GOBBI STREET ELECTRIC SERVICE 44 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION Specification No. 22-09
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus, and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within forty five (45) working days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer
GOBBI STREET ELECTRIC SERVICE 45 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has
GOBBI STREET ELECTRIC SERVICE 46 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor.
GOBBI STREET ELECTRIC SERVICE 47 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________
CITY ATTORNEY, CITY OF UKIAH
GOBBI STREET ELECTRIC SERVICE 48 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
GOBBI STREET ELECTRIC SERVICE 49 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
GOBBI STREET ELECTRIC SERVICE 50 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
GOBBI STREET ELECTRIC SERVICE 51 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California)
GOBBI STREET ELECTRIC SERVICE 52 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows:
GOBBI STREET ELECTRIC SERVICE 53 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City.
GOBBI STREET ELECTRIC SERVICE 54 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety
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LOCATE UNDERGROUND ELECTRIC CONDUIT INSTALL A NEW LOCKABLE 8"X8"X16" GUTTER BOX INTERCEPT EXISTING ELECTRIC OVERHEAD CONDUIT ATTACH NEW RIGID STEEL CONDUIT FROM UNDERGROUND CONDUIT TO THE NEW GUTTER BOX REMOVE THE OLD WEATHERHEAD AND CONDUIT FROM NEW GUTTER LOCATION AND PATCH THE ROOF TO MATCH EXISTING CITY TO RUN NEW CONDUCTOR TO THE NEW GUTTER BOX ELECTRICIAN TO DO ALL CONNECTIONS FROM THE NEW UTILITY CONDUCTOR TO THE CUSTOMERS METER DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 3/11/2021 1 of 1 sbozzoli TYPICAL GUTTER INSTALL FIGURE A
DATE: DWG BY: APPROVED BY: TYPICAL ROOF REPAIR REV.#: W/O #: PAGE: 3/11/2021 1 of 1 sbozzoli FIGURE B#15 FELT OR BETTER/MATCH EXISTING MATERIAL WOOD BASE/OR MATCH EXISTING MATCH EXISTING 3 TAB OR COMPOSITION, COLOR AND STYLE REMOVE WEATHERHEAD, CONDUIT AND FLASHING. REPLACE MISSING WOOD, FELT AND ROOFING . Roof repairs must be sealed, watertight and must be completed in accordance with the roofing manufacturers specifications. NOTE: All roof repairs must be completed by a licensed roofing contractor.
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 160 E GOBBI ST A160 E GOBBI ST A. LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE EXISTING GUTTER BOX. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT AND REMOVE, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED AREAS TO MATCH EXISTING. D. AT EXISTING HOLE, AFTER REMOVAL OF EXISTING OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES AND MATCH PAINT COLOR. B CD
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 166 E GOBBI 166 E GOBBI A. LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST FIT IN ENCLOSED SETTING. INSTALL NEW RIGID CONDUIT TO AN LB AND THEN INTO TOP OF EXISTING PANEL. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE ALL CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED PORTION OF THE BUILDING OR LANDSCAPING. D. REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE EXISTING ROOFING AND REPAIR ANY DAMAGE. DA-Located in enclosed box. CB
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 3/11/2021 1 of 1 sbozzoli INCOGNITO 178 E GOBBI A INCOGNITO 178 E GOBBI A. INSTALL A 22"X57"x6" DEEP 800 AMP BUSSED GUTTER BOX, NEMA TYPE 3R UL 1773 LISTED B. INTERCEPT 3 EXISTING CONDUITS AND ATTACH ALL ENDS THAT END AT METER PANELS TO THE NEW GUTTER BOX C. LOCATE THE WEATHERHEAD THAT FEEDS THE INTER-SET METER AND BRING THAT CONDUIT INTO THE NEW GUTTER BOX D. LOCATE TWO EXISTING 3" CONDUITS, ATTACH AND INSTALL TWO RIGID STEEL CONDUITS AND ATTACH TO THE NEW GUTTER BOX E. REMOVE ALL ELECTRIC WEATHERHEADS, AND THE CONDUIT. PATCH ANY HOLES, ROOF, AND MATCH EXISTING PAINT. B C D E 57" 22" GAS
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 600 MARSHALL A 600 MARSHALL A. LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. MAKE SURE THE GUTTER BOX FITS SAFELY IN THIS AREA. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE ALL UNUSED CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION. D. AT EXISTING HOLE, AFTER REMOVAL OF EXISTING OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES AND MATCH PAINT COLOR. B C D
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 608 MARSHALL A 608 MARSHALL A. BECAUSE OF THE LOCATION OF THE GAS MAIN, THE ELECTRIC CONDUIT IS ON THE OTHER SIDE OF THE FENCE, LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. MAKE SURE THE GUTTER BOX FITS SAFELY IN THIS AREA, THIS GUTTER BOX WILL LIKELY HAVE TO BE 48" IN LENGTH TO ACCOMMODATE THE CONDUIT AVOIDING THE GAS MAIN RISER. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE THIS, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION. D. AT EXISTING HOLE, AFTER REMOVAL OF EXISTING OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES AND MATCH PAINT COLOR. B C D
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 609 MARSHALL A 609 MARSHALL A. LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE 8"X8"X16" Min. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE ALL CONDUIT ACROSS THE FACE OF THE BUILDING INCLUDING THE BRACKETS, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION. D. REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE EXISTING ROOFING AND REPAIR ANY DAMAGE. B C D
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 639 MARSHALL A 639 MARSHALL A. LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST FIT BETWEEN CUSTOMER CONDUITS AND ONLY INTERCEPT SOURCE FEED CONDUITS FOR SERVICE METERS BELOW. C. LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE THIS, SEAL THE TOP OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION. D. MAKE SURE SOURCE CONDUIT DOES NOT INTERFERE WITH THE CUSTOMER CONDUIT B CD
DATE: DWG BY: APPROVED BY: REV.#: W/O #: PAGE: 11/1/2021 1 of 1 sbozzoli 668 MARSHALL 668 MARSHALL A. LOCATE 2 NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY. B. ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE 8"X8"X16" Min. C. FROM THE NEW GUTTER BOX, RUN A RIGID CONDUIT THROUGH THE BUILDING AND INTO THE EXISTING GUTTER BOX INSIDE. THE HOLE THROUGH THE BUILDING SHALL BE SEALED AND WATERTIGHT. D. REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE EXISTING ROOFING AND REPAIR ANY DAMAGE TO BUILDING OR LANDSCAPING. A B C D
PURCHASING DEPARTMENT
411 West Clay Street, Ukiah CA 95482
(707) 463-6233
[email protected]
SPECIFICATION 22‐09
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION Addendum No. 1
December 19, 2022
The following is Addendum No. 1 to Specification 22‐09 – Gobbi Street Electric Service Overhead to Underground Conversion.
