Agenda packet — Ukiah City Council, November 20, 2024

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City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/86736894549 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 867 3689 4549
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

November 20, 2024 - 5:15 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the November 6, 2024, Special Meeting.

Recommended Action: Approval of the Minutes for the November 6, 2024, Special Meeting.

Attachments:

1. Draft Minutes

6.b. Approval of the Minutes for the November 6, 2024, Regular Meeting.

Recommended Action: Approval of the Minutes for the November 6, 2024, Regular Meeting.

Attachments:

1. Draft Minutes

7. RIGHT TO APPEAL DECISION

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Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Authorize a Budget Amendment in the Amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for Compliance with SB 1383.

Recommended Action: Authorize a budget amendment in the amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for compliance with SB 1383.

Attachments: None

8.b. Report of Disbursements for the Month of August 2024.

Recommended Action: Approve the report of disbursements for the month of August 2024.

Attachments:

1. August 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. August 2024 Disbursement Detail

8.c. Report of Disbursements for the Month of September 2024.

Recommended Action: Approve the report of disbursements for the month of September 2024.

Attachments:

1. September 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. September 2024 Disbursement Detail

8.d. Consider Adoption of a Resolution Approving a Side Letter Agreement Between the City of Ukiah and Ukiah Police Officers Association, and Corresponding Updated Salary Schedules.

Recommended Action: Council to consider adopting a Resolution to approve a Side Letter Agreement between the City of Ukiah and the Ukiah Police Officers Association, and corresponding updated salary schedules.

Attachments:

1. Resolution

2. Side Letter Between City of Ukiah and Ukiah Police Officers Association

3. Ukiah Police Officers Association Salary Schedules

8.e. Approval of Notice of Completion and Budget Amendment in the Amount of $31,285.96 for Additional Construction Services from Gregg Simpson Constructed Related to the Orr Street Bridge Replacement Project.

Recommended Action: Approve notice of completion and budget amendment for work related to the Orr Street Bridge Replacement Project and direct the City Clerk to file the Notice of Completion with the County Recorder.

Attachments:

1. Change Orders 1-3

2. Notice-of-Completion

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please

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limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

13. UNFINISHED BUSINESS

13.a. Authorization for the City Manager to Negotiate and Execute a Contract with GHD Engineers Inc. in the amount of $85,507.00 for Hydraulic Modeling Support Services for the Development of a 100-Year Floodplain Model for the City of Ukiah.

Recommended Action: Authorize the City Manager to Negotiate and Execute a contract with GHD Engineers Inc. in the amount of $85,507 for services related to FEMA Floodplain Mapping.

Attachments:

1. 2024-11-5_Ukiah_FEMA_Submission

14. NEW BUSINESS

14.a. Discussion and Direction Regarding Mendocino County Tourism Commission's Proposal to Modify and Increase the Countywide Tourism Business Improvement District Fees.

Recommended Action: Discuss Mendocino County Tourism Commission's proposed modification/increase to the countywide tourism business improvement district and provide direction to Staff.

Attachments: None

14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2024 City Council Special Assignments and Ad Hocs

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)

15.b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036

15.d. Conference with Legal Counsel – Existing Litigation

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(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC Recommended Action:

Attachments: None

15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment

15.h. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment

15.i. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 170-150-10-00
Negotiator: Sage Sangiacomo, City Manager
Negotiation Party: Twenty Years of Bliss LLC
Under Negotiation: Price & Terms of Payment

15.j. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC/CPMC
Dated: 11/15/24

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AGENDA ITEM 6a

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CITY OF UKIAH

CITY COUNCIL MINUTES
Special Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/87952843503 Ukiah, CA 95482
November 6, 2024
3:30 p.m.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on November 6, 2024, having been legally noticed on November 1, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/87952843503. Vice Mayor Crane called the meeting to order at 3:36 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, Douglas, F. Crane, and Josefina Dueňas (participating remotely). Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.

VICE MAYOR CRANE PRESIDING.

Motion/Second: Rodin/Sher to add the following Item to the agenda per government code 54952.2:

AB 2449 Notifications and Considerations. Motion carried by the following roll call votes: AYES:

Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

AB 2449 NOTIFICATIONS AND CONSIDERATIONS
Mayor Duenas stated that she is participating remotely using the AB 2449 Just Cause reason due to illness.

The Pledge of Allegiance was led by Councilmember Orozco.

2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 3:43 P.M.

3. CLOSED SESSION
a. Threat to Public Services or Facilities
Gov. Code Section 54954.5
Consultation with Ryan Burkhart, Security Operations Manager and David Rapport, City Attorney. b. Conference with Legal Council - Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)
c. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)

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City Council Minutes for November 6, 2024, Continued:

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d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment
h. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment
i. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 170-150-10-00
Negotiator: Sage Sangiacomo, City Manager
Negotiation Party: Twenty Years of Bliss LLC
Under Negotiation: Price & Terms of Payment
j. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported.

4. ADJOURNMENT
There being no further business, the meeting adjourned at 4:50 p.m. ________________________________
Kristine Lawler, CMC/CPMC

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AGENDA ITEM 6b

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CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/87952843503 Ukiah, CA 95482
November 6, 2024
5:15 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on November 6, 2024, having been legally noticed on November 1, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/87952843503. Vice Mayor Crane called the meeting to order at 5:25 p.m.

VICE MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
Mayor Duenas to participate remotely using the AB 2449 Just Cause reason due to illness.

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation and Award of Certificates to the 2024 Ukiah Leadership Academy Graduates.

Presenter: Sage Sangiacomo, City Manager.

Presentation and awards were received.

RECESS: 5:38 – 5:45 P.M.
b. Receive Annual Presentation from C&S Waste Solutions Regarding their Education and Outreach Program and Other Services.

Presenters: Jason Benson, Senior Civil Engineer and Michelle Goodman, C&S Waste Solutions, Outreach Manager.

Presentation was received.

5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that no communications had been received.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the October 16, 2024, Regular Meeting.

Motion/Second: Orozco/Sher to approve Minutes of October 16, 2024, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

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City Council Minutes for November 6, 2024, Continued:

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7. RIGHT TO APPEAL DECISION
Vice Mayor Crane read the rights to appeal a decision.

8. CONSENT CALENDAR
a. Authorize the City Manager to Negotiate and Execute a Lease Agreement (2425-142) with Federal Express (FedEx) to Lease a Hangar at the Airport – Airport. b. Authorize the City Manager to Negotiate and Execute a Grant Agreement (2425-143) with the California Public Utilities Commission (CPUC) for the City of Ukiah Gigabit Fiber Project, and Approve Corresponding Budget Amendments – Community Development. c. Consideration of Adoption of Resolution (2024-46) Approving Side Letter to the Current Memorandum of Understanding Between the City of Ukiah and the Management Unit – Human Resources / Risk Management.
d. Finance Department Staffing Allocation and Classification Changes for Billing and Accounting/Analyst Services – Finance.
e. Adoption of Resolution (2024-47) Establishing and Repealing Time Limits for Parking on Designated Streets Pursuant to Ukiah City Code Sections 7160, 7161, 7163, and 7164 – Economic Development.
f. Approve a Non-Exclusive Interfacility Ambulance Service Agreement (2425-144) with Back-Up Providers and Authorize the City Manager to Negotiate and Execute these Agreements with Eligible Providers – Fire.

Motion/Second: Rodin/Sher to approve Consent Calendar Items 8a-8f, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES:

None. ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.

10. COUNCIL REPORTS
Presenters: Councilmembers Sher, Orozco, and Rodin; and Mayor Duenas.

11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
• Construction and FEMA Flood Plain Updates – Jason Benson, Senior Civil Engeer. • Palace Update – Shannon Riley, Deputy City Manager.
• LAFCo Approval of Western Hill Annexation – Craig Schlatter, Community Development Director and Jesse Davis, Senior Planning Manager.
• Fire Zone Severity Mapping by State of California – Craig Schlatter, Community Development Director.

12. PUBLIC HEARINGS (5:30 PM)
a. Approval of an Application for a 'Demolition Permit' to Remove an Existing Residential Structure Subject to Historical Review, Located at 233 Thomas Street; APN 003-084-02.

Presenter: Jesse Davis, Chief Planning Manager.

PUBLIC HEARING OPENED AT 6:41 P.M.

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City Council Minutes for November 6, 2024, Continued:

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No public comment was received.

PUBLIC HEARING CLOSED AT 6:42 P.M.

Motion/Second: Rodin/Sher to approve the 'Demolition Permit' to remove an existing residential structure subject to historical review, located at 233 Thomas Street; APN 003-084-02. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None.

ABSENT: None. ABSTAIN: None.
b. Consideration and Possible Adoption of a Resolution Adjusting Fees for Pre-Hospital Emergency Medical Services and Ambulance Transportation Provided by the Ukiah Valley Fire Authority.

Presenter: Doug Hutchison, Fire Chief.

PUBLIC HEARING OPENED AT 6:45 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 6:46 P.M.

Motion/Second: Rodin/Sher to adopt Resolution (2024-48) adjusting fees for Pre Hospital Emergency Medical Services (PHEMS) and Ambulance Transportation provided by the Ukiah Valley Fire Authority. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

13. UNFINISHED BUSINESS
a. Approval of Notice of Completion for Runway 15-33 Pavement Rehabilitation Phase 2 Project, Specification No. 21-06, and Approve Final Payment and the 2% Retention to Royal Electric's Construction Company.

Presenter: Greg Owen, Airport Manager.

Motion/Second: Rodin/Orozco to approve the Notice of Completion for Runway 15-33 Pavement Rehabilitation Phase 2 project, Specification No. 21-06, and Approve Final Payment and the 2% Retention to Royal Electric's Construction Company. Motion carried by the following roll call votes:

AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

14. NEW BUSINESS
a. Consideration and Approval of Revised Water Interconnection, Wheeling, and Mutual Aid Agreements Between the City of Ukiah and Millview County Water District and Between the City of Ukiah and Willow County Water District.

Presenter: Sean White, Water Resources Director.

