Agenda packet, cancelled meeting — Ukiah City Council, June 5, 2024

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City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/82205587854 Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 822 0558 7854
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

June 5, 2024 - 3:00 PM

1. ROLL CALL AND PLEDGE OF ALLEGIANCE

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

3. BUDGET HEARING

3.a. Presentation of the Draft 2024-25 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan (Continued if necessary).

Recommended Action: Receive budget presentation for the 2024-25 fiscal year and provide direction as necessary.

Attachments:

1. 5-Year Capital Improvement Plan - DRAFT - FYE 25

2. Vehicle Justifications - FYE 25

4. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 12 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC/CPMC
Dated: 5/31/24

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Agenda Item No: 3.a.

MEETING DATE/TIME: 6/5/2024

ITEM NO: 2024-271

AGENDA SUMMARY REPORT
SUBJECT: Presentation of the Draft 2024-25 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan (Continued if necessary).

DEPARTMENT: Finance PREPARED BY: Diana Ramos, Assistant Accountant PRESENTER: Dan Buffalo, Finance Director and various
departmental representatives.

ATTACHMENTS:

1. 5-Year Capital Improvement Plan - DRAFT - FYE 25

2. Vehicle Justifications - FYE 25
Summary: The Council will continue to receive presentations of the draft 2024-25 City budget and the City's FiveYear Capital Improvement Program Plan.

Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2024-25.

Budget development began at the start of the calendar year and has included a series of meetings with the City Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of the rolling five year Capital Improvement Plan (CIP).

This is the final phase of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. Following a comprehensive presentation of the City's principal funds by Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item expenditures/projects, and will be available to answer questions and engage with the Council and/or community.

Proposed schedule of the final phase of the FY 24-25 Budget Development Process:
• June 3 City Council Budget Hearing 4pm; Budget Overview, CIP, Departmental Presentations • June 4 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if necessary)
• June 5 City Council Budget Hearing; 3pm; Continuation of Budget and Departmental Presentations (if necessary)
• June 19 Regular Meeting; 6pm; Budget Adoption
Note: While presenting, departments will focus their remarks on any significant changes in the budget from the current year to next given the multi-month review/development that has already taken place with the City Council.

Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided:

1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.

They offer the reader drill down features so that data can be presented as generally or as granularly as desired.

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The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
2024-25 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/CZOWkUdPA The landing page from the link is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.

The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions: https://www.google.com/chrome/

2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment Justifications (Attachment 2).

Recommended Action: Receive budget presentation for the 2024-25 fiscal year and provide direction as necessary.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A

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300 Seminary Avenue • Ukiah • CA • 95482-5400

FIVE-YEAR

CAPITAL IMPROVEMENT

PROGRAM FOR FISCAL YEAR
2024-2025
(DRAFT)
Attachment 1

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AIRPORT

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

AIRPORT
This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related cracking with localized structural related cracking but no evidence of structural failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and pavement repair, and placement of 2 inch layer of new AC and markings.

Add'l Comments: The FAA has made cost and project scope adjustments.

Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385. Moved from FY 23/24 and increased from $250k.

This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').

Add'l Comments: The FAA has made cost and project scope adjustments.

Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and increased from $1,339,200. Moved from 26/27.

As an ongoing maintenance item, slurry seal on airport aprons.

Add'l Comments: As an ongoing maintenance item, slurry seal on airport aprons. Added budget for future years. Removed budget for FYE 25 to align with the budgeting of Public Works.

The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long-term development plans, and financial selfsufficiency/revenue generation.

Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25. Moving from FYE 24.
$ - $ 822,000 - $ $ 2,863,000 12,500 $ $ 13,500 $ 3,711,000 Reviewed AIRPORT 77825200.80230 18034 N/A 1403 S State Contingent upon FAA Grant Funding.

Pavement
Rehabilitation of
Taxiways A, A3 and
A - Design Budget Adopted
SUB-TOTAL:
$ 12,500
Contingent upon
FAA Grant Funding.
$ 12,000
X City Council Status 28/29
$ 13,500
$ 450,000
$ 13,000 $ 51,000 Shovel Ready Reviewed X
Pavement
Rehabilitation of
Taxeways A, A3
and A5 -
Construction
$ 2,850,000
Master Plan 77825200.52100 18420 N/A 1403 S State New Grant YesContingent upon FAA Grant Funding. $ 450,000
Airport Apron
Slurry Seal 77725200.56600 18332 N/A 1403 S State Ongoing Enterprise YesAiport Operations Budget. New Grant Yes

INFRASTRUCTURE
$ 2,850,000 Reviewed
$ 360,000 $ 360,000 77825200.80230 18035 N/A 1403 S State New Grant Yes Project Name Project Description Org/Obj Project # Allocation to Multi-funds Costs to date Totals Project Location Project Status Funding Source Funding Identified 27/28 Funding Source Add'l Comments 24/25 25/26 26/27
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

AIRPORT
Current tank is a split fuel system, containing both Jet A fuel and Avgas.

Converstion to Jet A is necessary to maximize the fuel sources for the airport, provide better service to its customers.

Add'l Comments: Moved from FYE 20. Current revenues may not be adequate, external funding may be necessary. Moved from FYE 22. Moved from FYE 24.
$ - - $ 150,000 $ - $ - $ - $ 150,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank 77925200.80100 15042 N/A$ 150,000 $ 150,000 Reviewed 24/25 25/26 26/27
AIRPORT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Org/Obj 27/28 28/29 Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for. Project # Totals City Council Status Definition of terms used:

SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description The name of the project. 1411 S State In Progress Enterprise Yes Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

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CITY MANAGER

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

CITY MANAGER'S DEPARTMENT
Replacing parking meters.

Add'l Comments: Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 22. Project moved from FYE 25 to coincide with anticipated development in the downtown.
$ - - $ 400,000 $ - $ - $ - $ 400,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Reviewed
28/29

VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT Shovel Ready 24/25 25/26 26/27 27/28 Org/Obj The name of the project. Enterprise Yes 64012600.80230 18165 N/A Downtown Deferred $ 400,000 $ 400,000 Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for. Project # Totals City Council Status Definition of terms used:

Parking Meter
Replacement
SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

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COMMUNITY SERVICES

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

COMMUNITY SERVICES
The pool pump house pool is in need of replacement due to age and general deterioration of the building.

Additional Comments: Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k. Project deferred if we pursued pool replacement as below. Consider incorporating into Municipal Pool Replacement.

State grant to provide some grading, flood surveying, debris removal and planting.

Additional Comments: RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the Spring of 2023. Construction anticipated to start in Summer of 2023. Project completion expected fiscal year (24/25).

Park master plan needed once a site is identified.

Additional Comments: Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3-5 million.

In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed.

Additional Comments: Working with RCHDC to determine location along with seeking grant funding. Reduced the amount from $950k, to break out the Master Plan into a separate line item. Moved from FYE 23. Funding from RCHDC now seems unlikely. Moved from FYE 24. Departmental estimate/request is $3-5M.

Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost.

Additional Comments: Staff applied for Prop 68 funds for park renovations including new playground equipment. Department estimated request is 100k.

Replace roof at softball fields.

Additional Comments: Prioritization and funding source(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $50,000.
$ - Reviewed Pool Pump House 10022100.80220 18012 N/A 511 Park Blvd. New TBD NoFiscal Year Allocation TBD
Wagenseller Park
Development 30022200.80220 18063 N/A Orchard & Brush
Wagenseller Park
Plan 30022250.80220 18063 N/A Orchard & Brush
Riverside Park $ 832,005 30522250.80220 18014 N/A 1281 E. Gobbi In Progress Grant Yes Grant funded. New TBD Reviewed $ - Reviewed No $ - Seeking grant
funding.
$ 832,005 Reviewed
Oak Manor
Playground
Equipment
Replacement 30322230.80100 18010 N/A 500 Oak Manor New Grant NoSeeking grant funding
Softball Fields
Restroom
Concession
Building Roof
Replacement 30022210.80220 18110 N/A 901 River Street New X Reviewed

FACILITIES/BUILDINGS/LAND
Totals City Council Status

COMMUNITY SERVICES DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description 28/29 New TBD NoSeeking grant funding.

Costs to date Shovel Ready Org/Obj Reviewed TBD NoFiscal Year Allocation TBD
$ -
$ -
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

COMMUNITY SERVICES
Replace irrigation at softball fields.

Additional Comments: Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000.

Develop additional area for meeting, band stand, viewing platforms. Install lighting.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000.

The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance costs are becoming prohibitive. The existing facility needs to be demolished and remove and a new facility needs to be designed and built. Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list.

Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.

Additional Comments: Funding will need to come from some combination of grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better prepare for funding efforts.

The Day Camp Office and Storage Buildings are premanufactured buildings that have reached their life expectancy.

Additional Comments: Frequency of maintenance needs and costs are increasing. Estimated cost: $240k.

Oak Manor Park is a popular Park with significant daily use, currently served by a "porta-potty."
Additional Comments: Grant funds currently being applied for. Department estimate/request is $130k.

Outdoor security cameras for protection of property.

Additional Comments: Moved from FY 22, 23 and 24 due to higher priorities.

Department estimate/request is $30k.

