Ukiah City Council
November 5, 2025

City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/83674216619 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 836 7421 6619
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

November 5, 2025 - 5:15 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the October 15, 2025, Regular Meeting.

Recommended Action: Approve the minutes for the October 15, 2025, Regular Meeting.

Attachments:

1. 2025-10-15 Draft Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR
Rev. 11/4/25 - An administrative correction was made to the title for Agenda Item 8e to reflect the correct location.

The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Report of Disbursements for the Month of September 2025.

Recommended Action: Approve the report of disbursements for the month of September 2025.

Attachments:

1. September 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. September 2025 Disbursement Detail

8.b. Award Contract to DC Electric Inc in the Amount of 44,322.60 for Routine Traffic Signal Maintenance and Approval of Budget Amendment in the Amount of $4,322.60.

Recommended Action: Award contract to DC Electric Inc. in the amount of $44,322.60 for routine traffic signal maintenance and approve a budget amendment in the amount of $4,322.60.

Attachments:

1. City of Ukiah 10-22-25 - TS Maint & Emergency Response (DCE)

8.c. Approval of Purchase of Caterpillar Dozer, Mack Truck and Cozad Equipment Trailer from the Hopland Fire Protection District in the Amount of $138,000.

Recommended Action: Approve purchase of Caterpillar dozer, Mack truck and Cozad equipment trailer from the Hopland Fire Protection District in the amount of $138,000.

Attachments:

1. Proposal

8.d. Approval of Contract Amendment to JM Integration for On-call Maintenance and Troubleshooting at the Wastewater Treatment Plant in the Amount of $73,187.90.

Recommended Action: Approve contract amendment to JM Integration for on-call maintenance and troubleshooting at the Wastewater Treatment Plant in the amount of $73,187.90.

Attachments:

1. JM Integration - SCADA On Call Maintenance 2324-082 - Contract - signed (003)

2. JM CO Proposal

8.e. Approval of Contract Amendment with The KPA Group for Consulting Services Related to Phase 2 Design Services at 1501 501 South State Street in the Amount of $96,555 Including $14,310 for Additional Services During the Extended Bidding Process and $82,245 for Construction Management Support During the Construction Phase.

Recommended Action: Approve contract amendment with The KPA Group for consulting services related to Phase 2 Design Services at 501 South State Street in the amount of $96,555.

Attachments:

1. KPA Group - Phase 2 Design Services at 501 S State - 2223-157 - ASR

2. DMR Builders - Remodel of 501 S State St 2526-116 - ASR

3. Contract No. 2223-157-A2

8.f. Approval of Contract Amendment with Cintas for Uniform and Janitorial Rental Services.

Recommended Action: Approve contract amendment with Cintas for uniform and janitorial rental services.

Attachments:

1. Cintas COU No 2223-118

2. OMNIA Rental Acceptance Agreement City of Ukiah

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS

The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

12.a. Introduction by Title Only of an Ordinance to Modify the Ukiah City Code by adding Article 11.5 to Division 9, Chapter 2, to Establish and Regulate the Open Space (O-S) Zoning District.

Recommended Action: Introduce by title only an Ordinance amending the Ukiah City Code to add Article 11.5 to Division 9, Chapter 2, establishing and regulating the Open Space (O-S) Zoning District.

Attachments:

1. Draft Open Space Ordinance

2. PC Resolution No. 2025-05 - Signed

3. Draft Findings of Consistency - CEQA Statutory Exemption

4. O-S CC Presentation - 10.31.25

12.b. Introduction by Title Only of an Ordinance Prezoning 1 Carousel Lane (APN 167-280-15) to Public Facilities (PF) Zoning District and Adoption of a Resolution of Application to Mendocino Local Agency Formation Commission to Submit the "City of Ukiah - Corporation Yard Annexation" Application.

Recommended Action: Introduce by title only an Ordinance prezoning 1 Carousel Lane (APN 167- 280-15) to Public Facilities (PF) Zoning District and adopt a Resolution of Application to Mendocino LAFCo to submit the 'City of Ukiah - Corporation Yard Annexation' application.

Attachments:

1. Planning Commission Resolution #25-04 (Signed)

2. Draft Ordinance - 1 Carousel Lane Annexation

3. Draft Resolution - 1 Carousel Lane Annexation

4. Draft CEQA NOE - 1 Carousel Lane Annexation

5. Maps - 1 Carousel Lane Annexation

13. UNFINISHED BUSINESS

13.a. Approval of Disbursement of up to $300,000 in Opioid Settlement Funds for the Expansion of the Ford Street Project; Authorization for the City Manager to Negotiate and Execute Agreement for Said Distribution with the Ford Street Project; and Approval of Corresponding Budget Amendment.

Recommended Action: Approve the disbursement of up to $300,000 in opioid settlement funds for the expansion of the Ford Street Project; authorize the City Manager to negotiate and execute agreement for said distribution with the Ford Street Project; and approve the corresponding budget amendment.

Attachments:

1. 2023-10-04 Staff Report

2. Ford Street Agreement_draft

13.b. Adoption of Resolution Affirming that the Proclamation of a Local Emergency Due to Conditions Caused by Atmospheric Rivers Causing Damage to Public Infrastructure Remains in Effect.

Recommended Action: Adopt a resolution affirming that the declaration of a local emergency remains in effect.

Attachments:

1. Resolution 2025-07 - Proclamation of Local Emergency

2. Resolution 2025-45 - Ratification of Proclamation of Local Emergency

3. Continuing Atmospheric River State of Emergency Nov 5 2025

14. NEW BUSINESS

14.a. Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).

Recommended Action: Receive and file Fourth Quarter Financial Report (preliminary unaudited year-end results).

Attachments: None

14.b. Adoption of a Resolution Approving Successor Memoranda of Understanding Between the City of Ukiah and Operating Engineers, Local 3 — Water Utilities and Mechanics Unit, and Administrative and Maintenance Unit (if ratified), Effective September 19, 2025, through September 18, 2028, and Corresponding Salary Schedule(s); and Authorize the City Manager to Execute the Agreement(s) and Amend the Budget Accordingly.

Recommended Action: Adopt a Resolution approving the successor Memoranda of Understanding between the City of Ukiah and Operating Engineers Local 3 — Water Utilities and Mechanics Unit, and Administrative and Maintenance Unit (if ratified), Effective September 19, 2025, through September 18, 2028, and Corresponding Salary Schedule(s); and Authorize the City Manager to Execute the Agreement(s) and Amend the Budget Accordingly.

Attachments:

1. 9.19.25-9.18.28 Water Utilities & Mechanics MOU

2. Water Utilities & Mechanics Unit Salary Schedule - Year 1

3. Resolution Successor MOU 2025-2028

4. Budget Adjustment 2

14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

Attachments:

1. 2025 City Council Special Assignments and Ad Hocs

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320

15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

15.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040- 03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment

15.f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Araceli Sandoval, Deputy City Clerk
Posted: 10/31/25

AGENDA ITEM 6a

CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/84875504288 October 15, 2025
5:15 p.m.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on October 15, 2025, having been legally noticed on October 10, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/84875504288. Mayor Crane called the meeting to order at 5:17 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Heather Criss, Juan V. Orozco, Susan Sher, and Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager; Darcy Vaughn, Assistant City Attorney; and Araceli Sandoval, Deputy City Clerk.

MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Crane.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Strike Out Cancer Fundraiser Presentation.

Presenters: Kyle Nuss, Senior Sports Coordinator and Jake Burgess, Community Services Supervisor.

No public comment was received.

Presentation was received and ceremonial check was presented to the Cancer Resource Centers of Mendocino County.
b. Proclamation Recognizing the Month of October as Domestic Violence Awareness Month in the City of Ukiah.

Presenter: Councilmember Criss.

No public comment was received.

Proclamation was received by Chelsea Lorenz, Project Sanctuary. c. Presentation of Proposed Financial Plan and Process for Ukiah Valley Water Authority Rate Adjustments by Hildebrand Consulting.

Presenters: Dan Buffalo, Finance Director and Mark Hildebrand, Hildebrand Consulting.

No public comment was received.

City Council Minutes for October 15, 2025, Continued:

Presentation was received.

5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that all communications had been distributed.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the September 17, 2025, Regular Meeting. b. Approval of the Minutes for the October 6, 2025, Special Meeting.

Motion/Second: Rodin/Criss to approve the Regular and Special meeting minutes of September 17 and October 6, 2025 as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION

8. CONSENT CALENDAR
a. Report of Disbursements for the Month of August 2025 – Finance. b. Adoption of Camping Ordinance Amendment – City Attorney.

ORDINANCE NO. 1260
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 7, CHAPTER 1, ARTICLE 8 OF THE UKIAH CITY CODE, ENTITLED “CAMPING” TO REFLECT GUIDANCE PROVIDED BY STATE OF CALIFORNIA IN ITS “MODEL ORDINANCE:

ADDRESSING ENCAMPMENTS WITH URGENCY AND DIGNITY.”
c. Approval of Notice of Completion for the Gobbi Circuit 202 Switching and Reliability Enhancement Project, Specification No. 24-04 and Final Payment of the 5% Retention to Wipf Construction, LLC – Electric Utility.
d. Consideration of Adoption of Resolution (2025-52) Appointing Karissa Grebil to the Public Spaces Commission – City Clerk.
e. Consideration of Approval of a Contract Amendment (2425-221-A2) with RingCentral for the City’s Phone System, Totaling $101,329.25 Over the Remaining 55 Months of the Agreement, and Approve Corresponding Budget Amendment – Information Services. f. Adoption of an Ordinance of the City of Ukiah Adopting the 2025 Edition of the California Fire Code, Part 9, with Amendments, as Well as the 2025 Edition of the California Wildland-Urban Interface Code, Part 7, Regulating and Governing the Safeguarding of Life and Property From Fire and Explosion, and Providing for the Issuance of Permits, and Repealing All Other Ordinances and Parts of Ordinances of the City of Ukiah Fire Prevention Code in Conflict Herewith – Community Development.

ORDINANCE NO. 1261
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 6, CHAPTER 3, ARTICLES 1 AND 3 OF THE UKIAH CITY CODE, ENTITLED: FIRE PREVENTION CODE.

City Council Minutes for October 15, 2025, Continued:

g. Consideration of Approval of a Contract (2526-126) with the California Conservation Corps to Provide Assistance with Landscaping on Phase 4 of the Great Redwood Trail in Accord with Cal Fire's Climate Resilient Forest Grant – Community Services. h. Approval of Notice of Completion for the HVAC Replacement at the Water Treatment Plant, Specification No. 24-03, and Final Payment of the 5% Retention to Peterson Mechanical, Inc – Public Works.
i. Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station Service Rates – Finance.
j. Notification of Emergency Contract (2425-218) with Donahoo, Inc in the Amount of $45,320 for Slide Mitigation Work at the Ukiah Landfill, and Approval of Contract and Budget Amendment – Public Works.
k. Approval of Budget Amendment in the Amount of $100,000 for Contracted Maintenance, Consulting, and other Professional Services at the Ukiah Landfill – Public Works. l. Notification of Emergency Contract (2526-118) with Donahoo, Inc in the Amount of $45,141 for Slide Mitigation Work at the Pressure Zone 1 Water Storage Tank – Water Resources.

City Manager, Sage Sangiacomo, answered questions from Councilmember Sher regarding item 8i.

Motion/Second: Orozco/Sher to approve Consent Calendar Items 8a-8l, as submitted. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None.

ABSENT: None. ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Marigold Klein and Jana Baker – Safe parking areas for unhoused residents.

10. COUNCIL REPORTS
Presenters: Councilmember Criss, Vice Mayor Sher, and Councilmember Orozco.

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)
a. Conduct Public Hearing to Receive Public Comment; and Consideration of Adoption of Resolution Adopting City of Ukiah Community Development Block Grant (CDBG) First Time Homebuyer Program Guidelines.

Presenter: Jim Robbins, Housing and Grants Manager.

PUBLIC HEARING OPENED AT 7:02 P.M.

No public comment was received.

PUBLIC HEARING CLOSED AT 7:02 P.M.

Motion/Second: Criss/Sher to conduct a public hearing to receive public comment and adopt Resolution (2025-53) adopting the City of Ukiah Community Development Block Grant (CDBG) Homebuyer Program Guidelines. Motion carried by the following roll call votes: AYES: Rodin, Criss, Orozco, Sher, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.

13. UNFINISHED BUSINESS

City Council Minutes for October 15, 2025, Continued:

14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).

No reports were received.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:03 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320 c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040- 03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:20 p.m. ________________________________
Araceli Sandoval, Deputy City Clerk

Agenda Item No: 8.a.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of September 2025.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. September 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. September 2025 Disbursement Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of September 2025.