Motion/Second: Sher/Rodin to authorize and direct the City Manager to Execute the agreements (2425-145) (2425-146) and perform any following necessary actions, subject to the City Attorney’s suggestion that the two portions in the agreement addressing arbitration be reconciled. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES:

None. ABSENT: None. ABSTAIN: None.
b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

Presenter: Sage Sangiacomo, City Manager.

Council Consensus to schedule meetings with the Ukiah Unified School District (UUSD) with the councilmembers who are currently assigned, with the caveat that the Council representatives may change in January 2025.

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City Council Minutes for November 6, 2024, Continued:

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15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)
b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment
h. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 170-150-10-00
Negotiator: Sage Sangiacomo, City Manager
Negotiation Party: Twenty Years of Bliss LLC
Under Negotiation: Price & Terms of Payment
i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Closed Session was held earlier during a Special Meeting.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 7:02 p.m. _____________________________
Kristine Lawler, CMC/CPMC

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Agenda Item No: 8.a.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-795

AGENDA SUMMARY REPORT
SUBJECT: Authorize a Budget Amendment in the Amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for Compliance with SB 1383.

DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant PRESENTER: Traci Boyl, Senior Management Analyst
ATTACHMENTS:

None
Summary: Council will consider authorizing a budget amendment in the amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for Compliance with SB 1383.

Background: The Downtown Trash Enclosure Project expands waste management infrastructure and services in alignment with SB 1383 objectives by establishing shared trash enclosures in the downtown area.

Currently, some businesses lack adequate space to store waste, compostables, and recycling containers. To improve compliance and accessibility, the project will create designated enclosures within the public parking lots.

Discussion: A Council-approved budget amendment is required before funds can be spent on this project. The Solid Waste Mitigation Fund (Fund 696) will front the initial expenditure, while revenue from future associated fees will contribute to repayment.

This project is the first step in expanding waste service options for businesses in the downtown area, facilitating compliance with State requirements while enhancing local waste management resources.

Recommended Action: Authorize a budget amendment in the amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for compliance with SB 1383.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 69624550.80100.18470: $0
PROPOSED BUDGET AMOUNT: 69624550.80100.18470: $60,000
FINANCING SOURCE: Current fund balance
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Traci Boyl, Senior Management Analyst DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): 3a – Continue to lead the way in solid waste diversion including the diversion of compostable food.

GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element; GP-A5 - Environment and Sustainability Element

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Agenda Item No: 8.b.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of August 2024.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds, AJ Johnson PRESENTER: Consent Calendar
ATTACHMENTS:

1. August 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. August 2024 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of August 2024.

Background: Payments made during the month of August 2024 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3058891-3058960: 3058961-3059029: 3059030-3059144:
3059145-3059238: 3059239-3059349
Accounts Payable Wire Transfers: 120, 121, 122
Payroll Check Numbers: 516116-516188; 516189-516271
Payroll Manual Check Numbers: 516188, 516189, 516190
Direct Deposit Numbers: 130135-130453; 130454-130772
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3058715, 3058228, 3057104, 3058516, 515930 Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: August 2024 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: August 2024 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of August 2024.

BUDGET AMENDMENT REQUIRED: N/A

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CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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Attachment 1
FUNDS:
100 General Fund $331,021.88 700 Sanitary Disposal Site Fund $106,098.38 101 GF-(Sub-Fund) Visit Ukiah $27,158.10 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $68,946.55 702 Disposal Closure Reserve Fund $100,357.38 110 Special General Fund 704 Post Closure Fund - Solid Waste 120 Streets Capital Improvement $1,610,864.28 710 Ambulance Services Fund $35,833.91 130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $62,729.16 131 Debt Service Reserve 2022 LRB 730 Confernence Center Fund $8,691.93 200 City Adminstrative Services $94,896.33 750 Visit Ukiah 201 Worker's Comp Fund $1,240,621.40 777 Airport Fund $178,311.72 202 Liability Fund $2,871,728.76 778 Airport Capital Improvement Fund 203 Garage Fund $16,077.92 779 Special Aviation Fund
204 Purchasing Fund $8,274.80 800 Electric Fund $1,251,527.78 205 Billing & Collections Fund $16,589.53 801 Electric Capital Reserve Fund $229,699.00 206 Public Safety Dispatch Fund $2,151.95 803 Lake Mendocino Bond Reserve $186,425.00 207 Payroll Posting Fund $801,641.74 805 Street Lighting Fund $15,637.16 208 Building Maintenance/Corp Yard Fund $51,697.86 806 Public Benefits Fund 209 IT Fund $17,761.22 807 Cap and Trade
220 Equipment Reserve Fund 820 Water Fund $266,661.22
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund $6,535.62 250 Special Revenue Fund 822 Water Capital Improvement Fund $623,989.38 251 Special Projects Reserve Fund $276,610.01 830 Recycled Water Fund $1,794,398.36 252 Streets/ROW Improvement Fund $1,228,961.21 840 City/District Sewer Fund $328,506.82 253 CITY PROP 172 841 Sewer Contruction Fund $999,290.69 300 Park Development Fund $121,100.15 843 Sewer Capital Fund 301 Anton Stadium Fund 900 Special Deposit Trust $41,941.19 302 Observatory Park Fund 901 General Service (Accts Recv) $20,924.20 303 Playground & Park Amenities Fund 902 U.S.W. Billing & Collection $56,950.92 304 Swimming Pool Fund 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund 905 Federal Emergency Shelter Grant 306 Skate Park Fund 905 Mendocino Emergency Service Authority 308 Opioid Settlement Fund 911 Russian River Watershed Association $210,389.73 310 Museum Grants $0.00 915 UVFD $9,217.30
311 Alex Rorbaugh Recreation Center Fund $9,135.35 916 UVFD PROP 172 312 Downtown Business Improvement Fund 917 UVFD Measure B $10,324.86 313 LMIHF Housing Asset Fund 918 UVFD Mitigation
314 Winter Special Events 920 MSWMA Operations $70,908.09 315 Advanced Planning Fund $39,502.00 940 Sanitation District Special Fund 316 SPECIAL RECREATION EVENTS $1,320.00 942 Rate Stabilization - UVSD Fund 500 2106 Gas Tax Fund 943 Sanitation District Capital Improvement Fund 501 2107 Gas Tax Fund 952 REDIP Sewer Enterprise Fund
503 2105 Gas Tax Fund 960 Community Redevelopment Agency 505 Signalization Fund 961 RDA Housing Pass-Through
506 Bridge Fund 962 Redevelopment Housing Fund
507 1998 STIP Augmentation Fund 963 Housing Debt
508 SB325 Reimbursement Fund 964 RDA Capital Pass-Through 509 S.T.P. Fund 965 Redevelopment Capital Improvement Fund 510 Trans-Traffic Congest Relief Fund 966 Redevelopment Debt Service 511 Rail Trail Fund $15,679.50 967 Housing Bond Proceeds 600 Community Development Block Grant 968 Non-Housing Bond Proceeds 601 EDBG 94-333 Revolving Loan 969 RDA Obligation Retirement Fund 602 Community Development Fund 844/944 Sewer Capital Projects Fund $11,165.62 603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund Retainage Withheld $267,493.08 613 Home Program Activities 611 CDBG 16-CDBG-11147 $62,253.00 620 CASP Train
630 Asset Seizure Fund $618.65
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $838.30
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $456.80
PAYROLL CHECK NUMBERS: 516116-516188 TOTAL DEMAND PAYMENTS- A/P CHECKS $15,809,915.79 DIRECT DEPOSIT NUMBERS: 130135-130453 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 7/21-08/03/24 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,400,294.42 PAYROLL CHECK NUMBERS: 516189-516271 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $789,005.39 DIRECT DEPOSIT NUMBERS: 130454-130772 * vendor name( if applicable) PAYROLL PERIOD: 8/4-8/17/24
PAYROLL CHECK NUMBERS:

DIRECT DEPOST NUMBERS:

PAYROLL PERIOD:

VOID CHECK NUMBERS: TOTAL PAYMENTS $17,999,215.60
3058715, 3058228, 3057104, 3058516
515930
516188, 516189, 516190
WIRE TRANSFER NUMBERS:
120, 121, 122

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

FOR THE MONTH OF AUGUST

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Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND 12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT
20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND

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Account Code Summary Attachment 2
30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF
30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER
30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F 30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE 31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 31122000 ARRC 64012600 ECONOMIC DEVELOPMENT
31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT 31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS 31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION 31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND
31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND 31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700
31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE 31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND 31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P. 73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1) 80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

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Account Code Summary Attachment 2
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

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51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

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58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

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Agenda Item No: 8.c.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of September 2024.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. September 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. September 2024 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of September 2024.

Background: Payments made during the month of September 2024 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3059350-3059456; 3059457-3059530; 3059531-3059644; 3059645-3059724
Accounts Payable Wire Transfers: 123, 124, 125, 126
Payroll Check Numbers: 516272-516341; 51634-516417
Payroll Manual Check Numbers: NA
Direct Deposit Numbers: 130773-131092; 131093-131403
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3059198, 3059268, 3058969
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: September 2024 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: September 2024 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of September 2024.

