Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Substitution Procedure 01250 Page - 3
C. Any request deemed a "Substitution" and rejected or approved by Owner or the Owner’s Representative/Consultant may result in written notification to the Construction Manager and may be in the form of a change order if the "Substitution" is approved.
PART TWO – PRODUCTS
2.1 EQUAL OR SUBSTITUTION - CONDITIONS
A. The Owner or the Owner’s Representative/Consultant will consider the Construction Manager’s request for Equal or Substitution of a product or method of construction when one or more of the following conditions are satisfied, as determined by the Owner or the Owner’s Representative Consultant. If the following conditions are not satisfied, the Owner or the Owner’s Representative/Consultant will return the requests to the Construction Manager without action except to record noncompliance with these requirements.
1. The proposed request does not require extensive revisions to the Contract Documents.
2. The proposed request is in accordance with the general intent of the Contract Documents.
3. The proposed request is timely, fully documented, or properly submitted.
4. The proposed request can be provided within the Contract time. However, the Owner or the Owner’s Representative/Consultant will not consider the proposed request if it is a result of the Contractor/ Construction Manager’s failure to pursue the Work promptly or coordinate activities properly.
5. The proposed request will offer the Owner a substantial advantage, in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the Owner must assume. However, if the proposed request requires the Owner to incur additional responsibilities, including but not limited to, additional compensation to Design Consultants for redesign and evaluation services, increased cost of other construction by the Owner or similar considerations, then the Owner will have just cause to reject the request for Equal or Substitution.
6. The proposed request can receive the necessary approvals, in a timely manner, required by governing authorities having jurisdiction.
7. The proposed request can be provided in a manner that is compatible with the work as certified by the Contractor/Construction Manager.
8. The proposed request can be coordinated with the work as certified by the Contractor/Construction Manager.
9. The proposed request can uphold the warranties required by the Contract Documents as certified by the Contractor/Construction Manager.
2.2 The Contractor / Construction Manager’s submission and the Owner’s or the Owner’s Representative/Consultant’s review of Submittals, including but not limited to, Samples, Manufacturer’s Data, Shop Drawings, or other such items, which are not clearly identified as a request for an Equal or Substitution, will not be considered or accepted as a valid request for an Equal or Substitution, nor does it constitute an approval.
END OF SECTION
Equal or Substitute
CITY OF UKIAH – GRACE HUDSON MUSEUM RE-ROOF Product Request Form To: CITY OF UKIAH
Attn: MARRY HOGER / PROCUREMENT MANAGER
FINANCE AND PURCHASING DIVISION
411 WEST CLAY STREET, UKIAH, CA 95482
(707) 463-6233 ([email protected])
From: ________________________________________________________________________________________________________________ (Name of Construction / Project Management Company)
_______________________________________________________________________________________________________ (Street Address)
_______________________________________________________________________________________________________ (City/State/Postal Code)
____________________________________________________________________________ (Contact Name / Title ____________________________________________________________________________ (Telephone Number and email address)
G E N E R A L I N F O R M A T I O N
Project Name: Grace Hudson Museum Re-Roof__ _____ Project Number: ______________________ Specifications: ______________________________________ Section(s):________________________ Drawings: __________________________________________ Details: __________________________ Contractually Specified Product: _________________________________________________________ Contractor Proposed Product: ___________________________________________________________ Product is: Equal: Substitute:
Data Attached: Drawings: Product Data: Image: Tests:
Samples: Others: ________________________________________________ Reason(s) for not providing the Contractually Specified Product:
CITY OF UKIAH – GRACE HUDSON MUSEUM RE-ROOF
N E W P R O D U C T I N F O R M A T I O N
Manufacturer: ____________________________________________________________________________ Contact: _________________________________________________________________________________ Item Name: __________________________________________________________ Item No.:___________ Description: ____________________________________________________________________________________________________ Will proposed substitution impact other parts of the work? No: Yes: (If yes attach explanation) Will Proposed Substitution increase contract time? No: Yes: by No. of Days ___________ Will proposed comply with all conditions per Section 01 25 00? No: Yes: Other___________________ Actual Dollar Savings to the Owner if this substitution is accepted: $ __________________________ The undersigned certifies that: (1) the proposed request for an Equal or Substitute product conforms to all of the requirements of Division 01 – General Requirements and Section 012500 Substitution Procedures. (2) The proposed substitution has been examined and verified to comply with the requirements of the project sheet drawings, construction details, construction notes, contract specifications and installation details. (3) The proposed substitution is of equal or superior construction quality and is suitable and compatible for the intended use. (4) The same or better guarantee(s) / warrantee(s) will be available for the proposed Substitution. (5) The installation of the proposed Substitution (if approved) shall be coordinated with all phases of the project construction. (6) A complete cost data comparison is provided with this request.
Request Submitted By: ______________________________________________________________________ (Name of Firm/Entity/Contractor)
By: _______________________________________________________ _________________________________________________ (Print – Representative Name) (Title)
________________________________________________________ _____________________ (Signature) (Date)
Send Copies to: Owner Owner’s Representative/Consultant OWNER / OWNER’S REPRESENTATIVE / CONSULTANT REVIEW
Request received on (Date): _________________________________________ Approved: (Submittals are in accordance with Division 01 – Section 01330 Submittal procedures) Approved as Noted: (Submittals are in accordance with Division 01 – Section 01330 Submittal procedures) Rejected: (Use contractually specified product)
Rejected: (See attached alternate proposed product)
Rejected: (Request not received within specified time – Use Contractually Specified Product) Review Issued By: _____________________________________________________________________ (Owner or Representative Consultant)
By: ________________________________________ __________________________________________ (Owner / Owner’s Representative / Consultant) (Title)
____________________________________________________ _____________________________ (Signature) (Date)
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Submittal Procedure 01330 Page - 1
DIVISION 01 – GENERAL REQUIREMENTS
SECTION 01330 - SUBMITTAL PROCEDURES
PART 1 — GENERAL
1.1 SUMMARY
A. This Section includes: Administrative and procedural requirements for shop drawings, product data, samples, certificates and transcripts of submittals required for performance of the Work.
B. Administrative Submittals: Refer to Division 1 Specification Sections and other Contract Documents for additional requirements for administrative submittals. Such submittals include, but are not limited to:
1. Permits.
2. Applications for payment
3. Performance and payment bonds
4. Release of Liens.
5. Insurance certificates.
1.2 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 01250 – Substitution Procedures
3. Section: 01640 - Owner Furnished Contractor Installed Materials
4. Section: 06100 - Miscellaneous Carpentry
5. Section: 07220 - Roof Deck Board
6. Section: 074100 - Metal Roofing Panels – Standing Seam
7. Section: 07620 - Sheet Metal and Flashing
1.3 ADMINISTRATIVE ACTIVE SUBMITTALS
A. This section specifies general requirements and procedures for contractor’s submissions of shop drawings, product data, samples and mock-ups to the Owner or the Owner’s Representative/Consultant for review.
B. Submittal documents reviewed by the Owner or the Owner’s Representative /Consultant are for design intent only. Review Approvals do not reduce the Contractor or Vendor’s responsibility for verification of operator requirements, equipment, site conditions, dimensions, quantities, construction methods, details or code and regulatory requirements.
Corrections or comments made on the review submittals do not relieve the contractor from compliance with the requirements of the project plans, specifications and contract documents.
C. The Contractor / Contractors Manager shall verify all field measurements in coordination with all the affected adjacent areas of Work. The Contractor / Contractors Manager shall notify the Owner or the Owner’s Representative/Consultant, in writing, of any discrepancies and deviations between actual site conditions or dimensions and the information provided in the construction documents.
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Submittal Procedure 01330 Page - 2
D. The Contractor / Contractors Manager shall indicate materials, methods of construction and attachment or anchorage, erection diagrams, connections, explanatory notes and other information necessary for completion of Work. Where articles or equipment attach or connect to other articles or equipment, indicate that such items have been coordinated, regardless of Section under which adjacent items will be supplied and installed. Indicate cross references to design drawings and specifications.
E. The Contractor / Contractors Manager shall review submittals prior to submission to the Owner or the Owner’s Representative/Consultant verifying all the necessary requirements have been determined and that each submittal has been checked and coordinated with requirements of Work and Contract Documents.
1. Present all shop drawings, product data, samples and mock-ups as addressed in the project construction documents and related project specifications.
2. Notify the Owner or the Owner’s Representative/Consultant, in writing, when resubmitting, of any revisions other than those requested by Owner or the Owner’s Representative/Consultant.
3. Submit all submittals promptly and in orderly sequence to not cause delay in Work.
Failure to submit in ample time is not considered sufficient reason for an extension of Contract Time and no claim for extension by reason of such default will be allowed.
F. Submittals that are not stamped, signed, dated and identified as to specific project will be returned without being examined and shall be considered rejected.
G. Do not proceed with work until all relevant submissions have been reviewed by the Owner or the Owner’s Representative/Consultant.
H. Corrections, modifications or comments made on submittals as part of the review shall not constitute a change of the contract. The contractor shall inform the Owner or Owner’s Representative/Consultant of any changes to the contract price prior to any materials being ordered or work started. Final reviewed Shop Drawings shall not replace or be used as a vehicle to issue or incorporate change orders or substitutions. Substitutions shall be submitted in accordance with Section 01250 – Substitution Procedures.
PART 2 – ACTIVE SUBMITTALS
2.1 ACTIVE SUBMITTAL SUBMISSION
A. Coordinate each submission with the requirements of Project Work and Contract Documents. Submit submittals, arranged in chronological order by dates required by the construction schedule.
1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.
2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.
3. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.
4. Individual submissions will not be reviewed until all related information is available.
B. Provide Contractor's stamp, signed by Contractor’s authorized Representative/Consultant certifying approval of submissions, verification of field measurements and compliance with Contract Documents.
C. Accompany each submittal submission with a transmittal letter containing:
1. Name of Owner and Owners Representative/Consultant.
2. Project title, project number and site address.
3. Submittal identification number and date.
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Submittal Procedure 01330 Page - 3
4. Contractor’s name and address.
5. Contractor’s submittal preparer’s name and title.
6. Subcontractors, Supplier and manufacturer’s name as applicable.
7. Submittal description with applicable specification section number and title.
8. Drawing number and detail references, as applicable.
9. Identification and quantity of each shop drawing, product data and sample and all other pertinent data.
10. Date of all revisions with Construction Project title and submittal numbers.
11. Name and address of Subcontractor, Supplier and//or Manufacturer.
D. Do not proceed with work until all relevant submittals have been reviewed by the Owner or the Owner’s Representative/Consultant
2.2 SHOP DRAWING SUBMITTALS
A. The term "shop drawings" means drawings, diagrams, illustrations, schedules, performance charts, brochures and other data which are to be provided by the Contractor to illustrate details of a portion of Work.
B. Shop Drawings shall be drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.
C. Minimum scale for reference drawings is (1/4" = 1'-0"). Minimum scale for detail drawings 1s (1/2" = 1"-0"). Scales must be noted on all documentation. Any drawings which have been reduced must be so noted.
D. Submit Shop Drawings on sheets at least (8-1/2 by 11 inches) but no larger than (24 by 48 inches).
E. Identify all shop drawings with the name of the Project, list of equipment, description of materials, classified item numbers and installation locations. Reference project drawing sheet numbers, details and specification items as shown in the Contract Documents wherever possible.
F. Shop Drawings shall indicate materials, methods of construction and attachment or anchorage, erection diagrams, connections, explanatory notes and other information necessary for completion of Work including but not limited to the following:
1. Scaled Dimensions, including dimensions established by field measurement.
2. Identification of all products and materials included, (size, type and quantity).
3. Connection configurations, attachment and anchorage details.
4. Anchorage and fastener type, (size, type and quantity) as applicable.
5. Compliance with specified standards.
6. Notation of coordination requirements, construction sequences and relationships of separate components where necessary to avoid conflicts during construction.
7. Indication of deviation from Contract Documents, reproducible in black and white.
8. Seal and signature of professional engineer if specified.
G. Submit electronic copies in scaled PDF format of shop drawings for each requirement requested in the specification Project Sections and as the Owner or Owner’s Representative/Consultant may reasonably request.
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Submittal Procedure 01330 Page - 4
2.3 Shop Drawing Review
A. The review of shop drawings by the Owner or Owner’s Representative/Consultant is for the sole purpose of ascertaining conformance with the general concept of the Protect Drawings, Details, Specifications and the Contract Documents. Review of the shop drawings does not reduce or relive the Contractor or Vendor’s responsibility for verification of operator requirements, equipment, site conditions, dimensions, quantities, construction methods, details or code and regulatory requirements. Corrections or comments made on the review submittals do not relieve the contractor from compliance with the requirements of the project plans, specifications and contract documents. The Contractor is responsible for dimensions to be confirmed and correlated at the job site, for information that pertains to fabrication processes or to techniques of construction and installation and for coordination of the work of all sub-trades.
B. The Contractor / Contractors Manager shall make changes in the shop drawings as the owner or Owner’s Representative/Consultant has addressed, consistent with the Contract Documents. When resubmitting, notify the Owner or Owner’s Representative/Consultant in writing of revisions other than those requested.
C. Changes made on shop drawings by the Owner or Owner’s Representative/Consultant are not intended to change contract price. If adjustments affect value of Work, state such in writing to the Owner or Owner’s Representative/Consultant immediately after receipt of approval of shop drawings. If the value of work is to change a change order must be issued prior to proceeding with work.
2.4 PRODUCT DATA
A. Submit an electronic copy in PDF format of product data sheets or brochures for requirements requested in the Specification Sections and as requested by Owner or Owner’s Representative/Consultant where shop drawings will not be prepared due to standardized manufacture of product.
1. Supplement standard information to provide details applicable to the Project and delete all information not applicable to the Project.
2. Cross-reference product data information to applicable portions of the Contract Documents.
B. If upon review by the Owner or Owner’s Representative/Consultant, no errors or omissions are discovered, submitted copies will be returned and fabrication and installation of work may proceed. If shop drawings are rejected, noted copy will be returned and resubmission of corrected shop drawings, through same procedure indicated above, must be performed before fabrication and installation of work may proceed.
2.5 SAMPLES
A. Where color, pattern or texture is criterion, submit full range of samples.
B. Submit samples of sufficient size and quantity to clearly illustrate functional characteristics and full range of colors and patterns. Where sample size has not been specified under individual section submittal instructions, sample size shall be 8" x 11". For items which have standard units or sizes (such as tile, etc.) provide three individual units minimum per color or pattern. Where variations may occur in color or finish, provide number of units/size of sample to show full range.
C. Make changes in samples, which the Owner or Owner’s Representative/Consultant may require, consistent with the Contract Documents.
D. Adjustments made on samples by Owner or Owner’s Representative/Consultant are not intended to change Contract Price. If adjustments affect value of Work, state such in writing to the Owner or Owner’s Representative/Consultant prior to proceeding with Work.
E. Reviewed and accepted samples will become standard of workmanship and material against which installed Work will be verified.
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Submittal Procedure 01330 Page - 5
2.6 MOCK -UP
A. Erect mock-ups in accordance with the requirements outlined and specified in each of the Project Sections as it applies.
PART 3 - EXECUTION
3.1 OWNER / OWNER’S REPRESENTATIVE / CONSULTANT ACTION
A. If necessary, the Owner or the Owner’s Representative/Consultant will request additional information or documentation within five (5) Business Days of receipt of the Contractor’s initial submittal. The Owner’s Representative/Consultant will notify the Owner of recommended acceptance or rejection of the submittal within ten (10) Business Days of receipt of the request, or five (5) Business Days of receipt of additional information or documentation, whichever is later. The Owner or the Owner’s Representative/Consultant will give final acceptance or rejection by the Owner not less than ten (10) Business Days after receipt of the each submittal.
B. The Owner’s Representative/Consultant will review each submittal, make marks to indicate corrections or modifications required, and return it. The submittals will be stamped with an action stamp marked with the appropriate actions as follows:
1. "Approved": The submittal is approved and no further submittal is required.
2. "Furnish as Corrected" (No Resubmission Necessary): The submittal is approved, with minor corrections marked or noted. No further submittal is required, except that if the noted corrections are made on the original by the Contractor before distribution, then two copies shall be forwarded to the Architect for record.
3. "Revise and Resubmit" (Revise and Resubmit as Noted): Portions of the submittal are acceptable and approved, as noted; however, there are other portions which are not approved, or yet to be provided. Those portions not approved or incomplete must be resubmitted as noted. The submittal, in its entirety, will be approved only upon acceptable submission of non-approved or missing portions, assuming that nothing in the resubmittal conflicts with the previously approved portions.
4. "Rejected" (Revise and Resubmit as Noted): This submittal does not meet the requirements of the Contract Documents. Resubmit information on an item, component, or layout that will conform to the requirements of the Contract Documents.
C. Incomplete submittals are not acceptable, will be considered nonresponsive, and will be returned without review.
D. Submittals not required by the Contract Documents may not be reviewed and may be discarded.
END OF SECTION
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Owner Furnished Products / Contractor Installed 01640 Page - 1 DIVISION 01 – GENERAL REQUIREMENTS
SECTION 01640 - OWNER FURNISHED PRODUCTS / CONTRACTOR INSTALLED PART 1 — GENERAL
1.1 SUMMARY
A. DESCRIPTION: The Owner shall procure and provide certain Garland Roofing Products and Georgia Pacific DensDeck Materials for installation as shown and specified per the Contract Documents.
B. RELATED WORK SPECIFIED ELSEWHERE:
1. General: Products furnished and paid for by the Owner are described in the following technical sections and /or in the Drawings.
2. OWNER SUPPLIED MATERIAL
Note that this project includes the installation of owner-supplied materials; the Owner has acquired a significant portion of the roofing material required for the project. It is the responsibility of the contractor to review all materials provided and supply any balance of materials required for a completed roofing assembly as the plans, specifications and manufacturers shop drawings show.
1.2 DEFINITIONS
A. GENERAL: The following are used to identify products as noted on the Drawings.
B. OWNER FURNISHED CONTRACTOR INSTALLED (O.F.C.I.): Products or equipment furnished by the Owner for installation under this contract.
C. OWNER FURNISHED OWNER INSTALLED (O.F.O.I.): Products or equipment to be provided and installed by the Owner, but requiring surfacing, backing, utility connections or other preparation under this contract, for proper installation.
D. NOT IN CONTRACT (N.I.C.): Products or equipment to be provided and installed by Owner, not requiring surfacing, backing, utility connections or other preparation under this contract.
PART 2 — PRODUCTS
2.1 PRODUCTS
A. ROOFING MATERIAL FURNISHED BY OWNER (O.F.C.I.): Owner-supplied material.
Related specification sections include;
1. Section: 01100 - Summary of Work
2. Section: 01250 – Substitution Procedures
3. Section: 01330 – Submittal Procedures
4. Section: 06100 - Miscellaneous Carpentry
5. Section: 07220 - Roof Deck Board
6. Section: 07410 - Metal roofing Panels – Standing Seam
7. Section: 07620 - Sheet Metal and Flashing
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Owner Furnished Products / Contractor Installed 01640 Page - 2 B. MATERIAL LIST
Any
material or accessories required for the installation of the roof system in excess of the Owner provided material must be supplied by the Contractor. It is the responsibility of the Contractor to determine the precise amount of material required for the completion of this project; and to provide excess material, as required. The cost to handle and break flashing metal from the Owner provided flat stock is the contractor’s responsibility. The contractor is responsible to provide approved shop drawings and required measurements for all sheet metal products.
QUANTITY DESCRIPTION UNIT
SIZE
15,000 ft2
Sloped Roof
Area
R-Mer Span - 18” Galv. Steel G90 22 Ga. THICKNESS
Kynar Finish Including Gable Wall Roof Beam End Caps per sq. ft 34 Fixed Ridge Assembly – Ridge Cap Trim & Off-set Cleats Ridge Cap Trim G-90 Galvanized Steel 22 gauge 18”-9.5”
R-Mer SS Kynar - Mocha - 10' - 0" section
10’ section
440 Head Closure with Neoprene- 18” (Steel) RSHEADCL18S each 24 Clips - Standard Galvanized - RSCLIPSTDG 100
5 Clips - Gable - 16 gauge RSGABLECPE 25
11 1/8” SS Rivets - Colored to match 250 per bag
2 Zip Screw (Color Match) #8 x 1/2” Round Washer Head 250 per bag 34 Eave Trim 10’-0” Section
G-90 Galv. Steel 22 gauge R-Mer SS Kynar – Mocha 10’ section 8 Eave foam closure 50 ft. roll
23 Expanding Valley Assembly – Valley trim with diverter & Offset Cleats G-90 Galv. Steel 22 gauge R-Mer SS Kynar Mocha - 10' - 0" section
10’ section
18 Valley Trim foam closure 50 ft. roll
44 Valley closure strip – 10’- 0” length 10’ length
5 Rake foam closure 50 ft. roll
15 Butyl Tape - 16 rolls per case Head Closure 45 ft. per roll 2 Tripolymer Sealant Clear, Used for Exposed Areas
(24 tubes per case) – 25 lineal ft. Per Tube 24 tubes
3 Butyl Sealant (for unexposed areas and trim lap joints) (30 tubes per case) – 25 lineal ft. Per Tube 30 tubes
4 Touch up Paint 2 oz.
36 Eave Edge Stiffener - 10’ length 10’ length
54 Flat Stock 22 ga. Standard Color
G-90 Galv. Steel 22 gauge R-Mer SS Kynar – Mocha
Rake Trim, Gutters, Downspouts, Roof Beam End Caps
4’x10’ Sheet
1 of each Panel Clip Plastic Shims (1/16”, 1/8” & ¼”) - 400 per case 400 per case 78 R-Mer Seal 36” x 73’ Roll underlayment
(200 ft2 coverage per roll) 36”x73’ roll
1 Electric Seamer - Rental 2 Weeks
1 Shop drawings - Required for warranty 101-250 sq.s
30-Year NDL Warranty Metal & BUR / No Charge
Manufacturer Inspections / No Charge
Georgia Pacific – Gypsum Products
480 DensDeck Prime – ¼” (4’x8’ Sheet) 4’x8’ Sheet
Division 01 – General Requirements
Grace Hudson Museum Re-Roof Project
Owner Furnished Products / Contractor Installed 01640 Page - 3
PART 3 - EXECUTION
2.2 OWNER'S RESPONSIBILITIES
A. SUBMITTALS: Arrange for and deliver necessary shop drawings, product data and samples to Contractor.
B. DELIVERY:
1. General: Arrange and pay for product delivery to site, in accordance with construction schedule.
2. Bill of Materials: Deliver supplier's documentation to Contractor.
3. Inspection: Inspect jointly with Contractor.
4. Claims: Submit for transportation damage and replacement of otherwise damaged, defective, or missing items.
C. GUARANTEES: Arrange for manufacturer's warranties, bonds, service and inspections as required.
2.3 CONTRACTOR'S RESPONSIBILITIES
A. SUBMITTALS: Review shop drawings, product data and samples and submit to The City of Ukiah with notification of any discrepancies or problems anticipated in use of product.
B. DELIVERY:
1. General:
a. At the time of submittal of Project Submittals provide measurements needed for all components needed to be ordered.
b. Designate the delivery date for each product in Progress Schedule.
2. Receiving: Receive and unload products at site. Handle products at site, including uncrating and storage.
3. Inspection: Promptly inspect products jointly with Owner; record shortages, damaged or defective items.
4. Storage: Protect products from damage or exposure to elements.
C. INSTALLATION:
1. General: Assemble, install, connect, adjust and finish products, as stipulated in the respective section of Specifications.
2. Repair and Replacement: Items damaged during handling and installations are responsibility of contractor.
END OF SECTION
Division 2 – Site Work
Grace Hudson Museum Re-Roof Project
Selective Demolition 02070 Page - 1
DIVISION 02 – EXISTING CONDITIONS
SECTION 02070 - SELECTIVE DEMOLITION
PART 1 - GENERAL
1.1 DESCRIPTION
A. This Section describes the requirements for Selective Demolition and removal of portions of the existing building to accommodate New Work under other Sections, including, but not limited to the existing standing seam roofing system, eaves, fascia, overhangs, and soffits (as needed), and to any existing functioning, nonfunctioning or abandoned roof equipment and penetrations.
1.2 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 06100 - Miscellaneous Carpentry
3. Section: 07220 - Roof Deck Board
4. Section: 07410 - Metal roofing Panels – Standing Seam
5. Section: 07620 - Sheet Metal and Flashing
1.3 SUMMARY
A. Removal of the existing standing seam steel roofing system, removal of the existing gable wall roof beam sheet metal end caps, replace or repair all fungus or water damaged nonstructural and structural wood elements, and all unforeseen related demolition and repair work as needed for the installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly
1.4 QUALITY ASSURANCE
A. Except for items or materials indicated to be reused, salvaged, reinstalled, or otherwise indicated to remain, demolished materials shall become the Contractor's property, and shall be removed from Project Site.
1.5 PROJECT CONDITIONS
A. The Museum will be open to the public during standard operating hours and Museum Staff will be occupying the building and the immediate areas surrounding the construction work.
All safety measures shall be applied and adhered to by the Contractor in accordance to the Project Related Sections and Contract Documents. The Contractor shall provide not less than seventy two (72) hours written notice to the City of Ukiah and the City of Ukiah's Project Manager regarding activities that will impact the security of the Museum or its contents, beyond the Contractor's normal working hours.
Division 2 – Site Work
Grace Hudson Museum Re-Roof Project
Selective Demolition 02070 Page - 2
B. Access:
1. The Contractor shall maintain access to Museum, unaffected areas of the site and other adjacent facilities.
2. The Contractor shall not close or obstruct, occupied and unoccupied facilities, parking lots, driveways and walkways without written permission from the City of Ukiah.
3. Utility Service: The Contractor shall maintain existing utilities and protect them against damage during construction, especially fire suppression and security systems, including fences and gates currently securing the property.
PART 2 - PRODUCTS
2.1 REPAIR MATERIALS
A. Use repair materials identical to existing materials.
1. If identical materials are unavailable or cannot be used for repair of exposed surfaces, use materials that visually match existing adjacent surfaces, to the fullest extent possible.
2. Use materials whose installed performance equal or surpasses that of existing materials.
PART 3 – EXECUTION
3.1 EXAMINATION OF EXISTING CONDITIONS
A. The Contractor shall survey the existing conditions of the site, and correlate with requirements indicated in the Construction Documents, to determine extent of Selective Demolition required
B. Where unanticipated mechanical, electrical, or structural elements conflict with intended function or design are encountered, investigate and document the nature and extent of conflict, and promptly submit a written report to the City of Ukiah for clarification on how to proceed with the Work.
C. Perform surveys as the Work progresses to detect possible hazards resulting from Selective Demolition activities, and report to the City of Ukiah for clarification on how to proceed with the Work.
3.2 PREPARATION
A. Site Access and Temporary Controls:
1. Conduct Selective Demolition and debris removal operations to ensure minimum interference with other areas of the site, including, streets, walks, walkways, and other adjacent occupied facilities, or the occupants of neighboring properties.
B. Protect existing site improvements, appurtenances, and landscaping not part of this work and scheduled to remain.
C. Provide protection to ensure the safe passage of people around Selective Demolition activities, and to other areas of the project site.
Division 2 – Site Work
Grace Hudson Museum Re-Roof Project
Selective Demolition 02070 Page - 3
3.3 SELECTIVE DEMOLITION
A. General:
1. Remove existing metal roofing system down to the existing Garland R-Mer underlayment on the plywood roof deck. Remove damaged existing construction, only to the extent required to accommodate the new work, and as indicated in the Project Construction Documents. Use methods required to complete the work, within the limitations as follows:
2. Remove decayed, vermin or fungus-infested, or otherwise dangerous or unsuitable materials.
3. Remove all such materials, and lower to ground by methods suitable to avoid free fall, and to prevent ground impact or dust generation.
