Homogeneous Application Table
CA1-125
HA No. Material Type Primary Color Texture Description NESHAP Cat. Floor Rooms Location Condition Amt. Units Status Modified Date Description PK ModDate 31 M - Floor - Ceramic Tile White Smooth 4" x 6" Ceramic Floor Tile Non-Suspect ACM, Not Sampled M Men's & Women's Restroom, Lower Walls Wall Good 630 SF n/a 5/27/2012 500029 5/27/12 03:3032 M - Floor - Ceramic Tile - Grout White Rough Tile Grout Associated with HA-31 Suspect ACM, Not Sampled M Men's & Women's Restroom, Lower Walls Wall Good 630 SF Manage in-place 10/15/2010 500305 10/15/10 00:00 33 M - Floor - Ceramic Tile - Adhesive Not Visible Rough Tile Adhesive Associated with HA-31 Suspect ACM, Not Sampled M Men's & Women's Restroom, Lower Walls Wall Good 630 SF Manage in-place 10/15/2010 500575 10/15/10 00:00 34 M - Floor - Ceramic Tile Tan Smooth 12" x 12" Mosaic Pattern Ceramic Floor Tile Non-Suspect ACM, Not Sampled M Men's & Women's Restrooms Floor Good 250 SF n/a 5/27/2012 500028 5/27/12 03:3035 M - Floor - Ceramic Tile - Grout Gray Rough Tile Grout Associated with HA-34 Suspect ACM, Not Sampled M Men's & Women's Restrooms Floor Good 250 SF Manage in-place 10/15/2010 500304 10/15/10 00:0036 M - Floor - Ceramic Tile - Adhesive Not Visible Rough Tile Adhesive Associated with HA-34 Suspect ACM, Not Sampled M Men's & Women's Restrooms Floor Good 250 SF Manage in-place 10/15/2010 500574 10/15/10 00:00 37 M - Floor - Underlayment / Subflooring Gray Smooth Subflooring with Black Floor Leveling Compound Beneath HA-23 CAT 1 Non-friable ACM 1 Platform, Platform Conference Room Floor Good 1000 SF Manage in-place 10/15/2010 500335 10/15/10 00:00 38 M - Roof - Rubber Membrane White Smooth Rubber Roof Membrane Non-ACM, Sampled R Roof Roof Good 9000 SF n/a 5/27/2012 500287 5/27/12 03:30 39 M - Roof Insulation White Smooth Roof Insulation Beneath HA-38 Non-ACM, Sampled R Roof Roof Good 9000 SF n/a 5/27/2012 500282 5/27/12 03:30 40 M - Roof - Walking Pads - Asphalt White Rough Rooftop Walking Pad Non-ACM, Sampled R Roof Roof Good 300 SF n/a 5/27/2012 500712 5/27/12 03:30 41 M - Roof - Roof Penetration Mastic (Roof Vents/Pipes/etc.) Black Rough Penetration Sealant CAT 1 Non-friable ACM E Roof Roof Good 50 SF Manage in-place 5/27/2012 500708 5/27/12 03:30 42 M - Roof - Caulk White Smooth Roof Vent Caulk Non-ACM, Sampled R Roof Roof Good 15 LF n/a 5/27/2012 500272 5/27/12 03:30 43 M - Roof - Caulk Gray Smooth Roof Vent Caulk Non-ACM, Sampled R Roof Roof Good 10 LF n/a 5/27/2012 500271 5/27/12 03:30 44 M - Roof - Flashing Gray Rough Silver Tape Glue on Roof Flashing Non-ACM, Sampled R Roof Roof Good 5 LF n/a 5/27/2012 500278 5/27/12 03:30 45 M - Flexible Duct Connector / Vibration Dampener Black Smooth Flexible Duct Connector Non-ACM, Sampled A Attic Other Good 30 LF n/a 5/27/2012 500378 5/27/12 03:30 46 M - Roof - Caulk Black Smooth Electrical Conduit Caulk Non-ACM, Sampled A Attic Other Good 1 SF n/a 5/27/2012 500270 5/27/12 03:30 47 M - Mastic on Metal Duct Joints Gray Smooth HVAC Duct Seam Sealant Non-ACM, Sampled A Attic Other Good 75 LF n/a 5/27/2012 500687 5/27/12 03:30 48 M - Mastic on Metal Duct Joints White Smooth HVAC Duct Seam Sealant Non-ACM, Sampled A Attic Other Good 300 LF n/a 5/27/2012 500688 5/27/12 03:30 49 M - Floor - Underlayment / Subflooring Gray Smooth Lightweight Concrete Floor in Attic/Mechanical Room ACCM (California Only) A Attic Mechanical Room Floor Good 425 SF Manage in-place 5/27/2012 500334 5/27/12 03:30 50 NSM - Batt Insulation - Fiberglass/Mineral Wool Yellow Rough Fiberglass Batting Insulation Non-Suspect ACM, Not Sampled A Attic Mechanical Room Other Good 1 SF n/a 5/27/2012 Non-Suspect/Not Sampled 500753 5/27/12 03:30 51 NSM - Duct Insulation - Fiberglass Yellow Rough Fiberglass Duct Insulation Non-Suspect ACM, Not Sampled A Attic Mechanical Room Other Good 1 SF n/a 5/27/2012 Non-Suspect/Not Sampled 500787 5/27/12 03:30
Results of Sample Analyses
CA1-125
HA No. Material Type Id Location Content Type Friable Sample Date Consultant Method Lab Comments / Details PK ModDate 3 S - Acoustical Plaster 3A Break Room >1%-10% Chrysotile Yes 5/10/2012 ARCADIS PLM EMSL 7886338 3 S - Acoustical Plaster 3B NER Pos Stop Yes 5/10/2012 ARCADIS PLM EMSL 78883043 S - Acoustical Plaster 3C Hallway Pos Stop Yes 5/10/2012 ARCADIS PLM EMSL 7888305 22 M - Carpet Glue/Mastic 22A- Adhesive Platform Conference Room ND No 9/30/2010 ATC PLM EMSL 788690122 M - Carpet Glue/Mastic 22B- Adhesive Platform South West ND No 9/30/2010 ATC PLM EMSL 7886902 22 M - Carpet Glue/Mastic 22C Platform Conference Room ND No 9/30/2010 ATC PLM EMSL 788690322 M - Carpet Glue/Mastic 24A- Adhesive Platform ND No 9/30/2010 ATC PLM EMSL 7886904 22 M - Carpet Glue/Mastic 24B- Adhesive Platform ND No 9/30/2010 ATC PLM EMSL 7886905 22 M - Carpet Glue/Mastic 24C- Adhesive Platform ND No 9/30/2010 ATC PLM EMSL 7886906 24 M - Floor - Leveling Compound 24A Platform ND Yes 9/30/2010 ATC PLM EMSL 788787224 M - Floor - Leveling Compound 24B Platform ND Yes 9/30/2010 ATC PLM EMSL 788787324 M - Floor - Leveling Compound 24C Platform ND Yes 9/30/2010 ATC PLM EMSL 788787425 M - Cove Base Mastic 25A Platform Conference Room ND No 9/30/2010 ATC PLM EMSL 788690725 M - Cove Base Mastic 25B Coupon Booth ND No 9/30/2010 ATC PLM EMSL 788690825 M - Cove Base Mastic 25C Teller Line ND No 9/30/2010 ATC PLM EMSL 788690937 M - Floor - Underlayment / Subflooring 22A-Leveling Compound Platform Conference Room >1%-10% Chrysotile Yes 9/30/2010 ATC PLM EMSL 788632737 M - Floor - Underlayment / Subflooring 22B-Leveling Compound Platform South West Pos Stop Yes 9/30/2010 ATC PLM EMSL 788830038 M - Roof - Rubber Membrane 38A Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771338 M - Roof - Rubber Membrane 38B Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771438 M - Roof - Rubber Membrane 38C Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771539 M - Roof Insulation 39A Roof Field ND Yes 5/10/2012 ARCADIS PLM EMSL 7888159
Results of Sample Analyses
CA1-125
HA No. Material Type Id Location Content Type Friable Sample Date Consultant Method Lab Comments / Details PK ModDate 39 M - Roof Insulation 39B Roof Field ND Yes 5/10/2012 ARCADIS PLM EMSL 788816039 M - Roof Insulation 39C Roof Field ND Yes 5/10/2012 ARCADIS PLM EMSL 788816140 M - Roof - Walking Pads - Asphalt 40A Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771640 M - Roof - Walking Pads - Asphalt 40B Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771740 M - Roof - Walking Pads - Asphalt 40C Roof Field ND No 5/10/2012 ARCADIS PLM EMSL 788771841 M - Roof - Roof Penetration Mastic (Roof Vents/Pipes/etc.) 41B Roof Drain Pos Stop No 5/10/2012 ARCADIS PLM EMSL 788829341 M - Roof - Roof Penetration Mastic (Roof Vents/Pipes/etc.) 41C Roof Drain Pos Stop No 5/10/2012 ARCADIS PLM EMSL 788829441 M - Roof - Roof Penetration Mastic (Roof Vents/Pipes/etc.) 41A Roof Hatch Corner >1%-10% No 5/10/2012 ARCADIS PLM EMSL 788624142 M - Roof - Caulk 42A Roof Vent ND No 5/10/2012 ARCADIS PLM EMSL 788771942 M - Roof - Caulk 42B Roof Vent ND No 5/10/2012 ARCADIS PLM EMSL 788772042 M - Roof - Caulk 42C Roof Vent ND No 5/10/2012 ARCADIS PLM EMSL 788772143 M - Roof - Caulk 43A Roof Vent ND No 5/10/2012 ARCADIS PLM EMSL 788772244 M - Roof - Flashing 44A Roof ND No 5/10/2012 ARCADIS PLM EMSL 788772345 M - Flexible Duct Connector / Vibration Dampener 45A Attic ND No 5/10/2012 ARCADIS PLM EMSL 788772445 M - Flexible Duct Connector / Vibration Dampener 45B Attic ND No 5/10/2012 ARCADIS PLM EMSL 788772545 M - Flexible Duct Connector / Vibration Dampener 45C Attic ND No 5/10/2012 ARCADIS PLM EMSL 7887726 46 M - Roof - Caulk 46A Attic ND No 5/10/2012 ARCADIS PLM EMSL 788772747 M - Mastic on Metal Duct Joints 47A Attic ND No 5/10/2012 ARCADIS PLM EMSL 788772847 M - Mastic on Metal Duct Joints 47B Attic ND No 5/10/2012 ARCADIS PLM EMSL 788772947 M - Mastic on Metal Duct Joints 47C Attic ND No 5/10/2012 ARCADIS PLM EMSL 788773048 M - Mastic on Metal Duct Joints 48A Attic ND No 5/10/2012 ARCADIS PLM EMSL 7887731
Results of Sample Analyses
CA1-125
HA No. Material Type Id Location Content Type Friable Sample Date Consultant Method Lab Comments / Details PK ModDate 48 M - Mastic on Metal Duct Joints 48B Attic ND No 5/10/2012 ARCADIS PLM EMSL 788773248 M - Mastic on Metal Duct Joints 48C Attic ND No 5/10/2012 ARCADIS PLM EMSL 788773349 M - Floor - Underlayment / Subflooring 49A Attic 0.1% to <1% Chrysotile Yes 5/10/2012 ARCADIS PLM EMSL 788638149 M - Floor - Underlayment / Subflooring 49B Attic 0.1% to <1% Chrysotile Yes 5/10/2012 ARCADIS PLM EMSL 788638249 M - Floor - Underlayment / Subflooring 49C Attic 0.1% to <1% Chrysotile Yes 5/10/2012 ARCADIS PLM EMSL 7886383
HA Table Values and Instructions
rev. 07.16.2011Overwrite: If you choose "yes" to overwrite the existing HAT, all of the current HAT data for the site will be lost. Any ACM data from prior surveys that needs to be kept must be included in this HAT file if you choose "yes". If you are simply adding to the existing data in IDEA, then choose "no" on the overwritInstructions1. Only one homogenous application number (HA No.) can be used for each application. Multiple entries for the same HA must use the same HA number.2. When available, predetermined values in the drop down menu must be used. These values cannot be changed by the user.4. When an inspector determines that a material is non-ACM, this should be indicated by selecting the "non-ACM" listing in the "NESHAP Cat. Column. In this case, the "Quantity" information is not required.5. A listing of the preset values for the tables is provided below.HA Table Values HA No. Material Type Primary Color Texture Description NESHAP Cat. Floor Rooms Location Condition No. Units Status Modified Date Description Id Location Content Type Friable Sample Date Consultant Method Lab Notes 1 M - Blown-in Insulation Aqua Fissured Free Text ACCM (California Only) Use "," with no space Free text Ceiling Sig. Damaged No. EA Manage in-place dd/mm/yyyy Free Text Free Text Free Text ND Blend Yes dd/mm/yyyy ATC PLM Free Text Free Text2 M - Carpet Beige Grooved CAT 1 Non-friable ACM between values and Floor Damaged SF Partially Abated - manage in-place Pos Stop Chrysotile No EFI TEM3 M - Carpet Glue/Mastic Black Rough CAT 2 Non-friable ACM "…" with no spaces Wall Good LF Damage Repaired - manage in-place <0.1% Actinolite ARCADIS PLM Point Count4 M - Caulking - Door - Interior Blue Smooth Completely Abated between ranges of Roof Completely Abated 0.1% to <1% Amosite PLM NOB5 M - Caulking - Window - Interior Brown Not Applicable Demolished values. Multiple