Ukiah City Council
August 16, 2023

Agenda Item No: 8.g.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2947

AGENDA SUMMARY REPORT
SUBJECT: Authorization for the City Manager to Negotiate and Execute a Sole Source Contract for Professional Services for Complete Streets Consulting and Design Services on an As-Needed Basis, and Within the Approved Available Budget.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:

None
Summary: Council will consider authorizing the City Manager to negotiate and execute a sole source contract to Dan Burden for professional Services for Complete Streets Consulting and Design Services on an asneeded basis, and within the approved available budget.

Background: City Staff have been focused on securing funds through various grants for the reconstruction of city streets and infrastructure. With the awarding of these grant funds it is the priority of Staff to design, develop and construct roads that fit the needs of the entire community and provide efficient travel for vehicles, pedestrians, and bikes.

Discussion: Dan Burden has a career spanning forty years helping over three-thousand communities implement more walkable streets. By being able to bounce ideas off and consult with a professional like Dan and associated team members, Staff can utilize his expert advice into future street construction projects, the first being the Urban Core Rehabilitation and Transportation Project which aims to replace utilities, reconstruct the roads and provide streetscape features and safe pedestrian crossings along Gobbi, Main and Perkins Streets. By having Mr. Burden accessible by Staff, the implementation of Complete Streets concepts coordinated with the Complete Streets Ad-Hoc will provide for more robust and pedestrian-friendly roads.

Staff will submit a supplementary memo to Council with a fee proposal provided by Mr. Burden in time for the August 16, 2023, Council Meeting.

Recommended Action: Authorize the City Manager to Negotiate and Execute a Sole Source Contract to Dan Burden for Professional Services for Complete Streets Consulting and Design Services on an as-needed basis, and within the approved available budget.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: Various
PROPOSED BUDGET AMOUNT: Various
FINANCING SOURCE: Various
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Andrew Stricklin, Senior Engineer, Tim Eriksen, Director of Public Works DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 4a – Implement nature-based climate solutions.

GENERAL PLAN ELEMENTS (GP):

Agenda Item No: 13.a.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2927

AGENDA SUMMARY REPORT
SUBJECT: Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director.

ATTACHMENTS:

None
Summary: The Council will receive a status report of the emergency contract with West Coast Fire & Water for fire remediation work at the Electric Utility Service Center at Hasting, and will consider approving the work to continue under the emergency contract.

Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at 1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department’s operations. The Electric Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition, the Department intends to use the Electric Service Center for training, material warehousing and construction preparation.

On August 5, 2020, the City Council adopted the plans and specifications for the grading, fencing, roofing and electric equipment relocation. This work was completed on March 2, 2023.

On the morning of March 8, 2023, a fire broke out at the Electric Utility Department's Service Center located at 1350 Hastings Road. The source of the fire was the electrical failure of a bathroom ceiling fan. The Ukiah Valley Fire Authority responded to the incident, and was successful in putting the fire out. However, significant smoke and water damage occurred, as well as structural damage to the building.

West Coast Fire and Water was contacted and was able to respond in a timely manner to assess the fire, smoke and water damage. They were able to secure the building and cover exposed areas to prevent additional water intrusion from the impending precipitation. The City Purchasing, Risk Management, and Electric Departments worked with McLarens, the Claims Adjuster for the City's self-insured liability Program through its membership in the California Intergovernmental Risk Authority (CIRA), and West Coast Water and Fire to develop a Scope of Work and Contract for the remediation of the fire, water, and smoke damage. Please see Attachment 2 for a copy of the agreement.

There are no expected costs to the City at the time, as the City opted to review all invoices and provide authority to McLarens to pay West Coast directly. The City, however, executed a contract with West Coast Fire and Water to complete the Scope of Work.

The initial cost estimate for this remediation was over $200,000. The scope of work that is being performed under this contract falls under the definition of "public project", as it involves demolition and repair work involving a publicly owned facility. The City Manager, under his authority, authorized proceeding with the work as an emergency, since the event was sudden and unexpected, and required immediate action for the protection of City (public) property. Due to structural issues, and immediate mold growth, time was of the

essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths vote (one councilmember absent) for the work to continue under these emergency circumstances.

Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. After two rounds of cleaning the electronics, all items have been returned and appear to be in working order. The City has a two-year warranty period should there be additional issues with the equipment. As part of the assessment of damages, McLarens required an independent estimate of damage to restore the building to pre-fire condition. This was required to evaluate the estimate provided by the City's structural engineering consultant and architect. Currently, the City is waiting on the results of this estimate. Staff will continue to work with West Coast Fire and Water and the insurance provider to wrap up these items.

Staff is requesting the Council's approval to continue using the emergency contract.

Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director, Sheri Mannion, HR & Risk Management Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

Agenda Item No: 13.b.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2943

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Direction Regarding Investment Preferences of Idle Funds Related to Petroleum Companies.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

1. Investment Policy, 2023, Proposed
Summary: The Council will discuss individual fixed income securities investment preferences related to the holding of debt instruments issued by petroleum companies within the City's idle funds investment portfolio.

Background: During its review and consideration of changes to the City's investment portfolio and investment policy at the regular meeting on June 21, 2023, the Council desired further opportunity to discuss specific fixed income securities in the City's investment portfolio related to petroleum companies.

Council further discussed this item during its meeting of August 2, 2023. It directed Staff to do research and report back on three things:

1. Identify current investments related to petroleum firms involved directly with oil extraction and/or processing/refinement.

2. Report on the financial results of those current investments since their purchase and to what extent the City would incur losses if those investments were sold.

3. Determine if there are alternative investments yielding the same or better returns as those in question.

Discussion: The results of Staff's analysis are as follows:

1. There are only two investments in the City's portfolio that meet the criteria specified. The City holds fixed income debt securities with Chevron and Exxon Mobile.