4. Dispose of demolished items and materials promptly.
5. Return elements of construction and surfaces that are to remain, to their condition existing prior to any Selective Demolition operations.
B. For all removed and reinstalled items, the Contractor shall comply with the following:
1. Clean and repair items to functional condition and adequate for the intended reuse.
Paint equipment to match new equipment.
2. Protect items from damage during transport and storage.
3. Reinstall items in locations indicated on the Construction Documents, and comply with the installation requirements for new materials and equipment.
4. Provide connections, supports, and miscellaneous materials necessary to make reuse items functional for the use indicated in the Construction Documents, or that can reasonably be inferred.
C. Existing Items to Remain:
1. Protect construction indicated to remain, against damage and soiling during Selective Demolition activities. When permitted by the City Ukiah, items may be moved to a suitable, protected storage location, during Selective Demolition, until reinstalled in their original locations after Selective Demolition operations are complete.
D. Cleaning:
1. Clean adjacent structures and improvements of dust, dirt, and debris, caused by Selective demolition operations. Return adjacent areas to condition existing prior to Selective Demolition operations’.
3.4 PATCHING AND REPAIRS
A. General:
1. Promptly repair all damage to adjacent construction caused by Selective Demolition operations.
B. Repairs:
1. Where repairs to existing surfaces are required, patch to produce surfaces suitable for new materials.
C. Finishes:
1. Restore exposed finishes of patched areas or areas damaged by construction, and extend restoration into adjoining construction in a manner that eliminates evidence of patching and refinishing.
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3.5 DISPOSAL OF DEMOLISHED MATERIALS
A. General: Promptly dispose of demolished materials. Do not allow demolished materials to accumulate on-site.
B. Disposal: Transport demolished materials off the City of Ukiah's property and legally dispose of them.
END OF SECTION
Division 6 – Wood & Plastic
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DIVISION 06 - WOOD & PLASTICS
SECTION 06100 – MISCELLANEOUS CARPENTRY
PART 1 – GENERAL
1. 1 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 02010 - Selective Demolition
3. Section: 07220 - Roof Deck Board
4. Section: 07410 - Metal roofing Panels – Standing Seam
5. Section: 07620 - Sheet Metal and Flashing
C. Governing Documents include:
1. Current California Building Code & Related Standards (CBC)
2. American Society of Testing and Materials (ASTM).
3. West Coast Lumber Inspection Bureau's (WCLIB) ''Standard Grading Rules" B.
Guideline Standards for Quality of Work
4. National Design Specification for Wood Construction (NOS)
5. American National Standard Institute (ANSI)
1.2 SUMMARY
A. This Section Includes all Miscellaneous Carpentry required to complete the work as required and specified in the Construction Documents.
B. Carpentry includes, but is not limited to selective demolition and rebuilding of the existing roof eaves, soffits, and fascia as needed to accommodate the New Work. Also, for tear-off and replacement of plywood and other roof and decking material as needed for the installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly. This Work will be completed at a fixed material and/or hourly rate as agreed to as part of this contract.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Wood: The following shall apply:
1. Framing Lumber: (S4S) Douglas Fir No. (2) & Better grade, (19%) moisture content maximum or as specified in the project Sheet Drawing, Details and Specifications.
2. Fascia & Soffit Trim Boards: Redwood. kiln dried, clear heart or better. Match existing sizes and profiles.
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B. Fasteners: The following shall apply or as specified in the project Sheet Drawing, Details and Specifications:
1. Vinyl coated nails shall be used for weather protected framing conditions.
2. Hot dipped galvanized or stainless nails shall be used for all exterior weather exposed locations.
3. Construction Adhesive: Dap Latex Construction and Sub-Floor Adhesive, or approved equal.
PART 3 - EXECUTION
3.1 CARPENTRY GENERAL
A. Carpentry shall be done by competent workmen, experienced in Work of the types specified herein, and in accordance with the best standards of carpentry practice.
B. Workmanship: Fit members closely, set accurately to required lines and levels, and secure rigidly in place. Set horizontal and inclined members with crown edge up. Bolt, nail, and spike thoroughly with not less than sizes and quantities required to conform to Chapter 23 of the current California Building Code (CBC), and provide full contact at all bearing surfaces for structural members.
C. Verify all conditions at the Project site, affecting the Work. Coordinate carpentry with rough-ins and installations under other sections Work applying to this Project.
3.2 FINISH CARPENTRY GENERAL
A. Completed exposed work shall be free of dents and tool marks, un-sanded or rough faces (unless scheduled to be so), or other detracting appearance defects and issues.
B. Care should be taken to match existing finish appearance, with tight miter and butt joints.
C. Set and putty all nail heads, and prep for painting or specified finishes, unless scheduled to be natural finish.
END OF SECTION
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DIVISION 07 – THERMAL & MOISTURE PROTECTION
SECTION 07220 - ROOF DECK BOARDS
PART 1 – GENERAL
1.1 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 01250 – Substitution Procedures
3. Section: 01330 – Submittal Procedures
4. Section: 01640 - Owner Furnished Contractor Installed Materials
5. Section: 02010 - Selective Demolition
6. Section: 06100 - Miscellaneous Carpentry
7. Section: 07410 - Metal roofing Panels – Standing Seam
8. Section: 07620 - Sheet Metal and Flashing
1.2 SUMMARY
A. Section includes material and installation specifications for Dens Deck fiberglass-mat faced gypsum roof boards for application over a properly prepared wood plywood roof deck substrate for the installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly.
B. Items specified in this section are applicable whether shown or not.
1.3 REFERENCES
A. ASTM International (ASTM):
1. ASTM C209 Standard Test Method for Cellulosic Fiber Insulating Board.
2. ASTM C472 Standard Test Methods for Physical Testing of Gypsum, Gypsum Plasters and Gypsum Concrete.
3. ASTM C473 Standard Test Methods for Physical Testing of Gypsum Panel Products.
4. ASTM C1177 Standard Specification for Glass Mat Gypsum Substrate for Use as Sheathing.
5. ASTM D3273 Standard Test Method for Resistance to Growth of Mold on the Surface of Interior Coatings in an Environmental Chamber.
6. ASTM E84 Standard Test Method for Surface Burning Characteristics of Building Materials.
7. ASTM E96 Standard Test Methods for Water Vapor Transmission of Materials.
8. ASTM E108 Standard Test Methods for Fire Tests of Roof Coverings.
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9. ASTM E136 Standard Test Method for Behavior of Materials in a Vertical Tube Furnace at 750 C.
10. ASTM E661 Standard Test Method for Performance of Wood and Wood-Based Floor and Roof Sheathing Under Concentrated Static and Impact Loads.
B. Underwriters Laboratories (UL) - UL 790 Standard Test Methods for Fire Tests of Roof Coverings.
C. Factory Mutual Research (FM) - Roof Assembly Classifications.
D. National Roofing Contractors Association (NRCA) - Roofing and Waterproofing Manual.
E. Underwriters Laboratories, Inc. (UL) - Fire Hazard Classifications.
F. Warnock Hersey (WH) - Fire Hazard Classifications.
G. Sheet Metal and Air Conditioning Contractors National Association (SMACNA) H. Steel Deck Institute, St. Louis, Missouri (SDI).
1.4 SUBMITTALS
A. Product data and Installation Instructions:
1. Submit Dens Deck Board Manufacturer’s product data sheets including substrate preparation, installation instructions, specified fastener type and fastener placement required for the project roof deck and manufacturer’s roofing system.
2. Provide approval letters from both the Dens Deck Board and Roofing Manufacturers for use of the Dens Board Deck Board within the project specified roofing system.
B. Certification:
1. Provide approval letters from the Roof Manufacturer’s specifying the Dens Deck Board fasteners furnished, and placement of fasteners is acceptable for the project specified roofing system.
2. Provide approval letters from the Roofing Manufacturer that the Dens Deck Board used within the project roofing system meets a certified and approved Class (A) fire rated roofing assembly.
E. Submit roof manufacturer’s certification that Dens Deck Board furnished is acceptable to Roof Manufacturer as a component of the roofing system and is eligible for the Roof Manufacturer’s system warranty.
1.5 QUALITY ASSURANCE
A. Manufacturer’s Certificate: Certify that roof system furnished is approved by Factory Mutual, Underwriters Laboratories, Warnock Hersey or approved third party testing facility in accordance with ASTM E108, Class (A) for external fire and meets local or nationally recognized building codes.
B. Manufacturer’s Certificate: Certify that the roof system is fastened to meet or exceed the requirements of FM 1-90.
C. Pre-installation meeting: Refer to Division 07 roofing specifications for pre-installation meeting requirements.
D. Inspection: Where applicable, allow for Owner’s inspection and moisture testing and reporting prior to installation of Dens Deck Roof Boards.
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1.6 DELIVERY, STORAGE, AND HANDLING
A. Deliver products to site with seals and labels intact, in manufacturer’s original containers, dry and undamaged.
1. Any protective, plastic factory packaging that is used to wrap the Dens Deck Roof Boards for shipment is intended to provide temporary protection from moisture exposure during transit only and is not intended to provide protection during storage after delivery.
2. Remove any plastic packaging from the Dens Deck Roof Boards immediately upon receipt of delivery. Failure to remove plastic packaging may result in entrapment of condensation or moisture.
B. Store all Dens Deck Board materials in a manner to protect them from the wind, sun and moisture damage prior to and during installation. Any Dens Deck material that has been exposed to any moisture shall be removed from the project site.
1. Keep materials enclosed in a watertight, ventilated enclosure.
2. Store materials off the ground. Use adequate supports to keep the bundles flat, level and dry. Any warped, broken or wet Dens Deck Boards shall be discarded.
C. Care should be taken during installation to avoid the accumulation of moisture in the system. Roof boards shall be covered the same day as installed. Avoid application of roof boards during rain, heavy fog and any other conditions that may deposit moisture on the surface. Avoid the overuse of non-vented, direct-fired heaters during winter months. Any warped, broken or wet Dens Deck Boards that occurs during installation shall be removed and replaced.
1.7 FIELD CONDITIONS
A. Application standards shall be in accordance with design assembly specifics, system manufacturer requirements and the Dens Deck Roof Board Application and Technical Guidelines.
B. Do not install Dens Deck Boards that that are moisture damaged. Indications that panels are moisture damaged include, but not limited to, discoloration, sagging, or irregular shape.
C. Installed Dens Deck Roof Boards shall be dry, with free moisture content of less than 1% using a moisture meter that has been set to the gypsum scale, before applying adhesive, asphalt or membrane.
D. All components used in roofing systems, including Dens Deck Roof Boards, shall be protected from exposure to moisture before, during and after installation.
PART 2 - PRODUCTS
2.1 PRODUCTS - GENERAL
A. Basis of Design:
1. Materials, manufacturer’s product designations, and/or manufacturer’s names specified herein shall be regarded as the minimum standard of quality required for work of this Section. Comply with all manufacturer and contractor/fabricator quality and performance criteria specified in Part 1 of this Section.
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B. Substitutions:
1. Products proposed as equal to the products specified in this Section shall be submitted in accordance with Section 1250 – Substitution Procedures and Bidding Requirements and as outlined below:
a. Proposals shall be accompanied by a copy of the manufacturer’s standard specification section. That specification section shall be signed and sealed by a professional engineer licensed in the state in California. Substitution requests containing specifications without licensed engineer certification shall be rejected for non-conformance.
b. Include a list of three (3) projects of similar type and extent, located within a one hundred mile radius from the location of the project. In addition, the three projects must be at least five (5) years old and be available for inspection by the City of Ukiah or their Representative. c. Equivalency of performance criteria, warranty terms, submittal procedures, and contractual terms will constitute the basis of acceptance. d. The City of Ukiah decision regarding substitutions will be considered final.
Unauthorized substitutions will be rejected.
2.2 DENS DECK ROOF BOARD MATERIALS
A. Dens Deck Roof Board:
1. Qualities: Nonstructural glass mat faced, noncombustible, water resistant treated gypsum core panel.
2. Board Size: Four feet by eight feet (4’x8’).
3. Thickness: Five Eighths (1/4) inch.
4. R-Value: 0.28 (Dens Board only).
5. Compliances: UL, WH or FM listed under Roofing Systems.
2.3 RELATED MATERIALS
A. Fasteners:
1. Corrosion resistant screw fastener as specified by the Dens Deck Board and Roofing Manufacturers.
2. Factory Mutual Tested and Approved with three (3) inch coated disc for I-90 rating for installation and penetration below and existing plywood deck.
2.4 MANUFACTURERS
A. Georgia-Pacific Gypsum LLC products as specified herein.
2.5 COATED PRIME FIBERGLASS-MAT FACED GYPSUM DENS DECK ROOF BOARDS:
A. Fiberglass Mat Faced Gypsum Roof Board:
1. Georgia Pacific DensDeck® Prime with EONIC™ Technology Roof Boards.
2. Thickness: 1/4 inch.
3. 4’ x 8’ sheet boards.
4. Weight:1.2 psf
5. Surfacing: Primed Fiberglass Mat.
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6. Flexural Strength, Parallel (ASTM C473): 40 lbf, minimum.
7. Flute Span (ASTM E661): 2-5/8 inches.
8. Permeance (ASTM E96): Greater than 30 perms.
9. R-Value (ASTM C518): 0.28.
10. Water Absorption (ASTM C473): Less than 5 percent of weight.
11. Surface Water Absorption (ASTM C473): Nominal 1.0 grams.
12. Compressive Strength (Applicable Sections of ASTM C472): Nominal 900 pounds per square inch.
13. Flame Spread/ Smoke Development (ASTM E84): Not more than 0 Flame Spread, 0 Smoke Development
14. Combustibility (ASTM E136): Noncombustible
15. Fire resistance rating (UL 790 and ASTM E108): Class A
16. Mold Resistance (ASTM D3273): Scored a 10
PART 3 – EXECUTION
3.1 INSTALLATION
A. Attachment with Mechanical Fasteners:
1. Corrosion resistant screw fastener as specified by the Dens Deck Board and Roofing Manufacturers.
2. Factory Mutual Tested and Approved with three (3) inch coated disc for I-90 rating for installation and penetration below and existing plywood deck.
3. Fastener placement as specified by the Dens Deck Board and Roofing Manufactures for a Class (A) Fire Rated Roof Assembly with a Garland R-Mer Span roofing system mounted on hat channels secured to the structural framing of the roof with combustible plywood roof deck.
3.2 CLEANING
A. Remove debris and cartons from roof deck. Leave insulation clean and dry, ready to receive a Garland R-Mer Seal roofing underlayment or an equivalent underlayment as approved by the Roofing Manufacture and the City of Ukiah.
3.3 CONSTRUCTION WASTE MANAGEMENT
A. Remove and properly dispose of waste products generated during installation. Comply with requirements of authorities having jurisdiction.
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PART 4 - OWNER SUPPLIED MATERIALS
4.1 MATERIAL QUANTITIES
A. Contractor must include in their base bid any additional materials to complete the roofing project.
Contractor must provide all labor to install owner-supplied materials as part of their bid. All materials not specifically included in the owner-supplied materials section will be the responsibility of the contractor to provide and install in compliance with sections 07220, 0741 and 07620. Freight charges of Owner supplied materials will be the responsibility of the Owner. Contractor must take delivery of materials, properly cover and store at jobsite or their shop. Contractor must be able to provide certification in writing from roof system manufacturer that the contractor is approved to install the specified roof system and provide all warranty requirements of sections 0741 and 07620. The Owner will supply the materials and quantities as listed in section 01640.
END OF SECTION
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DIVISION 07 – THERMAL & MOISTURE PROTECTION
SECTION 07410: METAL ROOFING PANELS - STANDING SEAM
PART 1 - GENERAL
1.1 DESCRIPTION
A. Work described in this section applies to a completed Class (A) Fire Rated roofing assembly consisting of a factory finished preformed standing seam steel roofing system on an existing combustible plywood roof deck with new ¼” Dens Deck Board covered with Garland R-Mer Seal or an equivalent 40 mil minimum high temperature peal and stick underlay suitable for vertical applications at curbing and parapet walls. The manufactured metal roofing system shall incorporate standing seam steel roofing panels, clips, steel hat channels, perimeter flashing and trim, roof penetration flashing and counterflashing, ridge caps, valley and ridge trim assemblies, eave closures assemblies, eave drip stiffeners, coping and rake trim, gutters with expansion joints, down spouts and all miscellaneous sheet metal flashing / trim, closure foam, sealants and fasteners to complete a waterproof Class (A) fire rated roofing assembly.
1.2 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 01250 – Substitution Procedures
3. Section: 01330 – Submittal Procedures
4. Section: 01640 - Owner Furnished / Contractor Installed Products
5. Section: 02010 - Selective Demolition
6. Section: 06100 - Miscellaneous Carpentry
7. Section: 07220 - Roof Deck Board
8. Section: 07620 - Sheet Metal and Flashing
1.3 SUMMARY
A. This section includes materials, fabrication and installation specifications for the standing seam steel roofing panels, gutters and accessories as specified in the project contract documents for installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly.
B. Items specified in this section are applicable whether shown or not.
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1.4 SUBMITTALS
A. Submittals shall be prepared in accordance to Section 01330 – Submittal Procedures.
B. Shop Drawings:
1. Show fabrication and installation layouts of sheet metal roofing system, including plans, elevations, sections, expansion joint locations, keyed details and project specific specifications. Distinguish between shop and field assembled work. Provide shop drawings of the roofing system with flashings and accessories in project specific sheet drawings with associated fabrication and installation details.
2. Include metal thickness and finishes, panel lengths, joining details, fastening anchorage details, flashings and special fabrication provisions for termination and penetrations. Indicate relationships with adjacent and interfacing work.
3. Shop drawings must be completed by the metal panel manufacturer’s engineering department. Any and/or all changes recommended by the successful bidder must be approved by the manufacturer in writing prior to submittal.
C. Product Data: Include manufacturer’s detailed material and system description, sealant and closure installation instructions, engineering performance data and finish specifications.
D. Design Test Reports:
1. Provide pullout values of the fastener types and spacing’s as indicated on the project drawings.
2. Submit copy of manufacturer’s minimum design load calculations according to ASCE-7-16. See Garland calculations as indicated on drawings.
3. Submit copy of certification from manufacturer stating that specified system has been tested in accordance with ASTM E1592 requirements by an independent Engineering Firm. All test results must be submitted including Air (ASTM E 283) Infiltration Tests. These test results must meet or exceed those listed in Section 1.8 (Performance Criteria) and be stamped by an independent Engineering Firm.
1.5 INSTALLER QUALIFICATIONS
A. Installer:
1. Engage an experienced metal roofing contractor (erector) to install a standing seam system who has a minimum of five (5) years’ experience specializing in the installation of structural standing seam metal roof systems.
2. Contractor must be certified by the Roofing Manufacturer specified as the supplier of structural standing seam system and obtain written certification from manufacturer that installer is approved for installation of the specified system. The contractor must supply a copy of this certification to the City of Ukiah prior to proceeding with the roofing installation.
3. The contractor is required to maintain a full-time supervisor / foreman who is on the job-site at all times during installation of new roof system. Foreman must have a minimum of five (5) years’ experience with the installation of system similar to that specified.
1.6 MANUFACTURER QUALIFICATIONS
A. The materials outlined in the Material and Method Specifications are based on the performance characteristics of the R-Mer Span - Steel Panel system by the Garland Company. Metal panels must be pre-manufactured in the roofing manufacturer’s shop and engineered for this project. Roofing panels will not be allowed to be formed at the job-site.
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B. Should the bidder wish to propose an alternate manufacturer and/or material than that specified, Section 1250 – Substitute Procedures must be followed and address the requirements as outlined below:
1. Submit certified test reports from a testing laboratory that bear the stamp of a registered California P.E. to show compliance with specified performance criteria.
Test reports must meet the specified negative uplift pressures as listed per this specification for the gauge, panel width and clip spacing specified as confirmed by manufacturers ASTM E1592 test results. See Garland calculations as indicated on drawings.
2. Empirical calculations for roof performance shall only be acceptable for positive loads.
3. Indicate fastener types and spacing’s and provide fastener pullout values.
4. Submit copy of manufacturer’s Factory Mutual Certification for specified system. See Garland calculations as indicated on drawings.
5. Submit copy of certification from manufacturer stating that specified system has been tested in accordance with ASTM E1592 requirements by an Independent Engineering Firm. All test results must be submitted including Air (ASTM E 283) Infiltration and meet or exceed those listed in Section 1.8 (Performance Criteria).
6. A list of a minimum of five (5) jobs where the proposed alternate material was used under similar conditions. The reference list shall include date of project, size of project, address and contact telephone number.
7. A financial statement demonstrating a current ratio of 2:1 (current assets to current liabilities).
8. A written statement from the manufacturer stating that they will provide the building owner with a daily site inspection for a minimum of one (1) hour by an experienced, full time employee of the company.
9. A written statement from a corporate officer of the manufacturing company stating that he or she has reviewed the specifications and confirms that the proposed system meets or exceeds all performance requirements listed as well as meets the panel size, gauge, weight, clip design, sealant design, uplift pressures and height of the vertical seam.
10. A copy of manufacturer’s 30 year NDL roofing system warranty.
C. The following samples must be submitted by alternate manufacturers:
1. Submit sample of panel section, at least 6” x 6” showing seam profile and also a sampler of color selected.
2. Submit sample of panel clip(s).
D. The City of Ukiah decision regarding substitutions will be considered final. Unauthorized substitutions will be rejected.
1.7 DELIVERY, STORAGE, AND HANDLING
A. Manufacturer’s responsibility:
1. Protect components during fabrication and packing from mechanical abuse, stains, discoloration, and corrosion.
2. Provide protective interleaving between contact areas of exposed surfaces to prevent abrasion during shipment, storage, and handling.
3. Deliver materials in sealed packages, with Manufacturer’s labels intact and legible.
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B. Installer’s responsibility:
1. Store materials off ground providing for drainage; under cover providing for air circulation; and protected from wind movement, foreign material contamination, mechanical damage, cement, lime or other corrosive substances.
2. Handle materials to prevent damage to surfaces, edges and ends of roofing sheets and sheet metal items. Damaged material shall be rejected and discarded.
1.8 JOB CONDITIONS
A. Determine that work of other trades will not hamper or conflict with necessary fabrication and storage requirements for preformed metal roofing system.
B. Protection:
1. Provide protection or avoid traffic on completed roof surfaces.
2. Support no roof-mounted equipment directly on roofing system.
C. Ascertain that work of other trades which penetrates the roof or is to be made watertight by the roof is in place and approved prior to installation of roofing.
1.9 QUALITY CRITERIA
A. Applicable standards:
1. American Iron and Steel Institute (AISI): S100-07 Specification for the Design of Cold-Formed Steel Structural Members.
2. American Society for Testing and Materials (ASTM): A653 Specification for Steel Sheet Zinc-coated (galvanized) or Zinc- Iron Alloy-coated (Galvannealed) by the Hot-Dip process. E283 Test Method for Rate of Air Leakage Through Exterior Windows, Curtain Walls, and Doors Under Specified Pressure Differences Across the Specimen. E1592-01 Standard Test Method for Structural Performance of Sheet Metal Roof and Siding Systems by Uniform Static Air Pressure Difference.
3. Sheet Metal and Air Conditioning Contractors National Association (SMACNA):
Architectural Sheet Metal Manual, Latest Edition.
4 Underwriters’ Laboratories (UL): Standard UL – 580 Tests for Wind-Uplift Resistance of Roof Assemblies. Standard UL – 790 Class A Fire Rated Materials.
B. Applicable erection tolerances:
1. Shim and align metal roof panel units within installed tolerances of (1/4 inch in 20 feet; 3/8” in 40 feet) on slope and location lines as indicated and with (1/8 inch) offset of adjoining faces and of alignment of matching profiles.
1.10 PERFORMANCE CRITERIA
A. Thermal Movement:
1. Completed metal roofing and flashing system shall be capable of withstanding expansion and contraction of components caused by changes in temperature without buckling, producing excess stress on structure, anchors or fasteners, or reducing performance ability.
2. Interface between panel and clip shall provide for unlimited thermal movement in each direction along the longitudinal direction.
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B. Uniform wind load capacity:
1. Capacity shall be determined using pleated airbag method in accordance with ASTM E 1592, testing of sheet metal roof panels as follows:
a. (7.1) Roof test specimens shall be either full length or representative of the main body of the roof, free from edge restraint or perimeter attachments, continuous over one or more supports, and containing at least five panel modules for standing seam roof.
b. (7.1.2) No attachments shall be permitted at sides or end perimeter other than those that occur uniformly throughout roof. Side and end seals shall be flexible and in no way restrain crosswise distortion of panels. c. (7.2.1) Panels and accessories shall be production materials of same type and thickness proposed for use on project.
2. Installed roof system shall carry positive uniform design loads with a maximum system deflection of L/180 as measured at the rib (web) of the panel.
C. Underwriters’ Laboratories, Inc., (UL) fire resistance A ratings for roof assemblies.
Underwriters’ Laboratories, Inc., (UL) Class A fire rated materials per UL 790.
D. ASTM E283: Static pressure air infiltration:
Pressure Leakage Rate
1.57 PSF 0.0007 cfm/sq.ft.
6.24 PSF 0.0002 cfm/sq.ft.
20.0 PSF 0.0036 cfm/sq.ft.
E. Water penetration (dynamic pressure): No water penetration, other than condensation, when exposed to dynamic rain and 70 mph wind velocities for not less than five minutes duration, when tested in accord with principles of ASMA 501.1.
F. Capacities for gauge, span or loading other than those tested may be determined by interpolation of test results within the range of test data. Extrapolation for conditions outside test range are not acceptable.
G. Cool Roof Features:
a. Aged Solar Reflectance = 0.20 or higher
b. Thermal Emittance = 0.75 or higher
c. SRI+ = 106 (initial) / 97 (3 years)
d. CRFC ID product = 0700-0028
1.11 WARRANTIES
A. The City of Ukiah shall receive ONE WARRANTY from the Roofing Manufacturer covering all of the following criteria. Multiple warranties are NOT acceptable:
1. Manufacturer’s 30 year no dollar limit (NDL) watertight warranty.
2. Manufacturer’s warranty shall be a total systems warranty for a complete weatherproof class (A) fire rated standing seam metal roofing assembly. The Roof Manufacturer further warrants that the roof system will not leak due to manufacturing defects or defective workmanship by the installation contractor.
3. The Roofing Manufacturer will pay all authorized costs of repairs to the roofing system necessary to stop any leaks caused by defective materials or workmanship that occur within thirty (30) years from the final completion date, with no dollar cost limit to the City of Ukiah
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4. Pre-finished metal material shall require a written thirty (30) year non-prorated warranty covering fade, chalking and film integrity. The material shall not show a color change greater than 5 NBS color units per ASTM D2244 or chalking excess of 8 units per ASTM D659. If either occurs material shall be replaced per warranty, at no cost to the City of Ukiah.
1.12 PRE-INSTALLATION CONFERENCE
A. Conduct pre-installation meeting at project site before each construction activity that required coordination with installation of preformed metal roofing system.
B. The Roofing and Substrate Installer, a Representative from the Garlands Technical Team and an Engineering Representative for the City of Ukiah shall be present.
C. Advise the City of Ukiah of scheduled meeting dates a minimum of fourteen (14) days in advance.
D. Review progress of other construction activities and preparations for particular activity under construction at each pre-installation conference.
E. Record significant discussions and agreements/disagreements of each conference, along with approved schedule. Distribute record of meeting to everyone concerned, promptly, including the City of Ukiah and their Project Representative.
F. Do not proceed if conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of work and reconvene conference at earliest feasible date.
