CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600 Ukiah, CA 95482
November 15, 2023
6:00 p.m.
ROLL CALL
Ukiah City Council met at a Regular Meeting on November 15, 2023, having been legally noticed on November 9, 2023. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600, Mayor Rodin called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F.
Crane, Josetina Duenas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR RODIN PRESIDING.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.
AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
APPROVAL OF MINUTES
a. Approval of the Minutes for the November 1, 2023, Special Meeting. b. Approval of the Minutes for the November 1, 2023, Regular Meeting. c. Approval of the Minutes for the November 7, 2023, Special Meeting.
Motion/Second: Crane/Orozco to approve the Special and Regular Meeting Minutes of November 1, 2023; and the Special Meeting Minutes of November 7, 2023; as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Duenas, and Rodin. NOES: None.
ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Approval of Purchase (PO No. 48492) of Mimecast Email Security Suite Including Installation and L Configuration from CompuNet in the Amount of $58,779, and Approval of Corresponding Budget Amendment - Information Services.
City Council Minutes for November 15, 2023, Continued:
b. Approve the Purchase (PO No. 48485) of a Portable Concrete Mixer from Cart-Away Concrete Systems, Inc in the Amount of $71,514.32 - Public Works. c. Progress Report for HdL Companies Contract (2223-082) for Tax and Fee Administration Services for Transient Occupancy Tax - Finance.
Motion/Second: Crane/Sher to approve Consent Calendar Items 7a-7c, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Duenas, and Rodin. NOES:
None. ABSENT: None. ABSTAIN: None.
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Dennis Crean - Palace Hotel, Public Safety; Pinky Kushner - Stream blockages, Palace Hotel.
10. COUNCIL REPORTS
Presenters: Councilmembers Sher and Orozco, and Mayor Rodin.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
• Palace Hotel Update - Matt Keizer, Chief Building Official. • Porzio Lane Update - Darcy Vaughn, Assistant City Attorney and Matt Keizer, Chief Building Official.
Community Development Department's Preparation of Comments Regarding an Unincorporated Development in the County for a Gas Station/Convenience Store/65ft Sign at 9621 & 9601 North State Street - Sage Sangiacomo, City Manager. • Construction Update - Tim Eriksen, Public Works Director / City Engineer.
RECESS: 6:40 - 6:45 P.M.
12. PUBLIC HEARINGS (6:15 PM)
a. Conduct a Public Hearing to Receive Public Comment, Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-CV-2-3-00069, Adopt Resolution to Confirm Program Closeout and Full Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as Part of the Grant Closeout Process.
Presenter: Jim Robbins, Housing and Grants Manager.
PUBLIC HEARING OPENED AT 6:52 P.M.
No public comment was received
PUBLIC HEARING CLOSED AT 6:52 P.M.
Motion/Second: Crane/Sher to adopt a Resolution (2023-38) acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and Approve any corresponding budget amendments required as part of the grant closeout process.
Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Duenas, and Rodin.
NOES: None. ABSENT: None. ABSTAIN: None.
City Council Minutes for November 15, 2023, Continued:
b. Conduct a Public Hearing to Receive Public Comment; Discuss Final Grantee Performance Under State Community Development Block Grant 20-CDBG-12057; Adopt Resolution to Confirm Project Closeout and Full Reimbursement of Grant Expenses from the California Department of Housing and Community Development; and Approve any Corresponding Budget Amendments Required as Part of the Grant Closeout Process.
Presenter: Jim Robbins, Housing and Grants Manager.
PUBLIC HEARING OPENED AT 6:58 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 6:58 P.M.
Motion/Second: Crane/Sher to adopt a Resolution (2023-39) acknowledging accomplishments, confirming activity completion, and confirming receipt of grant reimbursement funds from the State; and 4) Approve any corresponding budget amendments required as part of the grant closeout process. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueñas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
13. UNFINISHED BUSINESS
a. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
Presenter: Cindy Sauers, Electric Utility Director
Votion/Second: Crane/Orozco to approve the continued work on the emergency contract (2223- 177) with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Duenas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
14. NEW BUSINESS
a. Receive and File First Quarter Financial Report.
b. Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).
Presenter: Dan Buffalo, Finance Director.
PowerPoint presentation was received.
Reports were received.
RECESS: 8:11 - 8:16 P.M.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
L d. Consideration of Adoption of Amended Resolution Providing Council Rotation Guidelines; and Annual Appointment of Mayor, Vice Mayor, and Council Reorganization.
Presenter: Kristine Lawler, City Clerk.
City Council Minutes for November 15, 2023, Continued:
Motion/Second: Sher/Orozco to adopt the amended resolution (2023-40) providing Council rotation guidelines, superseding resolution 2020-50. Motion carried by the following roll call votes: AYES:
Orozco, Sher, Duenas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: Crane.
Public Comment: Alan Nicholson.
Motion/Second: Crane/Orozco to nominate and appoint Councilmember Duenas for Mayor for the year 2024, taking the seat on December 6, 2023. Motion carried by the following roll call votes:
AYES: Orozco, Crane, Duenas, and. NOES: Sher and Rodin. ABSENT: None. ABSTAIN: None.
Motion/Second: Duenas/Sher to nominate and appoint Councilmember Crane for Vice Mayor for the year 2024, taking the seat on December 6, 2023. Motion carried by the following roll call votes:
AYES: Orozco, Sher, Crane, Duenas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
Motion/Second: Crane/Orozco to approve the recommended reorganization (Rodin to Seat #1, Orozco to Seat #2, and Sher to Seat #3) for the remaining Councilmembers. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Duenas, and Rodin. NOES: None. ABSENT:
None. ABSTAIN: None.
RECESS 9:07 - 9:11 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
(1 case)
b. Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9(d) (4))
Initiation of litigation (1 case)
c. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048
d. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9(d) (1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 e. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
9. Conference with Legal Counsel - Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv- 009808.
City Council Minutes for November 15, 2023, Continued:
h. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
i. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Price & Terms of Payment
j. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
k. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Closed Session was continued to a Special Meeting, date to be determined.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:15 p.m.
Kustme haule
Kristine Lawler, CMC
L