Background: Payments made during the month of September 2025 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the four (5) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 03064342-3064429; 3064430-3064519; 3064520-3064660; 3064661-3064811
Accounts Payable Wire Transfer: 145-147
Payroll Check Numbers: 518450-518543; 518544-518633
Payroll Manual Check Numbers: 518450-518453; 518544-518546 Direct Deposit Numbers: 138895-139242; 139243-139608
Manual Direct Deposit Numbers: NA
Void Check Numbers: 518450
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: September 2025 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: September 2025 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of September 2025.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A

PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Attachment 1
FUNDS:
100 General Fund $224,377.41 700 Sanitary Disposal Site Fund $5,106.58 101 GF-(Sub-Fund) Visit Ukiah $239.16 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $14,129.49 702 Disposal Closure Reserve Fund $23,071.00 106 USDA Forest Serv CWDG $7,330.59 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $61,974.74 120 Streets Capital Improvement 720 Golf Fund $73,533.09 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $9,137.26 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $146,917.21 777 Airport Fund $73,021.29 201 Worker's Comp Fund $1,214,851.00 778 Airport Capital Improvement Fund 202 Liability Fund $1,220,328.29 779 Special Aviation Fund 203 Garage Fund $27,915.16 800 Electric Fund $983,458.12 204 Purchasing Fund $1,304.38 801 Electric Capital Reserve Fund $22,848.64 205 Billing & Collections Fund $36,461.19 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $2,119.95 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund $457,140.90 806 Public Benefits Fund $63,566.02 208 Building Maintenance/Corp Yard Fund $84,572.96 807 Cap and Trade 209 IT Fund $72,183.89 808 Electric Low Carbon Fuel STDS 220 Equipment Reserve Fund 820 Water Fund $256,013.54
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund $6,287.52 250 Special Revenue Fund 822 Water Capital Improvement Fund 251 Special Projects Reserve Fund 830 Recycled Water Fund $953,510.12 252 Streets/ROW Improvement Fund $12,004.36 840 City/District Sewer Fund $231,685.79 253 CITY PROP 172 841 Sewer Contruction Fund
300 Park Development Fund $3,168.44 843 Sewer Capital Fund 301 Anton Stadium Fund 900 Special Deposit Trust $4,163.18 302 Observatory Park Fund 901 General Service (Accts Recv) $612.72 303 Playground & Park Amenities Fund 902 U.S.W. Billing & Collection 304 Swimming Pool Fund 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund 905 Federal Emergency Shelter Grant 306 Skate Park Fund 905 Mendocino Emergency Service Authority 308 Opioid Settlement Fund 911 Russian River Watershed Association $154,729.49 310 Museum Grants $0.00 915 UVFD $5,559.86
311 Alex Rorbaugh Recreation Center Fund $6,046.99 916 UVFD PROP 172 312 Downtown Business Improvement Fund 917 UVFD Measure B 313 LMIHF Housing Asset Fund 918 UVFD Mitigation
314 Winter Special Events 920 MSWMA Operations $89,256.85 315 Advanced Planning Fund $2,400.00 922 Millview County Water District $92,875.09 316 SPECIAL RECREATION EVENTS $2,018.52 923 Milview Capital Charge 500 2106 Gas Tax Fund 927 Redwood Valley Water District $326,900.84 501 2107 Gas Tax Fund 932 Willow Water District Operations $389,046.71 503 2105 Gas Tax Fund 937 Calpella Water District Operations $21,303.07 505 Signalization Fund 937 Calpella Sewer $4,888.40
506 Bridge Fund 940 Sanitation District Special Fund
507 1998 STIP Augmentation Fund 942 Rate Stabilization - UVSD Fund 508 SB325 Reimbursement Fund $4,025.00 943 Sanitation District Capital Improvement Fund 509 S.T.P. Fund 945 River Estate Operations $14,473.09
510 Trans-Traffic Congest Relief Fund 947 Hopland Water Operations $31,221.91 511 Rail Trail Fund $1,172,664.54 950 Hopland Sewer Operations $3,060.97 600 Community Development Block Grant 952 REDIP Sewer Enterprise Fund 601 EDBG 94-333 Revolving Loan 960 Community Redevelopment Agency 602 Community Development Fund 961 RDA Housing Pass-Through 603 08-HOME-4688 962 Redevelopment Housing Fund
604 CDBG Grant 09-STBG-6417 $66.97 963 Housing Debt
605 11-HOME-7654 Fund $0.00 964 RDA Capital Pass-Through 606 CDBG Grant 10-EDEF-7261 965 Redevelopment Capital Improvement Fund 607 Prop 84 Grant Fund 966 Redevelopment Debt Service
609 13-CDBG-8940 967 Housing Bond Proceeds
610 City RDA Projects Fund 968 Non-Housing Bond Proceeds 613 Home Program Activities 969 RDA Obligation Retirement Fund 620 CASP Train 844/944 Sewer Capital Projects Fund $1,500.00 630 Asset Seizure Fund $1,344.00
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants Retainage Withheld $107,641.56 635 SUP Law Enforcement Service Fund 611 CDBG 16-CDBG-11147 636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $11,047.93
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $477.55
PAYROLL CHECK NUMBERS: 518450-518543
DIRECT DEPOSIT NUMBERS: 139609-139953
PAYROLL PERIOD: 08/17/25-08/30/25
PAYROLL CHECK NUMBERS: 518544-518633
DIRECT DEPOSIT NUMBERS: 13995-140316
PAYROLL PERIOD: 08/31/25-09/13/25
PAYROLL CHECK NUMBERS: TOTAL DEMAND PAYMENTS- A/P CHECKS $8,747,808.86 DIRECT DEPOST NUMBERS: TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,668,733.42 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $902,234.93
VOID CHECK NUMBERS: * vendor name( if applicable)
03062964, 03057413, 03064186
3064588, 51850
518450-518453; 518544-518546
WIRE TRANSFER NUMBERS:
145 TOTAL PAYMENTS $11,318,777.21

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

APPROVAL OF CITY MANAGER City Clerk
I have examined this Register and approve same.

CERTIFICATION OF DIRECTOR OF FINANCE
I have audited this Register and approve for accuracy
and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF SEPTEMBER 2025

Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE
10020216 COPS GRANT 20013220 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND

Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P. 77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1) 80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92300000 MILLVIEW CAPITAL CHARGE
92700000 REDWOOD VALLEY WATER DISTRICT
93700000 CALPELLA WATER DISTRICT OPERATION
93800000 CALPELLA SEWER
94500000 RIVER ESTATES OPERATIONS
94700000 HOPLAND WATER OPERATIONS
95000000 HOPLAND SEWER OPERATIONS
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

Invoices
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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 9/5/2025
Attachment 4

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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List of Checks Presented for Approval on 9/5/2025

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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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List of Checks Presented for Approval on 9/12/2025

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Account Detail and Allocation Detail
List of Checks Presented for Approval on 9/12/2025

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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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List of Checks Presented for Approval on 9/19/2025

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Account Detail and Allocation Detail
The following list of bills payable was reviewed and approved for payment.

Signature
List of Checks Presented for Approval on 9/26/2025

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List of Checks Presented for Approval on 9/26/2025

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List of Checks Presented for Approval on 9/26/2025

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List of Checks Presented for Approval on 9/26/2025

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Agenda Item No: 8.b.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1238

AGENDA SUMMARY REPORT
SUBJECT: Award Contract to DC Electric Inc in the Amount of 44,322.60 for Routine Traffic Signal Maintenance and Approval of Budget Amendment in the Amount of $4,322.60.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Public Works Director/City
Engineer.

ATTACHMENTS:

1. City of Ukiah 10-22-25 - TS Maint & Emergency Response (DCE) Summary: Council will consider the award of contract to DC Electric Inc. in the amount of $44,322.60 for routine traffic signal maintenance and approve a budget amendment in the amount of $4,322.60.

Background: As more traffic signals are replaced and new traffic control systems are installed that have cameras that help promote a smoother and more efficient flow of traffic, City staff are finding that these systems often need specialized maintenance to continue operating efficiently. DC Electric Inc. has been the go-to traffic signal troubleshooter for many years and has provided acceptable performance and pricing. Staff requested that DC Electric Inc. submit an annual preventative maintenance proposal to both maintain the signalized intersections and the Rectangular Rapid Flashing Beacon (RRFB) pedestrian crossings (Attachment 1).

Discussion: DC Electric would provide monthly preventative maintenance. Their scope of work would include inspection of the signal controller, detection cameras, signal lights, push buttons for pedestrians, battery backups, crosswalk systems and pre-emption devices.

DC Electric has provided traffic signal maintenance and repair services for the City for many years and has an in-depth knowledge of our signal system. Their familiarity allows for efficient, cost-effective service with minimal downtime. DC Electric has consistently delivered reliable work at competitive prices, making them the most qualified choice for continued maintenance under a sole source contract.

A budget amendment of $4,322.60 is requested to put this annual maintenance program into action.

Staff requests Council award contract to DC Electric Inc. in the amount of $44,322.60 and approve a budget amendment for routine traffic signal maintenance.

Recommended Action: Award contract to DC Electric Inc. in the amount of $44,322.60 for routine traffic signal maintenance and approve a budget amendment in the amount of $4,322.60.

BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 50024214.52100: $40,000
PROPOSED BUDGET AMOUNT: 50024214.52100: $44,322.60
FINANCING SOURCE: Gas Tax
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Andrew Stricklin, Senior Engineer
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

1 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Exceeding Industry Expectations
October 22, 2025
City of Ukiah
Department of Public Works
Attn: Tim Eriksen, Director of Public Works/City Engineer 300 Seminary Avenue
Ukiah, CA 95482
RE: Routine Traffic Signal Maintenance & Emergency Response Services Mr. Eriksen,
We are pleased to provide this Proposal for Traffic Signal Maintenance & Emergency Response Services within the City of Ukiah.

DC Electric Group Inc., is a Northern Bay Area based municipal electrical and lighting contractor, licensed and bonded in the State of California (CA License #949934, DIR#1000003395), and holds both Class A (General Engineering) and C-10 (Electrical) contractor’s licenses. Our highly experienced office and field staff are locally recognized as experts in traffic signal maintenance and emergency repair. With our many years of local municipal experience, dedication to customer satisfaction, and firsthand knowledge of the electrical infrastructure within the City of Ukiah, we are confident we can provide exemplary service and superior pricing.

Please contact Tim Carter with questions:

Contact: Tim Carter, Vice President
Physical Address: 605 W. Sierra Ave, Cotati, CA 94931
Mailing Address: P.O. Box 7525, Cotati, CA 94931
Office Phone: (707) 992-0141
Office Fax: (888) 525-8419
Email Address: [email protected]
Thank you for considering DC Electric Group, Inc. as the smart solution for Traffic Signal Maintenance and Emergency Response Services.

Respectfully,
Tim Carter
Vice President
DC Electric Group, Inc.

ATTACHMENT 1

2 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Table of Contents
Mission Statement
A. Statement of Qualifications
B. Statement of Compliance
C. Experience With Municipal Electrical Construction Projects D. Quality Control and Client References
E. Key Management & Key Field Staff
F. Resumes (Key Personnel)
G. Routine Preventative Maintenance Program
H. Fee Schedule
I. List of Locations
J. Attachments:

1.) Contractor’s License

2.) Corporate W9

3.) Insurance Certificate

3 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Exceeding Industry Expectations

MISSION STATEMENT
In a world where indifference and insincerity have become the status quo, individual needs have been forgotten and the customer reduced to a mere number, it is DC Electric Group, Inc.’s focus to restore the spirit of exceptional service by establishing personal accountability for our customers’ experience and satisfaction during the course of business. Our customers count on our dependability, our drive, and our integrity. In this capacity, we hold a responsibility to nurture, retain and maintain the customer confidence that is necessary to our existence. It is our Mission to deliver high-quality, cost-effective Traffic Signal and Streetlight services, on schedule, by employing and supporting a motivated, flexible, and focused team. We value the importance of our relationships and will continue to remain fair and true in our dealings with all employees, customers and vendors.

We take great pride in our accomplishments and continue to build on them every day.

4 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

A. STATEMENT OF QUALIFICIATIONS
DC Electric’s core business is Traffic Signal and Streetlight maintenance services. DC Electric currently performs traffic signal maintenance, streetlight maintenance, and electrical services like those requested for approximately thirty (30) agencies throughout the Bay Area. DC Electric is currently responsible for the ongoing maintenance of approximately six hundred (600) signalized intersections and twenty thousand (20,000) streetlights, including virtually all signals, streetlights, flashing crosswalks, RRFBs, flashing beacons, and radar speed feedback signs in the Marin & Sonoma County agencies. DC Electric is also the current streetlight maintenance provider under contract with the Marin General Services Authority (MGSA). In addition to routine maintenance and repairs, we have staff on-call 24/7/365 to respond to emergency response for all our customers. The most important criterion that sets DC Electric apart is our primary focus on maintenance and operations. Our traffic signal and streetlight maintenance services are not simply a division of a larger construction or manufacturing operation. We often operate as an extension of City staff and perform inspection services on new signals, assist in the design and planning of new infrastructure projects, locate and mark existing infrastructure, and serve as integrators for new equipment installations.