PART 2 – PRODUCTS
2.1 MATERIALS
A. Metal Roofing System:
1. Whenever a particular make of material, trade name and/or manufacturer’s name is specified herein, it shall be regarded as being indicative of the minimum standard of quality required.
B. Panel Material:
1. Garland 22-gauge G-90 Galvanized Steel R-Mer Span Standing Seam Panels:
a. Panel Width = 18”
b. Standing Seam Height = 23
/8”
c. Standing Seam Width = 1”
2. ASTM ASTM A 653/A 653M G-90 galvanized steel.
3. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish (30 year warranty).
C. Gutter and Downspout Material:
1. Roof Gutters & Downspouts shall be fabricated from Garland 22-gauge G-90 Galvanized Steel R-Mer SS Sheet Stock.
2. ASTM A 653/A 653M G-90 galvanized steel.
3. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish to match R-Mer Span Roof Panels of same type kind and quality (30 year warranty).
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D. Finish on surfaces:
1. Exposed surfaces on Steel: Metal roofing, gutters, ridge caps, drip stiffener, and flashing components shall receive factory applied Kynar 500 paint finish Mocha Color.
2. Coating system shall provide nominal 1.0 mil dry film thickness, consisting of primer and color coat.
E. Characteristics:
1. Configuration: Standing seams incorporating mechanically interlocked, concealed anchor clips allowing unlimited thermal movement only in longitudinal direction of the panel and of configuration which will prevent entrance or passage of water:
a. Panel/Cap configuration must have a total of four (4) layers of steel surrounding anchor clip for prevention of water infiltration and increased system strength designed to limit potential for panel blow-off. b. Profile of panel shall have mesa’s every ½” o.c. continuous throughout panel which are a minimum of 1.5” wide. These will absorb thermal stresses, reduce oil canning in panel and increase load carrying capacity. c. Exposed fasteners, screws and/or roof mastic is unacceptable and will be rejected. System configuration only allows for exposed fasteners at panel overlap (if required) and trim details (as per manufacturer’s guidelines). d. Panels must be furnished in continuous lengths from ridge to eave with no overlaps unless approved by manufacturer to length of run.
2. Seam must be 2-3/8” height for added upward pressures and aesthetic appeal.
Seam shall have continuous anchor reveals to allow anchor clips to resist positive and negative loading and allow unlimited expansion and contraction of panels due to thermal changes. Integral (not mechanically sealed) seams are not acceptable.
3. Concealed Anchor Clips: Clips must be 16 gauge, 40,000 p.s.i. (G-90 galvanized steel) ONE (1) piece clip with projecting legs for additional panel alignment and provision for unlimited thermal movement in each direction along the longitudinal dimension:
a. Two-piece (2) clips are NOT acceptable.
b. Clip design must isolate sealant in panel cap from clip to insure that no sealant damage occurs from the clip during expansion and contraction. c. Clip must maintain a clearance of a minimum of 3/8” between panel and substrate for proper ventilation to help prevent condensation on underside of panel and eliminate the contact of panel fastener head to panel.
4. Seam cap: Snap-on cap shall be a minimum of 1” wide “T” shaped of continuous length up to 45 feet accordingly to job condition and field seamed by means of manufacturer’s standard seaming machine:
a. Cap shall be designed to receive continuous double bead of hot applied, foamed in place gasketing sealant which will not come in contact with the anchor clip to allow unlimited thermal movement of panel without damage to cap sealant.
b. Sealant shall be non-fatigue, nitrogen injected water barrier.
5. Panels shall be of a symmetrical design with snap on cap configuration such that individual panels may be removable for replacement without removing adjacent panels.
6. Panel ends shall be panned at ridge, headwall, and hip conditions where applicable.
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F. Accessories:
1. Gable anchor clips: Standing Seam styles galvanized minimum thickness 16 gauge.
2. Fasteners:
a. Concealed fasteners: Corrosion resistant fasteners designed to meet structural loading requirements. The normal minimum fastener size shall be as indicated by the Roofing Manufacturer.
3. Closures: Factory pre-cut closed cell foam meeting ASTM D3575-93 a crosslinked closed cell polyolefin foam, enclosed in metal channel matching panels when used at hip and ridge.
4. Panel joint (end lap) sealant: Non-curing modified isobutylene tri-polymer tape of thickness to fully adhere to both surfaces being joined with indicated service life of 30 years.
2.2 ACCESSORY PRODUCTS
A. Sealant:
1. Acceptable products:
a. Concealed Application: PT1-707, Bostik Chem-Calk butyl sealant or Equal. b. Exposed Application: The Garland Company, Tuff Stuff or Equal.
B. Underlayment:
1. Garland R-Mer Seal or approved equivalent 40 mil minimum high temperature peal and stick underlay suitable for vertical applications at curbing and parapet walls.
2. Underlayment shall be applied over the Dens Deck Board per Section 07220 and extend up all curbing, parapet walls and over rake wall and eave trim / fascia boards prior to placement of hat channels.
2.3 FABRICATION - GENERAL
A. Shop fabricate metal roofing, gutter, and flashing components to the maximum extent possible, forming metal work with clear, sharp, straight, and uniform bends and rises. Hem exposed edges of flashings.
B. Form flashing components and gutters from full single width sheet in minimum 10’-0” sections. Provide mitered corners, joined using closed end pop rivets and joint sealant.
C. Fabricate roofing and related sheet metal work in accordance with the approved shop drawings and applicable standards.
2.4 FABRICATION – ROOF GUTTERS & DOWNSPOUTS
A. Roof Gutters & Downspouts shall be fabricated from 22-gauge ASTM A 653/A 653M G-90 Galvanized Steel - Garland R-Mer SS Sheet Stock
B. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish to match R-Mer Span Roof Panels of same type kind and quality (30 year warranty).
C. Fabrication of Roof Gutters & Downspout per Garland’s Site Specific Drawing Sheet Details and Garland’s Shop Drawing Submittal Installation Support Package Details:
1. Gutter Joint Lap Details (Trim-1.6 through Trim-1.9) and Butt Joint Expansion Joint Detail (GEJ-1)
2. Downspout RA Assembly Details (DS-1.1 through DS3.1)
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D. Install expansion joints on all gutter lines exceeding 50’-0” in length per SMACNA standard recommendations and Garland Butt Joint Expansion Joint Detail (GEJ-1).
E. Gutters shall be fabricated and installed to maintain a level to a 1/8” in 12” negative downward slope to the Downspout Inlets.
F. Downspouts shall be located at existing storm drain inlets with a watertight premanufactured or fabricated sheet metal coupler joint attached to the existing 4” diameter inlet lines.
PART 3 – EXECUTION
3.1 PREPARATION
A. Examine the alignment and placement of the building structure and substrate. Correct any objectionable warp, waves or buckles in the substrate before proceeding with installation of the preformed metal roofing. The installed roof panels will follow the contour of the structure and may appear irregular if not corrected.
B. Establish straight side and crosswise benchmarks.
C. Use proper size and length fastener for strength requirements. Approximately 5/16” is allowable for maximum fastener head diameter size beneath the panel.
D. Pre-roofing conference: Prior to beginning metal roofing work, a pre-roofing conference shall be held to review work to be accomplished.
1. Contractor, metal roofing subcontractor, metal roofing system manufacturer’s representative, representative for the City of Ukiah and all other subcontractors who have equipment penetrating the roof or whose work involves access to roof shall be present.
3.2 ERECTION TOLERANCES
A. Installation Tolerances: Shim and align metal roof panel units within installed tolerance of (1/4 inch in 20 feet; 3/8” in 40’-0” or more) on slope and location lines as indicated and with 1/8 inch offset of adjoining faces and of alignment of matching profiles.
3.3 ROOFING AND FLASHING INSTALLATION
A. All roofing and flashing details will be shown on the roofing manufacturer’s shop drawings and shall be included in the project documents. Install all roofing and flashings in accordance with the approved shop drawings, roofing manufacturer’s product data and within the specified erection tolerances.
B. Garland R-Mer Underlayment, or an approved equivalent underlayment shall be applied over the Dens Deck Board per Section 07220 and extend up all curbing, parapet walls and over rake wall and eave trim / fascia boards prior to placement of hat channels and sheet metal flashing.
C. Install 16 gauge steel fabricated hat channels, roofing manufacturer supplied 16 gauge one piece panel clips and panel clip shims as needed to provide an even panel seam height and alignment within the specified project tolerances. Hat Channels shall be fastened to the structural roof members and spaced in accordance to the Project Specific Drawing Sheets and Detail Sheets prepared by the Roofing Manufacture. Hat channels shall not be directly fastened to the plywood roof decking without approved allowable strength and pull out data for the plywood connection as supplied by an approved third party testing laboratory and approved by the Roofing Manufacturer.
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D. Installation of Roof Panels:
1. Roof panels can be installed by starting from either end and working towards the opposite end. Due to the symmetrical design of the specified panel system, it is also acceptable to start from the middle of the roof and work toward each end.
2. A stainless steel pop rivet, as required, shall be secured through the anchor reveal of the panel leg and extend into the arms of the panel clip located at the ridge of the system. This is done at each arm of the clip along the ridge. The panel is then anchored at both sides of the clip. Be sure to capture all drilling debris during this operation with a rag or cloth placed on the panels at the drilling operation.
2. The seam caps are shipped with two rolls of factory applied hot melt sealant located inside the caps. To install the caps, hook one side of the cap over the panel edge and rotate over the opposite panel leg. For ease of installation, start at one end of the panel and work toward the opposite end.
3. A hand crimping tool is used to crimp the cap around the top of two adjacent panels. Caps shall then be permanently seamed with manufacturer’s mechanical seamer.
E. Isolate dissimilar metals from metals with bituminous coating. Use gasketed fasteners where required to prevent corrosive action between fastener, substrate, and panels.
F. Limit exposed fasteners to extent indicated on shop drawings.
G. Anchorage shall allow for temperature expansion/contraction movement without stress or elongation of panels, clips, or anchors. Attach clips to structural substrate using fasteners of size and spacing as indicated on drawings to resist specified uplift and thermal movement forces.
H. Seal laps and joints in accordance with roofing system manufacturer’s product data.
Coordinate flashing and sheet metal work to provide weathertight conditions at roof terminations in accordance with standards of SMACNA Manual.
I. Provide temperature expansion/contraction movement of panels at roof penetrations and roof mounted equipment in accordance with system manufacturer’s product data and design calculations.
J. Installed system shall be true to line and plane and free of dents, and physical defects with a minimum of oil canning and within the applicable erection tolerances: Maximum variation from true planes or lines: ¼” in 20’-0”; 3/8” in 40’-0” or more.
K. Form joints in linear sheet metal to allow for ¼” minimum expansion at 20’-0” o.c. maximum and 8’-0” from corners.
L. At joints in linear sheet metal items, set sheet metal items in two ¼” beads of butyl sealant.
Extend sealant over all metal surfaces. Mate components for positive seal. Allow no sealant to migrate onto exposed surfaces.
M. Remove damaged work and replace with new, undamaged components.
N. Touch up exposed fasteners using paint furnished by roofing panel manufacturer and matching exposed panel surface finish.
3.4 FIELD QUALITY CONTROL
A. Inspection will involve surveillance of work during installation to ascertain compliance with Roof Manufacturer’s project site specific sheet drawings, details, specifications and installation tolerance specified for the roofing system. A Roofing Manufacturer’s Representative shall inspect the work a minimum of 2 days per work week.
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3.5 CLEANING
A. To prevent rust staining on finished surfaces, immediately remove filings produced by drilling or cutting. Clean all exposed surfaces of roofing and accessories daily after completion of work.
B. Touch up minor abrasions and scratches in finish. Touch up exposed fasteners using paint furnished by roofing panel manufacturer and matching exposed panel surface finish.
Remove all scrap and construction debris from the site.
3.6 FINAL INSPECTION
A. Final inspection will be performed by a Garland Representative, the City of Ukiah or their Representative in accordance with general requirements.
PART 4 - OWNER SUPPLIED MATERIALS
4.1 MATERIAL QUANTITIES
A. Contractor must include in their base bid any additional materials to complete the roofing project. Contractor must provide all labor to install owner-supplied materials as part of their bid. All materials not specifically included in the owner-supplied materials section will be the responsibility of the contractor to provide and install in compliance with sections 07220, 0741 and 07620. Freight charges of Owner supplied materials will be the responsibility of the Owner. Contractor must take delivery of materials, properly cover and store at jobsite or their shop. Contractor must be able to provide certification in writing from roof system manufacturer that the contractor is approved to install the specified roof system and provide all warranty requirements of sections 0741 and 07620. The Owner will supply the materials and quantities as listed in section 01640.
END OF SECTION
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DIVISION 07 – THERMAL & MOISTURE PROTECTION
SECTION 07620 - SHEET METAL AND FLASHING
PART 1 – GENERAL
1.1 RELATED DOCUMENTS
A. Project sheet drawings, details, specifications, addenda and general provisions of the Contract, including Contract General Conditions and Supplementary General Conditions and other Division 1 Specification Sections apply to this Section.
B. Related Sections:
1. Section: 01100 - Summary of Work
2. Section: 01250 – Substitution Procedures
3. Section: 01330 – Submittal Procedures
4. Section: 01640 - Owner Furnished Contractor Installed Materials
5. Section: 02010 - Selective Demolition
6. Section: 06100 - Miscellaneous Carpentry
7. Section: 07220 - Roof Deck Board
8. Section: 07410 - Metal Roofing Panels – Standing Seam
1.2 Summary
A. Section includes material, fabrication and installation specifications for sheet metal and roofing flashing, trim, closures, curbing, caps, coping, gutters, downspouts, gable wall roof beam end caps and required accessories as specified in the project contract documents for installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly.
B. Items specified in this section are applicable whether shown or not.
C. Fabricated sheet metal items, including flashings, counter flashings, and other items in conformance with the project specification, drawings and details as follows:
1. Metal edge system with continuous cleats.
2. Flashing & Counterflashing
3. Hat Channels
4. Valley and Ridge trim Assemblies
5. Eave Closures Assemblies
6. Coping, Curbing and Parapet Wall sheet metal and flashing
7. Ridge Caps and Rake Trim
8. Roof Gutters with Expansion Joints, Downspouts & Drains
9. Roof Beam End Caps at Gable Walls
10. All other items as indicated in the project contract documents for installation of a complete and weatherproof class (A) fire rated standing seam steel roofing assembly.
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1.3 SUBMITTALS
A. Submittals shall be prepared in accordance to Section 01330 – Submittal Procedures.
B. Shop Drawings:
1. submit shop drawings for manufactured and installer fabricated flashing, counterflashing, fascia, trim, capping, gutters, downspouts roof beam end caps and all other sheet metal fabrications as required for the installation of a complete and weatherproof class (A) fire rated steel standing seam roof.
2. Indicate material type and gauge, finish of material, profile and dimensioning, jointing pattern, jointing details, terminations, fastening methods, fastener type, specified underlayments and installation details.
C. Product data: Provide manufacturer's specification data sheets for each product
1. Metal material characteristics and installation specifications.
2. Submit color chart prior to material ordering and/or fabrication so that equivalent colors to those specific can be approved.
3. Fastener type, materials and installation specifications.
D. Samples:
1. Submit two samples 8x10 inch in size illustrating metal finish color.
2. Submit two samples, 12 x 12 inch in size illustrating typical external corner, internal corner, and valley, junction to vertical dissimilar surface, material and finish.
E. Certification:
1. Submit roof manufacturer's certifications that metal fasteners furnished are acceptable to roof manufacturer.
2. Submit roof manufacturer's certification that metal furnished is acceptable to roofing manufacturer as a component of roofing system and is eligible for roof manufacturer's system warranty.
3. Submit certification that metal and fastening system furnished is Tested and Approved by Factory Mutual for 1-90 Wind Up-Lift Requirements.
F. Proof of contractor, fabricator and installer qualification certification from the Roofing Manufacture for the application of the roofing system and associated sheet metal fabrication / flashing installation.
G. ANSI-SPRI ES-1 test results for all coping and edge metal.
H. Installer shop drawings and one installed mock-up end beam cap required for Gable Walls – Roof Beam End Caps Per Section 07620-2.4
1.4 WARRANTIES
A. The City of Ukiah shall receive ONE WARRANTY from the Roofing Manufacturer covering all of the following criteria. Multiple warranties are NOT acceptable:
1. Manufacturer’s 30 year no dollar limit (NDL) watertight warranty.
2. Manufacturer’s warranty shall be a total systems warranty for a complete weatherproof class (A) fire rated standing seam metal roofing assembly. The Roof Manufacturer further warrants that the roof system will not leak due to manufacturing defects or defective workmanship by the installation contractor.
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3. The Roofing Manufacturer will pay all authorized costs of repairs to the roofing system necessary to stop any leaks caused by defective materials or workmanship that occur within thirty (30) years from the final completion date, with no dollar cost limit to the City of Ukiah
4. Pre-finished metal material shall require a written thirty (30) year non-prorated warranty covering fade, chalking and film integrity. The material shall not show a color change greater than 5 NBS color units per ASTM D2244 or chalking excess of 8 units per ASTM D659. If either occurs material shall be replaced per warranty, at no cost to the City of Ukiah.
1.5 QUALITY ASSURANCE
A. Perform work in accordance with SMACNA Architectural Sheet Metal Manual requirements, except as otherwise indicated.
1. Factory Mutual Loss Prevention Data Sheet 1-49 windstorm resistance: 1-90.
1.6 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials in manufacturer's original, unopened containers or packages with labels intact and legible.
B. Stack material to prevent twisting, bending, and abrasion, and to provide ventilation. Slope metal sheets to ensure drainage.
C. Prevent contact with materials that could cause discoloration or staining.
PART 2 - PRODUCTS
2.1 SHEET MATERIALS
A. Sheet Metal Material:
1. Garland 22-gauge G-90 Galvanized Steel R-Mer SS Sheet Stock
2. ASTM A 653/A 653M G-90 galvanized steel.
3. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish to match R-Mer Span Roof Panels of same type kind and quality.
B. Should the bidder wish to propose an alternate manufacturer and/or material than that specified, Section 1250 – Substitute Procedures must be followed for approval.
C. The City of Ukiah decision regarding substitutions will be considered final. Unauthorized substitutions will be rejected
2.2 ACCESSORIES
A. Fasteners:
1. Corrosion resistant screw fastener as specified by the Roofing Manufacturer.
Exposed fasteners shall have the same finish as the pre-manufactured roofing panels.
2. Fastening shall conform to Factory Mutual 1-90 requirements or as stated on the section details, whichever is more stringent.
B. Plastic Cement: ASTM D 4586, Type I.
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2.3 FABRICATION - GENERAL
A. Fabricate in accordance with referenced standards. Form sections true to shape, accurate in size, square, and free from distortion or defects. Form pieces as recommended by SMACNA standard for conditions required.
1. Provide reinforcements and supports as required for secure anchorage.
2. Make joints rigid. Seams mechanically strong and soldered or sealed to make watertight
3. Fabricate corners in one piece with legs extending 30-inches each way to field joint. Lap, rivet, and solder or seal corner seams watertight.
4. Turn up "end dam" flanges at ends of opening sill flashing pieces, lap with wall flashing and membranes to shed water.
5. Fabricate cleats of same material as sheet, minimum 3/4 inches wide, interlockable with sheet.
6. Hem exposed edges on underside 1/2 inch; miter and seam corners.
B. Form pieces in longest possible lengths.
C. Hem exposed edges on underside 1/2 inch; miter and seam corners.
D. Form material with flat lock seams, except where otherwise indicated. At moving joints, use sealed lapped, bayonet-type or interlocking hooked seams.
E. Fabricate corners from one piece with minimum 18 inch long legs; seam for rigidity, seal with sealant.
F. Fabricate vertical faces with bottom edge formed outward 1/4 inch (6 mm) and hemmed to form drip.
2.4 FABRICATION - ROOF BEAM END CAPS - GABLE WALLS
A. Gable wall roof beam end caps shall be fabricated from Garland 22-gauge G-90 Galvanized Steel R-Mer SS Sheet Stock.
1. ASTM A 653/A 653M G-90 galvanized steel.
2. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish to match R-Mer Span Roof Panels of same type kind and quality.
B. Top, sides and end of all exposed gable roof beam ends shall be covered with Garland R-Mer Seal or approved equivalent vertically applied peal and stick underlayment with mechanical anchorage as required and specified by the manufacture prior to the application of the roof beam end caps.
C. Shop drawings for all roof beam end caps must be submitted, reviewed and approved by the City of Ukiah or approved City Representative prior to the fabrication of the remaining roof beam end caps.
D. One roof beam end cap mock up shall be installed and approved by the City of Ukiah or approved City Representative prior to the fabrication of the remaining roof beam end caps.
2.5 FABRICATION – ROOF GUTTERS & DOWNSPOUTS
A. Roof Gutters & Downspouts shall be fabricated from Garland 22-gauge G-90 Galvanized Steel R-Mer SS Sheet Stock.
1. ASTM A 653/A 653M G-90 galvanized steel.
2. High gloss, factory painted Kynar 500 fluorocarbon Mocha finish to match R-Mer Span Roof Panels of same type kind and quality (30 year warranty).
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B. Fabrication of Roof Gutters & Downspout per Garland’s Site Specific Drawing Sheet Details and Garland’s Shop Drawing Submittal Installation Support Package Details:
1. Gutter Joint Lap Details Trim-1.6 through Trim-1.9)
2. Gutter Butt Joint Expansion Joint Detail (GEJ-1)
3. Downspout RA Assembly Details (DS-1.1 through DS3.1) C. Install expansion joints on all gutters exceeding 50’-0” length per SMACNA standard recommendations and Garland Butt Joint Expansion Joint Detail (GEJ-1).
D. Gutters shall be fabricated to maintain as level to a 1/8” in 12” negative slope to the Downspout Inlets.
E. Downspouts shall be located at existing storm drain inlets with a watertight premanufactured or sheet metal fabricated coupler joint to the existing 4” diameter inlet lines.
2.6 EDGE METAL SYSTEM AND METAL COPING SYSTEM
A. ANSI SPRI ES-1 Pre Manufactured Coping system ANSI SPRI ES-1 tested and certified.
2.7 ROOF-RELATED SHEET METAL AND FLASHINGS
A. Roof-Related Sheet Metal and Flashings: As indicated, as specified in related sections, as required by roofing material manufacturers and referenced standards. Coordinate work of this section with related sections. Provide complete systems without conflict or omission.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Inspect and clean all surfaces to receive flashing prior to installation. Commencement is indication of acceptance of condition
B. Coordinate with affected trades work to be installed under their supervision.
C. Verify roof openings, curbs, pipes, sleeves, ducts, and vents through roof are solidly set, reglets in place, and nailing strips located.
D. Verify roofing termination and base flashings are in place, sealed, and secure.
E. Beginning of installation means acceptance of existing conditions.
F. Field measure site conditions prior to fabricating work.
3.2 PREPARATION
A. Install starter and edge strips, and cleats before starting installation.
B. Back paint concealed metal surfaces with protective backing paint to a minimum dry film thickness of 15 mil.
3.3 INSTALLATION
A. Install work watertight, without waves, warps, buckles, fastening stress, or distortion, allowing for expansion and contraction. Conform to referenced standards. Make metal joints watertight.
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B. Fastening of metal to walls and wood blocking shall comply with SMACNA Architectural Sheet Metal Manual, Factory Mutual 1-90 wind uplift specifications and/or manufacturer's recommendations whichever is of the highest standard.
C. All accessories or other items essential to the completeness of sheet metal installation and water tight envelope of the building, whether specifically indicated or not, shall be provided.
D. Reglets: Install in accordance with manufacturer’s installation instructions.
E. Metal fascia and copings shall be secured to wood nailers at the bottom edge with a continuous cleat. Cleats shall be at least one gauge heavier than the metal it secures.
F. Install Sheet Membrane Waterproofing at closure flanges, under metal copings, caps and platforms; fully adhered, free of voids, blisters and buckling; roll as soon as practical following layout. Minimize exposure time to that period recommended by the manufacturer.
G. Flashing: Joints at 10-foot maximum spacing and at 2-1/2-feet from corners. Butt joints with 3/16-inch space centered over matching 8-inch long backing plate with sealer tape in laps.
H. Flanged flashings and roof accessories: Set on continuous sealer tape. Nail flanges through sealer tape and at 3-inch maximum spacing.
I. Isolate metal from dissimilar metal with 2 coats of specified asphaltic paint, sealer tape or other approved coating, specifically made to stop electrolytic action. Use only stainless steel fasteners to connect isolated dissimilar metals.
J. Joints, fastenings, reinforcements and supports: Sized and located as required to preclude distortion or displacement due to thermal expansion and contraction. Conceal fastenings wherever possible.
K. Secure flashings in place using concealed fasteners. Use exposed fasteners only where permitted.
L. Flexible Flashing Installation:
1. Prime substrates as recommended by flexible flashing manufacturer and allow to dry.
2. Install flexible flashings in maximum feasible lengths to minimize lap joints.
3. Peel release paper from roll to expose rubberized asphalt and position flashing to center over joint location before applying. Move along opening or joint, being careful to put flashing as evenly as possible over the opening. Avoid fishmouths.
4. Press flashing firmly into place with heavy hand pressure. Ensure continuous and intimate contact with substrate.
5. If wrinkles develop, carefully cut out affected area and replace as outlined above.
M. Apply plastic cement compound between metal flashings and felt flashings.
N. Fit flashings tight in place. Make corners square, surfaces true and straight in planes, and lines accurate to profiles.
O. Seal prefinished metal joints watertight.
P. Solder other metal joints for full metal surface contact. After soldering, wash metal clean with neutralizing solution and rinse with water.
Q. Install roof drains per manufacturer’s recommendations.
R. Repair and replace damaged Work, or Work of poor or unacceptable workmanship, as determined by the industry standards cited, or as determined to be in non-conformance with the project plans, specification and details.
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3.4 FIELD QUALITY CONTROL
A. Inspection will involve surveillance of work during installation to ascertain compliance with specified requirements. Manufacturer’s representative shall inspect the work a minimum of 2 days per work week.
B. Tolerances
1. Exposed surfaces: Free of dents, scratches, abrasions, or other visible defects; clean, ready for painting.
2. Set flashings and sheet metal to straight, true lines with exposed faces aligned in plane as indicated.
3.5 SHOP FABRICATED SHEET METAL
A. Installation Contractor shall be responsible for determining all sheet metal systems are in conformance with the project and roof manufacturer's plans, drawings and details.
B. Metal work shall be shop fabricated to configurations and forms in accordance with recognized sheet metal practices.
C. Hem exposed edges.
D. Angle bottom edges of exposed vertical surfaces to form drip.
E. All corners for sheet metal shall be lapped with adjoining pieces fastened and set in sealant.
F. Joints for gravel stop fascia system, cap flashing, and surface-mount counterflashing shall be formed with a 1/4" opening between sections. The opening shall be covered by a cover plate or backed by an internal drainage plate formed to the profile of fascia piece. The cover plate shall be embedded in mastic, fastened through the opening between the sections and loose locked to the drip edges.
G. Install sheet metal to comply with Architectural Sheet Metal manual, Sheet Metal and Air Conditioning Contractor's National Associations, Inc.
PART 4 - OWNER SUPPLIED MATERIALS
4.1 MATERIAL QUANTITIES
A. Contractor must include in their base bid any additional materials to complete the roofing project. Contractor must provide all labor to install owner-supplied materials as part of their bid. All materials not specifically included in the owner-supplied materials section will be the responsibility of the contractor to provide and install in compliance with sections 07220, 0741 and 07620. Freight charges of Owner supplied materials will be the responsibility of the Owner. Contractor must take delivery of materials, properly cover and store at jobsite or their shop. Contractor must be able to provide certification in writing from roof system manufacturer that the contractor is approved to install the specified roof system and provide all warranty requirements of sections 07410 and 07620. The Owner will supply the materials and quantities as listed in section 01640.
