City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones):
US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
March 15, 2023 - 4:00 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
4.a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, Review of Draft Objectives, and review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2023-24.
Recommended Action: Council to receive, review, consider, and discuss updates on current stated objectives. In addition, the Council will review preliminary draft departmental objectives, as well as individual departmental Five-Year Capital Improvement Plan updates for the fiscal year 2023-24.
Attachments:
1. CIP -5 year-FYE 2024 - Draft - CM only 3-10-23
2. CIP -5 year-FYE 2024 - Draft - ComDev only 3-10-23
3. CIP -5 year-FYE 2024 - Draft - EUD only 3-10-23
4. CIP -5 year-FYE 2024 - Draft - Airport only 3-10-23
5. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, CMC
Dated: 3/10/23
Agenda Item No: 4.a.
MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2445
AGENDA SUMMARY REPORT
SUBJECT: Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, Review of Draft Objectives, and review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2023-24.
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
1. CIP -5 year-FYE 2024 - Draft - CM only 3-10-23
2. CIP -5 year-FYE 2024 - Draft - ComDev only 3-10-23
3. CIP -5 year-FYE 2024 - Draft - EUD only 3-10-23
4. CIP -5 year-FYE 2024 - Draft - Airport only 3-10-23
Summary: Council will continue to receive and consider a mid-year budget review and planning agenda for select departments.
Background: As part of the mid-year review of the current budget year and development of the budget for next year, each City department scheduled for presentation will present their individual budget information through December 31, 2022, progress on stated budget objectives for the current year, and plans for the next fiscal year and beyond. Every department has been scheduled and will present over the course of March and April.
Discussion: Departments presenting at this meeting are the City Manager's Office, Community Development, Electric Utility Department, and the Airport.
*Note: Chrome is the required browser to view the Mid-Year Review 2022-23 stories in Open.Gov, as Internet Explorer is not compatible.
Midyear Review of 2022-23 Department Objectives and Accomplishments and Review of Draft 2023-24 Department Objectives (Note- This is an active draft document and departments will continue to make minor revisions): https://stories.opengov.com/ukiahca/published/0gqlargKvSP Each department and division report contains the following sections:
• Department purpose and basic description
• Services provided
• Personnel information
• Objectives and accomplishments:
• For the purposes of this report, current and proposed objectives for the coming year are included
• Objectives are delineated by near, intermediate, and long-term • Individual objectives are assigned a unique identifier presented by year initiated and order of sequence for the year (e.g. an objective that is first identified in fiscal year 2022 and is the first objective identified by the department in that year would be assigned 2022-1, the next in the same year would be 2022-2, etc.)
• Department comments have been updated where appropriate and convey the current status of each objective.
• Budget to actual information related to expenditures, compared to the same six-month period for the prior two years.
Additionally, each individual department's Five-Year Capital Improvement Plan updates have been provided as the following attachments:
Attachment 1 - City Manager's Office
Attachment 2 - Community Development Department
Attachment 3 - Electric Utility Department
Attachment 4 - Airport
Please note that the redesign of the five-year CIP is already underway following the March 1, 2023 Council meeting, and is reflected in the attachments.
