City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600 Or you can call in using your telephone only:
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• Enter the Access Code: 971 9942 6600
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September 20, 2023 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation of the Ukiah City Council Recognizing September as Hispanic Heritage Month in the City of Ukiah.
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing September as Hispanic Heritage Month in the City of Ukiah.
Attachments:
1. Proclamation
4.b. Summer Event and Recreation Program Recap Presentation.
Recommended Action: Receive Report
Attachments: None
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the August 16, 2023, Regular Meeting.
Recommended Action: Approve the minutes for the August 16, 2023, a regular meeting.
Attachments:
1. 2023-08-16 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Subscription Purchase with NEOGOV for the Learn and Perform Platform.
Recommended Action: Receive the report on the additional subscription purchase of NEOGOV products to include the Learn and Perform Platform.
Attachments:
1. NEOGOV 2-Year Learn and Perform Subscription
8.b. Report of Purchase of an Air Unmanned Aerial System Bundle from Axon Enterprises in the Amount of $40,346.42.
Recommended Action: Receive a report of the purchase of Axon Air Unmanned Aircraft System Bundle in the Amount of $40,346.42.
Attachments:
1. Drone Quote
8.c. Consideration of Award of Bid to American Asphalt and Resurfacing Co., Inc. in the Amount of $797,096.24, for the Slurry Seal of Local Streets, Specification No.23-12, and Approval of Corresponding Budget Amendment.
Recommended Action: Award the bid for Specification No. 23-12 to American Asphalt and Resurfacing Co., Inc in the amount of $797,096.24 for the Slurry Seal of Local Streets, Specification No.23-12, and Approve of Corresponding Budget Amendment.
Attachments:
1. 23-12 Plans
2. Bid Results
3. American Asphalt
4. RMRA Council Approval
8.d. Consideration of Financial Contribution in the Amount of $50,000 to the Inland Water and Power Commission for Legal Services Related to the Potter Valley Project.
Recommended Action: Approve a request for a financial contribution from the Inland Water and Power Commission in the amount of $50,000 related to the Potter Valley Project.
Attachments:
1. IWPC Invoice 23-24
8.e. Review Landfill Closure Financial Plan Update and Authorize the Filing of the Update.
Recommended Action: Receive and file update to the Landfill Closure Financial Plan.
Attachments:
1. 2016-03 CC Reso - Establishing Funding Closure
2. 2023 Landfill Inflation Form
8.f. Consideration of Award of Bid for Electric Utility Fire Mitigation Fuel Reduction Project, Specification No. 23-13.
Recommended Action: Award bid for the Electric Utility Fire Mitigation Fuel Reduction Project, Specification No. 23-13.
Attachments:
1. Spec 23-13 - Ukiah Electric Utility Fire Mitigation Fuel Reduction Project - FINAL
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
12.a. Possible Adoption of a Resolution of the City Council Declaring the Property at 725 Porzio Lane a Public Nuisance and Intent to Commence Abatement Proceedings.
Recommended Action: Adopt the Resolution of the City Council Declaring the Property at 725 Porzio Lane a Public Nuisance and the City's Intent to Commence Abatement Proceedings Attachments:
1. Resolution- 725 Porzio Lane Public Nuisance Declaration
2. 725 Porzio Lane Site Photographs
3. 725 Porzio Lane (aka 145 Porzio) Incident Reports
13. UNFINISHED BUSINESS
13.a. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Authorize the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the amount of $12,455.25 for FY 2023-24.
Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC) and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC.
Attachments:
1. Economic Development and Financing Corporation (EDFC) - Performance Agrmt 2223- 081 - signed
13.b. Consideration of Award of Bid for the Orr Street Bridge Deck Replacement, Specification No. 23-06.
Recommended Action: Award the bid for the Orr Street Bridge Deck Replacement, Specification No. 23-06.
Attachments:
1. Orr Street Bridge Replacement Spec No. 23-06 PLANS
13.c. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
Attachments:
1. West Coast Fire Water - Hastings Fire Remediation Work - 2223-177 - signed
14. NEW BUSINESS
14.a. Report to Council Regarding the Status of the Cooperative Agreement Between the City of Ukiah and Mendocino Council of Governments (MCOG).
Recommended Action: Receive report regarding the status of the Cooperative Agreement between the City of Ukiah and Mendocino Council of Governments (MCOG) and provide direction if necessary.
Attachments:
1. FY 2022-23 MCOG Master subrecipient agreement-Ukiah w-Exhibits
14.b. Introduction by Title Only of an Ordinance Amending Chapter 4.1 to Division 5 of the Ukiah City Code to Establish Organic Waste Disposal Regulation and Enforcement Requirements per Senate Bill 1383, Short-Lived Climate Pollutants.
Recommended Action: Introduce, by title only, an Ordinance amending Chapter 4.1 to Division 5 of the Ukiah City Code to establish organic waste disposal regulation and enforcement requirements per Senate Bill 1383, Short-Lived Climate Pollutants.
Attachments:
1. Ordinance No 1221 to Regulate and Enforce Reduction of Organic Waste Disposal
2. Organic Waste Disposal Reduction Ordinance Self-Haul Amendment Redline
3. Organic Waste Disposal Reduction Ordinance Self-Haul Amendment clean
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. City Council Special Assignments rev 8-4-23
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case)
15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv009808.
15.g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Kristine Lawler, CMC
Dated: 9/15/23
Agenda Item No: 4.a.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3008
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the Ukiah City Council Recognizing September as Hispanic Heritage Month in the City of Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mari Rodin, City Council, Mayor
ATTACHMENTS:
1. Proclamation
Summary: Council to issue a proclamation recognizing September as Hispanic Heritage Month in the City of Ukiah.
Background: Throughout the history of the United States, members of the Hispanic community have helped shape the social, political, and economic landscape of this country and our community. The City of Ukiah recognizes the significant contributions of all Hispanic/Latino City employees, Ukiah City Council members, educators, local Latino organizations, and numerous grassroots leaders who help increase the cultural awareness, education, enrichment, and community engagement of our residents.
Discussion:
At the September 20, 2023, Regular Meeting, the City Council will issue a Proclamation (Attachment 1) recognizing September as Hispanic Heritage Month in the City of Ukiah.
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing September as Hispanic Heritage Month in the City of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Roclamation CITY OF UKIAH
RECOGNIZING HISPANIC HERITAGE MONTH IN THE CITY OF UKIAH WHEREAS, the City of Ukiah recognizes Hispanic Heritage Month, known in Spanish as“Mes de la Herencia Hispana,” and is celebrated nationwide from September 15th through October 15th. Our city embraces and celebrates its diversity, of which Hispanics are the second largest ethnic group in the city; and
WHEREAS, the City of Ukiah recognizes that Hispanic Heritage is American Heritage, which we see in our everyday life, such as on television, in the music we hear and dance to, and in the food we eat. We all benefit from the many contributions of Hispanic scientists, doctors, engineers, politicians, civil rights leaders, etc.; and WHEREAS, the City of Ukiah recognizes the significant contributions of all Hispanic/Latino City employees, Ukiah City Council members, educators, local Latino organizations, and numerous grassroots leaders that help increase cultural awareness, education, enrichment, and community engagement of our residents; and
WHEREAS, many Hispanic immigrants belonging to groups such as Dreamers, Temporary Protected Status holders, farm workers, and essential workers have come to this country and have fought for initiatives providing pathways to citizenship and the protection of the right to vote; and
WHEREAS, throughout the history of the United States, members of the Hispanic community have helped shape the social, political, and economic landscape of this country and our community; and
WHEREAS, the City of Ukiah is committed to recognizing Hispanic/Latino culture and heritage as an important part of the city and its strong, inclusive community. Mendocino Community College will hold their annual Hispanic celebration for día de los muertos on October 12, 2023, from 4:00 p.m. to 8:00 p.m. at the Mendocino College Pomo Plaza. We encourage the community to educate themselves on Hispanic/Latino culture and to celebrate this heritage. For more information on Hispanic Heritage Month, visit https://sites.ed.gov/hispanic-initiative/national-hispanic-heritage-month/.
THEREFORE, BE IT RESOLVED, the City Council of the City of Ukiah acknowledges the many contributions that our Hispanic, Latin Americans, Chicanos, Indigenous, Latinx residents make to our community and hereby proclaim September as
Hispanic Heritage Month in the City of Ukiah
Signed and sealed, this 20th day of September
in the year Two Thousand and Twenty-three.
____________________________
Mari Rodin
City Council, Mayor
Attachment 1
Agenda Item No: 4.b.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3015
AGENDA SUMMARY REPORT
SUBJECT: Summer Event and Recreation Program Recap Presentation.
DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Community Services Supervisor
ATTACHMENTS:
None
Summary: The Recreation Department will present a short video with highlights and information from a very active summer.
Background: The Recreation Department tracks participation in our various events and activity offerings to gauge popularity and determine where our time and energy should be spent. We are constantly looking for fresh ideas and try to be proactive if certain programs wane in attendance or struggle for whatever reason.
Likewise, if a new event takes off and is a hit, we will certainly want to hold it again. The modern culture continues to change, so we try make sure we are providing the activities our community wants.
Discussion: The Community Services Department coordinates, sponsors and hosts a variety of community events and activities during the summer. Below are some of the details about what we provided the community this summer:
• We hosted 18 free or low-cost events including six Sundays in the Park concerts, six free Friday night events (Moonlight Movies, Summer Kick Off, Touch-a-Truck and Art in the Park), two Dive-In Movies, the Kids Triathlon, All-American Picnic in the Park (4th of July event), Community Yard Sale, and a Neon Night swim event.
• At the Pool, we held 1,296 swim lessons, which is a record number. All of these were done in a 1-on-1 setting, with each child receiving individual instruction. We began this practice during COVID to limit potential exposure but have kept it even now that Public Health guidelines have changed. We found that children improved quicker and showed more engagement with individualized teaching from an instructor who is able to tailor the lesson to their specific level and skills. In addition to the lessons taught at the Pool itself, our Aquatics Staff performed over 500 lessons at the Ukiah High Pool as a part of our Summer School partnership with UUSD.
• In our Summer School partnership with UUSD, we had 600 children participate at four different school sites.
Each school site took turns traveling to Ukiah High to use their pool during the seven-week program. We employed over 150 young adults/teenagers throughout the course of this program. • In Adult Sports, we had 81 teams participate in softball, volleyball and basketball leagues. This represents about 850 separate individuals participating in our adult sports leagues. We have people traveling from all around Mendocino County, many Lake County players, and a few teams from Sonoma County. • DEI Goal 3: The City employed over 120 bilingual summer staff including Summer School, Summer Safari, and Aquatics. We offered Swim Lessons in Spanish and were able to successfully staff the Grace Hudson Summer School site, at which all Staff members need to be bilingual.
These are some of the highlights from a very busy summer for the Recreation Department and all that we have going on for the community.
Recommended Action: Receive Report
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Neil Davis, Community Services Director DIVERSITY-EQUITY INITIATIVES (DEI): Goal 3 – Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the community we serve CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):N/A
AGENDA ITEM 6a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600 Ukiah, CA 95482
August 16, 2023
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on August 16, 2023, having been legally noticed on August 11, 2023. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F.
Crane, Josefina Dueňas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR RODIN PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Duenas.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the August 2, 2023, Regular Meeting.
Motion/Second: Orozco/Sher to approve Minutes of August 2, 2023, a regular meeting, with the noted correction. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Report of Disbursements for the Month of May 2023 - Finance. b. Report of Disbursements for the Month of June 2023 - Finance. c. Consideration of Adoption of Resolution (2023-32) Approving Records Destruction for the City Clerk, Community Development, Community Services, and Water Resources Departments – City Clerk. d. Report of the Purchase (PO Nos. 48391 and 48395) of Storage Drives and a Dell Power Vault from The Drala Project Inc., and Approve Corresponding Budget Amendment – Information Technology.
City Council Minutes for August 16, 2023, Continued:
e. Approve Contract Amendment (2122-190-A2) in the Amount of $167,266 for Additional Engineering Services Related to the Main, Perkins and Gobbi Street Reconstruction Projects with BKF Engineers, and Approve Corresponding Budget Amendment – Public Works. f. Award Contract (2324-090) for the Re-Roof of the Grace Hudson Museum to San Francisco Roofing Services, Inc., Authorize a Separate Purchase with Garland for the Roofing Materials, and Approve Corresponding Budget Amendments – Community Services.
g. Authorization for the City Manager to negotiate and execute a sole source contract (Dan Burden - 2324-091) for professional services for complete streets consulting and design services on an asneeded basis, and within the approved available budget – Public Works.
Motion/Second: Crane/Duenas to approve Consent Calendar Items 8a-g, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES:
None. ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Ike Heinz – roundabouts and charging stations; Gregory Hubbs – transient activity and property damage.
Mayor Directive for Staff to connect with Mr. Hubbs regarding his issues.
10. COUNCIL REPORTS
Presenters: Councilmember Sher, Vice Mayor Duenas, and Mayor Rodin Mayor Directive to agendize a discussion item regarding a City facilities all-electric option.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
Rural Exchange Meeting by California Association for Local Economic Development (CALED) - Sage Sangiacomo, City Manager
Construction Update – Tim Eriksen, Public Works Director / City Engineer. Planning Commission Vacancy – Kristine Lawler, City Clerk.
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
a. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
Presenter: Cindy Sauers, Electric Utility Director.
Motion/Second: Crane/Orozco to approve the continued work on the emergency contract (2223- 177) with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
b. Discussion and Possible Direction Regarding Investment Preferences of Idle Funds Related to Petroleum Companies.
Presenter: Sage Sangiacomo, City Manager
City Council Minutes for August 16, 2023, Continued:
Motion/Second: Sher/Duenas to add the edit for substitution of Fossil Fuels [red text included on Attachment 1 of the posted agenda item] and the definition [as stated by the City Manager during the discussion - see added text below]. Motion carried by the following roll call votes: AYES: Orozco, Sher, Dueňas, and Rodin. NOES: Crane*. ABSENT: None. ABSTAIN: None.
For purposes of the investment of idle City funds, the City shall not purchase securities or other investment instruments by firms explicitly and directly involved with the extraction and/or refinement of refinement of fossil fuel products (defined as follows: Fossil fuels are non-renewable energy sources, including coal, oil, and natural gas, formed from ancient organic matter that is extracted from the Earth’s crust and burned as fuel). Any investments currently held in the portfolio shall be sold when determined to be financially prudent to do so, negating any recognized or realized losses related to those specific investments. *Note: Councilmember Crane mistakenly said Aye during the vote count, but quickly corrected himself to a No vote.
RECESS: 7:24 – 7:33 P.M. due to technical difficulties.
14. NEW BUSINESS
a. Approval of Memorandum of Understanding between City of Ukiah and ChargePoint for the proposed Ukiah Electric Vehicle Charging Stations Project.
Presenters: Cindy Sauers, Electric Utility Director and Diann Lucchetti, Program Coordinator.
Public Comment: (Ike Heinz spoke to this subject during audience comments on non-agenda items.)
