUB-CONTRACT
A. Refer to Owner’s Front-End Documents for sub-Contractor requirements, including participation requirements and limitations, including State requirements.

B. If the Bidder proposes to sub-contract the installation and wiring, or other portions of the work, the Bidder shall provide direct supervision of the sub-contracted work.

C. Because of the complexity of the systems, the supervision of such sub-contracted work cannot be intermittent, but shall be continuous during the installation.

D. It is the sole responsibility of the bidder to research and provide any and all necessary subcontracts pricing for union labor that cannot be provided from within its own organization.

Information related to this must be provided with this bid return.

E. If it is the intention of the Bidder to “team” with one or more other AV Contractors, then this must be clearly identified in the bid return. The Contractor returning the bid will be considered as the prime in respect of this, and will hold full responsibility for the performance of the members of their team, including themselves and all other sub-contractors engaged in the performance of this

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contract.

1.9 INVESTIGATION OF CONTRACTUAL AND SCHEDULING QUESTIONS A. It shall be the responsibility of the Bidder to investigate all potential contract, union, and scheduling questions, and to guarantee compliance with all requirements and regulations in effect on the job site. Any potential problems in this respect shall be identified in the bid return. The contractor shall comply with all local state and federal regulations.

B. A Pre-Bid Meeting will be scheduled by the Owner to provide access to the site for investigation by Bidders. The Consultant will be available via phone during this meeting to address any Bidder questions. Refer to Owner’s Cover Documents for details regarding the Pre-Bid meeting.

1.10 CONTRACTOR’S GENERAL RESPONSIBILITIES
A. The Contractor shall be responsible for delivering a turnkey system to the Owner.

B. The Contractor shall furnish all equipment and materials, whether specifically mentioned herein or not, to ensure a complete and operating system. The NIC and OFE equipment and materials are specifically exempted from this requirement.

C. The Contractor shall generate all shop drawings and information for the complete installation and wiring of the system. The Contractor shall provide (or sub-contractor for) the on-site installation and wiring, and shall provide on-going supervision and coordination during the implementation phase.

D. The Contractor shall be responsible for the initial adjustment of the systems as herein prescribed and shall provide all test equipment for the system checkout and commissioning. Contractor shall provide on-the- job training in the operation and maintenance of the systems for personnel designated by the Owner.

E. The Contractor shall coordinate and submit to all site policies and adhere to all site safety procedures put in place by the Owner.

F. The Contractor shall attend all construction meetings as required by the Owner.

G. The Contractor shall perform an RF Spectrum Analysis Survey identifying all available frequencies that may be required by any wireless equipment under this specification such that appropriate frequency allocations may be identified for the purpose of purchasing corresponding transmitters and receivers. The Contractor shall be responsible for the validity of the survey and any subsequent equipment substitution that may result even if such equipment has been previously accepted by submittal.

1.11 PROJECT MANAGEMENT
A. The Contractor shall provide a Project Manager to oversee and coordinate all activities on the Project
B. Project Manager’s Duties and Responsibilities:

1. The Contractor shall provide to the Owner, as a part of the Pre-Construction Submittals, the name of the Project Manager that will provide all duties and responsibilities as specified in this Section, during the term of the project.

2. The Project Manager onsite shall maintain the ability of making all managerial decisions on behalf of the Contractor on a day-to-day basis, and shall retain the authority of accepting notices of deduction, inspection reports, payment schedules and any other project related correspondence on behalf of the Owner.

3. The Project Manager shall attend project meetings as required, during which time all System related issues are discussed, scheduled, confirmed, and/or resolved.

4. The Project Manager shall be available during normal business hours (8:00 am to 5:00 pm) by telephone during the term of the project.
a. After normal business hours, the Project Manager shall be available within four (4) hours

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(5:00 pm to 9:00 pm) by email during the term of the project for urgent matters. b. In the event that the Project Manager is not available within the allotted time frame, the Contractor may designate additional staff to temporarily act as the Project Manager for all correspondence with the Owner.
c. The Contractor shall ensure that any individual temporarily assuming the duties of the Project Manager is at equal or higher level in the Contractor’s managerial chain of command.

5. Upon notification by the Owner, of any project related installation issue, or issue that may contradict the Specifications as stated herein, the Project Manager shall respond to such issue verbally and/or in writing within an eight (8) hour period. a. Responses to such issues as stated above shall include a clear understanding of the issue, along with a tentative plan of action, reflecting milestones and/or deadlines to resolve the issue.
b. Where appropriate, based on the overall importance of the project issue, the Project Manager shall follow-up their initial response with a written response to the issue within 24 hours of the Project Manager being notified of the identification of the issue.

6. Prior to the initiation of the Work, the Project Manager shall submit a schedule reflecting key milestones of the Work, including but not limited to the following a. Bid award
b. Kick-off meeting
c. Plan submittal
d. Pre-Construction submittal
e. Ordering, delivery, and installation of System equipment f. Field equipment delivery
g. Project management schedule
h. Payment schedule
i. Installation cut-over date(s), including provisioning of temporary equipment to allow for regularly scheduled Council or Planning Commission meeting(s), as coordinated with the Owner
j. Installation completion date
k. System training
l. Delivery of As-Built documentation
m. Delivery of Operations & Maintenance Manuals
n. Commissioning
o. Acceptance of System

7. The Project Manager shall update the schedule on a weekly basis to reflect the status of each key milestone as the Work progresses.

8. As the System installation progresses, the Project Manager shall be capable of discussing any/or all of the above-mentioned items at the request of the Owner, and shall address each item, as it relates to the current status of the Work.

9. If for any reason, the contractor shall become unable to meet the milestones outlined in their project schedule, the Project Manager shall notify the Consultant, Architect, and Owner’s related laborers or Contractors associated with related work, so as minimize delays in other Work.

1.12 REFERENCE TO ARCHTECT/OWNER’S GENERAL CONDITIONS
A. The Owner’s Front-end Documents (General Conditions) shall be considered part of this

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Specification except where this Specification contains statements which are more definitive or more restrictive than those contained in the General Conditions regarding a specific item or items. This specification shall not be interpreted as waiving or overruling of any requirements expressed in the General Conditions.

B. References in the General Conditions to “Engineer”, shall refer to the Consultant/Architect role in this and related Sections.

1.13 APPLICABLE CODES, STANDARDS, PERMITS, AND INSPECTIONS A. All audiovisual work shall meet or exceed the latest requirements of all National, State, City, County, and other Authorities having Jurisdiction over the audiovisual work and the project.

B. Installation procedures, methods and conditions shall be in compliance with the latest requirements of the Federal Occupational Safety and Health Administration (OSHA), the Americans with Disabilities Act (ADA) and the Architectural Barriers Act (ABA).

C. The Contractor is responsible for all costs incurred to meet these codes and conditions.

D. Additional codes and industry standards and practices pertaining to the work:

1. International Building Code (IBC)

2. California Building Standards Code 2019 – Title 24

3. NFPA-72 National Fire Alarm and Signaling Code, 2013 Edition

4. International and National Electric Codes (IEC/ NEC)

5. IEC 60268-16 Third Edition 2003-05 Objective rating of speech intelligibility

6. ANSI/AVIXA

7. Sustainable Technology Environments Program

8. Underwriters Laboratories, Inc. (UL)

9. Building Industry Consulting Service International (BICSI) Telecommunications Distribution Methods Manual - latest edition.

10. ANSI/TIA/EIA-568-B - Commercial Building Telecommunications Cabling Standard

11. ANSI/TIA/EIA-569 - Commercial Building Standards for Telecommunications Pathways and Spaces

12. ANSI/TIA/EIA-606-A. Administration Standard for Commercial Telecommunications Infrastructure

13. ANSI J-STD-607-A, Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications

14. EIA RS-232 Serial Communications Electrical Interface

15. EIA RS-310-C Racks, Panels and Associated Equipment

16. FCC Part 15

17. FCC Part 68

18. IEEE 802.3

19. California Electrical Code, 2019 Edition (adoption of NFPA 70 National Electrical Code, 2017 Edition)
a. Article 800 Communications Circuits
b. NFPA 75 Protection of Electronic Computer / Data Processing Equipment, 2013 Edition

1.14 CONFORMANCE WITH EXISTING SYSTEMS
A. In cases where systems and/or facilities in this scope of work are similar in nature to existing systems and/or facilities:

1. The required hardware, system functionality and system flow shall conform to the existing systems in order to share existing resources and minimize training requirements for the end user. This includes, but is not limited to, the following:
a. Commonality in equipment
b. Commonality in operation

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c. Commonality in room layout
B. It is the responsibility of the Contractor to inspect the existing systems prior to beginning engineering and fabrication to ensure consistency with any and all existing systems and notify the design team of any discrepancies.

1.15 STATUS REPORTS
A. After the award of contract, the Contractor is responsible for providing weekly status reports outlining his progress on the project. These reports should include information on the work completed during the week, the work to be completed during the upcoming week and any potential scheduling issues. The following should be included in this Status Report:

B. Expected date of project submittals, including equipment cut sheets, shop drawings, control system interface designs, etc.

C. Anticipated completion date and percentage complete of in-house rack fabrication and testing, prior to shipping to the job-site.

D. Anticipated completion date and percentage complete of control system programming, prior to shipping to the job-site.

E. Schedule and percentage complete of on-site wiring and supervision.

F. Schedule and percentage complete of on-site installation.

G. Schedule and work-plan outline for owner training.

H. Schedule for systems checkout and turnover to the Owner.

1.16 RELATED WORK NOT IN CONTRACT (NIC)
A. Certain equipment and materials will be provided and installed by others. Unless otherwise indicated in these specifications, or on the related drawings, these will include the following:

1. Enterprise IP network hardware, such as IP switches, routers, wireless access points (WAPs), enterprise servers and end-user computing devices, such as desktop PCs, tablets, smartphones, and terminal hardware will be provided by the Owner’s IT group.

2. Enterprise IT infrastructure, such as horizontal and riser backbone and station copper UTP and fiber-optic cabling, terminations, patch-panels, fiber trays and patch panels. All IT infrastructure shall be coordinated and provided by the Owner’s IT group and their designated Contractors and Subcontractors.

B. Though not under the scope of this document, the Audiovisual Systems Contractor is responsible for coordination of these and any other related items required to provide and integrate a fully functional AV system as described in this specification, including accessory hardware or cabling necessary to interface to the NIC equipment.

1.17 OWNER FURNISHED EQUIPMENT
A. The Contractor shall be responsible for obtaining any new or existing OFE equipment from the Owner. Existing equipment shall be brought back to the Contractor’s facility where they shall ascertain that the OFE equipment is performing at or above factory specifications.

B. If existing equipment is not operating “as-new”, or is missing accessories necessary to be properly integrated with the rest of the system as intended, the Contractor shall provide a proposal, including a time line, for returning the equipment to “as-new” condition, provide the needed accessories, arrange to have the owner replace equipment, or submit a proposal for replacement or alternative equipment.

C. All designated Windows-based PC computers to be installed in rooms for use by staff will be OFE, provided and configured by Owner’s IT Department.

D. The contractor shall coordinate with the Owner’s IT Department for all I/O interfacing and performance requirements, including any specific hardware and software requirements, including:

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CPU or GPU performance, RAM, input connectivity and quantities (i.e.: HDMI, Display-Port, 3.5mm audio USB 2.0/3.0 buses, etc.)

