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executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted.
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10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation.
11-03. Claims Procedure
Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law.
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A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be consistent with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order. Claims governed by this Article must be filed no later than the date of final payment. The claim shall be submitted in writing to the District and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra work, disputed work, and/or changed conditions.
Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the City issues its written statement.
If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting the claim or relating to defenses or claims the District may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further
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documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater.
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in
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construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach.
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TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. All of the work to be performed is within the City of Ukiah and consists of the abandonment of twenty-three (23) monitoring wells and twenty-eight (28) remediation wells. General locations of the work are shown in the attached Appendix “A”. A map will be provided to the successful bidder showing the exact locations of the work to be done. All work will be done under the direction of the City of Ukiah Public Works Department.
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract.
Further information regarding the work or these specifications can be obtained from Myles Fisette at (707) 463- 6225.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and quantities of the work are shown in Appendix "A". A map will be provided to the successful bidder showing the exact locations of the work to be done. 12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. 12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation, 2015, are hereby made a part of these Special Provisions and are hereinafter referred to as "California Standard Specifications" and "California Standard Plans." Whenever in the California Standard Specifications and the California Standard Plans the following terms are used, they shall be understood to mean and refer to the following:
Department of Transportation - The City Council.
Director of Public Works - The City of Ukiah Director of Public Works.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the contract.
State - The City of Ukiah
Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as follows:
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1. (City) Special Provisions
2. (City) Project Plans
3. City Standard Plans and Details
4. California Standard Plans
5. California Standard Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work.
12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-09. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible.
Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items of work and no additional compensation will be made.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No sewer or electrical services will be provided by the owner. Water will be available at the City of Ukiah Corporation Yard location. It is the Contractor's sole responsibility to arrange such services as necessary. 12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents.
12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project.
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SECTION 13 - CONSTRUCTION DETAILS
13-01. Scope. This document specifies the abandonment of (23) monitoring wells and (12) remediation wells and, as shown on the drawing (Appendix A) and in accordance with these Specifications.
The work to be performed under this contract includes the furnishing of all labor, material, transportation, tools, supplies, plant equipment, and appurtenances necessary for the complete and satisfactory abandonment of environmental monitoring and remediation wells, as herein specified. Please note that “remediation wells” is used herein in reference to the (12) 4-inch diameter casing dual phase extraction wells and the (16) 1.5-inch diameter casing ozone injection wells.
Through the completion of the proposed activities, the Contractor must restrict his operations for the well abandonments to the daylight hours. The Contractor will not be entitled to any additional compensation for any overtime work necessary to comply with these requirements.
The City of Ukiah (City) or the City’s authorized representative will oversee the work and confirm the successful abandonment of each well included in this scope of work. 13-02. Personnel and Equipment. The wells shall be abandoned using hollow-stem auger (HSA) over-drilling methods, unless as otherwise specified, and as further defined in these technical provisions. Drilling equipment shall be of good condition and be of sufficient equipment capacity to perform the work required by these Specifications. The Contractor shall furnish documentation regarding capacity of various components of the drilling equipment. Drilling equipment shall have the ability to over-drill the well casings and associated well materials (i.e., sand, grout, concrete and bentonite). Delays during the drilling operation caused by the inadequacy of the drilling equipment shall be the responsibility of the Contractor and replacement of such inadequate equipment will be required by the City. All equipment to be used for the performance of this Contract shall comply with all State and local safety regulations and shall be subject to the inspection and approval of the City and/or its representative.
The Contractor shall conform to all of the following minimum requirements:
1. Current possession of a valid California C-57 Water Well Contractor's License,
2. 5-years’ experience in the abandonment of environmental wells,
3. History of work performed to the satisfaction of municipal agencies including any work performed for the City,
4. Satisfactory work performance record with the State Department of Consumer Affair's Contractor's Licensing Bureau, and
5. Current possession of valid Hazardous Waste Operations and Emergency Response Standard (Hazwoper) certifications in accordance with Occupational Safety and Health Administration (OSHA) 29 CFR.
Prior to award of Contract, the Bidder shall, if requested, submit a listing of all well abandonment drilling work performed for municipal agencies for the past 2-year period including name of agency, agency project manager, agency project manager's telephone number, and name of project. The Contractor shall employ only competent workers for the execution of this work. The Contractor shall designate one person, who shall have full decisionmaking authority, to be his representative on the jobsite on a daily basis. This person shall serve as Drilling Superintendent and his or her phone number shall be given to the City for emergency notification, and all such work shall be performed under the direct supervision of an experienced well driller satisfactory to the City. 13-03. Permits, Certificates, Laws, and Ordinances. The Contractor shall procure, at his own expense, all permits, certificates, and licenses required of him by law for the execution of this work. The Contractor’s attention is directed to the requirement to obtain drilling permits from the County of Mendocino Department of Environmental Health. He or she shall comply with all Federal, State, and local laws and ordinances or rules and regulations relating to the performance of the work and shall file all reports as required by the State and local agencies in connection with the well drilling. Copies of all reports shall be sent to the City.
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13-04. WELL ABANDONMENT
13-04.1. Monitoring Wells: The Contractor shall properly abandon the following twenty-three (23) monitoring wells: MW-2, MW-4, MW-5, MW-6, MW-7, MW-8, MW-9, MW-10, MW-11, MW-12B, MW-13B, MW-14B, MW-15, MW-16, MW-17, MW-18B, MW-19, MW-20, MW-21B, MW-22, MW-23B, MW-24, and EW-1. With the exception of monitoring well MW-11, all monitoring wells are to be abandoned by over-drilling using hollow stem augers of an appropriate diameter for each respective well. Following the removal of the well casing and all associated materials (i.e., sand, grout, concrete and bentonite), the boreholes will be backfilled from the bottom to approximately six inches below ground surface with neat cement grout using tremie pipe to prevent bridging. Well abandonment and backfilling shall be performed in accordance with all requirements of the drilling permit(s) obtained by the Contractor and issued by the County of Mendocino Department of Environmental Health. The Contractor is referred to Appendix “A” (Table B, Sheet 3) for monitoring well construction details. The Contractor is responsible for familiarizing themselves with all access requirements and selecting suitable drilling equipment for the site access constraints. Access agreements for all off-site well locations will be provided to the Contractor by the City.
The Contractor’s attention is directed to additional requirements for the abandonment of monitoring wells constructed within a 8 5/8-inch diameter steel conductor casing (monitoring wells MW-12B, MW-13B, MW-14B, MW-18B, MW-21B, and MW-23B). These monitoring wells will be over-drilled through the interior of the steel conductor casing and the polyvinyl chloride well casings and well materials (i.e., sand, concrete, and bentonite) will be removed from the boreholes. Next, the uppermost five feet will be over-drilled using an auger of sufficient size to remove the outer concrete in which the steel conductor casing is set and to expose the outer portion of the steel conductor casing for subsequent cutting and removal. The steel conductor casing will then be cut with an extended torch or other suitable equipment at a depth of five feet below ground surface and this portion of the steel conductor casing removed. The removed portion of conductor casing shall become property of the Contractor and disposed of as described in Subsection 13-05. The borehole will then be abandoned by tremie backfilling with cement grout to six inches below ground surface.
Monitoring well MW-11 will be abandoned by pressure grouting due to the proximity of a high-pressure natural gas transmission line. While the Contractor will be responsible for adhering to all conditions of the drilling permits issued by the County of Mendocino Department of Environmental Health, the City understands that the drilling permit will include, at a minimum, the following conditions for pressure grouting:
1. No obstructions, debris, or other materials are allowed to be within the well casing;
2. Cement must be a 21-sack mix (ASTM Type I or Type II Portland Cement to 5-6 pounds of clean water);
3. No more than 5% bentonite gel may be added to the grout mix;
4. The 21-Sack Mix must not have any lumps; and
5. The pressure must hold a minimum of 25 pounds per square inch for five minutes at the well head, not the compressor, or after completely filling the well inner casing with cement one third of the filled volume is displaced due to the pressure.
Monitoring well boxes are to be removed at each monitoring well location which shall become property of the Contractor and disposed of as described in Subsection 13-05. All monitoring well locations shall be restored in a manner which matches surrounding conditions. For monitoring wells located within areas of asphaltic paving, well box removal shall be performed in a manner which allows for a clean asphalt edge which shall be sealed with emulsion prior to paving with a hot-applied asphalt patch. 13-04.2. Remediation Wells: The Contractor shall properly abandon the following twenty-eight (28) remediation wells: DPE-1, DPE-2, DPE-3, DPE-4, DPE-5, DPE-6, DPE-7, DPE-8, DPE-9, DPE-10, DPE-11, DPE-12, OS-1, OS-2, OS-3, OS-4, OS-5, OS-6, OS-7, OS-8, OS-9, OS-10, OS-11, OS-12, OS-13, OS-14, OS-15, and OS-16.
Pneumatic groundwater remediation pumps and associated conveyance tubing shall be removed from each remediation well prior to well abandonment and placed within a secure location to be designated by the City. With the exception of remediation well DPE-9, all monitoring wells are to be abandoned by over-drilling using hollow stem augers of an appropriate diameter for each respective well. Following the removal of the well casing and all associated materials (i.e., sand, grout, concrete and bentonite), the boreholes will be backfilled from the bottom of the well to approximately 24 to 36 inches below ground surface (i.e., to the bottom of the well box) with neat cement grout using tremie pipe to prevent bridging. Well abandonment and backfilling shall be performed in accordance with all requirements of the drilling permits obtained by the Contractor and issued by the County of Mendocino Department of Environmental Health. The Contractor is referred to Appendix “A” (Table C, Sheet 3) for
Environmental Well Abandonment 29 Spec. No. 24-08
remediation well construction details. The Contractor is responsible for familiarizing themselves with all access requirements and selecting suitable drilling equipment for the site access constraints. Access agreements for all off-site well locations will be provided to the Contractor by the City.
Remediation well DPE-9 will be abandoned by pressure grouting due its location underneath a vehicle lift. While the Contractor will be responsible for adhering to all conditions of drilling permits issued by the County of Mendocino Department of Environmental Health, the City understands that the drilling permit will include, at a minimum, the following conditions for pressure grouting:
1. No obstructions, debris, or other materials are allowed to be within the well casing;
2. Cement must be a 21-sack mix (ASTM Type I or Type II Portland Cement to 5-6 pounds of clean water);
3. No more than 5% bentonite gel may be added to the grout mix;
4. The 21-Sack Mix must not have any lumps; and
5. The pressure must hold a minimum of 25 pounds per square inch for five minutes at the well head, not the compressor, or after completely filling the well inner casing with cement one third of the filled volume is displaced due to the pressure.
With the exception of DPE-9, remediation well boxes are to be removed at each remediation well location and will become property of the Contractor to be disposed of as described in Subsection 13-05. The well box at remediation well DPE-9, which is located beneath a vehicle lift, will not be removed and the lid re-installed following abandonment of this well by pressure grouting. Remediation wells are contained within 24-inch square steel well boxes (4-inch polyvinyl chloride diameter casing dual phase extraction wells) and 18-inch circular steel well boxes (1.5-inch polyvinyl chloride diameter casing ozone sparge wells). Steel well boxes and associated concrete collars shall be removed at all remediation well locations and legally disposed of by the Contractor. Prior to backfilling the former well box locations, all conduit piping shall be cut and capped. For remediation wells located within areas of asphaltic paving, the former well box locations shall be backfilled with controlled density fill (CDF) to four inches below finished grade or to an elevation coincident with the bottom surface of the surrounding pavement. For remediation wells located within areas of asphaltic and/or concrete paving, the Contractor shall saw cut the asphalt and/or concrete to a neat, straight line prior to repaving. For remediation wells located within unpaved areas, the former well box locations shall be backfilled with Class II aggregate base. All remediation well locations shall be restored to match existing conditions.
Asphalt concrete for pavement replacement shall be a minimum of 4-inches thick and conform to the requirements for Type A, 1/2 inch maximum, medium grading. Asphalt binder shall be steam-refined paving asphalt Grade PG 64-16 conforming to the provisions of Section 92 of the Standard Specifications. Aggregate shall meet the full requirements of Section 39-2.02 of the Standard Specifications for Type A (½-inch maximum medium grading).
The amount of asphalt binder to be mixed with aggregate shall be such that the air void content of the resulting asphalt concrete shall be not less than 3% nor more than 5%. Stabilometer value as determined by California Test Method No. 304 shall be 38 minimum.
The asphalt concrete shall be compacted in accordance with Section 39-5.02 of the Standard Specifications. The temperature of the asphalt concrete when placed and ready for compaction should not be less than 250-degree Fahrenheit and all breakdown compaction should be completed before the temperature drops to 95-degrees Fahrenheit. The atmospheric temperature should be at least 50-degrees Fahrenheit to place asphalt concrete.
Placement of asphalt concrete materials should not commence during fog, rain, or other unsuitable conditions as determined by the Engineer. Immediately after placement, protect pavement from mechanical injury for 3 days or until surface temperature is less than 140 degrees F (60 degrees C). 13-04.3. Measurement and Payment:
Payment – Site Preparation, Mobilization and Demobilization: Site preparation and equipment mobilization and demobilization will be paid for at a lump sum price, which price shall include full compensation for furnishing all labor, materials, tools, equipment, and other incidental items necessary for doing all the work involved.
Payment – Agency Fees, Including Permits and Inspections: All agency fees, including permit and inspection fees, will be paid for at a lump sum price. The Contractor’s attention is directed to the fact that the monitoring and remediation wells are located on multiple parcels under various ownership. Signed access agreements will be provided to the Contractor by the City to facilitate the permitting of off-site well locations.
Environmental Well Abandonment 30 Spec. No. 24-08
Measurement – Monitoring Well Abandonment: Quantity for monitoring well abandonment activities will be determined from the actual vertical feet of monitoring well abandonment.