This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein.
The following are questions asked, and their corresponding responses:
1. Can the prime contractor perform the roof repairs under their B (general contractor) license or do we have to hire a C39 (roofing) subcontractor?
Response: Yes, a General Contractor license is acceptable, all roof repairs must be completed using material that matches the existing and must be sealed and watertight. Contractor is responsible for any leaks or issues for one year following the completion of work.
2. It was stated in the walk thru that the city would issue the permits to the contractor with no fee.
Section 12.05 of the specification says the contractor is to pay permit fees. Please clarify.
Response: Building permits shall be paid by the contractor and included in line item
10. Encroachment permit will be issued at no cost.
All other terms and conditions remain in full force and effect.
Mary V. Horger
Financial Services Manager
Item # Item Description QTY UOM Unit Price Item Total Unit Price Item Total 1 TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN) (LOCATION PER TABLE 1, PAGE 29, LINE 1.) 1 EA $20,226.00 $20,226.00 $19,798.00 $19,798.00 2 TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN) (LOCATIONS PER TABLE 1, PAGE 29, LINES 2, 6, AND 8.) 4 EA $3,311.25 $13,245.00 $2,845.00 $11,380.00 3 TYPICAL GUTTER OVER PANEL INSTALLATION (LOCATIONS PER TABLE 1, PAGE 29, LINES 3, 4, 9, 11, 13, 14, 15, 17, 19, 20 AND 21.) 18 EA $2,207.45 $39,734.10 $2,525.00 $45,450.00 4 TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN) (LOCATIONS PER TABLE 1, PAGE 29, LINE 5.) 1 EA $2,860.00 $2,860.00 $3,541.00 $3,541.00 5 TYPICAL GUTTER OVER PANEL INSTALLATION (400 AMP CT DISCONNECT) (LOCATION PER TABLE 1, PAGE 29, LINE 18.) 1 EA $17,097.00 $17,097.00 $20,546.00 $20,546.00 6 TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN) (LOCATION PER TABLE 1, PAGE 29, LINE 7.) 1 EA $3,246.00 $3,246.00 $3,426.00 $3,426.00 7 ROOF REPAIR ONLY (LOCATION PER TABLE 1, PAGE 29, LINE 10.) 1 EA $372.00 $372.00 $3,243.00 $3,243.008 TYPICAL GUTTER OVER PANEL INSTALLATION (NO ROOF REPAIR) (LOCATION PER TABLE 1, PAGE 29, LINE 12.) 1 EA $2,880.00 $2,880.00 $2,526.00 $2,526.00 9 (ROOF REPAIR PLUS SPECIALIZED DESIGN) (LOCATION PER TABLE 1, PAGE 29, LINE 16.) 1 EA $5,723.00 $5,723.00 $4,541.00 $4,541.00 10 BUILDING PERMIT 29 EA $272.00 $7,888.00 $575.00 $16,675.00 Total Bid $113,271.10 $131,126.00SPEC 22‐09 ‐ GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSIONCity of UkiahBid Opening:2023‐01‐05 James Day Const. DBA Coastal
Mountain Electric Fort Bragg Electric
Listed Subs N/A N/ABase Bid
ATTACHMENT 2
Agenda Item No: 8.g.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2022-2248
AGENDA SUMMARY REPORT
SUBJECT: Report to Council for the Purchase of Services from SMB Environmental for Environmental Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste Water Treatment Plant, in the Amount of $56,000.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Director of Water and Sewer
ATTACHMENTS:
1. SMB Environmental Contract
Summary: Council will receive report of the purchase of services from SMB Environmental for Environmental Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste Water Treatment Plant, in the Amount of $56,000.
Background: On November 10, 2022, Staff received a proposal for professional services for conducting environmental construction inspection and monitoring services for the Recycled Water Phase 4 Project. These services are required due to California Department of Fish and Wildlife permitting requirements, in addition to other State requirements. See Attachment 1 for a copy of the executed agreement.
Discussion: SMB Environmental has been the City’s consultant and has worked with City Staff on the Recycled Water Project for several years. SMB Environmental has been imperative to the continued success of the project and is the most qualified fit for the project as it moves closer to the construction phase. SMB Environmental will perform the necessary permitting requirements as well as any preconstruction surveys and construction monitoring and inspections required by the state and other jurisdictions. SMB will also provide training to all construction personnel. Aspects of this training include MMRP reporting protocols, flagging, mitigation techniques, etc.
Recommended Action: Report of the purchase of services from SMB Environmental for Environmental Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste Water Treatment Plant, in the Amount of $56,000
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $56,000.00 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works and Sean White, Director of Water and Sewer DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
COU C# 2223148
1 AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 15th day of December, 2022 (“ Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as " City" and SMB Environmental, a Corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services to conduct necessary environmental surveying, construction inspection, monitoring and education.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment " A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within the time coordinated with City staff. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $ 56,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, ATTACHMENT 1
COU C# 2223148
2 which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. " Changes to the Scope-of-Work" means different activities than those described in Attachment " A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty ( 30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant ( including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self - employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
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3 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant' s obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $ 1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $ 1,000,000 combined single limit per accident for bodily injury and property damage.
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4 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant' s insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant' s performance of the work, pursuant to this Agreement.
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5 3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one year from date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty ( 30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.
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6 Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment( s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services
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7 performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant' s breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail ( certified or registered) addressed to the parties as follows:
CITY OF UKIAH SMB ENVIRONMENTAL
DEPT. OF PUBLIC WORKS STEVE BROWN
300 SEMINARY AVENUE PO BOX 381
UKIAH, CALIFORNIA 95482-5400 ROSEVILLE, CA 95661
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
CITY CLERK Date
Steve Brown, Principal
December 15, 2022
27-4411017
Jan 5, 2023
Kristine Lawler (Jan 6, 2023 07:31 PST) Jan 6, 2023
P.O. Box 381 Roseville, CA 95661 www.smbenviromental. com 916- 517- 2189 November 10, 2022
Mr. Jason Benson
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
SUBJECT: Proposal to Conduct Environmental Construction Inspection and Monitoring Services for the City of Ukiah’s Recycled Water Project - Phase 4 Dear Mr. Benson:
Per your request, please accept this letter proposal outlining professional services to be provided by SMB Environmental, Inc. (SMB) to conduct environmental construction Inspection and monitoring services for the City of Ukiah’ s (City) Recycled Water Project – Phase 4 (Project or Proposed Project). The following scope of work was developed to meet therequirements specified inthe June 2013 Mitigation Monitoring and Reporting Program (MMRP) for the Project and as amended/updated through the May 2015 and May 2017 Addendums pursuant to the California Environmental Quality Act (CEQA) as well as the CEQA-Plus requirements from the State Water Resources Control Board (State Board) as part of the State Revolving Fund (SRF) Grant and Low Interest Loan Program.