1.18 QUALITY OF MATERIALS AND EQUIPMENT
A. All materials and equipment supplied by the Contractor shall be new and shall meet or exceed the latest published specification of the manufacturer in all respects.

B. The Contractor shall supply the latest model available at the time of order placement for each piece of equipment.

C. All equipment shall be UL listed, or equivalent.

1.19 CONTRACTOR’S DOCUMENTATION
A. Pre-Construction Submittals

1. Prior to fabrication, the Contractor shall submit to the Owner’s Representative, for approval, any custom designs pertaining to the systems. Contractor is to provide one (1) sets of all documentation. Drawing submittals to be delivered electronically in PDF and working format (such as AutoCAD 2013-2020) to ABD and the Owner, and at their option to the architect.

These designs include, but are not limited to, the following:
a. Complete system construction and point to point wiring schematic drawings, including all component values, and showing complete letter and number identification of all wire and cable as well as jacks, terminals, and connectors. All connections are to be shown; details with “typical” connection diagrams are not acceptable.
b. Provide bound technical specification details (cut sheets) on all equipment required to complete this project.
i. Product cut sheets shall include a bill-of-materials (BoM) itemizing all products, by space and by system, including all selected options and accessories, for quick review by the Consultant and Architect. Product submittals lacking this BoM will be rejected.
ii. Where the same product is to be used in multiple spaces or systems, the Contractor shall submit only one copy of product, using the BoM for each space to indicate specifics of the product within that space, so as to minimize the size and complexity of the product submittal.
iii. Product cut sheets shall be limited to the pages necessary to convey the product selection with intent to order – showing model information and selected options or accessories. Product cut sheets shall NOT include installation or owner/operator manuals, installation drawings and diagrams. Product submittals over 5-6 pages in length will be rejected.
iv. Product cut sheets shall indicate color and/or finish selection, if applicable. Finish and/or color should be included for selection or confirmation by the Architect or Owner.
c. All control system GUI design pages, both touchpanel-based and button control , or computer based as appropriate.
d. All control system panel layouts, where applicable.
e. All panels, plates, and designation strips, including details relating terminology, engraving finish and color.
f. All custom designed structures, supports, rigging (motorized and fixed) consoles, tables, carts, support bases, and shelves.
g. Schematic drawings of all custom components, assemblies and circuitry, including wall and/or floor plates.

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h. All unusual equipment modifications.
i. Run sheets or field wiring details, indicating wiring types and quantities in each run or pathway.
j. Patch panel assignment layout drawings.
k. Elevation Drawings of each equipment rack, both front and rear as appropriate. l. All items of equipment, whether a stock manufactured item or custom-built item, shall be supported by complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified components shall be acceptable under this specification. m. Verification of the focal lengths of projection lenses to achieve the specified image sizes. n. Testing procedures, passing criteria and checklists for all systems included in this specification. Testing procedures are to include (at a minimum) testing methods, materials, equipment, and documentation of results to be provided
o. Note: Submittals not providing testing procedures will be rejected.

1.20 SUB-CONTRACT
A. In accordance with the General Conditions, no sub-contract will be permitted for the Contractor’s responsibilities, as herein defined, unless specifically identified in the Bid submission and approved by the Owner.

B. The Contractor shall have sole responsibility for the satisfactory implementation of each system, even though the Contractor may have sub-contracted a portion of the installation or had certain manufacturers install their own equipment.

1.21 COOPERATION WITH OTHER TRADES
A. It shall be the responsibility of the Contractor to cooperate at all times, and to the fullest extent, with all trades doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies do not occur.

B. It shall also be the responsibility of the Contractor to participate in the preparation of coordination drawings and attend coordination meetings, before and during construction, at the request of the Construction Manager. It is not anticipated that these meetings will be held more than once a week.

1.22 EQUIPMENT DELIVERY AND STORAGE
A. All equipment delivered prior to installation shall be stored by the Contractor at their place of business. Costs of all shipping, and of all unusual storage requirements, shall be borne by the Contractor. The Contractor shall inform the Owner seven (7) days in advance of delivery to the site.

It shall be the responsibility of the Contractor to make appropriate arrangements, and to coordinate with authorized personnel at the site, for the acceptance, handling, protection, and storage of equipment so delivered.

1.23 CLEANUP AND REPAIR
A. Upon completion of work each day the Contractor shall remove all his refuse and rubbish from and about the premises, and shall leave the relevant areas and equipment clean and in an operational state. The Contractor shall be responsible for repairing any damage caused to the premises by the Contractor’s installation activities, at no cost to the Owner.

1.24 OWNER TRAINING
A. The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel designated by the Owner, to instruct them in the operation and maintenance of the systems. In the event the Contractor does not have qualified instructors on staff for certain sophisticated equipment, the Contractor will provide a manufacturer’s representative for such instruction to the owner at no additional cost. All training shall take place after the systems are operational and accepted. Owner is to retain 5% of contract fee until final acceptance as defined under the General

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Conditions.

B. There shall be a minimum of 12 hours, over four (4) sessions of end-user training included in this specification. The cost to train owner’s personnel to service the equipment shall be listed separately in the Bid Master Pricing Table. Training shall be broken into and cover the following topics:

1. Day to day operation of the systems for Council and Commission meetings, including:
a. Operation of the control systems touchpanel
b. Operation of the conferencing microphone systems
c. Operation of the cameras and camera auto-tracking software d. Operation of the wireless presentation appliance
e. Operation of the recording/streaming appliance, including streaming, recording/saving, publishing content
f. Operation of the display systems
g. Operation of the wireless microphone systems

2. Operation for public meetings and presentations

3. Procedures and operations for system malfunctions, including: frozen control panels, inoperative displays, malfunctioning audio DSP and IP transport systems – including resetting endpoints and/or switches

4. Procedures for cleaning and upkeep

5. Procedures for obtaining help-desk and service calls from the Contractor

1.25 PUBLICATION
A. No information relative to this job may be released for publication without prior written approval from the Owner or Owner’s Representative.

1.26 INSURANCE
A. Refer to Section 5 of the General Conditions for Owner’s insurance and related requirements.

PART 2 - PRODUCT

2.1 EQUIPMENT AND MATERIALS—GENERAL
A. All equipment and components shall be new and the manufacturer's current model.

B. All components and the system as a whole shall meet or exceed the minimum standards issued by the EIA and TIA.

C. All work and materials in conjunction with this installation shall meet or exceed the provisions of the current edition of the California Electrical Code and other applicable codes.

D. The materials, appliances, equipment, and devices shall be tested and listed by Underwriters' Laboratories, Inc. or other similar testing agency. The system shall be listed by U.L. or other testing agency, and each major component shall bear the manufacturer's name, catalog number, and U.L. or other testing agency label.

E. The Contractor shall be responsible for providing a complete and fully functional system, including all necessary components, whether included in this specification or not.

F. Pricing for Alternates shall be provided on the same document as the base bid, under a separate line item for each Alternate. All costs associated with each Alternate shall be included in the price for each. Alternates will be evaluated against the Base Bid equally across Bids when determining the lowest responsive Bid.

2.2 MANUFACTURERS
A. Listing of approved manufacturers for each component follows component description below and within the Appendix ‘A’ documents.

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2.3 COMPONENTS
A. The approved manufacturers, quantities, and model numbers as noted in the Appendix ‘A’ documents shall form the basis of the system. These are minimum requirements. The Contractor shall verify all quantities prior to ordering and installation. Quantities are provided for reference only.

The Contractor is still responsible to provide a complete and working system without claim for additional payment. All equivalents and alternates must be approved by the Consultant prior to system installation.

B. The Contractor shall furnish all equipment and work as noted on the drawings or specifications.

Contractor shall follow the specific design references and account for clear design intent. In case of a conflict between the drawings and specification, furnish the equipment and work with the greatest cost impact.

2.4 EQUIPMENT
A. Provide all equipment, including hardware devices, accessories, mounts and mounting hardware as per the Appendix ‘A’ Equipment List included in the drawings. Provide pricing and quantities, per manufacturer and model numbers listed.

B. Where options and accessory selections exist that are not identified in Appendix ‘A’, provide pricing for base-line option, with finish, color or option selection to be determined through submittal process, by Architect and Consultant.

C. Provide costs for all wiring, connectors, terminations, fasteners, labels, and miscellaneous hardware not noted by individual lines under then row so named in the Appendix ‘A’ section.

D. Provide costs in the spaces provided, with the Bid Summary sheet to include totals for equipment, and related costs for:

1. Engineering time

2. Pre-Installation labor and services

3. Installation labor and services (on-site)

4. General and Administrative Costs

5. Total for all Scope and Work

2.5 WIRE, PLATES, SPLITTERS, BOXES
A. AV plates (see drawings for details and qty): All panels and plates are to be constructed of engraved black laminate with 1/8” steel backing or engraved black anodized aluminum unless otherwise noted. All lettering is to be white and should be easily readable.

B. Mic/Line Wire -- (qty as needed): 22AWG 2-conductor with shield.

1. Belden 9451

2. West Penn 454
C. Speaker Wire main speakers – (qty as needed): 12 AWG, 2 conductors, twisted pair with overall jacket.

1. West Penn 227

2. Belden New Generation 5000UE

3. Gepco 1200
D. Cat6 wire – (qty as needed): UTP Cat6 8 conductor, 24AWG, overall PVC jacket.

1. Belden 2413

2. West Penn 4246
E. Cat6 wire – (qty as needed): F/UTP Cat6 8 conductor, 23AWG, overall PVC jacket. Foil over CAT6 for all HD-BASE-T applications.

1. Belden 1351A

2. West Penn 4246F

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F. Refer to Part 3.1.D.16 table for complete list of acceptable wiring types for all AV applications.

PART 3 - EXECUTION

3.1 INSTALLATION PRACTICES
A. General

1. Installation shall include the delivery to the installation site, unloading, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of the system components, equipment alignment and adjustment, programming and configuration and all other work whether or not expressly required herein which is necessary to result in complete and fully operational systems.

2. Prior to ordering equipment, the contractor shall coordinate the frequencies of all wireless devices to prevent unwanted interaction between devices and rooms. This includes, but is not limited to, wireless microphones, assisted listening system devices, wireless control panels, etc.

3. All accessories, including rack mounting hardware, power supplies, etc., shall be obtained from the original equipment manufacturer. Unless otherwise noted or specified, third party accessories shall not be used.

4. All installation practices shall be in accordance with, but not limited to, these specifications and drawings. Installation shall be performed in accordance with the applicable standards, requirements, and recommendations of National, State, and Local authorities having jurisdiction.

5. If, in the opinion of the Contractor, an installation practice is desired or required, which is contrary to these specifications or drawings, a written request for modification shall be made to the Owner and Consultant. Modifications shall not commence without written approval from the Consultant.

6. During the installation, and up to the date of final acceptance, the Contractor shall be under obligation to protect his finished and unfinished work against damage and loss. In the event of such damage or loss, the damage shall be replaced or repaired at no cost to the Owner.

B. Physical Installation

1. All equipment shall be firmly secured in place unless requirements of portability dictate otherwise.

2. All equipment shall have an engraved plaque permanently affixed, denoting its function.

3. Fastenings and supports shall be adequate to support their loads with a safety factor as per AHJ. All boxes, equipment, etc., shall be secured plumb and square.