Building Demolished 1% Anthophyllite TEM NOB6 M - Caulking/Putties Clear Not Visible Friable ACM Shaftways Undetermined >1%-10% Crocidolite PLM/TEM NOB7 M - Ceiling - Vapor Barrier Gold Non-ACM, Sampled Other n/a >10% Tremolite PLM/PLM Point Count8 M - Ceiling Panel Gray Non-Suspect ACM, Not Sampled Not Analyzed9 M - Ceiling Tile - 1' x 1' Green Suspect ACM, Not Sampled 10 M - Ceiling Tile - 2' x 2' Orange11 M - Ceiling Tile - 2' x 4' Pink12 M - Ceiling Tile - Glue/Adhesive Purple13 M - Ceiling Tile - Other Size Red14 M - Cement Pipes Silver15 M - Cementitious (Transite) Panels Tan16 M - Chalkboard Adhesive White17 M - Chalkboards Yellow18 M - Conduit - Cementitious (Transite) Not Visible19 M - Construction Mastics - Describe20 M - Cooling Tower Louvers/Panels21 M - Cooling Tower Paper Filters22 M - Cove Base23 M - Cove Base Mastic24 M - Duct - Cementitious (Transite)25 M - Electrical Cloth26 M - Electrical Panel Partitions27 M - Electrical Wiring Insulation28 M - Elevator Brake Shoes29 M - Elevator Equipment Panels30 M - Expansion Joint Sealant/Caulking (Interior)31 M - Exterior - Brick Mortar32 M - Exterior - Caulk / Sealant33 M - Exterior - CMU Block Mortar34 M - Exterior - Door Caulk35 M - Exterior - EIFS / Stucco Façade36 M - Exterior - Expansion Joint Caulk/Sealant37 M - Exterior - Siding/Shingle - Adhesive/Mastic38 M - Exterior - Siding/Shingle - Asphalt39 M - Exterior - Siding/Shingle - Cementitious (Transite)40 M - Exterior - Waterproofing Mastic41 M - Exterior - Window Caulk42 M - Exterior - Window Glazing Compound43 M - Exterior Stucco44 M - Fire Blanket45 M - Fire Brick46 M - Fire Curtain47 M - Fire Doors48 M - Fire Stop Penetration Sealant49 M - Fireproofing Materials (Not spray-on or troweled-on surfacing)50 M - Flexible Duct Connector / Vibration Dampener51 M - Floor - Ceramic Tile52 M - Floor - Ceramic Tile - Adhesive53 M - Floor - Ceramic Tile - Grout54 M - Floor - Leveling Compound55 M - Floor - Terrazzo56 M - Floor - Underlayment / Subflooring57 M - Floor - Vapor Barrier58 M - Floor - Vinyl Sheet Flooring (e.g. Linoleum)59 M - Floor Backing60 M - Floor Tile - 12" x 12"61 M - Floor Tile - 9" x 9"62 M - Floor Tile - Mastic/Adhesive63 M - Floor Tile - Other Size64 M - Gypsum Board (walls and ceilings)65 M - Heating and Electrical Ducts66 M - Joint Compound (associated with wall/ceiling board/panels)67 M - Mastic behind Mirror68 M - Mastic on Metal Duct Joints69 M - Mastic/Skimcoat on Pipe Insulation70 M - Mastic/Skimcoat/Taping Compounds on Duct Insulation Seams71 M - Mortar - Brick (Interior)72 M - Mortar - CMU Block (Interior)73 M - Mortar - See Description74 M - Other, Not Listed (add description)75 M - Pipe - Cementitious (Transite)76 M - Roof - Built-up Roof - Insulation77 M - Roof - Built-up Roof - Tar and Felt78 M - Roof - Caulk79 M - Roof - Chimney Flashing80 M - Roof - Decking81 M - Roof - Expansion Joint Flashing82 M - Roof - Flashing83 M - Roof - Flashing - Base Flashing84 M - Roof - Paper - Asphalt85 M - Roof - Paper - Felt86 M - Roof - Pitch Pocket Tar87 M - Roof - Rolled Asphalt Roofing88 M - Roof - Roof Penetration Mastic (Roof Vents/Pipes/etc.)89 M - Roof - Rubber Membrane90 M - Roof - Rubber Membrane Mastic/Sealant91 M - Roof - Shingle - Asphalt92 M - Roof - Shingle - Cementitious (Transite)93 M - Roof - Shingle Adhesive/Mastic94 M - Roof - Walking Pads - Asphalt95 M - Roof Decking96 M - Roof Insulation97 M - Sidewalk Caulk98 M - Sink Undercoating99 M - Stair Tread 100 M - Stair Tread Mastic/Adhesive101 M - Table Top (Ebony/Transite)102 M - Tectum Board103 M - Vermiculite Insulation104 M - Wainscot 105 M - Wainscot - Adhesive106 M - Wall - Ceramic Tile107 M - Wall - Ceramic Tile - Adhesive108 M - Wall - Ceramic Tile - Grout109 M - Wall - Vapor Barrier110 M - Wall - Vinyl Compounds111 M - Wall Covering - Vinyl Material Description Location of Homogenous Location Quantity Status Sample
THE KPA GROUP E N G I N EE R S ARCHITECTS 6700 KOLL CENTER PARKWAY SUITE 125 P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6 TEL 925.223.8217 www.thekpagroup.com C engineers surveyors planners scientists Morrison Maierle PHARIS ENGINEERING AREAS OF FLOORING ABATEMENT Record Room 201Photo FLOORING
THE KPA GROUP E N G I N EE R S ARCHITECTS 6700 KOLL CENTER PARKWAY SUITE 125 P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6 TEL 925.223.8217 www.thekpagroup.com C engineers surveyors planners scientists Morrison Maierle PHARIS ENGINEERING AREAS OF DRYWALL ABATEMENT 6" minimum width of abatement at these locations, typ. Aligns with edge of window opening Aligns with edge ofwindow opening
12'-3 1/2" 12'-3 1/2" 12'-3 1/2"
7'-8 3/4"
14'-8 3/4"
8'-6 3/4"
1'-6 1/2" 2'-4 3/4"
9'-4 3/4"
DRYWALL
THE KPA GROUP E N G I N EE R S ARCHITECTS 6700 KOLL CENTER PARKWAY SUITE 125 P L E A S A N T O N , C A L I F O R N I A 9 4 5 6 6 TEL 925.223.8217 www.thekpagroup.com C engineers surveyors planners scientists Morrison Maierle PHARIS ENGINEERING NO WORK
IN THISAREA AREAS OF CEILING SYSTEM ABATEMENT
CEILING
Item # Item Description QTY UOM PRICE PRICE PRICE PRICE PRICE 1 ALL EQUIPMENT, LABOR AND MATERIALS TO PERFORM DEMOLITION WORK TO REMOVE HAZARDOUS MATERIALS AT 501 SOUTH STATE STREET. 1 LS $ 145,000 $ 157,475 $ 164,900 $ 195,000 $ 284,000
HAZARDOUS MATERIAL REMOVAL DEMOLITION AT 501 SOUTH STATE STREET, SPEC 24-06City of UkiahBid Opening: 07-30-2024 AFM ENVIRONMENTAL
PROFESSIONAL ASBESTOS AND LEAD SERVICES, LLC
PARC ENVIRONMENTAL
RESOURCE ENVIRONMENTAL, INC.
UNLIMITED ENVIRONMENTAL, INC.
PO Box 31986 2864 E Dorothy 13100 Alondra Blvd.
Suite C Suite 108
Listed Subs
Cerritos, CA Santa Fe Springs, CA
Spec No. 23-03 Bid Form
West Sacramento, CA Stockton, CA Fresno, CA
752 Northport Dr 9945 Pioneer Blvd.NONE NONE NONE NONE NONE ATTACHMENT 2
ATTACHMENT 3
Agenda Item No: 12.a.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-401
AGENDA SUMMARY REPORT
SUBJECT: Possible Introduction of an Ordinance by Title Only Adding Chapter 8 to Division 9 of the Ukiah City Code Entitled "Agriculture" and an Article 1 to Division 9, Chapter 8 Entitled "Agricultural Operations and the Right to Farm".
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director; Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:
1. UKGP_08 Agriculture Element
2. Ukiah Right to Farm Draft Ordinance
3. 12a Correspondence Received - Mendocino County Farm Bureau (MCFB) Summary: Council will consider introducing an ordinance that would establish a Right to Farm policy for ensuring appropriate disclosure of agricultural activities both within and adjacent to the City of Ukiah.
Background: On December 7, 2022, City Council adopted Resolutions No. 2022-79 and 2022-78, respectively, adopting the 2040 Ukiah General Plan and certifying the associated Environmental Impact Report. Upon adoption, City Staff began implementation of programs within each of the eight Elements, a comprehensive list of which is contained in Appendix A: Implementation Programs. Each of the 123 implementation programs includes a deadline by which the program is to be implemented, i.e. 2022-2025, 2026-2030, 2031-2040, Annual, and Ongoing.
Consistent with Annexation goals and policies within the Land Use Element, including alignment with the Ukiah Valley Area Plan, the 2040 General Plan includes a new Agriculture Element (Attachment 1) with 13 implementation programs. Of the seven (7) programs to be completed by 2025, one has been drafted by Staff (this item) and six (6) are in progress.
This item (Right to Farm Ordinance) is thus the first implementation program to be undertaken and completed within the new Agriculture Element. If adopted, the Right to Farm Ordinance drafted for Council's review and possible introduction (Attachment 2) would complete Implementation Program 8.3 (B) Right to Farm, which directs as follows:
The City shall adopt a right-to-farm ordinance to ensure appropriate disclosure of agricultural activities both within and adjacent to the City of Ukiah.
The proposed Ordinance is also consistent with and/or fulfills policies and goals within the Environment and Sustainability Element, the Agriculture Element, and the City's Climate Emergency Initiatives Resolution No. 2022-44, as noted below:
General Plan Goal ENV-1: Preserve open space land for the commercial agricultural and productive uses, the protection and use of natural resources, the enjoyment of scenic beauty and recreation, protection of tribal resources, and the protection from natural hazards.
General Plan Goal AG-1, Ukiah General Plan: To preserve and strengthen agricultural uses in and around Ukiah that influence the regional economy.
General Plan Policy AG-1.1 Reduce Agricultural/Urban Conflict.
General Plan Policy AG-1.2 Preserve Agricultural Lands.
Climate Resolution No. 2022-44, Land Use, Update Zoning Ordinance: Educate the public and promote "gentle density" as a sustainable, climate-friendly way to preserve small town quality of life. Utilize policies and programs within the City's 2040 General Plan to implement environmental and sustainability goals.
Discussion: The purpose of the Right to Farm ordinance is to conserve and protect the continued viability of agricultural operations and limit the circumstances under which agricultural operations may be deemed to constitute a nuisance, consistent with the California Agricultural Protection Act. This additional layer of protection for existing agricultural operations will be important as the City annexes unincorporated lands in alignment with its General Plan annexation policies.
In developing this Right to Farm Ordinance, Staff utilized existing ordinances from the Cities of Tracy and Calistoga and guidance from the California Department of Conservation. Upon development of a draft by the City Attorney's Office, the ordinance was compared with Mendocino County's existing Right to Farm ordinance to verify consistency.
Stakeholder Review and Input Process
To ensure a policy reflective of existing agricultural stakeholder interests, Staff forwarded the draft ordinance to the Mendocino County Farm Bureau (MCFB) for input and edits. Staff additionally hosted a virtual meeting with MCFB staff to discuss the draft ordinance, and MCFB staff made a few edits and had questions that resulted in minor changes to the final draft of the ordinance. In Staff's opinion, these edits and questions resulted in an improved final draft. Upon solidifying this final draft, Staff sent the final ordinance to Mendocino Local Agency Formation Commission (LAFCo) staff for review and input. LAFCo staff had no comments or edits but appreciated the opportunity to review.