Staff Comment: Jesse Davis, Chief Planning Manager.
Motion/Second: Crane/Orozco to authorize City Manager to negotiate and execute the Memorandum of Understanding (2324-092) with Chargepoint for the proposed Ukiah Electric Vehicle Charging Stations Project. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
Council Directive to add letter from Suzanne Pletcher to the record (letter added to the correspondence received).
b. Approval of Letter to the Mendocino County Board of Supervisors Regarding Issues with the Mendocino County Airport Land Use Commission Board Composition.
Presenter: Greg Owen, Airport Manager.
Motion/Second: Duenas/Sher to approve Letter to the Mendocino County Board of Supervisors, and authorize the Mayor to sign. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None. c. Designation of Voting Delegate and Possible Alternate for the League of California Cities Annual Conference – September 20-22, 2023.
Presenter: Sage Sangiacomo, City Manager.
Councilmember Consensus to designate Vice Mayor Duenas as the Voting Delegate, and a possible staff member to serve as an Alternate, to represent the City of Ukiah for the 2023 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.
City Council Minutes for August 16, 2023, Continued:
d. Discussion and Possible Action Regarding the Cancellation of September 6, 2023, Regular City Council Meeting, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises.
Presenter: Sage Sangiacomo, City Manager.
Motion/Second: Crane/Sher to approve the cancellation of the September 6, 2023, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises. Motion carried by the following roll call votes:
AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None. e. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter:
No reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:02 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv009808. g. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Dale v. Ukiah et al., Mendocino County Superior Court Case No. 21 CV00630.
City Council Minutes for August 16, 2023, Continued:
h. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 10:00 p.m. ________________________________
Kristine Lawler, CMC
Agenda Item No: 8.a.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-2923
AGENDA SUMMARY REPORT
SUBJECT: Report of Subscription Purchase with NEOGOV for the Learn and Perform Platform.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER: Sheri Mannion, Human Resources Director / Risk Manager
ATTACHMENTS:
1. NEOGOV 2-Year Learn and Perform Subscription
Summary: Council to receive a report on the subscription purchase of NEOGOV's Perform and Learn Platform.
Background: The Human Resources Department has been actively exploring opportunities to enhance human resources management and employee development processes. As part of this effort, the Human Resources Department and City Administration evaluated the NEOGOV Learn and Perform platform, a comprehensive workforce development and performance management system designed to enhance employee training, development, and overall performance.
In June of 2021, Council authorized Staff to execute a 3-year subscription with NEOGOV for the Recruitment, Onboard, and Offboarding platform. This platform has been very successful and Staff expect to renew our subscription with NEOGOV when it expires in June of 2024. Based upon the expected ongoing use of the current platform, our positive experience and relationship with the NEOGOV team, and the overall benefits and functionality of the Learn and Perform platform, Staff moved forward with the purchase of a 2-year subscription in July of 2023, as part of our ongoing goal to enhance and streamline human resources management and employee development.
Discussion: NEOGOV Learn and Perform is a cloud-based platform that offers a range of features and functionality tailored to meet the specific needs of public sector organizations like ours. It encompasses the following:
1. Learning Management System (LMS): A user-friendly LMS that allows employees to access training materials and courses online, enabling convenient and efficient training.
2. Performance Management: A robust performance management system that streamlines goal setting, performance evaluations, and feedback, fostering a culture of continuous improvement.
The benefits of Learn and Perform are abundant, and include the following:
A. Enhanced Employee Development
o Access to a wide array of online courses and materials. o Customizable training plans to address job-specific requirements. o Self-paced learning opportunities to accommodate various learning styles.
B. Improved Performance Management
o Clear goal setting and tracking of employees, managers, and Human Resources. o Timely performance feedback and coaching.
o Data-driven insights to identify and address performance gaps.
C. Cost Savings
o Reduced administration burden with automated training and performance processes. o More efficient use of resources through a centralized data management system. o Potential cost savings on external training programs.
D. Compliance and Accountability
o Ensure regulatory compliance through tracking and reporting features. o Transparency in performance assessments, contributing to fair and accountable evaluations.
E. Employee Engagement and Satisfaction
o Empower employees to take control of their development. o Increased engagement through continuous learning opportunities. o Improved job satisfaction and retention rates.
As highlighted above, NEOGOV Learn and Perform offers a powerful solution to enhance employee development and performance management. By investing in this platform, we improve our workforce's skills, increase accountability, and potentially achieve cost savings. This investment aligns with our commitment to providing high-quality public services and fostering a motivated and skilled workforce.
The term of the Contract (Attachment 1) and expense is spread across two years, as seen below, for a total of $58,661.39. Funding for Year 1 is included in the FY 2025 Human Resources adopted budget.
Year 1: $26,398.04
Year 2: $32,263.35
For all the reasons listed above, Staff requests that Council accept this report on the continued use and expansion of NEOGOV services to include the Perform and Learn Platform.
Recommended Action: Receive the report on the additional subscription purchase of NEOGOV products to include the Learn and Perform Platform.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20016100.54320: $26,398.04
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223226
COORDINATED WITH: Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): Goal 3 – Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the community we serve CLIMATE INITIATIVES (CI): 8a – Information Technology.
GENERAL PLAN ELEMENTS (GP):N/A
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Agenda Item No: 8.b.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-2988
AGENDA SUMMARY REPORT
SUBJECT: Report of Purchase of an Air Unmanned Aerial System Bundle from Axon Enterprises in the Amount of $40,346.42.
DEPARTMENT: Police PREPARED BY: Captain Tom Corning
PRESENTER: Captain Tom Corning
ATTACHMENTS:
1. Drone Quote
Summary: Council will receive a report of the purchase of Air UAS Bundle from Axon Enterprises in the Amount of $40,346.42.
Background: In the fiscal year 2023-2024 Capital Budget, the Ukiah Police Department (UPD) included the purchase of two unmanned aircraft systems. Unmanned aircraft systems have proven to be an effective tool for law enforcement. By implementing this system, UPD officers will be able to provide a better level of service to the community while improving officer safety in a wide range of situations. In addition, there are other applicable uses of this system and/or technology for fire, public works, electric, code enforcement, etc. Staff will continue to identify and leverage uses to maximize operational efficiencies.
Discussion: Staff requested a quote from Axon Air that included two DJI Mavic 3 quadcopters, two thermal cameras, e.com pilot data software, and Dronesense virtual training for a contract period of five years. The contract for this purchase is included in Attachment 1. The first year cost is $19,865.78, which includes the hardware, software and training. The cost for years two through five will be $5,120.16 per year, and will be rebudgeted for each fiscal year.
Purchasing this system from Axon ensures that the video evidence collected will be compatible with and easily stored in the department's current digital storage and management program.
Recommended Action: Receive a report of the purchase of Axon Air Unmanned Aircraft System Bundle in the Amount of $40,346.42.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10020210.54100: $22,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2324-088
COORDINATED WITH: Police Chief Cedric Crook and Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 2a – Transformation of the fleet. 8a – Information Technology.
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element
Agenda Item No: 8.c.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3003
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid to American Asphalt and Resurfacing Co., Inc. in the Amount of $797,096.24, for the Slurry Seal of Local Streets, Specification No.23-12, and Approval of Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. 23-12 Plans
2. Bid Results
3. American Asphalt
4. RMRA Council Approval
Summary: Council will consider awarding a contract to American Asphalt and Resurfacing Co., Inc in the amount of $797,096.24 for the Slurry Seal of Local Streets, Specification No.23-12, and consider approval of a corresponding budget amendment.
Background: Slurry seal is a cost-effective method of pavement preservation that involves the application of a mixture of asphalt emulsion, aggregate, and additives to the existing road surface. This mixture forms a protective layer that seals cracks, prevents water infiltration, and rejuvenates the pavement's appearance. Slurry seal aims to maximize the longevity of roads while minimizing the need for more expensive and extensive repairs. This project is performed annually in different sections of the city. Typically, the same section is returned to every five years or as needed.
Staff released a request for bid on August 11, 2023. A copy of the plans can be found in Attachment 1.
Discussion: The City received four bids for this project on September 12, 2023. See Attachment 2. American Asphalt and Resurfacing Co., Inc was the low bidder with a bid amount of $797,096.24. A copy of American Asphalt and Resurfacing Co., Inc ’s bid is provided in Attachment 3. The City Council approved $402,341.00 of this project to be funded by The Road Repair and Accountability Act (RMRA), and Measure Y funds are to be used for the remaining portion. See Attachment 4.
Per the direction of the City Council under the advisement of the Complete Streets Ad-Hoc (Rodin/Crane), Staff has been directed to incorporate Complete Street elements like narrowing lane widths, adding bike lanes etc where possible and warranted when undertaking street construction and maintenance activities. Slurry seal projects are a maintenance activity, but offer an opportunity to adjust stripping. This year the proposed project includes mainly neighborhood streets which are already narrow and offer limited opportunities to restrip in a different configuration.
Staff completed a review of the streets included in this project and identified a portion of West Clay that warrants a new stripping configuration. The section of West Clay between Dora and Highland can accommodate the addition of bike lanes and would provide good connectivity from the neighborhood to the bike lanes in the Dora corridor. The revised stripping will delineate 10 ft. vehicular lanes, 4 ft. bike lanes and 8 ft. parking on each side of the street.
It is Staff’s recommendation to award the bid for Specification No. 23-12 for the Slurry Seal of Local Streets, in the amount of $797,096.24, to American Asphalt and Resurfacing Co., Inc, and authorize a budget amendment in the amount of $394,755.24 in Fund 120 (Measure Y) to cover the remaining balance of the project.
Recommended Action: Award the bid for Specification No. 23-12 to American Asphalt and Resurfacing Co., Inc in the amount of $797,096.24 for the Slurry Seal of Local Streets, Specification No.23-12, and Approve of Corresponding Budget Amendment.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 50024620.52100.TBD: $402,341.00; 25224220.52100.TBD: $0 PROPOSED BUDGET AMOUNT: 50024620.52100.TBD: $402,341.00; 12024220.52100.TBD: $394,755.24 FINANCING SOURCE: FY23/24 RMRA Funds and Measure Y
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Daniel Flores, Engineering Technician and Tim Eriksen, Director of Public Works DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles.
GENERAL PLAN ELEMENTS (GP):GP-A3 - Mobility Element; GP-A4 - Public Facilities, Services, and Infrastructure Element
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NUMBER 23-12
UKIAH, CALIFORNIA
VARIOUS LOCATIONS WITHIN
JUNE 2023
HIGHLAND AVE.
MYSZKA PL.
CLAY PL.
PERKINS ST.
PERKINS ST.
HIGHLAND CT.
X2
HIGHLAND DR.
X2
MILL ST.
MILL CT.
CALVERT DR.
CHURCH ST.
CHURCH ST.
LESLIE ST.
X2
STELLA DR.
PEACH ST.
OLGA PL.
CLEVELAND LN.
OAK ST.
OAK ST.
LOUISE CT.
COURT ST.
MENDOCINO DR.
HILLVIEW AVE.
HILLCREST AVE.
POMOLITA DR.
POMOLITA WAY
MAE ST.
CAROLYN ST.
BARBARA ST.
HOLDEN ST.
MENDOCINO DR.
SPRING ST.
SPRING ST.
JONES ST.
THOMPSON ST.
BARNES ST.
BARNES ST.
MCPEAK ST.
EASTLICK ST. OAK PARK
PINE ST.
BUSH ST. HORTENSE ST.
HOPE ST.
STEPHENSON ST.
MARSHALL ST.
MILL ST.
CLAY ST.
GARDENS AVE.
SEMINARY AVE.
CLAY ST.
STEPHENSON ST.
X2
EAST PERKINS STREET
WEST CLAY STREET
NORTH PINE STREET
EAST GOBBI STREET
NORTH ORCHARD
AVENUE
HENDERSON LANE
MC PEAK
STREET
WALNUT AVENUE
HELEN AVENUE
PARK BOULEVARD
SOUTH ORCHARD AVENUE
NORTH SPRING STREET
CLEVELAND LANE
COOPER LANE
HILLVIEW AVENUE
DEBORAH
COURT
LOUISE
COURT
LUCE AVENUE
HIGHLAND DRIVE
OBSERVATORY AVENUE CUNNINGHAM STREET
WILLOW AVENUE
MARWEN
DRIVE
AVENUE
HAZEL
RUPE STREET
POMEROY AVENUE
NORTH STATE STREET
NORTH MAIN STREET
NORTH SCHOOL STREET
MASON STREET
MENDOCINO DRIVE
THOMPSON
STREET
P A RK PLACE
SOUTH BARNES
SOUTH HOPE STREET
HIGHLAND AVENUE
SOUTH
HORTENSE
STREET
SOUTH DORA STREET
NORTH BUSH STREET
SOUTH
PINE
STREET
NORTH DORA STREET
SOUTH OAK STREET
LESLIE STREET
NORTH
BARNES
STREET
SOUTH SCHOOL STREET
CLAY PLACE
SOUTH STATE
STREET
SOUTH MAIN STREET
STREET
SPRING
NORHT
WEST MILL STREET
GIORNO
AVENUE
WEST CHURCH STREET
WARREN D RIVE
PEACH STREET
SOUTH
SPRING STREET
WEST PERKINS
STREET
POMOLITA DRIVE
WEST STANDLEY
STREET
CALVERT DRIVE
CHERRY STREET
WEST SMITH STREET
WEST STEPHENSON STREET
COCHRANE AVENUE
HENRY STREET
EAST STANDLEY STREET
EAST CHURCH
STREET
EAST CLAY STREET
ALBRIGHT PLACE
WEST
GOBBI STREET
STELLA DRIVE
SEMINARY
AVENUE
LIVE OAK
AVENUE
GARDENS AVENUE
JONES STREET
BETTY STREET
ALICE AVENUE
MARLENE STREET
WAUGH LANE
M ENDOCINO PLACE
EASTMILL STREET
LANE
MARY
LOOKOUT DRIVE
KINGS COURT
ECHO WAY
FREITAS AVENUE
THOMAS STREET
ROBINSON LANE
PORZIO LANE
PARK WEST BOULEVARD
CHERRY COURT
MULBERRYSTREET
EASTLICK
STREET
TODD ROAD
VILLAGE CIRCLE
BANK ER BOULEVA RD
CAROLYN STREET
BARBARA
STREET
APPLE AVENUE
HOLDEN
STREET
COURT STREET
MILL COURT
US 101
H GI HLAND COURT
MARSHALL
STREET
DORA STRRET
SOUTH
PLUM DRIVE
HOSPITAL DRIVE
HILLCREST AVENUE
LORRAINE STREET
CINDEE DRIVE
SLURRY SELECTION
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TO THE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS, THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE PROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BE
MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.
TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THE ENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGS
PRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCH
PRE-CONSTRUCTION STRIPING. SEE TABLE 1 AND 2 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTS AND ARE SHOWN TABLE 1 AND TABLE 2.