2. Together, those two make up one percent of the City's total investment portfolio, and since their purchase has yielded $374.34 and $2,282.25 in interest earnings respectively. If sold early, the City would lose an estimated $2,000.00 on the Exon Mobile security. There would be no loss on the Chevron investment, as it matures on August 11, 2023, and at which time will no longer be part of the City's investment portfolio.

3. The City's portfolio manager at PFM does not have a specific recommendation about what to replace those securities with if sold at this time. Investment decisions are made considering several factors aimed at meeting the three stated objectives in the City's investment policy: 1) principal safety, 2) liquidity, and 3) maximizing yield, and the general investment strategy focuses on intermediate and long-term returns with those objectives in mind.

If it is the Council's prerogative to divest of the Exon Mobile security early and make ineligible future investments in similar petroleum-based options, Staff's recommendation is to sell when determined by the

portfolio manager to be optimal in negating any potential losses, and to amend the current investment policy making such future investments ineligible. Recommended revisions to the current policy are included in red font herein as Attachment 1.

Recommended Action: Council to discuss the City's investment policy related to petroleum companies and provide direction to Staff.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

1 CITY OF UKIAH

STATEMENT OF INVESTMENT POLICY
September 1, 2023
I. PURPOSE
The purpose of this document is to establish and organize investment policies, which will govern the investment activities of the City of Ukiah.

II. SCOPE
This investment policy covers all the City’s surplus funds and investments (except retirement funds and bond proceeds) and investment activities under the direction of the City.

Investment of bond proceeds will be governed by the provisions of relevant bond documents.

The investment policies of the City of Ukiah are based on state law and prudent money management practices. All funds will be invested in accordance with this Investment Policy and applicable California Government Codes, including § 53601 et seq.

III. OBJECTIVES
The primary objectives of the City, in order of priority, shall be:
1) Safety: Safety of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure preservation of capital in the portfolio.
2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to enable the City to meet its cash flow requirements.
3) Yield: The investment strategy of the City shall be to earn a reasonable investment return, considering current market conditions, and within the parameters set forth by priorities (1) and (2) above.

An adequate percentage of the portfolio shall be maintained in liquid, short-term securities that can be converted into cash if necessary to meet forecasted disbursement requirements.

The portfolio shall also be appropriately diversified to avoid unreasonable and avoidable risks regarding specific security types or individual financial institutions.

IV. POLICIES

1. Public Funds: It is the policy of the City of Ukiah to invest public funds in a manner which will provide the maximum safety and liquidity, while earning an investment return consistent with the objectives and parameters set forth by this policy.

2. Prudent Investor Standard: Ukiah operates its investments program under the Attachment 1

2 Prudent Investor Standard, which states that the governing body of the local agency or the persons authorized to make investment decisions on behalf of the local agency are trustees, and, therefore, subject to the Prudent Investor Standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

3. Management Responsibilities: Management responsibility for the investment program is delegated, for a one-year period, subject to annual review and delegation, to the City Treasurer. The City Treasurer may further delegate day-to-day management of the investment program to a professional external investment advisor.

4. Internal Controls: A system of internal controls shall be established and documented in writing by the Finance Director. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Ukiah. Controls deemed most important include:
minimization of opportunities for collusion, separation of duties, separation of transaction authority from accounting and recordkeeping, avoidance of bearer-form securities, specific limitations regarding securities losses and remedial actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions.

5. Safekeeping, Custody, and Delivery: The City’s investments shall be held in safekeeping, in the name of the City of Ukiah, by a third party custodian bank.

Investment transactions shall be executed and settled using the “delivery vs. payment” method.

6. Reporting: The Finance Director shall review and have available monthly reports in the Finance Department, and available for public review, which shall include type of investment, issuer, purchase and maturity dates, rating, purchase price, par, current market value as of the date of the report and the source of this valuation, and yield to maturity. These reports shall include a list of all transactions during the past month.

The Investment Advisor will also deliver periodic market updates and portfolio reviews to the Finance Director. The Finance Director will deliver investment reports to the Investment Oversight Committee and City Council.

The Oversight Committee will meet at least once annually in order to conduct a Attachment 1

3 comprehensive review of the investment activities of the City so as to ensure that regulations are being adhered to and that strategies are being followed.

7. Conflict of Interest: In accordance with California Government Code sections 1090, et seq. and 87100, et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program or which could impair their ability to make impartial investment decisions. All investment personnel shall comply with the reporting requirements of the Political Reform Act, to include the annual filing of Statements of Economic Interest.

8. Return on Investment: The City's investment portfolio shall be designed to attain a market-average rate of return through economic cycles. The Investment Oversight Committee will measure the portfolio against an appropriate benchmark.

9. Annual Review of Policy: The Investment Advisor shall review the Investment Policy annually and provide the City Manager and Finance Director with recommendations if any are needed. The Finance Director will present the Policy, and any recommended changes, to the Investment Oversight Committee and City Council. City Council will review the Policy and recommended changes at a public meeting.

V. AUTHORIZED INVESTMENTS
Generally, investments shall be made in the context of the Prudent Investor Standard. The City is further governed by applicable California Government Codes, including sections 53600 and 53601 et seq. Within the context of these regulations, the following investments are authorized, and further limited herein:
(a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the City. (b) U.S. Treasury Obligations: United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. (c) California State Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenueproducing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state.
(d) Non-California State Obligations: Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 Attachment 1

4 United States in addition to California.
(e) Local Agency Obligations: Bonds, notes, warrants, or other certificates of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (f) Federal Agency or Government Sponsored Enterprise Obligations: Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by Federal Agencies or United States Government Sponsored Enterprises.
(g) Bankers’ Acceptances: Bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances may not exceed 180 days maturity or 40% of the portfolio, and no more than 5% of the portfolio may be invested in the banker’s acceptance of any one commercial bank.