END OF SECTION
SHOP DRAWING SUBMITTAL
INSTALLATION SUPPORT PACKAGE
8 1/2” x 11” spiral bound attachment
● (SC) Panel System Components Tab
● (PS) Panel System Installation Support Tab
● (RA) Roof Application Support Tab
● (FT) Field Transition Support Tab
ARCHITECTURAL REVIEW
CUSTOM ENGINEERED 11” X 17” SHOP DRAWINGS
DEVELOPED SPECIFICALLY FOR THIS PROJECT’S
DESIGN CONCEPT & REVIEW
● START AT THE YELLOW SECTION TAB ●
Provided by:
The Garland Company, Inc.
Manufacturer of High Performance Roofing and Building Envelope Solutions 4648 S. Old Peachtree Road | Norcross, GA 30071 · Phone: (770) 908-1030 | (800) 949-7637 · Fax: (770) 908-2264 · www.garlandco.com
FINISH SPECIFICATIONS: FOR REVIEW ROOF PANEL: R-MER SPAN
INSTALLATION SUPPORT TAB
(RA) ALL ROOF DIMENSIONS MUST BE FIELD VERIFIED FOR REVIEW INSTALLATION SUPPORT TAB (RA) INSTALLATION SUPPORT TAB(RA) INSTALLATION SUPPORT TAB (RA) INSTALLATION SUPPORT TAB(RA) INSTALLATION SUPPORT TAB (RA) INSTALLATION SUPPORT TAB(RA) INSTALLATION SUPPORT TAB (RA) INSTALLATION SUPPORT TAB
(RA) INSTALLATION SUPPORT TAB
(RA)
INSTALLATION SUPPORT TAB
(SC) INSTALLATION SUPPORT TAB(PS)INSTALLATION SUPPORT TAB (SC) INSTALLATION SUPPORT TAB
(SC) INSTALLATION SUPPORT TAB INSTALLATION SUPPORT TAB(PS) (SC) INSTALLATION SUPPORT TAB
(SC) INSTALLATION SUPPORT TAB
(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB(SC) INSTALLATION SUPPORT TAB (SC) INSTALLATION SUPPORT TAB
(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB (PS) INSTALLATION SUPPORT TAB
(PS) INSTALLATION SUPPORT TAB
(SC) INSTALLATION SUPPORT TAB
(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB (SC) INSTALLATION SUPPORT TAB(PS)INSTALLATION SUPPORT TAB (SC) INSTALLATION SUPPORT TAB
(SC) INSTALLATION SUPPORT TAB
(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB(PS) INSTALLATION SUPPORT TAB(SC) INSTALLATION SUPPORT TAB (SC) INSTALLATION SUPPORT TAB INSTALLATION SUPPORT TAB(PS) (SC) FOR REVIEW ONLY- ONLY- PROTECT PAINT FINISH
NO. C-014042
8/22/2021
THOMASHISE
LICENSED ARCHITECT
STATE OF CALIFORNIA
PRINTER TRIM SHEET AFTER STAPLING INTO DRAWING SET
7 / 27 / 2020
DATE
REVISIONS
A1.1
PAGE
5 DRAWING SYMBOLS 1 SHEET INDEX
2 PROJECT DATA
DESCRIPTION OF WORK
8 VICINITY MAP 4 SCHEMATIC SITE PLAN
Scale: 1" = 50'-0"
N
MAIN STREET
GRACE HUDSON
HOME
"EXT'G GARAGE
GARDEN
PARKING
ENTRY DRIVE
MUSEUM RE-ROOF
PROJECT
WALL WITH WINDOW
WALL WITH DOOR
FACE-OF-STUD TO FACE-OF-STUD
FACE-OF-STUD TO CENTER LINE OF STUD
FACE-OF-STUD TO FACE OF FINISH
PARTIAL HEIGHT WALL
NEW WALL
MASONRY / CONC WALL
DEMO EXIST'G WALL
#
#
#
#
#
#
#
#
#
HIDDEN LINE (BELOW OR ABOVE)
GRID LINE
DETAIL CUT w/ DRW'G & PAGE
SECTION ELEVAT'N w/ DRW'G & PAGE
SECTION CUT w/ DRW'G & PAGE
ELEVATION VIEW w/ DRW'G & PAGE
DATUM LINE / POINT
ACCESSIBLE or EXIT'G PATH
EXIST'G WALL
CONTACT
Project Name Grace Hudson Museum / Re-Roof
Project Address 431 South Main Street
Ukiah, CA 95482
APN 002–281–26 & 27
Zoning PF-Public Facility
Permitting Agency City of Ukiah / Building & Code Enforcement Services 300 Seminary Avenue Ukiah, CA 95482
Phone: (707) 463–6206
CODE ANALYSIS
Building Code Edition CBC 2019
Construction Type Type V-B Sprinklers (Built as V-N w/ Sprinklers) Roof Rating Class "A"
Energy Compliance Nonresidential Compliance Manual 2019 Building Envelope – Addt'ns & Altert'ns
(100%) Replacement & o/ (2,000) sqft
R14 for Climate Zone 2
"E" Roof Data
Exposed Deck Area
(4" ave) below metal R-0.9
Vapor Barr R-0.2
(1/2") Plywd R-0.6
(3/4") Air Space R-0.8
(2") R-10
(3") Wood-Lock Deck R-3.5
R-15.2
Roof w/ Attic Fiberglass Batt R-30
UTILITY & SUPPORT
Fire District Ukiah Valley Fire Protection District (707) 462–2918 School District Ukiah Unified School District (707) 472–5000 Utilities City of Ukiah Utilities Department
BUILDING DATA
"E" Building Area
First Floor (~11,137) sqft
Re-Roof Area (~14,144) sqft (Contractor to Verify)
DEFERRED SUBMITTALS
Deferred Submittal 1. Insulation Upgrade by Apperson Energy
2. Wind Calculation for Fasteners by D. Jankovski PE
3. Metal Roofing Shop Drawings by Contractor
COST DATA
Architect's Estimate $390,000
PLUMBING FIXTURE DATE
EXIST'G REMOVED NEW ADDED
Water Delivery Fixture (0) (0)
ATTACHMENTS
(n/a)
DRAWING SHEETS
A1.1 PROJECT DATA
A1.2 PROJECT PHOTOS
A1 ROOF PLAN, BLDG SECTIONS, & DETAILSs
The "Work" of this Project is summarized as follows:
The Museum has a "Cor-Ten" Burmuda style metal roof system that is now (35) years old, and has started to leak. The decision has been made to remove that roof, and replace it with a traditional standing seam metal roof, which includes a proven compliment of reliable and time-tested attachment and trim components.
The Museum's was built on the grounds of Grace Hudson's residence, and houses a priceless and irreplaceable collection of her art and artifacts of the Pomo people who made this land their home.
The City of Ukiah is expecting the highest level of craftsmanship and expertise, and who can bring both to bear on this project. Also, if possible, to execute the work early this Fall.
1. Remove the existing roofing, palatize and secure the Cor-Ten panel components and make ready for the re-use by others. The actual short term storage will be the Museum parking area, and will be coordinated between the Contractro and the Architect in consultation with the Museum staff.
The Museum is currently not open to the public, and staff are working from home.
2. Recon and repair any fungus rot or water damaged to the building as needed. This work will be on a time and materials basis, and is further described in the Bidding Docs. Also, the Contractor will make all other repairs and additions to accomodate the new roofing system, including fascia and related building trim and flashings.
3. Prep the roof deck and install the weather barrier.
4. The Contractor will also coordinate with other Owner contracted trades, including insulation, and and attic ventilation.
5. The Contractor will need to supply support items to accomodate workmen, such as restrooms, as maintaining the Museum security is of upmost concern.
6. The Contractor is contractually bound to make available all workman and materials, and proceed to completion except during rain days.
7. The Bid Docs will specify the schedule for pre-construction meetins, responding to Contractor's questions, Bids due date, insurance requirements, selection criteria for evaluating Bids and Contractor's, and other Bidding and Contractual requirements. 7
5 ENTRY BEAM & FASCIA DETAIL
8 EAVE SOFFIT DETAILS
6 7 WEST GABLE FASCIA DETAIL
NO. C-014042
8/22/2021
THOMASHISE
LICENSED ARCHITECT
STATE OF CALIFORNIA
PRINTER TRIM SHEET AFTER STAPLING INTO DRAWING SET
DATE
REVISIONS
A1.2
PAGE
7 / 27 / 2020
EAST GABLE FASCIA DETAIL
1 SOUTH ENTRANCE
4 NORTH GABLE
2 EAST GABLE
3 WEST GABLE
N
048
NO. C-014042
8/22/2021
THOMAS
HISE
LICENSED
ARCHITECT
STATE OF
CALIFORNIA
CLIENT & PROJECT ARCHITECTURAL TEAM
REVISIONS
A1
7 / 27 / 2020
PAGE
DATE THOMAS HISE ARCHITECTS / BUILDER 580 Vichy Hills Drive Ukiah, CA 95482 Phone: 707 / 744-1921 Lic#: C14042 & B369767 e-mail: [email protected]
CITY OF UKIAH / GRACE HUDSON MUSEUMRe-Roof & Misc Repairs431 South Main Street Ukiah, CA 95482 NOTE: USE THIS DETAIL FOR ALL BEAM ENDS, AND ADJUST SIZE ACCORDINGLY. SUBMIT SHOP DRAWINGS TO ARCHITECT
FOR REVIEW AND APPROVAL PRIOR TO FABRICAT'N &
INSTALLAT'N.
4 A1
TYPICAL ALL
1 ROOF PLAN
Scale: 1/8" = 1'-0"
3 GABLE END FASCIA REPLACEM'T
Scale: 1/4" = 1'-0"
2A SCHEMATIC VAULTED BLDG SECTION
Scale: 1/8" = 1'-0"
2B SCHEMATIC VAULTED BLDG SECTION
Scale: 1/8" = 1'-0"
6:12
6:12
5:12
5:12
(E)
(E)
(E)
(E)
~5.5:12
(NEW)
~5.5:12
(NEW)
BEAM END FLSH'G DETAIL
SCALE: 1"=1'-0"
4 SIDE
END
BOTT BM FLSH'G W/
HEM'D FLANGE
12" ~12"
45 1/2"
3 1/2" 1 1/2"
1 1/2"
SIDE FLSH'G W/ HEM'D
EDGE & POP RIVIT
TOP BM FLSH'G W/ DRIP
EDGE W/ HEM'D EDGE
WRAP SIDE & BOTT BM W/
BITUTHANE MEMBRANE
WRAP CAP FLSH'G O/ SIDE FLSH'G
W/ BITUTHANE MEMBRANE
(24) GA GALV SHT MET SIDE FLASH'G
(24) GA GALV SHT MET CAP FLASH'G
SAW CUT FASCIA ASSEMBLY TO ACCOMDATE
BITUTHANE, SIDE, & CAP FLASH'G & SET IN
POLY URATHANE CAULK
"E" BM END "E" 2X WD DECK'G
(VERIFY)
END FLSH'G W/ HEM'D EDGE
& POP RIVIT TO SIDE FLSH'G
END FLSH'G W/ HEM'D
EDGE & POP RIVIT TO
SIDE FLSH'G
NEW (4X) FASCIA TO REFLECT NEW ROOF
PITCH W/ ON-SITE FITTING NECESSARY.
CONTRACTOR TO MOCK-UP FOR ARCHITECT
REVIEW & APPROVAL
LINE OF "E" MIX'D ROOF PITCH
~30'-7"
12'-0" 24'-0" 12'-0"
4'-0"
48'-0"
48'-0"
48'-0"
48'-0"
38'-4"
48'-0"
78'-4 1/2"
56'-0"
14'-6"
VALLEY
VALLEY
VALLEY
VALLEY
RIDGE RIDGE
RIDGE
RIDGE
EXT'G ASSEMBLY: (1/2") CDX PLYWD O/ (2 11/16") WOOD BATTENS @ (24") OC (PARELEL TO RIDGE), W/ AIR SPACE & (2") POLY FOAM IN CAVITY, O/ (3/8") CDX PLYWD, ALL O/ (3X8) EXPOSED WD DECK'G NEW STAND'G SEAM METAL ROOF'G SYSTEM SUPPORTED ON HATCHANNELS @ (48") OC (PARA TO RIDGE), O/ (1/4") DENS BD, O/ "BITUTHANE TYPE" PEAL & STICK MEMBRANE, O/ "E" DECK'G. ADJUST
PLANE HT WITH PLT SHIMPS & VARITY HT PANEL CLIPS
12 6 (E)
26.5 12 22.5
5 (E)
12 24.5
~5.5 (NEW)
"E" COPPER GUTTER &
RAIN LEADER SYSTEM
EXT'G ASSEMBLY: (1/2") CDX PLYWD O/ (2X) WOOD TRUSSES @ (24") OC (PERP TO RIDGE),
NEW STANDING SEAM METAL ROOF'G SYSTEM SUPPORTED BY HATCHANNELS @ (48") OC (PARA TO RIDGE), O/ (1/4") DENS BD, O/ "BITUTHANE TYPE" PEAL & STICK MEMBRANE, O/ (E) TRUSS SYSTEM.
ADJUST PLANE HT WITH PLT SHIMPS & VARITY HT PANEL CLIPS "E" COPPER GUTTER &
RAIN LEADER SYSTEM
12'-0" 12'-0" 12'-0" 12'-0"
PLTS
RIDGE
~21'-0"
FLR
PLTS
RIDGE ~9'-0"
~21'-0"
12'-0" 12'-0" 12'-0" 12'-0"
FLR
~9'-0"
(~ 7")
NEW STAND'G SEAM MET ROOF'G, INCLUD'G VENT'
RIDGE & EAVE, GUTTER & RAIN LEADER SYSTEM,
& ALL ATTACHM'TS PER MFGR'S APPROV'D SPECS
HAT CHAN & PANEL CLIPS, INCLUD'G SHIM PLTS
AS NEEDED FOR FASTN'G & NEW SLOPE
WATER TIGHT BITUTHANE TYPE PEAL & STICK, W/
LAP & ATTACHMENT PER MRGR'S APPROV'E SPECS
EXIST'G PLYWD ROOF'G & DECK SYSTEM
LOW SLOPE BUILT-UP ROOF BELOW
INSPECT & NOTIFY OWNER IF REPLACEM'T NEED'S
AREA OF EXIST'G VAULT'D ROOF STRUCTURAL SYSTEM
EXTREME CARE IS REQUIR'D TO AVOID FASTENERS FROM
PENETRAT'G THROUGH EXPOS'D DECKING BELOW.
2A
A1
2B
A1
SEE
ALL OTHER ROOF AREA OVER ATTIC TYPICAL
SEE
4'-0"
5'-6"
12 6 (E)
26.5 12 22.5
5 (E) 24.5
~5.5 (NEW)
(~ 7")
12 4'-0"
4'-0"
{00245263.1} 52 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
GRACE HUDSON MUSEUM ROOF REPLACEMENT – NEGOTIATED CONTRACT Specification No. 23-04
Name of Bidder _______________________ Business Phone _ ____ Business Address ___
Place of Business _
Contractor’s License No. _ ___________________________
License Expiration Date_______________________________________ Classification Type __________________________________________ Department of Industrial Relations Public Works Contractor Registration Number: _______ The undersigned Bidder submits this Proposal and binds itself on award by the City of Ukiah under this bi to execute a Contract in accordance with its Bid and,
Contract Documents, The Contract Documents, including but not limited to the Notice to Bidders, Instructions to Bidders, Form of Agreement. General Conditions, Technical Specifications, Contract Drawings, and Addenda, if any, are made part of this bid and all provisions thereof are hereby accepted, and all representations and warranted required thereby are hereby affirmed.
This offer shall be irrevocable for a period of sixty (60) days after the date on which bids are opened.
The undersigned Bidder understands that any clarification made to the above or any new and different conditions or information submitted on or with its Proposals, other than that requested, may render the bid non-responsive.
The undersigned Bidder declares that only persons or parties interested in this Proposal as principals are those named herein that this Proposal is made without collusion with any other person, firm, or corporation; that Bidder has carefully examined the location of the proposed work, the attached Form of Agreement, the Contract Drawings, the Special Provisions and other Contract Documents; and agrees that, if this Proposal is accepted that it will, 1) contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the Agreement herein contained
2) to provide all necessary machinery, tools, apparatus and other means of construction; 3) to do all the Work and furnish all the materials specified in the Contract Documents, in the manner and time therein prescribed, and according the requirements of the Engineer, as therein set forth; 5) indemnify the City against any loss or damage arising from any act of the undersigned as Contractor; and
6) accept as full payment therefor the prices indicated in the Bidding Schedule, including all Work modified by Addendum number _______________ (IF NONE< STATE NONE).
The Bidder shall set forth for each item of Work, in clearly legible figures, an item price and a total for the item in the respective spaces provided for this purpose in the Bidding Schedule.
The prices included within the Bidding Schedule include all costs for labor, materials, tools, equipment, services, Subcontractors, suppliers, taxes, insurance, shipment, delivery, overhead, profit, and for all other costs necessary to perform the Work in accordance with the Contract Documents.
San Francisco Roofing
Services, Inc. 12/31/2024 C-39
ATTACHMENT 3
{00245263.1} 54 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract *If Bidder is a partnership or Joint Venture, give the full names of all partners and/or Joint Ventures in the space provided (use additional sheet if required). If Bidder is a corporation, two signatures are required as follows: (1) the Chairman, President, or Vice-President and (2) the Secretary, Assistant Secretary, Chief Financial Officer or Assistant Treasurer. In the alternative, this Agreement may be executed by a single officer or a person other than an officer provided that evidence satisfactory to the City is provided demonstrating that such individual is authorized to bind the corporation (example, a copy of a certified resolution from the corporation’s board or a copy of the corporation’s bylaws).
{00245263.1} 55 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
BIDDING SCHEDULE
Bidders are directed to submit firm unit and lump sum prices for all Work set forth in the Contract Documents on this Bidding Schedule.
Unit prices and lump sum prices must be entered in the appropriate spaces provided in the Bidding Schedule. Unit prices shall be multiplied by the Quantities shown and the total shall be inserted in the “Total” column.
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each Bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and all other Contract Documents and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Contract Documents, including all labor, materials, tools, equipment, services, subcontractors, suppliers, taxes, insurance, shipment, delivery, overhead, profit, elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project.
All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
The Bidding Schedule is a summary list of all of the work required by the Contract Documents and is in no way intended to describe all items of work to be performed. Bidders must carefully examine the Contract Documents, including the Contract Drawings and the site of the work and perform such inquiries and investigations, as they deem appropriate in the formulation of their bids. All costs estimated to be incurred by Bidders must be included within one of the line items in the Bidding Schedule.
{00245263.1} 56 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract NAME OF BIDDER:
SPEC #: 23-05
PROJECT NAME: GRACE HUDSON MUSEUM ROOF REPLACEMENT
BASE BID
ITEM
NO. DESCRIPTION UNIT OF
MEASURE QUANTITY PRICE
1 Provide all necessary equipment, materials, labor and fees for roof replacement LS 1 $__________________________ 450,000.00 San Francisco Roofing Services, Inc.
{00245263.1} 57 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein.
GRACE HUDSON MUSEUM ROOF REPLACEMENT
_________________________________________
(Signature of Bidder)
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
(The Bidder shall execute the certification of this page prior to submitting its proposal.)
{00245263.1} 58 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 20 Signature of Bidder, with Business Address:
_______________________________
__________________________________________________
__________________________________________________
7th
April
23
{00245263.1} 59 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The Bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards.
________________________________ Date_____________
__________________________________________________
__________________________________________________
(This certification shall be executed by the Bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) 4/7/2023 Page 419 of 589
{00245263.1} 60 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each Bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-
09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
PORTION/ TYPE
OF WORK
N/A
{00245263.1} 61 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
STATEMENT OF EXPERIENCE OF BIDDER
The Bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of its experience, skill and business standing and its ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ SEE NEXT PAGE Page 421 of 589
23102 Marina Community Center In Progress No No No City of San Leandro Garland DBS Doug Clark Roof Coating 23103 South City High School $ 81,500.00 No No No S.F. Unified School District SF Roofing Manny Avila Tremco Torch System 23104 Rubecon Work No No No Rubecon Builders Hot Asphalt 23105 Walnut Grove Elementary No No No Pleasanton Unified School District Artnz Builders JP Vanzee7 Single Ply Roofing System 23106 Brookhill Elementary No No No Santa Rosa Elementary School District Wright Construction David Hamilton7 Torch Roofing System 23107 Haehl Pavilion SRJC Walte Haeh No No No Santa Rosa Junior College Garland DBS Vince Harper Metal Roof and KEE roofing 23108
{00245263.1} 62 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
NON-COLLUSION AFFIDAVIT
The undersigned declares:
I am the _________________ of ______________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder. All statements contained in the bid are true. The Bidder has not, directly or indirectly, submitted its bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________________ [city], ________________ [state]. _______________
Secretary
San Francisco
Roofing Services, Inc.
4/7/2023 San Francisco CA Page 424 of 589
{00245263.1} 63 Spec No. 23-05
Grace Hudson Museum Roof Replacement Negotiated Contract
DISQUALIFICATION QUESTIONNAIRE
The Bidder shall complete, under the penalty of perjury, the following questionnaire:
Has the Bidder, any officer of the Bidder, or any employee of the Bidder who has proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes______ No_____
If the answer is yes, explain the circumstances in the space below.
NAME OF BIDDER: _________________________________________ SIGNATURE OF BIDDER: ____________________
Explanation, if any:
x
San Francisco Roofing Services, Inc. Page 425 of 589
CITY OF UKIAH ORDER NO. 1
CONTRACT CHANGE ORDER DATE: November 7, 2023
Contract for (Description of Facility): Grace Hudson Museum Roof Replacement, Specification No. 23-05 Owner: City of Ukiah, 300 Seminary Avenue, Ukiah, California, 95482-5400 To (Contractor): San Francisco Roofing,
You are hereby directed to make the herein described changes from the contract plans and specifications or do the following described work not included in the contract plans and specifications:
Change requested by: Project Manager/Engineer.
Justification (Detailed and Concise): These items were not included in the original bid documents. Work will improve future maintenance.
The amount of the Contract will be (decreased/increased/unchanged) by the estimated sum of five thousand and thirty dollars ($5,030.00).
The contract total including this and previous Change Orders will be: four hundred fifty-five thousand dollars and thirty dollars ($455,030).
The contract period provided for completion will be (increased/decreased/unchanged): 0 day.
This document will become a supplement to the contract and all provisions will apply hereto.
Approved By:___________________ _______________
(City) Date
Accepted:_______________________ _______________
(Contractor) Date
This information will be issued as a record of any changes to the original construction contract.
Description of Changes - Itemized Breakdown
ESTIMATED
DECREASE To
Contract Amount
ESTIMATED
INCREASE To
Contract Amount
1. Install new galvanized gutter screens on all gutters (approximately 400 LF). $5,030 ESTIMATED NET CHANGE IN CONTRACT PRICE $5,030
Ulises Avila. San Francisco Roofing Services Inc.11/10/2023 11/10/2023
ATTACHMENT 4
Change Order Proposal
To:
From:
Attention:
Job Name:
Authorized by: Ulises Avila
Grace Hudson Museum Mary Horger Ulises Avila, SF Roofing Services Inc. - Install new Galvanized Gutter Screens on all Gutters (Approx 400 LF) Total : Five Thousand & Thirty Dollars ($5,030.00) Page 427 of 589
PAGE 1 OF
1 McNICHOLS® Perforated Metal
Round, Galvanized Steel, G90, 22 Gauge (.0336" Thick), 5/32" Round on 3/16" Staggered Centers, 63% Open Area, 48" x 120"
McNICHOLS® Perforated Metal, Round, Galvanized Steel, G90, Mill Finish, 22 Gauge (.0336" Thick), 5/32" Round on 3/16" Staggered Centers, 1/32" Bar Width, 32.86 Holes Per Square Inch (HPSI), Minimum Solid Margins Both Sides of Sheet Parallel to Length of Sheet, Holes Sheared Through Both Ends of Sheet Parallel to Width of Sheet, 63% Open Area ITEM 1453312241 - 48" x 120"
ITEM SPECIFICATIONS
Item Number 1453312241
Product Line Perforated Metal
Hole Type Round
Primary Material Galvanized Steel (GV)
Alloy, Grade or Type G90 (G90)
Material Finish Mill Finish
Gauge/Thickness 22 Gauge (.0336" Thick)
Hole Pattern 5/32" Round on 3/16" Staggered Centers
Hole Size (Diameter) 5/32"
Hole Centers 3/16"
Bar Width 1/32"
Hole Arrangement 60° Staggered Centers
Holes Per Square Inch (HPSI) 32.86
Straight Rows Parallel to Length of Sheet
Margins Parallel to Width Sheared Through Both Ends
Margins Parallel to Length Minimum Solid Both Sides
End Pattern Sheared Through Both Ends
Percent Open Area 63%
Weight 0.52 Lbs./Square Foot
Product Form Sheet
Sizes (Width x Length) 36" x 96";48" x 120" (Cut Sizes Available)
ATTACHMENT 5
Agenda Item No: 12.a.
MEETING DATE/TIME: 2/21/2024
ITEM NO: 2024-1518
AGENDA SUMMARY REPORT
SUBJECT: Consideration and Possible Adoption of a Resolution Amending the Fee Schedule for the Planning and Building Divisions of the Community Development Department.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. 2023 Fee Comparisons with other Jurisdictions
2. Cost of Services Analysis Planning Building 2024
3. Planning-Services-Fees-2023_Final
4. 2024 Resolution Planning and Building Fees
5. 12a Presentation given at Meeting
Summary: Council will consider and possibly adopt a resolution amending the Fee Schedule for the Planning and Building Divisions of the Community Development Department.
Background: The Community Development Department currently consists of the Divisions of Planning, Building, Housing, Code Enforcement, Fire Prevention, Grants Management, and Business Licensing. Below is a brief background of the Department and how the Divisions of Planning and Building fund a portion of expenses through fees.
Background on Structural Changes to the Department: 2017-2023 Prior to 2017, the Community Development Department had historically consisted of the Divisions of Planning and Building. In December 2017, after approving the creation of a new Housing Division for the Department a couple months earlier, Council approved a plan for the major restructuring of the Department. Along with the renaming of the Department from "Community Development and Planning" to "Community Development," the restructuring was undertaken to fully integrate the Divisions of the Department- at that time the Planning, Building, and Housing Divisions- and enhance service delivery.
Over the last six and a half years, the Divisions of Code Enforcement (2020), Grants Management (2021), Fire Prevention (2022), and Business Licensing (2023) were added to the Department to further enhance this service delivery approach and bring development-related services "under one roof." Team members in each Division are cross-trained in the basic duties of the other six Divisions to eliminate silos and to emphasize the team approach to the services of the Department.
This integrated service delivery model has proven effective, enabling streamlined processing of planning and building applications, as well as improving the Department's responsiveness to customers and creating opportunities for additional customer education and improved communication. The embracing and deployment of this model by Community Development Department Staff has also, at least in part, resulted in the facilitation of additional housing units citywide and the City's earning of the ProHousing Designation.
As the Department has brought more development-related services under one roof, its overall fiscal impact to
the General Fund has also been reduced. The success of the Housing and Grants Management Divisions in securing grants and building up new programs and resources has also brought in additional revenue to offset costs, both within the Department and citywide. Although the number of staff has increased in the Department from 6 Full Time Employees (FTEs) in 2017 to 10 FTEs in 2023, because of the additional divisions and services added, multiple team members perform multiple services, spreading out costs. In comparing staffing within the planning and building divisions of 2024 to 2017, for example, the number of staff assigned primarily to those divisions has been reduced from 6 FTEs in 2017 to 5 FTEs in 2024. In this instance, Staff really is doing more with less.