BUDGET AMENDMENT REQUIRED: N/A

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Attachment 1
FUNDS:
100 General Fund $211,382.71 700 Sanitary Disposal Site Fund $869.86 101 GF-(Sub-Fund) Visit Ukiah $295.99 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $72,508.10 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $32.03 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $21,531.60 120 Streets Capital Improvement 720 Golf Fund $52,376.06 130 Gov'tl Debt SVC/Reserve Fund $880,518.96 730 Confernence Center Fund $9,833.32 131 Debt Service Reserve 2022 LRB $707,981.25 750 Visit Ukiah 200 City Adminstrative Services $94,760.73 777 Airport Fund $101,713.92 201 Worker's Comp Fund 778 Airport Capital Improvement Fund $8,625.00 202 Liability Fund $327,292.30 779 Special Aviation Fund 203 Garage Fund $13,828.74 800 Electric Fund $1,124,230.98 204 Purchasing Fund $1,367.37 801 Electric Capital Reserve Fund $190,081.59 205 Billing & Collections Fund $44,947.37 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $1,257.79 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund $416,188.32 806 Public Benefits Fund $7,621.55 208 Building Maintenance/Corp Yard Fund $137,863.77 807 Cap and Trade 209 IT Fund $84,730.16 820 Water Fund $192,906.54
220 Equipment Reserve Fund 821 Water Capital Reserve Fund $296,413.24 249 City Housing Bond Proceeds 822 Water Capital Improvement Fund 250 Special Revenue Fund 830 Recycled Water Fund $3,034,499.20 251 Special Projects Reserve Fund $66,058.84 840 City/District Sewer Fund $819,131.23 252 Streets/ROW Improvement Fund $57,366.30 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund
300 Park Development Fund $6,373.69 900 Special Deposit Trust ($2,321.94) 301 Anton Stadium Fund 901 General Service (Accts Recv) $13,558.86 302 Observatory Park Fund 902 U.S.W. Billing & Collection $55,296.49 303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00 304 Swimming Pool Fund 905 Federal Emergency Shelter Grant 305 Riverside Park Fund 905 Mendocino Emergency Service Authority 306 Skate Park Fund 911 Russian River Watershed Association $67,596.42 308 Opioid Settlement Fund 915 UVFD $184.72
310 Museum Grants $0.00 916 UVFD PROP 172
311 Alex Rorbaugh Recreation Center Fund $6,889.36 917 UVFD Measure B $1,152.00 312 Downtown Business Improvement Fund 918 UVFD Mitigation 313 LMIHF Housing Asset Fund 920 MSWMA Operations $99,002.58 314 Winter Special Events 940 Sanitation District Special Fund 315 Advanced Planning Fund $77,750.00 942 Rate Stabilization - UVSD Fund 316 SPECIAL RECREATION EVENTS $967.56 943 Sanitation District Capital Improvement Fund 500 2106 Gas Tax Fund $279,515.48 952 REDIP Sewer Enterprise Fund 501 2107 Gas Tax Fund 960 Community Redevelopment Agency 503 2105 Gas Tax Fund 961 RDA Housing Pass-Through
505 Signalization Fund 962 Redevelopment Housing Fund
506 Bridge Fund 963 Housing Debt
507 1998 STIP Augmentation Fund 964 RDA Capital Pass-Through 508 SB325 Reimbursement Fund 965 Redevelopment Capital Improvement Fund 509 S.T.P. Fund 966 Redevelopment Debt Service
510 Trans-Traffic Congest Relief Fund 967 Housing Bond Proceeds 511 Rail Trail Fund 968 Non-Housing Bond Proceeds
600 Community Development Block Grant 969 RDA Obligation Retirement Fund $4,000.00 601 EDBG 94-333 Revolving Loan 844/944 Sewer Capital Projects Fund $218,884.61 602 Community Development Fund
603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940 Retainage Withheld $237,521.92
610 City RDA Projects Fund 611 CDBG 16-CDBG-11147 $79,985.15 613 Home Program Activities
620 CASP Train
630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $791.85
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $181.71
TOTAL DEMAND PAYMENTS- A/P CHECKS $10,137,770.81
PAYROLL CHECK NUMBERS: 516272-516341 TOTAL DEMAND PAYMENTS- EFT's $0.00 DIRECT DEPOSIT NUMBERS: 130773-131092 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,396,073.43 PAYROLL PERIOD: 8/18-31/24 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $791,359.40 PAYROLL CHECK NUMBERS: 516342-516417 * vendor name( if applicable) DIRECT DEPOSIT NUMBERS: 131093-131403
PAYROLL PERIOD: 9/1-14/24
PAYROLL CHECK NUMBERS:

DIRECT DEPOST NUMBERS:

PAYROLL PERIOD:

TOTAL PAYMENTS $12,325,203.64
VOID CHECK NUMBERS:
3059198, 3059268, 3058969
NA
WIRE TRANSFER NUMBERS:
123-126

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

CITY OF UKIAH

REPORT OF DISBURSEMENTS

FOR THE MONTH OF SEPTEMBER

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Agenda Item No: 8.d.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-800

AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of a Resolution Approving a Side Letter Agreement Between the City of Ukiah and Ukiah Police Officers Association, and Corresponding Updated Salary Schedules.

DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER: Sheri Mannion, Human Resources/Risk
Management Director
ATTACHMENTS:

1. Resolution

2. Side Letter Between City of Ukiah and Ukiah Police Officers Association

3. Ukiah Police Officers Association Salary Schedules
Summary: Council will consider adopting a Resolution to approve a Side Letter Agreement between the City of Ukiah and the Ukiah Police Officers Association, and corresponding updated salary schedules.

Background: As part of the overall routine maintenance of the classification and compensation plan for the City of Ukiah, the Human Resources Department is responsible for evaluating classifications, developing new classifications (including appropriate salary levels), examining salary grade adjustments, and making recommendations for additions, modifications, and/or corrections to classifications, memoranda of understanding, and publicly available salary schedules.

Discussion: As part of its regular review, the California Public Employees’ Retirement System (CalPERS) analyzed the memorandum of understanding (MOU) between the City of Ukiah and the Ukiah Police Officers Association (POA). Following this analysis, CalPERS has suggested several language adjustments to various provisions of the POA MOU and the associated salary schedules. These recommendations are intended to ensure that the City’s practices and intentions are accurately reflected in the MOU and salary schedules for the POA. The accompanying Side Letter of Agreement (Attachment 2) and revised salary schedules (Attachment 3) incorporate these suggested changes, bringing the City’s POA MOU and salary schedules into alignment with CalPERS guidelines and requirements. Apart from language adjustments, there are no substantive changes to the negotiated salaries and benefits in the current MOU.

Staff recommends that Council adopt a Resolution (Attachment 1) approving the Side Letter (Attachment 2), with language revisions recommended by CalPERS, and corresponding salary schedules (Attachment 3).

BUDGET AMENDMENT REQUIRED: None
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No

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PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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RESOLUTION NO. 2024-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING A SIDE

LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF

UKIAH AND UKIAH POLICE OFFICERS ASSOCIATION, AND CORRESPONDING

SALARY SCHEDULES
WHEREAS, on October 19, 2022, the City Council adopted Resolution 2022-2097 ratifying the 2022-2025 Memorandum of Understanding between the City of Ukiah and Ukiah Police Officers Association (POA); and
WHEREAS, as part of the California Public Employees’ Retirement System (“CalPERS”) review process, CalPERS recommended language changes to various provisions of the POA Memorandum of Understanding and salary schedules; and WHEREAS, said side letter to the Memorandum of Understanding has been presented to the City Council for its consideration;
NOW, THEREFORE, BE IT RESOLVED that the Memorandum of Understanding and corresponding salary schedules are hereby adopted, and the City Manager is authorized to enter into agreement with the POA.

PASSED AND ADOPTED this 20th day of November 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Josefina Dueñas, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
Attachment 1

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12644406.10 UK229-049

SIDE LETTER AGREEMENT
Between
The City of Ukiah
And
The Ukiah Police Officers Association
This Side Letter of Agreement (“Side Letter”) Is entered into by and between the City of Ukiah (“City”) and the Ukiah Police Officers Association (“Association”) (collectively referred to as the “Parties”). Having met and conferred in accordance with Government Code section 3500, et. seq., the Parties agree to add or replace the following sections the Parties’ current Memorandum of Understanding (“MOU”) (including the August 8, 2023, Side Letter of Agreement) and any implicated previous MOUs between the Parties as determined by the Side Letter’s effective date.

This Side Letter is effective May 1, 2021.

1. Replace: Article 13. SPECIAL PAYS, section A.

A. Training Specialty Pay
The City shall pay five percent (5%) of the sum of the employee’s base salary plus Officer and Sergeant POST Incentive Pay (if any is qualified for and received under Section (H)(a)- (b)) to employees that are formally, routinely, and consistently assigned as Field Training Officer, Dispatch Trainer, or Training Sergeant.

Subject to the PERL and CalPERS’regulations and guidance, this is reportable to CalPERS as special compensation.

2. Replace: Article 13. SPECIAL PAYS, section B
B. Bilingual Incentive Pay
The City shall pay compensation to employees who are routinely and consistently assigned to positions requiring communication skills in Spanish and American Sign Language (ASL) as follows: Employees who are designated by the City as fluent in Spanish (includes ability to read and write) or ASL (includes ability to interpret complex conversations) shall receive an additional incentive premium of five percent (5%) of the sum of the employee’s base monthly salary plus Officer and Sergeant POST Incentive Pay (if any is qualified for and received under Section (H)(a)-(b)) as compensation for the additional responsibilities.

Employees who are not fluent, but have been designated by the City as possessing the skill to converse in Spanish or ASL well enough to communicate during a basic call for service shall receive an additional incentive premium of three percent (3%) of base monthly salary plus Officer and Sergeant POST Incentive Pay (if any is qualified for and received under Attachment 2

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12644406.10 UK229-049
Section (H)(a)-(b)) as compensation for the additional responsibilities. The five percent (5%) pay, and three percent (3%) pay shall not be combined and five percent (5%) is the maximum premium allowed for any combination of the recognized communication skills.

The City may use a variety of techniques to test an employee’s proficiency in either language, and may require an employee to re-test on occasion.

Subject to the PERL and CalPERS regulations and guidance, this is reportable to CalPERS as special compensation.

3. Replace: Article 13. SPECIAL PAYS, section C
C. Educational Incentive Pay
The City shall pay employees for completing educational courses, certificates, and degrees that enhance their ability to do their job as follows:
a. Sergeants: An educational incentive premium of two percent (2%) of base salary shall be paid to Sergeants who attain a Bachelor’s degree or higher awarded by a community college, college, or university accredited by a national or regional accrediting body recognized by the United States Department of Education. b. Lieutenants and Captains: An educational incentive premium shall be paid to Lieutenants and Captains as follows:
i. Two- and one-half percent (2.5%) of base salary for an Associate’s degree awarded by a community college, college, or university accredited by a national or regional accrediting body recognized by the United States Department of Education.
ii. Five percent (5%) of base salary for a Bachelor’s degree or higher awarded by a community college, college, or university accredited by a national or regional accrediting body recognized by the United States Department of Education.
iii. The two educational incentives pertaining to Lieutenants and Captains are exclusive of each other and a Lieutenant or Captain may only receive one of the two education incentives. Thus, the maximum education incentive for Lieutenants and Captains is five percent (5%).
c. Subject to the PERL and CalPERS’regulations and guidance, this is reportable to CalPERS as special compensation.