Building exterior needs painting.

Additional Comments: Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24.

Security keyless door lock entry.

Additional Comments: Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22 due to COVID-19. Moved from FYE 24.

Oak Manor
Restroom TBD TBD N/A 501 Oak Manor New TBD NoSeeking grant funding Day Camp Office
and Storage
Building
Replacement TBD
Municipal Pool
Replacement TBD TBD N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD TBD N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD
Softball Fields
Irrigation
Replacement 30022210.80220 TBD N/A 901 River Street New Skate Park Phase 2 -
Back Lot
Development 30022200.80220 TBD N/A 1043 Low Gap New TBD NoSeeking grant funding
$ 45,000 $ 45,000 Reviewed
$ 30,000 $ 30,000 Reviewed 200 S. School New 73022600.5630 Conference Center
Security 73022600.80100 18189 N/A 200 S. School New TBD No $ -
X
$ - Reviewed
$ - Reviewed TBD NoSeeking grant
funding
$ - Reviewed
$ - Reviewed
$ - Reviewed
Conference Center
Exterior Painting
Security Cameras
at Museum 10022700.54100 18111 N/A 431 S Main Deferred TBD NoSeeking grant funding. 18112 N/A TBD No Reviewed XX *Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

COMMUNITY SERVICES
The irrigation system is more than 50 years old. It is failing and requires frequent costly maintenance. Similarly, the landscaping is old and dated and needs replacement.

Additional Comments: In 2023 a conceptual plan for irrigation and landscape renewal was completed by a consulting landscape design firm. The plan was presented to the Public Spaces Commission. The plan estimates the project at approximately $1 million.

The roof at the historic Sunhouse is in need of replacement. Asphalt shingles are historically appropriate and no other historic requirements are anticipated.

Additional Comments: An architectural assessment done in 1991 by Long Hoeft Architects identifies that the roof was last renovated in 1984 with composition shingles. Staff to seek grant funding this year, but if unsuccessful, will likely need general fund money to assure roof is replaced before it fails. $85k is the current estimate. Once funding is identified/secured, staff will seek a budget amendment.
$ - $ 832,005 $ 75,000 $ - $ 1,000,000 $ - $ 1,907,005
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
$ 1,000,000 $ 1,000,000 Reviewed 10022700.80220 18439 N/A 431 S Main New TBD NoSeeking Grant Funding
SUB-TOTAL: TBD TBD N/A 310 Dora St. New TBD NoSeeking Grant Funding
McGarvey Park
Irrigation and
Landscape
Historic Sunhouse
Roof Replacement
The proposed account code where the expense will be accounted for.

Definition of terms used:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

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ELECTRIC UTILITY

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

ELECTRIC UTILITY
Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates.

Add'l Comments: Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to budgetary constraints, and increased by $225k.

Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities.

Add'l Comments: Moved from FYE 21 due to COVID-19. Received approval from Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due to inflation. Moved from FYE 23. Moved from FYE 25 and changed funding source.

Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth.

Add'l Comments: $20k moved from FYE 21, and $300k from FYE 22 due to COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24.

Moved from FYE 25, increased from $300k, and changed funding source. $ 55,000 $ 2,225,000 $ 225,000 $ 350,000 $ - $ - $ 2,800,000 Upgrade fish hatchery pumps and flow meters.

Add'l Comments: Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on 2/1/23, budget amendment approved to match engineering estimate.

Increased amount from $260k, and moved all into FYE 25. Changed from $432k for inflation, and changed funding source.
$ 225,000
$ 450,000 $ 450,000
$ 2,225,000 Reviewed City Council Status
$ 350,000 $ 350,000 Reviewed
26/27 27/28 Shovel Ready 28/29 1229 Lake Mend. Dr Upgrade fish hatchery pumps
and controls
(Hydro)
Renewable
Resource
Development -
Solar 80126100.80220 ECC01 N/A 1350 Hasting Road In Progress Enterprise Yes Funded by
Greenhouse Gas
Funds
24/25 25/26
$ 2,225,000 55,000 $
INFRASTRUCTURE Reviewed X Reviewed Shovel Ready Org/Obj

FACILITIES/BUILDINGS/LAND
Totals City Council Status

ELECTRIC UTILITY DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name 80126100.80230 N/A Substation Site
Development 80126100.80230 18046 N/A

ELECTRIC UTILITY DEPARTMENT
Costs to date Totals 80126100.80230 TBD New Enterprise Yes Hydroelectric Plant
Warehouse, Shop
and Restroom 18038 N/A Project Location Project Status Funding Source Funding Identified In Progress Enterprise 18037 Funding Source Add'l
Comments Project Name Project Description Org/Obj Project # Allocation to Multi-funds SUB-TOTAL:

Project Description Costs to date
$ 225,000 1229 Lake Mend. In Progress Enterprise Yes Rate Revenue Rate Revenue
28/29 Yes Rate Revenue
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

ELECTRIC UTILITY
Replace station light & power, upgrade station service switchgear.

Add'l Comments: Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation. Moved from FYE 23. Design underway.

Following design, bidding and work to be completed in FYE 25. Moved from FYE 25, added $75k for inflation, and changed funding source.

Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system.

Add'l Comments: Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs. Moving project budget from starting in FYE 24. Moved from FYE 25 pending agreement with Fairgrounds on funding division.

Install 3 phase into Oak Manor with special equipment to balance circuits.

Add'l Comments: New project to balance feeder circuits. Moved from beginning in FYE 24. Removed from FYE 25 $30k) and FYE 26 ($300k) .. Being pushed out beyond current 5-year CIP years.

Replace accumulators for redundancy of tainter operation.

Add'l Comments: Replace accumulators for redundancy of tainter valve operation. Tested redundancy and moving from FYE 24. Moved from FYE 25 for budgetary purposes.

Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements.

Add'l Comments: UG Capital Projects >$10,000 Added funding for FYE 26 and

27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and changed funding source.

Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements.

Add'l Comments: Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.

Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE 28 and FYE 29, and changed funding source.

Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment.

Add'l Comments: Moved from beginning FYE 21 due to COVID-19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k.

Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to workload. Revised FYE 25 from $20k (engineering costs). Added funding source.

Install cable and associated equipment for replacing the overhead facilities.

Add'l Comments: Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Per Council directive, undergrounding focus will be redirected to Talmage, the completion of Oak Manor is being pushed until adequate rate revenue is available.
$ 800,000 Ongoing Enterprise Yes Rate Revenue
$ 300,000 30,000 $
$ 800,000 Reviewed X Reviewed
$ 235,000 80126100.80230 18044 N/A Ukiah Electric Sys On-going Enterprise Yes Rate Revenue $ 250,000 826,041 $ 250,000 $ 250,000 $ 250,000 $ Reviewed $ 330,000 Ongoing Enterprise
$ 1,175,000 1229 Lake Reviewed
$ 1,250,000 Reviewed X
$ 235,000 235,000 $ 235,000 $ X
$ -
$ 100,000 $ 100,000 Reviewed Reviewed $ 225,000 $ 225,000 $ 225,000 $ 225,000 Reviewed 80126100.80230 18047 80126100.80230 18121 N/A Oak Manor Dr. N/A Ukiah Electric N/A 1229 Lake Mend. Dr 18118 80126100.80230 18043 $ 235,000 $ 250,000
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion 8012610.80230 TBD N/A 80126100.80230
Oak Manor Circuit
Balancing 80126100.80230 18041 N/A 8012610.8023 TBD
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160
to 12,000 volt
Conversion Ukiah Electric Sys In Progress New 1229 Lake Mend. New Enterprise Yes Rate Revenue Yes Rate Revenue Enterprise Yes Rate Revenue
$ 12,551 Enterprise Yes Yes In Progress Enterprise N/A N/A Ukiah Electric Sys On-going Enterprise Yes Rate Revenue $ 1,127,141 *Refer to last page of this document for definition of terms used. PAGE 2

Page 16 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

ELECTRIC UTILITY
Upgrade existing and provide redundancy for Hydro transfer trip circuit.

Add'l Comments: Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Moved from beginning in FYE 23 in order to complete preliminary work that will be completed as part of Streetscape Phase 2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding source. Changed FYE 25 from $275k.

Electrical infrastructure for Western Hills development.

Add'l Comments: Removed $525k from FYE 23, and reduced to $300k.

Changed funding source.

Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah.

Add'l Comments:

Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control.

Add'l Comments: Moved from FYE 25 to correspond with Cherry circuit extension and added funding source.

Replace poles identified by the 10-year pole inspection.

Add'l Comments: Increased from $850k due to inflation. Anticipate needing to replace 100 poles. Moved from FYE 24 due to budget constraints. Added funding source.

Design and build new substation.

Add'l Comments: Added funding source. Moved from starting FYE 26.

Underground all overhead power & communications between State & Airport Park Boulevard.

