Ukiah City Council
December 18, 2024

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/81822520785 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

December 18, 2024 - 4:30 PM
4:30 P.M. MAYOR'S RECEPTION

5:15 P.M. REGULAR MEETING

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

4.a. Adoption of Resolution Declaring Results of Statewide General Municipal Election of November 5, 2024, and Swearing in Ceremony for Newly Elected Councilmembers.

Recommended Action:

1. Adopt Resolution reciting the fact of the General Municipal Election held on November 5, 2024, Declaring the results and such other matters as provided by law.

2. Direct the City Clerk to enter into the minutes a statement of results.

3. Direct the City Clerk to present the Certificates of Election and administer the Oaths of Office to the newly elected officials
Attachments:

1. Resolution - Certificate of the November 5, 2024, Election

4.b. Annual Appointment of Mayor and Vice Mayor, and Council Reorganization.

Recommended Action: Nominate and appoint the positions of Mayor, Vice Mayor, and Council Seating for 2025.

Attachments:

1. Resolution 2023-40 - Council Rotation Guidelines

4.c. Receive Presentation of Exceptional Employee Recognition Awards.

Recommended Action: Receive a presentation of the Exceptional Employee Recognition Awards.

Attachments: None

4.d. Presentation of Donation Check to the Mendocino Fire Safe Council.

Recommended Action: Receive presentation.

Attachments:

1. Attachment 1 - 2024 Homebrew Winners Wrap Up

4.e. Receive Presentation on the Strategic Plan Alignment: Tracking Council Priorities Recommended Action: Receive Presentation on the Strategic Plan Alignment: Tracking Council Priorities
Attachments:

1. ASR Tracking Presentation

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the November 20, 2024, Regular Meeting.

Recommended Action: Approve the minutes for the November 20, 2024, Regular Meeting.

Attachments:

1. Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Report of Disbursements for the Month of October 2024.

Recommended Action: Approve the report of disbursements for the month of October 2024.

Attachments:

1. October 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. October 2024 Disbursement Detail

8.b. Report of Disbursements for the Month of November 2024.

Recommended Action: Approve the report of disbursements for the month of November 2024.

Attachments:

1. November 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. November 2024 Disbursement Detail

8.c. Authorize the City Manager to Negotiate and Execute a Contract Amendment with E Source for Billing Transition Project Management Services for Ukiah Valley Water Authority Members Recommended Action: Authorize the City Manager to negotiate and execute a contract amendment with E Source for a not-to-exceed amount of $151,725 for project management services for transition the billing services for Ukiah Valley Water Authority members, and approve corresponding budget amendment.

Attachments:

1. E Source SOW to Ukiah CIS Customer Acquisition Support

8.d. Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting Period, and Authorizing the City's Retired Assistant Finance Director to Work as Interim Assistant Finance Director in Accordance with Government Code Sections 7522.56 & 21221(h) and Budget Adjustment.

Recommended Action: Staff recommends that the City Council:

1. Approve the hiring of retired annuitant, Georgina Feth-Michel, on January 1, 2025, as Assistant Finance Director under Government Code 7522.56 & 21221(h), approve the associated Resolution (Attachment 1), and approve the corresponding budget amendment.

2. Authorize the City Manager to execute the necessary employment agreement (Exhibit A of Resolution (Attachment 1)), ensuring compliance with CalPERS requirements and the 960- hour annual limit for retired annuitants.

3. Direct Staff to open and conduct a recruitment for a permanent Assistant Finance Director, making all reasonable efforts to fill the position with a qualified applicant during Ginny’s tenure.

Attachments:

1. Resolution and Employment Agreement

8.e. Approval of Contract with Center For Public Safety Management for Strategic Planning Services for a Total of $62,150.

Recommended Action: Award a contract with Center For Public Safety Management for Strategic Planning Services for a total of $62,150.

Attachments:

1. CPSM Proposal

8.f. Consideration of Adoption of Resolution Authorizing the Submittal of an Application to the California Department of Housing and Community Development for Funding under Round 3 of the Prohousing Incentive Pilot Program; and if Selected, Authorize the City Manager to Execute a Standard Agreement, Any Amendments Thereto, and of Any Related Documents Necessary to Participate in the Prohousing Incentive Pilot Program, as well as Authorization of the Corresponding Budget Amendments.

Recommended Action: Adopt resolution authorizing submittal of an application from the City of Ukiah to HCD for $530,000 in funding under Round 3 of the Prohousing Incentive Pilot Program; and if the City is selected for award, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize any corresponding budget amendments.

Attachments:

1. pip-nofa-3

2. pip-final-guidelines

3. 2017_Housing_Strategy

4. pip-nofa-app

5. PIP_Resolution_2024

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

12.a. Approval of an Application for a 'Demolition Permit' to Remove an Existing Residential Structure Subject to Historical Review, Located at 420 Cooper Lane; APN 003-582-24.

Recommended Action: Approve the 'Demolition Permit' to remove an existing residential structure subject to historical review, located at 420 Cooper Lane; APN 003-582-24.

Attachments:

1. Application Materials

2. Assessor Building Records (003-582-24)

3. UCC 3016 (Historic Demolition Regulations)

4. Draft Minutes

12.b. Possible Introduction by Title Only of an Ordinance Modifying Ukiah City Code to Add a New Chapter 13, Entitled “Vacant and Abandoned Property Registration and Maintenance,” to More Effectively Regulate Vacant and Abandoned Properties.

Recommended Action: Introduce by title only an Ordinance modifying the Ukiah City Code to add a new Chapter 13, entitled "Vacant and Abandoned Property Registration and Maintenance." Attachments:

1. Vacant and Abandoned Property Ordinance DRAFT

2. Abandoned Property Registration Ordinances- League of Cities

12.c. Adoption of Resolution Adopting Fire Impact Fees on behalf of the Ukiah Valley Fire District. (Note: Subsequent to Noticing this public hearing, the item has been canceled and will be re-noticed and heard at a future date; however, due to the notice that went out, the item is being placed on the agenda, but no presentation or action will be considered.)
Recommended Action: This proposed Public Hearing and Agenda Item has been canceled and will be re-noticed and heard at a future date.

Attachments: None

12.d. Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of a Community Development Block Grant (CDBG) Application in Response to the 2024 State Community Development Block Grant Program Notice of Funding Availability. (Note:

Subsequent to Noticing this public hearing, the item has been canceled; however, due to the notice that went out, the item is being placed on the agenda.) Recommended Action: This proposed Public Hearing and Agenda Item has been canceled. A Community Development Block Grant (CDBG) Public Hearing was previously conducted at the October 2, 2024, City Council Meeting. Receiving public comment is not necessary.

Attachments: None

13. UNFINISHED BUSINESS

14. NEW BUSINESS

14.a. Authorize the City Manager to Negotiate and Execute a Five-Year Agreement for the Acquisition of RIMS Computer-Aided Dispatch and Records Management Software from Sun Ridge Systems for an Initial Amount of $556,704; Authorize the Continuation of the Agreement Subject to Staff Evaluation and Approval; and Approve Corresponding Budget Amendment.

Recommended Action: Authorize the City Manager to negotiate and execute an agreement with Sun Ridge Systems for the acquisition of RIMS Computer-Aided Dispatch and Records Management Software at an initial cost of $556,704, covering the first five years of annual support and updates. Additionally, authorize the continuation of the agreement beyond the initial five years, subject to Staff evaluation and approval, and approve the corresponding budget amendment for the first year's expense.

Attachments:

1. Ukiah PD - FINAL w Conversion

14.b. Consideration of Adoption of Resolution Making Appointments to Boards and Commissions.

Recommended Action: Adopt Resolution making appointments to various Boards and Commissions.

Attachments:

1. Resolution 2024-09

2. Denise Gorny Application

3. Xochilt J. Morales de Martinez Application

4. Brian Williams Application

5. Chrystal Thurman Application

6. Proposed Resolution

14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of the 2025 Council Assignments List.

Recommended Action: 1) Receive report(s); 2) Initiate review of the 2025 Special Assignments, which will be finalized at the January 15, 2025, Council Meeting.

Attachments:

1. 2025 Draft City Council Special Assignments

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)

15.b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

15.e. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603

15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612

15.g. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Quintero et al. v. Bills, City of Ukiah, Mendocino County Superior Court, Case No. 23CV00258

15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Kristine Lawler, CMC/CPMC
Dated: 12/13/24

Agenda Item No: 4.a.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-841

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Declaring Results of Statewide General Municipal Election of November 5, 2024, and Swearing in Ceremony for Newly Elected Councilmembers.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Resolution - Certificate of the November 5, 2024, Election Summary: The City Council is being asked to adopt a resolution reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law; direct the City Clerk to enter into the minutes a statement of results, and direct the City Clerk to present the Certificates of Election and administer the Oaths of Office to the newly elected officials.

Background: The City of Ukiah consolidates the municipal election with the County of Mendocino. The City Clerk's office has received the Certificate of County Clerk to Result of the Canvass of the Statewide General Election Held on Tuesday, November 5, 2024 (Exhibit A to Attachment 1).

Discussion: Pursuant to Election code §10262, 10263, and 10264, City Council shall adopt the Resolution (Attachment 1) declaring the results of the General Municipal Election of November 5, 2024, before installing new officers, and the City Clerk shall enter into the minutes a statement of results.

Pursuant to election code §10265, the City Clerk shall present the Certificate of Election and administer the Oaths of Office for the two newly elected/re-elected City Councilmembers.

Per Government Code Section 36503, City officers holding elective city office shall hold office for their prescribed terms from the date of the installation of officers following adoption by the Council of the official canvass of their election and until their successors are elected and qualified.

Recommended Action:

1. Adopt Resolution reciting the fact of the General Municipal Election held on November 5, 2024, Declaring the results and such other matters as provided by law.

2. Direct the City Clerk to enter into the minutes a statement of results.

3. Direct the City Clerk to present the Certificates of Election and administer the Oaths of Office to the newly elected officials
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A

COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP): N/A

Attachment 1

RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024,

DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Ukiah, California, on Tuesday, November 5, 2024, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the City Council of the City of Ukiah has reviewed the Certificate of County Clerk to Result of the Canvass of the Presidential General Election Held on Tuesday, November 5, 2024, based on the Statement of All Votes Cast provided by the County Clerk of Mendocino County (pursuant to Resolution No. 2024-23 of the City Council of the City of Ukiah) and attached as Exhibit A.

WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of the County Clerk’s canvass of the Consolidated Election Results for the November 5, 2024, General Municipal and Statewide General Election, the City Council finds as a result of said count and review that the number of votes cast, the names of the persons voted for, and other matters as required by law are as hereinafter stated.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the whole number of ballots cast in the City of Ukiah was 8,681 ballots cast for all candidates (some ballots having votes for two candidates).

SECTION 2. That the names of persons voted for at the election for Members of the City Council are as follows: Josefina Dueñas, Kristina Mize, Heather Criss, Douglas F. Crane, Jacob S. Brown, and John Strangio.

That the name of the person voted for at the election for City Treasurer is as follows: R. Allen Carter.

That the Measure voted upon at the election for is as follows: Measure W.

SECTION 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named and for the respective offices for which the persons were candidates (and for and against the measure) were as listed in Exhibit “A” attached.

SECTION 4. The City Council does declare and determine that: Heather Criss was elected as a Member of the City Council for the full term of four years; Douglas F. Crane was elected as a Member of the City Council for the full term of four years; R. Allen Carter was elected as City Treasurer for the full term of four years.

That as a result of the election, a majority of the voters voting on the measure (Measure W) related to a Transient Occupancy Tax increase did not vote in favor of it, and that the measure was not

2 carried and shall not be deemed adopted and ratified.

SECTION 5. That the City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person, and for and against each measure; (6) The total number of votes given to each person, and for and against each measure.

SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk.

Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED AND ADOPTED this 18th day of December 2024, by the following roll call vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Josefina Dueñas, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk

EXHIBIT A

12/06/2024 8:03 AM CITY OF UKIAH - November 05, 2024 Page 1 CITY OF UKIAH Member, City Council
Cumulative Totals
Precinct
RegistrationBallots CastTurnout (%)
JOSEFINA DUENASKRISTINA MIZEHEATHER CRISSDOUGLAS F. CRANEJACOB S. BROWNJOHN STRANGIO OAK MANOR - 200001 681 474 69.6 93 65 109 124 154 106

MENDOCINO GARDENS -
200002
967 792 81.9 143 58 349 292 142 188
SOUTH MAIN - 200003 660 406 61.5 104 73 126 83 73 64
NORTH SCHOOL - 200004 615 454 73.8 95 41 168 162 72 111 ALEXANDER - 999122 5 2 40.0 0 0 1 0 0 1
AIRPORT - 999201 664 392 59.0 88 65 124 101 53 85
FOOTHILL - 999202 10 6 60.0 1 1 3 1 1 1
ROSE - 999203 155 104 67.1 27 9 34 35 20 21
SEMINARY - 999204 749 562 75.0 152 51 173 183 91 101
CRESTA - 999205 489 316 64.6 65 24 99 140 55 76
WASHINGTON - 999206 155 86 55.5 15 11 19 22 18 6
DONNER - 999207 304 207 68.1 36 18 70 57 47 52
CHERRY - 999208 770 424 55.1 112 81 99 94 66 63
BEACON SOUTH - 999209 0 0 0.0 0 0 0 0 0 0
SAN JACINTA - 999211 281 237 84.3 52 36 85 79 33 53
VINEWOOD - 999212 849 526 62.0 130 77 149 161 93 109
GROVE - 999213 418 339 81.1 62 28 140 130 74 76
WALNUT - 999214 504 419 83.1 74 35 200 148 68 98
EL RIO - 999215 232 158 68.1 31 28 48 43 33 31
HIGH SCHOOL - 999216 275 204 74.2 51 18 59 46 47 54
AIRPORT EAST - 999217 0 0 0.0 0 0 0 0 0 0
SIDNIE - 999218 87 60 69.0 10 10 17 24 11 15
MENDOCINO WEST - 999219 2 2 100.0 0 0 0 2 2 0
LESLIE - 999220 166 104 62.7 29 20 29 36 17 14
BELTRAMI - 999231 2 2 100.0 1 0 0 2 0 0
Absentee Voting Totals 9,040 5,975 66.1 1,320 707 2,059 1,918 1,131 1,285 Election Day Voting Totals 9,040 301 3.3 51 42 42 47 39 40 Grand Totals 9,040 6,276 69.4 1,371 749 2,101 1,965 1,170 1,325

12/06/2024 8:03 AM CITY OF UKIAH - November 05, 2024 Page 5 CITY OF UKIAH Treasurer
Cumulative Totals
Precinct
RegistrationBallots CastTurnout (%)
R. ALLEN CARTER
OAK MANOR - 200001 681 474 69.6 322

MENDOCINO GARDENS -
200002
967 792 81.9 526
SOUTH MAIN - 200003 660 406 61.5 272
NORTH SCHOOL - 200004 615 454 73.8 286
ALEXANDER - 999122 5 2 40.0 1
AIRPORT - 999201 664 392 59.0 262
FOOTHILL - 999202 10 6 60.0 4
ROSE - 999203 155 104 67.1 71
SEMINARY - 999204 749 562 75.0 353
CRESTA - 999205 489 316 64.6 230
WASHINGTON - 999206 155 86 55.5 49
DONNER - 999207 304 207 68.1 140
CHERRY - 999208 770 424 55.1 268
BEACON SOUTH - 999209 0 0 0.0 0
SAN JACINTA - 999211 281 237 84.3 175
VINEWOOD - 999212 849 526 62.0 363
GROVE - 999213 418 339 81.1 220
WALNUT - 999214 504 419 83.1 267
EL RIO - 999215 232 158 68.1 106
HIGH SCHOOL - 999216 275 204 74.2 137
AIRPORT EAST - 999217 0 0 0.0 0
SIDNIE - 999218 87 60 69.0 47
MENDOCINO WEST - 999219 2 2 100.0 0
LESLIE - 999220 166 104 62.7 75
BELTRAMI - 999231 2 2 100.0 1
Absentee Voting Totals 9,040 5,975 66.1 4,026
Election Day Voting Totals 9,040 301 3.3 149
Grand Totals 9,040 6,276 69.4 4,175

12/06/2024 8:03 AM CITY OF UKIAH - November 05, 2024 Page 9

MEASURE W
Cumulative Totals
Precinct
RegistrationBallots CastTurnout (%)
YESNO
OAK MANOR - 200001 681 474 69.6 148 284

MENDOCINO GARDENS -
200002
967 792 81.9 363 370
SOUTH MAIN - 200003 660 406 61.5 131 228
NORTH SCHOOL - 200004 615 454 73.8 206 201
ALEXANDER - 999122 5 2 40.0 0 2
AIRPORT - 999201 664 392 59.0 116 229
FOOTHILL - 999202 10 6 60.0 3 3
ROSE - 999203 155 104 67.1 37 57
SEMINARY - 999204 749 562 75.0 229 261
CRESTA - 999205 489 316 64.6 145 146
WASHINGTON - 999206 155 86 55.5 19 46
DONNER - 999207 304 207 68.1 70 117
CHERRY - 999208 770 424 55.1 121 250
BEACON SOUTH - 999209 0 0 0.0 0 0
SAN JACINTA - 999211 281 237 84.3 96 129
VINEWOOD - 999212 849 526 62.0 166 316
GROVE - 999213 418 339 81.1 151 165
WALNUT - 999214 504 419 83.1 212 178
EL RIO - 999215 232 158 68.1 47 90
HIGH SCHOOL - 999216 275 204 74.2 72 114
AIRPORT EAST - 999217 0 0 0.0 0 0
SIDNIE - 999218 87 60 69.0 20 38
MENDOCINO WEST - 999219 2 2 100.0 0 2
LESLIE - 999220 166 104 62.7 30 67
BELTRAMI - 999231 2 2 100.0 1 1
Absentee Voting Totals 9,040 5,975 66.1 2,322 3,161
Election Day Voting Totals 9,040 301 3.3 61 133
Grand Totals 9,040 6,276 69.4 2,383 3,294

Agenda Item No: 4.b.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-842

AGENDA SUMMARY REPORT
SUBJECT: Annual Appointment of Mayor and Vice Mayor, and Council Reorganization.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:

1. Resolution 2023-40 - Council Rotation Guidelines
Summary: Council will appoint a Mayor, Vice Mayor, and decide Council seating with the assistance of Resolution No. 2023-40, which gives guidelines for the annual rotation and seating arrangement, after which the Council will take their new seats on the Dais.

Background: The City Council adopted Resolution 2023-40 (Attachment 1), which provides guidelines for the annual Council rotation and appointment of the Mayor and Vice Mayor.

Per Resolution 2023-40, the naming of the Mayor and Vice Mayor takes place during election years at the first meeting following the certification of the election results.