(h) Commercial Paper: Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical-rating organization. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (a) is organized and operating in the United States as a general corporation; (b) has total assets in excess of five hundred million dollars ($500,000,000); and (c) has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by an NRSRO. (2) The entity meets the following criteria: (a) is organized within the United States as a special purpose corporation, trust, or limited liability company; (b) has programwide credit enhancements, including, but not limited to, over collateralization, letters of credit or surety bond; and (c) has commercial paper that is rated “A-1” or higher, or the equivalent, by an NRSRO.

Eligible commercial paper shall have a maximum maturity of 270 days. Purchases of commercial paper may not exceed 25% of the City’s portfolio. No more than 5% of the portfolio may be invested in commercial paper of any one institution.

(i) Negotiable Certificates of Deposit: Negotiable certificates of deposit or deposit notes issued by a nationally or state-chartered bank, a state or federal savings and loan association, or a federally-licensed or state-licensed branch of a foreign bank provided that the senior debt obligations of the issuing institution are rated in a rating category of "A"(long-term) or its equivalent or better or A-1 (short-term) or its equivalent or better by an NRSRO. Purchases of negotiable certificates of deposit may not exceed 30% of the portfolio, and no more than 5% of the City’s portfolio may be invested in any one financial institution.

Attachment 1

5 (j) Repurchase Agreements: The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement. The maturity of repurchase agreements shall not exceed 365 days. The market value of securities used as collateral for repurchase agreements shall be valued at 102% or greater of the funds borrowed against those securities at all times and shall be monitored daily by the investment staff. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be direct obligations of the United States or any agency of the United States as described in §V of this policy.

In addition, the City may enter into repurchase agreements only with “primary dealers” as designated by the Federal Reserve Bank of New York. All securities underlying Repurchase Agreements must be delivered to the City’s custodian bank (delivery vs. payment) or be handled under a properly executed “tri-party” repurchase agreement. The market value must be recalculated each time there is a substitution of collateral. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.
(k) Reverse Repurchase Agreements: The City may invest in reverse repurchase agreements only with “primary dealers” with which the City has entered into a master repurchase agreement contract. The City may invest in reverse repurchase agreements with the following conditions:

Reverse repurchase agreements may be used only after prior approval of the City Council. The City may only use reverse repurchase agreements to (1) cover a temporary cash shortage, or (2) augment earnings. Reverse repos may not be used to leverage the portfolio. In addition:

If a reverse repurchase agreement is authorized, it may be utilized only if the security to be sold on a reverse repurchase agreement has been owned and fully paid for by the City for a minimum of 30 days prior to the sale; the total of all reverse repurchase agreements on investments owned by the City does not exceed 20% of the portfolio; and the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of the security using a reverse repurchase agreement and the final maturity date of the same security. The proceeds of the reverse repurchase agreement may not be invested in securities whose maturity exceeds the term of the reverse repurchase agreement.
(l) Medium-term Notes: The City may invest in all corporate and depository institution debt securities with a maximum remaining maturity of five year or less, issued by corporations organized and operating within the United States, or by depository Attachment 1

6 institutions licensed in the United States or any state and operating within the United States. Notes eligible for investment shall be rated in a rating category of “A” or its equivalent or better by an NRSRO. Purchase of corporate notes may not exceed 30% of the portfolio, and no more than 5% of the corporate notes in the portfolio may be invested in the same corporation.
(m) Money Market Funds: Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by California Government Code section 53601 subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive and that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment these companies shall either: (i) attain the highest ranking or highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations, or (ii) have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). The purchase price of shares of beneficial interest purchased shall not include any commission that these companies may charge and shall not exceed 20% of the City’s portfolio.
(n) Local Agency Investment Fund: The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies under §16429.1 of the Government Code. The maximum balance that can be held in the fund is the maximum amount permitted by LAIF’s Local Investment Advisory Board.
(o) Time Deposits: The City may invest in non-negotiable time deposits that are FDIC insured or fully collateralized in financial institutions located in California, including U.S. branches of foreign banks licensed to do business in California. To be eligible to receive local agency deposits, a financial institution must receive a minimum overall “satisfactory rating” for meeting the credit needs of California Communities in its most recent evaluation. All time deposits must be collateralized in accordance with the California Government Code § 53650, et seq. Since time deposits are not liquid, no more than 25% of the cost value of the portfolio may be invested in this category.
(p) Mortgage-Backed and Asset-Backed Securities: Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or equivalent or higher by an NRSRO and have a maximum remaining maturity of five years or less.

Purchase of securities authorized by this subdivision may not exceed 20% of the agency's surplus money that may be invested pursuant to this section.

Attachment 1

7 (q) Local Government Investment Pools (LGIPs). Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in California Government Code section 53601 subdivisions (a) to (r), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
(r) Supranational Debt. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by an NRSRO and shall not exceed 30% of the portfolio.

Credit criteria listed in this section refers to the credit quality of the issuing organization at the time the security is purchased. The maturity limits are applied at the time of purchase. A security purchased in accordance with this Policy shall not have a forward settlement date exceeding 45 days from the time of investment.

VI. INELIGIBLE INVESTMENTS
The City may only invest in those obligations authorized by this policy. The City shall not invest any funds in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages, or in any security that could result in zero interest accrual if held to maturity. However, the City may hold prohibited investments until their maturity dates.

Notwithstanding the prohibition in the above paragraph, the City may invest in securities issued by, or backed by, the United States government that could result in zero- or negativeinterest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. The City may hold these instruments until their maturity dates. This paragraph shall remain in effect only until January 1, 2026, and as of that date is repealed.