4. Replace: Article 13. SPECIAL PAYS, section D
D. Detective pay

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12644406.10 UK229-049
The City shall pay Police Officers that are routinely and consistently assigned as Detectives an additional five percent (5%) of the sum of base salary plus Officer and Sergeant POST Incentive pay (if any is qualified for and received under Section (H)(a)-(b)).

Subject to the PERL and CalPERS regulations and guidance, this is reportable to CalPERS as special compensation.

5. Replace: Article 13. SPECIAL PAYS, section G
Special Pays – G. Traffic Officer Pay
The City shall pay five percent (5%) of the sum of base salary plus Officer and Sergeant POST Incentive Pay (if any is qualified for and received under Section (H)(a)-(b)) to employees formally, routinely, and consistently assigned as a Traffic Officer.

Subject to the PERL and CalPERS regulations and guidance, this is reportable to CalPERS as special compensation.

6. Add: Article 13. SPECIAL PAYS, section H
H. POST Incentive Pay
The City shall pay employees for obtaining and maintaining Peace Officer Standard Training (“POST”) certification as follows:
a. Police Officers: A POST incentive premium of five percent (5%) of base salary shall be paid to Police Officers who obtain and maintain a POST Intermediate Certificate.
b. Police Officers and Sergeants: A POST incentive premium of five percent (5%) of base salary shall be paid to Police Officers and Sergeants who obtain and maintain a POST Advanced Certificate.
c. Lieutenants and Captains: A POST incentive premium shall be paid to Lieutenants and Captains as follows:
i. Two- and one-half percent (2.5%) of base salary for obtaining and maintaining a POST Supervisory Certificate.
ii. Five Percent (5%) of base salary for obtaining and maintaining a POST Management Certificate.
iv. Lieutenants and Captain’s POST Incentive premiums are exclusive of each other and cannot be combined. Thus, the maximum POST incentive for Lieutenants and Captains is five percent (5%).

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12644406.10 UK229-049
d. Police Officers have a maximum combined total of ten percent (10%) POST incentive premium (five percent (5%) for POST Intermediate Certificate plus five percent (5%) for POST Advanced Certificate). Sergeants have a maximum POST incentive premium of five percent (5%). Lieutenants and Captains have a maximum POST incentive premium of five percent (5%).
e. Subject to the PERL and CalPERS’regulations and guidance, this is reportable to CalPERS as special compensation.

7. Replace: Article 14. Miscellaneous Provisions – S. Shift Differential S. Shift Differential
The City shall pay employees whose regularly scheduled work shift begins at 11:00 AM or later, and ends no later than 7:00 AM the following day, a shift differential of two dollars ($2.00) per hour for each hour actually worked during their regularly-scheduled shift.

Subject to the PERL and CalPERS regulations and guidance, this is reportable to CalPERS as special compensation.

This Side Letter is not effective until adoption by the Ukiah City Council. Once effective, this Side Letter supersedes any provisions or language in previous policies, the Parties’ current MOU and/or other documents that may conflict with the terms of this Side Letter.

For the City of Ukiah For the Ukiah Police Officers Association ________________________________________ __________________________________________ Sage Sangiacomo, City Manager Brett Chapman, POA President

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Ukiah Police Officers Association
Salary Schedule
Effective September 29, 2024
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 3056 Community Services Officer Annual $ 53,697.94 $ 56,382.84 $ 59,202.00 $ 62,162.16 $ 65,270.28 $ 66,902.04 $ 68,574.60 Monthly $ 4,474.83 $ 4,698.57 $ 4,933.50 $ 5,180.18 $ 5,439.19 $ 5,575.17 $ 5,714.55 Hourly $ 25.82 $ 27.11 $ 28.46 $ 29.89 $ 31.38 $ 32.16 $ 32.97 3054 Crimes Analyst/Evidence Technician Annual $ 63,714.76 $ 66,900.48 $ 70,245.48 $ 73,757.76 $ 77,445.60 $ 79,381.80 $ 81,366.36 3058 Public Safety Dispatcher Monthly $ 5,309.56 $ 5,575.04 $ 5,853.79 $ 6,146.48 $ 6,453.80 $ 6,615.15 $ 6,780.53 Hourly $ 30.63 $ 32.16 $ 33.77 $ 35.46 $ 37.23 $ 38.16 $ 39.12 3060 Communications Supervisor Annual $ 73,272.00 $ 76,935.60 $ 80,782.44 $ 84,821.52 $ 89,062.56 $ 91,289.16 $ 93,571.44 Monthly $ 6,106.00 $ 6,411.30 $ 6,731.87 $ 7,068.46 $ 7,421.88 $ 7,607.43 $ 7,797.62 Hourly $ 35.23 $ 36.99 $ 38.84 $ 40.78 $ 42.82 $ 43.89 $ 44.99 3373 Communications/Records Manager Annual $ 95,033.50 $ 99,785.16 $ 104,774.40 $ 110,013.12 $ 115,513.80 $ 118,401.60 $ 121,361.64 Monthly $ 7,919.46 $ 8,315.43 $ 8,731.20 $ 9,167.76 $ 9,626.15 $ 9,866.80 $ 10,113.47 Hourly $ 45.69 $ 47.97 $ 50.37 $ 52.89 $ 55.54 $ 56.92 $ 58.35 3073 Police Officer Annual $ 76,869.42 $ 80,712.84 $ 84,748.44 $ 88,985.88 $ 93,435.12 $ 98,106.84 $ 100,559.52 $ 103,073.52 Monthly $ 6,405.79 $ 6,726.07 $ 7,062.37 $ 7,415.49 $ 7,786.26 $ 8,175.57 $ 8,379.96 $ 8,589.46 Hourly $ 36.96 $ 38.80 $ 40.74 $ 42.78 $ 44.92 $ 47.17 $ 48.35 $ 49.55 3077 Police Sergeant Annual $ 98,490.03 $ 103,414.56 $ 108,585.24 $ 114,014.52 $ 119,715.24 $ 125,700.96 $ 128,843.52 $ 132,064.56 Monthly $ 8,207.50 $ 8,617.88 $ 9,048.77 $ 9,501.21 $ 9,976.27 $ 10,475.08 $ 10,736.96 $ 11,005.38 Hourly $ 47.35 $ 49.72 $ 52.20 $ 54.81 $ 57.56 $ 60.43 $ 61.94 $ 63.49 3078 Police Lieutenant Annual $ 119,513.11 $ 125,488.80 $ 131,763.24 $ 138,351.36 $ 145,268.88 $ 148,900.56 $ 152,623.08 Monthly $ 9,959.43 $ 10,457.40 $ 10,980.27 $ 11,529.28 $ 12,105.74 $ 12,408.38 $ 12,718.59 Hourly $ 57.46 $ 60.33 $ 63.35 $ 66.52 $ 69.84 $ 71.59 $ 73.38 3079 Police Captain Annual $ 141,516.02 $ 148,591.80 $ 156,021.36 $ 163,822.44 $ 172,013.52 $ 176,313.84 $ 180,721.68 Monthly $ 11,793.00 $ 12,382.65 $ 13,001.78 $ 13,651.87 $ 14,334.46 $ 14,692.82 $ 15,060.14 Hourly $ 68.04 $ 71.44 $ 75.01 $ 78.76 $ 82.70 $ 84.77 $ 86.89 3570 Police Chief Annual $ 172,098.49 $ 180,703.44 $ 189,738.60 $ 199,225.56 $ 209,186.88 $ 214,416.60 $ 219,777.00 Monthly $ 14,341.54 $ 15,058.62 $ 15,811.55 $ 16,602.13 $ 17,432.24 $ 17,868.05 $ 18,314.75 Hourly $ 82.74 $ 86.88 $ 91.22 $ 95.78 $ 100.57 $ 103.08 $ 105.66 Note: Step 0-5 are 5% increments, 6-7 are 2.5% increments [INSERT DATE] Council Approved With Revisions
Attachment 3