Payment – Monitoring Well Abandonment: Monitoring well abandonment will be paid for at the contract unit price per vertical foot performed, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as described in 13-04.1 and as shown on the Plans or as directed by the Engineer.
Measurement – Remediation Well Abandonment: Quantity for remediation well abandonment activities will be determined from the actual vertical feet of remediation well abandonment.
Payment – Remediation Well Abandonment: Remediation well abandonment will be paid for at the contract unit price per vertical foot performed, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as described in 13-04.2 and as shown on the Plans or as directed by the Engineer.
Measurement – Cement Grout Well Backfill: Quantity for cement grout backfill will be determined from the actual vertical feet of monitoring and remediation well abandonment.
Payment – Cement Grout Well Backfill: Cement grout backfilling of the associated boreholes will be paid for at the contract unit price per vertical foot performed, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Restore Former Monitoring Well Locations to Match Existing Conditions: Quantity for site restoration at former monitoring well locations will be determined based on the actual number of monitoring wells abandoned.
Payment – Restore Former Monitoring Well Locations to Match Existing Conditions: Site restoration at former monitoring well locations will be paid for at the contract unit price per each monitoring well location restored, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Sawcut Existing Asphalt Paving and/or Concrete at Existing Remediation Well Boxes: Saw cutting for well box removal will be measured by the linear foot performed as measured along the surface.
Payment – Sawcut Existing Asphalt Paving and/or Concrete at Existing Remediation Well Boxes: Saw cutting for removal of well box will be paid for at the contract unit price per linear foot performed, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Remove, Haul, and Dispose of Remediation Well Box, Remove Concrete Collar, and Cut & Cap Conduit: Quantity for the removal and disposal of well box will be measured by each well box removed and disposed.
Payment – Remove, Haul, and Dispose of Remediation Well Box, Remove Concrete Collar, and Cut & Cap Conduit: Well box removal and disposal will be paid for at the contract unit price per each well box removed and disposed of, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Backfill Remediation Well Boxes With CDF to 4" Minus: Quantity for the backfilling of each well box location with CDF will be measured by the cubic yard.
Payment – Backfill Remediation Well Boxes With CDF to 4" Minus: Backfilling will be paid for at the contract unit price per cubic yard, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
Measurement – Replace Asphalt Concrete at Remediation Well Box Locations: Quantity for the repaving of each well box location with asphalt concrete will be measured by the square foot.
Environmental Well Abandonment 31 Spec. No. 24-08
Payment – Replace Asphalt Concrete at Remediation Well Box Locations: Repaving will be paid for at the contract unit price per square foot, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary, and doing all the work involved in the repaving.
Measurement – Backfill Remediation Well Boxes with Class II Aggregate Base to Final Grade: Quantity for the backfilling of each well box location with Class II Aggregate Base will be measured by the cubic yard.
Payment – Backfill Remediation Well Boxes with Class II Aggregate Base to Final Grade: Backfilling will be paid for at the contract unit price per cubic yard, which price shall include full compensation for furnishing all labor, materials, equipment, tools, and incidentals necessary to complete this item as shown on the Plans or as directed by the Engineer.
13-05. Disposal of Soil Cuttings, Decontamination Water, and Construction Debris. The Contractor is responsible for disposing of all construction debris generated including, but not limited to, concrete, asphalt, well boxes, and PVC well casings. Drilling cuttings which are generated during the well abandonments will be contained in steel soil bins. Soil bins will be provided by the City and arrangements for the location(s) of soil bins will be confirmed at a pre-construction meeting but will be located within the City of Ukiah Corporation Yard property. Any equipment necessary to transport drilling cuttings and fill soil bins, will be the responsibility of the Contractor. Any decontamination water and/or groundwater produced during the well abandonment activities will be stored in DOT 17H 55-gallon steel drums to be provided by the Contractor. Contractor is responsible for furnishing all drums necessary to contain decontamination water and/or groundwater generated during well abandonment. The cost for furnishing drums shall be included as part of monitoring and remediation well abandonment. All soil and decontamination water will be disposed of by the City to an approved disposal facility. 13-06. Environmental Control. All necessary precautions to control the discharge of soil sediments to storm drains or other drainage features shall be implemented. 13-07. Cleanup. Following completion of work, Contractor shall remove from jobsite all excess materials, tools, and equipment, and shall legally dispose of all debris resulting from the work. 13-08. Payment. Where estimated quantities of specific items of the work are listed in the bid proposal, the City will measure the actual quantity of such items and will pay an amount equal to the measured quantity multiplied by the unit price bid. Items bid as a lump sum will not be measured. Payment for items bid on a lump sum basis will be in proportion to the completion of that item and its incorporation into the work, not to exceed the total lump sum bid for that item.
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
No amendments.
Environmental Well Abandonment 32 Spec. No. 24-08
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 33)
➢ Unit prices filled out clearly.
➢ Extended prices filled out clearly and calculated correctly ➢ Total bid amount filled out clearly and calculated correctly ➢ Sign the proposal, and provide complete information
➢ CLSB No. and expiration date
➢ Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page 37)
➢ Filled out completely per instruction
o Worker’s Compensation Certificate (Page 38)
➢ Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 39) ➢ Filled out completely per instruction
o List of Proposed Subcontractors (Page 40)
➢ Filled out completely per instruction
o Statement of Experience (Page 41)
o Signature of Bidder (Page 42)
➢ Filled out completely per instruction
➢ Authorized signature provided
o Bidder’s Bond (Page 43)
➢ Filled out completely per instruction
o Non-Collusion Affidavit (Page 44)
➢ Filled out completely per instruction
➢ Notarized
o Addenda Issued
➢ Check the City website for any addenda issued: www.cityofukiah.com/purchasing Please note that actual acknowledgment of addenda is not required to submit with your bid. Refer to Section 1-11 and 3-07 of the General Conditions.
Environmental Well Abandonment 33 Spec. No. 24-08
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
Environmental Well Abandonment
Specification No. 24-08
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Environmental Well Abandonment 34 Spec. No. 24-08
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Environmental Well Abandonment 35 Spec. No. 24-08
NAME OF BIDDER:
SPEC #: 24-08
PROJECT NAME: Environmental Well Abandonment
Line
#
DESCRIPTION UNIT OF
MEASURE
QUANTITY UNIT PRICE EXTENDED
PRICE
1 Site Preparation, Mobilization and Demobilization Lump Sump 1 $__________ $__________________
2 Agency Fees, Including Permits and Inspection Lump
Sum 1 $__________ $__________________
3 Monitoring Well Abandonment Vertical
Feet 620 $__________ $__________________
4 Remediation Well Abandonment
Vertical
Feet 612 $__________ $__________________
5 Cement Grout Well Backfill Vertical
Feet 1,232 $__________ $__________________
6 Restore Former Monitoring Well Locations to Match
Existing Conditions Each 23 $__________ $__________________ 7 Sawcut Existing Asphalt Paving and/or Concrete at
Existing Remediation Well Boxes
Linear
Feet 350 $__________ $__________________
8 Remove, Haul, and Dispose of Remediation Well Box,
Remove Concrete Collar, and Cut & Cap Conduit Each 28 $__________ $__________________ 9 Backfill Remediation Well Boxes with CDF to 4" Minus Cubic Yards 7
$__________ $__________________
10 Replace Asphalt Concrete at Remediation Well Box
Locations
Square
Feet 360 $__________ $__________________
11 Backfill Remediation Well Boxes with Class II Aggregate Base to Final Grade
Cubic
Yards 2.5 $__________ $__________________
TOTAL BID ==>> $__________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned.
Environmental Well Abandonment 36 Spec. No. 24-08
Witness our hands this day of ___________________, 2025.
Licensed in accordance with an act providing for the registration of California Contractors License No. ___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number:_____________________ Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer.
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________
Environmental Well Abandonment 37 Spec. No. 24-08
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO:_____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein.
Environmental Well Abandonment
________________________________________________________________ (Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Environmental Well Abandonment 38 Spec. No. 24-08
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 20____ Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Environmental Well Abandonment 39 Spec. No. 24-08
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________ __________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Environmental Well Abandonment 40 Spec. No. 24-08
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each subcontractor their Department of Industrial Relations Public Works Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Environmental Well Abandonment 41 Spec. No. 24-08
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________
Environmental Well Abandonment 42 Spec. No. 24-08
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________ ______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.
Business address: ___________________________________________________ ___________________________________________________
Place of residence: ___________________________________________________ ___________________________________________________
Dated: __________________
Environmental Well Abandonment 43 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________ ________________________________________________________________, as PRINCIPAL and ________________________________________________________________ ________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on October 1, 2017 for Environmental Well Abandonment NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________, A.D. 20_____.
__________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) __________________________________________________(Seal) __________________________________________________(Seal) Surety
Address: __________________________________________________________ __________________________________________________________ __________________________________________________________
Environmental Well Abandonment 44 Spec. No. 24-08
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing Environmental Well Abandonment by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________ __________________________________________________
__________________________________________________
Place of Residence:__________________________________________________ __________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Environmental Well Abandonment 45 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
Environmental Well Abandonment
Specification No. 24-08
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within sixty (60) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer
Environmental Well Abandonment 46 Spec. No. 24-08
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has
Environmental Well Abandonment 47 Spec. No. 24-08
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.
Environmental Well Abandonment 48 Spec. No. 24-08
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Environmental Well Abandonment 49 Spec. No. 24-08
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Environmental Well Abandonment 50 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
Environmental Well Abandonment 51 Spec. No. 24-08
price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Environmental Well Abandonment 52 Spec. No. 24-08
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California)
Environmental Well Abandonment 53 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.
Environmental Well Abandonment 54 Spec. No. 24-08
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows:
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City.
Environmental Well Abandonment 55 Spec. No. 24-08
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.
Environmental Well Abandonment 56 Spec. No. 24-08
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal)
__________________________________________________(Seal) Surety
Agenda Item No: 8.g.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-471
AGENDA SUMMARY REPORT
SUBJECT: Approval of Financial Contribution in the Amount of $84,000 to the Inland Water and Power Commission for Consulting and Legal Services Related to the Potter Valley Project, and Approve Corresponding Budget Amendment.
DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Consent Calendar
ATTACHMENTS:
1. IWPC Invoice PVP 4.2025 City of Ukiah
2. Correspondence Received - UkiahWhistleblower
Summary: Council will consider approving a financial contribution in the amount of $84,000 to the Inland Water and Power Commission for consulting and legal services related to the Potter Valley Project, and approving the corresponding budget amendment.
Background: The Potter Valley Project (PVP) resulted in the diversion of Eel River water into the Russian River throughout the year. These diversions supplement Russian River flows stored in Lake Mendocino, which supplies surface water to water users in Mendocino, Sonoma, and Marin counties. Pacific Gas and Electric Company (PG&E) will not seek to re-license the Potter Valley Project and is moving towards decommissioning it. If the project is decommissioned, it could disrupt or eliminate the Eel River diversions that supply water to all Russian River water users in the Russian River drainage.
Discussion: The Inland Power and Water Commission (IWPC), the Round Valley Indian Tribes (RVIT), and the Sonoma County Water Agency (Sonoma Water) have submitted a proposal to advance a regional solution for preserving flows in the Russian River and improving Eel River fisheries. In the absence of this proposal, PG&E's decommissioning plan for the Potter Valley Hydroelectric Project (PVP) would include removing facilities that allow for water diversions to the Russian River. These water diversions have been vital to the Russian River basin for more than 100 years. The proposal is also important to assure that removal or modification of facilities allow for upstream and downstream fish migration at Cape Horn Dam, consistent with goals for a sustainable and harvestable Eel River fishery. The New Eel-Russian Facility (facility) proposal submitted to PG&E would provide for the creation of a regional entity that has the legal and financial capacity to own, construct and operate a new water diversion facility near PG&E’s Cape Horn Dam on the Eel River.
The design of this new facility is currently nearing 60%. This facility would allow for ongoing water diversion through the PVP’s tunnel between the Eel River and Russian River, while allowing for upstream and downstream fish migration to support larger efforts aimed at achieving naturally reproducing, self-sustaining, and harvestable native anadromous fish populations.
Staff recommends Council approve the financial contribution in the amount of $84,000 to the Inland Water and Power Commission for consulting and legal services related to the Potter Valley Project, and approve the corresponding budget amendment. The IWPC invoice is included as Attachment #1.
Recommended Action: Approve a financial contribution in the amount of $84,000 to the Inland Water and Power Commission for consulting and legal services related to the Potter Valley Project, and approve the corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: $0
PROPOSED BUDGET AMOUNT: 82027110.52100: $84,000
FINANCING SOURCE: Water Revenues
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sean White, Director of Water Resources STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element
INVOICE
Mendocino County DATE: April 24, 2025
Inland Water and Power Commission INVOICE # 2025.1a
FOR: Potter Valley Project
PO Box 1247
Ukiah, CA 95482 BILL TO: City of Ukiah
707 391-7574 Sean White
[email protected] 300 Seminary Avenue
Ukiah, CA 95482
AMOUNT
$84,000.00
SUBTOTAL $ 84,000.00
TAX RATE 0.00%
SALES TAX -
OTHER -
TOTAL $ 84,000.00
DESCRIPTION
consulting and legal expenses for the PVP, ERPA & Coyote Dam study Billing Invoice: to cover ongoing
Due date--May, 2025
Make all checks payable to IWPC
THANK YOU FOR YOUR PAYMENT!
ATTACHMENT 1
1 Kristine Lawler
From: UkiahWhistleblower <[email protected]> Sent: Friday, May 2, 2025 6:45 PM
To: Doug Crane; Susan Sher; Mari Rodin; Heather Criss; Juan Orozco; CityClerk Subject: Demand for Transparency: Budget Breakdown, Police Spending & Housing Crisis Follow Up Flag: Follow up
Flag Status: Flagged
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Dear Ukiah City Council,
As a resident and small business owner, I am deeply concerned about the decisions made in the May 7, 2025 council meeting.