SCOPE OF WORK
TASK 1: CDFW SECTION 1602 - LAKE AND STREAMBED ALTERATION AGREEMENT On behalf of the City and pursuant to Fish and game Code – Section 1602, SMB will apply for a Lake and Streambed Alteration Agreement (LSAA) from the California Department of Fish and Wildlife (CDFW) for Phase 4 of the City’s Recycled Water Project. This will require filing on line using CDFW’ s new online Environmental Permit Information Management System (EPIMS). It is assumed that the City will provide SMB with pertinent pages from the 90 percent design drawing detailing the plans for crossing any and all creeks, drainages, and other water features as well as access to the City’ s credit card for paying for the application fees which will be approximately $6,000. This task assumes a not-to-exceed fee budget of $7,500 and will be billed on a time-and-materials basis pursuant to SMB’s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
TASK 2: PRE-CONSTRUCTION BIOLOGICAL SURVEY
Upon receipt of the final pipeline alignment design and within 10-days of the initiation of Project construction, SMB will conduct a pre-construction biological survey of the proposed approximately 5-mile pipeline alignment (Phases 4) to ensure that there are no special status plant and wildlife species that would be affected by the construction activities. Due to the fact that the proposed pipeline alignment would be located entirely within existing agricultural service roads, the pre-construction survey(s) will be conducted by a qualified biologist to do a windshield survey to screen the entire project for the likelihood of special status plant and wildlife species. Special emphasis will be on the Project areas near the Russian River,
ATTACHMENT A
Mr. Benson Page 2
November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental. com 916- 517- 2189 creek/ drainage crossings and areas where there are large mature trees, which could support habitat for avian species. It is assumed that the conclusion of this task will be a letter report that confirms or denies the presence of special status plant or wildlife species in the area that would be adversely affected by the construction activities. In the unlikely event that if any special status plant and/ or wildlife species ( or supporting habitat) are observed, SMB will consult with he California Department of Fish and Wildlife CDFW) and/ or the U.S. Fish and Wildlife Service ( USFWS) to develop the appropriate avoidance and/ or mitigation measures. Compliance with CDFW and/ or USFWS protocols for any special status plant or nonavian ( bird) wildlife species would likely require additional scope, budget, and possibly a permit. In addition, this task does not assume the need for a wetlands delineation study( s). If a wetlands delineation study( s) is deemed required by the U.S. Army Corps of Engineers ( USACE) or other agency, then additional scope and budget will be necessary. If there are active mature trees that could support breeding and nesting of special status bird species such as raptors then additional pre- construction breeding and nesting surveys should be implemented for each identified area as described in Task 2, below.
This task assumes a not-to-exceed fee budget of $ 7,500 and will be billed on a time- and- materials basis pursuant to SMB’ s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
TASK 3: PRE- CONSTRUCTION BREEDING AND NESTING BIRD SURVEY Based upon the results of Task 1 above and if construction activities are to occur between February 1 and August 31, SMB will come back and conduct a breeding and nesting bird survey within 700- feet of each identified “ hot- spot” area from Task 1 above. Surveys will be completed no more than 10 days prior to the scheduled construction activities. Surveys will be conducted by a qualified biologist. All active, nonstatus passerine nests identified at that time shall be protected by a 50-foot radius minimum exclusion zone or a wide enough buffer to prevent nest abandonment. Active raptor or special- status species nests shall be protected by a buffer with a minimum radius of 500- feet. The following considerations apply:
Survey results are valid for 14 days from the survey date. Should ground disturbance commence later than 14 days from the survey date, surveys should be repeated. If no breeding birds are encountered, then work may proceed as planned.
Exclusion zone sizes may vary, depending on habitat characteristics and species, and are generally larger for raptors and colonial nesting birds. Each exclusion zone would remain in place until the nest is abandoned or all young have fledged.
The non- breeding season is defined as September 1 to January 31. During this period, breeding is not occurring and surveys are not required. However, if nesting birds are encountered during work activities in the non- breeding season, disturbance activities within a minimum of 50-feet ( or wide enough prevent nest abandonment) of the nest should be postponed until the nest is abandoned or young birds have fledged.
Because the incubation period and time required for young to fledge varies by species, the cost estimate was developed for FIVE ( 5) active bird nest locations. Fewer or additional visits may be necessary depending on the results of Task 1 and will be billed on a time and materials basis as directed by the City. Following completion of this task, SMB will prepare a letter report. This letter report will include a summary of survey methods and results, and active nest monitoring results, and associated datasheets ( if required).
This task assumes a not-to-exceed fee budget of $25,000 and will be billed on a time- and- materials basis pursuant to SMB’ s 2018 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
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November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental. com 916- 517- 2189 TASK 4: ARCHEOLOGICAL, CULTURAL, AND TRIBAL RESOURCES MONITORING In 2015, SMB completed an archeological, cultural, and tribal resources investigation, which included a pedestrian survey of the Project’ s entire pipeline alignment and storage area and concluded that there are three known archeological resources ( i.e., P- 23-004814, P-23-004815, and P-23- 003663) that could be affected by the construction of the Project. Specifically, the State Board required the City conduct an Extended Phase 1 Archeological Survey of P-23-004815 to determine whether or not cultural deposits would extend within the Project’ s alignment. Although it was determined that P-23-004814, P-23- 004815, and P-23- 003663 would not be affected by the construction and/ or operation of the Project, the State Board requires the monitoring of sensitive areas by a professional archeologist. As a result, SMB will provide archaeological monitoring at the three locations within the project area near any creek or drainage crossings. The Archaeological Monitor will meet the Secretary of the Interior’ s Standards for prehistoric archaeology.
The budget estimate below assumes that pipeline installation will proceed at a rate of 500- feet per day, requiring two ( 2) days of monitoring at each location. The monitor will complete a daily monitoring log discussing the day’ s activities and findings. In the event that any prehistoric and/ or historic deposits are encountered during such monitoring, it will be the responsibility of the archaeological monitor to stop work within 100- feet of the discovery until the resource can be evaluated in accordance to the requirements of state and federal law. If an historic or prehistoric resource is determined eligible for either the National Register or the California Register, a research plan for mitigation of effect will be submitted to the City of Ukiah for approval of additional scope and budget before work is allowed to recommence in areas of archaeological sensitivity as defined by the project archaeologist. Mitigation may take the form of data retrieval through additional hand excavation inside areas of impact, coupled with recording and/ or removal of significant cultural materials and information for future analysis and reporting purposes.
In the event that human remains are found, the archaeologist will contact the County Coroner and, if determined to be Native American, the California Native American Heritage Commission ( NAHC) will be notified to identify the Most Likely Descendent ( MLD), in accordance with state and federal law.