Past updates to the Fee Schedule were completed by Council to the two cost recovery divisions of the Department, Planning and Building. See below for a summary. 2017 - 2023 Fee Schedule Changes to Planning and Building Divisions • December 2017 - increase to the minimum building permit fee (note: building permit fees had not been adjusted since 2003). Council directed this building permit fee increase be an incremental first step towards a more comprehensive update to be undertaken in 2018. No changes to fees of Planning Division (note: Planning Division fees were comprehensively updated in 2016 but prior had not been updated since 2007).
• December 2018 - new building permit fee for temporary structures and second part of two-part building permit fee increase directed in 2017. No changes to fees of the Planning Division. • January 2020 (public hearing continued from December 2019) - for the Building Division, amendments to building permit and MEP fees, plus new cost recovery hourly rate for building division, "red tag" violation fee increase, and adjustments to be in compliance with AB 1414 related to the solar permit fee. For the Planning Division, increases in the flat fee rate for minor planning permits, Director Determination, and appeals plus elimination of the Mendocino County Airport Land Use Commission referral fee, adjustments to align fees for environmental document filing with the California Department of Fish and Wildlife published rates, and increasing the fee for public appeals.
At the January 2020 meeting, Council directed Staff to undertake the next comprehensive fee review and update in five years, or by December 31, 2025, and that a CPI percentage adjustment be applied to select fees for each of the years from 2021 to 2025. Council also directed that Staff provide annual status reports to Council as to the continued appropriateness of adopted fees.
Discussion: Staff completed one of the directed CPI adjustments to the Department's hourly rate, increasing the rate from $105/hour to $116/hour but did not complete the CPI adjustments for 2022 or 2023. In July 2023, the City Manager directed Staff to analyze costs and revenues within the Planning and Building Divisions and make recommendations. A City Council Ad Hoc Committee, consisting of Councilmembers Crane and Orozco, was appointed by the Council in December 2023 to provide input on possible changes.
Fee Schedule Analysis Methodology
As a part of this analysis and to make recommendations, Staff utilized the following:
1. Deployment of a study to analyze the Chief Planning Manager and (former) Planning Manager's time, over an approximately three and a half month period, spent on eight different non-cost recovery activitiescommunity zoning inquiries, developer zoning inquiries, building permit plan checks, major City-led projects, and General Plan implementation activities. The study also tracked time spent on flat fee minor site development permits and minor use permits, both level 1 and level 2.
2. Review of final costs of major site development permits and major use permits in 2022 and 2023.
3. Comparison of the Planning Division's fees to other planning divisions of jurisdictions within an approximately 100-mile radius of Ukiah (Attachment 1).
4. Cost of Services Analysis utilizing fully burdened hourly rate from the City Finance Director to calculate the actual City staff costs on select permits (Attachment 2).
5. Input from the Community Development Department Fee Schedule City Council Ad Hoc Committee.
Conclusions and Recommendations
A summary of conclusions and recommendations is below. For details, please see Attachment 3 for the Cost of Services Analysis.
Conclusion #1: Planners spent over 40% of their time on community and developer zoning inquiries not subject to cost recovery. This involved time spent at the public counter, as well as responding to questions via email and phone related to the zoning code. Although data was not tracked as to the exact nature of the inquiries, historically these types of inquiries involve basic questions about the code and often do not lead to the submittal of a project application. Planners also spent nearly 5% of their time on building permit plan checks.
Recommendation: The Department has already instituted changes in procedure to address this issue and will annually monitor to ensure the changes are effective. No additional action from Council is recommended.
Conclusion #2: Staff time costs on the processing of "Level 1" minor use permits, minor site development permits, and minor variances, including the cost of public noticing, was estimated at $949. The current flat fee is $500. Staff time costs in the processing of "Level 2" minor permits was estimated within the range of $1,387- $2,344, including the cost of public noticing, and the current flat fee is $900. The majority of minor permits processed by the Planning Division are level 2 minor permits.
Recommendation: Eliminate "Level 1" and "Level 2" minor permits, instead having one minor permit type.
Increase the amount of the flat fee for the new minor permits from $900 to $1,000.
Additionally, Staff is recommending Council either appoint an ad hoc or continue the work of the existing Fee Schedule Ad Hoc to explore the creation of a streamlined “ministerial” permit. Although such a permit would be envisioned to, at the minimum, take the place of former “level 1” minor permits, Staff is interested in exploring further zoning code streamlining with the ad hoc.
Conclusion #3: In 2022 and 2023, final costs on Major Site Development Permits and Major Use Permits ranged from $5,000 to $22,000, with the cost for the majority of projects between $3,000 and $8,000. Costs for other “Major” planning permits such as annexations were similar.
Recommendation: Establish one initial deposit of $3,000 for all Major projects, subject to 100% cost recovery.
Additionally, Staff recommends Council eliminate the Department-wide hourly rate for cost recovery, instead basing the hourly rate upon the “fully burdened” hourly rate per staff position. Such rates would be updated each year within the Master Fee Schedule or as position rates change and included within the Department’s published Fee Schedule.
Conclusion #4: Staff time costs for Boundary Line Adjustments, Lot Mergers, Pre-Application Conference and Review, and Director Determinations are misaligned with the fees for such services.
Recommendation: For Boundary Line Adjustments (BLAs) and Lot Mergers for non-residentially zoned parcels, Staff recommends an increase from a flat fee of $350 to a $500 flat fee. For Pre-Application Conferences/Reviews of more than one hour's worth of time, Staff recommends an increase from $200 (cost recovery) to $500 (cost recovery); and for Director Determinations, Staff recommends an increase from a $300 flat fee to a $500 flat fee.
Staff additionally recommends that for BLAs and Mergers undertaken on residentially-zoned parcels, the rates
for such applications remain unchanged at $350. This results in a reduced fee to incentivize the production of infill housing, in alignment with Housing Element Implementing Program 2g: Facilitate the consolidation of smaller, multi-family parcels by providing technical assistance to property owners and developers in support of lot consolidation; and 3c: Explore other policies and regulations that facilitate new infill housing development.
Conclusion #5: Building Services Division fees are still adequate and appropriate for existing services, except the Department-wide hourly rate for cost recovery applications.
Recommendation: As noted above, Staff recommends eliminating the Department-wide hourly rate for cost recovery applications, instead basing the hourly rate upon the "fully burdened" hourly rate per staff position.
With this exception, Staff recommends no other changes to the fees within the Building Services Division.
Other Recommendations
In addition to the proposed recommendations in this staff report, the Council Ad Hoc had input that Staff would like to incorporate into two additional recommendations. Specifically:
1. Staff to revise the layout of the online fee schedule posted on the webpage of the Planning Division and available at the front counter (Attachment 3) such that terms are well-explained and the information is easier to access/understand; and
2. Staff to do further research and analysis into the existing fee reduction categories (see the table within the Fee Schedule Resolution in Attachment 4, under #13) and present a report to Council with recommendations on those fee reductions. Such report would be produced for Council review within four months, or by June 30, 2024.
To move forward these recommendations, Staff recommends Council adopt the Resolution in Attachment 4 amending the Fee Schedule for the Planning and Building Divisions of the Community Development Department. Staff additionally recommends Council direct the aforementioned "Other Recommendations."
Recommended Action: Adopt Resolution amending the Fee Schedule for the Planning and Building Divisions of the Community Development Department.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Fee Schedule Ad Hoc; Daniel Buffalo, Finance Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Fee Comparisons with Other Jurisdictions ‐ Planning Services Hourly Rates
Windsor $220.00
Fort Bragg $190.00
Cloverdale $183.00
Healdsburg $182.22
Ukiah $116.00
Eureka $95.00
Mendocino County $90.00
Willits $50.00
Mean $140.78
Note: data collected October 2023.
ATTACHMENT 1
Fee Comparisons with Other Jurisdictions ‐ Planning Services Annexation
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $9,130.00 Flat Fee Yes
Flat fee at $9,130 then CR after fee
amount reached.
Clearlake $6,000.00 Flat Fee Yes
Flat fee at $6000 then CR after fee
amount reached. Plus 50% of fee for
overhead.
Eureka $3,000.00 Deposit Yes
Healdsburg $2,534.34 Flat Fee No
Willits $2,500.00 Deposit Yes
Windsor $2,340.00 Flat Fee No
Lakeport $2,199.73 Flat Fee No
Ukiah $1,000‐$3,000 Deposit Yes Full CR
Fort Bragg $0.00 No initial deposit Yes ‐ T&M No deposit but full CR Major Subdivision
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $14,970.00 Deposit Yes
Non‐refundable deposit of $14,970‐
then cost recovery; does not include
subdiv map fees.
Mendocino County $11555+$90/hr Deposit Yes
Non‐refundable deposit of $11,555‐
then cost recovery at $90/hr.
Windsor $6389+$28/lot Flat fee No Per lot additional cost Clearlake $6000+50% OH Deposit Yes
Non‐refundable deposit of
$6,000+50% for overhead; then CR
Healdsburg $5,421.29 Flat fee No
Eureka $3,000.00 Deposit Yes
Lakeport $2,987.32 Flat fee No
Ukiah $1,000‐$3,000 Deposit Yes Full CR
T&M = time and materials
CR = cost recovery
Note: data collected October 2023.
Fee Comparisons with Other Jurisdictions ‐ Planning Services Minor Subdivision
Amount Deposit or Flat Fee? Cost Recovery Notes
Mendocino County $5796+$90/hr Deposit Yes
Non‐refundable deposit of $5796‐
then cost recovery at $90/hr.
Healdsburg 4,541.99 Flat Fee No
Windsor 4,340.00 Flat Fee No
Clearlake 3,950.00 Flat Fee No
Cloverdale 3,915.00 Flat Fee Yes
Non‐refundable deposit of $3915‐
then cost recovery at T&M costs.
Lakeport 2,069.62 Flat Fee No
Ukiah 900.00 Flat Fee No
Eureka 285.00 Flat Fee No
Fort Bragg N/A N/A Yes Full CR
Willits N/A N/A Yes
CR for all costs. Additional fees for
other departments.
Minor Conditional Use Permit
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $3,155.00 Deposit Yes
Non‐refundable deposit of $3155‐
then cost recovery.
Mendocino County 2650+90/hr Deposit Yes
Non‐refundable deposit of $2650‐
then cost recovery at $90/hr.
Healdsburg $2,089.18 Flat fee No
Clearlake $2,000.00 Flat fee No
Windsor $1,630.00 Flat fee No
Fort Bragg $1,160.00 Flat fee No
City of Fort Bragg charges a hearing
cost of $1,180 in addition to the
permit fee
Ukiah
Level 1 $500
Level 2 $900 Flat fee No
Eureka $400.00 Flat fee No
Lakeport $191.35 Flat fee No
Willits Cost Recovery Cost Recovery Yes T&M
T&M = time and materials
CR = cost recovery
Note: data collected October 2023.
Fee Comparisons with Other Jurisdictions ‐ Planning Services Lot Line Adjustment
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $2,435.00 Deposit Yes
Non‐refundable deposit of $2435‐
then T&M cost recovery after
Healdsburg $1,908.47 Flat fee No
Mendocino County $1439+$90/hr Deposit Yes
Non‐refundable deposit of $1439‐
then cost recovery at $90/hr.
Windsor $1,181.00 Flat fee No
Range of 741‐1621, depending on
size of project. Used average of
range.
Lakeport $989.39 Flat fee No
Clearlake $800.00 Flat fee No
Eureka $610.00 Flat fee No
Fort Bragg $495.00 Flat fee No
Ukiah $350.00 Flat fee No
Willits $300.00 Flat fee No
T&M = time and materials
CR = cost recovery
Note: data collected October 2023.
Fee Comparisons with Other Jurisdictions ‐ Planning Services Major Conditional Use Permit
Amount Deposit or Flat Fee? Cost Recovery Notes
Windsor $4,963.00 Flat fee No
Arcata $4,773.43 Deposit Yes Cost recovery after deposit.
Mendocino County 4216+$90/hr Deposit Yes
Non‐refundable deposit of $4216‐
then cost recovery at $90/hr.
Cloverdale $3,155.00 Deposit Yes
Non‐refundable deposit of $3155‐
then cost recovery.
Healdsburg $2,759.13 Flat fee No
Clearlake $2,200.00 Flat fee No
Ukiah $1000‐$3000 Deposit Yes Full CR
Lakeport $725.59 Flat fee No
Eureka $400.00 Flat fee No
Fort Bragg N/A N/A Yes Full cost recovery.
Willits N/A N/A Yes
CR for all costs. Additional fees for
other departments.
Major Variance
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $3,405.00 Deposit Yes
Non‐refundable deposit of $3405‐
then cost recovery.
Healdsburg $2,338.21 Flat fee No
Mendocino County 2149+90/hr Deposit Yes
Non‐refundable deposit of $2149‐
then cost recovery at $90/hr.
Ukiah $1,000‐$3,000 Deposit Yes Full CR
Eureka $1,170.00 Flat fee No
Windsor $881.00 Flat fee No
Fort Bragg $775.00 Flat fee No
Lakeport $758.56 Flat fee No
Willits $500.00 Flat fee No
Clearlake $500.00 Flat fee No
T&M = time and materials
CR = cost recovery
Note: data collected October 2023.
Fee Comparisons with Other Jurisdictions ‐ Planning Services Pre‐Application Review and/or Meeting
Amount Deposit or Flat Fee? Cost Recovery Notes
Cloverdale $1,060.00 Deposit Yes
No charge for first meeting; then non‐
refundable deposit of $1,060 and CR.
Windsor $895.00 Flat fee No
Range of $364‐$1426 as decided by
Director. Using average of range.
Arcata $417.68 Flat fee No
Healdsburg $402.19 Flat fee No
Fort Bragg $350.00 Flat fee No
Ukiah $200.00 Deposit Yes
No charge for first meeting‐ then
refundable deposit of 200 plus full
cost recovery.
Willits $100.00 Flat fee No
Director Determination
Amount Deposit or Flat Fee? Cost Recovery Notes
Healdsburg $965.25 Flat No
Arcata $477.39 Flat No
Windsor $331.00 Flat No
Lakeport $296.97 Flat No
Mendocino County $235.00 Flat No
Ukiah $200.00 Flat No
Cloverdale $185.00 Deposit Yes
Non‐refundable deposit of $185‐
then cost recovery.
Willits $50.00 Flat No
T&M = time and materials
CR = cost recovery
Note: data collected October 2023.
Cost of Services Analysis Page 1
2024 City of Ukiah Planning and Building Divisions Fee ScheduleProposed Amendments and New Fees Fee Type: Department Wide Hourly Rate NotesDescription Hourly rate charged for cost recovery projectsCurrent Rate / Description $116/hour adjusted annually depending on rate of inflationProposed Rate / Description Hourly rate to be "fully burdened," inclusive of salary and benefits for each staff position of the Community Development Department, plus overhead costs.
Fee Type: Major Planning Permits NotesDescription Major site development permits, major use permits, major amendments to major site development permits and major use permits, major variances, major subdivisions, general plan amendments, pre-zonings, annexations, and re-zonings, planned developments, and specific plan/master plan reviews Estimated Staff Time Chief Planning Manager / Planning Manager = 25 - 50 hours Community Development Director = 5 - 10 hoursCommunity Development Technician = 1 hour Range of Final Fees for Past Major Planning Permits (2023) $5,000 - $22,000
Current Fee / Description Initial deposit of $1,000 - $3,000; 100% cost recoveryProposed Fee / Description Initial deposit of $3,000; 100% cost recoveryFee Type: Level 1 Minor Permits NotesDescription Level 1 Minor Use Permits, Minor Site Development Permits, Minor Amendments to Minor Use Permits and Minor Site Development Permits, Minor Variances, and Minor Subdivisions Estimated Staff Time Chief Planning Manager / Planning Manager = 3 hours Community Development Director (Zoning Administrator) = 2 hoursCommunity Development Technician = 0.5 hours Estimated Costs (staff time plus direct and indirect costs) $949
Current Fee / Description Flat fee of $500Proposed Fee / Description Eliminate "level 1" and "level 2" minor permits and process all permits as "minor permits"
Study possibility of administrative zoning permit for permits formerly in the "level 1" category at future date with City Council ATTACHMENT 2
Fee Type: Level 2 Minor Permits Notes
Description "Level 2" (formerly) Minor Use Permits, Minor Site Development Permits, Minor Amendments to Minor Use Permits and Minor Site Development Permits, Minor Variances, and Minor Subdivisions Estimated Staff Time Chief Planning Manager / Planning Manager = 5-10 hours Community Development Director (Zoning Adminstrator) = 2 hours Community Development Technician = 0.5 hours Estimated Costs (staff time plus direct and indirect costs) $1,387-$2,344
Current Fee / Description Flat fee of $900Proposed Fee / Description Increase Flat Fee to $1,000 Level 1 and Level 2 permits proposed to be eliminated
Fee Type: Boundary Line Adjustments and Lot Mergers NotesDescription Boundary Line Adjustments (BLAs) and Lot MergersEstimated Staff Time Chief Planning Manager / Planning Manager = 3 hours Community Development Director (Zoning Adminstrator) = 0 hours Community Development Technician = 0.5 hours Estimated Staff Time Costs (not including public noticing) $566
Current Fee / Description Flat fee of $350Proposed Fee / Description Increase Flat Fee to $500 for non-residentially zoned parcels; For applications of residentially-zoned parcels, fee to remain at $350 with further fee reductions as already existing in current fee schedule for affordable housing projects ($260) and special needs housing projects ($170) Fee Type: Director Determinations Notes
Description Determinations of appropriate use and other similar administrative determinations issued by the Community Development Director.
Public Noticing Cost N/AEstimated Staff Time Chief Planning Manager / Planning Manager = 1-2 hours Community Development Director = 2-3 hours Community Development Technician = 0.5 hours Estimated Staff Time Costs $545-$875Current Fee / Description Flat fee of $300Proposed Fee / Description Increase flat fee to $500
Planning Services Division
300 Seminary Avenue
Ukiah, CA 95482
[email protected]
www.cityofukiah.com/planning-services
Phone: (707) 463-6268
Fax: (707) 463-6204
2023 Feesfor Permits and Services
Application Type & Account Number AdoptedFee
Address Change (10023110‐44153) $100
Amendment – Site Development Permit/Use Permit (10023110‐42320) Amendment ‐ Major $1000‐$3000 Deposit (1)
Amendment ‐ Minor Level 1 $500
Amendment ‐ Minor Level 2 $900
Annexation (10023122‐44152) $1000‐$3000Deposit (1)
Appeal (10023110‐42320)
By Project Applicant $500Deposit (1)
By Public $500 (10)
Boundary Line Adjustment (BLA) (10023110‐44128)
BLA $350
BLA ‐ Affordable Housing Project $260
BLA ‐ Special Housing Needs Project $170
Lot Merger $350
Business License
Staff Review $0
California Environmental Quality Act (CEQA) (4)
Archeological Search for Environmental Review SSU Northwest Information Center Fee
Document Filing (6) $50
Special CEQA Document or Complex Initial Environmental Study (10023123‐42330)
Full Consultant Fee plus 15%
Administration Fee
Environmental Impact Report (EIR) (Deposit Account‐Project Specific) Full Consultant Fee plus 15% Administration Fee
Fish & Game Fee EIR (5) (6) CDFW Filing Fee
Fish & Game Fee Negative Declaration (5) (6) CDFW Filing Fee Mitigation Monitoring (10023110‐44153) $200
Determinations of Appropriate Use (10023110‐42320)
Planning Director Review $200
Document and Map Fees (10000000‐48110)
General Plan $30
Zoning Ordinance $30
Subdivision Ordinance $30
Master Bike/Pedestrian Plan $30
Airport Master Plan $15
Landscaping Guidelines $15
Design Guidelines $15
Creek Plans $15
General Plan Map $30
Zoning Map $30
Other Plans $5‐$30
Misc. Maps, Graphics and Reports $5‐$30
ATTACHMENT 3
Photo Copy (First 5 copies per day are free and scanning/emailing is free) $.10 per page Encroachment into Right of Way (10023300‐42310)
Special Encroachment for signs, planters, etc. $50
General Plan Amendment (10023122‐44152) $1000‐$3000Deposit (1) General Plan/Advance Planning Maintenance Fee (9) (900.205.234) 15% of total building permit cost Mural Permit (10023110‐42320)
Planning Commission Review (10023110‐) $450.00
Outdoor Dining Permit (Building 10023300‐42210 / Public Works 10024200‐42403) New Outdoor Dining Permit ($120 Building / $130 Public Works) $250.00 Renew Outdoor Dining Permit ($50 Building 100231110‐42315) $50.00 Pre‐Application Review (10023122‐44153 )
Planning Commission $300 Deposit (1)
Planning Staff Level 1 (less than 1 hour meeting) $0
Planning Staff Level 2 (more than 1 hour with research & preparation) $200 Deposit (1) Project Review Committee $250Deposit (1)
Public Notice (10023122‐44153)
Continuation of Public Hearings at Applicant Request $50 Rezoning (10023122‐44152)
Pre‐zoning $1000‐$3000Deposit (1)
Rezoning $1000‐$3000Deposit (1)
Planned Development $1000‐$3000Deposit (1)
Planned Development ‐ Affordable Housing Project (7) $800 Deposit (7) Planned Development ‐ Special Housing Needs Project (8) $600 Deposit (8) Sign Permit (10023300‐42310)
Minor (up to 1 hour of analysis and administrative review) $50 Major (more than 1 hour) $150
Site Development Permit (10023110‐42320)
Major $1000‐$3000Deposit (1)
Major ‐ Affordable Housing Project (7) $800 Deposit (7) Major ‐ Special Housing Needs Project (8) $600Deposit (8) Minor ‐ Level 1 (parking lot expansions, minor exterior modifications, to existing commercial/industrial buildings, and similar projects)
Minor ‐ Level 2 (Minor additions, significant exterior alterations, and similar projects)
Site Inspection Request
$500
$900
Property owner/Applicant $0
Special Meeting (10023300‐42260)
Planning Commission $300
Specific Plan/Master Plan (10023110‐42320)
Specific Plan/Master Plan Review $2000‐$3000Deposit (1) Specific Plan/Master Plan ‐ Affordable Housing Project (7) $800 Deposit (7) Specific Plan/Master Plan ‐ Special Housing Needs Project (8) $600Deposit (8) Staff Review/Research (10023110‐44153)
Building Permit Review Fee Discretionary Review Projects $50 Certificate of Compliance (recognize existing parcels) $300 Staff Hourly Rate (adjusts annually) $116(16)
Demolition Permit Historical Review $350
Zoning/Planning Research ‐ Level 1 (up to 1 hour) $0
Zoning/Planning Research ‐ Level 2 (more than 1 hour) $200 Deposit (1) Subdivision (10023110‐44151)
Exception $500 Deposit (1)
Exception – Affordable Housing Project (7) $400 Deposit (7) Exception – Special Housing Needs Project (8) $200 Deposit (8) Major $1000‐$3000 Deposit (1)
Major ‐ Affordable Housing Project (7) $800 Deposit (7)
Major ‐ Special Housing Needs Project (8) $600Deposit (8) Minor $900
Minor ‐ Affordable Housing Project $720
Minor ‐ Special Housing Needs Project $540
Modification to Recorded Subdivision Map $600
Subdivision/Parcel Map Time Extension $200
Temporary Objects/Sidewalk Café Encroachment Permit (Planning 1023300‐42310 / Public Works 10024200‐42402) Planning Fee $50 plus Public Works Fee $45 $95
Use Permit (10023110‐42320)
Major $1000‐$3000 Deposit (1)
Major ‐ Affordable Housing Project (7) $800 Deposit (7) Major ‐ Special Housing Needs Project (8) $600 Deposit (8) Minor ‐ Level 1 (Temporary outdoor sales/display, special events and similar small projects)
Minor ‐ Level 2 (Minor expansions or changes in use per the provisions contained in Article 20, Chapter 2 of the City Code)
$500
$900
Cannabis Related Business Use Permit Renewal $1000 Deposit (1) Variance (10023110‐42320)
Major $1000‐$3000 Deposit (1)
Major ‐ Affordable Housing Project (7) $800 Deposit (7) Special Housing Needs Project (8) $600 Deposit (8)
Minor ‐ Level 1 (Seeking 3 feet or less of relief from a yard setback requirement) $500 Minor ‐ Level 2 (Seeking more than 3 feet but less than 50% relief from yard setback requirements)
Violation/Penalty (10023110‐44153)
$900
Work without Required Permit Double the Cost of the Permit
1. The application issubject to full cost recovery of staff time and materialsrequired to process the application. Applicants will be billed for the full cost of processing the application based on staff time and materials over and above the amount of the deposit. For applications requesting multiple discretionary permits, the deposit shall be the sum of the individual application fees and/or deposits.
2. Very minor projectssuch as parking lot expansions, minor exterior modifications to existing commercial/industrial buildings, etc.
3. See Article 20, Chapter 2 of the Ukiah Municipal Code.
4. The cost for basic CEQA Initial Studies and Negative Declarations will be recovered through the 100% cost recovery for the discretionary permit.
5. Fee isrequired unless the applicant provides the City with Dept. of Fish & Game determination that the project will not have an effect on fish and wildlife.
6. Mendocino County Clerk processing fee. Check made payable to Mendocino County.
7. Affordable Housing Projects. Project proposing 100% of the housing units to be “locked‐in” affordable to citizens earning lessthan 80% of the area median income, “sweat equity” residential projects and residentialsecond units. The project issubject to 80% costrecovery.
8. Special Needs Project. Projectsinvolving housing for identified groupsin need such asseniors, homeless persons, and the mentally ill. The project is subject to 60% cost recovery.
9. General Plan/Advance Planning Maintenance Fee. This fee is charged on all Building Permit and will be used to update the General Plan, Zoning Ordinance and other long range planning documents.
10. When an application is appealed by a member of the public, the appeal is processed as a flat fee application.
11. A reduced Fee of 80% cost recovery rather than 100% will be applied to the following Planning Permit Projects: Solar PV, LEED certification, public access easement (creeks, streets, pedestrian paths, etc.), substantial over‐planting of trees, significant creek restoration and/or public access, and similar design elements.
12. A reduced Fee of 80% cost recovery rather than 100% will be applied to Planning Applications made by downtown businesses (DZC area) for new business or expansion of existing businesses.
13. A reduced Fee of 80% cost recovery rather than 100% will be applied to locally inspired Public Art that is publicly “accessible” and included as a prominent component in a project.
14. No Planning Permit or Feesrequired for Community gardens, outdoor dining, live entertainment, sidewalk cafés and tasting rooms if they comply with specific standards.
15. A reduced Fee of 80% cost recovery rather than 100% will be applied for projects that provide Energy and Water Conservation measures including the installation of significant energy or water conservation fixtures, appliances or equipment beyond green building code requirements.
16. The hourly rate is subject to an automatic adjustment based on the Consumer Price Index (CPI) annual rate beginning January 2021. The City of Ukiah hourly rate will be updated annually through the end of 2025.