2 AIRPORT
LOCATIONS
1 2
Source: Esri, Maxar, GeoEye, Earthstar
Geographics, CNES/Airbus DS, USDA,
USGS, AeroGRID, IGN, and the GIS User
Community, Esri, HERE, Garmin, (c)
OpenStreetMap contributors, and the GIS
user community
SCALE: CITY APPROVAL BY: DRAWN BY:
NOT TO SCALE D.F.
DATE: CHECKED BY:
JUNE 2023
SPECIFICATION NUMBER: TIM ERIKSEN
23-12 DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DRAWING NUMBER:
DRAWING FILE:
S:\Public
Works\PROJECTS\Public
Works\2023\Spec No 23-12
Slurry Seal Local Streets
SLURRY SEAL OF LOCAL STREETS
COVER SHEET
J.B.
1 OF 4
CITY OF UKIAH
ATTACHMENT 1
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NUMBER 23-12
UKIAH, CALIFORNIA
VARIOUS LOCATIONS WITHIN
JUNE 2023
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TO THE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS, THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE PROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BE
MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.
TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THE ENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGS
PRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCH
PRE-CONSTRUCTION STRIPING. SEE TABLE 1 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTS AND ARE SHOWN IN TABLE 1.
SLURRY SELECTION
TABLE 1: QUANTITIES
SOLID 4"
(LF)
SOLID 6"
(LF)
SOLID DOUBLE
4" (LF)
BROKEN 4"
(LF)
CROSSWALK
(LF)
CROSSWALK
(LF)
DIRECTIONAL
ARROW
STOP
BAR
(LF)
STOP
MARKING (EA)
LADDER
XWALK
(SF)
YELLOW WHITE YELLOW YELLOW WHITE YELLOW WHITE WHITE WHITE YELLOW AIRPORT 1
AIRPORT 2
BARBARA STREET W. MILL ST. MAE ST. 490 39 2123 - - - - - - - - 19.5 1 - BETTY STREET MCPEAK ST. OAK PARK AVE. 273 20 607 - - - - - - - - - - - CALVERT COURT CALVERT DR. CALVERT DR. 584 32 2076 - - - - - - - - - - - CALVERT DRIVE MCPEAK ST. CALVERT CT. END 600 32 2133 - - - - - - - - 18 1 - CAROLYN STREET W. MILL ST. MAE ST. 493 39 2136 - - - - - - - - 19.5 1 - CLAY PLACE N. SIDE W. CLAY ST. END 250 27 750 - - - - - - - - - - - CLEVELAND LANE S. MAIN ST. END 450 32 1600 - - - - - - - - 16 1 - COURT STREET W. GOBBI ST. S. OAK ST. 605 35 2353 - - - - - - - - 17.5 1 - EASTLICK STREET W. CLAY ST. END 480 33 1760 - - - - - - - - 16.5 1 - FIRE + POLICE STATION SEMINARY AVE. - - 4538 4538 - - - - - - - - - FREITAS AVENUE S. OAK ST. S. STATE ST. 346 35 1346 - - - - - - - - 52.5 2 - GARDENS AVENUE MENDOCINO DR. MENDOCINO DR. 960 38 4053 - - - - - - - - 20 - - HIGHLAND COURT (X2, TYPE 3, TYPE 2) HIGHLAND DR. HIGHLAND DR. 646 37 2656 2656 78 - - - - - - - - - HIGHLAND DRIVE (X2, TYPE 3, TYPE 2) HIGHLAND CT. (North Side) W. Mill St. 668 37 2746 2746 201 - - - - - - - - - HIGHLAND DRIVE (X2, TYPE 3, TYPE 2) (North Side) W. Mill St. END 246 37 1011 1011 - - - - - - - - - - SOUTH HIGHLAND AVENUE N. SIDE W. PERKINS HIGHLAND CT. 1994 32 7090 - - - - - - - - 54 3 - HILLCREST AVENUE MENDOCINO DR. GARDENS AVE. 800 38 3378 - - - - - - - - - - - HILLVIEW AVENUE GARDENS AVE. END 1000 38 4222 - - - - - - - - - - - HOLDEN STREET S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 547 34 2066 ` - - - - - - - - 1 - JONES STREET MCPEAK ST. W. SIDE S. SPRING ST. 614 40 2729 - - - - - 20 - - 20 - - JONES STREET E. SIDE S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 555 40 2467 - - - - - - - - - 1 - JONES STREET S. DORA ST. (START AT NEW SECTION) S. OAK ST. 744 40 3307 - - - - - - - - 20 1 - LOUISE COURT OAK ST. END 214 36 856 - - - - - - - - - - - LESLIE STREET (X2, TYPE 3, TYPE 2) E. PERKINS ST. TO NORTH ENTRANCE OF MOBILE PARK 1304 38 5506 5506 - 65 1276 - 76 - 2 - 2 2532 LESLIE STREET (X2, TYPE 3, TYPE 2) E. GOBBI ST. TO NORTH ENTRANCE OF MOBILE PARK 1041 38 4395 4395 - - 1013 - 76 - - - 1 - MAE STREET CAROLYN ST. BARBARA ST. 265 49 1443 - - - - - - - - - - - MARSHALL STREET E. GOBBI ST. S. MAIN ST. 630 32 2240 - - - 164 - 128 - - - 2 - MCPEAK STREET W. CLAY ST. W. MILL ST. 1043 25 2897 - - - - - - - - 25 2 - MCPEAK STREET W. MILL ST. MENDOCINO DR. 270 30 900 - - - - - - - - 15 1 - MENDOCINO DRIVE E. SIDE S. SPRING ST. POMOLITA WAY 229 37 941 - - - - - - - - 18.5 1 - MENDOCINO DRIVE W. SIDE S. SPRING ST. N SIDE HILLVIEW AVE. 1397 37 5743 - - - - - - - - 37 2 - MENDOCINO DRIVE S. SIDE HILLVIEW AVE. S. DORA ST. 2160 37 8880 - 883 - - - - - - - 1 - MILL COURT W. MILL ST. W. MILL ST. 600 39 2600 - - - - - - - - - - - MYSZKA PLACE S. HIGHLAND AVE END 227 30 757 - - - - - - - - 15 1 - OAK PARK AVENUE W. CLAY ST. JONES ST. 740 34 2796 - - - - - 68 - - - 1 - OAK STREET W. CHURCH ST. W. CLAY ST. (STOP AT NEW SECTION) 460 41 2096 - 46 - - 337 246 - - - 1 - OAK STREET W. CLAY ST. (START AT NEW SECTION) W. GOBBI ST. 1754 40 7796 - 205 - - 1,340 240 - - 60 4 - OAK STREET W. GOBBI ST. END 997 44 4874 - 150 - - 347 - - - 22 1 - OLGA PLACE CLEVELAND LANE END 516 26 1491 - - - - - - - - 13 1 - PEACH STREET LESLIE ST. S. ORCHARD AVE. 790 35 3072 - - - - - - - - 35 2 - PERKINS STREET S. HIGHLAND AVE. DORA ST. (STOP AT NEW SECTION) 2186 27 6558 - 600 - - 1228 - - - - - - PERKINS STREET DORA ST. (START AT NEW SECTION) SCHOOL ST. 1007 24 2685 - - - - - 336 - - - 1 - PINE STREET W. CHURCH ST. W. CLAY ST. 456 32 1621 - - - - - 256 - - - 4 - POMOLITA DRIVE S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 529 34 1998 - - - - - - - - - - - POMOLITA WAY MENDOCINO DR. POMOLITA DR. 360 36 1440 - - - - - - - - - - - SEMINARY AVENUE OAK ST. (SKIP SCHOOL STREET) STATE ST. (STOP AT NEW SECTION) 861 57 5453 - - - - - 432 - - - 3 - SOUTH BARNES STREET W. CHURCH ST. W. CLAY ST. 465 24 1240 - - - - - 144 - - - 2 - SOUTH BARNES STREET W. CLAY ST. BETTY ST. 546 20 1213 - - - - - - - - 10 1 - SOUTH BUSH STREET W. CHURCH ST. W. CLAY ST. 459 42 2142 - - - - - 252 84 - - 4 - SOUTH HOPE STREET W. CHURCH ST W. CLAY ST. 463 33 1698 - - - - - 264 - - - 2 - SOUTH HORTENSE STREET W. CHURCH ST. W. CLAY ST. 461 55 2817 - - - - - 110 - - 82.5 4 - SOUTH SPRING STREET W. CHURCH ST. W. CLAY ST. 456 53 2685 - 50 - - 344 106 - - - 1 - SOUTH SPRING STREET W. CLAY ST. POMOLITA DR. 1723 34 6509 - - - - - - - - 68 5 - STELLA DRIVE WARREN DR. (START AT NEW SECTION) S. ORCHARD AVE. 807 36 3228 - - - - - - - - 18 1 - THOMPSON STREET W. CHURCH ST. N. CLAY ST. 471 27 1413 - - - - - - - - 27 2 - WEST CHURCH STREET S. HIGHLAND AVE. ST. DORA ST. 2216 22 5417 - - - - - 66 - - 22 3 - WEST CHURCH STREET E. SIDE DORA AVE. SCHOOL ST. 1051 20 2336 - - - - - 320 - 1 - 2 - WEST CHURCH STREET S. STATE ST (START AT NEW SECTION) MAIN ST. 205 27 615 - - - - - 54 - - - 1 - WEST CLAY STREET S. HIGHLAND AVE. S. DORA ST. (STOP AT NEW SECTION) 2210 43 10559 - 350 - - 1244 344 - - - 1 - WEST CLAY STREET S. DORA ST. (START AT NEW SECTION) W. SIDE OAK ST. 769 42 3589 - 300 - - 281 252 252 - - - - WEST CLAY STREET S. MAIN ST. END 600 34 2267 - - - - - 68 - - - 1 - WEST MILL STREET HIGHLAND DR. W. SIDE SPRING ST. 1412 35 5491 - 410 - - 798 - - - - - - WEST MILL STREET E. SIDE SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 532 34 2010 - - - - 472 - - - - - - WEST MILL STREET S. DORA ST. (START AT NEW SECTION) W. SIDE SCHOOL ST. 733 33 2688 - 401 - - 345 66 - - - - - WEST MILL STREET E. SIDE S. SCHOOL ST. S. STATE ST. (STOP AT NEW SECTION) 481 33 1764 - 65 - - 79 66 - - - - - WEST MILL STREET S. STATE ST. (START AT NEW SECTION) S. MAIN ST. 246 27 738 - 50 - - 151 54 - - - 1 - WEST STEPHENSON STREET HOPE ST. W. SIDE S. SPRING ST. 234 21 546 - - - - - - - - 20 2 - WEST STEPHENSON STREET E. SIDE S. SPRING ST. W. SIDE S. HORTENSE ST. 233 21 544 - - - - - - - - 10 1 - WEST STEPHENSON STREET E. SIDE S. HORTENSE ST. S. DORA ST. 255 21 595 - - - - - - - - 10 1 - WEST STEPHENSON STREET S. DORA ST. W SIDE BUSH ST. 233 22 570 - - - - - 88 - - - 1 - WEST STEPHENSON STREET E. SIDE BUSH ST. W. SIDE PINE ST. 246 22 601 - - - - - 88 - - - - - WEST STEPHENSON STREET E. SIDE PINE ST. W. SIDE OAK ST. 238 22 582 - - - - - 88 - - - - - WEST STEPHENSON STREET (X2, TYPE 3, TYPE 2) E. SIDE OAK ST. SCHOOL ST. 107 22 262 262 95 - - - 44 - - - 1 - WEST STEPHENSON STREET S. STATE ST. (START AT NEW SECTION) S. MAIN ST. 190 28 591 - - - - - 56 - - - 1 - TOTAL 200,893 21114 3284 65 2453 6966 4408 336 3 782 83 2532
STREET SECTIONS THERMOPLASTIC PAVEMENT MARKINGS
FIELD
LENGTH
(FT)
VARIABLE
WIDTH (FT)
TYPE 2 SLURRY
SEAL AREA (SY)
TRAFFIC STRIPING
STREET NAME FROM TO
TYPE 3
SLURRY SEAL
AREA (SY)
SPECIFICATION NUMBER: 23-12 DRAWING NUMBER:
2 OF 4
CITY OF UKIAH
SLURRY SEAL OF LOCAL STREETS
TABLES
S:\Public Works\PROJECTS\Public Works\2023\Spec No 23-12 Slurry Seal Local Streets
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NUMBER 23-12
UKIAH, CALIFORNIA
VARIOUS LOCATIONS WITHIN
JUNE 2023
SLURRY SELECTION
TABLE 2: QUANTITIES
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TO THE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS, THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE PROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BE
MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.
TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THE ENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGS
PRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCH
PRE-CONSTRUCTION STRIPING. SEE TABLE 1 AND 2 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTS AND ARE SHOWN TABLE 1 AND TABLE 2.