4. Projectors, lenses, and mirrors shall be solidly mounted and braced or isolated, so that there is no observable movement in the image induced by motor vibration or other mechanical operations at the intended minimum viewing distance.

5. In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also to overall aesthetic factors.

6. All overhead equipment must have security cables attached to the building structure to assist in the prevention of loss as required by current California Building Codes.

C. Finishes, Trim and Escutcheon Components

1. To insure a proper finished appearance, the Contractor shall furnish and install trim/escutcheon components at all conditions where A/V components pass through the finished ceilings. This would include but not be limited to video projector supports, television monitor/receiver supports and any other component which is not specifically supplied with integral flanges/trim components; i.e. speaker mounts, assistance listening devices, etc.

2. The visible component of any trim should be minimal in size, preferably no wider than 1/2”. All trim components at the ceiling plane shall be finished to match the approved ceiling finish. The audiovisual contractor should obtain a sample from the General Contractor, including any custom color information, or standard color numbers.

3. All visible components and finish options shall be submitted to the Owner and Consultant for review and approval prior to fabrication.

D. Raceway Systems and Cable Installation

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1. All wire bundles are to be neat and combed free of cable crossovers.

2. All cables, regardless of length, shall be marked with a permanent, self-laminating wrap-around number or letter cable marker at both ends, similar to the Panduit “Pan-Code” system. Labels must be computer-generated for legibility. Wire labels done by hand in the field must be replaced with computer generated labels. There shall be no unmarked cables at any place in the system. Marking codes used on cables shall correspond to codes shown on drawings and or run sheets.

3. All cables shall be grouped according to the signals being carried. In order to reduce signal contamination, separate groups shall be formed for the following cable families:
a. Power cables
b. Control cables
c. Data cables (both IEEE 802 and proprietary signal types (HD-Base-T) d. Video cables
e. Audio cables carrying signals less than – 20 dBm
f. Audio cables carrying signals between – 20 dBm and +20 dBm g. Audio cables carrying signals above +20 dBm

4. As a general practice, all power cables, control cables, and high-level cables shall be run on the left side of an equipment rack as viewed from the rear. All other cables shall be run on the right side of an equipment rack, as viewed from the rear.

5. Cables ties shall be placed at appropriate intervals of no greater than six inches for vertical bundles, two inches for horizontal bundles.

6. All vertical cable bundles shall be attached to the rack frame.

7. All cables shall be continuous lengths without splices. All system wire, after being cut and stripped, shall have the wire strands twisted back to their original lay and be terminated by approved soldered or mechanical means. Except where noted otherwise in the specifications, NO BARE WIRE TERMINATIONS WILL BE ACCEPTED. Heat-shrink tubing shall be used to insulate the ground or drain wire. Unused wires at the end of a cable shall remain unstripped and shall be laid back and held in place with wire ties.

8. All solder connections shall be made with rosin-core solder using temperature-controlled solder stations. Care shall be taken to avoid cold or cracked solder joints. Any connections that do not appear to be clean and shiny, or which show signs of cracking, shall be re-soldered by the contractor before final acceptance of the system.

9. Mechanical connections using insulated, crimp-type connectors shall be bonded to the connector by soldering the wire to the metal part of the connector.

10. Connections made with screw actuated pressure type terminal strips shall be made by stripping approximately 1/4 inch of insulation from the stranded conductor. Then the un-tinned wire shall be inserted into the terminal and the screw tightened using a secure fitting precision screwdriver.

11. Terminal blocks, boards, strips or connectors shall be furnished for all cables which interface with racks, cabinets, consoles, or equipment modules. No audio cables shall run directly to the audio patch panel jacks. Each audio patch panel shall be furnished with an audio terminal block and all audio cables to and from the audio patch panel shall terminate on this block.

12. All wire markers shall face a common direction.

13. All cables shall have proper connector housing.

14. Cables shall not protrude from the back of racks.

15. All cable entry shall be through the tops of racks or through entrance holes in the base of the rack. No cable shall enter racks through front, rear or side panel openings.

16. Unless otherwise called for in these specifications and drawings, the following cables, or their approved equals, shall be used in these systems:

Type Manufacturer Non-Plenum Plenum
RF-50 Ohm (Horizontal RG-8) Times Microwave Microwave LMR400

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RG-58 (50 OHM) Belden 8262 82240
Video (SDI) Belden 4505R 4505P
Control (4 conductor shielded) Belden 1502R 1502P
Control (12 conductor shielded) Belden 9556 6309FE
Audio (mic/line) (balanced or
unbalanced stereo)
Belden 9451/1266A 9451P
Audio (analog production intercom,
balanced stereo)
Belden 1266A/9451D 9451DP
Audio (8 Ohm program speakers) Belden 8473 1861A
Audio (70 Volt Speaker) Belden 8461 1863A
HD-Base-T (DM) CAT6a-F/UTP Belden 10GX62F 10GX 10GX63F
Ethernet, AV-over-IP CAT6a UTP Belden 10GX32 10GX 10GX33 Note: These cable types are cited to illustrate the type and quality of cable required. Unless otherwise noted, cables from other manufacturers, i.e. Canare, CommScope, Extron, Gepco, Liberty, etc. will be considered if data sheets indicating equivalency are submitted to Consultant for approval prior to installation.

17. All cables that can be terminated in the field (except video and pulse cables, which must be cut to an electrical length) shall be cut to the length dictated by the run. No splices shall be permitted in any pull boxes without prior permission of the Consultant. For equipment mounted on casters, in drawers or on slides, the interconnecting cables shall be provided with a service loop of appropriate length.

18. No cable shall be installed with a bend radius less than that recommended by the cable manufacturer.

19. Where cables are visible, the cables will be sheathed in a color wrap that has been submitted for approval by the Design Team.

E. Connection Plate Receptacles unless otherwise specified

1. Audio (microphone or line level) – XLR type.

2. Audio (loudspeaker level) – Neutrik Speakon®.

3. HD-Base-T – Neutrik Ethercon, Ruggedized RJ-45, CAT6A compliant, full-shielding for F/UTP applications

4. Audio over IP (Audinate Dante, AES67, AVB (IEEE 802.1 TSN) - Neutrik Ethercon, Ruggedized RJ-45, CAT6 compliant

5. 3G/12G SDI Video – BNC type (50 or 75 Ohm as required).

6. DVI (Inclusive of DVI-A, DVI-I and DVI-D signal types) – DVI-I type connector unless otherwise specified.

7. HDMI – HDMI 2.0b compliant with locking nut.

8. USB – USB Type A (for 2.0/3.0 applications), USB Type C (for 3.0/3.1 and later applications, including high-power charging).

9. Category 6/6A – RJ45 Type, full shielded body/barrel.

10. Note: All connectors on wall plates, or in other exposed locations, are to be recessed.

F. Patch Panel Assignments

1. All patch panels shall be wired so that signal “sources” (outputs from) appear on the upper row of a row pair; and all “loads” (inputs to) appear on the lower row of a row pair.

G. Patch Panel Designation Strips

1. All audio and video patch panel designation strips shall utilize alphanumeric identifications and

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descriptive information. The jack position in each horizontal row shall be numbered sequentially from left to right. The horizontal jack rows shall be lettered sequentially from top to bottom. The alphanumeric identification of each jack shall be included on the functional block drawings, as well as on reproductions of these drawings, which shall be mounted in an appropriate location near the patch bays.

H. All IP switches furnished by the Contractor, whether specified by the Consultant or Owner, or not specified, shall be verified for use in their intended application by the manufacturer of the transport platform being supported by the IP switches in the systems. Applications shall include, but not be limited to:

1. AV-over-IP transport platforms, such as:
a. Creston NVX
b. Extron NAV
c. AMX SVSi
d. QSC Q-Sys

2. Audio-over-IP transport platforms, such as:
a. AVB audio (refer to Part 3)
b. Audinate Dante
c. AES67 standard transport
I. Network switches provided shall meet the minimum bandwidth requirements, not only of the endpoint nodes, but also provide adequate switching and ‘backplane’ bandwidth to allow support of all endpoint nodes that will be in simultaneous use in the system or network segment in question.

J. Maintaining Ground Integrity
K. In order to minimize problems resulting from improper grounding, and to achieve maximum signalto- noise ratios, the following grounding practices shall be adhered to in order to maintain the integrity of the grounding system:

1. General
a. Because of the great number of possible variations in grounding systems, it shall be the responsibility of the Contractor to follow good engineering practice, as outlined below, and to deviate from these practices only when necessary to minimize crosstalk, ground loops, ground- induced noise, and to maximize signal-to-noise ratios in the audio, video, and control systems.

2. System Power Ground
a. A single primary “system ground” shall be established for the system in each particular area. All grounding conductors in that area shall connect to this primary system ground. b. The system ground shall be provided at the audio equipment rack for the area, and shall consist of a copper bar of sufficient size to accommodate all secondary ground conductors. A copper conductor having a maximum of 0.1 Ohms total resistance shall connect the primary system ground bar to the nearest approved ground. The Contractor shall be responsible for determining if the metallic conduit is properly electrically bonded to the building ground system.
c. Secondary system grounding conductors shall be provided between all racks, audio consoles, and audiovisual system equipment local to the area. Each of these grounding conductors shall have a maximum of 0.1 Ohms total resistance. d. Under no conditions shall the AC neutral conductor, either in the power panel or in a receptacle outlet, be used as a system ground, except as specifically defined by NFPA 70 for bonding.

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e. Ungrounded equipment with either an inline transformer or a 2-prong plug, shall be bonded to the rack bus bar using #12awg cable.

3. Audio Cable Shields
a. All audio cable shields shall be grounded at one point only. There are no exceptions. For inter and intra-rack wiring, this requires that the shield be connected at one end only. For ungrounded portable equipment, such as microphones, the shield shall be connected at both ends but grounded at only one end.

4. Video Receptacles
a. All video receptacles that are provided and installed by the Contractor shall be insulated from the mounting panel, outlet box, or wireway. Unless otherwise detailed herein, this shall be accomplished by using insulated-from-panel type receptacles.

5. Audio Receptacles
a. All audio receptacles that are provided and installed by the Contractor shall be insulated from the mounting panel, outlet box, or wireway. Unless otherwise detailed herein, this shall be accomplished by using insulated-from-panel type receptacles.

3.2 GENERAL SYSTEM PERFORMANCE STANDARDS
A. Unless restricted by the published specifications of a particular piece of equipment, or unless otherwise required under the Detailed Specifications, the following performance standards shall be met by each system. The signal paths for the above Performance Standards shall be as follows:

From all source inputs to all signal destinations. See Contractor System Checkout 3.3 for testing procedures.