Aligning Agricultural Standards and Right to Industry
Staff notes to Council that Program C, Align Agricultural Standards, is in progress but has been paused until after the County of Mendocino completes and adopts its comprehensive zoning code update (expected by early 2025). In developing recommendations related to this Program, Staff anticipates, among other amendments, developing a Right to Industry ordinance that would minimize conflicts between industrial and other land uses and encourage industry that is compatible with goals and policies of the General Plan.
CEQA Determination
The proposed City Code amendments to add a new Chapter entitled “Agriculture” and a new Article entitled “Agricultural Operations and the Right to Farm” are exempted from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §15061(b)(3), otherwise known as the “common sense exemption”. The amendments are purely administrative and involve only changes to the text of the City Code.
They do not authorize any new construction or physical changes to the environment. As such, the project does not have the potential to result in any significant effects on the environment. Any future development applications or other applications for entitlements may be subject to environmental review on the merits of the individual application, and the applicability of CEQA would be determined on a project-by-project basis.
Recommendation:
Staff recommends Council approve the introduction of the Ordinance within Attachment 2 by title only, adding Chapter 8 to Division 9 of the Ukiah City Code entitled "Agriculture" and an Article 1 to Division 9, Chapter 8 entitled "Agricultural Operations and the Right to Farm".
Recommended Action: Introduce Ordinance, by title only, adding Chapter 8 to Division 9 of the Ukiah City Code entitled "Agriculture" and an Article 1 to Division 9, Chapter 8 entitled "Agricultural Operations and the Right to Farm".
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney; Jazzmynn Randall and Devon Boer, Mendocino County Farm Bureau
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 5a – Update zoning ordinance.
GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element, Goal ENV-1; GP-A7 - Agriculture Element, Goal AG-1, Policies AG-1, AG-1.1, and AG-1.2, and Implementation Program 8.3 (B) Right to Farm.
8 Agriculture Element
ATTACHMENT 1
Ukiah 2040 General Plan Agriculture Element
Agriculture Element
Section Title Page
8.1 Agriculture................................................................................................................................................. 8-3
8.2 Ukiah Valley Agricultural Stakeholders ........................................................................................................ 8-4
8.3 Implementation Programs .......................................................................................................................... 8-6
8. Agriculture Element
Policy Document | December 2022 Page 8-3
Formalized agriculture within the Ukiah Valley began in the 1850s. Efforts included the raising of livestock and the growing of various grains, and hops. When the Northwestern Pacific Railroad was completed in 1889, prunes, potatoes, pears, and hops were sent from the Ukiah Valley to San Francisco and other regional markets. Hops, pears, prunes and grapes were the most widely planted crops in the 1950s, and today the Ukiah Valley is home to a number of productive agricultural activities, including organically produced crops and notable vineyards. The Valley’s rich bottom-land, resourced by the Russian River, consists of prime, fertile soils and benchlands highly productive for grapes. Presently, agricultural land within the region is mostly comprised of vineyards and pear orchards but also includes row crops and pasturelands.
Agricultural production has been an important part of the regional economy for generations and will continue to be a foundational component for decades to come. In addition to the economic benefits, agricultural lands provide a pastoral quality that helps define the character of the Ukiah Valley. If undertaken appropriately by addressing issues related to health and, potential nusiances (e.g., noise, odor, ashetics), urban agriculture can improve access to healthy food, promote community development, and create jobs.1 While agricultural resources are addressed and protected by numerous State laws, this Agriculture Element is included here to implement new approaches to local agriculture and strengthen existing City policies regarding preservation and enhancement of regional working lands.
Goals and Policies
To preserve and strengthen agricultural uses in and around Ukiah that influence the regional economy.
AG-1.1 Reduce Agricultural/Urban Conflict
The City shall reduce conflict between incompatible uses and agriculture within and adjacent to the City.
AG-1.2 Preserve Agricultural Lands
With the exception of presently proposed or approved subdivisions, the City shall discourage urban development on unincorporated land within its Sphere of Influence until annexed by the City. The City shall support County land use regulations that protect the viability of local agriculture in the Ukiah Valley.
AG-1.3 Plan Together
The City shall identify and involve stakeholders, as well as advisors with knowledge and expertise, to create and implement a comprehensive planning framework that preserves and strengthens agricultural uses in and around Ukiah that inform and influence the regional economy. 1 Golden, S. (2013). Urban Agriculture Impacts: Social, Health, and Economic: A Literature Review. University of California Sustainable Agriculture Research and Education Program: Agricultural Sustainability Institute at UC Davis.
Ukiah 2040 General Plan Agriculture Element
To create a healthy, equitable and resilient local-food system that further integrates agriculture into the City’s identity.
AG-2.4 Backyard Food
The City shall allow and encourage residents to undertake supplementary local agriculture, including backyard gardens, apiaries, poultry, and ‘foodscaping’. Examples include community, school, backyard, and rooftop gardens with a purpose extending beyond home consumption and education.
AG-2.5 Buy Local, Enjoy Local
The City shall encourage additional farmer and community markets, food trucks, and farm stands to support production, distribution, and sale of locally grown foods and continue to support communitybased food production and local, nutritious food by working with local landowners for the creation of additional community gardens.
AG-2.6 Support Gardeners
The City shall coordinate with the University of California Cooperative Extension (UCCE) Mendocino County Master Gardener Program, to connect city residents with backyard gardening knowledge.
AG-2.7 Farmer’s Markets
In conjunction with the Mendocino County Farmers Market Association, the City shall research and identify additional ways to support the sale of local produce and goods at farmers markets within the City of Ukiah.
Help existing agricultural stakeholders move ‘Beyond the Farm’.
AG-3.1 Establish Infrastructure to Grow the Agricultural Economy The City shall support existing agriculture operators by encouraging a diverse, vibrant, and innovative agriculture economy that creates new opportunities and products from regional producers for local consumption and export. In conjunction with stakeholders, the City shall encourage the creation of agricultural business incubators, shared kitchens, and workforce development programs that create locations to strengthen agricultural operators within the region.
AG-3.2 Agritourism
The City shall support expansion of the agricultural tourism industry by assessing utilization use of tourism facilities (e.g., hospitality, restaurants, etc.), as well as supporting efforts to plan and integrate the Great Redwood Trail into the agricultural economy.
AG-3.3 University Research
The City shall encourage research, particularly at the University of California Cooperative Extension, pertinent to the Ukiah Valley to identify new potential uses and enhancement for existing agricultural industries, especially pomology, ‘forestry, livestock, ‘and viticulture.
While the City recognizes the geographical limitations of its agricultural policies, the City also recognizes its sense of identity and quality of life are closely associated with the surrounding setting. To implement the goals and
8. Agriculture Element
Policy Document | December 2022 Page 8-5
policies associated with this Agriculture Element, involvement of the below mentioned stakeholders, plus potentially many more, will be critically important to successful implementation of this general plan element. If implemented successfully, the Agriculture Element would activate conversations between government agencies and key stakeholders in the region to undertake a more collaborative effort resulting in unified land use policies for the future.
LAND USE PLANNING AND POLICY
- Mendocino County Resouces
Conservation District (MCRCD)
- Mendocino County Department of
Planning and Building Services (PBS)
- Sustainable Agriculture Lands Committee
(SALC)
- Mendocino Land Trust (MLT)
- Mendocino Local Agency Formation
Commission (LAFCo)
FARMING AND FOOD SECTOR
- Mendocino County Farm Bureau (MCFB)
- Mendocino County Farmers Market
Association
- University of California’s Cooperative
Extension - Mendocino County
- Mendocino County Agricultural
Commissioner
- Plowshares - Ukiah
- NCO Gardens Project
- Mendo Lake Food Hub
Ukiah 2040 General Plan Agriculture Element
Programs
Implements
Which
Policy(ies)
Responsible
Supporting
Department(s)
2022 – 20252026 – 20302031 – 2040AnnualOngoing
Agricultural Buffer
The City shall work with Mendocino County
to establish setback or buffers for new
non-agricultural development adjacent to
agricultural lands to reduce conflict
between incompatible land uses.
AG – 1.2 Community
Development
◼
Right to Farm
The City shall adopt a right-to-farm
ordinance to ensure appropriate disclosure
of agricultural activities both within and
adjacent to the City of Ukiah.
AG – 1.2 Community
Development
◼
Align Agricultural Standards
The City shall revise agricultural standards
and use terminology to be consistent with
adjacent jurisdictions within the Ukiah
Valley for the support of future annexation
efforts.
AG – 1.2
AG – 1.3
Community
Development
◼
Williamson Act
In coordination with the County Assessor,
the City shall establish a Williamson Act
program that aligns with ongoing efforts to
preserve agricultural lands across
Mendocino County.
AG – 1.2 Community
Development
City Manager ◼
Reduce Regulation – Local Agriculture
The City shall revise the Zoning code to
allow low-intensity agricultural activities
on residential parcels, including but not
limited to back yard beehives, chickens
and gardens. The revision will include
objective use, development, and
environments standards, and minimal
permit fee requirements.
AG – 2.4 Community
Development
City Attorney
◼
8. Agriculture Element
Policy Document | December 2022 Page 8-7
Programs
Implements
Which
Policy(ies)
Responsible
Supporting
Department(s)
2022 – 20252026 – 20302031 – 2040AnnualOngoing
Foodscaping
The City shall revise the City’s objective
development and design standards for
multi-family housing projects to include
the definition of and provisions for
‘foodscaping’.
AG – 2.4 Community
Development
◼
“No Mow May”
To encourage additional pollinators, the
City shall prepare a pilot program for a “No
Mow May” to encourage more ecologically
beneficial lawns within the City of Ukiah.
AG – 2.4 Community
Development
City Manager
◼
Urban Agricultural Definitions
The City shall revise the City Zoning Code
definitions, standards, and limitations for
“Urban Agriculture”, including rooftop
gardens, aquaculture, hydroponics, etc.
AG – 2.4 Community
Development
◼
Support Community Gardens
The City shall revise the Zoning code to
streamline the regulatory permitting
process to support the creation of
additional community gardens within the
City.
AG – 2.5
AG – 2.6
Community
Development
City Manager ◼
Urban Agricultural Incentive Zone
The City shall research and consider
implementation of an Urban Agricultural
Incentive Zone (AB 551). “The Urban
Agriculture Incentive Zones Act authorizes
a city… and a landowner to enter into a
contract to restrict the use of vacant,
unimproved, or otherwise blighted lands
for small-scale production of agricultural
crops and animal husbandry.
AG – 2.4 Community
Development
City Manager
◼
Local Food: Food Trucks & Farm Stands
The City shall revise the Zoning Code to
support the distribution and sale of locallygrown food via Food Trucks, Farm Stands, and farmer/community markets.
AG – 2.5 Community
Development
Public Works
◼
Ukiah 2040 General Plan Agriculture Element
Programs
Implements
Which
Policy(ies)
Responsible
Supporting
Department(s)
2022 – 20252026 – 20302031 – 2040AnnualOngoing
Farmers Markets
In conjunction with the Mendocino County
Farmers Market Association, the City shall
research and identify additional ways to
support the sale of local produce and
goods at farmers markets within the City
of Ukiah.
AG – 2.7 Community
Development
Public Works ◼
Local Purchasing
The City shall research and prepare a local
preference purchasing policy for future
adoption to promote and support local
preference purchasing policies for the City
of Ukiah, local school districts and other
institutions as a means to foster
awareness and build relationships across
the regional economy.
AG – 3.1 Community
Development
City Manager
◼
ORDINANCE NO. 2024 - __XX
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING CHAPTER 8 TO DIVISION 9 OF THE UKIAH CITY CODE ENTITLED “AGRICULTURE” AND AN ARTICLE 1 TO DIVISION 9, CHAPTER 8 ENTITLED “AGRICULTURAL OPERATIONS AND THE RIGHT TO FARM”.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1. It is the policy of the City of Ukiah to implement new approaches to local agriculture and strengthen existing City policies regarding preservation and enhancement of regional working lands; and
2. In order to conserve and protect the continued viability of agricultural operations, it is the intention of the City to limit the circumstances under which agricultural operations may be deemed to constitute a nuisance, consistent with the California Agricultural Protection Act (Civil Code § 3482.5); and
3. The proposed ordinance is consistent with the following provisions of the Environment and Sustainability Element and the Agriculture Element of the City of Ukiah’s General Plan and would fulfill a General Plan Implementation Program calling for the adoption of a right-to-farm ordinance:
• Goal ENV-1: Preserve open space land for the commercial agricultural and productive uses, the protection and use of natural resources, the enjoyment of scenic beauty and recreation, protection of tribal resources, and the protection from natural hazards.
