Ukiah City Council
August 2, 2023

CITY OF UKIAH
Mendocino County, California

DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.

Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety

PURCHASING DEPARTMENT
411 West Clay Street, Ukiah CA 95482
(707) 463-6233
[email protected]
SPEC. 23-10 – HVAC REPLACEMENT AT THE WASTEWATER TREATMENT PLANT Addendum No. 1
July 14, 2023
The following is Addendum No. 1 to Specification. No. 23-10 – HVAC Replacement at the Wastewater Treatment Plant.

This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein.

I. The following is a question asked and the corresponding response:

Q1: Would a contractor with a B and C10 license and a C20 subcontractor be allowed to bid this job as prime contractor?
A1: The Business and Professions Code for contracting allows for a Class B to take a Prime for a project that includes their license type AND at least two unrelated building trades or crafts.

Based on the scope the City does not see a third trade needed. Since the majority of the work is C20 license work, the City is comfortable with leaving the prime contractor requirement as a Class C20. The awarded contract will either need to hold a Class C10 license as well or have listed a C10 subcontractor when submitting their bid.

All other terms and conditions remain in full force and effect.

Mary V. Horger
Financial Services Manager

PURCHASING DEPARTMENT
411 West Clay Street, Ukiah CA 95482
(707) 463-6233
[email protected]
SPEC. 23-10 – HVAC REPLACEMENT AT THE WASTEWATER TREATMENT PLANT Addendum No. 2
July 26, 2023
The following is Addendum No. 2 to Specification. No. 23-10 – HVAC Replacement at the Wastewater Treatment Plant.

This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein.
1) Ducting and register layout shown in plans is for reference only unless otherwise noted. With the exception of the laboratory, laboratory office and lab sample room, no new ducting or registers are to be added or modified unless determined to be deficient or not in good working order. 2) One new exhaust fan, EF-1, will be added in men’s bathroom in shower area. Exhaust fans, EF-2 and EF-4, shown over water closets will not be added.
3) One new exhaust fan, EF-7, will be added in women’s bathroom in shower area. Exhaust fan, EF6, shown over water closets will not be added. 4) One new exhaust fan, EF-5, will replace existing exhaust fan in women’s bathroom. 5) Multi-split VRF system including CC5.1, CC5.2, CC5.3, CC5.4 and BC-1 will not be used. 6) HP-5 will be a 3 TON commercial split system which pairs with AH-5, an air handler, that serves the lab sample room. Use Existing 480V, 3-phase electrical branch infrastructure to HP-5 and AH5. Verify or install compatible MCOP serving equipment and conductors per 2019 CEC. 7) Exhaust fan (110 CFM) will be added in electrical room, ducted to the outside, and controlled by thermostat in room.
8) Electrical room door will require 1” undercut or louvered free area of .25 sqft. 9) Lab office will be combined with laboratory zone. Existing supply and return registers in lab office will be fed via new ducting tied into existing ducting from AH-6. 10) All air handlers require 208V, 1 phase power instead of 3-phase.

11) Equivalent mechanical equipment may be substituted provided it meets all specified requirements including SEER rating and is approve by the engineer of design in writing. 12) Evaporative cooler is to be installed on laboratory make-up air unit, MAU-1 which comes standard per cut-sheet.
13) All heat pumps and air handlers are specified to be SEER 16.

All other terms and conditions remain in full force and effect.

Mary V. Horger
Financial Services Manager

UNIT DESCRIPTION, LOCATION MAKE/MODEL COOLING/HEATING CAPACIT

YREFRIGERANT TY
PAIR FLOW (CFM) ELECTRICAL MCA/MOP OPERATING WGT. (LB) SEER HP-1 Exterior Heat Pump Trane / 4TWA6060A4000A 62 MBH/ 58 MBH R-410a - 460-3 ph -60 9/15. 275 16 HP-2 Exterior Heat Pump Trane / 4TWA6060A4000A 62 MBH/ 58 MBH R-410a - 460-3 ph -60 9/15. 275 16 HP-3 Exterior Heat Pump Trane / 4TWA6060A4000A 62 MBH/ 58 MBH R-410a - 460-3 ph -60 9/15. 275 16 HP-4 Exterior Heat Pump Trane / 4TWA6060A4000A 62 MBH/ 58 MBH R-410a - 460-3 ph -60 9/15. 275 16 HP-5 Exterior Heat Pump Trane / 4TWA1036A4000A 37 MBH/ 34 MBH R-410a - 460-3 ph -60 6/15. 208 16HP-6 Exterior Heat Pump Trane / 4TWA6060A4000A 62 MBH/ 58 MBH R-410a - 460-3 ph -60 9/15. 275 16 AH-1 Air Handler Breakroom, Conference Trane / TAM9A0C60V51DB 62 MBH/ 58 MBH R-410a 1983 208-3 ph -60 4.1/15 146 16AH-2 Air Handler Control room, ECI office Trane / TAM9A0C60V51DB 62 MBH/ 58 MBH R-410a 1983 208-3 ph -60 4.1/15 146 16AH-3 Air Handler Office, Lobby, Telecom, Men's RR Trane / TAM9A0C60V51DB 62 MBH/ 58 MBH R-410a 1983 208-3 ph -60 4.1/15 146 16AH-4 AH. Hall, Senior Lead Office, Electrical, Womens RR Trane / TAM9A0C60V51DB 62 MBH/ 58 MBH R-410a 1983 208-3 ph -60 4.1/15 146 16AH-5 Air Handler for Lab Samples Trane / TAM9A0C36V31DB 37 MBH/ 34 MBH R-410a 1205 208-3 ph -60 4.1/15 146 16AH-6 Air Handler for Lab Trane / TAM9A0C60V51DB 62 MBH/ 58 MBH R-410a 1983 208-3 ph -60 4.1/15 146 16 EF 1,3,5,7,8 Exhaust ceiling/wall mount Broan / LP 110 - - 110 120- 1 ph -60 1.2/15 - - MAU-1 Lab Makup Air Unit Trane / GRAA20GBAAON3C1101A1 - / 200MBH - 2500 208-3 ph -60 6/15 500 - * Equivalent mechanical equipment may be substituted provided it meets all specified requirements including SEER rating and is approve by the engineer of design in writing.

EQUIPMENT SCHEDULE COU 2301

MEMORANDUM
300 Seminary Avenue • Ukiah • CA • 95482
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com Date: 8/2/2023
To: Ukiah City Council
Cc: City Clerk
From: Mary Horger, Financial Services Manager
Subject: Item 8.g. – Bid Results for Specification 23-10 – HVAC Replacement at the Wastewater Treatment Plant
This memo is to inform the City Council members of the results of the bid opening for Specification 23-10 – HVAC Replacement at the Wastewater Treatment Plant.

The bid opening took place at 2 p.m. on Tuesday, August 1, 2023. One bid was received from Peterson Mechanical, Inc. in the amount of $206,865. Please refer to Attachment 1 for a copy of their bid.

Staff is recommending that the bid be awarded to Peterson Mechanical, Inc. An internal transfer will be completed to fund the project. If approved, the award will be contingent upon the additional approval of the Ukiah Valley Sanitation District Board.

Recommended Action:

Award bid for the HVAC Replacement at the Wastewater Treatment Plant to Peterson Mechanical, Inc. in the amount of $206,865 contingent upon the approval of the Ukiah Valley Sanitation District Board.

ATTACHMENT 1

Agenda Item No: 12.a.

MEETING DATE/TIME: 8/2/2023

ITEM NO: 2023-2875

AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing to Receive Public Comment and Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-CV1-00004, and Acknowledge Full Reimbursement of Grant Expenses from the California Department of Housing and Community Development.

DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Housing and Grants Manager PRESENTER: Jim Robbins, Housing and Grants Manager
ATTACHMENTS:

1. Resolution 2020-53

2. Standard Agreement

3. Equipment Specifications

4. Notice of Completion
Summary: Council will conduct a public hearing to receive a report from Staff on performance and accomplishments from State Community Development Block Grant #20-CDBG-CV1-00004; receive public comment related to the City's performance on this grant project; and acknowledge project accomplishments and activity completion.

Background: On September 16, 2020, the Ukiah City Council adopted Resolution No. 2020-53 (Attachment 1) authorizing the submittal of a State Community Development Block Grant (CDBG) application in response to the 2020 CDBG-CV1 Notice of Funding Availability (NOFA) issued by the State Department of Housing and Community Development (HCD). The City was awarded $108,757 in State CDBG funds and executed Standard Agreement 20-CDBG-CV1-00004 on May 3, 2021 (Attachment 2). Awarded activities consisted of the following: “City of Ukiah Public Facility Improvement Project for Surge Capacity.” The goal of the project was to install a permanent generator at the Ukiah Valley Conference Center (UVCC), 200 South School Street, to provide an emergency sheltering facility within the city limits to assist healthcare providers meet the demand for services and support in the event of a surge in the number of COVID-19 patients, or other similar public health emergency, including a capacity to sustain services in the event of a significant loss of electricity, such as during a Public Safety Power Shutoff (PSPS).

In early 2021,City Staff believed the project would require additional funding to support the project. In response, Council passed Resolution No. 2021-03 to authorize submittal of a CDBG-CV2 and CV3 application for funds to increase the overall project budget. This resulted in CDBG award and Standard Agreement 20-CDBG-CV2- 3-00081, which added $27,891 in Activity and $3,209 in General Administration funds to the project. Through adoption of Resolution No. 2021-04, Council approved an amendment to 20-CDBG-CV1-00004 to add the additional CV2-3 funds to the same project.

At the time the CDBG-CV1 and CDBG-CV2-3 applications were submitted, no funding had been identified for the generator installation at the Ukiah Valley Conference Center. Because of the delay of execution of standard agreements by HCD of nearly a year and a half, the City continued seeking other funding and was able to secure assistance from PG&E. The unexpected project assistance from PG&E eliminated the need for the second awarded CDBG-CV2-3 grant for the public facility improvement project #20-CDBG-CV2-3-00081.

However, the Ukiah Valley Fire Authority Ambulance Purchase was in need of additional grant funds, and it

could make use of the $31,100 in project #20-CDBG-CV2-3-00081. Council then passed Resolution No. 2022- 81 to transfer funding from project #20-CDBG-CV2-3-00081 to project #20-CDBG-CV2-3-00097 “Ukiah Valley Fire Authority Ambulance Purchase.”
The City has purchased, installed, and tested the generator, of which the Equipment Specifications are attached to this report (Attachment 3), and a Notice of Completion has been filed for the project (Attachment 4). In order to complete closeout requirements related to the grant, and to remain eligible to receive funding for similar activities in the future, HCD requires Staff to present a report to Council on accomplishments and performance related to 20-CDBG-CV1-00004. HCD also requires that Council conduct a public hearing to receive public comment, acknowledge accomplishments, confirm activity completion, and confirm receipt of grant reimbursement funds from the State.

Discussion: The total amount of 20-CDBG-CV1-00004 Activity funds allocated to the project was $92,954.

The final Activity expense total was $76,339.11, representing an expenditure rate of 82% of available grant activity funds. The City also expended $15,735.22 in General Administration funds. No City of Ukiah CDBG Program Income funds were used for this project.
$16,614.89 in grant Activity funds and $67.78 in grant General Administration funds were unspent and will be disencumbered with HCD. Grant funds went unspent due to the securing of the additional PG&E grant, which was sought and awarded due to the year and a half delay between the submission of the CV1 and CV2-3 grant applications and the State's notification of award and releasing of the Standard Agreements for the project.

Staff recommends Council receive this report, conduct a public hearing to receive public comment on the City’s performance related to 20-CDBG-CV1-00004, acknowledge accomplishments, confirm activity completion, and confirm receipt of grant reimbursement funds from the State.

Recommended Action: 1) Receive report from Staff on final performance of State Community Development Block Grant 20-CDBG-CV1-0004; 2) conduct a public hearing to receive public comment; and 3) acknowledge accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: CDBG
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Matt Keizer, Chief Building Official
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element; GP-A6 - Safety Element

RESOLUTION NO. 2020- 53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR

FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM- CORONAVIRUS RESPONSE ROUND 1 ( CDBG- CV1) NOFA DATED JUNE 5, 2020
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one application, in the aggregate amount of not to exceed $ 108, 757, for the following CDBG- CV1 activities, pursuant to the June 2020 CDBG- CV1 NOFA:

City of Ukiah Public Facility Improvement Project Not to Exceed $ 92, 954 General Administration Not to Exceed $ 15, 803
Total Not to Exceed $ 108, 757
SECTION 2:

The City has committed the use of Program Income for activities within its 2019-2020 CDBG application and acknowledges no Program Income is authorized or approved for the CDBG- CV1 activities described in Section

1. SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application.

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver the application and act on the City' s behalf in all matters pertaining to the application.

SECTION 5:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement ( i. e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on September 16, 2020 by the following vote:

AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None
ABSTAIN: None r
ABSENT: None
ou gas F rane, Mayor
STATE OF CALIFORNIA Ukiah City Council
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 16th day of September, 2020.

Kristine Lawler, City Clerk of the City of Ukiah of the State of California

Attachment 1 - Resolution

Attachment 2 - Standard Agreement

Shaun Singh
5/3/2021
Contracts Manager

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

ADMINISTRATION AND MANAGEMENT DIVISION
Business & Contract Services Branch
2020 W. El Camino Avenue, Suite 130, 95833
P. O. Box 952054
Sacramento, CA 94252-2054
(916) 263-6872
www.hcd.ca.gov
Sage Sangiacomo, City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Sage Sangiacomo:

RE: Award Announcement – City of Ukiah
Contract No.: 20-CDBG-CV1-00004 / CFDA # 14.228
Congratulations on your Community Development Block Grant Program-Coronavirus, Aid Relief, Economic Security Act (CDBG-CV1) Award. You have received your CDBG-CV1 Standard Agreement, Exhibits A through E, in the Grants Network System:

A. Standard Agreement (STD 213 and Exhibits A thru E)
STD 213 - Cover page
Exhibit A - Authority, Purpose and Scope of Work
Exhibit B - Budget Detail and Payment Provisions
Exhibit C - State of California General Terms and Conditions - GTC 04/2017 Exhibit C is now incorporated by reference; please see the STD 213 for additional information.

Exhibit D – CDBG-CV Program Terms and Conditions
Exhibit E – Program Application
B. For expeditious handling, please review the STD 213, sign and upload it into the Grants Network System. Do not mail or email the signed STD 213. Please follow the instructions below:

1. Review the entire Standard Agreement thoroughly and, if necessary, discuss the requirements with your legal and financial advisors.

2. The person or persons authorized by the Resolution(s), must provide an original signature, printed name, title and date, using blue ink, on the lower left-hand section entitled "Contractor" on the STD 213 and/or on page 2 of the STD 213, if applicable.

City of Ukiah
20-CDBG-CV1-00004

3. Print and upload the signed STD 213 into the Grants Network System within 30 days from the date of this letter.

4. Note: If the resolution did not authorize a designated official to sign the STD 213 and amendments thereto, your governing body must adopt a resolution authorizing a designated official(s) to sign the STD 213 and any subsequent amendments. If the authorized designee as reflected in the resolution, the awarded NOFA amount or your entity status has changed, you are required to provide, to the Department, a new resolution consistent with the terms of the NOFA award and adopted by your Board.

6. Maintain a complete electronic version of the STD 213 and Exhibits A through E for your pending file. Note: The Standard Agreement is not effective until it is signed by the Awardee's designated official and the Department.

The Department reserves the right to cancel any pending Standard Agreement in its entirety if not returned within the required 30-day period.

Please contact Roxann Kuhnert, CDBG Program Manager, Federal Programs Branch, at (916) 263-6468 or email [email protected], if you have any questions regarding the Standard Agreement or the provisions therein.

Sincerely,
LaTasha Jackson
Contracts Analyst
cc: Janice Waddell, Branch Chief, Federal Programs Branch

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021

AUTHORITY, PURPOSE AND SCOPE OF WORK

1. Authority & Purpose
This Standard Agreement (hereinafter "Agreement") will provide official notification of the conditional reservation of funds under the State of California's administration of the new federal funding for Community Development Block Grant Program for non-entitlement jurisdictions (hereinafter, "CDBG-CV" or the “Program") by the Department of Housing and Community Development (hereinafter the "Department") pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law No: 116-136), and the provisions of 42 U.S. Code (U.S.C.) 5301, et seq., 24 Code of Federal Regulations (CFR) Part 570, Subpart l , California Health and Safety Code Section 50825, et seq., the California State CDBG Program Guidelines in effect as of October 15, 2019, and, all as may be amended from time to time. In accepting this conditional reservation of funds by executing this Agreement, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) under which the Grantee applied, as identified in this document footer, the representations contained in the Grantee's application (the "Application") for this funding allocation, which is incorporated herein by reference and is included as a summary in Exhibit E,, and the requirements of the authorities cited above. For activities funded outside of a NOFA, including activities funded through Program Income, and activities funded through Urgent Need, the Grantee agrees to comply with the terms and conditions of this Agreement, the representations contained in the Grantee’s Application for activity funding, which is incorporated herein by reference and is included as a summary in Exhibit E, and the requirements of the authorities cited above. Any changes made to the submitted and awarded Application after this Agreement is executed must receive prior written approval from the Department. For purposes of this Agreement, use of the term "Grantee" shall be a reference to "Contractor".

2. Scope of Work
A. The Grantee shall perform the funded activities described in the Scope of Work (Work), including applicable National Objectives as represented in Exhibit E Sections I through IV, and the Application which is on file with the Department and which is incorporated herein by reference. All written materials or alterations submitted as addenda to the original Application and which are approved in writing by the Department are hereby incorporated as part of the Application. The

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
Department reserves the right to require the Grantee to modify any or all parts of the Application in order to comply with CDBG-CV requirements. The Department reserves the right to monitor all Work to be performed by the Grantee, its contractors, and subgrantees in relation to this Agreement. Any proposed revision to the Scope of Work must be submitted in writing for review and approval by the Department and may require an amendment to this Agreement.

Approval shall not be presumed unless such approval is made by the Department in writing.

B. For the purposes of performing the Scope of Work, the Department agrees to provide the amount(s) identified in Exhibit B, and as detailed in Exhibit E, Section VI, and Budget Worksheet. Unless amended in writing, the Department shall not be liable for any costs in excess of the total approved budget. The Department shall not, under any conditions, be liable for any unauthorized or ineligible costs or activities.

C. Except for General Program Administration, grant activity(ies) must the Benefit to Low/Moderate Income Persons or Households CDBG National Objectives

3. Duplication of Benefits (DOB)
The Subrecipient must report all funds obtained by the Project owner from any source from the date of the disaster until the date of the Project application. Additionally, the Department, in coordination with the Subrecipient, will perform a check for DOB prior to issuing an award to ensure that duplicative assistance is not provided for multifamily housing. The Department also reserves the right to require that the Subrecipient perform additional DOB checks throughout the course of the Project’s period/performance, up to and through the closeout of each Project, to ensure there is no duplicative assistance throughout the course of the Project.

Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) prohibits federal agencies from providing assistance to any “person, business concern, or other entity” for any loss to which the entity has already received financial assistance from another source (42 USC § 5155(a)). The Federal Register Notice, published November 16, 2011 (Docket No. FR-5582-N-01), requires adequate policies and procedures in place to prevent a duplication of benefit and the recapture of funds, if necessary.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
The Subrecipient agrees to repay to the Department any assistance later received for the same purpose as the CDBG–DR funds and that exceeds the total need for the particular recovery purpose.

Warning: Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.

4. Effective Date and Commencement of Work
A. This Agreement is effective upon approval by the Department as evidenced by the Department representative’s signature on page one of the fully executed Standard Agreement, STD 213.

B. The CDBG-CV Grantee agrees that no Work toward the implementation of the project activity or program activity, as identified in Exhibit E, Section I through IV, shall commence without prior written authorization from the Department prior to the execution of this Agreement by the Department.

5. Term of Agreement and Performance Milestones
A. Term of Agreement: With the exception of the Grant Closing Requirements set forth in Exhibit B, Section 6, the Grantee shall complete the grant activity and/or activities on or before 12 months (one (1) year) from the Department’s execution date identified on the STD 213 of this Standard Agreement. Any extensions beyond the 12 months will require the Department’s approval and a contract amendment.

B. Expenditure Deadline: All Program funds shall be expended no later than 12 months (one (1) year) from the final Department execution date of this Agreement as identified on the STD 213. All requests for funds must be submitted prior to the Expenditure Deadline.
1) Reporting Deadlines:
a) All activities except activities in support of new housing construction and activities in support of economic development must report final beneficiaries no later than thirty (30) days after the expiration of the Expenditure Deadline. Extensions for final reporting must be approved in writing by the Department.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
b) For activities in support of new housing construction and economic development where housing units or jobs are dependent on off-site infrastructure development, the activity shall have an extended reporting term of two years (24 months) from the expenditure deadline to complete reporting of units constructed and occupied or jobs created or retained. Activities that do not meet the reporting deadline will be deemed ineligible and the Grantee will be required to repay all grant funds expended on the activity.

C. Milestones: Grantee shall timely adhere to project milestones as established in Exhibit E, Section V.
1) Failure to Meet Milestones:
a) Failure to meet the first milestone identified in Exhibit E, Section V, is a material breach and will result in a for-cause termination of this Agreement. All funds, including program income, reimbursed for this activity prior to the termination shall be returned to the Department no less than thirty (30) days from the written notification of termination.
b) Failure to meet any given subsequent milestones identified in Exhibit E, Section V, may result in loss of program eligibility and will restrict the Grantee from applying for additional CDBG funding until the activity is corrected and put back on schedule, or the activity is completed, or the activity is canceled.
2) Any milestone or deadline except the first milestone, the final activity report milestone, and the expenditure deadline may be revised administratively with the approval of the Department without incurring penalty, provided the revision request is received in advance of the original milestone due date.

D. Scope of Work Revisions and Amendments
1) Contract Revisions: Adjustments to the Scope of Work that do not require an increase or reduction of activity scope, a change in National Objective, or a change in the type of beneficiaries assisted may be completed as a Contract Revision. Contract Revisions must be approved by the Department prior to implementation. If approved, contract revisions shall

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
automatically be deemed a part of, and incorporated into, this Agreement.