Discussion: Below are excerpts from Resolution No. 2023-40, and information provided to use in evaluating the Mayor, Vice Mayor, and Council seating.
2024 Seat Formation:

MAYOR Josefina Dueňas
VICE MAYOR Douglas F. Crane
SEAT 3 - next to Mayor Susan Sher
SEAT 2 - middle Juan V. Orozco
SEAT 1 - far right Mari Rodin

COUNCILMEMBER INFORMATION:

DOUGLAS F. CRANE:

Year Took Office – 11/2004
Served as Vice Mayor – 2024
Served as Mayor - 2008, 2013, 2015, 2020

SUSAN SHER
Year Took Office – 11/2022
Occupied Seat #3 - 2024
Not yet served as Mayor

JUAN V. OROZCO
Year Took Office – 11/2018
Served as Mayor - 2021
Occupied Seat #2 – 2024
MARI RODIN:

Year Took Office – 11/2021
Served as Mayor – 2023 (and 2007, 2011 from a previous term) Occupied Seat #1 – 2024

HEATHER CRISS
Year Took Office – 11/2024
Not yet seated
EXCERPT FROM RESOLUTION 2023-40:

Each year, all members will rotate as follows:
• Seat 1 to Seat 2
• Seat 2 to Seat 3
• Seat 3 to Vice Mayor
• Vice Mayor to Mayor
• Outgoing Mayor to Seat 1
Incoming Councilmembers:
• Outgoing Mayor will rotate into Seat 1
• New member will rotate into Seat 2
DRAFT ROTATION BASED ON RESOLUTION 2023-40:

MAYOR Douglas F. Crane
VICE MAYOR Susan Sher
SEAT 3 - next to Mayor Juan V. Orozco

SEAT 2 - middle Heather Criss
SEAT 1 - far right Mari Rodin
Vice Mayor Crane to Mayor – as the Vice Mayor moves to the Mayor position.

Councilmember Sher to Vice Mayor – as the Seat #3 moves to Vice Mayor Councilmember Orozco to Seat #3 – as Seat #2 moves to Seat #3 Councilmember Criss to Seat #2 – as newly elected members rotate into Seat #2 Councilmember Rodin to remain in Seat #1 due to incoming member moving into Seat #2 Having stated the various provisions, Resolution 2023-40 also asserts that the Council has the ultimate discretion to elect or not elect any Councilmember for any office at the December meeting.

Recommended Action: Nominate and appoint the positions of Mayor, Vice Mayor, and Council Seating for 2025.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

ATTACHMENT 1

Councilmembers Orozco, Sher, Duenas, and Mayor Rodin
Councilmember Crane

Agenda Item No: 4.c.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-826

AGENDA SUMMARY REPORT
SUBJECT: Receive Presentation of Exceptional Employee Recognition Awards.

DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Tim Mitchell, H.R./Risk Manager Analyst PRESENTER: Department Directors, City Manager, and Mayor.

ATTACHMENTS:

None
Summary: The Mayor will present selected employees with Exceptional Employee Recognition awards.

Background: The City of Ukiah prioritizes the retention and attraction of outstanding employees and recognizes their role in our goal of providing exceptional customer service. The Exceptional Employee Program recognizes (through a nomination process) and awards those employees or teams of employees who have truly gone above and beyond. Once each quarter, nominations are considered from the categories of field crews, public safety, and administration.

Discussion: Marianne Aranda, Senior Recreation Coordinator, Community Services Department:

Marianne does an exceptional job of creating creative, fun, educational, and community-enhancing events. In the last two years, she has taken the aging Movies in the Park program and turned it into a packed house for Movies in the Pool. Additionally, she created the Community Yard Sale as a new event which, due to its popularity, was expanded to take place every other month during the good weather times of year. She also created an evolving and improving Dias de los Muertos event. More importantly, Marianne has taken on community engagement and shown leadership in her field by volunteering to serve on the California Parks and Recreation Society’s Diversity, Equity, and Inclusion Committee. Locally she volunteered to serve on the steering committee for the Greater Ukiah Business and Tourism Alliance. Marianne’s energy, commitment, and leadership are truly exceptional.

Recommended Action: Receive a presentation of the Exceptional Employee Recognition Awards.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: The City Manager's Office and Department Directors DIVERSITY-EQUITY INITIATIVES (DEI): Recruit, retain, and advance a community of staff that reflects, values, and celebrates the diversity of the community we serve.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Agenda Item No: 4.d.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-885

AGENDA SUMMARY REPORT
SUBJECT: Presentation of Donation Check to the Mendocino Fire Safe Council.

DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Community Services Supervisor
ATTACHMENTS:

1. Attachment 1 - 2024 Homebrew Winners Wrap Up
Summary: Council will receive a presentation of a donation check to the Mendocino Fire Safe Council from proceeds generated at the Homebrew Festival.

Background: The Ukiah Valley Conference Center was host to the Mendocino County Homebrew Festival from 2017 through 2019. These events operated as fundraisers for the Good Farm Fund which is a community organization that provides direct economic development support to small farmers in Mendocino and Lake Counties. In 2022, the event leaders pivoted to benefit the Mendocino County Fire Safe Council and hosted a Wildfire Preparedness Expo at the outdoor beer park at Anderson Valley Brewing Company. While the event was a success, it was not financially sustainable and was discontinued in 2023.

Discussion: As part of the budget review and planning process for the Ukiah Valley Conference Center, Staff set a goal of hosting and operating events of their own. Typically, the Conference Center only provides the facility and support services for other agencies and individuals who are operating their own events. Proactively booking, advertising, and coordinating an event of their own was a new way to bring people into the facility and generate revenue. Staff identified the Homebrew Festival as an event that was formerly held at the Conference Center and could potentially return. Meetings were held with the Mendocino Fire Safe Council team who had operated the Homebrew Festival previously and agreed to partner on the event for this year.

The 2024 Homebrew Festival was held on Saturday, November 16 and featured over 25 separate entries including various types of beer, cider, mead and champagne. Staff solicited six festival sponsors and sold over 125 tickets. The festival featured farm-to-fork food by Cultivo, vintage vinyls from Clutts Co, and jerky sampling by Randy’s Gourmet Jerky. KZYX’s DJ Beet Roots set the mood with vibrant music, and a basket packed with over $300 worth of prizes was raffled off.

The attached Homebrew Winners Wrap Up (Attachment 1) has the complete list of winners for all categories and all sponsors. As a result of this event, the City of Ukiah is proud to present the Mendocino Fire Safe Council with a check for $2,500. The MCFSC is a non-profit organization that helps those who live in wildland areas prepare for the inevitable threat of wildfires. They inform, empower, and help mobilize county residents to survive and thrive in our current environment.

Recommended Action: Receive presentation.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A

REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Michael Maldonado
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Attachment 1
Winners Announced for the 5th (Mostly Annual) Mendocino County Homebrew Festival
The 5th (mostly annual) Mendocino County Homebrew Festival, benefiting the Mendocino County Fire Safe Council, was a rousing success, celebrating the artistry and passion of local homebrewers. The event brought together brewers, beer enthusiasts, and community members for an unforgettable day filled with exceptional brews, delicious food, and lively music.

This year’s winners showcased creativity, craftsmanship, and a deep passion for brewing:

Brewers Choice: Non-Beer Brew Category
1st Place: Eric Carlson + Chris Hall with their 2023 Field Study Cider.

A blend of seven apple varieties pressed in September 2023. This 8.8% ABV cider features a fresh green apple bouquet, mouth-filling richness, and a perfectly dry, long, evenly tapered finish.

Brewers Choice: Beer Brews Category
1st Place: Richard Setencich + Suuze Rateliff – Tart A.F.

A bold peach-mango sour with vibrant fruit flavors and a mouth-puckering tang. 2nd Place: Celtic Brewers – Peaches + Cream.
3rd Place: Celtic Brewers – Celtic Kölsch.

A classic Kölsch ale that’s light, crisp, and perfectly true to style.

The Brewers Choice Beer Brews Category’s 1st place winner, Richard Setencich + Suuze Rateliff, will have their winning beer, Tart A.F., brewed by Anderson Valley Brewing Company (AVBC). They will join AVBC’s team on brew day to scale their recipe and experience brewing on a commercial system.
“Fire” Ingredient Category
1st Place: Celtic Brewers – Celtic Fire.

A blond ale infused with jalapeño chilies for a perfect balance of heat and refreshment.

People’s Choice (All Brews)
1st Place: Zach + April Hughes – Sun Bug.

A hydromel-style mead made with watermelon and tamarind. Bright, refreshing, and perfectly balanced at 5% ABV.
2nd Place: Matt Brown + Jeff Nagy – Pale Ale.

A classic American pale ale with a mellow, easy-drinking profile and 5.5% ABV. It’s just a beer! 3rd Place: Richard Setencich + Suuze Rateliff – Tart A.F. (see above for description).

Shoutout to Our Homebrew Clubs!

Attachment 1
This year’s festival proudly featured brewers representing local homebrew clubs, including:

Foggy Coast Brewers
Celtic Brewers
Potter Valley Brewing Group (PVBG)
Asylum Cellars
Willits Homebrew
These clubs exemplify the spirit of community and creativity that the Mendocino County Homebrew Festival celebrates.

Thank You to Our Esteemed Judges
This year’s judging panel included:

Kevin McGee, CEO of Anderson Valley Brewing Company
Jon Kornblum, North Bay Sales Manager for Anderson Valley Brewing Company Keith Feigin, Owner of Ukiah Brewing Company
Special Thanks to Our Sponsors
Thank you to our sponsors for making this event possible. This year’s presenting sponsor was Ukiah Brewing Company. Additional sponsors included: The City of Ukiah, Westside Renaissance Market + Deli, Anderson Valley Brewing Company, MAX 93.5 FM, 94.5 K.Wine, Ukiah Natural Foods Co-op, KZYX, Visit Ukiah, Mendocino Bounty, and Sword & Board.

Event Highlights
The festival featured farm-to-fork food by Cultivo, vintage vinyls from Clutts Co, and jerky sampling by Randy’s Gourmet Jerky. KZYX’s DJ Beet Roots set the mood with vibrant music, and a basket packed with over $300 worth of prizes was raffled off.

We can’t wait to bring the Mendocino County Homebrew Festival back in 2025. Follow us on Instagram at @mendohomebrewfest or like the Mendocino County Homebrew Festival on Facebook for updates on sponsorship opportunities, brewer registration, and ticket sales.

Thank you to all our judges, sponsors, brewers, and attendees for making this year’s festival such a success. We’ll see you next year!

Agenda Item No: 4.e.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-855

AGENDA SUMMARY REPORT
SUBJECT: Receive Presentation on the Strategic Plan Alignment: Tracking Council Priorities DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst PRESENTER: Traci Boyl, Sr. Management Analyst to the City Manager's Office
ATTACHMENTS:

1. ASR Tracking Presentation
Summary: Receive the presentation on the City's efforts to track the alignment of programs, projects, and budget items with the goals, strategies, and initiatives in the General Plan, Climate Initiatives, the Equity Action Plan, and the City Council's Strategic Plan.

Background: Since December 2022, Staff have been tracking progress toward the goals and strategies outlined in key planning documents, including the General Plan, Climate Initiatives, and the Equity Action Plan.

This tracking process is incorporated into the annual budget and each Agenda Summary Report (ASR), where relevant plan goals and strategies are identified for each agenda item and referenced in the ASR. After each City Council meeting, the referenced goals and strategies are entered into a centralized spreadsheet maintained by the City Manager's Office. This spreadsheet, accessible to all Staff via the City’s intranet, serves as a critical resource for grant applications and program analysis. The tracking system enhances transparency, supports accountability, and provides Staff with a robust tool to align projects and initiatives with the City’s long-term planning objectives.

Discussion: Each year, the City Council updates its Strategic Plan. In the most recent update, the goals and strategies of the Equity Action Plan were integrated into the Strategic Plan, as the specific actions of the Equity Action Plan had been fully implemented. Therefore, moving forward, the ASRs and tracking system will now include the following planning documents: General Plan, Climate Initiatives, and City Council Strategic Plan.

Tracking Council priorities ensures alignment with key planning documents, provides transparency and accountability, and streamlines Staff workflows, enabling efficient alignment of City initiatives with long-term strategic goals.

Staff recommends the City Council receive this informational presentation (Attachment 1) on the City's efforts to track the alignment of programs, projects, and budget items with the goals and strategies included in the General Plan, Climate Initiatives, and the City Council's Strategic Plan. There is no fiscal impact impact to this project.

Recommended Action: Receive Presentation on the Strategic Plan Alignment: Tracking Council Priorities BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A

FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH:

DIVERSITY-EQUITY INITIATIVES (DEI): Goal 6 – Ensure accountability in the implementation of goals and assessment of progress toward outcomes
CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

Strategic Plan
Tracking
Attachment 1

Started Tracking ASRs 12/17/2022

Align projects and
programs with
Council’s strategic
priorities
Development and
analysis of programs;
measure progress
toward plan goals &
action steps; and
grant applications
Transparency and
Accountability
Benefits of Plan Tracking

Support for Grant Narratives and Program
Development
QUESTION: What actions is your agency taking to support climate initiatives? • Utilizing the City's tracking spreadsheet, staff can provide detailed responses, citing specific goals and strategies from the strategic plans and documented progress. • Demonstrates alignment with grant requirements
• Showcases the City's commitment to transparency and accountability For instance, when applying for a CDBG grant, staff can reference the tracking spreadsheet to highlight completed projects that align with the City's Climate Initiatives and GP goals, thereby strengthening the grant narrative and increasing the likelihood of securing funding.

Community Development Block Grant Program (CDBG), Environmental and Climate Justice Community Change Grants Program (EPA Grant), Justice40 Initiative

Goal 1.

Create and sustain a diverse, equitable, and inclusive workplace and workforce thatreflects, values, and celebrates the diverse community we serve.

City of Ukiah Equity Action Plan
Ukiah City Council Strategic Plan
Priority 5: Value our Team, Strategy C:

Create, sustain, and advance a diverse and inclusive workplace and workforce that reflects, values, and celebrates the diverse community we serve.

Next Steps
• Equity Action Plan – fully implemented, goals & strategies incorporated into Council Strategic Plan; no longer tracked through the ASR tracking process
• City Council Strategic Plan – including incorporated Equity Action Plan goals/strategies added to ASR tracking process
• Snippets on the ASRs edited to reflect change effective next Council meeting on January 15, 2025
• Staff have been trained and have access to updated resources • Ongoing tracking of General Plan and Climate Initiatives

Questions?
Traci Boyl, Sr. Management Analyst to the City Manager’s Office Maria Ceja, Administrative Analyst to the City Manager’s Office

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/86736894549 Ukiah, CA 95482
November 20, 2024
5:15 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on November 20, 2024, having been legally noticed on November 15, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/86736894549. Mayor Dueñas called the meeting to order at 5:18 p.m.

Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan Sher, Douglas, F. Crane, and Josefina Dueňas. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Araceli Sandoval, Acting Clerk.

MAYOR DUEÑAS PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Crane.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS
Acting Clerk, Araceli Sandoval, stated that no communications had been received.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the November 6, 2024, Special Meeting. b. Approval of the Minutes for the November 6, 2024, Regular Meeting.

Motion/Second: Crane/Sher to approve Minutes of the Special and Regular Meetings of November 6, 2024 as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Authorize a Budget Amendment in the Amount of $60,000 for the Downtown Trash Enclosure Project and Waste Collection Service Expansion for Compliance with SB 1383 – Finance. b. Report of Disbursements for the Month of August 2024 – Finance. c. Report of Disbursements for the Month of September 2024 – Finance.

City Council Minutes for November 20, 2024, Continued:

d. Consider Adoption of a Resolution (2024-49) Approving a Side Letter Agreement Between the City of Ukiah and Ukiah Police Officers Association, and Corresponding Updated Salary Schedules – Human Resources/Risk Management.
e. Approval of Notice of Completion and Budget Amendment in the Amount of $31,285.96 for Additional Construction Services from Gregg Simpson Constructed Related to the Orr Street Bridge Replacement Project – Public Works.

Motion/Second: Rodin/Crane to approve Consent Calendar Items 8a-8e, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES:

None. ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.

10. COUNCIL REPORTS
Presenter: Councilmember Orozco.

11. CITY MANAGER/CITY CLERK REPORTS
• Weather and Flooding Update – Sage Sangiacomo, City Manager and Traci Boyl, Senior Management Analyst.
• Construction Update – Tim Eriksen, Public Works Director / City Engineer. • Palace Update – Shannon Riley, Deputy City Manager.

12. PUBLIC HEARINGS (6:15 PM)

13. UNFINISHED BUSINESS
a. Authorization for the City Manager to Negotiate and Execute a Contract with GHD Engineers Inc. in the amount of $85,507.00 for Hydraulic Modeling Support Services for the Development of a 100-Year Floodplain Model for the City of Ukiah.

Presenters: Tim Eriksen, Director of Public Works/City Engineer and Craig Schlatter, Director of Community Development.

Motion/Second: Crane/Rodin to authorize the City Manager to negotiate and execute a contract (2425-149) with GHD Engineers Inc. in the amount of $85,507 for services related to FEMA Floodplain Mapping. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

14. NEW BUSINESS
a. Discussion and Direction Regarding Mendocino County Tourism Commission's Proposal to Modify and Increase the Countywide Tourism Business Improvement District Fees.

Presenter: Shannon Riley, Deputy City Manager.

Public Comment: Ramon Jimenez; Katrina Kessen; Elise Cox; Martha Barra.

Motion/Second: Rodin/Crane to direct Staff to engage conversation with Mendocino County Tourism Commission regarding their proposal to modify and increase the countywide tourism business improvement district fees. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.

City Council Minutes for November 20, 2024, Continued:

b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

No reports were received.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:16 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (4 cases)
b. Conference with Legal Council - Anticipated Litigation Government Code Section 54956.9(d)(2)
Significant exposure to litigation (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200
e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-07
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.

Under Negotiation: Price & Terms of Payment
h. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-232-05 and 002-282-02
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Bartolomei Trustees
Under Negotiation: Price & Terms of Payment
i. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN No: 170-150-10-00
Negotiator: Sage Sangiacomo, City Manager
Negotiation Party: Twenty Years of Bliss LLC
Under Negotiation: Price & Terms of Payment

City Council Minutes for November 20, 2024, Continued:

j. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 7:35 p.m. ________________________________
Araceli Sandoval, Acting Clerk

Agenda Item No: 8.a.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of October 2024.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. October 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. October 2024 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of October 2024.

Background: Payments made during the month of October 2024 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3059725-3059833; 3059834-3059935; 3059936-3060039; 3060040-3060163
Accounts Payable Wire Transfers: 127, 128
Payroll Check Numbers: 516418-516495; 516496-516563
Payroll Manual Check Numbers: 516418-515421
Direct Deposit Numbers: 131404-131716; 131717-132047
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3058977
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: October 2024 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: October 2024 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of October 2024.