The MLD will advise the City of Ukiah in the preferred manner of exhumation, exposure, removal, and reburial of all human remains and associated grave goods. Disposition of the remains will be coordinated between the City of Ukiah, MLD, NAHC, SMB, and the archaeological monitor.
After conclusion of construction, SMB will prepare an archaeological monitoring report for submission to he City of Ukiah. The archaeological monitoring report will discuss monitoring methodology, construction techniques, and any cultural materials found. This report would include archaeological, ethnographic and/ or historic overviews, research design, methodology, analysis of the archaeological finds, and research results. Daily monitoring logs will be reproduced as an appendix to the report.
This task assumes a not-to-exceed fee budget of $15,000 and will be billed on a time- and- materials basis pursuant to SMB’ s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
TASK 5: CONTRACTOR TRAINING
SMB will provide workers awareness training to all construction personnel prior to completing any work activities. Specifically, SMB will conduct a tail-gate training session on the first day of the construction activities which will provide an overview of all of the mitigation measures in the MMRP to ensure the workers are fully aware of the environmental measures to be implemented during construction activities.
The training, will include the following:
Mr. Benson Page 4
November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental. com 916- 517- 2189 An overview of the MMRP and the associated reporting protocols, roles, and responsibilities.
An explanation of the function of flagging that designates authorized work areas.
An explanation of the sensitivity of any vegetation communities and special- status plant and bird species within and adjacent to work areas.
An explanation of any sensitive wildlife that could be present on site and measures required to minimize impacts ( e.g., reduced speed limit and reporting).
An explanation of spill cleanup procedures and measures being implemented to minimize impacts to water quality.
Waste management and the importance of maintaining good housekeeping practices.
The importance for limiting noise during construction activities.
Fire prevention measures and points of contact and steps to be implemented in the event a fire occurs.
Cultural resource sensitivity training and measures to be implemented if cultural resources are accidentally discovered during construction activities.
Communication and reporting protocol( s) as to what needs to be implemented when a sensitive resource may have been impacted during construction activities.
This task assumes a not-to-exceed fee budget of $2,500 and will be billed on a time and materials basis pursuant to SMB’ s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
TASK 6: CONSTRUCTION MONITORING AND INSPECTION SERVICES In addition to Tasks 1-5, SMB will provide periodic on- sight construction monitoring and inspection services during the construction activities to ensure that the mitigation measures are properly being followed. For budgeting purposes, SMB will plan to be on- site three times during the construction activities.
At the conclusion of the construction, SMB will provide a signed checklist of the MMRP.
This task assumes a not-to-exceed fee budget of $ 5,000 and will be billed on a time- and- materials basis pursuant to SMB’ s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide further authorization in writing.
FEE PROPOSAL
SMB Proposes to complete the above scope of work for a not-to-exceed fee of $56,000. SMB will bill for our services on a time- and- basis pursuant to SMB’ s 2022 Schedule of Fees.
Thank you for the opportunity to propose on this exciting project and I look forward to working with you and the City again. As President of SMB, I have the authority to sign and commit the firm to this contract.
I will personally manage this effort and you have my commitment that I will do everything within my power and control to ensure that this project is a success for you and the City. If you have any questions regarding this proposal, please feel free to call me at 916- 517- 2189 or email me at Steve@smbenvironmental. com.
Thank you for your consideration.
Mr. Benson Page 5
November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental. com 916- 517- 2189 Sincerely,
Steve M. Brown
President/ Principal
Agenda Item No: 8.h.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2162
AGENDA SUMMARY REPORT
SUBJECT: Approve Purchase Order Number 48215-00 in the Amount of $48,002.52 for the Replacement of Knox Box Key Cores throughout the Ukiah Valley Fire District.
DEPARTMENT: Fire PREPARED BY: Matt Keizer, Building Official PRESENTER: Consent Calendar
ATTACHMENTS:
1. Knox Po 48215
Summary: The City Council is asked to approve purchase order number 48215-00 in the amount of $48,002.52 for the replacement and unification of Knox Box key cores located throughout the service territory of the Ukiah Valley Fire Authority.
Background: In 2017, the Ukiah Valley Fire District (UVFD or District) and the City of Ukiah (City) entered into an agreement for combined fire services, to be carried out by the Ukiah Valley Fire Authority (UVFA or Fire Authority). In 2021, the Mendocino Local Agency Formation Commission (LAFCo) approved the annexation of the City of Ukiah into the UVFD. In delivering emergency services throughout the newly reorganized District, Staff has discovered there are multiple keys for Knox Boxes throughout the service territory of the UVFD. A Knox Box is a small, wall-mounted safe that holds keys for access to buildings (commercial, residential, etc.) by emergency personnel in the event of fire, medical emergency, or other emergency situations.
Discussion: Because of the multiple Knox Box keys, challenges have arisen for emergency personnel and led to inefficiencies in emergency response. To resolve this issue, Staff is proposing to purchase new Knox Box key cores to rekey the Knox Boxes throughout the District. The process of rekeying existing Knox Boxes would enable one key to open all Knox Boxes in the District, which is expected to further unify emergency services and reduce response times as emergency personnel would no longer have to try multiple different keys to open the boxes.
Purchase and installation of one key core to open all Knox Boxes in the District furthers Goal 5 of the City's Diversity and Equity Plan, as this action is expected to reduce response times and improve safety for residents, including in underrepresented communities.
Funds for replacement of the Knox Box key cores is budgeted in the City’s Capital Improvement Plan (CIP) 2022 schedule, and funds are available in the City's current budget year.
Attachment 1 shows the Purchase Order for Knox Associates, Inc.
Recommended Action: Staff recommends City Council review and approve purchase order number 48215- 00 in the amount of $48,002.52 for the replacement of Knox Box key cores located throughout the service territory of the Ukiah Valley Fire Authority.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 10521210.56130 ($48,000.00)
PROPOSED BUDGET AMOUNT: $48,002.52
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48215-00
COORDINATED WITH: Doug Hutchison, UVFA Chief
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year Page of
Delivery must be made within
doors of specified destination.