Approval shall be provided either through the online grant management system, or in writing, as appropriate. Contract Revisions shall include but not be limited to:
a) Adjustments that itemize the scope of work, revise milestone deadlines, except for first and last milestones, and change the scope of work in a manner that does not change the overall budget, National Objective, or change type or reduce count of estimated beneficiaries.
b) Adjustments that increase the estimated number of beneficiaries without increasing or decreasing the scope of work and without changing the overall budget.
2) Contract Amendments: Adjustments to the Scope of Work that require an increase or a reduced scope of work, that change the National Objective, or that change the type or reduces the number of beneficiaries assisted shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed. Contract Amendments shall include but not be limited to:
a) Adjustments that either add scope beyond what was included in the original application, or that reduce scope such that the activity is materially different from the original application, or that reduce estimated beneficiary counts.
b) Adjustments that change the scope in a manner that requires a change to awarded activity budget, including adding funds from other State CDBG funded activities, adding Program Income, and reducing funds from either State CDBG awarded funds or Program Income.
3) HUD Matrix Codes: If HUD changes an activity matrix code(s) or if there is an error in recording the activity code, the Grantee shall be notified in writing and the correction shall not require an amendment to this Agreement.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
E. State CDBG Program Contract Management
1) Department Contract Manager: For purposes of this Agreement, the State CDBG Program Managers for the Department shall also serve as the Program Contract Managers. Written communication regarding this Agreement shall be directed to the State CDBG Program Contract Manager at the following address:

State CDBG Program Contract Manager
Division of Financial Assistance
Department of Housing and Community Development
P.O. Box 952054
Sacramento, California 94252-2054
Phone: (916) 263-6468
Email: [email protected]
2) Contract Management: Day-to-day administration of this Agreement shall take place through the online grant management system, including but not limited to:
a) Financial Reports (Funds Requests);
b) Activity Reports;
c) Semi-Annual Reports;
d) Annual Reports;
e) Submittal of any and all requested supporting documentation; f) Standard Agreement Revisions (non-material contract changes); and,
g) Standard Agreement Amendments (material contract changes). 3) Grantee Contract Administrator: The Grantee's Contract Administrator (must be a Grantee employee) is identified in Exhibit E, Profile. Unless otherwise informed, any notice, report, or other communication required by this Agreement shall be directed to the Grantee’s Contract Administrator at the contact information identified in Exhibit E, Profile.

Written communication shall be directed to the Grantee’s Contract

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT A
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) NOFA Date: 06/04/2020
Approved Date: 08/12/2020
Prep. Date: 01/27/2021
Administrator as identified in the Grantee Profile as referenced in Exhibit E.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget
A. Budget Detail: The activity shall follow the budget as detailed in Exhibit E, Section VI.

B. Program Income: All Program Income is state administered CDBG funding and is subject to the same federal requirements for financial administration as open grant awards. Program Income, including both cash-on-hand and future projected receipts, if identified as a funding source for any given activity, must be included in the activity budget and must be substantially expended prior to drawing grant award funds. Program Income must be identified separately from grant funds in the activity budget and must be broken out into activity and general administration funding, as applicable. The Department will not encumber locally administered Program Income against NOFA grant funds in the state’s accounting system. Only new grant awards made under a NOFA or in conjunction with an Urgent Need application will be encumbered in the state’s accounting system.

Funding in this Agreement may include either or both:
1) the total new grant award from the NOFA to be encumbered by the Department from grant funds,
2) total locally held Program Income to be included in the activity budget but that will not be encumbered by the Department. This Agreement is for the sum total of funds to be used in the activity including grant funds and Program Income, as applicable. Program Income receipts must be reported no less than quarterly.

C. Other Non-State CDBG Funding Sources: The Grantee shall report on the value of other contributions included as leverage for each activity via the Financial Reports (funds requests) required for such activity. The Financial Reports shall be accessed through the online grant management system and are the reports

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
which convey the information needed to complete financial transactions in HUD’s Integrated Disbursement and Information System (IDIS).

2. Availability of Funds
The Department’s provision of funding to Grantee pursuant to this Agreement is contingent on the continued availability of CDBG funds and continued federal authorization for CDBG activities, as well as the conditions set forth in Exhibit D, Section

33. The Department’s provision of funding is subject to amendment or termination due to lack of funds or authorization. This Agreement is subject to written modification or termination as necessary by the Department in accordance with requirements contained in any future state or federal legislation and/or state or federal regulations. All other modifications must be in written form and approved by both parties.

3. Eligible Costs
A. No activity costs may be incurred, or funds reimbursed until the Grantee has documented compliance with the applicable National Environmental Protection Act (NEPA) requirements established in 24 CFR Part 50, 24 CFR Part 58, and 42 USC §4321, et seq.

B. Allowable Costs: Allowable costs shall mean those necessary and proper costs under 2 CFR §200.400 through 475, and as identified in the Grantee’s application and as detailed in Exhibit E, Section VI, and as approved by the Department unless any or all such costs are disallowed by the State of California or HUD. Allowable costs include necessary and proper activity and administration costs incurred prior to the execution of this Agreement. All costs incurred prior to the execution of this Agreement must be eligible to be considered allowable and suitable for reimbursement. Eligible costs must, at a minimum, be costs incurred according to the procurement requirements of 2 CFR §200.317, et seq. and be costs required for the activity in this Agreement to meet a National Objective.

C. Priority of Funds: The Grantee agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. To the extent available, the Grantee must disburse funds available from locally held

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
funding CDBG grant resources such as, but not limited to Program Income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments from the grant award.

D. Withholding Funds: The Department reserves the right to withhold payments pending timely delivery of program reports or documents as may be required under this Agreement. Payments are contingent upon the Grantee's financial management system meeting the requirements of 2 CFR §200.302, and the internal control requirements of 2 CFR §200.303. Payment may be suspended or terminated, in whole or in part, by the Department in its sole discretion in the event of a default by Grantee.

E. Disencumbering Funds: The Grantee agrees that funds determined by the Department to be surplus upon completion of the activity, or that have not been spent prior to the Expenditure Deadline will be subject to disencumbrance by the Department.

F. Indirect Costs: If Grantee wishes to charge for indirect costs, the Grantee must develop an indirect cost allocation plan for determining the appropriate CDBG share of such indirect costs and submit such plan to the Department for approval prior to submission of requests for any payments for the indirect cost expenditures.

G. Pre-Agreement Costs: Pre-Agreement Costs are eligible costs incurred prior to the award of funds as defined in Exhibit D, Section 1. Eligible Pre-Agreement costs as identified in Exhibit E, Section VI, Project Budget, may only be reimbursed upon the full execution of this Agreement and verification that the costs meet all eligibility criteria. Pre-Agreement costs may include both activity delivery and general program administration.

The Grantee agrees that any Pre-Agreement costs not previously identified in Exhibit E, Section VI, Project Budget, will not be paid with CDBG-CV1 funds.

4. Method of Payment

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
The Department will not authorize payments unless it has determined the costs incurred are in compliance with the terms of this Agreement. Funds requested through the Financial Report must be for a minimum of $1,000.00, with the exception of the final funds request, which must be marked “Final”. Payments will be issued to the agency identified on the Taxpayer Identification Form (TIN) provided by the Grantee to the Department.

A. Reimbursements: The Department will reimburse the Grantee its allowable costs for the services identified in this Agreement in Exhibit E, Section VI, upon presentation of invoices which Grantee certified are true and correct copies of payments due on behalf of the Grantee for the activity covered by this Agreement and made in accordance and compliance with Exhibit A, Scope of Work. The Grantee may not request reimbursements under this Agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount needed.
1) To receive reimbursement for grant activities, including reimbursement for eligible Pre-Agreement costs, the Grantee must submit all Department required forms according to the applicable deadlines. Financial Reports and Activity Reports are due no less than quarterly, within 15 days of the end of the quarter. Financial Reports and Activity Reports may be submitted more frequently at the Grantee’s discretion. Financial Reports shall include the level of documentation specified by the Department, including proof of expenditure, and proof of cost eligibility. Grantees must submit documentation supporting cost amounts and cost eligibility with each funds request as part of the Financial Report.
2) Grantees shall submit Financial Reports (funds requests) no less than quarterly. If no funds have been expended, the Grantee shall provide a description of work completed and an explanation of why no funds have been expended.

B. Advances: The Grantee must receive prior written approval from the Department before submitting an advance request. All advances are subject to the Department’s consent, which may be given or withheld on its sole discretion. No

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
advances will be issued prior to full Agreement execution.

C. Final Payment Requests:
1) Grantees on the Reimbursement Payment System: All requests for final reimbursement must be submitted before the Expenditure Deadline referenced in Exhibit A, Section 5 of this Agreement.
2) Grantees on the Advance Payment System: The last advance payment must be submitted to the Department no later than sixty (60) days prior to the Expenditure Deadline of this Agreement.
3) Return of Unexpended Funds: All funds received by the Grantee but not expended by the Expenditure Deadline must be accounted for and returned to the Department within thirty (30) days after the Expenditure Deadline. Funds shall be returned in accordance with the current State CDBG Grants Management Manual. All returned funds will be disencumbered.
4) All Funds Not Previously Requested: If the final funds disbursement request for costs expended during the term of this Agreement has not been received by the Department before the Expenditure Deadline, and the Grantee has not requested an extension per Exhibit A Section 5, (Term of Agreement and Performance Milestones), the Department may disencumber any funds remaining and grant funds will no longer be available for the Grantee.

5. Budget Revisions and Amendments
Budget line item adjustments may be made in accordance with the following:

A. Budget Revisions: Adjustments to the Budget that do not require an increase or reduction of total activity budget, a change in National Objective, or a change in the type or a reduction in number of beneficiaries assisted may be completed as a Budget Revision. Budget Revisions shall include but not be limited to:
1) Adjustments that reallocate funds between budget line items, including between General Administration funding, activity funding, and Program Income resources, including both Program Income cash on hand, and

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
Program Income projected receipts, but that otherwise does not change the overall budget total, the scope of work, the National Objective, and type and count of estimated beneficiaries. Reallocations involving General Administration funding are subject to applicable General Administration caps identified in the Notice of Funding Availability.
2) Adjustments that increase or decrease the detail included in the submitted lined item budgets, including adding and removing budget line items, without increasing or decreasing the scope of work and without changing the overall budget.
3) Budget Revisions must be approved by the Department prior to implementation. Approval shall be provided either through the online grant management system, or in writing, as appropriate. If approved, Budget Revisions shall automatically be deemed a part of, and incorporated into, this Agreement.

B. Budget Amendments: Adjustments to the Budget that result in an increased or a reduced total activity budget shall require a Contract Amendment. Contract Amendments must be fully executed by both the Grantee and the Department prior to implementation. Adjustments may not be implemented prior to execution unless the Department has provided written notice authorizing the Grantee to proceed.

6. Grant Closing Requirements
A. Expenditure Deadline:
1) All Program funds shall be expended no later than the Expenditure Deadline as defined in Exhibit A, Section 4. All requests for funds must be submitted no later than thirty (30) days prior to the Expenditure Deadline. 2) The Final Financial Report for the activity must be marked final and submitted before the Expenditure Deadline. Financial Reports submitted after the Expenditure Deadline will not be eligible for reimbursement.

Closeout Procedure: The Grantee must submit the following at the completion of the activity:
1) A Final Activity Report that includes all required reporting data for the

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT B
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
activity;
2) A filed Notice of Completion (if applicable);
3) Evidence, satisfactory to the Department, of compliance with any and all other Special Conditions of this Agreement as set forth in Exhibit E hereto; and,
4) A resolution from the governing body acknowledging the accomplishments of the activity and confirming that the activity is complete and that all outstanding funds have been reimbursed by the Department.

If the Grantee identified an extended reporting period will be required to meet the National Objective for the activity in the Application, the above closeout requirements shall be submitted upon the completion of the activity, or within sixty (60) days after the Expiration Deadline, whichever comes first. If no extended reporting period is required, the above closeout requirements shall be submitted within thirty (30) days after the Agreement's Expenditure Deadline.

Upon receipt of the above documentation, the Department will close out this Agreement and finalize the activity in IDIS for final reporting to HUD.

B. Ongoing Reporting: Grants that have been closed may, as applicable, have continued reporting requirements, including Program Income reporting, performance reporting, beneficiary reporting, asset reporting, and other federally required reports as identified in Exhibit D, Section 22.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
CDBG-CV1 PROGRAM TERMS AND CONDITIONS

1. Definitions
A. "Activity" means one of the following HUD eligible activities as per 42 U.S.C. 5305.
1) Acquisition (§ 5305 (a)(1))
2) Public Improvements (§ 5305 (a)(2))
3) Public Facilities (§ 5305 (a)(2) and (5))
4) Public Services (§ 5305 (a)(8))
5) Business Financial Assistance (§ 5305 (a)(17))
6) Microenterprise Assistance (§ 5305 (a)(22))
B. “Activity Budget” means the budget included in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail, and Payment Provisions.

C. "Activity Delivery" (AD) means any reasonable and necessary costs that are not directly related to labor and/or direct construction and/or direct activity implementation costs. The Grantee may expend up to the indicated AD as identified the NOFA that is associated with this Agreement or any relevant CDBG Management Memo. CDBG funds for AD cannot be drawn down unless CDBG activity costs have previously been drawn down or are being drawn down on the same funds request.

D. “Activity Reports” are the activity reports that must be submitted at least quarterly that describe program or project progress and/or beneficiaries served during a given reporting period.

E. “CARES Act” means the Coronavirus Aid, Relief and Economic Security Act.

F. “Department” means the California Department of Housing and Community Development.

G. "Financial Report" is also identified as a funds request and refers to the forms and processes required to request the drawdown of CDBG-CV1 funds (requests for funds must be a minimum of $1,000.00 unless it is the final Financial Report

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
for an activity). Funds disbursements must be completed no less than quarterly for each open activity, including Program Income funded activities.

H. "General Administration" refers to eligible administrative expenses as provided in 42 U.S.C. §5305(a)(13).

I. “Grantee” means the jurisdiction that applied for CDBG-CV1 funding and has legal authority to sign this Agreement and commit to compliance with all federal requirements regarding the administration of federal funds, as identified in 2 CFR Part 200.

J. “Pre-Agreement Costs” are pre-award costs as defined at 2 CFR §200.458 and 24 CFR §570.489(p) and are costs that are eligible per 2 CFR §200.400 et. seq. that have been itemized on the approved activity budget as identified in Exhibit E, Section VI, Project Budget, as referenced by Exhibit B, Budget Detail and Payment Provisions.

K. "Program" means an eligible activity that provides direct assistance to eligible participants within a defined service area. Programs include public services, housing assistance to households, and instances where an eligible person, household, or area is directly assisted with a unit of service.

L. “Program Guidelines” means the CDBG Program Guidelines adopted in October 2019 that replaced the California state regulations regarding the operation of the State CDBG program, as per Health and Safety Code §50826.1(a) that states that the regulations are repealed upon adoption of guidelines.

M. “Program Income”, as defined in 24 CFR §570.489(e), means gross income received by the Grantee that is directly generated from the use of CDBG funds.

When such income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used.

N. "Project" means eligible capital improvements to public facilities, infrastructure,

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
assets, and right-of-way. Projects may also include eligible capital improvements to privately owned facilities, infrastructure, and assets that serve the public or that provide a public good, including shelters, community-based facilities, and utilities.

2. Eligible Activities
Grantee will only use funds under this Agreement for the activity identified in Exhibit E.

All activities must be eligible CDBG-CV1 activities as authorized under the CARES Act, (Public Law No: 116-136), 42 U.S.C. §5305 and 24 CFR §570.482.

3. National Objectives
Grantee will only use funds in support of the National Objective identified in Exhibit E, Section I. All CDBG-CV1 funded grant activities must meet a National Objective as defined in 42 U.S.C. §5304(b)(3), as amended, and 24 CFR §570.483.

Real Property acquired or improved in whole or in part with CDBG-CV1 funds must be used to meet the same National Objective for which it was purchased or improved for no less than five years from the date of acquisition/completion. The Department may require a Use Restriction Agreement be recorded against real property acquired or improved in whole or in part with CDBG-CV1 funds.

4. Termination and Remedies for Noncompliance
Awards as secured by this Agreement may be terminated by the Department in whole or in part as per federal regulation at 2 CFR §200.339. All terminations shall include written notification setting forth the reason(s) for such termination, the effective date, and the portion to be terminated in the case of partial terminations and will follow termination notification requirements identified in 2 CFR §200.340.

A. Termination without Cause: Agreements may be terminated without cause in whole or in part by the Department only with the consent of the Grantee. In the case of a whole agreement termination, the two parties shall agree upon termination conditions, including the effective date. In the case of partial termination, the two parties shall agree upon termination conditions, including the portion to be terminated and the effective date.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
B. Noncompliance and Termination with Cause: The Department may terminate this Agreement for Grantee’s failure to comply with the terms and conditions of this Agreement. Terminations for material failure to comply with the Agreement terms and conditions must be reported by the Department to the appropriate federal program integrity and performance system accessible through the System for Award Management (SAM) as per 2 CFR §200.339(b).
1) The Department may initiate remedies for noncompliance as identified in 2 CFR §200.338 at any time it has been determined that the Grantee is no longer meeting the terms and conditions of this Agreement. Remedies for noncompliance may be required in addition to, in lieu of, or prior to termination.
2) Prior to terminating this Agreement for cause or noncompliance, the Department shall submit written notice specifying noncompliance and/or specifying the event or events that if not cured would constitute an event of default. The Department’s written notice shall identify remedies for cure.

Grantee shall have thirty (30) calendar days from receipt of notice to fully cure. This period may be extended at the Department’s discretion for a reasonable period of time if the Grantee is acting in good faith to cure the noncompliance or cause. Any extension of the cure period must be communicated in writing by the Department.
3) The Department’s remedies for Grantee’s noncompliance with a federal statute or regulation, a state statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere may include, as appropriate:
a) Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
b) Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance. c) Wholly or partly suspend or terminate the current award for the Grantee’s program or project, as applicable.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
d) Withhold further and/or future awards of CDBG/CDBG-CV1 funds. e) Request that HUD initiate federal suspension debarment proceedings.
f) Take other remedies that may be legally available, including, but not limited to:
(i) In the case of costs incurred without meeting a National Objective, require repayment of all funds reimbursed,
including General Administration, Activity Delivery, and any and all Program Income, as appropriate.
4) In taking an action to remedy noncompliance, the Department will provide the Grantee an opportunity for such hearing, appeal, or other administrative proceeding to which the Grantee is entitled under any statute or regulation applicable to the action involved as per 2 CFR §200.341.

C. Effects of Suspension and Termination: Grantee costs resulting from obligations incurred by the Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees during a suspension or after termination of an Agreement are not allowable unless otherwise authorized by the Department in written notice or as allowable in 2 CFR §200.342. Termination and remedies for noncompliance identified in this Section do not preclude a Grantee or any of the Grantee’s contractors, subrecipients, or subgrantees from being subject to nonprocurement debarment and suspension requirements at 2 CFR Part 2424.

CDBG-CV1 funds may not be provided to excluded or disqualified persons pursuant to 24 CFR §570.489(l).

D. Remedies: All remedies of the Department hereunder are cumulative and not exclusive.

5. Severability

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of the Department, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are, and shall be, deemed severable.

B. The Grantee shall notify the Department immediately of any claim or action undertaken by or against it which affects or may affect this Agreement or the Department, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of the Department.

6. Waivers
No waiver or any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of the Department to enforce, at any time, the provisions of this Agreement or to require, at any time, performance by the Grantee of these provisions shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of the Department to enforce these provisions.

7. Uniform Administrative Requirements
The Grantee, its agencies or instrumentalities, and Subgrantees shall comply with the policies, guidelines and Administrative Requirements of 2 CFR Part 200 et seq., as applicable, as they relate to the cost principles, audit requirements, acceptance and use of federal funds.

A. Single Audit Compliance: Funds will not be disbursed to any Grantee identified by the State Controller's Office (SCO) as non--compliant with the Federal Single Audit Act, as described in the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2 CFR 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Administrative Requirements is demonstrated to the satisfaction of the Department.

B. Accounting Standards: Grantee agrees to comply with, and administer the activity in conformance with, 2 CFR § 200.300 et seq, and agrees to adhere to

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

C. Suspension and Debarment: By executing this Agreement, Grantee verifies and affirms that it has not been suspended or debarred from participating in or receiving federal government contracts, subcontracts, loans, grants or other assistance programs.

8. Compliance with State and Federal Laws and Regulations A. Grantee, its agencies or instrumentalities, contractors, sub-grantees, and subrecipients shall comply with all local, state, and federal laws, statutes, and regulations, as well as policies and guidelines established by the Department for the administration of the CDBG-CV1 program.

B. Grantee shall comply with the requirements of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act)(Public Law No: 116-136, the Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) §5301 et. seq., and Subpart 1 of the Federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) §570.480 et. seq., and all federal regulations and policies issued pursuant to these regulations. The Grantee further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

9. Affirmatively Furthering Fair Housing
Grantee shall affirmatively further fair housing, in accordance with the Civil Rights Act of 1964 (42 U.S.C 2000a, et seq.), and the Fair Housing Act (42 U.S.C. 3601, et seq.), according to 42 U.S.C. 5306, et seq. and in compliance with California statute (Gov.

Code sections 65583, et seq.). Grantee shall comply with the Fair Housing Amendment Act of 1988 (Public Law 100-430).

10. Equal Opportunity Requirements and Responsibilities Grantee agrees that it undertakes hereby the same obligations to the Department that

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
the Department has undertaken to HUD pursuant to the Department’s CDBG/CDBGCV1 certifications. The obligations undertaken by Grantee include, but are not limited to, the obligation to comply with all applicable federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following:

A. The Housing and Community Development Act of 1974 (Public Law 93-383) that authorized the CDBG program, as amended, and legislative changes contained in the Housing and Urban-Rural Recovery Act of 1983 that authorized the state administered CDBG program for non-entitlement communities, and the Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) that requires publicly funded facilities be accessible to the public;
B. Title VI of the Civil Rights Act of 1964 (Public Law 88-352) prohibiting discrimination based on protected class, as amended, Title VIII of the Fair Housing Act (Public Law 90-284) prohibiting discrimination in housing, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259) requiring expanded compliance with civil rights laws for jurisdictions receiving federal funding; Section 104(d), regarding relocation and displacement, and Section 109, prohibiting discrimination in CDBG funded programs, of Title 1 of the Housing and Community Development Act of 1974, as amended; Section 504 of the Rehabilitation Act of 1973 prohibiting recipients of federal funds from discrimination against persons with disability; the Americans With Disabilities Act of 1990 prohibiting all public discrimination against persons with disabilities; the Age Discrimination Act of 1975 prohibiting age-based discrimination in federally funded activities; Executive Order 11063 prohibiting discrimination in disposition of properties owned or financed with federal funds, as amended by Executive Order 12259; and Executive Order 11246 regarding fair employment, as amended by Executive Orders 11375, 11478 and 12086; and HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights;
C. The Equal Employment Opportunity Act of 1972 that created the Equal Employment Opportunity Commission, Equal Employment Opportunity and Affirmative Action requirement (EEO/AA); Grantee shall, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, state that it is an Equal Opportunity or Affirmative Action employer.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021

11. Relocation, Displacement, and Acquisition
Grantee shall comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, in 24 CFR Part 42, 49 CFR Part 24, and 42 U.S. §5304(d) as they apply to the performance of this Agreement. Grantee agrees to comply with 24 CFR §570.606 relating to the acquisition and disposition of all real property utilizing grant funds and to the displacement of persons, businesses, nonprofit organizations and farms occurring as a direct result of any acquisition of real property utilizing grant funds.

12. Section 3: Training, Employment and Contracting Compliance Grantee shall comply with Section 3 of the Housing and Urban Development Act of 1968 (“Section 3”) (Public Law 90-448, now codified at 12 U.S.C. § 1701u, and implementing regulations at 24 CFR, Part 135. The responsibilities of the Grantee are outlined in 24 CFR §135.32 and include, but may not be necessarily limited to:

A. Implementing procedures designed to notify Section 3 eligible residents about training and employment opportunities generated by Section 3 covered assistance and Section 3 business concerns about contracting opportunities generated by Section 3 covered assistance.