For purposes of the investment of idle City funds, the City shall not purchase securities or other investment instruments by firms explicitly and directly involved with the extraction and/or refinement of petroleum products. Any investments currently held in the portfolio shall be Attachment 1

8 sold when determined to be financially prudent to do so, negating any recognized or realized losses related to those specific investments.

VII. PORTFOLIO LIMITS AND DIVERSIFICATION

1. Maximum Investment Maturity: Unless otherwise noted within this investment policy, the City may not invest in a security with a maturity that exceeds five years from the date of purchase. For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. Investments which exceed five years in maturity require authority granted by City Council before purchase. Written authority of the City Council must be granted specifically or as part of an investment program no less than three months prior to the date of purchase.

2. Maximum Weighted Average Maturity: The maximum weighted average maturity of the City’s investment portfolio shall not exceed 3 years to control overall exposure to interest rate risk.

3. Diversification: With the exception of obligations of the United States Government and its Agencies and authorized investment pools, no more than 10% of the portfolio may be invested in the securities of any single issuer, regardless of sector. For certain investment types, a 5% issuer limit is imposed and is stated in the investment description in the Authorized Investment section.

Adopted on the 16th day of August, 2023 by the Ukiah City Council.

Signed: Attest:
___________________________ _____________________________ Mari Rodin, Mayor Kristine Lawler, City Clerk

Attachment 1

Agenda Item No: 14.a.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2892

AGENDA SUMMARY REPORT
SUBJECT: Approval of Memorandum of Understanding between City of Ukiah and ChargePoint for the proposed Ukiah Electric Vehicle Charging Stations Project.

DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:

1. Draft MOU with ChargePoint
Summary: The City Council will consider approving a Memorandum of Understanding (MOU) with Chargepoint for the proposed Ukiah Electric Vehicle Charging Station Project.

Background: In June of 2022, the Ukiah City Council approved a Resolution Endorsing the Declaration of a Climate Emergency and outlined actions to be taken to restore a safe climate. One action outlined in the Resolution is the continued support and expansion of EV charging throughout Ukiah. ChargePoint, one of the leading companies providing charging stations across the United States, was the recipient of the California Energy Commission (CEC)'s REV grant and reached out to the Electric Utility to discuss the possibility of working together to install charging stations in Ukiah. The grant seeks to provide charging access in rural areas, especially those designated as disadvantaged or low-income by the Department of Housing and Community Development. Certain areas of Ukiah fall within the low-income definition provided and make Ukiah an ideal location to increase charging opportunities.

The grant provides funding for one "hub" location and four "spoke" locations. The hub site will have four DC fast charging ports and two level 2 charging ports. The spoke locations will have ten level 2 charging ports. Staff reviewed several locations and recommends that the hub site be located off of Perkins Street on Leslie, adjacent to the new Courthouse site. Recommended spoke locations are Anton Stadium and the Airport.

Discussion: ChargePoint has been awarded $1,537,296 from the CEC that will fund all or part of the hardware, shipping, design, installation and utility interconnection costs of one hub location and four spoke locations. Additionally, ChargePoint will hire, manage and pay the design build contractor and ensure the following requirements are met:
• Competitive bid
• Prevailing Wage
• Electric Vehicle Infrastructure Training Program (EVITP) certification • CEQA Compliance
• Compliance with CEC grant terms and conditions
The City of Ukiah, as the site host and charging station owner, will be responsible for the following:

• Allow charger installation construction on property, including signage, striping, and potential accessibility improvements
• Allow ChargePoint to hire/manage a license contractor to design the installation and install chargers at the selected property before the activation deadline of March 2026 • Allow utility upgrades on site
• Provide sufficient lighting for charging stations and parking area from dusk to dawn • Keep chargers publicly available and accessible 24/7
• Allow access for maintenance of chargers
• Potentially allow an outreach event at the property after activation • Purchase chargers; maintain and operate for at least 5 years after activation • Follow all other CEC grant standard terms and conditions Upon execution of the MOU (Attachment 1), Staff will work with ChargePoint to complete the site surveys and further buildability analysis. Staff will return to Council with a formal agreement following completion of these tasks.

Recommended Action: Authorize City Manager to Sign Memorandum of Understanding with Chargepoint for the proposed Ukiah Electric Vehicle Charging Stations Project.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney; Shannon Riley, Deputy City Manager DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI): 2c – Encourage clean vehicles when active transportation is not feasible.

GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"

MEMORANDUM OF UNDERSTANDING
Representatives of ChargePoint, Inc. ("Company" or “ChargePoint”) and City of Ukiah (“Site Host") have been discussing a proposed project for the installation of Company’s electric vehicle (“EV”) charging stations (“Charging Stations”) at Site Host’s property or properties identified in Exhibit A (“Site(s)”) (“Charging Station Project”). The parties understand that this Memorandum of Understanding (“MOU”) is intended only to summarize the current business understanding of the parties with respect to the principal terms of the proposed Charging Station Project. This MOU is intended solely to facilitate negotiation and preparation of an agreement which embodies, or agreements which embody, the final understanding between the parties (each, a “Definitive Agreement”).

This MOU is effective as of _______________ (“Effective Date”) and sets forth certain nonbinding business terms and certain binding terms between Site Host and Company (hereinafter, each a “Party” or together, “the Parties”) with regards to the Charging Station Project.

A. NON-BINDING BUSINESS TERMS.

The Parties understand that this MOU is intended only to summarize the current business understanding of the Parties with respect to the proposed Charging Station Project and to facilitate their further discussions regarding certain business objectives of the Charging Station Project, as more fully described in Exhibit A, which are non-binding on the Parties. The business terms and objectives set forth in Exhibit A shall be used for discussion purposes only and shall not be deemed to create any rights or obligations for or on behalf of any Party.

