Agenda packet, regular meeting — Ukiah City Council, June 4, 2025 (part 3 of 3)

300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com OSFM’s previous mapping of FHSZs aligned with the City of Ukiah’s western hills actual wildlandurban interface, producing consistency in fire prevention and planning efforts and providing natural buffers enabling housing where appropriate. OSFM’s expansion of the Very High FHSZ, particularly in the western portion of Ukiah city limits, will significantly constrain the City’s future ability to produce housing for residents.

The City utilized previous FHSZ maps, which have remained largely consistent from 2007 to 2024, to progress large-scale fuel reduction and other fire mitigation projects in the Ukiah western hills. The 2025 FHSZ maps, particularly the expansion of the Very High FHSZ into the western urbanized area of Ukiah’s LRA, turns this work on its head.

Because of the reasons cited in this letter, we do not have a scientifically clear understanding of why the Very High FHSZ has expanded so significantly into the City’s western urbanized area, leading us to believe there are likely substantive errors in the mapping process. We strongly urge OSFM and CALFIRE to re-evaluate mapping within the City of Ukiah’s LRA.

To engage with City staff on this request, please contact Craig Schlatter, Director of Community Development, at 707-463-6219 or [email protected].

Sincerely,
Douglas F. Crane, Mayor
Ukiah City Council
CC: Senate President Pro Tempore, District 2 State Senator Mike McGuire District 2 State Assemblymember Chris Rogers
Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino Susan Sher, Vice Mayor, Ukiah City Council
Juan Orozco, Ukiah City Council
Mari Rodin, Ukiah City Council
Heather Criss, Ukiah City Council
Sage Sangiacomo, City Manager
Shannon Riley, Deputy City Manager
Doug Hutchison, Chief, Ukiah Valley Fire Authority
Matt Keizer, Fire Code Official, Ukiah Valley Fire Authority

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Figure 1
Wind Rose Prevailing Wind Speed and Direction – Ukiah, CA

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 1 Comparisons
First Street Average Wildfire Intensity, 30-Year
Period
Dora Street

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 1 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 2 Comparisons
First Street Ember Likelihood, 30-Year Period
Dora Street

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Map 2 Comparisons
2007 FHSZ Map and 2025 FHSZ Map
2007 Ukiah LRA FHSZ Map 2025 Ukiah LRA FHSZ Map
Dora Street

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300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Endnotes (Sources Cited)
i “Methods for Creating Fire Hazard Severity Zone Maps.” California Department of Forestry and Fire Protection, CALFIRE TV, 14 December 2022, https://www.youtube.com/watch?v=oXwnUCFVGxI&t=3s ii “Frequently Asked Questions About: 2024 Fire Hazard Severity Zones.” California Department of Forestry and Fire Protection, 18 December 2024, https://osfm.fire.ca.gov/what-we-do/communitywildfire-preparedness-and-mitigation/fire-hazard-severity-zones. iii “Historical Fire Perimeters, Burn Frequency- California Times Burned Public View.” California Department of Forestry and Fire Protection Fire Perimeters GIS webpage: https://www.fire.ca.gov/whatwe-do/fire-resource-assessment-program/fire-perimeters. iv First Street Foundation. (2022). First Street Foundation Aggregated Wildfire Risk Summary Statistics V1.0 [Data set]; and First Street Foundation. (2022). First Street Foundation’s 5th National Risk Assessment Fueling the Flames. Zenodo. https://zenodo.org/records/6564731 v Simard, A., Blank, R., & Hobrla, S. (1989). Measuring and Interpreting Flame Height in Wildland Fires.

Fire Technology. 25(2): 114-133.

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ORDINANCE NO. 2025 - __

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING FIRE

HAZARD SEVERITY ZONES WITHIN THE CITY OF UKIAH LOCAL RESPONSIBILITY AREA WHEREAS:

1. Government Code Section 51178 requires the Office of the State Fire Marshal (OSFM) to identify areas in the State of California as either Moderate, High, or Very High Fire Hazard Severity Zones based on consistent statewide criteria; and

2. The OSFM has recommended Fire Hazard Severity Zones for Local Responsibility Areas across the State pursuant to Government Code Section 51178; and

3. The Department of Forestry and Fire Protection (CAL FIRE) released a map of the Moderate, High, and Very High Fire Hazard Severity Zones recommended by the OSFM for the City of Ukiah Local Responsibility Area to the City of Ukiah on February 24, 2025; and

4. The map was posted on the City of Ukiah’s website for public review and comment on the date of CAL FIRE’s release of the maps, February 24, 2025; and

5. California Government Code Section 51179(a) requires local agencies to designate, by ordinance, Moderate, High, and Very High Fire Hazard Severity Zones in their jurisdictions within 120 days of receiving recommendations from the OSFM pursuant to Section 51178.

Now, therefore, the City Council of the City of Ukiah hereby ordains as follows:

SECTION 1. VERY HIGH FIRE HAZARD SEVERITY ZONES
The City of Ukiah hereby designates areas not already identified as Very High Fire Hazard Severity Zones by the OSFM, as Very High Fire Hazard Severity Zones, following a finding supported by substantial evidence in the record that the requirements of Government Code Section 51182 are necessary for effective fire protection within the area.

SECTION 2. MODERATE AND HIGH FIRE HAZARD SEVERITY ZONES The City of Ukiah hereby designates areas not already identified as Moderate and High Fire Hazard Severity Zones by the OSFM, as Moderate and High Fire Hazard Severity Zones, respectively.

SECTION 3. APPROVAL OF MAP
The map approved by the City of Ukiah, for “City of Ukiah – Mendocino County” and entitled “Local Responsibility Area Fire Hazard Severity Zones”, dated February 24, 2025, is attached as Exhibit A and incorporated herein by reference.

SECTION 4. INTERPRETATION OF FIRE HAZARD SEVERITY ZONE RATINGS For purposes of this Ordinance and any regulations or requirements that rely on the Fire Hazard Severity Zone (FHSZ) designations, the following methodology shall apply when interpreting parcels that contain more than one FHSZ rating:

ATTACHMENT 3

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Highest Zone Prevails: In instances where a single parcel of land includes multiple Fire Hazard Severity Zone designations, including but not limited to Moderate, High, or Very High, the entire parcel shall be considered as falling within the highest designated zone present on any portion of the parcel.

Mapping Determination: The official FHSZ maps, as adopted or referenced by the jurisdiction, shall be used to determine zone boundaries and classifications. Parcel-level determinations shall be made by overlaying the official FHSZ map onto parcel boundaries.

Example Interpretation: For illustrative purposes, if a parcel is shown as being partially within a "High" Fire Hazard Severity Zone and partially within a "Very High" Fire Hazard Severity Zone, the entire parcel shall be treated as if it lies within the "Very High" Fire Hazard Severity Zone.

Application of Standards: All development standards, Building Code requirements, defensible space regulations, or other obligations tied to FHSZ classification shall be applied to the entire parcel based on the highest severity zone present.

No Averaging or Proportioning: No averaging, proportioning, or fractional application of zone designations shall be used. The highest zone classification governs.

SECTION 5. CALIFORNIA ENVIRONMENTAL QUALITY ACT
This Ordinance has been evaluated in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city. The Community Development Director has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The adoption of the fire hazard severity zone map is required by law, and not involving a commitment to any specific project that may result in a potentially significant physical impact on the environment, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County of Mendocino in accordance with CEQA Guidelines.

SECTION 6. EFFECTIVE DATE
The Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption.

Introduced by title only on June 4, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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Adopted on June ____, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Douglas F. Crane, Mayor
ATTEST:
___________________________
, City Clerk

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City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:33,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Ukiah
101
222

UNINCORPORATED
MENDOCINO CO.

February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF UKIAH – MENDOCINO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024

EXHIBIT A

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Agenda Item No: 13.a.

MEETING DATE/TIME: 6/4/2025

ITEM NO: 2025-629

AGENDA SUMMARY REPORT
SUBJECT: Adopt Resolution Affirming that the Proclamation of a Local Emergency Due to Ongoing Atmospheric Rivers Causing Damaging to Public Infrastructure Remains in Effect.

DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, Senior Management Analyst PRESENTER: Traci Boyl, Sr. Management Analyst to the City Manager's Office
ATTACHMENTS:

1. Resolution 2025-07 - Ratify Proclamation

2. CC Reso 2025-15 - Ratification of Proclamation of Local Emergency

3. Continuing Atmospheric River State of Emergency
Summary: The City Council will consider the adoption of a Resolution affirming that the local emergency remains in effect.

Background: On February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers that threatened and damaged local infrastructure. And, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City (Attachment 1).

California Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed and renewed no more than every 60 days. On April 16, 2025, the City Council adopted Resolution 2025-15 affirming the proclamation of the continuing local emergency (Attachment 2).

Discussion: To ensure compliance with applicable law, and due to the fact that saturated soils continue to threaten public infrastructure, Staff recommends the City Council reaffirm that the local emergency remains in effect.

Therefore, Staff recommends Council adopt a Resolution (Attachment 3) affirming that the local emergency remains in effect.

Recommended Action: Adopt Resolution affirming that the local emergency remains in effect.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT:

FINANCING SOURCE:

REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Darcy Vaughn, City Attorney's Office
STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

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RESOLUTION NO. 2025-07XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RATIFYING FEBRUARY 19, 2025 PROCLAMATION OF A LOCAL EMERGENCY
WHEREAS:

1. On February 19, 2025, under the authority in Ukiah City Code Section 5125 (Ordinance No. 995,§1), the Director of Emergency Services proclaimed the existence of a local emergency as a result of conditions created by ongoing Atmospheric Rivers affecting the City of Ukiah (“City”) beginning February 5th, and conditions still exists. A true and correct copy of the Resolution Proclaiming Existence of a Local Emergency is attached hereto as Exhibit A and incorporated herein by this reference; and

2. While heavy rainfall has stopped, soils are saturated, and heavy run-off continues threatening additional damage to PZ1-N water tank and the newly acquired Western Hills road system, all of which threaten to continue or create local emergency conditions; and

3. The City Council has reviewed Exhibit A and concurs with the findings in the Proclamation; and

4. The City Council will review this declaration at its next regular meeting, occurring not more than 14 days from the date the Resolution Proclaiming Existence of a Local Emergency is ratified by this resolution;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby ratifies the proclamation of a “local emergency” by the Director of Emergency Services and proclaims and orders that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council. The City Council shall review the need for continuing the local emergency at least once every 14 days until its termination is proclaimed by the City Council.

BE IT FURTHER RESOLVED that the City Council hereby proclaims and orders that during the existence of a local emergency, the powers, functions, and duties of the Director of Emergency Services and the emergency organization of the City shall be those prescribed by (1) state law, (2) City ordinances and resolutions adopted by the City Council and (3) the City Operational Area Emergency Plan, as approved by the City Council.

BE IT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution to California Office of Emergency Services for concurrence of a local emergency.