B. Notifying potential contractors for Section 3 covered projects of the requirements of Part 135 and incorporating the Section 3 clause set forth in 24 CFR §135.38 in all solicitations and contracts in excess of $100,000.00.

C. Facilitating the training and employment of Section 3 residents and the award of contracts to Section 3 business concerns to reach the goals set forth in 24 CFR §135.30. Recipients, at their own discretion, may establish reasonable numeric goals for the training and employment of Section 3 residents and contract awards to additional Section 3 business concerns that exceed the goals specified in 24 CFR §135.30.

D. Assisting and actively cooperating with the Department in obtaining the compliance of contractors and subcontractors with the requirements of Part 135 and refraining from entering into any contract with any contractor where the recipient has notice or knowledge that the contractor has been found in violation

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
of the regulations in 24 CFR Part 135.

E. Documenting actions taken to comply with the requirements of 24 CFR Part 135, the results of those actions taken and impediments, if any.

13. Environmental Compliance
A. Grantee shall comply with the California Environmental Quality Act (CEQA) (Pub.

Resources Code § 21000, et seq.) requirements as they apply to this project.

CEQA reviews and determinations are the responsibility of local agencies and shall be administered by the Grantee as applicable.

B. Grantee shall comply with the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et seq., as amended, and 33 U.S.C. § 1318 relating to inspection, monitoring, entry, reports, and information, and all regulations and guidelines issued thereunder.

C. Grantee shall comply with the requirements of the Clean Air Act, as amended, 42 U.S.C. 7401, et seq.

D. Grantee shall comply with Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50 regarding air quality protections, as amended.

E. Grantee shall comply with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. §4001). Grantee shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

F. Grantee shall comply with the requirements of the Residential Lead-Based Paint Hazard Reduction Act of 1992 and Section 401(b) of the Lead-Based Paint Poisoning Prevention Act of 1971. Grantee agrees that any construction or rehabilitation of residential structures with assistance provided under this

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR §570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBGassisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of leadbased paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be required.

G. Grantee shall comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. Grantee shall also comply with federal Executive Order 11593 on the protection and enhancement of the cultural environment. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic property list.

H. Grantee shall comply with all National Environmental Protection Act (NEPA) requirements as applicable to the performance of this Agreement as found in 24 CFR Part 50, 24 CFR Part 58, as applicable, and 40 CFR Parts 1500 – 1508.

Grantee shall not receive authority to incur activity costs until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

14. Procurement
The Grantee shall comply with the procurement provisions in 2 CFR §200.317 – 200.326, Procurement Standards, as well as all other Administrative Requirements for Grants and Cooperative Agreements to state, local and federally recognized Indian

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
tribal governments as set forth in 2 CFR Part 200, et seq., as applicable.

15. Procurement of Recovered Materials
A. Grantee and the Grantee’s contractors shall comply with Section 6002 of the Solid Waste Disposal Act of 1965, as amended by the Resource Conservation and Recovery Act. The Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, unless the Contractor determines that such items:
1) are not reasonably available in a reasonable period of time; 2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or
3) are only available at an unreasonable price.

B. This clause shall apply to items purchased under this Agreement or subsequent contract where:
1) the Contractor purchases in excess of $10,000.00 of the item under this Agreement; or
2) during the preceding federal fiscal year, the Contractor:
a) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and
b) purchased a total of in excess of $10,000.00 of the item both under and outside that contract.

16. Contracting and Labor Standards

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
A. Grantee shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141-3148) and 29 CFR Subtitle A, Parts 1, 3 and 5, as applicable, to construction, alteration, and repair contracts over $2,000.00.

B. Grantee shall ensure that all contracts comply with the Anti-Kickback Act of 1986 (41 U.S.C. §§ 51-58) that prohibits attempted as well as completed "kickbacks," which include any money, fees, commission, credit, gift, gratuity, thing of value, or compensation of any kind.

C. Grantee shall ensure all contracts comply with the Contract Work Hours and Safety Standards Act of 1962 (40 U.S.C. § 3702) which requires that workers receive overtime compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week.

D. Grantee shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Department for review upon request.

17. Prevailing Wages
A. Where funds provided through this Agreement are used for construction work, or in support of construction work, the Grantee shall ensure that the requirements of California Labor Code, Chapter 1, commencing with Section 1720, Part 7 [California Labor Code Sections 1720-1743] (pertaining to the payment of prevailing wages and administered by the California Department of Industrial Relations) are met.

B. Where funds provided through this Agreement are used for construction work or in support of construction work, the Grantee shall also ensure that the federal requirements of the Davis Bacon Act codified at 40 U.S.C. § 3141, et seq. (as amended), pertaining to federal labor standards and compliance, are met and documented. Grantee recognizes that multiple labor standards (both state prevailing wage and federal Davis-Bacon Act) may apply to the project and both standards must be satisfied.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
C. For the purposes of this requirement "construction work" includes, but is not limited to, rehabilitation, alteration, demolition, installation or repair done under contract and paid for, in whole or in part, through this Agreement. All construction work shall be done through the use of a written contract with a properly licensed building contractor incorporating these requirements (the "construction contract"). Where the construction contract will be between the Grantee and a licensed building contractor, the Grantee shall serve as the "awarding body" as that term is defined in the California Labor Code. Where the Grantee will provide funds to a third party that will enter into the construction contract with a licensed building contractor, the third party shall serve as the "awarding body." Prior to any disbursement of funds, including but not limited to release of any final retention payment, the Department may require a certification from the awarding body that prevailing wages have been or will be paid.

D. The applicable wage rate determination on construction work will be the more restrictive of the rate prescribed in the California Labor Code Sections 1770- 1784, or the Davis-Bacon Wage Determination.

18. Contractors and Subrecipients
A. Grantee shall comply with 24 CFR Part 2424 and shall not enter into any agreement, written or oral, with any contractor or subrecipient without the prior determination that the contractor or subrecipient is eligible to receive CDBG funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible Contractors.

B. Any agreement between the Grantee and any contractor or subrecipient shall include the terms and conditions in Appendix II of 2 CFR Part 200.

C. Grantee shall ensure that any contract or subrecipient agreement includes clauses requiring the maintenance of workers’ compensation insurance, as applicable, as well as general liability insurance. Contract or subrecipient agreements must require that the Grantee is notified in the event that any required insurance is canceled, expired, or otherwise invalidated during the performance period of the contract or subrecipient agreement.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
D. Grantee shall require that contractors and subrecipients comply with the Drug-Free Workplace Act of 1988.

19. Requirements for Economic Development Activities
A. Public Benefit Standards for Economic Development Activities: Per 24 CFR §570.482 (e) (f), (g) and §570.483(b)(4), the Grantee must comply with federal underwriting standards and must meet the public benefit standards for all CDBG Economic Development activities under 42 U.S. §5305(a)(17). The use of public benefit standards is mandatory.

B. Anti-Job Pirating Certification: Pursuant to 24 CFR §570.482(h) CDBG funds may not be used to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area to another labor market area if the relocation is likely to result in a significant loss of jobs in the labor market area from which the relocation occurs. Job loss of more than 500 employees is always considered significant. Job loss of 25 or fewer positions is never considered significant.

20. Rights to Inventions Made Under a Contract or Agreement Grantee shall comply with and require the following in contracts and subrecipient agreements: If a Federal award meets the definition of “funding agreement” under 37 CFR §401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of recipient or subrecipient must comply with requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,“ and any implementing regulation issued by the awarding agency.

21. Prohibition Against Payments of Bonus or Commission The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of:

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
A. Obtaining the Department's approval of the Application for such assistance or additional assistance; or,
B. Securing any other approval or concurrence of the Department required under this Agreement, Title I of the Housing and Community Development Act of 1974, or the State regulations or Program Guidelines with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

22. Reporting Requirements
A. Requirements: During the term of this Agreement, the Grantee must submit all CDBG program reports required by the Department, including quarterly activity, financial, and Program Income reports, semi-annual labor and compliance reports, annual performance reports, and other reports required by the Department or HUD. The Department reserves the right to request additional detail and support for any report made. Reports must be made according to the dates identified, unless otherwise specified at the discretion of the Department.

The Grantee's performance under this Agreement will be evaluated in part on whether it has submitted the reports on a timely basis.

B. Reporting Period: Grantee shall submit reports quarterly, and as required for semi-annual and annual reports, and shall continue to submit reports until such time that the activity is complete, a National Objective has been met and beneficiaries have been identified. The reporting period for this activity may extend beyond the Expenditure Deadline as defined in Exhibit A.

C. Final Reporting Deadline: Grantee shall complete all required reporting for this activity no later than fourteen (14) months from the execution date of this Agreement as identified on the STD 213.

D. Asset Reporting: Grantee shall report annually on the status of all assets (real and personal property, equipment, and vehicles) purchased in whole or in part

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
with CDBG/CDBG-CV1 funds for no less than five years from the completion of the activity that generated the asset. Reporting shall continue until the property is disposed, fully depreciated, or, in the event of real property, the five-year commitment to a National Objective has been completed.

23. Fiscal Controls
Grantee shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The Grantee shall establish and maintain such fiscal controls and fund accounting procedures as required by federal regulations, or as may be deemed necessary by the Department to ensure the proper disbursal of, and accounting for, funds paid to the Grantee under this Agreement.

A. Deposit of Funds: Grantee shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG -CV1 funds. All cash advances must be deposited in an interest-bearing account; any interest earned in excess of $100.00 per year (which may be retained for related administrative expenses) must be returned at least quarterly to HUD via the Department. Deposits in minority banks are encouraged.

B. Fund Management: Grantee shall deposit funds in an account requiring two signatures for disbursement and shall submit to the Department specimen signatures for all authorized signatories prior to receipt of funds; C. Fiscal Liability: Grantee shall be liable for all amounts which are determined to be due by the Department including, but not limited to, disallowed costs which are the result of Grantee’s or its contractor’s conduct under this Agreement. Grantee shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the Department and HUD arising from this Agreement.

D. Fiscal Records: All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 25 of this Agreement.

E. Program Income: Any and all Program Income received by Grantee during the administration of this Agreement must be receipted and deposited into a

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
separate Program Income account. Program Income funds may not be comingled with CDBG grant funds in a single account.

24. Reversion of Assets
Upon expiration of this Agreement, Grantee shall transfer to the Department any CDBGCV1 funds, excluding Program Income, in Grantee’s control at the time of expiration.

Further, any real property under Grantee’s control that was acquired and/or improved in whole or in part with CDBG/CDBG-CV1 funds (including CDBG-CV1 funds provided to the Grantee in the form of a loan and Program Income) in excess of $25,000.00 shall be either:

A. Used to meet one of the National Objectives in 24 CFR Part 570 until five (5) years after expiration or closure of this Agreement, the length of time to be further prescribed by mutual agreement of the parties.

B. Disposed of in such manner that Grantee is reimbursed in the amount of the fair market value of the property at the time of disposition of the property less any portion of the value attributable to expenditures of non-CDBG/CDBG-CV1 funds for acquisition and/or improvement of such property. The proceeds from such disposition is Program Income.

If the Grantee provides funds for the purchase or improvement of real property to a subrecipient that is a private non-profit organization, that subrecipient must further agree to a voluntary lien on above-referenced real property as to any CDBG/CDBGCV1 funds received and that such lien will be notarized and recorded in the Office of the County Recorder where the real property is located.

25. Monitoring Requirements
The Department shall perform a program and/or fiscal monitoring of the CDBG-CV1 grant no less than once during the twelve (12) month expenditure period of this Agreement. The Grantee shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department to maintain program eligibility.

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
Grantees and applicable subrecipients shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Grantee that the HCD contract has been closed according to the record retention requirements at 2 CFR §200.333.

Grantees and applicable subrecipients shall permit the State, federal government, the state Bureau of State Audits, the Department, and/or their representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.

26. Inspections of Grant Activity
The Department reserves the right to inspect any grant activity(ies) performed hereunder to verify that the grant activity(ies) is being and/or has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

A. The Grantee shall inspect any grant activity performed by contractors and subrecipients hereunder to ensure that the grant activity(ies) is being and has been performed in accordance with the applicable federal, state and/or local requirements and this Agreement.

B. The Grantee agrees to require that all grant activity(ies) found by such inspections not to conform to the applicable requirements be corrected, and to withhold payment to its contractor or subcontractor, respectively, until it is so corrected.

27. Signs
If the Grantee places signs stating that the activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the project that the Department is a source of financing through the CDBG/CDBG-CV1 Program.

28. Insurance
The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable. No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability and workers compensation insurance, from all contractors and subrecipients. Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award.

Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy.

29. Anti-Lobbying Certification
Grantee shall comply with and require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and no more than $100,000.00 for such failure.

A. No federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract,

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
grant, loan, or cooperative agreement, it will complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

30. Conflict of Interest
Pursuant to 24 CFR §570.489(h), no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, including members and delegates to the Congress of the Unites States may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure, or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.

31. Obligations of Grantee with Respect to Certain Third-Party Relationships Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the Program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee shall comply with all lawful requirements of the Department necessary to ensure that the Program, with respect to which assistance is being provided under this Agreement to the Grantee, is carried out in accordance with the Department's Assurance and Certifications, including those with respect to the assumption of environmental responsibilities of the Department under Section 104(g) of the Housing and Community Development Act of 1974 [42 U.S.C. §5304(g)].

32. Energy Policy and Conservation Act
This Agreement is subject to mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021

33. California State Contracting Manual Requirements (Section 3.11, Federally Funded Contracts (Rev. 3/03):

A. All contracts, except for State construction projects that are funded in whole or in part by the Federal government, must contain a thirty (30)-day cancellation clause and the following provisions:
1) It is mutually understood between the parties that this contract may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if the contract were executed after that determination was made.
2) This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the purpose of this Program. In addition, this contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or to any statute enacted by the Congress that may affect the provisions, terms, or funding of this contract in any manner.
3) The parties mutually agree that if the Congress does not appropriate sufficient funds for the program, this contract shall be amended to reflect any reduction in funds.
4) The department has the option to invalidate the contract under the thirty (30) day cancellation clause or to amend the contract to reflect any reduction in funds.

B. Exemptions from provisions A.1 through A.4 above may be granted by the Department of Finance provided that the director of the State agency can certify in writing that Federal funds are available for the term of the contract.

C. California Government Code § 8546.4(e) provides that State agencies receiving federal funds shall be primarily responsible for arranging for federally required financial and compliance audits, and shall immediately notify the Director of Finance, the State Auditor, and the State Controller when they are required to

City of Ukiah
20-CDBG-CV1-00004

EXHIBIT D
Program Name: Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1)
NOFA Date: 06/04/2020
Approved Date: 8/12/2020
Prep. Date: 01/27/2021
obtain federally required financial and compliance audits.

Applications: City of Ukiah Public Facility Improvement Project for Surge Capacity

EXHIBIT E
Award Number
20-CDBG-CV1-00004
PO Number
Profile
[email protected]
Section I
Activity Category
Community Development
Activity (CD)
03E - Neighborhood Facilities
National Objective (CD)
(LMA) Low/Mod Area Benefit
Are you looking to start a new program, modify an ongoing program, or add a new type of assistance to an existing program?
Modify Existing
Section II
Choose the measure indicator from the list. Detailed information on performance measurements can be located in HUD’s Basically CDBG manual, Chapter 13. https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-13-PerformanceMeasurement.pdf Measure Indicator (P)
Persons Assisted
Please indicate the proposed number of beneficiaries of this activity.

LMA - Number of LMI persons in service area that will benefit LMC - Number of LMI persons that will benefit
LMH - Number of households that will benefit.

LMJ - Number of jobs created/retained.

Number of Beneficiaries
1,030
Presumed Benefit Types
Elderly Persons, Homeless Person
Additional Benefit Types
Youths, Single Adults, Single Men, Single Women, Families, Mentally Ill, Veterans, Victims of Domestic Violence Upload Service Area Map
City of Ukiah CDBG-CV1 service area map.pdf
Section III
City of Ukiah
20-CDBG-CV1-00004

Activity Title
City of Ukiah Public Facility Improvement Project for Surge Capacity Organization Name
City of Ukiah
Input the physical address of your organization, please do not use a P.O. Box.

Street Address
300 Seminary Ave.

Suite/Office #:

City:

Ukiah
State
California
Zip Code:
95482
Colonia & Non-Federally Recognized Native American Tribes For information about Colonia locations see https://www.hudexchange.info/cdbg-colonias/colonias-history/.

For a list of Federally recognized Native American tribes in California please see https://www.ncsl.org/research/state-tribal-institute/list-of-federal-andstate-recognized-tribes.aspx. For more information see the Governor’s Office of the Tribal Advisor at https://tribalgovtaffairs.ca.gov/.

Is this acitivity in a Colonia?
No
Is this acitivity for a non-Federally recognized Native American tribe? No
Section IV
Activity Information
Add the address of where the activity will take place. If this is the same as the organizational address, re-enter the organization address. If it is a general area (example: a stretch of street or an unregistered address) please get as close as possible to the actual activity location and indicate the accurate location information in the activity description.

Street Address:
200 South School Street
Suite/Office #:

City:

Ukiah
State
California
Zip Code:
95482
The Activity Description is a narrative that needs to include: how this activity is relates to COVID-19 impacts, how this activity will help with flattening the curve of the pandemic, or how it will help in the recovery from the pandemic.

The narrative must also include: a detailed description of the activity, why it is needed, who will benefit, activity location, how will the activity will be implemented, and when it will be complete.

City of Ukiah
20-CDBG-CV1-00004

Activity Description
The City of Ukiah proposes to improve a City-owned public facility, the Ukiah Valley Conference Center located at 200 South School Street, Ukiah, CA, with a permanent generator. The conference center is located within Mendocino County Census Tract 116, Block Group 1, a census tract/block group comprising 51.94% low- and moderate-income persons. The generator will provide back-up power to the facility to ensure the conference center remains operational during emergencies and power outages. As indicated by the attached letters of support, installing a generator will also assist healthcare providers meet the COVID-19 demand for services and support.

There are no public facilities in City limits with sufficient space to shelter residents during a power outage, and consequently residents often access healthcare facilities. Residents’ access of healthcare facilities facilities during a power outage can limit the capacity of healthcare facilities to respond to the ongoing COVID-19 pandemic crisis- especially in the event of a surge in positive cases. As power outages are becoming much more likely and frequent in California rural areas due to the threat of wildfire and the instigation of Public Safety Power Shutoffs, having a public facility able to shelter low- and moderate-income persons and vulnerable populations 24/7 will assist healthcare facilities respond to the COVID-19 pandemic and assist in flattening the curve.

Because the conference center is set up and on standby to be used in case of a surge in the COVID-19 pandemic, it is imperative for the safety of the people who may need to use the facility as a temporary medical facility that they have a generator to provide consistent power. The facility may also be used for a testing or vaccination site if additional sites are required by the County.

The proposed project supports FEMA’s March 27, 2020 letter to Emergency Managers to actively plan to stand-up alternate sites such as the conference center that would support medical staff during the ongoing COVID-19 crisis. The conference center is the only public facility within City limits that has sufficient space to ensure that emergency shelter services and community resource services can be provided with social distancing measures in place. The conference center has central heating/air-conditioning and provides public restrooms and free Wi-Fi. It also houses district offices for Congressman Huffman, State Senator McGuire, and Assemblymember Wood.

Although the project is expected to provide area benefit to low- and moderate-income persons within Census Tract 116/Block Group 1, given the central location of the conference center and its access to public transportation, it is expected that homeless and elderly persons from other areas of the City will benefit from the proposed project. Youths, single adults, single men, single women, families, mentally disabled persons, veterans, and victims of domestic violence are also expected to utilize the facility during an emergency.

The project will be implemented by staff within the Community Development Department, in coordination with the City’s Electric Utility Division and Office of Emergency Operations.

Provide a detailed narrative describing the steps to be taken to complete the activity (i.e.: Task 1- create marketing plan; Task 2- hold a town hall meeting; Task 3- analyze feedback… etc.). This task narrative should indicate your knowledge of the steps and actions necessary to complete your activity. Narrative should include all actions taken to reach readiness through actions necessary for closeout.

The narrative must include the deliverables that will be completed as part of this activity in relationship to the task descriptions (i.e.: Deliverable 1- marketing plan; Deliverable 2- town hall meeting minutes… etc.). This deliverable narrative should indicate your direct knowledge of the documentation necessary to monitor and evaluate activity compliance. These documents should be part of your project file and will be reviewed as part of your onsite monitoring.

In completing the Tasks and Deliverables narratives, the applicant should demonstrate a knowledge of the specific steps needed to achieve the desired outcome.

City of Ukiah
20-CDBG-CV1-00004

Detailed Scope of Work - Task and Deliverables Narrative A detailed task narrative, listing steps and a timeline for implementation, is below. Please note that if the grant award letter and standard agreement are received earlier- and if there are opportunities to further accelerate the timeline- the dates will be adjusted accordingly. The City’s goal is to complete the project as quickly as possible to provide sheltering and emergency support services during the colder winter and spring months, as well as the summer and fall 2021 wildfire season.

1. Upon receipt of CDBG CV-1 grant award letter from HCD, secure approval from City Council to authorize budget amendments, execute standard agreement, and proceed with development of generator specifications- 10/23/2020.

2. Receive standard agreement from HCD and execute agreement, plus clear any associated conditions – by 11/6/2020.

3. Hold public hearing for submittal of application in response to expected CDBG CV-2/CV-3 NOFA. Secure approval from City Council of resolution to apply for approximately $27,891 for the remainder of the cost of the generator installation project. The generator project would be one of up to three activities the City may apply for in response to this anticipated NOFA. – By 11/30/2020

4. Electric Utility Division to develop plans and specifications and bid package; and work with Community Development Department to secure Council approval – by 12/18/2020. Note: prevailing wage information will be included in bid package.

5. Release RFP – by 1/4/2021. Note: conditional language will be inserted into the draft contract and bid solicitation that a contract award is contingent on an award of CV-2/CV-3 funding.

6. Execute CDBG CV-2/CV-3 standard agreement; clear associated conditions – by 1/22/2021.

7. 10-day wage rate lock – 1/25/2021.

8. Bids due – by 2/5/2021.

9. City Council approval of contract award; and execution of contract with procured firm – 2/17/2021.

10. Pre-construction conference and issuance of notice to proceed- by 3/8/2021.

11. Project completion – by 5/28/2021.

12. Completion of close-out report, including presentation of final accomplishments and performance to City Council – by 6/30/2021.

The City expects to submit monthly funds requests, set-up/completion reports, annual performance reports, and other required reports from execution of the standard agreement to close-out.

Statement of Need and Proposed Outcome
The Statement of Need presents facts and evidence to support the need for your activity. An effective need statement will describe the target populations to be served, define the community problem to be addressed, is related to the purposes and goals of your organization, includes quantitative and qualitative documentation and supporting information, does not make any unsupported assumptions, and describes the situation in terms that are factual. An effective Statement of Needs will describe the relationship between the needs and COVID-19 impacts in your communities.