Amended: March 21, 2007 Updated 12/30/2013 for 2014 CEQA Fees, Updated 5/21/2014 for Outdoor Dining and Temp Encroachment, Amended: June 1, 2016, Amended January 22, 2018. Amended January 15, 2020. Updated March 30, 2023
RESOLUTION NO. 2024-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING UPDATED
FEES FOR PLANNING AND BUILDING PERMITS AND SERVICES PURSUANT TO CITY ADOPTED ORDINANCE 880
WHEREAS:
1. Community Development Department (“Department”) Planning and Building Permit service fees have not been updated since 2020; and
2. The Department conducted a Planning Division fee analysis and time study for permits processed from 2022 and 2023, comparing to data from a previous fee analysis conducted from 2017 to 2019, to determine the average amount of processing time per permit, as well as the total costs to process the permit. Planning permit fee modifications are in part based on this analysis; and
3. The City Council appointed a Community Development Department Fee Schedule Ad Hoc Committee comprised of Councilmembers Crane and Orozco to provide input and recommendations in the updating of the Department’s Fee Schedule; and
4. The existing fee for 100% cost recovery projects was first adopted in 2007. To reduce invoicing and processing time for the Finance Department and the number of requests made to the applicant for additional deposits plus reflect the actual cost of the City in processing these permits, it is reasonable and appropriate to set the Community Development Department cost recovery hourly rate based on a per staff position “fully burdened” hourly rate adjusted annually by the Finance Director within the Master Fee Schedule. The fully burdened hourly rate will be inclusive of salary and benefits for each staff position of the Community Development Department, as well as overhead costs, which will include the at-cost charge for direct costs and a percentage of costs according to the most recently adopted Cost Allocation Plan; and
5. Due to the increased costs (salary, benefits, legal ads, postage, etc.) for processing of major planning permits- defined for the purposes of this Fee Schedule as major use permits, major site development permits, major amendments to major use permits and major site development permits, major variances, major subdivisions, general plan amendments, pre-zonings/re-zonings/annexations, planned developments, and specific plan/master plan reviews- and to reduce invoicing and processing time for the Finance Department and the number of requests made to the applicant for additional deposits plus reflect the actual cost of the City in processing these permits, it is reasonable and appropriate to increase the initial deposit amount for such permits, which are fully cost recoverable, from $1,000.00-$3,000.00 to $3,000; and
6. Due to the generally non-controversial nature and limited community impact of level 1 minor permits- defined for the purposes of this Fee Schedule as minor site development permits, minor use permits, amendments to minor site development permits and minor use permits, minor variances, and minor subdivisions -and the opportunity for streamlined processing of such permits, the two different levels for minor permits, level 1 and level 2, are hereby eliminated, and all minor permits will be processed as what was formerly the level 2 permit; and
7. Due to the increased costs (salary, benefits, legal ads, postage, etc.) for processing of minor planning permits- defined for the purposes of this Fee Schedule as minor site development permits, minor use permits, amendments to minor site development permits and minor use permits, minor variances, and minor subdivisions- it is reasonable and appropriate to increase the fee for such permits from $900.00 to $1,000.00; and
ATTACHMENT 4
8. Due to the increased costs (salary, benefits, legal ads, postage, etc.) for processing of Director Determinations, it is reasonable and appropriate to increase the fee from $300.00 to $500; and
9. Due to the increased costs (salary, benefits, legal ads, postage, etc.) for processing of Boundary Line Adjustments and Lot Mergers on non-residentially zoned parcels, it is reasonable and appropriate to increase the fee from $350 to $500; and
10. In alignment with the City’s housing goals, the City has determined that a fee reduction is appropriate for Boundary Line Adjustments and Lot Mergers undertaken on residentially zoned parcels. Fees for the processing of such applications on residentially-zoned parcels shall be $350; with fees further discounted to $260 for affordable housing projects and $170 for special needs housing projects; and
11. Due to the cost recovery nature of major permits, and to reduce the invoicing and processing time for the Finance Department and the number of requests made to the applicant for additional deposits plus reflect the actual cost of the City in processing these permits, it is reasonable and appropriate to eliminate the stand-alone flat fee of $50 for “Continuations of Public Hearings at the Applicant’s Request” and instead roll these costs directly into the cost of the major planning permit(s); and
12. A public notice was posted in the Ukiah Daily Journal on February 11, 2024 and online on the City’s Press Releases, Notices, and Bulletins webpage to notify the public of the possible changes to the Fee Schedule and give the public an opportunity to make their comments known; and
13. The City has determined that a fee reduction for projects that promote/provide economic development, affordable and special needs housing, energy conservation and public benefits are still reasonable and appropriate. These fees have not been adjusted and include the following:
Economic Development
Energy Conservation Public
Benefit Components
Fee Reduction
(No change)
Project Design: Solar PV, LEED
certification, public access easement
(creeks, streets, pedestrian paths, etc.),
substantial over-planting of trees, significant
creek restoration and/or public access, and
similar design elements.
80% cost recovery rather than 100% on
Planning Permits
Downtown Businesses: Planning
Applications made by downtown
businesses (DZC area) – new business or
expansion of existing business
80% cost recovery rather than 100% on
Planning Permits
Industrial/Light Manufacturing: Planning
Applications for industrial or light
manufacturing businesses.
80% cost recovery rather than 100% on
Planning Permits
Public Art: Locally inspired publicly
“accessible” art included as prominent
component in project
80% cost recovery rather than 100% on
Planning Permits
Community gardens, outdoor dining, live
entertainment, sidewalk cafés and tasting
rooms.
No Planning Permit or Fees required – must
comply with specific standards
Energy and Water Conservation:
Installation of significant energy or water
conservation fixtures, appliances or
equipment beyond green building code
requirements
80% cost recovery rather than 100% on
Planning Permits
Affordable Housing Projects: 80% deposit and 80% cost recovery rather than 100% on Planning Permits
Special Needs Housing Projects: 60% deposit and 60% cost recovery rather than 100% on Planning Permits
14. The City Council conducted a d u l y noticed public hearing on February 21, 2024 to discuss and receive public comments on the proposed fees.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the updated fee schedule for planning and building permits and services of the Community Development Department, as listed on the attached Exhibit A.
PASSED AND ADOPTED this day of February, 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Josefina Dueñas, Mayor
ATTEST:
Kristine Lawler, City Clerk
EXHIBIT A
Permits and Services for the Planning and Building Services Divisions Fee Resolution
Planning Services Fees
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Staff Hourly Rate
$116.00 Department-wide hourly rate with an
automatic adjustment to the hourly rate based on
the Consumer Price Index (CPI) annual rate
beginning January 2021, and continuing for each
of the subsequent four years through the end of
2025.
Fully burdened hourly rate,
inclusive of salary and benefits
for each position and overhead
costs. Overhead includes the
at-cost charge for direct costs
and a percentage of City costs
according to the most recently
adopted Cost Allocation Plan
Site Development Permit
Major
$1,000.00-$3,000.00 deposit and 100% cost
recovery.
Affordable Housing Project: $800.00 and 80% cost
recovery
Special Needs Housing Project: $600 and 60%
cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
Site Development Permit
Minor
$500.00 (level 1)
$900 (level 2)
No Level 1 permit; all permits
processed at former Level 2
level; and new fee is $1,000
Use Permit
Major
$1,000.00-$3,000.00 deposit and 100% cost
recovery.
Affordable Housing Project: $800.00 and 80% cost
recovery
Special Needs Housing Project: $600 and 60%
cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Cannabis Related
Business Use Permit
Renewal
$1,000.00 deposit and subject to 100% cost
recovery
No change to deposit; and
permit still subject to cost
recovery but will be billed at the
fully burdened hourly rate per
position, as indicated above
Use Permit
Minor
$500.00 (level 1)
$900 (level 2)
No Level 1 permit; all permits
processed at former Level 2
level; and new fee is $1,000
Use Permit
Site Development Permit
Amendment
$500.00 (level 1)
$900.00 (level 2)
$1,000.00-$3,000.00 deposit and 100% cost
recovery (Major Amendment)
$1,000 Flat Fee (Minor
Amendment)
$3,000 Deposit and 100% cost
recovery (Major Amendment) at
the fully burdened hourly rate
per position, as indicated above
Variance
Major (seeking more than
50% relief from the Code)
$1,000.00-$3,000.00 deposit and 100% cost
recovery.
Affordable Housing Project: $800.00 and 80% cost
recovery
Special Needs Housing Project: $600 and 60%
cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
Variance
Minor (seeking less than
50% relief from the Code)
$500.00 (level 1)
$900.00 (level 2)
No Level 1 Variance; all
variances processed at former
Level 2 level; and new fee is
$1,000
Subdivision
Major
$1,000.00-$3,000.00 deposit and 100% cost
recovery.
Affordable Housing Project: $800.00 and 80% cost
recovery
Special Needs Housing Project: $600 and 60%
cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Subdivision
Minor
$900.00
Affordable Housing Project: $720.00
Special Needs Housing Project: $540.00
$1,000
Affordable Housing Project:
$800
Special Needs Housing Project:
$600
Subdivision
Exception
(Minor Subdivisions)
$500.00
Affordable Housing Project: $400
Special Needs Housing Project: $200
No change
Boundary Line Adjustment
Residentially Zoned
Parcel(s)
$350
Affordable Housing Project: $260
Special Needs Housing Project: $170
No change
Boundary Line Adjustment
Non-Residentially Zoned
Parcel(s) $350 $500
Lot Merger
Residentially Zoned
Parcel(s)
$350
Affordable Housing Project: $260
Special Needs Housing Project: $170
No change
Lot Merger
Non-Residentially Zoned
Parcel(s)
$350 $500
Modification to Recorded
Subdivision Map $600.00 No change
Subdivision/Parcel Map
Time Extension $200.00 No change
Appeal $500 Deposit and full cost recovery (Project
Applicant)
$500 Flat Fee (Public)
No change, except that cost
recovery will be billed at the
fully burdened hourly rate per
position, as indicated above
General Plan Amendment $1,000.00-$3,000.00 deposit and 100% cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Annexation $1,000.00-$3,000.00 deposit and 100% cost
recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Pre-zoning $1,000.00-$3,000.00 deposit and 100% cost
recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Rezoning $1,000.00-$3,000.00 deposit and 100% cost
recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Planned Development
$1,000.00-$3,000.00 deposit and 100% cost
recovery
Affordable Housing Project: 80% cost recovery
Special Needs Housing Project: 60% cost
recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
CEQA Document Filing
Fee
(fee subject to change
based on County
requirement)
$50 or current recording fee for CEQA document
filing as posted by the Mendocino County ClerkRecorder’s Office No change
CA Fish and Wildlife
CEQA Fee
(fee subject to increase
based on State
requirement)
CDFW Filing Fee:
https://www.wildlife.ca.gov/conservation/CEQA/Fe
es (fee subject to increase every January 1st
based on State requirement)
No change
CEQA Mitigation
Monitoring
$200 No change
Pre-Application
Review and Zoning
Research
(Planning Division Staff)
Level 1: $0
Level 2: $200 Deposit and 100% cost recovery
No change (level 1)
Level 2: No change, except that
cost recovery will be billed at
the fully burdened hourly rate
per position, as indicated above
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Demolition Permit
Historical Review
$350 No change
Certificate of Compliance
(to recognize existing
parcels)
$300 No change
Temporary Objects /
Sidewalk Café
Encroachment Permit
$95
(Planning Div. = $50; Public Works Dept. = $45)
No change
Pre-Development Review
(Project Review
Committee)
$250.00 No change
Pre-Application Review
(Planning Commission) $300.00 deposit and 100% cost recovery No change, except that cost recovery will be billed at the
fully burdened hourly rate per
position, as indicated above
Environmental Impact
Report (EIR), Special
CEQA Document or
Complex Initial
Environmental Study
Full Consultant Cost plus 15% administration fee No change Archaeological Search –
for Environmental Review
Full Cost – Paid directly to Sonoma State
University Northwest Information Center
No change
Public Hearing
Continuations requested
by applicants that require
re-noticing
$200.00 No change
Penalty/Violation
(proceeding without
permit)
Double the cost of the permit No change
Specific Plan/Master Plan
Review
$2,000.00-$3,000.00 deposit and 100% cost
recovery
Affordable Housing Project: $800 deposit and 80%
cost recovery
Special Needs Housing Project: $600.00 deposit
and 60% cost recovery
$3,000.00 deposit and full cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Affordable Housing Project:
$2,400.00 and 80% cost
recovery at the fully burdened
hourly rate per position, as
indicated above
Special Needs Housing Project:
$1,800 and 60% cost recovery
at the fully burdened hourly rate
per position, as indicated above
PERMIT APPLICATION
OR SERVICE CURRENT FEE NEW FEE
Address Change $100.00 No change
Site Inspection Request by
Property Owner/Applicant
$0.00 No change
Sign Permit Minor: $50.00 (up to 1 hour of staff time)
Major: $150.00 (more than 1 hour of staff time)
No change
Building Permit Planning
Review Fee
$50 No change
General Plan/Advance
Planning Maintenance Fee
15% of the total cost of a Building Permit (Building
Permit, Mechanical Permit, Electrical Permit,
Plumbing Permit and Plan Check)
No change
Reproduction of the
following:
Document and Map Fees
General Plan
Zoning Ordinance
Subdivision Ordinance
Master Bike/Ped Plan
Airport Master Plan
Landscaping Guidelines
Design Guidelines
Creek Plans
General Plan Map
Zoning Map
Other Plans (misc. maps,
graphics, and reports)
$30.00
$30.00
$30.00
$30.00
$30.00
$15.00
$15.00
$15.00
$30.00
$30.00
$5.00-$30.00
$5.00-$30.00
No change
Photocopying $0.10 per page
First 5 copies are provided at no cost
No change
Director’s Determination
(Determinations of
Appropriate Use) $300 $500
Mural Permit
Private Property: $450
Public Property: No fee
No change
Violation / Penalty
(Zoning Code) Double the Cost of the Permit No change
Continuation of Public
Hearing at Applicant’s
Request
$50
Eliminate stand-alone flat fee
and incorporate any costs of
continuation into cost recovery
Building Services Fees
SERVICE CURRENT FEE NEW FEE
Mandatory Training and
Certification Surcharge
4% on all Building Permits No change
Technology and Records
Management Surcharge
3% on all Building Permits No change
Minimum Building Permit
Temporary Certificate of
Occupancy
Based on the project size and
timeframe
>$100,000 = $500.00/ 60 days
<$100,000 = $1,000.00/ 60 days
No change
Request for Alternate
Materials and Methods
Review
$ 100% Cost Recovery No change, except that cost
recovery will be billed at the fully
burdened hourly rate per position,
as indicated above
Appeal to Building
Regulations Appeal Board
100% Cost Recovery, 2-hour
minimum
No change, except that cost
recovery will be billed at the fully
burdened hourly rate per position,
as indicated above
Postage – Structural Plan
Check
Actual Cost No change, except that cost
recovery will be billed at the fully
burdened hourly rate per position,
as indicated above
New Outdoor Dining Permit $250
($120 Building Division; $130
Public Works Dept)
No change
Outdoor Dining Permit
Renewal
$50 No change
Minimum Building Permit
Fee for Temporary
Structures
$225 No change
Minimum Building Permit
Fee
$105 No change
Building Permit Review Fee
for Discretionary Projects
$50 No change
Building Fees
1.00 -500.00 105.00 $ 501.00 - 2,000.00 105.00 $ for the first 500.00 plus 4.75 $ for each additional 100.00 or fraction thereof, to and including 2,000.00 2,001.00 - 25,000.00 107.62 $ for the first 2,000.00 plus 21.76 $ for each additional 1,000.00 or fraction thereof, to and including 25,000.00 25,001.00 - 50,000.00 608.78 $ for the first 25,000.00 plus 15.69 $ for each additional 1,000.00 or fraction thereof, to and including 50,000.00 50,001.00 - 100,000.00 1,000.38 $ for the first 50,000.00 plus 10.88$ for each additional 1,000.00 or fraction thereof, to and including 100,000.00100,001.00 - 500,000.00 1,545.04 $ for the first 100,000.00 plus 8.55 $ for each additional 1,000.00 or fraction thereof, to and including 500,000.00500,000.00 - 1,000,000.00 5,025.24 $ for the first 500,000.00 plus 7.38 $ for each additional 1,000.00 or fraction thereof, to and including 1,000,000.001,000,000.00 - And Up 8,715.99 $ for the first 1,000,000.00 plus 5.67 $ for each additional 1,000.00 or fraction thereof Red Tagged work w/o permit Permit fee plus 3 times permit fee.Other inspection feesInspections outside of normal business hours 105.00 $ * (mininum charge - Two hours)Reinspection fees assessed under provisions of section 305.8 105 $ * .00Inspections for which no fee is specifically indicated 105.00 $ *Additional plan review requred by changes, additions or revisions to plans 105.00 $ *For use of outside consultants for plan checking and inspections, or both. Cost ** Actual Cost* Or the total hourly cost to the jurisdiction, whichever is the greatest.
This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.** Actual cost includes administrative and overhead costs.
Community Development Department - Building DivisionFees - Building Permits
Mechanical Permit Fees Fee
For the issuance of each mechanical permit. $ 105.00
For issuing each supplemental permit for which the original permit has not expired, been cancelled or finaled. $ 12.88 Unit Fee Schedule FurnacesFor the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3 KW) $ 26.29 For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, over 100,000 Btu/h (29.3 KW) $ 32.32 For the installation or relocation of each floor furnace, including vent. $ 26.29 For the installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater. $ 26.29 Appliance VentsFor the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit. $ 12.88 Repairs or AdditionsFor the repair of, alteration of, or additions to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code. $ 24.34 Broilers, Compressors and Absorption Systems For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6kw), or each absorption system to and including 100,00 Btu/h (29.3kw) $ 26.11 For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kw), to and including 15 horsepower (52.7kw) or each absorption system over 100,00 Btu/h (29.3kw)to and including 500,000 Btu/h (146.6kw) $ 48.22 For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kw), to and including 30 horsepower (105.5kw) or each absorption system over 500,000 Btu/h (146.6kw) to and including 1,000,000 Btu/h (293.1kw) $ 66.16 For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kw), to and including 50 horsepower (176kw) or each absorption system over 1,000,000 Btu/h (293.1kw) to and including 1,750,000 Btu/h (512.9kw) $ 98.48 For the installation or relocation of each boiler or compressor over 50 horsepower (176kw), or each absorption system over 1,750,000 Btu/h (512.9kw) $ 164.54 Air HandlersFor each air-handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L/s), including ducts attached thereto. Note: This fee does not apply to an air-handling unit which $ 18.91 is a portion of a factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.For each air-handling unit over 10,000 (cfm) (4719 L/s) $ 32.14Evaporative Coolers For each evaporative cooler other than portable type. $ 18.91 Ventilation and Exhaust
For each ventilation fan connected to a single duct. $ 12.88 For each ventilation system which is not a portion of any heating or air-conditioning system authorized by a permit. $ 18.91 For the installation of each hood which is served by mechanicial exhaust, including the ducts for such hood. $ 18.91 Incinerators For the installation or relocation of each domestic-type incinerator. $ 32.32 For the installation or relocation of each commercial or industrial-type incinerator. $ 25.76 Miscellaneous (Mechanical)For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in this code. 18.91 $ Other Inspections and Fees (Mechanical)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 105.00 *Reinspection fees assessed under provisions of section 305.5, per inspection. $ 105.00 *Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 105.00 *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) $ 105.00 *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.
Community Development Department - Building Division Fees Mechanical, Electrical, and Plumbing (MEP)
Electrical Permit Fees Fee
For the issuance of each electrical permit. $ 105.00For the issuance of each supplemental permit for witch the original permit has not expired, been cancelled, or finaled. $ 12.88 System Fee Schedule (note: the following do not include permit issuing fee)New Residential BuildingsThe following fees shall include all wiring and electrical equipment in or on each building, or other electrical equipment on the same premises constructed at the same time.
Multifamily - For new multifamily buildings (apartments and condominiums) having three or more dwelling units constructed at the same time, not incluing area of garages, carports,and accessory buildings, per square ft (0.09m2) $ 0.96Single and two family - For new Single and two family residential buildings constructed at the same time, not including area of garages, carports, and accessory buildings, per square ft (0.09m2) $ 0.96For other types of residential occupancies and for alteration, additions, and modifications to existing residential buildings, use the unit fee schedule.
Private Swimming PoolsFor new private, in-ground swimming pools for single-family and multifamily occupancies, including a complete system of necessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping and other similar electrical equipment directly related to the operation of a swimming pool, each pool. $ 87.92 Carnivals and CircusesCarnivals, circuses, or other traveling shows or exhibitions utilizing transportable-type rides, booths, displays and attractions.
For electric generators and electrically driven rides, each $ 41.74 For mechanically driven rides and walk-though attractions or displays having electric lighting, each. $ 12.88 For a system of area and booth lighting, each $ 12.88
For permanently installed rides, booths, displays and attractions, use the Unit Fee Schedule.For a temporary service power pole or pedestal-mounted receptacle outlets and appurtenances, each $ 41.74 For a temporary distribution system and temporary lighting and receptacle outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc. each 21.84 $ UNIT FEE SCHEDULE(Note: The following does not include permit-issuing fee.)Receptacle, Switch and Lighting OutletsFor receptacle, switch, light or other outlets at which current is used or controlled, except services, feeders and meters: First 20, each $ 1.95 Additional fixtures, each $ 1.30Note: For multi-outlet assemblies, each 5 feet (1524 mm) or fraction thereof may be considered as one outlet.Lighting FixturesFor lighting fixtures, sockets or other lamp-holding devices:First 20 fixtures, each $ 1.95Additional fixtures, each $ 1.30For pole or platform-mounted lighting fixtures, each $ 1.95For theatrical-type lighting fixtures or assemblies, each $ 1.95Residential AppliancesFor fixed residential appliances or receptacle outlets for same, including wall-mounted electric ovens; counter-mounted cooking tops; electric ranges, self-contained room, console or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operatedappliances not exceeding one horsepower (HP) (746 W) in rating, each $ 8.43 Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus.
Nonresidential AppliancesFor nonresidential appliances and self-contained factory-wired, nonresidential appliances not exceeding 1 horsepower (HP), kilowatt (kW) or kilovolt-ampere (kVA), in rating, including medical and dental devices, food, beverage and ice cream cabinets; illuminated show cases, drinking fountains, vending machines, laundry machines, or similar types of equipment, each. Note: For other types of air conditioners and motor-driven appliances having larger electrical ratings, see Power Apparatus. $ 8.43 Power ApparatusFor motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment and other apparatus, as follows:Rating in horsepower (HP), kilowatts (kW), kilovolt-amperes (kVA), or kilovolt-amperes-reactive (kVAR):Up to and including 1, each $ 8.43 Over 1 and not over 10, each $ 21.84
Over 10 and not over 50, each $ 43.70
Over 50 and not over 100, each $ 87.92
Over 100, each $ 132.32Note: For equipment or appliances having more than one motor, transformer, heater, etc., the sum of the combined ratings may be used.
Note: These fees include all switches, circuit breakers, contractors, thermostats, relays and other directly related control equipment.
BuswaysFor trolley and plug-in-type busways, each 100 feet (30 480 mm) or fraction thereof $ 12.88 Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. Fee not required for portable tools.Signs, Outline Lighting and MarqueesFor signs, outline lighting systems or marquees supplied from one branch circuit, each $ 43.70For additional branch circuits within the same sign, outline lighting system or marquee, each $ 8.43ServicesFor services of 600 volts or less and not over 200 amperes in rating, each $ 54.18For services of 600 volts or less and over 200 amperes to 1,000 amperes in rating, each $ 110.38For services over 600 volts or over 1,000 amperes in rating, each $ 220.75Miscellaneous Apparatus, Conduits, and ConductorsFor electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth $ 32.32 Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipmentOTHER INSPECTIONS AND FEES (Electrical)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 105.00 *Reinspection fees assessed under provisions of section 305.8, per inspection. $ 105.00*Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 105.00 *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) 105.00 $ *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.Plumbing Fees FeeFor the issuance of each plumbing permit. $ 105.00For issuing each supplemental permit for which the original permit has not expired, been cancelled or finaled. $ 12.88 Unit Fee Schedule Fixtures and vents. For each plumbing fixture or trap set of fixtures on one trap. (Including water, drainage piping and backflow protection thereof) 17.41 $ For repair or alteration of drainage or vent piping each fixture. $ 8.43 Sewers, Disposal Systems and InterceptorsFor each building sewer and each trailer park sewer. $ 43.78 For each cesspool. $ 66.16
For each private sewage disposal system. $ 132.32For each industrial waste pretreatment interceptor, Including its trap and vent (exception kitchen-type grease interceptors functioning as fixture traps). 35.34 $ Rainwater systems per drain (inside building). $ 17.41 Water Piping and Water HeatersFor installation, alteration, or repair of water piping or water treating equipment, or both, each. $ 8.43For each water heater including vent. (For vents only see Table 3-C). $ 21.84 Gas Piping SystemsFor each gas piping system of one to five outlets. $ 10.93 For each additional outlet over five, each. $ 1.95Lawn Sprinklers, Vacuum Breakers and Backflow Protection DevicesFor each lawn sprinkler system on any one meter, including, backflow protection devices thereof. $ 26.29 For atmospheric-type vacuum breakers or backflow protection devices not included in Item 1: 1 to 5 devices. $ 21.84For over 5 devices, each $ 4.00For each backflow-protection device other than atmospheric-type vacuum breakers: 2 inches (50.8mm) and smaller. $ 21.84Over 2 inches (50.8mm) $ 43.78
Swimming Pools For Each Swimmimg Pool Or Spa.
Public Pool $ 162.06Public Spa $ 107.89Private pool $ 107.89Private Spa $ 53.73 Miscellaneous (Plumbing)For each appliance or price of equipment regulated by the plumbing code but not classed in other appliance categories, or for which no other fee is listed in this code. 17.41 $ Other Inspections and Fees (Plumbing)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 105.00 *Reinspection fees assessed under provisions of section 305.5, per inspection. $ 105.00*Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 105.00 *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) 105.00 $ *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.City Of Ukiah FeesMandatory Training and Certification surcharge. (based on a % of building permits, plan review, and utility permit fees) 4%Technology and records management surcharge. (based on a % of building permits, plan review, and utility permit fees) 3% General plan update fund. (based on a % of building permits, plan review, and utility permit fees) 15% Temporary certificate of occupancy. (Based on the project size and timeframe. ) (60 Days)> $100,000.00 $ 500.00 <$100,000.00 $ 1,000.00Request for alternate materials and methods review. (100% cost recovery fully burdened rate per hour) $ 230.00 Appeal to building regulations appeal board. (Two Hours of Building Official time minimum) Cost Postage - 3rd party plan check. (100% cost recovery)Red Tagged work without permits violation fee (Permit fee plus violation fee) 3 Times New deck/decking. (per square foot) $ 37.80
Re-roofing shingles only. (per square foot) $ 2.70Re-roof sheathing/ plywood. (per square foot) $ 2.70Temporary structure ( Max 60 days) $ 225.00 Residential Solar permit. Max permit Fee 450.00 to come in to compliance with AB 1414 $ 368.50
2024 Fee Schedule Update
DIVISIONS OF PLANNING AND BUILDING
Background
• Prior to 2017, Department consisted of Planning and Building Divisions (typical) • 2017 – Housing Division created; Department becomes “Community Development” (CD) and restructured to integrate and emphasize team approach to development services. • 2020 – Code Enforcement Division added (CDBG augmentation in 2022)• 2021 – Grants Management Division• 2022 – Fire Prevention Division• 2023 – Business Licensing
Planning
Building
Housing
Code
Enforcement Grants Management
Fire Prevention
Business
Licensing
Pre‐2017
2024
Ukiah Community
Development Services
Results from Restructure
1. Team approach to development services – delivering projects and programs quickly and efficiently while providing responsive, informative, and friendly customer service.
2. Innovation – evaluating effectiveness and seeking out new solutions to better deliver on #1.3. Cost savings to the Department overall through spreading out costs among Divisions. o Do not have to rely on fee increases as much to sustain Department.o 6 FTE in Planning and Building pre‐2017; 5 FTE in Planning and Building 2024
4. ProHousing designation/increased housing production, record‐breaking permit issuance times, improved community safety, significant grant revenue generation, advanced planning projects completed and being completed, etc.