RECEIVING COPY PO Total
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Vendor Phone Number Vendor Fax Number Buyer Date Ordered Date Required Item# Description/Part No. Qty UOM Unit Price Extended Price
CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Delivery Reference Freight Method/Terms Department/Location Sales Tax Rate 2023 1 1
48215-00
KNOX ASSOCIATES INC
1601 W DEER VALLEY RD
PHOENIX AZ 85027-2112
UKIAH VALLEY FIRE AUTHORITY
1500 SOUTH STATE STREET
UKIAH CA 95482
Mary Horger 11/04/2022
Attn: MATT KEISER FIRE DEPARTMENT 0.000
$48,002.52
1 #1092 LOCK CORE, LONG TENON, FXFG, FIRE DEPT. 419.0 EACH $44.000 $18,436.00 ONLY
105.10.00.21.212.2121.21210.56130. $18,436.00
2 #3501 GATE & KEY SWITCH, 2-POSITION SPDT 115.0 EACH $115.000 $13,225.00 105.10.00.21.212.2121.21210.56130. $13,225.00
3 #3502 GATE & KEY SWITCH ON MOUNTING PLATE, 46.0 EACH $141.000 $6,486.00 2-POSITION SPDT
105.10.00.21.212.2121.21210.56130. $6,486.00
4 #3771 PADLOCK, INTERIOR, 5/16 DIA X 2-3/8" SS 58.0 EACH $87.000 $5,046.00
SHACKLE
105.10.00.21.212.2121.21210.56130. $5,046.00
5 #3781 KNOX PADLOCK, 3_7/8" SHACKLE 1.0 EACH $120.000 $120.00
NON-SHROUDED
105.10.00.21.212.2121.21210.56130. $120.00
6 #3782 KNOX PADLOCK 2_3/8" SHACKLE 2.0 EACH $115.000 $230.00
NON-SHROUDED
105.10.00.21.212.2121.21210.56130. $230.00
7 #3784 KNOWX PADLOCK, 1_1/3" SHACKLE 3.0 EACH $137.000 $411.00
SHROUDED
105.10.00.21.212.2121.21210.56130. $411.00
8 TAX 3504.3 DOLL $1.000 $3,504.27
105.10.00.21.212.2121.21210.56130. $3,504.27
9 SHIPPING/HANDLING 544.3 DOLL $1.000 $544.25
105.10.00.20.202.2021.20210.54100. $544.25
REF REQ E39950
AS PER QUOTE #QT-KA-37108
ATTACHMENT 1
Agenda Item No: 8.i.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2287
AGENDA SUMMARY REPORT
SUBJECT: Approve Award of Contract to the KPA Group for Phase Two Design Services for the City's Customer Service Center at 501 South State Street in the Amount of up to $117,625.
DEPARTMENT: City Manager /
Admin PREPARED BY: Trevor Mockel, Administrative Analyst PRESENTER: Consent Calendar
ATTACHMENTS:
1. Ukiah Barrier Removal - Phase 2 Design Services KPA Proposal Summary: Council will consider awarding a contract to the KPA Group for architectural and engineering design of Phase 2 improvements for the City's future Customer Service Center at 501 South State Street.
Background: KPA Group was originally procured through a request for proposal process to complete Phase 1 of the design, which consisted primarily of ADA-related improvements necessary to utilize the site as a public facility. In respect to Phase 2 and in addition to architectural and engineering design, the KPA Group will manage services and project administration throughout the project, which will complete the necessary tenant improvements. KPA Group will consult with the City of Ukiah, research applicable design criteria, attend project meetings, coordinate with members of the project team, program scope and phasing, and implement active schedules as well as project reports.
Discussion: Given the previous quality of work performed by KPA Group in Phase 1 and their familiarity with the project, City Staff recommends the approval of a sole source contract with KPA Group for Phase 2 design of improvements for the City future Customer Service Cenenter at 501 South State Street. The proposal and scope of work for this project is provided as Attachment 1.
Recommended Action: Approve award of contract to the KPA Group for Phase Two Design Services at 501 South State Street in the amount of up to $117,625.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 20824700.80220.18176: $1,377,679 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2020A Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager, Matt Keizer, Chief Building Inspector DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI):N/A
January 5, 2023
Matthew Keizer
Chief Building Official
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Subject: Ukiah Bank of America Building – Phase 2 Design Services Dear Matt,
The purpose of this agreement is to establish a scope of services and fee for design of Phase 2 improvements to the Bank of America building owned by the City of Ukiah. KPA has previously assisted the City with design of accessibility improvements to the building and site. We are familiar with existing conditions and understand the City’s wishes regarding future use of the facility. Construction administration phase work for all design work is included in this proposal.
Project Understanding
The KPA Group has assisted the City of Ukiah in design and construction documents for the ADA Barrier Removal project at the previous Bank of America facility located at 1501 South State Street in Ukiah. The City has allocated additional funding towards the use of the facility as a public facing payment counter and wishes to provide offices for City staff in addition to the previously designed accessibility upgrades.
Currently, the facility can be accessed on foot via State Street or Main Street sides with the parking lot located adjacent to Main Street. The City wishes to maintain access paths at both sides of the building as currently existing. The lower level of the facility currently houses a glass-walled enclosed office space, vault area, bank counter, mechanical spaces, break area, conference room, stairwell access and open space. The mezzanine level is accessed via two stairwells located adjacent to either side of the Main Street entrance. Accessibility improvements previously designed include accessible restrooms at the lower level, the addition of an elevator to access the mezzanine level, accessible restrooms at the mezzanine level, and site improvements that removed barriers. These improvements were not put out to bid as the City wishes to provide one bid set outlining all improvements for construction of this improvement work.
Phase 2 design improvements wished to be implemented include changes to provide office space for Utility Billing, Finance and Parks & Recreation to work alongside space for public counter service to receive public billing payments and provide other related assistance. The City also wishes to remove portions of the existing dome construction at the lobby ceiling to provide a more welcoming and open space while allowing for enclosed offices. Other changes include finishing of rooms and areas at the mezzanine level including the new break space and office space. The concrete storage vault located on the mezzanine level and the vault on the first level will be utilized as storage.
Permit review will be completed in-house by the City of Ukiah for all trades other than Structural Engineering permit review, which will be made by permit review consultant to the City. Construction Administration services are not included in this proposal and will be provided for the complete bid package in a future agreement.
Scope of Services
This document provides a scope of services for design services for the rehabilitation of the previous Bank of America facility to be used as a public facility for the City of Ukiah.
Attachment 1
The Design Services scope of services is organized into the following elements:
•Project Management & Coordination
•Schematic Design
•Design Development
•Construction Documents
•Bidding Services
Project Management & Coordination
We will manage services and project administration throughout the duration of this project. We will consult with the City of Ukiah, research applicable design criteria, attend project meetings, coordinate with members of the project team, program scope and phasing, and implement active schedules as well as project reports.
KPA will advance the project schedule produced in ADA improvements design to identify milestone dates for decisions required of the City, design services by the consultants, and other project specifics. We will provide contract support in accordance with local, state, and federal requirements. Our project management, architectural and engineering staff will be performing services in planned and sequenced steps to complete the tasks required to plan, design, document, estimate and appropriately bid the project. KPA will coordinate and communicate with the City of Ukiah’s project team to align project goals with the design.
Schematic Design
Schematic Design is a part of the design process where final budget and schedule are established and expectations are set.
This phase may be referred to as 30%. Schematic Design determines the general scope, preliminary design, scale and relationships among the components of the project. KPA will develop a clearly defined design for interior improvements and reconfiguration of the lobby area at the previous bank facility with a comprehensive scope, budget and schedule.