Emergency Response Ability
DC Electric will provide 2-hour response times during regular business hours, M-F, 7 AM-3:30 PM, as well as 3-hour response times after hours, weekends, and holidays. We routinely have technicians throughout Northern Sonoma County Monday through Friday, and we are fully committed to responding immediately to emergencies in the City of Ukiah as we have always done in the past.

Facilities & Inventory
DC Electric maintains offices, warehouse space and operation yards in Cotati, CA, Novato, CA and Pacheco, CA. Our facilities house the necessary materials for the maintenance and repair of traffic signal and streetlight infrastructure including signal hardware, LEDs, cabinets, components, poles, fixtures, photocells, fuses, pull-boxes, wire, and other miscellaneous traffic signal and streetlight materials. The appropriate spare inventory necessary for the proper operations of the City infrastructure will be maintained. We continually monitor as material is used and maintain adequate inventory levels.

Equipment:

DC Electric has access to all of the necessary equipment to properly maintain the traffic signal and streetlight infrastructure for the City. All of our field technicians use Altec AT235 or Altec 37G aerial lift “bucket trucks.” DC Electric staff have more than 20 years of experience working directly with Altec to support our fleet operations. In addition to the standard bucket trucks, DC Electric has all material handling, aerial crane, service body, and traffic control equipment at our disposal for any need that should arise. If necessary, we also have the ability to contract for 24/7/365 emergency crane services allowing us operational flexibility and access to a wide variety of crane assets at a moment’s notice.

Commitment to Improving City’s Network & ITS
As we’ve done in other local agencies, DC Electric can help the City of Ukiah configure and deploy network switches utilizing fiber optics, ethernet over copper, and broadband radios to connect the City’s intersections and modernize the City’s ITS system. DC Electric can work with the City’s IT department to develop and maintain a traffic signal network IP scheme for scalability.

Engineering & Testing:

DC Electric has longstanding relationships with virtually all local Traffic Engineering firms, with the ability to contract with and/or assist with development, modification, and implementation of any signal project, including evaluating/testing signal timing and coordination plans. Our traffic labs allow for cabinet/controller testing for our customers.

5 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

B. STATEMENT OF COMPLIANCE
DC Electric provides a wide variety of municipal electrical services, including, but not limited to the following categories (below). Among the various licenses we hold, DC Electric Group, Inc. holds a Class A General Engineering Contractor’s license which allows us to Subcontract work on any given project.

Although our specialty is Electrical Services for the City’s various facilities, we are often the Prime Contractor for larger Electrical-related construction projects. On these projects, it’s common for DC Electric to subcontract with and manage Directional-Drilling (Boring), Concrete, Striping/Signing, and Traffic Control subcontractors.

Transportation
• Complete traffic signal installations, modifications, repairs & maintenance • Video system installation and repair – CCTV & video detection • Fiber Optic cabling installation, splicing, troubleshooting and repair • Network switch configuration, installation and troubleshooting • ITS system operation and maintenance
• Emergency Vehicle Pre-emption
• Battery Back-up Systems (BBS)
• Radar Speed Feedback Signs
• Audible Pedestrian Signals (APS)
• Integrated Corridor Mobility Equipment
• Microwave Vehicle Detection Station
• ADA pedestrian upgrades
• Underground utility installation & repair
• Utility locating and marking
• Lighted x-walk installation and repair
• After hours and emergency response
• Live Electronic Records Management System
Street Lighting & General Services
• Street lighting – Installations, repair & maintenance – Parallel and series systems • Parks lighting and ball field lighting
• Building electrical – (interior and exterior) Installations, repair & maintenance • Parking lot lighting
• Holiday and decorative lighting & banner installations • Fountain, pool & spa electrical
• Electrical control work – energy management systems, time clock & photo control • After hours and emergency response
Lighting & Energy Efficiency Services
• Audits
• Upgrades – LED & Induction Lighting
• Electric vehicle charging stations
• Smart parking meters
• Energy management system installation & repair
Heavy Electrical Services
• Generator installation, maintenance, and repairs
• Storm water pump and sanitary lift station maintenance, and repairs

6 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

C. EXPERIENCE WITH MUNICIPAL ELECTRICAL CONSTRUCTION

PROJECTS
DC Electric has completed tens of millions of dollars of municipal electrical construction projects throughout the North Bay over the past 14 years, including many in the City of Ukiah. We have successfully managed each every one of these projects from contract execution through project closeout, including managing a variety of subcontractors, coordinating with Project Consultants (Engineers, Construction Management Firms, etc.), on-time, on budget, without a single default or any liquidated damages.

Below, please find five (5) projects completed within the past 3 years, including date of project, contact person and phone number, and a brief description of the project and project cost.

1.) City of Rohnert Park
Project: Citywide Traffic Signal Safety Improvements Project (City Project No. 2022-25).

Contact: Jason Sampietro (707) 588-2235
Project Completion: 8/31/24
Project Cost: $1,596,281.00

2.) City of Napa
Project: ATMS Traffic Signal Coordination - Phase 2 Project (City Project No. C2023-149) Contact: Abdul Fahim (707) 257-9683
Project Completion: 5/10/24
Project Cost: $1,687,745.00

3.) City of Rohnert Park
Project: OBAG2 Pedestrian Safety Improvement Project (City Project No. 2020-28) Contact: Terrie Zwillinger (707) 588-3331
Project Completion: 5/26/23
Project Cost: $509,288.20

4.) City of Santa Rosa
Project: Battery Backup Retrofit at Various Traffic Signals (City Project No. C02235) Contact: Mike VanMidde (707) 543-3819
Project Completion: 8/19/21
Project Cost: $1,267,745.00

5.) City of Petaluma
Project: Petaluma Boulevard South Road Diet – STPL 5022(060) Contact: Jeff Stutsman (707) 776-3673
Project Completion: 8/31/22
Project Cost: $622,126.44

7 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Additionally, we’ve included (3) recent ITS/AMTS projects we’ve completed for local agencies, as follows:

City of San Rafael
• Provide traffic signal inspection services for all new signals and related infrastructure. • Worked with City IT department to update traffic signal network IP scheme for scalability • Configured and deployed network switches utilizing fiber optics, ethernet over copper and broadband radios to connect more than 60 intersections and modernize the City’s ITS system. • Monitor and maintain the City’s network and ATMS system as the primary users of the system.

City of Concord
• Installed over 45 video detection systems in the past 12 months throughout the City • Serve as the factory testing facility for new traffic signal cabinets being deployed in the City. • Provide installation, maintenance and repair services to support City staff as needed.

City of Emeryville
• Designed and deployed the entire ITS network for the City including the installation of fiber optic cables, configuration of network switches, programming and installation of broadband radios. • Provide inspection services for all new traffic signal installations. • Support City engineers in verifying existing field conditions and reviewing plans for proposed traffic signal, lighting and related electrical work.
• Installed 20+ intersections of video detection systems throughout the past 5 years.

D. QUALITY CONTROL AND CLIENT REFERENCES
In order to succeed as a traffic signal and streetlight maintenance company, not only do we have to be experts in traffic signal and streetlight maintenance, but we must also satisfy our customers. From our perspective, successfully completing large construction projects is easy relative to achieving total customer satisfaction year-after-year while performing thousands of routine maintenance tasks for dozens of agencies. It is our mission to provide exceptional service and 100% customer satisfaction, with Quality Control on all levels. In the traffic signal and streetlight maintenance industry, there is no better way to judge the quality of a maintenance service provider than by asking their customers. For traffic signal and streetlight maintenance, emergency response, and repairs where public safety is at issue and the reputation of a municipality is at stake, it is absolutely critical that the City be 100% satisfied with the quality, timeliness, expertise, and level of service provided by your maintenance contractor.

This is why DC Electric holds customer satisfaction as the single most important measure of our success.

In addition to DC Electric’s staff regularly checking with all of our customers to ensure they are satisfied; we also engage a 3rd party consultant to periodically contact our customers and provide feedback regarding their experience. We are pleased to say that based on the results of our 3rd party interviewing; DC Electric is proud to continually achieve 100% customer satisfaction. DC Electric feels so strongly about customer satisfaction that we have provided reference information below for every agency we perform streetlight or traffic signal maintenance services. It is easy for a contractor to hand pick 3 positive references. It is much more difficult to have confidence that every agency we support can act as a positive reference. We encourage you to contact any of them for information about our technical expertise, customer service, and company qualifications.

8 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Customer Reference List
Agency Contact Contact #: Email
City of Benicia Ted Corder 707-580-5888 [email protected] City of Berkeley Tom Salkowitz 510-517-3361 [email protected] City of Cloverdale Derrick Montanye 707-894-1728 [email protected] City of Concord Virenda Patel 925-671-3129 [email protected] City of Cotati Craig Scott 707-665-3620 [email protected] City of Emeryville Ryan O’Connell 510-596-4346 [email protected] City of Healdsburg Jarrod Dericco 707-799-2623 [email protected] City of Lafayette Mike Moran 925-935-1238 [email protected] City of Larkspur Bob Quinn 707-246-2152 [email protected] City of Livermore Jason Calkins 925-960-8042 [email protected] City of Mill Valley Andrew Poster 415-384-4848 [email protected] City of Novato Petr Skala 415-899-8237 [email protected] City of Oakley Billilee Saengchalern 925-625-7154 [email protected] City of Orinda Kevin McCourt 925-253-4251 [email protected] City of Petaluma Jeff Stutsman 707-776-3673 [email protected] City of Rohnert Park Tom Kelley 707-304-2880 [email protected] City of San Pablo Daniel Gomez 510-215-3077 [email protected] City of San Rafael April Miller 415-485-3496 [email protected] City of San Ramon Greg Bender 925-973-2694 [email protected] City of Sausalito Kevin McGowan 415-289-4176 [email protected] City of Sebastopol Erik Billing 707-823-5331 [email protected] City of Ukiah Andrew Stricklin 707-463-6297 [email protected] City of Walnut Creek Karlan Larson 925-943-5899 [email protected] Contra Costa County Dave Lavelle 925-383-8982 [email protected] County of Marin Dan Dawson 415-473-6287 [email protected] County of Mendocino Bill Wood 707-234-2823 [email protected] County of Sonoma Joe Pease 707-565-2231 [email protected] GGNRA Nick Geitner (415) 740-4090 [email protected]
The Presidio Trust Petey (Vaega) Ulufatu (415) 850-5657 [email protected] Town of Corte Madera R.J. Suokko 415-927-5120 [email protected] Town of Fairfax Kristin Arnold 415-453-2370 [email protected] Town of Ross Richard Simonitch 415-453-1453 [email protected] Town of San Anselmo Scott Schneider 415-258-4653 [email protected] Town of Windsor Tod Ceruti 707-536-3489 [email protected]

9 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

E. KEY MANAGEMENT & KEY FIELD STAFF
Since traffic signal and streetlight maintenance, emergency repair work, and municipal electrical work is a service, a key qualification when contracting for these services is the quality and experience of the management and field staff. The employees at DC Electric have successfully maintained hundreds of signalized intersections and thousands of streetlights, and have managed, designed, and/or constructed many tens of millions of dollars’ worth of community-based traffic signal and streetlight projects. We have earned a strong reputation for consistent and creative problem solving through a solid technical base and exemplary work performance. We have demonstrated our capability in providing exceptional workmanship, flexibility in the field, and the ability to make decisions and act independently while providing field support services. We also focus on maintaining up to date training and knowledge of industry standards, specifications, applicable certifications, and continued education to continue to serve our clients in the future. We are 100% customer focused and driven to provide the highest quality services to satisfy our customers’ needs. With more than 15 field technicians dedicated to maintenance and installation operations, along with a robust administrative team, DC Electric is well staffed to support the City’s needs. Below are the proposed key management for the City of Ukiah’s On-Call Electrical and Maintenance Services for Traffic Signals, Streetlighting, and Municipal Infrastructure.