B. Analog Audio

1. Frequency Response: Within plus or minus 0.5dB, 20 Hz to 20,000 Hz

2. Signal to Noise Ratio: greater than 90dB (including crosstalk and hum at all input/output levels)

3. Total Harmonic Distortion: 0.05% maximum from 20 Hz to 20,000 Hz.

4. Input Levels
a. Microphone (Nominal) ........................... -50dbu b. Overload (Minimum gain) ...................... -5dbu c. Maximum Gain....................................... -26dbu d. Line (Nominal) ....................................... +4dbu e. Overload (Minimum gain) ...................... +24dbu f. Maximum Gain....................................... +9dbu g. Input Common Mode Rejection.............. >100db Output Levels h. Line (Nominal) ....................................... +4dbu i. Maximum................................................ +24dbu j. Output Impedance................................... < 0.5 Ohms k. Load Impedance...................................... >150 Ohms C. 3G SDI – Per SMPTE 424M
D. 12G SDI – Per SMPTE ST-2082
E. HDMI – Per HDMI Ver. 1.4b; HDMI 2.0b
F. DVI – Per DVI Ver. 1.0
G. Display Port Version 1.4

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H. Audio Video Bridging (AVB)

1. IEEE 802.1AS: Timing and Synchronization for Time-Sensitive Applications

2. IEEE 802.1Qat: Stream Reservation Protocol (SRP)

3. IEEE 802.1Qav: Forwarding and Queuing for Time-Sensitive Streams

4. IEEE 802.1BA: Audio Video Bridging Systems
I. Audiovisual System, Control System and User Interface Programming J. Control system user interfaces pages and programming shall be designed for this project exclusively. While there are a great number of design approaches to designing the user interface, the following guidelines shall be adhered to:

1. The use of custom system programming from prior projects and/or ‘modules’ provided by a given manufacturer or programmer may or may not meet the functional intent of the systems and work described herein. It is the responsibility of the contractor to meet the functional intent of the systems in this specification, including any and all necessary modification of program code or creation of custom modules as required.

2. The operation(s) of all system(s) are to match the functional intent already implemented at the owner’s facilities as applicable.

3. All panels are to have the time and date as icons, in the same position on every page.

4. All panels are to have a title, indicating the piece of equipment and/or functionality being controlled.

5. Final programming shall include capability to remotely control all functions of the audiovisual system. Only functions required for normal use shall appear on top level pages while underlying “Tech Pages” shall provide access to full manufacturer’s remote-control functionality.

6. Devices similar in nature shall be programmed to operate with a common format.

7. No individual component shall be programmed to function atypically.

8. Whenever the same button appears on more than one page, it will be in the same position on each page.

9. Where feasible, multi-level access to controls should be implemented. See paragraph “5”, above.

10. During performance testing, all equipment shall be operated under standard conditions as recommended by the manufacturer.

11. Please see Detailed Specifications for further information on specific control system programming requirements.

3.3 CONTRACTOR CLOSEOUT DOCUMENTATION
A. Close Out Submittals
B. At the completion of the installation, the Contractor shall provide one (1) set of electronic copies, and to the Owner one (1) set of hard-copies of each of the following:

1. Test results, in “spreadsheet” format, of electrical audio and/or video performance testing for all systems end-to-end in every room and/or between rooms as applicable.

2. Note: It is the sole responsibility of the Contractor to fully test the audiovisual systems prior to Consultant check-out and verification. Until these test results are provided, no audiovisual systems check-out or verifications (functional or otherwise) will be performed by the Consultant.

If any anomalies in system performance are detected, the Contractor shall correct these before performing any other tests.

3. Results of RF Spectrum analysis as used to establish available frequencies for wireless devices included in this contract.

4. Equipment manufacturer’s operation manuals for each piece of equipment.

5. “As-built” drawings for every item indicated in the “Detailed Specification” sections of this specification as installed. A final, approved copy shall be placed in a metal pocket mounted on the inside of the rear door of the rack. Contractor to coordinate the preferred format (hard copy or digital) of these documents with the owner upon completion.

6. System functional block drawings showing all input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations. A copy of these drawings shall be

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framed in protective plastic and mounted near the equipment racks, or as otherwise directed by the owner.

7. A System Operation and Maintenance Manual. This manual shall be produced by the Contractor especially for the systems detailed herein. The “Operation” section shall describe all typical procedures necessary to activate each system to provide for the functional requirements as listed under the Detailed Specifications. Manuals will use graphical representation of touch panel screens, as to easily be identified by user. Owner’s Manuals and/or Operations manuals supplied by manufacturers for a given piece of equipment, though required, are not acceptable substitutes for these materials.

8. The reader of this manual shall be assumed to be technically competent, but unfamiliar with this particular facility. Additionally, the Contractor shall provide a single page of basic operating instructions for each room, and other audio-visually equipped spaces.

9. The “Maintenance” section shall provide a recommended maintenance schedule with reference to the applicable pages in the manufacturer’s maintenance manuals. Where inadequate information is provided by the manufacturer, the Contractor shall provide the information necessary for proper maintenance.

10. In addition to the Operation and Maintenance Manual(s), the contractor shall provide a simplified user’s guide (“cheat sheet”) for each audiovisual system.

C. Acceptance Testing

1. System acceptance testing shall not be conducted until all final “as-built” drawings, manuals and operational testing have been completed and documentation has been submitted for Consultants review.

2. Acceptance testing shall be conducted with AV Contractor, Consultant, and Owner in attendance.

3. Contractor shall demonstrate that all components of the Audiovisual Systems are in proper working order and comply with specifications.

4. At time of acceptance testing, all items found to be outside of specification requirements; Owner requirements, code requirements or general installation practices shall be added as new items to the final Punch List. All items found outside of specification requirements shall be fully functional prior to final acceptance of system.

5. The AV Contractor shall compile an inventory of installed equipment prior to time of acceptance testing and compared against equipment listed in contractual documents.

6. Acceptance testing may be suspended by Consultant if Audiovisual Systems are not complete and operable, equipment failure occurs, or installation is not in accordance with specifications.

AV Contractor shall be responsible for any costs incurred by Consultant for additional site visits required to complete acceptance testing.

D. Software Documentation

1. As part of the audiovisual control system the AV Contractor shall enter into a software license agreement with the Owner for all custom software interfaces provided as part of this contract.

Unless specifically agreed to separately by the Owner and Contractor in subsequent documents holding precedence, the following sample software license agreement shall be adhered to. “Sample Software License Agreement
This Software License is made by AV Contractor to Owner as an essential element of the services to be rendered by the AVC as defined in the system specification and any associated documents.

Owner and AV Contractor agree that this Software License is deemed to be part of, and subject to, the terms of the Agreement applicable to both parties.

SECTION 1
LICENSE GRANT AND OWNERSHIP 1.1
The AV Contractor hereby grants to Owner a worldwide, perpetual, non-exclusive, non-transferable license to all software for Customer's use in connection with the establishment, use, maintenance and modification of the system implemented by the AVC. The term “Software” for the purposes of the license agreement shall refer to all source code, executable object code, and the patches, scripts, modifications,

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enhancements, designs, concepts or other materials that constitute the software programs necessary for the proper function and operation of the system as delivered by the AVC and accepted by the Owner.

1.2 Except as expressly set forth in this paragraph, the AVC shall at all times own all intellectual property rights to the software. Any and all licenses, product warranties or service contracts provided by third parties in connection with any software, hardware or other software or services provided in the system shall be delivered to Owner for the sole benefit of Owner.

1.3 Owner may supply to the AVC or allow the AVC to use certain proprietary information, including service marks, logos, graphics, software, documents and business information and plans that have been authored or pre-owned by Owner. All such intellectual property shall remain the exclusive property of Owner and shall not be used by the AVC for any purposes other than those associated with delivery of the system.

SECTION 2

COPIES, MODIFICATION, AND USE

2.1 Owner may make copies of the software for archival purposes and as required for modifications to the system. All copies and distribution of the software shall remain within the direct control of Owner and its representatives.

2.2 Owner may make modifications to the source code version of the software, if and only if the results of all such modifications are applied solely to the system. In no way does this Software License confer any right in Owner to license, sublicense, sell, or otherwise authorize the use of the software, whether in executable form, source code or otherwise, by any third parties, except in connection with the use of the system as part of Owner's business.

2.3 All express or implied warranties relating to the software shall be deemed null and void in case of any modification to the software made by any party other than the AVC.

SECTION 3

WARRANTIES AND REPRESENTATIONS
The AVC represents and warrants to Owner that:

3.1 It has all necessary rights and authority to execute and deliver this Software License and perform its obligations hereunder and to grant the rights granted under this Software License to Owner;

3.2 The goods and services provided by AVC under this Software License, including the software and all intellectual property provided hereunder, are original to the AVC or its subcontractors or partners; and

3.3 The software, as delivered as part of the system, will not infringe or otherwise violate the rights of any third party, or violate any applicable law, rule or regulation.

3.4 The AVC further represents and warrants that, throughout the System Warranty Period, the executable object code of software and the system will perform substantially in accordance with the System Specifications and this Agreement. If the software fails to perform as specified and accepted all remedies are pursuant to the policies set forth in the Specification and in the Agreement.

3.5 Subsequent to system certification, source code changes and/or additional programming, whether requested by Owner or performed by AVC, will be warranted by the vendor for a period of one (1) year, with the vendor responsible for the diagnosis and repair of any erroneous Software. The vendor shall ensure that the current program is saved to a portable electronic media format and delivered to the Owner as part of the close-out documentation. No program resident in a control system shall be overwritten until a back-up of the resident program is written and turned over to the Owner.

3.6 An acceptance test will be performed for a ten (10) day period, during which changed or additional code

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must perform accurately and error free.

SECTION 4 INDEMNIFICATION

4.1 The AVC hereby indemnifies and shall defend and hold harmless Owner, its parent companies and its and their subsidiaries, affiliates, officers, directors, employees, agents and subcontractors from and against all liability, damages, loss, cost or expense, including but not limited to reasonable attorneys' fees and expenses, arising out of or in connection with any breach or alleged breach of the Agreement or any damage or claimed caused or alleged to have been caused by the negligent or willfully wrongful act or omission of Contractor or any of its subcontractors, agents, officers or employees, or any third party claims that the software or system here provided by the AVC infringes or otherwise violates any rights of any such third party.

4.2 Owner hereby indemnifies and shall defend and hold harmless the AVC, its and their subsidiaries, affiliates, officers, directors, employees, agents and subcontractors from and against all liability, damages, loss, cost or expense, including but not limited to reasonable attorneys' fees and expenses, arising out of or in connection with any third party claims that Owner's use of the software in contravention of the grant of rights infringes or otherwise violates any rights of any such third party.

4.3 Upon the assertion of any claim or the commencement of any suit or proceeding against an indemnitee by any third party that may give rise to liability of an indemnitor hereunder, the indemnitee shall promptly notify the indemnitor of the existence of such a claim and shall give the indemnitor reasonable opportunity to defend and to settle the claim at its own expense and with counsel of its own selection and approved by indemnity, such approval not to be unreasonably withheld.. The indemnitee shall cooperate with the indemnitor, shall at all times have the full right to participate in such a defense at its own expense and shall not be obligated, against its consent, to participate in any settlement which it reasonably believes would have an adverse effect on its business.

SECTION 5

TRANSFER AND TERMINATION
This license will automatically terminate upon the disassembly of the system subject to Section 4.1, unless the system is reassembled in its original configuration in another location.

The AVC may terminate this license upon notice for failure to comply with any of the terms set forth in this Software License. Upon termination, Customer is obligated to immediately destroy the software, including all copies and modifications.”

2. The Bidder shall offer an annual “Software and Firmware Maintenance” contract. This shall cover all software and firmware provided as part of this system and/or written for this system, and shall include both routine upgrades to applications and operating systems, as well as any modifications to software that may be required by any manufacturer. The Software Maintenance contract shall commence immediately after expiration of the warranty period, and continue for three (3) years.