You approved:
$13.7 million in March payments with no public breakdown of where that money went An $84,000 invoice for the Potter Valley Project with no explanation of services rendered Ongoing funding for police departments and asset seizure programs, without any itemized budgets or transparency
Ordinance updates allowing landlords to pass utility and capital costs onto mobilehome residents, some of whom live on fixed incomes
Rent increases during in-place transfers—guaranteeing higher costs for the next tenant This is unacceptable. The community deserves:
1. A full breakdown of the $13.7M in expenditures
2. A line-by-line explanation of the $84K invoice
3. A transparent accounting of police funds, including SLESF, asset forfeiture, and public safety expenditures
4. A plan for how the City intends to prevent homelessness and displacement caused by these rent passthroughs and increases
5. An immediate statement on why Mayor Douglas Crane—whose private financial interest as a landlord is well known—is allowed to vote on housing policy without recusal What are you doing to support the working poor? The elders? The families scraping by? The renters who can’t afford another $50 utility pass-through?
We deserve answers, and we deserve leadership that prioritizes people, not profit.
We deserve answers, and we deserve leadership that prioritizes people, not profit. I hope you'll have these numbers ready and publicly accessible before the May 7 meeting— without requiring an official records request or escalation up the chain of command. Transparency should not be a special request. It should be the baseline.
2 In defense of my community,
An Anonymous Source from Ukiah
Agenda Item No: 8.h.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-470
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Approving the Grant of Funds from the State Coastal Conservancy for the Construction of Phase 4 of the Great Redwood Trail, and Approve Corresponding Budget Amendments.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. G24-099_Final_GA
2. Resolution for Grant Funds DV Edit
Summary: Council will consider adopting a resolution approving the Grant of Funds from the State Coastal Conservancy for the construction of Phase 4 of the Great Redwood Trail and approve the corresponding budget amendments.
Background: During the February 13, 2025, Board Meeting of the Coastal Conservancy, the City of Ukiah was awarded a grant in the amount of $350,000 for the construction of Phase 4 of the Great Redwood Trail.
Please see Attachment 1 for a copy of this grant agreement.
Discussion: Phase 4 of the Great Redwood Trail extends the trail's current terminus at Commerce Drive approximately 1.9 miles south to Plant Road. The extension of the trail will serve as a valuable community resource, offering a range of long-term benefits. It will help lower emissions by reducing automobile trips, provide a secure pathway for non-motorized transportation users, and enhance access for disadvantaged individuals and those without vehicles. Key destinations such as the local hospital, schools, parks, public library, and workplaces will become more reachable. Additionally, the project will promote community wellbeing by encouraging physical activity and creating a shared space for events. Please see Attachment 2 for a copy of the resolution accepting the grant funds.
A budget amendment of $350,000.00 is requested to be approved by Council.
Staff recommends Council adopt the resolution approving the Grant of Funds from the State Coastal Conservancy for the construction of the Great Redwood Trail and approve the corresponding budget amendments.
Recommended Action: Adopt resolution approving the Grant of Funds from the State Coastal Conservancy for the construction of Phase 4 of the Great Redwood Trail, and approve the corresponding budget amendments.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 51124210.80230.18480: $0.00; 51124210.43209.18480: $0 PROPOSED BUDGET AMOUNT: 51124210.80230.18480: $350,000; 51124210.43209.18480: ($350,000) FINANCING SOURCE: Coastal Conservancy Grant
REVENUE: Yes GRANT: Yes
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Andrew Stricklin, Senior Engineer and Tim Eriksen, Director of Public Works/City Engineer
STRATEGIC PLAN (SP):
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 2d – Continue to expand the Great Redwood Trail – Ukiah. 4a – Implement nature-based climate solutions. 7a – Expand sustainable water practices. 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP): GP-A3 - Mobility Element
STATE OF CALIFORNIA
State Coastal Conservancy
GRANT AGREEMENT
Grant - Rev 11/20
THIS AGREEMENT is entered into this day of , 2025 in the State of California, by and between:
and
Pursuant to Chapter 9 of Division 21 of the California Public Resources Code, the State Coastal Conservancy (“ the Conservancy”) hereby grants to the City of Ukiah (“the grantee”) a sum not to exceed $350,000 (three hundred fifty thousand dollars) (“ funds”), subject to this agreement.
Continued on the following pages.
The provisions on the following pages constitute a part of this agreement.
This agreement has been executed by the parties as shown below.
STATE OF CALIFORNIA GRANTEE
AGENCY GRANTEE ( If other than an individual, state whether a corporation, partnership, etc.) State Coastal Conservancy City of Ukiah
BY (Authorized Signature) BY (Authorized Signature)
PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Amy Hutzel, Executive Officer Sage Sangiacomo, City Manager
ADDRESS & PHONE NUMBER ADDRESS & PHONE NUMBER
1515 Clay Street, 10th Floor
Oakland, CA 94612
Phone: (510) 286-1015
411 West Clay Street
Ukiah, CA 95482
Phone: (707) 467-5764
AMOUNT ENCUMBERED BY
THIS DOCUMENT
350, 000.00
PROGRAM/ CATEGORY
Local Assistance
FUND TITLE/ PROP NO.
General Fund- Great Redwood Trail
I certify that this
agreement is exempt
from Department of
General Services’
approval.
Erika Gomez
Procurement and
Contracts Manager
PRIOR AMOUNT
ENCUMBERED FOR THIS
AGREEMENT
FUND ITEM CHAPTER STATUTE FISCALYEAR
0- 3760-601-0001 189/23 2023 23/24
TOTAL AMOUNT
ENCUMBERED TO DATE
PROJECT NAME
350, 000.00 Great Redwood Trail- Ukiah, Phase 4 Project I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above.
NAME AND SIGNATURE OF ACCOUNTING OFFICER DATE
AGREEMENT NUMBER AM. NO.
G24- 099
TAXPAYERS FEDERAL EMPLOYER
IDENTIFICATION NO.
94-6000446
AGENCY
State Coastal Conservancy
GRANTEE’ S NAME
City of Ukiah
Roselin Devi 4/ 2/ 2025
April2nd
Attachment 1
City of Ukiah
Grant Agreement No. G24-099
I. SCOPE OF AGREEMENT
The grantee shall use the funds to complete the following project (“the project”) at the City of Ukiah, 1.9 miles between Plant Road and Commerce Drive, in Mendocino County, as shown on Exhibit 1, which is incorporated by reference and attached.
The project consists of implementing Phase 4 of the Ukiah Great Redwood Trail Project, which is construction of an approximately 1.9-mile segment of the Great Redwood Trail between Plant Road and Commerce Drive (“the project”) within the City in Mendocino County (Exhibit 1). The project will be part of the Great Redwood Trail (“GRT”) and will complete this trail within the Ukiah city limits. The trail will consist of a Class I (pedestrian and bicycle), paved, multi-use trail as well as trail-related amenities.
The grantee shall carry out the project in accordance with this agreement. The grantee shall provide any funds beyond those granted under this agreement that are needed to complete the project.
II. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT The grantee shall not begin construction of the project, and the Conservancy will not be obligated to disburse any funds unless and until the following conditions precedent have been met:
The City Council of the grantee has adopted a resolution designating positions whose incumbents are authorized to negotiate and execute this agreement and amendments to it on behalf of the grantee.
The Executive Officer of the Conservancy (“ the Executive Officer”) has approved in writing:
a. A work program for the project, as provided in section V. WORK PROGRAM. b. A plan for installation of signs and acknowledgment of Conservancy support, as provided in section VI. SIGNS AND ACKNOWLEDGMENT.
c. All contractors that the grantee intends to retain in connection with the project. The grantee must provide written evidence to the Conservancy that each contractor has complied with the bonding requirements described in section VII. BONDING.
The grantee has provided to the Conservancy:
a. A statement identifying and confirming that it has obtained all permits and approvals necessary to the completion of the project under applicable local, state, and federal laws and regulations.
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b. Evidence the grantee has provided for required insurance coverage, as described in section XVI. INSURANCE.
c. A complete project budget that identifies the estimated costs to complete the project and all sources of funding for the project.
The grantee, the Conservancy, and the Great Redwood Trail Agency, have entered into, and the grantee has recorded, an agreement to protect the public interest in the improvements or facilities constructed under this agreement, as required by Public Resources Code section 31116(d).
III. TERM OF AGREEMENT
This agreement will take effect when signed by both parties and received in the offices of the Conservancy together with the resolution described in section II. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT. This agreement may be signed electronically using a process specified by the Conservancy.
This agreement terminates on June 30,2027 (“the termination date”) unless terminated early as provided in this agreement. However, the grantee shall complete all work by March 31, 2027 the completion date”).
The grantee shall deliver a final Request for Disbursement to the Conservancy no later than April 30, 2027.
IV. AUTHORIZATION
The signature of the Executive Officer of the Conservancy on this agreement certifies that at its February 13, 2025 meeting, the Conservancy adopted the resolution included in the staff recommendation attached as Exhibit 2. This agreement is executed under that authorization.
Standard Provisions
V. WORK PROGRAM
Before beginning construction, the grantee shall submit a detailed work program to the Executive Officer for review and written approval of its consistency with the purposes of this grant agreement. The work program must include:
Construction plans and specifications that have been certified by a licensed architect or registered engineer, or approved by the grantee’ s Public Works Director.
A schedule of completion for the project specifically listing the date for completing each project component and showing how the project will be completed by the completion date.
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A budget that identifies how the grantee will use the funds provided under this agreement.
This work program budget must describe the labor, materials, and contractor costs to be paid for under this agreement.
If all or any part of the project to be funded under this agreement will be performed by third parties (“ contractors”) under contract with the grantee, the grantee shall submit to the Executive Officer for review and approval the names and qualifications of the contractors.
The work program will have the same effect as if included in the text of this agreement.
However, the work program may be modified without amendment of this agreement upon the grantee’ s submission of a modified work program and the Executive Officer’ s written approval of it. If this agreement and the work program are inconsistent, the agreement will control.
The grantee shall construct the project in accordance with the approved work program.
VI. SIGNS AND ACKNOWLEDGMENT
Prior to beginning the project, the grantee shall submit, for review and written approval by the Executive Officer, a plan for the installation of signs and acknowledgment of Conservancy support. Except as the Executive Officer agrees otherwise, the plan must commit the grantee to mention the Conservancy’ s support in its project- related press releases, contacts with the media, and social media postings, and on its website.
The plan must commit the grantee to install and maintain a sign or signs visible from the nearest public roadway identifying the project, acknowledging Conservancy assistance and displaying the Conservancy’ s logo, and directing the public to the project. The Conservancy shall provide to the grantee specifications for the signs. The grantee sign plan shall describe the number, design, placement and wording of the signs, or the specifications of a proposed, alternative method. The grantee shall implement the approved signs and acknowledgment plan. The Conservancy will withhold final disbursement until the signs are installed as approved by the Conservancy.
VII. BONDING
If the grantee intends to use any contractors on any portion of the project to be funded under this agreement, the grantee shall not begin construction until each contractor has furnished a performance bond in favor of the grantee in the following amounts: for faithful performance, one hundred percent ( 100%) of the contract value; and for labor and materials, one hundred percent (100%) of the contract value. This requirement does not apply to any contract for less than $250, 000.
Any bond furnished under this section must be executed by an admitted corporate surety insurer licensed in the State of California.
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VIII. COSTS AND DISBURSEMENTS
When the Conservancy determines that all conditions in section II. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT have been fully met, the Conservancy shall disburse to the grantee a total amount not to exceed the amount of this grant, in accordance with the work program and this section.
The withholding for this agreement is five percent. The Conservancy shall disburse funds for costs incurred to date, less five percent, upon the grantee’ s satisfactory progress under the approved work program, and upon the grantee’ s submission of a “ Request for Disbursement” form, which shall be submitted no more frequently than monthly but no less frequently than quarterly. The Conservancy shall disburse the five percent withheld upon the grantee’ s satisfactory completion of construction and compliance with section X. PROJECT COMPLETION, and upon the Conservancy’ s acceptance of the project.
Hourly rates billed to the Conservancy must be equal to the actual compensation paid by grantee to employees, which may include employee benefits. The grantee shall require its employees to keep records of their time spent on the project for purposes of documenting the employee time billed to the Conservancy. The Conservancy will reimburse the grantee for expenses necessary to the project when documented by appropriate receipts. The Conservancy will reimburse travel and related expenses in accordance with the rates set forth in “SCC Travel Reimbursement Rates for Grants and Contracts,” as posted on the Conservancy’ s website at scc. ca.gov. The Conservancy will reimburse the grantee for other necessary expenses if those expenses are reasonable in nature and amount taking into account the nature of the project, its location, and other relevant factors.
The grantee shall request disbursements by filing with the Conservancy a fully executed Request for Disbursement” form ( available from the Conservancy). The grantee shall include in the form its name and address, the number of this agreement, the date of the submission, the amount of the invoice, the period during which the work was actually done, and an itemized description, including time, materials, and expenses incurred of all work done for which disbursement is requested. The form must also indicate cumulative expenditures to date, expenditures during the reporting period, and the unexpended balance of funds under the grant agreement.
An authorized representative of the grantee must sign the forms. Each form must be accompanied by:
All receipts and any other source documents for direct expenditures and costs that the grantee has incurred.
Invoices from contractors that the grantee engaged to complete any portion of the work funded under this agreement and any receipts and any other source documents for costs
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incurred and expenditures by any such contractor, unless the Executive Officer makes a specific exemption in writing.
A progress report summarizing the current status of the project and the work for which the grantee is requesting disbursement.
The grantee’ s failure to fully execute and submit a Request for Disbursement form, including attachment of supporting documents, will relieve the Conservancy of its obligation to disburse funds to the grantee until the grantee corrects all deficiencies.