City of Ukiah
20-CDBG-CV1-00004

Statement of Need and Proposed Outcome Narrative:

In partnership with local healthcare facilities, the City has identified a critical need during the COVID-19 pandemic to be an emergency sheltering facility within City limits, operational during a loss of electrical power, and with sufficient space to meet the American Red Cross and Mendocino County Public Health Department’s COVID-19 guidelines for social distancing. The City’s Ukiah Valley Conference Center, located in the downtown at 200 South School Street, was identified as this facility but would need to be improved with a permanent generator to sustain services during a loss of electrical power.

The proposed project is expected to assist in flattening the curve from COVID-19 by providing an emergency shelter and community service center operational 24/7, even in the event of loss of power from a Public Safety Power Shutoff (PSPS) or other disaster or local emergency. By providing a temperature-controlled facility where residents can charge their medical and communication devices, fill their oxygen tanks, and receive important communication messages, the likelihood that residents would access these types of community support services at healthcare facilities is reduced, enabling healthcare facilities to more fully focus on COVID-19 response efforts and urgent healthcare needs. An emergency shelter and community service center with this capacity will be a vital community resource throughout the COVID-19 pandemic and especially so in the event of a surge in positive COVID-19 cases.

The City of Ukiah Community Development Department will administer the CDBG CV-1 standard agreement and generator project, including monitoring of federal and state prevailing wages, approval of project drawdowns, Duplication of Benefits tracking, and all reporting and compliance responsibilities. The Department intends to execute an interagency agreement with the City of Ukiah Electric Utility Division (EUD) to ensure a smoothly implemented project. The EUD will share in the labor to complete the installation of the generator with its existing electrical utility personnel and the procured electrical contractor. The EUD will also procure and oversee the work of the electrical contractor.

At the conclusion of the project, a generator will be installed at the conference center, allowing 24/7 power generation in the event of loss of electrical power. At least 50 low- and moderate-income residents are expected to benefit from the proposed project.

Section V
Indicate if you will need more than 30 days after the expenditure deadline to complete your beneficiary reporting, including reporting for activities where it is likely that there will be a time gap between completion of the activity and reportable beneficiaries.

Will you need more than 30 days after the expenditure deadlines to complete your activity reporting? No
Milestones
Milestones are the progress markers or performance indicators that indicate progress toward the completion of your activity.

Milestones may directly relate to your task narrative and are enforceable through the standard agreement. Each activity must include at least a starting and a completion milestone, with description of the milestone and a date. Additional milestones are optional and strongly encouraged.

Milestone #1 - Activity Start
Execute CDBG CV-1 standard agreement; clear associated conditions.

Milestone #1 Completion Date
11/06/2020
Do you want to add additional optional milestones?
Yes
Milestone #2 (optional)
Execute CDBG CV-2/CV-3 standard agreement; clear associated conditions.

Milestone #2 Completion Date (optional)
01/22/2021
Milestone #3 (optional)
Issuance of Notice to Proceed to contractor/implementer.

Milestone #3 Completion Date (optional)
03/08/2021
City of Ukiah
20-CDBG-CV1-00004

Milestone #4 (optional)
Project completion.

Milestone #4 Completion Date (optional)
05/28/2021
Milestone #5 (optional)
Milestone #5 Completion Date (optional)
Milestone #6 (optional)
Milestone #6 Completion Date (optional)
Milestone #7 (optional)
Milestone #7 Completion Date (optional)
Milestone #8 (optional)
Milestone #8 Completion Date (optional)
Milestone #9 (optional)
Milestone #9 Completion Date (optional)
Milestone #10 - Confirmation of Closeout
Complete and submit closeout report.

Milestone #10 - Confirmation of Closeout Completion Date 06/30/2021
Readiness Criteria
Collaborators and Partners
Partnerships and collaborations are supported and in many cases encouraged in implementing your COVID-19 related activity.

Please indicate what types of partnerships you will be using in implementing your activity in the check-boxes and include a list of all of the different partners and collaborators including whether you have a formal or informal partnership agreement in the narrative section. Please upload and fully executed formal agreements as applicable.

List of collaborators/partners
Other
City of Ukiah
20-CDBG-CV1-00004

Provide a narrative listing your partners and collaborators The City of Ukiah will implement the activity with existing staff from the Department of Community Development, Electric Utility Division, and Office of Emergency Management. Although the City will not utilize external partners to directly implement the proposed activity, the City’s existing COVID-19 pandemic partners and collaborators will be important for coordinating the sheltering and community support services once the conference center is improved with the generator and fully operational as an emergency sheltering facility. A description of those partners follows.

Adventist Health Ukiah Valley is a 78-bed, nonprofit hospital located in Ukiah and is the largest and most comprehensive healthcare facility in the county. Adventist Health Ukiah Valley offers a complete range of healthcare services, while closely adhering to the COVID-19 guidelines of the CDC and the Mendocino County Public Health Department. The hospital is fully prepared for a COVID-19 patient surge.

The Coastal Valley EMS Administrator is responsible for the overall operation and function of the Agency. EMS Coordinators are responsible for the operational components of each County's portion of the EMS system including oversight and review of the ambulance providers, special projects, region wide disaster medical preparedness, communications-dispatch oversight, Quality Improvement (QI)/data system, training, AED program, medical control oversight, and oversight of designated Trauma Centers. In addition to County personnel, the EMS Agency contracts with an emergency physician to function as EMS Medical Director for the regional EMS system. Coastal Valley distributes all Personal Protective gear for first responders and is responsible for training COVID-19 swabbing procedures.

The Mendocino County Office of Emergency Services is responsible for coordinating all COVID-19 agency response across the county. Mendocino County OES coordinates with multiple agencies to ensure resources are available and mobilized.

Mendocino County Health and Human Services Agency/Public Health is designated as the Department Operational Center (DOC) for the COVID-19 Pandemic. The DOC coordinates and controls actions specific to the COVID-Pandemic. This department is responsible for sheltering operations around the County. When a shelter is needed they are activated, located the appropriate shelter location for the event, set up the shelter operations, provide health professionals to assure all health safety protocols are followed and assist any of those community members with health concerns/issues. They operate the shelter until Red Cross becomes available to take over operations.

American Red Cross/Mendocino Chapter supports agencies to help communities prepare for disasters and provide sheltering to those who must evacuate their homes.

North Coast Opportunities Volunteer Network provides disaster volunteers that assist during disasters with sheltering, food distribution, disaster preparedness, and other critical services. North Coast Opportunities is the designated Volunteer Organization Active during Disasters (VOAD).

Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement City of Ukiah Letter of Support 8-4-2020 from Coastal Valley EMS.docx Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Letter from Adventist Health Ukiah Valley for generator.docx Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Do you have a draft or executed agreement with a contractor/subrecipient? N/A (No Contract Needed)
Threshold Criteria
Site Control
Some activities require proof of physical site control while others require proof of control of the resources necessary to complete the activity. For example, a service that provides delivered meals will need to have "control" of a vehicle for deliveries. In the narrative box, explain what type of site control will be necessary for your activity. Upload the applicable proof of site control.

If you believe no site control is required for your activity, indicate that in the narrative and explain why no site control is necessary for your activity.

City of Ukiah
20-CDBG-CV1-00004

Description of site control of the facility or means to conduct the services The Ukiah Valley Conference Center is owned by the City of Ukiah and managed by City of Ukiah staff. Site control is fully secured.

Upload Site Control Supporting Documentation
Deed for APN 002-261-09 (200 S School St).pdf
Federal funds may not be used to pay contractors, non-profits, or agencies that are federally debarred. Provide a proof of nodebarrment for each agency, contractor, non-profit, or company that will receive funding or be paid out of this grant. Individuals that are not a business do not need to be checked.

Use https://www.sam.gov/SAM/ to check for excluded parties and upload proof that contractors etc. are not debarred.

If you do not yet know who your contractors or subrecipients will be, you do not need to show proof of debarrment check at application. However you will be required to check for debarrment prior to contract or subrecipient agreement execution.

Upload your Debarment Check
City of Ukiah debarment check.pdf
Upload additional Debarment Check Documentation
Upload an executed Statement of Assurances and Compliance from the Files tab under the program solicitation. Please make sure the statement is completed with your jurisdiction's information and that the document has the specific CDBG-CV1 designation in the footer. The Statement of Assurances and Compliance is a legally binding document.

Upload your Statement of Assurances and Compliance with 2 CFR Part 200 City of Ukiah J- Stmt of Assurances.pdf
Use the updated Citizen Participation Requirements document at https://www.hcd.ca.gov/policy-research/plans-reports/docs/FinalCitizen-Participation-Requirements-for-the-State's-Annually-Appropriated-Federal-Programs-Plans-and-Reports.pdf to complete your public participation. Use the guidance on holding public hearings and meetings during a disaster to ensure your organzation complies with public health priorities.

Use the Citizen Participation reference documentation in the Files tab of the solicitation for additional information on Limited English Proficiency (LEP) and a sample public notice.

Per 24 CFR §570.486 https://www.law.cornell.edu/cfr/text/24/570.486 the public notice should contain at the minimum, the amount of CDBG funds being requested, the amount of PI funds being used (if applicable), the range of activities that will be performed, the address, phone number, and times of the meeting.

Citizen Participation - Have you met all Public Hearings/Citizen Participation requirements? Yes
Upload Citizen Participation Proof of Public Notice
City of Ukiah CDBG-CV1 Proof of Publication.pdf
Upload Public meeting/hearing presentation/handout materials Description.agenda.report.minutes- CDBG-CV1 App Submit PH.pdf Upload Public meeting/hearing presentation/handout materials Description.minutes.handouts- Ukiah Local App-Design Phase process.pdf Use the approved sample resolution from the Files tab of the Solicitation. Do not modify the sample language in the resolution.

Upload Approved Resolution for Application
CC Reso 2020-53 Approving Application for Funding for CDBG-CV1.pdf Download the FI$CAL TIN from the Files tab in the Solicitation. Do not use P.O. Box addresses on the TIN. Make sure the TIN includes the official name of your jurisdiction.

Upload CA TIN Verification Form
City of Ukiah TIN- CDBG-CV1.pdf
Monitoring and Compliance
Are all single audit findings cleared or in remediation? N/A (no audit finding or not required to submit single audit) Are all HCD CDBG program monitoring findings cleared or in remediation? N/A (no audit finding or not required to submit single audit) City of Ukiah
20-CDBG-CV1-00004

Are you in compliance with all exisiting HCD award agreements? Yes
Environmental
Use the Environment Review forms located on HUD's website at https://www.hudexchange.info/programs/environmentalreview/orientation-to-environmental-reviews/#overview to complete your environmental review. Note that even General Administration requires a statement of exemption. Upload the correct level of environmental review for your activity and a statement of exemption for any General Administration that you intend to use.

If the level of review for your activity is an Environmental Assessment or Environmental Impact Study, please upload the assessment or study plus consultation letters, identified mitigations, and/or conditions of approval. Please do not upload the entire environmental review record if it is more than 50 pages. Do upload any noticing FONSI/RROF or NOIRROF and Authorization to Use Funds if available that corresponds with the activity’s appropriate level of review. Acceptable formats of these forms can be located at https://www.hudexchange.info/programs/environmental-review/. To determine the correct level of review go to HUD’s environmental review overview page https://www.hudexchange.info/programs/environmental-review/orientation-to-environmentalreviews/#overview. Please make sure your Environmental Review is definitive in findings and that the program/project description matches the activity description in this application. Environmental reviews with inadequate project/program descriptions, findings that are not definitive or that have squishy language, do not adequately or correctly identify mitigations, did not complete required consultations, or that have other material deficiencies may result in disqualification.

Upload proof of NEPA Compliance
NEPA CENST- Ukiah CDBG-CV1 general admin.pdf
Upload additional proof of NEPA Compliance
NEPA CEST- Ukiah CDBG-CV1 Activity Rev.pdf
Housing Element
Has your Housing Element (or draft) been adopted by your governing body and submitted to HCD? Yes
Upload your Housing Element proof of submittal, may include correspondence from HPD, an official letter of certification, resolution from governing body adopting the Element and approving submittal or other proof.

Ukiah Review Letter - Adopted FINAL (HCD Certification).pdf Applicant must be in compliance with HSC §25395.99 https://codes.findlaw.com/ca/health-and-safety-code/hsc-sect-25395-99.html.

For more information about Land-Use Controls please visit https://www.hcd.ca.gov/community-development/buildingblocks/constraints/land-use-controls.shtml.

Have you enacted limitations on residential construction other than establishing agricultural preserves or limitations based on health and safety needs?
No
Upload proof of compliance with State statutes per the CDBG program Section VI
Budget and Duplication of Benefits
You are expected to provide two activity budgets. There is a CDBG specific budget that you will complete as part if your application in the eCivis Grants Network. That budget is linked below and must be completed before you submit your application. You ALSO need to complete a full activity budget. Your full activity budget should use the sources and uses Excel template included in the Files tab in the Solicitation. You may use your own excel budget, provided it includes all of the sources and uses that will be included in your activity. Include line items for each component of your activity. Identify all funding sources that will be used to fund your activity including other federal and state funding, local funding, foundation or non-profit funding, donations and any other cash resources. Do not include in-kind donations or volunteer time.

This template will also be used to evaluate your duplication of benefits. Indicate in the template where you project increased utilization of your public services if you are proposing a public service activity.

Your complete activity budget narrative should include information about how the activity will be funded and whether or not the activity is viable if other funding sources are not available and the activity is only partially funded. For instance can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Make sure the budget narrative has a relationship to the tasks and deliverables described above. The narrative should include information about how the CDBG funding will only be used to support a new activity, a modified existing activity, or a addition of a new type activity.

City of Ukiah
20-CDBG-CV1-00004

Budget Narrative:

The City of Ukiah proposes the funding of a public facility improvement project to improve the surge capacity for area healthcare facilities. The total project cost including general administration is estimated to be approximately $136,648 and will be funded by CDBG funds from CDBG COVID Rounds 1, 2, and 3 (note the entire cost of the project is not expected to be funded by CDBG-CV1).

The total project cost was arrived at by taking the cost of a portable generator, estimated at about 25% less cost than a permanent generator, and increasing the cost of labor by 75% due to the cost of installing a concrete pad and other permanent electrical upgrades, plus payment of prevailing wages to the electrical contractor. These numbers were then compared to a similar project in Tuolumne County and were found to be generally in line with these estimates (Please note that although the size of the Tuolumne County project is believed to be smaller and Tuolumne’s project already had a concrete pad in place, this estimate was used as a guide since a local independent cost estimate was not available by the date applications were due.).

CDBG-CV1 is expected to fund most of the cost of the generator purchase and installation, at $92,954. $15,803 in general administration will be utilized by the City of Ukiah staff for compliance monitoring, duplication of benefits tracking, and overall program administration and reporting responsibilities. This amount is expected to be adequate for the generator installation project, including reporting and administration responsibilities related to the portion of the generator installation project funded by CV-2 and CV-3. No program income is committed for the project, because program income has already been committed to a Business Assistance program applied for in response to the 2019-2020 CDBG NOFA.

CDBG funding will be used to modify an existing public facility with a permanent generator such that backup power is available in the event of a loss of power due to a Public Safety Power Shutoff or other natural or manmade disaster or emergency. If CDBG funds are reduced or not available, the project will not be viable as the City has no other sources of funding for this project.

Upload Full Activity Budget Sources and Uses
City of Ukiah CDBG-CV1 activity budget.xlsx
Upload Cost Allocation Plan (if applicable)
Upload Duplication of Benefit Tracker Form (in Excel)
City of Ukiah CDBG-CV1- Duplication of Benefit Tracking.xlsx You will be responsible for documenting compliance with HUD's duplication of benefit requirements. You can find additional information about how to track duplication of benefits at the following link:
https://www.hudexchange.info/trainings/courses/duplication-of-benefits-webinar-2019/2970/.

Include a brief narrative explaining how you plan to track for duplication of benefits in your activity.

The public facility improvement project at the Ukiah Valley Conference Center will be 100% funded through Rounds 1, 2, and 3 of the CDBG COVID funding. The City of Ukiah, through owning and managing the public facility, certifies that no other CARES Act funding will be utilized for the public facility improvement project within this application.

The City of Ukiah Community Development Department is responsible for monitoring the implementation of the project for compliance with CDBG regulations, including tracking of Duplication of Benefits (DOB). To ensure the total amount of funding through CDBG CV-1, CV-2, and CV-3 is not greater than the need for the activity, the DOB spreadsheet provided by HCD will be utilized throughout implementation of the project to track all sources and uses (and expenditure of CDBG funds).

Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps.pdf Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Tuolumne County independent cost estimate- Ukiah CDBG CV-1.pdf Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Have you completed and submitted your eCivis Grants Network budget worksheet? Yes
Average Score

0.00 View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/956FDBEA-1B19-4049-A068-A8D88986F2A0 City of Ukiah
20-CDBG-CV1-00004

Application Goals
View Application Goals
https://portal.ecivis.com/#/peerGoals/E0E822B0-34BB-4049-8B54-321EE3F89008 # of Reviews
1 # of Denials
0 Original Submission Date (for re-submissions)
Exhibit E - Budget
Applications: File Attachments
Upload Service Area Map
City of Ukiah CDBG-CV1 service area map.pdf
Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement City of Ukiah Letter of Support 8-4-2020 from Coastal Valley EMS.docx Upload Executed MOU/Partnership Agreement/Multi-Agency Agreement Letter from Adventist Health Ukiah Valley for generator.docx Upload Site Control Supporting Documentation
Deed for APN 002-261-09 (200 S School St).pdf
Upload your Debarment Check
City of Ukiah debarment check.pdf
Upload your Statement of Assurances and Compliance with 2 CFR Part 200 City of Ukiah J- Stmt of Assurances.pdf
Upload Citizen Participation Proof of Public Notice
City of Ukiah CDBG-CV1 Proof of Publication.pdf
Upload Public meeting/hearing presentation/handout materials Description.agenda.report.minutes- CDBG-CV1 App Submit PH.pdf Upload Public meeting/hearing presentation/handout materials Description.minutes.handouts- Ukiah Local App-Design Phase process.pdf Upload Approved Resolution for Application
CC Reso 2020-53 Approving Application for Funding for CDBG-CV1.pdf Upload CA TIN Verification Form
City of Ukiah TIN- CDBG-CV1.pdf
Upload proof of NEPA Compliance
NEPA CENST- Ukiah CDBG-CV1 general admin.pdf
Upload additional proof of NEPA Compliance
NEPA CEST- Ukiah CDBG-CV1 Activity Rev.pdf
Upload your Housing Element proof of submittal, may include correspondence from HPD, an official letter of certification, resolution from governing body adopting the Element and approving submittal or other proof.

Ukiah Review Letter - Adopted FINAL (HCD Certification).pdf Upload Full Activity Budget Sources and Uses
City of Ukiah CDBG-CV1 activity budget.xlsx
Upload Duplication of Benefit Tracker Form (in Excel)
City of Ukiah CDBG-CV1- Duplication of Benefit Tracking.xlsx Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps.pdf City of Ukiah
20-CDBG-CV1-00004

Miscellaneous supporting documentation (photos, maps, renderings, newspaper articles, etc.) Tuolumne County independent cost estimate- Ukiah CDBG CV-1.pdf City of Ukiah
20-CDBG-CV1-00004

2020 CDBG-CV1 APPLICATION
SERVICE AREA MAP: CENSUS TRACT 116, BLOCK GROUP 1
City of Ukiah
20-CDBG-CV1-00004

August 4, 2020
Re: City of Ukiah’s Application to the Community Development Block Grant Program-Coronavirus Response
To Whom It May Concern:

Coastal Valleys EMS Agency is pleased to learn of the City of Ukiah’s application to the Community Development Block Grant Program to fund a generator for the Ukiah Valley Conference Center that can be used for an emergency shelter during power outage events. Please accept this letter to share our full support of the project.

In 2019, Mendocino County experienced a power-loss event that lasted a total of five days. During this outage, many of our medically fragile patients summoned our local hospital needing their oxygen tanks filled as a result of the extended duration of the outage. This created an enormous stress on our local pre-hospital and hospital system. The City of Ukiah’s ability to set up a shelter to support both community residents and our local pre-hospital and hospital partners during future power-outage events would be a huge service to those who depend on power for their medical device needs.

Substantial planning efforts have been made to ensure our community is provided safe shelter locations during a power-outage event during the COVID 19 pandemic. The EMS Agency supports this important project as it will provide great relief to our community.

Respectfully,
Jen Banks
Jen Banks
EMS Coordinator
Medical Health Operational Area Coordinator
(707)217-7914
City of Ukiah
20-CDBG-CV1-00004

[ADVENTISTHEALTH:INTERNAL]
Administration
275 Hospital Drive
Ukiah, CA 95482
707-467-5270
AdventistHealth.org
August 3, 2020
Re: City of Ukiah’s Application to the Community Development Block Grant Program-Coronavirus Response
To Whom It May Concern
Adventist Health Ukiah Valley Hospital was pleased to learn of the City’s application to the Community Development Block Grant Program to fund a generator for the Ukiah Valley Conference Center that could be used as an emergency shelter during power loss events. We would like to take this opportunity to share our full support of the project.

In response to the COVID-19 pandemic, hospitals are ready for possible surges of COVID-19 patients. In the event a disaster strikes and power is lost the hospital will be able to function at limited capacity. During the 2019 power loss event that continued for 5 days, the hospital was unable to provide all services and many medical dependent patients arrived at the hospital needing oxygen tanks filled along with other care due to having no power, thus adding additional stress to both hospital and ambulance providers. The City’s ability to set up a shelter that would support the hospital during the COVID-19 pandemic and provide services to those who depend on power for their medical devices.

Providing the community access to services and keeping them safe by following all COVID-19 guidelines is a huge benefit to our residents and that is why the hospital supports this important project.

Respectfully ,
Judson Howe
Chief Financial Officer
Adventist Health Mendocino County
City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

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DUNS: 074642893 CAGE Code: 1WGX8
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300 Seminary Ave
Ukiah, CA, 95482-5400 ,

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City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

Legal No.

Ukiah Daily Journal
617 S. State St
Ukiah, California 95482
(707) 468-3500
[email protected]
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the printer of the Ukiah Daily Journal, a newspaper of general circulation, printed and published daily in the City of Ukiah, County of Mendocino and which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of Mendocino, State of California, under the date of
September 22, 1952, Case Number 9267; that the notice,
of which the annexed is a printed copy (set in type not smaller than non-pareil), has been published in each
regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
08/29/2020
I certify (or declare) under the penalty of perjury that the foregoing is true and correct.

Dated at Ukiah, California,
September 17th, 2020

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA

COUNTY OF MENDOCINO
Molly E. Lane, LEGAL CLERK
0006512440
2117148

CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVE
UKIAH, CA 95482
r.BP16-07/12/17 1
City of Ukiah
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2020 CDBG-CV1 APPLICATION

PUBLIC FACILITY IMPROVEMENT PROJECT
Description of Application Submittal Public Hearing
The Ukiah City Council conducted an application submittal public hearing on September 16, 2020, with the meeting publicly noticed on August 29, 2020. At the public hearing, the City Council received a report from staff on possible applications to be submitted under the 2020 CDBG-CV1 Allocation. Staff also recommended revised funding amounts to reflect the accurate calculation of activity and general administration funding amounts. City Council then adopted a resolution to submit an application for a public facility improvement project. No members of the public commented during the public hearing, nor were any written comments received.