PASSED AND ADOPTED this 19th day of February, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Douglas F. Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane None
None
None
ATTACHMENT 1

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Exhibit A

A RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY DUE TO ONGOING

ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC INFRASTRCTURE WHEREAS, Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) empowers the Director of Emergency services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by a public calamity; and WHEREAS, on Friday, February 4, 2025, the City of Ukiah experienced another Atmospheric River event, resulting in localized flooding within the city and surrounding areas; and WHEREAS, the Director of Emergency Services of the City of Ukiah does hereby find that conditions of extreme peril to the safety or persons and property arose within the City, caused by severe winter storms; and
WHEREAS, although the City took immediate action to prepare for and respond to the storm, including monitoring streets and clearing storm drains, repositioning public safety resources as necessary, providing the public with preparedness communication, and attending Mendocino County's operational call, the conditions caused damage beyond the control and resources of City personnel; and
WHEREAS, while the storm was short-lived, it brought significant heavy rain to already saturated soil, leading to severe damage to public infrastructure, including a landslide near Pressure Zone 1 North (PZ1-N) water tank located above the City's golf course, requiring emergency repair to prevent additional damage to the tank and caused additional slides on the newly-acquired Western Hills property damaging roads and culverts there; and WHEREAS, while the County did not experience significant damage, the City's reported damage meets the State's required threshold for requesting financial support; and.

WHEREAS, declaring a local emergency enables the City to pursue State and Federal assistance. including reimbursement for eligible emergency response costs under the California Disaster Assistance Act and potential Federal Emergency Management Agency aid if a federal disaster is declared.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Ukiah.

IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law and ordinances and resolutions of this City, and that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by City Council =�::::fy :f�k::, �, By: 5je s,�<=,,_ -

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RESOLUTION NO. 2025- 16

A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL

EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC

INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN EFFECT
WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 ( Ordinance No. 995, Section 1) due to ongoing atmospheric rivers which threatened and damaged local infrastructure; and WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025- 07 ratifying the proclamation of a local emergency affecting the City; and WHEREAS, Government Code section 8630( c) requires the Local Emergency Proclamation be reviewed every 60 days; and
WHEREAS, the local emergency remains in effect due to the possibility of ongoing storms and the fact that saturated soils continue to threaten public infrastructure.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a local emergency remains in effect due to the ongoing atmospheric rivers and associated damage to public infrastructure.

PASSED AND ADOPTED this 16th day of April 2025, by the following roll call vote:

AYES: Councilmembers Rodin, Criss, Orozco, Sher, and Mayor Crane.

NOES: None.

ABSTAIN: None.

ABSENT: None.
5-_--
Dougla F Crane, Mayor
ATTEST:

Kristine Lawler, City Clerk
Ll

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Attachment 2

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RESOLUTION NO. 2025-XX

A RESOLUTION CONTINUING THE RATIFICATION OF A PROCLAMATION OF A LOCAL

EMERGENCY DUE TO ONGOING ATMOSPHERIC RIVERS CAUSING DAMAGE TO PUBLIC

INFRASTRUCTURE AND AFFIRMING THAT THE LOCAL EMERGENCY REMAINS IN EFFECT
WHEREAS, on February 19, 2025, the Director of Emergency Services proclaimed a local emergency pursuant to Ukiah City Code Section 5125 (Ordinance No. 995, Section 1) due to ongoing atmospheric rivers which threatened and damaged local infrastructure; and WHEREAS, on February 19, 2025, the Ukiah City Council approved Resolution No. 2025-07 ratifying the proclamation of a local emergency affecting the City; and WHEREAS, on April 16, 2025, the Ukiah City Council approved Resolution No. 2025-15 continuing ratification of the proclamation of a local emergency affecting the City; and WHEREAS, Government Code section 8630(c) requires the Local Emergency Proclamation be reviewed every 60 days; and
WHEREAS, the local emergency remains in effect due to the fact that saturated soils continue to threaten public infrastructure.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Ukiah reaffirms that a local emergency remains in effect due to the previous atmospheric rivers and continuing associated damage to public infrastructure.

PASSED AND ADOPTED this 4th day of June 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Douglas F Crane, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Attachment 3

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Agenda Item No: 13.b.

MEETING DATE/TIME: 6/4/2025

ITEM NO: 2025-630

AGENDA SUMMARY REPORT
SUBJECT: Status Report on Emergency Contract with Diamond D Construction, LLC for the Emergency Repair of the Western Hills Mudslide at the City Water Tank (Pressure Zone 1-North, or PZ1-N) and Request for Authorization to Continue Work Under This Emergency Contract.

DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

1. Resolution 2025-08 - Emergency Procurement for Mudslide at PZ1

2. Diamond D Estimate for PZ1

3. Purchase Order for Diamond D Slide

4. Slide Pictures
Summary: Council will receive a status report on the contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank and consider approving continued work.

Background: During the major rain event on February 4-5, a mudslide occurred in the western hills, settling at the base of a City water tank referred to at Pressure Zone 1-North (PZ1-N). Due to the muddy conditions, slope of the hillside, and specialized nature of the repairs, City crews determined that a professional contractor would be required to perform the work. Additionally, significant rain was forecast for the following days, causing concern that the water tank and hillside would potentially be compromised if emergency repairs did not commence immediately.

On February 19, 2025, City Council approved a Resolution approving the procurement without public bidding of construction services to repair the mudslide at the City water tank in the western hills (Attachment 1).

Discussion: Staff worked with the Procurement Department to assess availability and obtain proposals from local contractors. Diamond D Construction was available to begin immediately and was determined to be qualified to do the work (Attachments 2 and 3).

Work to temporarily remediate the site began on February 7th and was completed on February 12th. Work involved removing material at the toe of the slope that had built up against the tank and removing material perched immediately above the tank. Due to the extremely wet condition of the site, only material within the reach of an excavator could be graded or removed. A small ditch was also cut in the hillside above the tank to redirect runoff.

The slide area was then tarped to protect it from rainfall. City Staff also added jute netting to other portions of the site to further protect the hillside. See Attachment 4 for pictures of remediation efforts.

Once the area has dried, further grading will be required. No further work beyond the initial site remediation has been able to be performed.

To fully stabilize, this site will require a geotechnical investigation and plan, followed by extensive earthwork.

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Staff is requesting the Council's approval to continue using the emergency contract with Diamond D Construction, LLC.

Recommended Action: Receive report and approve the continued work on the emergency contract with Diamond D Construction for the emergency repair of the Western Hills mudslide at the City water tank PZ1-N.

BUDGET AMENDMENT REQUIRED: TBD
CURRENT BUDGET AMOUNT:

PROPOSED BUDGET AMOUNT:

FINANCING SOURCE: Water Fund; 82027113-80230-18234
REVENUE: YES / No GRANT: YES / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48757-00
COORDINATED WITH: Sage Sangiacomo, City Manager; Sean White, Water Resources Director STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

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Attachment 1

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Attachment
2

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Page 320 of 378 ends

Attachment 4

Page 321 of 378 ends

Page 322 of 378 ends

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Page 1 of 2 ends

Agenda Item No: 14.a.

MEETING DATE/TIME: 6/4/2025

ITEM NO: 2025-596

AGENDA SUMMARY REPORT
SUBJECT: Presentation of the Draft 2025-26 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan (Continued from June 2 & 3, 2025, if needed).

DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Financial Controller PRESENTER: Dan Buffalo, Finance Director and various
departmental representatives
ATTACHMENTS:

1. DRAFT - 5-Year CIP - FYE 25-26 - JUNE BUDGET WORKSHOP

2. Vehicle and Equipment Justification Placeholder
Summary: The Council will receive a City-wide overview of the draft 2025-26 City budget and the City's Five-Year Capital Improvement Program Plan, and will begin departmental presentations as time allows. Note: This item is a continuation item from the June 2 and 3, 2025, Special Meetings and will be considered only if the additional time for budget discussion is necessary.

Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2025-26.

Budget development began at the start of the calendar year and has included a series of meetings with the City Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of the rolling five-year Capital Improvement Plan (CIP).

This is the final phase of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. Following a comprehensive presentation of the City's principal funds by Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item expenditures/projects, and will be available to answer questions and engage with the Council and/or community.

Proposed schedule of the final phase of the FY 2025-26 Budget Development Process:
• June 2 City Council Budget Hearing 3 pm; Budget Overview, CIP, Departmental Presentations • June 3 City Council Budget Hearing; 3 pm; Continuation of Budget and Departmental Presentations (if necessary)
• June 4 City Council Budget Hearing; 5:15pm; Continuation of Budget and Departmental Presentations (if necessary)
• June 18 Regular Meeting; 5:15 pm; Budget Adoption
Note: While presenting, departments will focus their remarks on any significant changes in the budget from the current year to next, given the multi-month review/development that has already taken place with the City Council.

Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided:

1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser.

Page 324 of 378 ends

Page 2 of 2 ends

They offer the reader drill down features so that data can be presented as generally or as granularly as desired.

The best way to access stories is by clicking this link and finding each subsequent link in the table of contents:
2025-26 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/8lEgC9gjo The landing page from the link is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine.

The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions: https://www.google.com/chrome/

2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment Justifications (Attachment 2).

Recommended Action: Receive City budget presentation for the 2025-26 fiscal year and provide direction as necessary.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Page 325 of 378 ends

300 Seminary Avenue • Ukiah • CA • 95482-5400

FIVE-YEAR

CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2025-2026
DRAFT
ATTACHMENT 1

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AIRPORT

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

AIRPORT
The current small portal port style hangar at the Airport are reaching or have reached their end of life and some are no longer serviceable. Staff is recognizing a need to replace these hangars.

Additional Comments: Prioritization and funding source(s) under review. $ - $ - $ - $ - $ - $ - $ -
This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') due to thermal and aging related cracking with localized structural related cracking but no evidence of structural failure. Proposed rehabilitation is milling top 2 inches of AC crack sealing and pavement repair, and placement of 2 inch layer of new AC and markings.

Add'l Comments: The FAA has made cost and project scope adjustments.

Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385. Moved from FY 23/24 and increased from $250k.

This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').

Add'l Comments: The FAA has made cost and project scope adjustments.

Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and increased from $1,339,200. Moved from 26/27.

The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long-term development plans, and financial selfsufficiency/revenue generation.

Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25. Moving from FYE 24. Moved from FYE 26 and increased from $450k.

Master Plan 77825200.52100 18420 N/A 1403 S State New Grant YesContingent upon FAA Grant Funding.

Pavement
Rehabilitation of
Taxeways A, A3
and A5 -
Construction
$ 2,850,000 18034 N/A 1403 S State Contingent upon
FAA Grant Funding. Org/Obj 26/27
$ - Reviewed
$ 2,850,000 Reviewed
$ 360,000 1403 S State New Grant Yes
$ 500,000
Contingent upon
FAA Grant Funding. Reviewed
25/26 27/28 Totals
$ 500,000
X City Council Status 28/29 Shovel Ready
$ 360,000 77825200.80230 18035 N/A
Project Name Project Description 29/30
29/30
SUB-TOTAL:

Hangar Project
25/26 26/27

FACILITIES/BUILDINGS/LAND
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Project Location Project Status AIRPORT Shovel Ready Funding Source Funding Identified 27/28 28/29 Totals Funding Source Add'l Comments Costs to date TBD TBD TBD TBD New TBD No City Council Status Reviewed AIRPORT 77825200.80230 Pavement
Rehabilitation of
Taxiways A, A3 and
A5 - Design Project # Allocation to Multi-funds Costs to date Project Location Project Status Funding Source Funding Identified Funding Source Add'l Comments New Grant Yes

INFRASTRUCTURE
*Refer to last page of this document for definition of terms used. PAGE 1 Type text here

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

AIRPORT
In February of 2025, the Council approved a runway extension study. Based on this study, efforts are underway to restore the runway to a length of 5,000 feet. This restoration project aims to improve the airport's capabilities and accommodate a wider range of aircraft.

Add'l Comments:
$ 360,000 - $ 500,000 $ 2,850,000 $ - $ - $ 3,710,000 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Restoration of the
Ukiah Municipal
Airport Runway to
5,000 feet TBD N/A New
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for.