Add'l Comments: $30k for design, $2.5M for construction. Moved to FYE 28 and FYE 29 due to funding.
$ 2,640,000 2,226,388 $ 955,000 $ 3,010,000 $ 3,240,000 $ 15,485,000 $ 25,330,000 $ $12,500,000 $ 15,200,000 Reviewed $2,500,000 80126100.80230$200,000 Rate Revenue $ 1,000,000
Rate Revenue $ 300,000 Reviewed $ 300,000 243,549 $ X
$ 800,000 Reviewed Reviewed
$ 1,000,000 Reviewed
$ 20,000 $ 500,000 $ 520,000 18440 N/A Various Ongoing Enterprise Yes $ 800,000
Rate Revenue 80126100.80230 TBD N/A 1350 Hastings Ongoing Enterprise Yes 80126100.80230 TBD N/A S.E. Ukiah New Enterprise Yes 80126100.8023 18350 N/A Western Hills Ongoing Enterprise Yes $ 425,000 Yes Rate Revenue $ 17,106 Reviewed $ 50,000 375,000 $ X N/A Hydroelectric Plant
Transfer Trip
Upgrade 80126100.80230
Pole Replacement
Project
Western Hills
Cherry Circuit (102)
Extension Across
101
Fiber Optic Cable
Extension Hydro Plant 18125 Yes Rate Revenue In Progress Enterprise TBD N/A TBD In Progress Enterprise New Substation 80126100.80230 $ 30,000 $ 2,500,000 $ 2,530,000 Reviewed Talmage
Underground 80126100.8023 18422 N/A Talmage Road Ongoing Enterprise Yes SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 3

Page 17 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

ELECTRIC UTILITY
Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications.

Add'l Comments: Currently in the planning stage. Moved from starting FYE 21.

Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25. Looking for grant funds to assist with completing this project. Moved from starting FYE 24. Added funding to FYE 27. Many electric meters are at end of life and need replacement with an upgraded AMI. Increased FYE 27 from $2M.

Replaces 2003 F250 with EV Truck.

Add'l Comments: EV options will hit market in FYE 21/22; Planned for FYE 22/23 to ensure quality of vehicle outside of 1st Generation models. Moved from FYE 23. Moved from FYE 24. Moved from FYE 25.

Replaces V2233 Ford F-550 AT40-G Articulating Telescopic Aerial Lift Super cab.

Add'l Comments: Moved budget forward from FYE 24 due to 2+ year lead-time, and order has been placed. Planning for outfitting in FYE 24. Increased amount from $30k. Moved to FYE 25. Truck was ordered in 2021 with Council approval due to long lead time. Expected delivery Q1 2025. Added funding source.

Replaces 2007 Ford E150 Van.

Add'l Comments: Replace with an electric vehicle. Moved from FYE 23, and increased from $60k. Moved from FYE 25.

Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and 2-dualport Level 2 Chargers
Add'l Comments: Project ongoing with Chargepoint partnership. Moved from FYE 24.

This system is used to determine levels of gas dissolved in the oil and needs to be replaced.

Add'l Comments:
$ 1,240,000 22,203 $ 2,180,000 $ 2,500,000 $ - $ - $ 5,920,000 $ $ 750,000 $ 750,000 Reviewed EV Chargers 80126100.8010 18423 N/A N/A In Progress Enterprise Yes $ ` 90,000 $ 90,000 15080 N/A Reviewed TBD N/A N/A
24/25 28/29
`
ELECTRIC UTILITY DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Reviewed Ongoing Reviewed City Council Status 80126100.8010 25/26 26/27 27/28 Yes $ 150,000 $ 2,500,000 2,000,000 $ $ 4,650,000 Utility/Inspector
Truck
Trouble Truck
SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Enterprise Yes 80126100.80100 Ukiah Electric System In Progress N/A Ongoing Project # Totals Reviewed Org/Obj Enterprise Yes $ 90,000 $ 90,000 Rate Revenue Enterprise Seeking grant
funding.

Electric Meter
Replacements V2224 Yes 80126100.80100 N/A N/A In Progress Enterprise $ 22,203
$ 300,000 $ 300,000
Technical Services
Vehicle 80126100.8010 TBD N/A
$ 40,000 $ 40,000 Not Reviewed Serveron Gas
Analyzer for
Transformer 2 80126100.80100 18441 N/A N/A New Enterprise Yes *Refer to last page of this document for definition of terms used. PAGE 4

Page 18 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

ELECTRIC UTILITY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for. *Refer to last page of this document for definition of terms used. PAGE 5

Page 19 of 48 ends

FINANCE/I.T.

Page 20 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

FINANCE/IT
This will provide a broadband wireless communication network for our Police Department across the Ukiah Valley, as well as provide Wi-fi access for other departments and divisions. Site surveys will be required to establish back-haul points which will accommodate multi-point wireless antennas. A pilot site will begin Phase I, to establish the first back-haul point for testing purposes. Phase II will establish the installation of additional multi-point wireless antennas, followed by the Wi-Fi implementation that will supplement other City department projects.

Additional Comments: Prioritization and funding source(s) under review.

Need to explore grant funding. Department estimate/request is not known at this time. Phase I will be started on FY 23/24 and Phase II will be started on FY 24/25 as funding is acquired.

This will provide camera surveillance for Police Department dispatch monitoring of designated City locations. This will allow coverage in areas that are currently inaccessible. Staff is looking at a Cloud-based solution as there is more functionality and will also provide business continuity points.

Additional Comments: Deferred from FYE 24.
$ - - $ 120,000 $ - $ - $ - $ 120,000 $
Current vehicle approaching the end of it's useful life.

Additional Comments: Moved from FYE 23 to allow for more EV options; Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved from FYE 25 to 26.

Vehicle needed for Information Technology staff. Will explore EV options.

Additional Comments: Will be financing. Moved from FYE 24, and increased from $35k. Moving from FYE 25 to 26. No
27/28
Wireless Mesh 20913900.54330 18329 N/A 300 Seminary Ave. New TBD No Seeking
grant
funding.

Fiscal Year
Allocation
TBD. Reviewed
SUB-TOTAL:

FINANCE DEPARTMENT
Vehicle for
Information
Technology TBD N/A 300 Seminary Deferred TBD No
Reserves
and Cost
Allocation
$ 50,000 X
24/25 25/26 26/27 28/29 Shovel Ready
$ 60,000 Reviewed X Reviewed $ 50,000 20913900.8010 0
$ 60,000 Project # Totals City Council Status
Truck - Utility
Service Attendant Funding Source Funding Identified Funding Source Add'l
Comments
Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj 20513300.80100 TBD N/A 300 Seminary New TBD Costs to date Shovel Ready Org/Obj

INFORMATION TECHNOLOGY
Totals City Council Status

FINANCE DEPARTMENT
24/25 25/26 26/27 28/29 Project Status Funding Source Funding Identified Funding Source Add'l Project # Comments Allocation to Multi-funds Project Location Project Name Project Description 27/28

VEHICLES, MACHINERY & EQUIPMENT
Camera System 20913900.80100 18443 N/A Multiple NewNo$ 120,000 $ 120,000 Reviewed *Refer to last page of this document for definition of terms used. PAGE 1

Page 21 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

FINANCE/IT
Staff will be looking to a cloud-based telephone system that will provide features and diversity of operation, including "soft phones" that can be mobile to any location desired, not withstanding on-premise, home, conferences, etc.

All features move with the phone and provide complete mobility with full functionality. The beginning of the project would address external City of Ukiah sites first, and then move to the Civic Center, Annex, and finally to the Police Department. This multi-phase project would span over one site at a time, until all sites are completed. Our current Mitel phone system is antiquated and at end of life.

Additional Comments: $50k for phone replacements. Note: 75k per year in cloud-based service charges ($25 per phone per month @ 250 phones).

Increased from $50k. Currently working on a scope of work to send out a Request for Bid. Cost is currently anticipated at around $100k based on current information.

Our current in-rack cooling system provides cooling for all of our network infrastructure, which includes servers, routers, switches and batter-backup banks within the racks. The cooler is approximately 15 years old, and is the oldest in the state of California, end of life, and at risk of failure. Replacement is critical, as turnaround time would be quesionable in te event of a failure.

Additional Comments: Waiting on a Request for Bid for final value. Moved from FYE 25, and increased from $18,900. Increased again from $35k. $ 185,000 - $ 110,000 $ - $ - $ - $ 295,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready 20913900.80100 18424 Reviewed X 20913900.80100 TBD N/A 300 Seminary Ave. New TBD NoX The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. Reviewed $ 100,000 $ 85,000
The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 100,000 N/A 300 Seminary Ave. New TBD No
Reserves
and Cost
Allocation
Telephone System
Replacement
In-Rack Cooler
Replacement $ 85,000
*Refer to last page of this document for definition of terms used. PAGE 2

Page 22 of 48 ends

FIRE AUTHORITY

Page 23 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k wasreimbursed by PG&E Settlement funds through the County of Mendocino. An initiallocation for the tower was identified behind the Civic Center, however it was laterdetermined not to be a good location due the adjacent neighborhoods. Staff is stillworking to determine a suitable location.Additional Comments: The South Station (Station-681) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space. Station-681, initially a California Highway Patrolstation, was converted into a fire station and designed to house one full-time staffmember; UVFA currently staffs the station with three full-time team members per day(24-hours). Additionally, as UVFA grows, it is anticipated that a full-time ambulancewith another two full-time team members will be there per day in the foreseeablefuture. Station-681's current footprint would not be equitable or appropriate for use ora remodel due to size. Complete replacement of the station is necessary, also aconsideration for station location, selecting a strategic location to give the mostoptimal service to the Ukiah Valley.

Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million.The North Station (Station-683) has surpassed its useful life span as the facilityinfrastructure no longer meets the needs of the UVFA as current staffing levels haveoutgrown the existing living space and equipment storage. Station-683 was purchasedas a temporary solution to have equipment and personnel stationed in the north end ofUkiah Valley for strategic planning and deployment of services. UVFA currently staffsthe station with three full-time team members per day (24-hours). As with all otherUVFA stations, it is anticipated that a full-time ambulance with another two full-timeteam members will be there per day in the foreseeable future. Station-683's currentfootprint would not be equitable or appropriate for use or a remodel due to size.Complete replacement of the station is necessary, also a consideration for stationlocation, selecting a strategic location to give the most optimal service to the Ukiah Valley.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $10 million. 91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.

New
TBD
NoSeeking grant funding. $ -
Reviewed
North Station
Replacement
Costs to date
Shovel Ready
Org/Obj

FACILITIES/BUILDINGS/LAND
Totals
City Council Status

FIRE AUTHORITY
24/25 25/26 26/27 28/29
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds
Project Location Project Name Project Description
South Station
Replacement
X
Training Tower
Site Work and
Installation
91721400.80220
18337
N/A
TBD
In Progress
Multiple
YesFire District Measure B Funds $ 95,000 468,773 $ $ 95,000 Reviewed
$ -
Reviewed Seeking grant funding.
91521400.80220
18334
N/A
1500 S State/141 Lovers Ln.

New
TBD
No
27/28
*Refer to last page of this document for definition of terms used. PAGE 1

Page 24 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682,until recently, was used as equipment storage and base of operations for volunteers,along with housing the On-Duty Duty Officer. It currently is staff with the Duty Officerand one full-time ambulance staffed by two team members per day (24-hours).Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen,living space, apparatus bay, the exterior (including roof repairs), heating and coolingsystems, and installing security measures to protect the facility and fire equipment.These upgrades/retrofits will maintain the building's footprint utilizing a change inlayout to accommodate the Department's current and future needs as it is anticipatedthat additional staffing (fire/EMS) will be added in the foreseeable future.Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $850,000.The Training Room and the Central Fire Station (Station-682) require upgrades andretrofitting. The central training room is currently the primary training classroom; italso serves as the Emergency Center of Operations (EOC) in a catastrophic event forthe city or surrounding area. As technology has rapidly changed, the room needs to beupgraded to match the changes to give our team members the tools needed tocomplete our mission. Additionally, UVFA identified an issue with the availability or lackof training relying on outside resources. After identifying the problem, strategicplanning was put into place to bring our team members the necessary and requiredtraining in-house, thus requiring upgrades. Upgrades include tables, chairs, audio,video, internet accessibility, phone systems (including 911 operability), internal &external communication capabilities, whiteboards, planning boards, etc. Additional Comments: Prioritization and funding source(s) under review; Need toexplore grant funding. Department estimate/request is $50,000. $ 95,000 468,773 $ - $ - $ - $ - $ 95,000 $
This new Command/Chief vehicle would serve as a Division Chief's vehicle. It willreplace C-6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicletransmission is currently failing, leaving the vehicle unfit, unreliable, and leaving teammembers in a possibly unsafe or life-threatening environment during fire suppressionactivities. However, the vehicle can be repurposed as a non-suppression utility vehiclefor the department.

Additional Comments: Moved from FYE 21 due to COVID-19. Increased the amountfrom $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, withdelayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Delivery has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.This procurement continues seeing delays with continuing supply chain issues, as wellas supplier issues. Order still pending. This remaining funding for outfitting is movingfrom FYE 24.

SUB-TOTAL:

VEHICLES, MACHINERY & EQUIPMENT

FIRE AUTHORITY
$ 25,000
24/25 25/26 26/27 28/29
Shovel Ready
Yes X UVFD Mitigation Fees Contribution $ 25,000 53,021 $ Reviewed
Project # Totals
City Council Status
Command/ Chief
Vehicle
Funding Source
Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds
Project Location
Project Status Project Name Project Description
Org/Obj 10021210.80100
V3165
N/A
1500 S State St.

In Progress
District
Central Station
Retrofit
10021210.80220
18336
N/A
1500 S State/141 Lovers Ln.

New
TBD
NoSeeking grant funding. $ -
Reviewed
27/28
$ -
Reviewed Training Room - Central Station
10021210.80220
18338
N/A
1500 S State/141 Lovers Ln.

New
TBD
NoSeeking grant funding.
*Refer to last page of this document for definition of terms used. PAGE 2

Page 25 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 25.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. T-6852 recommended replacement in 2024; thecurrent T-6852 will be moved to surplus.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 25.

X
$ 32,000 $ 32,000
Reviewed X
$ 547,000
Reviewed
$ 1,800,000 $ 1,800,000
Reviewed
10021210.80100
TBD
N/A
1500 S State St.

New
General
No
Type VI Brush
Squad TBD
TBD
N/A
1500 S. State St.

New
TBD
No$ 547,000
Quint Aerial
Apparatus TBD
TBD
N/A
1500 S State St.

Deferred
TBD
No
Rescue Boat
(Specialized
Vehicle)
*Refer to last page of this document for definition of terms used. PAGE 3

Page 26 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 willbe well over 6,000 before the seven-year mark as, on average, each apparatus putsapprox. 1,500 hours of usage per year. E-6881 has the higher use of the two, which putsit first for replacement. E-6881 (Type-I): It is recommended for replacement in 2025;the current E-6881 will be repurposed as a reserve and replace E-6882. Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 26.The crucial component utilized by the Fire Service allows team members to respond toany emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc.Fire engines and trucks are broken down into various classifications (Type-I, Type-II,Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. Themost notable benchmark is response volume which indicates usage hours. Otheraspects include accepted future use, mileage, past apparatus required maintenance,and downtime (out of service due to repairs); it is recommended that front-linevehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service.Additionally, it is recommended that all reserve apparatus be retired after 12,000 hoursof service or 15 to 20 of service. Due to the current use (Hours), E-6881 and E-6883 willbe well over 6,000 before the seven-year mark as, on average, each apparatus putsapprox. 1,500 hours of usage per year. E-6883 has the second highest use of the two,which puts it second for replacement. E-6883 (Type-I): recommended replacement in2026; between former E-6881 and E-6883, one will be used as a reserve as (E-6882)while the other will be surplused. Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 27.Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,USAR, Boat) utilized by the UVFA. These units play a critical role in the success of theUVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,confined space rescue, and collapse rescue. Support/Air and USAR were based onusage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years ofservice. A significant change, USAR-68 is currently a pull-behind trailer without adedicated vehicle for towing; this will be a utility truck with a crane to haul thespecialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response ina time sensitive environment, with the small crane attached making the vehicle moreversatile and adaptable for any situation that team members encounter. USAR-68:recommended replacement in 2027; the current USAR-68 trailer will be placed assurplus or utilized by another City Department.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 28. $ 935,000
Reviewed X
X
$ 935,000
1500 S State St.

Deferred
TBD
No
$ 956,000
Reviewed Fire Engine Apparatus TBD
TBD
N/A
1500 S State St.

Deferred
TBD
No$ 956,000
Fire Engine
Apparatus TBD
TBD
N/A
$ 260,000 $ 260,000
ReviewedTech Rescue Tow/Haul (Specialized Vehicle)
TBD
TBD
N/A
1500 S State St.

Deferred
TBD
NoX
*Refer to last page of this document for definition of terms used. PAGE 4

Page 27 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
This trailer will be dedicated to swift water rescue equipment including a boat. Thistrailer gives team members the ability to maintain and rapidly respond to any waterrescue incident. All water rescue equipment will be stored within the trailer, includingthe inflatable boat. The trailer allows the ability to maintain all equipment in acontrolled environment.Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved fromFYE 28.Four (4) Type II demo/stock ambulances.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health.Four (4) each PowerPro XT gurneys and Power Load Systems. These units are identicalunits to those on the Fire Authority's 911 ambulances and are designed to minimizerisks to patients and team members from manual lifting.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health.Four (4) LifePak 15 units, identical configuration to the Fire Authority's 911 ambulances.Additional Comments: These units are required to service the Interfacility Transfercontract with Adventist Health. $ 899,866 53,021 $ 1,832,000 $ 935,000 $ 1,503,000 $ 295,000 $ 5,464,866 $ Project NameProject DescriptionOrg/ObjectProject NumberAllocation to MultifundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed projectThe proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:

Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable LifePak 15 (4 each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 199,865 $ 199,865
Not Reviewed
$ 35,000 $ 35,000
Reviewed Swiftwater Rescue Equipment Trailer TBD
TBD
N/A
1500 S State St.

Deferred
TBD
NoX
Ambulance (4
each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 444,111 $ 444,111
Not Reviewed
Power-Load
Gurney (4 each)
71021110.80100
TBD
N/A
1500 S State St
New
Adventist Agrmt
Yes $ 230,890 $ 230,890
Not Reviewed
*Refer to last page of this document for definition of terms used. PAGE 5

Page 28 of 48 ends

POLICE

Page 29 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only 6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is our Records Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now.