The Parties hereby acknowledge and agree that either Party may unilaterally terminate all negotiations for the Charging Station Project pursuant to this MOU at any time without any obligation or liability by giving the other Party written notice. The Parties agree to proceed at their own risk and expense regarding the subject matter of this MOU until the execution of a Definitive Agreement or termination of negotiations, whichever is earlier. This MOU is non-exclusive and neither Party shall be precluded from entering into similar transactions with any third parties.

Each Party acknowledges that the other Party has not given it, nor has it relied on, any representations or assurance of future revenues, sales opportunities or profits, or compliance with regulatory requirements, arising from or in connection with the subject matter of this MOU. The Parties acknowledge that neither Party is justified in acting in reliance upon any promises or representations of present intention purported to be contained in this MOU. Nothing in this MOU will exclude any liability which one Party would otherwise have to the other Party in respect of any statements made fraudulently.

The Parties may add additional Site(s) in Exhibit A, or otherwise amend this MOU, by mutual written agreement.

B. BINDING TERMS
ATTACHMENT 1

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"
The Parties hereby acknowledge and agree that the following subsections under this Section B (Binding Terms) shall be binding and shall create legal rights and obligations on the Parties.

B.1. Confidentiality
Except as may be compelled under the California Public Records Act (Gov. Code §7920 et seq.) there shall be no disclosure of or reference to any part of this MOU at any time during the term of this MOU or after expiration or termination of this MOU without the prior written approval of the other Party. This MOU and its contents and any other proprietary or confidential information in connection with the subject matter of this MOU provided to either Party prior to the execution of this MOU or during the term of this MOU shall be treated as confidential in accordance with the terms set forth in Exhibit B attached hereto.

B.2. Scope
The scope of this MOU does not cover any development work, testing, licensing, distribution, support, sales, or maintenance. Should the Parties decide to pursue any such matter that is outside the scope of this MOU, the Parties shall enter into a development, license, distribution, or other appropriate written agreement(s) as applicable.

B.3. Independent Contractors.

Each of the Parties is an independent contractor. Nothing contained herein will in any way constitute any association, partnership, or joint venture between the Parties. Neither Party will have the power to bind the other Party or incur obligations on the other Party’s behalf without the other Party’s prior written consent.

B.4. Publicity
The Parties hereby agree that no press release or other public announcements regarding this MOU or any agreements contemplated thereby, except as noted below, shall be made by a Party without prior review and written agreement signed by a duly authorized representative of the other Party.

The exception is that the Site address(es) may be published by the California Energy Commission for the purpose of soliciting public comment on localized health impact of the Charging Station Project and approving the Site(s) to participate in a California Energy Commission grant program.

B.5. Term and Termination
The Parties agree that this MOU shall be effective as of the Effective Date and shall continue in effect for twelve (12) months thereafter unless earlier terminated by written notice from one Party to the other of termination of this MOU. Section B (including all subsections) shall survive the expiration or termination of this MOU.

B.6. Limitation of Liability

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"

EXCEPT WITH RESPECT TO THE RIGHTS AND OBLIGATIONS OF THE PARTIES

BASED ON THEIR RESPECTIVE INTELLECTUAL PROPERTY RIGHTS AND TO THEIR

OBLIGATIONS UNDER THE NDA, UNDER NO CIRCUMSTANCES WILL EITHER PARTY

BE LIABLE TO THE OTHER UNDER ANY CONTRACT, STRICT LIABILITY,

NEGLIGENCE OR OTHER LEGAL OR EQUITABLE THEORY FOR ANY DAMAGES OR OTHER RELIEF WHATSOEVER.

B.7 Governing Law; Venue
This MOU shall be controlled by and construed under the laws of the State of California, without reference to its conflicts of laws provisions, and the state and federal courts located in California shall have exclusive jurisdiction over any claim arising under this MOU. Notwithstanding the foregoing, either Party may seek interim injunctive relief in any court of appropriate jurisdiction with respect to any alleged breach of such Party’s intellectual property or proprietary rights The parties waive the right to trial by jury and mutually agree not to request a jury trial.

IN WITNESS WHEREOF, the Parties have executed this MOU effective as of the Effective Date by their duly authorized representatives.

ACCEPTED AND AGREED:

COMPANY SITE HOST
CHARGEPOINT, INC.

By: ______________________ By: ______________________
Name: ______________________ Name: ______________________ Title: ______________________ Title: ______________________ Date:______________________ Date:______________________ Address for Notices:
254 E. Hacienda Ave. ____________________________
Campbell, CA 95008 ____________________________

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"

EXHIBIT A

NON-BINDING BUSINESS TERMS

THIS PROPOSED BUSINESS TERM SHEET DOES NOT CONSTITUTE NOR CREATE,

AND SHALL NOT BE DEEMED TO CONSTITUTE NOR CREATE, ANY LEGALLY BINDING OR ENFORCEABLE OBLIGATION ON THE PART OF EITHER PARTY. EACH

PARTY AGREES THAT IT SHALL NOT BE ENTITLED TO DAMAGES OF ANY KIND IN

THE EVENT THAT THE OTHER PARTY DETERMINES, IN ITS SOLE DISCRETION, NOT

TO PURSUE THE TRANSACTION PROPOSED IN THIS NON-BINDING BUSINESS TERM SHEET.

1. Scope
For the Charging Station Project, ChargePoint has been awarded a grant by the California Energy Commission (CEC) to install and manage Charging Stations in rural California communities (“CEC Grant”).