Definition of terms used:
$ -
Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

Additional information as needed.
"Not Reviewed"- First time that Council has been presented the project; "Reviewed" - Council has been presented the project during an agendized meeting; "Explore" - Council has reviewed and has asked staff to further explore; "Reviewed and Supported" - Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" - Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project. 77825200.80230 Not Reviewed 1403 S State Grant Contingent upon FAA Grant Funding.

SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 2

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CITY MANAGER

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

CITY MANAGER'S DEPARTMENT
Replacing parking meters.

Add'l Comments: Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID-19 and will resume when market conditions allow. Moved from FYE 22. Project moved from FYE 25 to coincide with anticipated development in the downtown. Moved from FYE 26 due to ongoing and anticipated construction/development in the downtown.
$ - - $ 400,000 $ - $ - $ - $ 400,000 $
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
$ 400,000
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for.

Definition of terms used:

Parking Meter
Replacement
SUB-TOTAL: Allocation to Multi-funds Project Location Reviewed Funding Source Funding Identified Funding Source Add'l Comments 29/30
The name of the project. Enterprise Yes 64012600.80230 18165 N/A Downtown Deferred $ 400,000 Project #

VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT Shovel Ready 25/26 26/27 27/28 Org/Obj 28/29 Project Status Totals City Council Status Costs to date *Refer to last page of this document for definition of terms used. PAGE 1

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COMMUNITY SERVICES

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

COMMUNITY SERVICES
The pool pump house pool is in need of replacement due to age and general deterioration of the building.

Additional Comments: Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k. Project deferred if we pursued pool replacement as below. Consider incorporating into Municipal Pool Replacement.

State grant to provide some grading, flood surveying, debris removal and planting.

Additional Comments: RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the Spring of 2023. Construction anticipated to start in Summer of 2023. Project completion expected fiscal year (24/25).

Moved from FYE 25. Project was bid in fall of 2024, with lowest bid coming in nearly twice the available funding. Staff will resubmit a modified (decreased) scope of work in an attempt to satisfy the original project goals at a reduced cost. If accepted, the new scope will be funded in FYE 27.

Park master plan needed once a site is identified.

Additional Comments: Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3-5 million. Added $100k to FYE 27.

The 2017 Wagenseller Park Feasibility Analysis and the 2025 Parks Gap analysis suggest a need for a park in the Wagenseller area.

Additional Comments: The 2025 Parks Gap Analysis identifies a number of potential locations for a park in the Wagenseller neighborhood. The identified site and plan will determine the total cost. A minimum of $500k is likely and has been added to FYE 28.

Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost.

Additional Comments: Staff applied for Prop 68 funds for park renovations including new playground equipment. Department estimated request is $200k.

Fiscal Year Allocation
TBD $ 250,000 Reviewed
$ 500,000 New
Pool Pump House 10022100.80220 18012 N/A 511 Park Blvd. New TBD No NoSeeking grant funding.

Wagenseller Park
Development 30022200.80220 18063 N/A Orchard & Brush
Wagenseller Park
Plan 30022250.80220 18063 N/A Orchard & Brush
Riverside Park 30522250.80220 18014 N/A 1281 E. Gobbi Deferred Grant Yes Grant funded. New TBD NoSeeking grant funding.

X
Oak Manor
Playground
Equipment
Replacement 30322230.80100 18010 N/A 500 Oak Manor New Grant NoSeeking grant funding
$ 100,000 TBD Reviewed

FACILITIES/BUILDINGS/LAND
Totals City Council Status

COMMUNITY SERVICES DEPARTMENT
25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description 29/30 Costs to date 28/29 Shovel Ready Org/Obj $ 500,000 Reviewed
$ 200,000 Reviewed $ 200,000 Reviewed
$ 100,000
$ 832,005 $ 832,005
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

COMMUNITY SERVICES
Replace roof at softball fields.

Additional Comments: Prioritization and funding source(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $70k, revised from $50k.

Replace irrigation at softball fields.

Additional Comments: Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000.

Develop additional area for meeting, band stand, viewing platforms. Install lighting.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000.

The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance costs are becoming prohibitive. The existing facility needs to be demolished and remove and a new facility needs to be designed and built. Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list.

Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.

Additional Comments: Funding will need to come from some combination of grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M. Staff is preparing a "Needs Assessment/Feasibility Study" to better prepare for funding efforts.

The Day Camp Office and Storage Buildings are premanufactured buildings that have reached their life expectancy.

Additional Comments: Frequency of maintenance needs and costs are increasing. Estimated cost: $240k.

Oak Manor Park is a popular Park with significant daily use, currently served by a "porta-potty."
Additional Comments: Grant funds currently being applied for. Department estimate/request is $130k.

Outdoor security cameras for protection of property.

Additional Comments: Moved from FY 22, 23 and 24 due to higher priorities.

Department estimate/request is $30k.

Building exterior needs painting.

Additional Comments: Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Moved from FYE 24.

Oak Manor
Restroom TBD TBD N/A 501 Oak Manor New TBD NoSeeking grant funding Softball Fields
Restroom
Concession Building
Roof Replacement 30022210.80220 18110 N/A 901 River Street New Softball Fields
Irrigation
Replacement 30022200.80220 TBD N/A 901 River Street New Skate Park Phase 2 -
Back Lot
Development 30022200.80220 TBD N/A 1043 Low Gap New TBD NoSeeking grant funding 200 S. School New 73022600.56300 Conference Center Exterior Painting
Security Cameras at
Museum 10022700.54100 18111 N/A N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD TBD N/A 512 Park Blvd. New TBD NoFiscal Year Allocation TBD
Day Camp Office
and Storage
Building
Replacement TBD
Municipal Pool
Replacement TBD TBD TBD No Reviewed
$ 70,000 TBD No Reviewed TBD NoSeeking grant
funding.
$ - Reviewed
$ 45,000
X
$ - Reviewed Reviewed Reviewed TBD NoFiscal Year Allocation TBD
$ - 18112 N/A
Seeking grant
funding
$ -
$ -
$ - 431 S Main Deferred
$ 45,000 Reviewed Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

COMMUNITY SERVICES
Security keyless door lock entry.

Additional Comments: Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID-19. Moved from FYE 22 due to COVID-19. Moved from FYE 24.

Replace aging HVAC at the UVCC before they fail and the rooms are unusable or emergency repairs become prohibitively expensive.

Additional Comments: 1 unit is $50,000. 3 units are in need of replacement The irrigation system is more than 50 years old. It is failing and requires frequent costly maintenance. Similarly, the landscaping is old and dated and needs replacement.

Additional Comments: In 2023 a conceptual plan for irrigation and landscape renewal was completed by a consulting landscape design firm. The plan was presented to the Public Spaces Commission. The plan estimates the project at approximately $1 million.

The roof at the historic Sunhouse is in need of replacement. Asphalt shingles are historically appropriate and no other historic requirements are anticipated.

Additional Comments: An architectural assessment done in 1991 by Long Hoeft Architects identifies that the roof was last renovated in 1984 with composition shingles.Grant funding has not yet been found. Staff has consulted with a local contractor and an engineer who suspect the builing needs more than a simple re-roofing. Structural roof improvements and electrical work is also needed. An engineering report describing a scope of work is needed to develop grant requests. A cope of work document is estimated to be between $7-10k. Placed $400k for FYE 27.

The City owns 2.5 acres at the end of Norgard Lane that is suitable for a public park with river access. The draft COU Parks Gap analysis suggests a need for one to three parks south of the City.

Additional Comments: Seeking grant funding.

The Western Hills Watershed Protection Area Management Plan offers the possibility of passive use recreational trails. The City is partnering with the Ukiah Valley Trail Group on the development of a conceptual trail alignment and CEQA document.

Additional Comments: Seeking grant funding.
$ 30,000 Conference Center
Security 73022600.80100 18189 N/A 200 S. School New TBD NoInternal Financing $ 30,000 X Reviewed $ 1,000,000 $ 1,000,000 ReviewedMcGarvey Park
Irrigation and
Landscape TBD TBD N/A 310 Dora St. New TBD NoSeeking Grant Funding
$ 400,000 $ 400,000 ReviewedHistoric Sunhouse
Roof Repair and
Replacement 10022700.80220 18439 N/A 431 S Main New TBD NoSeeking Grant Funding
$ 500,000 $ 500,000 Reviewed Norgard Park 30022200.80220 TBD N/A Norgard Lane New Grant NoSeeking Grant Funding
Western Hills Trails
Construction 30022200.80220 18488 N/A TBD New Grant NoSeeking Grant Funding $ 750,000 $ 750,000 Reviewed
Conference Center
HVAC Replacement 73022600.5630 18326 N/A 200 S. School New General Yes Internal Financing $ 50,000 $ 50,000 Reviewed X *Refer to last page of this document for definition of terms used. PAGE 3

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

COMMUNITY SERVICES
The 2025 Parks Gap Analysis identifies the need for additional parks on the south end of town. Annexation of this area will place the park responsibility on the City. The goal is to assure all residents live within a half mile of a park. To achieve this goal, at least two and possibly three parks will be needed.

Additional Comments: Seeking grant funding.

The 2025 Parks Gap Analysis identifies the need for additional parks on the south end of town. Annexation of this area will place the park responsibility on the City. The goal is to assure all residents live within a half mile of a park. To achieve this goal, an additional park will be needed in the vacinity of Lover's Lane.

Additional Comments: Seeking grant funding.
$ - $ 875,000 $ 1,332,005 $ 1,500,000 $ 3,200,000 $ - $ 7,227,005 Ford F-150 4-wheel drive or equal. The current vehicle #3260 is a 2014 with 116,379 miles. 4-wheel drive is necessary for accessing the Western Hills.

Add'l Comments:

New service truck is needed. The current vehicle #2618 is a 2005 with 113,982 miles.

Add'l Comments:
$ - - $ 100,000 $ 100,000 $ - $ - $ 200,000 $ 30022200.80220 TBD N/A TBD New Grant NoSeeking Grant Funding
SUB-TOTAL: 30022200.80220 TBD N/A TBD New Grant NoSeeking Grant Funding
Large Park on
South End of Town
Park on North Side
of Town
$ 1,500,000
$ 1,000,000 $ 1,000,000 Reviewed
$ 1,500,000 Reviewed

VEHICLES, MACHINERY & EQUIPMENT

COMMUNITY SERVICES DEPARTMENT
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Project Location Project Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date 25/26 26/27 27/28 28/29 29/30 Totals City Council Status Shovel Ready Truck 10022100.80100 TBD N/A N/A New General Fund No
SUB-TOTAL:
$ 100,000 $ 100,000 Not Reviewed
$ 100,000 $ 100,000 Not Reviewed
Service Truck 10022100.80100 TBD N/A N/A New General Fund No *Refer to last page of this document for definition of terms used. PAGE 4

Page 336 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

COMMUNITY SERVICES
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.

Definition of terms used:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

Page 337 of 378 ends

ELECTRIC UTILITY

Page 338 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates.

Add'l Comments: Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Moved out from FYE 23 due to budgetary constraints, and increased by $225k. Reduced FYE 25 from $2.2 M, added $2.5M to FYE 26, and $50k to FYE 27.

Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth.

Add'l Comments: $20k moved from FYE 21, and $300k from FYE 22 due to COVID-19. Moved to 23/24 due to heavy workload. Moved from FYE 24.

Moved from FYE 25, increased from $300k, and changed funding source.

Increased amount from $350k due to market prices.
$ 2,500,000 55,000 $ 550,000 $ - $ - $ - $ 3,050,000 $
$ 2,550,000
$ 500,000 Reviewed Reviewed
X
Renewable
Resource
Development -
Solar 80126100.80220 ECC01 N/A
SUB-TOTAL:

Funded by
Greenhouse Gas
Funds Shovel Ready Org/Obj

FACILITIES/BUILDINGS/LAND
Totals City Council Status

ELECTRIC UTILITY DEPARTMENT
25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date Rate Revenue
28/29 29/30 Enterprise Yes $ 500,000
$ 2,500,000 55,000 $ 1350 Hasting Road In Progress Enterprise Yes $ 50,000 Substation Site
Development 80126100.80230 18046 N/A TBD New
*Refer to last page of this document for definition of terms used. PAGE 1

Page 339 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Upgrade fish hatchery pumps and flow meters.

Add'l Comments: Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k. Approved for bidding on 2/1/23, budget amendment approved to match engineering estimate.

Increased amount from $260k, and moved all into FYE 25. Changed from $432k for inflation, and changed funding source. Working out engineering issues that arose during original request for proposal process.Reduced FYE 25 amount from $450k, and added $500k to FYE 26.

Replace station light & power, upgrade station service switchgear.

Add'l Comments: Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation. Moved from FYE 23. Design underway.

Following design, bidding and work to be completed in FYE 25. Moved from FYE 25, added $75k for inflation, and changed funding source.

Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system.

Add'l Comments: Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs. Moving project budget from starting in FYE 24. Moved from FYE 25 pending agreement with Fairgrounds on funding division.

Replace accumulators for redundancy of tainter operation.

Add'l Comments: Replace accumulators for redundancy of tainter valve operation. Tested redundancy and moving from FYE 24. Moved from FYE 25 for budgetary purposes.
$ 100,000 $ 100,000 Reviewed Reviewed
$ 500,000 Reviewed $ 225,000 $ 225,000
$ 225,000 $ 225,000
$ 500,000 Reviewed
X City Council Status 26/27 27/28 Shovel Ready 28/29 29/30 INFRASTRUCTURE N/A 80126100.80230 18037 Yes 1229 Lake Mend. Dr 1229 Lake Mend. Dr 18118 Upgrade fish
hatchery pumps
and controls
(Hydro) N/A 80126100.80230
Project Description Org/Obj Project # Allocation to Multi-funds Project Location Project Status Funding Source Funding Identified Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160 to
12,000 volt
Conversion

ELECTRIC UTILITY DEPARTMENT
Totals
Replace
Accumulators at
Hydro for Tainter
Operation
25/26 Funding Source Add'l
Comments Project Name Ukiah Electric Sys In Progress 18041 N/A 1229 Lake Mend. Dr 80126100.80230 8012610.80230 18489 N/A Costs to date
Rate Revenue New Enterprise Yes Rate Revenue
Rate Revenue In Progress Enterprise
$ 12,551 Enterprise Yes Yes In Progress Enterprise
*Refer to last page of this document for definition of terms used. PAGE 2

Page 340 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements.

Add'l Comments: UG Capital Projects >$10,000 Added funding for FYE 26 and

27. Reduced FYE 24 from $235k. Added funding for FYE 28 and FYE 29, and changed funding source.

Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements.

Add'l Comments: Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.

Added funding for FYE 27. Reduced FYE 24 from $250k. Added funding for FYE 28 and FYE 29, and changed funding source.

Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment.

Add'l Comments: Moved from beginning FYE 21 due to COVID-19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k. Moved to 23/24-24/25 due to workload. Moved to FYE 25 and 26 due to workload. Revised FYE 25 from $20k (engineering costs). Added funding source.

Install cable and associated equipment for replacing the overhead facilities.

Add'l Comments: Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Per Council directive, undergrounding focus will be redirected to Talmage, the completion of Oak Manor is being pushed until adequate rate revenue is available.

Upgrade existing and provide redundancy for Hydro transfer trip circuit.

Add'l Comments: Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Moved from beginning in FYE 23 in order to complete preliminary work that will be completed as part of Streetscape Phase 2 project. Revised FYE 24 from $275k, FYE 25 from $50k and changed funding source. Changed FYE 25 from $275k. County roundabout project has created a conflict. Redesigning North State Street facilities to accomodate changes - it will require an extra 700-1000' of undergrounding to avoid conflicts when the roundabout is completed in 2027-2028. Reduced FYE 25 from $375k, increased FYE 26 from $50k, and added $50k to FYE 27. Reviewed
X Reviewed $ 50,000 X Reviewed $ 300,000 X
$ 17,106 $ 425,000
$ 800,000 $ 800,000
$ 300,000
X
$ 235,000 235,000 $ X Reviewed $ 235,000
$ 250,000 $ 1,000,000 Reviewed
$ 235,000 $ 940,000
$ 250,000 250,000 $ 250,000 $ 80126100.80230 18047 N/A
Hydroelectric Plant
Transfer Trip
Upgrade 80126100.80230 18121 N/A Oak Manor Dr. N/A 1229 Lake Mend. Dr 80126100.80230 80126100.80230 18043 N/A Ukiah Electric Sys On-going Underground
Capital System
Improvements
(<$50,000 each)
Overhead Capital
System
Improvements
(<$50,000 each)
Governor Speed
Control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion Hydro Plant In Progress Enterprise 80126100.80230 Enterprise Yes Rate Revenue On-going Enterprise Ongoing Yes 18125 18044 N/A Ukiah Electric Sys Rate Revenue $ 1,127,141 Yes Rate Revenue Yes Rate Revenue Ongoing Enterprise Rate Revenue Enterprise Yes
$ 375,000
$ 834,547
*Refer to last page of this document for definition of terms used. PAGE 3

Page 341 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Electrical infrastructure for Western Hills development.

Add'l Comments: Removed $525k from FYE 23, and reduced to $300k.

Changed funding source. Equipment and wire to be installed as parcels sell.

Moved from FYE 25.

Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah.

Add'l Comments:

Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control.

Add'l Comments: Moved from FYE 25 to correspond with Cherry circuit extension and added funding source.

Replace poles identified by the 10-year pole inspection.

Add'l Comments: Increased from $850k due to inflation. Anticipate needing to replace 100 poles. Moved from FYE 24 due to budget constraints. Added funding source. Added $500,000 to FY26 and moved $1,000,000 from FY 25 to correspond with completion of pole testing. For contractor replacement.

Design and build new substation.

Add'l Comments: Added funding source. Moved from starting FYE 26.

Underground all overhead power & communications between State & Airport Park Boulevard.

Add'l Comments: $30k for design, $2.5M for construction. Moved to FYE 28 and FYE 29 due to funding and cooperation from other utilities.

Various locations for large SL replacement with LEDs
Add'l Comments: 18491 N/A Various
$ 300,000
$ 800,000 Reviewed Reviewed
$ 30,000 $ 90,000 Reviewed
$ 20,000 $ 500,000 $ 520,000
$ 1,000,000 500,000 $
$ 30,000 80126100.80230 18490 N/A 1350 Hastings Road Ongoing Enterprise Yes Rate Revenue 80126100.80230 TBD N/A S.E. Ukiah New Enterprise Yes $ 800,000 LED Street Light
Conversion
Western Hills
Cherry Circuit (102)
Extension Across
101
Fiber Optic Cable
Extension 80126100.80230 18350 N/A Western Hills Development Ongoing Enterprise Yes Rate Revenue New Enterprise Yes $ 243,549
Rate Revenue
Pole Replacement
Project 80126100.80230 18440 N/A Various Ongoing Enterprise Yes Rate Revenue $ 1,500,000 Reviewed X
$200,000 $2,500,000 $12,500,000 $ 2,700,000 Reviewed
$ 300,000 ReviewedX
New Substation 80126100.80230 TBD N/A TBD In Progress Enterprise Yes Rate Revenue Talmage
Underground 80126100.80230 18422 N/A Talmage Road Ongoing Enterprise Yes 80126100.80230 $ 2,500,000
$ 30,000 30,000 $
$ 30,000 Reviewed
*Refer to last page of this document for definition of terms used. PAGE 4

Page 342 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Install padmount switch to replace recloser and air switches.

Add'l Comments:
$ 2,760,000 2,234,894 $ 4,090,000 $ 3,270,000 $ 15,485,000 $ - $ 10,605,000 $ Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications.

Add'l Comments: Currently in the planning stage. Moved from starting FYE 21.

Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25. Looking for grant funds to assist with completing this project. Moved from starting FYE 24. Added funding to FYE 27. Many electric meters are at end of life and need replacement with an upgraded AMI. Increased FYE 27 from $2M.

Replaces 2007 Ford E150 Van.

Add'l Comments: Replace with an electric vehicle. Moved from FYE 23, and increased from $60k. Moved from FYE 25.

Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and 2-dualport Level 2 Chargers
Add'l Comments: Project ongoing with Chargepoint partnership. Moved from FYE 24. Moved to FYE 26 due to ChargePoint delays in construction and added $25k for FYE 27 for any additional overlap between fiscal years. $ 990,000 22,203 $ 2,025,000 $ 2,500,000 $ - $ - $ 5,515,000 $ Reviewed 15080 N/A 27/28 Yes
$ 150,000 $ 150,000
X
ELECTRIC UTILITY DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Reviewed City Council Status 25/26 26/27 SUB-TOTAL: Funding Source Funding Identified Funding Source Add'l Comments Yes Rate Revenue
Hydroelectric
Padmount Switch 80126100.80230 Project #
Totals Enterprise
$ 775,000
$ 2,500,000 $ 4,650,000
$ 90,000 $ 90,000
SUB-TOTAL:

Electric Meter
Replacements 80126100.80100 Org/Obj Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Technical Services
Vehicle 80126100.80100 TBD N/A N/A Ongoing
Seeking grant
funding. $ 22,203
29/30 Reviewed Hydro Plant New Enterprise28/29 Enterprise Yes Ukiah Electric System In Progress 18492 N/A $ 2,000,000 150,000 $
EV Chargers X 80126100.80100 18423 N/A N/A In Progress Enterprise Yes Reviewed $ 25,000 750,000 $ *Refer to last page of this document for definition of terms used. PAGE 5

Page 343 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

ELECTRIC UTILITY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for. *Refer to last page of this document for definition of terms used. PAGE 6

Page 344 of 378 ends

FINANCE/I.T.

Page 345 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

FINANCE/IT
This will provide camera surveillance for Police Department dispatch monitoring of designated City locations. This will allow coverage in areas that are currently inaccessible. Staff is looking at a Cloud-based solution as there is more functionality and will also provide business continuity points.

Additional Comments: Deferred from FYE 24. Purchase awarded at the 3/12/25 Council meeting for replacement of current camera system and cameras at the Electric Utility Hastings project. Cost includes five year storage licensing cost. Police is up next for FYE 26. Increased cost from $120k. Due to the timing and need for coordination with the B of A building remodel and the Corporation Yard property purchase and renovation, moving from FYE 26.

The overhaul of the general network will involve replacing outdated switches and network devices. Additionally, all network configurations will be standardized to align with industry best practices. This will help reduce network bottlenecks and resolve configuration anomalies, ultimately improving IT's efficiency in managing network related issues. Furthermore, the reduction in network maintenance tasks will free up IT resources to focus on other tickets and projects.

Additional Comments:

Current WiFi infrastructure is no longer supported by the vendor. Existing access points are at end of life (EOL). As part of the directive for efficiency, replacing EOL wifi infrastructure with a Meraki solution will combine the different WiFi systems within the City into one standardized and manageable interface.

Additional Comments:

To ensure business continuity and disaster recovery, we aim to establish a hot site at our Bank of America building. This site will serve as a fully operational backup location, allowing critical City services to continue functioning in the event of an outage or emergency at the primary data center. This initiative enhances the City’s preparedness, ensuring minimal downtime and uninterrupted service delivery to the community.

Additional Comments: Single Point of Failure (SPOF)
Costs to date Shovel Ready Org/Obj

INFORMATION TECHNOLOGY
Totals City Council Status

FINANCE DEPARTMENT
25/26 26/27 29/30 Project Status Funding Source Funding Identified Funding Source Add'l Project # Comments Allocation to Multi-funds Project Location Project Name Project Description 27/28 28/29 $ 180,000 Reviewed
$ 231,463 Not Reviewed
$ 63,053 Reviewed
$ 231,463
$ 180,000 78,077 $
$ 63,053 IT Fund
Reserves
$ 240,000
IT Fund
Reserves
Camera System 20913910.80100 18443 N/A Multiple In Progress Cost Allocation NoIT Fund Reserves 300 Seminary Ave. New Cost Allocation No
Network Rebuild 20913910.80100 18493 N/A 300 Seminary Ave. New Cost Allocation No $ 240,000 Reviewed
Wifi Upgrade 20913910.80100 18494 N/A 300 Seminary Ave. New Cost Allocation No Server
Infrastructure FailOver Off-Site
(Hot Site) 20913910.80100 18495 N/A
*Refer to last page of this document for definition of terms used. PAGE 1

Page 346 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

FINANCE/IT
To improve internet access and reliability for unserved and underserved residents, businesses, and city facilities, we plan to design and construct an initial fiber optic network. The City would then establish a long-term lease to operate and maintain the system. This initiative will provide more equitable internet access in our community, while promoting economic development and establishing a more competitive local broadband market.

Additional Comments: Was originally scheduled to begin FYE 25. $ 4,344,516 78,077 $ 420,000 $ - $ - $ - $ 4,764,516 $
Current vehicle approaching the end of it's useful life.

Additional Comments: Moved from FYE 23 to allow for more EV options; Electric vehicle. Move from FYE 24. Increased amount from $35k. Moved from FYE 25 to 26.

Vehicle needed for Information Technology staff. Will explore EV options.

Additional Comments: Will be financing. Moved from FYE 24, and increased from $35k. Moving from FYE 25 to 26. Looking at purchasing a vehicle from a City department, which lowers amount from $60k. Once confirmed, will remove from the CIP as it will no longer qualify to be on this list. Revised from $8,500 to include outfitting.

The Buyer II who maintains the inventory for the Electric, Water and Sewer Utilities is moving from the Corp Yard to the new Hastings site, and will need a vehicle to travel to and from, as well as transporting purchased items. EV is estimated at $65k, Gas $52k.

Additional Comments:
$ 123,500 - $ - $ - $ - $ - $ 133,500 $
28/29
$ 4,050,000 $ 4,050,000 Reviewed
26/27 29/30 Shovel Ready Reviewed
X

VEHICLES, MACHINERY & EQUIPMENT
Truck
Gigabit Fiber
Project 20913940.80230 18472 N/A 300 Seminary Ave. In Progress Grant Funded No SUB-TOTAL:

FINANCE DEPARTMENT
Vehicle for
Information
Technology Deferred Cost Allocation NoIT Fund
Reserves
$ 50,000 X
25/26 Project #Totals City Council Status
Truck - Utility
Service Attendant
SUB-TOTAL: Funding Source Funding Identified Funding
Source Add'l
Comments
Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj 20513300.80100 TBD N/A 300 Seminary Ave. New Cost Allocation Reviewed $ 50,000 20913900.80100 $ 18,500 Reviewed $ 65,000 $ 65,000 TBD N/A 300 Seminary Ave. 20413500.80100 TBD X
27/28
$ 18,500
Reserves
and Cost
Allocation N/A Multiple New Cost Allocation Yes No
*Refer to last page of this document for definition of terms used. PAGE 2

Page 347 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

FINANCE/IT
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

The proposed account code where the expense will be accounted for.

Definition of terms used:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. *Refer to last page of this document for definition of terms used. PAGE 3

Page 348 of 378 ends

FIRE AUTHORITY

Page 349 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The Fire Training Tower was purchased in FYE 2023 for $468k of which $445k was reimbursed by PG&E Settlement funds through the County of Mendocino. An initial location for the tower was identified behind the Civic Center, however it was later determined not to be a good location due the adjacent neighborhoods. Staff is still working to determine a suitable location.

Additional Comments: This item has been deferred from FYE 2024 to FYE 2025 due to the lack of suitable ground for placing the training tower. The Fire Command Staff has been working diligently alongside the City Manager’s Office to address this issue; however, a suitable and sustainable location has not yet been identified. Key challenges include minimizing smoke production in residential areas, as the tower is designed for live fire training. Additionally, essential infrastructure, such as electrical and water (hydrant system) access, must be considered. The site must also either be owned or acquired by the City of Ukiah or the Ukiah Valley Fire District. Lastly, zoning considerations, including the surrounding land use and potential impacts on nearby properties, must be evaluated to ensure the chosen location is appropriate. Estimate adjusted for inflation.

The South Station (Station-681) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space. Station-681, initially a California Highway Patrol station, was converted into a fire station and designed to house one full-time staff member; UVFA currently staffs the station with three full-time team members per day (24-hours).

Additionally, as UVFA grows, it is anticipated that a full-time ambulance with another two full-time team members will be there per day in the foreseeable future. Station-681's current footprint would not be equitable or appropriate for use or a remodel due to size.

Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million.

Costs to date Shovel Ready Org/Obj

FACILITIES/BUILDINGS/LAND
Totals City Council Status

FIRE AUTHORITY
25/26 26/27 29/30 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description South Station
Replacement
X
Training Tower Site
Work and
Installation 91721400.80220 18337 N/A TBD In Progress Multiple YesFire District Measure B Funds $ 110,000 $ 110,000 Reviewed
$ - Reviewed
$ 468,773 91521400.80220 18334 N/A 1500 S State/141 Lovers Ln. New TBD NoSeeking grant funding.
27/28 28/29
*Refer to last page of this document for definition of terms used. PAGE 1

Page 350 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The North Station (Station-683) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space and equipment storage. Station-683 was purchased as a temporary solution to have equipment and personnel stationed in the north end of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs the station with three full-time team members per day (24-hours). As with all other UVFA stations, it is anticipated that a full-time ambulance with another two full-time team members will be there per day in the foreseeable future. Station-683's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million.

The Central Fire Station (Station-682) is in need of upgrades and retrofit. Station-682, until recently, was used as equipment storage and base of operations for volunteers, along with housing the On-Duty Duty Officer. It currently is staff with the Duty Officer and one fulltime ambulance staffed by two team members per day (24-hours). Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay, the exterior (including roof repairs), heating and cooling systems, and installing security measures to protect the facility and fire equipment. These upgrades/retrofits will maintain the building's footprint utilizing a change in layout to accommodate the Department's current and future needs as it is anticipated that additional staffing (fire/EMS) will be added in the foreseeable future.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $850,000.

The Training Room and the Central Fire Station (Station-682) require upgrades and retrofitting. The central training room is currently the primary training classroom; it also serves as the Emergency Center of Operations (EOC) in a catastrophic event for the city or surrounding area. As technology has rapidly changed, the room needs to be upgraded to match the changes to give our team members the tools needed to complete our mission.

Additionally, UVFA identified an issue with the availability or lack of training relying on outside resources. After identifying the problem, strategic planning was put into place to bring our team members the necessary and required training in-house, thus requiring upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone systems (including 911 operability), internal & external communication capabilities, whiteboards, planning boards, etc.

Additional Comments: Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $50,000.

SUB-TOTAL: $ 110,000 468,773 $ - $ - $ - $ - $ 110,000 $ North Station
Replacement
$ - Reviewed
Seeking grant
funding.

Seeking grant
funding. 91521400.80220 18334 N/A 1500 S State/141 Lovers Ln. New TBD No $ - Reviewed
$ - Reviewed N/A TBD No
Central Station
Retrofit 10021210.80220 18336 N/A 1500 S State/141 Lovers Ln. New TBD NoSeeking grant funding.

Training Room -
Central Station 10021210.80220 18338 1500 S State/141 Lovers Ln. New *Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classes (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6k hrs. or 7 to 10 yrs. of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12k hrs. of service or 15 to 20 yrs. of service. BR-6861 (Type-VI): This new purchase will be recommended in 2023, switching from our current Type-II apparatus to a more versatile and maneuverable Type-VI for our front-line team members and stations. E-6861 (Type-II): recommended to be repurposed as a reserve with the purchase of B-6861 in 2023; current E-6861 will replace E-6872. E-6872 (Type-III): will be replaced as the current front-line apparatuses (Type-II) are moved to surplus.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Reduced the budget amount from $547k.

The Boat is used for water operations and rescue. The recommended replacement is frontline for 7 to 10 years and retired after 15 to 20 years of service. Based on the degrading of the marine material over time and hard use. B68-1: recommended replacement in 2023; the current B68-1 will be placed in reserve status as B68-2. B68-2: will be replaced as current front-line vehicles are moved to reserve status and be listed as surplus.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

25. The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service. T6852 recommended replacement in 2024; the current T-6852 will be moved to surplus.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

25. VEHICLES, MACHINERY & EQUIPMENT

FIRE AUTHORITY
25/26 26/27 29/30 Shovel Ready N/A 1500 S State St. New General No Type VI Brush
Squad TBD TBD
$ 400,000 Reviewed 1500 S. State St. New
X 10021210.80100 18487$ 1,800,000
$ 32,000 $ 32,000 ReviewedX Project #
Totals City Council Status Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj $ 1,800,000 Reviewed TBD No
27/28
$ 400,000
Quint Aerial
Apparatus TBD TBD N/A 1500 S State St. Deferred TBD No
Rescue Boat
(Specialized
Vehicle) N/A
28/29
*Refer to last page of this document for definition of terms used. PAGE 3

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the sevenyear mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E6881 has the higher use of the two, which puts it first for replacement. E-6881 (Type-I): It is recommended for replacement in 2025; the current E-6881 will be repurposed as a reserve and replace E-6882.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

26. Moved up from FYE 27. As of February 2025, this apparatus has logged 6,989 hours and is projected to exceed 8,000 hours by year-end—well above the 6,000-hour benchmark for reserve status. High usage, frequent repairs, and increasing maintenance costs justify advancing the replacement to FYE 26. Given its critical role in operations and current manufacturer lead times of one to two years, this is the department’s top procurement priority.

The crucial component utilized by the Fire Service allows team members to respond to any emergency ranging from fire, medical, rescue, hazmat, vehicle fire/crashes, etc. Fire engines and trucks are broken down into various classifications (Type-I, Type-II, Type-III, etc.) based on the capabilities or specialized equipment of the apparatus. The most notable benchmark is response volume which indicates usage hours. Other aspects include accepted future use, mileage, past apparatus required maintenance, and downtime (out of service due to repairs); it is recommended that front-line vehicles be placed in reserve status at 6,000 hours or 7 to 10 years of front-line service. Additionally, it is recommended that all reserve apparatus be retired after 12,000 hours of service or 15 to 20 of service.

Due to the current use (Hours), E-6881 and E-6883 will be well over 6,000 before the sevenyear mark as, on average, each apparatus puts approx. 1,500 hours of usage per year. E6883 has the second highest use of the two, which puts it second for replacement. E-6883 (Type-I): recommended replacement in 2026; between former E-6881 and E-6883, one will be used as a reserve as (E-6882) while the other will be surplused.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

27. Moved up from FYE 28. As of February 2025, the apparatus has accumulated 6,987 total hours, with an anticipated additional 1,000 to 1,500 hours by the end of the calendar year. This usage significantly exceeds the recommended threshold of 6,000 hours for transitioning to reserve status. Due to the vehicle’s extensive use, frequent repairs, and ongoing maintenance costs, we recommend advancing this purchase to FYE 2027. As a critical component of the department’s operations, this apparatus is the top priority for procurement. Additionally, similar to the other Type-I engine, current manufacturer lead times range from one to two years, further emphasizing the need for timely acquisition. $ 1,000,000 Reviewed
X
X 1500 S State St. Deferred
$ 1,000,000 Reviewed $ 1,000,000
$ 1,000,000 TBD NoFinancing.

Fire Engine
Apparatus 105 TBD N/A 1500 S State St. Deferred TBD NoFinancing.

Fire Engine
Apparatus 105 TBD N/A
*Refer to last page of this document for definition of terms used. PAGE 4

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

UKIAH VALLEY FIRE AUTHORITY
Specialized vehicles are generally designed for a specific purpose (Support/Air Unit, USAR, Boat) utilized by the UVFA. These units play a critical role in the success of the UVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters, confined space rescue, and collapse rescue. Support/Air and USAR were based on usage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of service. A significant change, USAR-68 is currently a pull-behind trailer without a dedicated vehicle for towing; this will be a utility truck with a crane to haul the specialty trailers (USAR/Swiftwater rescue trailers). It will allow for a rapid response in a time sensitive environment, with the small crane attached making the vehicle more versatile and adaptable for any situation that team members encounter. USAR-68: recommended replacement in 2027; the current USAR-68 trailer will be placed as surplus or utilized by another City Department.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

28. This trailer will be dedicated to swift water rescue equipment including a boat. This trailer gives team members the ability to maintain and rapidly respond to any water rescue incident. All water rescue equipment will be stored within the trailer, including the inflatable boat. The trailer allows the ability to maintain all equipment in a controlled environment.

Additional Comments: Following UVFA Current Fleet Replacement Plan. Moved from FYE

28. M-6822 is a 2020 Ford Braun ambulance serving as our primary (first-out) EMS unit. To extend its service life and reduce replacement costs, we recommend a remount and refurbishment—preserving the existing ambulance module and installing it on a new chassis. This industry-standard practice costs approximately 50% less than a new unit and extends service life by up to 10 years.

Additional Comments: A reliable ambulance fleet is critical to emergency medical response. Per National Fire Protection Association (NFPA) and industry standards, frontline ambulances should be moved to reserve status after 7–10 years or 6,000 hours, and be retired from service after 15-20 years or 12,000 hours. M-6822 is approaching that threshold. Remounting extends its usefulness while supporting fiscal sustainability. Each module can typically be remounted two to three times before full replacement is necessary, allowing us to maximize capital investment while maintaining operational readiness.

This command chief vehicle will replace C-6800 as the primary first-out response unit. The current C-6800 will be reassigned as a reserve and utility vehicle, expanding operational support capacity.

Tech Rescue
Tow/Haul
(Specialized
Vehicle) TBD TBD N/A 1500 S State St. Deferred TBD No
$ 150,000 Reviewed
$ 35,000 $ 35,000
$ 260,000 Reviewed $ 260,000 Reviewed
X
X
$ 150,000
Ambulance
(M-6822) Remount
/ Refurbishment 71021110.80100 TBD N/A
$ 100,000 Command/ Chief
Vehicle TBD TBD N/A 1500 S State Street New TBD No 1500 S State Street New TBD No $ 100,000 Reviewed
Swiftwater Rescue
Equipment Trailer TBD TBD N/A 1500 S State St. Deferred TBD No *Refer to last page of this document for definition of terms used. PAGE 5

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
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UKIAH VALLEY FIRE AUTHORITY
This command chief vehicle will replace C-6806 as the primary first-out response unit. The current C-6806 will be reassigned as a reserve and utility vehicle, expanding operational support capacity.

Additional Comments: Replacement benchmarks for UVFA response vehicles are primarily based on usage hours—typically 6,000 hours or 7–10 years in frontline service. Full retirement is generally recommended at 12,000 hours or 15–20 years. Additional factors include maintenance history, operational downtime, projected future needs, and overall cost-effectiveness.
$ 2,032,000 - $ - $ 2,200,000 $ 295,000 $ 350,000 $ 4,877,000 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.

Command/ Chief
Vehicle TBD TBD N/A 1500 S State Street New TBD No
$ 100,000 $ 100,000 Reviewed
*Refer to last page of this document for definition of terms used. PAGE 6

Page 355 of 378 ends

POLICE

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only 6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is our Records Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now.

Additional Comments: Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Moved from starting in FYE 24, and increased total project amount from $491,593. Staff is still looking for grant funding. Additionally, current staff resources are unable to support a project of this size. Staff has been unable to secure grant funding. There are currently 5 agencies in California using the outdated system, 3 of which are currently switching from it. Project has been approved by Council and in progress.

Costs revised to reflect actuals, which includes Fort Bragg. $ 33,282 - $ 33,282 $ 34,946 $ 36,693 $ 38,836 $ 177,039 $ 34,946 36,693 38,836 $ 589,986 Budget Adopted N/A 300 Seminary Ave. In Progress Multiple Yes Asset Forfeiture
Funds and Dispatch
Funds.
33,282 33,282 XShovel Ready Org/Obj

INFORMATION TECHNOLOGY
Totals City Council Status

POLICE DEPARTMENT
25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description 29/30 Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software 20620231.54330/.54320 18445
Costs to date 28/29
SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
Annually the Police Department schedules the replacement of two patrol cars.

Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use.

Additional Comments: The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID-19.

The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Revised PC's. Increased amount in FYE 23 from $150k to reflect cost increase for two hybrid vehicles currently on order.

Increased future years from $150k as well in consideration of inflation.

Increased yearly budget from $175k starting in FYE 25. Have purchased 1 Honda Accord Sedan Hybrid that was available locally. Purchase of more hybrid police vehicles challenging due to current Ford production delays. Costs to date reflect actuals in current fiscal year.

The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5-year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022.

Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year.

Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Unencumbered contract was awarded FYE 23.

Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.
26/27 27/28 Totals City Council Status
$ 26,975 $ 26,975
28/29
$ 180,000
X
Annual Police Car
Replacement 10020210.80100 $ 180,000 $ 185,000 $ 900,000 $ 53,334
May explore
financing options. Reviewed $ 180,000
$ 53,950 Reviewed

VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT Project # TBD N/A 300 Seminary Ave. Funding Source Funding Identified Funding Source Add'l Comments Costs to date Allocation to Multi-funds Project Location Project Status Project Name Project Description Org/Obj General 29/30
$ 175,000 XShovel Ready 25/26
Replace Tasers N/A 10020210.54100 18345 300 Seminary Ave. Ongoing Ongoing General Yes Yes *Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
The Ukiah Police Department has deployed body-cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement.

Additional Comments: As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k. Unencumbered contract was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to reflect five-year contract commitment that will have to be rebudgeted for the life of the contract.

The Ukiah Police Department would like to purchase and implement an additional 14 17 Flock cameras in or around the Ukiah City Limits to help with solving felony crimes occurring in our community.

Additional Comments: Flock cameras have been proven to assist officers in locating stolen vehicles, wanted persons and helped in solve crimes around the City of Ukiah. Currently we have some areas of the City of Ukiah that are not covered by Flock Cameras. Unsuccessful with finding grant funding so far.

Updated estimate of cameras is 17, 4 of which are portable. Increased funding from $41k, and moved from FYE 24. Deferred to FYE 26.

The Ukiah Police Department contracts with Motorola for the dispatch radio console software and services. Currently, the radio console software is out of date and the service contract is expired, with no warranty service or after hours support. In FYE 26, the department would like to enter into a contract with Motorola to bring the dispatch radio console software up to date with the Astro 25 K-Core system upgrade and renew the warranty service.

Additional Comments: The cost per year may vary depending on the start date; however, the projected initial amount for the FYE 26 is $229,225, with an annual service rate beginning at $43,016 the second year and increasing 5% over the five year period.
$ 573,967 148,631 $ 387,308 $ 310,952 $ 312,631 $ 286,056 $ 1,684,540 $ Reviewed X
X
SUB-TOTAL:
$ 48,056
$ 95,908 Reviewed
$ 46,307
Flock Cameras 10020210.54100 18483
$ 47,954 95,297 $ 47,954 $
Continue to seek
grant funding.
$ 44,628 $ 414,232
$ 53,000 53,000 $ 53,000 $
Replace Body
Cameras 10020210.54100 18346 N/A 300 Seminary Ave. Ongoing General Yes New General N/A No 300 Seminary Ave. $ 61,450 $ 220,450 Reviewed Dispatch Radio Consoles 20620231.54320 18484 N/A 300 Seminary Ave. New TBD No Exploring financing
options and/or use
of SLEF funds.
$ 46,016 229,225 $
*Refer to last page of this document for definition of terms used. PAGE 3

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR
POLICE
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The proposed account code where the expense will be accounted for.

Definition of terms used:

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

Page 360 of 378 ends

PUBLIC WORKS

Page 361 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study.

Add'l Comments: Needs Assessment for Corp Yard Facility Moved from FYE 21 due to COVID-19. Moved from FYE 23. Estimated cost in 21/22 is for plans and specs/study work. Design contract has been awarded for $1.2M. Moved from FYE 23. Reduced funding by amount of design contract. Staff exploring opportunity of new corp yard facility off Airport property. Staff has determined to focus on purchasing an existing structure to retrofit. Updated costs to date from $27,725, and updated amount in FYE 26 from $12k to reflect total amount of bond funds available.

The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard. Tile needs to be removed and replaced. Cement floor needs to be treated to exclude calcium intrusion.

Add'l Comments: Moved to FYE 22 due to COVID-19. Moved from FYE 22.

Moved from FYE 23. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. CM hold. Moved from FYE 24. Moved from FYE 25, and increased from $35k.

Roof and skylights are showing signs of failure. Failed over dispatch and a temporary tarp roof was implemented.

Add'l Comments: Department estimates roof replacement/repair cost at $400,000; The intent here is to set aside $100k every year through the cost allocation for the ultimate roof replacement in final year of set aside, thus not reflecting an actual budgeted amount in each set-aside year. Staff asked for an amendment in Dec. '22 to amend FYE 23 budget by $40k to take care of area above Police dispatch, which has been completed. Adding and additional $100k set aside, for a total of five years. Currently on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. Total project cost: $500,000.

The insulation in the exterior parking cover has failed that cover the public safety vehicles. To protect police vehicles and improve aesthetics.

Add'l Comments: Moving from FYE 23. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address. Moved from FYE 24. Moved from FYE 25. Total project cost: $35,000.
$ 35,000
X Reviewed
$ 35,000 X
$ 500,000
Civic Center
Bathroom Tile 20824700.80220 18107 N/A 300 Seminary Ave. Deferred Building Fund Reserves Yes Funded by Yearly
Cost Allocation SetAside to Building
Maintenance
Reserves

FACILITIES/BUILDINGS/LAND
$ 170,890 20824300.80220 18190 N/A 1320 Airport Rd. In Progress Series 2022 Lease Rev Bonds Yes Bond Funds Costs to date
Corporation Yard
Renovation Project

PUBLIC WORKS DEPARTMENT
25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location $ 13,329,110
Project Name Project Description 29/30 Org/Obj 28/29
$ 40,000 18319 N/A 300 Seminary Ave.

Civic Center Police
Parking Cover
Insulation
Replacement 20824700.56300 N/A 300 Seminary Ave. Deferred 20824700.80220 Civic Center Roof Replacement Internal Allocations Funded by Yearly
Cost Allocation SetAside to Building
Maintenance
Reserves 18320 Yes Deferred Internal Allocations Funded by Yearly Cost Allocation SetAside to Building
Maintenance
Reserves Yes Shovel Ready
Totals City Council Status
$ 37,484 Reviewed $ 500,000 Reviewed
$ 40,000
$ 13,329,110 Reviewed
X
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
HVAC units are aging and failures are imminent.

Add'l Comments: Replace two units per year. Nearly all items on pause waiting for the BoFA building and planning of moving departments around.

Unsure of what needs the Civic Center will need to address. CM hold. Moved from FYE 24. Total project cost: $250,000.

Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high security risk to those entering and exiting the building & vehicles.

Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street.

Add'l Comments: Prioritization and funding source(s) under review; Department estimate/request is $200,000; Project is contingent on the identification of a non General Fund source. Moved from FYE 21 due to COVID19. Moved from FYE 22 due to COVID-19 and funding restriction. Nearly all items on pause waiting for the BofA building and planning of moving departments around. Unsure of what needs the Civic Center will need to address.

Doors need replacing.

Add'l Comments: Doors need replacing. CM hold. Moving from FYE 24. $50k budgeted and utilized in FYE 25. Total project cost: $100,000.

Install Police Department entrances and exits with key fobs and access cards.

Add'l Comments: This is already being utilized at the Civic Center and Annex, providing a high level of security. Moved from FYE 25. Due to the timing and need for coordination with the B of A building remodel and the Corporation Yard property purchase and renovation, moving from FYE 26.

Office walls and doors for easter side of the main Civic Center.

Add'l Comments:
$ 13,544,110 208,374 $ 1,135,000 $ 50,000 $ - $ - $ 14,329,110 $ $ 50,000 Reviewed
X
CardLock Phase II 20824700.80220 15019 N/A $ 85,000 Reviewed X
Roll-up Bay Door -
Central Fire Station 20824700.56300 18417 N/A 300 Seminary Ave. In Progress Internal Yes Funded by Yearly
Cost Allocation SetAside to Building
Maintenance
Reserves
$ 50,000
$ 40,000 Reviewed
Indirect Cost
Allocation $ 85,000 300 Seminary Ave. In Progress Internal Allocations 20824700.80220 18485 N/A 300 Seminary Ave. NewNoNo$ 40,000 Indirect Cost Allocation
$ - Reviewed Reviewed $ 50,000 50,000 $ 50,000 $ X 18187 N/A 300 Seminary Ave. Deferred Security Fencing at
Ukiah Police
Department
Parking/Entrance/Ex
it Areas 20824700.80220
Civic Center HVAC
Replacement 20824700.56300 18419 N/A 300 Seminary Ave. New Revenues NoFiscal Year Allocation TBD Internal Allocations Deferred Yes
Funded by Yearly
Cost Allocation SetAside to Building
Maintenance
Reserves
$ 250,000 Yes
Civic Center Walled
Offices
SUB-TOTAL:
*Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
This project will permanently close the Landfill Disposal site per Federal Mandates.

Add'l Comments: Project specifics will require additional Council review.

Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction projected for FYE 22 so moved from FYE 21. Moved from FYE 22 - ongoing litigation. Moved from FYE 23. Litigation has been slow, likely no movement until next year or later. Moved from FYE 24. Possibly winter of FYE 25. Moved from FYE 25.

Well abandonment at Corp Yard. To be performed prior to the October 2025 deadline per the Water Board.

Additional Comments: To be reimbursed through insurance claim.

Remediation at the site of the City gas plant.

Additional Comments:
$ - $ 10,603,287 $ - $ - $ - $ - $ 10,603,287
$ 30,000 Reviewed
X
$ 10,343,287 Reviewed
X
$ 230,000 $ 230,000 Reviewed
X
28/29 Yes No Yes Insurance Proceeds
$ 10,343,287 Project # Allocation to Multi-funds Project Location Yes Leslie Street
Remediation Plan 10024210.52100 18496 N/A Leslie Street New Yes Landfill Closure 70224500.80230 18025 N/A 3100 Vichy Springs In Progress Current Revenues UST Well
Abandonment 20824300.52100 18486 N/A 1320 Airport Rd. New SUB-TOTAL: City Council Status Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT Shovel Ready Funding Identified Project Name Project Description Org/Obj Project Status 25/26 26/27 29/30 $ 30,000 Funding Source

INFRASTRUCTURE
Costs to date Totals 27/28
*Refer to last page of this document for definition of terms used. PAGE 3

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section.

Add'l Comments: Introduced and discussed at the January 16, 2019 Council meeting. Moved from FYE 21. Moved from FYE 23. Moved from FYE 25 to align closer to Courthouse construction. Moved out 2 years from FYE 26 due to anticipated resources. Incorporated into scope of grant application for Leslie St/Clay St. Will know if awarded around May/June 2025. Would be constructed in FYE 26.

This will update striping on streets in selected areas.

Add'l Comments: Ongoing work. Increased cost from $60k to $80k for additional striping for newer projects and to promote pedestrian, cyclist and motorist safety. Moved out 2 years from FYE 26 due to anticipated resources.

Increased costs from $80k in FYE 28 and 29.

This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St. Construction phase not currently funded.

Add'l Comments: Design authorized, but project requires additional Council review. Moved from FYE 22, and reduced from $1.5 mil due to COVID-19.

Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in grant processing. Moved from FYE 24. To happen after completion of RWP Phase 4 in this area.

This project will improve the Streets network.

Add'l Comments: Moved out 2 years from FYE 26 due to anticipated resources. Moved up from FYE 28 and 29. Increased costs for both years from $400k.

This project will replace the water main, sewer main and include reconstruction and paving of the overlay, additional sidewalks and ADA accessibility.

Add'l Comments: RFP completed and contract awarded to GHD for design in February of 2022. Scope greatly changed due to EUD undergrounding, moved from FYE 23. Moved from FYE 25. PG&E and San District.
29/30
Street Striping
$ 1,000,000 ReviewedTalmage Road Rehabilitation
Project 25224220.80230 18310 N/A Talmage Road New$ 1,000,000 $ 100,000
27/28 28/29
$ 100,000
$ 800,000 $ 800,000 Reviewed Measure Y Yes TBD
$ 1,600,000 TBD
26/27 Yes

PUBLIC WORKS DEPARTMENT
Low Gap Road and
North Bush Street
Roundabout 18251 N/A Various Streets Ongoing Special Revenue 50924210.80230 15024 N/A Project Status Funding Source Totals
$ 5,800,000 Reviewed
X
$ 200,000 X
$ -
X Reviewed Slurry Seal Project Special Yes Measure Y Funding Identified Funding Source Add'l Comments Costs to date City Council Status Shovel Ready 12024200.52100 18332 N/A 18128 N/A 12024200.52100 12024200.80230 Grant/Other No CalTrans - Local
Partnership Program
with 58.2% Match -
UNFUNDED Low Gap Rd & N. Bush In Progress Special Revenues Yes MCOG Revenues $ 250,000 Various Streets Ongoing Clay and Leslie Street New STREETS & RIGHTS-OF-WAY ReviewedEast Clay/Leslie
Street Improvement
Project
X
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Project Location 25/26 *Refer to last page of this document for definition of terms used. PAGE 4

Page 365 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
Street reconstruction and overlay on Waugh Land from Gobbi to Talmage Road.

Additional Comments:

Street rehabilitation work and street improvements.

Additional Comments:

Dora Street rehabilitation from Washington to Luce Avenue.

Additional Comments:
$ - 250,000 $ - $ 3,900,000 $ 3,900,000 $ - $ 13,600,000 $ Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens.

Add'l Comments: Moved from FYE 22 due to COVID-19. Moved from FYE 24, and will set-aside $175k in FYE 25 and 26 … with purchase in FYE 27. Increased total amount from $500k. Moved from FYE 27.
$ - - $ - $ 525,000 $ - $ - $ 525,000 $
Dump Truck
Replacement 20824300.80100 TBD N/A 1320 Airport Rd. New Internal Service Yes Department plans to
set aside funds for
this replacement.
28/29
$ 2,000,000 N/A Project # Funding Source
$ 2,000,000 $ 2,000,000 Reviewed
$ 525,000 Reviewed
X
$ 1,000,000 Reviewed
$ 2,000,000
TBD
$ 525,000
29/30
TBD $ 1,000,000 TBD N/A Waugh Lane New TBD No
Hastings /
Commerce
Rehabilitation TBD TBD N/A Hastings/Commerce New TBD No SUB-TOTAL:

Waugh Lane Street
Reconstruction and
Overlay TBD TBD Project Location TBD
PUBLIC WORKS DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT City Council Status TBD Reviewed
Project Description 26/27 Totals Funding Source Add'l
Comments Costs to date 27/28 NewNo
25/26 Waugh Lane Funding Identified
SUB-TOTAL:

Project Name Org/Obj Project Status Allocation to Multi-funds Dora Street
Rehabilitation TBD
*Refer to last page of this document for definition of terms used. PAGE 5

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

PUBLIC WORKS
Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Definition of terms used:

The proposed account code where the expense will be accounted for.

The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

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WATER RESOURCES

Page 368 of 378 ends

FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

WATER RESOURCES
Improve Well 3 building enclosure.

Add'l Comments:

Replace roof at the Water Treatment Plant.

Add'l Comments:

Cover for the AWT Chorine Contact Basin - big car port.

Add'l Comments: Revised info to change project from WTP to WWTP. $ - $ 250,000 $ - $ - $ 150,000 $ - $ 400,000
Plan for water main replacements throughout the City, performed in conjunction with street improvement projects.

Add'l Comments: Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year. Moved from FYE 26 due to current lack of resources.
$ 150,000 Reviewed $ 150,000
SUB-TOTAL:

WATER RESOURCES DEPARTMENT
AWTCCB Cover 84427222.80230 TBD N/A 300 Plant Road New Wastewater Fund Yes Water Main
Replacements Ongoing Water No $ 1,500,000 82127113.80230 18072 N/A Various Reviewed

FACILITIES/BUILDINGS/LAND
Totals City Council Status

WATER RESOURCES DEPARTMENT
25/26 26/27 27/28 Project Status Funding Source Funding Identified Funding Source Add'l Comments Project # Allocation to Multi-funds Project Location Project Name Project Description Costs to date Shovel Ready Org/Obj 28/29 29/30 $ 100,000 $ 100,000 Reviewed
X Well 3
Improvements 82127115.80220 18497 N/A Vichy Springs Rd. New Water Fund Yes $ 150,000 $ 150,000 Shovel Ready Replace Roof at
WTP 82127115.80220 18498 N/AX 935 River Street New Water Fund Yes $ 1,500,000 Reviewed X

INFRASTRUCTURE
Project Name Project Description Org/Obj Project # Allocation to Multi-funds Costs to date Totals Project Location Project Status Funding Source Funding Identified 28/29 City Council Status 25/26 26/27 27/28 Funding Source Add'l Comments
29/30
*Refer to last page of this document for definition of terms used. PAGE 1

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

WATER RESOURCES
This project will provide an additional source of groundwater to increase our system redundancy during periods of surface water scarcity.

Add'l Comments: Feasibility study in progress, test well drilling in spring of FYE 25, construction summer of FYE 26. Moved from FYE 26 due to current lack of resources.