Copies of the agenda and staff report for the September 16, 2020 public hearing are attached. Minutes are also attached. Due to the COVID-19 shelter in place order, the public hearing was held via virtual meeting, a recording of which is available at this web address:
www.cityofukiah.com/meetings.

City of Ukiah
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City Council
Regular Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah City Council Regular Meeting at:
https://attendee.gotowebinar.com/register/6116794701044618766 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

September 16, 2020 ­ 6:00 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

3.a. Presentation and Possible Direction Regarding the Mendocino County Continuum of Care's Strategic Plan for Addressing Homelessness in Mendocino County.

Recommended Action: 1. Receive presentation and provide direction to Staff, if warranted; and

2. Endorse the Mendocino County Continuum of Care's Strategic Plan for Addressing Homelessness in Mendocino County.

Attachments:

1. CoC Strategic Plan Presentation Ukiah

2. Strategic Plan to Address Homeless in Mendocino County

4. PETITIONS AND COMMUNICATIONS

5. APPROVAL OF MINUTES

5.a. Approval of the Minutes for the September 2, 2020, Regular Meeting.

Recommended Action: Approve the Minutes of September 2, 2020, Regular Meeting, as submitted.

Attachments:

1. 2020­09­02 Draft Minutes

6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

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7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

7.a. Report of Disbursements for the Month of July 2020.

Recommended Action: Approve the Report of Disbursements for the Month of July 2020.

Attachments:

1. July 2020 Summary of Disbursements

2. Account Codes for Reference

3. Object codes for Reference

4. July 2020 Disbursement Detail

7.b. Possible Adoption of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits.

Recommended Action: Approve the adoption of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits.

Attachments:

1. Livestock Permitting Ordinance Introduced

7.c. Adoption of Resolution Approving Records Destruction.

Recommended Action: Adopt resolution authorizing the destruction of outdated documents.

Attachments:

1. Resolution with Exhibit A

7.d. Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station Service Rates in compliance with solid waste contracts.

Recommended Action: Confirm the determination of the City Manager, as reported here, of compliance with the provisions of the agreements between the City of Ukiah and Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. regarding the company's notice of intent to adjust curbside collection and transfer station rates.

Attachments:

1. UWS Rate Package 2021

2. SWS Rate Package 2021

7.e. Review Landfill Closure Financial Plan Update.

Recommended Action: Receive and file update to the Landfill Closure Financial Plan.

Attachments:

1. CC Reso­Establishing Funding Closure­Ukiah Solid Waste Disposal

2. Annual Inflation Factor Report 2019
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7.f. Award of Purchase for Rental of Street Sweeper from Owen Equipment, Inc. in the Amount of $10,671 per Month and Approval of Corresponding Budget Amendment.

Recommended Action: Award of purchase of rental Street Sweeper from Owen Equipment, Inc. in the amount of $10,671 per month and approval of corresponding budget amendment.

Attachments:

1. Quote

7.g. Approve Amended Scope of Work in Pioneer Law Group Retainer Agreement.

Recommended Action: Approve and authorize City Manager to sign Engagement Letter Amendment 1, with the Pioneer Law Group.

Attachments:

1. Engagement Letter ­ Amendment I

8. AUDIENCE COMMENTS ON NON­AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

9. COUNCIL REPORTS

10. CITY MANAGER/CITY CLERK REPORTS

11. PUBLIC HEARINGS (6:15 PM)

11.a. Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of an Application in Response to the 2020 State Community Development Block Grant Program ­ Coronavirus Response Round 1 Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant.

Recommended Action: Conduct public hearing and adopt a resolution authorizing the submittal of an application in response to the 2020 State Community Development Block Grant Program ­ Coronavirus Response Round 1 Notice of Funding Availability, and approve corresponding budget amendments if awarded the grant.

Attachments:

1. CDBG­CV1 NOFA

2. CARES­Programs­for­CDBG­Grantees­Enterprise

3. CDBG­CV1 Jurisdiction Allocations

4. Resolution­ 2020 CDBG­CV1 application

12. UNFINISHED BUSINESS
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12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID­19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters.

Recommended Action: Receive status report and consider any action or direction related to the Novel Coronavirus (COVID­19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters.

Attachments: None

12.b. Follow­up Review of Unfunded Accrued Liability Financing Strategy with CalPERS and Approval of Recommended Repayment Plan.

Recommended Action: Approve final recommended unfunded accrued liability financing strategy and payment shape as presented by staff.

Attachments:

1. Ukiah UAL Restructuring Analysis 200910

12.c. Approval of Contract Amendment with Carollo Engineers for the Design Efforts of the Recycled Water Phase 4 Project.

Recommended Action: Approve Contract Amendment Seven with Carollo Engineeers for the Design Efforts of the Recycled Water Phase 4 Project.

Attachments:

1. Amendment No 7_9Sept2020

12.d. Receive and File Fourth Quarter Financial Report.

Recommended Action: Receive and file report.

Attachments: None

13. NEW BUSINESS

13.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s).  The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2020 City Council Special Assignments

14. CLOSED SESSION ­ CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 3)
Recommended Action: Confer in Closed Session
Attachments: None
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14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4))
Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9 (Potential Cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None

14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK­CVPT­2018­70200 Recommended Action: Confer in Closed Session
Attachments: None

14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK­ CVPT­15­66036
Recommended Action: Confer in Closed Session
Attachments: None

14.e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None

14.f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property:  APN Nos: 157­050­03, 157­060­02, 157­050­04, 157­050­03, 157­030­02, 157­050­ 01, 157­050­02, 157­050­10, 157­050­09, 157­070­01, 157­070­02, 003­190­01 Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None

15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend.  The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.  Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA  95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, City Clerk
Dated: 9/11/20
City of Ukiah
20-CDBG-CV1-00004

Agenda Item No: 11.a.

MEETING DATE/TIME: 9/16/2020
ITEM NO: 2020-562

AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of an Application in Response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant.

DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:

1. CDBG-CV1 NOFA

2. CARES-Programs-for-CDBG-Grantees-Enterprise

3. CDBG-CV1 Jurisdiction Allocations

4. Resolution- 2020 CDBG-CV1 application
Summary: Council will conduct a public hearing to consider and possibly adopt a resolution authorizing the submittal of an application in response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability.

Background: Note: this public hearing is being conducted again due to a noticing error with the first public hearing conducted on August 5, 2020. The content of this staff report is largely unchanged from the August 5, 2020 public hearing. The Resolution has been updated with minor revisions.

On June 5, 2020, the State Department of Housing and Community Development (HCD) announced the availability of $18.7 million in new federal funds for the Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) for local assistance through a Notice of Funding Availability (NOFA) (Attachment 1). HCD began accepting applications beginning June 8, 2020, with applications and required documentation originally due by August 31, 2020. An amendment was issued on August 31, 2020, amending the deadline to September 21, 2020. Funding for the NOFA was made available pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020.

State CDBG Citizen Participation regulations require a public hearing to adopt a resolution authorizing submittal of an application, or applications, to HCD. That is the purpose of this public hearing.

CDBG-CV1 Eligible Activities and Threshold Requirements The CDBG-CV1 NOFA provides funding for the following activities: assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut-downs; public services related to COVID-19 support; facility improvements related to COVID-19 healthcare and homeless housing needs; and acquisition of real property to be used for the treatment or recovery of infectious diseases in response to COVID-19. Funds must be used to meet the national objective of benefit to low- to moderate-income (LMI) City of Ukiah
20-CDBG-CV1-00004

individuals and/or households.

CDBG-CV1 funds cannot be used where a "Duplication of Benefits" occurs- i.e. "when a program beneficiary receives assistance from multiple sources for a cumulative amount that exceeds the total need for a particular funding need." For this reason, jurisdictions must be careful in their deployment of CDBG-CV1 funds. Please see Attachment 2 for a list of other financial assistance sources that may preclude deployment of CDBG-CV1 funds.

Applicants can apply for up to three activities with the total request not exceeding the allocation limit per jurisdiction. The City's allocation per the NOFA is $108,757 (Attachment 3). Up to 17 percent of this allocation can be utilized for general administration. Because CDBG-CV1 funds are noncompetitive, provided the City's application is complete and meets threshold requirements, the City will receive an award of $108,757.

Discussion: Staff within the City Manager's Office/Emergency Management, Electric Utility Department, and Community Development Department discussed current priorities related to the COVID-19 pandemic.

Identified was the need for an emergency sheltering facility within the city limits to assist healthcare providers meet the demand for services and support in the event of a surge in the number of COVID-19 patients. Such an emergency sheltering facility should also have the capacity to sustain services in the event of a Public Safety Power Shutdown (PSPS).

The City's conference center was identified as a possible emergency sheltering facility but would need to be improved with a generator in the event of a PSPS or other disaster causing a power outage. Staff discussed the eligibility of a generator installation for CDBG-CV1 funds with HCD staff, and HCD staff confirmed the project would be eligible provided that it principally benefited LMI residents and could assist existing healthcare providers with increased capacity to respond to COVID-19. By having the City's conference center operational to handle emergency sheltering and support during a PSPS, the hospital is able to more fully focus on responding to the COVID-19 crisis, improving capacity. The conference center is located within a census tract/block group with more than 50% LMI area benefit, so the project is eligible per CDBG National Objective requirements.

Staff Recommendation to Council
The following is requested and included in the attached Resolution (Attachment 4):

City of Ukiah Public Facility Improvement Project = not to exceed $90,269 General Administration = not to exceed $18,488
Total = not to exceed $108,757
To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; and 2) adopt the Resolution in Attachment 4 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the application is awarded.

Recommended Action: Conduct public hearing and adopt a resolution authorizing the submittal of an application in response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability, and approve corresponding budget amendments if awarded the grant.

BUDGET AMENDMENT REQUIRED: If CDBG-CV1 grant awarded.

CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: $108,757: $18,488- General Administration; $90,269- City of Ukiah Public City of Ukiah
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Facility Improvement Project
FINANCING SOURCE: CDBG
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mel Grandi, Electric Utility Director, Tami Bartolomei, Office of Emergency Management Coordinator; Traci Boyl, Management Analyst
City of Ukiah
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MAYOR CRANE PRESIDING.

ThePledge ofAllegiance was ledbyCityAttorney Rapport.

PowerPoint presentation was given.

Finance.

Community
Development. Pulled byCouncilmember Scalmanini andplaced asagenda item13b.

City of Ukiah
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2020-52)– CityClerk.

Public Works.

Public Works.

Public Works.

CityAttorney
Tim Eriksen, Public Works Director / CityEngineer.

Tim Eriksen, Public Works Director / CityEngineer.

CraigSchlatter, Community Development Director.

PUBLIC HEARING OPENED AT7:30P.M.

Nopublic comment was received.

PUBLIC HEARING CLOSED AT7:31P.M.
2020-53)
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Report wasreceived.

PowerPoint presentation was given.

COU No. 1314-231-
A7)
PowerPoint presentation was given.

Report wasreceived.

Noreports were presented.

From
Consent Calendar Agenda Item7b
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Motion failed duetonotbeing anagendized item.

From
Consent Calendar Agenda Item7g.

COU No. 1920-260-A1
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NoClosed Session was held.

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2020 CDBG-CV1 APPLICATION

PUBLIC FACILITY IMPROVEMENT PROJECT
Description of Design Phase Public Hearing and Local Application Process In addition to technical assistance provided year-round to prospective CDBG applicants, the City annually, or when eligible to apply for a CDBG grant, conducts a pre-application design phase public hearing and local application process shortly after a NOFA is released. The City published notice of its 2019-20 CDBG NOFA design phase public hearing in the Ukiah Daily Journal on February 11, 2020. The design phase public hearing was held on February 21, 2020.

This public hearing also initiated the City’s CDBG local application process. Applications were due from local applicants, including City Departments, on March 6, 2020.

Copies of February 21 meeting minutes and handouts (2019-20 City of Ukiah CDBG Local Application and Key Dates) are attached.

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RESOLUTION NO. 2020-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR

FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM- CORONAVIRUS RESPONSE ROUND 1 (CDBG-CV1) NOFA DATED JUNE 5, 2020
BE IT RESOLVED by the City Council of the City of Ukiah as follows:

SECTION 1:

The City Council has reviewed and hereby approves the submission to the State of California of one application, in the aggregate amount of not to exceed $108,757, for the following CDBG-CV1 activities, pursuant to the June 2020 CDBG-CV1 NOFA:

City of Ukiah Public Facility Improvement Project Not to Exceed $ 92,954 General Administration Not to Exceed $ 15,803
Total Not to Exceed $108,757
SECTION 2:

The City has committed the use of Program Income for activities within its 2019-2020 CDBG application and acknowledges no Program Income is authorized or approved for the CDBG-CV1 activities described in Section

1. SECTION 3:

The City acknowledges compliance with all state and federal public participation requirements in the development of its application.

SECTION 4:

The City hereby authorizes and directs the City Manager to execute and deliver the application and act on the City's behalf in all matters pertaining to the application.

SECTION 5:

If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 6:

If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on September 16, 2020 by the following vote:

AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None
ABSTAIN: None
ABSENT: None
__________________________________
Douglas F. Crane, Mayor
STATE OF CALIFORNIA Ukiah City Council
City of Ukiah
ATTEST:

I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 16th day of September, 2020.

Kristine Lawler, City Clerk of the City of Ukiah of the State of California By: _____________________________________
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STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
December 5, 2019
Sage Sangiacomo, City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Sage Sangiacomo:

RE: City of Ukiah’s 6th Cycle (2019-2027) Adopted Housing Element Thank you for submitting Ukiah’s Housing Element adopted October 23, 2019 and received for review on October 28, 2019. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review.

HCD is pleased to find the adopted Housing Element in full compliance with state Housing Element law (Article 10.6 of the Government Code). The adopted element was found to be substantially the same as the revised draft Housing Element that HCD’s June 22, 2019 review determined met statutory requirements.

For your information, some General Plan element updates are triggered by Housing Element adoption. HCD reminds the City of Ukiah to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
http://opr.ca.gov/docs/OPR_Appendix_C_final.pdf and
http://opr.ca.gov/docs/Final_6.26.15.pdf.

Several federal, state, and regional funding programs consider Housing Element compliance as an eligibility or ranking criteria. For example, CalTrans Senate Bill (SB) 1 Sustainable Communities grants; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities program; and the SB 2 Planning Grants as well as ongoing SB 2 funding consider Housing Element compliance and/or annual reporting requirements pursuant to Gov. Code section 65400. With Housing Element compliance, City of Ukiah meets the Housing Element requirements for these funding sources.

City of Ukiah
20-CDBG-CV1-00004

Sage Sangiacomo, City Manager

HCD appreciates the hard work and dedication Craig Schlatter, Community Development Director, provided throughout the course of the Housing Element review.

HCD wishes the City of Ukiah success in implementing its Housing Element and looks forward to following its progress through the General Plan annual progress reports pursuant to Gov. Code section 65400. If HCD can provide assistance in implementing the Housing Element, please contact Sohab Mehmood, of our staff, at (916) 263-1968.

Sincerely,
Shannan West
Land Use & Planning Manager
City of Ukiah
20-CDBG-CV1-00004

Sheet1
City of Ukiah CDBG-CV1 Application
Public Facility Improvement Project for Surge Capacity - Generator Installation Activity Budget
Sources
Uses Total Unfunded Costs
Purchase and Installation
Equipment & Materials $ 93,125.00 $ 92,954.00 $ 171.00 $ - Installation $ 26,720.00 $ - $ 26,720.00 $ -
Permits and Code Compliance $ 1,000.00 $ - $ 1,000.00 $ - Total $120,845 $ 92,954.00 $ 27,891.00 $ -
CDBG-CV1
(est 11/2020)
CDBG CV2/CV3
(est 01/2021)
City of Ukiah
20-CDBG-CV1-00004

DOB Tracking
City of Ukiah Public Facility Improvement for Surge Capacity Ukiah Valley Conference Center Generator Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs General Fund CDBG-CV2/CV3 General Fund [Source 4] [Source 5] [Source 6] [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Generator and materials including installation
Generator and materials $ - $ - $ 171.00 $ - $ - $ - $ - $ - $ - $ - $ 92,954.00 $ - $ 93,125.00 Installation $ - $ - $ 26,720.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 26,720.00 Permits and code compliance $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,000.00 [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ 27,891.00 $ - $ - $ - $ - $ - $ - $ - $ 92,954.00 $ - $ 120,845.00 Activity Delivery (none utilized)
[Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General Administration
City of Ukiah staff $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,803.00 $ - $ 15,803.00 [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,803.00 $ - $ 15,803.00 Activity Total $ - $ - $ 27,891.00 $ - $ - $ - $ - $ - $ - $ - $ 108,757.00 $ - $ 136,648.00 Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [ ] and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.

City of Ukiah
20-CDBG-CV1-00004

SAMPLE
City of Town Food Bank Helping Hands Mission
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CARES Act Donations Mission Fndn. DHSS FEMA General Fund [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Food and Delivery Costs
Canned Food $ 25,000.00 $ - $ 1,500.00 $ 5,000.00 $ 15,000.00 $ - $ - $ - $ - $ - $ 3,500.00 $ - $ - Perishible Food $ 50,000.00 $ - $ 2,500.00 $ 5,000.00 $ 35,000.00 $ - $ - $ - $ - $ - $ 7,500.00 $ - $ - Boxes/Bags $ 1,500.00 $ - $ - $ 1,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - Delivery Fuel $ 7,500.00 $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ 1,000.00 Vehicle Costs $ 9,000.00 $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ 8,000.00 $ - $ (500.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 93,000.00 $ - $ 4,500.00 $ 12,500.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 19,000.00 $ 7,500.00 $ 500.00 Activity Delivery (Helping Hands Mission Staff Costs
Delivery Staff $ 60,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ - Packaging Staff $ 55,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ 5,000.00 HHM Management Staff $ 125,000.00 $ - $ - $ 25,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 27,000.00 $ 15,000.00 $ (8,000.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 240,000.00 $ - $ - $ 45,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 127,000.00 $ 15,000.00 $ (3,000.00) General Administration
City of Town Staff $ 45,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 20,000.00 $ 2,500.00 $ 500.00 Grant Consultant $ 10,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 55,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 30,000.00 $ 2,500.00 $ 500.00 Activity Total $ 388,000.00 $ - $ 4,500.00 $ 57,500.00 $ 100,000.00 $ - $ 23,000.00 $ - $ - $ - $ 176,000.00 $ 25,000.00 $ (2,000.00) Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line City of Ukiah
20-CDBG-CV1-00004

9/16/2020 FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps | FEMA.gov https://www.fema.gov/news-release/20200514/fema-administrator-march-27-2020-letter-emergency-managers-requesting-action 1/4 FEMA Administrator March 27, 2020,
letter to Emergency Managers
Requesting Action on Critical Steps
Release Date Release Number
Mar 26, 2020 Guidance
Fellow Emergency Managers,
The coronavirus disease 2019 (COVID-19) pandemic has transformed our daily lives and our profession in a matter of weeks. Together with our public health colleagues, we work as a team to battle the nationwide eects of this virus. I thank you for your tireless eorts under these unprecedented and very demanding circumstances.

I write to you today as the Administrator of FEMA and a former state and local emergency manager. Now more than ever, we must work as a team to deliver locally executed, statemanaged, and federally supported solutions on behalf of the American people. The best and the brightest emergency managers, public health oicials, private industry partners, scientists, and medical doctors and nurses are assembling at FEMA Headquarters and in our regional oices; in your state and local emergency operations centers; and in hospital operations centers across the country. This is truly a Whole-of-America response. Rest assured, the full weight of our Nation is supporting all of us to overcome the pandemic and I have no doubt that we will be successful in defeating the spread of COVID-19.

To be successful across the nation- from the smallest town, tribal nation, island, and to the largest city - we must act decisively and immediately. Today, many of you are at the center of the battle, in places like New York, Washington, California, and Louisiana. Others of you may only have a few cases. It is our collective responsibility to do our very best today, so we can An oicial website of the United States government
Here’s how you know
City of Ukiah
20-CDBG-CV1-00004

9/16/2020 FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps | FEMA.gov https://www.fema.gov/news-release/20200514/fema-administrator-march-27-2020-letter-emergency-managers-requesting-action 2/4 continue to blunt the spread of COVID-19. If you have excess capacity, please consider using EMAC to oer resources that your peers from around the country may need.

As the Nation's lead emergency manager, I want to be completely transparent about our national response and your responsibility to respond proactively and aggressively. To that point, I would like to share seven critical steps that I ask you to immediately consider and act upon.

First, mitigation works. Ensure you preserve your "force" while maintaining the ability to respond in a COVID-19 degraded environment without access to the tools typically used in an emergency or disaster like mutual aid and EMAC. Ensure that your communities, small or large embrace mitigation eorts. Every American has a role to play in defeating COVID-19, including good hygiene and social distancing. Follow the President's 15 Days to Slow the Spread.

Second, integrate all emergency management and public health operations. Identify and integrate your leading health oicial into your Emergency Operations Center and Unified Command Group at every level of government. You must form a unified Emergency Management - Public Health Team. Ensure that the entire state political leadership team understand the emergency management process. All requests to the Federal government must be formally communicated by the state's emergency manager to the FEMA Regional Administrator. This is the same process as natural disasters.

Third, collect public, private, and government hospital bed capacity data, if you haven't already - total beds, acute care beds, normal occupancy, predicted surge occupancy. This data will assist you in craing requests for high demand, low density critical resources should the time come that you may need it. We must use all data wherever possible to allocate scarce resources, including consideration of population size, demographics, and vulnerability.

Fourth, actively plan to stand-up Alternate Care Sites. Be creative in identifying facilities that can support low acuity patients and require a minimal amount of medical sta, already in short supply. Consider locations such as convention centers, hotels, shuttered hospitals, college or university dormitories, or vacant open space in commercial buildings. Ask your FEMA Regional Administrator to brief you on the US Army Corps of Engineers "Hotel to Healthcare" initiative. If you need a plan, here is a link to a plan.

Fih, maintain situational awareness of ventilators that may be used across your area.

Check hospitals, acute care sites, outpatient locations, and any other location that may use these devices, especially those that may be a source for reallocation to an area of greater need. Like hospital bed capacity, this data will help you understand what you have and what you may need, informing your resource management strategy for these high demand, low density critical resources should the time come that you may need it. Just as we are moving resources nationally, you should also be moving resources within your state.

City of Ukiah
20-CDBG-CV1-00004

9/16/2020 FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps | FEMA.gov https://www.fema.gov/news-release/20200514/fema-administrator-march-27-2020-letter-emergency-managers-requesting-action 3/4 Sixth, identify all sources to surge medical professionals. Look for retirees, medical contract services, nurses, respiratory therapists, medical students, and emergency medical technicians or local equivalents. You will need them to support the increased hospital surge and management of patients on ventilators and you should be cataloging and training them now, as appropriate.