IX. EXPENDITURE OF FUNDS AND ALLOCATION OF FUNDING AMONG
BUDGET ITEMS
No increase in the total amount of this grant will be valid unless set forth in a written amendment to this agreement. The grantee shall expend funds consistent with the work program budget. Expenditure on items contained in the work program budget, other than overhead and indirect costs, may vary by as much as ten percent without prior approval by the Executive Officer. Any deviation greater than ten percent, and any deviation that shifts funds from work program budget items into an overhead or indirect costs category, must be identified in a revised work program budget approved in advance and in writing by the Executive Officer. The Conservancy may withhold payment for items that exceed the amount allocated in the work program budget by more than ten percent and that have not received the approval required above. Any increase in the funding for any particular work program budget item will mean a decrease in the funding for one or more other work program budget items unless there is a written amendment to this agreement.
X. PROJECT COMPLETION
Upon completion of the project, the grantee shall supply the Conservancy with evidence of completion by submitting a final report by the final Request for Disbursement date set forth in section III. TERM OF AGREEMENT that includes:
A report certifying completion of the project according to the approved work program, including photographs documenting project completion.
Documentation that signs are installed as required by section VI. SIGNS AND ACKNOWLEDGMENT.
A fully executed final “Request for Disbursement.” A “final Request for Disbursement” means a Request for Disbursement that includes the withheld amounts and all remaining amounts for which grantee is entitled to seek payment, if any, pursuant to this agreement.
A final inspection report by a licensed architect or registered engineer or the grantee’ s Public Works Director, and a copy of “ as built” drawings of the completed project.
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The Conservancy shall determine whether the grantee has satisfactorily completed the project. If so, the Conservancy shall issue to the grantee a letter of acceptance of the project and release the withhold amount pursuant to section VIII. COSTS AND DISBURSEMENTS. The project will be deemed complete as of the date of the letter.
XI. EARLY TERMINATION, SUSPENSION AND FAILURE TO PERFORM Before the project has commenced, either party may terminate this agreement for any reason by providing the other party with seven days’ notice in writing.
Before the project is complete, the Conservancy may terminate this agreement for any reason by providing the grantee with thirty days’ notice in writing. Before the project is complete, the Conservancy may suspend this agreement for any reason by providing the grantee with seven days’ notice in writing. In either case, the grantee shall immediately stop work under the agreement and take all reasonable measures to prevent further costs to the Conservancy. The Conservancy will be responsible for any reasonable and non-cancelable obligations incurred by the grantee in the performance of this agreement prior to the date of the notice to terminate or suspend, but only up to the undisbursed balance of funding authorized in this agreement. Any notice suspending work under this agreement will remain in effect until further written notice from the Conservancy authorizes work to resume.
If the grantee fails to complete the project as required, or fails to fulfill any other obligations of this agreement prior to the termination date, the grantee will be liable for immediate repayment to the Conservancy of all amounts disbursed by the Conservancy under this agreement. The Conservancy may, at its sole discretion, consider extenuating circumstances and not require repayment for work partially completed. This paragraph does not limit any other remedies the Conservancy may have for breach of this agreement.
Before the project is complete, the grantee may terminate this agreement for any reason by providing the Conservancy with seven days’ notice in writing and repaying to the Conservancy all amounts disbursed by the Conservancy under this agreement The parties expressly agree to waive, release and relinquish the recovery of any consequential damages that may arise out of the termination or suspension of this agreement under this section.
The grantee shall include in any agreement with any contractor retained for work under this agreement a provision that entitles the grantee to suspend or terminate the agreement with the contractor for any reason on written notice and on the same terms and conditions specified in this section.
XII. OPERATION AND MAINTENANCE
The grantee shall use, manage, maintain and operate the project throughout the term of this agreement consistent with the purposes for which the Conservancy’ s grant was made. The grantee assumes all operation and maintenance costs of these facilities and structures; the
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Conservancy is not responsible for any cost of maintenance, management, or operation. The grantee may be excused from its obligations for operation and maintenance during the term of this agreement only upon the written approval of the Executive Officer.
For purposes of this agreement, “ operation costs” include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses. “ Maintenance costs” include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets and basic structures, and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures.
XIII. MITIGATION
Without the written permission of the Executive Officer, the grantee shall not use or allow the use for mitigation (in other words, to compensate for adverse changes to the environment elsewhere) of any portion of real property on which the Conservancy has funded construction. In providing permission, the Executive Officer may require that all funds generated in connection with any authorized or allowable mitigation on the real property be remitted promptly to the Conservancy. As used in this section, mitigation includes, but is not limited to, any use of the property in connection with the sale, trade, transfer or other transaction involving carbon sequestration credit or carbon mitigation.
XIV. INSPECTION
Throughout the term of this agreement, the Conservancy has the right to inspect the project area to ascertain compliance with this agreement.
XV. INDEMNIFICATION AND HOLD HARMLESS
The grantee shall be responsible for, indemnify and hold harmless the Conservancy, its officers, agents, and employees from any and all liabilities, claims, demands, damages, or costs, including, without limitation, litigation costs and attorneys’ fees, resulting from or arising out of the willful or negligent acts or omissions of the grantee, its officers, agents, contractors, subcontractors, and employees, or in any way connected with or incident to this agreement, except for the active negligence of the Conservancy, its officers, agents, or employees. The duty of the grantee to indemnify and hold harmless includes the duty to defend as provided in Civil Code section 2778. This agreement supersedes any right the grantee may have as a public entity to indemnity and contribution as provided in Gov. Code Sections 895 et seq.
The grantee waives any and all rights to any type of express or implied indemnity or right of contribution from the State, its officers, agents, or employees, for any liability resulting from, growing out of, or in any way connected with or incident to this agreement.
Nothing in this agreement is intended to create in the public or in any member of it rights as a third-party beneficiary under this agreement.
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The obligations in this section XV. INDEMNIFICATION AND HOLD HARMLESS will survive termination of this agreement.
XVI. INSURANCE
The grantee shall procure and maintain insurance, as specified in this section, against claims for injuries to persons and damage to property that may arise from or in connection with any activities of the grantee or its agents, representatives, employees, volunteers, or contractors associated with the project undertaken pursuant to this agreement.
As an alternative, with the written approval of the Executive Officer, the grantee may satisfy the coverage requirement in whole or in part through: (a) its contractors’ procurement and maintenance of insurance for work under this agreement, if the coverage otherwise fully satisfies the requirements of this section; or (b) the grantee’ s participation in a “ risk management” plan, self-insurance program or insurance pooling arrangement, or any combination of these, if consistent with the coverage required by this section.
The grantee shall maintain property insurance, if required below, throughout the term of this agreement. Any required errors and omissions liability insurance shall be maintained from the effective date through two calendar years after the completion date. The grantee shall maintain all other required insurance from the effective date through the completion date.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
a. Insurance Services Office (“ ISO”) Commercial General Liability coverage, occurrence basis (Form CG 00 01) or comparable.
b. Automobile Liability coverage: ISO Form Number CA 0001, Code 1 (any auto). c. Workers’ Compensation insurance as required by the Labor Code of the State of California.
Minimum Limits of Insurance. The grantee shall maintain coverage limits no less than:
a. General Liability:
Including operations,
products and completed
operations, as applicable)
2,000, 000 per occurrence for bodily injury,
personal injury and property damage.
b. Automobile Liability: $ 1,000,000 per accident for bodily injury and property damage.
c. Worker’ s Compensation Worker’ s compensation as required by law.
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Deductibles and Self- Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Executive Officer.
Waiver of Subrogation. The grantee hereby grants to the State of California, its officers, agents, employees, and volunteers, a waiver of any right to subrogation which any insurer of the grantee may acquire against the State of California, its officers, agents, employees, and volunteers, by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the grantee has received a waiver of subrogation endorsement from the insurer.
Acceptability of Insurers. Insurance shall be placed with insurers admitted to transact business in the State of California and having a current Best’ s rating of “ B+:VII” or better or, in the alternative, acceptable to the Conservancy and approved in writing by the Executive Officer.
Verification of Coverage. The grantee shall furnish the Conservancy with original certificates and amendatory endorsements, or copies of the applicable policy language, effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Executive Officer before work commences. The Conservancy may require, at any time, complete, certified copies of all required insurance policies, including endorsements affecting the coverage.
Contractors. The grantee shall require each contractor to provide and maintain coverage consistent with the requirements of this section. To the extent generally available, grantee shall also require each professional contractor to provide and maintain Errors and Omissions Liability insurance appropriate to the contractor’ s profession and in a reasonable amount in light of the nature of the project with a minimum limit of liability of $1,000,000.
Premiums and Assessments. The Conservancy is not responsible for premiums and assessments on any insurance policy.
XVII. AUDITS/ACCOUNTING/RECORDS
The grantee shall maintain financial accounts, documents, and records ( collectively, “ required records”) relating to this agreement, in accordance with the guidelines of “Generally Accepted Accounting Principles” (“ GAAP”) published by the American Institute of Certified Public Accountants. The required records include, without limitation, evidence sufficient to reflect properly the amount, receipt, deposit, and disbursement of all funds related to the construction and implementation of the project, and the use, management, operation and maintenance of the real property, time and effort reports, and supporting documents that permit tracing from the request for disbursement forms to the accounting records and to the supporting documentation.
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The Conservancy or its agents may review, obtain, and copy all required records. The grantee shall provide the Conservancy, California State Auditor, their officers, employees, and agents with any relevant information requested and with access to the grantee’ s premises upon reasonable notice, during normal business hours, to interview employees and inspect and copy books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this agreement and any applicable laws and regulations.
The grantee shall retain the required records for a minimum of three years following the later of final disbursement by the Conservancy, and the final year to which the particular records pertain.
The records shall be subject to examination and audit by the Conservancy and the California State Auditor during the retention periods.
If the grantee retains any contractors to accomplish any of the work of this agreement, the grantee shall first enter into an agreement with each contractor requiring the contractor to meet the terms of this section and to make the terms applicable to all subcontractors.
The Conservancy may disallow all or part of the cost of any activity or action that it determines to be not in compliance with the requirements of this agreement.
XVIII. COMPUTER SOFTWARE
The grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this agreement, state funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws.
XIX. NONDISCRIMINATION
During the performance of this agreement, the grantee and its contractors shall not deny the agreement’ s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. The grantee shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. The grantee and contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code ( Gov. Code §§ 11135- 11139. 5), and the regulations or standards adopted by the Conservancy to implement such article. The grantee shall permit access by representatives of the Department of Fair Employment and Housing and the Conservancy upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of
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information and its facilities as said Department or the Conservancy shall require to ascertain compliance with this clause. The grantee and its contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) The grantee shall include the nondiscrimination and compliance provisions of this clause in all contracts to perform work under this agreement.
XX. AMERICANS WITH DISABILITIES ACT
By signing this agreement, grantee certifies that it is in compliance with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C., 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
XXI. PREVAILING WAGE
Work done under this grant agreement may be subject to the prevailing wage and other related requirements of the California Labor Code, Division 2, Part 7, Chapter 1, sections 1720- 1861.
If required by law to do so, the grantee shall pay prevailing wage to all persons employed in the performance of any part of the project and otherwise comply with all associated requirements and obligations.
The grantee is responsible for determining whether the project is subject to prevailing wage laws, and for complying with all labor laws applicable to the project. The grantee may also review the Conservancy publication, “Information on Prevailing Wage Laws for State Coastal Conservancy Grantees” ( 2023), available from the Conservancy on request; which provides general information and is not legal advice to the grantee on whether the grantee’ s project is subject to prevailing wage laws.
XXII. DRUG-FREE WORKPLACE
The grantee’ s signature on this agreement constitutes the certification required by Government Code Section 8355 (Drug-Free Workplace Act of 1990), which requires that all state grantees provide a drug- free workplace by doing all of the following:
Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’ s or organization’ s workplace and specifying actions that will be taken against employees for violations of the prohibition.
Establishing a drug-free awareness program to inform employees about all of the following:
a. The dangers of drug abuse in the workplace.
b. The person’ s or organization’ s policy of maintaining a drug-free workplace. c. Any available drug counseling, rehabilitation, and employee assistance programs.
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d. The penalties that may be imposed upon employees for drug abuse violations.
Requiring that each employee engaged in the performance of the grant be given a copy of the drug-free workplace statement and that, as a condition of employment on the grant, the employee agrees to abide by the terms of the statement.
XXIII. XXIV EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’ s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the Conservancy determine the grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.
The Conservancy shall provide the grantee advance written notice of such termination, allowing the grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the Conservancy.
XXIV. INDEPENDENT CAPACITY
The grantee, and the agents and employees of grantee, in the performance of this agreement, are acting in an independent capacity and not as officers or employees or agents of the State of California.
XXV. ASSIGNMENT
Without the written consent of the Executive Officer, the grantee may not assign this agreement in whole or in part.
XXVI. TIMELINESS
Time is of the essence in this agreement.
XXVII. EXECUTIVE OFFICER’ S DESIGNEE
The Executive Officer shall designate a Conservancy project manager who will have authority to act on behalf of the Executive Officer with respect to this agreement. The Executive Officer shall notify the grantee of the designation in writing.
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XXVIII. AMENDMENT
Except as expressly provided in this agreement, no changes in this agreement will be valid unless made in writing and signed by the parties to the agreement. No oral understanding or agreement not incorporated in this agreement will be binding on any of the parties.
Project Location Map
GRT Construction
Ukiah)
EXHIBIT 1
COASTAL CONSERVANCY
Staff Recommendation
February 13, 2025
GREAT REDWOOD TRAIL – UKIAH, PHASE 4 PROJECT
Project No. 24-064-01
Project Manager: Louisa Morris
RECOMMENDED ACTION: Authorization to disburse up to $350,000 to the City of Ukiah to implement Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a
1.9-mile portion of the Great Redwood Trail between Plant Road and Commerce Drive in the City of Ukiah, Mendocino County and adoption of findings under the California Environmental Quality Act.