Recommended Action: Council to receive, review, consider, and discuss updates on current stated objectives. In addition, the Council will review preliminary draft departmental objectives, as well as individual departmental Five-Year Capital Improvement Plan updates for the fiscal year 2023-24.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
CITY MANAGER'S OFFICE ONLY
Replacing parking meters.Add'l Comments: Funded by line of credit loan proceeds being secured byFinance as part of a larger capital improvement funding strategy. Movedfrom FYE 20 year. Installation will coincide with Streetscape Project. Fundingsecured through bond issuance; project put on hold due to COVID‐19 and willresume when market conditions allow. Moved from FYE 21. Project put onhold due to COVID‐19 and will resume when market conditions allow. Moved from FYE 22. Project moved from FYE 25 to coincide with anticipateddevelopment in the downtown. ‐$ ‐$ ‐$ 400,000$ 400,000$ ‐$ ‐$ 400,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready 400,000$ $ 400,000
VEHICLES, MACHINERY & EQUIPMENT
64012600.80230
18165
N/A
Downtown
Deferred
Enterprise
Yes $ 400,000
Reviewed
Project Name Project Description
Org/Obj
CITY MANAGER DEPARTMENT
Shovel Ready 22/23 23/24 24/25 25/26 26/27 27/28 The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Project # Totals
City Council Status
Definition of terms used:
Parking Meter
Replacement
SUB‐TOTAL:
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status
The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council hasreviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. *Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 1
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY DEVELOPMENT ONLY
Purchase of a Ford F150 Lightning EV for the Code Enforcement Inspector.Add'l Comments:
‐$ ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ 50,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council hasreviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED" or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Project # Totals
City Council Status
Definition of terms used:
Code Enforcement
Inspector Vehicle
SUB‐TOTAL:
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj
COMMUNITY DEVELOPMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
10023200.80100
BD
N/A
N/A
New
General
Yes 50,000$
Not Reviewed X
22/23 23/24 24/25 25/26 26/27 27/28
$ 50,000
*Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Provides offices and warehouse facilities for the Electric Utility Dept. to betterserve the community. Currently offices are located in 40 year old temporarymodular buildings with no foundation. The electrical construction andmaintenance materials are stored in an uninsulated unsealed tin building. Add'l Comments: Expanded scope including re‐roof task. Reduced FYE 20 by$1.550 mil and moved into FYE 21. Project is currently out to bid. IncreasedFYE 22 from $120k, and FYE 23 from $30k. Project is 60% complete. Supplychain issues with electrical equipment. Delayed. Moved $750k to FYE 23 forinterior improvements. Project bid specifications are near completion, and isanticipated to be awarded this Spring. Estimates for the interior redesign of thebuilding have exceeded the budget in the 22/23 year by nearly double. Budgetamendment will likely be necessary at time of project award.Renewable energy development for the Utility’s resource portfolio in meetingthe States green energy mandates.Add'l Comments: Rebudgeted to insure replacement roofing systemmeets building, solar and grading requirements. Moved $1.2 mil out of FYE 20,and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from$2,750,000 due to size of Hasting solar system.Needed to store hydro specialized plant materials, spare parts, provides staffworkspace and restroom/sink facilities.Add'l Comments: Moved from FYE 21 due to COVID‐19. Received approval fromArmy Corp to tie into water line. Pushed to 22/23 