Terms Defined for Presentation
• Cost recovery (CR) = cost for time spent by staff in performing activity and overhead, materials, and/or related organizational costs and charged directly to customer. Variations on this:
o Time and Materials (T&M) = (usually) full cost of time and materials; similar to fully burdened rate o Some jurisdictions charge flat overhead rate, like 50% per service/activity/application; others charge according to cost allocation plan or other Council‐approved rate plan o Flat fee = one fee charged to customer regardless of cost to City; if fees not equal to costs to City, then in essence General Fund subsidizes difference.
• Deposit = minimum deposit required; usually billed at CR and any funds remaining refunded. •Variations on the above = non‐refundable initial deposit and full CR at dept‐wide or fully burdened rate.
• Fully burdened vs. Department‐wide hourly rate
2017‐2023 Fee Schedule Changes
• 12/2017 – minimum building permit fee increase (part 1 of 2); no changes to planning fees.• 12/2018 – temp structures fee and minimum bldg. permit fee increase (2 of 2); no changes to planning fees.
• 01/2020 (continued public hearing from 12/2019)
o Building Division: permit and MEP fee amendments; new CR rate; red tag violation fee increase; rate adjustments for AB 1414
o Planning Division: increase to flat fee rate for minor planning permits and Director Determinations; elimination of ALUC referral fee; increase in fee for public appeals; CDFW fee amendments; cost recovery rate for division. o Direction to 1) complete next fee update in 5 years; 2) annually adjust the hourly rate per CPI • 03/2021 – Hourly rate adjusted
2023‐24 Fee Schedule Analysis
1. Time study of planning division staff2. Review of final costs of MaSDPs and MaUPs in 2022 and 2023.3. Comparisons with other jurisdictions (Attachment 1, pg. 436 of agenda packet)4. Cost of Services analysis (Attachment 2, pg. 442)5. Input from Council Ad Hoc
Fee Schedule Recommendations
(Resolution ‐ Attachment 4, Pg. 447‐461)
1. Eliminate Level 1 minor planning permits, instead having one permit type (formerly Level 2)2. Increase fee for minor planning permits (formerly Level 2) from $900 to $1,000.3. Appoint an ad hoc or continue work of existing Fee Schedule Ad Hoc to explore new ministerial permit for former level 1 permits; and additional zoning code streamlining.
4. Increase initial deposit for major planning permits from the range of $1,000‐$3,000 to $3,000 (still CR with unspent funds refunded to applicant).
5. Eliminate department‐wide hourly rate for CR and use instead fully burdened hourly rate per staff position working on application/service/activity (for both planning and building). Direct that rates updated annually within Master Fee Schedule and/or as position rates change.
6. Increase flat fee from $350 to $500 for BLAs and mergers for non‐residentially zoned parcels
7. Increase flat fee from $300 to $500 for Director Determinations8. Increase deposit (CR) from $200 to $500 for pre‐app conferences/reviews of more than 1 hour.
Note: no changes recommended to fees of Building Division, with exception of hourly rate (#5)
Other Recommendations
1. Direct Staff to revise layout of online fee schedule posted on webpage of Planning Division and available at front counter (Attachment 3, pg. 444) such that terms well‐explained and information is easier to access/understand; and
2. Direct Staff to further research and analyze existing fee reduction categories and present report to Council with recommendations by 6/30/24.
Additional Slides for
Information
Agenda Item No: 13.a.
MEETING DATE/TIME: 2/21/2024
ITEM NO: 2024-1515
AGENDA SUMMARY REPORT
SUBJECT: Possible Approval of Joint Exercise of Powers Agreement for the Ukiah Valley Water Authority and if Approved Appoint Two Representatives to the Ukiah Valley Water Authority.
DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Sean White, Water Resources Director.
ATTACHMENTS:
1. UVWA.JPA.Final 02142024
Summary: Council will consider approving the Joint Exercise of Powers Agreement for the Ukiah Valley Water Authority and appointing two representatives to the Ukiah Valley Water Authority.
Background: There are a number of governmental water service providers in the greater Ukiah Valley. Providers include: the City of Ukiah (City), Willow County Water District (Willow), Millview County Water District (Millview), Calpella County Water District (Calpella) and Redwood Valley County Water District (Redwood). The concept of consolidating these service providers into a single entity has been a long-term community goal. Potential benefits of consolidation are numerous and include a cohesive water policy for the region, maximization of water rights, more uniform water security and availability, staffing, expanded rate base and reduced litigation. There have been a number of past attempts at accomplishing this goal, most notably the Valley-wide Task Force initiated in 1990, as well as a number of Mendocino County Grand Jury Reports.
The Upper Russian River Water Agency (URRWA) was formed in 2014 with the intent of accomplishing these goals. URRWA is a Joint Powers Authority (JPA) "working together for the voluntary consolidation of Ukiah Valley's Water Districts". The board includes a single member from Willow County Water, Calpella County Water, Redwood Valley County Water, Millview County Water, and most recently the Ukiah Valley Sanitation District. UURWA's goals include creating a more logical form of governance over our water resources, coordinating the operations of our districts into one regional water agency, sharing resources to create a unified approach to consolidation, to provide economies of scale that keep rates affordable, and to ensure a reliable long-term water supply for all land uses. URRWA has made significant progress on many of these goals, but it has not significantly improved water supply reliability or streamlined governance. The URRWA model is commonly referred to as managerial consolidation, rather than complete consolidation. In this model there is a single operator, but multiple boards and decision-making bodies remain.
Discussion: Issues related to numerous, small agencies serving a single community are not unique to the Ukiah Valley. In an attempt to address similar issues state-wide, the State Water Resources Control Board (SWRCB) started the Safe and Affordable Funding for Equity and Resilience (SAFER) program in 2019. Since that time, the SWRCB has made consolidation of water providers through the SAFER program a top priority. Districts consolidating through the SAFER program are eligible for SWRCB grants and loans to facilitate the consolidation processes well as construct and update required infrastructure.
City Staff was contacted in the summer of 2022 by SAFER about participating in the program. City Staff then reached out to the members of URRWA to see if there was interest in consolidating through the SAFER Program. An ad hoc committee with members from the City, Willow, Millview, Calpella, and Redwood has been meeting regularly since October of 2022 to discuss the opportunity and develop a Joint Powers Authority
(Attachment 1) to serve as the vehicle for consolidation through the SAFER program.
The Ukiah Valley Water Authority JPA (UVWA) is the result of many staff meetings, ad hoc meetings, as well as counsel input from each of the entities. In some ways, the UVWA is similar to URRWA. It is different, however, in that it explicitly intends to go beyond "managerial consolidation" and to eventually achieve complete consolidation over time, which is the goal of the SAFER program.
Key points of the agreement (Attachment #1) are:
• JPA is a separate legal entity from members and is separately liable for its debts. • The Agreement creates the Ukiah Valley Water Authority, a Joint Exercise of Powers Authority. • Other initial members are Millview County Water District and Redwood Valley County Water District. • Other public agencies may join. (See Section 14).
• UVWA will be run by the Water Executive Committee (Sections 5 and 6). • Two representatives from each member serve on the Water Executive Committee. • The Water Executive Committee sets an annual budget for the Combined Water System. • The Water Executive Committee has the power to set rates and collect levies (Section 6.A). • The City will provide management and O&M services to the JPA under contract. • The City will hire any District employees who wish to be. • City may be asked to provide services to additional non-parties (Section 9). • The Parties commit to mutual cooperation.
• City to submit Out of Areas Service Agreements to LAFCo for services outside the City and the Districts. • Districts will support the City Annexation of the entire territory of Districts when allowed by LAFCO law. • A Party may withdraw with an effective date of July 1st on 90 days’ notice. (Section 10). • Upon withdrawal, withdrawing Party regains control of its assets; provided, however, that to the extent any asset has been improved for the benefit of other Parties, the withdrawing Party must continue to serve benefitted customers.
• Absent agreement, assets serving more than one Party remains part of Combined Water System. • Grant funding in excess of $1m leads to change in organization when approved by LAFCO (Section 11.C). • Modification of Water Rights (Section 12).
• Parties will work together to modify their existing water rights to allow for the provision of water service across footprint of UVWA.
• Robust mediation and dispute resolution provisions (Section 20). • Key Exhibits
-Each Party’s Water System.
-Ukiah’s Cost Allocation Plan.
-Placement of District Employees in the City.
Recommended Action: Approve the Joint Exercise of Powers Agreement for the Ukiah Valley Water Authority and authorize the City Manager to execute the agreement on behalf of the City, and to make any modifications that do not make material, substantive changes to the agreement, including approval of Exhibits A-C thereto, and if approved appoint two representatives to the Ukiah Valley Water Authority.
BUDGET AMENDMENT REQUIRED: NA
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: Council Ad-hoc Crane & Orozco; Sage Sangiacomo, City Manager; David Rapport, City Attorney; Phillip Williams, Legal Counsel.
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP):GP-A1 - Land Use Element, GP-A2 - Economic Development Element; GP-A4 - Public Facilities, Services, and Infrastructure Element; GP A5 - Environment and Sustainability Element
JOINT EXERCISE OF POWERS AGREEMENT FOR
THE UKIAH VALLEY WATER AUTHORITY
THIS JOINT EXERCISE OF POWERS AGREEMENT (“Agreement”) becomes effective on the date (“Effective Date”) it is executed on behalf of the last of the Parties to do so in Ukiah, California, among the City of Ukiah, a general law municipal corporation (the “City”), Millview County Water District (“Millview”), and Redwood Valley County Water District (“Redwood”), both County Water Districts formed pursuant to Division 12 of the California Water Code, commencing with Section 30000) (collectively the “Districts,” when referring to Millview or Redwood, and the “Parties,” when referring to the Districts and the City, and individually a “Party”), all of which are organized and existing under and by virtue of the Constitution and the laws of the State of California.
RECITALS:
1. The Parties are each empowered by law to acquire real property, construct, equip, staff, maintain, operate and lease public and private improved and unimproved real and personal property and related facilities, including, but not limited to, water sources and water rights, to provide water and wastewater collection and treatment services, set and collect fees for service, including connection fees and fees for permits and other purposes, and to borrow funds for said purposes. Each of the Parties is authorized and obligated to deliver a clean, safe, and reliable water supply to its customers and constituents.
2. Each of the Parties is a public agency, as defined in the Joint Exercise of Powers Act, Government Code Section 6500, et seq. (the “JEP Act”) at Government Code Section 6500, authorized and empowered to contract for the joint exercise of common powers under the JEP Act.
3. The JEP Act provides that two or more public agencies may by agreement jointly exercise any powers common to the parties to the agreement, including, but not limited to, the authority to levy a fee, assessment, or tax. Under Government Code Section 6502, it shall not be necessary that any power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised.
4. The Parties recognize the benefits to each and all of them that will result from the coordinated use of their respective water resources and water systems before or without formal annexation or consolidation of the Parties into a single agency. The Parties enter into this Agreement to immediately maximize use of their respective and collective existing resources, create cost-saving opportunities, reduce duplication, maintain local control, and continue to deliver water services at a high level of service for the benefit of their customers and constituents.
5. The Parties desire to, and by this Agreement do, create a joint powers authority pursuant to the JEP Act that is named the Ukiah Valley Water Authority (“UVWA”).
6. The Parties recognize the benefits to each and all of them that will result from the immediately combined administration, operation, and maintenance of their respective water systems as a single and integrated water system before or without formal annexation or consolidation of the Parties into a single agency. The Parties intend this Agreement in part to enable UVWA’s receipt of much-needed State funding to improve and integrate water system infrastructure across the Parties’ respective service areas. As any such funding becomes available, the Parties recognize UVWA or another local government agency will be responsible for obtaining and allocating such funds and implementing projects and improvements and integrating the Parties’ respective water systems into a Combined Water System.
7. The Parties recognize that the coordination of water resources and combination of water services as ATTACHMENT 1
provided for in this Agreement will require the City to seek changes in organization as provided for by the CorteseKnox-Hertzberg Local Government Reorganization Act of 2000 (the “CKH Act”) and which changes in organization may need to be approved by the Mendocino Local Agency Formation Commission, and other local agencies.
8. The Parties desire to accomplish the aforesaid purposes by jointly exercising their common powers in the manner set forth in this Agreement.
9. The Parties have determined that the goal of this Agreement shall be to combine and coordinate the operations of their respective water systems to obtain efficiencies not otherwise available by operation as a Combined Water System in accordance with the terms of this Agreement before or without formal annexation or consolidation of the Parties into a single agency, except as the law may otherwise require, as they may otherwise subsequently agree, or as this Agreement provides otherwise.
10. Each Party shall retain ownership of its respective system as it exists on the Effective Date or as it may be modified, added to, or enlarged in the future, unless and until a change of organization affecting such ownership is approved pursuant to the CKH Act or other law, as may be required as a condition of grant funding.
11. Among the assets the Parties bring to the Combined System are water rights. Nothing in this Agreement shall be interpreted to transfer such a water right from a Party to UVWA or to another Party; any such transfers shall occur in the manner required by law. Other than as expressly addressed herein, this Agreement shall not be interpreted to require the use of a water right other than as currently permitted by law. Similarly, some assets are subject to liens for debt and other such claims. Nothing in this Agreement shall require or authorize any act in contravention of such third-party rights. However, it is the goal of this Agreement to achieve a Combined Water System and to obtain the right to serve water throughout the combined service areas of the Parties without respect to its source.
12. The approval of this Agreement is not a project subject to the California Environmental Quality Act (CEQA) because it does not require more than the operation of the Parties’ respective Water Systems to serve their existing customers and will therefore have no reasonably foreseeable impact on the environment. (State CEQA Guidelines section 15378(b)(2), (4), (5); section 15061(b)(3) [the “common sense” exemption].) However, the implementation of this Agreement will likely involve “projects” within the meaning of CEQA, such as annexations under the Cortese-Knox-Hertzberg Act, the construction of water utility infrastructure, and the amendment of water rights. It is not presently possible to accurately foresee the details of such projects and evaluation of their impacts now would be unduly speculative. Accordingly, review of the environmental impacts of such projects is therefore appropriately undertaken when those projects are proposed, and their details better known. Such review shall be informed by applicable law, including these CEQA exemptions: CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement or reconstruction), 15303 (new construction or conversion of small structures), 15319 (annexations of existing facilities), and 15320 (changes in organization of local governments).
AGREEMENT:
Based on the foregoing Recitals, which are incorporated in this Agreement by this reference, and the terms and conditions set forth below, the Parties, for and in consideration of the mutual benefits, promises, and agreements set forth herein, AGREE as follows:
Section 1. DEFINITIONS
For the purposes of this Agreement, the following terms shall have the meanings indicated below unless
the context shall plainly require otherwise:
“Collaborate” is defined in Section 5.B.4 below.
“Combined Water System” means two or more Parties’ Water Systems and all the components thereof as may be altered, improved, constructed, or added to after the date the respective Party executes this Agreement, which have been operationally integrated in the performance of this Agreement. “Effective Date” is defined in the introductory paragraph above. “Legislative Body(ies)” means each District’s Board of Directors and the City Council of the City. “Representative” means a member of a Party’s Legislative Body appointed by that Legislative Body to serve on the Water Executive Committee.
“Revenues” means any and all revenues produced by the Combined Water System and other operations authorized in this Agreement, including, but not limited to, revenues from fees and charges described in Sections
6.A.3, 6.A.4 and 6.A.5.
“Services” means the City’s exercise of the joint powers conferred by this Agreement pursuant to Section
6. “Services Start Date” means the first July 1 after the Effective Date unless the City and the Water Executive Committee otherwise agree in writing.
“Water Executive Committee” means the body comprised of two Representatives from each Party and the duties, authorities, and responsibilities of which as to the Combined Water System are defined in this Agreement. “Water System” means a Party’s infrastructure, components, and parts which are owned, operated, and/or used by that Party to capture, treat, deliver, and/or manage water for any use provided for by law. A description of each Party’s respective Water System as of the Effective Date is attached hereto as Exhibit A. Rolling stock and other tangibles the City uses to provide the Services do not constitute part of any other Party’s Water System. “Water System Enterprise Fund” means the fund or funds established by the City to account for receipts and expenditures, assets, and liabilities for the Combined Water System in which all such Revenues are accounted.
Section 2. UVWA’s MANNER OF EXERCISE OF POWERS.
A. UVWA is a public entity separate from the Parties.
B. The City shall file with the Secretary of State, State Controller, and the Mendocino Local Agency Formation Commission a notice in accordance with Government Code Sections 6503.5 and 6503.6, and shall file notices, as appropriate, in accordance with Government Code Section 53051 promptly following the Effective Date and upon any amendment to this Agreement. The City shall file a further report under Government Code Section 53051 upon each change in the membership of the Water Executive Committee.
C. For purposes of Government Code Section 6509, UVWA shall exercise its powers subject to the restrictions upon the manner of exercising such powers as are imposed upon the City of Ukiah, a general law city.
Section 2.1. OFFICERS, EMPLOYEES AND AGENTS; IMMUNITIES.
A. Any UVWA officer, employee, or agent may also be an officer, employee, or agent of any Party with the consent of all Parties. The Water Executive Committee’s approval of the appointment or employment of such a person shall constitute a determination that the two positions are compatible.
B. All privileges and immunities from liability, all exemptions from laws, ordinances and rules, and all pension, relief, disability, workers’ compensation, and other benefits which apply to the activities of officers, agents, or employees of a Party when performing their respective functions shall apply to them to the same degree and extent while engaged in the performance of any of the functions and duties under this Agreement.
C. No officer, agent, or employee directly employed by UVWA, if any, shall be deemed, by reason of that employment, to be employed by any Party or to be subject to any of the requirements of any Party.
Section 2.2. LIABILITIES; PENSION LIABILITY.
A. UVWA’s debts, liabilities, and obligations shall be its debts, liabilities, and obligations alone and not those of the Parties except as they may otherwise agree by written contract.
B. During the effectiveness of Government Code Section 6508.2 or other law imposing liability on the Parties for unfunded liabilities due the California Public Employees’ Retirement System or another pension provider to be paid upon termination of this Agreement and dissolution of UVWA, the Parties agree that any such liability shall be apportioned among them as they shall agree in writing when a contract with Cal PERS is approved or, failing such agreement, in proportion to the rate revenue from customers within the territory of each Party in the last fiscal year for which audited financial reports exist when the determination is made.
Section 2.3. EXERCISE OF JOINT POWERS.
This Agreement is made pursuant to the JEP Act to permit the joint exercise of powers common to the Parties. The purpose of this Agreement is to exercise these powers jointly by managing, equipping, maintaining, and operating the Combined Water System. Such purpose will be accomplished, and common powers exercised, in the manner set forth in this Agreement. The Parties may use the designation “Ukiah Valley Water Authority” to identify the provision of the services provided under this Agreement, including those on equipment, uniforms, buildings, letterhead, phone, and other directories. All pre-existing obligations, rights, and privileges of the Parties shall continue hereunder, subject to the terms and conditions of this Agreement.
Section 3. SERVICE LEVEL.
Commencing on Services Start Date, the City shall provide the Services to allow efficient, coordinated operation of Combined Water System inclusive of wells, storage facilities, pump stations, treatment facilities, distribution systems, and related managerial and administrative services and water rights, to the extent and in the manner consistent with this Agreement and annual budgets approved by the Water Executive Committee.
Section 4. TERM.
This Agreement shall commence on the Effective Date and shall be binding upon the Parties, and shall
continue in full force and effect until such time as the Parties agree to terminate the Agreement as set forth in Sections 10 or 11, or only one Party to the Agreement remains due to annexations, other changes of organization under the CKH Act, or other reasons. A Party may withdraw from this Agreement as provided in Section 10 below.
Section 5. WATER EXECUTIVE COMMITTEE.
A. The Water Executive Committee shall perform the duties set forth in Section 6.
B. MEETINGS OF THE WATER EXECUTIVE COMMITTEE.
1. The Water Executive Committee shall establish a schedule for its regular meetings, which must be at least monthly. The Water Executive Committee may call special meetings, as may be needed from time to time, and/or may cancel regular meetings if deemed appropriate.
2. A majority of the Water Executive Committee’s members shall constitute a quorum for the transaction of business. A majority vote of the Water Executive Committee’s members is required to take action, although a lesser number may adjourn for lack of a quorum.
3. The Water Executive Committee shall comply with the Ralph M. Brown Act, Gov. Code sections 54950, et seq.
4. For those duties of the Water Executive Committee requiring collaboration, “collaboration,” “collaborate,” or “collaborative” shall mean the meaningful and timely process of the Representatives each seeking, discussing, and carefully considering the information and views of each Party in a manner that is cognizant of all Parties’ values, reasonably attempting to reach agreement through cooperative efforts for the mutual benefit of the Parties. Collaboration among the Representatives shall be conducted in a way that is mutually respectful of each District’s authority and responsibilities as a County Water District and the City’s authority and responsibilities as a general law city, and shall consider the views of a Party as expressed by its Representatives. A Representative need not engage in dialog with Legislative Bodies other than his or her own appointing authority.
C. VOTING RIGHTS. Each Party shall have two seats on the Water Executive Committee and each member of the Water Executive Committee shall have one vote, with these exceptions:
1. If a member is the sole representative of a Party at a meeting due to an absence or vacancy, he or she may cast all votes that Party is authorized to cast.
2. If a Party merges or consolidates into another, the successor agency shall acquire the votes of the merged or consolidated agency. So, for example, if a District is merged into the City, the City shall hold its own votes and the votes previously assigned that District.
D. TIE VOTES. Any tie vote of the Water Executive Committee shall be resolved as provided in Section 20 below unless the Water Executive Committee otherwise directs at the meeting at which the tie vote occurs.
Section 6. POWERS AND DUTIES OF THE WATER EXECUTIVE COMMITTEE.
A. DUTIES. The Water Executive Committee shall be the governing body of UVWA. The Water Executive Committee shall take any and all actions within the authorities specified in this Agreement which are necessary and appropriate to implement the purposes of this Agreement, including, but not limited to, any or all of the following:
1. To prepare and adopt budgets for the Water System Enterprise Fund in accordance with all applicable
legal requirements. The budgets shall include the annual expenses for the Services, including, but not limited to, costs of administration, operation, maintenance, repair of, and capital improvements to, the Combined Water System, including those included in Capital Improvement Plans, debt service on bonds, and any other costs of providing the Services;
2. To set rates to fund the Services in accordance with all applicable legal requirements, including the procedural and substantive requirements of California Constitution, Article XIII D, Section 6 (“Proposition 218”) for property-related fees charged for the services of the Combined Water System, which rates shall be adopted with the same notice and right to object or protest provided to City and District ratepayers except as the law may otherwise require. Such rates may be adopted as to zones which reflect the boundaries of one or more Parties and shall neither exceed the reasonable cost of service provided to any such zone nor require ratepayers in one zone to subsidize the cost to serve another zone. To the extent rates cannot cover the cost of service in a zone, the difference mut be covered by grants, discretionary revenues, or other non-rate revenues. In particular, and without narrowing the foregoing, the Water Executive Committee’s ratemaking in compliance with Proposition 218 and other law shall account for assets each Party brings to this Agreement as depicted in Exhibit A and will not charge that Party’s customers to recreate the remaining utility of those assets
3. To establish connection and/or capacity fees for the temporary or permanent connection of residential, commercial, and industrial users to the Combined Water System except as the law may otherwise require;
4. To establish any other taxes, assessments, fees, or charges reasonably necessary to provide the Services, including fees for permits or inspections, provided that all such fees shall comply with this Agreement and applicable provisions of Proposition 218 and California Constitution, Article XIII C, section 1, subdivision (e) (“Proposition 26”), and other applicable law;
5. To adopt ordinances and regulations enforceable within the jurisdictional boundaries of each Party governing the Combined Water System and service to its users as required, and to the extent authorized, by law as necessary to provide the Services. The Parties shall collaborate to avoid conflicts or inconsistencies between ordinances or regulations adopted by a Party and ordinances or regulations adopted by the Water Executive Committee pursuant to this Agreement. No Party shall have any duty to enforce an ordinance or regulation other than its own; and
6. To maximize the availability of water to meet the collective needs of the Parties within the boundaries of each Party through the use of the collective water rights and supplies of each Party, subject to the terms and conditions of Section 12 of this Agreement.
7. All customers of the Parties, including agricultural customers, either before, after or absent consolidation or merger into the Combined Water System, shall have the same right and entitlement to water supplies and service that they enjoyed before the effective date of this Agreement, without discrimination or limitation. This reflects, but is not intended to alter, the legal principle that acquisition of a water supply on which users rely is subject to a duty to continue to serve them. (E.g., Durant v. City of Beverly Hills (1940) 39 Cal.App.2d 133.)
8. To accept grants, loans, and subventions which the Water Executive Committee shall appropriate consistently with the terms of those grants, loans, and subventions; applicable law, and the goal of this Agreement as reflected in the Recitals above.
B. AUTHORITIES RETAINED BY THE PARTIES.
Notwithstanding the foregoing, the Parties retain all their respective authorities to the extent the exercise of those authorities does not directly conflict with the duties and authorities granted to the Water Executive Committee. No Party shall exercise its authorities in a way that directly contravenes the purposes of this Agreement.
Section 7. KEY MANAGEMENT SERVICES.
The City shall provide the Services described in this Section 7 commencing on the Services Start Date.
To provide the Services described herein, the City shall hire all the Districts’ respective employees with a start date of no earlier than the Service Start Date. The employees of the Districts who wish to continue employment and the bargaining unit of the City to which each will be assigned are identified in Exhibit C to this Agreement.
The City hereby waives the right to subject these new employees to probationary periods. Those employees’rights vis-à-vis the City will otherwise be governed by the City’s collective bargaining agreements with its bargaining units; its current policies, procedures, and ordinances; and applicable law. The management and personnel services identified in Subsections A and B below (“Key Management Services”) shall be provided by the City in accordance with this Agreement.
A. OPERATION AND MAINTENANCE OF THE COMBINED WATER SYSTEM.
1. Other than duties and obligations of the Water Executive Committee, and in consultation with the Water Executive Committee, the City shall provide general administration, operation, and oversight of UVWA all in accordance with this Agreement, applicable statutes, regulations, and applicable ordinances, adopted by the Water Executive Committee consistently with this Agreement. The following are examples of activities and deliverables the City shall provide in performing under this Agreement:
a. Read the meters in the service area;
b. Perform all necessary sampling, including for purposes of water quality; c. Complete all required and routine reports;
d. Respond to all service calls;
e. Schedule a minimum of one on-call service personnel to respond to all after-hours and weekend calls in all service areas covered by this Agreement and/or any contract authorized under this Agreement; and
f. Any other levels of service as requested by the Water Executive Committee and funded in the annual budget.
2. Other than duties and obligations of the Water Executive Committee, and in consultation with the Water Executive Committee, the City may exercise on behalf of the Parties the following powers, and any other powers exercised by a general law city, as needed to perform under Section 7.A.1:
a. To manage, operate, maintain, and repair the Combined Water System, including any buildings, works or improvements comprising part of the systems and located either inside or outside the boundaries of the Parties, in accordance with sound engineering and accounting practices and with all applicable local, state, and federal laws and regulations; provided that the City and UVWA need not enforce any local ordinances but their own; b. To implement the budgets approved by the Water Executive Committee. c. The City cannot increase the total amount of the approved expenditure budget without prior approval of the Water Executive Committee, except as: (i) warranted for an urgent and/or emergency provision of water or sewer service which shall be reported to the Water Executive Committee before its next regular meeting following the expenditure of the funds; or (ii) to services within the City to be funded by rates levied for those services or other City revenues;
d. To contract for the provision of personal or professional services in connection with providing Services;
e. To enforce ordinances and regulations of the Combined Water System for the Parties and UVWA, including the use of the Combined Water System;
f. To bill for and collect revenue measures established under this Agreement, including the
authority of a general law city to terminate water service or other utility services contained in the same bill for nonpayment in accordance with the Public Utilities Code; g. To allocate and assign water rights and water supplies of each Party within the boundaries of the Parties, as necessary for the efficient and cost-effective supply of water to the customers of the Parties, subject to the terms and conditions of Section 12 of this Agreement. h. With the approval of the Water Executive Committee and at City’s sole election, to use any statutory power available to the City under the JEP Act and any other applicable laws, whether heretofore or hereinafter enacted or amended, for issuance and sale of any revenue bonds or other evidences of indebtedness necessary or desirable to finance the exercise of any Services of the City under Section 7, and to borrow from any source including, without limitation, the federal or state governments, for these purposes:
1. To contract for the provision of personal or professional services in connection with providing the Services for the Parties;
2. To contract for the installation or construction of capital improvements to the Combined Water System;
3. To acquire, lease, hold, and dispose of such equipment as may be reasonably necessary or appropriate to the proper operation, maintenance, administration, and management of the Combined Water System or the provision of Services;
4. To file reports associated with the operation, maintenance, administration and management of theCombined Water System and the provision of Services;
5. To implement all requirements of laws and ordinances, applicable to the provision of Services, including, but not limited to, permitting, inspections, monitoring, reporting, and enforcement activities; and
6. To provide City staff or contractors to support UVWA or the Parties in performing functions and responsibilities as requested by the Water Executive Committee.