NONREFLECTIVE
MARKERS (EA)
PARKING
(T)
XING
SCHOOL
SLOW
PARKING STALL
BLUE YELLOW YELLOW WHITE YELLOW WHITE
AIRPORT 1 - - 5600 - 1 4 7 - - - - - -
AIRPORT 2 - - 1494 - - - - - - - - - -
BARBARA STREET W. MILL ST. MAE ST. 490 39 2123 - 1 3 - 1 - - - - BETTY STREET MCPEAK ST. OAK PARK AVE. 273 20 607 - 1 3 - - - - - - - CALVERT COURT CALVERT DR. CALVERT DR. 584 32 2076 - 2 9 - 3 - - - - - CALVERT DRIVE MCPEAK ST. CALVERT CT. END 600 32 2133 - 1 7 - 1 - - - - - CAROLYN STREET W. MILL ST. MAE ST. 493 39 2136 - 1 5 - 1 - - - - - CLAY PLACE N. SIDE W. CLAY ST. END 250 27 750 - - 1 - 1 - - - - - CLEVELAND LANE S. MAIN ST. END 450 32 1600 - 1 9 - 2 - - - - - COURT STREET W. GOBBI ST. S. OAK ST. 605 35 2353 - 2 2 - 1 - - - - - EASTLICK STREET W. CLAY ST. END 480 33 1760 - 2 4 - 2 - - - - - FIRE + POLICE STATION - - 4538 4538 1 2 - - - - 10 - 5
FREITAS AVENUE S. OAK ST. S. STATE ST. 346 35 1346 - 4 4 - - - - - - - GARDENS AVENUE MENDOCINO DR. MENDOCINO DR. 960 38 4053 - 3 5 - 2 - - - - - HIGHLAND COURT (X2, TYPE 3, TYPE 2) HIGHLAND DR. HIGHLAND DR. 646 37 2656 2656 1 8 - 1 - - - - - HIGHLAND DRIVE (X2, TYPE 3, TYPE 2) HIGHLAND CT. (North Side) W. Mill St. 668 37 2746 2746 5 10 - 1 - - - - - HIGHLAND DRIVE (X2, TYPE 3, TYPE 2) (North Side) W. Mill St. END 246 37 1011 1011 1 5 - 1 - - - - - SOUTH HIGHLAND AVENUE N. SIDE W. PERKINS HIGHLAND CT. 1994 32 7090 - 7 17 - 5 84 534 - - - HILLCREST AVENUE MENDOCINO DR. GARDENS AVE. 800 38 3378 - 2 2 - 1 - - - - - HILLVIEW AVENUE GARDENS AVE. END 1000 38 4222 - 2 3 - 1 - - - - - HOLDEN STREET S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 547 34 2066 - 1 4 - 2 - - - - - JONES STREET MCPEAK ST. W. SIDE S. SPRING ST. 614 40 2729 - 1 4 - 1 - - - - - JONES STREET E. SIDE S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 555 40 2467 - 1 1 - - - - - - JONES STREET S. DORA ST. (START AT NEW SECTION) S. OAK ST. 744 40 3307 - 1 3 - 2 - - - - - LOUISE COURT OAK ST. END 214 36 856 - - 1 - 1 - - - - - LESLIE STREET (X2, TYPE 3, TYPE 2) E. PERKINS ST. TO NORTH ENTRANCE OF MOBILE PARK 1304 38 5506 5506 2 18 - 2 - - - - - LESLIE STREET (X2, TYPE 3, TYPE 2) E. GOBBI ST. TO NORTH ENTRANCE OF MOBILE PARK 1041 38 4395 4395 5 9 - 2 - - - - - MAE STREET CAROLYN ST. BARBARA ST. 265 49 1443 - - 2 - - - - - - - MARSHALL STREET E. GOBBI ST. S. MAIN ST. 630 32 2240 - 3 2 - 1 52 - - - - MCPEAK STREET W. CLAY ST. W. MILL ST. 1043 25 2897 - 5 10 - 3 - - - - - MCPEAK STREET W. MILL ST. MENDOCINO DR. 270 30 900 - - - - - - - - - - MENDOCINO DRIVE E. SIDE S. SPRING ST. POMOLITA WAY 229 37 941 - - 2 - 1 - - - - - MENDOCINO DRIVE W. SIDE S. SPRING ST. N SIDE HILLVIEW AVE. 1397 37 5743 - 4 9 - 1 - - - - - MENDOCINO DRIVE S. SIDE HILLVIEW AVE. S. DORA ST. 2160 37 8880 - 7 13 - 2 - - - 2 - MILL COURT W. MILL ST. W. MILL ST. 600 39 2600 - 1 4 - 1 - - - - - MYSZKA PLACE S. HIGHLAND AVE END 227 30 757 - 1 2 - 2 - - - - - OAK PARK AVENUE W. CLAY ST. JONES ST. 740 34 2796 - 1 9 - 1 - - - - - OAK STREET W. CHURCH ST. W. CLAY ST. (STOP AT NEW SECTION) 460 41 2096 - 3 3 - 1 - - 27 - - OAK STREET W. CLAY ST. (START AT NEW SECTION) W. GOBBI ST. 1754 40 7796 - 8 14 - 1 - - 6 - - OAK STREET W. GOBBI ST. END 997 44 4874 - 4 10 - 4 - - - - - OLGA PLACE CLEVELAND LANE END 516 26 1491 - - 2 - - - - - - - PEACH STREET LESLIE ST. S. ORCHARD AVE. 790 35 3072 - 1 5 - 2 - - - - - PERKINS STREET S. HIGHLAND AVE. DORA ST. (STOP AT NEW SECTION) 2186 27 6558 - 4 15 - 5 - - - - PERKINS STREET DORA ST. (START AT NEW SECTION) SCHOOL ST. 1007 24 2685 - 2 9 - 2 - - 12 - - PINE STREET W. CHURCH ST. W. CLAY ST. 456 32 1621 - - - - - - - - - - POMOLITA DRIVE S. SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 529 34 1998 - 1 5 - 1 - - - - - POMOLITA WAY MENDOCINO DR. POMOLITA DR. 360 36 1440 - 2 4 - 2 - - - - - SEMINARY AVENUE OAK ST. (SKIP SCHOOL STREET) STATE ST. (STOP AT NEW SECTION) 861 57 5453 - - - - - - - 34 - - SOUTH BARNES STREET W. CHURCH ST. W. CLAY ST. 465 24 1240 - - 2 - 1 - - - - - SOUTH BARNES STREET W. CLAY ST. BETTY ST. 546 20 1213 - - 5 - 1 - - - - - SOUTH BUSH STREET W. CHURCH ST. W. CLAY ST. 459 42 2142 - - 2 - 1 - - - - - SOUTH HOPE STREET W. CHURCH ST W. CLAY ST. 463 33 1698 - - 1 - - - - - - - SOUTH HORTENSE STREET W. CHURCH ST. W. CLAY ST. 461 55 2817 - - 4 - 1 - - - - - SOUTH SPRING STREET W. CHURCH ST. W. CLAY ST. 456 53 2685 - 1 2 - 1 - - - - - SOUTH SPRING STREET W. CLAY ST. POMOLITA DR. 1723 34 6509 - 3 11 - 2 - - - - - STELLA DRIVE WARREN DR. (START AT NEW SECTION) S. ORCHARD AVE. 807 36 3228 - 1 3 - 1 - - - - - THOMPSON STREET W. CHURCH ST. N. CLAY ST. 471 27 1413 - - 2 - 1 - - - - - WEST CHURCH STREET S. HIGHLAND AVE. ST. DORA ST. 2216 22 5417 - 6 17 - 4 - - - - - WEST CHURCH STREET E. SIDE DORA AVE. SCHOOL ST. 1051 20 2336 - 3 11 - - - - 9 - - WEST CHURCH STREET S. STATE ST (START AT NEW SECTION) MAIN ST. 205 27 615 - - 1 - - - - 14 - - WEST CLAY STREET S. HIGHLAND AVE. S. DORA ST. (STOP AT NEW SECTION) 2210 43 10559 - 6 19 - 5 - - 9 - - WEST CLAY STREET S. DORA ST. (START AT NEW SECTION) W. SIDE OAK ST. 769 42 3589 - 3 6 - 1 - - - - - WEST CLAY STREET S. MAIN ST. END 600 34 2267 - 2 5 - 1 - - - - - WEST MILL STREET HIGHLAND DR. W. SIDE SPRING ST. 1412 35 5491 - 4 7 - - - - - - - WEST MILL STREET E. SIDE SPRING ST. S. DORA ST. (STOP AT NEW SECTION) 532 34 2010 - 1 1 - - - - - - - WEST MILL STREET S. DORA ST. (START AT NEW SECTION) W. SIDE SCHOOL ST. 733 33 2688 - 1 3 - 1 - - - - - WEST MILL STREET E. SIDE S. SCHOOL ST. S. STATE ST. (STOP AT NEW SECTION) 481 33 1764 - 1 2 - 1 - - - - - WEST MILL STREET S. STATE ST. (START AT NEW SECTION) S. MAIN ST. 246 27 738 - - 3 - - - - - - - WEST STEPHENSON STREET HOPE ST. W. SIDE S. SPRING ST. 234 21 546 - 1 2 - 2 - - - - - WEST STEPHENSON STREET E. SIDE S. SPRING ST. W. SIDE S. HORTENSE ST. 233 21 544 - - - - - - - - - - WEST STEPHENSON STREET E. SIDE S. HORTENSE ST. S. DORA ST. 255 21 595 - - - - - - - - - - WEST STEPHENSON STREET S. DORA ST. W SIDE BUSH ST. 233 22 570 - - - - - - - - - - WEST STEPHENSON STREET E. SIDE BUSH ST. W. SIDE PINE ST. 246 22 601 - - 2 - 1 - - - - - WEST STEPHENSON STREET E. SIDE PINE ST. W. SIDE OAK ST. 238 22 582 - - - - - - - - - - WEST STEPHENSON STREET (X2, TYPE 3, TYPE 2) E. SIDE OAK ST. SCHOOL ST. 107 22 262 262 - - - - - - - - - WEST STEPHENSON STREET S. STATE ST. (START AT NEW SECTION) S. MAIN ST. 190 28 591 - - - - - - - 9 - - 200893 21114 128 370 7 89 136 534 130 2 5
PARKMENT MARKINGS
TOTAL
AIRPLANE
TIE ROD
QUANTITIES PAVEMENT MARKERS
VALVE /
MON /
SCO
(EA)
REFLECTIVE
MARKERS (EA)
STREET SECTIONS
FIELD
LENGTH
(FT)
VARIABLE
WIDTH (FT)
TYPE 2
SLURRY
SEAL
AREA (SY) STREET NAME FROM TO MH (EA)
TYPE 3
SLURRY
SEAL
AREA (SY)
SPECIFICATION NUMBER: 23-12 DRAWING NUMBER:
3 OF 4
CITY OF UKIAH
SLURRY SEAL OF LOCAL STREETS
TABLES
S:\Public Works\PROJECTS\Public Works\2023\Spec No 23-12 Slurry Seal Local Streets Page 34 of 310
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NUMBER 23-12
UKIAH, CALIFORNIA
VARIOUS LOCATIONS WITHIN
JUNE 2023
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community, Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user community
SLURRY SELECTION
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TO THE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS, THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE PROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BE
MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.
TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THE ENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGS
PRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCH
PRE-CONSTRUCTION STRIPING. SEE TABLE 1 AND 2 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTS AND ARE SHOWN TABLE 1 AND TABLE 2.
CITY HALL FIRE AND POLICE STATION:
SPECIFICATION NUMBER: 23-12 DRAWING NUMBER:
4 OF 4
CITY OF UKIAH
SLURRY SEAL OF LOCAL STREETS
TABLES
S:\Public Works\PROJECTS\Public Works\2023\Spec No 23-12 Slurry Seal Local Streets Page 35 of 310 Item # Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Traffic Control 1 LS $ 25,500.00 $ 25,500.00 $ 64,372.16 $ 64,372.16 $ 80,000.00 $ 80,000.00 $ 137,500.00 $ 137,500.00 2 Slurry Seal (TYPE 2) 200893 SY $ 2.34 $ 470,089.62 $ 2.28 $ 458,036.04 $ 2.10 $ 421,875.30 $ 2.61 $ 524,330.73 3 Slurry Seal (TYPE 3) 21114 SY $ 2.88 $ 60,808.32 $ 2.40 $ 50,673.60 $ 3.90 $ 82,344.60 $ 4.85 $ 102,402.90 4 Solid Yellow 4" Traffic Stripe 3284 LF $ 2.80 $ 9,195.20 $ 3.02 $ 9,917.68 $ 2.94 $ 9,654.96 $ 3.10 $ 10,180.40 5 Solid Double Yellow 4" Traffic Stripe 2453 LF $ 3.85 $ 9,444.05 $ 4.16 $ 10,204.48 $ 4.04 $ 9,910.12 $ 4.26 $ 10,449.78 6 Broken Yellow 4" Traffic Stripe 6966 LF $ 2.80 $ 19,504.80 $ 3.02 $ 21,037.32 $ 2.94 $ 20,480.04 $ 3.10 $ 21,594.60 7 Solid White 6" Traffic Stripe 65 LF $ 3.85 $ 250.25 $ 4.16 $ 270.40 $ 4.04 $ 262.60 $ 4.26 $ 276.90 8 Thermoplastic Pavement Markings 12236 SF $ 14.00 $ 171,304.00 $ 15.12 $ 185,008.32 $ 14.70 $ 179,869.20 $ 15.50 $ 189,658.00 9 Pavement Markings 1 LS $ 13,000.00 $ 13,000.00 $ 14,040.00 $ 14,040.00 $ 13,500.00 $ 13,500.00 $ 20,000.00 $ 20,000.00 10 Pavement Markers 1 LS $ 18,000.00 $ 18,000.00 $ 19,440.00 $ 19,440.00 $ 19,000.00 $ 19,000.00 $ 25,000.00 $ 25,000.00 $ 797,096.24 $ 833,000.00 $ 836,896.82 $ 1,041,393.31
American Pavement Systems Pavement Coatings Co.
RFB E40143 - Street Striping 2023
Owner: City of Ukiah
Total Bid Amount
American Asphalt and
Resurfacing Co., Inc VSS International
Bid Opening: 9/12/23
ATTACHMENT 2
ATTACHMENT 3
Agenda Item No: 8.e.
MEETING DATE/TIME: 6/21/2023
ITEM NO: 2023-2780
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Identifying the 23/24 Slurry Seal Project as the Project Funded by SB1:
The Road Repair and Accountability Act for 23/24; and Approval of Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. LSRcicoSummaryFy23Fy24
2. SB 1 Project List Resolution DRAFT
3. GIS PAGE 1 R1
Summary: Council will consider adopting a resolution to identify a slurry seal project on forty-six (46) city streets and roads which will utilize Senate Bill 1, The Road Repair and Accountability Act funds, in addition to bond revenue funds; and consider approving a corresponding budget amendment.
Background: With the adoption of Senate Bill 1 - the Road Repair and Accountability Act (SB 1) - into law, local agencies are required to submit a list of projects using the funding amount identified as the Road Maintenance Rehabilitation Account (RMRA). The City of Ukiah's estimated RMRA funding amount available for Fiscal Year 2023-24, is $402,341. Further detailed information on RMRA funding can be found in Attachment 1, an excerpt from the League of California Cities bulletin on transportation funding and the projected FY 2023-24 revenues.
Discussion: City Staff have reviewed the City’s Pavement Management Program and identified a list of closely-knit city streets as well as Leslie Street and a portion of the airport for slurry seal to be applied to prolong the street’s useful life. The engineer's estimate for the project is $708,109.41. RMRA funds would cover $402,341.00 of this project with 2022 Lease Revenue Bonds being used for the remaining street portions and airport funds for applicable sections.
As a condition to receive RMRA funding, cities are required to select a project through a City resolution (Attachment 2), which Council is being asked to adopt, and submit a copy of the resolution to the California Transportation Commission. A detailed map of the proposed project area can be found in Attachment 3.
A budget amendment will be required once the bids for the project are received and the contract is awarded, which will be in the new fiscal year.
Recommended Action: Adopt resolution identifying the 2023-24 Project Funded by SB 1: The Road Repair and Accountability Act; and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 50024620.52100.TBD: $0.00, 25224220.52100.TBD: $0.00 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: RMRA Revenue Funds & 2022 Lease Revenue Bonds PREVIOUS CONTRACT/PURCHASE ORDER NO.:
ATTACHMENT 4
COORDINATED WITH: Tim Eriksen, Director of Public Works and Daniel Flores, Engineering Technician; Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Agenda Item No: 8.d.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3006
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Financial Contribution in the Amount of $50,000 to the Inland Water and Power Commission for Legal Services Related to the Potter Valley Project.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Director of Water Resources
ATTACHMENTS:
1. IWPC Invoice 23-24
Summary: Council will consider a request for a financial contribution to the Inland Water and Power Commission in the amount of $50,000, related to the Potter Valley Project.