Additional Comments: Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Moved from starting in FYE 24, and increased total project amount from $491,593. Staff is still looking for grant funding. Additionally, current staff resources are unable to support a project of this size. Staff has been unable to secure grant funding. There are currently 5 agencies in California using the outdated system, 3 of which are currently switching from it.

SUB-TOTAL: $ 353,562 - $ 27,999 $ 28,559 $ 29,130 $ - $ 439,250 $ Shovel Ready Org/Obj

INFORMATION TECHNOLOGY
Totals City Council Status

POLICE DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date 28/29 Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software 20620231.54330/.54320 18445 N/A 300 Seminary Ave. Deferred TBD NoExploring financing options.
$ 27,999 353,562 $ 28,559 $ 29,130 $ $ 439,250 X Reviewed *Refer to last page of this document for definition of terms used. PAGE 1

Page 30 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
Annually the Police Department schedules the replacement of two patrol cars.

Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use.

Additional Comments: The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID-19.

The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Revised PC's. Increased amount in FYE 23 from $150k to reflect cost increase for two hybrid vehicles currently on order.

Increased future years from $150k as well in consideration of inflation.

Increased yearly budget from $175k starting in FYE 25. Have purchased 1 Honda Accord Sedan Hybrid that was available locally. Purchase of more hybrid police vehicles challenging due to current Ford production delays.

The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022.

Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year.

Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Unencumbered contract was awarded FYE 23.

Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.

The Ukiah Police Department has deployed body-cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement.

Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k. Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.

Replace Body
Cameras 10020210.54100 18346 N/A 300 Seminary Ave. Ongoing General Yes Replace Tasers N/A 10020210.54100 18345 300 Seminary Ave. Ongoing Ongoing General Yes $ 53,334 $ 175,000 XShovel Ready Yes
24/25 25/26 26/27 27/28 Totals City Council Status
$ 26,974 26,974 $ 26,974 $ $ 80,922 Reviewed X
May explore
financing options. $ 175,000 38,416 $ Reviewed $ 180,000 180,000 $ $ 890,000

VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT Project # V4215 & V4218 N/A 300 Seminary Ave. Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj General $ 47,954 95,297 $ 47,954 $ 47,954 $
Annual Police Car
Replacement 10020210.80100
28/29
$ 180,000
$ 143,862 Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 2

Page 31 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR
POLICE
The Ukiah Police Department would like to purchase and implement an additional 14 17 Flock cameras in or around the Ukiah City Limits to help with solving felony crimes occurring in our community.

Additional Comments: Flock cameras have been proven to assist officers in locating stolen vehicles, wanted persons and helped in solve crimes around the City of Ukiah. Currently we have some areas of the City of Ukiah that are not covered by Flock Cameras. Unsuccessful with finding grant funding so far.

Updated estimate of cameras is 17, 4 of which are portable. Increased funding from $41k, and moved from FYE 24. Deferred to FYE 26.

The Ukiah Police Department would like to update it's Fleet Cameras inside the police patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted with Fleet 2 Axon cameras. These cameras are becoming outdated and will need an upgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3 cameras would give the police department a wider view and the Feel 3 cameras are also License Plate Reader compatible.

Additional Comments: For an additional fee the LPR can be turned on to assist officers in locating stolen vehicles or felony wanted vehicles. The proposed Axon quote for Fleet 3 cameras would provide new cameras for 12 patrol vehicles, include all hardware, software, and warranty Pricing has been adjusted from total $122,193 based on an updated quote. $ 281,909 187,047 $ 343,569 $ 340,119 $ 265,191 $ 265,191 $ 1,495,979 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Continue to seek
grant funding. Reviewed X
$ 53,000 61,450 $ 53,000 $ $ 220,450 Reviewed X
$ 32,191 31,981 $ 32,191 $ 32,191 $ $ 160,745
Flock Cameras
LPR Fleet Cameras 10020210.54100 TBD N/A 300 Seminary Ave. New General No 10020210.54100 TBD N/A 300 Seminary Ave. New General Yes Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. $ 53,000
$ 32,191
*Refer to last page of this document for definition of terms used. PAGE 3

Page 32 of 48 ends

PUBLIC WORKS

Page 33 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

PUBLIC WORKS
Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study.

Add'l Comments: Needs Assessment for Corp Yard Facility Moved from FYE 21due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans andspecs/study work. Design contract has been awarded for $1.2M. Moved fromFYE 23. Reduced funding by amount of design contract. Staff exploringopportunity of new corp yard facility off Airport property.Tile missing and/or broken, front of building needs cleaning and painting.Add'l Comments: The Civic Center Buildings have been power washed/cleaned.Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due toCOVID-19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22.Moved from FYE 22. Moved from FYE 23. Staff exploring options for repair orreplacement. CM hold. Moved from FYE 24.The tiles in the bathrooms at the Civic Center have come loose and are creatinga tripping hazard. Tile needs to be removed and replaced. Cement floor needsto be treated to exclude calcium intrusion.Add'l Comments: Moved to FYE 22 due to COVID-19. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BofA building andplanning of moving departments around. Unsure of what needs the Civic Centerwill need to address. CM hold. Moved from FYE 24.

Roof and skylights are showing signs of failure. Failed over dispatch and atemporary tarp roof was implemented.Add'l Comments: Department estimates roof replacement/repair cost at$400,000; The intent here is to set aside $100k every year through the costallocation for the ultimate roof replacement in final year of set aside, thus notreflecting an actual budgeted amount in each set-aside year. Staff asked for anamendment in Dec. '22 to amend FYE 23 budget by $40k to take care of areaabove Police dispatch, which has been completed. Adding and additional$100k set aside, for a total of five years. Currently on pause waiting for the BofAbuilding and planning of moving departments around. Unsure of what needsthe Civic Center will need to address.The insulation in the exterior parking cover has failed that cover the publicsafety vehicles. To protect police vehicles and improve aesthetics.Add'l Comments: Moving from FYE 23. Nearly all items on pause waiting forthe BofA building and planning of moving departments around. Unsure of whatneeds the Civic Center will need to address. CM hold. Moved from FYE 24.HVAC units are aging and failures are imminent.

Add'l Comments: Replace two units per year. Nearly all items on pause waitingfor the BoFA building and planning of moving departments around. Unsure ofwhat needs the Civic Center will need to address. CM hold. Moved from FYE24. 300 Seminary
Deferred
Internal
Deferred
Internal
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
$ 50,000 $ 250,000
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
20824700.80220
Civic Center HVAC
Replacement
20824700.5630
18419
N/A
300 Seminary
Civic Center Roof
Replacement
Indirect Cost
Allocation
18320
N/A
Totals
City Council Status

PUBLIC WORKS DEPARTMENT
24/25 25/26 26/27 27/28
Project Status
Funding Source
Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds
Project Location Project Name Project Description Costs to date 28/29 Shovel Ready
Org/Obj
18107
N/A
300 Seminary Ave.

Deferred
Building Fund
YesUtilizing Building Fund Reserves

FACILITIES/BUILDINGS/LAND
$ 27,725
20824300.80220
18190
N/A
1320 Airport Rd.

In Progress
Series 2022 Lease Rev
Yes New Revenues
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint 20824700.80220
18106
N/A
300 Seminary Ave.

Deferred
$ 35,000
18319
N/A
300 Seminary Ave.

Deferred
Internal Allocations
Yes
Civic Center Police
Parking Cover
Insulation
Replacement
20824700.56300
Reviewed X Civic Center Bathroom Tile
20824700.80220
$ 12,281,427
$ 37,484
Corporation Yard
Renovation Project $ 12,281,427
Reviewed Reviewed $ 50,000 X $ 35,000 $ 50,000 $ 50,000 $ 35,000 Reviewed Building Fund
YesUtilizing Building Fund Reserves $ 80,000 $ 80,000
Reviewed X
X
Reviewed $ 35,000 X
$ 400,000 $ 400,000
*Refer to last page of this document for definition of terms used. PAGE 1

Page 34 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

PUBLIC WORKS
Currently the Ukiah Police Department parks their vehicles, enters and exits thestation on the south side of the Civic Center. This area is unsecured and a highsecurity risk to those entering and exiting the building & vehicles. Securing thearea with fencing and gates that only UPD and Staff have access to will providethe necessary safety needed for the UPD. Fencing and a gate would be installednear the entrance at Oak Street, follow the driveway to the Civic Centerbuilding. An additional gate would be installed near the Fire bay doors closer toDora Street and run down the driveway back toward Oak Street. Add'l Comments: Prioritization and funding source(s) under review;Department estimate/request is $200,000; Project is contingent on theidentification of a non General Fund source. Moved from FYE 21 due to COVID19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly allitems on pause waiting for the BofA building and planning of movingdepartments around. Unsure of what needs the Civic Center will need toaddress.The carpet in the Police Department offices is extremely worn with spots thatcan no longer be removed, along with some areas that are torn.Add'l Comments: Moved from FYE 21 due to COVID-19. Part of larger CivicCenter service relocation and reconfiguration project. Moved from FYE 22.Moved from FYE 23. Nearly all items on pause waiting for the BoFA building andplanning of moving departments around. Unsure of what needs the Civic Centerwill need to address. Moving from FYE 24.