BUDGET AMENDMENT REQUIRED: N/A

CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Attachment 1
FUNDS:
100 General Fund $667,712.68 700 Sanitary Disposal Site Fund $759.20 101 GF-(Sub-Fund) Visit Ukiah $254.51 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $294,465.00 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $150,924.91 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $65,682.36 120 Streets Capital Improvement $363,037.36 720 Golf Fund $49,755.18 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $8,562.05 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $71,590.12 777 Airport Fund $46,458.90 201 Worker's Comp Fund $528.81 778 Airport Capital Improvement Fund $9,698.34 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $24,166.84 800 Electric Fund $1,084,165.97 204 Purchasing Fund $6,396.81 801 Electric Capital Reserve Fund $319,746.69 205 Billing & Collections Fund $21,153.83 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $2,562.54 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund $7,390.13 806 Public Benefits Fund $8,233.50 208 Building Maintenance/Corp Yard Fund $59,250.01 807 Cap and Trade $5,025.75 209 IT Fund $38,246.55 820 Water Fund $310,346.42
220 Equipment Reserve Fund 821 Water Capital Reserve Fund $23,437.35 249 City Housing Bond Proceeds 822 Water Capital Improvement Fund $46,518.82 250 Special Revenue Fund 830 Recycled Water Fund $2,412,803.94 251 Special Projects Reserve Fund 840 City/District Sewer Fund $213,780.55 252 Streets/ROW Improvement Fund $167,754.17 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund
300 Park Development Fund 900 Special Deposit Trust ($215.31) 301 Anton Stadium Fund 901 General Service (Accts Recv) $6,142.48 302 Observatory Park Fund 902 U.S.W. Billing & Collection $61,107.71 303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00 304 Swimming Pool Fund 905 Federal Emergency Shelter Grant 305 Riverside Park Fund 905 Mendocino Emergency Service Authority 306 Skate Park Fund 911 Russian River Watershed Association $41,629.44 308 Opioid Settlement Fund 915 UVFD $46,184.72
310 Museum Grants $0.00 916 UVFD PROP 172
311 Alex Rorbaugh Recreation Center Fund $5,683.95 917 UVFD Measure B $9,568.74 312 Downtown Business Improvement Fund 918 UVFD Mitigation 313 LMIHF Housing Asset Fund 920 MSWMA Operations $134,456.47 314 Winter Special Events 940 Sanitation District Special Fund 315 Advanced Planning Fund 942 Rate Stabilization - UVSD Fund 316 SPECIAL RECREATION EVENTS $7,720.68 943 Sanitation District Capital Improvement Fund 500 2106 Gas Tax Fund $11,083.34 952 REDIP Sewer Enterprise Fund 501 2107 Gas Tax Fund 960 Community Redevelopment Agency 503 2105 Gas Tax Fund 961 RDA Housing Pass-Through
505 Signalization Fund 962 Redevelopment Housing Fund
506 Bridge Fund 963 Housing Debt
507 1998 STIP Augmentation Fund 964 RDA Capital Pass-Through 508 SB325 Reimbursement Fund $1,260.00 965 Redevelopment Capital Improvement Fund 509 S.T.P. Fund 966 Redevelopment Debt Service
510 Trans-Traffic Congest Relief Fund 967 Housing Bond Proceeds 511 Rail Trail Fund $2,966.75 968 Non-Housing Bond Proceeds 600 Community Development Block Grant 969 RDA Obligation Retirement Fund 601 EDBG 94-333 Revolving Loan 844/944 Sewer Capital Projects Fund $314,810.59 602 Community Development Fund
603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940 Retainage Withheld $188,416.85
610 City RDA Projects Fund 611 CDBG 16-CDBG-11147 $55,160.70 613 Home Program Activities
620 CASP Train
630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants $1,681.79
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $762.85
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $484.64
TOTAL DEMAND PAYMENTS- A/P CHECKS $7,381,541.21
PAYROLL CHECK NUMBERS: 516418-516495 TOTAL DEMAND PAYMENTS- EFT's $188,416.85 DIRECT DEPOSIT NUMBERS: 131404-131716 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,480,055.43 PAYROLL PERIOD: 09/15-28/24 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $830,113.95 PAYROLL CHECK NUMBERS: 516496-516563 * vendor name( if applicable) DIRECT DEPOSIT NUMBERS: 131717-132047
PAYROLL PERIOD: 9/29/24-10/12/24
PAYROLL CHECK NUMBERS:

DIRECT DEPOST NUMBERS:

PAYROLL PERIOD:

TOTAL PAYMENTS $9,880,127.44
VOID CHECK NUMBERS:
3058977
516418-515421
WIRE TRANSFER NUMBERS:
127,128

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

REGISTER OF PAYROLL AND DEMAND PAYMENTS

FOR THE MONTH OF OCTOBER

Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND 12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT
20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND

Account Code Summary Attachment 2
30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF
30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER
30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F 30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE 31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 31122000 ARRC 64012600 ECONOMIC DEVELOPMENT
31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT 31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS 31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION 31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND
31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND 31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700
31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE 31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND 31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P. 73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1) 80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

Account Code Summary Attachment 2
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 10/4/2024
Attachment 4

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Vendor
Name
Invoice
#
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Description
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Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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List of Checks Presented for Approval on 10/4/2024

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List of Checks Presented for Approval on 10/4/2024

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List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 10/4/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on
10/11/2024

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Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/11/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on
10/18/2024

Invoices
Vendor
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Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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List of Checks Presented for Approval on
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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

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Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/18/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on
10/25/2024

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Vendor
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Invoice
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Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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Account Detail and Allocation Detail
List of Checks Presented for Approval on
10/25/2024

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#
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List of Checks Presented for Approval on
10/25/2024

Invoices
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List of Checks Presented for Approval on
10/25/2024

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List of Checks Presented for Approval on
10/25/2024

Invoices
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Agenda Item No: 8.b.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of November 2024.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. November 2024 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. November 2024 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of November 2024.

Background: Payments made during the month of November 2024 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (5) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3060164-3060256; 3060257-3060305; 3060306-30606404; 3060405-3060521; 3060522-3060566
Accounts Payable Wire Transfers: 129
Payroll Check Numbers: 516564-516630; 516631-516697; 516698-516767 Payroll Manual Check Numbers: 516767
Direct Deposit Numbers: 132048-132380; 132381-132704; 132705-133022 Manual Direct Deposit Numbers: NA
Void Check Numbers: 3060083, 3059477, 3060070, 516660
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: November 2024 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: November 2024 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of November 2024.

BUDGET AMENDMENT REQUIRED: N/A

CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Attachment 1
FUNDS:
100 General Fund $357,741.80 700 Sanitary Disposal Site Fund $9,726.94 101 GF-(Sub-Fund) Visit Ukiah $30,668.93 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $28,051.82 702 Disposal Closure Reserve Fund $15,138.50 106 USDA Forest Serv CWDG $1,987.09 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $43,554.07 120 Streets Capital Improvement 720 Golf Fund $9,226.40 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $12,911.51 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $72,642.61 777 Airport Fund $98,032.60 201 Worker's Comp Fund $57,331.42 778 Airport Capital Improvement Fund $3,998.47 202 Liability Fund $33,762.64 779 Special Aviation Fund 203 Garage Fund $10,961.00 800 Electric Fund $1,139,112.13 204 Purchasing Fund $738.34 801 Electric Capital Reserve Fund $543,307.80 205 Billing & Collections Fund $28,758.26 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $855.45 805 Street Lighting Fund $41,790.31 207 Payroll Posting Fund $780,466.15 806 Public Benefits Fund $8,147.88 208 Building Maintenance/Corp Yard Fund $179,616.64 807 Cap and Trade $2,650.18 209 IT Fund $25,095.56 820 Water Fund $187,988.56
220 Equipment Reserve Fund 821 Water Capital Reserve Fund $12,185.34 249 City Housing Bond Proceeds 822 Water Capital Improvement Fund 250 Special Revenue Fund 830 Recycled Water Fund $1,034,842.53 251 Special Projects Reserve Fund $29,721.66 840 City/District Sewer Fund $227,848.36 252 Streets/ROW Improvement Fund $225,561.44 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund
300 Park Development Fund 900 Special Deposit Trust $10,051.78 301 Anton Stadium Fund 901 General Service (Accts Recv) 302 Observatory Park Fund 902 U.S.W. Billing & Collection $61,526.19 303 Playground & Park Amenities Fund 903 Public Safety - AB 109 $0.00 304 Swimming Pool Fund 905 Federal Emergency Shelter Grant 305 Riverside Park Fund 905 Mendocino Emergency Service Authority 306 Skate Park Fund 911 Russian River Watershed Association $37,013.76 308 Opioid Settlement Fund 915 UVFD $2,184.72
310 Museum Grants $0.00 916 UVFD PROP 172
311 Alex Rorbaugh Recreation Center Fund $6,438.40 917 UVFD Measure B $12,075.48 312 Downtown Business Improvement Fund $1,307.50 918 UVFD Mitigation 313 LMIHF Housing Asset Fund 920 MSWMA Operations $45,095.35 314 Winter Special Events 940 Sanitation District Special Fund $14,560.91 315 Advanced Planning Fund 942 Rate Stabilization - UVSD Fund 316 SPECIAL RECREATION EVENTS $6,969.19 943 Sanitation District Capital Improvement Fund 500 2106 Gas Tax Fund $11,083.34 952 REDIP Sewer Enterprise Fund 501 2107 Gas Tax Fund 960 Community Redevelopment Agency 503 2105 Gas Tax Fund 961 RDA Housing Pass-Through
505 Signalization Fund 962 Redevelopment Housing Fund
506 Bridge Fund 963 Housing Debt
507 1998 STIP Augmentation Fund 964 RDA Capital Pass-Through 508 SB325 Reimbursement Fund $1,470.00 965 Redevelopment Capital Improvement Fund 509 S.T.P. Fund 966 Redevelopment Debt Service
510 Trans-Traffic Congest Relief Fund 967 Housing Bond Proceeds 511 Rail Trail Fund 968 Non-Housing Bond Proceeds
600 Community Development Block Grant 969 RDA Obligation Retirement Fund $759,206.33 601 EDBG 94-333 Revolving Loan 844/944 Sewer Capital Projects Fund $737,429.58 602 Community Development Fund
603 08-HOME-4688
604 CDBG Grant 09-STBG-6417
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940 Retainage Withheld $144,209.15
610 City RDA Projects Fund 611 CDBG 16-CDBG-11147 $33,888.00 613 Home Program Activities
620 CASP Train
630 Asset Seizure Fund $1,224.00
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants $39.87
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $705.51
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $165.56
TOTAL DEMAND PAYMENTS- A/P CHECKS $7,141,067.01
PAYROLL CHECK NUMBERS: 516564-516630 TOTAL DEMAND PAYMENTS- EFT's $144,209.15 DIRECT DEPOSIT NUMBERS: 132048-132380 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,497,524.49 PAYROLL PERIOD: 10/13-26/24 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $835,825.25 PAYROLL CHECK NUMBERS: 516631-516697 * vendor name( if applicable) DIRECT DEPOSIT NUMBERS: 132381-132704
PAYROLL PERIOD: 10/27/24-11/09/24
PAYROLL CHECK NUMBERS: 516698-516767
DIRECT DEPOST NUMBERS: 132705-133022
PAYROLL PERIOD: 11/10-23/24
TOTAL PAYMENTS $9,618,625.90
VOID CHECK NUMBERS:
3060083, 3059477, 3060070
516660
516767
WIRE TRANSFER NUMBERS:
129

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

REGISTER OF PAYROLL AND DEMAND PAYMENTS

FOR THE MONTH OF NOVEMBER

Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND 12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT
20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND

Account Code Summary Attachment 2
30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF
30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER
30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F 30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE 31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 31122000 ARRC 64012600 ECONOMIC DEVELOPMENT
31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT 31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS 31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION 31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND
31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND 31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700
31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE 31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND 31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P. 73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1) 80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

Account Code Summary Attachment 2
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 11/1/2024
Attachment 4

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 11/1/2024

List of Checks Presented for Approval on 11/8/2024
Invoices
The following list of bills payable was reviewed and approved for payment.

Signature
Vendor Invoice Invoice
Description
Invoice Account Detail and Allocation Detail
Name # Amt

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

Invoices
List of Checks Presented for Approval on 11/8/2024
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail

List of Checks Presented for Approval on 11/8/2024
Invoices

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on
11/15/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
11/15/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
11/15/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
11/15/2024

Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on
11/15/2024

Invoices
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Invoice
#
Invoice
Description
Invoice
Amt
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Agenda Item No: 8.c.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-827

AGENDA SUMMARY REPORT
SUBJECT: Authorize the City Manager to Negotiate and Execute a Contract Amendment with E Source for Billing Transition Project Management Services for Ukiah Valley Water Authority Members DEPARTMENT: Finance PREPARED BY: Olga Keough, Controller PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

1. E Source SOW to Ukiah CIS Customer Acquisition Support Summary: The Council will consider authorizing the City Manager to negotiate and execute a contract amendment with E Source for project management services to administer the effort to transition up to four additional water districts, including Willow and potentially Calpella, Hopland and River Estates, and possibly the Ukiah Valley Sanitation District (UVSD), to the City's Customer Information System (CIS) software, ensuring compliance with the Ukiah Valley Water Authority (UVWA) Joint Power Agreement's future go-live date, and approving the corresponding budget amendment.

Background: In July 2020, following an extensive procurement selection process and based on Staff recommendations, the Council awarded a contract to Excergy, which later became E Source, for project management services to implement the new Utility Billing Customer Information System. In June 2024, the Council awarded another contract to E Source for the transition of two Water Districts, Millview and Redwood Valley, to the City's Customer Information System (CIS) software. These services are essential due to the complexities of the implementation and the lack of internal resources to perform this proprietary work.

Throughout both projects, Staff recognized and valued the expertise that E Source brought to the table, leading to the successful go-live date.

Discussion: To ensure readiness for fiscal year 2025-26 billing go-live date for up to four Water Districts, including Willow, Calpella, Hopland and River Estates water billing and Ukiah Valley Sanitation District waste water billing, Staff recommends enlisting the assistance of E Source once again. While Calpella, Hopland, River Estates and Ukiah Valley Sanitation District have not yet approved joining the water consolidation efforts and/or billing consolidation, securing the availability of the services is important for timely integration.

Please refer to Attachment 1 for a copy of their initial proposal. The project management will encompass the kick-off through final operational transition and training. Given the tight window to complete this implementation, it is crucial that Staff have the appropriate tools to accomplish the task. Timing is of the essence. This support will be instrumental in achieving this goal. Therefore, Staff recommends authorizing the City Manager to negotiate and execute a contract amendment with E Source in the not-to-exceed amount of $151,725 for these project management services and approving a corresponding budget amendment. If fewer agencies join the UVWA, and if UVSD chooses not to use the City for billing, the cost will not approach the not-to-exceed amount.

Recommended Action: Authorize the City Manager to negotiate and execute a contract amendment with E Source for a not-to-exceed amount of $151,725 for project management services for transition the billing services for Ukiah Valley Water Authority members, and approve corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes

CURRENT BUDGET AMOUNT: 20513300.52100.18469: $0
PROPOSED BUDGET AMOUNT: 20513300.52100.18469: $151,725
FINANCING SOURCE: UVWA member agencies
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director; Lori Martin, Utility Billing Customer Service Manager; Ginny Feth-Michel, Assistant Finance Director
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

E Source
Technology Planning & Implementation
3020 S. Carbon Pl., Suite 300 | Boulder, CO 80301
www.esource.com | [email protected]
Customer
Information
System Customer
Acquisition
Support
E Source Proposal
Prepared for
City of Ukiah
Mary Horger, Financial Services Manager
City of Ukiah
411 West Clay Street
Ukiah, CA 95482
via email to [email protected] November 21, 2024
Attachment 1

A
Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Table of Contents
About E Source..............................................................................................................................................................2 Proposed Scope of Work ...............................................................................................................................................3 Task 1: Project Management...................................................................................................................................3 Task 2: Testing Support...........................................................................................................................................3 Task 3: Operational Support....................................................................................................................................4 Proposed Project Team..................................................................................................................................................5 Fee.................................................................................................................................................................................6

1 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah November 22, 2024
Mary Horger, Financial Services Manager
City of Ukiah
411 West Clay Street
Ukiah, CA 95482
via email to [email protected]
RE: E Source Proposal for Customer Information System (CIS) Customer Acquisition Support Dear Ms. Horger and the Evaluation Team:

E Source Companies LLC (E Source), the leading solver of problems facing water utilities and municipalities, appreciates the opportunity to submit this proposal extension in response to the needs of the City of Ukiah (“City” or “Ukiah”) to support the acquisition of up to four (4) new water utilities and additional Ukiah Valley Sanitation District customers and incorporate new customers into your CIS system.

Per discussions the City’s current project team and management, we are proposing an extension of budget for project management services that will allow your current project manager, John C. Beichman to continue supporting and guiding the City’s activities. We welcome the opportunity to continue our relationship with Ukiah and assist you in onboarding new customers.

We appreciate the opportunity to submit this contract amendment and thank you in advance for your consideration of our capabilities. Should you have any questions or require additional information, please feel free to contact me at (615) 375-6396 | [email protected] or Nicole Nassan 703-216-5752 | [email protected]. We look forward to working with you again.

Sincerely,
Kody Salem, Senior Vice President, Business Development, E Source

2 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah About E Source
For more than 35 years, E Source has been providing services on a variety of projects for 500+ water, electric, and gas utilities across North America. We have fine-tuned
methodologies to produce world-class tools and processes that have led to an unmatched record of successful project outcomes. As the leading solver of problems facing water, electric, and gas utilities and municipalities, E Source provides utilities with world-class consulting and system implementation services on a wide range of technologies and business and customer matters to address the challenges that utilities face today.

The TPI Consulting Group has a particular business focus on municipal utility projects—from data analytics, feasibility studies, strategic plans, business cases, procurements, and contract negotiations, to all phases of the system implementation and upgrades thereafter.

E Source’s TPI team has prepared 100s of business cases and technology roadmaps and successfully completed numerous system acquisition and implementation efforts for water, gas, and energy utilities of all sizes (from 5K to

4.7M meters). We have incorporated the lessons learned through our involvement in many of the nation’s largest implementations and many municipal utility projects into our current methodology and approach, which will also be leveraged to ensure Ukiah’s project success.

With an average of 25+ years of utility technology experience, E Source’s consultants provide a range of services—spanning from initial needs assessment and technology roadmaps to vendor RFPs, all the way through to successful implementation and “go-live” of a holistic and integrated system. Our staff have implemented or integrated virtually every major utility information technology system in the past 20 years, including AMR/AMI, MDMS, EAM, CIS, GIS, MWFM/WMS, OMS, Customer Portal and Communications, and many other utility operational technologies. We understand the entire utility “system of systems.” Our mission is to ensure a high-quality delivery that meets your needs, budget, and schedule.

3 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Proposed Scope of Work
Based on our discussions with Ukiah, we understand that the City plans to assume meter-to-cash responsibilities for up to four additional water districts. This includes providing billing services for Ukiah Valley Sanitation District customers currently billed by these water districts, collectively adding up to 4,700 new accounts. Billing and other customer service functions for these new customers must be integrated into your Milsoft CIS. This SOW outlines the City’s request for continued support from E Source for this initiative and is structured into three tasks outlined below.