Schematic Design will provide illustrations of interior floor plan layouts of the lobby area and changes to the current floor plan layout will be determined. Areas requiring new finishes at the mezzanine level will be considered. Consultation during this phase between KPA, the City of Ukiah and sub-consulting design professionals will take place. Components of the project schedule will be advanced indicating the design schedule, bid package schedule and construction schedule.
Schematic Design tasks include:
Further evaluate existing conditions related to feasibility of required improvements Develop interior concept design sketches
Provide schematic-level fire protection drawings, building is currently non-sprinkled Update project program and space summary
Continue building code review (CBC, ADA)
Incorporation of ADA changes previously designed
Develop Schematic-level plans
o Architectural and structural
o Site and landscape – incorporate site design from ADA component o Plumbing, fire protection and HVAC
o Electrical
Develop Schematic-level cost estimate
Discuss and define project delivery method for Bid Package Prepare final Schematic Design documents, reproduce and deliver to the City Review the Schematic Design documents with the City
Incorporate City comments and obtain City approval to proceed to the Design Development phase
The deliverables provided at the conclusion of Schematic Design will be schematic-level architectural floor plans, key building sections, plumbing, and electrical schematic plans and site plans. The project progress report will be updated.
Corresponding construction cost information will be provided. A further updated project schedule, key issues, and project program and space summary will be issued.
Design Development
For further project advancement and revision after the Schematic Design phase, the Design Development Phase will commence. This phase may be referred to as 60%. The KPA Group will expand Schematic Design documents into Design Development Documents. Systems and material design will be incorporated into the documents. Cross-discipline coordination will be updated to verify appropriate office sizes and materials, public spaces, and interaction. Building code evaluations will be reviewed and updated. We will meet with the City of Ukiah during this phase to provide project status updates and further define project design. We will meet with stakeholders, explain project progress, details and obtain input.
During the Design Development phase some of the tasks that will be performed include:
Update drawings based on information developed in the Schematic Design phase Meet with City to provide updates, receive input, prepare exhibits and narratives Meet with stakeholders and future building users, if defined, regarding the following, and incorporate into project plans:
o Public facing accommodations
o Access changes
o Finishes replacements
o Fire sprinklers
o Access
o Other special needs
Expand code review conducted during Schematic Design
Document additional ADA requirements not documented previously and define accessible path Draft mechanical, plumbing and electrical power and lighting systems calculations to further define sizes and appropriate systems for the project
Develop Design Development drawings
o Architectural and structural
o Site and landscape – incorporate site design from ADA component o Plumbing, fire protection and HVAC
o Electrical
Finalize interior floor plan layout
Prepare outline specifications
Confirm and document special project administrative requirements and conditions with the City Update cost estimate and assist City in preparation of cash flow analysis Prepare final Design Development documents, reproduce and deliver to the City Review Design Development documents with the City
Incorporate City comments and obtain approval to proceed to the Construction Document phase The deliverables provided at the conclusion of Design Development will be design development-level architectural floor plans, MEP and required structural calculations, building elevations, key building sections, plumbing, HVAC and electrical plans and site plans. The project progress report will be further updated. Construction cost information will be updated and issued along with the project schedule, key issues, and project program and space summary.
Construction Documents
Design Development documents will be advanced into Construction Documents. Construction Documents will refine the extent, configuration, location, relationships and dimensions of the work to be completed. Final design changes will be made including final definition of project bids. Specifications will be completed. We will meet with the City of Ukiah during this phase to discuss project elements related to design and bidding. Final construction schedules for bid packages will be established, and a final project cost estimate will be provided. Documentation and drawings will be coordinated between disciplines appropriately. Final code-required changes will be incorporated. During the Construction Documents phase, KPA will:
Complete project design drawings, combine previously designed items into current set Communicate project updates with utilities and assist with preparation of applications Complete and document building, electrical, plumbing, mechanical and energy code review and analysis Complete and submit required structural, mechanical, plumbing and electrical power and lighting systems calculations to further define sizes and appropriate systems for the project Document requirements for accessibility and define/document interior and site details Develop Construction Drawings
o Architectural and structural
o Site and landscape
o Plumbing, fire protection, HVAC
o Electrical
Incorporate City CASp review comments into documents
Communicate construction contract elements with the City Complete project technical specifications
Update final cost estimate with defined quantities and pay items Review final design, final design documents, program budget and any special funding, and incorporate comments Prepare 90% Construction Documents, reproduce and deliver to the City Review 90% Construction Documents with the City
Incorporate City comments
Conduct final review with City concerning construction schedule/phasing and shelter operations Submit for plan review to City of Ukiah
Submit for plan review to City’s structural engineering consulting reviewers Incorporate plan review comments into documents
Prepare Final Construction Documents
Deliver final construction drawings and technical specifications to the City The deliverables provided at the conclusion of the Construction Document phase will be electronic construction drawings and final specifications. Final engineering calculations will be provided. Responses to City of Ukiah’s preliminary code review comments will be provided. The discipline plans will be further developed to show proposed systems. Final updated construction cost will be delivered.
Bidding Services
KPA will assist in Bidding by responding to contractor questions and issuing addenda at each of the bid packages to be designed. This phase includes assisting the City in advertising and securing bids, negotiation for service, analyzing bid results, furnishing recommendation on the award of contracts and preparing contract documents. Bidding documents will be distributed per the City of Ukiah’s standard process. Bidders will obtain their construction documents from the City’s Purchasing website. Tasks to be performed during bidding include:
Coordinate with design team, City, legal counsel and potential bidders regarding bidding, advertising, bid document distribution and other City specific requirements
Attend City conducted pre-bid meetings, prepare agenda and sign-in sheets, and distribute bidding meeting minutes.
Consider contractor questions and issue clarifications during bidding periods, prepare and issue appropriate addenda
Advise the City as to the acceptability of substituted materials or equipment The bid evaluation process will be conducted by the City of Ukiah. KPA will assist in evaluation of bid tabulations and bid analysis. We will review for completeness, errors, omissions and ambiguities.
Design Document Schedule
The KPA Group will complete the design drawings within 120 days of Notice to Proceed. Tentative design drawing schedule will include various submissions related to bid packages and construction phases identified in Programming.
KPA’s estimated schedule includes:
Interior Programming and Schematic Design – 50 days
Design Development – 30 days
Construction Documents – 40 days
Owner Responsibilities
Provide access to the existing Bank of America building Provide copies of available data on the building and site, such as:
o Existing site utility information
o Site topography
o Other existing project documentation
Provide landscaping design, if required
Provide a representative with complete authority to transmit instructions, receive information and provide directives
Provide CASp review for the project
Provide timely review, feedback and directives to maintain project schedule Coordinate with other project stakeholders and approval agencies Testing and removal of hazardous materials at existing building Coordinate with utilities for utility connects and permitting Advise regarding City-standard specification sections
Compensation
The work described under the Scope of Services will be performed on a time & materials basis. The City of Ukiah will pay The KPA Group a not-to-exceed amount of one hundred seventeen thousand six hundred twenty five dollars ($117,625) as architectural and engineering fees for the design of Phase II improvements to the City of Ukiah’s facility. Please see the attached compensation worksheet for a detailed breakdown of design tasks based on our current understanding of the project and scope of work.