• Goal AG-1: To preserve and strengthen agricultural uses in and around Ukiah that influence the regional economy.
• Policy AG-1.1 Reduce Agricultural/Urban Conflict
• Policy AG-1.2 Preserve Agricultural Lands.
• Implementation Program 8.3 (B) Right to Farm: The City shall adopt a right-tofarm ordinance to ensure appropriate disclosure of agricultural activities both within and adjacent to the City of Ukiah.
SECTION TWO.
A new Chapter 8, entitled “AGRICULTURE” shall be added Division 9 of the Ukiah City Code.
SECTION THREE.
A new Article 1, entitled “AGRICULTURAL OPERATIONS AND THE RIGHT TO FARM” shall be added to Division 9, Chapter 8 of the Ukiah City Code and shall read as follows:
ATTACHMENT 2
ARTICLE 1 AGRICULTURAL OPERATIONS AND THE RIGHT TO FARM §9750 PURPOSE AND INTENT.
A. It is declared a statement of policy of this City to preserve and protect existing agricultural operations consistent with Section 8.1 of the Ukiah 2040 General Plan, within the incorporated City. Further, it is the purpose of this Article to declare farming operations not to be a nuisance and to recognize persons’ and/or entities’ right to farm. To conserve and protect the continued viability of agricultural operations, it is the intention of the City to limit the circumstances under which agricultural operations may be deemed to constitute a nuisance, consistent with the California Agricultural Protection Act, codified at Civil Code Section 3482.5.
B. The City has determined that the use of real property for agricultural operations in the city limits of Ukiah, or such lands that may be annexed into the incorporated City boundaries, is a priority use, and those inconveniences or discomforts arising from legally established agricultural activities or operations, as defined by this Code or state law, shall not be or become a nuisance.
C. As urban development occurs within the City, residential, commercial and industrial land uses will locate adjacent to pre-existing agricultural activities. As a result, agricultural operations may become the subject of nuisance complaints or litigation, and could be pressured to cease or curtail operations, or may be discouraged from making improvements. It is the intent of this Article to reduce the premature conversion of existing agricultural resources by clarifying the circumstances under which an agricultural operation may be considered a nuisance. This Article is not in any way modifying or abridging state law as set out in California Civil Code, Health and Safety Code, Fish and Game Code, Food and Agriculture Code, Division 7 of the Water Code, or any other applicable provisions of state law relative to a nuisance. Instead, it is to be utilized only in the interpretation and enforcement of the provisions of this Article and City regulations.
D. These provisions are not intended to prohibit the conversion of agricultural operations to other uses allowed by the Ukiah 2040 General Plan. §9751 DEFINITIONS
The meaning and construction of words and phrases defined in this Article shall apply, except where the context clearly indicates a different meaning or construction.
A. “Agricultural activity, operation or facility” (herein collectively referred to as “agricultural operations”) shall mean, but not be limited to, cultivation and tillage of soil (including typical fallow periods), the production, irrigation, cultivation, growing, harvesting, processing and storing of any agricultural commodity, including viticulture, horticulture, agriculture, the raising of livestock, dairying, fish, poultry, and commercial practices performed as incident to or in conjunction with such agricultural operation, including preparation for market, delivery to storage or market, or to carriers or transport to market.
B. “Agricultural land” shall mean all real property within the incorporated City boundaries currently used for agricultural operations, or annexed as an agricultural operation.
C. “Director” shall mean the Community Development Director for the City or his or her designated representative.
D. “Land use” shall mean the existing use of property.
E. “Nuisance” shall have the meaning ascribed to that term in California Civil Code Section 3479 and as may be amended. California Civil Code 3479 reads, in part, as follows: “Anything which is injurious to health, or is indecent or offensive to the senses, or an obstruction to the use of property, so as to interfere with the comfortable enjoyment of life or property......is a nuisance”.
F. “Transfer” shall mean, but is not limited to, the sale, exchange or lease of property. §9752 PREEXISTING AGRICULTURAL OPERATIONS NOT A NUISANCE (RIGHT TO FARM).
A. No agricultural operation, or appurtenances thereof, conducted or maintained for commercial purposes, and in a manner consistent with the proper and accepted customs and standards as established and followed by similar agricultural operations in the same locality, shall be or become a nuisance, private or public, due to any changed condition in or about the locality. The above shall be the case provided that the agricultural operation has been in operation for more than three (3) years.
B. Subsection A of this Section shall not apply whenever a nuisance results from the negligent or improper handling of any such agricultural operation by person(s) or entities responsible for such operations, and if the agricultural operation obstructs free passage or use in the customary manner of any navigable lake, river, bay, stream, canal, basin or any public park, square, street or highway. Nothing in this Article shall prevent anyone from complaining to any appropriate agency, or taking any other available remedy, concerning any unlawful or improper agricultural practice. Nothing in this Article shall protect the farm operator who is operating in an illegal manner or violating any applicable laws or regulations. §9753 DISCLOSURE REQUIREMENTS.
A. No person shall transfer real property within the City limits until the following disclosure in the form required by Civil Code Section 1102.6a, subparagraph (b) is made in writing to the transferee and is signed by the transferee. The disclosure shall include a statement containing the following language:
The City of Ukiah recognizes and supports the right to farm property upon which agricultural activities may be legally operated, including but not limited to at any time, noise; lights, odors; fumes; dust; smoke; insects; the operation of machinery (including aircraft); the application of fertilizers, soil amendments, seeds, herbicides, and pesticides; the storage of livestock feed and other agricultural commodities; the storage, application and disposal of manure; and the processing, transport and storage of agricultural products. The City of Ukiah has determined that
inconveniences and discomforts associated with such agricultural operations and activities, conducted in a manner consistent with proper and accepted customs and standards, is not a nuisance.
B. An owner of rental property within the City limits shall disclose the above in writing to a tenant prior to their rental of the property.
C. Any transferor of property within the City limits shall insert the disclosure recited above in the deed transferring any right, title or interest in the property to the transferee.
D. Prior to the issuance of a building permit for the construction of a residence or commercial building within the City limits, the property owner upon which the building is to be constructed shall file with the City a signed and dated acknowledgment of the disclosure set forth above.
E. All discretionary development approvals administered by the City of Ukiah Community Development Department for lands adjacent to an agricultural operation shall include a reference to this Article. These discretionary development approvals shall include, but not be limited to, the approval of tentative and final maps for residential purposes. The reference to this Article shall make it incumbent upon the individual or entity requesting a discretionary development approval to make a good faith effort to coordinate with the adjacent agricultural operator cropping patterns, harvesting, applications of herbicides and pesticides, and hours of farming operations with the expressed intent to reduce or eliminate the potential conflicts between agricultural and urban land uses.
§9754 PENALTY - VIOLATION
Any violation of the requirements of this Article shall be handled as a civil matter between the parties affected and shall not be a misdemeanor or infraction.
SECTION THREE.
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on ,2024, by the following roll call vote:
AYES:
NOES: None
ABSENT: None
ABSTAIN: None
Adopted on , 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Josefina Dueñas, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
August 4, 2024
City of Ukiah
Attn. City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Via Email: [email protected] Electronically Submitted RE: Agenda Item 12a: Possible Introduction of an Ordinance by Title Only Adding Chapter 8 to Division 9 of the Ukiah City Code Entitled "Agriculture" and an Article 1 to Division 9, Chapter 8 Entitled "Agricultural Operations and the Right to Farm" Dear Mayor Dueñas and Members of the Ukiah City Council, The Mendocino County Farm Bureau (MCFB) is a non-governmental, nonprofit, voluntary membership advocacy group whose purpose is to protect and promote agricultural interests throughout Mendocino County and to find solutions to the problems facing agricultural businesses in our rural community. MCFB would like to submit comments on agenda item 12a for the August 07, 2024, City Council Meeting.
MCFB is writing to express our strong support for the inclusion of the Right to Farm Ordinance into the city's code to further enhance the agriculture section of the 2040 General Plan. As longtime residents and active participants in our local agricultural community, our Ukiah membership believes this ordinance is crucial for preserving our agricultural background and ensuring the future sustainability of farming in our region.
The Right to Farm Ordinance provides essential protections for farmers and ranchers, safeguarding their ability to continue agricultural operations without undue interference from non-agricultural neighbors. Farming is not only a way of life for many of our residents but also a critical component of our local economy and culture. By adopting the Right to Farm, the city will 12a Correspondence Received
be taking a proactive step to protect these vital activities from encroachment and complaints that could threaten the viability of our agricultural lands. As our community continues to grow, it is imperative that we maintain a balanced approach to development that respects and supports the agricultural practices that have been a cornerstone of our local identity for generations. The Right to Farm Ordinance will help mitigate conflicts between agricultural and non-agricultural land uses, promoting growth within our community and fostering an environment where farming can thrive.
MCFB urges you to adopt the Right to Farm Ordinance. This action will demonstrate our community's commitment to protecting and preserving its agricultural roots, ensuring that farming remains a viable and respected practice in our area for years to come. MCFB would like to thank City Staff for communicating with us and allowing for revisions to be made.
Thank you for your consideration, and I appreciate your dedication to our community.
Respectfully submitted,
Jazzmynn Randall
MCFB Executive Director
Agenda Item No: 12.b.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-428
AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing and Consider Adoption of Resolution for User Fees at the Ukiah Regional Airport.
DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager PRESENTER: Greg Owen, Airport Manager.
ATTACHMENTS:
1. 2024 Proposed Airport User Fees
2. Proposed Resolution with Exhibit A
Summary:
Council will conduct a Public Hearing and consider adoption of Resolution for user fees at Ukiah Regional Airport.
Background: The Airport Commission, in collaboration with Staff, developed a fee schedule to ensure user fees at the Ukiah Regional Airport reflect fair market value. The Airport successfully operates as an enterprise fund, covering its operational costs solely through the revenue generated by its users. This ensures no General Fund monies are used to support the airport's daily operations. Following Council's approval of the rates, a five-year review and update cycle was established to maintain this alignment with market trends.
Discussion: Staff and the Airport Commission worked to develop a new user fee schedule as outlined in Attachment 1. The Commission also recommended that future user fee increases be based on the Bay Area CPI + 1.5%. Staff and the Airport Commission recommended that Adoption of Resolution and Corresponding Exhibit A that includes the user fee schedule (Attachment 2).
Due to rising operational costs and the need to keep pace with inflation, an increase in fees for the Airport is being recommended. This adjustment is necessary to ensure the continued provision of high-quality services, maintenance of infrastructure, and overall safety and efficiency of the Airport's operations. Hangar fees, office space rental fees, operations fees, and vehicle parking fees need to be adjusted.
The Airport Commission and Staff have developed a new method for determining fuel prices at the Airport:
Price Based on Purchase Cost: The sale price of fuel will be based on a percentage of the actual cost the Airport pays to acquire it.
• Target Range with Percentages: For each type of fuel (full-service and self-service gas, AvGas [aviation gasoline] and full-service and bulk service, Jet A, there will be a target percentage range added to the purchase cost to determine the final sale price. Based on market conditions, Staff will adjust prices within the target range.
Currently, the Airport offers: Self-serve AvGas, Full-service AvGas, Full-service Jet A, and Bulk Jet A Benefits of the New Method: This new pricing structure aims to provide the Airport with:
• More Competitive Fuel Prices: By basing prices on a percentage markup, the Airport can potentially offer more competitive fuel costs.
• Greater Transparency: The connection between purchase cost and sale price becomes clearer.
Staff is recommending that Council adopt the resolution with Exhibit A that includes the revised user fees at the Ukiah Regional Airport.
Recommended Action: Adopt the Resolution and corresponding Exhibit A user fee schedule for the Ukiah Regional Airport.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Airport Commission
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Attachment 1
Proposed
Ukiah Regional Airport
Effective September 1, 2024
User Monthly Fee Increases
Current Proposed
Fee Fee
Open Hangar rental - per month $114.00 121.00
Port-a-Port rental (765 sq ft) - per month $182.00 194.00 Pasco Hangar (Small) rental - per month $256.00 273.00
Pasco Hangar (Large) rental - per month $286.00 305.00
*Twin Port-a-Port Hangar rental - per month
$218.00 232.00
Office Space rental - per month $1.62 1.73
Tie Down - per night $8.00 8.00
Tie Down - per month $66.00 70.00
Vehicle Parking - per month $50.00 53.00
Rental Car Parking - per month $25.00 27.00
Operations Fee $239.00 255.00
Landing Fees
Lower weight limit to 8,000 lbs up to 12, 500 lbs $25.00 27.00 Thereafter per 1,000 lbs $2.94 3.14
Fuel Truck/ Fuel Trailer Parking $66.00 75.00
Self-fueling Flowage Fee -per gallon $.28 .32
Self-fueling permit fee per year $75.00 100.00
Waste Oil disposal per 5-gallon bucket 5.00
These rates will increase yearly by using the Bay Area CPI + 1.5% starting in September 1, 2025 and will increase over the next four years before returning to Council.