Experience of Key Management Staff
DC Electric’s Key Management Team members have a combined 100+ years of direct involvement in the traffic signal and streetlight maintenance industry in the Bay Area, including the City of Ukiah. Our Key Management Team members are listed below.
• Dave D’Elicio, DC Electric’s CEO, has 20+ years of experience in traffic signal and street light maintenance and construction throughout the Bay Area. He holds a Class “A” General Engineering and Class “C10” Electrical Contractors license. Dave has been with DC Electric since its inception in 2011.
• Jeff Asch, DC Electric’s COO, has 20+ years’ experience in streetlight and traffic signal maintenance and holds a Class “B” General Building, Class “C10” Electrical, Class “C31” Construction Zone Traffic Control, and Class “C61/D31” Pole Installation & Maintenance contractors’ licenses. Jeff has been with DC Electric since 2015. • Tim Carter serves as Vice President and has over 20 years of experience managing traffic signal construction and maintenance projects throughout Northern CA. Tim is an expert at Estimating and proposal writing, Bid preparation, Contract Review/Execution, Purchasing, Subcontracting, Scheduling, Traffic Control Plans, Obtaining Permits, Job tracking and reporting, and Billing review. Tim has been with DC Electric Group since 2012. • Justin Calkins serves as our ITS Project Manager and has 20+ years of experience in the traffic signal industry working for local agencies, equipment manufacturers, suppliers, and contractors.

He specializes in the design, implementation and operation of ITS devices and services including ATMS, SPM and networking systems. Justin has been with DC Electric since 2018. • John Abraham serves as Regional Manager and was Contra Costa County’s traffic signal and streetlight maintenance division for more than 20 years, maintaining over 750 signalized intersections for 11 different agencies. John has been with DC Electric since 2016 and manages our East Bay office in Pacheco, CA.

Please see Section E: Resumes for a complete list of Key Management Team members’ qualifications.

10 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Experience of Key Field Staff
A successful traffic signal maintenance program is dependent on the quality of the technical staff in the field. In addition to the key management team members, DC Electric has highly skilled field technicians.

DC Electric is an IBEW signatory Union contractor. All of our field technicians have received extensive general electrical training, as well as years of on-the-job training in traffic signal and streetlight maintenance and operations. Our field technicians have International Municipal Signal Association (IMSA) Certifications in Work Zone Safety, Traffic Signal Level I, Traffic Signal Level II, and Traffic Signal Level III. Our team currently maintains more than 22,000 streetlights and 550 signalized intersections for more than 30 different municipal agencies.

It is this level of training and experience that enable DC Electric staff to quickly assess problems in the field, make necessary repairs with a minimum of time and cost, and make decisions independently in the field. Our technical staff know how to perform the work, can perform it safely, and understand their responsibility to public safety and to satisfying constituent and customer needs.

DC Electric has reviewed the applicable prevailing wage classifications for this project, and will comply with all prevailing wage requirements, as well as all federal, state, and local wage and labor laws, OSHA requirements, and appropriate safety measures. DC Electric is registered with the California Department of Industrial Relations, DIR#1000003395.

Please see Section E: Resumes of selected DC Electric Field Staff members assigned to the City.

Organization Chart
Dave D'Elicio
Principal
(IMSA Level 3)
Jeff Asch
Chief Operating Officer
Tim Carter
Vice President
(IMSA Level 2)
Chris Wilson
Traffic Signal Foreman
(IMSA Level 3)
Jason Fillipi
TS & SL Technician
(IMSA Level 3)
Patrick Madden
Sr. TS & SL Technician
(IMSA Level 3)
Justin Calkins
TS & SL Technician
(IMSA Level 3)

11 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

F. RESUMES (Key Personnel)
Timothy Carter, Vice President
• 22 years of local experience in traffic signal and street light maintenance industry. • Bachelor of Arts Degree in Environment al Studies and Planning, Energy Management and Design from Sonoma State University.
• IMSA Certified - Work Zone Safety, Traffic Signal Level I & Level II • 16 years of experience as a Project Manager for traffic signal and street light maintenance and construction management in the North Bay Area Region.

Employment:
• DC Electric Group, Inc. (2012 – Present)
Regional Vice President
• Republic Intelligent Transportation Services, Inc. (2003 – 2012) Project Manager & Service Operations Manager (2003 – 2012) Experience:
• Project Manager, Service Operations Manager, and primary contact person for all public agencies in Marin, Sonoma, Mendocino, Solano, Napa, Alameda, Contra Costa counties for all traffic signal maintenance, streetlight maintenance, and associated construction projects. • Currently responsible for the project management (maintenance, repair and after- hours emergency services) of signal and street light infrastructure for the following local agencies:

Cities of Novato, Petaluma, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, Benicia, and Ukiah, Counties of Marin and Sonoma, Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor, as well as the Bel Marin Keys and Marinwood Community Services Districts.
• Specific knowledge of the geography and electrical infrastructure in the City of Petaluma and surrounding areas, including traffic signal and street light maintenance history. • Managed a wide-variety of traffic signal, streetlight, and pedestrian improvement projects with excellent customer service, satisfaction, and safety:
• Expert in the installation and maintenance of Signalized Intersections, Street Lighting, Sport Lighting, Facility Lighting, Vehicle Detection (Video, Loops, Sensys™, etc.), Adaptive Traffic Control Systems, Battery back-up systems, CCTV Cameras, Emergency Vehicle Pre-emption (EVP), Signal interconnect and GPS time-clock installations, RRFBs, Lighted Crosswalks, Flashing Beacons, Radar Feedback Signs, Service Pedestals, Pedestrian (ADA) Upgrades/Improvements, Undergrounding and overhead utility and infrastructure, and Energy Efficiency Upgrades. • Development and execution of traffic signal maintenance contracts and construction projects in the San Francisco Bay Area Region, with a concentration in the North Bay. • Project manage from initial development through project completion including Estimating and proposal writing, Bid preparation, Contract Review/Execution, Purchasing, Subcontracting, Scheduling, Traffic Control Plans, Obtaining Permits, Job tracking and reporting, and Billing review • Responsibility for Training and Safety as well as Fleet Management Tim Carter is the assigned point of contact for this proposal.

12 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Justin Calkins, ITS Project Manager
• 20+ years of experience in Traffic Signal maintenance, operations, sales and support • IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level III • Consortium for ITS Training and Education (C.I.T.E) – Traffic Engineering and Operations certification
• ITE - Northern California Section board member 2015-2017 Experience:
▪ Traffic Signal Technician - City of Livermore, 9 years ▪ Engineering Technician – Aegis ITS, 2 Years
▪ Technical Sales / Technical Support – Econolite Control Products Inc., 5 Years ▪ ITS Project Manager – DC Electric 2017 - Present
▪ Video detection systems installation, configuration and troubleshooting including Autoscope, Iteris, Miovision, Gridsmart and Trafficon systems.
▪ CCTV installation, configuration, and operation
▪ Fiber optic and Ethernet over copper cabling and network switch configuration, troubleshooting and repair.
▪ Wireless communications equipment installation, configuration and troubleshooting ▪ Installation, modification and repair of NEMA TS-1, TS-2 and 332 cabinets ▪ Controller programming and troubleshooting including McCain 233/2033/Omni, Intelight, Cubic/Trafficware, Econolite, and D4 software platforms. ▪ Central system management and operation including Cubic/Trafficware ATMS.Now, Econolite Centracs and McCain Transparity platforms.
▪ Evaluation and adjustment of signal timings and coordination plans • Implementation, testing, and fine tuning of hardware, software, and signal timings for Transit priority systems.
• Update traffic signal network IP schemes for scalability. • Configure and deploy network switches utilizing fiber optics, ethernet over copper and broadband radios to connect and modernize City’s ITS systems.

13 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

John Abraham, Regional Manager
• 38 years of total local experience in the electrical industry • 27 years of experience in the traffic signal and street light maintenance industry • Bachelor of the Arts Degree in Business Management
• IMSA Certified - Work Zone Safety, Traffic Signal Level I, Level II, Level III • Other Certifications – Fiber Optic Technician, Airport Lighting Technician, Crane Operation and Asbestos Abatement
Experience:
▪ Contra Costa County - Lead Electrician of the Traffic Signal Shop maintaining over 750 traffic signals and all streetlights within County jurisdiction. ▪ Lead emergency, non-emergency, and preventative maintenance technician for the following local municipal clients for the past 27+ years: Antioch, Brentwood, Clayton, Concord, Danville, Hercules, Martinez, Moraga, Oakley, Orinda, Pinole, Pleasant Hill, San Pablo, other agencies throughout the grater bay area.
▪ Extensive operational knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions: 332 & NEMA Cabs, 2070 controllers, 170 & NEMA TS1 and TS2 controllers. Installation, repair, programming and general maintenance of total controller assemblies including malfunction management systems, battery back-up systems, output circuit drivers, vehicle and pedestrian detectors including, magnetometer - based vehicle detection, wireless (Sensys Networks), inductive loop detection, Piezo loop detection, various video detection systems (Iteris, Econolite and Trafficon), emergency vehicle pre-emption systems (Opticom & Emtrac), vehicle and pedestrian indications, red light camera systems and all associated wiring, Installation and repair of traffic calming devices, lighted crosswalk systems, and radar feed-back signs. Expertise in investigation and repair of both stand-alone systems and coordinated intersections. Development and implementation of signal timing and coordination plans. Installation and troubleshooting of hardwire and wireless telemetry systems, (spread spectrum, etc.).
▪ Repair of electrical, electronic, and microprocessor-based equipment to the component level in the Signal Shop.
▪ Fabrication of specialized equipment for testing existing equipment and troubleshooting performance of equipment in the field.
▪ Streetlight maintenance and lighting retrofit projects. ▪ Electrical maintenance of all County facilities including airport lighting, phone/data systems and HVAC/refrigeration maintenance.
▪ Primary contact person for all public agencies within the County. ▪ Specific knowledge of the geography and electrical infrastructure in the East Bay and surrounding areas, including traffic signal and street light maintenance history. ▪ Planning, layout, estimating, purchasing, cost control, scheduling, and personnel management. ▪ In depth understanding of industrial standards, codes, and safety practices.

14 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Jeff Asch, Chief Operating Officer
• 22 years experience in streetlight and traffic signal maintenance, and 31 years of total experience in the electrical industry
• California State License Holder –Class B (General Building); C-10 (Electrical) C-31 (Construction Zone Traffic Control); C-61/D-31 (Pole Installation & Maintenance) • Experienced executive with a proven track record of successfully operating and growing small businesses. Strengths include Operations, Project Development, Project Management, Accounting & Finance, Geographic Expansion, Information Technologies, Legal & Risk Management, and Contract Administration,
• Bachelor of Arts Degree in Government with High Honors, Wesleyan University, Middletown, CT
Certificate in Energy Management & Design, Sonoma State University, Rohnert Park, CA Employment:
• DC Electric Group, Inc. (2015 – Present)
Chief Operating Officer
• Cartelligent (2013 – 2015)
Chief Executive Officer
• Republic Intelligent Transportation Services, Inc. (2002 – 2011) Vice President & Chief Financial Officer (2002 – 2011)
• Northeast Energy Services Company (NORESCO)
Western Region Vice President (2000 – 2002)
Western Regional Manager (1997 – 2000)
Engineering & Project Management (1994 – 1997)
Experience:
▪ At Northeast Energy Services Company, oversaw western regional operations for the premier provider of energy efficiency services, including expansions to central and southern California, Hawaii, and the Pacific Northwest, growing the region from $1M in annual construction to over $30M. Key clients included Pacific Gas & Electric, Southern California Edison, Safeway, RiteAid, the County of Los Angeles, the California Army National Guard, as well as smaller cities throughout California.
▪ As the Vice President & Chief Financial Officer of Republic Intelligent Transportation Services, Inc., helped operate the nation’s leading traffic signal and streetlight maintenance services company with 10,000 intersections and over 170,000 streetlights under maintenance. Oversaw the expansion to New England, Southern California, Texas, and Arizona. ▪ As the Chief Operating Officer of DC Electric, Inc. has direct oversight for all operations.

Responsible for all project management, management, and administrative functions such as accounting, fleet management, insurance, risk management, legal, and IT, including the creation and ongoing support for our web-based custom written streetlight and traffic signal work order management system.

15 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Dave D’Elicio, CEO
• 20+ years local experience in the traffic signal, street lighting, and electrical industry. • 17 years Journeyman Electrician, IBEW Local #551
• D.I.R State Certified General Electrician
• California State License Holder – C-10
• IMSA Certified – Traffic Signal Field Technician Level II • Exceptional training and understanding of electrical theory and its relation to practical application Experience:
▪ Traffic Signal and Street Light Repair and Maintenance Technician ▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: City of Emeryville, City of San Rafael, City of Mill Valley, City of Petaluma, City of Rohnert Park, City of Novato, City of Sausalito, Town of San Anselmo, Town of Ross, Town of Corte Madera, and County of Marin. ▪ Industrial electrical design, installation, and repair with expertise in street light and traffic signal infrastructure installations and associated undergrounding. Extensive history in design, installation, programming, and maintenance of commercial energy management systems and smart systems.