For the Charging Station Project, the Site Host to commit to the following:
• Provide adequate space to support the installation and operation of Charging Stations, including room for cabling, distribution, electrical equipment, signage, striping, and potential accessibility improvements
• Allow ChargePoint to hire/manage a licensed contractor to design the installation and install Charging Stations at selected property before the grant activation deadline (currently planned for March 2026)
• Allow utility upgrades on site, including individual metering of the Charging Stations • Own, operate and keep Charging Stations publicly available, accessible, clear of snow, and well-lit 24/7 for at least 5 years after activation • Allow access for maintenance of Charging Stations
• If requested by ChargePoint, allow up to one publicity event at the property after activation
• Payment for the following:
o Capital costs of installation, hardware, software and warranty not covered by the CEC Grant
o All ongoing operational expenses not covered by warranty (e.g., electricity bills) • Set reasonable pricing policies for use of the Charging Stations • Grant ChargePoint permission to share data about the Charging Stations with CEC and the public
• Follow other CEC grant standard terms and conditions, provided as “Exhibit C” below

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"
For the Charging Station Project, ChargePoint to commit to the following:
• Grant Administration services:
− Negotiate and execute the grant agreement with the CEC − Lead communications with CEC
− Ensure scope of work is completed on time in compliance with grant terms and conditions
− Produce and send deliverables to CEC
− Collect data and comply with required reporting
− Document costs and submit reimbursement requests to CEC − Participate in audits by CEC as required
• Design and Construction Management services:
− Select and hire design and installation subcontractor(s) via competitive bid and in accordance with grant requirements
− Manage and pay design and installation subcontractor(s) − Provide oversight of design, permitting, utility coordination, EVSE installation, related civil work, and EVSE commissioning and activation. − Ensure compliance with CEQA and all relevant electrical/building codes, including accessibility

2. Site(s):

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"

EXHIBIT B

CONFIDENTIALITY TERMS
The nondisclosure terms set forth in this Exhibit B provides for the exchange of Confidential Information (defined below) relating to the Memorandum of Understanding.

1. Confidential Information. “Confidential Information” means confidential or proprietary information disclosed or made available by one Party to the other, including but not limited to, business plans, financial reports, financial data, employee data, customer lists, designs, specifications, drawings, diagrams, computer code and programs, trade secrets, discoveries, ideas, concepts, know-how, techniques, and other technical and business information. Confidential Information may be that of the disclosing Party or of third parties to whom the disclosing Party has an obligation to treat the disclosed information as confidential. Confidential Information also includes copies, notes, abstracts, and other tangible embodiments made by the receiving Party that are based on or contain any of such information, as well as the existence of the MOU.

2. Identification of Confidential Information. Information will be considered to be Confidential Information and protected under this Exhibit B if it is identified as “confidential” or “proprietary” at the time of disclosure or if the information should reasonably be considered to be confidential or proprietary due to its nature or the context of its disclosure.

3. Protection of Confidential Information. Each Party acknowledges that the other Party claims that its Confidential Information is a valuable and unique asset and agrees to the following:

3.1 The receiving Party: (i) will not disclose the Confidential Information to any third Party; (ii) will not disclose the Confidential Information to its employees or agents unless the employees or agents have a need to know the Confidential Information; (iii) will use the Confidential Information only for the Charging Station Project(s) in the MOU and will not use it for its own or for any third Party’s benefit; and (iv) will not create any type of derivative works based on the Confidential Information, copy, frame, replicate or mirror any part or content of the Confidential Information, or reverse engineer any of the Confidential Information or products received or disclosed under the MOU. The receiving Party may not access or use the Confidential Information for any improper purpose whatsoever, including, without limitation, in order to (A) build a competitive product or service, or (B) copy any features, functions, interface, graphics or “look and feel” of the disclosing Party’s product or Confidential Information. The receiving Party shall promptly notify the disclosing Party of any unauthorized use, disclosure, or suspected unauthorized use or disclosure, of the disclosing Party’s Confidential Information of which the receiving Party becomes aware. The receiving Party shall be responsible to the disclosing Party for any disclosure of Confidential Information by any employee or agent of the receiving Party.

3.2 The receiving Party will use the same degree of care to protect the Confidential Information from unauthorized use or disclosure as it would use to protect its own information of a similar nature, but in no event with less than reasonable care.

3.3 The receiving Party’s obligations under this Exhibit B with respect to particular information do not apply to the extent that: (i) the disclosing Party authorizes the receiving Party in writing to disclose such information; (ii) the receiving Party knows such information at the time of disclosure by the disclosing Party, free of any obligation to keep it confidential, as evidenced by written records; (iii) such information is or becomes generally known in the relevant industry without fault of the receiving Party; (iv) the receiving Party independently develops such information without access to or use of the Confidential Information, as evidenced by written records; or (v) the receiving Party rightfully obtains such information from a third party who has the right to disclose it without violation of any confidentiality obligations. However, even if certain information is already known, the disclosing Party’s use of it (including the fact of the Party’s use and the manner and results of use) may not be and thus would be considered to be Confidential Information.

3.4 If the receiving Party is subject to judicial or governmental proceedings requiring disclosure of particular Confidential Information, then, prior to disclosing any such Confidential Information, the receiving Party will provide the disclosing Party with reasonable prior notice and will obtain or provide the disclosing Party with an opportunity to obtain, a protective order or confidential treatment of the Confidential Information.

4. Return of Confidential Information. All Confidential Information of the disclosing Party remains the property of that Party and will be returned to it or destroyed at its request or upon the termination or other expiration of the MOU. Within 30 days of receiving such a request from the disclosing Party, the receiving Party will comply with the request and provide a written certification, signed by an officer, of its compliance.

Notwithstanding the foregoing, Parties are not required to delete copies that are maintained pursuant to automatic back-up and archiving systems provided that confidential obligations shall remain on those archived copies.

5. No License or Warranty. No license under any patents, copyrights, mask work rights, trademarks or other proprietary rights is granted by the disclosure of or access to Confidential Information under this Exhibit B. ALL CONFIDENTIAL INFORMATION IS PROVIDED “AS IS”,

WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO A WARRANTY THAT IT IS ACCURATE OR COMPLETE OR A WARRANTY AGAINST INFRINGEMENT.