Bulk Jet A 65% over City’s cost +-30%
Full-Service Jet A 95% over City’s cost +-30%
Self-Service Avgas 30% over City’s cost +30%
Full-Service Avgas 35% over City’s cost +30%
Attachment 1
Example of Fuel Calculations:
UBulk Jet AU Cost to buy 1 gallon $3.25 65% markup = $5.36 +-30% based on market price Staff would set price between $3.75-$6.97
UFull-Service Jet A CCost to buy 1 gallon $3.25 95% markup = $6.33 +-30% based on market price Staff would set price between $4.43-$8.23
USelf-Service Avgas UCost to buy 1 gallon $4.50 30% markup = $5.85 +30% based on market price Staff would set price between $5.85-$7.60
UFull-Service Avgas UCost to buy 1 gallon $4.50 35% markup = $6.07 +30% based on market price Staff would set price between $6.07.-$7.89
Attachment 2
RESOLUTION NO. 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE 2024 USER
FEE SCHEDULE
WHEREAS, the City of Ukiah provides a variety of services to its residents and businesses; and WHEREAS, some of these services are provided on a user-fee basis to recover the cost of providing the service; and
WHEREAS, the City Council desires to establish a user fee schedule that is fair, equitable, and reflects the actual cost of providing the services; and WHEREAS, a public hearing was held on July 17, 2024, to consider the proposed 2024 User Fee Schedule;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:
Section 1. Adoption of User Fee Schedule.
The City Council hereby adopts the 2024 User Fee Schedule, as attached hereto as Exhibit A and incorporated herein by reference.
Section 2. Effective Date.
This proposed fees included in Exhibit A will take effect September 1, 2024.
PASSED AND ADOPTED this 7th day of August 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___
Josefina Duenas, Mayor
ATTEST:
Kristine Lawler, City Clerk
EXHIBIT A
Proposed
Ukiah Regional Airport
Effective September 1, 2024
User Monthly Fee Increases
Proposed
Fee
Open Hangar rental - per month 121.00
Port-a-Port rental (765 sq ft) - per month 194.00
Pasco Hangar (Small) rental - per month 273.00
Pasco Hangar (Large) rental - per month 305.00
*Twin Port-a-Port Hangar rental - per month 232.00
Office Space rental - per month 1.73
Tie Down - per night 8.00
Tie Down - per month 70.00
Vehicle Parking - per month 53.00
Rental Car Parking - per month 27.00
Operations Fee 255.00
Landing Fees
Lower weight limit to 8,000 lbs up to 12, 500 lbs 27.00 Thereafter per 1,000 lbs 3.14
Fuel Truck/ Fuel Trailer Parking 75.00
Self-fueling Flowage Fee -per gallon .32
Self-fueling permit fee per year 100.00
Waste Oil disposal per 5-gallon bucket 5.00
These rates will increase yearly by using the Bay Area CPI + 1.5% starting in September 1, 2025 and will increase over the next four years before returning to Council.
Bulk Jet A 65% over City’s cost +-30%
Full-Service Jet A 95% over City’s cost +-30%
Self-Service Avgas 30% over City’s cost +30%
Full-Service Avgas 35% over City’s cost +30%
Agenda Item No: 13.a.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-443
AGENDA SUMMARY REPORT
SUBJECT: Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Authorize the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the Amount of $12,455.25 for FY 2024-25.
DEPARTMENT: Economic
Development PREPARED BY: Shannon Riley, Deputy City Manager PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:
1. Ukiah City Council Presentation FY 23-24
2. Economic Development and Financing Corporation (EDFC) 2023-07-01 Summary: The Council will receive the annual report from Economic Development and Financing Corporation (EDFC); consider request for funding from EDFC; and consider authorizing the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC.
Background: The Economic Development and Financing Corporation (EDFC) is a non-profit, tax-exempt Community Development Financial Institution (CDFI), founded in 1995, that engages in economic development activity in Mendocino, Lake, and Sonoma Counties. EDFC was formed through a partnership between Mendocino County’s four incorporated cities and the County to coordinate and support economic development activity Mendocino County-wide--and has now expanded its business into Lake County and Sonoma County. (Services for Sonoma County are paid for through a service contract.) When EDFC was formed, an assessment formula was developed by the participating entities—50 cents per capita for the County and 75 cents per capita for cities. Based on Ukiah’s population of 16,607, the contribution for 2023-24 would be $12,455.25.
Discussion: Robert Gernert, Executive Director, will present EDFC’s year-to-date activities to the Council. (Attachment 1) The 2023-24 agreement with EDFC is provided as Attachment 2. City of Ukiah Economic Development Staff monitors this agreement and serves on the EDFC board.
With the presentation of this year-to-date report, Staff has determined that EDFC has met the requirements of the 2023-24 performance agreement.
Council is asked to receive a brief presentation from EDFC and consider this request for funding in the amount of $12,455.25. If so desired, the Council may direct the City Manager to negotiate and execute a performance agreement with EDFC for the 2024-25 fiscal year.
Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC) and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 20012600.52100: $12,500
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Economic Development and Financing Corporation DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP): GP-A2 - Economic Development Element
City of Ukiah
Annual City Council Update
Attachment 1
Connecting money and ideas with entrepreneurs and
creating sustainable prosperity in Mendocino, Lake &
Sonoma Counties
We envision a vibrant local economy providing abundant
opportunity and rewarding quality of life to the
communities we serve and future generations.
Vision
Mission
EDFC’s Foundations
EDFC was started in 1994 as vehicle for economic development and funding across multiple jurisdictions throughout Mendocino County and the incorporated cities.
Economic Development
coordination and
support for:
Provide alternative financing opportunities for entrepreneurs and small businesses in Mendocino and Lake Counties
EDFC is an incorporated non-profit organization.
EDFC Leadership
Staff Members:
Executive Director/ Lending Manager: Robert Gernert
Administrative Manager: Laura Hurst
Development Manager: Stacey Caico
Board of Directors: 13 Members including:
County Supervisors: John Haschek, Mo
Mulheren
Council Members: Madge Strong (Willits),
Tess Albin-Smith (Fort Bragg)
City Staff: Shannon Riley, Deputy City
Manager Ukiah
Business Owners, Finance Professionals,
Pomo Tribe, Mendocino College, North Coast
Opportunities
EDFC
Results &
Highlights
FY 23/24
TOTAL LENDING FY 23/24: $523,500
TOTAL INQUIRIES: 37
APPLICATIONS: 13
APPROVED LOANS: 2
JOBS RETAINED: 22.5 FTE
JOBS CREATED: 0 FTE
EDFC Total Portfolio:
$ 4,728,156
Client Highlights
Thank You
PERFORMANCE AGREEMENT
between the
CITY OF UKIAH
and the
ECONOMIC DEVELOPMENT AND FINANCING CORPORATON
COU No. 2324- 102
This Agreement is made and entered on July 1, 2023 between the City of Ukiah, a California general law municipal corporation, herein called " City," and the Economic Development and Financing Corporation EDFC), a California not- for- profit corporation formed pursuant to and in compliance with the laws of the State of California, herein called " EDFC." Individually, EDFC and City may be referred to in this Agreement as a Party," and collectively as "the Parties."
RECITALS
1. The City is desirous of creating a vital economic development climate through collaborative projects and the promotion of locally owned and operated small businesses.
2. EDFC is organized to provide assistance to individuals and small business owners by coordinating economic development activities in Mendocino County and in particular, the City of Ukiah, for the purpose of creating, expanding or retaining businesses. EDFC has expertise in economic development and in securing financing in the form of loans, grants, capital and venture capital funding, to assist with the development, expansion and/ or retention of businesses.
3. EDFC was created in 1995 by the County of Mendocino and its incorporated cities in order to facilitate a countywide approach to economic development. At that time, a formula was developed for funding, whereby each city would pay 75 cents per capita per year and the County would pay 50 cents per capita per year. This formula, however, is not binding; compensation may also be based on performance of the agreed- upon scope of services and other terms outlined in this Agreement.
NOW, THEREFORE, in consideration of the above- recited facts and terms and conditions stated below, the Parties agree as follows:
A. TERM
This Agreement shall be effective from July 1, 2023 and shall terminate on June 30, 2024.
B. SCOPE OF SERVICES
EDFC shall perform the Scope of Services set forth in Exhibit A.
C. RECORDS, REPORTS AND ACCOUNTABILITY
EDFC shall maintain a bookkeeping system and books of account in accordance with generally accepted accounting principles consistently applied, which outline the accounting and utilization of City funds paid to the EDFC for services defined in this agreement. City shall have access to said books of account during regular business hours for purposes of inspection and audit. EDFC shall fully cooperate with the City and its agents and accountants during any such inspection and audit, including, but not limited to, making its employees, accountants, bookkeepers, or officials available to provide any requested information or documents. As stated in the Scope of Services in Exhibit A, EDFC shall furnish detailed annual reports by June 1, 2024.
Performance Agreement. EDFC- City ofUkiah FY 2023- 24
Attachment 2
2 Performance Agreement. EDFC- City of Ukiah FY 2023- 24 D. FINANCIAL COMPENSATION BY CITY
In consideration of the EDFC’ s performance of the above services, and under the terms of this Agreement, the City shall pay the EDFC the sum of Eleven thousand, nine- hundred eighty- two dollars and seventy- five cents ($ 12, 455. 25) for fiscal year 2023- 24 in order for the EDFC to accomplish the specific scope of work identified in Exhibit A. This sum of money shall constitute the entirety of City' s financial contribution to the EDFC during the effective dates of this Agreement.
The compensation provided in this paragraph shall be paid to EDFC in installments as follows:
Terms of Payment. Payment to EDFC for services rendered in accordance with this contract shall be based upon submission of annual invoices for the work satisfactorily performed prior to the date of the invoice, which amounts shall be due and payable thirty ( 30) days after receipt by the City. The invoices shall be accompanied with a description of work performed on behalf of the City. Invoices shall be accompanied by documentation sufficient to enable the City to determine progress made.
E. INSURANCE AND INDEMNIFICATION
During the term of this Agreement, the EDFC agrees to indemnify and hold harmless the City, its officers, agents, and employees from and against any and all claims, losses, defense costs, or liability of any kind or nature which the City, its officers, agents, and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property as a result of, arising out of, or in any manner connected with the EDFC’ s performance under the terms of this Agreement, excepting only liability arising out of the sole and active negligence of the City.
Without limiting the EDFC’ s indemnification, it is agreed that the EDFC shall maintain in force at all times during the performance of this Agreement, the following policy or policies of insurance summarized below and fully detailed in Exhibit A approved by the City and issued by admitted California insurers approved by the City covering its operations:
1. Comprehensive General Liability, including contractual liability, products, and completed operations and business automotive liability, all of which shall include coverage for both bodily injury and property damage with a combined single limit of One Million Dollars ($ 1,000, 000).
2. Worker' s Compensation coverage at statutory limits.
The certificates of insurance and endorsements shall be completed to the satisfaction of the City.
Should the EDFC fail to comply with this paragraph then, the City shall have the right to immediately terminate this Agreement without further notice to EDFC.
F. RELATIONSHIP BETWEEN EDFC AND CITY
Nothing in this Agreement shall be construed as making the EDFC or any of its employees or representatives, the agent or employee of the City for any purpose, or any employee of the City an employee of the EDFC or creating between the City and the EDFC the relationship of legal partners or joint ventures. It is understood that the contractual relationship of the EDFC to the City is that of an independent contractor.
The key contact person involved in the implementation and administration of this Agreement with EDFC will be Robert Gernert, Executive Director of EDFC, or his designee. The key contact person for City of Ukiah will be Sage Sangiacomo, City Manager, or his designee.
Twelve thousand, four hundred, fifty-five dollars and twenty five cents____________
3 Performance Agreement. EDFC- City of Ukiah FY 2023- 24 G. TERMINATION FOR NON- PERFORMANCE
If any Party to this Agreement breaches any provision thereof, then the other Party may give the defaulting Party a notice to remedy such violation within thirty ( 30) days. The other Party may terminate the Agreement: ( a) if such violation is not remedied within said 30 days; or (b) if the breach cannot be remedied within such time period.