LOCATION: City of Ukiah, Mendocino County
EXHIBITS
Exhibit 1: Project Location Map
Exhibit 2: Photographs
Exhibit 3: Project Letters
Exhibit 4: Initial Study/ Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program
RESOLUTION AND FINDINGS
Staff recommends that the State Coastal Conservancy adopt the following resolution and findings.
Resolution:
The State Coastal Conservancy hereby authorizes a grant of an amount not to exceed three hundred fifty thousand dollars ($350,000) to the City of Ukiah (“ the grantee”) to implement Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a 1.9-mile portion of the Great Redwood Trail between Plant Road and Commerce Drive in the City of Ukiah, Mendocino County (“ the project”).
Prior to commencement of the project, the grantee shall submit for the review and written approval of the Executive Officer of the Conservancy (“ the Executive Officer”) the following:
1. A detailed work program, schedule, and budget.
EXHIBIT 2
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
2. Names and qualifications of any contractors to be retained in carrying out the project.
3. A plan for acknowledgement of Conservancy funding.
4. Evidence that all permits and approvals required to implement the project have been obtained.
5. Evidence that the grantee has entered into agreements sufficient to enable the grantee to implement, operate, and maintain the project.
In addition, to the extent appropriate, the grantee shall incorporate the guidelines of the Conservancy’ s ‘Coastal Access Project Standards’.
Findings:
Based on the accompanying staff recommendation and attached exhibits, the State Coastal Conservancy hereby finds that:
1. The proposed authorization is consistent with Chapter 9 of Division 21 of the Public Resources Code, regarding a system of public accessways.
2. The proposed project is consistent with the current Conservancy Project Selection Criteria.
3. The Conservancy has independently reviewed and considered the “Great Redwood Trail Ukiah Phase 4 Initial Study/ Mitigated Negative Declaration” adopted by the grantee on October 16, 2024, pursuant to the California Environmental Quality Act (“CEQA”) and attached to the accompanying staff recommendation as Exhibit 4. The Conservancy finds that the proposed project, as designed and mitigated avoids, reduces, or mitigates the potentially significant environmental effects to a less-than-significant level, and that there is no substantial evidence based on the record as a whole that the project may have a significant effect on the environment, as defined in 14 Cal. Code Regulations Section 15382.
STAFF RECOMMENDATION
PROJECT SUMMARY:
Staff recommends the Conservancy authorize a $350,000 grant to the City of Ukiah (“the City”) to implement Phase 4 of the Ukiah Great Redwood Trail Project, consisting of construction of a
1.9-mile portion of the Great Redwood Trail between Plant Road and Commerce Drive (“the project”) within the City in Mendocino County (Exhibits 1 & 2, Project Location Map and Photographs).
The project will be part of the Great Redwood Trail (“GRT”) and will complete the GRT within the City. The GRT, a trail of statewide importance, is proposed to be developed along the rail right of way of the Great Redwood Trail Agency (“ GRTA”), formerly the North Coast Railroad Authority, stretching 307 miles from San Francisco Bay north to the Samoa Peninsula on the North Spit of Humboldt Bay. When completed, the GRT will be the longest rail-trail in the nation. Along the way the GRT will pass through redwood forests, grasslands, agricultural lands, and the currently largely inaccessible wild and scenic Eel River Canyon, before skirting the edge of Humboldt Bay. Portions of the City of Ukiah and Humboldt Bay sections of the GRT have
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
already been built and are managed in partnership with a variety of public agencies and municipalities.
The project will complete the GRT in the City, as well as address safety and mobility challenges faced by pedestrians, bicyclists, and equestrians, and provide a continuous recreational and transportation trail that will be an amenity for residents and visitors. It will also connect to existing and future trails and pathways throughout the City and beyond. The City’s goal is to make the trail easily accessible to neighborhoods, places of business, schools, and community parks. The trail will facilitate an increase in non-motorized transportation options, leading to a reduction in greenhouse gas emissions and enhanced public health.
The trail will be a Class I (pedestrian and bicycle), paved, multi-use trail, consisting of a 10-footwide paved asphalt surface with two 2-foot-wide shoulders, wide enough to accommodate two-way bicycle, pedestrian, and equestrian travel. The trail will have a center stripe delineating the direction of travel as well as necessary regulatory, warning, and directional signs. The project includes construction of trail amenities including a trailhead, connections to existing businesses and parking, signage, rest areas, crossing improvements, waste and recycling receptacles, and lighting. The trail will be constructed 8-10 feet from and parallel to the existing railroad tracks within the rail right-of-way. Two new prefabricated bridges will be installed as part of this Phase 4 project. Construction of the trail will include tree and vegetation removal, grading/ placement of fill, culvert repair/ upgrades, concrete bridge abutments, and drainage/ stormwater improvements.
The need for safe non-motorized transportation in the project area, approximately 80% of which is a 2016-2020 Census-designated disadvantaged community in the City and surrounding unincorporated areas, has been documented. Over the course of planning for the project, City staff and consultants engaged with hundreds of community members and held public meetings to share project information and receive and incorporate public comments and ideas into the project design.
Site Description: The project site is located entirely within the GRTA right-of-way adjacent to
1.9 miles of rail line that extends between Plant Road and Commerce Way. The railroad/ GRTA corridor is adjacent to residential, commercial, industrial, and open space uses.
The project area contains sensitive natural resources regulated by federal, state, or local agencies, including wetlands, creeks, riparian corridors, and Valley Oak Woodlands. The project has been designed to minimize impacts to these sensitive natural resources.
Grant Applicant Qualifications: The City has demonstrated experience administering federal, state, and local funding to support a variety of projects, including design, construction, operations, and maintenance of streets, bridges, sidewalks, trails, water and sewer infrastructure, parks, and airport facilities. City staff already successfully operates and maintains about two miles of existing Great Redwood Trail, which was funded by three separate State and local grants. GRT operation and maintenance activities include regular inspections, trash removal, vegetation management, fencing repair, landscaping, repaving, and restriping by Public Works and Community Development staff.
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
CONSISTENCY WITH CONSERVANCY’ S PROJECT SELECTION CRITERIA:
The proposed project is consistent with the Conservancy’ s Project Selection Criteria, last updated on September 23, 2021, in the following respects:
Selection Criteria
1. Extent to which the project helps the Conservancy accomplish the objectives in the Strategic Plan.
See the “Consistency with Conservancy’ s Strategic Plan” section below.
2. Project is a good investment of state resources.
The project provides important benefits to all Californians. In addition to being part of the GRT, the project will offer an extension of an existing non-motorized transportation route for pedestrians and bicyclists and a place where Ukiah residents and visitors can recreate and experience nature. Construction is anticipated to begin in early 2025. The budget for the project is reasonable and the project advances statewide goals of building the GRT and is consistent with regional and local plans.
3. Project includes a serious effort to engage tribes. Examples of tribal engagement include good faith, documented efforts to work with tribes traditionally and culturally affiliated to the project area.
As noted above, it is anticipated that the proposed trail will eventually become part of the GRT.
As part of the GRT planning efforts, the Conservancy and its GRT Master Planning team have and will continue to engage with tribes that are culturally and traditionally affiliated with the entire GRT project area, with the purpose of developing long-term relationships and creating an ongoing, open, and thoughtful process for tribal representatives to participate in and contribute to the GRT. These GRT Master Plan outreach efforts include sending out two rounds of outreach letters to 37 Tribes and tribal community groups, an informational webinar for Tribes, six presentations to Tribal Governments/ the Northern California Tribal Chairperson’s Association, government-to-government consultations, and tabling and presentations at Tribal events. In 2024, the City sent consultation requests in connection with the proposed Phase 4 GRT project to two tribal governments that were identified by the Native American Heritage Commission, and no responses have been received to date.
4. Project benefits will be sustainable or resilient over the project lifespan.
The project will be sustainable and resilient over its lifespan. The trail will be composed of asphalt over Class II aggregate, a surface which is expected to last 20 years. The City will be responsible for coordination and financing for the long-term operations and maintenance of the project. Two bridges, three culvert extensions, and a trailhead at Plant Road are part of this GRT construction project. Landscaping will include native trees, shrubs, and grasses with low water and maintenance requirements. The trail will provide an option for the public to reach destinations without using a car and will reduce greenhouse gas emissions within the community.
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
5. Project delivers multiple benefits and significant positive impact.
The new trail will be a community asset and deliver numerous benefits over its lifespan, including reduced emissions from fewer automobile trips, a safe route for non-motorized transportation users, and increased accessibility for disadvantaged community members and those without vehicles to destinations including the local hospital, schools, parks, the public library, and places of employment. The project will lead to increased community health and offer a public space for community events, such as bicycle rides and bicycle safety trainings.
6. Project planned with meaningful community engagement and broad community support.
To solicit community input on the project, the City developed and distributed online and printed surveys (in English and Spanish). Survey questions sought to understand existing and potential trail use, proximity of potential users to the GRT, community needs, and suggestions for future GRT-related amenities and park facilities. In addition, the City hosted an online community input forum.
Social media outreach was conducted through partner nonprofit North Coast Opportunities’ Walk & Bike Mendocino and City of Ukiah Facebook pages and shared widely to reach a diverse demographic. A GRT advisory group composed of stakeholders, community leaders and organizations met twice via zoom and on two group bike rides on the GRT-Ukiah.
More recently, public engagement was conducted as part of the GRT Master Plan planning effort. This public meeting took place in March 2024 at the Ukiah Valley Community Center.
Over 50 members of the public attended. The community meeting featured an open house format where community members could learn about the proposed project and discuss their ideas and concerns with involved staff, elected officials, and consultants.
All public input was considered, and where appropriate, incorporated into GRT Phase 4 design and planning.
The Mendocino Council of Governments submitted letters to the Conservancy in support of the project, which are included as Exhibit 4.
PROJECT FINANCING
Coastal Conservancy $ 350,000
California Natural Resources Agency (planning) $ 554,680 California Natural Resources Agency (construction) $ 3,008,532 Project Total $ 3,913,212
The anticipated source of funding for the project is an appropriation of the General Fund to the Conservancy for community outreach, pre-trail development activities, and trail construction for the Great Redwood Trail (Budget Act of 2023, Chapter 12, Statutes of 2023 (SB 101) as amended by Chapter 38, Statutes of 2023 (AB 102)). Consistent with the funding source, the proposed project will carry out construction of the Great Redwood Trail.
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
The City has also secured a $3,563,212 grant for final plans and construction of this Phase 4 project from the California Natural Resource Agency, $554,680 of which was used for planning and design and $3,008,532 of which will be used for construction.
Unless specifically identified as “ Required Match,” the other sources of funding and in-kind contributions described above are estimates. The Conservancy does not typically require matching funds or in-kind services, nor does it require documentation of expenditures from other funders or of in-kind services. Typical grant conditions require grantees to provide any funds needed to complete a project.
CONSISTENCY WITH CONSERVANCY’ S ENABLING LEGISLATION:
The proposed project will be undertaken pursuant to Chapter 9 of Division 21 of the Public Resources Code (Sections 31400 et seq.) related to public accessways. Section 31409 authorizes the Conservancy to award grants and provide assistance to public agencies to establish and expand inland trail systems that may be linked to the California Coastal Trail. The GRT will connect to and include segments of the California Coastal Trail. Consistent with Section 31409, this authorization would allow the City, a public municipality, to construct an inland trail that will eventually become part of the larger GRT, thereby linking it to the California Coastal Trail.
CONSISTENCY WITH CONSERVANCY’ S 2023-2027 STRATEGIC PLAN:
Consistent with Goal 1.1 Commit Funding to Benefit Systemically Excluded Communities, the proposed project will improve recreational conditions within the disadvantaged community of Ukiah and the surrounding area, including improved transportation options.
Consistent with Goal 2.4 Build Trails, the proposed project will build a new 1.9-mile-long trail that will increase access for both recreation and active transportation purposes. The trail will connect to existing GRT, which is one of five flagship trails identified in the Conservancy’s 2023- 2027 Strategic Plan.
Consistent with Goal 2.5 Recreation Facilities & Amenities, the proposed project includes facilities that will enhance recreational opportunities, including benches, linear parks, education and interpretive facilities, public art, and signage.
Consistent with Goal 4.3 Multi-benefit Nature-Based Climate Adaptation, implementation of the proposed project will increase community resilience, offering people-powered, nonmotorized transportation options that are multi-benefit and integral to nature-based climate adaptation.
CEQA COMPLIANCE:
The August 29, 2024 Great Redwood Trail - Ukiah, Phase 4 Initial Study/ Mitigated Negative Declaration (“ IS/ MND”) identified potentially significant impacts of the proposed project on Air Quality, Biological Resources, Hazards & Hazardous Materials, and Hydrology & Water Quality.
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
The Mitigation Monitoring and Reporting Program (“ MMRP”) identifies mitigation measures that the project will implement to reduce these potentially significant impacts to less-thansignificant levels. With respect to the Mandatory Findings of Significance, the IS/ MND concluded that the potential for project-related activities to degrade the quality of the environment, including wildlife species or their habitat, plant or animal communities, or important examples of California history or prehistory would be reduced to less-than-significant levels through implementation of the recommended mitigation measures. Each of these potentially significant impacts and mitigation measures are discussed below.
Air Quality
The project would generate particulate matter (“PM10”) emissions during construction activities, including site preparation ( e.g., demolition, clearing/ grubbing), grading, excavation, bridge construction, and asphalt paving. Because construction activities could temporarily increase levels of PM10 in a region designated as non-attainment for PM10 (Mendocino County), the impact is considered potentially significant. Implementation of Mitigation Measures AQ-1 and AQ-2, which require the City and its contractor to implement airborne dust control and emission reduction measures during construction activities and specific Best Management Practices, would reduce this potentially significant impact to a less-thansignificant level.
Biological Resources
It is anticipated that project construction could impact special status wildlife species through physical disturbance or displacement of habitat areas. In addition, wildlife and plant species could be permanently or temporarily displaced, injured, or killed, during habitat clearing and grubbing, earthmoving activities, and other construction activities. Mitigation measures to reduce potential impacts to less-than-significant levels are discussed below.