FY and increased funding dueto inflation. Moved from FYE 23.Evaluate the need and sites available to construct a future electrical substationto serve future loads based on planning forecasts of the City's growth.Add'l Comments: $20k moved from FYE 21, and $300k from FYE 22 due toCOVID‐19. Moved to 23/24 due to heavy workload.Purchase of land for material storage yard. Add'l Comments: Moved from FYE 22. Moved from FYE 24. Prioritization andfunding source(s) under review. Estimated cost is $75k. Exploring the UrbanGreening Grant for possible funding. Moved from FYE 23, and added $100k. $ 3,125,000 3,471,861 $ 2,025,000 $ 1,250,000 $ 1,000,000 $ ‐$ $ 7,025,000 ‐ $ Budget Adopted XBudget Adopted Reviewed Budget Adopted
$ 5,500,000
$150,000 $250,000 $ 250,000 New
Enterprise
YesMaterial Storage Yard
80126100.80210
18263
N/A
TBD
$ 300,000 $ 225,000
80126100.80230
300,000$
$225,000 $225,000
Substation Site
Development
80126100.8023
18046
N/A
TBD
New
Enterprise
Yes
Hydroelectric Plant
Warehouse, Shop
and Restroom
18038
N/A
1229 Lake Mend. Dr
In Progress
Enterprise
YesSeries 2022 Electric Revenue Bonds
Budget Adopted X
Renewable
Resource
Development ‐
Solar
80126100.80220
ECC01
N/A
1350 Hasting Road
In Progress
Enterprise
Yes 55,000$ $ 1,500,000 2,000,000 $ 1,000,000$ $ 1,000,000 $ 750,000 Yes
Mostly covered by
Series 2022 Electric
Revenue Bonds
$ 3,416,861 $ 750,000
17023
N/A
1350 Hastings Road
In Progress
Enterprise
SUB‐TOTAL:
Costs to date
Electric Utility
Service Center ‐
Remodel & Facility
Improvements
80126100.80220
Shovel Ready
Org/Obj
FACILITIES/BUILDINGS/LAND
Totals
City Council Status
ELECTRIC UTILITY DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi‐funds
Project Location Project Name Project Description
*Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Upgrade fish hatchery pumps and flow meters.Add'l Comments: Spec complete for pump replacement. Changed descriptionto clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on2/1/23, budget amendment approved to match engineering estimate.Increased amount from $260k.Replace station light & power, upgrade station service switchgear.Add'l Comments: Moved from FYE 21, and increased from $80k. Design to beoutsourced, engineering budgeted for 21/22. Pushed to 22/23 and increasedbudget from $120k due to inflation. Moved from FYE 23. Design underway.Following design, bidding and work to be completed in FYE 24.Replaces existing low voltage (4160V) system with 12,000 Volt primary ratedcable and transformers and secondary conductor. Fairgrounds to provide USERCspecified metering and underground duct. Removes existing low voltage(4160V) system.Add'l Comments: Rebudgeted to reflect workforce scheduling allocation due tothe Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k,and changed funding in FYE 22 & 23. Moved forward by 1 year, projectcompleting 23/24. Pushed out one year, waiting on agreement withFairgrounds. Budget increased due to inflation and inclusion of labor inconstruction costs. Moving project budget from starting in FYE 23.Install 3 phase into Oak Manor with special equipment to balance circuits.Add'l Comments: New project to balance feeder circuits.Replace accumulators for redundancy of tainter operation.Add'l Comments: Replace accumulators for redundancy of tainter valveoperation. Tested redundancy and moving from FYE 24.Transformer replacement and upgrades, wood pole testing and replacement,system capacity improvements and protection, control, monitoring andcommunication enhancements.Add'l Comments: UG Capital Projects >$10,000 Added funding for FYE 26 and27. $ 1,175,000
22/23 23/24 24/25 25/26 26/27 27/28
Budget Adopted
New
Enterprise
Yes
X
80126100.80230
18043
N/A
Ukiah Electric Sys
On‐going
Enterprise
Yes $ 1,010,446 $ 235,000 235,000 $ 235,000 $ 235,000 $ 235,000 $ $ 100,000 $ 100,000
Enterprise
Yes
Reviewed Reviewed Budget Adopted Budget Adopted $ 100,000 $ 75,000 $ 450,000 $ 432,000 Budget Adopted
$ 150,000 $ 300,000