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Ukiah Police Officers Association
Salary Schedule
Effective 10/1/23 - 9/28/24
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 3056 Community Services Officer Annual $ 52,133.92 $ 54,740.64 $ 57,477.72 $ 60,351.60 $ 63,369.24 $ 64,953.48 $ 66,577.32 Monthly $ 4,344.49 $ 4,561.72 $ 4,789.81 $ 5,029.30 $ 5,280.77 $ 5,412.79 $ 5,548.11 Hourly $ 25.06 $ 26.32 $ 27.63 $ 29.02 $ 30.47 $ 31.23 $ 32.01 3054 Crimes Analyst/Evidence Technician Annual $ 61,858.99 $ 64,951.92 $ 68,199.48 $ 71,609.40 $ 75,189.84 $ 77,069.64 $ 78,996.36 3058 Public Safety Dispatcher Monthly $ 5,154.92 $ 5,412.66 $ 5,683.29 $ 5,967.45 $ 6,265.82 $ 6,422.47 $ 6,583.03 Hourly $ 29.74 $ 31.23 $ 32.79 $ 34.43 $ 36.15 $ 37.05 $ 37.98 3060 Communications Supervisor Annual $ 71,137.87 $ 74,694.72 $ 78,429.48 $ 82,350.96 $ 86,468.52 $ 88,630.20 $ 90,846.00 Monthly $ 5,928.16 $ 6,224.56 $ 6,535.79 $ 6,862.58 $ 7,205.71 $ 7,385.85 $ 7,570.50 Hourly $ 34.20 $ 35.91 $ 37.71 $ 39.59 $ 41.57 $ 42.61 $ 43.68 3373 Communications/Records Manager Annual $ 92,265.53 $ 96,878.76 $ 101,722.68 $ 106,808.76 $ 112,149.24 $ 114,952.92 $ 117,826.80 Monthly $ 7,688.79 $ 8,073.23 $ 8,476.89 $ 8,900.73 $ 9,345.77 $ 9,579.41 $ 9,818.90 Hourly $ 44.36 $ 46.58 $ 48.91 $ 51.35 $ 53.92 $ 55.27 $ 56.65 3073 Police Officer Annual $ 74,630.51 $ 78,362.04 $ 82,280.16 $ 86,394.12 $ 90,713.88 $ 95,249.52 $ 97,630.80 $ 100,071.60 Monthly $ 6,219.21 $ 6,530.17 $ 6,856.68 $ 7,199.51 $ 7,559.49 $ 7,937.46 $ 8,135.90 $ 8,339.30 Hourly $ 35.88 $ 37.67 $ 39.56 $ 41.54 $ 43.61 $ 45.79 $ 46.94 $ 48.11 3077 Police Sergeant Annual $ 95,621.38 $ 100,402.44 $ 105,422.52 $ 110,693.64 $ 116,228.28 $ 122,039.64 $ 125,090.64 $ 128,217.96 Monthly $ 7,968.45 $ 8,366.87 $ 8,785.21 $ 9,224.47 $ 9,685.69 $ 10,169.97 $ 10,424.22 $ 10,684.83 Hourly $ 45.97 $ 48.27 $ 50.68 $ 53.22 $ 55.88 $ 58.67 $ 60.14 $ 61.64 3078 Police Lieutenant Annual $ 116,032.15 $ 121,833.72 $ 127,925.40 $ 134,321.64 $ 141,037.68 $ 144,563.64 $ 148,177.68 Monthly $ 9,669.35 $ 10,152.81 $ 10,660.45 $ 11,193.47 $ 11,753.14 $ 12,046.97 $ 12,348.14 Hourly $ 55.78 $ 58.57 $ 61.50 $ 64.58 $ 67.81 $ 69.50 $ 71.24 3079 Police Captain Annual $ 137,394.19 $ 144,263.88 $ 151,477.08 $ 159,050.88 $ 167,003.40 $ 171,178.44 $ 175,457.88 Monthly $ 11,449.52 $ 12,021.99 $ 12,623.09 $ 13,254.24 $ 13,916.95 $ 14,264.87 $ 14,621.49 Hourly $ 66.05 $ 69.36 $ 72.83 $ 76.47 $ 80.29 $ 82.30 $ 84.35 3570 Police Chief Annual $ 167,085.91 $ 175,440.24 $ 184,212.24 $ 193,422.84 $ 203,094.00 $ 208,171.32 $ 213,375.60 Monthly $ 13,923.83 $ 14,620.02 $ 15,351.02 $ 16,118.57 $ 16,924.50 $ 17,347.61 $ 17,781.30 Hourly $ 80.33 $ 84.35 $ 88.56 $ 92.99 $ 97.64 $ 100.08 $ 102.58 Note: Step 0-5 are 5% increments, 6-7 are 2.5% increments [INSERT DATE] Council Approved With Revisions

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Ukiah Police Officers Association
Salary Schedule
Effective 7/10/22 - 9/30/23
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 3056 Community Services Officer Annual $ 50,615.46 $ 53,146.20 $ 55,803.48 $ 58,593.60 $ 61,523.28 $ 63,061.32 $ 64,637.88 Monthly $ 4,217.96 $ 4,428.85 $ 4,650.29 $ 4,882.80 $ 5,126.94 $ 5,255.11 $ 5,386.49 Hourly $ 24.33 $ 25.55 $ 26.83 $ 28.17 $ 29.58 $ 30.32 $ 31.08 3054 Crimes Analyst/Evidence Technician Annual $ 60,057.27 $ 63,060.12 $ 66,213.12 $ 69,523.80 $ 72,999.96 $ 74,824.92 $ 76,695.60 3058 Public Safety Dispatcher Monthly $ 5,004.77 $ 5,255.01 $ 5,517.76 $ 5,793.65 $ 6,083.33 $ 6,235.41 $ 6,391.30 Hourly $ 28.87 $ 30.32 $ 31.83 $ 33.42 $ 35.10 $ 35.97 $ 36.87 3060 Communications Supervisor Annual $ 69,065.89 $ 72,519.24 $ 76,145.16 $ 79,952.40 $ 83,950.08 $ 86,048.88 $ 88,200.12 Monthly $ 5,755.49 $ 6,043.27 $ 6,345.43 $ 6,662.70 $ 6,995.84 $ 7,170.74 $ 7,350.01 Hourly $ 33.20 $ 34.87 $ 36.61 $ 38.44 $ 40.36 $ 41.37 $ 42.40 3373 Communications/Records Manager Annual $ 89,578.19 $ 94,057.08 $ 98,759.88 $ 103,697.88 $ 108,882.72 $ 111,604.80 $ 114,394.92 Monthly $ 7,464.85 $ 7,838.09 $ 8,229.99 $ 8,641.49 $ 9,073.56 $ 9,300.40 $ 9,532.91 Hourly $ 43.07 $ 45.22 $ 47.48 $ 49.85 $ 52.35 $ 53.66 $ 55.00 3073 Police Officer Annual $ 72,456.80 $ 76,079.64 $ 79,883.64 $ 83,877.84 $ 88,071.72 $ 92,475.36 $ 94,787.28 $ 97,156.92 Monthly $ 6,038.07 $ 6,339.97 $ 6,656.97 $ 6,989.82 $ 7,339.31 $ 7,706.28 $ 7,898.94 $ 8,096.41 Hourly $ 34.84 $ 36.58 $ 38.41 $ 40.33 $ 42.34 $ 44.46 $ 45.57 $ 46.71 3077 Police Sergeant Annual $ 92,836.30 $ 97,478.16 $ 102,352.08 $ 107,469.72 $ 112,843.20 $ 118,485.36 $ 121,447.44 $ 124,483.68 Monthly $ 7,736.36 $ 8,123.18 $ 8,529.34 $ 8,955.81 $ 9,403.60 $ 9,873.78 $ 10,120.62 $ 10,373.64 Hourly $ 44.63 $ 46.86 $ 49.21 $ 51.67 $ 54.25 $ 56.96 $ 58.39 $ 59.85 3078 Police Lieutenant Annual $ 112,652.57 $ 118,285.20 $ 124,199.52 $ 130,409.52 $ 136,929.96 $ 140,353.20 $ 143,862.00 Monthly $ 9,387.71 $ 9,857.10 $ 10,349.96 $ 10,867.46 $ 11,410.83 $ 11,696.10 $ 11,988.50 Hourly $ 54.16 $ 56.87 $ 59.71 $ 62.70 $ 65.83 $ 67.48 $ 69.16 3079 Police Captain Annual $ 133,392.42 $ 140,062.08 $ 147,065.16 $ 154,418.40 $ 162,139.32 $ 166,192.80 $ 170,347.68 Monthly $ 11,116.04 $ 11,671.84 $ 12,255.43 $ 12,868.20 $ 13,511.61 $ 13,849.40 $ 14,195.64 Hourly $ 64.13 $ 67.34 $ 70.70 $ 74.24 $ 77.95 $ 79.90 $ 81.90 3570 Police Chief Annual $ 162,219.33 $ 170,330.28 $ 178,846.80 $ 187,789.20 $ 197,178.72 $ 202,108.20 $ 207,160.92 Monthly $ 13,518.28 $ 14,194.19 $ 14,903.90 $ 15,649.10 $ 16,431.56 $ 16,842.35 $ 17,263.41 Hourly $ 77.99 $ 81.89 $ 85.98 $ 90.28 $ 94.80 $ 97.17 $ 99.60 Note: Step 0-5 are 5% increments, 6-7 are 2.5% increments [INSERT DATE] Council Approved With Revisions

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Ukiah Police Officers Association
Salary Schedule
Effective 7/11/21-7/9/22
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4 Step 5 3056 Community Services Officer Annual $ 48,205.20 $ 50,615.52 $ 53,146.32 $ 55,803.60 $ 58,593.84 Monthly $ 4,017.10 $ 4,217.96 $ 4,428.86 $ 4,650.30 $ 4,882.82 Hourly $ 23.18 $ 24.33 $ 25.55 $ 26.83 $ 28.17
3054 Crimes Analyst/Evidence Technician Annual $ 57,197.40 $ 60,057.24 $ 63,060.12 $ 66,213.12 $ 69,523.80 3058 Public Safety Dispatcher Monthly $ 4,766.45 $ 5,004.77 $ 5,255.01 $ 5,517.76 $ 5,793.65 Hourly $ 27.50 $ 28.87 $ 30.32 $ 31.83 $ 33.42
3060 Communications Supervisor Annual $ 65,777.04 $ 69,065.88 $ 72,519.12 $ 76,145.04 $ 79,952.28 Monthly $ 5,481.42 $ 5,755.49 $ 6,043.26 $ 6,345.42 $ 6,662.69 Hourly $ 31.62 $ 33.20 $ 34.86 $ 36.61 $ 38.44
3373 Communications/Records Manager Annual $ 85,312.56 $ 89,578.20 $ 94,057.08 $ 98,759.88 $ 103,697.88 Monthly $ 7,109.38 $ 7,464.85 $ 7,838.09 $ 8,229.99 $ 8,641.49 Hourly $ 41.02 $ 43.07 $ 45.22 $ 47.48 $ 49.85
3073 Police Officer Annual $ 69,006.48 $ 72,456.84 $ 76,079.64 $ 79,883.64 $ 83,877.84 $ 88,071.72 Monthly $ 5,750.54 $ 6,038.07 $ 6,339.97 $ 6,656.97 $ 6,989.82 $ 7,339.31 Hourly $ 33.18 $ 34.84 $ 36.58 $ 38.41 $ 40.33 $ 42.34
3077 Police Sergeant Annual $ 88,415.52 $ 92,836.32 $ 97,478.16 $ 102,352.08 $ 107,469.72 $ 112,843.20 Monthly $ 7,367.96 $ 7,736.36 $ 8,123.18 $ 8,529.34 $ 8,955.81 $ 9,403.60 Hourly $ 42.51 $ 44.63 $ 46.86 $ 49.21 $ 51.67 $ 54.25
3078 Police Lieutenant Annual $ 107,288.16 $ 112,652.52 $ 118,285.20 $ 124,199.52 $ 130,409.52 Monthly $ 8,940.68 $ 9,387.71 $ 9,857.10 $ 10,349.96 $ 10,867.46 Hourly $ 51.58 $ 54.16 $ 56.87 $ 59.71 $ 62.70
3079 Police Captain Annual $ 127,040.40 $ 133,392.48 $ 140,062.08 $ 147,065.16 $ 154,418.40 Monthly $ 10,586.70 $ 11,116.04 $ 11,671.84 $ 12,255.43 $ 12,868.20 Hourly $ 61.08 $ 64.13 $ 67.34 $ 70.70 $ 74.24
3570 Police Chief Annual $ 154,494.60 $ 162,219.36 $ 170,330.28 $ 178,846.80 $ 187,789.20 Monthly $ 12,874.55 $ 13,518.28 $ 14,194.19 $ 14,903.90 $ 15,649.10 Hourly $ 74.28 $ 77.99 $ 81.89 $ 85.98 $ 90.28
[INSERT DATE] Council Approved With Revisions