6. Term & Termination. All provisions of this Exhibit B relating to Confidential Information disclosed pursuant to the MOU prior to termination or expiration of the MOU will survive for five (5) years after termination or expiration of the MOU. Notwithstanding the foregoing, for Confidential Information that constitutes a trade secret, the provisions of this Exhibit B will continue for so long as that information remains a trade secret under applicable law.

Attachment 1

CHARGEPOINT CONFIDENTIAL
Attachment 1
Formatted: Indent: First line: 1"

EXHIBIT C

CALIFORNIA ENERGY COMMISSION (CEC) PROGRAM TERMS AND CONDITIONS Site Host to commit to at all times comply with the Program Terms, as updated from time to time by the CEC. A current copy of the Program Terms may be found at this webpage under Solicitation Files, Attachment 10: https://www.energy.ca.gov/solicitations/2021-12/gfo-21-604-clean-transportationprogram-rural-electric-vehicle-rev-charging. Any terms used but not defined in this Exhibit C or the Agreement shall have the meanings set forth in the Program Terms.

Notwithstanding anything to the contrary in the Program Terms, the following terms shall apply to this Agreement:

1. Equipment. Equipment is defined as having a useful life of at least one year, having an acquisition unit cost of at least $5,000, and purchased with Energy Commission funds. Equipment means any products, objects, machinery, apparatus, implements or tools purchased, used or constructed within the Project, including those products, objects, machinery, apparatus, implements or tools from which over thirty percent (30%) of the equipment is composed of materials purchased for the Project. For purposes of determining depreciated value of equipment used in the Agreement, the Project shall terminate at the end of the normal useful life of the equipment purchased, funded and/or developed with Energy Commission funds. The Energy Commission may determine the normal useful life of such equipment. (a) Title to Equipment. Title to equipment acquired wholly or in part with grant funds shall vest in the Recipient, unless Recipient requests and the CAM in writing approves vesting equipment with another entity.
(b) Use and Disposition of Equipment. The equipment title holder shall use the equipment in the project or program for which it was acquired as long as needed, whether or not the project or program continues to be supported by grant funds, and the equipment title holder shall not encumber the property without CAM written approval. When no longer needed for the original project or program, the equipment title holder shall contact the CAM for disposition instructions. The Recipient and any equipment title holder shall flow down this Section 1 to all subsequent equipment title holders.

Agenda Item No: 14.b.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2928

AGENDA SUMMARY REPORT
SUBJECT: Approval of Letter to the Mendocino County Board of Supervisors Regarding Issues with the Mendocino County Airport Land Use Commission Board Composition.

DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Greg Owen, Airport Manager
ATTACHMENTS:

1. Letter from Airport Commission

2. Proposed Letter to County Board of Supervisors
Summary: The Council will consider approving a letter to the Mendocino County Board of Supervisors regarding issues with the Mendocino County Airport Land Use Commission board composition.

Background:

The Mendocino County Airport Land Use Commission (ALUC) plays a crucial role in overseeing the Ukiah Municipal Airport Land Use Compatibility Plan. The ALUC consists of seven members, which includes three County Planning Commission members appointed by the Board of Supervisors.

Several years ago, the County entered into a settlement agreement with the City of Willits regarding the composition of the ALUC. Per that agreement, the makeup of the commission cannot be changed without first negotiating a new agreement with the City of Willits. However, the County Planning Commission was reduced from a seven-member commission to a five-member commission, thereby making the presence of three Planning Commissioner representatives on the ALUC no longer possible without there being a Brown Act conflict.

Two of the Mendocino County Planning Commissioner positions on the ALUC are currently vacant, with one of the positions having not been filled since February, 2023, and the other vacancy unable to be filled due to the Brown Act conflict. The vacancies have contributed towards the ALUC having difficulties getting a quorum for various meetings. If the ALUC fails to make a determination within the 60-day period, a proposed Land Use Action shall be deemed consistent with the Ukiah Municipal Airport Land Use Compatibility Plan.

On August 2, 2023, the City Council received a letter from the Ukiah Airport Commission regarding these concerns (Attachment 1.)
Discussion: Staff and the Ukiah Airport Commission are recommending that Council approve and authorize the Mayor to sign the attached letter to the Mendocino Board of Supervisors (Attachment 2) urging them to resolve the ALUC membership composition with the City of Willits, and act as quickly as possible to fill the remaining vacancies.

Recommended Action: Approve Letter to the Mendocino County Board of Supervisors, and authorize the Mayor to sign.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a

FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Ukiah Airport Commission , Kristine Lawler, City Clerk DIVERSITY-EQUITY INITIATIVES (DEI):Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI):2b – Encourage active transportation as a viable alternative to automobiles.

GENERAL PLAN ELEMENTS (GP): Mobility L Airport Parcels. The City shall prepare a study to identify parcels on which new development could benefit the airport and support annexation of those parcels.

ATTACHMENT 1

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com August 16, 2023
Mendocino County Board of Supervisors
501 Low Gap Road, Room 1010
Ukiah, CA 95482
Subject: Addressing Issues with Mendocino County Airport Land Use Commission Dear Mendocino County Board of Supervisors,
The Ukiah City Council is writing to request your assistance in addressing current issues affecting the Mendocino County Airport Land Use Commission (ALUC) and the lack of available commissioners on that board.

As you are aware, the ALUC plays a crucial role in overseeing the Ukiah Municipal Airport Land Use Compatibility Plan. The ALUC consists of seven members, which includes three County Planning Commission members appointed by the Board of Supervisors.

Several years ago, the county entered into a settlement agreement with the City of Willits regarding the composition of the ALUC. Per that agreement, the makeup of the commission cannot be changed without first negotiating a new agreement with the City of Willits. However, the County Planning Commission was reduced from a seven-member commission to a five-member commission, making three Planning Commissioner representatives on the ALUC no longer possible without there being a Brown Act conflict.