Replace failed and obsolete halon fire suppression system in the server rooms atthe Civic Center.Add'l Comments: Existing halon system is not functioning and obsolete, makingthe system irrepairable. CM hold. FireTrace to be installed this fiscal year, andrebudget the balance of project for next.Procurement of BofA building on S. State, rehabilitation, service relocation, andreconfiguration of Civic Center.Add'l Comments: Council has approved acquisition of building and is aware ofestimated rehab costs. Council still needs to review master plan, includingtransfer of services and reconfiguration of Civic Center admin. Moved from FYE22. Revised amount from $1,623,233 due to current available bond funds.Doors need replacing.Add'l Comments: Doors need replacing. CM hold. Moving from FYE 24.

Install Police Department entrances and exits with key fobs and access cards.Add'l Comments: This is already being utilized at the Civic Center and Annex,providing a high level of security. Moved from FYE 25. $ 1,678,479 836,948 $ 12,466,427 $ 450,000 $ 50,000 $ - $ 14,694,906 $ New
Yes
Internal
Carpet
Replacement -
Police Department
Offices
Roll-up Bay Door -
Central Fire Station
X
300 Seminary Indirect Cost Allocation CardLock Phase II Security Fencing at
Ukiah Police
Department
Parking/Entrance/E
xit Areas 20824700.80220
18187
N/A
300 Seminary Ave.

Deferred
New Revenues
NoFiscal Year Allocation TBD $ -
Reviewed
$ 85,000 $ 85,000 X
Reviewed Reviewed
$ 51,000 $ 51,000
Reviewed
$ 50,000
$ 50,800
Reviewed
Internal
20824700.80220
18176
N/A
300 Seminary Ave.

Deferred
Bond Funding
YesFunded by Series 2020A Bond
20824700.80220
15019
N/A
SUB-TOTAL:

X
In Progress
Bond Funding
Yes
Purchase Completed
FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
18417
N/A
300 Seminary
New$ 50,000 $ 100,000
20824700.56300
Bank of America
Building
Acquisition,
Renovation, and
Services Relocation 20824700.80220 $ 1,326,679 762,562 $ $ 1,326,679 X Reviewed
18176
N/A
501 S. State
Yes
Utilizing Building
Fund Reserves and
Indirect Cost
Allocation
X
Server Room Fire
Suppression System
Replacement
20824700.80220
18416
N/A
300 Seminary Ave.

In Progress
Internal Allocations
YesIndirect Cost Allocation $ 50,800 9,177 $
*Refer to last page of this document for definition of terms used. PAGE 2

Page 35 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

PUBLIC WORKS
This project will permanently close the Landfill Disposal site per FederalMandates.Add'l Comments: Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Constructionprojected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoinglitigation. Moved from FYE 23. Litigation has been slow, likely no movementuntil next year or later. Moved from FYE 24. Possibly winter of FYE 25. $ 10,343,287 - $ - $ - $ - $ - $ 10,343,287 $
This project will improve East Clay Street from Main Street to the RailroadCrossing in order to facilitate the development of the new Courthouse site. Thisproject includes water, sewer, pedestrian facilities and drainage facilities as wellas reconstruction of the street section.Add'l Comments: Introduced and discussed at the January 16, 2019 Councilmeeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to aligncloser to Courthouse construction. Moved out 2 years from FYE 26 due toanticipated resources.This will update striping on streets in selected areas.Add'l Comments: Ongoing work. Increased cost from $60k to $80k foradditional striping for newer projects and to promote pedestrian, cyclist andmotorist safety. Moved out 2 years from FYE 26 due to anticipated resources.This project will complete the environmental, ROW, and design phases for aroundabout at Low Gap Road and N. Bush St. Construction phase not currentlyfunded.Add'l Comments: Design authorized, but project requires additional Councilreview. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19.Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays ingrant processing. Moved from FYE 24. To happen after completion of RWPPhase 4 in this area.This project will improve the Streets network. Add'l Comments: Moved out 2 years from FYE 26 due to anticipated resources.

Clay Street
New
18251
N/A
Various Streets
Ongoing
Special Revenue
X
12024200.5210
18332
N/A
Various Streets
Ongoing
Special
Yes Measure Y 400,000 $
50924210.80230
15024
N/A
Low Gap Rd & N. Bush
In Progress
Special Revenues
Yes MCOG Revenues 450,000 $
Low Gap Road and
North Bush Street
Roundabout
Slurry Seal Project
Funding Source Add'l
Comments

PUBLIC WORKS DEPARTMENT
Shovel Ready
Project #
Allocation to Multi-funds Costs to date Totals
Project Location 27/28
Project Status
Funding Source
Funding Identified

STREETS & RIGHTS-OF-WAY
SUB-TOTAL:

City Council Status
Funding Identified Funding Source Add'l Comments Costs to date City Council Status
Shovel Ready
East Clay Street
Improvement
Project
24/25
X
Project Name Project Description
Org/Obj
Project #
Allocation to Multi-funds
Project Location
Project Status
Funding Source Totals
$ 750,000
Reviewed
12024200.80230
18128
N/AMeasure Y
28/29

INFRASTRUCTURE
Project Name Project Description
Org/Obj 26/27
$ 80,000
24/25 25/26
Yes Measure YYes Landfill Closure $ 10,343,287
70224500.80230
18025
N/A
3100 Vichy Springs
In Progress
Current Revenues

PUBLIC WORKS DEPARTMENT
$ 750,000
25/26 26/27 27/28
Special Revenue
Yes
X
12024200.52100
X
Reviewed Reviewed $ 800,000 $ 80,000 $ 400,000 $ 160,000 $ 450,000 Reviewed $ 10,343,287
Reviewed X
28/29
Street Striping
*Refer to last page of this document for definition of terms used. PAGE 3

Page 36 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

PUBLIC WORKS
Rehabilitate Leslie Street, Gobbi to Perkins.Add'l Comments: Moved from FYE 21. Moved from FYE 22 due to a number ofvarious projects, timelines, and severity of street conditions. Moved out 2 yearsfrom FYE 27 due to anticipated resources.This project will extend the Great Redwood Trail from Brush Street to HensleyCreek RoadAdd'l Comments: Moved project back from beginning FYE 23. Moved projectfrom beginning FYE 25, may be possible when railbanking is finalized.This project will replace the water main, sewer main and include reconstructionand paving of the overlay, additional sidewalks and ADA accessibility.Add'l Comments: RFP completed and contract awarded to GHD for design inFebruary of 2022. Scope greatly changed due to EUD undergrounding, movedfrom FYE 23. Moved from FYE 25. PG&E and San District.

Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Driveup to date with new traffic signal controller software.Add'l Comments: Awarded $151,450 HSIP grant through Caltrans. CM hold.Not continuing with this project at this time. Checking with Caltrans forextension. $ 450,000 - $ - $ - $ 1,505,000 $ 10,980,000 $ 12,935,000 $ The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This isCARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists inthe ongoing maintenance of the Streets network in order to provide upgradedfacilities for our residents. Three divisions will contribute: $66,000 totalAdd'l Comments: Moved from FYE 23 due to COVID-19. Working with FleetMaintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25.The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipmentassists in the ongoing maintenance of the Streets network in order to provideupgraded facilities for our residents. Three divisions will contribute: $210,000totalAdd'l Comments: Moved from FYE 23 due to COVID-19. Working with FleetMaintenance staff on evaluation. Moved from FYE 24. Moved from FYE 25. 12024200.80230
TBD
N/A
Leslie Street
New
Grant
X
$ 22,000 $ 22,000 X
Reviewed
Traffic Signal
Cabinet/Camera
Update
500244220.8023
TBD
N/AGas Tax/HSIP Grant
Project Name
Multiple
$ 70,000
Asphalt Roller -
Shared Cost
10024620.80100
E1612
Yes
1320 Airport Rd.

New
General
Org/Obj
SUB-TOTAL:

General
Yes
New
TBD
Yes
Project Description
Yes
26/27
Special Rev/Grant
Funding Identified
Great Redwood
Trail- Phase 5
51124210.80230
TBD
N/A
Railroad ROW
New
Asphalt Paver -
Shared Cost
10024620.80100
E1812
Yes
1320 Airport Rd.

New New Project Status
Allocation to Multi-funds
Project Location
25224220.80230

PUBLIC WORKS DEPARTMENT
Shovel Ready

VEHICLES, MACHINERY & EQUIPMENT
City Council Status
TBD
CDBG Funding
Opportunity
$ 275,000 $ 8,275,000
Reviewed
27/28 Totals
Leslie Street
Rehabilitation
Project
Talmage Road
Rehabilitation
Project
X
18310
Grant
Department plans to
set aside funds for
this replacement.