E. Distribution

1. Three copies of the above documentation will be retained by the Owner.

2. One copy of the above documentation will be retained by the Architect.

3. One copy shall be delivered to the Owner’s Representative prior to the System Commissioning.

4. At least one copy of the above documentation will be retained by the Contractor.

F. Procedure for Resubmitting

1. Make corrections or changes in O & M and/or Record Drawings as required by the Architect and resubmit when the Architect’s stamp requires re-submittal.

2. Clearly identify changes made other than those specifically requested by the Architect when resubmitting Record Drawings. Changes shall be clouded or similarly highlighted as coordinated with the Architect. Only changes that have been specifically requested by the Architect or have been clouded by the Contractor will be reviewed on resubmittals.

3. Any drawing sheets added to the resubmittal shall be clearly identified and clouded, and shall

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not change the sheet numbering scheme for previously issued Record Drawings.

4. The Contractor shall be responsible for any delays caused by the re-submittal process.

3.4 CONTRACTOR SYSTEM CHECKOUT
A. Before Commissioning Tests are scheduled, the Contractor shall perform his own system checkout based upon an approved testing procedure for the systems. The Contractor shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of this specification. The Contractor shall submit a testing plan (refer to 1.18-A.-15) for approval by the individual or firm representing the Owner during the Audiovisual Installation. At a minimum, the following sub-components of the Audiovisual System shall be tested and verified:

1. Cable and Connectors
a. All cables and connectors shall be tested and verified to comply with the manufacturer’s specifications and design intent.
b. Cable test results shall be submitted in advance of the Commissioning for review by the Owner’s Representative.

2. Devices
a. All devices shall meet the functionality as specified by manufacturer. b. If any device is found to deviate from the manufacturer’s functionality it shall be replaced by the Audiovisual Systems Contractor at no cost to the Owner.

3. Signal Types
a. The Audiovisual System shall be tested to comply with all video and audio standards as specified in the Performance Standards section.

4. System Function
a. The cables and connectors, devices, and signal types shall meet the functional requirements as specified by their respective manufacturer and the Consultant. b. Acceptable testing procedures may include but is not limited to that which is described in the detailed specifications such as (streaming, push-to-talk, annotation, etc.)

5. Document that all matrix switching crosspoints have been tested and verified.

6. Test all audio and video systems for compliance with the Performance Standards, using the example procedure outlined in Appendix A:
a. Test Equipment.
i. The following test equipment (or submit equivalent for approval) shall be used to test the systems on site:
a) Video Testing:
i) Digital video and Audio test generator, Extron VTG 400 DVI ii) Digital Video test generator with EDID and HDCP components, PureLink HDG-8000 PRO
iii) Media and portable hardware (i.e laptop) representative of all types found in the subject system including but not limited to Blu-ray ™ players and discs (provide discs with and without HDCP encrypted content), mobile PC/Tablets.
iv) Video cable
v) Set of terminations, ‘T’ pieces etc.
b) Audio Testing:

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i) Time based measurement system, Goldline TEF20 or SIA Smaartlive with laptop PC, calibrated omnidirectional mic, and appropriate interfaces ii) Audio test set, Audio Precision ATS-1DD
iii) Media representative of all types found in the subject system iv) Audio cables as required to connect test equipment to the system v) Set of terminations, adapters etc.
c) Gain Setting
i) Adjust all systems (end to end within a system) for maximum signal-tonoise ratio. No hiss should be audible through any loudspeaker at the completion of gain structure setting, and all audio gain stages should clip simultaneously.
d) Signal Paths - Video/Audio
i) Connect the output of the video signal generator to a floor box/table/rack connector and select the “Full Field Color Bar” signal. Connect the combined waveform monitor/vector-scope to a final output point, e.g. an input to a picture monitor or video projector. Ensure that the test signal is routed to the selected output.
ii) Measure and record the signal amplitudes.
iii) Repeat item ‘i’ after selecting the “Multi-burst, 50 IRE” test signal. iv) Measure and record the signal amplitudes.
v) Repeat item ‘i’ after selecting the “Modulated 5-step” test signal. vi) Measure and record the signal differential phase and gain. vii) Repeat item #’s ‘i’ through ‘vi’ for other video signal paths. viii) Repeat item ‘i’ after selecting the Window test signal. ix) Measure and record the signal line and field tilt.
x) Repeat item ‘i’ after connecting the Black Burst signal from a rear mounted connector.
xi) Measure and record the signal/noise ratio.
xii) Connect the output of the audio test set to a floor box/table/rack program audio connector and connect the input of the audio test set to a final output point, e.g. an input to a program speaker power amplifier. Ensure that the test signal is routed to the selected output, that the volume control is set to 100% and that the equalizers are bypassed.
xiii) Measure and record the signal/noise ratio, total harmonic distortion and frequency response.
xiv) Repeat items ‘xii’ and ‘xiii’ for other audio signal paths. xv) Connect the output of the audio test set to a floor box/table/rack speech audio connector and connect the input of the audio test set to a final output point, e.g. an input to a speech speaker power amplifier. Ensure that the test signal is routed to the selected output, that the volume control is set to 100% and that the equalizer is bypassed.
xvi) Measure and record the signal/noise ratio, total harmonic distortion and frequency response.
xvii) Repeat items ‘xv’ and ‘xvi’ for other audio signal paths.

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xviii) Connect the output of the signal generator to a floorbox/table/rack ‘Left’ and ‘Right’ connectors and select the 1kHz tone. Check that the signal is emitted from the left and right program speakers.
xix) Repeat item ‘v’ for other audio connection location. e) HDMI
i) Using an appropriate HDMI generator, HDCP enabled, test for correct resolution and timing of all HDMI input signals and signal transmission coming into the display using the entire cabling path to the extent possible.
ii) Test each HDMI input to verify working condition.
iii) Test and verify video type, picture and audio.
iv) Verify HDCP sources can be routed to all destinations. v) Verify EDID configuration and functionality.
vi) Verify CEC functionality (if being implemented) and that automatic CEC functions do not affect the display.
vii) Verify displays can switch between and display different resolutions and color space.
viii) Verify images are stable, no scaling artifacts or latency. f) HDMI 2.1
i) Future capabilities to include: 4K@120 up to 8K@60, resolution up to 10K, 48 Gbps b/w uncompressed, backwards compatible, eARC, VRR, QMS, QFT, ALLM.
ii) 4K

1. Test and verify HDMI cables and product can support 4K functionality when connected to a 4K device.

2. Test and verify HDMI can transport 4K video at 50-60 frames per second, support 4096 x 2160 (UHD 3840 x 2160) resolution, color bit depth 10bit up to 12 bit.
iii) Data rates

1. Test and verify HDMI can pass data rates at a minimum of 10.2 Gbit/s and up to 18.0 Gbits/s.
iv) Refresh rates

1. Test and verify product can support common refresh rates up to 120Hz.
g) KVM/USB
i) Test and verify USB-passes high speed, functional, electrical, mechanical and legacy compliance testing.
ii) Can use a USB test tool analyzer or software test package to verify driver and hardware interoperability.
iii) Test and verify USB 2.0, 3.0, or 3.1 performance pertaining to system design.
iv) Test and verify that USB host and endpoint function correctly for its

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intended application.
v) If using USB as a controller:
vi) Verify that host can recognize attached devices and install appropriate drivers.
vii) Verify power budget if connecting to multiple devices, that power does not exceed manufacture specified power requirements.
viii) If using USB or KVM extenders, test and verify all data cables and connectors pass conformance testing. This includes but not limited to data rates, skew, return loss, resistance etc. according to test manufacture specifications.
h) HD-Base-T
i) Test and verify all data cable and connectors pass conformance testing.

This includes but not limited to data rates, skew, return loss, resistance etc. according to test manufacture specifications.
ii) Test and verify audio source and video source from point of origination through HD-Base-T system to the destination functions correctly. iii) Test and verify rs232 control functionality.
iv) Test and verify HD-Base-T system functions within system configuration. i) Streaming
i) Bit Rate – image quality, 8-15 Mbps
ii) Latency - ensure that a minimal level of audio quality and latency are sustained so as to not degrade the user experience.
iii) Buffer – how long before the video loads and ready to watch. iv) Lag – is the playback smooth, watch and wait time.
v) Does the network service provided by the ISP furnish the necessary QOS to acquire, render, search, broadcast and deliver content for the intended application?
ix) Check that the image is correctly displayed on the picture flat panel display(s) and/or by the video projector.
j) Display Set-up and Calibration:
i) Set up display for intended usage per manufacture recommendations. ii) Allow display to warm up to standard operating temperatures. iii) Setup and verify that display is set to its native resolution iv) Setup and verify correct aspect ratio, verify no overscan or underscan. v) Bring up a proper test pattern.
vi) Perform colorimetry calibration.
vii) Set pixel clock and phase as required.
viii) Use a black PLUGE pattern, or appropriate test pattern generator to set black level.
ix) Use a white PLUGE pattern, or appropriate test pattern generator to set white level.

B. At the conclusion of the tests, return all equipment settings to previously calibrated positions.

C. Provide written records of all test results in spreadsheet form.

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D. Check all control functions, from all controlling devices to all controlled devices, for proper operations.

E. Adjust, balance, and align all equipment for optimum quality and to meet the manufacturer’s published specifications. Establish and mark normal settings for all level controls, and record these settings in the “System Operation and Maintenance Manual”.

F. Check all optical projection images for average light level, light fall-off, and image alignment and size to comply with the Performance Standards and specifications drawings. Check to determine that all projectors, projector bases, carts, tables, and mirrors are rigid and vibration-less in operation.

G. Maintain documentation of all performance tests for reference by the Owner’s Representative during the Commissioning.

3.5 COMMISSIONING TESTS
A. Commissioning Tests will not be performed until the Contractor’s System Checkout has been completed and the test results have been reviewed. The Commissioning Tests will be supervised by the Owner’s Representative and shall consist of the following at a minimum:

1. A physical inventory of all equipment on site and will be compared to equipment lists in the contract documents.

2. The operation of all system equipment shall be demonstrated by the Contractor.

3. Review of final As-Build documentation as described in the “Contractors Documentation” section of this specification.

B. Both subjective and objective tests will be required by the Owner’s Representative to determine compliance with the specifications. The Contractor shall be responsible for providing test equipment for these tests.

C. In the event further adjustment is required, or defective equipment must be repaired or replaced, tests may be suspended or continued at the option of the Owner’s Representative.

D. Any charge for additional time incurred by the Owner’s Representative required to over-see the system tests, due to improper system installation or previous failed systems, shall be the responsibility of, and charged directly to the contractor.

E. Note: As noted in 1.5, “Warranty Statement” and 1.6 “Preventative Maintenance & Service Contract,” Warranty and Preventative Maintenance Periods shall commence after final commissioning by both the Owner and Consultant.

3.6 SERVICE IDENTIFICATION PLATE
A. All installations shall bear the following service identification plate, supplied by this contractor, mounted on the front of the main rack at the top, using the Maven Pro typeface:

SYSTEMS DESIGNED BY:

ABD Engineering & Design, Inc.
321 SW 4th Avenue
Suite 700
Portland, OR 97204
503-444-5656
SYSTEMS FABRICATED, INSTALLED & SERVICED BY:
(This Contractor)
Engraving shall be white filled lettering on a black background or as appropriate to the identification plate material.