Background: The Potter Valley Project results in the diversion of Eel River water into the Russian River throughout the year. Those diversions supplement Russian River flows stored in Lake Mendocino which supplies surface water to water users in Mendocino, Sonoma and Marin counties. PG&E will not seek to relicense the Potter Valley Project and is moving towards decommissioning it. If the project is decommissioned, it could disrupt or eliminate the Eel River diversions that supply water to all Russian River water users in the Russian River drainage.
Discussion: The Mendocino County Inland Power and Water Commission (MCIWPC), the Round Valley Indian Tribes (RVIT), and the Sonoma County Water Agency (Sonoma Water) last week submitted a proposal to advance a regional solution for preserving flows in the Russian River and improving Eel River fisheries.
In the absence of this proposal, Pacific Gas and Electric Company’s (PG&E) decommissioning plan for the Potter Valley Hydroelectric Project (PVP) would include removing facilities that allow for water diversions to the Russian River. These water diversions have been vital to the Russian River basin for more than 100 years. The proposal is also important to assure that removal or modification of facilities allow for upstream and downstream fish migration at Cape Horn Dam, consistent with goals for a sustainable and harvestable Eel River fishery.
The New Eel-Russian Facility (facility) proposal submitted to PG&E would provide for the creation of a regional entity that has the legal and financial capacity to own, construct and operate a new water diversion facility near PG&E’s Cape Horn Dam on the Eel River. The yet-to-be designed facility would allow for ongoing water diversions through the PVP’s tunnel between the Eel River and Russian River, while allowing for upstream and downstream fish migration to support larger efforts aimed at achieving naturally reproducing, selfsustaining and harvestable native anadromous fish populations.
The regional solution proposal was submitted to PG&E in response to its decision to surrender its license for operating the PVP, and its requirement to receive a proposal by July 2023 from any entity interested in owning part of the PVP facilities. PG&E’s schedule for filing a license surrender application and decommissioning plan calls for the utility company to complete an initial draft surrender application by November 2023, and a final draft surrender application by May 2024. The final application is required for submittal to the Federal Energy Regulatory Commission (FERC) by January 31, 2025.
The proposal seeks PG&E to include provisions in its final license surrender application that would allow the regional entity to preserve some of the water diversion components near Cape Horn Dam (which PG&E plans to remove) and obtain FERC approval for the regional entity to construct the New Eel-Russian Facility.
Since May 1, 2019, Council approved contributions to this effort totaling $225,000. The IWPC, as a member of a larger consortium, had successfully accomplished a number of milestones towards the acquisition of the Potter Valley Hydroelectic Project. The IWPC has requested an additional $50,000 to pay for anticipated legal costs to further its efforts. See Attachment 1.
The IWPC has previously given presentations detailing the scope, use, and need of these funds; and Council has approved $50,000 in past years. Therefore, Staff is recommending a similar contribution of $50,000 to support the ongoing litigation costs for this project.
Recommended Action: Approve a request for a financial contribution from the Inland Water and Power Commission in the amount of $50,000 related to the Potter Valley Project.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 82027110.52100: $72,803.54
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 47816
COORDINATED WITH: Sean White, Director of Water Resources DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP):
INVOICE
Mendocino County DATE: June 8, 2023
Inland Water and Power Commission INVOICE # 2023.1a
FOR: Potter Valley Project
PO Box 1247
Ukiah, CA 95482 BILL TO: City of Ukiah
707 391-7574 Sean White
[email protected] 300 Seminary Avenue
Ukiah, CA 95482
AMOUNT
$50,000.00
SUBTOTAL $ 50,000.00
TAX RATE 0.00%
SALES TAX -
OTHER -
TOTAL $ 50,000.00
DESCRIPTION
consulting and legal expenses for the PVP
Billing Invoice: to cover ongoing
Due date--July, 2023
Make all checks payable to IWPC
THANK YOU FOR YOUR PAYMENT!
ATTACHMENT 1
Agenda Item No: 8.e.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3011
AGENDA SUMMARY REPORT
SUBJECT: Review Landfill Closure Financial Plan Update and Authorize the Filing of the Update.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Consent Calendar
ATTACHMENTS:
1. 2016-03 CC Reso - Establishing Funding Closure
2. 2023 Landfill Inflation Form
Summary: The City Council will receive an update on the Financial Plan of 2016 to finance closure, postclosure, and a corrective action plan of the Ukiah Landfill.
Background: The City Council, at its regularly scheduled meeting of January 6, 2016, considered a strategy to provide funding for the ultimate closure, post closure, and Corrective Action Plan (CAP) reserve of the Ukiah Landfill. The strategy was memorialized in the City Council Resolution No. 2016-03 (Attachment 1). The Resolution directs the Finance Director to present to Council for consideration annually the condition of the financial plan, with any recommended adjustments.
Discussion: Costs to conduct closure, post-closure, and prepare a corrective action plan have been adjusted by an inflationary index provided by CalRecycle. For 2023, the estimated cost with an assumed inflationary adjustment of 7.0 percent from 2022 is $21,977,735. The change in cost is due to the annual inflation factor provided by CalRecycle. The Finance Department, in coordination with Public Works and the City Manager's Office, will have a financing strategy prepared to meet this obligation in full, using a combination of reserves, cash inflows from surcharges collected at the transfer station, and potential new debt financing. The plan is anticipated to be ready for consideration by the Council when the closure project has cleared all remaining regulatory delays and is ready for RFP development.
Detail of the calculation and the breakdown by the various categories of closure are included in Attachment 2.
Recommended Action: Receive and file update to the Landfill Closure Financial Plan.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Public Works Director/City Engineer DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element
1 1
1 RESOLUTION NO. 2016- 03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING
FINANCIAL MECHANISM FOR FUNDING CLOSURE, POST - CLOSURE MAINTENANCE,
AND CORRECTIVE ACTION PLAN FOR CITY OF UKIAH SOLID WASTE DISPOSAL SITE WHEREAS:
1. The City of Ukiah solid waste disposal site ( "Landfill ") located at 3100 Vichy Springs Road, Mendocino County Assessor Parcel No. 178- 130 -01), consisting of a landfill footprint of approximately 40 acres, ceased operations and accepting solid waste in September 2001; and
2. Since September 2001, the City has maintained the Landfill, including monitoring wells surrounding the perimeter of the property and a leachate collection system that captures and disposes of leachate through the City' s sewer system; and
3. Under applicable provisions of the California Public Resources Code and in Title 27 of the California Code of Regulations ( "CCR "), the City is required to adopt a plan for the closure, post - closure maintenance, and corrective actions required for the Landfill; and
4. Pursuant to 27 CCR 21180( a), the City must provide post - closure maintenance and a corrective action plan reserve ( "CAP ") for a thirty -year period after closure; and
5. The cash collected by the City to provide for Closure, Post - Closure Maintenance, and the CAP reserve are reflected in the City' s financial statements as a net position of the disposal site proprietary fund; and
6. The City is scheduled to complete the closure of the landfill ( "Closure ") in accordance with its approved closure plan in 2016; and
7. Recently, new and more costly regulatory requirements relating to Closure have been imposed by the California state agencies with jurisdiction over the Closure. These additional requirements, including installation of a methane gas collection system, would have been imposed, even if the Closure had occurred prior to the imposition of these new requirements; and
8. The most recent engineer's estimates for Closure, including the gas collection system and other additional requirements, indicate that the net proprietary fund for the Landfill is not sufficient to cover all of the costs of Closure, Post - Closure Maintenance, and to establish a CAP reserve; and
9. The City must provide the funding for Closure, Post - Closure Maintenance, and the CAP reserve; and
10. On January 1, 2017, pursuant to the Amended and Restated Transfer Station Agreement Transfer Station Agreement ") between the City of Ukiah and Solid Waste Systems, Inc.
SWS "), dated December 12, 2011, the City is entitled to acquire legal title to the Transfer Station (Transfer Station) located at 3151 Taylor Drive, Ukiah, California, and the City and SWS are obligated to enter a lease under which SWS will continue to operate the transfer station and pay rent ( "Transfer Station Rent ") to the City for the use of the Transfer Station; and 1 Attachment 1
10. Dedicating Transfer Station Rent to fund Closure, Post - Closure Maintenance, and the Cap Reserve as further provided herein will provide a source of revenue to fund those obligations which exceed the disposal site proprietary fund; and
11. Commencing on January 1, 2012, the City adopted a City Surcharge on the Gate Fee at the Transfer Station ( " Surcharge ") to provide a source of revenue in the Landfill /Solid Waste Enterprise Fund for Closure and Post - Closure Maintenance, and the CAP reserve. The Surcharge is currently $ 2. 00 per ton of Solid Waste received at the Transfer Station. The Surcharge is collected by SWS and remitted to the City, where it is recorded as revenue in the Landfill /Solid Waste Enterprise Fund as Closure and Post - Closure Reserve; and
12. Committing the Surcharge at its current level or any future level approved by the City Council will stabilize the Landfill /Solid Waste Enterprise Fund, provide a dedicated source of revenue to comply with the City' s Closure and Post - Closure Maintenance costs, and the establishment and replenishment of the Cap Reserve; and
13. The combination of the disposal site proprietary fund, Transfer Station Rent, and the Surcharge will provide adequate funding for City' s Closure and Post - Closure Maintenance costs, and the establishment and replenishment of the Cap Reserve, provided however, that an increase in the Surcharge may be necessary once the final Closure costs and the method of financing the City' s obligations is determined;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as follows:
1. Transfer Station Rent is hereby committed to any unfunded Closure costs, Post - Closure Maintenance costs, and the establishment and replenishment of the CAP reserve.
2. There is hereby established a Transfer Station Rents Special Revenue Fund ( Special Revenue Fund) for all Transfer Station Rent revenue which fund is established and dedicated to pay for any Closure costs, Post - Closure Maintenance costs, and the establishment and replenishment of the CAP reserve.
3. Revenue recorded in the Special Reserve Fund shall be given first preference over other revenue sources, other than grants, in funding Closure and Post - Closure Maintenance expenses and CAP reserve requirements that are not funded by the disposal site proprietary fund.
4. Any Closure and Post - Closure Maintenance expenses and CAP reserve requirements not funded by grants, the disposal site proprietary fund, and the Special Revenue Fund shall be funded by the Surcharge.
5. The City Finance Director is hereby directed to prepare for City Council the approval a Financial Plan ( Plan) to extinguish in fifteen years the estimated unfunded Closure and thirty - year Post - Closure Maintenance costs, and the CAP reserve requirements, and present the Surcharge to be applied to the Transfer Station Gate Fee commencing on January 1, 2017. The revised Surcharge shall be submitted to the City Council for approval no later than October 2016. Thereafter, in September of each year, the City Finance Director shall prepare an update of the Plan to fund Closure, Post - Closure Maintenance, and CAP requirements. Any recommended increase or decrease in the Surcharge resulting from the annual update of the Plan shall be presented to the City Council for approval in October, and if approved, will be applied to the Transfer Station Gate Fee immediately following January 1st. 2 1
1 1
Attachment 1
1 1
1 PASSED AND ADOPTED this 6th day of January 2016, by the following roll call vote:
AYES: Councilmember Crane, Mulheren, Doble, Brown, and Scalmanini.
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST:
Kristine Lawler, City Clerk
Stephen G. Scalmanini, Mayor
Attachment 1
California Environmental Protection Agency
Department of
Resources Recycling and Recovery
Gavin Newsom
California Governor
Yana Garcia
Secretary for Environmental Protection
Rachel Machi Wagoner
CalRecycle Director
April 4, 2023
TO ALL OPERATORS/OWNERS OF SOLID WASTE LANDFILLS
Title 27, California Code of Regulations (27 CCR), Division 2, Subdivision 1, Chapter 6, Subchapter 3, Article 1, section 22236, requires you to submit a report annually to the California Department of Resources Recycling and Recovery (CalRecycle). The report calculates the inflationary increase in the closure, postclosure maintenance, and/or corrective action cost estimates for the previous calendar year.
Based on information obtained from the U.S. Department of Commerce, Bureau of Economic Analysis, Table 4, dated March 30, 2023, the inflation factor for 2022 is
1.070 (7.0%). Please complete the 2022 Annual Inflation Factor Report for each landfill you own and/or operate, and send it to the Financial Assurances Unit at the following email address by June 1, 2023:
[email protected]
If you would prefer to mail it, please send it to:
CalRecycle, Financial Assurances Unit, MS 10A-15, P.O. Box 4025, Sacramento, CA 95812-4025
Previous years’ Inflation Factor Reports can be found at:
https://www.calrecycle.ca.gov/SWFacilities/Financial/Bulletins Following are previous years’ inflation factors:
1990 - 1.054 1991 - 1.036 1992 - 1.033
1994 - 1.020 1995 - 1.024 1996 - 1.020
1998 - 1.010 1999 - 1.015 2000 - 1.021
2002 - 1.011 2003 - 1.017 2004 - 1.021
2006 - 1.029 2007 - 1.027 2008 - 1.022
2010 - 1.010 2011 - 1.021 2012 - 1.018
2014 - 1.015 2015 - 1.010 2016 - 1.013
1989 - 1.041
1993 - 1.026
1997 - 1.020
2001 - 1.022
2005 - 1.028
2009 - 1.012
2013 - 1.015
2017 - 1.018
2021 - 1.041
2018 - 1.022 2019 - 1.018 2020 - 1.012
If you have not made the previous years’ adjustments, please do so before calculating the 2023 adjusted total cost estimates. Apply subsequent inflation factors to the previous year’s total cost estimates, beginning with the inflation factor that corresponds with the year the plans were prepared. For example, if the plans were prepared in 1989, apply the 1989 inflation factor to your 1989 initial certified total closure and postclosure maintenance cost estimates and so forth until the current inflation factor is applied.
1001 I Street, Sacramento, CA 95814 P.O. Box 4025, Sacramento, CA 95812 www.CalRecycle.ca.gov (916) 322-4027
Attachment 2 Page 66 of 310
TO ALL OPERATORS/OWNERS OF SOLID WASTE LANDFILLS
Do not disregard this notice. If you recently revised your estimates due to changes in your closure, postclosure maintenance and/or corrective action plans, and the revised estimates reflect 2023 dollars, please report your updated 2023 cost estimates.
Information regarding the total and remaining permitted capacity at your landfill(s) should be submitted under a separate mailing.
For public operators utilizing a Pledge of Revenue Agreement, the operator is required by 27 CCR section 22233(b)(4)(B) to submit the CalRecycle 114 form to demonstrate the pledged revenue continues to be available when needed and will cover the postclosure maintenance and/or corrective action cost estimate(s) identified in the updated 2022 Annual Inflation Factor Report required by 27 CCR section 22236. The operator is required to submit annual certifications of the CalRecycle 114 form with the 2022 Annual Inflation Factor Report (copies of the resolution and agreement are not required annually, unless amended).
If you have any questions regarding this report, please contact staff of the Financial Assurances Unit identified for your county through the following link:
https://www2.calrecycle.ca.gov/SolidWaste/LEA/CalRecycleContacts/ Thank you for your cooperation.