Yes
Department plans to
set aside funds for
this replacement.
24/25 25/26
Talmage Road
Funding Source Add'l
Comments Costs to date
$ -
Reviewed X
28/29
N/A
Project #
Funding Source
Yes
Reviewed
Seeking Grant
Funding
$ 1,500,000 $ 1,500,000
Reviewed
$ 8,000,000$ 1,000,000 $ 1,000,000
$ 70,000
Reviewed
*Refer to last page of this document for definition of terms used. PAGE 4

Page 37 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

PUBLIC WORKS
Replace existing loader due to CARB requirements.Add'l Comments: Working with Fleet on evaluation. Continued evaluation andvalidation of justification required prior to purchase. Moved from FYE 22.Deferring to allow for Western Hills Water Infrastructure PC 18385 WesternHills Water Infrastructure. 5/29/24: Received a Request for Obligation of Fundsand Letter of Conditions for USDA grant on 5/29/24. Will receive $225,000 with$75k match of City funds, for a total of $300k. Grant agreement andsubsequent purchase anticipated some time early FYE 25.Dump Truck Replacement for 3 years. This equipment is used to maintain andrepair the Infrastructure for our citizens. Add'l Comments: Moved from FYE 22 due to COVID-19. Moved from FYE 24,and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increasedtotal amount from $500k.Replacement truck is necessary.Add'l Comments: Moved to FYE 22. Moved to FYE 23. Replace with electricvehicle and increase cost from $48k to $60k. Deferred from FYE 23. CM Hold.Moving from FYE 24. $ 135,000 - $ - $ 617,000 $ - $ - $ 752,000 $
Project NameProject DescriptionOrg/ObjectProject NumberAllocation to MultifundsProject StatusFunding SourceFunding IdentifiedFunding Source Add'l CommentsCosts to dateEstimated Costs per Fiscal YearTotalsCommentsCity Council StatusShovel Ready X
ReviewedDepartment plans to set aside funds for this replacement.

Definition of terms used:

Dump Truck
Replacement
SUB-TOTAL:

The proposed account code where the expense will be accounted for.The name of the project.Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Replacement TruckBuilding
Maintenance
20824700.8010
Yes
300 Seminary
Deferred
Internal Service
Yes
V2642
N/A
20824300.80100
TBD
N/A
1320 Airport Rd.

New
Internal Service $ 525,000
Project is ready to be sent out to bid.To further explain, as necessary, the funding type used selected. Costs spent on the project.Costs estimated to be spent in each of the fiscal years.The sum of the five year estimate for each project.Additional information as needed."Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.The number assigned to track all expenses related to the project.Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".The Fund the actual expense will come out of."Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 525,000
Reserves 60,000 $
Loader
Replacement
10024620.80100
E1413
Yes
1320 Airport Rd.

In Progress
General/Grant
YesUSDA Grant with Match
$ 60,000 X
Reviewed
$ 75,000 $ 75,000
Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 5

Page 38 of 48 ends

WATER RESOURCES

Page 39 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

WATER RESOURCES
Improve Well 3 building enclosure.

Add'l Comments:

Replace roof at the Water Treatment Plant.

Add'l Comments:

Roof replacement at the high service pump station.

Add'l Comments:

Cover for the AWT Chorine Contact Basin - big car port.

Add'l Comments:
$ - $ - $ 250,000 $ 50,000 $ - $ 150,000 $ 450,000
Plan for water main replacements throughout the City, performed in conjunction with street improvement projects.

Add'l Comments: Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year.
$ 150,000 $ 150,000 Water Fund Reviewed Yes
SUB-TOTAL:

AWTCCB Cover 82127115.80220 TBD N/A 935 River Street New WATER RESOURCES DEPARTMENT Shovel Ready
$ 1,500,000
X
Replace Roof at
Pump Station 82127115.80220 TBD N/A 935 River Street New Water Fund Yes $ 50,000 935 River Street $ 50,000 Reviewed X
$ 100,000 $ 100,000 Reviewed Replace Roof at
WTP 82127115.80220 TBD N/A
$ 150,000 $ 150,000 Reviewed New Water Fund YesX Well 3 Improvements 82127115.80220 TBD N/A Vichy Springs Rd. New Water Fund Yes

FACILITIES/BUILDINGS/LAND
Totals City Council Status

WATER RESOURCES DEPARTMENT
24/25 25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date Shovel Ready Org/Obj 28/29 $ 3,000,000 Reviewed X

INFRASTRUCTURE
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Costs to date Totals Project Location Project Status Funding Source Funding Identified City Council Status 24/25 25/26 26/27 27/28 Funding Source Add'l Comments 28/29
$ 1,500,000 Water Main
Replacements 82127113.80230 18072 N/A Various Ongoing Water Yes *Refer to last page of this document for definition of terms used. PAGE 1

Page 40 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

WATER RESOURCES
This project will provide an additional source of groundwater to increase our system redundancy during periods of surface water scarcity.

Add'l Comments: Request for Proposal is in progress.

Remove and Replace Seal on Wash Water Basins
Add'l Comments: Moved from FYE 21. Moved from FYE 22, and increased from $40k due to inflation. Moved to FYE 25 due to budgetary constraints.

Revised project name as the basins are in more need of repair. Wash basins can be addressed by staff.

Recondition the levees on the Percolation Ponds.

Add'l Comments: Eliminated $200k for 2 prior years due to COVID-19.

Changing scope of project to excavating bottom of perc ponds and grading.

Revised project name from "Recondition Levees" as well.

Replace the 16" steel water and sewer main, from PZ1 to Bush Street 84427222.80230 $ 1,500,000 Add'l Comments: Moved from FYE 25. Increased overall project amount from $1M. 82127115.80230 $ 1,500,000
$ 2,000,000 - $ 3,260,000 $ - $ - $ 3,000,000 $ 8,260,000 $ The current vehicle's useful is expected to be exceeded in future years and will need to be replaced.

Add'l Comments: Moved from FYE 23. Moved back to FYE 23. Increased amount from $50k due to revising to a 3/4 ton with lift gate, as well as inflation; EV is not an option at this time due to the heavy duty needs. Moved from FYE 23.
$ 3,000,000 Reviewed X
X
IPS Liner
Replacement 84427222.80230
$ 500,000 $ 1,500,000 $ 2,000,000 Reviewed Project # Totals City Council Status Replace Water
Treatment Plant
Service Truck Funding Source Funding Identified Funding Source Add'l Comments Org/Obj Project Name Project Description N/A 935 River Street Deferred Water Fund Yes $ 70,000 24/25 25/26
WATER RESOURCES DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT SUB-TOTAL: Reviewed
$ 60,000 N/A 300 Plant Road New Wastewater Fund Yes $ 60,000 Reviewed X 18192 Replace Water and
Sewer Main - PZ1
to Bush
$ 200,000 Recondition Perc
Ponds 84427222.80230 18447 NA 300 Plant Road Allocation to Multi-funds Develop Additional
Groundwater
Facilities 82227115.80230 18425 N/A TBD New Water Fund No TBD N/A Bush Street New Water Project Location Project Status 82127115.80100 V3754 Costs to date 28/29 26/27 27/28
$ 70,000
X Reviewed Yes
$ 200,000 New Wastewater Fund Yes
*Refer to last page of this document for definition of terms used. PAGE 2

Page 41 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

WATER RESOURCES
This project will replace chlorine gas at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons
Add'l Comments: Was budgeted FYE 20, moved to start in FYE 21 due to COVID-19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from FYE 22. Moved from FYE 23. Move from starting FYE 24.

Upgrade aged meter in order to provide increased service efficiency.

Add'l Comments: Ongoing - reduced FYE 21 from $50k, added $50k to FYE 24 due to COVID-19. Added funding for FYE 25 and 26. Removed $50k from FYE 22, FYE 23, and FYE 26. Scope being re-evaluated against other projects going on.

The current vehicle's useful is expected to be exceeded in future years and will need replaced 82027114.80100 Water Fund $ 40,000
Add'l Comments: Increased amounts in both Water and Sewer from $30k each due to inflation. EV is not an option at this time due to the heavy duty needs.

Moved from FYE 23. 84027221.80100 Sewer Fund $ 40,000
The current vehicle's useful life is expected to be exceeded in future years and will need replaced 82027114.80100 Water Fund $ 22,500
Add'l Comments: Increased amounts in both Water and Sewer from $20k each due to inflation. Electric vehicle. Moved from FYE 24. 84027221.80100 Sewer Fund $ 22,500 The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total 82027114.80100 Water Fund Department plans to set aside funds for
this replacement.
$ 22,000
Add'l Comments: Moved from FYE 23 due to COVID-19. Working with PW and Fleet on evaluation. Moved from FYE 24. Moved from FYE 25. 84027221.80100 Sewer Fund Department plans to set aside funds for
this replacement.
$ 66,000 Reviewed $ 88,000
$ 50,000
X
$ 50,000 Reviewed
X
X
$ 80,000 Reviewed
$ 270,000 50,000 $ Yes 1320 Airport Road Deferred Yes
Water Meter
Replacements 82027114.80100 18074 N/A Various
Replace
Water/Sewer
Operations Lead
Worker Truck -
Shared Cost TBD Yes 1320 Airport Road
Replace
Water/Sewer
Operations Call
Truck - Shared Cost V3753
Asphalt Roller -
Shared Cost New Yes
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant 82127115.80100 18133 N/A 935 River Street Deferred Water Fund Yes E1612 Reviewed X X Yes 1320 Airport Road New Yes
$ 45,000
$ 320,000 Reviewed New Water Fund Yes
*Refer to last page of this document for definition of terms used. PAGE 3

Page 42 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

WATER RESOURCES
The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute:
$210,000 total 82027114.80100 Water Fund Department plans to set aside funds for
this replacement.
$ 70,000
Add'l Comments: Moved from FYE 23 due to COVID-19. Working with PW and Fleet on evaluation. Moved from FYE 24. Moved from FYE 25. 84027221.80100 Sewer Fund Department plans to set aside funds for
this replacement.
$ 70,000
Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant.