Seventh, manage Personal Protective Equipment (PPE) carefully. We have stood-up the Supply Chain Stabilization Task Force within FEMA with the purpose of increasing the flow of critical medical supplies such as N95 masks, surgical masks, and ventilators. We are using four guiding principles: 1) preserve what we have; 2) locate medical stockpile around the globe; 3) distribute them to locations most in need; and 4) build capacity in America through partners with industry. While some of these strategies will yield near-term benefits, it must be your highest priority to carefully manage what you have available to you now.

To help you with this, the CDC produced a Personal Protective Equipment (PPE) Burn Rate Calculator. This spreadsheet-based model provides information for healthcare facilities to plan and optimize the use of PPB for response to COVID-19. Similarly, non-healthcare facilities (e.g., correctional facilities) may find this tool useful for planning and optimizing PPE use as part of the response to COVID- I9. This tool can also be used for planning PPE use outside the context of COVID-19, where PPE shortages may also occur due to supply chain issues related to the COVID-19 response (e.g. manufacturing facilities).

FEMA will reimburse all eligible expenses for emergency protective measures under the Staord Act; however, do not wait for the PPE from the Federal government to show-up. Take aggressive action now to source your own. Because of the actions the Administration and federal government is taking, you will begin to see PPE supplies come online in the weeks ahead as the commercial distribution chain adapts as well as the quantities of shipments from the Strategic National Stockpile continue to move. Continue to be resourceful, ask the building trades to donate PPE or that they allow you access to their supplier; and, ask dental and outpatient oices that are closed to donate PPE to local hospitals and care critical care sites. And finally, I ask you to review and utilize the guidance the Supply Chain Stabilization Task Force released regarding guidance for PPE.

Lastly, some external communication resources that may be helpful:

1. Best Practices: This page provides a platform for sharing best practices and lessons learned by the government, private sector, academic institutions, professional associations, and other organizations to support the Whole-of-America response.

2. Rumor Control: This page is to help the public distinguish between rumors and facts regarding the response to COVID-19.

3. How to Help: This page provides guidance on how to donate critical resources & supplies; how to do business with FEMA; and, how to volunteer.

City of Ukiah
20-CDBG-CV1-00004

9/16/2020 FEMA Administrator March 27, 2020, letter to Emergency Managers Requesting Action on Critical Steps | FEMA.gov https://www.fema.gov/news-release/20200514/fema-administrator-march-27-2020-letter-emergency-managers-requesting-action 4/4 These are unprecedented times and many lives are potentially at stake. We are doing things many of us have never imagined, especially at this scale. As professional emergency mangers, we are built for this - this is what we do best; coordinate, problem-solve, and act. I ask all of you to lead, innovate, and be resourceful. This is a Whole-of-America response and I need every emergency manager to be an active participant.

We are emergency managers and America needs us at our best.

Respectfully,Pete GaynorAdministrator
Last updated Mar 27, 2020
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City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

City of Ukiah
20-CDBG-CV1-00004

Profile: [email protected]
Applicant Information
Tell us about you.

Linked Applicant
[email protected]
First name
Craig
Last name
Schlatter
Email
[email protected]
Title
Community Development Director
Company
City of Ukiah
Company Website
www.cityofukiah.com
City
Ukiah
State
California
Organization Information
Tell us about your organization.

Organization Name
City of Ukiah
Employer Identification Number (EIN)
DUNS
Authorized Representative
Sage Sangiacomo, City Manager
Business/Finance Representative
Daniel Buffalo, Finance Director
Organization Address
Address
300 Seminary Ave.

Address 2
City
Ukiah
City of Ukiah
20-CDBG-CV1-00004

State
California
County
Mendocino
Congressional District/Region
2 Zip
95482
Phone
707-463-6221
Phone Extension
Fax
707-463-6204
Authorized Representative (if different from above)
Name
Title
Email
Phone
Business/Finance Contact (if required)
Name
Title
Email
Phone
Program Year
Are you applying on behalf of an additional Jurisdiction? 2 Email
2 Title
2 Company
City of Ukiah
20-CDBG-CV1-00004

2 Company Website
2 City
2 State
2 Organization Information
2 Organization Name
2 Tell us about your organization.
2 Employer Identification Number (EIN)
2 DUNS
2 Authorized Representative
2 Business/Finance Representative
2 Organization Address
2 Address
2 Address 2
2 City
2 State
2 County
2 Congressional District/Region
2 Zip
2 Phone
2 Phone Extension
2 Fax
2 Authorized Representative (if different from above)
2 Name
City of Ukiah
20-CDBG-CV1-00004

2 Title
2 Email
2 Phone
2 Business/Finance Contact (if required)
2 Name
2 Title
2 Email
2 Phone
City of Ukiah
20-CDBG-CV1-00004

Budget: 19944832
Application
City of Ukiah Public Facility Improvement Project for Surge Capacity Please use the following link to view the application budget. This link will open in a new window. https://portal.ecivis.com/#/peerBudget/956FDBEA-1B19-4049-A068-A8D88986F2A0 Budget Status
Not Approved
City of Ukiah
20-CDBG-CV1-00004

Duplication of Benefits: City of Ukiah Public Facility Improvement Project for Surge Capacity Name Attachments
City of Ukiah Public Facility Improvement Project for Surge Capacity Yes Submission Date
09/21/2020
Project Name and Contract Number
City of Ukiah Public Facility Improvement Project for Surge Capacity Project Type
Rehabillitation
Total Cost of Project
120,845
Funds Committed or Received for Project
Program Verified - FEMA Amount
Program Verified - SBA Amount
Program Verified - FHA Amount
Program Verified - FTA Amount
Program Verified - Army Corps of Engineers Amount
Program Verified - Private or Non-Profit Amount
Program Verified - State Funds Amount
Program Verified - Local Funds Amount
Program Verified - USFS Amount
Program Verified - NFIP Amount
Program Verified - Economic Development Funds Amount
Program Verified - Other Federal Funds Amount
Program Verified - Other Funds Not Listed Amount
Total Program DOB
City of Ukiah
20-CDBG-CV1-00004

Supporting Documentation
City of Ukiah CDBG-CV1- Duplication of Benefit Tracking.xlsx Applications
City of Ukiah Public Facility Improvement Project for Surge Capacity Duplication of Benefits: City of Ukiah Public Facility Improvement Project for Surge Capacity File Attachments
Supporting Documentation
City of Ukiah CDBG-CV1- Duplication of Benefit Tracking.xlsx City of Ukiah
20-CDBG-CV1-00004

DOB Tracking
City of Ukiah Public Facility Improvement for Surge Capacity Ukiah Valley Conference Center Generator Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs General Fund CDBG-CV2/CV3 General Fund [Source 4] [Source 5] [Source 6] [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Generator and materials including installation
Generator and materials $ - $ - $ 171.00 $ - $ - $ - $ - $ - $ - $ - $ 92,954.00 $ - $ 93,125.00 Installation $ - $ - $ 26,720.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 26,720.00 Permits and code compliance $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,000.00 [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ 27,891.00 $ - $ - $ - $ - $ - $ - $ - $ 92,954.00 $ - $ 120,845.00 Activity Delivery (none utilized)
[Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General Administration
City of Ukiah staff $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,803.00 $ - $ 15,803.00 [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,803.00 $ - $ 15,803.00 Activity Total $ - $ - $ 27,891.00 $ - $ - $ - $ - $ - $ - $ - $ 108,757.00 $ - $ 136,648.00 Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line item has a budget gap, the "Gap/Duplication of Benefits" column will show a red shaded field and a number indicating your budget gap in parenthesis. If you have a potential duplication of benefits, the column will show a blue shaded field and a number indicating your budget overage. Please make sure to include ALL of you potential resources, including FEMA, HCD, HUD, CARES Act, and other State and Federal funds, as well as local funds from fees, trust funds, and taxes, and any foundation or private donation funding, including insurance payments. If you are unsure if a resource should be included, please contact Jessica Hayes at [email protected]. Please fill in the fields with a bracket [ ] and the funds. Please do not delete or alter formulas. The collored columns have no significance. They are colored only to make it easier to track across funding source.

City of Ukiah
20-CDBG-CV1-00004

SAMPLE
City of Town Food Bank Helping Hands Mission
Duplication of Benefits Tracking Sources Budget Gap/
Uses (line item budget) Total Activity Costs CARES Act Donations Mission Fndn. DHSS FEMA General Fund [Source 7] [Source 8] [Source 9] CDBG-CV1 CDBG PI Duplication of Benefits Food and Delivery Costs
Canned Food $ 25,000.00 $ - $ 1,500.00 $ 5,000.00 $ 15,000.00 $ - $ - $ - $ - $ - $ 3,500.00 $ - $ - Perishible Food $ 50,000.00 $ - $ 2,500.00 $ 5,000.00 $ 35,000.00 $ - $ - $ - $ - $ - $ 7,500.00 $ - $ - Boxes/Bags $ 1,500.00 $ - $ - $ 1,500.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - Delivery Fuel $ 7,500.00 $ - $ - $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ 7,500.00 $ 1,000.00 Vehicle Costs $ 9,000.00 $ - $ 500.00 $ - $ - $ - $ - $ - $ - $ - $ 8,000.00 $ - $ (500.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 93,000.00 $ - $ 4,500.00 $ 12,500.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 19,000.00 $ 7,500.00 $ 500.00 Activity Delivery (Helping Hands Mission Staff Costs
Delivery Staff $ 60,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ - Packaging Staff $ 55,000.00 $ - $ - $ 10,000.00 $ - $ - $ - $ - $ - $ - $ 50,000.00 $ - $ 5,000.00 HHM Management Staff $ 125,000.00 $ - $ - $ 25,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 27,000.00 $ 15,000.00 $ (8,000.00) [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 240,000.00 $ - $ - $ 45,000.00 $ 50,000.00 $ - $ - $ - $ - $ - $ 127,000.00 $ 15,000.00 $ (3,000.00) General Administration
City of Town Staff $ 45,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 20,000.00 $ 2,500.00 $ 500.00 Grant Consultant $ 10,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000.00 $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - [Line Item] $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 55,000.00 $ - $ - $ - $ - $ - $ 23,000.00 $ - $ - $ - $ 30,000.00 $ 2,500.00 $ 500.00 Activity Total $ 388,000.00 $ - $ 4,500.00 $ 57,500.00 $ 100,000.00 $ - $ 23,000.00 $ - $ - $ - $ 176,000.00 $ 25,000.00 $ (2,000.00) Instructions: Fill out the above line item budget with you projected activity costs. You may identify the line items by category, such as activity delivery, activity, and admin, or by any other activity categories that apply to your activity. Do keep you administration costs categorized under the General Administration category. Fill in the jurisdiction and activity information at the top of the form, and Identify the spedific resources (funds) that will be used to pay for each line item in each category. If you do not have CDBG-PI, please leave those fields blank. If your budget line City of Ukiah
20-CDBG-CV1-00004

Passthrough Agency: Report Date: 01/29/2021
Program: Requested By: Craig Schlatter
Stage: [email protected]
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type Public Facility Improvement
Activity
Generator purchase and
installation
0 $0.00 $0.00 $92,954.00 $0.00 $0.00 Direct Cost
0 $0.00 $0.00 $92,954.00 $0.00 $0.00
General administration City of Ukiah staffproject compliance0 $0.00 $0.00 $12,400.00 $0.00 $0.00 Direct Cost General administration City of Ukiah staffmonitoring and reporting0 $0.00 $0.00 $3,403.00 $0.00 $0.00 Direct Cost 0 $0.00 $0.00 $15,803.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $108,757.00 $0.00 $0.00
Budget Report, Created by Craig Schlatter, [email protected], 01/29/2021 Source: eCivis™ Portal
http://www.ecivis.com/
Other Total
Grant Total
Activity
Activity Total
General Administration
General Administration Total
Other
Budget Report
California Department of Housing and Community Development CDBG-CV1 2020
Pre-Award
20-CDBG-CV1-00004

City of Ukiah

Attachment 3 - Equipment Specifications

CITY OF UKIAH
EQUIPMENT SPECIFICATION #E39233
FOR ONE (1) NEW DIESEL GENERATOR
The City of Ukiah invites bids for furnishing one (1) new diesel generator. All deviations from these specifications shall be described in the bid proposal.

This purchase is funded by the Community Development Block Grant Program – Coronavirus, Aid Relief, Economic Security Act (CDBG-CV) Award. In compliance with the program funding guidelines, all bids received will need to be submitted in a sealed envelope, at the following location, and by the specified date and time, or the bid will be rejected:

Bid Deadline: 1:30 p.m., November ___, 2021
Mailed or hand delivered to: City of Ukiah
Attention: Seth Strader, Buyer II
300 Seminary Avenue
Ukiah, California 95482
Bidder shall, as indicated on the Request for Bid form, state the total price for the new equipment as specified (including any options and accessories), sales tax, destination charges and any other applicable fees or charges, FOB the City of Ukiah Corporation Yard 1320 Airport Road, Ukiah CA 95482.

Time is of essence for the delivery of the equipment. Therefore, if an expedite fee is available for an earlier delivery of the equipment, please provide one for consideration. This has been established as an Add Alternate to the bid request. The lowest responsible bidder will be based on the lowest base bid.

Please contact Seth Strader at (707) 467-5719 or [email protected] if you have any questions regarding these specifications.

GENERAL INSTRUCTIONS TO BIDDERS
Each bidder shall attach to his bid a complete detailed description of the unit they propose to furnish. All equipment catalogued as standard shall be furnished and included in the purchase price of the unit.

The total price shall include all equipment, accessories and optional items. In making its selection, the City will consider all factors relating to the equipment including availability, operating performance, safety, service and parts availability as well as cost.

The equipment furnished under these specifications is to carry the standard warranty offered to the general public. A complete detailed description of the standard warranty shall be provided with the bid.

The City reserves the right to reject any or all bids and to determine which bid, in its opinion, will best serve the needs and requirements of the City.

The successful bidder shall supply the equipment ready for service at the time of delivery.

General Requirements:

It is the intent of this specification to secure an emergency generator system that has been prototype tested, factory built, production tested, site tested, of the latest commercial design, together with all accessories necessary for a complete installation. Equipment will be installed outdoors at the Ukiah Valley Conference Center located at 200 S. School Street, Ukiah Ca 95482.

The equipment supplied shall meet the requirements of the Californian Electrical Code, UL 110, NFPA along with all applicable codes and regulations. Equipment shall be new, of current production of a national firm which manufactures the generator(s) and controls and assembles the generator set as matched unit, so that there is one-source responsibility for warranty, parts and service through a local representative with factory-trained servicemen.

Note: Minor variations from specified values and ratings may occur due to specific manufacturer designs. Submit a summary sheet, outlining each exception to these specifications, with your bid.

Failure to provide the summary of exceptions may be cause for rejection the bid.

Submittal:

Submittal shall include test certifications and specification sheets showing all standard and optional accessories to be supplied, schematic wiring diagrams, dimension drawings and interconnection diagrams identifying by terminal number, each required interconnection of the generator set supplied.

Warranty:

The emergency generator system shall be warranted by the manufacturer for a minimum of one (1) year. The minimum manufacture warranty shall be an “on site” warranty covering all labor and materials necessary to repair the unit to full operational function.

Standby Generator Set:

General:
•
•
•
•
•
•
•
The standby generator set shall be rated for continuous duty.

The fuel tank shall be integral part of the generator set.

The generator set shall be constructed as a single unit, designed for permanent mounting supplied with the necessary anchoring materials for cement pad installation.

Unit design shall be equal to or better in design and function than a Kohler Model 125REOZJG generator set. The City of Ukiah will have final determination of the unit best suited for the installation.

Vibration isolators shall be provided between the engine-generator base and the fuel tank on which it sits. Isolator type and quantity shall be determined by the generator set manufacturer. The manufacturer shall determine the positions along the supporting channel where the isolators should occur.

The Generator set shall be in a durable steel, sound-attenuating housing not to exceed 75 dB(A) @ 25 feet with full load at prime rating.

All housing doors and access panels shall be lockable to prohibit access.

Engine:

The engine shall be capable of delivering the minimum rated HP at a governed speed of 1800 RPM. The engine shall be rated and equipped with the following:

A.

B.

C.

D.

E.

F.

G.

H.

Engine-driven fuel transfer pump capable of lifting fuel 4.75 feet, 2 fuel filters with water separator, electric solenoid fuel shut-off valve.

Generator shall be equipped with mechanical or equal governor capable of regulating the no load to full load frequency to a 5% maximum and capable of +.5% steady-state frequency regulation.
12-volt positive engagement solenoid shift-starting motor.

Tier 3 EPA-certified for Stationary Emergency Applications. 60 ampere minimum automatic battery charging alternator with solid-state voltage regulation.

Positive displacement, full pressure lubrication oil pump, 1 full flow cartridge oil filer, water cooled oil cooler, dipstick and oil drain.

Dry-type air cleaner element.

The naturally aspirated or turbocharged engine shall be fueled with No. 2 diesel, 4 cylinders inline, 4-cycle liquid cooled by unit – mounted radiator, blower fan, water pump and thermostat.

Designed for easy access in inspecting and performing filter replacement, oil replacement, troubleshooting etc. maintenance.

Generator:

The alternator shall be salient-pole, rotating field brushless, 12-lead reconnectable, selfventilated of drip-proof construction with amortisseur rotor windings and skewed stator for smooth voltage waveform. The insulation shall meet the NEMA standard (MGI-1.66) for Class F and be insulated with epoxy varnish to be fungus resistant per MIL-E-4970A. The excitation system shall be of brushless construction controlled by a solid-state voltage regulator capable of maintaining voltage within +2% at any constant load from 0 to 100% of rating. The regulator must be protected from the environment by conformal coating.

A.
a)
b)
c)
B.

C.

D.

Ratings - Continuous:
100KW @ .8 PF, 125KVA
120/208 Volt, 3-Phase
60Hz
Upon one-step application of any load up to 90% of the rated load at

0.8 power factor, the voltage dip shall not exceed 20% and shall recover to 2% of rated voltage within one second.

The generator shall be capable of sustaining at least 300% of rated current for at least 10 seconds under a three-phase symmetrical short by inherent design or by the addition of an optional current boost system without damage.

A resettable 3- pole line current sensing circuit breaker with inverse time versus current response shall be furnished which protects the generator from damage due to its own high current capability. This breaker shall not trip within the 10 seconds specified above to allow selective tripping’s of down-stream fuses or circuit breakers under a fault condition. This breaker shall not automatically reset, preventing restoration of voltage if maintenance is being performed. Field current-sensing breakers will not be acceptable.

E.

F.

G.

The generator, if designed having a single maintenance-free bearing, shall be directly connected to the flywheel housing with a semiflexible coupling between the rotor and the flywheel.

A thermostatically controlled alternator heater designed to eliminate condensation moisture from forming in the alternator.

No transfer switch to be supplied.

Controller:

Set-mounted controller facing rear shall be vibration isolated on the generator enclosure.

The microprocessor-based control board shall be conformal coated. Relays will only be acceptable in high-current circuits.

Circuitry shall be of plug-in design for quick replacement. Controller shall be equipped with a commonly used access port to accept a plug-in device capable of allowing maintenance personnel to test controller performance without operating the engine. The controller shall include all items listed as standard equipment:

A.

B.

C.

D.

E.

F.

G.

H.

I.

J.

Fused DC circuits.

Ethernet or other common connection and protocol to provide local remote generator status indication.

Complete two-wire start/stop control which shall operate on closure of remote contact.

Speed sending and a second independent starter motor disengagement systems shall protect against starter engagement with a moving flywheel. Battery charging alternator voltage will not be acceptable for this purpose.

The starting system shall be designed for restarting in the event of a false engine stat, by permitting the engine to completely stop and then re-engage the starter.

Cranking cycler with ten-second on and off cranking periods.

Over crank protection designed to open the cranking circuit after 60 seconds if the engine fails to start.

Circuitry to shut down the engine when signal for high coolant temperature, low oil pressure, or overspeed are received.

Engine cool down timer set to factory recommendations but capable of adjustment from 5 to 20 or manufactures recommendation whichever is longer to permit unloaded running of the standby set after transfer of the load to normal.

Three position (automatic-off-test) selector switch. In the test position the engine shall start and run regardless of the position of the remote starting contacts. In the automatic position, the engine shall start when contacts in the remote-control circuit close and stop per manufacture recommendations (see “H” above) after those contacts open. In the off position, the engine shall not start even though the remote start contacts close. This position shall also provide for immediate shutdown in case of an emergency. Reset of any fault shall also be accomplished by placing the selector switch to the off position.

Testing:

To assure that the equipment has been designed and built to the highest reliability and quality standards, the manufacturer and local representative shall be responsible for three separate tests: Design prototype tests, final productions tests and site tests.

A.

B.

Maximum power (kW)
Maximum motor setting (kVa) at 30% instantaneous voltage dip.

C.

D.

E.

F.

G.

H.

I.

J.

K.

Alternator temperature rise by embedded thermo-couple and by resistance method per NEMA MG1-22.40 and 16.40.

Governor speed regulation under steady-state and transient conditions.

Voltage regulation and generator transient response.

Fuel consumption at ¼, ½, ¾ and full load.

Harmonic analysis, voltage waveform deviation and telephone influence factor.

Three-phase short circuit tests.

Alternator cooling air flow.

Torsional analysis testing to verify that the generator set is free of harmful torsional stresses.

Endurance testing.

Final Production Tests:

The generator set shall be tested under varying loads with guards and exhaust system in place. Tests shall include:

A.

B.

C.

D.

E.

F.

G.

Single step-load pickup
Transient and steady-state governing.

Safely shutdown device testing.

Voltage regulation.

Rated power.

Maximum power.

Upon request, arrangements to either witness this test will be made or certified test record will be sent prior to shipment.

Site Tests:

An installation check, start-up and building load test shall be performed by the manufacturer’s local technical service representative and shall oversee and verify the following:

The tests shall include:

A.

B.

C.

D.

Fuel lubricating oil and antifreeze shall be checked for conformity to the manufacturer’s recommendations, under the environmental conditions present and expected.

Accessories that normally function while the set is standing by shall be checked prior to cranking the engine. These shall include battery charger, block heater generator strip heaters, etc.

Start-up under test mode to check for exhaust leaks cooling air flow, movement during starting and stopping vibration during running, normal and emergency line-to-line voltage and phase rotation.

Automatic start-up by means of simulated power outgoes to test remoteautomatic starting, transfer of the load and automatic shutdown. Prior to this test, all transfer switch timers shall be adjusted for proper system coordination. Engine coolant temperature, engine oil pressure and battery charge level along with generator voltage, amperes and frequency shall be monitored throughout the test. An external load bank shall be connected to the system, if sufficient building load is unavailable to load the generator to the nameplate rating. Load bank shall be provided by the generator set manufacturer for this test.

The City’s operators and the maintenance staff shall be notified of the time and date of the site tests one week in advance for scheduling.

Indicating Lights to Signal:

A.

B.

C.

D.

E.

F.

G.

H.

Switch “Off” (Flashing Red)
Over crank (Red)
Emergency Stop (Red)
High Temperature (Red)
Overspeed (Red)
Low Oil Pressure (Red)
Test Button for Indicating Lights
Alarm Horn with Silencer Switch
Instrument Panel Shall Include:

A.