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City of Ukiah
Police Unit Salary Schedule
Effective January 10, 2021 - July 10, 2021
Step 0 Step 1 Step 2 Step 3 Step 4 Step 5
Community Services Officer 3056 3759.07 3,900.10 4,095.11 4,299.87 4,514.86 4,740.60 Clerk Dispatcher 3058 4,387.53 4,627.62 4,859.00 5,101.95 5,357.05 5,624.90 Crimes Analyst 3054
Senior Clerk Dispatcher 3059 4,724.94 4,983.49 5,232.67 5,494.30 5,769.02 6,057.47 Comm/Records Supervisor 3373 5,717.17 6,030.02 6,331.52 6,648.10 6,980.51 7,329.54 Police Officer 3073 5,583.05 5,862.20 6,155.31 6,463.08 6,786.23 7,125.54 Police Sergeant 3077 7,153.36 7,511.03 7,886.58 8,280.91 8,694.96 9,129.71 Police Lieutenant 3078 8,113.46 8,680.27 9,114.28 9,569.99 10,048.49 10,550.91 Police Captain 3079 9,745.10 10,278.35 10,792.27 11,331.88 11,898.47 12,493.39 Police Chief 3570 11,851.07 12,499.56 13,124.54 13,780.77 14,469.81 15,193.30 Job Class Title Grade
Monthly
[INSERT DATE] Council Approved With Revisions

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Agenda Item No: 8.e.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-802

AGENDA SUMMARY REPORT
SUBJECT: Approval of Notice of Completion and Budget Amendment in the Amount of $31,285.96 for Additional Construction Services from Gregg Simpson Constructed Related to the Orr Street Bridge Replacement Project.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer; Jason Benson, Senior Engineer
ATTACHMENTS:

1. Change Orders 1-3

2. Notice-of-Completion
Summary: Council will consider approving the Notice of Completion and Budget Amendment in the amount of $31,285.96 for the Orr Street Bridge Replacement Project.

Background: The Public Works Department has completed the rehabilitation of the Orr Street Bridge. The project involved replacing the steel decking, asphalt paving, installation of guard rails and enhanced striping.

Several change orders were included for the project to cover additional material needs, fabrication work and safety enhancements.

Discussion: At the September 20, 2023 Regular City Council Meeting, Council awarded the Orr Street Replacement Project to Gregg Simpson Construction in the amount of $229,409.10. This price was based on the engineer's estimate for the project.

The cost of the project increased due to the necessity of additional bridge materials, fabrication work in addition to additional items like speed bumps, enhanced striping and signage that the Council directed be implemented to enhance safety and discourage speeding. Change Order 1-3 increased the project cost by $162,580.81 for a total project cost of $391,989.91. See Attachment 1 for a copy of the change orders. A budget amendment of $31,285.96 is required to provide full appropriation. Special project reserves funded this project.

The contract work was completed on October 11, 2024. Final payment of the retention will be made to the contractor 35 days from the date of the Notice of Completion (Attachment 2) is filed with the County Recorder.

BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 25124210.80230.18065: $360,703.95 PROPOSED BUDGET AMOUNT: 25124210.80230.18065: $391,989.91 FINANCING SOURCE: Special Project Reserves
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324104

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COORDINATED WITH: Finance Department
DIVERSITY-EQUITY INITIATIVES (DEI):n/a
CLIMATE INITIATIVES (CI): n/a
GENERAL PLAN ELEMENTS (GP): GP-A3 - Mobility Element, GP-A4 - Public Facilities, Services, and Infrastructure Element

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Please return to:

CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(707) 463-6200

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the project described as: Orr Street Bridge Project, Specification No. 23-06

2. That the nature of the title to the bridge deck replacement and improvements on Orr Street Bridge.

3. That on the 11th day of October 2024, the Contract work for this project was actually completed.

4. That the name and address of the Contractor is Gregg Simpson Construction, 11 Highland Ct, Ukiah CA 95482.

5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as Orr Street.

I hereby certify under penalty of perjury that the forgoing is true and correct:

City Council Approval CITY OF UKIAH, a Municipal Corporation _________________ By: __________
Date Kristine Lawler, City Clerk Date
State of California
County of Mendocino
Exempt from recording fees pursuant to Government Code Section 27383 ATTACHMENT 2

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Agenda Item No: 13.a.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-799

AGENDA SUMMARY REPORT
SUBJECT: Authorization for the City Manager to Negotiate and Execute a Contract with GHD Engineers Inc. in the amount of $85,507.00 for Hydraulic Modeling Support Services for the Development of a 100-Year Floodplain Model for the City of Ukiah.

DEPARTMENT: Public Works PREPARED BY: Jason Benson, Senior Civil Engineer PRESENTER:

Tim Eriksen, Director of Public Works/City
Engineer and Craig Schlatter, Director of
Community Development
ATTACHMENTS:

1. 2024-11-5_Ukiah_FEMA_Submission
Summary: This item requests that City Council authorize the City Manager to negotiate and execute a contract with GHD Engineers Inc. in the amount of $85,507 to develop a 100-Year Floodplain Model for the City of Ukiah. This project will create an accurate hydraulic model to address discrepancies identified in FEMA’s preliminary floodplain mapping. GHD’s contract will include hydrologic and hydraulic modeling for the Orrs, Gibson, and Doolin Creek watersheds, along with coordination with FEMA to ensure model adoption.

Background: The City of Ukiah needs accurate floodplain mapping to support planning, emergency preparedness, and infrastructure resilience. FEMA’s revised preliminary floodplain maps, first proposed in 2022, showed inconsistencies with observed flood data, raising concerns about accuracy. In 2023, the City appealed FEMA's initial maps, but the updated versions still showed potential inaccuracies, especially for lowincome areas, where residents may face unnecessary flood insurance costs. Preliminary analysis by City Staff suggests FEMA’s data may not fully capture local flood risks, underscoring the need for a more detailed, locally-informed floodplain model.

In response, the City prepared and sent two letters to FEMA on September 20, 2024, commenting on FEMA's potential methodological inaccuracies and including direct observations from City Councilmembers who had lived in areas where new floodplains were proposed. City Council additionally directed Staff to seek a proposal for hydraulic and hydrological studies. GHD Engineers Inc. has submitted a proposal to develop a model tailored to Ukiah’s specific floodplain conditions. This project will include collaboration with FEMA to facilitate adoption, ensuring the model accurately represents Ukiah's unique flood risks.

Discussion: GHD Engineers Inc.’s proposed scope addresses discrepancies in FEMA’s preliminary floodplain maps, which could impose undue costs on residents, especially in low-income areas. This project aims to deliver a precise 100-Year Floodplain Model for the Orrs, Gibson, and Doolin Creek watersheds and support FEMA in updating official maps. Key tasks under this contract include:

1. Developing a Detailed HEC-HMS Model: GHD will develop a hydrologic model for the watersheds using HEC-HMS software. This includes sub-basin delineation, curve number calculations, and hydrograph generation for design storm events at 10-, 50-, and 100-year intervals, forming the basis for hydraulic updates.

2. Updating FEMA’s HEC-RAS Hydraulic Model: GHD will incorporate these hydrographs into FEMA’s HEC-RAS model, improving accuracy by capturing stormwater flow timing and attenuation across the watersheds. Findings will be presented to City staff for review.

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3. Minor Model Adjustments: Based on analysis results, GHD may update model geometry to better reflect local floodplain conditions, focusing on structure geometry and flow paths that affect flood extents.

4. Report Development: GHD will compile a Hydraulic Analysis Report summarizing the model, methodology, and final floodplain extents, along with recommendations for future updates.

5. FEMA Coordination: GHD will assist in FEMA coordination, including submitting a Letter of Map Revision (LOMR) to align findings with federal standards, facilitating FEMA’s adoption of the updated floodplain extents.

See Attachment 1 for a copy of the proposal. Funding for these studies are expected to include a combination of already approved, available budgeted funds that are not expected to be expended this year and potential grant funds. Following current budget policy, Finance will adjust the budget to re-appropriate funds for these services. An amendment to the budget by Council is not required. Upon authorization of this contract by Council, Staff will also reach out to FEMA to partner, if possible, on the studies and seek funding support.

Completion of this project will equip Ukiah with a reliable floodplain model to guide infrastructure planning and emergency preparedness. It will also help residents by accurately defining flood hazards, reducing unnecessary flood insurance costs, and mitigating risks from outdated floodplain delineations. Staff recommends Council authorize the City Manager to negotiate and execute a contract with GHD Engineers Inc. in the amount of $85,507 for these studies to be undertaken.

Recommended Action: Authorize the City Manager to Negotiate and Execute a contract with GHD Engineers Inc. in the amount of $85,507 for services related to FEMA Floodplain Mapping.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20012200.52304: $131,200
PROPOSED BUDGET AMOUNT: 20012200.52304: $45,693; 20012800.52100: $91,507 FINANCING SOURCE: Existing appropriation under the City's indirect cost allocation plan REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Finance Department and Community Development DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop, and implement programs.

CLIMATE INITIATIVES (CI): 6c – Ensure that climate responsibility is integrated throughout the City’s departments and operations.

GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element

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943 Reserve Drive,
Roseville, California 95678
United States
ghd.com
The Power of Commitment
GHD
Your ref:

Our ref: 12589077
November 05, 2024
City of Ukiah
Tim Erickson
Director of Public Works
300 Seminary Avenue
Ukiah, CA 95482
City of Ukiah Floodplain Model Development
Dear Tim,
GHD is pleased to provide this proposal to provide hydrologic and hydraulic modeling support for the development of a 100-Year Floodplain Model for the City of Ukiah. GHD understands that FEMA has completed Preliminary Modelling efforts of the City’s creeks and floodplains which resulted in inundation extents inconsistent with recorded water levels and anecdotal information in regards to flooding issues. As such, GHD will develop a more detailed Hydrologic Model (HEC-HMS) for the Orrs, Gibson, and Doolin Creek Watersheds. The Hydrologic analysis will provide flow hydrographs to use in the existing hydraulic model provided by FEMA.

GHD will analyze the floodplain extents and meet with the City to determine if the updated model results better reflect the anticipated flooding within the City.

Based on the outcome from the meeting, GHD will review the FEMA Hydraulic Model (HEC-RAS) to determine if there are any physical changes to the model that would be needed to reflect existing conditions with the floodplain and Orrs, Gibson and Doolin Creeks.

Based on the model findings, GHD will develop the inundation extents for the 100-Year Floodplain along with a report detailing the model modification process.

Task 1 – Develop Existing Condition HEC-HMS Model
GHD will use the methodologies outlined in the National Resource Conservation Services Technical Release 55 (NRCS TR-55) to develop a detailed HEC-HMS model of the Orrs, Gibson, and Doolin Creek watersheds.

The development of a HEC-HMS model includes the delineation of sub-basins, determination of curve numbers, time of concentration and hydrologic soil groups for each sub-basin. NOAA Atlas-14 will be used for design storm rainfall depths.

The HEC-HMS model will be used to generate design storm hydrographs for the 10-, 50-, and 100-year rainfall events.

Task 1 Deliverables:

GHD will provide the following deliverables associated with the above services:
• Email summary of resulting flows form the HEC-HMS model ATTACHMENT 1

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12589077 | City of Ukiah Floodplain Model Development 2 Task 2 – Update FEMA Hydraulic Model with HEC-HMS Hydrographs GHD will use the design storm hydrographs to update the Preliminary FEMA HEC-RAS model. Hydrographs will be input at numerous locations within the HEC-RAS model to better reflect storm timing and attenuated flows in the upper watersheds.

The HEC-RAS model will be run with the 10-, 50-, and 100-Year Design storms. GHD will summarize the inundation findings and present to the City for review. GHD will meet with the City to discuss next steps and recommendations.

Task 2 Deliverables:

GHD will provide the following deliverables associated with the above services:
• Email summary of meeting with City
Task 3 – Evaluate FEMA Hydraulic Model for Geometry Adjustments Based on the findings from the above Task, GHD will update the existing FEMA HEC-RAS model based on information provided by the City that reflects more accurate creek or floodplain conditions. Anticipated changes are minor (4 or fewer) and would be limited to structure geometry changes or significant flow path determinations.

The updated HEC-RAS model will be run for the 10-, 50-, and 100-Year storm events and floodplain extents will be generated.

GHD will meet with the City to present the findings and recommendations.

Task 3 Deliverables:

GHD will provide the following deliverables associated with the above services:
• Email summary of meeting with City
Task 4 –Model Build Report Development
A Draft and Final Hydraulic Analysis Report documenting the modelling approach and results will be developed incorporating City comments.

Task 4 Deliverables:

GHD will provide the following deliverables associated with the above services:
• Draft Hydraulic Analysis Report, submitted electronically via email in PDF format. • Final Hydraulic Analysis Report, submitted electronically via email in PDF format.

Task 5 – FEMA Coordination and Letter of Map Revision Package Development Based on the results from the previous Tasks, GHD will coordinate with FEMA to answer questions and help them to be able to adopt the revised floodplain mapping. GHD will follow the MT-2 Form process for submission of a Letter of Map Revision (LOMR) package. As this process can vary significantly in effort and time, GHD will communicate with the City throughout the process and offer updates to schedule and any potential change orders that are needed. Coordination with FEMA will continue as requested up to the allotted budget for this task.

Task 5 Deliverables:

GHD will provide the following deliverables associated with the above services:
• Completed MT-2 Form with required digital files for LOMR adoption

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12589077 | City of Ukiah Floodplain Model Development 3 Task 6 – Project Management
GHD will provide project management services during the project, including:
• Project coordination with the City of Ukiah and FEMA. Correspondence may include emails, phone calls, and Microsoft Teams calls. This work effort will include up to three client coordination meetings (including the meetings outlined above).
• A Microsoft Teams meeting will be held following submittal of the Draft Report to obtain feedback from the City.
• Evaluate and track progress on scope, schedule, and budget.

Assumptions
• No Survey or Geotechnical work is included in this Scope of Work • The City shall provide spatial data including stormdrain network and structure details including size and locations
• This Scope is limited to the Gibson, Orrs, and Doolin Creek watersheds.

GHD does not control the outcome of FEMA review and acceptance of the LOMR.

Project Team
The following GHD personnel are assigned as the project:
• Project Director – Steve Allen, PE
• Project QA/QC – Seth Stevens, PE
• Project Manager – Greg Garrison, PE
• Hydraulic Modeler – Ashlan Finn, PE
• GIS Analyst – Evan Thompson

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12589077 | City of Ukiah Floodplain Model Development 4 Project Schedule
An approximate project schedule for the completion of the scope of services discussed above is outlined in Table 1
Table 1: Preliminary Project Schedule
Task Description Draft Schedule1
Task 1 Develop HEC-HMS Model 6 Weeks from Contract Execution Task 2 Update FEMA HEC-RAS Model with HMS Flows3 Weeks after Completion of Task 1 - Meeting #1—Assessment Discussion (digital) (TBD)
Task 3 Update HEC-RAS Model with Geometry
changes
4 Weeks after Completion of Task 2
- Meeting #2—Assessment Discussion (digital) (TBD)
Task 4 Report Development 6 Weeks after Completion of Task 3 Meeting #3—Project Summary (TBD)
Task 5 FEMA Submission Package Development April, 2025 (TBD) Notes:

1. Draft schedule assumes that GHD receives storm drain as-built plans from the City of Rohnert Park by October 25, 2024.

2. Draft schedule for Final Hydraulic Analysis Report assumes that GHD receives comments on the Draft Hydraulic Analysis Report by January 17, 2025.

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12589077 | City of Ukiah Floodplain Model Development 5 Engineering Fee:

Compensation shall be on a Time and Material Basis not to exceed $85,507. Note that the FEMA Coordination and Submission constitutes a significant portion of the Total Fee. The process involving Map Revisions involves uncertainty and therefore may vary from the estimated effort shown. A breakdown of the cost per task is summarized below.

Table 2: Engineering Fee Breakdown
Task Description Engineering Fee
Task 1 Existing Conditions HEC-HMS Model $19,516
Task 2 Update FEMA HEC-RAS Model (Flows) $4,654
Task 3 Update FEMA HEC-RAS Model (Geomerty) $7,118
Task 4 Technical Report $20,714
Task 5 FEMA Coordination and LOMR Submission Package $28,220 Task 6 Project Management $5,285
Total Fee $85,507
Sincerely,
GHD
Regards
Greg Garrison
Senior Water Engineer
+1 530 387-5702
[email protected]
Steve Allen
Project Director
+1 707 267 2258
[email protected]

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Agenda Item No: 14.a.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-807

AGENDA SUMMARY REPORT
SUBJECT: Discussion and Direction Regarding Mendocino County Tourism Commission's Proposal to Modify and Increase the Countywide Tourism Business Improvement District Fees.

DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:

1. Presentation
Summary: The Mendocino County Tourism Commission is proposing a modification of their Business Improvement District (BID) that would double their marketing budget for Visit Mendocino. City Staff is proposing, alternatively, that any revenue generated by an increase to the BID be allocated proportionately to the various jurisdictions to provide direct services and programs in the communities that serve the visitors.

Background: All Mendocino County lodging businesses are part of the Mendocino County Lodging Business Improvement District (BID), which was formed in 2006 and is commonly referred to as Visit Mendocino. These overnight accommodations collect a 1% assessment, paid by their guests, which is then passed through to Mendocino County Tourism Commission (MCTC) to promote tourism to Mendocino County. Since 2006, the County of Mendocino had provided a 50% match to the 1% assessment; however, as of July 2024, the County determined they were no longer able to provide this supplemental match due to budget constraints. Even before this shift in funding, MCTC had begun the process of proposing a modification to the current BID, seeking to change it from the 1989 BID Law to the 1995 BID Law. The modification would establish a new Tourism Marketing District (TMD) that would allow for an initial term of up to five years and an updated assessment of 2%, with an additional future increase of .5%.

Below is a very general summary of the primary differences between the 1989 and 1995 BID Laws:
• 1989 BID Law: Formally known as the Parking and Business Improvement Area Law of 1989, it primarily focuses on promoting business activities within a designated area. This law is often used for marketing, promotions, and beautification projects to enhance commercial areas and attract foot traffic.

BIDs formed under the 1989 Law require annual reporting and renewal. • 1995 BID Law: Known as the Property and Business Improvement District Law of 1995, it has a broader scope, allowing funds to be used for a wider range of services, such as enhanced security, infrastructure, and capital improvements, in addition to marketing and promotions. The 1995 law can support more comprehensive services that address the physical upkeep and safety of business districts. BIDs under the 1995 law are generally established for longer periods with less oversight and fewer reporting requirements, making them harder to dissolve or restructure if they fail to meet expectations. This longer duration could lead to a lack of accountability, as it would be more difficult for stakeholders to address issues or make changes if the BID’s performance is unsatisfactory.

While conversion to the 1995 BID Law would allow for the funding of services and programs that address the physical upkeep, safety, and improvement of the communities they promote, MCTC has reported to the Board

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of Supervisors that the increased funding would be used to simply increase their marketing budget and other typical expenses.

The process to modify the BID, as designed by MCTC, is for MCTC to first petition the lodging owners, then get support from the Board of Supervisors, and then to request each city to pass a resolution authorizing the application of the BID within the city limits. If a city does not pass said resolution, the BID cannot be applied within that city's limits. The petition drive is currently occurring. In an October 2024 report to the Board of Supervisors, a majority of the Supervisors directed engagement with the cities regarding MCTC's proposal.

That has not occurred to date.