Add'l Comments: Moved from FYE 22 due to COVID-19.

Replace Ford Ranger at the Wastewater Treatment Plant.

Add'l Comments: (Not on CIP during rate study.) Moved from FYE 21 due to COVID-19. Moved to FYE 23. Electric vehicle option will be evaluated. Moved from FYE 23, and increased from $40k.

This needs upgrading to install two new pumps, the pump guides, and the discharge valves.

Add'l Comments: Increased total amount from $250k.

A total of five Variable Frequency Drive replacements at high service pump station and raw water pump station.

Add'l Comments: Decreased amount in FYE 24 from $200k.
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:

Tank with temperature controller and insulation.

Add'l Comments: Decreased amount in FYE 24 from $200k. Tank is in OK condition. Staff will explore the possibility of removing tank need. Moved from FYE 25.
$ 100,000 Reviewed
New Sodium
Hypochlorite Tanks
Bisulfite Tank 84027225.80100 TBD N/A 300 Plant Rd. New Wastewater Fund No District TBD N/A 18355 N/A Various New Water Fund N/A 300 Plant Rd. New 84027225.80100 Wastewater Fund 18446 No $ 100,000 $ 400,000 Reviewed X
$ 20,000 Reviewed
$ 140,000 Reviewed X
$ 100,000
$ 100,000
X
$ 400,000 Reviewed Yes
$ 55,000 Reviewed X
$ 1,500,000 $ 1,500,000 Reviewed X
$ 55,000 New Yes
$ 20,000
Vichy Springs Lift
Station Upgrade
VFD Replacements 82027111.56120
Digester
Rehabilitation and
Methane Scrubber 84027225.80100 18135 N/A 300 Plant Rd. New Sewer Fund Yes Cost will be offset by
savings in the
purchase of natural
gas. Vichy Springs Rd New District Yes
Replace Ford
Ranger 84027225.80100 TBD N/A 300 Plant Rd. Deferred Sewer Fund Yes Asphalt Paver -
Shared Cost E1812 Yes 1320 Airport Road
*Refer to last page of this document for definition of terms used. PAGE 4

Page 43 of 48 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
24/25 FISCAL YEAR

WATER RESOURCES
Part of the dewatering solids process.

Add'l Comments: $50k for design in 23/24, construction to follow. Increased from $50k current fiscal year and $300k in FYE 26 - adding the funds removed for the Heat Exchanger item.

Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security.

Add'l Comments: Moved from FYE 23 due to COVID-19. Increased scope, increased estimate from $50k, and moved from FYE 25 due to cost increase.

Replace aluminum screens with stainless steel screens in clarifier.

Add'l Comments:
$ 190,000 - $ 2,450,000 $ 1,300,000 $ 228,000 $ 500,000 $ 4,668,000 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
X
Replace Screens in
Water Treatment
Plant Clarifiers 82127115.80100 TBD N/A 935 River Street New Water Yes $ 250,000 $ 250,000 Reviewed $ 500,000 $ 500,000 ReviewedRehabilitation of Zone 2 Booster Pump Station 82227113.80100 TBD N/A Golf Course New Water Fund Yes Solids Conveyor 84027225.80100 18427 N/A 300 Plant Rd. New Wastewater Fund No $ 950,000 $ 950,000 Reviewed Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 5

Page 44 of 48 ends

ESTIMATED COST: $175,000

FLEET MAINTENANCE SUPERVISOR

DEPARTMENT HEAD
ADDITIONAL COMMENTS: N/A
REVIEWED & APPROVED BY:

PROPOSED VEHICLE OR HEAVY EQUIPMENT
JUSTIFICATION/USE/NEED: The standard annual replacement is necessary to keep the Police fleet in service. This is especially important as staff navigates supply chain issues and delays.

PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Based on standard features, and what is available at time of purchase.

ASSET USEFUL LIFE: 5-10 YEARS
VIN/SERIAL #
$87,500
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement
Police
Police
FOR FISCAL YEAR: 2024/2025

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE
10020210.80100

DEPARTMENT(S)
Police Patrol TBD 10020210.80100
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: POLICE CARS - ANNUAL REPLACEMENT - 2 EACH
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor CURRENT CONDITION: Poor

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? MODEL

CURRENT MILEAGE/HOURS
Police Patrol TBD $87,500

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A

MAINTENANCE COSTS TO DATE
ATTACHMENT 2

Page 45 of 48 ends

ESTIMATED COST $60,000.00

FLEET MAINTENANCE SUPERVISOR

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
Unknown
$10,000
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain.

JUSTIFICATION/USE/NEED: This vehicle we be used on a daily basis to perform building and grounds maintenance of all City-owned buildings and properties. Already tried to replace once, and now renewing budget to attempt to purchase again.

PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2024 FORD F-150 EV PRO Truck or Equal

MAINTENANCE COSTS TO DATE

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
3760
MODEL

CURRENT MILEAGE/HOURS
Building Maintenance V3286 20822700.80100 $60,000.00

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
REVIEWED & APPROVED BY:

Public Works

DEPARTMENT(S)

PROPOSED VEHICLE OR HEAVY EQUIPMENT
59,670
Yes
CURRENT CONDITION: Poor
$1,500.00
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Ford F-150 Pick-up EV
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor 80 After Market
FOR FISCAL YEAR: 2024/2025
1997 Dodge

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE

DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
2,000 to 3,000
ASSET USEFUL LIFE: 10-15 years
1B7HC16X7VS184613
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement

Page 46 of 48 ends

ESTIMATED COST $444,500

FLEET MAINTENANCE SUPERVISOR

DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
ASSET USEFUL LIFE: 5-7 years
N/A
VIN/SERIAL #
Ambulance TBD
$112,500.00
NEW REQUEST OR REPLACEMENT OF EXISTING?: New Request

N/A N/A
FOR FISCAL YEAR: 2023/2024

N/A N/A

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE
Ambulance TBD
$112,500.00
UVFA Ambulance TBD
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: 2024 RAM Pro Master 2500 Ambulance
SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor REVIEWED & APPROVED BY:

UVFA

DEPARTMENT(S)
UVFA

PROPOSED VEHICLE OR HEAVY EQUIPMENT
N/A
UVFA
N/A
CURRENT CONDITION:

N/A

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? N/A
N/A
MODEL

CURRENT MILEAGE/HOURS
$112,500.00
$112,500.00
TBD
TBD
TBD
TBD
Ambulance TBD
JUSTIFICATION/USE/NEED: Support Adventist IFT (Inter-Facility Transfer) Contract PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2024 RAM Pro Master 2500 Ambulance

MAINTENANCE COSTS TO DATE

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
N/A

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
N/A
N/A
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A

Page 47 of 48 ends

ESTIMATED COST $85,000.00

FLEET MAINTENANCE SUPERVISOR

DEPARTMENT HEAD
ADDITIONAL COMMENTS: None
5,000-7,000 miles
ASSET USEFUL LIFE: 10-15 years
1FDNF205X7EA61120
VIN/SERIAL #
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet
230 hours Yes
FOR FISCAL YEAR: 2023/2024
2007 Ford

EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED

ORG & OBJECT ACCOUNT CODE
Vehicle & Heavy Equipment Request & Justification

DIVISION(S)

PROJECT
CODE
ITEM: Ford F-250 with Service Body and Lift Gate
SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor REVIEWED & APPROVED BY:

Water Resources

DEPARTMENT(S)

PROPOSED VEHICLE OR HEAVY EQUIPMENT
125,000
Yes
CURRENT CONDITION: Fair
$5,000.00

ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS? None
100,000 miles
MODEL

CURRENT MILEAGE/HOURS
Water Treatment Plant TBD 82027110.80100 $85,000.00
JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water Treatment Plant, Water Wells, Reservoirs and Booster Pump Stations. This vehicle will also be used at the On-Call vehicle. This vehicle will also be used for operation and maintenance of the Recycled Water System
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2024 Ford F250 Service Body and Lift Gate

MAINTENANCE COSTS TO DATE

PROPOSED BUDGETED AMOUNT FOR

EACH DEPT/DIV

ESTIMATED LIFE IN ESTIMATED SALVAGE/RESALE VALUE

MILEAGE/HOURS
CITY EQUIPMENT # YEAR

ORIGINAL PURCHASE PRICE
3746

SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
$22,500.00
ALTERNATE SOLUTIONS EXPLORED: N/A
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A

Page 48 of 48 ends

Ukiah City CouncilJune 5, 2024

Ukiah City Council
June 5, 2024