16 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Patrick Madden
Sr. Traffic Signal & Streetlight Technician
• 35 years Journeyman Electrician
• California State Certified – General Electrician
• IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level I, II & III • 14 years local experience in the traffic signal, street lighting industry including maintenance, repair, and on-call emergency services.
• General knowledge of the geography, history, and technical requirements of the electrical infrastructure system for the North Bay and surrounding areas.

Experience:
▪ Senior Traffic Signal Technician, Foreman and Superintendent ▪ Operational knowledge of various types of traffic signal equipment, controller assemblies and associated electrical component functions: 332 & NEMA Cabs, 170 & NEMA TS1, and TS2 controllers. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, battery back-up systems, output circuit drivers, vehicle and pedestrian detectors including, magnetometer – based vehicle detection, wireless (Sensys Networks), inductive loop detection, Piezo loop detection, various video detection systems (Iteris, Econolite and Trafficon), emergency vehicle pre-emption systems (Opticom & Emtrac), vehicle and pedestrian indications, in pavement warning systems, traffic calming devices, red light camera systems, and all associated wiring. ▪ 10 years experience in complete operations (maintenance, repair and after – hours emergency services) of Traffic Signal infrastructure for the following local municipal agencies:
▪ Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, El Cerrito, Benicia, Emeryville and Ukiah. Counties of Marin and Sonoma.

Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor. ▪ 10 years experience in complete operations (maintenance, repair and after-hours emergency services) of Streetlight infrastructure for the following local municipal agencies:
▪ El Cerrito, Emeryville, Windsor, Benicia and total inventories for all MGSA agencies (Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito and Belvedere. County of Marin, Towns of Corte Madera, San Anselmo, Fairfax, Ross, Tiburon. Community Services Districts, Bel Marin Keys and Marinwood.
▪ On-Call utility locate and marking (USA)

17 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Chris Wilson
Traffic Signal and Street Light Foreman
• 23 years of local experience in the traffic signal, street lighting, and electrical industry • 16 years Journeyman Electrician, IBEW Local #551
• IBEW Local #551 Apprenticeship Program
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • Tower climbing, aerial safety, and rescue training and certification • Anritsu Site Master line sweep certification.
• Andrew Institute EZFIT and Positive Stop Series connectors certification • Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician and Field Superintendent
▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Emeryville, Petaluma, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross and Windsor.

18 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Jason Filippi
Traffic Signal and Street Light Technician
• 23 years traffic signal and streetlight maintenance technician for MGSA and surrounding agencies.
• 14 years Journeyman Electrician, IBEW Local #551
• IBEW 1245 Apprenticeship Program (4 years)
• 21 years local experience in the electrical construction industry with extensive underground and joint trenching experience for PG&E.
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • OSHA 20 / Forklift Certified
• Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician ▪ Extensive knowledge of various types of street light and traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Berkeley, Emeryville, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor.

19 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

G. ROUTINE PREVENTATIVE MAINTENANCE PROGRAM
Monthly Preventative Maintenance Program

1.) Signal Controller
a. Visually inspect for proper operation
b. Controller display working
c. Proper timing and coordination
d. All phases on recall

2.) Video Detection Cameras
a. Check the camera display from the cabinet to assure proper alignment of the camera. b. Check the vehicle detection of the camera.

3.) Detectors and Loops
a. If present, visually inspect for exposed wires, cracks, and/or pot hole.

Note: Because of the video detection not all intersections have detector loops. b. Check and tune detector amplifiers.

4.) Signal & Pedestrian Heads
a. Visually inspect all vehicular and pedestrian signals for proper operation and replace outages.
b. Check overall intersection operation
c. Check that all pedestrian signals are in good condition and aimed properly. d. Check all audible and tactile pedestrian signals are in good condition and properly positioned (where applicable).

5.) Pedestrian Push Buttons
a. Visually inspect and note condition.
b. Actuate each push button for proper operation.

6.) Pre-emption
a. Actuate pre-empt to check operation. Note: Not all intersections have pre-emption devices installed.
b. Visually inspect cables, antenna, and other hardware

7.) Battery Backup Systems
a. Test battery charge

8.) Crosswalk Systems
a. Check the pedestrian push-button actuation.
b. Visually inspect the operation of the flashing signs, in-pavement lights, and/or overhead beacons.

9.) Miscellaneous
a. Check PG&E meter seal
b. Inspect pull-box lids
c. Visually inspect mast arms, signal housings, and other hardware.

Quarterly Preventative Maintenance Program

1.) Controller Cabinet
a. Check ground fault receptacle
b. General appearance
c. Inspect door gasket condition
d. Inspect door lock operation
e. Operate and inspect ventilation fan and cabinet light (where applicable). f. Inspect for pests

20 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

2.) Miscellaneous
a. Hand-hole covers: present & secure.
b. Pull boxes
c. Condition of splices
d. Clear of debris

3.) Battery Backup Systems
a. Test BBS for proper operation.

Semi-Annual Preventative Maintenance Program

1.) Controller Cabinet
a. Visually inspect ventilation filter
b. Check wire schematics and records to make sure they are in the cabinet. c. Measure low voltage level at service entrance in cabinet and record d. Vacuum and clean controller cabinet and contents
e. Inspect terminal blocks

2.) Road/Loop Condition
a. Loop Sealant

3.) Signal Heads
a. Visually check integrity of splices
b. Visually check for wear and function on electromechanical controllers. c. Check overall intersection operation.

4.) Miscellaneous
a. Condition of paint (frameworks, heads, cabinet, poles, and other appurtenances).

Annual Preventative Maintenance Program

1.) Controller Cabinet
a. Lubricate hinges and lock when necessary
b. Replace cabinet air filter
c. Check and replace (if necessary) weatherproof gasket seal

2.) Signal System Assessment
a. Check load switches
b. Perform conflict monitor test and submit printout to City c. Check relays
d. Check for water accumulation and duct sealant
e. Check all connectors
f. Perform integrity test on all hardwire interconnect lines. g. Inspect and align antennas for remote monitoring.

3.) Miscellaneous
a. Anchor bolts tightened.

Monthly Detailed Billing Report: DC Electric will provide a monthly detailed billing report by location which will include all repairs made, costs, notes, and recommendations for repairs/upgrades.

21 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

H. FEE SCHEDULE:

Rates effective as of 7/1/25. Prices are subject to Annual CPI Increase once per Fiscal Year, per San Francisco/Oakland Metropolitan Area Consumer Price Index (Feb-Feb), as released by the United States Department of Labor on a yearly basis, with a maximum inflation increase of 5% per year.

22 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

I. LIST OF LOCATIONS:

23 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

J. ATTACHMENTS

1.) CONTRACTOR’S LICENSE

24 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

2.) CORPORATE W-9

3.) INSURANCE CERTIFICATE

25 City of Ukiah, California
Traffic Signal Maintenance &
Emergency Response Services
DC Electric Group, Inc.

Agenda Item No: 8.c.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1239

AGENDA SUMMARY REPORT
SUBJECT: Approval of Purchase of Caterpillar Dozer, Mack Truck and Cozad Equipment Trailer from the Hopland Fire Protection District in the Amount of $138,000.

DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Public Works Director/City Engineer ATTACHMENTS:

1. Proposal
Summary: Council will consider the approval of purchase of a Caterpillar dozer, Mack truck and Cozad equipment trailer from the Hopland Fire Protection District in the amount of $138,000.

Background: Staff had previously applied for grants to allow for the purchase of a new dozer but had received quotes in excess of $500,000. Garage staff estimated that a new dozer, trailer and semi-truck would cost more than $900,000.00 if purchased new. The purchase of the dozer, semi-truck and equipment trailer will keep an important piece of emergency and maintenance equipment locally in Mendocino County. The vehicles will be used by many different departments within the City including Fire, Water, Wastewater, Electric and Public Works.

Discussion: The dozer will be used in fire response and fuel mitigation projects, grading access roads, levee maintenance at water and wastewater treatment plants and small public maintenance and infrastructure projects. The semi-truck will be used in conjunction with the equipment trailer to both haul the dozer to project sites and carry other heavy vehicles and equipment. The semi-truck will also allow City staff to train and maintain for their Class A licenses, which is required by the California Department of Transportation for many different heavy vehicles operated by City staff.

The dozer is CARB (California Air Resource Board) exempt due to its planned low-use and emergency/public safety use and the semi-truck is also exempt due to a low population waiver.

See Attachment #1 for a copy of the proposal from the Hopland Fire Protection District. Note, the original proposal cited $150,000 but was later negociated at $138,000 which is estimated to be the fair market value by the City's Fleet Maintenance Division. The purchase of the vehicle will be shared between five (5) funds including Fire (Fire Mitigation)/General, Water, Sewer, Electric, and Landfill.

Recommended Action: Approve purchase of Caterpillar dozer, Mack truck and Cozad equipment trailer from the Hopland Fire Protection District in the amount of $138,000.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 10021210.80100.VXXXX: $46,000; 80026110.80100.VXXXX: $23,000; 70024500.80100.VXXXX: $23,000; 82027111.80100.VXXXX: $23,000; 84027225.80100.VXXXX: $23,000 PROPOSED BUDGET AMOUNT:

FINANCING SOURCE:

REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.:

COORDINATED WITH: Dave Kirch, Fleet and Plant Maintenance Supervisor, Traci Boyl, Senior Analyst STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI): 4b – Maintain wild lands.

GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element, GP-A5 - Environment and Sustainability Element, GP-A6 - Safety Element

ATTACHMENT 1

Agenda Item No: 8.d.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1240

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment to JM Integration for On-call Maintenance and Troubleshooting at the Wastewater Treatment Plant in the Amount of $73,187.90.

DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Director of Water Resources
ATTACHMENTS:

1. JM Integration - SCADA On Call Maintenance 2324-082 - Contract - signed (003)

2. JM CO Proposal
Summary: Council will consider approving a contract amendment to JM Integration for on-call maintenance and troubleshooting at the Wastewater Treatment Plant in the amount of $73,187.90.

Background: At the Council Meeting of July 19, 2023, Council approved a three-year agreement with JM Integration for on-call maintenance and troubleshooting at the Wastewater Treatment Plant in the amount of $174,864.80 (Attachment 1).

Discussion: The original end date for this contract was to be three years after the first scheduled maintennace visit where the technician would then regularly visit the Wastewater Treatment Plant for a total of eighty (80) visits. Between all the new infrastructure projects like the Recycled Water Project Phase 4 and the Dewatering Project, JM Integration has performed site visits at a more regular interval than originally anticipated. City requested a proposal for additional work to remain under contract for the originally planned three-year term (Attachment 2).

Staff requests Council approve a contract amendment to JM Integration for on-call maintenance and troubleshooting at the Wastewater Treatment Plant in the amount of $73,187.90.

Recommended Action: Approve contract amendment to JM Integration for on-call maintenance and troubleshooting at the Wastewater Treatment Plant in the amount of $73,187.90.

BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 84027225.52100: $164,419.33
PROPOSED BUDGET AMOUNT:

FINANCING SOURCE: Budgeted Funds
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2324082
COORDINATED WITH: Ryan Kriken, WWTP Supervisor
STRATEGIC PLAN (SP): SP 2A - Continue the development and maintenance of a comprehensive Capital Improvement Plan that considers the climate impacts of those improvements.

CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.

GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
1 SCADA ON- CALL MAINTENANCE AND TROUBLESHOOTING
at the Wastewater Treatment Plant
This Agreement is made and entered on December 1st, 2023, in Ukiah, California, by and between JM Integration LLC, a CA limited liability company (" Contractor") and the City of Ukiah (" City"), a general law municipal corporation.

RECITALS:

1. The plans and specifications for this work (" the Work") are contained in Exhibit A – Proposal, which is attached hereto and incorporated herein by this reference.

2. Contractor is properly licensed and qualified to perform the work.

3. Whenever this Agreement calls for City approval or
notification, the approval or notification must be signed by the City Manager or his or her designee.

AGREEMENT:

Wherefore, in consideration of the foregoing facts and the terms and conditions as further stated herein, the parties hereby agree as follows.

1. PERFORMANCE OF THE WORK
Contractor will perform the Work as further provided herein.

1. 1 Time of Performance. Contractor shall commence the Work when receiving a formal Notice to Proceed, and shall complete the Work by no later than 11/ 30/ 26.

1. 1. 1. [ check if applicable] It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 1. 1. 2, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that, subject to Sections 1. 13- 1. 14, below, the ATTACHMENT 1

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
2 Contractor will pay to the City the sum of five hundred dollars 500. 00) per day for each and every calendar day' s delay beyond the time prescribed.

1. 1. 2 [ check if applicable] In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.