B.

C.

D.

Voltmeter-Ammeter Phase Selector Switch. Selector switch shall provide the selection of each Phase to Ground and Phase to Phase combinations.

Running Elapse Time Meter
Voltmeter
Ammeter
Accessories:

The following accessories shall be provided and installed:

A. Weather-proof housing shall be constructed of rugged steel, painted inside wand out with rust inhibiting primer and an exterior coat of the manufacturer’s standard color.

Side panels shall be lockable and easily removed for servicing. Top-mounted exhaust silencer with rain shield over the exhaust opening.

Bid this item as a separate line bid item: Line circuit breaker, rated 40 amperes, block heater, 1500-Watt, 120 Volt AC. Thermostatically controlled to maintain engine coolant at proper temperature to meet the start-up requirement of NFPA-99

Purchase Order
Purchase
Order #

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.

Fiscal Year
Vendor Phone Number Vendor Fax Number Buyer Date Ordered Date Required Page of
Delivery must be made within
doors of specified destination.

Item# Description/Part No. Qty UOM Unit Price Extended Price By
Purchasing Supervisor VENDOR COPY PO Total
B
I
L
L
T
O
V
E
N
D
O
R
S
H
I
P
T
O

CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Delivery Reference Freight Method/Terms Department/Location Sales Tax Rate 2022 1 1
47639-00

VALLEY POWER SYSTEMS NORTH INC
DEPT. 34677
PO BOX 39000
SAN FRANCISCO CA 94139

CITY OF UKIAH - CONF CTR
200 S SCHOOL ST
UKIAH CA 95482
510-635-8991 Mary Horger 01/27/2022 09/01/2022
CONFERENCE CENTER 0.000
$53,871.35
1 BLUE STAR POWER SYSTEMS, INC. #JD125-02 NEW 1.0 EACH $48,425.000 $48,425.00

DIESEL GENERATOR, PER CITY OF UKIAH
EQUIPMENT SPECIFICATION E39233.
2 BLUE STAR POWER SYSTEMS LINE CIRCUIT 1.0 EACH $1,055.000 $1,055.00 BREAKER RATED 40 AMPERES BLOCK HEATER,
500-WATT, 120 VOLT AC. THERMOSTATICALLY

CONTROLLED TO MAINTAIN ENGINE COOLANT AT

PROPER TEMPERATURE TO MEET THE START-UP
REQUIREMENT OF NFPA-99.
3 TAX (8.875%) 4391.4 DOLL $1.000 $4,391.35
REF REQ E39233
AS PER BID OPENING 12/1/2021
COUNCIL AWARDED: 12/15/2022

AS PER BID RESPONSE, SHIPPING IS INCLUDED, AS

WELL AS TESTING UTILIZING RESISTIVE LOAD BANK,
WHICH INCLUDES ONE (1) JOB-SITE VISIT FOR A
FOUR (4) HOUR NFPA 110 LOAD TEST. TRAINING

FOR THE FACILITY OPERATING PERSONNEL WILL BE
PROVIDED DURING SAME VISIT.

SHIPPING WILL NEED TO BE PRE-ARRANGED WITH

THE CITY IN PLENTY OF TIME TO ENSURE

PREPAREDNESS FOR THE OFF-LOADING OF THE
GENERATOR.

1 GENERALLY. These Terms and Conditions of
Sale (“Terms and Conditions”) apply to all purchases by City of Ukiah. (Referred to as “Buyer”). The supplier of goods and services under this transaction is herein referred to as “Seller”. The goods or service purchased are referred to as the “Purchase.”

2. TERMS EXCLUSIVE. Buyer will order the goods or services described herein only upon the terms and conditions contained herein. Seller’s acceptance of this order shall occur either through commencement of performance under this order or acknowledgment of this order. By accepting this order, Seller waives all terms and conditions contained in its quotation, acknowledgment,
invoice or other documents which are different from or
additional to those contained herein and all such different or additional terms and conditions shall be null and void.

SELLER MAY NOT CHANGE MATERIAL OF

MANUFACTURE, SOURCES OF SUPPLY, MANUFACTURING PROCESS OR LOCATION WITHOUT THE PRIOR WRITTEN CONSENT OF BUYER.

3. INSPECTION. All goods shall be received subject
to Buyer’s inspection and rejection. Defective goods and goods otherwise not conforming to this order shall be held for Seller’s instruction and at Seller’s risk, and if Seller so directs, shall be returned at Seller’s expense. No defective goods shall be replaced without a new purchase order. Payment by Buyer shall not be construed as an acceptance of goods. Buyer may return to Seller any non-defective, excess goods within thirty (30) days of receiving them.

4. CHANGES. City may make changes within the
general scope of this order in drawings and specifications for specially manufactured supplies, place of delivery, method of shipment or packing of the order by giving notice to Seller and subsequently confirming such changes in writing. If such changes affect the cost of or the time required for performance of this order, an equitable
adjustment in the price or delivery or both must be made. No change by Seller is allowed without City’s written approval. Any claim by Seller for an adjustment under this section must be made in writing within thirty (30) days from the date of receipt by Seller of notification of such change unless City waives this condition in writing. Nothing in this section excuses Seller from proceeding with performance of the order as changed.

5. TERMINATION. City may terminate this order at any time, either verbally or in writing, with or without cause. Should termination occur, City will pay Seller as full performance until such termination the unit or pro rata order price for the performed and accepted portion of the Purchase. City may provide written notice of termination for Seller’s default if Seller refuses or fails to comply with this order. If Seller does not cure such failure within a reasonable time period, or fails to perform the Purchase within the time specified (or allowed by extension), Seller will be liable to City for any excess costs incurred by City.

6. TIME EXTENSION. Time is of the essence City may extend the time for completion if, in City’s sole determination, Seller was delayed because of causes beyond Seller’s control and without Seller’s fault or negligence. In the event delay was caused by City, Seller’s sole remedy is limited to recovering money actually and necessarily expended by Seller because of the delay; there is no right to recover anticipated profit.

7. REMEDIES CUMULATIVE. City’s rights and
remedies under this order are not exclusive and are in
addition to any rights and remedies provided by law.

8. TITLE. Title to materials and supplies purchased
under this order pass directly from Seller to City upon City’s written acceptance following an actual inspection and City’s opportunity to reject.

9. PAYMENT. City will pay Seller after receiving
acceptable invoices for materials and supplies delivered and accepted or services rendered and accepted. City will not pay cartage, shipping, packaging or boxing expenses unless specified in this order.

10. INDEMNIFICATION. Seller agrees to indemnify and hold harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of the Purchase or the order, or their performance. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the Purchase or order, or their performance, Seller will defend City (at City’s request and with counsel satisfactory to City) and indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section “City” includes City’s officers, elected officials, and employees. This paragraph 9 will survive termination of this order. The requirements as to the types and limits of insurance
coverage to be maintained by Seller, and any approval of such insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Seller pursuant to this order, including, without limitation, to the provisions concerning indemnification.

11. WARRANTY. Seller agrees that the Purchase is
covered by the most favorable commercial warranties the Seller gives to any customer for the same or substantially similar supplies or services, or such other more favorable warranties as is specified in this order. Warranties will be effective notwithstanding any inspection or acceptance of the Purchase by City.

12. ASSIGNMENT. City may assign this order. Except as to any payment due under this order, Seller may not assign or subcontract the order without City’s written approval. Should City give consent, it will not relieve Seller from any obligations under this order and any transferee or subcontractor will be considered Seller’s agent.

13. INSURANCE. Seller must provide the insurance
indicated on the face sheet of this order.

14. PERMITS. Seller must procure all necessary permits and licenses, and abide by all federal, state, and local laws, for performing this order.

15. INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as an independent contractor and will have control of all work and the manner in which it is performed. Seller will be free to contract for similar service to be performed for other employers while under contract with City. Seller is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Any provision in this order that may appear to give City the right to direct Seller as to the details of doing the work or to exercise a measure of control over the work means the
Seller will follow the direction of the City as to end results of the work only.

16. WAIVER. City’s review or acceptance of, or payment for, work product prepared by Seller under this order will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Seller’s performance. A waiver by City of any breach of any term, covenant, or condition contained in this order will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this order, whether of the same or different character.

17. INTERPRETATION. This Agreement was drafted
in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Mendocino County.

Valley
Power Systems, Inc.
1520 South Bon View Ave., Ontario, CA 91761
(909) 969-9345, Fax (909) 969-9365

CONFIRMING PROJECT / EQUIPMENT

RELEASE TO PRODUCTION
Customer/Contractor Name:

Project Name:

Valley Quote No.

Customer Purchase Order No.

Delivery Address:

Delivery Contact:

Description of Equipment
Released to Production:

This is to confirm that the above equipment is released for production as of the date stated below.

RELEASED BY: _____________________________ DATE OF RELEASE: __________ Signature
__________________________________
Print Name

CITY OF UKIAH

GENERATOR INSTALL - UVCC
CITY OF UKIAHE39233
47639
UVCC, 200 S SCHOOL STREET, UKIAH CA 95482
MATT KEIZER, (707) 234-9757
#JD125-02 DIESEL GENERATOR, WITH LINE
CIRCUIT BREAKER RATED 40 AMPERES BLOCK
HEATER, 500-WATT, 120 VAC.
1/27/2022

MARY HORGER

Ac�vity Descrip�on – 20-CDBG-CV1-00004
The City of Ukiah proposes to improve a City-owned public facility, the Ukiah Valley Conference Center located at 200 South School Street, Ukiah, CA, with a permanent generator. The conference center is located within Mendocino County Census Tract 116, Block Group 1, a census tract/block group comprising 51.94% low- and moderate-income persons. The generator will provide back-up power to the facility to ensure the conference center remains opera�onal during emergencies and power outages. As indicated by the atached leters of support, installing a generator will also assist healthcare providers meet the COVID-19 demand for services and support.

There are no public facili�es in City limits with sufficient space to shelter residents during a power outage, and consequently residents o�en access healthcare facili�es. Residents’ access of healthcare facili�es during a power outage can limit the capacity of healthcare facili�es to respond to the ongoing COVID-19 pandemic crisis- especially in the event of a surge in posi�ve cases. As power outages are becoming much more likely and frequent in California rural areas due to the threat of wildfire and the ins�ga�on of Public Safety Power Shutoffs, having a public facility able to shelter low- and moderateincome persons and vulnerable popula�ons 24/7 will assist healthcare facili�es respond to the COVID-19 pandemic and assist in flatening the curve.

Because the conference center is set up and on standby to be used in case of a surge in the COVID-19 pandemic, it is impera�ve for the safety of the people who may need to use the facility as a temporary medical facility that they have a generator to provide consistent power. The facility may also be used for a tes�ng or vaccina�on site if addi�onal sites are required by the County.

The proposed project supports FEMA’s March 27, 2020 leter to Emergency Managers to ac�vely plan to stand-up alternate sites such as the conference center that would support medical staff during the ongoing COVID-19 crisis. The conference center is the only public facility within City limits that has sufficient space to ensure that emergency shelter services and community resource services can be provided with social distancing measures in place. The conference center has central hea�ng/aircondi�oning and provides public restrooms and free Wi-Fi. It also houses district offices for Congressman Huffman, State Senator McGuire, and Assemblymember Wood.

Although the project is expected to provide area benefit to low- and moderate-income persons within Census Tract 116/Block Group 1, given the central loca�on of the conference center and its access to public transporta�on, it is expected that homeless and elderly persons from other areas of the City will benefit from the proposed project. Youths, single adults, single men, single women, families, mentally disabled persons, veterans, and vic�ms of domes�c violence are also expected to u�lize the facility during an emergency.

The project will be implemented by staff within the Community Development Department, in coordina�on with the City’s Electric U�lity Division and Office of Emergency Opera�ons.

Ac�vity Scope of Work

1. Upon receipt of CDBG CV-1 grant award leter from HCD, secure approval from City Council to authorize budget amendments, execute standard agreement, and proceed with development of generator specifica�ons.

2. Receive standard agreement from HCD and execute agreement, plus clear any associated condi�ons.

3. Hold public hearing for submital of applica�on in response to expected CDBG CV-2/CV-3 NOFA.

Secure approval from City Council of resolu�on to apply for approximately $27,891 for the remainder of the cost of the generator installa�on project.

4. Electric U�lity Division to develop plans and specifica�ons and bid package; and work with Community Development Department to secure Council approval. Note: prevailing wage informa�on will be included in bid package.

5. Release RFP. Note: condi�onal language will be inserted into the dra� contract and bid solicita�on that a contract award is con�ngent on an award of CV-2/CV-3 funding.

6. Execute CDBG CV-2/CV-3 standard agreement; clear associated condi�ons.

7. 10-day wage rate lock.

8. Bids due.

9. City Council approval of contract award; and execu�on of contract with procured firm.

10. Pre-construc�on conference and issuance of no�ce to proceed.

11. Project comple�on.

Statement of Need and Proposed Outcomes
In partnership with local healthcare facili�es, the City has iden�fied a cri�cal need during the COVID-19 pandemic to be an emergency sheltering facility within City limits, opera�onal during a loss of electrical power, and with sufficient space to meet the American Red Cross and Mendocino County Public Health Department’s COVID-19 guidelines for social distancing. The City’s Ukiah Valley Conference Center, located in the downtown at 200 South School Street, was iden�fied as this facility but would need to be improved with a permanent generator to sustain services during a loss of electrical power. The proposed project is expected to assist in flatening the curve from COVID-19 by providing an emergency shelter and community service center opera�onal 24/7, even in the event of loss of power from a Public Safety Power Shutoff (PSPS) or other disaster or local emergency. By providing a temperature-controlled facility where residents can charge their medical and communica�on devices, fill their oxygen tanks, and receive important communica�on messages, the likelihood that residents would access these types of community support services at healthcare facili�es is reduced, enabling healthcare facili�es to more fully focus on COVID-19 response efforts and urgent healthcare needs. An emergency shelter and community service center with this capacity will be a vital community resource throughout the COVID-19 pandemic and especially so in the event of a surge in posi�ve COVID-19 cases.

The City of Ukiah Community Development Department will administer the CDBG CV-1 standard agreement and generator project, including monitoring of federal and state prevailing wages, approval of project drawdowns, Duplica�on of Benefits tracking, and all repor�ng and compliance responsibili�es.

The Department intends to execute an interagency agreement with the City of Ukiah Electric U�lity Division (EUD) to ensure a smoothly implemented project. The EUD will share in the labor to complete the installa�on of the generator with its exis�ng electrical u�lity personnel and the procured electrical contractor. The EUD will also procure and oversee the work of the electrical contractor.

At the conclusion of the project, a generator will be installed at the conference center, allowing 24/7 power genera�on in the event of loss of electrical power. At least 50 low- and moderate-income residents are expected to benefit from the proposed project.

Images of Installed Generator and Electrical Panel – Project 20-CDBG-CV1-00004

Attachment 4 - Notice of Completion

Agenda Item No: 12.b.

MEETING DATE/TIME: 8/2/2023

ITEM NO: 2023-2903

AGENDA SUMMARY REPORT
SUBJECT: Annual Review and Consideration of the Fee Schedule for Community Services; Including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum.

DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Community Services Supervisor
ATTACHMENTS:

1. Fee Schedule for Facilities, Museum, Programs and Aquatics FY 24 (1) Summary: City Council will conduct their annual review of the user fee schedule for the Community Services Department, including Recreation Programs, Sports Fields, Parks, Municipal Pools, Ukiah Valley Conference Center and Grace Hudson Museum.

Background: The City of Ukiah Community Services Department includes Recreation, the Grace Hudson Museum, the Ukiah Valley Conference Center, parks, facilities, and various other programs. As a matter of policy, City Council reviews fees on an annual basis to ensure that the desired cost recovery, quality of service, and affordability remain at a high level. Conducting a regular review of the comprehensive fee schedule has been an important component of budget management. The annual review has assisted Staff in monitoring the growth and success of services, planning the marketing and service delivery objectives, and forecasting for each budget cycle.

Staff utilizes a variety of tools in the review and assessment of fees including the analysis of existing fees, operating costs and service levels. The Community Services Department has also conducted fee schedule comparisons with similar facilities/ programs in other agencies around the state to ensure our fees are in line with industry standards. The range of fees adopted in 2022 provided for the flexibility to adjust fees in the future if necessary to ensure proper cost recovery. As expenses in areas such as supplies and staffing increase, fees can be adjusted at a commensurate rate.

Discussion: Community Services Department has completed a review of all user fees to ensure that the desired cost recovery, quality of service, and affordability remain balanced. Staff is not requesting changes to the fee ranges adopted in 2022. Current fees in Aquatics and Recreation are well within the adopted range, providing for increases if necessary in the future. The current fees are detailed in "Attachment 1 - Fee Schedule for Facilities, Museum, Programs and Aquatics FY 24" as well as below.

GRACE HUDSON MUSEUM
The Grace Hudson Museum provides art exhibits, educational programs, tours, and workshops.The fees established in 2022 including the addition of Wild Garden rental rates are currently sufficient and no changes are requested.

PARKS & FACILITIES
The Ukiah Valley Conference Center coordinates the scheduling and uses of public rental facilities, which includes the Conference Center, parks and picnic spaces. Facility rental revenue provides funds for routine maintenance, as well as the ability to provide facility improvements and prepare for long-term capital

improvement projects. Community Services Staff members work diligently to keep their operating and maintenance costs low and to manage the facilities within budget guidelines. No adjustments are proposed for this category.

UKIAH MUNICIPAL POOLS
The pool facility and operation is an important community asset as it provides a safe aquatic environment for recreation and lessons. Over the years, the City Council has maintained a commitment to ensure fees for service at the facility are affordable for all. The City also provides scholarships to numerous swim lesson participants, which ensures that the fee-based programs are accessible for anyone regardless of their financial status. Multiple Staff members have been certified to be a Lifeguard, CPR and First Aid trainer, which has helped reduce costs for training and increase training availability. Staff continues to explore promotional activities, the marketing of special pool programs, and specialty hours that increase usage of the pool. No adjustments are proposed for this category, as rates for Swim Lessons and Public Swim are within the adopted range.

RECREATION PROGRAMS & SERVICES
There are many programs and services provided by the Recreation Division. Staff members have successfully operated sports leagues, instructional classes, art-based programs, fitness activities, dog training and much more. There are many formats for the structure of classes, clinics, camps, and leagues. The Recreation Division has been tremendously successful in offering specialty camps that are held during a school break holiday and focus on a particular sport. Recreation programs provide a healthy activity and serve a need for working parents. As with all of the programs, the Youth Scholarships are available to assist with financial needs so that all children can participate. The previously adopted fee ranges remain adequate, current fees are within the adopted range.

ATHLETIC FACILITIES & SPORTS FIELDS
There are a variety of athletic fields in Ukiah for specific rental uses, and their users include private groups who wish to conduct tournaments. The Recreation Staff handles the scheduling of the field rentals, and the revenue helps to offset the maintenance costs. No adjustments are necessary for this category.

Note: The City has not charged Ukiah-based youth sports leagues such as baseball, football, and soccer for the use of athletic fields. It would be cost prohibitive to the youth programs to pay a facility usage fee. Staff continues looking for new ways to increase revenue to offset the ongoing maintenance costs.

An analysis of the current fee range was conducted in coordination with the Finance Department to ensure budget goals are met given rising costs of staffing and supplies.

Recommended Action: Conduct review of the fee schedule for Community Services; including recreation programs, sports fields, parks, Municipal Pools, Ukiah Valley Conference Center, and the Grace Hudson Museum. No changes to the current fee schedule are recommended by staff at this time.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE:N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Olga Keough, Finance Controller
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A

ATTACHMENT 1

COMMUNITY SERVICES DEPARTMENT
A. UKIAH MUNICIPAL GOLF COURSE
Facility Managed by Tayman Park Golf Group, Inc.

B. PARK AND FACILITY RENTALS

1. Todd Grove Room Rental Facility Managed by Tayman Park Golf Group, Inc.

Facility located at 599 Park Blvd, Managed by Tayman Park Golf Group, Inc.

2. Grace Hudson Museum Meeting Room & Wild Garden Rentals Facility located at 431 S Main Street.

Meeting Room Capacity: 49 Assembly/Dining with Kitchen Facility Primary Use: Small Gatherings, Meetings, Workshops
Wild Gardens Capacity: not to excced 200
Primary Use: outdoor events, including receptions, fundraisers, weddings Fee Category/Description Current Fees
Meeting Room Public/Private Rental
All Types of Use
Refundable Deposit 200
Businesses & Individuals
450
Non Profit or Government Agencies
250
* Rates for wedding rental will be priced by the Conference Center/ Facility Administrator according to client requirements.

Wild Gardens Public/Private Rental Current Fees
All Types of Use
Refundable Deposit -- Business & Individuals up to 100 guests 250 Businesses & Individuals up to 100 guests
700
400
Businesses & Individuals 101-200 guests
1,000
Refundable Deposit -- Non Profit or Government Agencies up to 100 guests 250 Non Profit or Government Agencies up to 100 guests
450
Refundable Deposit -- Non Profit or Government Agencies 101-200 guests 400 Businesses & Individuals 101-200 guests
650
* Rates for wedding rental will be priced by the Conference Center according to client requirements.

3. Civic Center Council Chamber Rental
Facility located at 300 Seminary Ave.

Capacity: 141 in Council Chambers
Primary Use: Meetings and Lectures
Fee Category/Description Current Fees
Public/Private Meeting
Refundable Deposit 200
Business Hours: Monday - Friday 8am-5pm
Daily Rate 150
Evening Hours: Monday-Friday 5pm-9pm
Daily Rate 250
Additional Hours after 9pm
Per Hour 50
Services
50-100
Daily Rate
Daily Rate
Daily Rate
Refundable Deposit -- Business & Individuals 101-200 guests Equipment Use: Projector, Screen, Sound Sytem
Daily Rate
Daily Rate
Daily Rate

COMMUNITY SERVICES DEPARTMENT
B. PARK AND FACILITY RENTALS (Continued)

4. Park Facility Rental: Picnic Area and Other Uses
Parks that are have rental areas include:

Todd Grove Park at 600 Live Oak
Vinewood Park at 1260 Elm Street
Oak Manor Park at 500 Oak Manor Drive
Primary Use: Gatherings, Picnics, BBQ's, etc.