Discussion: It is widely recognized that the majority of MCTC's promotional efforts are focused on the coast.

This is one of the primary reasons that the local Visit Ukiah program was formed. Visit Ukiah has been tremendously successful, more than doubling the local transient occupancy tax revenue since its inception. Strong strategic tourism partnerships have been formed, social media and other advertising reach has increased dramatically, the Ukiah visitor center has been transformed into an official California Welcome Center, and more. It is clear that investment in this more localized effort has been very effective. It does not seem clear, however, that doubling the marketing budget of MCTC through the modification of the BID will significantly benefit Ukiah.

Another concern about increasing the overall TOT that is charged to visitors, which includes the local TOT and the MCTC BID fee, is the erosion of the city's ability to generate funds that are needed for critical and other municipal services. For example, Ukiah's local TOT is 10%, which is on the low side for the industry. MCTC's BID is currently 1%, so visitors pay a total of 11% in fees/taxes. Based on comparisons of other local and comparable areas, City Staff believes that the Ukiah "market" can reasonably support a total TOT of about 14%. If an increase from MCTC takes the total TOT in Ukiah to 12%, there is only room for Ukiah to increase its local TOT by about 2%. (Note: Measure W on the November 2024 ballot would have increased the local TOT by 3%, bringing the current total TOT to 14%. Preliminary results show the Measure not passing by a small margin.) Rejecting MCTC's BID altogether would provide an opportunity for Ukiah to, with voter approval, increase the local TOT by about 4%, generating roughly $560,000 for services and programs, including additional promotion.

Without early intervention, if and when MCTC presents a resolution to the Ukiah City Council, the Council will be presented with the choice to either support or reject it as is. However, because the item has not yet been approved by the Board of Supervisors, there is an opportunity to propose a modification to the allocation of additional funds generated so that each community would see the benefits of direct investment in the services and programs that serve their visitors. Specifically, Ukiah and other jurisdictions--including the County--could require that any increase over the current 1% be distributed back to those jurisdictions. Allocations may be used to fund beautification projects, parks and recreation, public safety, infrastructure improvement programs, business improvement/beautification programs once funded by redevelopment, and more.

A similar model exists with the distribution of funds from County Measure P, with a funding formula approved in 2022 that provides for a 40% basic allocation shared equally by fire agencies and the remaining 60% allocated by population. That formula, applied to prior fiscal year receipts for a countywide BID increase of 1%, would result in roughly the following allocation:

Entity Population Population % Equal Share
($)
Population-Based
Share ($)
Total
Allocation ($)
Ukiah 16,607 18.1322% $92,161.44 $125,391.16 $217,552.60 Fort Bragg 6,983 7.6249% $92,161.44 $52,702.38 $144,863.82 Willits 4,988 5.4452% $92,161.44 $37,646.05 $129,807.49 Point Arena 460 0.5022% $92,161.44 $3,472.34 $95,633.78

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Unincorporated
County
62,563 68.2956% $92,161.44 $472,098.87 $564,260.31
Total 91,601 100% $460,807.20 $691,210.80 $1,152,018.00 If MCTC were to further increase their BID (currently proposed to increase .5% at year three), the same allocation formula would be applied to the increase as well (everything over the original 1%).

With support of this proposal by the Ukiah City Council, Staff will share it with other cities and the Board of Supervisors for their consideration. Therefore, Staff recommends that Council direct the City Manager's Office to draft, propose, and negotiate if necessary the approval of MCTC's proposed BID increase only under the proposed allocation or similar.

Recommended Action: Discuss Mendocino County Tourism Commission's proposed modification/increase to the countywide tourism business improvement district and provide direction to Staff.

BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
REVENUE: Yes / No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: n/a
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): n/a
GENERAL PLAN ELEMENTS (GP): GP-A2 - Economic Development Element

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Discussion and Direction Regarding
Mendocino County Tourism Commission’s
Proposal to Modify and Increase the
Countywide Tourism Business Improvement District Fees

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Mendocino County Lodging Business
Improvement District (BID)
• Formed in 2006
• 1% assessment on all lodging properties in the county

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Mendocino County Lodging Business
Improvement District (BID)
MCTC is proposing modification from 1989 BID Law to 1994 BID Law, which would establish a new Tourism Marketing District allowing for a term of up to five years and an updated assessment of 2%, with an additional future increase of .5%

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BID Modification Process

1. Petition the lodging owners

2. Get support from the Board of Supervisors

3. Request each City to pass a resolution authorizing the application of the BID within the city limits.

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1989 vs. 1994 BID Laws
1989 BID Law:

Formally known as the Parking and Business Improvement Area Law of 1989, it primarily focuses on promoting business activities within a designated area. This law is often used for marketing, promotions, and beautification projects to enhance commercial areas and attract foot traffic. BIDs formed under the 1989 Law require annual reporting and renewal.

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1989 vs. 1994 BID Laws
1994 BID Law:

Known as the Property and Business Improvement District (PBID) Law of 1994, it supports a broader range of services, including physical improvements, enhanced security, cleaning, and infrastructure development, alongside marketing and promotions. The 1994 law can support more comprehensive services that address the physical upkeep and safety of business districts. BIDs under the 1994 law are generally established for longer periods with less oversight and fewer reporting requirements, making them harder to dissolve or restructure if they fail to meet expectations. This longer duration could lead to a lack of accountability, as it would be more difficult for stakeholders to address issues or make changes if the BID’s performance is unsatisfactory.

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Streets and Highways Code
Division 18. Parking
Part 7. Property and Business Improvement District Law of 1994

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Streets and Highways Code
Division 18. Parking
Part 7. Property and Business Improvement District Law of 1994

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Some examples:
• North Lake Tahoe: Trail maintenance and transportation solutions, such as free public shuttles • Mammoth Lakes: Pedestrian pathways and bike trails, facilitating exploration without a vehicle • San Diego: Street cleaning and graffiti removal in tourist-heavy areas • Humboldt County: Additional security measures in key tourist areas • Greater Palm Springs: Hospitality training and educational workshops for hospitality workers • Santa Barbara County: Maintaining and promoting local historic landmarks and museums • Riverside County: Public art installations and cultural festivals

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We have some concerns…
• Lack of timely oversight and transparency
• MCTC has not indicated willingness to include any of the “special benefits” allowed for by the 1994 BID Law
• For Ukiah and some other parts of the county, there is not a clear “return on investment” for the funds already dedicated to the BID, versus tremendous results from the Visit Ukiah program
• An increase to the total taxes charged to visitors in Ukiah erodes our City’s ability to generate revenue that could be used locally.

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And further…
MCTC’s current budget appears to be on par with comparable DMOs:
◦ Mendocino County $1,680,000
◦ Butte County $650,000
◦ Humboldt County $1,200,000
◦ Lake County $170,000
◦ Madera County $1,000,000
◦ Marin County $1,320,000
◦ Mariposa County $1,300,000
◦ Monterey County $3,200,000
◦ Santa Cruz County $1,600,000

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A BID modification may be more
justifiable under certain conditions…
A 1% increase to the countywide BID would generate over $1.1 million. By proportionally allocating that increase to the various jurisdictions that are directly serving tourists, the entire county’s tourism assets could be improved, thereby facilitating the generation of more visitors.

What would that look like? …

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An allocation formula based on Measure P
Entity Population Population % Equal Share ($) Population-Based Share ($)
Total Allocation ($)
Ukiah 16,607 18.1322% $92,161.44 $125,391.16 $217,552.60 Fort Bragg 6,983 7.6249% $92,161.44 $52,702.38 $144,863.82 Willits 4,988 5.4452% $92,161.44 $37,646.05 $129,807.49 Point Arena 460 0.5022% $92,161.44 $3,472.34 $95,633.78 Unincorporated County 62,563 68.2956% $92,161.44 $472,098.87 $564,260.31 Total 91,601 100% $460,807.20 $691,210.80 $1,152,018.00 40% divided equally as a base amount; 60% divided according to population

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A rising tide lifts all boats.

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Next steps
If there is support from the Ukiah City Council, Staff will coordinate a discussion between the Cities, the County, and MCTC.

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Agenda Item No: 14.b.

MEETING DATE/TIME: 11/20/2024

ITEM NO: 2024-805

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:

1. 2024 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband
Orozco
Jim Robbins, Grants Manager, 463-6708;
[email protected]
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.

Office of Emergency Management
300 Seminary Ave.

Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10 a.m.
200 S School St.

Ukiah, CA 95482
200 S School St.

Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.

Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]
North Coast Opportunities (NCO) 4th Wednesday of
month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor;
463-6201
[email protected]
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.

Sun House
431 S. Main St.

Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
[email protected]
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate)
Mayor Duenas
Vice Mayor Crane - Alternate
Kristine Lawler, City Clerk; 463-6217
[email protected]
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.

Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
[email protected]
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor
Rodin
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex
conference room #5
411 West Clay St.

Ukiah, CA 95482
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.

Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected]
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m. Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
[email protected]
Updated: 6/6/2024
ATTACHMENT 1

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2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.

Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.

Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 [email protected]
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m. 776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Police Chief
Duenas - Alternate
Cedric Crook, Police Chief; 463-6771;
[email protected]
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
[email protected]; 462-5278
Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 [email protected]
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
[email protected]
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager
Duenas
Rodin - Alternate
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
[email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m. Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 [email protected]
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento
Duenas
Orozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
Russian River Watershed Association
2235 Mercury Way, Suite 105
Santa Rose, CA 95407
[email protected]
707-508-3670 (message only)
Consider issues related to Russian river - plans projects and funding requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM
Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463-6286, [email protected]
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; [email protected]
Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; [email protected]
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.

Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.

Ukiah, CA 95482
[email protected]
Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.

Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment agencies
Crane
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Kristine Lawler, City Clerk; 463-6217,
[email protected]
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.

Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco
Sean White, Director of Water Resources;
463-5712 [email protected]
Updated: 6/6/2024

Page 204 of 205 ends

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sean White, Water Resources Director
463-5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 [email protected]
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467-5793 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463-6217; [email protected]
2024 AD HOC COMMITTEES
Updated: 10/17/2024

Page 205 of 205 ends

Ukiah City CouncilNovember 20, 2024

Ukiah City Council
November 20, 2024