1. 2 Construction of Contract Documents. Contractor will perform the Work in compliance with the plans and specifications set forth in the attached Exhibit A. If there is any inconsistency or conflict between the plans and the specifications, the specifications will prevail. If there is any inconsistency between the plans and the specifications and this agreement, the terms of this Agreement shall prevail, unless expressly stated otherwise in a particular specification.

1. 3 Contractor furnished items. Contractor will furnish all necessary labor, materials, tools, equipment, and transportation necessary to perform the Work.

1. 4 SB 854 requirements

1. 4. 1 No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725. 5 [ with limited exceptions from this requirement for bid purposes only under Labor Code section 1771. 1( a)].

1. 4. 2 No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725. 5.

1. 4. 3 This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
3 1. 4. 4 The Labor Commissioner through the Division of Labor Standards Enforcement ( DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. All contractors and
subcontractors must furnish electronic certified payroll records directly to the DLSE.

1. 4. 5 The Prime Contractor is required to post job
notices at the job site as prescribed by regulations ( currently, 8 CCR § 16451( d).)

1. 5 Use of Employees.

1. 5. 1. Contractor and any subcontractors shall pay
all mechanics and laborers employed by them to work upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.

1. 5. 2. Contractor shall comply with the California
Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the City, $50. 00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

1. 5. 3. Pursuant to the provision of Section 1770 of
the Labor Code of the State of California, City has ascertained the general prevailing rate of wages ( which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
4 holidays recognized in the collective bargaining agreement of the particular craft, classification, or type of workers concerned.

Copies of the General Prevailing Wage Determination are on file in the office of the City Engineer and are available to the Contractor on request. The Contractor shall post the wage determination at the site of work in a prominent place where the workers can easily see it.

1. 5. 4. City will not recognize any claim for
additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer.

The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.

1. 5. 5. Travel and Subsistence Payments.

Contractor shall make travel and subsistence payments to each worker needed to execute the work in accordance with the requirements in Section 1773. 8 of the Labor Code ( Chapter 880, Statutes of 1968).

1. 5. 6. Apprentices.

Attention is directed to the provisions in Sections
1777. 5 ( Chapter 1411, Statutes of 1968) and 1777. 6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards,
wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

Copies of Labor Code Sections 1771 ( requiring prevailing wages), 1775 ( imposing penalties, including a $ 50 per day, per worker forfeiture, for failure to pay prevailing wages), 1776 ( requiring contractor to maintain available for inspection certified payroll

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
5 records), 1777. 5 ( requiring certain apprenticeship programs), 1813 imposing penalties for failure to make records available for inspection) and 1815 ( requiring time and ½ for overtime) are available at the Department of Industrial Relations website at http:// www. dir. ca. gov/

1. 6 CITY Inspector. CITY may designate an architect, engineer, other design professional or other inspector (" Inspector") to supervise and/ or inspect Contractor' s performance of the Work. The Inspector shall have no authority to change the Work, the compensation for performing the Work or the time for completing the Work without City' s prior written approval. City shall notify the Contractor in writing, if it designates an Inspector.

1. 7 Site Conditions. Contractor acknowledges that it has inspected the work site and any improvements involving the Work and satisfied itself as to the conditions which can affect the Work or its cost. Contractor has not relied on any representation by CITY or its officers or employees as to the condition of the site or the houses or any condition that might affect the cost of performing this Agreement.

1. 8 New Products Required. All equipment, materials or fixtures furnished by Contractor under this Agreement shall be new and of the most suitable grade for the intended purpose, unless otherwise specifically provided.

1. 9 Compliance with Laws. The Contractor shall give all notices and comply with all applicable laws, ordinances, codes, rules and regulations. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the work.

1. 10 Protection of Site and Improvements. The Contractor shall preserve and protect the site, grounds and any involved improvements and shall not alter or damage any portion thereof, except as is absolutely necessary in order to perform the Work. The Contractor shall repair or replace, as directed by CITY, any property that it damages, looses or destroys in violation of this paragraph. Contractor shall assume full responsibility for maintaining the safety of the worksite in compliance with all

Contract # 2324- 082
Contract 2324082 – SCADA Maintenance at the WWTP
6 applicable state and federal worker safety and protection laws and shall maintain the worksite in compliance with all such laws.

1. 11 Inspection of Work. The Contractor shall ensure that the Work is available for inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity for inspection. The presence or absence of an CITY inspector or the conduct of an inspection by CITY or its Inspector shall not relieve the Contractor from any contract requirement or compliance with Exhibit A.

1. 12 Title. The Contractor warrants that it conveys full and complete title, free of all liens and encumbrances, to all materials, supplies, fixtures and equipment furnished to CITY under this Agreement and agrees to fully defend and indemnify CITY, its officers and employees, and the houses and homebuyers included in the Work from and against any claim, lien, charge, debt, cost, expense or liability arising from a breach of said warranty.

1. 13 Warranties. In addition to any other warranties in this contract, the Contractor warrants that the Work conforms to the contract requirements and is free of any defect in equipment, material or workmanship for a period of one year from the date of final acceptance of the Work by CITY. If CITY accepts any part of the Work before final acceptance of the entire Work, the warranty shall continue for the period of one year from the date of such partial acceptance. The Contractor shall remedy, at the Contractor' s expense, any failure to conform, or any defect. [ Initial if following sentence applies /_/ /_/] CITY shall retain __% of the Contract Amount to secure the Contractor' s warranty and shall remit the unused portion of that amount at the end of the warranty period.

The time limit of this warranty shall not apply to any latent defects, or gross negligence or fraud on the part of the Contractor.

1. 14. Extension of Time.

Should any delays occur which the City may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension

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7 of time granted because of unavoidable delay or delays.

Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim.

Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the City within 45 days of the occurrence unless the City specifies in writing a longer period. All claims for a time extension must be approved by the City and incorporated into a written change order.

1. 15. Unfavorable Weather and Other Conditions.

During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the City, the Contractor shall be able to overcome them.

The Contractor shall be granted a time extension of one day for each unfavorable weather day that prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete.

Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four ( 4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four ( 4) continuous work hours of the authorized work period.

1. 16. Saturday, Sunday, Holiday and Night Work.

No work shall be done between the hours of 6 p. m. and 7 a. m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the City.

It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the City and that such permission may be

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8 revoked at any time by the City if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.

1. 17. Hours of Labor.

Eight ( 8) hours of labor shall constitute a legal day' s work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight ( 8) hours per day at not less than 1 ½ times the basic rate of pay.

The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($ 25. 00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.

2. CONTRACT PRICE
CITY shall pay the Contractor for performance of this Agreement time and materials with a total not to exceed amount of $192, 351. 28.

3. PAYMENT OF CONTRACT PRICE

3. 1 City shall pay any invoice for completed work, and approved by the City, within thirty ( 30) days of its receipt by City. All payments under this contract shall be made upon the presentation of certificates in writing from the City and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract.

4. INDEMNIFICATION AND INSURANCE.

4. 1 Indemnification. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed

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9 as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.

The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor' s execution of the work, shall not be lessened because of such general supervision.

Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor' s responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, reerections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents, and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense ( 1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and ( 2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.

In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or

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10 for the Contractor or any subcontractor under workers' or workmen' s compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.

The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.

4. 2 Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

4. 2. 1. Minimum Scope of Insurance
Coverage shall be at least as broad as:

A. Insurance Services Office Commercial General
Liability coverage ( Form No. CG 20 10 10 01 and
Commercial General Liability – Completed
Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 ( Ed.
1/ 87) covering Automobile Liability, code 1 ( any
auto).

C. Worker’ s Compensation insurance as required by the
State of California and Employer’ s Liability
Insurance.

4. 2. 2. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

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11 A. General Liability: $ 1, 000, 000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed
operations. If Commercial General Liability
Insurance or other form with a general aggregate
limit is used, either the general aggregate limit
shall apply separately to this project/ location or
the general aggregate limit shall be twice the
required occurrence limit. Insurance must be written
on an occurrence basis.

B. Automobile Liability: $ 1, 000, 000 per accident for bodily injury and property damage. Insurance must be
written on an occurrence basis.

C. Worker’ s Compensation Employer’ s Liability:
1, 000, 000 per accident for bodily injury or disease.

4. 2. 3. Deductibles and Self-insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

4. 2. 4. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and
volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations
performed by or on behalf of the Contractor including
materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be

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12 provided in the form of an endorsement to the Contractor’ s insurance, or as a separate owner’ s policy.

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its
endorsement, agrees to waive all rights of subrogation
against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Contractor’ s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor’ s insurance and shall not contribute with it.

D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty ( 30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

E. Note: ( This protects the Contractor) - Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision ( b) of Section 2782 of Civil Code.

5. TERMINATION.

This Agreement may only be terminated by City: 1) for breach of the agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Contractor was retained. City shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time

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13 specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date, unless terminated because the Contractor has failed to
satisfactorily cure a breach after notice in which event City shall:
a. retain any amounts earned under the Contract but not yet paid by City;
b. take possession of all material and fixtures on the job site;
c. have the right to complete the Work and recover from Contractor any increased cost to complete the Work above the amounts that would have been paid to Contractor hereunder, together with any other damages suffered by City as a result of said breach.

6. MODIFICATION OF AGREEMENT.

City may, from time to time, request changes in the Work, the time to complete the work or the compensation to be paid for the Work. Such changes must be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement.

7. ASSIGNMENT.

The Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same ( whether by assignment or novation), without the prior written consent of City.

8. APPLICATION OF LAWS.

The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement.

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14 9. INDEPENDENT CONTRACTOR.

It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City.

Contractor shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker' s compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Contractor agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or lawsuit.

Contractor warrants and represents that it is a properly licensed for the work performed under this Agreement with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

10. GOVERNING LAW.

This Agreement shall be governed by and construed in accordance with the laws of the State of California and any legal action concerning the agreement must be filed and litigated in the proper court in Mendocino County, each party consenting to jurisdiction and venue of California state courts in Mendocino County.

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15 11. SEVERABILITY.

If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

12. INTEGRATION.

This Agreement, including the exhibits attached hereto, contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements,
understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties.

13. WAIVER.

No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

14. NOTICES.

Whenever notice, payment or other communication is required or permitted under this Agreement, it shall be deemed to have been given when personally delivered, emailed, or deposited in the United States mail with proper first-class postage affixed thereto and addressed as follows:

CONTRACTOR CITY
JM Integration LLC City of Ukiah
250 Brookdale Dr 300 Seminary Ave.

Vacaville, CA 95687 Ukiah, CA. 95482
jack. miller@jmintegration. com purchasing@cityofukiah. com Either party may change the address to which notices must be sent

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16 by providing notice of that change as provided in this paragraph.

15. PARAGRAPH HEADINGS.

The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement.

16. EXECUTION OF AGREEMENT.

This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

WHEREFORE, the parties have entered this Agreement on the date first written above.

CONTRACTOR CITY OF UKIAH
By:___________________________ By:___________________________ Sage Sangiacomo
City Manager
California Contractor' s License Number __________ [ Number or N/ A]

Sage Sangiacomo Dec 4, 2023 Page 280 of 471

Agenda Item No: 8.e.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1246

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment with The KPA Group for Consulting Services Related to Phase 2 Design Services at 1501 501 South State Street in the Amount of $96,555 Including $14,310 for Additional Services During the Extended Bidding Process and $82,245 for Construction Management Support During the Construction Phase.

DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Consent Calendar
ATTACHMENTS:

1. KPA Group - Phase 2 Design Services at 501 S State - 2223-157 - ASR

2. DMR Builders - Remodel of 501 S State St 2526-116 - ASR

3. Contract No. 2223-157-A2
Summary: *During preparation of the agenda summary report for this amendment, it was identified that the title of the original contract incorrectly listed the project as Phase 2 Design Services at 1501 South State Street. This amendment corrects the title to Phase 2 Design Services at 501 South State Street, ensuring all references are accurate and consistent.

Council will consider approval of contract amendment with The KPA Group for consulting services related to Phase 2 Design Services at 501 South State Street in the amount of $96,555 including $14,310 for additional services during the extended bidding process and $82,245 for construction management support during the construction phase.

Background: The KPA Group was originally procured through a request for proposal process to complete Phase 1 of the design, which consisted primarily of ADA-related improvements necessary to utilize the site as a public facility. On January 11, 2023, Council approved a contract with The KPA Group for architectural and engineering design services for Phase 2 improvements of the City’s future Customer Service Center, located at 501 South State Street (Attachment 1). The Phase 2 scope included design development and consultant support through the construction bidding process. On September 17, 2025, the City Council awarded a construction contract to DMR Builders to proceed with the remodel phase of the Customer Service Center (Attachment 2).