Two of the Mendocino County Planning Commissioner positions on the ALUC are currently vacant, with one of the positions having not been filled since February, 2023, and the other vacancy unable to be filled due to the Brown Act conflict. The vacancies have contributed towards the ALUC having difficulties getting a quorum for various meetings. If the ALUC fails to make a determination within a 60-day period, a proposed Land Use Action shall be deemed consistent with the Ukiah Municipal Airport Land Use Compatibility Plan.

We urge the County Board of Supervisors to quickly reach a new agreement with the City of Willits to restructure the makeup of the ALUC to allow for a more diverse composition of the board; and to fill the two vacancies on the ALUC as quickly as possible.

Thank you for your attention to this matter and for your ongoing commitment to ensuring the efficient functioning of the ALUC, the Ukiah Municipal Airport, and the economic growth of the region.

Sincerely,
Mari Rodin
Mayor, City Council
City of Ukiah
ATTACHMENT 2

Agenda Item No: 14.c.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2942

AGENDA SUMMARY REPORT
SUBJECT: Designation of Voting Delegate and Possible Alternate for the League of California Cities Annual Conference – September 20-22, 2023.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

1. League Correspondence

2. Voting Guidelines

3. Voting Delegate Form
Summary: Council is to designate a voting delegate and possible alternate for the 2023 League of California Cities Annual Conference, and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.

Background: The League of California Cities 2023 Annual Conference is scheduled for September 20-22, 2023, (Attachment 1), in Sacramento. On Friday, September 22nd, the League will hold its Annual Business meeting where membership considers and takes action on resolutions that establish League policy. The League is requesting the City Council designate a voting delegate and, if desired, a voting delegate alternate to participate in this meeting (Attachment 2). Vice Mayor Duenas, who is the League of California Cities Redwood Empire Legislative Committee Alternate, is planning to attend the conference. There is a second space available for any Councilmember who might wish to attend and as Voting Delegate Alternate.

Discussion: Staff is recommending that Council designate Vice Mayor Duenas as the Voting Delegate, and to see if there is any Councilmember interest to go as an Alternate for the 2023 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form (Attachment 3) on their behalf.

Recommended Action: Designate Vice Mayor Duenas as the Voting Delegate, and a possible Alternate, to represent the City of Ukiah for the 2023 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023
ATTACHMENT 1

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly ATTACHMENT 1

Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.

The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.

Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.

Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.

Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Potential Cal Cities bylaws amendments are also
considered at this meeting.

Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.

General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.

What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

ATTACHMENT 2

CITY: ________________________________________
2023 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _______________________________
Email: ______________________________

3. VOTING DELEGATE - ALTERNATE
Name:

Title:

Email: _____________________________

ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.

ATTACHMENT 3

Agenda Item No: 14.d.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2941

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding the Cancellation of September 6, 2023, Regular City Council Meeting, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

None
Summary: Council will consider cancelling the September 6, 2023, Regular City Council meeting.

Background: City Council has regular meetings scheduled for the first and third Wednesdays of each month, with a regularly scheduled meeting on September 6, 2023. Council typically cancels various meetings during the year when there are fewer business items to give a break to both the Council and Staff from the heavy meeting schedule maintained throughout the rest of the year and allow time to focus on committee/ad-hoc assignments and project/program implementation.

Discussion: As of the publication of this meeting packet, Staff is recommending the cancellation of the September 6, 2023, regular meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time-sensitive business arises. Staff will continue to monitor scheduling and will advise at the meeting of any changes and/or needs related to agenda management for Council's consideration.

Recommended Action: Approve the cancellation of the September 6, 2023, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A

Agenda Item No: 14.e.

MEETING DATE/TIME: 8/16/2023

ITEM NO: 2023-2918

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Rodin and Various Councilmembers
ATTACHMENTS:

1. City Council Special Assignments rev 8-4-23
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

2023 CITY COUNCIL SPECIAL ASSIGNEMENTS

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last mile Broadband.

Orozco Jim Robbins, Grants Manager; 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center300 Seminary Ave.

Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - AlternateAlan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoDuenas- Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10:00 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; 463-6201
[email protected]
Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Duenas Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneDuenas - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Rodin Vice Mayor Duenas - Alternate Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Duenas Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor RodinCrane - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor RodinDuenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide DuenasSher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 [email protected]
Mendocino County Airport Land Use Commission As needed
BOS Conference Room501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected] Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Desired Alternate if
appointment becomes available with City Selection Committee Craig Schlatter, Director of Community Development; 463-6219; [email protected] 6/23/2023
ATTACHMENT 1

2023 CITY COUNCIL SPECIAL ASSIGNEMENTS

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director
241 Plant RoadUkiah, CA 95482462-1422
County-wide bus transportation issues and funding Sher Duenas - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police CaptainDuenas - Alternate
Cedric Crook, Police Captain 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency
Bi-monthly, 3rd Thursdays, 10:30 a.m.

Various Locations - announced
419 Talmage Road, Suite M Ukiah, CA 95482463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region RodinDuenas - Alternate
Neil Davis, Community Services Director467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoDuenas -Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Assoc. 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Northern California Power Agency (NCPA) Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - CommissionerSauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Executive Committee 2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center
300 Seminary Ave.Ukiah, CA 95482 [email protected]
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482707-463-6217 oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 [email protected] Lawler, City Clerk; 463-6217, [email protected] 6/23/2023

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 [email protected]
Mendocino County Courthouse Project and
Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development
Director to identify and assign representation to each of the identified categories, and also coordinate with the Community Development Director and the Climate Action
Plan Working Group related to other outreach efforts
during the development of the draft municipal Climate
Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
2023 AD HOC COMMITTEES
8/4/2023