Authorization
The Scope of Services and compensation stated in this proposal are valid for a period of sixty (60) days from the date of submission. If authorization to proceed is not received during this time period, this proposal may be reviewed and modified by The KPA Group. This proposal may be executed in whole or parts, depending on City of Ukiah desires of contracting.
Respectfully submitted,
The KPA Group
Paul W. Powers, AIA, NCARB
President
SUMMARY BY CLASSIFICATION PROJECT
MANAGER
PROJECT
ARCHITECT
PROJECT
DESIGNER
ARCH CAD
TECH
STRUCTURAL
ENGINEER
STRUCTURAL
CAD TECH
MEP
ENGINEER
MEP CAD
TECH ADMIN SUBTOTAL
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $150.00 $100.00 1 Project kick-off meeting & project planning 2 2 1 1 1 2 Communicate with owner 1 1 4
3 Communicate with project team 2 2 4 2 1 1 1 2
4 Scheduling 1 1 2
5 Design meetings & discussions 2 4 4 2 2
6 Quality control & review 2 2 4 2 2
7 Communications with utilities 2 2 1
SUBTOTAL - HOURS 12 12 21 2 6 1 6 2 1 63
SUBTOTAL - LABOR COST $2,940 $2,520 $3,990 $300 $1,140 $150 $1,140 $300 $100 $12,580 1 Interior concept design sketches 2 8
2 Project program and space summary 1 2 2
3 Fire protection drawings 1 2 2 8 8
4 MEP engineering 1 8
5 Schematic-level cost estimate 2 2 4 1 1
6 Final Schematic Design Documents 2 4 8 12 2 4
7 Review SD Documents 2 2 1
8 Incorporate City comments and obtain
approval for DDs 2 2 4 8 1 2
SUBTOTAL - HOURS 8 15 30 22 1 0 21 14 0 111
SUBTOTAL - LABOR COST $1,960 $3,150 $5,700 $3,300 $190 $0 $3,990 $2,100 $0 $20,390 1 Update existing conditions drawings 1 2 1 2
2 Meet with City for updates and input, and
to prepare exhibits and narratives 2 2 4 2 2
3 Meet with stakeholders and future building
users for needs 2 2 4
4 Expand code review 2 2 2 1 1
5 Document additional ADA requirements 2 2 4 2
6 Provide project utility update 4 4
7 Prepare required structural calculations 2 8
8 Prepare MEP calculations 4
9 Finalize interior floor plan layout 2 4
10 Prepare outline specifications 1 2 4 2 2
11 Update cost estimate 2 2 4 1 1 4
12 Prepare final DD documents, reproduce and
deliver 2 8 4 16 2 2 4 8 2
13 Review DD documents with City 2 2 4 2 2
14 Incorporate City comments and obtain
approval for CDs 2 4 1 8 2 4 6 8
SUBTOTAL - HOURS 17 29 41 28 20 6 27 22 2 192
SUBTOTAL - LABOR COST $4,165 $6,090 $7,790 $4,200 $3,800 $900 $5,130 $3,300 $200 $35,575 UKIAH BANK OF AMERICA BUILDING - PHASE 2 DESIGN - COMPENSATION WORKSHEET
PROJECT MANAGEMENT
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
LABOR HOURS BREAKDOWN
SUMMARY BY CLASSIFICATION PROJECT
MANAGER
PROJECT
ARCHITECT
PROJECT
DESIGNER
ARCH CAD
TECH
STRUCTURAL
ENGINEER
STRUCTURAL
CAD TECH
MEP
ENGINEER
MEP CAD
TECH ADMIN SUBTOTAL
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $150.00 $100.00 UKIAH BANK OF AMERICA BUILDING - PHASE 2 DESIGN - COMPENSATION WORKSHEET
LABOR HOURS BREAKDOWN
1 Complete code review and analysis 2 2 2 2 2
2 Submit final seismic and MEP calcs 2 4 4
3 Finalize ADA requirements 1 2 4 2
5 Communicate construction constract
elements with City 2 2
6 Complete technical specifications 2 4 4 2 2
7 Complete construction safety and bid
phasing plan 2 2 4 2 2
8 Update final cost estimate 1 1 8 1 1 2
9 Prepare 90% Construction Documents 4 8 4 16 2 4 4 12 2 10 Review 90% CDs with City and incorporate
comments
1 2 2 4 2 2 2 4
11 Submit for plan review 4 2 2
12 Incorporate plan review comments 8 8 8
13 Prepare final Construction Documents and
technical specifications 4 8 4 16 2 4 4 12 2
SUBTOTAL - HOURS 23 39 42 42 25 10 21 30 4 236
SUBTOTAL - LABOR COST $5,635 $8,190 $7,980 $6,300 $4,750 $1,500 $3,990 $4,500 $400 $43,245 1 Coordinate with design team, City and
potential bidders 1 2 2
2 Attend City-conducted pre-bid meetings 8
3 Issue Addenda 1 1 4 2 2
4 Advise City regarding substitutions 1 2 1 2
5 Assist in bid analysis 2
SUBTOTAL - HOURS 3 5 12 4 1 2 2 2 0 31
SUBTOTAL - LABOR COST $735 $1,050 $2,280 $600 $190 $300 $380 $300 $0 $5,835 TOTAL HOURS - DESIGN 63 146 98 53 19 77 70 7 633
TOTAL LABOR COST - DESIGN $15,435 $21,000 $27,740 $14,700 $10,070 $2,850 $14,630 $10,500 $700 $117,625
CONSTRUCTION DOCUMENTS
BIDDING AND NEGOTIATION
Agenda Item No: 14.a.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2156
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates; Discussion and Appointments Regarding 2023 Council Assignments; and Consideration of Disbandment and Modification to City Council Committees and Ad Hocs/Standing Committees.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Rodin and City Manager Sangiacomo
ATTACHMENTS:
1. 2023 Draft City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc/standing committee assignments.
Each year following the rotation of the mayor position, the incoming mayor leads a review of assignments. The Council will also consider modifications, additions and elimination of committee and ad hocs/standing committees.
Background: Local / County / Regional Committees - City of Ukiah Councilmembers take an active role in various commissions and committees that are part of city, county, regional, and statewide governance and interests. Each year, the incoming mayor leads a discussion and makes annual appointments for members assigned to various committee assignments. Committee assignments are organized into Local / County / Regional classifications. Roles on committee assignments will vary from liaison to a voting board seat. Assignments are typically filled by a Councilmember, but in some cases it may be appropriate or desired to appoint a Staff member. In some instances, there might be a primary and alternate designated for assignment.