Task 1: Project Management
One of the primary factors that distinguish successful CIS projects is the quality of the overall project management. In the E Source model, based on the Project Management Institute’s (PMI’s) PMBOK® and Agile methodologies, our PM works very closely with Ukiah management and uses proven process, methodologies, and templates to produce a robust, flexible implementation approach. Throughout the design and implementation phases, we maintain and monitor the “iron triangle” dimensions of cost, quality, and schedule.

In the implementation phase, the E Source PM will be responsible for supporting the activities listed in Table 1. Our PM will manage the project status cycle for the City, which includes measurement of progress towards the plan, performance status, risk management, items of concern, and open action items. These items will be managed regularly and will be consistently tracked.

E Source Project Management Activities
Scope
Management
Ensure the project plans outline all of the work required to complete the project successfully and that the client and vendors avoid scope creep. Scope management consists of initiation, scope planning, scope definition, scope verification, and scope change control.

Change
Management
Ensure a formal change control process is in place to control changes to the baseline project plan and SOW throughout the project lifecycle.

Cost
Management
Ensure the project is completed within the approved budget. Cost management consists of resource planning, cost estimating, cost budgeting, and cost control.

Quality
Management
Ensure the project will satisfy the needs for which it was undertaken. Quality management consists of quality planning, quality assurance, and quality control.

Reporting
Management
Ensure timely & appropriate generation, collection, distribution, and storage of project information. Handle communications planning, performance reporting, and administrative closure.

Schedule
Management
Ensure timely project completion. Time management consists of activity definition, sequencing, and duration estimating, as well as schedule development and control.

Vendor
Management
Ensure vendors are completing their contractual scope of work on schedule and within budget. Coordinate with technical resources as necessary to ensure verification of technical deliverables.

Resource
Management
Ensure qualified resources are available and properly prepared to perform each task. Identify project resourcing needs and coordinate with the appropriate organizations to meet them.

Risk & Issue
Management
Ensure risk is identified, analyzed, and responded to appropriately based on probability and impact in accordance with the risk management plan. Once a risk is realized, transition it to a pre-defined issue tracking and resolution process.

DELIVERABLES
 Periodic Status Meetings with issuance of Status Reports with Action Items captured and schedule progress updated.

Task 2: Testing Support
A graduated, thorough, and robust test program is needed to ensure the smooth transition for the City’s new customers, and E Source has implemented hundreds of successful integrated technology testing programs for our clients that trust both our processes and the experience of our people.

Our test approach minimizes your risk by providing early validation of the technologies in steps, so that any problems are identified early and corrected. All discovered defects are formally logged, managed, and resolved as appropriate

4 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah until acceptance is achieved. We will oversee the production of test plans and procedures that exercise the functionality of systems that must interface to meet business, technical, functional, integration, performance, and any other specified requirements. A Test Report is generated after each test phase is completed.

Should issues be identified during the testing process, we are ready and able to work with applicable vendors and development teams to resolve those issues. The clear documentation of the relationship between the requirement and test case makes it easier to pinpoint the problem that needs to be addressed. Once identified, we follow a rigorous corrective action process that ensures the problem is documented, root-cause determined, corrective and preventive actions are taken, and retesting is performed to verify that the problem has been corrected.

Our typical approach to a test strategy incorporates the following elements:
 Functional Testing – Testing on a cross section of customer configurations to confirm functional requirements and other acceptance criteria as outlined in the Test Plan. This testing phase is critical to ensure that the system as upgraded addresses the functional requirements.  System Integration Testing – This brings all applicable systems together in testing to verify data sets are received and transformed properly, that data from a single source is properly routed to multiple destinations and that individual systems still perform as expected while integrated. This testing is normally conducted within a QA/test environment.
 User Acceptance Testing – This testing verifies that the correct information flows through for a particular business process, including both automated and manual business processes. It is the final gate and ensures that the system functions and is aligned with requirements and processes that are used operationally. In this testing, a single trigger can initiate data transfers between multiple source and destination systems. It is the most comprehensive test of the complete set of business processes and maximizes to the extent possible the real-world use of the City’s integrated systems. Test cases are executed by Ukiah users of the systems on a day-by-day basis. This testing is normally conducted within a QA/Test environment.

DELIVERABLES
 Test plans, procedures, and a method for City personnel to record and document test results Task 3: Operational Support
The City is responsible for operating the CIS to ensure successful billing and support for the new customers. Under the Operational Support task, E Source will provide issue tracking and vendor management services during the City’s three- to six-month "shakedown" period for onboarding the water districts in 2025. E Source will provide similar support as provided in 2024 including updates to the Operational Transition Plan to accommodate changes in business processes as the new water districts are integrated.

DELIVERABLES
 Issue Tracking and Resolution
 Vendor Management
 Updated Operational Transition Plan

5 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Proposed Project Team
E Source’s mission is to provide the right focused expert(s) on each project we pursue—highly skilled consultant(s) and experts in their fields who understand the unique drivers, responsibilities, and needs of our clients. Therefore, to best deliver the scope of services requested by Ukiah and contained herein, we have identified an expert who can efficiently address all of the needs of this SOW – John Beichman, Executive Consultant. John provided the vast majority of support for Ukiah’s initial implementation of the Milsoft system and we’re confident can deliver on the needs of this upgrade project as well.

The following highlights John’s qualifications for this project.

John Beichman is a CIS practice area expert and brings more than 35 years of experience providing selection services, project management, and management consulting. He is a veteran of multiple CIS and selection engagements and fully immersed in both utility best practices and the CIS application marketplace. He has been involved in over 30 CIS projects, leading several successful implementations and building successful CIS projects through his focus on a utility’s people and processes.

In addition to his work with CIS systems, John was recently both project manager and functional solution architect in a systems integration effort to consolidate eight ordering applications charges into a single Oracle Financials AR billing solution. His has most recently supported CIS implementation efforts for the City of Ukiah in California, Green Mountain Power in Vermont, where he provided best practices business process mapping, and at Otter Tail Power in Minnesota, where he also served as the Quality Assurance advisor to the implementation effort. John holds a Bachelor of Arts degree from Harvard and a Master of Science in Information Resource Management from Syracuse University.

6 Customer Information System Customer Acquisition Support © 2024 E Source Companies LLC | Proposal prepared for City of Ukiah Fee
E Source has developed the not-to-exceed fee for services based on experience with similar projects and understanding of the level of effort desired by Ukiah. This fee includes all services and deliverables described herein.

All tasks will be invoiced monthly on a Time and Materials basis. Travel and incidentals will be billed monthly at actual cost although no travel is anticipated to be necessary to complete this work.

Table 1. Implementation Fees
CIS Upgrade Support
Task ID Task Hours Fee
Task 1 Project Management 460 $117,300
Task 2 Testing Support 90 $22,950
Task 3 Operational Support 45 $11,475
Total 595 $151,725
Reimbursable Expenses
Travel expenses, should they be necessary, will be submitted for reimbursement on an actual and reasonable basis.

There is no markup on these direct costs, and E Source does not charge for time spent traveling. We will seek to minimize expenses using government contractor rates and teleconferences whenever possible.

Assumptions
The following assumptions apply to this proposal:
 E Source’s fee to implement this Scope of Work is based on the timely start and timely completion of each proposed task as outlined in the project schedule provided. If the duration for any proposed task exceeds the duration outlined in the proposed schedule, E Source may need to develop a change order in accordance with the additional services required to complete the task(s).  Deliverable documents will be in Microsoft Office, including MS-Word, PowerPoint, Excel, MS-Project, Visio, or Adobe PDF.
 The Utility’s management will coordinate and consolidate all Utility comments on draft document deliverables to provide a single redline for E Source to make updates to the final document deliverables.  The Utility will provide E Source with working space, network connections, infrastructure, administrative support, and other services and materials reasonably required to perform Project work while onsite at City offices, if requested.
 Utility personnel will support workshops and meetings as needed.

Taxes
These rates and estimates are exclusive of taxes. The taxes relating to applicable services are the sole responsibility of the District.

Billing and Payment Terms
E Source will invoice the utility on a monthly basis for actual labor and expenses incurred on the required tasks.

Payment terms are net thirty (30) days. Unless otherwise agreed to, E Source reserves the right to charge one and one-half (1.5%) percent per month, or the maximum rate permitted by law, whichever is greater, on any balance remaining unpaid after thirty (30) days.

Proposal Terms and Conditions
Terms of this proposal remain valid for 90 days from date of submittal. E Source reserves the right to negotiate any terms and conditions of the written agreement relating to this SOW.

Agenda Item No: 8.d.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-844

AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of a Resolution Authorizing the Exception to the 180-Day Waiting Period, and Authorizing the City's Retired Assistant Finance Director to Work as Interim Assistant Finance Director in Accordance with Government Code Sections 7522.56 & 21221(h) and Budget Adjustment.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director, Sheri Mannion, H.R.

Director/Risk Manager
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

1. Resolution and Employment Agreement
Summary: This staff report seeks City Council approval to hire retired annuitant Georgina "Ginny" Feth-Michel as Assistant Finance Director on an urgency basis under CalPERS rules allowing temporary employment of retired annuitants for critical and urgent needs, in accordance with Government Code 7522.56 & 21221(h).

Background: The Public Employees' Pension Reform Act of 2013 (PEPRA) introduced significant changes to California's public employee pension laws. One such change requires retired annuitants to wait at least 180 days after separation from employment before returning to work for an employer within the same retirement system from which they receive a pension. However, an exception can be made if the governing body passes a resolution waiving the waiting period.

The exception requires certification that:
• The appointment is essential for critical, urgent, or emergency projects. • The retiree possesses unique skills necessary to meet the operational needs of the organization. • No prearranged agreement to return existed prior to retirement.

Georgina "Ginny" Feth-Michel recently retired as Assistant Finance Director for the City of Ukiah and was integral in the early stages of the UVWA integration project. This project involves aligning the UVWA's operational and financial systems with the City’s existing infrastructure to ensure seamless service delivery and compliance with regulatory requirements.

Discussion: The UVWA integration project is a critical undertaking requiring continuity in financial and operational planning. Ginny Feth-Michel’s institutional knowledge of the City’s financial systems and her extensive experience managing the project’s initial phases uniquely position her to address the project’s challenges and ensure timely completion.

The hiring of Ginny as a retired annuitant under CalPERS guidelines would allow her to work as Interim Assistant Finance Director for up to 960 hours per fiscal year, with no additional benefits or compensation beyond the established hourly rate for the Assistant Finance Director position.

Compliance with CalPERS Requirements:

1. No Prearranged Agreement: Ginny’s appointment complies with CalPERS requirements, as there was no prearranged agreement for her return prior to retirement.

2. Specialized Skills: Ginny possesses critical expertise in financial systems integration and UVWA project management that cannot be replicated by existing staff or candidates.

3. Temporary Appointment: The position is limited to 960 hours per fiscal year, and Ginny’s appointment will end no later than December 31, 2025.

4. Open Recruitment: The City will open a recruitment for a permanent Assistant Finance Director during Ginny’s tenure and will make every effort to hire a qualified candidate to ensure long-term departmental stability.

Failure to bring Ginny on board could jeopardize the UVWA project, resulting in delays, increased costs, and potential service disruptions.

In accordance with CalPERS rules, Staff seeks approval for this hiring under the 180-day waiting period exception as outlined in Government Code Section 21221(h). The key requirements for hiring a retired annuitant under this provision are as follows:

1. Limited Duration Work and Specialized Skills: The appointment must be temporary and limited in duration, with the vacant position requiring specialized skills that the retiree possesses.

2. 960-Hour Limit: Retirees may work a maximum of 960 hours per fiscal year across all CalPERS contracting employers.

3. Rate of Pay: Compensation must fall within the established monthly pay range for the Assistant Finance Director position. No additional benefits, incentives, compensation in lieu of benefits, or any other form of payment may be provided beyond the hourly rate.

4. Open Recruitment: The interim appointment must address a vacancy while the recruitment process for a permanent replacement is underway.

5. Reporting to CalPERS: The City must report the retiree's pay rate and hours worked to CalPERS using the my|CalPERS system currently employed for payroll reporting.

The Council may choose not to approve this hiring, which could delay the UVWA integration project, increase overall costs, and potentially compromise service delivery.

Fiscal Impact:

The costs associated with hiring Ginny Feth-Michel as a retired annuitant will be funded through the current budget for the UVWA integration project, but requires a budget adjustment to the current fiscal year of $83,223. Since retired annuitants are not eligible for benefits, the financial impact is limited to hourly wages and relevant payroll taxes and workers' compensation rates within the approved salary range for the Assistant Finance Director position. The permanent Assistant Finance Director position was not budgeted this fiscal year but will be funded through anticipated salary savings from unfilled positions. If such savings do not materialize as expected, Staff will return to Council with request to amend the budget, if needed.

Recommended Action: Staff recommends that the City Council:

1. Approve the hiring of retired annuitant, Georgina Feth-Michel, on January 1, 2025, as Assistant Finance Director under Government Code 7522.56 & 21221(h), approve the associated Resolution (Attachment 1), and approve the corresponding budget amendment.

2. Authorize the City Manager to execute the necessary employment agreement (Exhibit A of Resolution (Attachment 1)), ensuring compliance with CalPERS requirements and the 960-hour annual limit for retired annuitants.

3. Direct Staff to open and conduct a recruitment for a permanent Assistant Finance Director, making all reasonable efforts to fill the position with a qualified applicant during Ginny’s tenure.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20013400.51120: $6,000
PROPOSED BUDGET AMOUNT: 20013400.51120: $89,223
FINANCING SOURCE: UVWA member agencies
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources/Risk Management Director DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

RESOLUTION No. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FOR EXCEPTION TO THE 180-DAY WAIT PERIOD AND AUTHORIZING THE CITY’S RETIRED ASSISTANT FINANCE

DIRECTOR TO SERVE AS INTERIM ASSISTANT FINANCE DIRECTOR IN ACCORDANCE WITH GOVERNMENT CODE SECTIONS 7522.56 & 21221(h)
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City of Ukiah must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and WHEREAS, Georgina Feth-Michel, CID 1003065592, retired from the City of Ukiah in the position of Assistant Finance Director, effective December 31, 2024; and WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is July 1, 2025 without this certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the City Council, the City of Ukiah, and Georgina Feth-Michel certify that Georgina Feth-Michel has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and WHEREAS, the governing body has authorized the search for a permanent appointment on December 18, 2024; and
WHEREAS, the City Council hereby appoints Georgina Feth-Michel as an interim appointment retired annuitant to the vacant position of Interim Assistant Finance Director for the City of Ukiah under Gov. Code section 21221(h), effective January 2, 2025; and WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore is expected to end no later than December 31, 2025; and WHEREAS, the Ukiah Valley Water Authority (UVWA) integration project is a critical undertaking that involves aligning UVWA’s operational and financial systems with the City’s existing infrastructure, ensuring compliance with regulatory requirements and seamless service delivery to residents and businesses; and
WHEREAS, failure to secure immediate, specialized leadership for this project risks delays in implementation, additional costs, and disruptions to essential water services, with potential legal and financial consequences for the City; and
WHEREAS, Georgina Feth-Michel’s institutional knowledge of the City’s financial systems and her extensive experience managing the UVWA integration project uniquely position her to oversee the project’s successful and timely completion; and
WHEREAS, the entire employment agreement between Georgina Feth-Michel and the City of Ukiah has been reviewed by this body and is attached herein; and Attachment 1

WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and
WHEREAS, the maximum base salary for this position is $13,919.76 and the hourly equivalent is $80.31, and the minimum base salary for this position is $11,451.82 and the hourly equivalent is $66.07; and
WHEREAS, the hourly rate paid to Georgina Feth-Michel will be $80.31; and WHEREAS, Georgina Feth-Michel has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
THEREFORE, BE IT RESOLVED THAT that the City Council hereby certifies the employment of Georgina Feth-Michel, as described in this resolution and detailed in the attached employment agreement. This appointment is deemed necessary to fill the critical position of Interim Assistant Finance Director for the City of Ukiah by January 2, 2025.

PASSED AND ADOPTED by the City Council of the City of Ukiah at a regular meeting duly held on December 18, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
, Mayor
ATTEST:
_______________________
Kristine Lawler, City Clerk

AGREEMENT FOR TEMPORARY EMPLOYMENT

OF A RETIRED ANNUITANT
THIS AGREEMENT, effective January 2, 2025, is between the City of Ukiah, a municipal corporation of the State of California, (“City”) and Georgina Feth-Michel “Retired Annuitant” (collectively, the “Parties”) and is effective January 2, 2025.

RECITALS
A. The City has a vacancy for the position of Assistant Finance Director, a regular position for which the City is conducting a recruitment for a permanent appointment; and B. The City has an immediate need for an employee to temporarily perform the position of Assistant Finance Director, a position involving specialized skills and training and which is critically necessary for the ongoing duties and functions of the City’s Finance Department; and
C. Retired Annuitant is competent and qualified to perform the services required by this Agreement, and City wishes to have Retired Annuitant perform the Assistant Finance Director duties in an interim basis; and
D. Retired Annuitant’s employment is authorized by Government Code section 21221(h), which permits the City to appoint a CalPERS retired annuitant to a vacant position requiring specialized skills during recruitment for a permanent replacement.

In consideration of this matter described above and of the mutual benefits and obligations set forth in this Agreement, the parties of this Agreement agree as follows:

1. Appointment and Scope of Services: Pursuant to this Agreement, Retired Annuitant is appointed as interim Assistant Finance Director, and shall temporarily perform the functions of this position, which is a position involving highly specialized and critically needed skills set forth in the attached job description. Such employment is “at-will” subject to the terms of this Agreement, and Retired Annuitant shall perform said duties at the pleasure of and under the direction of the Finance Director.

2. Compensation and Work Schedule:

Rate of Pay: Retired Annuitant shall be paid at the rate of $80.31 per hour. The City has confirmed that this rate is not less than the minimum, nor in excess of the maximum, paid by the City to other employees performing comparable duties (divided by 173.333 to Exhibit A

equal an hourly rate) as listed on the City’s publicly available pay schedule and publicly available employment agreements. Payments will be made on regularly scheduled City payroll dates and shall be subject to all applicable payroll taxes and withholdings. Such compensation shall be the sole compensation for Retired Annuitant’s services under this agreement.

Work Schedule and 960-hour Limitations: Retired Annuitant is expected to devote the necessary time, within and outside normal business hours, to the business of the City.

Pursuant to Government Code section 21221(h) and section 7522.56(d), however, Retired Annuitant is allowed to work a maximum of 906 hours per fiscal year for all public employers that contract with CalPERS for retirement benefits. The City retains the right to designate, reduce, change, or amend the number of hours assigned to Retired Annuitant consistent with the City’s workload and other needs. If Retired Annuitant’s annual hours are approaching 906, then the City retains the right to summarily suspend the Retired Annuitant’s duties under this Agreement, and to reassign any scheduled hours, as needed, to ensure the Retired Annuitant does not exceed the maximum hours allowed by this Agreement. Retired Annuitant will be responsible for keeping track of the number of hours worked on a timesheet form provided by the City and submitting them at least every two weeks.