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PART 4 - APPENDIX A – EQUIPMENT LISTS
A. See the attached Appendix for the equipment lists for the audiovisual systems. These lists are provided for the bidding process
END OF SECTION 274100

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SECTION 27 41 20 – COUNCIL CHAMBERS AUDIOVISUAL SYSTEMS PART 1 - GENERAL INFORMATION

1.1 OPERATIONAL SUMMARY & SCOPE
A. This section of the specification describes the functional details of the audiovisual systems to be furnished and installed in the Council Chambers of the City of Ukiah.

B. The Systems in the Council Chambers are to be a complete replacement of all systems components, hardware, cabling, connectors and associated devices. Essentially, this project is a “forklift upgrade” of the AV systems, and shall be bid as such.

C. The Systems Scope shall include interfacing new AV systems to an existing SDI-to-fiber ingest device, which is connected to the demarcation cabinet of the local community access television provided for the City (Comcast, herein referred to as “CATV”) All systems owned and operated by CATV shall be left-in place for the duration of the project. If, for whatever reason, CATV equipment needs to be moved or relocated to enable Work, the Owner and their designated CATV representative shall be informed ahead of the Work, and allowed to relocate, remove and/or reposition equipment to allow the necessary Work.

D. BID ALTERNATE ‘A’ - The Scope shall include replacement of existing lighting switches for control of two (2) 277 Volt switched and two (2) 120V dimmable circuits. Lighting controls shall include coordinated work to install controller cabinet, controller, and switching/dimming modules in the existing electrical room – adjacent to the existing lighting panelboards. Existing wall switches to be replaced with new low-Voltage keypads and provide integration to the AV Master Control Processor for control through the Clerk’s touchpanel.

E. Events hosted in this space will include, but not be limited to:

1. Council Meetings – These meetings are also recorded as official records, along with voting tallies, minutes, and audio and video content to the CivicPlus system under contract to the City.

2. City staff and management meetings – Internal meetings with audio-conferencing and webconferencing, using an Owner PC hosting UC software.

3. Related Public and Community Meetings – Public meetings with or without recording or conferencing.

4. Meetings with confederate organizations – Internal and Web-conferences with partner City authorities and related organizations, including public programs such as documentary festivals.

F. All systems shall be dedicated and permanently installed as described above and, in the following, ‘functional’ descriptions.

1.2 RELATED WORK
A. Installation of new or modified wall boxes, pathways, floor-box fittings (excluding any plates and connectors to be provided by the contractor.

B. Modification of ceiling, ceiling soffits and wall finishes as needed to install items in paragraph A above, as well as new motorized projection screen, projector, loudspeakers, cameras and associated equipment.

C. Modification of existing millwork, including dais, podium, Clerk’s desk, table and other FF&E items, including coordination with the City’s project manager, carpenter’s and related City subcontractors.

D. Telephone and telecommunications jacks and special telecom outlets not related directly to AV, (LAN/WAN, Wireless access points (WAPs), PTSN/POTS, etc.).

E. Provide in accordance with Section 27 41 00 – Audiovisual Systems.

1.3 SYSTEM INTERCONNECTION & FUNCTIONAL DESCRIPTION

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A. Functional intent

1. The Systems provided in the room, and general layout shall consist of the following locations and associated functions:
a. The dais will seat up to 7 positions, with the following positions:
i. The Clerk’s position is at a dedicated table at the front-center of the dais. Functions at the Clerk’s position shall include:
a) Control of the room systems – including:
i) Presentation source: Dais seat HDMI – including ones at the Clerk’s own position, Podium HDMI, Clerk’s PC (UC/Web-conference & CivicPlus host), Wireless presentation appliance, Recording/streaming device output and interface to CivicPlus software.
ii) Control of presentation destination displays, Flat-panel-display (All), front or rear flat panel displays, or projection system
iii) Response to request-to-speak and moderator controls of conference microphone systems, including mute all or selective muting iv) Start, Stop, and Pause of the room recording/streaming appliance, as well as Write/Save and Playback functions
v) Control of room lighting – per Bid Alternate ‘A’
vi) Control of room volume and audio/video muting
vii) Control of room PTZ Camera selection, camera position and camera presets, including:
viii) Control of the auto-tracking camera functions, including hosting autotracking client software b) A local PC, on the secure City enterprise network, to host City content as well as UC/Web-conferencing software, and CivicPlus web-interface/client software c) A captive cable box with a local HDMI cable input, as well as pass through for USB cables, and 120V power and USB power for a laptop and smart-devices. d) A gooseneck microphone/speaker unit, as part of the conference/discussion microphone system in the room.
e) A pair (2) of desktop monitors and stands to display the local PC, as well as selected program content being displayed on the Main Room display as well as Dais displays – which may include the Clerk’s laptop extended desktop. ii. Five (5) current, plus two (2) side positions for City Attorney and City Manager, with the Council President at the centermost position. Each position features:
a) A gooseneck microphone/speaker unit, as part of the conference/discussion microphone system in the room.
b) A captive cable box with a local HDMI cable input, as well as pass through for USB cables, and 120V power and USB power for a laptop and smart-devices. (shared per two (2) seats)
c) A desktop monitor and stand, which will duplicate the content also shown on the Main Room display.

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iii. A table to the audience-right of the dais, which will serve two (2) city employees in attendance, along with wireless gooseneck microphones and a table box with local HDMI cable input, as well as pass through and 120V and 5V USB power. iv. A podium, at the center of the dais, between the audience and the Clerk’s position, to allow presentation by speakers from the public, guests, and staff. The podium will also feature:
a) A gooseneck microphone unit, as part of the conference/discussion microphone system in the room.
b) A captive cable box with a local HDMI cable input, as well as 120V power c) Devices in the podium will be routed via cabling to the room systems through a pass-thru pathway to the clerk’s desk/dais, where they can be fed into the room systems via dais pathways.
b. The Audience area and perimeter of the Council Chambers will include:
i. Wireless microphone systems to accommodate presenters and small tabled conferences.
ii. Ceiling microphones to pick up audience questions and discussion iii. Wireless presentation appliance, for presentation of content over Wi-Fi from user devices, including Windows, OSX, iOS, Android, Chromecast and others. iv. Wall mounted columnar loudspeakers for voice amplification and program audio v. Reuse of existing soffit recessed ceiling speakers, and amplified zone serving the Chambers and adjacent corridor passages.
vi. Reused of the existing circuit shall be on a separate DSP output zone, and allow selective control of the use of, level and muting of these speakers by the Clerk’s control panel.
vii. A 72-76MHz RF assisted listening transmitter and antenna, for ADA compliance, as well as an associated ALS-over-Wi-Fi appliance to allow listening over smartphones and earbuds using the guest network and associated app
viii. A pair of wall-mounted 98” Flat panel displays, behind the dais, in each corner for display of content as selected by the Clerk using the room control system ix. A pair of wall-mounted 75” Flat panel displays, one to each side of the audience area for display of content as selected by the Clerk using the room control system, with the ability to provide legibility for those in the audience furthest from the behind dais displays.
x. A ceiling mounted video projector and motorized projection screen, for display of program content when the room is being used for non-Council programs and events. xi. Two (2) high-definition PTZ cameras, mounted at the front and rear of the room at the base of the perimeter soffit, to capture wide views of the audience, and framed views of the entire Council and City representatives.
xii. One (1) high-definition, high-performance PTZ camera, mounted in the (audience) center-left portion of the room soffit, with the ability to auto-track speakers and audio sources in the room and focus on those sources.
xiii. Bid Alternate ‘A’ - Replacement of existing 277 Volt and 120Volt dimming wallmounted light switches, with a simple lighting control system that allows remote control of the circuit/zone switching of existing center fixtures, as well as dimming and switching of perimeter recessed accent lighting.
c. The Existing AV Equipment Rack and IDF Room:

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i. The AV headend will be located in a new Owner Furnished (OFE) replacement AV rack, and share space with the existing CATV ingest point and demarcation enclosure.

Contractor to coordinate turnover of rack from Owner, and transport to shop for integration of equipment and required accessories.
ii. The AV headend will use existing pathway and electrical power. d. The Existing Lobby and Building entry will include:
i. Reuse of existing speakers, speaker zone and amplifier circuits for selective overflow audio into the Lobby space through the control system
ii. Reuse of existing speaker(s), speaker zone and switched amplifier circuit for selective overflow/broadcast to the speaker(s) at the exterior entrance of the building.

B. Display Systems

1. Provide and install a pair of 98” diagonal flat panel displays. Each display shall be mounted on a bolt-down stand that will suspend the display in the corner behind the dais as close to the underside of the perimeter soffit as possible while retaining serviceability. Supporting infrastructure shall be located on the wall, centered behind each display. The supporting AVover-IP decoder shall be mounted to the backside of the display mount.

2. Provide and install a pair of 75” diagonal flat panel display at each side of the audience area, as per the plan drawings. Each display shall be mounted on a low-profile mount to ensure the total depth of the display from the wall is less than 4” in order to meet 2010 ADA. A recessed service enclosure shall be provided behind each display to provide power/data connectivity as well as the supporting AV-over-IP decoder.

3. Provide and install a ceiling mounted projector, suspended from a recessed projector service enclosure and mount. Coordinate access to and modification of the existing ceiling space and system with the Owner’s Project Manager. Verify specified lensing with field conditions and confirm prior to procurement.

4. Provide and install a surface ceiling-mounted motorized tab-tensioned projection screen from the angled face of the soffit at the front of the room as per the plan drawings. Provide necessary extension 120V circuit to power the screen as well as projector. Provide all necessary low-voltage control cabling and interface to the AV control system processor.

Provide and install mounting hardware to mount screen case to the angled surface of the soffit and maintain the case’s and screen’s orientation plumb to the floor.

5. Provide and install 22” tabletop LCD monitor displays at the dais, as per the plans. Provide desktop VESA mounts to allow the use of the monitors while minimizing the appearance of the monitors from the audience view over the dais top.

C. Video Systems

1. Provide and integrate an HDMI distribution amplifier at the dais, within the dais millwork, to provide signal to the 22” monitors at the dais.

2. Provide and integrate AV-over-IP decoder units at display devices as per the drawings.

Provide appropriate mounting to the millwork or display backing structure.

3. Provide and integrate AV-over-IP encoder/decoder units as per the drawings. Provide integration of USB2.0 KVM or signal transport as per the drawings. Provide audio breakaway routing to the decoder unit to be fed into the audio DSP as room program audio.

4. Provide and integrate AV-over-IP encoder units at source devices as per the drawings.

Provide appropriate mounting within dais millwork.

5. Provide and integrate an under-table 8x1 HDMI switcher at the dais to allow selection of HDMI inputs at the dais table boxes to be sent to the encoder for display/recording.

6. Provide and integrate ceiling-mounted HD PTZ cameras in the ceiling soffits as per the RCP drawings and schematics. Cameras shall provide output of HDMI, USB2.0/3.0 video and IP H.264/AVC streaming content. H.264 content to be sent to a decoder for ingest to the recording/streaming device, as well as to the CATV feed. Provide and integrate an active USB3.0 extension cable to feed front of room camera content to the OFE PC at the dais, used

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for UC/Web-conferencing applications.
a. Provide and integrate camera control software client to enable auto-tracking camera functions on the center camera of the room. Coordinate installation of software with Owner’s IT management.