Wildlife
Mitigation Measure BIO-1 requires that all project work adhere to California Department of Fish and Wildlife Lake or Streambed Alteration Agreement Notification (LSAA) measures to protect fish and wildlife, including avoidance of nesting birds and nesting bird surveys prior to any vegetation maintenance or removal between March 16 and August 31. The LSAA also requires sufficient water be in place to maintain any aquatic life and daily monitoring for stranded aquatic life.
Habitat and Wetlands
To ensure protection of habitat and wetlands, Mitigation Measure BIO-2 requires the City’s Construction Contractor to develop a Stormwater Pollution and Prevention Plan (SWPPP) and comply with conditions of the City’s North Coast Regional Water Quality Control Board (“Water Board”) permit. In addition, BIO-3 requires all project work to adhere to the Avoidance and Minimization Measures as approved by the Water Board.
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
Valley Oak Woodlands
BIO-4 requires the construction contractor to prepare a Tree Protection and Replacement Plan, consistent with the City’s General Plan and Tree Management Guidelines, for City Public Works Department review and approval.
Local Policies/ Ordinances Protecting Biological Resources The City of Ukiah Tree Management Guidelines (City of Ukiah, 2023) provides policy guidelines for the preservation, maintenance, and enhancement of the urban forest in parks and other areas maintained by the City. As discussed above, BIO-4 requires the construction contractor to prepare a Tree Protection and Replacement Plan, consistent with the City of Ukiah’s General Plan and Tree Management Guidelines, for City Public Works Department review and approval.
Hazards & Hazardous Materials
The project is located along an industrial railroad corridor, which is known to include past use of heavy metals, creosote wood products, and other substances associated with historical railroad activity and construction. In addition, it is possible that certain offsite properties with contaminant concerns may have impacted groundwater and/ or soil within the project area.
Therefore, construction activities may encounter residual concentrations of hydrocarbons, creosote wood products, and/ or other hazardous materials in soil and/ or groundwater.
Mitigation Measure HAZ-1, which requires the City or its contractor to prepare a Sampling Analysis Plan (“ SAP”) to define sample locations, boring depths, soil volume estimates, and number of borings, prepare a site-specific Soil and Groundwater Management Plan (“ SGMP”), if necessary, to address the proper handling and disposal of impacted soil and groundwater, prepare a Soil Excavation, Stockpiling and Transportation Plan, if necessary, and implement other measures related to the proper management and disposal of contaminated materials including water, if dewatering is to occur as part of construction), will reduce this potentially significant impact to a less-than-significant level.
Hydrology & Water Quality
Construction activities such as site clearing, grading, excavation, site contouring, and material stockpiling could leave soils exposed to rain or surface runoff that may carry soil contaminants e.g., nutrients or other pollutants) into waterways adjacent to the project site, degrade water quality, and potentially violate water quality standards and/or waste discharge requirements for specific chemicals, and suspended sediment. Nutrients and polluted runoff could also substantially degrade water quality in the local storm drain system. Implementation of Mitigation Measures BIO-1, -2, and -3, as well as HAZ-1, which are summarized above, will reduce potential construction-related water quality impacts to a less-than-significant level.
Staff has independently evaluated the August 29, 2024 Great Redwood Trail- Ukiah, Phase 4 Project Initial Study/ Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (MMRP) adopted by the City on October 16, 2024 and concurs that there is no substantial evidence that the proposed project will have a significant effect on the environment. Staff therefore recommends that the Conservancy find that the project as mitigated avoids, reduces, or mitigates the possible significant environmental effects to a level of less-than-significant and that there is no substantial evidence that the project will have a
GREAT REDWOOD TRAIL – UKIAH, PHASE 4
significant effect on the environment as that term is defined by Title 14 of the California Code of Regulations, Section 15382.
Upon approval of the project, Conservancy staff will file a Notice of Determination.
Certificate Of Completion
Envelope Id: 7B467BBC-2C70-47D3-8D67-F330E2BA24EC Status: Completed Subject: Complete with Docusign: G24-099 Final GA.pdf
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11493 Sunset Hills Rd
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Reston, VA 20190
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RESOLUTION NO. 2025-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE GRANT OF
FUNDS FROM THE STATE COASTAL CONSERVANCY FOR THE CONSTRUCTION OF THE GREAT REDWOOD TRAIL.
WHEREAS, the Legislature of the State of California has established the State Coastal Conservancy (“Conservancy”) under Division 21 of the California Public Resources Code, and has authorized the Conservancy to award grants to public agencies and nonprofit organizations to implement the provisions of Division 21; and
WHEREAS, the Conservancy awards grants for projects that it determines are consistent with Division 21 of the Public Resources Code and with the Conservancy’s Strategic Plan and that best achieve the Conservancy’s statutory objectives, in light of limited available funding; and WHEREAS, at its February 13, 2025, meeting, the Conservancy authorized a grant to the City of Ukiah (“Grantee”) for the Great Redwood Trail (“the Project”); and WHEREAS, the Conservancy requires that governing body of the Grantee certify through a Resolution that it approves the award of Conservancy grant funding and authorizes the execution by a representative of the Grantee of a grant agreement on terms and conditions required by the Conservancy Grant Agreement.
NOW, THEREFORE BE IT RESOLVED, that the Grantee hereby:
1. Approves the grant funding totaling $350,000 from the Conservancy for the Project.
2. Acknowledges that it has or will have sufficient funds to complete the Project and, if any property is acquired as part of the Project, to operate and maintain the property; and, if any facilities are constructed as a part of the Project, to operate and maintain the facilities for a reasonable period, not less than the useful life of the facilities.
3. Agrees to be bound by all terms and conditions of the grant agreement and any other agreement or instrument as may be required by the Conservancy and as may be necessary to fulfill the terms of the grant agreement and to complete the Project.
4. Directs the City’s Finance Director to increase the Project appropriations by $350,000 for the facilitation of the grant.
5. Authorizes the City Manager of the City of Ukiah or his/her designee to act as a representative of the Grantee, to negotiate and execute on behalf of the Grantee all agreements and instruments necessary to complete the Project and to comply with the Conservancy’s grant requirements, including, without limitation, the grant agreement.
PASSED, ADOPTED and APPROVED this 7th day of May, 2025 by the following vote on roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTACHMENT 2
City Name Resolution xx -2-
_______________________________
Douglas F. Crane, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Agenda Item No: 8.i.
MEETING DATE/TIME: 5/7/2025
ITEM NO: 2025-475
AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. City of Ukiah's 2025 Wildfire Mitigation Plan - DRAFT-combined
2. City of Ukiah's 2025 Wildfire Mitigation Plan - Redline Summary: Council will receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan.
Background: In response to catastrophic wildfires in California, Senate Bill 901 (SB 901) was passed in 2018 requiring California utilities to prepare a Wildfire Mitigation Plan (WMP), have the plan independently reviewed, and submit the plan to the State. Utilities are required to update and resubmit the plan annually.
On December 4, 2019, the Council approved the Utility's first WMP and received a report on the revision that resulted from the independent third party reviewer, Power Engineers, on June 17, 2020. The Utility reviews the plan and modifies it yearly using metrics compiled throughout the year, collaboration with other pubically owned utilities (POUs), the Ukiah Valley Fire Authority, and industry best practices.
Discussion: Ukiah's WMP (Attachment 1) addresses the range of activities the Electric Utility is taking to minimize the sources of ignition and improve the resiliency of the electric grid. As part of the wildfire mitigation efforts, the Utility is working to complete the Fire Mitigation Project that was largely funded by the Federal Energy Management Agency (FEMA) Hazard Mitigation funds. The project was delayed due to supply chain issues related to securing transformers, but is in full swing now and scheduled to be completed at the end of July. Various other mitigation projects include removal of 6-solid copper wire and exploration of current limiting fusing in areas adjacent to high fire threat areas.
The 2025 revision of the WMP does not have significant changes; however, it does add some clarity on potential de-energization of power lines and communications with our customers. Since the first WMP in 2019, the City's Electric Utility has prioritized monitoring local and real time conditions to make proactive decisions regarding power shutoffs and re-energizations. Unlike some utilities that implement Public Safety Power Shutoffs based on regional forecasts and a limited number of predetermined condition thresholds, the City of Ukiah leverages its compact service territory and advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground conditions, and other system threats. This approach allows City’s Electric Utility to be more responsive to actual hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and other public safety service partners.
The Utility is committed to continually evaluating the effectiveness of the WMP and will update its strategies as needed to enhance safety and reliability.
A redlined version of the WMP is included as Attachment 2 for Council's review.
Staff recommends Council receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan in response to Senate Bill 901.
Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in response to Senate Bill 901.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Traci Boyl, Senior Analyst; Sage Sangiacomo, City Manager STRATEGIC PLAN (SP):SP 1C - Encourage and support an environmentally sustainable and resilient community by embracing new technology, setting policy, and evaluating critical infrastructure.
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
Ukiah Electric Utility Wildfire Mitigation Plan
1 Ukiah Electric Utility
2025
WILDFIRE
MITIGATION
PLAN
Attachment 1
Ukiah Electric Utility Wildfire Mitigation Plan
2 TABLEOF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN.......................................................................... 4 A. POLICY STATEMENT ................................................................................................ 4 B. PURPOSE ....................................................................................................................4 C. ORGANIZATION....................................................................................................... 5 D. DEFINITIONS AND ACRONYMNS ...........................................................................5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN.............................................................. 6 A. MINIMIZING SOURCES OF IGNITION....................................................................... 6 B. RESILIENCY OF THE ELECTRIC GRID......................................................................... 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS...............................................6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ......................................... 9
3. ROLES AND RESPONSIBILITIES........................................................................................... 10 A. GOVERNANCE STRUCTURE.................................................................................... 10 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION .......................................... 10 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ...................... 12 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS......................................... 12 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ..........................13
4. WILDFIRE RISK AND RISK DRIVERS .................................................................................... 14 A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY................................... 14 B. SYSTEM AND OPERATIONAL RISK.......................................................................... 14 C. GEOGRAPHICAL & CLIMATE RISK .........................................................................15 D. CPUC HIGH FIRE THREAT DISTRICTS...................................................................... 16
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS.......................................................16 A. STRATEGY – VEGETATION MANAGEMENT............................................................ 16 B. STRATEGY - ENHANCED INSPECTIONS .................................................................. 18 C. STRATEGY - SITUATIONAL AWARENESS ................................................................ 18 D. STRATEGY - OPERATIONAL PRACTICES.................................................................. 19 E. STRATEGY - SYSTEM HARDENING ......................................................................... 19 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................................. 20 G. STRATEGY - RECLOSING AND DEENERGIZATION................................................... 20 H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................................... 21
Ukiah Electric Utility Wildfire Mitigation Plan
3 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 22 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 22 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ............................................. 22
6. COMMUNITY OUTREACH AND EDUCATION ..................................................................... 23
7. RESTORATION OF SERVICE ................................................................................................ 23
8. EVALUATION OF THE PLAN..................................................................................................24 A. METRICS FOR MEASURING PLAN PERFORMANCE ................................................ 24 B. IMPACT OF METRICS ON PLAN.............................................................................. 27 C. MONITORING AND AUDITING THE PLAN.............................................................. 27 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN................................ 27 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ........................................... 28
9. INDEPENDENT AUDITOR ................................................................................................... 29
10. APPENDICIES……………………………………………………………………………………………………………….. 29 A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………... 29 B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP
Ukiah Electric Utility Wildfire Mitigation Plan
4 1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018 requiring every publicly owned utility to construct, maintain, and operate its electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054 by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the WMP’sto incorporate key components that are foundational to reducing the risk of utility caused wildfires.
The risk of wildfire continues to be a top concern for the community of Ukiah. The increased risk of devastating wildfires coupled with increased housing in and adjacent to wildland urban interfaces (WUI) requires Ukiah Electric Utility to continually rethink past operational procedures, construction standards, and develop new ways to improve the record of safe and reliable electric service.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its local community. To meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the requirements of SB901 and provdes City staff with a guideline to implement and track efforts to reduce utility caused wildfires.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of powerline ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-overyear, and represent best efforts to implement industry best practices in a prudent and reasonable manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department
Ukiah Electric Utility Wildfire Mitigation Plan
5 (UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects.
2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387] This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical
Ukiah Electric Utility Wildfire Mitigation Plan
6 equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services i. PRC – Public Resource Code
j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)] A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage.
UEU is continually evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement these changes consistent with this WMP as staffing and budget allow.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]
1. Strategies
Ukiah Electric Utility Wildfire Mitigation Plan
7 The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire fuels mitigation and other work to prevent the system from causing a fire and to protect our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades that are identified by UEU’s engineering staff and implemented through the 5- year Capital Improvement Plan. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery.
Ukiah Electric Utility Wildfire Mitigation Plan
8 • STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric department staffing must be maintained at appropriate levels with training to maintain staff knowledge and preparedness. This may include cross training to build redundancies within the department and from time-to-time succession planning for known and pending retirements.
2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs and coordinated as part of this WMP and are described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & Deenergization
x x x
Wildfire
Response &
Recovery
x x
Ukiah Electric Utility Wildfire Mitigation Plan
9 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost-effective measures would produce the same or improved results.
3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council) and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.
Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend the meeting in person to be heard. The City Council will either adopt the Plan or provide additional direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. Additionally, the Director, or designee, will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Director.
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
Ukiah Electric Utility Wildfire Mitigation Plan
10 1. Program Owners: The table below outlines the current assignments and are subject to change.
Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator
Ukiah Electric Utility Wildfire Mitigation Plan
11 2. Strategy Leads: The table below outlines the proposed assignments and are subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved Communication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities.
Ukiah Electric Utility Wildfire Mitigation Plan
12 Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU will work closely with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s Emergency Management Coordinator as well as any Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all-hazards plan for Mendocino County.