Fee Category/Description Current Fees
Park & BBQ Rate
1-50 People 100
50-100 People 200
100+ People 300
Access to Electricity 75

5. Alex R Thomas Plaza & School Street
Facility located at 310 S State Street
Primary Uses: Large Gatherings, Fundraising Events, Music, Vendors, Booths Fee Category/Description Current Fees
All Types of Use for the Entire Plaza including Stage & Pavilion Refundable Deposit 300
Businesses & Individuals
Daily Rate 450
Non Profit or Government Agencies
Daily Rate 350
Additional Equipment provided by City
Daily Rate 50-75
Expanded Use: Street Closure and/or School Street Electricity Daily Rate 100
Deposit 500
Operator Set-Up 100
Hourly Use Rate 100
Use of Plaza Speaker and/or School Street Speaker System

COMMUNITY SERVICES DEPARTMENT
C. UKIAH VALLEY CONFERENCE CENTER

1. Room Rentals
Daily Rate applies Monday through Friday 8:00am-5:00pm
Non Profit Rate applies to the Daily Rate only when applicable Evening/Weekend Rate applies Monday through Friday after 5pm & Saturday or Sunday Fee Category/Description Current Fees
Red Rooms: Cabernet 1, Cabernet 2, Merlot & Zinfandel
Up to 300 people Dining or 400 Theater/Assembly
Daily Rate 1750
Evening/Weekend Rate 3000
Non Profit Daily Rate 1500
Cabernet 1 & Merlot or Cabernet 2 and Zinfandel
Cabernet 1 or 2
From 1 to 125 people Dining/Classroom or 175 Theatre/Assembly Daily Rate 700
Evening/Weekend Rate 1250
Non Profit Daily Rate 600
Add Merlot Room or Zinfandel Room 300
Chenin Blanc Room
From 1 to 40 people
Daily Rate 400
Evening/Weekend Rate 600
Non Profit Daily Rate 300
Riesling Room
From 1-20 people
Daily Rate 200
Evening/Weekend Rate 250
Non Profit Daily Rate 175
Chardonnay Room
From 1-20 people
Daily Rate 200
Evening/Weekend Rate 250
Non Profit Daily Rate 175
Merlot or Zinfandel Room
From 1-20 people
Daily Rate 200
Evening/Weekend Rate 250
Non Profit Daily Rate 175
Kitchen Use Fee 300
The Conference Center provides a variety of rentals, rooms and services. The listed rates are for small conferences, seminars and educational trainings. Rates for banquets, receptions, fund raisers and festive occastions will be priced according to client requirements. Additionally, the Conference Center Administrator may provide promotional rates or discounts for multiple bookings.

COMMUNITY SERVICES DEPARTMENT
D. GRACE HUDSON MUSEUM & SUN HOUSE
Facility located at 431 S Main

1. Use Rates
Fee Category/Description Current Fees
Admission Rates
Child under 8 0 (with adult)
Youth ages 8-17 3
Student 18+ w/ ID 4
Adult 6*
Senior 4
Family 12
School Rate per student 3
0 0
E. UKIAH MUNICIPAL POOLS USER FEES
Facility located at 591 Park Blvd.

1. Use Rates
Fee Category/Description Current Fees
Public Swim Rates
Children 0-5 years old 3-7
Children 6-17 years old 3-7
Adults 18+ 3-7
Children 30 Pass Punch Card 100-140
Adult 30 Pass Punch Card 100-140

2. Swim Lesson Rates
Fee Category/Description Current Fees
Traditional Swim Lesson Program
2-week session 60-100
Other Aquatic Based Programs
Aqua fitness classes, clinics, camps, etc. 1-200

3. Private Facility Use
Use: A Private Pool Use includes exclusive use for both pools with lifeguards Fee Category/Description Current Fees
2 - 4 hour period, exclusive use, 1 pool or 2 250 - 600 Native American w/ Tribal ID
Active Military Personnel
Primary Use: Open during the summer months for "drop-in" use during public swim hours. Programming includes swim lessons, trainings, aqua fitness classes, and more.
*$5 is currently being
charged despite the prior
approval for $6
Primary Use: Art museum with educational presentations, tours, workshops.

COMMUNITY SERVICES DEPARTMENT
F. RECREATION PROGRAMS AND SERVICES

1. Youth Sports Leagues
Qualifying participants can utilize the Youth Scholarship program for a reduced fee.

Fee Category/Description Current Fees
Youth Sports Team Sponsor
Business Sposorship Fee 100-500
Girls Youth Softball
Individual Player Fee 60-100
Youth Basketball
Individual Player Fee 60-100
Other Sports
Individual Player Fee 20-100

2. Adult Sports League
Fee Category/Description Current Fees
Adult Sports Team Sponsor
Business Sposorship Fee 200-500/team
Adult & Co-ed Softball
Individual Player Fee 25-60
Adult Basketball
Individual Player Fee 25-60
3 on 3 Basketball League
Team Fee 50-200
Other Sports
Individual Player Fee 25-60
Other Sports
Team Fee 50-500

3. Classes and Recreation Fees
Fee Category/Description Current Fees
Contract Instructor Classes
Registration for one participant 0-1,000 per class
Clinics, Workshops, Trainings, Specialty Camps
Registration for one participant 0-500 per class
Recreation Guide Advertising Rates
1/8 page - full page 0-1,000

4. State Street Banner Program
Fee Category/Description Current Fees
State Street Banner
Banner Fee 100

COMMUNITY SERVICES DEPARTMENT
G. ATHLETIC FACILITIES AND SPORTS FIELDS

1. Athletic Fields
Ukiah Sports Complex
Facility located at 905 City Well Road, at River Street off Hwy 101 Fee Category/Description Current Fees
Field Use
One Field 150/day
Lighting for One Field 50/day
Refundable Deposit 1000
Other Park Locations with Athletic Field
Fee Category/Description Current Fees
Field Use
One Field 150/day
Lighting for One Field 50/day
Refundable Deposit 500
Amenities: 3 Softball Fields, Lighting, Concession Facilities and Restrooms Primary Use: Sports Leagues, Tournaments
Athletic Fields are used for a variety of functions such as tournaments, fundraisers, and league play. Facility use will be priced according to client requirements.

Additionally, the Assistant City Manager/Director of Community Services or designee may provide promotional rates or discounts for multiple bookings.

Agenda Item No: 13.a.

MEETING DATE/TIME: 8/2/2023

ITEM NO: 2023-2895

AGENDA SUMMARY REPORT
SUBJECT: Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director.

ATTACHMENTS:

None
Summary: The Council will receive a status report of the emergency contract with West Coast Fire & Water for fire remediation work at the Electric Utility Service Center at Hasting, and will consider approving the work to continue under the emergency contract.

Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at 1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department’s operations. The Electric Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition, the Department intends to use the Electric Service Center for training, material warehousing and construction preparation.

On August 5, 2020, the City Council adopted the plans and specifications for the grading, fencing, roofing and electric equipment relocation. This work was completed on March 2, 2023.

On the morning of March 8, 2023, a fire broke out at the Electric Utility Department's Service Center located at 1350 Hastings Road. The source of the fire was the electrical failure of a bathroom ceiling fan. The Ukiah Valley Fire Authority responded to the incident, and was successful in putting the fire out. However, significant smoke and water damage occurred, as well as structural damage to the building.

West Coast Fire and Water was contacted and was able to respond in a timely manner to assess the fire, smoke and water damage. They were able to secure the building and cover exposed areas to prevent additional water intrusion from the impending precipitation. The City Purchasing, Risk Management, and Electric Departments worked with McLarens, the Claims Adjuster for the City's self-insured liability Program through its membership in the California Intergovernmental Risk Authority (CIRA), and West Coast Water and Fire to develop a Scope of Work and Contract for the remediation of the fire, water, and smoke damage. Please see Attachment 2 for a copy of the agreement.

There are no expected costs to the City at the time, as the City opted to review all invoices and provide authority to McLarens to pay West Coast directly. The City, however, executed a contract with West Coast Fire and Water to complete the Scope of Work.

The initial cost estimate for this remediation was over $200,000. The scope of work that is being performed under this contract falls under the definition of "public project", as it involves demolition and repair work involving a publicly owned facility. The City Manager, under his authority, authorized proceeding with the work as an emergency, since the event was sudden and unexpected, and required immediate action for the protection of City (public) property. Due to structural issues, and immediate mold growth, time was of the

essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths vote (one councilmember absent) for the work to continue under these emergency circumstances.

Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. After two rounds of cleaning the electronics, all items have been returned and appear to be in working order. The City has a two-year warranty period should there be additional issues with the equipment. As part of the assessment of damages, McLarens required an independent estimate of damage to restore the building to pre-fire condition. This was required to evaluate the estimate provided by the City's structural engineering consultant and architect. Currently, the City is waiting on the results of this estimate. Staff will continue to work with West Coast Fire and Water and the insurance provider to wrap up these items.

Staff is requesting the Council's approval to continue using the emergency contract.

Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director, Sheri Mannion, HR & Risk Management Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

Agenda Item No: 14.a.

MEETING DATE/TIME: 8/2/2023

ITEM NO: 2023-2723

AGENDA SUMMARY REPORT
SUBJECT: Receive and Accept as Complete a Baseline Assessment of the Western Hills Watershed Protection Area.

DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis
ATTACHMENTS:

1. WHWPA BASELINE DRAFT 6_14_23

2. 14a Correspondence Received - John and Delynne Rogers

3. 14a Correspondence Received - Jeanne Wetzel Chinn
Summary: Council will receive a report, review, and accept as complete the final draft of a Baseline Assessment Document for the Western Hills Watershed Protection Area.

Background: The City Council’s strategic plan and the City's Climate Initiatives include a number of goals that support the importance of open space conservation (ie., Climate Initiative 4.b. Maintain wild lands). The Council's Strategic Plan includes a goal to “Enhance Our Neighborhoods” establishing goal to “preserve, conserve, and protect the natural resources/features of the Ukiah Valley and open space.” In pursuit of these goals, the City recently acquired the Western Hills Watershed Protection Area (WHWPA) which comprises 763+/- acres and lies in the hills west of Ukiah Valley. This land comprises a significant watershed for the valley and serves as a valuable habitat refuge for wildlife, as well as providing potential wildfire mitigation opportunities. For decades, conserving the hills to the west of Ukiah has been discussed by the community. Discussions typically focused on the biological and aesthetic values the WHWPA would add, as forested and undeveloped land. The Ukiah City Council’s Strategic Plan describes a goal of promoting the protection of Ukiah’s western wildland urban interface to restore and conserve forests and stream ecosystems, provide large-scale wildfire mitigation, and protect the Upper Russian River Watershed to benefit fish and wildlife as well as the greater Ukiah community. Further, the western hills are seen to hold the potential for water storage and power generation. Funding for the acquisition of this property was secured from the City of Ukiah’s Electric Utility Department, the Water Resources Department, and the General Fund.

With the acquisition of the property comes the responsibility of management, and the first step towards management is taking inventory and documenting the assets and liabilities of the resource. Once a baseline assessment is completed, a management plan can be developed.

Discussion: In the fall of 2022, Staff enlisted the help of the Mendocino Land Trust in preparing a Baseline Assessment Report for the WHWPA. The Mendocino Land Trust (MLT), based in Fort Bragg, is one of the largest professional environmental organizations in the County of Mendocino. MLT staff specialize in land conservation and management. The MLT offered to contribute to a Baseline Assessment of the WHWPA (with a value of $5,000) and to assist in the development of a WHWPA Volunteer Stewards program.

In collaboration with the MLT, it was decided that the purpose of the baseline report would be to highlight the natural and historic resources represented within the Western Hills Watershed Protection Area (WHWPA) while also providing a starting point for preparing a property management plan.

City Staff hosted MLT staff on a visit to the site on January 20, 2023. Over the next few months, MLT staff provided valuable research from multiple sources to collect, collate, and present existing information on site conditions. Photographs documenting the condition of the WHWPA were taken during the MLT site visit. All maps were prepared by MLT Conservation Coordinator, Anna Bride, using data from Mendocino County, California Fish and Wildlife, USDA Natural Resource Conservation Service, California Department of Forestry and Fire Protection, California Water Board, California Natural Diversity Database (CNDDB), Areas of Conservation Emphasis (ACE), and ESRI.

While MLT staff worked on background research, Director of Community Services Neil Davis and other City Staff, as well as a variety of volunteer subject matter experts conducted field visits providing additional insights and information. Biologists, Ornithologists, Foresters, and the City’s Director of Public Works visited the site and all assisted in the preparation of the Baseline Assessment Report.

The attached Baseline Assessment Report (Attachment 1) is presented to Council for review and approval.

Staff is committed to ensuring the Council and the public are aware of the benefits and value of the consecration effort. With the adoption of this report, Staff will begin the process of developing a management plan for the area, including a system to continue to document current and changing conditions on the property.

Recommended Action: Approve Western Hills Watershed Protection Area Baseline Assessment Document as complete.

BUDGET AMENDMENT REQUIRED:

CURRENT BUDGET AMOUNT:

PROPOSED BUDGET AMOUNT:

FINANCING SOURCE:

PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH:

DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 4b – Maintain wild lands. 4d – Enhance carbon sequestration capacity. 5b – Protect against sprawl through completion of annexations. 7a – Expand sustainable water practices.

GENERAL PLAN ELEMENTS (GP): GP-A1 - Land Use ElementGP-A2 - Economic Development ElementGPA4 - Public Facilities, Services, and Infrastructure ElementGP-A5 - Environment and Sustainability ElementGP-A6 - Safety Element

Western Hills
Watershed Protection Area
Baseline Documentation Report
Prepared By:

Anna Bride Neil Davis
Mendocino Land Trust City of Ukiah
215 S Main Street 411 W Clay St
Fort Bragg, CA 95437 Ukiah, CA 95482
Attachment 1

1 Table of Contents
Baseline Summary 2
Summary of Significance 4
Introduction 4
Exhibit 1 - Basemap 6
Physical Setting 7
Vegetation Alliances 8
Accessibility 9
Habitat Connectivity 9
Exhibit 2 - Habitat Connectivity 10
Wildlife 11
Exhibit 3 - Potential Endangered, Threatened and Species of Concern 12 Exhibit 4 - Expected Bird List 15
Watersheds 16
Exhibit 5- Watersheds & Rivers 17
Soil Description 18
Exhibit 6 - Soil Survey 19
Fire Severity 20
Exhibit 7 - Fire Severity 21
Exhibit 8 - Completed Prescribed Burns 22
Current Developments 23
Roads 23
Leases 23
Cannabis Grows 23
Potential Developments 23
Recommendations 24
Exhibit 9 - Neighboring Parcels 26
Exhibit 10 - Photo Point Map 28
Record of Photographs 29
WHWPA Photographs 32
References 52
Acknowledgements 54

2 Baseline Summary
Property: Western Hills Watershed Protection Area
Acreage: 763 acres
Leases: Ukiah Wireless - WiFiber
Assessor Parcel Numbers: 001-040-83, 003-110-90, 003-190-09, 003-190-11, 003-190-13, 003-190-14, 003-260-01, 003-500-14, 156-250-02, 157-030-02, 157-030-03, 157-050-01, 157- 050-02, 157-050-03, 157-050-04, 157-050-09, 157-050-11, 157-050-12, 157-060-02, 157-060- 03, 157-070-05
Landowner: The City of Ukiah
Fieldwork Days; Mendocino Land Trust - January 20th, 2023 City of Ukiah - September 21st, 28th 2022; October 12th, 2022; January 20th 2023; May 17th, May 31st 2023.

Contact Information:

City of Ukiah
Neil Davis, Director of Community Services
300 Seminary Ave, Ukiah, CA 95482
707-467-5764
Mendocino Land Trust
[email protected]
215 S Main Street, Fort Bragg, CA 95437
707-962-0470

3

4 Summary of Significance:

The purpose of this baseline report is to highlight the natural and historic resources represented within the Western Hills Watershed Protection Area (WHWPA) property in the City of Ukiah (City), Mendocino County, California while also providing a starting point to preparing a property management plan
The Western Hills (WHWPA) holds many scenic and ecological conservation values, including watershed protection, regional wildlife connectivity, wildfire protection, wildlife habitat, scenic views, and open space. A CEQA Initial Study was performed as part to the acquisition that stated, “given the steep terrain, the potential for substantial prehistoric or historic settlement is considered low.” The vegetation conservation values in the WHWPA include the following plant alliances: California Black Oak, Coast and Canyon Live Oak, Chamise Chaparral, Oregon White Oak as well as a wide variety of wildlife species. The WHWPA may also allow for potential public and municipal uses such as development of recreational trails, and possible sites for critical public infrastructure, including the possibility of water storage and power generation should these uses be pursued and approved in the future. The main goal is to obtain the myriad benefits of open space preservation for the City of Ukiah.

This document, including photographs, exhibits and attachments is an accurate representation of this WHWPA as of January through May 2023.

Introduction
This report documents the physical, biological and hydrological features, general condition, land use and improvements of the WHWPA.

The WHWPA is 763+ or - acres and lies in the hills west of Ukiah Valley. This land serves as a valuable habitat refuge for wildlife, as well as potential wildfire mitigation opportunities. For decades, conserving the hills to the west of Ukiah has been discussed by the community.

Discussions typically focused on the biological and aesthetic values the WHWPA would add, as forested and undeveloped land. The Ukiah City Council’s Strategic Plan describes a goal of promoting the protection of Ukiah’s western wildland urban interface to restore and conserve forests and stream ecosystems, provide large-scale wildfire mitigation, and protect the Upper Russian River Watershed to benefit fish and wildlife as well as the greater Ukiah community.

Further, the western hills are seen to hold potential for water storage and power generation.

Funding for the project was secured from the City of Ukiah’s Electric Utility Department, the Water Resources Department, and the General Fund.

5 This document will serve as a baseline for future conservation, recreation, land and fire management within the WHWPA. Information for this report was collected by MLT staff during a site visit to the WHWPA on January 20th, 2023. MLT staff provided valuable research from multiple sources to collect, collate, and present existing information on site conditions.

Photographs documenting the condition of the WHWPA were taken during the MLT site visit.

All maps were prepared by MLT Conservation Coordinator, Anna Bride, using data from Mendocino County, California Fish and Wildlife, USDA Natural Resource Conservation Service, California Department of Forestry and Fire Protection, California Water Board, California Natural Diversity Database (CNDDB), Areas of Conservation Emphasis (ACE), and ESRI. City of Ukiah Staff, led by Director of Community Services Neil Davis, as well as a variety of volunteer subject matter experts provided additional insights and information.

6 Exhibit 1:

7 Physical Setting:

The WHWPA is located in eastern Mendocino County in the foothills rising from the Ukiah Valley in the Northern Coast Mountain Range. From north to south, the WHWPA ranges between a tenth of a mile to 1.3 miles wide and spans 1.8 miles from east to west for a total of ~ 763 acres. The WHWPA extends from the valley floor at 760 feet to its highest point at Lookout Peak at 2,726 feet in elevation. Overall, the WHWPA is steep with slopes ranging from 30-70 percent. The vegetation is overgrown in some locations and wildfire has been suppressed for decades. Looking to the west from the highest ridge, views of Pine Mountain and the headwaters of Robinson Creek can be seen. Looking to the east provides views of Lake Mendocino, the Ukiah Valley, and the mountain tops of Sanhedrin, Hull, Snow, Red, and Konocti Mountains.

Two forks of Doolin Creek flow east through the central and southern parts of the WHWPA. The headwaters of Gibson Creek lie in the northwesternmost corner of the WHWPA and an unnamed creek in the northeastern parcel of the WHWPA flows east toward Hillcrest Avenue.

Accessibility:

Currently the WHWPA is closed to the public, however non-motorized recreational use is a future possibility. Recreational use would likely be limited to hiking, mountain biking, and wildlife viewing. Acquisition negotiations resulted in the opportunity of private development on the lowest portions of Redwood Avenue. With or without development, property owners in this area would have no special or additional access to the WHWPA beyond what is granted to the general public.

The primary access for City staff to the project is from Redwood Ave. Secondary access is from the top of San Jacinta Avenue, Helen Avenue, and Doolin Canyon Road. Potential future public access to the WHWPA could be via Hillview Avenue, San Jacinta Avenue, Helen Avenue, and/or Doolin Canyon Drive. See Exhibit 1, Western Hills Basemap.

In addition to the possibility of legal access, there are at least eight locations that might provide opportunities for trespass. Due to a lack of roads or trails in conjunction with heavily vegetated and steep slopes, there is little possibility of incursion from the south. However, adjoining property owners to the north and west, and their guests, may have opportunity for ready illegal access. Additionally, neighbors to the south with property on Redwood Ave might have opportunity. The steepness of the roads will make trespass unappealing to all but the hardiest hikers or mountain bikers. Dirt bike riding or four wheeling, however, would be both more destructive and more tempting. The eight locations identified here may require monitoring and / or additional gating.

8 Vegetation Alliances:

A thorough and professional alliance mapping was unavailable for this baseline assessment.

CAL VEG online mapping sources were downloaded and reviewed; however, field observations do not support their findings. Field observations conducted by City of Ukiah staff and volunteer biologists, as well as the findings of Gordon Leppig’s 2019 (see references) site visit suggest the Doug Fir sited by CAL VEG is uncommon, while Interior Live Oak is co-dominant with Madrone, Knobcone Pine, and to a lesser extent Tan Oak. On north facing slopes and shadier areas, groves of Redwood and isolated Canyon Oak are also found. The lowest elevations near Helen Ave and Doolin Canyon Road likely represent a Black Oak alliance.

City of Ukiah staff in consultation with local volunteer biologists divided the WHWPA into three broad vegetation-type areas; Shrubland, Mixed Hardwoods, and Oak Woodland (Black Oak Alliance). South facing slopes are dominated by shrubs, north facing slopes tend to be mixed hardwoods, while a small area of oak woodland is found on the lowest slopes abutting Helen Ave and Doolin Canyon Drive. South facing slopes suggest an Adenostoma fasiculatum alliance dominated by Chamise with Toyon and Ceanothus cuneatus. At higher elevations Chaparrel Pea and Yerba Santa are added to the mix. North facing slopes and draws are inhabited with mixed woodlands of Oak, Tanoak, Madrone, Knobcone Pine, Redwood, and California Bay Laurel. The areas of mixed hardwoods may represent a tapestry of varied Oak alliances including likely possibilities of “California black oak forest,” “mixed oak forest,” “oregon white oak woodland,” and others, (A Manual of California Vegetation, 2nd Edition) but these suggestions should not be taken as definitive alliance identifications.

A tentatively identified specimen of Arctostaphylos stanfordiana ssp. rachei (Stanford’s Manzanita) was found on the site. Stanford’s Manzanita is a California rare plant with a rank of 1B.1 (rare, threatened, or endangered in CA and elsewhere). Additionally, Lilium rubescens is a perennial herb (bulb) that is native to California, and endemic (limited) to California. It has a California rare plant rank of 4.2 (limited distribution) and based on its widespread presence in a similar environment at on the western hills to the north, it is expected to be found growing in shadier areas of the WHWPA. Also of note, California Nutmeg and Chinquapin are present.

Although locally unusual and interesting to the botanical community, they are not a species of special concern.

9 Habitat Connectivity:

The California Wilderness Coalition, The Nature Conservancy, U.S. Geological Survey, The Center for Reproduction of Endangered Species, and California State Parks have identified missing habitat linkages in California. “For many species to persist and to withstand environmental disturbances such as fire or climate change, isolated nature preserves will not suffice.” Habitat fragmentation reduces the permeability of the landscape to its flora and fauna.

In California, urban sprawl, roads, and other forces split habitat into smaller segments. The WHWPA aligns with the Ukiah Valley missing habitat linkage. Exhibit 2 Western Hills Essential Habitat Connectivity shows the Ukiah Valley region and the existing ‘Essential Habitat Connectivity’ area comprising the Cow Mountain BLM Recreation Area and the greater Mendocino National Forest. The WHWPA lies adjacent to this essential zone and provides linkage from the remaining northern Ukiah Valley.