2 Attachment 2
California Environmental Protection Agency
Gavin Newsom
California Governor
Department of
Resources Recycling and Recovery
Yana Garcia
Secretary for Environmental Protection
Rachel Machi Wagoner
CalRecycle Director
ANNUAL INFLATION FACTOR REPORT 2022
FACILITY NAME:_________________________________________________________ FACILITY NUMBER:_____________________________________________________
1.) Identify the highest approved or subsequently submitted cost estimate on record and the date of the plan:
$
Highest Closure Cost Estimate
Approved or Subsequently Submitted
Date of Plan
$
Highest Postclosure Maintenance Cost Estimate
Approved or Subsequently Submitted
Date of Plan
$
Highest Corrective Action Cost Estimate
Approved or Subsequently Submitted
Date of Plan
2.) Multiply each cost estimate by the inflation factor to determine the new adjusted cost estimates as illustrated below:
The ABC Landfill’s cost estimate for CLOSURE in 2022 was $2,000,000. Using the 2022 inflation factor of 1.070, they recalculated their ADJUSTED CLOSURE COST for 2023 to $2,140,000. Their POSTCLOSURE MAINTENANCE (PCM) COST with a Multiplier of 30 in 2022 was $1,500,000. Using the 2022 inflation factor of 1.070, their ADJUSTED PCM COST for 2023 is $1,605,000. Their cost estimate for CORRECTIVE ACTION in 2022 was $1,000,000. Using the 2022 inflation factor of 1.070, they recalculated their ADJUSTED CORRECTIVE ACTION COST for 2023 to $1,070,000.
NOTE: If the cost estimates identified above were prepared in 2023 dollars, do not inflate below.
1001 I Street, Sacramento, CA 95814 P.O. Box 4025, Sacramento, CA 95812 www.CalRecycle.ca.gov (916) 322-4027
Attachment 2
ANNUAL INFLATION FACTOR REPORT 2022
$ x 1.070 =
Closure Costs (2022 Dollars)
$ x 1.070
= Annual PCM Costs x PCM Multiplier of 30
or other approved PCM Multiplier (2022 Dollars)
$ x 1.070 =
Corrective Action Costs (2022 Dollars)
Choose Either:
Water
or Non-Water
$
Estimate in 2023 Dollars
$
Estimate in 2023 Dollars
$
Estimate in 2023 Dollars
I certify under penalty of perjury under the laws of the State of California that the information in this document is true and correct to the best of my knowledge and is being provided in accordance with the regulations. To sign, click the "Fill & Sign" button on the right pane. Click "Sign" at the top and click "Add Signature".
Operator/Owner Signature Printed Name of Person Signing Mailing Address Title of Person Signing
Phone Number Email Date of Report
2 Attachment 2
Agenda Item No: 8.f.
MEETING DATE/TIME: 9/20/2023
ITEM NO: 2023-3012
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid for Electric Utility Fire Mitigation Fuel Reduction Project, Specification No. 23-13.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Sonu Upadhyay, Senior Distribution Engineer
ATTACHMENTS:
1. Spec 23-13 - Ukiah Electric Utility Fire Mitigation Fuel Reduction Project - FINAL Summary: Council will consider awarding a contract for the Electric Utility Fire Mitigation Fuel Reduction Project, Specification No. 23-13.
Background: On February 11, 2022, the California Office of Emergency Services (CalOES) approved Hazard Mitigation Grant Program (HMGP) funds for the City of Ukiah in the amount of $3,613,567. The fundamental mitigation goal of the grant is to reduce the impact of wildland fire on Ukiah’s critical electric power infrastructure through the implementation of hazardous fuel reduction activities and undergrounding vulnerable overhead lines. In addition to an undergrounding project, the grant will fund the reduction of hazardous fuels along critical electric utility line corridors through enhanced tree trimming at various locations on the west side of Ukiah city limits.
At the August 2, 2023 Council Meeting, Council received a report on the project and approved the Community Development Director's CEQA exemption determination. In addition, the Council provided direction to staff to work closely with customers impacted by the Vegetation Management Project. The specification was changed to include Council direction for customer notification at onset of project; 72 hours in advance and again 24 hours prior to the start of work.. Overall, the project will reduce the risk of wildfire and protect the city's critical electrical infrastructure. In addition, should an ignition occur, this project will help reduce fire speed and severity, thereby reducing hazardous emissions into the environment.
Please see Attachment 1 for a copy of the final bid document.
Discussion: On August 21, 2023, the bid was released for the Utility's Fuel Reduction Project. The bid notice was distributed to the Builder's Exchanges and contractors on the Qualified Bidder's list. Bids are due and will be opened at 2:00pm on September 19, 2023.
Following the bid opening, Staff will be submitting a supplementary memo to Council with an award recommendation for consideration in time for the September 20, 2023 Council Meeting. The memo will be accompanied by the bid tabulation and the lowest responsive, responsible bidder's bid documents. Depending on the final bid amount, the recommended action will be adjusted accordingly. This project is budgeted in the approved, FY 23/24 Capital Improvement Plan.
Recommended Action: Award bid for the Electric Utility Fire Mitigation Fuel Reduction Project, Specification No. 23-13.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80230.18260; $4,750,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Electric Revenue Bonds with 75% being reimbursed through the Hazard Mitigation Grant Program (HMGP)
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Mary Horger, Financial Services Manager DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.
GENERAL PLAN ELEMENTS (GP):
GP-A6 - Safety Element
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT SPECIFICATION NO. 23-13
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: Tuesday, September 19, 2023
2:00 p.m.
Office of City Clerk
ATTACHMENT 1
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
MARI RODIN, MAYOR
JOSEFINA DUENAS – VICE-MAYOR
SUSAN SHER – COUNCIL MEMBER
DOUGLAS CRANE – COUNCIL MEMBER
JUAN OROZCO – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
CINDY SAUERS - DIRECTOR OF ELECTRIC UTILITY
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
AUGUST 2023
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project iii Spec No. 23-13
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3 1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications 1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT .......................................................................... 6 2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................... 6 3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS ..................................................................................................................................... 7 4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7 5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project iv Spec No. 23-13 5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ........................................................ 9 6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
6-24. Public Notification
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 14 7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
7-12. Right of City to Terminate Contract for Convenience SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 17 8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................... 18 9-01. Equipment and Methods
9-02. Time of Completion
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project v Spec No. 23-13 9-03. Avoidable Delays
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 20 10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 23 11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 27 12-01. Scope of Work and Location
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Temporary Facilities
12-05. Stream Pollution
12-06. License
12-07. Location of Work
SECTION 13. PROJECT DETAILS/SCOPE OF WORK............................................................................. 30 13-01. Electric Department Tree Trimming Line Clearance - Definitions 13-02 Scope of Work
13-03 Work Done by the City for the Contractor
13-04 Workmanship
13-05 Crew
13-06 Notification of Emergency Service Provider
13-07 Hours of Work
13-08 Communications
13-09 Tools
13-10 Work Center
13-11 Notification of Property Owners
13-12 Control of Arboreal Material and Clean Up
13-13 Reporting Requirements
13-14 Priority of Line Clearance Pruning
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project vi Spec No. 23-13 13-15 Pruning Methods and Types of Pruning
13-16 Table of Required Minimum Clearances
13-17 De-Energizing Conductors
13-18 Construction Limitations
13-19 Maintaining Traffic and Pedestrian Operations
13-20 Accessibility
13-21 Public Safety
13-22 Payment
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 35 14-01. Provisions to be Excluded from General Conditions SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 36 15-01. Provisions of General Conditions to be Amended.
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 41 PROPOSAL ............................................................................................................................................. 42 BIDDING SCHEDULE ................................................................................................................................... 43 FAIR EMPLOYMENT PRACTICES CERTIFICATION ................................................................................. 45 WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 46 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 47 LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 48 STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 49 SIGNATURE OF BIDDER ............................................................................................................................. 50 BIDDER'S BOND .......................................................................................................................................... 51 NON-COLLUSION AFFIDAVIT ..................................................................................................................... 52 IRAN CONTRACTING ACT .......................................................................................................................... 53 44 C.F.R. PART 18 – CERTIFCATION REGARDING LOBBYING .............................................................. 54 CERTIFICATION REGARDING SMALL & MINORITY BUSINESSES, WBE AND LABOR SURPLUS ...... 55 AGREEMENT ............................................................................................................................................. 56 INDEMNIFICATION AGREEMENT .............................................................................................................. 60 FAITHFUL PERFORMANCE BOND ............................................................................................................ 61 MATERIAL AND LABOR BOND ................................................................................................................... 63 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............ 65
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project vii Spec No. 23-13 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................ 66 SAMPLE INSURANCE CERTIFICATES ..........................................................................................................
APPENDICES:
APPENDIX A – UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION LOCATION MAP APPENDIX B – CITY OF UKIAH TREE MANAGEMENT GUIDELINES
APPENDIX C – THE LANDMARK TREE PROGRAM (LTP) GUIDELINES AND POLICIES APPENDIX D – CITY OF UKIAH ELECTRIC UTILITY TIMECARD FOR CONTRACT WORK
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT SPECIFICATION NO. 23-13
NOTICE IS HEREBY GIVEN that sealed standard proposals for Ukiah Electric Utility Fire Mitigation Fuel Reduction Project, Specification 23-13, will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on Tuesday, September 19, 2023. Bids shall be addressed to the City Clerk and shall be endorsed “Ukiah Electric Utility Fire Mitigation Undergrounding Project." Bids are required for the entire work described herein. No fax bids will be accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at http://www.cityofukiah.com/meetings/.
ENGINEER'S ESTIMATE OF QUANTITIES
Item No. Description Quantity Unit of Measure
1. TREE TRIMMING, INCLUDING ALL LABOR AND
EQUIPMENT. MINIMUM 3 PERSON CREW 1 LS
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger, Procurement Manager at (707) 463-6233 or by email at [email protected].
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor Code section 1771.1(aThe prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess a current, valid State of California, Class D-49 (Tree Service Contractor) License. Pursuant to California Public Contract Code §22300, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________ Kristine Lawler, City Clerk, City of Ukiah, California
8/21/23
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 1 Spec. No. 23-13
INSTRUCTIONS TO BIDDERS
UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled.
The work is to be completed within NINETY (90) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar days delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email, or fax, if it intends to recommend the rejection of the bidder’s bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest.
Examination of Site, Drawings, Etc.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 2 Spec. No. 23-13 The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via email to the following designated contact person:
Mary Horger, Financial Services Manager
Email: [email protected]
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening.
Location of the Work
All of the work to be performed is within the City of Ukiah. Project is located at:
Oak Street from Mill to Seminary
Bush Street for 1 block north of Clay, Including intersection of Bush and Stephenson St Dora Ave, between Clay and Jones
Spring Street, between Clay and Church
Perkins Street from Hortense to Hope
Perkins Street from Thompson to Highland
150’ of Todd Road from Barnes St
Grove Ave between Dora and Live Oak
South Dora and Mendocino Drive intersection
Gardens Ave and Mendocino Drive intersection
Backyard Easement poles between Mendocino Dr and Hillview, Hillview and Hillcrest, from Mendocino Drive and Gardens
Area near 1120 Church Street
Thompson Street between Clay and Church
Intersection of Barnes and Perkins
Walnut between Spring and Hazel Streets
Area near 850 Dora
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 3 Spec. No. 23-13
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction under this contract, acting personally or through agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract to construct the improvement, including all alterations, amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 4 Spec. No. 23-13 her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 5 Spec. No. 23-13 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. (THIS SECTION IS LEFT INTENTIONALLY BLANK)
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 6 Spec. No. 23-13 SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings.
Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 7 Spec. No. 23-13 Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9- 05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 8 Spec. No. 23-13 5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Course of Construction insurance covering for “all risks” of loss. 5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 9 Spec. No. 23-13
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 10 Spec. No. 23-13 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 11 Spec. No. 23-13 Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.
Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor’s attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 12 Spec. No. 23-13 surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after the service of a written notice from the Engineer, the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 13 Spec. No. 23-13 Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged im mediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 14 Spec. No. 23-13 Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kinds from any of the grounds which he or she has occupied and leave them in first class condition.
6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City.
The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship, and equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. 6-24. Public Notification. The contractor shall be responsible for all public notification regarding construction work including detours, lane and street closures, hours of operations, and notification of effected commercial businesses within 1000 feet of the construction. For any business impacted by construction, the contractor shall provide adequately sized on-site signage indicating that businesses are open during construction. The contractor shall prepare public noticing via the newspaper, radio announcements, notification of the emergency vehicle agencies, public transit, Ukiah Unified School District and St. Mary’s School, that the project streets will be affected by potential detours and street closures, with recommended alternate routes of travel. Through street access will be restricted to businesses and residents only during construction closures. Location of Street Closures signage shall be positioned to give motorists the ability to use alternate routes prior to coming to a dead-end road closed for construction. All proposed detours, closures and traffic control methods shall be submitted to the Engineer for approval prior noticing to the public. All public noticing shall be performed a minimum of one week prior to instituting traffic control, and lane or street closures. The tentative construction schedule shall be included in the public noticing. The contractor shall submit all public notice language to the City Engineer for approval prior to publication of notices. All road closures, detour routes, and traffic control including temporary lane closure plans shall be submitted by the Contractor to the City Engineer for approval prior to public noticing and use.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 15 Spec. No. 23-13 precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection.
Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost.
Properly authorized and accredited inspectors shall be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and benchmarks and make sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction.
However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 16 Spec. No. 23-13 Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest, then and in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a termination under this section is determined to be improper, such termination shall be deemed a constructive termination for convenience taken pursuant to section 7-12 below. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 17 Spec. No. 23-13 portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of termination, and the effective date of such termination. After receipt of notice of termination, and except as directed by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts due under this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities) forming the basis of the contract documents is situated in a safe and sanitary manner such that it does not pose any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination, all of the usual documentation called for by the contract documents to substantiate all costs incurred by the Contractor for labor, materials and equipment through the effective date of the notice of termination.
Any documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise of its right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under the contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30 calendar days after the effective date of the notice of termination; (2) describe the costs incurred with particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to the work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause, the City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause and other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had the contract been completed and provided further, that the profit allowed shall in no event exceed fifteen (15%) percent of the costs.
2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 18 Spec. No. 23-13 the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus, and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight, and diligence on the part of the
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 19 Spec. No. 23-13 Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight, and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures, or other weather conditions for the location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 20 Spec. No. 23-13 It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall be determined as of the day prior to the date such substitution is to take place.
Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district, or school district of the State of California, which are rated by Moody's or Standard and Poor as A or better.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 21 Spec. No. 23-13 (e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. (j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 22 Spec. No. 23-13 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 23 Spec. No. 23-13 agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation.
11-03. Claims Procedure. Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law.
A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et seq.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 24 Spec. No. 23-13 and Section 9204 of the California Public Contract Code. This Article shall be construed to be consistent with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order. Claims governed by this Article must be filed no later than the date of final payment. The claim shall be submitted in writing to the District and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra work, disputed work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made.