Should this contract be terminated for breach on the part of the EDFC, in addition to any other remedies or compensation to which the City may be entitled, EDFC shall not be entitled to any further installment payments not yet paid at the time of breach.
A waiver by either Party of performance of any provision of this Agreement shall not amount to a future waiver of the strict performance of such provisions or of any other provision of this Agreement.
H. NON-PERFORMANCE DUE TO CONDITION BEYOND CONTROL OF PARTIES If either Party is unable to perform its obligations under this Agreement due to conditions beyond its reasonable control, such as, but not limited to, changes in local, state, or federal laws or regulations arising from legislative changes, judicial interpretations of existing law, vote by the citizens of Ukiah, or administrative action, and not due to the fault or neglect of any Party, such failure to perform shall not be deemed a violation of this Agreement provided the Party whose performance is so prevented performs its obligation as soon as practicable after the occurrence of the event preventing performance under this Agreement. Such Party shall use reasonable diligence to put itself again in a position to carry out its obligations hereunder, and in the event such Party does not or cannot within a reasonable time put itself again in a position to do so, the other Party may, at its option, terminate this Agreement.
I. MISCELLANEOUS PROVISIONS
1. WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver or modification of the Agreement or of any covenant, condition, or limitations herein contained shall be valid unless in writing and duly executed by the Party to be charged therewith.
Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in a proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or the rights or obligations of any Party hereunder, unless such waiver or modification is in writing and duly executed. The provisions of this paragraph may not be waived, except as herein set forth.
2. SEVERABILITY
In the event any section, subsection, provision, or clause of this Agreement or any combination thereof is found to be unenforceable at law, inequity, or under any presently existing or hereafter enacted legislation, regulation, or order of the United States, any state or subdivision thereof or any municipality, those findings shall not in any way affect the other sections, subsections, provisions, or clauses of this Agreement, which shall continue in full force and effect, and the unenforceable provisions shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by applicable law.
Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement.
4 Performance Agreement. EDFC- City of Ukiah FY 2023- 24
3. NOTICE
Whenever notice is permitted or required by this Agreement, it shall be deemed given when deposited in the U.S. Mail with proper first- class postage affixed thereto and addressed or personally delivered to:
City of Ukiah Economic Development & Financing Corporation Attention: Sage Sangiacomo Attn: Robert Gernert
300 Seminary Ave. 208 B South Oak St.
Ukiah, CA 95482 Ukiah, CA. 95482
4. DUPLICATE ORIGINALS
This Agreement may be executed in one or more duplicate originals, each bearing the original signatures of the parties. When so executed, each such duplicate original shall be admissible to establish the existence and terms of this Agreement.
5. AUTHORITY
The parties hereto acknowledge that they have the authority to execute this Agreement on behalf of the entity that they represent as herein set forth below.
6. GOVERNING LAW AND JURISDICTION
The interpretation and enforcement of this Agreement shall be governed by the laws of the State of California. All legal actions arising under this Agreement shall be filed in the California state courts in Mendocino County, which shall have jurisdiction and venue over any such actions or proceedings.
7. ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either, oral or in writing, between the parties hereto with respect to the terms and conditions contained herein, and contains all of the covenants and agreements between the parties with respect to this Agreement in any manner whatsoever. Each Party to this agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied herein, and that no other agreements, statement, or promise not contained in this agreement shall be valid or binding.
8. PLAIN MEANING
This Agreement shall be interpreted in accordance with its plain meaning, neither for nor against any Party.
9. HEADINGS AND CONTEXT
The headings of this Agreement are inserted for convenience only and do not define, limit or extend the scope or intent of this agreement or any provision thereof. When the context permits, a word or phrase used in the singular means the plural and when used in any gender, its meaning also includes all genders.
10. MERGER
This Agreement constitutes the entire understanding between the parties as to the terms and conditions contained herein, all previous understandings being merged herein.
11. ADE QUA TE ASSURANCES
Each Party shall execute, acknowledge and deliver such additional documents, writings or assurances as the other may periodically require so as to give full force and effect to the terms and provisions of this Agreement.
12. CONSTRUCTION OF AGREEMENT
This Agreement has been reviewed by separate counsel for both parties. Any ambiguity existing in this Agreement shall not be construed against either Party as the drafter of this Agreement.
13. TIME
Time is of the essence of this Agreement.
Acknowledgement:
IN WITNESS WHEREOF, this Agreement is executed by the City of Ukiah and the EDFC, by their duly authorized representatives, on the Effective Date.
CITY OF UKIAH
By5r-5�
Sage Sangiacomo, City Manager
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A TT EST: Kristine Lawler (Jan 31, 2024 16:27 PST)
Kristine Lawler, City Clerk
Performance Agreement.EDFC-City of Ukiah FY 2023-24
ECONOMIC DEVELOPMENT &
FINANCING CORPORATION
Robert
By•�
Gernert, Executive Director
6 Performance Agreement. EDFC- City of Ukiah FY 2023- 24
EXHIBIT A
ECONOMIC DEVELOPMENT & FINANCING CORPORATION
SCOPE OF SERVICES
Contractor shall provide the following services:
1. Assist the City during the term of this agreement with support and coordination of economic development activities that encourage job retention, business expansion and business relocation within and to the City of Ukiah by coordinating activities with the County of Mendocino, tribal governments, Workforce Alliance of the North Bay, West Business Development Center/ Mendocino SBDC, Sonoma Mendocino Economic Development District, and the Greater Ukiah Business and Tourism Alliance.
Performance Indicators
Provide key collateral in Spanish and procure translation services as necessary to more effectively reach the LatinX business community.
Update the EDFC website, and work to provide current economic and demographic data for the Ukiah area on the site.
On a quarterly basis, make site visits to Ukiah- area businesses to share program info and determine needs, possibly in conjunction with other organization( s).
Update and continue to distribute the Resource Guide.
2. Provide services and programming as the local Community Development Financial Institution CDFI).
3. Assist with locating grant funding, loans, private and public capital, and venture capital funds to support Ukiah businesses and the City of Ukiah. Of particular interest are grants and low- interest loans that would assist with façade improvements and code- required improvements ( seismic retrofits, fire sprinklers, ADA improvements, etc.).
Performance Indicators
In the year- end report, detail the number of businesses assisted and the total amount of funds awarded to EDFC in the contract year that support economic development activities in the Greater Ukiah Valley.
4. Meet as needed with the City of Ukiah Business Liaison and inform the Liaison ( by phone or email) when assistance is either requested by or provided to a business within the Ukiah city limits.
Performance Indicator
Contact Business Liaison as required.
5. Communicate activities, service delivery, and fiscal reports to the City.
Performance Indicator
Submit a detailed annual report to the City Staff and City Council regarding activities and services during contract period and including the work plan for the up- coming year.
Agenda Item No: 13.b.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-455
AGENDA SUMMARY REPORT
SUBJECT: Provide Direction to Staff Regarding Future Use of Orr Street Bridge.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:
1. ASR_Orr Street Bridge_071724
2. Orr Bridge Render Buffer
Summary: The Council will review the Orr Street Bridge Ad Hoc Committee's recommendations regarding the future use of the Orr Street Bridge and provide direction to Staff.
Background: At their July 17, 2024 meeting, the Ukiah City Council received a report and public comment regarding options for the future use of the Orr Street Bridge, now that its surface has been reconstructed. The staff report is provided as Attachment 1. Options included keeping the bridge closed, except to bicycled and pedestrians; or opening the bridge to vehicles (and bicycles and pedestrians) as a one-lane bridge with a bike/ped lane. Following the discussion, the Council decided to continue the item so that the Orr Bridge Ad Hoc Committee could meet again and additional detail could be provided.
Discussion: The Ad Hoc Committee met again, reviewing additional detail provided by Staff. With that, the Ad Hoc's recommendations/requests are as follows:
• Open the bridge as a one-lane bridge (for vehicles); 10' driving lane and bike/ped lane on the east side of the bridge; Botts dots (reflective bumps) to divide the bike/ped lane; painted 6' bike/ped lane. There was discussion among the ad hoc regarding the possibility of reducing the vehicle lane to 9.5'. After further review and consideration, Staff recommends keeping the lane at 10' to help ensure that vehicles do not encroach into the bike lane, particularly as there is a bridge railing on one side of the vehicle lane. Based on common driving habits, once a vehicle is on the other side of the Botts dots, they may be encouraged to leave their wheel on the wrong side of the dots. This will lead to additional encroachment and discoloration of the path area, which may ultimately encourage more vehicles to drive in this area. Staff recommends mitigating the 10' vehicle lane by having a 2' buffer strip between it and a 4' bike/ped lane. See Attachment 2 for rendering of this option. Cost estimate will depend on final determination; anticipated to be roughly $12,000. • Add lighting to the bridge. The Electric Utility Department has evaluated the site and determined that an LED, dark-sky compliant streetlight can be placed at either end of the bridge. • Place speed bumps on Orr Street, one on the north end and one on the south end. Staff agrees with this recommendation, suggesting that they are placed roughly 250' from the north and south stop signs (at Brush and Ford, respectively), so that they are visible as people enter the street. Cost estimate is roughly $12,000.
• Paint the bridge (frame and railings), preferable with graffiti-resistant paint. Staff agrees with this recommendation. However, cost estimates came in significantly higher than anticipated. Staff would prefer to explore this recommendation further and return to Council with additional options.
• Provide written notice to the neighborhood, notifying residents and owners of the changing conditions. Staff agrees with this recommendation. No cost to implement. • Gather traffic data (speed, traffic count) and monitor pedestrian behavior over six months; report back to Council with results. Staff agrees with this recommendation. No cost to implement.
The above recommendation(s) resolves the safety issue of not having a turnaround area for vehicles, especially large service and delivery vehicles. (Currently, on the south side of Orr Street, those vehicles are backing 450' out and onto Ford Street.) It has minimal impact on parking for the neighborhood, and allows for safe passage over the creek for vehicles, bicycles, and pedestrians. Based on similar streets, Staff believes that, with the addition of speed bumps, opening this one-lane bridge will not generate significant "cut-through" traffic as it did prior to the extension of Orchard Avenue in 2009. However, the data necessary to evaluate this modification will be gathered and reported back to the City Council.
Recommended Action: Receive Orr Street Ad Hoc Committee's recommendations and provide direction to Staff.
BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: TBD
FINANCING SOURCE: Available and unassigned capital project funds PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Public Works Department
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): n/a
GENERAL PLAN ELEMENTS (GP): GP-A3 - Mobility Element
Attachment 1
Agenda Item No: 13.d.
MEETING DATE/TIME: 7/17/2024
ITEM NO: 2024-349
AGENDA SUMMARY
REPORT
SUBJECT: Receive Report of Change Order for Orr Street Bridge and Approve Associated Budget Amendment; Provide Direction to Staff Regarding Future Use of Bridge DEPARTMENT: Public Works PREPARED BY:Tim Eriksen, Public Works Director/City Engineer PRESENTER:Tim Eriksen, City Engineer
ATTACHMENTS:
1. CCO1
2. Orr Street Bridge Feasibility Study
3. 13d Correspondence Received - Crispin Hollinshead
4. 13d Correspondence Received - Ann Kelly
5. 13d Correspondence Received - Linda Sanders
6. 13d Correspondence Received - Eileen Mitro
7. 13d Correspondence Received - Cathy Monroe
Summary: Council will receive a report of a change order for the Orr Street Bridge and consider the options for the future use of the bridge.
Background: The Orr Street Bridge has been closed to vehicular traffic since 2009 due to deteriorating conditions. It was a wood-deck bridge and was not prioritized for maintenance by the City. By 2022, the surface of the bridge had deteriorated to a point where the decking needed to be removed for safety reasons.
Also in 2022, the City of Ukiah was awarded a Community Development Block Grant (CDBG) to develop a study of the Orr Street corridor, including the bridge, that would provide the analysis for future decisions regarding this corridor. Additionally, the City Council provided direction to replace the surface of the bridge to vehicular and pedestrian/bicycle standards.
The City Council approved the plans and specifications (originally developed in 2019) for replacing the deck on the Orr Street Bridge, and a request for bid was released on August 11, 2023.
On September 20, 2023, the City Council awarded the bid for the Orr Street Bridge reconstruction to Gregg Simpson Trucking. The bid notice was distributed to the Builder's Exchanges and contractors on the Qualified Bidder's list. A mandatory pre-bid meeting was held on August 22, 2023.