Ukiah Electric Utility Wildfire Mitigation Plan
13 • OES also coordinates and maintainsthe county EmergencyOperation Center (EOC).
The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contactfor local agenciesto the California Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within UEU’s territory.
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)] To ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed.
B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include vegetation, overhead equipment, and operational work practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities.
Ukiah Electric Utility Wildfire Mitigation Plan
14 (a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by increasing the radial clearance of branches to 6 feet throughout the COU and up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas. (b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for potential alternates. UEU will review design standards for equipment on a yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To mitigate, during red flag conditions, Staff will eliminate unnecessary activities that could result in a utility caused wildfire. Additional inspections may be performed during and after the conclusion of the red flag event.
C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (JuneOctober) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative fuel loads, increasing wildfire risk. Prolonged drought can also impact and weaken trees. The City’s vegetation management program identifies and catalogs tree information, including species, estimated age, diameter, and height. The program assesses diseased or dying trees and allows for removal. Routine visual inspections allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed hardwood forest, native trees such as California Bay Laurel, Black Oak with significant poison oak and fern undergrowth. A shaded fuel break was constructed along the base of the western hills along the entire length of the City to reduce fuel loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which wildfire can spread. Increasing vegetation clearance from overhead power lines in high fire threat and adjacent areas lowers the risk of wildfire. d) Weather and periods of significant low humidity can dry vegetative fuels and
Ukiah Electric Utility Wildfire Mitigation Plan
15 increase the potential for ignition. The City monitors the National Weather Service for alerts related to red flag warnings and weather events that could potentially effect UEU’s service territory to ensure awareness of the elevated risk. e) High winds and gusts can down trees, break branches or damage utility equipment.
The City monitors the National Weather Service for wind warnings and advisories that affect UEU’s service territory. The increased vegetation clearing tin high fire threat areas reduces the risk of ignition caused by these events. f) Wildfire history in and around the Ukiah city limits is shown in Appendix C D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where applicable.
UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat levels due to changes in urban development and/or vegetation conditions. When adjustments are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s Fire Threat Map depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)] UEU meets or exceeds the minimum industry standard vegetation management practices. For both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased up to 12’, unless such aggressive trimming would cause fatal damage to the tree or if the trimming would create adverse secondary consequences. The recommended time-of-trim guidelines do not establish a mandatory standard but instead provide useful guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. UEU performs this work with arborists and a contract for tree trimming services as needed. Additionally, vegetation clearing is completed at the base of poles to minimize potential sources of spread.
Ukiah Electric Utility Wildfire Mitigation Plan
16 GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearancesthan those listed below to ensure compliance until the next scheduled maintenance.
Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines
Radial Clearance of Bare
Line Conductors from Tree
Branches or Foliage
Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet
Ukiah Electric Utility Wildfire Mitigation Plan
17 In addition, UEU Wildfire Prevention Program (Appendix A) will include the following enhancements
• No vertical coverage allowed above UEU transmission lines; • Provide vegetation control in a 30-foot perimeter around the Power Plant and substations conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities, unless to do so would likely result in adverse consequences; • Work with adjacent customers to get approval for wider clearance on their land. This could include tall, diseased, leaning trees that appear to be at risk of falling into our lines. • Perform additional vegetation removal forfuelsreduction in the easement on an annual rotation to ensure CPUC recommended clearances are maintained based on the fire hazard zone where each transmission and distribution line is located; • Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection activities incorporate several components including annual infrared (IR) patrol of overhead lines and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All patrols and inspections are completed by Journeyman Lineman and documented outlining descriptions of problems found and any action taken to ensure any issues are addressed in a timely manner. If the issues cannot be addressed immediately, work orders are developed and given a priority level with a date for completion. UEU schedules additional patrols in and near the Tier 2 fire threat areas every spring to evaluate any issues prior to fire season. These patrols are documented and addressed in the same manner as the others. Should a critical weather event or ignition happen, inspections would be completed prior to re-energization of any circuit.
Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The frequency of inspections will be increased in the high fire threat areas and when storms or other disasters have significantly impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that has the ability to track customer outages as part of an Outage management System. These systems have not been implemented as of 2025, however AMI is included in the FY25/26 and FY26/27 CIP.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
Ukiah Electric Utility Wildfire Mitigation Plan
18 Valley Fire Authority:
• Use unmanned aerial vehicles during high fire threat daysfor early detection, infrared inspection of hard-to-reach areas, and other uses in the interest of public safety; • Communication system upgrades for wildfire and disaster response and recovery; • Customer reporting tools for safety issues.
D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses or is notified of improperly install or maintained fire protection measures. In addition to those general principles, several new operational practices will help reduce the risk of wildfire and improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and light work that can be completed while performing observations in areas of concern.
Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant with an electrical technician or lineman, posting linemen in various parts of the city where the fire danger is higher, and having other field personnel patrolling the city. All personnel will directly report to Fire/Police any hazardous observations. All available UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities. UEU meets or exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. In addition to standards, UEU develops a 5-year capital improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology; • Clearing poles with operating devices of flammable vegetation around them with a radius of 12’. Perform this for every wood pole with operating devices in the system for resiliency;
• Provide or clear additional access paths along power line easements and to ensure access and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
Ukiah Electric Utility Wildfire Mitigation Plan
19 poles in kind.
• Engineering – Revise construction standards to implement arc suppression components, raptor framing,squirrel guards, tree wire, lightening arresters, and arc suppression fusing. • Create design standards for new equipment for remote controlled reclosers and implement into the SCADA system.
• Convert overhead lines to underground as feasible and economic; • Alternative Technologies- UEU will consider the feasibility of implementing alternative technologies, such as wire-break sensing and arc detection technology, as they become available and cost-effective.
• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The City will coordinate with Ukiah Valley Fire Authority (UVFA) and the Ukiah Police Department (UPD), the City Office of Emergency Management, and the County Office of Emergency Services during emergencies or large-scale outages, utilizing established emergency communication protocols to support outreach and notifications to vulnerable populations.
Customer notification is a vital component of the City’s Wildfire Mitigation Plan. The process begins with customer education and continues with timely updates when weather conditions elevate wildfire risk. Educational outreach will be conducted primarily through printed materials, the City’s website, and social media platforms.
Should it be necessary to de-energize all or part of the system due to extreme conditions, real time updates will be delivered through social media and other technology tools accessible to City staff. Notifications will be coordinated through the City Manager’s Office, the City’s Emergency Operations Center (EOC), or other available resources.
The City will make efforts to communicate directly with critical facility operators, such as hospitals, emergency centers, schools, and public agencies prior to any de-energization that will impact their electric service.
G. STRATEGY - RECLOSING AND DEENERGIZATION
UEU has prioritized monitoring local and real-time conditions to make proactive decisions regarding power shutoffs and re-energizations. UEU leverages its compact service territory and advanced strategies for ongoing risk assessment and real-time monitoring of local weather, ground conditions, and other system threats. This approach allows UEU to be more responsive to actual hazards, ensuring that power shutoffs are enacted timely and in consultation with the City’s Office of Emergency Management, Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire, and other public safety service partners. This approach is used for the following reasons:
Ukiah Electric Utility Wildfire Mitigation Plan
20 • Our service territory is only 4.3 square miles and relatively compact and visible with proper technology;
• UEU expanded wildfire mitigation activities, including enhanced vegetation management and undergrounding beyond the Tier 2 threat areas in an effort to prevent any ignitions near the higher threat areas;
• Over 50% of the City’s 77 miles of distribution is underground; • All law enforcement, fire and hospital facilities are within Tier 1 boundaries; • Turning off the powerin response to regional forecasts and other limited conditions, rather than localized, real time observations, could negatively affect a large portion of UEU’s small service territory. negatively impact ;
• Real-time information from staff located in areas identified as at risk of being subject to extreme weather conditions;
• UEU may disable automatic reclosing, enable fast-trip protection, or both, on circuits that traverse Tier 2 areas or are considered a fire risk when local conditions indicate it is necessary;
• We plan to use system hardening, situational awareness, vegetation management and the other strategies to avoid shutting off power.
For public safety, City staff may proactively de-energize all or portions of the City’s electric distribution system. De-energization of City power lines may occur due to one or more of the following conditions:
1. Upon the request of Ukiah Valley Fire Authority, Ukiah Police Department, Cal Fire or other State or local public safety agencies.
2. When energized power lines are subject to high winds or other weather or atmospheric conditions that may create a substantial public safety risk.
3. When real time information from qualified City field staff indicated that wind driven vegetation or other combustible debris are threatening City owned electric utility equipment.
4. When PG&E de-energizes the City’s transmission source. The City has no control over PG&E’s decision to de-energize Ukiah’s transmission source.
As time permits, de-energization of City owned power lines will be coordinated between the City Manager’s Office, Electric Department, and all City Public Safety Departments. The decision to de-energize City owned power lines will be communicated to the City Manager’s Office as soon as practical.
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events; • Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during
Ukiah Electric Utility Wildfire Mitigation Plan
21 emergencies including mutual aid. UEU also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across several western states.
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN
Ukiah Electric Utility Wildfire Mitigation Plan
22 6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create public awareness of fire threats, fire prevention, and available support during a wildfire or large power outages. Prior to an emergency, communication will include regular messages related to wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other relevant topics. Methods of communication will include newsletters (Power Line Newsletter), website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and COU Departments.
UEU management will oversee restoration and response activities. If additional staff is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal issues and determining personal protective equipment requirements for the crews. UEU works with the local agency in charge of the fire to access impacted areas as soon as the area is deemed safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the needed work. The team will work with system operations to prioritize the restoration efforts, targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate the crews and material needs internally if possible. Mutual aid and contractors may be used on an “as needed” basis to provide additional support. Though UEU maintains a material vendor list and has contracts it can draw on for labor and material needs; though in instance of widespread catastrophic damage necessary materials and labor could experience shortages that may delay work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews start installing new facilities. UEU will incorporate new materials and technologies as indicated and available.
Ukiah Electric Utility Wildfire Mitigation Plan
23 Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses as soon as possible after the wildfire. Depending on the extent of damage, residential and business customers may have to perform repairs on their facilities and pass inspections by local agencies prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts; Sheriff’s Department and jail, City Police and Fire Departments, other key utility facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.); • Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities, financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group personnel will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.
8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387 (b)(2)(D)] The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of wildfire is being reduced. Five primary metrics are identified and will be used to measure the effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original metrics were not sufficient to adequately assess the performance of the plan therefore, for the 2023 WMP update, UEU has added additional metrics to increase oversight into potential ignition sources.
Ukiah Electric Utility Wildfire Mitigation Plan
24 Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or communication facilities;
c) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide information on any known ignitions. The table below provides a summary of known ignitions.
The intent of this metric is to review and investigate equipment that due to its design, age, construction, or condition should be replaced to reduce the risk of wildfire. There was one ignition in 2019 outside of the fire threat area due to a failed porcelain insulator that ignited a rosemary bush at the base of a pole, and it was extinguished before traveling more than one linear meter from the ignition point. This ignition did not meet the City’s definition of ignition in the 2020 WMP. The definition was revised in the 2023 WMP to include all ignitions, regardless of the distance of travel. In 2023, a grass fire was started in the Tier 1 area due to a vehicular accident. The fire was contained quickly.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s service territory. For purposes of this metric, a wire down event includes any instance where an electric transmission or primary distribution conductorfallsto the ground or onto a foreign object.
UEU will divide the wires down metric between wires down inside and outside of the High Fire Threat District. UEU will not normalize this metric by excluding unusual events, such as severe storms. Instead,UEU willsupplementthis metric with a qualitative description of any such unusual events. The table below summarizes known instances of wires down.
Ignitions Caused by Utility Equipment
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 0 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down. Page 275 of 398 Ukiah Electric Utility Wildfire Mitigation Plan
25 The 2024 wire down incident occurred when a connection to 6 solid copper wire burned off and dropped the wire to the ground. UEU is working to replace all 6 solid copper wire on the system due to the age of the wire.
Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system safety and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs additional patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each year. Needed maintenance or repairs identified during these inspections will be tracked and given priority in the work schedule.
Inspection Records
Year Grids - Completed Patrols Grids Completed - Detailed 2020 27 27
2021 27 0
2022 27 0
2023 0 0
2024 18 0
Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified highWire Down Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 0 0
2021 0 0
2022 0 0
2023 0 1*
2024 1 0
* 2023 Grass fire caused by vehicular accident resulting in significant damage to pole and subsequently wire down. Page 276 of 398 Ukiah Electric Utility Wildfire Mitigation Plan
26 voltage tree trimming contractors. The contractors work under the direction of the utility’s Superintendent to ensure that proper clearance is met. Vegetation management is completed on a yearly basis. All 27 Grids in UEU’s service territory are trimmed every year. In 2024, enhanced vegetation management was completed in areas adjacent to the Tier 2 wildfire threat area as part of the grant funding obtained for wildfire mitigation.
Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the data to recognize any patterns that can be identified to ensure that equipment is replaced proactively. The number of failures will be reported annually.
B. IMPACT OF METRICS ON PLAN
In the initial years,UEUanticipatesthatthere will be relatively limited data gathered through these metrics. However, asthe data collection history becomesmore robust,UEU will be able to identify areas of its operations and service territory that are disproportionately impacted. UEU will then evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for improving steps in the plan, any reference programs, and the process for implementation. UEU will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of this WMP will be assessed by and independent evaluator with experience in assessing the safe operation of electrical infrastructure. The independent evaluator shall issue a report that will be presented to the Ukiah City Council and be made available on the City’s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Overhead Equipment Failure
Year UEU Territory Inside
Tier 2 Threat Area
UEU Territory
Outside FT Area
2020 2 1
2021 0 0
2022 0 1
2023 1 1
2024 0 0
Ukiah Electric Utility Wildfire Mitigation Plan
27 UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when observed. The Electric Utility Director shall evaluate each reported deficiency and, if the deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit); • Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by; • Assigned staff responsible for completing the corrective action; • Date corrective action completed.