The position is a temporary, hourly assignment which is generally not expected to exceed 40 hours per week. The City, through the Finance Director, will assign Retired Annuitant’s hours to work. Due to the nature of the position, it is understood that the workday and work week hours may vary, however, Retired Annuitant shall not work overtime (i.e. in excess of 40 hours per week).

3. Employment Status:

A. Benefits: Other than the compensation described above in Section 2, Retired Annuitant will receive no other benefits, incentives, compensation in lieu of benefits, or any other form of compensation. Retired Annuitant understands and agrees that she is not, and will not be, eligible to receive any benefits, including City medical insurance, any City retirement program, or any paid holidays, vacation, sick leave, or other leave, with or without pay, or any other job benefits available to an employee in the regular service of the City, except for Workers’ Compensation Insurance coverage or similar benefits required by law.

B. No Membership in Bargaining Unit: Retired Annuitant understands that she is not a member of any bargaining unit and is not covered by the terms of any Memorandum of Understanding with any represented or unrepresented group of City employees.

C. No Property Right in Employment: Retired Annuitant understands and agrees that the terms of her employment are governed only by this Agreement and that no right of regular employment for any specific term is created by this Agreement. Retired Annuitant further understands that she acquires no property interest in her employment by virtue of this agreement, that the employment is “at will” as defined by the laws of the State of California (meaning that she can be terminated at any time for any reason or for no reason), and that she is not entitled to any pre- or post-deprivation administrative hearing or other due process upon termination or any disciplinary action except as otherwise provided by law.

D. Employment of a Retiree: Retired Annuitant understands that CalPERS retired annuitants may be employed by a CalPERS public agency employer, by temporary appointment to a position not to exceed 960 hours in any fiscal year for all such employers; either (1) during an emergency to prevent stoppage of public business or (2) because the retired employee has skills needed in performing the work of limited duration. In the event Retired Annuitant is providing service to any other CalPERS public agency employer during the term of this Agreement, Retired Annuitant must notify the City of such employment and disclose on a periodic basis (at a frequency determined by the City) the number of hours Retired Annuitant is performing for that other public agency to ensure that the maximum number of hours is not exceeded.

4. Representation of Retired Annuitant: Retired Annuitant represents that she is properly trained and certified to perform the duties required of the position and this Agreement.

5. Effective Date and Term of Agreement: This Agreement shall be effective January 2, 2025, and unless terminated earlier, shall terminate automatically at midnight on December 31, 2025. Employment is temporary, at-will and may be terminated with or without cause and with or without notice at any time by the Retired Annuitant or the City.

Retired Annuitant is not eligible for any severance payment or benefit relating to or arising out of the termination of this Agreement.

6. Non-Assignment of Agreement: This Agreement is intended to secure the individual services of the Retired Annuitant and is not assignable or transferable by Retired Annuitant to any third party.

7. Governing Law/Venue: This Agreement shall be interpreted according to the laws of the State of California. Venue for any action or proceeding regarding this contract shall be in Mendocino County.

8. Enforceability: if any term, covenant, condition, or provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.

9. Conflict of Interest: Retired Annuitant agrees that during the term of this Agreement, she will not maintain any financial interest or engage in any other contract employment, occupation, work, endeavor or association, whether compensated or not, that would in any way conflict with or impair Retired Annuitant’s ability to perform the duties described in this Agreement. Any work performed for the City outside the terms of this Agreement must be approved in advance in writing by the Finance Director. Retired Annuitant agrees to disclose whether she is performing work for any other CalPERS public agency employer as required by section 3.D. of this Agreement.

10. Entire Agreement and Modification: This Agreement constitutes the entire understanding of the parties hereto. This Agreement supersedes any previous contracts, agreements, negotiations or understandings, whether written or oral, between the parties. Retired Annuitant shall be entitled to no other compensation or benefits than those specified herein, and Retired Annuitant acknowledges that no representation, inducements or promises not contained in this Agreement have been made to Retired Annuitant to induce Retired Annuitant to enter into this Agreement.

No changes, amendments, or alterations hereto shall be effective unless in writing and signed by both parties. Retired Annuitant understands that no oral modification of this Agreement made by any officer, agent, or employee of the City is effective. Retired Annuitant specifically acknowledges that in entering into and executing this Agreement, she relies solely upon the provisions contained herein and no others.

11. Support Services and Equipment: Retired Annuitant shall be provided the equipment needed to perform her duties and sufficient to fulfill the obligations under this Agreement, as determined by the City, at no cost to the Retired Annuitant.

12. Reimbursement for Expenses: Retired Annuitant shall be reimbursed by City in accordance with standard City travel policy (as well as federal and state law) for all authorized and necessary travel undertaken by Retired Annuitant in performance of services pursuant to this Agreement. Retired Annuitant shall document, and claim said reimbursement for such travel in the manner and forms required by the City. Other than as specifically provided herein, Retired Annuitant shall receive no other compensation or reimbursements for expenses incurred by her in performance of this Agreement.

13. Notices: All notices permitted or required under this Agreement shall be given to the respective parties by hand-delivery or by mail at the following address, or at such other address as the respective parties may provide in writing for this purpose, by deposit in the U.S. Mail, postage pre-paid, addressed as follows:

CITY: City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
RETIRED ANNUITANT: Georgina Feth-Michell
___________________
___________________

14. Indemnification: In accordance with and subject to the limitations of the California Government Claims Act and California Labor Code, the City shall defend, save harmless and indemnify Retired Annuitant against any tort, professional liability, claim or demand or other legal action, arising out of an alleged act or omission occurring in the performance of Retired Annuitants services as Assistant Finance Director, except that this provision shall not apply with respect to any intentional tort or crime committee by Retired Annuitant, or any actions outside the course and scope of her employment as interimAssistant Finance Director.

16. Assistance of Counsel: Each party to this Agreement warrants to the other party that the party has either had the assistance of counsel in negotiation for, and preparation of, this Agreement or could have had such assistance and voluntarily declined to obtain such assistance.

CITY:
________________________________________
Sage Sangiacomo, City Manager
RETIRED ANNUTANT:
_________________________________________
Georgiana Feth-Michell

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com

ASSISTANT FINANCE DIRECTOR
(Exempt/Management Position)

DEFINITION
Under general direction of the Finance Director or designee, the Assistant Finance Director oversees and coordinates all financial operations of the City, including accounting, budgeting, disbursements, utility billing, procurement, and reporting functions. This position is responsible for implementing efficient financial policies and practices, fostering collaboration within the Finance Department, and providing innovative, solutions-based leadership. The role requires strong written and verbal communication skills to interact effectively with stakeholders, a proven ability to delegate tasks to enhance team productivity, and a commitment to achieving the City's financial objectives. The Assistant Finance Director acts as the Department Head in the absence of the Finance Director and performs related work as assigned.

EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.) (E=Essential Duty; M=Major Portion of Time) • Lead and manage the City’s financial operations, including budgeting, disbursements, procurement, utility billing, accounts receivable, and reporting, ensuring compliance with applicable regulations. (E, M)
• Provide strategic direction to team members across all financial service areas, promoting accountability, efficiency, and collaboration. (E, M)
• Prepare, analyze, and present complex financial reports, including the annual budget, the Annual Comprehensive Financial Report (ACFR), and grant reports. (E) • Communicate financial information clearly and concisely to stakeholders, including City Council, department heads, and the public. (E)
• Oversee the development and implementation of innovative solutions to improve financial systems, internal controls, and operational processes. (E, M) • Supervise and mentor staff, fostering professional growth and ensuring high performance. (E, M)
• Coordinate the preparation and administration of the City’s annual budget, aligning fiscal strategies with organizational goals. (E, M)
• Ensure timely and accurate filings with local, state, and federal agencies. (E) • Facilitate external financial audits, ensuring transparency and accuracy in financial reporting. (E) • Actively manage procurement activities to ensure cost efficiency and compliance with City policies. (E, M)
• Represent the Finance Department in cross-departmental initiatives and special projects. (E)

QUALIFICATIONS
Knowledge Of:
• Best principles and practices of leadership, supervision, financial services (accounts payable, payroll, accounts receivable, etc.), accounting, auditing, and budgeting in a governmental/municipal organization.
• Generally accepted accounting principles (GAAP) for governmental agencies, particularly those promulgated by the Governmental Accounting Standards Board. • GAAP financial statements for a governmental entity, including an Annual Comprehensive Financial Report (ACFR).
• Best practices in managerial accounting and budgeting. • Day-to-day operations of, and best practices in, accounts payable, payroll, general accounting, budget development and management, and enterprise resources planning (ERP) systems. • Generally accepted governmental auditing standards.
• Grant accounting and financial management.
• Effective conflict resolution strategies and techniques.

Ability To:
• Provide clear, concise communication (both written and verbal) to a wide range of stakeholders.
• Analyze complex financial issues and develop practical, innovative solutions. • Analyze financial transactions and determine the appropriate accounting and reporting. • Delegate tasks effectively to maximize team efficiency and performance. • Build and maintain productive working relationships with staff, other departments, and external agencies.
• Plan, organize, and oversee the work of a multidisciplinary financial team. • Lead with a solutions-oriented mindset to address operational challenges and improve outcomes.

Education and Experience:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain knowledge and abilities would be:

Experience – five years of experience of an increasingly responsible nature in governmental accounting, financial services (i.e. accounts payable, receivable, payroll, and procurement), budget development and management, or auditing work, including two years in a managerial capacity, to obtain the knowledge and abilities listed above.

Education – equivalent to a bachelor’s degree from an accredited college or university with major course work in accounting, business or public administration, or a closely related field. A master’s degree in accounting, public administration, business administration, or a related field is preferred and may substitute for two years of experience.

Possessing one or more of the following licenses/credentials/certifications is also strongly preferred:
• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)
• Chartered Global Management Accountant (CGMA)
• Certified Government Financial Manager (CGFM)
• Certified Public Finance Officer (CPFO)
• Certified Public Procurement Officer (CPPO)
• NIGP Certified Procurement Professional (NIGP-CPP)
Necessary Special Requirement:

Possession of a valid Class C California Driver’s License.

Agenda Item No: 8.e.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-856

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract with Center For Public Safety Management for Strategic Planning Services for a Total of $62,150.

DEPARTMENT: Fire PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Doug Hutchinson, Fire Chief
ATTACHMENTS:

1. CPSM Proposal
Summary: Council will consider awarding a contract to Center For Public Safety Management for Strategic Planning Services for a total of $62,150.

Background: A formal analysis of Fire Services in the Ukiah Valley has not been performed since 2007, and that analysis and related plan looked primarily at the City of Ukiah alone versus the regionalized service model that exists today.

Discussion: Since its formation in 2017, the Ukiah Valley Fire Authority (UVFA) has not undertaken a formal strategic or master planning process, relying instead on short-term planning and goal-setting. Additionally, the Fire Authority programs and services have recently expanded to include the addition of the new Inter-facility Transfer (IFT) program contract with Adventist Health Systems West, the establishment of a grant-funded fuels crew, and the recent completion and anticipated annexations which will likely impact fire authority services. Therefore, it is critical to develop a comprehensive Strategic Master Plan to ensure efficient and effective fire and EMS service delivery in our expanding community.

Staff engaged the Center for Public Safety Management (CPSM) due to their affiliation with the International City/County Management Association (ICMA) and proven expertise in supporting comparable fire agencies, such as those in Bozeman and Kalispell, Montana, and several mid-sized California communities like Placentia and Morgan Hill. CPSM provided a proposal (Attachment 1) tailored to the unique needs of the UVFA.

Following thorough review and discussions to refine the scope, Staff believe CPSM's expertise, rural agency experience, and ability to address UVFA’s funding and staffing challenges make them the ideal partner for this critical project. Given the time-sensitivity of this effort, Staff recommend that City Council approve a contract with CPSM for strategic planning services, totaling $62,150.

Recommended Action: Award a contract with Center For Public Safety Management for Strategic Planning Services for a total of $62,150.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT:10621600.52100: $15,000; 10523600.52100: $12,150; 10521210.52100:
$10,000; 71021100.52100: $10,000; 71021150.52100: $15,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No

PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Traci Boyl, Senior Analyst City Manager’s Office; Doug Hutchison, Fire Chief DIVERSITY-EQUITY INITIATIVES (DEI): Goal 2 – Eliminate internal and external barriers to Diversity, Equity, and Inclusion within the systems of our organization.

CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emissions by preventing fires.

GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element; GP-A6 - Safety Element
10,000

Attachment 1

Agenda Item No: 8.f.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-878

AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Authorizing the Submittal of an Application to the California Department of Housing and Community Development for Funding under Round 3 of the Prohousing Incentive Pilot Program; and if Selected, Authorize the City Manager to Execute a Standard Agreement, Any Amendments Thereto, and of Any Related Documents Necessary to Participate in the Prohousing Incentive Pilot Program, as well as Authorization of the Corresponding Budget Amendments.

DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Housing and Grants Manager PRESENTER: Jim Robbins, Housing and Grants Manager,
Community Development Dept.

ATTACHMENTS:

1. pip-nofa-3

2. pip-final-guidelines

3. 2017_Housing_Strategy

4. pip-nofa-app

5. PIP_Resolution_2024
Summary: Council is requested to consider the adoption of a resolution authorizing submittal of an application to the California Department of Housing and Community Development (HCD) for $530,000 in funding from Round 3 of the Prohousing Incentive Pilot (PIP) Program; and if the City is selected for award, authorize the City Manager to execute the Standard Agreement, any amendments thereto, and any related documents; and authorize the corresponding budget amendments.

Background: On August 17, 2022, Council unanimously adopted Resolution No. 2022-57, authorizing an application to and participation in the Prohousing Designation Program. The Prohousing Designation Program (PDP) is a program created through the 2019-2020 Budget Act by the State Legislature and implemented by the Department of Housing and Community Development (HCD) to create incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies. Being awarded a Prohousing designation by HCD enables such jurisdictions to receive additional points or other preference during the scoring of competitive applications for specified housing and infrastructure funding opportunities. The minimum score a jurisdiction must attain to be designated a Prohousing jurisdiction is 30, out of a total of 60 points. Staff submitted the City's Prohousing Program application on October 21, 2022, and received notification from HCD on April 5, 2023, that the City was awarded a Prohousing Designation with 38 points.

On March 1, 2023, Council unanimously adopted Resolution No. 2023-11, authorizing an application for Round 1 of Prohousing Incentive Pilot (PIP) funds. The application was awarded, and the City executed a Standard Agreement with HCD to allocate $455,000 toward “i. The development of low- and moderate-income multifamily rental housing,” or “ii. Affordable rental and ownership housing for individuals and households with incomes up to 120 percent of area median income.”
On February 21, 2024, Council unanimously adopted Resolution No. 2024-04, authorizing an application for Round 2 of PIP funds. That application was not funded by HCD, which is unsurprising given that total available

PIP funds had been reduced and Round 1 grant recipients were considered last for Round 2 funding.

On August 15, 2024, HCD announced the release of a Round 3 Notice of Funding Availability (NOFA) and final Guidelines (Attachments 1 and 2) for approximately $8 million for the PIP Program. According to HCD, the PIP Program is an “...investment the state is making to reward jurisdictions at the forefront in addressing California's housing crisis..." and "...is designed to reward local governments with Prohousing Designation with additional funding to accelerate affordable housing production and preservation." Eligible activities include:
i. The development of low- and moderate-income multifamily rental housing. ii. Affordable rental and ownership housing for individuals and households with incomes up to 120 percent of area median income.
iii. Matching portions of funds placed into local or regional housing trust funds. iv. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund. v. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.
vi. Assisting persons who are experiencing or at risk of homelessness. vii. Accessibility modifications.
viii. Efforts to acquire and rehabilitate foreclosed vacant homes. ix. Homeownership opportunities, including, but not limited to, down payment assistance. x. Fiscal incentives or matching funds to local agencies that approve new housing for low- and moderate income households.

Funding under the PIP Round 3 NOFA and Guidelines follows the same formula as Round 2. The formula is based on the population size of the local jurisdiction and bonus points based on an eligible applicant’s Prohousing Designation application score, with an additional $10,000 for each point of the score. For example, an applicant with a Prohousing Designation application score of 35 points will be eligible to receive up to a $350,000 bonus award in addition to the base award. As a jurisdiction with a population of less than 20,000, the City's base award for Round 3 is $150,000. With a Prohousing Designation score of 38 points, the maximum funding the City can apply for is $530,000.

Discussion: An award of funding from the PIP program Round 3 would help fulfill goals included in the City's 2017 Housing Strategy (Attachment 3). The Housing Strategy includes the creation of a Housing Trust Fund (UHTF), which was completed in 2017. Furthermore, it lists activities to be funded by the UHTF, such as "1.

Creation of new affordable units; 2. Purchase of vacant and underutilized land (land assembly) for the purpose of facilitating future affordable housing production; 5. Preservation of existing affordable housing; and 9.

Predevelopment assistance to non-profit and for-profit developers with project feasibility and preliminary design studies for potential affordable housing projects." An award of funding from the PIP program would also help fulfill one of the goals in the City’s 2019-2027 Housing Element. Policy 2-2 under Goal H-2 notes the City should “encourage the development of a variety of different types of housing,” and Policy 5-3 under Goal H-5 encourages staff to “assume a leadership role in the development of all types of housing in the community.” In response to the PIP Round 3 NOFA, Staff is recommending Council authorize an application (Attachment 4) in the amount of $530,000 for the following eligible activities:
1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies (PIP activity i.) 2) Affordable rental and ownership housing for individuals and households with incomes up to 120 percent of area median income (AMI) (PIP activity ii) .
3) Homeownership opportunities, including, but not limited to, down payment assistance (PIP activity ix.) Staff recommends Council adopt the Resolution in Attachment 5 authorizing submittal of an application to HCD for $530,000 in funding under Round 2 of the Prohousing Incentive Pilot Program; and if the City is

selected for award, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize any corresponding budget amendments.

Recommended Action: Adopt resolution authorizing submittal of an application from the City of Ukiah to HCD for $530,000 in funding under Round 3 of the Prohousing Incentive Pilot Program; and if the City is selected for award, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize any corresponding budget amendments.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A, $530,00 if awarded
FINANCING SOURCE: If awarded, PIP Round 3 grant from HCD REVENUE: Yes / No X GRANT: X Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery of City services.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A8 - Housing Element (2019-2027) 2d: Pursue additional funding sources to augment the Ukiah Housing Trust Fund, creating a permanent source of funding for affordable housing.

California Department of Housing and Community Development Page 1 Prohousing Incentive Program
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
651 Bannon Street, Suite 400
Sacramento, CA 95811
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
August 15, 2024
MEMORANDUM FOR: ALL POTENTIAL APPLICANTS
FROM: MEGAN KIRKEBY, DEPUTY DIRECTOR

DIVISION OF HOUSING POLICY DEVELOPMENT
SUBJECT: NOTICE OF FUNDING AVAILABILITY ROUND 3 –

PROHOUSING INCENTIVE PROGRAM
The California Department of Housing and Community Development (HCD or Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately an estimated $8 million under the Prohousing Incentive Program (PIP or Program). This estimate is based on funds collected during Quarter 1 of calendar year 2024 projected through the remainder of the calendar year. Final proceeds will be available by March 2025 in advance of Award announcements. For more information and updates, please see the Program website.