Discussion: This staff report will address two matters; a report to Council regarding a change order related to bridge construction and its associated budget amendment, and seeking direction regarding the future use of the bridge.
First: Construction on the bridge, originally scheduled for fall 2023, was delayed due to the unavailability of materials; therefore, it was suspended for the winter of 2023/2024. During this pause, the contractor submitted several Requests for Information (RFIs) to City staff regarding the lack of design detail of the approved plans.
Given the expertise of the contractor and points identified in the RFI process, City staff concurred that the construction documents lacked sufficient construction details. Staff met with the contractor regarding the needed adjustments/additions and worked to develop the appropriate change order for the project to move
forward. Change Order 1 (Attachment #1) requests an additional $61,759.33 in material and labor costs for the fabrication and welding of additional bars that will act as shims to provide a level surface for the bridge deck in addition to a few other items detailed in the attachment. The revised contract amount with Change Order 1 will be $291,168.43. As of the writing of this Agenda Staff Report (ASR), the bridge structure is nearly complete.
Second: The current Council has not yet provided direction regarding the future use of the bridge. The most significant unresolved issue is the bridge terminus on both the south and north ends, currently dead ends. Orr Street was originally designed as a “normal” street. In 2008, before the extension of the Orchard Avenue Bridge, the neighborhood was concerned about cut-through traffic on Orr Street, which often occurred, as Orchard Avenue had not yet been extended to Brush Street. Staff believed that the addition of the Orchard Avenue Bridge would address much of the cut-through traffic. However, this was never tested as the City Council directed the closure of the Orr Street Bridge before the Orchard Avenue Bridge opened.
The CDBG-funded corridor study (Attachment 2) provides detailed analysis of three alternatives for the Orr Street Bridge:
• Bridge closed to traffic (except emergency vehicles); open for bicycles and pedestrians only • A two-lane bridge, open to vehicular traffic
• A one-lane bridge, open to vehicular traffic
The study reflects significant neighborhood advocacy for a bike and pedestrian-only bridge. This option would eliminate vehicle traffic; however, to comply with State Fire Code and other issues, it would require the addition of turnaround areas on both sides of the bridge. This is a critical safety issue, as currently, garbage trucks, delivery trucks, and more must back 450 feet out of the south side of Orr Street and onto Ford Street. The City does not own the property required for these turnarounds. Additionally, pedestrians and bicyclists now have the more appropriate alternative of the Great Redwood Trail, which runs directly parallel to Orr Street.
The two-lane bridge alternative is the most expensive, would cause the most environmental impacts, and is the least preferred alternative by the community and Staff. Further, the bridge is not wide enough for two travel lanes and a bike lane.
Of the three studied alternatives, a one-lane bridge that is open to vehicular traffic is the least expensive, least invasive in terms of private property impacts, creates the fewest environmental impacts, and provides access for all modes of transportation.
City Staff recommends the one-lane bridge alternative, along with speed bumps on both ends. This would allow controlled traffic in both directions, and provide additional width on the bridge for bicycles and pedestrians. The City Engineering Department would monitor the bridge traffic, collecting vehicle data for further analysis. Though there is very little data from Orr Street before the bridge was closed, that data could be compared to other similar residential streets for review and further consideration.
Budget Adjustment
The City maintains small reserve balances for various capital improvement projects, some of which are unassigned. Finance recommends using these available-but-unassigned capital project funds to finance additional costs for the Orr Street Bridge reconstruction project, including the current change order. The revised contract amount for the project is $291,168.43, which includes Change Order 1 (CCO1) for additional material and labor costs amounting to $61,759.33.
Current Project Summary:
- CIP Reserve for Project: $254,438
- Original Contract Amount: $229,409.10
- Change Order 1: $61,759.33
- Revised Contract Amount: $291,168.43
Note, additional change orders are expected to address items that were not answered in the bid documents, like whether the railings should be painted and other additional finishing items. These may be the subject of a future change order.
Recommended Action: 1) Receive report regarding change order and approve associated budget amendment. 2) Direct City Staff to open the bridge to single-lane traffic in both directions and install one speed hump on each terminus of the bridge approach.
BUDGET AMENDMENT REQUIRED:Yes
CURRENT BUDGET AMOUNT: 25124210.80230.18065: $229.409.10 PROPOSED BUDGET AMOUNT: 25124210.80230.18065: $291,168.43 FINANCING SOURCE:Available and unassigned capital project funds PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324104
COORDINATED WITH: Finance, Purchasing
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles.
GENERAL PLAN ELEMENTS (GP): A3 - Mobility Element GP-A4 - Public Facilities, Services, and Infrastructure Element
Agenda Item No: 14.a.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-395
AGENDA SUMMARY REPORT
SUBJECT: Consider Introducing by Title Only and Ordinance Amending the Ukiah City Code to Address Regulatory Loopholes in the Prohibition of Outdoor Burning.
DEPARTMENT: Fire PREPARED BY: Justin Buckingham, Battalion Chief PRESENTER: Justin Buckingham, Battalion Chief UVFA
ATTACHMENTS:
1. Ordinance Amending Fire Code Redline
2. Ordinance Amending Fire Code Clean
Summary: Council will consider adopting an ordinance by title only, amending Sections 5502 and 5503 of the Ukiah City Code to close the regulatory loophole in the City's prohibition of outdoor burning. This amendment to the Ukiah City Code closes a regulatory loophole that currently precludes the Fire Authority and the Ukiah Police Department from citing people who build campfires on property other than their own without the owner's permission. This amendment will address this dangerous practice.
Background: The Ukiah Valley Fire Authority (UVFA) responds to a disproportionate number of fires related to cooking or recreation within the city limits and the unincorporated areas surrounding the city. While these fires may seem innocuous, they can prove very disastrous. The Highway fire in 2021, which started just north of the softball fields, resulted from an unattended cooking fire. This fire caused the evacuation of the East Hills and burned almost to Redemeyer Road. Outside the city limits, building campfires on property without the owner's permission is prohibited by the Public Resource Code and on large parcels by the Penal Code. This allows the authorities to cite or arrest people who violate this prohibition. The Public Resource Code prohibition does not apply within incorporated cities, and there are few large tracts of land within the city to which the section of the Penal Code applies. The current Ukiah City Code specifically exempts cooking and recreational fires from the ban on outdoor fires within the city limit, regardless of property ownership or permission. This leaves the UVFA disadvantaged within the city in addressing these fires.
Discussion: Staff recommends introducing the Ordinance (Attachment 1 redlined, Attachment 2 clean) by title only, amending Sections 5502 and 5503 of the Ukiah City Code to close the regulatory loophole in the City's prohibition of outdoor burning, so that both the UVFA and the Ukiah Police Department can begin to address the issues created by these fires within the city.
Recommended Action: Introduce the ordinance by title only, amending Sections 5502 and 5503 of the Ukiah City Code to close the regulatory loophole in the City's prohibition of outdoor burning.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Douglas Hutchison, Fire Chief, David Rapport, Esq., City Attorney DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):CI 10a.
GENERAL PLAN ELEMENTS (GP):
ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 5502 AND 5503.A IN CHAPTER 6 OF DIVISION 6 OF THE UKIAH CITY CODE, REPLACING CALIFORNIA FIRE CODE SECTION 1102.3 WITH LOCALLY ADOPTED RULES GOVERNING OUTDOOR BURNING.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1. Ukiah City Code Section 5501 prohibits outdoor burning in the City, except as specifically allowed by Section 5503.
2. Among the exceptions in Section 5503 to this prohibition, Subsection A lists: “fires used only for cooking of food for human beings or for recreational purposes.”
3. No provision of the Ukiah City Code specifically prohibits constructing a fire to cook food on private property without the permission of the property owner or other person in lawful possession of the property.
4. The only state laws specifically addressing the construction of fires on private property without the permission of the owner either expressly do not apply in cities (Public Resources Code section 4415 making the prohibition in PRC §4421 on constructing a fire on private property without the owner’s permission inapplicable in cities) or only apply to large tracts of land posted with no trespassing signs (Penal Code Section 602(J).
5. Amendment of Ukiah City Code Section 5502, which sets forth the definitions for outdoor burning regulations, and 5503.A is necessary to fill this regulatory gap to more effectively restrict outdoor burning and reduce the risk of uncontrolled fires in the City.
SECTION TWO.
Ukiah City Code Section 5502 is hereby amended to read as follows:
§5502 DEFINITIONS
A. "Open Outdoor Fire" as used in this Chapter, means the outdoor combustion of any type of combustible material in other than an approved incinerator. “Open Outdoor Fire” does not include portable lanterns designed to emit light resulting from a combustion process.
B. "Approved Incinerator" as used in this Chapter means a device which when used to consume material by combustion will completely enclose said material and control combustion so that the smoke and gases given off conform to the standards for emissions as set by the State of California Air Resources Board.
C. “Campfire” as used in this Chapter means a fire which is used for cooking, personal warmth, lighting, ceremonial, or aesthetic purposes, including fires contained within outdoor fireplaces and enclosed stoves with flues or chimneys, stoves using jellied, liquid, solid, or Attachment 1
gaseous fuels, portable barbecue pits and braziers, or space heating devices which are used outside any structure, mobile home, or living accommodation mounted on a motor vehicle.
SECTION THREE.
Ukiah City Code Section 5503 is hereby amended to read as follows (unchanged text is omitted and is shown by “* * *”):
§5503 EXCEPTIONS
The following fires are excepted from the provisions of this Chapter:
A. Campfires, provided, however, that a person shall not set fire or cause fire to be set for any purpose on land in which the person does not have a right of possession as an owner or lessee, including both public and privately- owned land, without the prior permission of the owner, lessee, or the lawfully designated agent of the owner or lessee. The burden of proof is on the person setting the fire to establish the application of this exception.Fires used only for cooking of food for human beings or for recreational purposes. * * *
SECTION FOUR.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
4. CEQA Exemption: The introduction and adoption of this ordinance is exempt from environmental review under the California Environmental Quality Act pursuant to Section 1506(b)(3) of the CEQA Guidelines as a project where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Introduced by title only on _________, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on __________ 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Josefina Dueñas, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
ORDINANCE NO.X
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 5502 AND 5503.A IN CHAPTER 6 OF DIVISION 6 OF THE UKIAH CITY CODE, REPLACING CALIFORNIA FIRE CODE SECTION 1102.3 WITH LOCALLY ADOPTED RULES GOVERNING OUTDOOR BURNING.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1. Ukiah City Code Section 5501 prohibits outdoor burning in the City, except as specifically allowed by Section 5503.
2. Among the exceptions in Section 5503 to this prohibition, Subsection A lists: “fires used only for cooking of food for human beings or for recreational purposes.”
3. No provision of the Ukiah City Code specifically prohibits constructing a fire to cook food on private property without the permission of the property owner or other person in lawful possession of the property.
4. The only state laws specifically addressing the construction of fires on private property without the permission of the owner either expressly do not apply in cities (Public Resources Code section 4415 making the prohibition in PRC §4421 on constructing a fire on private property without the owner’s permission inapplicable in cities) or only apply to large tracts of land posted with no trespassing signs (Penal Code Section 602(J).
5. Amendment of Ukiah City Code Section 5502, which sets forth the definitions for outdoor burning regulations, and 5503.A is necessary to fill this regulatory gap to more effectively restrict outdoor burning and reduce the risk of uncontrolled fires in the City.
SECTION TWO.
Ukiah City Code Section 5502 is hereby amended to read as follows:
§5502 DEFINITIONS
A. "Open Outdoor Fire" as used in this Chapter, means the outdoor combustion of any type of combustible material in other than an approved incinerator. “Open Outdoor Fire” does not include portable lanterns designed to emit light resulting from a combustion process.
B. "Approved Incinerator" as used in this Chapter means a device which when used to consume material by combustion will completely enclose said material and control combustion so that the smoke and gases given off conform to the standards for emissions as set by the State of California Air Resources Board.
C. “Campfire” as used in this Chapter means a fire which is used for cooking, personal warmth, lighting, ceremonial, or aesthetic purposes, including fires contained within outdoor fireplaces and enclosed stoves with flues or chimneys, stoves using jellied, liquid, solid, or Attachment 2
gaseous fuels, portable barbecue pits and braziers, or space heating devices which are used outside any structure, mobile home, or living accommodation mounted on a motor vehicle.
SECTION THREE.