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the City issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting the claim or relating to defenses or claims the District may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 25 Spec. No. 23-13 taken by the Contractor in producing the additional information or requested documentation, whichever is greater.
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.
Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 26 Spec. No. 23-13 If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter
2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the project, whichever occurs first.
A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 27 Spec. No. 23-13
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Scope of Work and Location. The project is funded through CalOES grant and is intended to reduce the impact of wildland fires on critical electric power infrastructure. It involves enhanced tree trimming near high voltage power lines at various locations on the west side of Ukiah City limits. A detailed list is provided in 12-11 and a Map is provided in Appendix A. A schedule of values shall be provided upon contract execution.
The vicinity of the work shall be protected from injury by Contractor during construction and until completion of the work. Contractor shall be liable for all damages to such facilities.
Contractor to furnish all labor, methods, materials, tools, permits, licensing, certification, and equipment necessary to complete the work. The enhanced tree trimming work includes but is not limited to: brush removal and tree trimming in a 24-foot-wide corridor (12 feet on each side) around the primary electrical lines and poles identified, Additionally, all tree limbs that overhang the power lines, even beyond 12’ must be removed. Tree trimming will take place in several project areas identified on the map in Appendix A. All work is to be conducted in accordance with accepted industry practices.
The City Electric Department will not perform any work for the Contractor except in an emergency or as determined necessary by the Project Manager to adequately protect the City’s electrical or other facilities.
Incidental items of construction necessary to complete the whole work in a satisfactory and acceptable manner as shown on the Project Plans and as provided for in the Special provisions and not specifically referred to in this section will be understood to be furnished by the Contractor. All areas or fixtures disturbed by the Contractor’s activities shall be restored to their original condition.
Personnel employed and considered qualified for line clearance tree pruning by the Contractor shall m e e t and abide by all applicable O.S.H.A. 29 C.F.R. 1910.269, A.N.S.I. Standard Z133.1 (Arboricultural Operations Safety Requirements), and California Code of Regulation Title 8 Article 3 8 §2950 §2951 standards and requirements.
Unless otherwise specified herein, all construction activity, except for emergency situations, will be confined to Monday through Friday between the hours of 7:30 a.m. and 6:00 p.m., to minimize nuisances to local residents. Mufflers and/or baffles will be required on all construction equipment to control and minimize noise. The Contractor must comply with all a p p l i c a b l e noise regulations in the City’s Zoning Ordinance.
Saturday, Sunday, holidays, and overtime shall not be regarded as working days. Work shall not be allowed on non-working days without the written approval of the PM. A request for PM approval from the Contractor must be in writing. The Contractor shall pay the City of Ukiah for all overtime labor charges incurred by the City to supervise overtime work by the Contractor’s employees at the rate of $80 per hour per inspector and/or resident engineer. All overtime labor charges shall be deducted from the final payment along with any liquidated damages.
Equipment is to consist of but not limited to, a combination aerial lift dump truck with insulated boom, chipper, and all related operating and maintenance expenses. Each line clearance tree pruning crew shall have, in addition to an aerial lift dump truck and chipper, all the necessary chain saws, manual and/or hydraulic pruning devices, small tools, climbing lines, rigging, ropes, etcetera to efficiently and safely perform routine pruning and removal of trees associated w i t h line clearance tree pruning.
The City will not loan or provide the Contractor with tools. The PM may suspend the work where it is observed that the proper tools and equipment are not being used or are being misused. Property owners shall be notified a minimum of twenty- four hours prior to any scheduled line clearance tree pruning on private property by the Contractor. If the Contractor cannot obtain private property owner permission to perform the necessary work, the PM will assist in notifying the property owner of the City’s minimum proximity clearance requirements to primary (12,000 Volt) overhead lines. If a property owner or resident objects to line clearance tree pruning for any necessary tree work, the Contractor may be required to delay that work
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 28 Spec. No. 23-13 until the objection is resolved. If the objection to work occurs while the work is in progress, the Contractor shall stop work immediately and notify the PM. Work shall not resume at the location of an objection until authorized by the PM.
Wood shall be cut into lengths for safe lifting purposes and easily manageable by one person. Residents on whose property a tree or trees have been cut shall have first choice over any wood collected from such trees. The Contractor’s work shall be performed in an environmentally responsible manner with regards to all material generated by the work. Upon completion of work, the area shall be cleaned to a condition at least equal to that which existed prior to the commencement of the work. Undergrowth and adjacent shrubbery or trees sustaining damage or injury due to the work shall receive corrective action.
Final cleanup of the work area shall be satisfactory to the PM and the affected property owners.
Special care shall be taken to ensure that pruned material not remain aloft, either hanging on branches or facilities.
Before final inspection of the work, the Contractor must clean the construction site and all ground occupied by him in connection with the work, of all rubbish and equipment. All parts of the work shall be left in a neat and presentable condition.
The City will provide a list of locations where trees are in contact or near overhead lines whenever the City is aware of such conditions. All line clearance tree pruning locations must be processed in the order they are scheduled, and any deviations must be communicated to the PM.
All work is subject to the “City of Ukiah Tree Management Guidelines”, provided as Appendix B Natural target pruning techniques recommended by the International Society of Arboriculture (ISA) and ANSI Standards A300 shall be utilized. Care shall be taken to avoid practices that can cause severe damage or injury to the tree while achieving the required clearance objectives. Wherever possible, natural target pruning cuts shall be made to direct future growth and sprouting away from the conductors.
Trees directly under conductors shall be pruned and shaped into a symmetrical appearance. Where line clearance tree pruning adversely alters the shape of a tree, additional pruning shall be done to g i v e such trees a satisfactory shape and appearance.
Any overhanging primary conductors shall be removed. Portions of dead or decaying trees or portions of trees weakened by decay or disease that may contact conductors from the side or by falling, must be pruned to eliminate the hazard. Extreme care should be taken while working around energized conductors.
The Contractor’s field supervisor or crew leader shall analyze and bring to the attention of the PM any dangerous conditions or potential safety hazards.
The Landmark Tree Program (LTP) Guidelines and Policies Appendix C has been included for identifying and special handling requirements of trees in the LTP program.
Whenever it is determined that an electrical hazard exists in a tree that has to be climbed for line clearance tree pruning, removal or the performance of any work described herein and such hazard cannot be cleared from the ground by using non-conductive pruning or sawing instruments, the Contractor or Contractor’s crew leader must make a formal request to the PM to have the section of line in question deenergized and properly grounded for the length of time necessary to clear the hazard.
If the electrical hazard is an emergency with the potential for personal injury, property damage or conductor/facility damage, the line in question will be immediately de-energized as soon as possible. If this is not the case, the City requires a minimum of seventy-two (72) hours of notification for any planned outage.
The Contractor will be expected to conduct his or her operations in a manner, which creates a minimum damage to the natural vegetation and landscape not directly involved in the scope of work. Ingress and egress must be via the existing driveways. Care must be exercised to avoid hazards that may cause injury to persons, animals, or property either during working hours of after work hours, which will include, but are not limited to, dust control,
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 29 Spec. No. 23-13 site clean- up, material control and temporary fencing as required. Any excavations made under this agreement must be backfilled before the end of the workday.
The Contractor should familiarize themselves with the local conditions of the project sites. Failure to do so will in no way relieve them of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463-6233.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows:
Section No. Title
12 General Information
13 Project Details/Scope of Work
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. A map showing the exact locations of the work is provided in Appendix "A". 12-04. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the works. 12-05. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractor’s attention is called to the fact that the terms of this contract do not relieve him of responsibility for compliance with Section 5650 and 12015 of the Fish and Game code or other applicable statutes relating to pollution prevention or abatement. 12-06. License. The Contractor for the work herein shall have proper equipment and possess the necessary skills to complete the work herein. A City Business License is required to contract the work, and Contractor is responsible for obtaining all necessary licenses or permits. 12-07. Location of Work. The locations of work are listed as:
Oak Street from Mill to Seminary
Bush Street for 1 block north of Clay, Including intersection of Bush and Stephenson St Dora Ave, between Clay and Jones
Spring Street, between Clay and Church
Perkins Street from Hortense to Hope
Perkins Street from Thompson to Highland
150’ of Todd Road from Barnes St
Grove Ave between Dora and Live Oak
South Dora and Mendocino Drive intersection
Gardens Ave and Mendocino Drive intersection
Backyard Easement poles between Mendocino Dr and Hillview, Hillview and Hillcrest, from Mendocino Drive and Gardens
Area near 1120 Church Street
Thompson Street between Clay and Church
Intersection of Barnes and Perkins
Walnut between Spring and Hazel Streets
Area near 850 Dora
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 30 Spec. No. 23-13 SECTION 13 - PROJECT DETAILS/SCOPE OF WORK
13-01. Electric Department Tree Trimming Line Clearance – Definitions:
ANSI: The American National Standards Institute.
ASTM: American Society for Testing and Materials, latest edition.
Cal/OSHA: Division of California Occupational Safety and Health Administration in the California Department of Industrial Relations
Chipper: A Cal/OSHA approved brush chipping device whose model has been manufactured and on the market for at least one model year.
City: City of Ukiah.
CUEUD: City of Ukiah Electric Utility Department
PM: Project Manager for the City of Ukiah Electric Utility Department CMUTCD: California Manual on Uniform Traffic Control Devices for Streets and Highways, latest edition.
Combination Aerial Lift/Dump Truck with Insulated Boom and Platform: A Vehicle equipped with a minimum 52 foot working height insulated aerial platform in compliance with ANSI standards A92.2 and having a minimum 5 cubic yard chip/dump box.
GO 95: General Orders number 95, Public Utilities Commission of the State of California, rules for overhead line construction.
Interpretations: The stated interpretations for the following words shall apply throughout this document:
May: Permissive choice
Must: Mandatory
Shall: Mandatory
Should: Advisor
Will: Mandatory but allowing the responsible employee or party some discretion as to when, where and how.
Work: The furnishing of all equipment, tools, apparatus, facilities, material, labor and skill necessary to perform and complete, in a good and workmanlike manner, the project as described in Scope of Work, in accordance with this Agreement and all applicable laws. 13-02. Scope of Work. Work to be done consists of furnishing all labor, methods, materials, tools, permits, licensing, certification, and equipment that are necessary to accomplish Fuel Reduction by tree trimming in a 24- foot-wide corridor (12 feet on each side) around the primary electrical lines on the City of Ukiah’s electrical distribution system. The project is funded through CalOES grant and is intended to reduce the impact of wildland fires on critical electric power infrastructure. It involves enhanced tree trimming near high voltage power lines at various locations on the west side of Ukiah City limits. A detailed list is provided in 12-11 and a Map is provided in Appendix A.
13-03. Work Done by the City for the Contractor. The City and its Electric Department will not perform any work for the Contractor except in an emergency situation or as determined necessary by the PM to adequately protect the City’s electrical or other facilities.
13-04. Workmanship. The Contractor shall keep its organization fully informed of all state and federal laws and all municipal codes enforced by the City which relate to the work herein.
The Contractor shall perform the work described herein as an integral part of a continuing City service to which its citizens are accustomed. All public contact shall be courteous and informational only. Discourtesy will not be tolerated.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 31 Spec. No. 23-13 The Contractor shall only employ competent crafts persons/skilled workers to perform the work. If any person employed by the Contractor fails or refuses to carry out directives of the PM, appears incompetent, or acts in a disorderly or improper manner, he or she shall be immediately removed at the request of the PM. 13-05. Crew. The crew needed to effectuate the work herein is to consist of a three (3) person crew made up of two (2) tree pruners and a crew leader. The crew leader may be one of the pruners and if so, a helper will be required to complete the crew. Changes to the crew size and make up may be required for specific work tasks but shall be preapproved by the PM and mutually agreed upon by both parties.
Proof of such qualification shall be in the form of individual identification cards reflecting current status as line clearance tree pruners for each qualified employee and documentation of the Contractors training program that shall include, but not limited to, the following items:
First Aid and Cardio-Pulmonary Resuscitation
Aerial Device Rescue
Utility Hardware Identification
Training meeting all applicable standards and requirements of O.S.H.A. 29 C.F.R. 1910.269, A.N.S.I.
Standard Z133.1 (Arboricultural Operations Safety Requirements), and California Code of Regulation Title 8 Article 38 §2950 §2951.
All qualified employees utilized by the contractor for line clearance tree pruning must also provide proof of having performed such duties a minimum of eighteen (18) months under the supervision of a qualified line clearance tree pruner.
13-06. Notification for Emergency Service Provider. The Contractor must furnish the name and phone number of a representative that can be contacted in the event of an emergency. Said information must be reported to the City Police Department dispatcher and PM and updated as required to provide 24-hour phone access.
13-07. Hours of Work. Unless otherwise specified herein, all construction activity, except for emergency situations, will be confined to Monday through Friday between the hours of 7:30 a.m. and 6:00 p.m., to minimize nuisances to local residents. Mufflers and/or baffles will be required on all construction equipment to control and minimize noise. The Contractor must comply with all applicable noise regulations in the City’s Zoning Ordinance.
Saturday, Sunday, holidays and overtime shall not be regarded as working days. Work shall not be allowed on non-working days without the written approval of the PM. A request for PM approval from the Contractor must be in writing. The Contractor shall pay the City of Ukiah for all overtime labor charges incurred by the City to supervise overtime work by the Contractor’s employees at the rate of $80 per hour per inspector and/or resident engineer. All overtime labor charges shall be deducted from the final payment along with any liquidated damages.
Work necessary for the proper care and protection of work already performed or in case of emergency may be allowed without permission of the PM.
13-08. Communications. The Contractor shall provide its crews with acceptable communications devices for its own safe operations but must also include person-to-person communications devices, such as cellular telephones, capable of contacting the PM for the purpose of reporting concerns or emergencies. Contractor crew leaders and the Contractor’s field supervisor must also have such means of communications for contact purposes. The City may supply radios for to the Contractor for direct contact with the PM during emergencies. 13-09. Tools. Equipment is to consist of but not limited to, a combination aerial lift dump truck with insulated boom, chipper, and all related operating and maintenance expenses. Each line clearance tree pruning crew shall have, in addition to an aerial lift dump truck and chipper, all the necessary chain saws, manual and/or hydraulic pruning devices, small tools, climbing lines, rigging, ropes, etcetera in order to efficiently and safely perform routine pruning and removal of trees associated with line clearance tree pruning.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 32 Spec. No. 23-13 The City will not loan or provide the Contractor with tools. The PM may suspend the work where it is observed that the proper tools and equipment are not being used or are being misused. 13-10. Work Center. The Contractor shall establish a work center in a centralized location of the work area as a base for daily operations within ten (10) miles of the City of Ukiah Corporation Yard located at 1320 Airport Road, Ukiah, CA 95482.