7. Provide and integrate a wireless presentation appliance to allow display of HD/UHD content from a variety of user platforms over Wi-Fi, using an application, Apple Air-Play, Miracast, Chromecast and other supported platforms. Coordinate provisioning of guest and/or enterprise Wi-Fi integration with the Owner’s IT group.

8. Provide and integrate a recording and streaming appliance at the equipment rack, on a pull-out rack shelf. The recording/streaming appliance shall provide two HDMI inputs for side-byside/PIP recording of two sources (typically content + video from the web-cam or camera feed from CATV, as per the drawings), as well as audio. Recording shall be to an SD card slot.

Operation is through the device touch-panel display as well as a page in the control systems’ touchpanel to allow session record ‘start’, ‘stop’, ‘pause’, ‘write/save’, and playback commands.

9. Provide and integrate an HDMI distribution amplifier at the rack to provide signal to the recorder and feed to the converter supplying presentation content to CATV.

10. Provide and integrate an HDMI-to-3/12G-SDI converter to provide content to the CATV SDSDI ingest/transport interface. Coordinate provisioning with the Owner and CATV representative.

11. Provide and integrate, at each dais input location, a ‘keyring’ of common adapters for use by staff, as per Appendix ‘A’.

D. Audio Systems

1. Provide and integrate a conferencing microphone system of modular components that include:
a. Conference microphone base unit: Flush mount in the podium, without monitor speaker b. Conference microphone base unit: Flush mount in the dais, with speaker for voice & program reinforcement
c. Conference microphone gooseneck units, in 16” and 20” lengths, as per the drawings, for use with the base units
d. Conference microphone modular interface: to connect base units to series transport to Control Unit. Provide under-table mounting brackets to secure modules within dais millwork/cabinets.
e. Conference microphone central control unit: with power supply, in equipment rack. To provide input/output to/from the audio DSP for output to room speakers & audio feeds to record/CVTV, as well as return mix-minus feeds to tabletop base unit speakers. f. Provide and integrate using manufacturer shielded CAT6/6A cables or following manufacturer requirements for use of 3rd party cabling.

2. Provide and integrate a system of surface ceiling-mounted beam-forming beam-tracking microphones and AVB interface to audio DSP systems. Provide in-ceiling cabling and infrastructure to connect microphones to power/interface unit, and from interface to equipment rack network switch dedicated to AVB.
a. Provide and integrate extension microphone units as per plans and Appendix ‘A’.

3. Provide and integrate a system of digital FM RF wireless microphone systems as per the drawings and Appendix ‘A’. System shall be a 500MHz range system with AES-256 encryption. Include all mounting accessories, RF distribution, antennae, lithium-ion batteries and charging accessories. Provide wireless survey and frequency coordination plan as per Section 27 41 00. Wireless mic system shall include:
a. Dedicated receiver system with belt-pack transmitter with lavaliere omnidirectional capsule.

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b. Dedicated receiver system with handheld dynamic transmitters. c. Dedicated receiver system with tabletop transmitter and 10” gooseneck microphones with supercardioid elements.
d. Dedicated receiver system with tabletop boundary layer transmitters. e. Dedicate tabletop plug-in battery charging system for transmitter bases and batteries. f. Rackmount RF distribution amplifier, with power supply outputs, and cascade output to feed additional DA’s.
g. Associated dipole antennae and mounting brackets for mounting of antenna above RFtransparent suspended ceiling. Provide manufacturer recommended orientation for polarization plane of transmitters used in the environment.

4. Provide and integrate a rackmount audio DSP processor as per the drawings and Appendix ‘A’. DSP shall provide 12x8 analog I/O, with AEC hardware on each input, both Ethernet and AVB network connectivity, VoIP/SIP and POTS dialer interfaces. Provide integration to AVB switch and associated AVB network equipment. Provide integration of SIP or POTS dialer and coordinate with Owner’s IT group for provisioning of port(s)/line(s) for audio-conferencing.

5. Provide and integrate a rack-mounted audio distribution amplifier to provide split output fed to both the in-room recording/streaming appliance, as well as to the back-wall media feed panels and portable press box unit, as needed.

6. Provide and integrate a rack-mount audio power amplifier to drive the main reinforcement speakers in the room. Amplifier shall be a two-channel, low-impedance type of 100 W per channel. Include rack-mount kit.

7. Provide and integrate a pair of wall-mounted column loudspeakers with adjustable equalization and vertical directivity curves for its application. Provide aiming bracket and locate as per the drawings.

8. Ingrate existing ceiling speakers, amplifiers and zones to outputs from the DSP as per the drawings. Verify function of existing hardware and adjust as needed. If non-functioning, identify issues affecting function to the Owner and Consultant with suggestions for remediation.

9. Provide and integrate an assistive listening system to meet ADA requirements for public assembly areas. ALS system shall combine a FM transmitter and antenna with a supplemental system using the guest Wi-Fi network for use by users with smartphones and earbuds, using the manufacturer ‘app’. Coordinate provisioning on the guest network with the Owner’s IT group. Provide kit with included IR receivers, earphones, T-coil inductive neckloops, rack-mount kit, and require signage/placards with access information.

10. Provide and install wall-plates to provide press-box feeds at rear of room in audience area.

Provide custom plates as per Appendix ‘A’ and drawings.

11. Provide and set up portable press-box. Press box to accept line-level output from wall plate and provide transformer isolated mic-level outputs for feeds to public media.

12. Provide and integrate a USB3.0 active extension cable to provide feed from DSP unit to OFE PC computer at dais used for UC/Web-conferencing. Provide configuration with DSP and OFE PC to provide reliable, repeatable use of PC for UC conferencing within room.

E. Control Hardware

1. Provide and integrate a rack-mounted control system processor. Processor shall provide dualNIC interface to AV & Owner’s enterprise network, as well as multiple serial/com ports for RS232/422 device control, as well as contact/relays and 0-10 Volt I/O for future applications.

2. Provide and integrate a table-top 10” touchpanel control for use by the Clerk in running systems. Touch-panel shall include tabletop kit.

3. Bid Alternate ‘A’ - Provide and integrate a hardware control interface for control of existing lighting circuits. Lighting control systems shall be coordinated with the City Project Manager and designated Electrician. Lighting controls shall include:
a. Wall mounted control interface and processor cabinet, to be located in the existing electrical room adjacent to the panelboards serving 277V and 120V circuits.

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b. Wall or DIN-rail mounted 277V switched and 120V dimming modules for control of respective circuits in the Chambers
c. Wall-mounted keypad controllers to replace existing 120V and 277V wall switches.

Coordinate provisioning of keypads and labels with Consultant and Owner through submittal process.

4. Provide and integrate a rack-mounted L3 network switch for use with AV-over-IP transport, as well as device control and monitoring. This switch shall be used for off-enterprise network applications and will not be integrated into the Owner’s enterprise network. Switch shall be stackable with 10GE SFP/SFP+ ports, and PoE/PoE+ ports with a power budget of 740 Watts maximum, with at least 8 ports supporting 60W PoE applications.

5. Provide and integrate a stand-alone rack-mounted AVB switch for the integration of AVB microphone systems with the DSP. Switch shall be a 5-port unit, with 1 port for gapped network control/monitoring. Provide rack mount shelf or bracket to mount.

F. User Interface

1. Provide programming of control interfaces as directed by Owner’s Representative and Consultant. Programming shall provide simple user interface to select local video and audio sources and adjust room and area volume to within predetermined limit. Additional pages and functions to include:
a. Control of main audio settings: Microphone levels – desktop & wireless, Speaker main levels. (All other gain structure shall be auto-mix or tech-page only) i. Control and muting of Conferencing Mics: Allow request to speak; Reject request to speak; mute-all; allow-all
ii. Control of muting of other mic systems: wireless and ceiling iii. Control of microphone routing to UC/Web-conference/Audio-conference: Ceiling, Wireless Tabletop, Wireless HH/Lavaliere
b. Control of source switching to displays & CATV: Selection from, Wireless, Clerk Dais PC, Clerk Laptop PC, Secretary HDMI in, Dais HDMI 1-7, Podium HDMI, Recorder c. Control of PTZ cameras, including pan, tilt, zoom functions, auto-tracking, and no less than four (4) presents, which shall include push-to-hold write for recall. Provide ability to name presets for easy recall by the Clerk.
d. Control of recording/streaming appliance: New Recording, Start, Pause, Stop, Save/write.

Selection of input configuration:
i. Camera – USB or CATV feed
ii. Content – select displayed or (other)
iii. Image layout in stream/recording – PIP: Camera big/Content small, Content big/Camera small; Side-by-Side
e. Per Bid Alternate ‘A’ - Control of room lighting: Broken down into scenes:
i. All on/off
ii. Council Meeting, with flat panel display usage
iii. Conference Call
iv. Projection
f. System startup/shutdown: with confirmation page.

2. Provide and program software management/monitoring interface for Owner’s technical staff, which will allow advanced system control and monitoring functions using a PC connected to the control system LAN.

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3. Provide control panel operations that are consistent from page to page.

4. Provide feedback that indicates the current equipment and/or system status where possible.

G. Software

1. Provide control capability for every function available on every piece of equipment being controlled by the system. Define and provide “macro” commands for the most used functions.

2. Provide control capability to OFE Windows PC and tablet devices, by providing the appropriate executable files and app deployment of the control system GUI for the space. Include all necessary programming and licensing costs for this feature.

3. Provide password protection for any operations that can adversely affect certain room set-up functions. Provide for the ability for remote monitoring of system functions and adjustments via-TCP/IP. Capability for configuration will require password protection for use of facility management. Provide for the delivery of email fault alerts to facility management.

H. The Contractor shall provide all interconnection cable, connectors, terminal strips, wireways, flexible conduit, etc., to facilitate the audiovisual systems as detailed within these specifications and drawings.

I. Miscellaneous

1. Integrate an existing OFE equipment rack as noted in the Appendix ‘A’ document and drawings. Provide and integrate all required thermal management accessories, doors, sidepanels, top panels, bases, casters, blank and vent panels, lacing-bars, horizontal and vertical wire management, and power distribution as required per the specifications and drawings, as well as best practices defined by AVIXA, TIA/EIA, and BiCSi.

2. Provide and integrate power conditioning and distribution as required.

3. Provide and integrate a rack-mounted patch panel at the IP switch in the main AV rack to allow patching and management of AV related IP devices in the rack.

4. Provide and integrate all rack specialty ventilated and pull-out shelves, drawers and foam inserts for storage of microphones and transmitters as per appendix ‘A’. Provide all rackmount kits and shelves as required for the securement of AV equipment specified. No doublesided tape, tie-wraps, or other adhesive methods shall be allowed to secure equipment that does not confirm to standard TIA rack mount methods. All devices shall be installed in standard rackmount hardware.

5. Provide and install all flush-mounted captive cable boxes in dais and podium as per the drawings and Appendix ‘A’. Include US 120V receptacles and power supplies for USB-A and USB-C power. Provide captive cables as specified in Appendix ‘A’.

6. Provide and install all hardware, cabling, connectors, faceplates, terminators, adapters, audio combiners, balanced-unbalanced audio converters, wall boxes, etc. required to ensure installation of a fully functional audiovisual system as depicted in the attached AV Systems drawings.

1.4 EQUIPMENT LAYOUT
A. The equipment in this area shall be as detailed on drawings.

B. All equipment shall be installed with rack ears/mounts or custom rack-mounts/face-plates, using security screws.

1.5 OWNER FURNISHED EQUIPMENT
A. All room furniture will be furnished by the Owner (Unless otherwise noted in this specification).