B. FINANCIAL AND GENERAL SERVICES.
1. The City agrees to provide the Services to UVWA and the Parties for the term of the Agreement, including accounts payable, procurement, billing and accounts receivable, general accounting and reporting, budget development and monitoring, and other general services such as human resources and city clerk services as the City reasonably deems necessary to provide the Services at the level requested by the Water Executive Committee and as can be funded by the budget approved by the Water Executive Committee.
2. The City will perform these services pursuant to any applicable state and federal law and pursuant to City policies and regulations, unless the City and the Water Executive Committee otherwise agree in writing. The City shall perform procurement, contracting and personnel services in accordance with laws applicable to California cities, including, but not limited to, the Uniform Construction Cost Accounting Act. The City is not performing these services as the Parties’ agent, but as a service provider, and the Parties agree that the City does not assume a fiduciary duty to the Parties in the performance of these financial and general services. Nor need the City provide Services beyond what can be funded by the budget approved by the Water Executive Committee.
3. The Parties shall compensate the City for the Services consistently with the annual budget approved by the Water Executive Committee. The City shall have the right to withhold performance of a particular level of service if it considers the funding in an approved budget insufficient to cover the City’s cost in providing that level of service; provided, however, that nothing in this sentence detracts from the City’s obligation to maintain service as provided in Section 6.A.7 of this Agreement.
4. The City’s cost to provide the Services includes indirect costs, such as general administration and
overhead. Unless the City and the Water Executive Committee agree otherwise in writing, the City shall charge indirect costs of the Services consistently with Exhibit B.
Section 8. MUTUAL COOPERATION.
A. OUT OF AREA SERVICE AGREEMENT (“OASA”). The City may prepare OASAs on the recommendation of the Water Executive Committee to serve areas outside the boundaries of the Parties but within the City’s sphere of influence, where development could occur with the provision of water services. The City shall submit such OASAs to the Water Executive Committee for review and approval before filing with LAFCo.
This Agreement and any OASA-related tax sharing agreement with Mendocino County shall be attached to and incorporated by reference into any OASA submitted to LAFCo under this Agreement.
B. As long as this Agreement remains in effect and the Parties comply with Sections 8 and 10.B, the City agrees that it will not apply to LAFCo for detachment of District Parties’ territory from the Districts’ boundaries when that territory is annexed to the City unless and until all of the territory of a District is annexed to the City.
C. The Districts agree to support City Annexations and to work cooperatively with the City regarding revisions to the City’s General Plan, Municipal Service Review (“MSR”) and Sphere of Influence (“SOI”) necessary or advisable to enable City Annexations and not to propose or seek LAFCo approval for or support proposed provisions in a District’s MSR or SOI that would inhibit, conflict with, or prevent such City Annexations and/or reorganizations, as described in this Agreement.
D. Pursuant to Government Code Section 57105 or other applicable provisions of state law, the Districts will support LAFCo either designating a District as a subsidiary district of the City or merger of a District with the City at such time as 70% or more of registered voters in a District are within the City limits and 70% of the area of land within a District is within the City’s jurisdictional boundaries or when those reorganizations are otherwise authorized by state law.
E. The Districts will support and cooperate with the City in seeking legislation to amend the Cortese-KnoxHertzberg Local Government Reorganization Act of 2000 (“CKH Act”) to authorize merger of a District with the City or the establishment of a District as a subsidiary district of the City when 70% or more of registered voters in a District are within the City limits without regard to the area of a District’s land that is within the City.
Section 9. SERVICES TO OTHER AGENCIES.
The Water Executive Committee may recommend that the City provide water services to agencies not party to this Agreement. Such services may be provided with the concurrence of all Parties and upon execution of an amendment to this Agreement by all Parties or upon execution of a contract authorized by all Parties. The charges for such services shall be determined by the Water Executive Committee in accordance with the budget provisions of this Agreement. The City retains the power to provide services to other agencies on terms of its choosing provided that its doing so does not impair its ability to provide the Services.
Section 10. WITHDRAWAL; TERMINATION.
A. A Party may withdraw from this Agreement with a July 1st effective date on 90 days’ notice to the Water Executive Committee and all Parties. Such withdrawing Party shall perform all obligations under this Agreement until the agreed upon date of withdrawal. A withdrawing Party shall remain obligated to perform obligations, including financial obligations, arising before the withdrawal date, even after the date
of withdrawal.
B. Upon withdrawal from UVWA, a departing Party shall regain control of, and responsibility for, its Water System as it existed as of the Effective Date, to the extent feasible. The Parties acknowledge that a Party’s Water System as of a withdrawal date may differ from that in existence on the Effective Date. Any infrastructure, such as tanks, pipes, pumps, treatment facilities, and water rights, that UVWA uses only to serve that Party shall be the withdrawing Party’s property as of the withdrawal date. If any infrastructure serves more than one Party, the withdrawing Party shall recover ownership and control of that infrastructure upon agreement of the other Party or Parties it serves, but will remain obligated to serve all customers of other Parties served by such infrastructure and water supplies at the time of withdrawal, with appropriate compensation paid by UVWA or the Par(ies) benefitted by such service. Absent such agreement, infrastructure serving more than one Party shall remain part of the Combined Water System and operated by the City until the Parties served by that infrastructure reach an agreement or the dispute is resolved pursuant to Section 20 of this Agreement or otherwise.
C. In negotiating the disposition of infrastructure which serves more than one Party, these general principles shall inform discussion:
1. The primary obligation shall be to provide uninterrupted service to all customers of the Combined Water System.
2. All other things being equal, a withdrawing Party should resume possession and control of infrastructure which was part of its Water System on the Effective Date.
3. Any infrastructure acquired, constructed, or improved with grant or other funds available only by virtue of this Agreement should not be separated from the Combined Water System unless it is necessary to do so to allow a Party to withdraw and will allow both uninterrupted service to all customers of the Combined Water System and compliance with grant, loan, and other conditions on the use of the infrastructure.
Section 11. DISSOLUTION/REORGANIZATION.
A. The Agreement shall terminate if the number of parties to this Agreement becomes less than two, or if the Parties unanimously agree to terminate it. If the Parties have accumulated any assets relating to the shared management of water services before termination, such assets shall be distributed among the Parties in proportion to their respective contributions, unless the Parties agree otherwise. Any dispute as to the disposition of such assets shall be resolved as provided in Section 20 of this Agreement.
B. The CKH Act shall govern any change of organization or reorganization of a District. This Agreement is intended to allow for the administration and operation of a Combined Water System on behalf of the Parties, until:
i. City annexations result in 70% of a District’s territory and 70% of the registered voters of a District being within the City’s limits; or
ii. satisfaction of other provisions of the CKH Act or other provisions of state law authorize a merger of the District with the City or establishing the District as a subsidiary district of the City; in which event this Agreement will be deemed to be the affected Parties’ joint request to LAFCO, pursuant to Government Code Sections 56078 and 57105, to either merge the District with the City or establish the District as a subsidiary district of the City with the City Council serving as the Board of Directors of the District.
C. If any of the Parties to this Agreement receives grant funding of $1,000,000 or more to develop capital assets to serve more than one of those Parties, the City shall apply to LAFCO to combine the Parties to benefit from the capital asset into a new or existing public entity to own and operate that asset, if and as required by the terms of the grant. If the Cortese-Knox-Hertzberg Act does not authorize the City to make the application, the City shall invite LAFCO to exercise its own authority to initiate the change of organization. Each of the Parties to this Agreement agrees to support such a change of organization and, by making this Agreement, authorizes the City to propose such changes of organization on its behalf.
Section 12. TRANSFER, MODIFICATION, AND USE OF WATER RIGHTS.
To achieve the goal of applying and using the water rights of all Parties collectively to serve the customers of all Parties, and the eventual customers of the Combined Water System, without limit or restriction, and in recognition of the eventual need to operate, maintain, and administer the Parties’ water resources and transmission and treatment systems as a Combined Water System, the Parties agree to the following:
A. Within 60 days of the execution of this Agreement, each Party shall identify and disclose (1) all water rights it currently holds and uses, (2) how it must modify or amend the water rights to allow a Combined Water System to use the water rights, (3) to the extent possible, the process and procedure each Party must undertake to allow a different entity to use of the water rights as part of a Combined Water System, including any necessary approvals, and (4) a plan and estimated time period to modify and transfer such water rights.
B. The Parties shall take any and all actions which are necessary and appropriate to modify, amend or transfer the water rights of the Parties to UVWA, the City, or other entity that will own or operate the Combined Water System, for the collective use of such water rights within the service areas of all Parties, if possible. Each Party shall support and cooperate with the other Parties to effectuate the modification, amendment to, or transfer of, its water rights, including, but not limited to, granting approvals, signing agreements, meeting and working with local and state officials and regulators, responding to and defending against protests, objections, and legal challenges to the modification, amendment, or transfer of water rights, and the Parties agree to separately or collectively conduct and support any required environmental review in support of the modification, amendment to, or transfer of, the water rights of the Parties.
C. While the Parties are undertaking efforts to modify, amend, or transfer their water rights, each Party will, as necessary to effectuate the purpose of this Agreement and to the extent feasible, allow its water rights to be used collectively, even if on a temporary or short-term basis, by the Combined Water System. Each Party, however, will still have the primary right and authority to continue to use its respective water rights within its current service areas and for the benefit of its current customers, up to the time that the rights are transferred to, or obtained for the benefit of, the Combined Water System.
D. The Parties agree to initiate, fund, and pursue all efforts necessary to modify, amend, or transfer the water rights of the Parties for use in the Combined Water System, but UVWA and all Parties will ultimately be responsible for costs, expenses and fees associated with and arising out of such efforts, and the Parties will have the right to seek reimbursement from UVWA for recovery of such costs, expenses, and fees.
E. If a Party withdraws from this Agreement, the Agreement is terminated, or the Combined Water
System ceases to function or exist, the affected Party or Parties will retain all of its or their water rights, or if necessary the rights shall revert to the original right holder, and the Parties will take any and all actions which are necessary and appropriate and shall support and cooperate with the other Parties to return or restore the water rights to the Party that formerly held such rights. The water rights of a withdrawing Party shall remain dedicated and committed to the Combined Water System until the later of the withdrawal date or the date those rights may be lawfully used by the withdrawing Party alone.
F. Notwithstanding any other provision of this Agreement, the Parties agree, represent, and confirm that they will endeavor to and will take any and all reasonable and necessary steps to ensure that the customers of each Party will continue to receive a clean, safe, and reliable water supply at all times, without delay or disruption.
G. Notwithstanding the foregoing, this Agreement does not and shall not be interpreted to authorize or require the use of a water right or related asset other than as permitted by law, nor shall this Agreement require or authorize any act in contravention of any third-party rights, to the extent any of the water rights or other assets of the Parties are subject to liens for debt and other such claims.
Section 13. AMENDMENT TO AGREEMENT.
The Water Executive Committee may recommend an amendment to this Agreement. This Agreement may only be amended by approval of all the Parties to this Agreement. The Water Executive Committee shall forward a proposed amendment with its recommendation to the legislative body of each Party. The proposal shall be adopted, properly executed, and returned to the Water Executive Committee if the Party approves the amendment.
This Section 13 shall not prevent the Parties from adopting an amendment to this Agreement that is not recommended by the Water Executive Committee.
Section 14. ADDITIONAL PARTIES TO THE AGREEMENT.
A public agency, as that term is defined in the JEP Act (Government Code section 6500), located in Mendocino County may become a Party to this Agreement upon:
1. Its approval and execution of this Agreement as required by law, and;
2. Approval of the Water Executive Committee.
Section 15. NOTICES.
Whenever notice or other communication is permitted or required by this Agreement, it shall be deemed given when (i) personally delivered or (ii) when received, if delivered by overnight courier or email (if email receipt is acknowledged in writing), or (iii) 48 hours after it is deposited in the United States mail with proper first-class postage affixed thereto and addressed as follows:
To City: City of Ukiah
Attn: Mayor and City Manager
300 Seminary Ave.
Ukiah, CA 95482
Email: [email protected]
To Millview County Water District: Millview County Water District Attn: Mr. Tim Price
151 Laws Ave.
Ukiah, CA 95482
Email: [email protected]
To Redwood Valley County Water District: Redwood Valley County Water District Attn: Mr. Tom Schoeneman
151 Laws Ave.
Ukiah, CA 95482
Email: [email protected]
A Party may change the address and email address to which notices shall be sent by giving notice of the change as provided herein.
Section 16. SEVERABILITY.
Except as otherwise provided in this Section 16, should any part, term, portion, or provision of this Agreement or the application thereof to any person or circumstances be in conflict with any state or federal law, or otherwise be rendered unenforceable or ineffectual, including by amendment or repeal of a statute, the validity of the remaining parts, terms, portions or provisions, or the application thereof to other persons or circumstances shall be deemed severable and shall not be affected thereby, provided such remaining portions or provisions can be construed in substance to continue to constitute the Agreement that the Parties intended to enter into in the first instance. The City’s promise to provide Services is dependent on and not severable from the validity and enforceability of Sections 7, 8 and 10.B.
Section 17. HOLD HARMLESS AND INDEMNITY.
To the fullest extent permitted by law, each of UVWA and the Parties (the “Indemnifying Party”) agrees to save, indemnify, defend and hold harmless UVWA and each other Party and its officers, agents and employees (“Indemnified Parties”) from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged or threatened, including reasonable and actual attorney fees and costs, court costs, interest, defense costs, and expert witness fees, which arise out of, or are in any way attributable in whole or in part to, negligent or intentional acts or omissions of an Indemnifying Party or its employees except such losses as arise from the sole negligence or intentional act of an Indemnified Party.
Section 18. LEGAL REPRESENTATION AND ADVICE.
In the course of performing this Agreement, each Party shall seek legal advice from its own counsel. If a legal matter or issue relates to two or more Parties where the Parties involved will benefit from joint representation, the Parties may choose to be represented by the same legal counsel so long as no conflict of interest arises by such representation and the representation is permitted by the Rules of Professional Conduct of the California State Bar. In that event, the Parties may agree on an apportionment of costs, if applicable, as allowed by law. Under any circumstances when two or more Parties are represented by the same legal counsel, no Party may bind the others to a settlement agreement without the written consent of the other Parties to be bound.
Section 19. INSURANCE.
A. Each Party shall be responsible for maintaining a program of insurance that shall cover each Party’s indemnification obligations; provided funding is provided in a budget approved by the Water Executive Committee to pay the premiums for said insurance or the Water Executive Committee elects to provide insurance coverage for all Parties. While the City provides the Services pursuant to Section 6 of this Agreement under rates adopted pursuant to Section 5: (i) no District need fund insurance at its own expense and (ii) the Water Executive Committee shall maintain or, at its option, fund directors and officer’s liability coverage for each of the Districts.
B. Without in any way affecting the indemnity herein provided and in addition thereto, unless the Executive Committee provides insurance to cover the Parties, each Party shall secure and maintain throughout the Agreement the following types of insurance:
1. WORKERS’ COMPENSATION.
A program of Workers’ Compensation Insurance or a state-approved self-insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons providing services on behalf of each Party and all risks to such persons under this Agreement. This coverage may be waived if a Party’s legislative body certifies that the Party has no employees and does not treat volunteers as employees for worker’s compensation purposes.
2. COMPREHENSIVE GENERAL AND AUTOMOBILE LIABILITY INSURANCE.
This coverage is to include contractual coverage and automobile liability coverage for owned, hired, and non-owned vehicles. The policy or self-insurance shall have combined single limits for bodily injury and property damage of not less than two million dollars ($2,000,000.00). This requirement can be waived by the Water Executive Committee, if the Board of Directors of a District certifies that it has no vehicles and that no non-owned, uninsured vehicles are used on District business.
3. ADDITIONAL NAMED INSURED.
All policies, and/or memoranda of coverage, except Workers’ Compensation, shall contain additional endorsements naming each Party and its officers, employees, and agents as additional named insureds with respect to liabilities arising out of each Party’s performance hereunder.
4. POLICIES PRIMARY AND NON-CONTRIBUTORY.
All policies required above are to be the primary and non-contributory with any insurance or selfinsurance carried or administered by each Party.
Section 20. MEDIATION AND DISPUTE RESOLUTION.
A. Except as otherwise provided in Sections 10.B and 11.A, if (1) any dispute arises at any time between or among the Parties regarding interpretation or implementation of this Agreement that does not concern a decision of the Water Executive Committee, or (2) if a minority of members of the Water Executive Committee file a written appeal with the Water Executive Committee within 14 days of a decision or action of the Water Executive Committee, or (3) if one or more Parties fails or refuses to follow the order or direction of the Water Executive Committee or breaches this Agreement, the Parties will, in the first instance, attempt in good faith to meet to discuss and informally resolve the dispute through their representatives or their designees. The Parties must give written notice of the existence and subject of a dispute, which notice shall commence the dispute resolution process of this Agreement.
B. If, within 30 days of service of notice of a dispute, the Parties cannot resolve the disputed issue through informal mediation, unless extended by mutual agreement of all Parties, the matter shall be submitted to JAMS, or a comparable mediation service, or a mutually agreeable mediator, for formal mediation by a single mediator who should have technical or legal expertise or experience with water resources and supplies, utility services, or local government agencies. The mediator will be selected by unanimous consent of the Parties, but if unanimous consent cannot be obtained, the mediator will be selected at random from a list of mediators maintained by the Water Executive Committee based on the qualifications set forth in this paragraph.
C. Any Party may commence formal mediation by providing to the mediator and the other Parties a written request for mediation, setting forth the subject of the dispute and the relief requested. If the formal mediation process has not concluded or has not resolved the dispute within 60 days of a written request for mediation, the mediation process will be deemed completed, unless the Parties extend the 60-day period in writing.
D. If the dispute is not resolved by informal or formal mediation, each Party will be free to pursue whatever legal or equitable remedies may be available. No Party shall be permitted to file a legal action without first complying with the requirements of this Section 20. This provision shall not waive or otherwise affect the applicable provisions of law governing claims against a public entity or the applicable statutes of limitation.
E. The fees and expenses incurred as a result of any dispute resolution activities, including attorney fees, mediator fees and costs, expert costs, and other expenses, shall be borne solely by the Parties involved in the dispute and participating in the mediation. The Parties involved in the dispute will share the mediator’s expenses on an equal basis. No Party shall be deemed the prevailing party for purposes of recovery of fees, costs, or expenses.
Section 21. ADDITIONAL DOCUMENTS AND AGREEMENTS.
The Parties agree to cooperate in the execution of any additional documents or agreements that may be required to carry out the terms of this Agreement.
Section 22. SUCCESSORS.
This Agreement shall bind and inure to the benefit of all successors and assigns of the Parties and their respective directors, officers, agents, servants, and employees, and the successors and assigns of each of them, separately and collectively.
Section 23. WARRANTY OF LEGAL AUTHORITY.
The Parties’ Legislative Bodies have each authorized execution of this Agreement, as evidenced by the signatures below. Those who sign below warrant for the benefit of the Parties for which they do not sign that they have actual authority to execute this Agreement and to bind to it the Party for which they sign.
Section 24. ASSIGNMENT / DELEGATION.
No Party shall assign, sublet, or transfer any interest in this Agreement or any duty hereunder without written consent of the other Parties, and no assignment shall be of any force or effect whatsoever unless and until the other Parties shall have so consented.
Section 25. NO THIRD-PARTY BENEFICIARY.
This Agreement is only for the benefit of UVWA and the Parties as municipal or public entities and shall not be construed or deemed to operate as an agreement for the benefit of any third party and no third party shall have any right of action or obtain any right to benefits or position of any kind by reason of this Agreement.
Section 26. GOVERNING LAW.
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
Section 27. AGREEMENT CONTROLLING.
In the event of a conflict between the text of this Agreement and any attachment to it, the text shall prevail.
Section 28. ENTIRE AGREEMENT; COUNTERPARTS.
This Agreement, including its attachments, is intended both as the final expression of the Agreement among the Parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. This Agreement may be transmitted electronically and executed in counterparts, each such executed electronic copy shall be admissible for any purpose and in any judicial or administrative proceeding as evidence of the agreement between the Parties. Signatures may be exchanged by emailed pdf or other electronic form with the same force as original signatures.
Section 29. EXHIBITS.
All exhibits to which reference is made are incorporated into this Agreement as though fully set forth at length, whether or not actually attached.
IN WITNESS THEREOF, the Parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized as of the day and year first above written.
CITY OF UKIAH
Approved to Form:
City Attorney
Attest:
By:
____________________, Mayor
Kristine Lawler, City Clerk
MILLVIEW COUNTY WATER DISTRICT
By:
____________________, Board President
Approved to Form:
District Counsel
Attest:
District Secretary
REDWOOD VALLEY COUNTY WATER DISTRICT
By:
____________________, Board President
Approved to Form:
District Counsel
Attest:
District Secretary
Exhibits
A: Each Party’s Water System As of the Effective Date
B: Ukiah’s cost allocation plan in effect as of the Effective Date C: District Employees to be hired by City and Bargaining Units to which they are to be assigned
Agenda Item No: 13.b.
MEETING DATE/TIME: 2/21/2024
ITEM NO: 2023-3205
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of Resolution Making Findings of Fact Regarding the Need for Additions and Amendments to the California Fire Code, Including the National Fire Protection Association (NFPA) 1 Chapter 38 Due to Local Conditions; and Consideration and Possible Introduction of an Ordinance by Title Only to Adopt the Amended 2022 California Fire Code.
DEPARTMENT: Community
Development PREPARED BY: Matt Keizer, Chief Building Official / Fire Code Official UVFD PRESENTER: Matt Keizer, Chief Building Official / Fire Code Official UVFD
ATTACHMENTS:
1. 13a Proposed Resolution
2. Proposed 2022 Fire Code Ordinance - Redline
3. Proposed 2022 Fire Code Ordinance - Clean
Summary: Council will consider the adopting a resolution making Findings of Fact regarding the need for additions and amendments to the California Fire Code, including the National Fire Protection Association (NFPA) 1 Chapter 38 due to local conditions; and introducing an Ordinance to adopt the amended 2022 California Fire Code.
Background: California utilizes the International Fire Code (IFC) as published by the International Code Council (ICC) and amends the Code to specifically meet the hazards encountered statewide. The state also allows local jurisdictions to amend the Code based upon local conditions and needs, and then adopt the amended version of the Code via ordinance.
The IFC and California Fire Code are updated every three (3) years and were last updated and adopted in 2019. On November 2, 2022, Staff brought an update to Council, and Council at that time appointed an ad hoc committee comprised of two Council Members (Crane/Orozco) and two Ukiah Valley Fire District (UVFD) Board Members (Jennings/Bushby) to discuss and review the Ordinance to ensure that the version of the Ordinance considered by the City and the UVFD were in alignment.
Discussion: Staff recommends that Council adopt the Resolution in Attachment 1, which sets forth findings of fact regarding the need for modifications to the Code due to local conditions.
The Ordinance for Council's consideration is the result of input from the ad hoc committee, in which all parties are in agreement. A redline version of the amended Ordinance, depicting the work of the ad hoc, is within Attachment 2. A clean version of the final Ordinance is within Attachment 3.
Staff recommends adopting the Resolution, then introducing the Ordinance by title only amending Division 6, Chapter 3, Articles 1 and 3, of the Ukiah City Code, entitled: 'Fire Prevention Code,' to adopt the 2022 Edition of the California Fire Code, including additions or amendments, as well as NFPA 1 Chapter 38 thereto to address local conditions.
Recommended Action: Adopt resolution making Findings of Fact regarding the need for additions and amendments to the California Fire Code, including the National Fire Protection Association (NFPA) 1 Chapter 38 due to local conditions; and introduce an Ordinance by title only to adopt the amended 2022 California Fire Code.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Community Development-Fire Prevention / UVFA DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element
RESOLUTION 2024-
RESOLUTION OF THE CITY OF UKIAH CITY COUNCIL ESTABLISHING FINDINGS OF FACT AND
NEED FOR CHANGES OR MODIFICATIONS TO THE STATE BUILDING STANDARDS CODE
BECAUSE OF LOCAL CONDITIONS
CHANGES OR MODIFICATIONS: Pursuant to Section 13869.7, 17958.5, 17958.7, 17922, and 18941.5 of the State of California Health and Safety Code, the City of Ukiah City Council in its ordinance adopting and amending the 2022 Edition of the California Fire Code with reference to the 2021 Edition of the International Fire Code, changes or modifies certain provisions of the 2022 California Building Standards Code (Title 24, Part 9) as it pertains to the regulation of buildings used for human habitation. A copy of the text of such changes or modifications is attached.
Findings: Pursuant to Sections 17958.5, 17958.7, 17922, and 18941.5 of the State of California Health and Safety Code, the City of Ukiah City Council has determined and finds that the attached changes or modifications to the 2022 California Building Standards Code are needed and are reasonably necessary because of local climatic, geographic, and topographic conditions.
Local Conditions: Local conditions have an adverse effect on the prevention of (1) major loss fires, (2) major earthquake damage, and (3) the potential for life and property loss, making necessary changes or modifications to the 2022 California Fire Code, 2021 International Fire Code and the 2022 California Building Standards Code in order to provide a reasonable degree of property security and fire and life safety in this Fire District.
Below are listed adverse local climatic (see No. 1), geographic, and topographic (see No. 2) conditions.
1. Climatic
a. Precipitation. Precipitation ranges from 13 to 71 inches per year with an average of approximately 37 inches per year. Approximately eighty-nine percent (89%) falls during the months of November through April, and eleven (11%) from May through October. b. Relative Humidity. Humidity generally ranges from 35% during daytime to 85% at night. The humidity can drop to 12% or lower during the summer months. c. Temperatures. Temperatures have been recorded as high as 115 degrees F. Average summer highs are in the 86 to 91 degree range.
d. Winds. Prevailing winds are from the northwest. However, winds are experienced from virtually every direction at one time or another. Velocities are generally in the 3 – 18 mph range, gusting to 33 mph, particularly during the summer months. Extreme winds, up to 50 mph, have been known to occur.
e. Summary. These local climatic conditions affect the acceleration, intensity, and size of fire in the community. Times of little or no rainfall, of low humidity and high temperatures create extremely hazardous conditions, particularly as they relate to the ignition of structure fires which have the potential to burn into the vegetation (wildland), and vice versa. The winds experienced in this area can have a tremendous impact upon structure fires in buildings of close proximity to one another, commonly found in the residential neighborhoods throughout the Ukiah Valley. During structure, or wildland fires, winds can carry sparks and burning brands to other structures, thus spreading the fire and causing conflagrations. In building fires, ATTACHMENT 1