$ 300,000 30,000 $ $ 330,000
$ 150,000 225,000 $
$ 150,000
$ 225,000 3,774 $
80126100.80230
18041
N/A
Ukiah Electric Sys
In Progress
Enterprise
Yes
8012610.80230
TBD
N/A
Ukiah Electric Sys
New
N/A
1229 Lake Mend.
8012610.80230
TBD
N/A
1229 Lake Mend. Dr
Upgrade fish
hatchery pumps
and controls
(Hydro)
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160 to
12,000 volt
Conversion
In Progress
Enterprise
Yes
80126100.80230
18037
N/A
1229 Lake Mend. Dr
New
Enterprise
Yes $ 432,000
80126100.80230
INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location
Project Status
Funding Source
Funding Identified
City Council Status Funding Source Add'l Comments
ELECTRIC UTILITY DEPARTMENT
Shovel Ready
Oak Manor Circuit
Balancing
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
18118
*Refer to last page of this document for definition of terms used. PAGE 2
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Transformer replacement and upgrades, system capacity improvements andprotection, control, monitoring and Communication enhancements.Add'l Comments: Reduced FYE 20 by $140k, and reduced all future years to$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.Added funding for FYE 27.Upgrades to the governor sensing, controller and feedback transducers toimprove performance and reliability. Existing governor controls frequently areout of service due to failure or adjustment. Add'l Comments: Moved from beginning FYE 21 due to COVID‐19. Project wasspread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by$30k. Moved to 23/24‐24/25 due to workload.Install cable and associated equipment for replacing the overhead facilities.Add'l Comments: Reduced amount from $500k, moved from FYE 21. Movedfrom FYE 22. Increased amount from $200k. Funding from 2022 bonds, fundingincreased to include AT&T and Comcast for joint trench project, approx. 40% tobe reimbursed by AT&T and Comcast. Per Council directive, undergroundingfocus will be redirected to Talmage, the completion of Oak Manor is beingpushed until adequate rate revenue is available.System design, equipment and installation to conform to mandated industrystandards. Proposed fire mitigation requirements require selected equipment tobe replaced or protected to reduce fire risk. Add'l Comments: Reduced amount for FYE 20 from $80k, and amounts from$200k FYE 22 onward. Shifted budget forward from FYE 22, and reduced yearlyamount from $100k. Removing. Work will be completed in the Fire Mitigation project.Upgrade existing and provide redundancy for Hydro transfer trip circuit.Add'l Comments: Reduced amount for FYE 20 from $225k, and added funds toFYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overallamount from $195k due to inflation, and added budget to subsequent years toinclude radio redundancy. Moved from beginning in FYE 23 in order tocomplete preliminary work that will be completed as part of Streetscape Phase 2j Relocates or underground overhead electric, phone and cable TV utilities ‐Henry to Norton, Mill to Gobbi. Will be part of the overall Streetscape project.Add'l Comments: Budget increased from $885k to fund complete joint trenchproject. Approximately 40% to be reimbursed by AT&T and Comcast, balancecovered by Series 2022 Electric Revenue Bonds. Project scheduled to go out tobe in April 2023.Matching 25% funds for FEMA HMG for fire mitigation undergrounding,vegetation management and design services. Electric equipment and wire.Locations include Clay and Standley Streets, Park Boulevard, Barnes and Jones. $ 4,000,000
Add'l Comments: Increased overall amount from $850k. Moved from FYE 22.Grant received Feb. 2022, 25% grant matching funds. Design completed.Waiting on a few easements before going out to bid. Work likely won't statuntil summer '23. Pushing out project start from FYE 23.Electrical infrastructure for Western Hills development.Add'l Comments: Added remainder of funds to cover cable/equipmentinstallation.