Discussion: Due to additional services required beyond the original scope of work, this amendment (Attachment 3) includes an additional $14,310 for services provided during the extended bidding process to award the construction contract. The amendment also provides a not to exceed amount of $82,245 for ongoing construction support services, including review of submittals, responses to requests for information, and coordination with City staff throughout construction.

Approval of this amendment will ensure the project proceeds smoothly and that The KPA Group can continue providing essential design and construction support throughout the project.

Staff requests Council approve the contract amendment with The KPA Group for consulting services related to Phase 2 Design Services at 501 South State Street in the amount of $96,555.

Recommended Action: Approve contract amendment with The KPA Group for consulting services related to Phase 2 Design Services at 501 South State Street in the amount of $96,555.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20824700.80220.18176: $612,516.75 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2020A Lease Revenue Bonds
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223157
COORDINATED WITH: Matt Keizer, Chief Building Official
STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

Agenda Item No: 8.i.

MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2287

AGENDA SUMMARY REPORT
SUBJECT: Approve Award of Contract to the KPA Group for Phase Two Design Services for the City's Customer Service Center at 501 South State Street in the Amount of up to $117,625.

DEPARTMENT: City Manager /
Admin PREPARED BY: Trevor Mockel, Administrative Analyst PRESENTER: Consent Calendar
ATTACHMENTS:

1. Ukiah Barrier Removal - Phase 2 Design Services KPA Proposal Summary: Council will consider awarding a contract to the KPA Group for architectural and engineering design of Phase 2 improvements for the City's future Customer Service Center at 501 South State Street.

Background: KPA Group was originally procured through a request for proposal process to complete Phase 1 of the design, which consisted primarily of ADA-related improvements necessary to utilize the site as a public facility. In respect to Phase 2 and in addition to architectural and engineering design, the KPA Group will manage services and project administration throughout the project, which will complete the necessary tenant improvements. KPA Group will consult with the City of Ukiah, research applicable design criteria, attend project meetings, coordinate with members of the project team, program scope and phasing, and implement active schedules as well as project reports.

Discussion: Given the previous quality of work performed by KPA Group in Phase 1 and their familiarity with the project, City Staff recommends the approval of a sole source contract with KPA Group for Phase 2 design of improvements for the City future Customer Service Cenenter at 501 South State Street. The proposal and scope of work for this project is provided as Attachment 1.

Recommended Action: Approve award of contract to the KPA Group for Phase Two Design Services at 501 South State Street in the amount of up to $117,625.

BUDGET AMENDMENT REQUIRED: No.

CURRENT BUDGET AMOUNT: 20824700.80220.18176: $1,377,679 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2020A Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager, Matt Keizer, Chief Building Inspector DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI):N/A
Attachment 1

Agenda Item No: 13.a.

MEETING DATE/TIME: 9/17/2025
ITEM NO: 2025-1010

AGENDA SUMMARY REPORT
SUBJECT: Continue Hearing to Resolve Bid Protests Received for Specification No. 25-04 for the Remodel of 501 South State Street, and Approve Final Award.

DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Myles Fisette, Purchasing Manager
ATTACHMENTS:

1. Spec 25-04 Remodel of 501 South State Street

2. Bid Tabulation Spec 25-04 Remodel of 501 South State Street

3. Bid Protest- Remodel BofA

4. Bid Protest Response BofA

5. Cortlandt Roofing Ukiah Bank of America Proposal -

6. Memo re proposed decision

7. Written Decision 1 Denying Protest

8. Written Decision 2 Upholding Bid Protest

9. DMR Bid

10. Cupples Bid

11. BofA Specs Sections 5 & 7
Summary: Council will continue the hearing commenced at its regular meeting on September 3, 2025, to consider the bid protest from the second-lowest bidder, Cupples and Sons Construction Inc., to the apparent lowest bid from DMR Builders, and make a final determination based on evidence and argument presented during the hearing, including the bid protest and Staff's recommendation to award a contract to DMR Builders in the amount of $3,487,850 for Specification No. 25-04, Remodel of 501 South State Street.

Background: In 2020, the City acquired the property located at 501 S. State Street with the intention of utilizing it as a centralized location for providing municipal services. In May 2021, a contract was awarded to The KPA Group to develop plans and specifications for barrier removal at the site, a task that was successfully completed in October 2021. A State Community Development Block Grant (CDBG) in the amount of $50,000 was applied for and awarded to the City to complete the accessibility improvements design portion of the project. Following completion of the CDBG-funded phase of the project, in January 2023, The KPA Group was awarded a contract for Phase 2 Design services. These services included project management coordination, schematic design, design development, construction documents, and bidding services. On July 16, 2025, Council approved the design and directed Staff to proceed with a Request for Bid (Attachment 1) for the construction phase.

Discussion: On July 17, 2025, a request for bids notice for the project was released to contractors from the City's Qualified Bidders list and Northern California Builders Exchanges and posted to the City's website. Bids were opened on August 19, 2025, with six (6) bidders responding. A copy of the bid tabulation is provided as Attachment 2. The bid from the apparent low bidder, DMR Builders (Attachment 9), was totaled incorrectly.

The bid was submitted with a total of $3,487,490 but was calculated through the line item pricing to be $3,487,850. Similarly, the bid from the apparent second lowest bidder, Cupples and Sons Construction Inc. (Attachment 10), was submitted with a total of $3,781,632, while the corrected total based on line item pricing is $3,730,932. Staff recommends that the City Council waive these irregularities, as they do not affect the bid Attachment 2

outcome or the determination of the lowest responsible bidder.

On August 22, 2025, Cupples and Sons Construction Inc., the second lowest bidder, submitted a bid protest (Attachment 3) against the bid presented by the apparent low bidder, DMR Builders. Cupples and Sons Construction's protest claims that DMR's bid violates California Public Contract Code ("PRC") Section 4104, which requires bids for public works projects to list all subcontractors who the bidder intends to use for work in excess of one-half of 1 percent of the prime contractor’s total bid. Section 4101 is part of the Subletting and Subcontracting Fair Practices Ac. [PRC Sections 4100 - 4114.] The bidder must include in its bid the name, the location of the place of business, the California contractor license number, and public works contractor registration number for each listed subcontractor. Cupples and Sons Construction's bid protest alleges that DMR Builders' failed to name a subcontractor for the roofing and painting, as required by the project's technical specifications sections 08-41-13 and 08-51-13. (Attachment 11 contains an excerpt from the bid specifications outlining the scope of work in question.) Both the protest and DMR Builder's response are timely under the City's bid protest procedure.

On August 25, 2025, DMR Builders responded to the protest (Attachment 4). DMR Builders contend that they intend to self-perform the painting and that the proposal from their roofing subcontractor was $15,578.00. This amount is under the one-half of 1 percent requirement to be listed with the prime contractor’s bid. DMR Builders provided the estimate from Cortlandt Roofing (Attachment 5) confirming the proposed $15,578 for the roofing portion. DMR Builders have also confirmed that they will self-perform the work listed on the Cortlandt Roofing estimate not included as part of the TPO roof system and roof patching. As a Class B licensed contractor, DMR Builders are authorized to self-perform the scope of work proposed, which falls within the limits permitted by their license classification.

Based on its review of the bid protest, Staff recommends rejecting the bid protest received from Cupples and Sons Construction Inc., waiving the irregularity in their bid, and awarding the bid to DMR Builders, for $3,487,850. The City Council should make its decision based on the evidence and argument presented during the hearing, including the staff recommendation.

As noted in the July 16, 2025, Agenda Summary Report related to this item, the engineer's estimate for the work was $3,776,071, which included a 10% contingency.

Funding for this remodeling project will primarily come from the Series 2020A Lease Revenue Bonds, with an available balance of approximately $1.3 million. The remaining funds will be sourced from the Series 2022 Lease Revenue Bonds, a $15 million general fund obligation bond originally issued to support the Corporation Yard capital project.

A memorandum (Attachment 6) from the City Attorney has been included, outlining two optional courses of action for the Council’s consideration: to deny the bid protest (Attachment 7) or to uphold the bid protest (Attachment 8).

Recommended Action: Continue hearing to resolve the bid protest submitted by Cupples and Sons Construction Inc., reject the protest, accept the counterprotest from DMR Builders, waive the irregularity in DMR Builder's bid, and award the contract to the lowest responsible bidder, DMR Builders, in the amount of $3,487,850 for Specification No. 25-04, Remodel of 501 South State Street.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20824700.80220.18176: $4,500,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2020A Lease Revenue Bond (Community Facilities Improvement Project) and Series 2022 Lease Revenue Bond (Capital Projects)
REVENUE: Yes / No GRANT: Yes / No N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Matt Keizer, Chief Building Official; Mary Horger, Assistant Finance Director

STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element, Implementation Programs PFS-6.4 Energy Efficient Municipal Buildings and PFS-8.2 Sustainable Design and Energy Efficiency.

COU No. 2223-157-A2

CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES CONTRACT 2223157

BETWEEN
THE KPA GROUP and THE CITY OF UKIAH
This Amendment No. 2, entered on November 6, 2025 revises the Agreement for Consulting Services related to Phase 2 Design Services at 501 South State Street for the development of the City’s future Customer Service Center dated March 21, 2023 between the City of Ukiah and The KPA Group, as follows.

This Amendment No. 2 corrects the title of the project to Phase 2 Design Services at 501 South State Street and adds an additional $96,555, as described in Exhibit 1. This revises the total, not-to-exceed amount to $219,770.

Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.

IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:

THE KPA GROUP
BY: DATE:

PRINT NAME:

CITY OF UKIAH
BY: DATE:

SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:

KRISTINE LAWLER
Draft
, CITY CLERK
Attachment 3

October 21, 2025
Matthew Keizer
Chief Building Official
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject: Ukiah Bank of America Building – Combined Additional Design Services Proposal and Construction Administration Services Proposal - Revised
Dear Matt,
The KPA Group has been working alongside the City of Ukiah to design improvements to the previous Bank of America building and incorporate City office spaces, a public lobby and public service counter for resident utility payments. The design was completed in two phases and provides accessibility improvements to the site, parking lot and building interior.

Project Status and Design Efforts
KPA’s final design services invoice under our design services contract was dated December 31, 2023. After design completion, additional time was required for coordination and completion of a separate abatement effort to remove hazardous materials. This effort was bid in late summer and completed by Fall 2024. Much of the required demolition defined in the design has already been completed as part of the separate abatement effort. In December 2024 and revised in February 2025, a construction administration proposal was provided to the City anticipating bid phase completion and construction commencement in Spring 2025.

Additional time and effort have been required beyond the original design services scope due to unforeseen schedule extensions. These services were not anticipated in our original design services proposal and have resulted in increased project management and design efforts.

Combined Services Proposal
The City has requested that we combine our additional serves and our anticipated services for construction administration services into one proposal. Construction administration services will be compensated on a timeand-material basis. KPA shall bill monthly and provide hours expended per category for the CA services.

Scope of Services – Additional Design Services
The scope of services for additional design services is organized into the following elements:

Exhibit 1
Draft

 Extended Project Management
 Structural Coordination and Document Revisions
 Third Party Plan Review Submission
Extended Project Management
We have provided additional project management efforts for overall design schedule extensions and the required re-bid of the design. We continue to coordinate and communicate with the City of Ukiah and consulting engineers.

Updates to internal task logs have been required to reflect the accurate project design, construction and bidding schedules.

Structural Coordination and Document Revisions
We have attended multiple meetings with our structural engineer to review the project’s design after completion.

Revisions to structural design documents to incorporate additional considerations raised by the City was required, and this effort involved additional coordination with our consulting structural engineer. The structural design changes have been incorporated into the drawing set. Additionally, corresponding architectural changes have been incorporated into the design.

Third Party Plan Review Submission
The design was required to be packaged for submission to a third-party structural plan review consultant hired by the City of Ukiah. Minor comments were received as part of the plan review process and responses to individual plan review comments were provided. The plan review comments received required minor adjustments to the drawings set and additional coordination with our consulting structural engineer.

COMPENSATION - Additional Design Services
The work described under the Scope of Services for additional design services will be performed on a lump sum basis. The KPA Group requests additional design services compensation in the amount of fourteen thousand three hundred ten dollars ($14,310) for the additional design services work performed and required.

Scope of Services – Construction Administration Services This document provides a scope of services for construction administration services. Construction administration services shall commence after a successful bidder has been awarded a contract for construction.