PIP complements the Prohousing Designation Program and is designed to encourage jurisdictions to obtain a Prohousing Designation and reward jurisdictions that pursue additional Prohousing Policies to earn a higher Prohousing Designation Score. Under the Program, grants are available for a variety of planning or implementation activities related to housing and community development.

In order to be eligible for grant funding under this NOFA, completed application materials must be submitted by email to: [email protected] no later than December 31, 2024. In order to remain eligible for an award under this NOFA, applicants must obtain a Prohousing Designation no later than December 31, 2024.

Prohousing Incentive Program Round 3 Timeline
NOFA Release August 15, 2024
Application Due Date December 31, 2024
Prohousing Designation Due Date December 31, 2024
Award Announcements April 2025
In addition to the information contained within this NOFA, the NOFA application and Program Guidelines are posted on the Department’s PIP website. For future updates on ATTACHMENT 1

PIP, please subscribe to the Department’s email notification sign up at Subscribe (ca.gov).

If you have questions regarding this NOFA or PIP generally, please email the Department at [email protected].

Attachment

California Department of Housing and Community Development Page 1 Prohousing Incentive Program
Prohousing Incentive Program
Notice of Funding Availability
Round 3
State of California
Governor Gavin Newsom
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community
Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
651 Bannon Street, Suite 400
Sacramento, CA 95811
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousing-incentive-program Email: [email protected]
August 2024

Contents
I. Overview....................................................................................................................................... 3 A. Notice of Funding Availability................................................................................................... 3 B. Timeline ................................................................................................................................... 3 C. Authorizing Legislation, Regulations, and Guidelines .............................................................. 3 D. NOFA and Guidelines.............................................................................................................. 3 II. Eligibility....................................................................................................................................... 4 A. Eligible Applicants.................................................................................................................... 4 B. Threshold Requirements.......................................................................................................... 4 C. Eligible Uses ............................................................................................................................ 5 III. Program Funding Amounts and Terms ..................................................................................... 6 A. Eligible Award Calculation ....................................................................................................... 6 IV. Application Requirements........................................................................................................ 7 A. Application Content………………………………………………………………………………….11 B. Application Submittal ............................................................................................................... 7 C. Application Process ................................................................................................................. 8 V. Scoring ......................................................................................................................................... 8 A. Geographic Categories ............................................................................................................ 8 B. Tie Breaker .............................................................................................................................. 9 VI. Right to Modify or Suspend and Final Decision-making .....................................................10 VII. Disclosure of Application.......................................................................................................10 VIII. Appeals ....................................................................................................................................10 A. Basis of Appeals……………………………………………………………………………………..15 B. Appeal Process and Deadlines..............................................................................................11 C. Decision………………………………………………………………………………………………16
IX. Award Announcements and Contracts .................................................................................11 A. Award Announcements..........................................................................................................11 B. Contracts ...............................................................................................................................11

I. Overview
A. Notice of Funding Availability
This NOFA announces approximately an estimated $8 million in funding for planning and implementation activities related to housing and community development, as described in Health and Safety Code Section 50470(b)(2)(D).

B. Timeline

1. Program funds will be available to Eligible Applicants on a competitive basis. See Table 1 below for the anticipated timeline of awards.

2. Applications will be accepted as of the date of this NOFA through December 31, 2024. In order to remain eligible for an award, Eligible Applicants must obtain Prohousing Designation by December 31, 2024.

The Department encourages early applications.

Table 1: Round 3 Timeline
NOFA Release Date: August 15, 2024
Application Due Date December 31, 2024
Prohousing Designation Due Date December 31, 2024
Award Announcements April 2025
C. Authorizing Legislation, Regulations, and Guidelines PIP is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund, with five percent of annual collections to be used for an incentive program. The Department’s administration of PIP is governed by the PIP Guidelines, which implement, interpret, or make specific provisions for purposes of implementing an incentive program pursuant to Health and Safety Code section 50470, subdivision (b)(2)(C)(i). These Guidelines are authorized pursuant to Chapter 2.5 of Health and Safety Code (Sections 50470 to 50475).

Applications submitted under this NOFA are subject to the PIP Guidelines, all applicable statutory requirements, and this NOFA. Section references in this NOFA refer to the PIP Guidelines unless otherwise noted. Capitalized terms in this NOFA are either defined herein or in the PIP Guidelines, available on the PIP website at https://www.hcd.ca.gov/grants-and-funding/programsactive/prohousing-incentive-program. .

PIP awards funds based on jurisdiction size and Prohousing Designation Program score (as codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program).

D. NOFA and Guidelines
Applications submitted under this NOFA are subject to the August 2024, PIP Guidelines.

II. Eligibility
A. Eligible Applicants

1. Eligible Applicants are limited to cities, counties, and cities and counties.

2. Only Eligible Applicants may submit an application.

3. Eligible Applicants may partner through legally binding agreements with other forms of governments or entities. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community-based organizations, Tribal Entities or any duly constituted governing body of an Indian Reservation or Rancheria.

4. Eligible Applicants in partnerships may determine the amount of incentive payments between Eligible Applicants participating in the partnership in consultation with the Department.

5. Eligible Applicants forming partnerships must submit separate, completed, and signed application packages, including resolutions and a copy of the signed agreement between partners to the Department in order to be awarded funds.

B. Threshold Requirements
Eligible Applicants must meet all of the following threshold requirements for participation in the Program:

1. An adopted housing element in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Gov. Code, § 65580 et seq) in accordance with Government Code section 65585. a) Applicants not meeting housing element requirements may be considered to meet this threshold requirement at the discretion of the Department on a case-by-case basis. Criteria for consideration include but are not limited to significant progress in meeting housing element requirements (e.g., a draft found to meet statute, rezoning near completion), proposing activities to meet housing element requirements (e.g., rezoning to accommodate housing needs pursuant to Gov. Code Section 65583(c)(1)) and adoption of a compliant element prior to the award of funds.

2. Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable.

3. Prohousing Designation: A completed Prohousing Designation application (per the regulations codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter

6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program), with an authorizing resolution, must be submitted prior to or in

conjunction with the applicant’s PIP application. PIP awards cannot be made until Prohousing Designation is obtained, as determined by the Department.

4. A complete application as determined by the Department.

5. An authorizing resolution authorizing submittal of the application to the Program that materially comports with the Program’s requirements and is legally sufficient as determined in the Department’s reasonable discretion, including an authorized representative. See Attachment B of the Guidelines for required resolution format.

6. Compliance with state and federal housing laws as determined by the sole discretion of HCD.

7. Demonstration of meeting threshold criteria shall be determined by the Department in its sole and absolute discretion. No documentation of meeting threshold requirements is required in the application unless requested by the Department.

C. Eligible Uses
Eligible Applicants must use award funds towards planning or implementation activities related to housing and community development limited to activities that conform with eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D):

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies.

2. Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.

3. Matching portions of funds placed into local or regional housing trust funds.

4. Matching portions of funds available through the Low- and ModerateIncome Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.

5. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.

6. Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

7. Accessibility modifications.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10. Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.

III. Program Funding Amounts and Terms
A. Eligible Award Calculation

1. Maximum total award amounts will be no greater than $2 million per Eligible Applicant. Total potential award amounts are determined by adding an Eligible Applicant’s base award amount with an Eligible Applicant’s bonus award amount.
a) Base award amounts will be determined by population size. Base award amounts are based on population estimates as of January 1 of the NOFA year. Population estimates are based on the Department of Finance E-1 report:
https://dof.ca.gov/Forecasting/Demographics/estimates-e1/.

Jurisdiction Size (in
Population) Base Award Amount
750,000 or greater $1,500,000
300,000 to 749,999 $1,000,000
100,000 to 299,999 $750,000
50,000 to 99,999 $500,000
20,000 to 49,999 $250,000
Less than 20,000 $150,000

b) For the purpose of calculating the bonus award, an Eligible Applicant’s Prohousing Designation Score will be multiplied by 10,000. For example, an Eligible Applicant with a Prohousing Designation Score of 35 points will be eligible to receive up to a $350,000 bonus award in addition to the base award. The bonus award amount shall not exceed $500,000.

2. Eligible Applicants in partnerships with other cities or counties, as allowed by Section 201(C) of the Guidelines, may qualify for up to the sum of individual Eligible Applicant base award amounts. For example, two jurisdictions between 50,000 and 99,999 people could submit a proposal for up to $1 million in base awards.

IV. Application Requirements
A. Application Content

1. Eligible Applicants may request an allocation of funds by submitting a complete application to the Department.

2. Application must utilize the forms and manner prescribed in the Department’s application.

3. The application can be found on the Department’s website at https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program.

4. Eligible Applicants must submit a Government Agency Taxpayer Identification Form for an application to be considered complete.

5. The Department may request additional information and documentation as appropriate.

6. The Department may consult with and gather relevant information from any individual, entity, or public agency.

B. Application Submittal

1. An applicant must submit a completed, signed original application in electronic form.

2. The Department encourages early applications and will accept applications up to 11:59 P.M. Pacific Time on December 31, 2024.

3. All applications must be submitted by email to: [email protected].

C. Application Process

1. Applications will be reviewed for completeness, eligibility, and for meeting threshold requirements.

2. Eligible Applicants will have until December 31, 2024, to obtain Prohousing Designation. After this date, HCD will rank Eligible Applicants that met threshold requirements according to their Prohousing Designation Score, as determined by HCD.

3. Ranked applications will be sorted by geographic category, as described in Section 404 of the PIP Guidelines.

4. Priority will be given to Eligible Applicants that have not received PIP funds in prior funding rounds. Eligible Applicants awarded in prior funding rounds will only be eligible to receive an award once all previously unfunded Eligible Applicants receive an award.

V. Scoring
A. Geographic Categories

1. Ranked applications will be considered for awards according to six geographic categories, as follows:
a) Southern California: Imperial, Los Angeles, Orange, Riverside, San Bernardino, Ventura, and San Diego
b) Bay Area: Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano, Sonoma, San Francisco
c) San Joaquin Valley: Fresno, Kern, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare
d) Sacramento Area: Amador, El Dorado, Placer, Sacramento, Sutter, Yolo, Yuba
e) Central Coast: Monterey, San Benito, San Luis Obispo, Santa Barbara, Santa Cruz
f) North State and Sierra Nevada: Alpine, Butte, Calaveras, Colusa, Del Norte, Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Nevada, Plumas, Shasta, Sierra, Siskiyou, Tehama, Trinity, Tuolumne

2. Funds are made available to each geographic category based upon the percentage of 2030 population projections, as determined by the Department of Finance (see P-2A report:
https://dof.ca.gov/forecasting/demographics/projections/).

Geographic Region 2030
Population
Projection
Percent of
2030 State
Population
Percent of
Overall Funds
Available to
Applicants in
Region
Southern California 21,930,346 55.6% 41.7%
Bay Area 7,604,103 19.3% 14.5%
San Joaquin Valley 4,496,637 11.4% 8.6%
Sacramento Area 2,703,924 6.9% 5.1%
Central Coast 1,520,779 3.9% 2.89%
North State and Sierra
Nevada
1,175,092 3% 2.2%
Totals 39,430,871 100% 75%

3. The total proportion of available funds in geographic categories will not exceed 75 percent of the total amount of the NOFA.

4. Awards will be funded from each geographic category’s total available funding amount until the funds for that category are depleted. If Eligible Applicants’ awards exceed the funding available to a geographic category, Eligible Applicants may qualify to fulfill their eligible award from the 25 percent residual set-aside in ranking order.

5. In the event of funds being depleted such that a partial award is indicated, the residual set-aside may be utilized to enhance the award at the discretion of the Department.

6. If both an Eligible Applicant’s geographic category and the residual setaside have been depleted, that Eligible Applicant may be eligible for remaining funds at the sole discretion of the Department. Remaining funds will come from unutilized money from geographic categories only after Eligible Applicants located in those geographic categories have been awarded.

7. When all funds have been depleted, the final Eligible Applicant in the ranking will only be eligible for the award amount that remains in the coffer. Eligible Applicants in this position may opt to pull their PIP application until additional funds are made available to fulfill their eligible award amount in potential future funding rounds.

8. The Department reserves discretion to alter funding amounts and the distribution methodology to advance Program goals and achieve an equitable outcome.

B. Tie Breaker

1. Eligible Applicants that submit complete applications that meet threshold requirements will be awarded in order of rank and priority, as described in Section 401(D) of the PIP Guidelines, until funding is depleted.

2. In the event of a tie (i.e., two or more Eligible Applicants have the same Prohousing Designation Score), the Eligible Applicant with the smaller population size will receive funding first.

VI. Right to Modify or Suspend and Final Decision-making The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of these Guidelines at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department’s website. You may subscribe to the Department’s email list here:
http://www.hcd.ca.gov/HCD_SSI/subscribe-form.html.

The Department’s decision to approve or deny an application or request for funding pursuant to the Program, and its determination of the amount of funding to be provided, shall be final.

VII. Disclosure of Application
Information provided in the application will become a public record available for review by the public pursuant to the California Public Records Act (CPRA) (Gov. Code, § 7920.000 et seq.). As such, any materials provided are subject to disclosure to any person making a records request under the CPRA. The Department cautions applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, Social Security numbers, personal phone numbers, and home addresses. By providing this information to the Department, the applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request.

VIII. Appeals
A. Basis of Appeals

1. Applicants may appeal the Department’s written determination that an application is incomplete or ineligible, or appeal other administrative errors including, but not limited to, requested award amounts.

2. Applicant shall have the right to appeal a decision of the Department relating to another applicant’s application (e.g., eligibility, award).

3. Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with the PIP Guidelines and this NOFA. All decisions rendered shall be made by the Program Manager or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of the Department.

4. The appeal process provided herein applies solely to decisions of the Department made pursuant to this NOFA and related to application completion, eligibility, or administrative errors.

B. Appeal Process and Deadlines

1. To file an appeal, applicants must submit to the Program Manager, or designee, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be considered if this information would result in a competitive advantage to an applicant. Once the written appeal is submitted to the Department, no further information or materials will be accepted or considered thereafter. Appeals are to be submitted to the Department at [email protected] according to the deadline set forth below.

2. Appeals must be received by the Department no later than five business days from the date of the Department’s determination.

C. Decision
Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with the PIP Guidelines and this NOFA. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department.

IX. Award Announcements and Contracts
A. Award Announcements
It is the Department’s intent to announce awards in April 2025. Award announcements will be posted on the PIP website at
https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program.

B. Contracts
Grantees will enter into a Standard Agreement with the Department. The Standard Agreement specifies and memorializes all the relevant state and federal requirements, as well as specific information about the award and the work to be performed.

As a condition of award, a Standard Agreement must be executed by the grantee within 90 days of the Department’s issuance of the award letter. Failure to execute the Standard Agreement(s) within 90 days may result in award cancellation. The refusal of any grantee to execute the Standard Agreement may result in award cancellation.

Once an application is awarded Department funds, the grantee is acknowledging the proposal as submitted and approved is the proposal that is to be funded. Any bifurcation or portioning of the proposal will make that award null and void.

Prohousing Incentive Program
Guidelines
State of California
Governor Gavin Newsom
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community
Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
651 Bannon Street, Suite 400
Sacramento, CA 95811
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousing-incentive-program Email: [email protected]
August 2024
ATTACHMENT 2

Contents
Section 100: Introduction .........................................................................................................0 Section 101: Scope and Authority................................................................................................... 0 Section 200: Eligibility..............................................................................................................1 Section 201: Eligible Applicants ...................................................................................................... 1 Section 202: Threshold Requirements........................................................................................... 1 Section 300: Application Requirements.................................................................................. 2 Section 301: Application Content.................................................................................................... 2 Section 302: Application Submittal................................................................................................. 3 Section 400: Application Review .............................................................................................3 Section 401: Application Process.................................................................................................... 3 Section 402: Base Award and Bonus Award Calculation ......................................................... 4 Section 403: Scoring – Tie Breaker................................................................................................. 4 Section 404: Geographic Categories.............................................................................................. 4 Section 500: Eligible Award Calculation ................................................................................. 5 Section 600: Uses of Funds .....................................................................................................6 Section 601: Eligible Uses................................................................................................................. 6 Section 700: Administration.....................................................................................................7 Section 701: Fiscal Administration ................................................................................................. 7 Section 702: Accounting Records, Audits, Remedies of Non-performance, and Reporting................................................................................................................................................ 9 Section 800: Right to Modify or Suspend and Final Decision-making................................13 Attachment A: Enabling Legislation......................................................................................14 Attachment B: Required Resolution Template ....................................................................... 0 Attachment C: Definitions ........................................................................................................0

Prohousing Incentive Program
Section 100: Introduction
The California Department of Housing and Community Development (Department/HCD) is pleased to release program guidelines (Guidelines) for funding through the Prohousing Incentive Program (Program). The Prohousing Incentive Program is designed to encourage cities and counties to obtain Prohousing Designation.

The Program is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund (Fund). The Fund utilizes real estate transaction fees collected at a county level to establish a permanent source of funding. Five percent of annual collections are deposited in a fund to be used for an incentive program.

The Program awards funds based on the Eligible Applicant’s Prohousing Designation Program Score (as codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program). This round of program funding provides awards for Eligible Applicants to use towards planning and implementation activities related to housing and community development. The content and structure of future rounds of Program funding is subject to change at the Department’s sole discretion.

Section 101: Scope and Authority
These Guidelines are authorized pursuant to Chapter 2.5 of Health and Safety Code (Sections 50470 to 50475). The Guidelines implement, interpret, and make specific provisions for purposes of implementing an incentive program pursuant to Health and Safety Code section 50470, subdivision (b)(2)(C)(i), (hereinafter “Prohousing Incentive Program” or “PIP”).

The Guidelines provide the Department’s plan for the expenditure of PIP funds and the administration of the Program. As such, these Guidelines establish terms, conditions, forms, procedures, and other mechanisms as the Department deems necessary to exercise the powers and perform the duties conferred by Chapter 2.5.

The matters set forth herein are regulatory mandates, and are adopted in accordance with the authorities set forth below:

Section 50470 (d) of the Health and Safety Code states “In consultation with stakeholders, the department may adopt guidelines to implement this section, including to determine allocation methodologies. Any guideline, rule, policy, or standard of general application employed by the department in implementing this chapter shall not be subject to the requirements of the Administrative Procedures Act.”

1 These guidelines are mandated and have the dignity of statutes. (Ramirez v. Yosemite Water Co., 20 Cal. 4th 785, 800 (1999) [stating "“Quasi-legislative regulations … have the dignity of statutes … [and]… delegation of legislative authority includes the power to elaborate the meaning of key statutory terms…”].

Ramirez v. Yosemite Water Co., 20 Cal. 4th 785, 800 (1999) The Department reserves the right, at its sole discretion, to suspend or amend the provisions of these Guidelines, including, but not limited to, grant award amounts.