Ad Hoc and Standing Committees - The City Council may establish and appoint ad hoc and standing committees at any time throughout the year. Ad Hocs are established on an as needed, temporary basis for the purpose of addressing particular issues and will disband once the work is complete. Standing Committees are established for the purpose of addressing broader and/or ongoing issues and are subject to the Brown Act meeting noticing requirements.
***Note: Although the Council Ad Hoc and Standing Committees are a part of the Council Special Assignment List, they are officially appointed by the Council at various meetings, and are subject to Council approval for any changes.
Discussion: Attachment #1 is a draft of the 2023 Council Special Assignment List and Ad Hoc Committees, showing the vacancies left by departed Councilmember Jim O. Brown and inclusive of recommended changes - delineated by line/strikethrough edits, and also showing Councilmember requests (as received by the date of publication) - delineated by purple text. In addition, ad hoc committees highlighted in red are recommended by Staff for disbandment.
The Mayor will lead a discussion with Council regarding Council committee assignments and make any appointments or reassignments per that discussion. In addition, the Council will consider modifications, additions and disbandment of ad hocs and standing committees. Staff recommends directing the City Clerk to attach the finalized copy of the 2023 City Council Special Assignments List to the January 11, 2022, Minutes
for recordation.
Note: All subsequent agendas throughout the year will have a continuation item to allow Council to receive reports on committee and ad hoc work and to allow for further modifications (including the addition of any new ad hoc) as warranted.
Recommended Action: 1) Receive report(s); 2) Discuss the Mayor's recommended assignments, making any possible appointments or re-assignments; 3) Consider the possible continuation, disbandment, and addition of City Council Ad Hoc and/or committees; and 4) Direct the City Clerk to finalize and attach the 2023 Council Assignments and Ad Hoc/Standing Committees List to the January 11, 2023, Minutes.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mayor Rodin
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Investment Oversight Committee Varies
Civic Center300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco, AlternateAlan Carter, Treasurer Request: Sher (if Crane or Orozco doesn't want) Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call
of the chair
Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.
Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
OrozcoDuenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765 [email protected] Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance
3rd Tuesday of month, 11:30 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area DuenasRodin - AlternateRequest: RodinRequest: Duenas - would like to stay Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.
Civic Center300 Seminary Avenue
conference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion OrozcoBrown- Alternate
Request: Rodin
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 [email protected] Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.
Board of Supervisors Chambers; 501 Low Gap RoadUkiah, CA County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneDuenas- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Rodin Request: Duenas - interested as Alternate Kristine Lawler, City Clerk; 463-6217 [email protected] Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m.
Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager;467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Request: Duenas Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Brown
Crane- AlternateRequest: RodinRequest: Duenas
Sage Sangiacomo, City Manager;463-6221; [email protected] Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor Brown
Request: RodinRequest: Duenas
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.
Board of Supervisors Chambers 501 Low Gap RoadUkiah, CA Executive Director367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Brown
Rodin- AlternateRequest: Duenas
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Schlatter, Director of Community Development; 463-6219; cschlatter @cityofukiah.com
Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2
Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; [email protected] ATTACHMENT 1
1 rev: 1/6/2023
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA
Brown
Duenas- AlternateRequest: CraneRequest: Duenas
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.
Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding
Duenas Orozco - Alternate Request: Rodin
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m.
776 S. State Street Conference Room
Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol LieutenantRequest: Duenas
Cedric Crook, Patrol Lieutenant Nob; 463-
6771; [email protected]
Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo @cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT North Coast Rail Authority (NCRA)
Great Redwood Trail Agency
Bi-monthly, 3rd Thursdays, 10:30 a.m.
Various Locations - announced
419 Talmage Road, Suite M Ukiah, CA 95482463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City
ManagerRequest: Rodin (fm ad hoc)Request: Duenas (fm ad hoc) Shannon Riley, Deputy City Manager;
467-5793 [email protected] Davis, Community Services Director467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate Rodin - willing to let goRequest: Duenas Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests RodinBrown- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - Commissioner Sauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance andexpenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, [email protected]
Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225Folsom, CA 95630916-852-1673; info @tanc.us
Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity Diversity
and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/DuenasRequest: Sher (If Orozco or Duenas doesn't want)Request: Duenas - would like to stay Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba @cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; [email protected] 2 rev: 1/6/2023
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Notes/Comments Electric Grid Operational Improvements
Crane/Orozco
Request: Sher (if
Crane or Orozco
don't want it)
Cindy Sauers, Electric Utility Director;
463-629586 [email protected]
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, [email protected]
Staff Recommends Elimination; Work
Completed; Future policy issues to be
considered and addressed during
budget development with the City
Council as needed.
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Craig Schlatter, Community Development Director
463-6219 [email protected]
Sean White, Director of Water Resources;
463-5712 [email protected]
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Cindy Sauers, Electric Utility Director;
463-629586 [email protected]
Dan Buffalo, Director of Finance; 463-6220
[email protected]
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director; 463‐6286 [email protected]
Staff Recommends Elimination; Work
Completed
Housing Policy Rodin/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Staff Recommends Elimination; Future
policy issues to be considered and
addressed with the City Council as
needed.
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Request: Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources; 463‐5712 [email protected]
Staff Recommends Elimination given
the formation of the Special District
Ad‐hoc.
Orr Street Bridge Corridor
Rodin/Duenas
Request: Sher (If
Rodin or Duenas
don’t' want)
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Complete Streets
Rodin/Crane
Request: Sher (if
Rodin or Crane don't
want)
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Cannabis Ordinance Modifications Duenas/Brown
Craig Schlatter, Community Development Director
463‐6219 [email protected]
Staff Recommends Elimination; Ad
hoc work completed; policy
recommends moving to Planning
Commission for consideration prior to
City Council consideration
Special Districts (Water District Consolidation)
Brown/Crane
Request: Orozco
Request: Duenas
Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance; 463‐6220 [email protected]
Staff Recommends Elimination; Work
Completed
Corp Yard
Crane/Brown
Request: Orozco
Request: Duenas
Jason Benson, Senior Civil Engineer
463‐6284 [email protected]
Police Chief Recruitment
Brown/Rodin
Request: Sher
Request: Duenas
Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Great Redwood Trail Rodin/Duenas
Request: Duenas
Neil Davis, Community Services Director
467‐5764 [email protected]
Eliminate ad hoc and combine with
committee assignment
City Manager Review
Rodin/Brown
Request: Duenas ‐
interested
Sheri Mannion, Human Resources Director
463‐6244 [email protected] Eliminate and reform as needed City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 [email protected]
2023 AD HOC COMMITTEES
3 rev: 1/6/2023