Ukiah City Code Section 5503 is hereby amended to read as follows (unchanged text is omitted and is shown by “* * *”):
§5503 EXCEPTIONS
The following fires are excepted from the provisions of this Chapter:
A. Campfires, provided, however, that a person shall not set fire or cause fire to be set for any purpose on land in which the person does not have a right of possession as an owner or lessee, including both public and privately- owned land, without the prior permission of the owner, lessee, or the lawfully designated agent of the owner or lessee. The burden of proof is on the person setting the fire to establish the application of this exception. * * *
SECTION FOUR.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
4. CEQA Exemption: The introduction and adoption of this ordinance is exempt from environmental review under the California Environmental Quality Act pursuant to Section 1506(b)(3) of the CEQA Guidelines as a project where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Introduced by title only on _________, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on __________ 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Josefina Dueñas, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Agenda Item No: 14.b.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-409
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Introduction by Title Only of an Ordinance Amending Section 251 of Division 1, Chapter 3, Article 3 of the Ukiah City Code, Pertaining to Compensation of the City Treasurer.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk, Dan Buffalo, Finance Director, Darcy Vaughn, Assistant City Attorney
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. Treasurer Compensation Increase Ordinance - redline
2. Treasurer Compensation Increase Ordinance -clean
3. Senate Bill (SB) 329
4. Government Code Section 36516(b)
Summary: Council will consider introducing, by title only, an ordinance amending section 251 of division 1, chapter 3, article 3 of the Ukiah City Code, pertaining to compensation of the City Treasurer. If approved, the compensation increase will go into effect thirty (30) days after the Ordinance is adopted.
Background: The City of Ukiah recently increased the amount of annual compensation earned by the City Council. After the City Code was amended to effect this increase, Staff reflected on the fact that the amount of annual compensation earned by the City's Treasurer has not been updated since 1996. The proposed Ordinance Amending Section 251 of the Ukiah City Code Pertaining to Compensation of the City Treasurer, attached here in red-lined (Attachment 1) and clean (Attachment 2) versions, will rectify this situation.
Discussion: The current base compensation (salary) for the City Treasurer of Ukiah has remained unchanged since 1996. In light of rising living costs and to promote equitable participation in city governance, it is appropriate to consider an adjustment to the City Treasurer's base compensation. Based on an analysis of changes to CPI over the past 28 years, as well as allowable adjustments to compensation under state law, the increased monthly compensation could be anywhere from $653 to $720 per month. The proposed Ordinance attached increases the salary to $720 per month, or $8,640 annually. Council has the option of selecting a lesser increase than the maximum.
Relevant Ukiah City Code Section:
Section 251 of Division 1, Chapter 3, Article 3 of the Ukiah City Code currently outlines the compensation for the City Treasurer. The proposed amendment to this section would bring the City Treasurer's base compensation in alignment with the new state guidelines established for city council members by SB 329 (Attachment 3).
Implementation Timeline:
While Government Code Section 36516.5 states that for City Council members, a proposed salary increase takes effect only after the next general municipal election, no such limitation applies to a compensation increase for a City Treasurer. As such, the compensation increase will go into effect thirty (30) days after the Ordinance is adopted.
Public Transparency:
To ensure transparency, this proposed Ordinance will be publicly noticed and a public hearing will be held to allow for community input before the City Council votes on the salary adjustment.
Shown below is a City Treasurer comparison for cities throughout northern California with an elected treasurer that have a similar population, with the averages of both the population and salary shown at the bottom:
Additionally, the finance department did an analysis of both what the Treasurer's base compensation would be if the salary had increased along with the Consumer Price Index (CPI) since 1996, and also what the amount would be if the salary had increased 5% per year since 1996, per government code 36516, resulting in the table below:
Using the information from the analysis presented herein, and the new standards of SB 329, Staff
recommends that Council hold a discussion to consider whether to adjust the compensation and, if determined to be warranted, introduce the Ordinance (Attachment 2) by title only, amending section 251 of the Ukiah City Code pertaining to compensation of the City Treasurer, increasing the salary to a specified amount per month, going into effect thirty (30) days after the Ordinance is adopted.
Alternatively, the Council may choose to leave the salary as it is, or they may place a salary measure on the ballot to change it to some other amount (Govt. Code §36516(b)(see highlighted section of Attachment 4). However, the ballot alternative is not recommended given the cost of an election.
Additionally, Staff recommends that Council direct Staff to schedule an annual review of City Treasurer compensation as is the standard policy for other expenditures and fees. Even if an adjustment is determined not to be warranted in any given year, a regular review to ensure timely adjustments when deemed appropriate should be standard practice.
Recommended Action: Introduce by title only an Ordinance amending Section 251 of the Ukiah City Code, pertaining to compensation of the City Treasurer.
BUDGET AMENDMENT REQUIRED: Yes.
CURRENT BUDGET AMOUNT: $3,600
PROPOSED BUDGET AMOUNT: $8,640
FINANCING SOURCE: Indirect Cost Allocation
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney; Sheri Mannion, Human Resources Director; and Dan Buffalo, Finance Director
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve. Goal 2 – Eliminate internal and external barriers to Diversity, Equity, and Inclusion within the systems of our organization. Goal 3 – Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the community we serve Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs. Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 251 OF THE UKIAH CITY CODE, PERTAINING TO COMPENSATION OF THE CITY
TREASURER
The City Council of the City of Ukiah hereby ordains as follows:
1. Ukiah City Code Section 251 is amended to read as follows:
§251 COMPENSATION; BOND: The Treasurer of the City shall receive as total compensation the sum of eight thousand six hundred forty dollars ($8,640.00) per year payable monthly plus medical, dental, and vision benefits. The City Treasurer shall be bonded in the sum of twenty-five thousand dollars ($25,000.00). The bond fee shall be a proper charge against such funds of the City as the City Council shall designate. Any increase in compensation for the Treasurer shall be effective thirty days after the date of adoption of an ordinance of the City Council effecting this increase.
2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on __________, 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on ___________, 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Josefina Dueñas, Mayor
ATTEST:
__________________
Kristine Lawler, CMC
Attachment 1
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 251 OF THE UKIAH CITY CODE, PERTAINING TO COMPENSATION OF THE CITY
TREASURER
The City Council of the City of Ukiah hereby ordains as follows:
1. Ukiah City Code Section 251 is amended to read as follows:
§251 COMPENSATION; BOND: The Treasurer of the City shall receive as total compensation the sum of eight thousand six hundred forty dollars ($8,640.00) per year payable monthly plus medical, dental, and vision benefits. The City Treasurer shall be bonded in the sum of twenty-five thousand dollars ($25,000.00). The bond fee shall be a proper charge against such funds of the City as the City Council shall designate. Any increase in compensation for the Treasurer shall be effective thirty days after the date of adoption of an ordinance of the City Council effecting this increase.
2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on __________, 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on ___________, 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Josefina Dueñas, Mayor
ATTEST:
__________________
Kristine Lawler, CMC
Attachment 2
7/26/23, 10:17 AM Bill Text - SB-329 Cities: city council members: compensation. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240SB329 1/3 SHARE THIS: Date Published: 06/29/2023 09:00 PM
SB-329 Cities: city council members: compensation. (2023-2024) Senate Bill No. 329
CHAPTER 27
An act to amend Section 36516 of the Government Code, relating to local government. [ Approved by Governor June 29, 2023. Filed with Secretary of State June 29, 2023. ]
LEGISLATIVE COUNSEL'S DIGEST
SB 329, Dodd. Cities: city council members: compensation.
Existing law authorizes a city council to enact an ordinance to provide each member of the city council a salary based upon the population of the city, as specified. Existing law authorizes that amount to be increased by the city council by an amount that does not exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted. Existing law provides for the procedures by which a city may enact ordinances.
This bill would increase the maximum amount of salary, based upon the population of the city, that may be approved by an ordinance passed by the city council, as specified. The bill would authorize the salary of council members to be increased beyond the specified maximums to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year. The bill would require the city council to consider the adoption of an ordinance to increase council member compensation in open session during at least 2 regular meetings of the city council.
Vote: majority Appropriation: no Fiscal Committee: no Local Program: no THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation.
(b) Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
SEC. 2. Section 36516 of the Government Code is amended to read:
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites ATTACHMENT 3
7/26/23, 10:17 AM Bill Text - SB-329 Cities: city council members: compensation. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240SB329 2/3 36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month.
(C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month.
(D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month.
(E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month.
(F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month.
(3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. (B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year. (5) No ordinance shall be enacted or amended to provide automatic future increases in salary. (b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.
(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves.
If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body.
(d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. (f) A city council member may waive any or all of the compensation permitted by this section. (g) (1) For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council. (2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first
7/26/23, 10:17 AM Bill Text - SB-329 Cities: city council members: compensation. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240SB329 3/3 meeting.
(3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.
12/21/23, 3:14 PM leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=GOV§ionNum=36516.&op_statues=2009&op_cha ...
ATTACHMENT 4
GOVERNMENT CODE-GOV
TITLE 4. GOVERNMENT OF CITIES [34000 - 45345] ( Title 4 added by Stats. 1949, Ch. 79. ) DIVISION 3. OFFICERS [36501 -41805] ( Division 3 added by Stats. 1949, Ch. 79. ) PART 1. GENERAL [36501- 36525] ( Part 1 added by Stats. 1949, Ch. 79.) (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on 36516_ the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month. (B) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month. (C) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (D) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (E) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month.
(F) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. (3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. ( 4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. No ordinance shall be enacted or amended to provide automatic future increases in salary. (b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner. ( c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b ). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body.
( d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. ( f) A city council member may waive any or all of the compensation permitted by this section. (Amended by Stats. 2009, Ch. 332, Sec. 68. (SB 113) Effective January 1, 2010.) https://leginfo. legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=GOV §ionNum=36516.&op _ statues=2009&op _ chapter
=332&op _. . . 1 /1
Agenda Item No: 14.c.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-391
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:
1. 2024 City Council Special Assignments and Ad Hocs 7-19-24 Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband
Orozco
Jim Robbins, Grants Manager, 463-6708;
[email protected]
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
North Coast Opportunities (NCO) 4th Wednesday of
month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor;
463-6201
[email protected]
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
[email protected]
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate)
Mayor Duenas
Vice Mayor Crane - Alternate
Kristine Lawler, City Clerk; 463-6217
[email protected]
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
[email protected]
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor
Rodin
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected]
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m. Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Updated: 6/6/2024
ATTACHMENT 1
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 [email protected]
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m. 776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief
Duenas - Alternate
Cedric Crook, Police Chief; 463-6771;
[email protected]
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
[email protected]; 462-5278
Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 [email protected]
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
[email protected]
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager
Duenas
Rodin - Alternate
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
[email protected]
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m. Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 [email protected]
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento
Duenas
Orozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
[email protected]
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM
Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463-6286, [email protected]
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; [email protected]
Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
[email protected]
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment agencies
Crane
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Kristine Lawler, City Clerk; 463-6217,
[email protected]
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco
Sean White, Director of Water Resources;
463-5712 [email protected]
Updated: 6/6/2024
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sean White, Water Resources Director
463-5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 [email protected]
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
TOT 3% Tax Measure Material Development Rodin/Sher Shannon Riley, Deputy City Manager 467-5793 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463-6217; [email protected]
2024 AD HOC COMMITTEES
Updated: 7/19/2024
Agenda Item No: 14.d.
MEETING DATE/TIME: 8/7/2024
ITEM NO: 2024-425
AGENDA SUMMARY REPORT
SUBJECT: Designation of Voting Delegate and Possible Alternate for the League of California Cities Annual Conference – October 16-18, 2024.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
1. 2024 Cal Cities Voting Delegate Information Packet
Summary: Council is to designate a voting delegate and possible alternate for the 2024 League of California Cities Annual Conference, and authorize the City Clerk to submit the Voting Delegate/Alternate information on their behalf.
Background: The League of California Cities 2024 Annual Conference is scheduled for October 16-18, 2024, (Attachment 1), in Long Beach. On Friday, October 18th, the League will hold its Annual Business meeting where membership considers and takes action on resolutions that establish League policy. The League is requesting the City Council designate a voting delegate and, if desired, a voting delegate alternate to participate in this meeting. Mayor Duenas, who is the League of California Cities Redwood Empire Legislative Committee Member, is planning to attend the conference. There is a second space available for any Councilmember who might wish to attend as a Voting Delegate Alternate.
Discussion: Staff is recommending that Council designate Mayor Duenas as the Voting Delegate, and to see if there is a Councilmember interested in attending as an Alternate for the 2024 League Annual Conference; and authorize the City Clerk to submit the City's delegates through the League's online submission portal on their behalf.
Recommended Action: Designate Mayor Duenas as the Voting Delegate, and a possible Alternate, to represent the City of Ukiah for the 2024 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 25, 2024
ATTACHMENT 1
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).