Section 200: Eligibility
Section 201: Eligible Applicants
(A) Eligible Applicants are limited to cities, counties, and cities and counties. (B) Only Eligible Applicants may submit an application. (C)Eligible Applicants may partner through legally binding agreements with other forms of governments or entities. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community-based organizations, Tribal Entities or any duly constituted governing body of an Indian Reservation or Rancheria. (D)Eligible Applicants in partnerships may determine the amount of incentive payments between Eligible Applicants participating in the partnership in consultation with the Department.
(E) Eligible Applicants forming partnerships must submit separate, completed, and signed application packages, including resolutions and a copy of the signed agreement between partners to the Department in order to be awarded funds.

Section 202: Threshold Requirements
Eligible Applicants must meet all of the following threshold requirements for participation in the Program:
(A) An adopted housing element in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Article 10.6 of Gov. Code) in accordance with Government Code section 65585, subdivision (h).

1. Applicants not meeting housing element requirements may be considered to meet this threshold requirement at the discretion of the Department on

2 a case-by-case basis. Criteria for consideration include but are not limited to significant progress in meeting housing element requirements (e.g., a draft found to meet statute, rezoning near completion), proposing activities to meet housing element requirements (e.g., rezoning to accommodate housing needs pursuant to Gov. Code Section 65583(c)(1)) and adoption of a compliant element prior to the award of funds.
(B) Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable. (C)Prohousing Designation: A completed Prohousing Designation application (per the regulations codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6608, Consecutive Prohousing Designation Program), with an authorizing resolution, must be submitted prior to or in conjunction with the applicant’s PIP application. PIP awards cannot be made until a Prohousing Designation is obtained, as determined by the Department. (D)A complete application as determined by the Department. (E) A resolution authorizing submittal of the application to the Program that materially comports with the Program’s requirements and is legally sufficient as determined in the Department’s reasonable discretion, including an authorized representative. See Attachment B for required resolution format. (F) Compliance with state and federal housing laws as determined by the sole discretion of HCD.
(G)Demonstration of meeting threshold criteria shall be determined by the Department in its sole and absolute discretion. No documentation of meeting threshold requirements is required in the application unless requested by the Department.

Section 300: Application Requirements
Section 301: Application Content
(A) Eligible Applicants may request an allocation of funds by submitting a complete application to the Department.
(B) Application must utilize the forms and manner prescribed in the Department’s application.

3 (C)The application can be found on the Department’s website at https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program. (D)Eligible Applicants must submit a Government Agency Taxpayer Identification Form for an application to be considered complete.
(E) The Department may request additional information and documentation as appropriate.
(F) The Department may consult with and gather relevant information from any individual, entity, or public agency.

Section 302: Application Submittal
(A) An applicant must submit a completed, signed original application in electronic form.
(B) The Department encourages early applications and will accept applications up to the date and time noted on the cover letter of the Notice of Funding Availability (NOFA).
(C)All applications must be submitted by email to: [email protected].

Section 400: Application Review
Section 401: Application Process
(A) Applications will be reviewed for completeness, eligibility, and for meeting threshold requirements.
(B) Eligible Applicants will have until the date specified in the NOFA to obtain Prohousing Designation. After the specified date, HCD will rank Eligible Applicants that met threshold requirements according to their Prohousing Designation Score, as determined by the Department.
(C)Ranked applications will be sorted by geographic category, as described in Section 404 of these Guidelines.
(D)Priority will be given to Eligible Applicants that have not received PIP funds in prior funding rounds. Eligible Applicants awarded in prior funding rounds will only be eligible to receive an award once all previously unfunded Eligible Applicants receive an award.

4 Section 402: Base Award and Bonus Award Calculation
(A) Eligible Applicants will receive a base award according to population size (see Section 500). In addition, Eligible Applicants may receive a bonus award up to $500,000.
(B) For the purpose of calculating the bonus award, an Eligible Applicant’s Prohousing Designation Score will be multiplied by 10,000. For example, an Eligible Applicant with a Prohousing Designation Score of 35 points will be eligible to receive up to a $350,000 bonus award in addition to the base award.

The bonus award amount shall not exceed $500,000.

Section 403: Scoring – Tie Breaker
(A) Eligible Applicants that submit complete applications that meet threshold requirements will be awarded in order of rank and priority, as described in Section 401(D), until funding is depleted.
(B) In the event of a tie (i.e., two or more Eligible Applicants have the same Prohousing Designation Score), the Eligible Applicant with the smaller population size will receive funding first.

Section 404: Geographic Categories
(A) Ranked applications will be considered for awards according to six geographic categories, as follows:

1. Southern California: Imperial, Los Angeles, Orange, Riverside, San Bernardino, Ventura, and San Diego

2. Bay Area: Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano, Sonoma, San Francisco

3. San Joaquin Valley: Fresno, Kern, Kings, Madera, Merced, San Joaquin, Stanislaus, Tulare

4. Sacramento Area: Amador, El Dorado, Placer, Sacramento, Sutter, Yolo, Yuba

5. Central Coast: Monterey, San Benito, San Luis Obispo, Santa Barbara, Santa Cruz

6. North State and Sierra Nevada: Alpine, Butte, Calaveras, Colusa, Del Norte, Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Nevada, Plumas, Shasta, Sierra, Siskiyou, Tehama, Trinity, Tuolumne

5 (B) Funds are made available to each geographic category based upon the percentage of 2030 population projections, as determined by the Department of Finance (see the NOFA).
(C)The total proportion of available funds in geographic categories will not exceed 75 percent of the total amount of the NOFA.
(D) Awards will be funded from each geographic category’s total available funding amount until the funds for that category are depleted. If Eligible Applicants’ awards exceed the funding available to a geographic category, Eligible Applicants may qualify to fulfill their eligible award from the 25 percent residual set-aside in ranking order.

1. In the event of funds being depleted such that a partial award is indicated, the residual set-aside may be utilized to enhance the award at the discretion of the Department.
(E) If both an Eligible Applicant’s geographic category and the residual set-aside have been depleted, that Eligible Applicant may be eligible for remaining funds at the sole discretion of the Department. Remaining funds will come from unutilized money from geographic categories only after Eligible Applicants located in those geographic categories have been awarded.
(F) When all funds have been depleted, the final Eligible Applicant in the ranking will only be eligible for the award amount that remains in the coffer. Eligible Applicants in this position may opt to pull their PIP application until additional funds are made available to fulfill their eligible award amount in potential future funding rounds.
(G)The Department reserves discretion to alter funding amounts and the distribution methodology to advance Program goals and achieve an equitable outcome.

Section 500: Eligible Award Calculation
(A) This program will make funding available to jurisdictions as Prohousing Incentive grants as determined by the NOFA.
(B) Maximum total award amounts will be no greater than $2 million per Eligible Applicant. Total potential award amounts are determined by adding an Eligible Applicant’s base award amount with an Eligible Applicant’s bonus award amount, as established by the criteria described in Section 402 of these Guidelines.

6 (C)Base award amounts are based on population estimates as of January 1 of the NOFA year1. See the NOFA for the maximum base award amount that a jurisdiction may receive pursuant to this subdivision2. (D)Eligible Applicants in partnerships with other cities or counties, as allowed by section 201(C) of these Guidelines, may qualify for up to the sum of individual Eligible Applicant base award amounts. For example, two jurisdictions between 50,000 and 99,999 people could submit a proposal for up to $1 million in base awards.

Section 600: Uses of Funds
Section 601: Eligible Uses
Eligible Applicants must use award funds towards planning or implementation activities related to housing and community development limited to activities that conform with eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D):

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies.

2. Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.

3. Matching portions of funds placed into local or regional housing trust funds.

4. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.

5. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.
1 Population estimates are based on the Department of Finance E-1 report:
https://dof.ca.gov/Forecasting/Demographics/estimates-e1/. 2 Maximum and minimum award amounts may be adjusted by the Department based on demand for the Program.

7 6. Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

7. Accessibility modifications.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10.Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.

Section 700: Administration
Section 701: Fiscal Administration
(A) Grant Execution and Term

1. The Department will notify the grantee if they have been selected for a grant award:
i. After the Standard Agreement has been drawn, the grantee will be provided instructions for signing all required
documents. The grantee must submit all supporting materials and a signed Standard Agreement within the timeline provided in the instructions, or risk forfeiting the grant award; ii. The grant term begins on the day the Department and the grantee have fully executed the Standard Agreement. The Department will notify the grantee and partners when work may proceed under the agreement. However, eligible activities that are approved by the Department may be retroactively reimbursed to the date of the NOFA; and
iii. The end of the grant term will be determined by the state based on the availability of grant funds and the administrative requirements for liquidation.
(B) Payment and Accounting of Grant Funds

1. Grant funds cannot be reimbursed until the Standard Agreement has been fully executed.

8 2. The grantee will be responsible for compiling and submitting all invoices and reporting documents. Invoices must be accompanied by reporting materials where appropriate. Invoices without the appropriate reporting materials will not be paid. Failure to provide requested documentation to HCD could result in exclusion from consideration for grants in future program years.

3. The grantee will submit documentation to the Department detailing actual costs incurred, which must be based on clear and completed objectives and deliverables as outlined in the PIP application, Exhibit E of the Standard Agreement, and any other supplemental forms prescribed by the Department.

4. Supporting documentation may include, but is not limited to, receipts, progress payments, subcontractor invoices, timecards or any other documentation as deemed necessary by the Department to support the reimbursement to the grantee for expenses in accordance with the grantee’s PIP application and these PIP Guidelines.

5. The grantee must bill the state based on clear deliverables outlined in the Standard Agreement or budget timeline. Only approved and eligible costs incurred for work after the NOFA date, and completed and processed prior to the expenditure deadline, will be reimbursable. Approved and eligible costs incurred prior to the NOFA date are ineligible.

6. Work must be completed prior to requesting reimbursement, unless otherwise approved by the Department.

7. Grant fund payment will be made on a reimbursement basis. Project invoices will be submitted to the Department by the grantee on a quarterly basis or, if earlier, upon completion of deliverables.

8. In unique and/or unusual circumstances, the Department may consider alternative arrangements (e.g., disbursements in advance of activity initiation) to reimbursement and payment methods.

Unusual circumstances include but are not limited to feasibility, unavailable funds or lack of resources and substantial progress in expenditure.

9. The Department recognizes that budgeted deliverable amounts are based upon estimates. Grantees may request, in writing, a budget adjustment across deliverables subject to written approval by the Department, as long as the total budget does not exceed the maximum amount awarded to the grantee.

9 10.The Department may withhold grant funds until grant terms have been fulfilled.

11. The Department may withhold eligible program grants in future program years until terms of the Standard Agreement have been fulfilled to the satisfaction of the Department.

12.Each recipient of funds under the Program shall expend those funds no later than June 30, 2026. Final invoices shall be submitted to the Department three months prior to the expenditure deadline.

Section 702: Accounting Records, Audits, Remedies of Non-performance, and Reporting
(A) Accounting Records

1. The contractor is responsible for maintaining records which fully disclose the activities funded by the grant. Adequate documentation of each transaction shall be maintained to permit the determination, through an audit if requested by the state, of the accuracy of the records and the allowability of expenditures charged to grant funds. If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the expenditure may be disallowed, and the state shall determine the reimbursement method for the amount disallowed. The state’s determination of the allowability of any expense shall be final.

2. The grantee, its staff, contractors, and subcontractors shall establish and maintain an accounting system and reports that properly accumulate incurred project costs by line. The accounting system shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for payment vouchers and invoices.

3. The grantee must establish a separate ledger account for receipts and expenditures of grant funds and maintain expenditure details in accordance with the scope of work, project timeline and budget. Separate bank accounts are not required.

4. The grantee shall maintain documentation of its normal procurement policy and competitive bid process (including the use of sole source purchasing), and financial records of expenditures incurred during the project in accordance with GAAP.

5. The grantee agrees that the Department or its designee shall have the right to review, obtain, and copy any records and supporting documentation pertaining to the performance of the Standard Agreement.

10 The grantee agrees to provide the Department or its designee with any relevant information requested.

6. The grantee agrees to permit the Department or the Department’s designee access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with statutes, Program Guidelines, and the Standard Agreement.

7. Subcontractors employed by the grantee and paid with moneys under the terms of the Standard Agreement shall be responsible for maintaining accounting records as specified above. The grantee shall monitor and enforce subcontracts accordingly.
(B) Audits

1. At any time during the term of the Standard Agreement, the Department may perform or cause to be performed a financial audit of all phases of the award. At the Department’s request, the grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. The State of California has the right to review project documents and conduct audits during and over the project life.

2. The grantee agrees that the Department or the Department’s designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance of the Standard Agreement.

3. If a financial audit is required by the Department, the audit shall be performed by an independent certified public accountant. Selection of an independent audit firm shall be consistent with procurement standards contained in Exhibit D, Section 8 of the Standard Agreement.

4. The grantee shall notify the Department of the auditor’s name and address immediately after the selection has been made. The contract for the audit shall allow access by the Department to the independent auditor’s working papers.

5. The grantee is responsible for the completion of audits and all costs of preparing audits.

6. If there are audit findings, the grantee must submit a detailed response acceptable to the Department for each audit finding within 90 days from the date of the audit finding report.

11 7. The grantee agrees to maintain such records for possible audit after the final payment pursuant to Exhibit D, Sections 8 and 9 of the Standard Agreement, unless a longer period of records retention is stipulated.

8. The grantee shall include in any contract that it enters in an amount exceeding $10,000, the Department’s right to audit the contractor’s records and interview their employees.

9. The grantee shall comply with the caveats and be aware of the penalties for violation of fraud and for obstruction of investigation as set forth in California Public Contracts Code Section 10115.10.

10.The grantee shall retain all books and records relevant to the Standard Agreement for a minimum of five years after the end of the term of the Standard Agreement. Records relating to any and all audits or litigation relevant to the Standard Agreement shall be retained for five years after the conclusion or resolution of the matter.
i. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.
(C)Remedies of Non-performance

1. In the event that it is determined, at the sole discretion of the Department, that the grantee is not meeting the terms and conditions of the Standard Agreement, the grantee shall cease all work under the Standard Agreement immediately upon receiving a written notice from the Department. The Department has the sole discretion to determine that the grantee meets the terms and conditions after a stop work order, and to deliver a written notice to the grantee to resume work under the Standard Agreement.

2. Both the grantee and the Department have the right to terminate the Standard Agreement at any time upon 30 days written notice. The notice shall specify the reason for early termination and may permit the grantee or the Department to rectify any deficiency(ies) prior to the early termination date. The grantee will submit any requested documents to the Department within 30 days of the early termination notice.

3. At any time, if the Department finds the applicant falsely proposed information in the application or as part of the application review,

12 including documentation related to incentive payments (e.g., affordability, enhancements), the Department may require the repayment of funds or decline reimbursement.

4. The Department may, as it deems appropriate or necessary, require the repayment of funds from a grantee, or pursue any other remedies available to it by law for failure to comply with Program requirements (Health and Safety Code section 50515.04(e).
(D)Reporting

1. At any time during the term of the Standard Agreement, the Department may request a performance report that demonstrates satisfaction of all requirements identified in the Standard Agreement with emphasis on eligible activities, eligible uses, ineligible uses, and expenditures, according to timelines and budgets referenced in the Standard Agreement.

2. Grantees shall submit a report, in the form and manner prescribed by the Department, by April 1 of the year following the receipt of funds, and annually thereafter until funds are expended. The annual report shall contain a detailed report which must include, at a minimum:
i. Identification of the eligible activities to which the Grantee committed program funds, and the income levels of households assisted;
ii. Amounts awarded to Subrecipients with the activity(ies) identified; iii. Identification of the eligible activities upon which the contractor expended program funds, and the income levels of households assisted and the affordability level for any units assisted; and iv. Close out report for contracts that were fully expended and in which all activities funded were completed during the fiscal year.

3. The Department may request additional information, as needed.

4. Upon completion of all deliverables within the Standard Agreement and prior to processing final invoicing, the awardee shall submit a closeout report.

13 Section 800: Right to Modify or Suspend and Final Decisionmaking The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of these Guidelines at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department’s website. You may subscribe to the Department’s email list here:
http://www.hcd.ca.gov/HCD_SSI/subscribe-form.html.

The Department’s decision to approve or deny an application or request for funding pursuant to the Program, and its determination of the amount of funding to be provided, shall be final.

14 Attachment A: Enabling Legislation
Building Homes and Jobs Act
Chapter 2.5 of the Health and Safety Code (Sections 50470 – 50475) (Chapter 364, Statutes of 2017)
Health and Safety Code 50470.
(a) (1) There is hereby created in the State Treasury the Building Homes and Jobs Trust Fund. All interest or other increments resulting from the investment of moneys in the fund shall be deposited in the fund, notwithstanding Section 16305.7 of the Government Code.
(2) Moneys in the Building Homes and Jobs Trust Fund shall not be subject to transfer to any other fund pursuant to any provision of Part 2 (commencing with Section 16300) of Division 4 of Title 2 of the Government Code, except to the Surplus Money Investment Fund.
(b) Moneys in the Building Homes and Jobs Trust Fund shall be appropriated either through the annual Budget Act, or as provided in this subdivision, in accordance with the following:
(1) Moneys collected on and after January 1, 2018, and until December 31, 2018, shall, upon appropriation by the Legislature, be allocated as follows:
(A) Fifty percent of deposits into the fund shall be made available for local governments to update planning documents and zoning ordinances in order to streamline housing production, including, but not limited to, general plans, community plans, specific plans, sustainable communities’ strategies, and local coastal programs. Eligible uses also include new environmental analyses that eliminate the need for project-specific review and local process updates that improve and expedite local permitting. (i) Five percent of the funds specified by this subparagraph shall be available for technical assistance to jurisdictions updating specified planning documents. Technical assistance shall be provided by the department and the Governor’s Office of Planning and Research. (ii) The funds to be allocated pursuant to this subparagraph shall be held by the department until a local government submits a request for use. The request shall include a description of the proposed use of the funds in the interest of accelerating housing production. The proposed use of these funds shall be included in the local government’s funding plan and annual reports pursuant to subclauses (II) and (III) of clause (ii) of subparagraph (B) of paragraph (2). Each recipient of funds under the program shall encumber the funds by December 31, 2020, and shall expend those funds no later than December 31, 2023. Any of these funds not allocated by the department within the first two years that those funds are available shall be made available by the department for the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675)).
(B) Fifty percent of deposits into the fund shall be made available to the department to assist persons experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance,