B. All Windows PC computers will be furnished by the Owner, along with wired and wireless keyboard/mice/trackpads and monitors. All software and licensing for PC computers will be OFE.

Coordinate I/O connectivity requirements with Owner IT staff and provide any required adaptors, baluns or interfaces.

C. Unless noted otherwise in Appendix ‘A’, All enterprise IP Network switches and Wi-Fi access points (APs) will be furnished by the Owner. Coordinate switch allocation with owner as needed and allowed by the Owner’s IT security representative.

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1.6 RELATED WORK SPECIFIED ELSEWHERE
A. The following systems and equipment are not provided under this contract. The Contractor is to coordinate with the base bid contractors as necessary to insure compatibility.

B. Telephone and telecommunications jacks and special telecom outlets not related directly to AV, (LAN/WAN, Wireless access points (WAPs), PTSN/POTS, etc.).

PART 2 - PRODUCTS

2.1 APPROVED MANUFACTURERS
A. Included with Contract Documentation

1. Provide in accordance with Appendix ‘A’ – 27 41 20.

B. Pre-Approved Alternate Manufacturers

1. Provide in accordance with Section 27 41 00.

2.2 AUDIOVISUAL SYSTEMS HARDWARE & COMPONENTS
A. Provide in accordance with Appendix ‘A’ – 27 41 20, which includes the following:

1. Equipment description, including parameters and options required.

2. Manufacturer to be base-bid.

3. Model number of equipment or series to be bid.

4. Quantity of equipment, or reference to drawing quantities.

5. Designation of any Owner-Furnished (OFE), Existing to Reuse (ETR), Not-in-Contract (NIC) or Future equipment.

6. Custom Quotation numbers, where applicable, to be bid as a pre-approved dealer or representative of the manufacturer quoted.

PART 3 - EXECUTION

3.1 PROVIDE IN ACCORDANCE WITH SECTION 27 41 00 – AUDIOVISUAL SYSTEMS: PART 3 - EXECUTION.

APPENDIX A – EQUIPMENT LISTS
See the attached Appendix for the equipment lists for the audiovisual systems. These lists are provided for the bidding process.

END OF SECTION 274120

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SECTION 27 41 30 – CONFERENCE ROOM 3 AUDIOVISUAL SYSTEMS PART 1 - GENERAL INFORMATION

1.1 OPERATIONAL SUMMARY & SCOPE
A. This section of the specification describes the functional details of the audiovisual systems to be furnished and installed in Conference Room 3 of the Civic Center of the City of Ukiah.

B. The Systems in the Conference Room are to be a complete replacement of all systems components, hardware, cabling, connectors and associated devices.

C. Events hosted in this space will include, but not be limited to:

1. City staff and management meetings – Internal meetings with audio-conferencing and webconferencing, using an Owner PC hosting UC software.

D. All systems shall be dedicated and permanently installed as described above and, in the following, ‘functional’ descriptions.

1.2 RELATED WORK
A. Installation of new or modified wall boxes, pathways, floor-box fittings (excluding any plates and connectors to be provided by the contractor.

B. Telephone and telecommunications jacks and special telecom outlets not related directly to AV, (LAN/WAN, Wireless access points (WAPs), PTSN/POTS, etc.).

C. Provide in accordance with Section 27 41 00 – Audiovisual Systems.

1.3 SYSTEM INTERCONNECTION & FUNCTIONAL DESCRIPTION
A. Functional intent

1. The Systems provided in the room, and general layout shall consist of the following locations and associated functions:
a. A long rectangular conference room table, hosting up to 20 seats:
i. The table shall provide a recessed captive cable box with an HDMI, and USB and 120V power available for charging. The HDMI shall be fed to the display location in the room via over-floor/under-carpet raceway. If necessary, this raceway shall include channel to route 120V power from the wall at the display. b. An existing castered credenza unit, which shall house and host most of the audiovisual equipment serving the space – both on shelving and on the top surface. c. A new wall mounted flat panel display and mount, along with stereo side-bar speakers, a fixed zoomable web-conferencing camera, and a recessed in-wall backbox to host power, data, and support devices behind the display mount.
d. A flush wall-mounted control panel, to provide basic display and device controls, including:
i. Power on/off
ii. Source input selection
iii. Audio volume up/down/mute
iv. Video muting
v. Microphone muting
e. A local PC, on the secure City enterprise network, to host City content as well as UC/Webconferencing software, and CivicPlus web-interface/client software f. A UCC host interface, with HDMI pass-thru video and USB camera support, alongside a set of beam-forming/beam-tracking ceiling pendant microphones for UCC conferencing and

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streaming/recording capture.
g. Wireless presentation appliance, for presentation of content over Wi-Fi from user devices, including Windows, OSX, iOS, Android, Chromecast and others.

B. Display Systems

1. Provide and install a 75” diagonal flat panel display as per the plan drawings. A recessed service enclosure shall be provided behind the display to provide power/data connectivity.

C. Video Systems

1. Provide and integrate an HDMI distribution amplifier to split signal between the display and streaming encoder/recorder interfacing to the CivicPlus platform.

2. Provide and integrate a small integrated HD-Base-T/HDMI switcher at the credenza to allow selection of HDMI input(s) at the table box to be sent to the display/recording.

3. Provide and integrate a small HD-Base-T transmitter at the table box to allow HDMI connection to the display/credenza.

4. Provide and integrate a fixed zoomable camera at the display, above the credenza. Cameras shall provide output of HDMI and USB 3.0 interface at the credenza unit.

5. Provide and integrate a wireless presentation appliance to allow display of HD/UHD content from a variety of user platforms over Wi-Fi, using an application, Apple Air-Play, Miracast, Chromecast and other supported platforms. Coordinate provisioning of guest and/or enterprise Wi-Fi integration with the Owner’s IT group.

6. Provide and integrate a recording and streaming appliance at the credenza unit, The recording/streaming appliance shall provide two HDMI inputs for side-by-side/PIP recording of two sources as well as audio. Recording shall be to an SD card slot. Operation is through the device touch-panel display as well as a page in the control systems’ touchpanel to allow session record ‘start’, ‘stop’, ‘pause’, ‘write/save’, and playback commands.

D. Audio Systems

1. Provide and integrate a unified-conferencing & collaboration interface which consists of a host unit that provides HDMI pass-thru input as well as dual HDMI outputs to displays, USB3.0 host interface for a PC or laptop client UC software host, USB3.0/2.0 connections to host a USB conferencing camera, input for ceiling/table microphones for conferencing use, and network connectivity for control and management of the unit. UCC interface shall also include:

2. Provide and integrate a system of pendant ceiling-mounted beam-forming beam-tracking microphones and interface to the UCC interface. Provide in-ceiling cabling and infrastructure to connect microphones to the UCC interface.
a. Provide and integrate extension microphone unit as per plans and Appendix ‘A’.

3. Provide and integrate a pair of display-mounted custom-height “soundbar” type column loudspeakers at the display. Provide necessary mounting hardware to install to display VESA mount.

E. Control Hardware

1. Provide and integrate a wall-mounted button control panel with integral control system processor. Processor shall provide IP network interface to AV network, as well as a serial/com ports for RS-232/422 device control, as well as contact/relays and 0-10 Volt I/O for future applications.
a. Button panel shall provide a minimum of 8 assignable keys, with custom printed labels to match functions as noted in 1.3.A.1.d above. Button panel shall also feature a rotary encoder for control of audio volume levels.

2. Provide and integrate a small L2/L3 network switch for use with AV-over-IP transport, as well as device control and monitoring. This switch shall be used for off-enterprise network applications and will not be integrated into the Owner’s enterprise network. Switch shall include two 10GE SFP/SFP+ ports, and PoE/PoE+ ports with a power budget of 60 Watts.

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F. User Interface

3. Provide control panel operations that are consistent from page to page.

4. Provide feedback that indicates the current equipment and/or system status where possible.

G. Software

1. Provide control capability for every function available on every piece of equipment being controlled by the system. Define and provide “macro” commands for the most used functions.

I. Miscellaneous

1. Provide and integrate equipment into existing Owner-furnished (OFE) credenza unit. Provide any and all necessary mounting accessories and/or supporting hardware and cable management necessary to ensure a clean, organized and secure installation, which will allow servicing and support by the Owner.

2. Provide and integrate power conditioning and distribution as required.

3. Provide and install all flush-mounted captive cable boxes in dais and podium as per the drawings and Appendix ‘A’. Include US 120V receptacles and power supplies for USB-A and USB-C power. Provide captive cables as specified in Appendix ‘A’.

4. Provide and install all hardware, cabling, connectors, faceplates, terminators, adapters, audio combiners, balanced-unbalanced audio converters, wall boxes, etc. required to ensure installation of a fully functional audiovisual system as depicted in the attached AV Systems drawings.

1.4 EQUIPMENT LAYOUT
A. The equipment in this area shall be as detailed on drawings.

B. All equipment shall be installed with rack ears/mounts or custom rack-mounts/face-plates, using security screws.

1.5 OWNER FURNISHED EQUIPMENT
A. All room furniture will be furnished by the Owner (Unless otherwise noted in this specification).

B. All Windows PC computers will be furnished by the Owner, along with wired and wireless keyboard/mice/trackpads and monitors. All software and licensing for PC computers will be OFE.

Coordinate I/O connectivity requirements with Owner IT staff and provide any required adaptors, baluns or interfaces.

C. Unless noted otherwise in Appendix ‘A’, All enterprise IP Network switches and Wi-Fi access points (APs) will be furnished by the Owner. Coordinate switch allocation with owner as needed

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and allowed by the Owner’s IT security representative.

B. Telephone and telecommunications jacks and special telecom outlets not related directly to AV, (LAN/WAN, Wireless access points (WAPs), PTSN/POTS, etc.).

PART 2 - PRODUCTS

2.1 APPROVED MANUFACTURERS
A. Included with Contract Documentation

1. Provide in accordance with Appendix ‘A’ – 27 41 30.

B. Pre-Approved Alternate Manufacturers

1. Provide in accordance with Section 27 41 00.

2.2 AUDIOVISUAL SYSTEMS HARDWARE & COMPONENTS
A. Provide in accordance with Appendix ‘A’ – 27 41 30, which includes the following:

1. Equipment description, including parameters and options required.

2. Manufacturer to be base-bid.

3. Model number of equipment or series to be bid.

4. Quantity of equipment, or reference to drawing quantities.

5. Designation of any Owner-Furnished (OFE), Existing to Reuse (ETR), Not-in-Contract (NIC) or Future equipment.

6. Custom Quotation numbers, where applicable, to be bid as a pre-approved dealer or representative of the manufacturer quoted.

PART 3 - EXECUTION

3.1 PROVIDE IN ACCORDANCE WITH SECTION 27 41 00 – AUDIOVISUAL SYSTEMS: PART 3 - EXECUTION.

APPENDIX A – EQUIPMENT LISTS
See the attached Appendix for the equipment lists for the audiovisual systems. These lists are provided for the bidding process.

END OF SECTION 274130

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CONFERENCE ROOM 5 AUDOIVISUAL SYSTEMS
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SECTION 27 41 35 – CONFERENCE ROOM 5 AUDIOVISUAL SYSTEMS PART 1 - GENERAL INFORMATION