13-11. Notification of Property Owners. Property owners shall be notified seventy-two (72) hours in advance with a door hanger and again twenty- four (24) hours prior to any scheduled line clearance tree pruning on private property by the Contractor. If the Contractor cannot obtain private property owner permission to perform the necessary work, the PM will assist in notifying the property owner of the City’s minimum proximity clearance requirements to primary (12,000 Volt) overhead lines. If a property owner or resident objects to line clearance tree pruning for any necessary tree work, the Contractor may be required to delay that work until the objection is resolved. If the objection to work occurs while the work is in progress, the Contractor shall stop work immediately and notify the PM. Work shall not resume at the location of an objection until authorized by the PM. 13-12. Control of Arboreal Material and Clean Up. Wood shall be cut into lengths for safe lifting purposes and easily manageable by one person. Residents on whose property a tree or trees have been cut shall have first choice over any wood collected from such trees. The Contractor’s work shall be performed in an environmentally responsible manner with regards to any and all material generated by the work. Upon completion of work, the area shall be cleaned to a condition at least equal to that which existed prior to the commencement of the work. Undergrowth and adjacent shrubbery or trees sustaining damage or injury due to the work shall receive corrective action. Final cleanup of the work area shall be satisfactory to the PM and the affected property owners. Special care shall be taken to ensure that pruned material not remain aloft, either hanging on branches or facilities.
Before final inspection of the work, the Contractor must clean the construction site and all ground occupied by him in connection with the work, of all rubbish and equipment. All parts of the work shall be left in a neat and presentable condition.
Nothing herein shall require the Contractor to remove warning, regulatory, and guide signs prior to formal acceptance by the PM.
13-13. Reporting Requirements. The Contractor shall be required to furnish the PM with a written record of work locations, completed work and time spent at each location.
Documentation shall consist of the following:
A Crew Log (Contractor produced document) given to the PM at the beginning of the workweek that states, at a minimum, the date(s) the Contractor’s crew will be working on the Project, prospective pruning locations for that workweek and contact names/phone numbers for the crew performing the work.
A completed City of Ukiah Electric Department (CUEUD) Timecard for Contract Work for each tree location (available as an attachment to these special provisions). This CUEUD Timecard for Contract Work shall be filled out no later than the completion of each location, or at the end of the workday, whichever comes first. All timecards shall be turned in no later than Wednesday of the following workweek.
A CUEUD Timecard for Contract Work may be substituted with a copy of the Contractor’s own daily/weekly report/field log/tag only if said document reflects the minimum required fields set forth by the CUEUD Timecard for Contract Work. The Engineer will determine the acceptance of any timecard other than the CUEUD Time Card for Contract Work for records keeping.
A copy of the CUEUD Timecard for Contract Work is made available as Appendix “D”.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 33 Spec. No. 23-13 13-14. Priority of Line Clearance Pruning. The Contractor shall give first priority to trees in contact or in close proximity to primary (12,000 Volt) overhead lines when scheduling work throughout the contract period. The City will provide a list of locations where trees are in contact or in close proximity to overhead lines whenever the City is aware of such conditions. All line clearance tree pruning locations must be processed in the order they are scheduled, and any deviations must be communicated to the PM.
The Contractor shall not begin a workweek on City property without first contacting the PM, furnishing a Crew Log and taking special assignments/locations from the PM if available. 13-15. Pruning Methods and Types of Pruning. All work is subject to the “City of Ukiah Tree Management Guidelines”, provided as Appendix “B”. Natural target pruning techniques recommended by the International Society of Arboriculture (ISA) and ANSI Standards A300 shall be utilized. Care shall be taken to avoid practices that can cause severe damage or injury to the tree while achieving the required clearance objectives. Wherever possible, natural target pruning cuts shall be made to direct future growth and sprouting away from the conductors.
Trees directly under conductors shall be pruned and shaped into a symmetrical appearance. Where line clearance tree pruning adversely alters the shape of a tree, additional pruning shall be done to give such trees a satisfactory shape and appearance.
Dead branches overhanging primary and/or secondary conductors shall be removed. Portions of dead or decaying trees or portions of trees weakened by decay or disease that may contact conductors from the side or by falling, must be pruned to eliminate the hazard. Extreme care should be taken while working around energized conductors.
The Contractor’s field supervisor or crew leader shall analyze and bring to the attention of the PM any dangerous conditions or potential safety hazards.
The LTP Landmark Tree Program Appendix “C” has been included for identifying and special handling requirements of trees in the LTP program.
13-16. Table of Required Minimum Clearances. The following table reflects the minimum clearances required from trees to conductors:
The amount of removal and number of pruning cuts shall be determined on a tree-by-tree basis and calculated considering the species, unique characteristics and growth patterns of each particular tree. External conditions such as wind, rain and heavy storms, conductor sag due to temperature changes etc. that may cause a portion of a tree being pruned to contact energized conductors shall also be calculated into the amount of pruning cuts to be made. It shall be a general assumption that one extra foot (1’) of conductor sag for 12KV conductors may occur due to temperature changes. This extra distance shall be used in calculating amounts of pruning.
The end result achieved shall ideally be that of maintaining the minimum clearances described in the Table throughout a tree’s growth cycle until the next scheduled pruning. Where conditions exist that prohibit the Contractor from obtaining the minimum clearances (i.e., to comply with state and local ordinances, for heritage trees, for major trunks or leads), clearances may be reduced where agreed to by the PM. The PM may wish to consult with the City Arborist any time.
Type of conductor Voltage Distance from Tree to Conductor Primary Supply Conductors 12000 12 feet
All City Electric infrastructure falls within the Local Response Area (First Responders)
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 34 Spec. No. 23-13 Where conditions exist such as state or local ordinances, designated heritage trees, major trunks/leads etcetera, that prohibit the Contractor from obtaining the above stated clearances, clearances may be reduced, where agreed to by the PM, to comply with such special circumstances.
At no time, however, shall any clearances reduced from the Table be less than inferior to those mandated by the California Public Utilities Commission (CPUC.) and or the General Orders relating to minimum clearances for overhead supply lines (G.O. 95).
13-17. De-Energizing Conductors. Whenever it is determined that an electrical hazard exists in a tree that has to be climbed for line clearance tree pruning, removal or the performance of any work described herein and such hazard cannot be cleared from the ground by using non-conductive pruning or sawing instruments, the Contractor or Contractor’s crew leader must make a formal request to the PM to have the section of line in question de- energized and properly grounded for the length of time necessary to clear the hazard.
If the electrical hazard is an emergency with the potential for personal injury, property damage or conductor/facility damage, the line in question will be immediately de-energized as soon as possible. If this is not the case, the City requires a minimum of seventy-two (72) hours of notification for any planned outage.
13-18. Construction Limitations. The Contractor will be expected to conduct his or her operations in a manner, which creates a minimum damage to the natural vegetation and landscape not directly involved in the scope of work. Ingress and egress must be via the existing driveways. Care must be exercised to avoid hazards that may cause injury to persons, animals or property either during working hours of after work hours, which will include, but are not limited to, dust control, site clean-up, material control and temporary fencing as required.
Any excavations made under this agreement must be backfilled before the end of the workday. 13-19. Maintaining Traffic and Pedestrian Operations. The Contractor must so conduct his or her operations so as to cause the least possible obstruction and inconvenience to public traffic. All traffic control and related devices shall conform to requirements set forth in the California MUTCD. All traffic must be permitted to pass through the Work unless otherwise approved by the PM.
Full compensation for conforming to the requirements of this section will be deemed included in the prices paid or the various Contract items of Work and no additional allowances will be made therefore.
Due to the need to accommodate and minimize inconvenience to the public, unless expressly specified or approved in writing by the Department of Public Works, no road closures will be permitted. Public vehicular and pedestrian traffic must be allowed to travel through the Work area with an absolute minimum of interruption or impedance unless otherwise provided for in the Special Provisions or approved in writing by the PM. The Contractor must make provisions for the safe passage of pedestrians around the area of Work at all times. 13-20. Accessibility. Residents affected by tree trimming work must be provided passage and access through the Work area to the maximum extent possible. Where existing driveways occur on the street, the Contractor must make provisions so that the length of shutdown of any driveway is kept to a minimum. In addition, all driveways must be accessible at the end of each workday, and no driveway or property access may be closed for more than four (4) hours during the workday. Access to driveways, houses, and buildings along the road or street must be as convenient as possible and well maintained, and all temporary crossings must be maintained in good condition. To minimize the need for and complexity of detours, not more than one street intersection or road, including single lane closures may be closed at any one time without the written approval of the PM and Department of Public Works.
The Contractor must provide a 48-hour advance written notice of closures to all affected property owners in a form approved by the PM.
Gutters and drainage channels must be always kept clear and unobstructed. All equipment shall be utilized in a manner that protects City streets, sidewalks, or other facilities from damage.
Where approved in writing by the PM and the Department of Public Works, the Contractor must construct and maintain detours for the use of public traffic at his or her own expense. Failure or refusal of the Contractor to
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 35 Spec. No. 23-13 construct and maintain detours so approved at the proper time will be a material breach of the Contract subject to any and all remedies available pursuant to the Agreement and at law and equity. Such remedies include, but are not limited to, termination.
The Contractor will be responsible for keeping all emergency services, including the Ukiah police and fire departments and Department of Public Works informed of obstructions to, or detours around any public or private roads caused by reasons of his or her operations. Where there is a need to close down public streets or thoroughfares for an extended period of time, the Contractor will notify the PM and the Department of Public Works 48 hours in advance. The PM and Department of Public Works Project Analyst can be reached at:
Activity Written Approval Notify E-mail address Contact Phone # Road Closure*
Public Works
Project Manager
Public Safety
Public Works
Project Manager
[email protected]
[email protected]
[email protected]
(707) 463-6262
(707) 463-6282
(707) 467-5778
Lane Closure*
Public Works
Project Manager
Public Safety
Public Works
Project Manager
[email protected]
[email protected]
[email protected]
(707) 463-6262
(707) 463-6282
(707) 467-5778
Driveway or
Property Access
Restriction
Project Manager [email protected] (707) 467-5778
*Requires 48 hr. advanced notification
13-21. Public Safety. The Contractor must at all times conduct the Work in accordance with Construction Safety Orders of the Division of Industrial Safety, State of California, to ensure the least possible obstruction to traffic and inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work.
No pedestrian or vehicle passage may be closed to the public without first obtaining permission of the PM. Should the Contractor fail to provide public safety as specified or if, in the opinion of the PM, the warning devices furnished by the Contractor are not adequate, the City may place any warning lights or barricades or take any necessary action to protect or warn the public of any dangerous condition connected with the Contractor’s operations and the Contractor will be liable to the City for, and the City may deduct from amounts due or that may become due the Contractor under the Contract, all costs incurred including, but not limited to, administrative costs.
Nothing in this section will be construed to relieve the Contractor of the obligation to maintain a safe worksite. This section provides the City and the PM with the right, but not the obligation, to remedy the Contractor’s deficiencies in maintaining a safe worksite.
13-22. Payment. Payment for all work and work requirements specified in this Scope of Work shall be considered as included in the Contract Price and no additional allowances shall be made, therefore.
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement, and other contract documents as though entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
No other exclusions.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 36 Spec. No. 23-13 SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
(1) Add the following to SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-25. Equal Employment Opportunity. During the performance of this contract, the contractor agrees as follows:
1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will Page 8 of 25 www.fema.gov/procurement-disasterassistance-team To Table of Contents U. S. Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 37 Spec. No. 23-13 the Secretary of Labor, or as otherwise provided by law.
8. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (6.1) through (6.8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:
Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, Page 10 of 25 www.fema.gov/procurement-disaster-assistance-team To Table of Contents U.
S. Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. 6-26. Federal Water Pollution Act
1. The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
2. The contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. 6-27. Suspension and Debarment
1. U. S. Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the contractor is required to verify that none of the contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 38 Spec. No. 23-13 by (insert name of recipient/subrecipient/applicant). If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to (insert name of recipient/subrecipient/applicant), the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
6.28. Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended)
1. Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the recipient who in turn will forward the certification(s) to the awarding agency. Please refer to Page 58 for signed certification.
6.29. Access to Records
1. The Contractor agrees to provide the City, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits,
Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 examinations, excerpts, and transcriptions.
2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
3. The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
4. In compliance with the Disaster Recovery Act of 2018, the City and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.
6.30. DHS Seal, Logo and Flags.
The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
6.31. Compliance with Federal Law, Regulations and Executive Orders.
This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.
6.32. No Obligation by Federal Government.
The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.
6.33. Program Fraud and False or Fraudulent Statements or Related Acts.
The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor’s actions pertaining to this contract.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 39 Spec. No. 23-13
6.34. Contracting with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms.
The Contractor in procuring subcontractors must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps include: (a) Solicitation lists; (b) Solicited when sources are available; (c) Dividing total requirements, when economical feasible, to allow maximum participation; (d) and Use Small Business Administration and Minority Business Development Agency. Please refer to Page 59 for signed certification.
(2) Add the following to SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 8-07. Procurement of Recovered Materials.
1 In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—
• Competitively within a timeframe providing for compliance with the contract performance schedule.
• Meeting contract performance requirements; or
• At a reasonable price.
2. Information about this requirement, along with the list of EPA designated items, is available at EPA’s Comprehensive Procurement Guidelines web site:
https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program.
3. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
(3) Add the following to SECTION 9. PROSECUTION OF WORK 9-10. Compliance with the Contract Work Hours and Safety Standards Act.
1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to Page 14 of 25 www.fema.gov/procurement-disaster-assistance-team To Table of Contents U. S.
Department of Homeland Security Headquarters 500 C St SW Washington, D.C. 20042 the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section.
3. Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 40 Spec. No. 23-13 under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.
4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1 through 4 of this section.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 41 Spec. No. 23-13
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 42)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly Total bid amount filled out clearly and calculated correctly Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page 45)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 46)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 47) Filled out completely per instruction
o List of Proposed Subcontractors (Page 48)
Filled out completely per instruction
o Statement of Experience (Page 49)
o Signature of Bidder (Page 50)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 51)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 52)
Filled out completely per instruction
Notarized
o Iran Contracting Act Certification (Page 53)
o Certification Regarding Lobbying (Page 54)
o Certification Regarding Effort to Contract with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms (Page 55) o Addenda Issued
Check the City website for any addenda issued: www.cityofukiah.com/purchasing.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 42 Spec. No. 23-13
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT SPECIFICATION NO. 23-13
The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 43 Spec. No. 23-13
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 44 Spec. No. 23-13 NAME OF BIDDER:
SPEC #: 23-13
PROJECT NAME: UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT
BASE BID
ITEM
NO. DESCRIPTION QTY UNIT LUMP SUM PRICE IN FIGURES
1 TREE TRIMMING, INCLUDING ALL LABOR
AND EQUIPMENT. 3 PERSON CREW MIN. 1 LS
$___________________________________
Lump Sum price in words: __________________________________________________ We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No. ___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number: _____________________ Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer.
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 45 Spec. No. 23-13
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein.
UKIAH ELECTRIC UTILITY FIRE MITIGATION FUEL REDUCTION PROJECT ________________________________________________________________ (Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Ukiah Electric Utility Fire Mitigation Fuel Reduction Project 46 Spec. No. 23-13
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____ Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________