15 navigation centers, and the new construction, rehabilitation, and preservation of permanent and transitional rental housing. (C) The department shall ensure geographic equity in the distribution and expenditure of funds allocated pursuant to this paragraph. (2) Moneys collected on and after January 1, 2019, shall be allocated as follows:
(A) Twenty percent of all moneys in the fund shall, upon appropriation by the Legislature, be expended for affordable owner-occupied workforce housing.
(B) (i) Seventy percent of moneys deposited in the fund shall, upon appropriation by the Legislature, be made available to local governments as follows:
(I) Ninety percent of the moneys specified in this
subparagraph shall be allocated based on the formula
specified in Section 5306 of Title 42 of the United States Code, in accordance with the distribution of funds pursuant to that formula for the federal Fiscal Year 2017, except that the portion allocated to nonentitlement areas pursuant to that section shall be distributed through a competitive grant program, administered by the department, as follows:
(ia) The department shall award priority points to a
county that has a population of 200,000 or less within
the unincorporated areas of the county, to a local
government that did not receive an award based on
the formula specified in Section 5306 of Title 42 of the United States Code in 2016, and to a local
government that pledges to use the money awarded
pursuant to a competitive grant under this subclause
to assist persons experiencing or at risk of
homelessness, including, but not limited to, providing
rapid rehousing, rental assistance, navigation centers, and the new construction, rehabilitation, and
preservation of permanent and transitional rental
housing.
(ib) Moneys awarded to a local government pursuant
to the competitive grant program shall be used for the
purposes specified in subparagraph (D).
(II) The remaining 10 percent of the moneys specified in this subparagraph shall be allocated equitably among local
jurisdictions that are nonentitlement areas pursuant to the formula specified in Section 5306 of Title 42 of the United States Code for federal Fiscal Year 2017.
(ii) To receive moneys pursuant to this subparagraph, local governments shall document minimum standards including the following:
(I) Submit a plan to the department detailing the manner in which allocated funds will be used by the local government in a manner consistent with this paragraph and to meet the

16 local government’s unmet share of the regional housing needs allocation.
(II) Have a compliant housing element with the state and submit a current annual report pursuant to Section 65400 of the Government Code.
(III) Submit an annual report to the department that provides ongoing tracking of the uses and expenditures of any
allocated funds.
(IV) Funds may be expended for the uses listed in
subparagraph (D). Two or more local governments that
receive an allocation pursuant to this subparagraph may expend those moneys on a joint project that is an authorized use under subparagraph (D).
(V) Prioritize investments that increase the supply of housing to households that are at or below 60 percent of area
median income, adjusted for household size.
(VI) If a local government does not have a documented plan to expend the moneys allocated to it pursuant to this
subparagraph within five years of that allocation, those moneys shall be exempt from the allocation requirements in this paragraph and shall revert to, and be paid and deposited in, the Housing Rehabilitation Loan Fund established
pursuant to Section 50661 to be used for the Multifamily Housing Program (Chapter 6.7 (commencing with Section
50675)) or for technical assistance for local governments. (VII) A local government may petition the department to return any moneys allocated to it pursuant to this
subparagraph. Any moneys returned pursuant to this clause shall be used for the Multifamily Housing Program (Chapter

6.7 (commencing with Section 50675)).
(C) Thirty percent of moneys deposited in the fund shall be made available to the department for use as follows:
(i) Five percent of the moneys deposited in the fund shall, upon appropriation by the Legislature, be used for state incentive programs, including loans and grants administered by the department. If the department receives insufficient funding applications for incentive programs financed pursuant to this clause, the department shall make those funds available for the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675)).
(ii) (I) Subject to subclause (II), 10 percent of the moneys deposited in the fund shall, upon appropriation by the
Legislature, be used to address affordable homeownership and rental housing opportunities for agricultural workers and their families.
(II) On and after January 1, 2020, housing funded pursuant to this clause shall not be rented, sold, or subleased to an

17 agricultural employer, as defined in Section 1140.4 of the Labor Code, or its agent, or a farm labor contractor, as defined in Section 1682 of the Labor Code, or its agent, who employs at least one H-2A worker, as defined in Section 50205, until the expiration of the regulatory agreement or affordability covenant, as applicable. A person or entity who receives funds made available pursuant to this clause on or after January 1, 2020, and expends any of those funds for the purpose of funding predevelopment of, developing, or operating any housing that is rented, sold, or subleased to an agricultural employer, as defined in Section 1140.4 of the Labor Code, or its agent, or a farm labor contractor, as defined in Section 1682 of the Labor Code, or its agent, and who employs at least one H-2A worker, as defined in Section 50205, until the expiration of the regulatory agreement or affordability covenant, as applicable, shall reimburse the department or other state agency that provided those funds, as provided in paragraph (2) of subdivision (b) of Section 50205. This subclause shall not apply to any contract
entered into or any financial assistance provided pursuant to this clause prior to January 1, 2020.
(III) A person or entity who receives funds made available pursuant to this section on and after January 1, 2020, and expends any of those funds for the purpose of funding
predevelopment of, developing, or operating any housing shall submit a declaration to the department declaring the following:
(ia) (Ia) The person or entity is not an agricultural
employer, as defined in Section 1140.4 of the
Labor Code, or its agent, or a farm labor
contractor, as defined in Section 1682 of the
Labor Code, or its agent, who employs at least
one H-2A worker, as defined in Section 50205.
(Ib) The person or entity will not rent, sell, or
sublease any housing funded pursuant to this
chapter to an agricultural employer, as defined
in Section 1140.4 of the Labor Code, or its
agent, or a farm labor contractor, as defined in
Section 1682 of the Labor Code, or its agent,
who employs at least one H-2A worker, as
defined in Section 50205, until the expiration of
the regulatory agreement or affordability
covenant, as applicable.
(ib) The declaration described in sub-subclause (ia)
can be met through the inclusion in a regulatory
agreement or affordability covenant, as applicable,

18 with the department that is signed by the person or
entity receiving funds pursuant to this chapter.
(iii) Fifteen percent of the moneys deposited in the fund shall, notwithstanding any other provision of this section or Section 13340 of the Government Code, be continuously appropriated to the California Housing Finance Agency for the purpose of creating mixed income multifamily residential housing for lower to moderateincome households pursuant to Chapter 6.7 (commencing with Section 51325) of Part 3.
(D) The moneys in the fund allocated to local governments may be expended for the following purposes:
(i) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low, very low, low-, and moderateincome households, including necessary operating subsidies. (ii) Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas. (iii) Matching portions of funds placed into local or regional housing trust funds.
(iv) Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.
(v) Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and
Homelessness Prevention Bond Act of 2014.
(vi) Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.
(vii) Accessibility modifications.
(viii) Efforts to acquire and rehabilitate foreclosed or vacant homes. (ix) Homeownership opportunities, including, but not limited to, downpayment assistance.
(x) Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.
(3) A state or local entity that receives an appropriation or allocation pursuant to this chapter shall use no more than 5 percent of that appropriation or allocation for costs related to the administration of the housing program for which the appropriation or allocation was made.
(c) Both of the following shall be paid and deposited in the fund:
(1) Any moneys appropriated and made available by the Legislature for purposes of the fund.

19 (2) Any other moneys that may be made available to the department for the purposes of the fund from any other source or sources.
(d) In consultation with stakeholders, the department may adopt guidelines to implement this section, including to determine allocation methodologies. Any guideline, rule, policy, or standard of general application employed by the department in implementing this chapter shall not be subject to the requirements of the Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code).

Attachment B: Required Resolution Template
RESOLUTION NO. [insert resolution number]
A RESOLUTION OF THE [INSERT EITHER “CITY COUNCIL” OR “COUNTY BOARD OF
SUPERVISORS”] OF [INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING APPLICATION FOR, AND RECEIPT OF, Prohousing Incentive Program funds.

WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and
Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Program or “PIP”); and
WHEREAS the [insert either “City Council” or “County Board of Supervisors”] of [insert the
name of the City or County] desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on XXXXXXXXXXXXX in the
amount of $xxxxxxxx for PIP;
Now, therefore, the [insert either “City Council” or “County Board of Supervisors”] of
[insert the name of the city or county] (“Applicant”) resolves as follows:

SECTION 1. The [insert the authorized designee’s TITLE ONLY] is hereby authorized and
directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $__________; SECTION 2. In connection with the PIP grant, if the Application is approved by the Department,
the [insert the authorized designee’s TITLE ONLY] of the [insert the name of the City or
County] is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of [$ enter the
dollar amount of the Applicant’s request], and any and all other documents required or
deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and

1 SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines,
and the Standard Agreement provided by the Department after approval. The Application and
any and all accompanying documents are incorporated in full as part of the Standard Agreement.

Any and all activities funded, information provided, and timelines represented in the Application
will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and
in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the
funds for eligible uses and allowable expenditures in the manner presented and specifically
identified in the approved Application.

ADOPTED ON [insert the date of adoption], by the [insert either “City Council” or “County
Board of Supervisors”] of [insert the name of the City or County] by the following vote count:

AYES: NAYS: ABSENT: ABSTAIN:

ATTEST: APPROVED AS TO FORM:
[Signature of Attesting Officer]
___________________________________________APPROVED
[Signature of approval]

Attachment C: Definitions
Capitalized terms shall have the meanings set forth below:

A. “Department” means the California Department of Housing and Community Development.

B. “Designated Program Year” means the designated time period as indicated in the Notice of Funding Availability (“NOFA”) issued by the Department for each funding round.

C. “Eligible Applicant” means a city, county, or city and county that is in compliance with applicable housing laws as described in section 202(F) herein.

D. “Extremely Low-Income Households” has the meaning set forth in Health and Safety Code Section 50106.

E. “Low-Income Households” has the meaning set forth for lower-income households in Health and Safety Code Section 50079.5.

F. “Preserved” means units Preserved at affordable housing costs to lower-income households by acquisition of the units or the purchase of affordability covenants and restrictions as described in paragraph (2) of subdivision (c) of Section 65583.1 of the Government Code, except that the city, county, or city and county may have committed assistance at any time during the projection period.

G. “Program” means the Prohousing Incentive Program implemented by these Guidelines.

H. “Prohousing Designation” means the Eligible Applicant has fulfilled the criteria codified at CCR Title 25 HCD Div. 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6607, consecutive prohousing-regulation-text.pdf (ca.gov).

I. “Prohousing Designation Score” means the number of points allocated to a jurisdiction as part of the Prohousing Designation Program for the purpose of determining whether the jurisdiction receives designation, per the regulations codified in the California Code of Regulations Title 25 Housing and Community Development, Division 1, Chapter 6, Subchapter 6.6, Sections 6600 through 6607, Consecutive Prohousing Designation Program.

J. “Substantially Rehabilitated” means units at imminent risk of loss to the housing stock which are Substantially Rehabilitated and therefore represent a net increase in the community’s affordable housing stock as described in paragraph (2) of subdivision (c) of Section 65583.1 of the Government Code, except that the city, county, or city and county may have committed assistance at any time during the projection period.

K. “Very Low-Income Households” has the meaning set forth in Health and Safety Code Section 5015.

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Prohousing Incentive Program
(PIP)
2024 Application for Local Governments
State of California
Governor, Gavin Newsom
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
Department of Housing and Community Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
Final Filing Date: December 31, 2024
651 Bannon Street, Suite 400 Sacramento, CA 95811
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/prohousingincentive-program Email: [email protected]
ATTACHMENT 4

X
XXXXX
Prohousing Incentive Program (PIP) Application Instructions The applicant is applying to the Department of Housing and Community Development (Department) for a grant authorized under the provisions pursuant to Health and Safety Code Section 50470(2)(C)(i). PIP is designed to encourage cities and counties to achieve Prohousing Designation. Please refer to the PIP Guidelines and August 2024 Notice of Funding Availability (NOFA) for detailed information on eligible uses and awards. If you have questions regarding this application or the PIP Program, email [email protected] approved for funding, the PIP application is incorporated as part of your Standard Agreement with the Department. To be considered for funding, all sections of this application, including attachments if required, must be complete and accurate.In order to be considered for funding, all applicants must submit a complete, signed application to [email protected] by December 31, 2024. Pursuant to Section 202 of the PIP Guidelines, all applicants must meet the following threshold requirements to be eligible for funding:

An adopted housing element in substantial compliance, as determined by the Department, pursuant to Housing Element Law (Article 10.6 of Gov. Code) in accordance with Government Code section 65585, subdivision (h).

Threshold Requirements
Demonstration of meeting threshold criteria shall be determined by the Department in its sole and absolute discretion. No documentation of meeting threshold requirements is required in the application unless requested by the Department.

Housing Element Annual Progress Report submittal pursuant to Government Code Section 65400 for the current or prior year, as applicable.Prohousing Designation: An awarded or completed Prohousing Designation Application with an authorizing resolution must be submitted prior to or in conjunction with the Applicant’s PIP Application. PIP Awards cannot be made until a Prohousing Designation is awarded. A complete application as determined by the Department. An authorizing resolution authorizing submittal of the application to the Program that materially comports with the Program’s requirements and is legally sufficient as determined in the Department’s reasonable discretion, including an authorized representative. See Attachment B of the PIP Guidelines for required resolution format.Compliance with state and federal housing laws as determined by the sole discretion of HCD.

Applicant
Applicant Agency Type
Mailing Address
City Zip Code
County
Website
TIN
Authorized Representative Name
Authorized Representative Title
Phone Fax
Email
Contact Person Name
Contact Person Title
Phone Fax
Email
Signature Date
Name Title
Sage Sangiacomo
City Manager
707-463-6221
[email protected]
Jim Robbins
707-463-6204
Applicant Information
City of Ukiah
City
300 Seminary Avenue
Ukiah 95482
Mendocino
www.cityofukiah.com
Sage Sangiacomo Cty Manager
As the official designated by the governing body (authorized representative above and in resolution), I hereby certify that, if approved by HCD for funding through PIP, the applicant assumes the responsibilities specified in the NOFA and certifies that the information, statements, and other contents contained in this application are true and correct. 707-463-6204
Housing and Grants Manager
707-463-6708
[email protected]
94-600446

Jurisdiction Name Eligible Base Award
Geographic Category Bonus Award Amount:Prohousing Designation Application Score 38 Total Award $ 530,000 Award Amount
Ukiah $ 150,000North State and Sierra Nevada
Click the dropdown menu to choose a jurisdiction. The geographic category and base award will auto-populate. If the jurisdiction has obtained Prohousing Designation at the time of PIP application submittal, enter in the Prohousing Designation applicant score. Population projections are based on the Department of Finance E-1 January 1, 2024 estimates. https://dof.ca.gov/Forecasting/Demographics/estimates-e1/ $ 380,000

X
XX
Eligible Applicants must use award funds towards any planning or implementation activities related to housing and community development including, but not limited to, any eligible uses pursuant to Health and Safety Code section 50470(b)(2)(D), as described below. Please indicate which of the following the applicant will use award funds toward:

Eligible Uses
Objective
(v) Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.(vi) Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. (i) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low, very low, low-, and moderate-income households, including necessary operating subsidies.(ii) Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.(iii) Matching portions of funds placed into local or regional housing trust funds.(vii) Accessibility modifications.(viii) Efforts to acquire and rehabilitate foreclosed or vacant homes.(ix) Homeownership opportunities, including, but not limited to, downpayment assistance.(x) Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.(iv) Matching portions of funds available through the Low and Moderate Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.

Responsible Party
Summary of Proposed Activities
Multifamily Housing
Notes
incl: pre-development, development, acquisition, rehab., and/or preservation, incl. nec. op. subsid.

Eligible Use Category
i. ii. or ix.

End
6/30/2026
Subtask 1 4/30/2026 i. ii. or ix. City staff time
City of UkiahCity of Ukiah
Est. Cost
$530,000 $400
Begin
1/1/20262/1/2026
Statement of Work Plan
Acquisition of infill parcel(s) for Affordable Housing"Comparables" report of eligible parcels Notes Housing project developed with PIP funds will include an affordability period of 55 years. Subtask 2 Subtask 3 Subtask 4 City of UkiahCity of UkiahCity of Ukiah
5/31/2026 i. ii. or ix.5/31/2026 i. ii. or ix.6/30/2026 i. ii. or ix. $600 $10,000 $519,000
One or more willing seller letters for purchase of parcel or parcelsPhase I environmental site assessment (if required)Conformed copy of recorded title documentAny funds not expended for Subtasks 1, 2, or 3 will be allocated to Subtask 4. 3/1/2026 City staff time4/31/20261/31/2026

ATTACHMENT 5

RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING

APPLICATION FOR, AND RECEIPT OF, PROHOUSING INCENTIVE PILOT PROGRAM FUNDS.

WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”); and
WHEREAS, the City Council of the City of Ukiah desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on August 15, 2024 in the amount of $8 million for PIP;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH “APPLICANT” RESOLVES AS FOLLOWS:

SECTION 1. The City Manager is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $530,000;
SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Ukiah is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $530,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement.

Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

ATTACHMENT 5

ADOPTED at a regular meeting of the City Council of the City of Ukiah on this 18th day of December 2024, by the following vote count:

AYES:

NAYS:

ABSENT:

ABSTAIN:
_____________________________
, Mayor
ATTEST:
___________________________________________
Kristine Lawler, City Clerk

Agenda Item No: 12.a.

MEETING DATE/TIME: 12/18/2024

ITEM NO: 2024-845

AGENDA SUMMARY REPORT
SUBJECT: Approval of an Application for a 'Demolition Permit' to Remove an Existing Residential Structure Subject to Historical Review, Located at 420 Cooper Lane; APN 003-582-24.

DEPARTMENT: Community
Development PREPARED BY: Katherine Schaefers, Planning Manager, Jesse Davis, Chief Planning Manager PRESENTER: Katherine Schaefers, Planning Manager
ATTACHMENTS:

1. Application Materials

2. Assessor Building Records (003-582-24)

3. UCC 3016 (Historic Demolition Regulations)

4. Draft Minutes
Summary: The City Council will consider approval of an application for a 'Demolition Permit' to remove an existing residential structure subject to historical review, located at 420 Cooper Lane; APN 003-582-24.

Background: On October 28, 2024, Northern Circle Indian Housing Authority (NCIHA), the property owner and applicant, applied for a 'Demolition Permit' (Attachment 1) to remove the residential structure at 420 Cooper Lane; APN 003-582-24. Based on a review of records from the Mendocino County Assessor, the subject structure was originally constructed in 1953 (Attachment 2). Since the building was constructed over 50 years ago, this demolition permit application is subject to Ukiah City Code Section 3016 (Attachment 3).

NCIHA seeks approval to demolish the existing single-family residential unit and develop an Inter-Tribal Elder Village, which would include 15 dwellings, a recreation center, parking, and green space. The subject property is located within the Medium Density Residential (R-2) District wherein multi-residential units are an allowed use if applicants build to the City's Objective Design and Development Standards (ODDS).

The subject structure is not listed in the Ukiah Historical and Architectural Survey Update (1999), nor is it included in the Ukiah Architectural and Historical Resources Inventory Report (1985).

Discussion: As conveyed in UCC Section 3016(A), additional evaluation is required before demolishing structures older than 50 years to ensure preservation of historically, architecturally, or culturally significant buildings. This review is conducted by the Demolition Review Committee and the City Council. As with similar projects, the first step was for the Community Development Director to review the property and determine that neither of the exceptions listed in subsections B1 or B2 of UCC §3016 apply. These exceptions include:

B1: Buildings posing an immediate threat to public health or safety.

B2: Buildings lacking historical, cultural, or architectural significance, as defined by City guidelines.

As a result of the building's condition, the Demolition Review Committee met on November 22, 2024, to evaluate the structure's historical, architectural, and cultural value in accordance with UCC §3016(E). In formulating its recommendation to the City Council, the Committee considered the application materials and documentation from the Mendocino County Assessor and the Historical Society, using the following criteria, which is supported with additional Staff analysis: