City Council and Ukiah Valley Fire District Board of Directors Special Joint Meeting
AGENDA
Ukiah Valley Conference Center ♦ 200 South School Street ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/87363354197 Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 873 6335 4197
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
June 4, 2025 - 3:00 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council and Ukiah Valley Fire District welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council and Board when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council and Fire District, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject.
The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. NEW BUSINESS
3.a. Ukiah Valley Fire Authority Administration and Operations Workshop.
Recommended Action: Participate in a Ukiah Valley Fire Authority Administration and Operations Workshop.
4. ADJOURNMENT
Please be advised that the City and Fire District need to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City and Fire District comply with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council and Fire District after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 12 hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, the Ukiah Valley Conference Center, located at 200 South School Street, Ukiah, California, and the Ukiah Valley Fire District Office located at 1500 South State Street, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 5/30/25
Agenda Item No: 3.a.
MEETING DATE/TIME: 6/4/2025
ITEM NO: 2025-593
AGENDA SUMMARY REPORT
SUBJECT: Ukiah Valley Fire Authority Administration and Operations Workshop.
DEPARTMENT: Fire PREPARED BY: Traci Boyl, Senior Management Analyst PRESENTER: Doug Hutchison, Fire Chief
ATTACHMENTS:
1. Presentation Given
2. 3a Handouts Given at Meeting
Summary: The Ukiah Valley Fire District and the Ukiah City Council will participate in a joint workshop to review and discuss Ukiah Valley Fire Authority Administration and Operations.
Background: Formed in 2017, the Ukiah Valley Fire Authority (UVFA) is a Joint Powers Agreement (JPA) between the City of Ukiah and the Ukiah Valley Fire District.
Discussion: As a Joint Powers Agreement (JPA) the Ukiah Valley Fire Authority is a joint operation of the Fire District and City, with each agency still intact, versus forming a new independent agency. The JPA created the Fire Executive Committee, made up of two council members and two district board members to oversee the joint operation, but also call for both the full council and full board to meet twice yearly to discuss the JPA.
Recommended Action: Participate in a Ukiah Valley Fire Authority Administration and Operations Workshop.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Fire Chief Doug Hutchison and Finance Director Dan Buffalo STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):N/A
Ukiah Valley Fire
Authority (UVFA)
Partnership Between City of Ukiah and Ukiah
Valley Fire District
1
UVFA
Activities
2
UVFA
Budget by Character
3
UVFA
UVFA
Expenditures Over
Time
4
UVFA
UVFA
Expenditures Over
Time (cont)
5
UVFA
• Agency Contributions
to joint fund
6
UVFA
City UVFA Activities
7
UVFA
District
Contributions
8
CIP Overview
9 CIP
10
Indirect Cost Allocation
11
Indirect Rate
Note: allocations have been discounted for increased fuel, utility, and power purchase costs.
Internal Services 8.87%
Admin and overhead 4.34%
Total 13.21%
12
Remaining Budget
Schedule
13
Remaining Schedule
June 4 Departmental budget presentation, 3:00 PM start
June 4 FEC recommends UVFA budget to District and City
June 10 UVFD Board reviews and approves preliminary budget, share of UVFA budget June 18 City Council reviews and approves its share of UVFA budget October 1 Deadline for UVFD Board to approve its final budget Key Dates
14
How to Read the
Budget
15
How to Read
the Budget
16
How to Read
the Budget
17 30,000 ft view
How to Read
the Budget
18 Fund Level Detail
How to Read
the Budget
19 Department/Division (budget unit) Level
How to Read
the Budget
20 Contextual Information
Recognition
8th Consecutive Year
21
Questions
22
Fin