Remove and Replace Seal on Wash Water Basins
Add'l Comments: Moved from FYE 21. Moved from FYE 22, and increased from $40k due to inflation. Moved to FYE 25 due to budgetary constraints. Revised project name as the basins are in more need of repair. Wash basins can be addressed by staff.

Recondition the levees on the Percolation Ponds.

Add'l Comments: Eliminated $200k for 2 prior years due to COVID-19.

Changing scope of project to excavating bottom of perc ponds and grading.

Revised project name from "Recondition Levees" as well. Received and estimate of $1M for this project so revised from $200k, and pushed out from FYE 26. Will revisit.

Replace the 16" steel water and sewer main, from PZ1 to Bush Street 84427222.80230 $ 1,500,000 Add'l Comments: Moved from FYE 25. Increased overall project amount from $1M. 82127115.80230 $ 1,500,000
This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. 84427222.80230 Add'l Comments: Public Works applied for a CalTrans Local Partnership Program grant. Will know if awarded around May/June 2025. If awarded, Water and Sewer funds will be part of the required match for the grant. 82127115.80230 $ 60,000 - $ - $ 3,000,000 $ 3,000,000 $ 1,500,000 $ 8,410,000 $ New Water Yes $ 3,000,000 Reviewed X Currently unfunded
until results of
CalTrans Local
Partnership Program
Grant are known.

SUB-TOTAL: No $ 850,000 Reviewed
X
X
$ 60,000 Reviewed In Progress
X
X Reviewed $ 1,500,000 $ 1,500,000 New Wastewater Fund Yes New Water/Sewer Replace Water and
Sewer Main - PZ1
to Bush TBD
East Clay/Leslie
Street
Improvement
Project NA 300 Plant Road New Wastewater Fund Yes Water Fund No Develop Additional
Groundwater
Facilities 82227115.80230 18425 N/A TBD N/A Bush Street N/A Bush Street 18192 N/A 300 Plant Road 18447 TBD IPS Liner
Replacement 84027225.80230
Recondition Perc
Ponds 84027225.80230
$ 1,500,000 $ 1,500,000 Reviewed
$ 60,000
*Refer to last page of this document for definition of terms used. PAGE 2

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

WATER RESOURCES
This project will replace chlorine gas at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons
Add'l Comments: Was budgeted FYE 20, moved to start in FYE 21 due to COVID19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from FYE 22. Moved from FYE 23. Move from starting FYE 24. Due to other priorities, moving this from FYE 26. Due to other priorities, this has been moved out from FYE 26.

The current vehicle's useful is expected to be exceeded in future years and will need replaced 82027114.80100 Water Fund $ 45,000
Add'l Comments: Increased amounts in both Water and Sewer from $30k each due to inflation. EV is not an option at this time due to the heavy duty needs.

Moved from FYE 23. Revised total price from $80k. Added (1) to the project name, as an additional truck is being requested further down. 84027221.80100 Wastewater Fund $ 45,000 The current vehicle's useful life is expected to be exceeded in future years and will need replaced 82027114.80100 Water Fund $ 45,000
Add'l Comments: Increased amounts in both Water and Sewer from $20k each due to inflation. Electric vehicle. Moved from FYE 24. Revised total price from $45k. Can be gas due to CARB exemption. 84027221.80100 Wastewater Fund $ 45,000 Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant.

Add'l Comments: Moved from FYE 22 due to COVID-19. Moved from FYE 26 - more research needs to be done. Reviewed Reviewed Project Status 27/28 28/29 $ 90,000
$ 270,000
Costs to date 29/30 Allocation to Multi-funds 26/27 New Yes 18133 N/A 935 River Street Deferred Water Fund Yes Replace
Water/Sewer
Operations Lead
Worker Truck -
Shared Cost TBD Yes 1320 Airport Road
Replace
Water/Sewer
Operations Call
Truck - Shared Cost V3753
X
$ 270,000
25/26
WATER RESOURCES DEPARTMENT Shovel Ready VEHICLES, MACHINERY & EQUIPMENT Project Location Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant 82127115.80100
Project Name Project Description
$ 1,500,000 $ 1,500,000 Reviewed X Yes 1320 Airport Road Deferred Yes Yes Digester
Rehabilitation and
Methane Scrubber 84027225.80100
X
$ 90,000 X Reviewed
Cost will be offset by
savings in the
purchase of natural
gas. Project # Totals City Council Status Funding Source Funding Identified Funding Source Add'l Comments Org/Obj 18135 N/A 300 Plant Rd. New Wastewater Fund *Refer to last page of this document for definition of terms used. PAGE 3

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

WATER RESOURCES
Replace Ford Ranger at the Wastewater Treatment Plant.

Add'l Comments: (Not on CIP during rate study.) Moved from FYE 21 due to COVID-19. Moved to FYE 23. Electric vehicle option will be evaluated. Moved from FYE 23, and increased from $40k. This will be a new service truck.

Increased amount from $55k.

This needs upgrading to install two new pumps, the pump guides, and the discharge valves.

Add'l Comments: Increased total amount from $250k. Moved from FYE 26 to make room for other projects.
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:

Tank with temperature controller and insulation.

Add'l Comments: Decreased amount in FYE 24 from $200k. Tank is in OK condition. Staff will explore the possibility of removing tank need. Moved from FYE 25.

Part of the dewatering solids process.

Add'l Comments: $50k for design in 23/24, construction to follow. Increased from $50k current fiscal year and $300k in FYE 26 - adding the funds removed for the Heat Exchanger item. Moved from FYE 27 to reprioritize ahead of the digester rehab.

Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security.

Add'l Comments: Moved from FYE 23 due to COVID-19. Increased scope, increased estimate from $50k, and moved from FYE 25 due to cost increase.

Replace aluminum screens with stainless steel screens in clarifier.

Add'l Comments:
$ 250,000 $ 250,000 ReviewedReplace Screens in Water Treatment Plant Clarifiers 82127115.80100 TBD N/A 935 River Street New Water Yes Rehabilitation of
Zone 2 Booster
Pump Station 82227113.80100 TBD N/A Golf Course New Water Fund $ 500,000 Yes X
Vichy Springs Lift
Station Upgrade
Replace Ford
Ranger 84027225.80100 TBD N/A 300 Plant Rd. Deferred Wastewater Fund Yes Vichy Springs Rd New $ 90,000 $ 90,000 X Reviewed District Yes District
$ 100,000 Reviewed
$ 400,000
$ 100,000 Reviewed
New Sodium
Hypochlorite Tanks
Bisulfite Tank 84027225.80100 TBD N/A 300 Plant Rd. New Wastewater Fund No TBD N/A N/A 300 Plant Rd. $ 950,000 18446 New $ 950,000 Reviewed
$ 400,000 Reviewed Wastewater Fund No
$ 100,000
Solids Conveyor 84027225.80100 18427 N/A 300 Plant Rd. New Wastewater Fund No 84027225.80100 $ 500,000 Reviewed X
*Refer to last page of this document for definition of terms used. PAGE 4

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FIVE YEAR CAPITAL IMPROVEMENT PLAN*
25/26 FISCAL YEAR

WATER RESOURCES
The current vehicle's useful is expected to be exceeded in future years and will need replaced 82027114.80100 Water Fund $ 45,000
Add'l Comments: EV is not an option at this time due to the heavy duty needs. 84027221.80100 Wastewater Fund $ 45,000 F350 Service Truck.

Add'l Comments:

F350 Service Truck.

Add'l Comments:

Machinery for accepting and processing septage.

Add'l Comments:
$ 1,320,000 - $ 3,540,000 $ 90,000 $ 590,000 $ 270,000 $ 5,810,000 $ Project Name
Project Description
Org/Object
Project Number
Allocation to Multifunds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
$ 90,000 Reviewed
WTP Service Truck 82127115.80100 TBD N/A 935 River Street New Water Fund TBD $ 90,000 $ 90,000 Reviewed WWTP Service
Truck 84027225.80100 TBD N/A 300 Plant Road New Wastewater Fund TBD TBD Yes 1320 Airport Road NewNo The name of the project.

Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.

The proposed account code where the expense will be accounted for.

Definition of terms used:

SUB-TOTAL:

Replace
Water/Sewer
Operations Call
Truck - Shared Cost
Project is ready to be sent out to bid.

To further explain, as necessary, the funding type used selected.

Costs spent on the project.

Costs estimated to be spent in each of the fiscal years.

The sum of the five year estimate for each project.

The number assigned to track all expenses related to the project.

Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.

This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".

The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. $ 90,000 Reviewed
Septage Receiving
Station 84027225.80100 TBD N/A TBD New Wastewater Fund TBD X
$ 1,200,000 $ 1,200,000 Reviewed
$ 90,000
*Refer to last page of this document for definition of terms used. PAGE 5

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ATTACHMENT 2
(PLACE HOLDER)
VEHICLE AND EQUIPMENT JUSTIFICATION SHEETS

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Page 1 of 1 ends

Agenda Item No: 14.b.

MEETING DATE/TIME: 6/4/2025

ITEM NO: 2025-632

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Crane and Various Councilmembers
ATTACHMENTS:

1. 2025 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Page 375 of 378 ends

2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Broadband Project TBD TBD
Civic Center300 Seminary Ave.Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service Provider (ISP) for the California's Public Utilities Commission (CPUC) Last Mile Broadband Orozco Jim Robbins, Grants Manager, 463-6708; [email protected] Investment Oversight Committee Varies
Civic Center300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - AlternateAlan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoCriss - Alternate
Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community
Services Department Staff Orozco - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion RodinOrozco - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board ChairNorth Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, Community Services Director; 467-5764
[email protected]
Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Neil Davis - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneN/A - Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Crane Vice Mayor Sher Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annexconference room #5411 West Clay St.Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor CrissRodin - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206 Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
[email protected] Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director
200 S. School Street, Ste. 2Ukiah, CA 95482463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Updated: 2/10/2025
Attachment 1

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2025 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director
241 Plant RoadUkiah, CA 95482462-1422
County-wide bus transportation issues and funding Sher Rodin - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Criss Max Brazill, Admin Lieutenant - Alternate
Cedric Crook, Police Chief; 463-6771; [email protected] Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Cedric Crook, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA) Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Neil Davis, Community Services Director 467-5764 [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoCriss - Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA [email protected] 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/SherAlternates: Criss
Doug Hutchison, Fire Chief; 463-6263; [email protected] Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463‐6220 [email protected] Lawler, City Clerk; 463‐6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 6:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Sean White300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Updated: 2/10/2025

Page 377 of 378 ends

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Advance Planning & Policy for Annexation
Applications Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer; 463- 6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer; 463-
6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463‐6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Climate Action Plan
Will coordinate with the Community Development Director to identify and assign representation to each of the identified categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working Group related to other outreach efforts during the development of the draft municipal Climate Action Plan related to the 2040 General Plan
Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Zoning Reform
Function is to explore creation of a new ministerial zoning permit and identify additional zoning streamlining and reform efforts to provide better and more consistent development outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 [email protected]
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in Mendocino County. providing insight, identifying, gathering and analyzing the health needs of our community. Additionally Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Neil Davis, Community Services Director 467-5764 [email protected]
Downtown Zoning code Crane/Rodin Craig Schlatter, Community Development Director 463-6219 [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467‐5793 [email protected]
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463‐6217; [email protected]

2025 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad‐hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests for fully filled ad‐hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the sheet for fully composed ad‐hocs are primarily intended to convey interest in topics covered by these ad‐hoc committees for possible future consideration of new assignments.

Updated: 3/6/2025

Page 378 of 378 ends

Ukiah City CouncilJune 4, 2025

Ukiah City Council
June 4, 2025