Budget Adopted X
75% Covered by
FEMA Hazard
Mitigation Grant
$ 1,500,000 $ 1,500,000 1,500,000 $ 1,000,000 $
Series 2022 Electric
Revenue Bonds $ 800,000
Budget Adopted
X
$ 275,000 243,549 $ 525,000 $ X
$ 2,400,000
Budget Adopted Budget Adopted
Enterprise
Yes
80126100.8023
18350
N/A
Western Hills
New
Enterprise
Yes
80126100.80230
18260
N/A
Multiple
New
80126100.80230
18259
N/A
State Street
New
Enterprise
Yes
Approximately 40%
Reimbursed by AT&T
and Comcast,
balance Series 2022
Electric Revenue
Bonds
$ 30,261 $ 2,400,000
$ 50,000 $ 50,000 $ 250,000
Budget Adopted
$ 50,000 50,000 $ 375,000 $ Yes $ 275,000 15,545 $ $ 275,000 $ 800,000
Reviewed X
80126100.80230
18124
N/A
Various
New
Enterprise
Yes $ 50,000 $ 50,000 $ 50,000
$ 320,000
80126100.80230
18121
N/A
Oak Manor Dr.
New
Enterprise
Yes $ 800,000 $ 800,000
$ 300,000 20,000 $ New
Enterprise
Yes
$ 1,250,000
Budget Adopted XReviewed
80126100.80230
18044
N/A
Ukiah Electric Sys
On‐going
Enterprise
Yes $ 775,640 $ 250,000 250,000 $ 250,000 $ 250,000 $ 250,000 $ New
Enterprise
80126100.80230
18047
N/A
1229 Lake Mend. Dr
80126100.80230
18125
N/A
Hydro Plant
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion
System
Modifications for
Fire Mitigation
Efforts
Hydroelectric Plant
Transfer Trip
Upgrade
State St.
Underground Phase
II, District 5:
Overhead to
Underground
Fire Mitigation
Grant Matching
Western Hills
*Refer to last page of this document for definition of terms used. PAGE 3
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Installation of wire for individual parcel services. Locations include Gobbi,Marshall & Leslie Streets.Add'l Comments: Service infrastructure installation to parcels. Followingcompletion of the main line installation, staffing pulled to State Street UGproject. Service installation required to complete conversion and removal ofoverhead.Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy tosoutheast Ukiah.Add'l Comments:Replace aging copper conductor.Add'l Comments: Increased FYE 24 budget from $20k, and removed budget inFYE 26.Extend fiber optic to Electric Service Center for Substation Visibility andHydroelectric Control.Add'l Comments:Replace poles identified by the 2022 10‐year pole inspection.Add'l Comments: Increased from $850k due to inflation. Anticipate needing toreplace 100 poles Add additional phase for future generation project on Western Hills.Add'l Comments: Moved from FYE 23 due to workload/lack of staff tocomplete.Design and build new substation.Add'l Comments:Install equipment and facilities to extend the 202 circuit and provide switchingcapability on East Gobbi.Add'l Comments: Design complete. Plan to go out to bid FYE 23, constructionto start summer of '23. Moved from FYE 23.Underground all overhead power & communications between State & AirportPark Boulevard.Add'l Comments:
$ 6,567,000 2,079,215 $ 6,885,000 $ 3,855,000 $ 2,460,000 $ 4,635,000 $ 12,500,000 $ 32,727,000 $ Budget Adopted $ 75,000 XReviewed
$ 520,000
$ 100,000 $ 100,000
$ 2,500,000 $ 2,500,000
Not Reviewed
$ 100,000
Budget Adopted Series 2022 Electric Revenue Bonds
$ 12,500,000 200,000 $ 2,500,000 $ $ 15,000,000 $ 200,000
Reviewed
$ 75,000 $ 75,000
$ 500,000 20,000 $
$ 350,000
X
$ 1,000,000 $ 1,000,000
Reviewed Reviewed
$ 100,000
Series 2022 Electric
Revenue Bonds $ 350,000
Budget Adopted X
$ 100,000 $ 100,000
$ 800,000 $ ‐
Reviewed
80126100.80230
18358
N/A
Gobbi Street
New
Enterprise
Yes
TBD
Enterprise
Yes
80126100.80230
TBD
N/A
Talmage Road
New
80126100.80230 80126100.8023
N/A
TBD
Enterprise
Yes
18352
N/A
Observ. to
New
Enterprise
Yes
80126100.8023
TBD
N/A
Various
New New
Yes
Enterprise
Yes
80126100.80230
TBD
N/A
1350 Hastings
New
Enterprise
Yes
80126100.80230
TBD
N/A
Various
New
Enterprise
Yes
80126100.8023
TBD
N/A
S.E. Ukiah
New
Enterprise
Yes
80126100.80230
18351
N/A
Multiple
New
Pole Replacement
Project
Upgrade to 3 Phase
on Observatory to
Redwood Avenue
New Substation
Gobbi Street 202
Circuit Extension
SUB‐TOTAL:
Enterprise
Talmage
Underground
Gobbi St. UG
Service Installation
Cherry Circuit (102)
Extension Across
101
Replace 6 Solid
Conductor
Fiber Optic Cable
Extension
*Refer to last page of this document for definition of terms used. PAGE 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Electric Meter Replacement and cloud based data management systemimproving customer access to outage information, usage data and providecustomer selectable notifications.Add'l Comments: Currently in the planning stage. Moved from starting FYE 21.Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24and 25. Looking for grant funds to assist with completing this project.Replaces 2003 F250 with EV TruckAdd'l Comments: EV options will hit market in FYE 21/22; Planned for FYE22/23 to ensure quality of vehicle outside of 1st Generation models. Movedfrom FYE 23.Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab.Add'l Comments: Moved budget forward from FYE 24 due to 2+ year lead‐time, and order has been placed. Planning for outfitting in FYE 24. Increased amount from $30k.Replaces 2007 Ford E150 Van.Add'l Comments: Replace with an electric vehicle. Moved from FYE 23, and increased from $60k.Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and2‐dualport Level 2 ChargersAdd'l Comments:
$ ‐ 18,706 $ 600,000 $ 2,590,000 $ ‐ $ ‐ $ ‐ $ 3,130,000 $ $ 300,000
Reviewed Reviewed
$ ` 90,000 $ 90,000
$ 60,000 $ 90,000
$ 500,000 $ 500,000
$ 300,000
$ 90,000
Not Reviewed Reviewed Reviewed
22/23 23/24 24/25 25/26 26/27 27/28
$ 2,150,000
Seeking grant
funding to assist in
funding.