The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor Meetings.
During the 2023, major revision of UEU’s WMP, it was determined that the original metrics implemented in the original WMP were not sufficient and needed to be reviewed to ensure that the WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022 years were added to the 2023 revision of the plan and will continue to be monitored.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear hazardous will be documented with a work order, given a priority, and the work order will be tracked. When completed the work order will have a close date.
The Electric Utility Director will assign qualified internal staff or engage a third party to review and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
• Interview staff performing inspections to assess their knowledge of the inspection programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the effectiveness of the corrective actions; and
• Issue a written report of findings.
The Superintendent of Utility Operations will review the audit findings and assign corrective
Ukiah Electric Utility Wildfire Mitigation Plan
28 action as applicable. A copy of the audit report will be routed to the Director.
9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of the City Council in November 2019.
The report from the independent evaluator is available on UEU’s website. The results of the independent evaluator were presented to the Ukiah City Council at a public meeting on June 17, 2020.
Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent auditor and will be incorporated, as needed, into future revisions.
Ukiah Electric Utility Wildfire Mitigation Plan
29 Appendix A
Ukiah Electric Utility Wildfire Prevention Program
1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to establish a framework for the electric utility to conduct an effective, coordinated program to prevent catastrophic impacts to its infrastructure from wildfire. This program is a significant component of the UEU Wildfire Mitigation Plan required by SB901. The Program aims to prevent the start of wildfires from utility operations in and around the City of Ukiah.
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2 fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections. d. Develop enhanced inspection techniques using Infrared Technology. e. Develop a drone inspection program for overhead lines. f. Create community awareness for utility wildfire prevention.
2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).
In general, utilities must patrol their systems once a year in urban areas and conduct detailed inspections at a minimum of every three to five years. These inspections help mitigate wildfire risk by providing additional information about the electric distribution system and conditions that could result in ignition.
UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an annual basis, in late spring, and expanding the inspections to include additional fuels reduction and vegetation management in mid-summer. The following resources will be used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU designed and actively maintains a vegetation management program aimed at keeping trees and brush clear of power lines. In areas where current GO95 rules are currently met, UEU is evaluating and assessing areas where vegetation management may need to exceed GO95 requirements, eliminating vegetation overhang near power lines and
Ukiah Electric Utility Wildfire Mitigation Plan
30 increasing the clearance distances. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’.
UEU’s strategy for conducting its vegetation management program focuses on annual, routine inspections. In 2020, UEU began an electronic tree database to project growth and cycles of trimming needed to maintain clearances. The database includes information pertaining to the tree including species, height, diameter, growth rate and clearance. This history provides UEU information on trimming cycles and which trees require work annually.
UEU’s vegetation management operations are conducted in compliance with the City’s Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and Policies. All debris associated with pruning operations are chipped and recycled.
B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution equipment in 2019 to identify potential issues on electrical equipment and connections that are not identifiable during visual inspections. These issues could potentially lead to wire down or result in ignition sources on the system. The program proved to be extremely successful identifying several instances that would have resulted in significant outage time and lead the Utility to extend the inspections to include underground facilities. Due to the success of the IR Pilot, UEU intends to create a formalized program for periodic IR inspections. The program will include the assembly of a thermography team that will be responsible for performing quality checks on equipment and facilities. These inspections will initially be performed annually in the high fire threat areas. Frequency of these inspections will be evaluated to determine if yearly inspections are warranted.
C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.
In spring of 2022, UEU began IR inspections using a drone, providing an up close look at the system infrastructure. This innovative technology is capable of capturing imagery from multiple angles, including above and allows qualified personnel to gain visual perspective that cannot be gained from ground inspections. The images and data obtained by these inspections will be evaluated by engineering staff to assess risk, determine trends and patterns of infractions. Drone technology has the potential to rapidly detect problems before they become a safety issue.
D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s wildfire prevention activities. Dissemination of information will be done through a variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s website.
Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
State of California - Public Utilities Commission
CPUC Fire-Threat Map
Adopted by CPUC January 19, 2018
µ0 15 30 60 90 120
Miles
For more information about the data and map depicted,
or other matters related toUtility wildfire safety,
please contactTerrie Prosper [email protected] Basemap sourced from ESRI (World Oceans).
The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006, following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan for the development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safety regulations.The aforementioned decisions ordered that the HFTD be comprised of two individual map products. One of those map products is this CPUC Fire-Threat Map.The CPUC Fire-Threat Map depicts areas where enhanced fire safety regulations found in Decision 17-12-024 will apply.The final CPUC FireThreat Map was submitted to the Commission via aTier 1 Advice Letter that was adopted by the Commission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. All data and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out in D.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission or it's supporting Independent ReviewTeam.
Fire-ThreatAreas
Tier 2 - Elevated
Tier 3 - Extreme
Counties
City of Ukiah LEGEND: 1940-1980 1980-2000 2000-2020 2023- Appendix C - UEU Wildfire Mitigation Plan
Ukiah Electric Utility Wildfire Mitigation Plan
1 Ukiah Electric Utility
20254
WILDFIRE
MITIGATION
PLAN
Attachment 2
Ukiah Electric Utility Wildfire Mitigation Plan
2 TABLEOF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN.......................................................................... 4 A. POLICY STATEMENT ................................................................................................ 4 B. PURPOSE ....................................................................................................................4 C. ORGANIZATION....................................................................................................... 5 D. DEFINITIONS AND ACRONYMNS ...........................................................................5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN.............................................................. 6 A. MINIMIZING SOURCES OF IGNITION....................................................................... 6 B. RESILIENCY OF THE ELECTRIC GRID......................................................................... 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS...............................................6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS .....................8IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS............................................................... 9
3. ROLES AND RESPONSIBILITIES..............................................9ROLES AND RESPONSIBILITIES ........................................................................................................................................... 10 A. GOVERNANCE STRUCTURE........................................... 9GOVERNANCE STRUCTURE ............................................................................................................................... 10 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION9ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION........................................................................................... 10 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS11COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS................................................. 12 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS11COORDINATION WITH CITY OF UKIAH DEPARTMENTS...................................................................................... 12 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM.............12CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM........................................13
4. WILDFIRE RISK AND RISK DRIVERS ..............................13WILDFIRE RISK AND RISK DRIVERS ........................................................................................................................................... 14 A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY... 13ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY.................................................................... 14 B. SYSTEM AND OPERATIONAL RISK..................... 13SYSTEM AND OPERATIONAL RISK ............................................................................................................................... 14 C. GEOGRAPHICAL & CLIMATE RISK ..................... 14GEOGRAPHICAL & CLIMATE RISK ............................................................................................................................15 D. CPUC HIGH FIRE THREAT DISTRICTS..............15CPUC HIGH FIRE THREAT DISTRICTS ............................................................................................................................... 16
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS. 15WILDFIRE PREVENTION STRATEGY Formatted: Centered
Ukiah Electric Utility Wildfire Mitigation Plan
3 AND PROGRAMS .............................................................................................................16 A. STRATEGY – VEGETATION MANAGEMENT...................15STRATEGY – VEGETATION MANAGEMENT...................................................................................................... 16 B. STRATEGY - ENHANCED INSPECTIONS ...... 17STRATEGY - ENHANCED INSPECTIONS ............................................................................................................................... 18 C. STRATEGY - SITUATIONAL AWARENESS ..17STRATEGY - SITUATIONAL AWARENESS ............................................................................................................................... 18 D. STRATEGY - OPERATIONAL PRACTICES..... 18STRATEGY - OPERATIONAL PRACTICES ............................................................................................................................... 19 E. STRATEGY - SYSTEM HARDENING .................... 18STRATEGY - SYSTEM HARDENING ............................................................................................................................... 19 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION19STRATEGY - PUBLIC SAFETY AND NOTIFICATION....................................................................................................... 20 G. STRATEGY - RECLOSING AND DEENERGIZATION..... 19STRATEGY - RECLOSING AND DEENERGIZATION.................................................................................................. 20 H. STRATEGY - WILDFIRE RESPONSE & RECOVERY19STRATEGY - WILDFIRE RESPONSE & RECOVERY.......................................................................................................... 21 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 20PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………………………………... 22 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN ................................... 20 ............................................................................................................................... 22 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN .................20PROGRAM – COU EMERGENCY OPERATIONS PLAN........................................................................... 22
6. COMMUNITY OUTREACH AND EDUCATION 21COMMUNITY OUTREACH AND EDUCATION ........................................................................................................................................... 23
7. RESTORATION OF SERVICE......................................................21RESTORATION OF SERVICE ........................................................................................................................................... 23
8. EVALUATION OF THE PLAN......................................................22EVALUATION OF THE PLAN ..............................................................................................................................................24 A. METRICS FOR MEASURING PLAN PERFORMANCE ..... 22METRICS FOR MEASURING PLAN PERFORMANCE............................................................................................ 24 B. IMPACT OF METRICS ON PLAN............................. 24IMPACT OF METRICS ON PLAN ............................................................................................................................... 27 C. MONITORING AND AUDITING THE PLAN24MONITORING AND AUDITING THE PLAN ............................................................................................................................... 27 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN... 24IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN.............................................................. 27
Ukiah Electric Utility Wildfire Mitigation Plan
4 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ..............25MONITORING THE EFFECTIVENESS OF INSPECTIONS.......................................................................... 28
9. INDEPENDENT AUDITOR ............................................................26INDEPENDENT AUDITOR ........................................................................................................................................... 29
10. APPENDICIES……………………………………………………………………………………………………………….. 2729
A. WILDFIRE PREVENTION PROGRAM………………………….……………………………………... 2729
B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP
1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018 requiring every publicly owned utility to construct, maintain, and operate its electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054
Ukiah Electric Utility Wildfire Mitigation Plan
5 by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires the WMP’sto incorporate key components that are foundational to reducing the risk of utility caused wildfires.
The risk of wildfire continues to be a top concern for the community of Ukiah. The increased risk of devastating wildfires coupled with increased housing in and adjacent to wildland urban interfaces (WUI) requires Ukiah Electric Utility to continually rethink past operational procedures, construction standards, and develop new ways to improve the record of safe and reliable electric service.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its local community. In order toTo meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the requirements of SB901 and provdes City staff with a guideline to implement and track efforts to reduce utility caused wildfires. .
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of powerline ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-overyear, and represent best efforts to implement industry best practices in a prudent and reasonable manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department (UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects.
Ukiah Electric Utility Wildfire Mitigation Plan
6 2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire, should ignition occur, utilizing fire pre-plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section 8387] This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services i. PRC – Public Resource Code
Ukiah Electric Utility Wildfire Mitigation Plan
7 j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data.
k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)] A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage.
UEU is continually evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement these changes consistent with this WMP as staffing and budget allow.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387 (b)(2)(C)]
1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire fuels mitigation and other work to prevent the system from causing a fire and to protect our system from fire.
Ukiah Electric Utility Wildfire Mitigation Plan
8 • ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades that are identified by UEU’s engineering staff and implemented through the 5- year Capital Improvement Plan. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric department staffing must be maintained at appropriate levels with training to maintain staff knowledge and preparedness. This may include cross training to build redundancies within the department and from time-to-time succession planning for known and pending retirements.
2. Programs
Ukiah Electric Utility Wildfire Mitigation Plan
9 The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs and coordinated as part of this WMP and are described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing & Deenergization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost-effective measures would produce the same or improved results.
Ukiah Electric Utility Wildfire Mitigation Plan
10 3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council) and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND EXECUTION Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City Council.
Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a scheduled City Council meeting. Council meetings are public. The public can review the Staff Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written comment or attend the meeting in person to be heard. The City Council will either adopt the Plan or provide additional direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. Additionally, the Director, or designee, will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Director.
1. Program Owners: The table below outlines the current assignments and are subject to change.
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
Ukiah Electric Utility Wildfire Mitigation Plan
11 Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency Management
Coordinator
Ukiah Electric Utility Wildfire Mitigation Plan
12 2. Strategy Leads: The table below outlines the proposed assignments and are subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response & Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved Communication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities.
Ukiah Electric Utility Wildfire Mitigation Plan
13 Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU will work closely with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s Emergency Management Coordinator as well as any Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all-hazards plan for Mendocino County.
Ukiah Electric Utility Wildfire Mitigation Plan
14 • OES also coordinates and maintainsthe county EmergencyOperation Center (EOC).
The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contactfor local agenciesto the California Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drivers found within UEU’s territory.
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-8387 (b)(2)(L)] To ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed.
B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include vegetation, overhead equipment, and operational work practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities.
Ukiah Electric Utility Wildfire Mitigation Plan
15 (a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by increasing the radial clearance of branches to 6 feet throughout the COU and up to 12 feet in some areas adjacent to the Tier 2 high fire threat areas. (b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for potential alternates. UEU will review design standards for equipment on a yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To mitigate, during red flag conditions, Staff will eliminate unnecessary activities that could result in a utility caused wildfire. Additional inspections may be performed during and after the conclusion of the red flag event.
C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (JuneOctober) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought conditions continue. The west side of Ukiah presents a greater potential for wildfire and is partially classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and surrounding areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative fuel loads, increasing wildfire risk. Prolonged drought can also impact and weaken trees. The City’s vegetation management program identifies and catalogs tree information, including species, estimated age, diameter, and height. The program assesses diseased or dying trees and allows for removal. Routine visual inspections allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed hardwood forest, native trees such as California Bay Laurel, Black Oak with significant poison oak and fern undergrowth. A shaded fuel break was constructed along the base of the western hills along the entire length of the City to reduce fuel loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which wildfire can spread. Increasing vegetation clearance from overhead power lines in high fire threat and adjacent areas lowers the risk of wildfire. d) Weather and periods of significant low humidity can dry vegetative fuels and