$ 150,000 18,706 $ 2,000,000 $
Enterprise
Yes
80126100.8010
TBD
N/A
N/A
New
Yes
Enterprise
80126100.8010
TBD
N/A
N/A
New
Enterprise
Yes
80126100.80100
V2224
Yes
80126100.8010
TBD
N/A
N/A
New
ELECTRIC UTILITY DEPARTMENT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj
EV Chargers
80126100.80100
15080
N/A
Ukiah Electric
In Progress
Enterprise
Yes
N/A
N/A
New
Enterprise
Project # Totals
City Council Status
Electric Meter
Replacements
Utility/Inspector
Truck
Trouble Truck
Technical Services
Vehicle
*Refer to last page of this document for definition of terms used. PAGE 5
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Definition of terms used:
*Refer to last page of this document for definition of terms used. PAGE 6
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
Fencing is needed at the North East corner of the airport property.Add'l Comments:
‐$ $ 30,000 ‐$ ‐$ ‐$ ‐$ ‐$ $ 30,000 Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project willreduce width to 75 feet. New pavement marking will be applied. New LEDrunway lighting will be installed, which was formerly identified as PC 18159.Add'l Comments: The FAA has made cost and project scope adjustments.90% FAA Grant, 5% Caltrans. Moved from FY 19/20 due to FAA fundingtiming. Moved from 20/21. FAA funding not currently available for thisproject. Increased from $1.9M. Moved from FYE 22 due to delay in grantaward. Project has been awarded, with an anticipated start date of October2023.This project is for the pavement rehabilitation design of Taxiways A(4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitationassumed to be a crack fill, seal and slurry. due to thermal and aging related cracking with localized structural related cracking but no evidence ofstructural failure. Proposed rehabilitation is milling top 2 inches of AC cracksealing and pavement repair, and placement of 2 inch layer of new AC andmarkings. Add'l Comments: The FAA has made cost and project scope adjustments.Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, andincreased from $148,385. Moved from FY 23/24.This project will cover construction to rehabilitate pavements of Taxiways A(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').Add'l Comments: The FAA has made cost and project scope adjustments.Moved from FY 2/23, and increased by $839,200. Moved from 24/25, andincreased from $1,339,200. 22/23 23/24 24/25 25/26 26/27 27/28
77825200.80230
18035
N/A
1403 S State
New
Grant
Yes
$ 2,760,433
Budget Adopted Budget Adopted XBudget Adopted X
Contingent upon
FAA Grant Funding. $ 2,850,000 $ 2,850,000
$ 250,000 250,000$ $ 250,000
$ 30,000
Yes 30,000$
Runway 15‐33
Pavement
Reduction
(Construction
Phase 2)
Pavement
Rehabilitation of
Taxiways A, A3 and
A ‐ Design
Pavement
Rehabilitation of
Taxeways A, A3
and A5 ‐
Construction
New
Grant
Yes
77825200.80230
18032
N/A
1403 S State
In Progress
Grant
YesFAA Grant Funding has been approved. $ 2,760,433
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Org/Obj
Project #
Allocation to Multi‐funds Costs to date Totals
Project Location
Project Status
Funding Source
77825200.80230
18034
N/A
1403 S State Contingent upon FAA Grant Funding.
FACILITIES/BUILDINGS/LAND
Totals
City Council Status
AIRPORT
22/23 23/24 24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments
Project #
Allocation to Multi‐funds
Project Location Project Name Project Description
Funding Identified
City Council Status Funding Source Add'l Comments
AIRPORT
Shovel Ready
Costs to date
Fencing at Airport
77725200.52100
Shovel Ready
Org/Obj
17023
N/A
1403 S State
New
Enterprise
Budget Adopted X
*Refer to last page of this document for definition of terms used. PAGE 1 ATTACHMENT 4
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
As an ongoing maintenance item, slurry seal on airport aprons.Add'l Comments: As an ongoing maintenance item, slurry seal on airportaprons.The Master Plan would focus on updating aviation activity forecasts, runwaylength analysis, long‐term development plans, and financial self‐sufficiency/revenue generation.Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25. $ 3,020,433 ‐ $ 700,000 $ ‐ $ ‐ $ 2,850,000 $ ‐ $ 6,320,433 $ Current tank is a split fuel system, containing both Jet A fuel and Avgas.Converstion to Jet A is necessary to maximize the fuel sources for the airport,provide better service to its customers.Add'l Comments: Moved from FYE 20. Current revenues may not beadequate, external funding may be necessary. Moved from FYE 22. $ ‐ ‐ $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to Multi‐fundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready 22/23 23/24 24/25 25/26 26/27 27/28
$ 150,000
In Progress
Enterprise
Yes $ 150,000
Reviewed
Enterprise
Yes
77825200.52100
TBD
N/A
1403 S State
New
Grant
Yes $ 450,000
77825200.5660
18332
N/A
1403 S State
Ongoing
Contingent upon
FAA Grant Funding. $ 450,000
Aiport Operations
Budget. $ 10,000
Reviewed XReviewed
$ 10,000
AIRPORT
Shovel Ready
VEHICLES, MACHINERY & EQUIPMENT
The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.The proposed account code where the expense will be accounted for.
Project # Totals
City Council Status
Definition of terms used:
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank
SUB‐TOTAL:
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi‐funds
Project Location
Project Status Project Name Project Description
Org/Obj 77925200.80100
15042
N/A
1411 S State
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
SUB‐TOTAL:
Airport Apron
Slurry Seal
Master Plan
*Refer to last page of this document for definition of terms used. PAGE 2