Draft

This scope of services is organized into the following elements:
•General Construction Administration
•Requests for Information & Submittals
•Construction Meetings & Phasing
•Punch Lists
•Project Close-Out
General Construction Administration
After execution of the construction contract between The City of Ukiah and the General Contractor, we will endeavor to protect the City against defects and deficiencies in the execution and performance of the work as related to the design. For construction administration activities, we will:
 Provide responses to Requests for Information (RFIs), shop drawings, submittals and project decisions  Visit the site for observation and work progress bimonthly for the duration of construction  Provide consultation and advice related to conformance of construction with overall design intent  Notify the City of Ukiah and Project Management staff of any failure in the work or materials to conform to the requirements of the Contract, Plans or Specifications Requests for Information & Submittals
We will review and respond to RFIs. We will discuss responses to RFIs with the City of Ukiah and Project Management Staff as needed prior to response. We will:
 Issue necessary interpretations, clarifications and replies to information requests regarding the Design Documents
 Assist the City of Ukiah with supplemental instructions and change orders Services provided regarding submittals will be related to shop drawing review, product and material substitutions review. During this process we will:
 Review and approve product submittals and shop drawings for conformance to the requirements of Contract Documents and specifications
 Determine the acceptability of substitute materials and provide an evaluated response for suggestions to the City of Ukiah
Construction Meetings & Phasing
We will attend the preconstruction meeting and provide input regarding overall design intent and specified project materials.

Punch Lists & Project Close-Out
We will create a punch list based on final construction completion for the remodel project. The punch list process will involve observing work to determine if work or portions of work including building and site elements are substantially complete and conform to the design. Punch list findings will be documented. The punch list process involves:
 Conducting inspections to determine if work is completed and ready for final acceptance  Furnishing the General Contractor with a list of items that were observed to require correction or were observed to be complete
Draft

 Visiting the State Street site to observe any apparent defects in the completed construction and assisting the City of Ukiah and Project Management staff in consultations and discussions with the General Contractor concerning the correction of such deficiencies  Making recommendations as to replacement, correction, or diminished value of defective work  Working with the City and Project Manager to define items required to be constructed, construction errors and construction observations
The KPA Group will perform services related to project close-out. We will:
 Provide a final as-build document submission set based on General Contractor documentation of construction changes

DELIVERABLES
Written deliverables during the construction phase include necessary notices, communications, interpretations and clarifications, as required:
 Actions as appropriate for review of contractor submittals and RFIs  Punch list documents
 As-build documents based on General Contractor markups during construction

SCHEDULE
Construction for the project is anticipated to be complete by Fall 2026.

OWNER RESPONSIBILITIES
 Provide access to the State Street site
 Provide a representative with complete authority to transmit instructions, receive information and provide directives
 Provide appropriate direction to and coordination with the City’s project team and Project Manager staff  Provide timely review, feedback and directives to maintain project schedule  Coordinate with other project stakeholders and approval agencies  Testing and removal of hazardous materials
 Coordination with utilities and local governments for any required utility connects and permitting COMPENSATION – Construction Administration Services
The work described under the Scope of Services for construction administration services will be performed on a time and material basis. The KPA Group estimates that the cost of these services will be eighty-two thousand two hundred forty-five dollars ($82,245.00).

Please see the attached estimated compensation worksheet for a detailed breakdown of tasks based on our current understanding of the project and scope of work.

The City may perform certain services that could reduce the estimated hourly fee total.

Authorization
The Scope of Services and Compensation stated in this proposal are valid for a period of thirty (30) days from date Draft

of submission.

Respectfully submitted,
The KPA Group
Paul W. Powers, NCARB
President
Draft

SUMMARY BY CLASSIFICATION PROJECT

MANAGER

PROJECT

ARCHITECT

PROJECT

DESIGNER/

ASSOCIATE

ARCH CAD
TECH

STRUCTURAL

ENGINEER

STRUCTURAL

CAD TECH
CIVIL

ENGINEER

CIVIL CAD

TECH MEP ENGINEER MEP CAD TECH ADMIN SUBTOTAL
$265.00 $215.00 $200.00 $165.00 $215.00 $165.00 $215.00 $165.00 $215.00 $165.00 $105.00 1 none
2 none
SUBTOTAL - HOURS 0 0 0 0 0 0 0 0 0 0 0 0
SUBTOTAL - LABOR COST $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 Review procedures and documents 2 8 4 2 4 4
2 Site observations (bimonthly) 40
SUBTOTAL - HOURS 2 8 44 2 0 0 4 0 4 0 0 64
SUBTOTAL - LABOR COST $530 $1,720 $8,800 $330 $0 $0 $860 $0 $860 $0 $0 $13,100 1 Issue clarifications 1 8 4 2 2 1 2 1 4 2
2 Respond to RFIs 1 20 8 16 8 2 12 8 16 8
3 Identification substitute materials 1 8 8 4
4 Shop Drawing review 4 20 16 12 8 4 12 4 12 4
SUBTOTAL - HOURS 7 56 36 30 18 7 26 13 36 14 0 243
SUBTOTAL - LABOR COST $1,855 $12,040 $7,200 $4,950 $3,870 $1,155 $5,590 $2,145 $7,740 $2,310 $0 $48,855 1 Construction meetings - none
2 Preconstruction meeting 1 1 1
SUBTOTAL - HOURS 1 1 1 0 0 0 0 0 0 0 0 3
SUBTOTAL - LABOR COST $265 $215 $200 $0 $0 $0 $0 $0 $0 $0 $0 $680 1 Punch List site visit 2 8 8 2 8 4
2 Punch List documentation 4 4 2 2
3 As build documentation 2 8 2 20 2 8 8 2 8
SUBTOTAL - HOURS 4 20 14 22 12 8 0 8 4 8 4 104
SUBTOTAL - LABOR COST $1,060 $4,300 $2,800 $3,630 $2,580 $1,320 $0 $1,320 $860 $1,320 $420 $19,610 TOTAL HOURS 14 85 95 54 30 15 30 21 44 22 4 414
TOTAL LABOR COST $3,710 $18,275 $19,000 $8,910 $6,450 $2,475 $6,450 $3,465 $9,460 $3,630 $420 $82,245 GRAND TOTAL COMPENSATION - CONSTRUCTION ADMINISTRATION SERVICES (TIME & MATERIALS) $82,245

CONSTRUCTION MEETINGS AND PHASING

REQUESTS FOR INFORMATION & SUBMITTALS

PUNCH LISTS & PROJECT CLOSE-OUT

UKIAH BANK OF AMERICA BUILDING - CONSTRUCTION ADMINISTRATION SERVICES

PROJECT MANAGEMENT & COORDINATION

GENERAL CONSTRUCTION ADMINISTRATION
LABOR HOURS BREAKDOWN 10/21/2025
Draft

Agenda Item No: 8.f.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1249

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment with Cintas for Uniform and Janitorial Rental Services.

DEPARTMENT: Finance PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Consent Calendar
ATTACHMENTS:

1. Cintas COU No 2223-118

2. OMNIA Rental Acceptance Agreement City of Ukiah
Summary: Council will consider approval of contract amendment with Cintas for uniform and janitorial rental services.

Background: The City has procured uniform and janitorial rental services from Cintas Corporation under a previously executed agreement (Attachment 1). The current agreement was executed under the OMNIA Partners cooperative purchasing program, which allows the City to access competitively solicited pricing without conducting a separate bidding process.

Discussion: The proposed amendment (Attachment 2) updates the existing agreement to reflect an expanded list of items covered under the contract and to incorporate current pricing for those items. These updates ensure that all uniform and janitorial rental services required by the City are included under the agreement and that pricing reflects current market rates and cooperative purchasing discounts available through the OMNIA Partners program. The amendment maintains consistency with the original contract terms and conditions and updates the contract term to establish a new 60-month period beginning from the date of execution of the amended agreement.

Cintas has provided consistent service, and the cumulative contract commitment is now projected to exceed the $60,000 threshold. Accordingly, this item requests Council approval of an updated agreement under the OMNIA cooperative agreement, for continued uniform and janitorial rental services beyond $60,000. Approval at this stage will ensure uninterrupted service delivery and maintain the benefits of the cooperative purchasing pricing.

An approval of the proposed amendment will update the rental item list under the agreement and authorize continued use of uniform and janitorial rental services as needed for a 60-month extension of the contract term.

Recommended Action: Approve contract amendment with Cintas for uniform and janitorial rental services.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Various
REVENUE: Yes / No GRANT: Yes / No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-118
COORDINATED WITH: N/A

STRATEGIC PLAN (SP):

CLIMATE INITIATIVES (CI):

GENERAL PLAN ELEMENTS (GP):

FACILITIES SOLUTIONS AGREEMENT Location No.____________ Contract No.____________
Customer No.___________
Main Corporate Code New CC 13218
Date__________________
Customer/ Participating Agency ______________________________________________ Phone_________________ Address_________________________________________________ City__________________ State_____ Zip______ UNIFORM PRODUCT RENTAL PRICING:

Item # Description Unit Price
This agreement is effective as of this date from ____________ to ____________, with a minimum term of 36 months. The length of this rental agreement will commence with the actual uniform rental, not affiliated with the start date of the Master Agreement. Any negotiations of price, terms or discounts must be approved by Prince William County Public Schools for the Master Agreement. Any such changes shall take effect on the anniversary date of the master agreement. All requests for price changes must be justified and based upon verifiable criteria which may include the Bureau of Labor Statistics Consumer Price Index ( CPI- U).

Name Emblem $_____________ ea Company Emblem $_____________ ea Customer Emblem $_____________ ea Embroidery $_____________ ea COD Terms $_____________ per week charge for prior service ( if Amount Due is Carried to Following Week) Automatic Lost Replacement Charge: Item____________________________ % of Inventory____________ $_____________ Ea.

Automatic Lost Replacement Charge: Item____________________________ % of Inventory____________ $_____________ Ea.

Minimum Charge $_____________ per delivery.

Make-Up charge $_____________ per garment.

Non-Standard/Special Cut Garment ( i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $_____________ per garment.

Seasonal Sleeve Change $_____________ per garment.

Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.

Artwork Charge for Logo Mat $______________________
Size Change: Customer agrees to have employees measured by a Cintas representative using garment “ size samples”. A charge of $________________ per garment will be assessed for employee’ s size changed within 4 weeks of installation.

Other________________________________________________________________________________________________________________ FACILITY SERVICES PRODUCTS PRICING:

Bundle* Item # Description Rental Freq. Inventory Unit Price Indicated bundled items/ services
Attachment 1
COU No 2223-118

Omnia Partners Public Sector Participating Public Agencies Terms

1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement with Lead Public Agency Prince William County Public Schools to other government agencies (“ Participating Public Agencies”) that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in accordance with and governed by the laws of the State in which the Participating Public Agency exists.

2. Master Agreement available at https:// www. omniapartners. com/ publicsector Supplier General Service Terms Section
CUSTOMER:

Cintas Loc. No: _______________________________ Please Sign Name____________________________________________________________ By: _________________________________ Please Print Name ____________________________________________________________ Title: __________________________________ Please Print Title_____________________________________________________________ Accepted- GM: __________________________________ Email______________________________________________________________________ Initial and check box if Unilease. All Garments will be cleaned by customer Date
Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control Date customer.

Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments Date direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values.

3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimum charge of thirty- five dollars

35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.

4. Buyback of Non- Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments that may not be standard to Company’ s normal rental product line. Those non- standard products will be designated as such under- Garment Description in Exhibit C. In the event Customer deletes a non- standard product, alters the design of the non- standard product, fails to renew the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer agrees to buy back all remaining non- standard products allocated to Customer that the Company has in service and out of service at the then current Loss/ Damage Replacement Values.

5. Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the service which have not been resolved in the normal course of business must be sent by registered letter to Company' s General Manager. If Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items are paid for at the then current replacement values or returned to Company in good and usable condition.

6. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement require flame retardant or acid resistant clothing.

7. Logo Mats In the event that Customer decides to delete any mat bearing the Customer’ s logo ( Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in inventory at the then current Loss/ Damage Replacement Value.

Sage Sangiacomo
City Manager
[email protected]

If this agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 50 weeks of rental service.

If this agreement is cancelled for convenience in months thirteen ( 13) through eighteen ( 18) of the term, Customer shall pay as termination charges equal to 36 weeks of rental service.

If this agreement is cancelled for convenience in months nineteen ( 19) through twenty- four ( 24) of the term, Customer shall pay as termination charges equal to 23 weeks of rental service.

If this agreement is cancelled for convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental service.

Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer’ s account prior to termination.

8. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the terms of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the Customer shall pay Company the one- time preparation fee indicated on Exhibit A. Customer shall not pay Company any one- time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one- time charge for name and/ or company emblems when employees are added to the program in garments requiring emblems.

9. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer' s logo or other specific identification ( hereinafter " Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer' s needs and maintain a low cost per emblem through quantity purchases.

10. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve ( 12) months’ volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A.

11. Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three ( 3) weeks or more, shall be terminated upon oral or written notice by the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/ Damage Replacement Values, are returned to Company.

12. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/ Damage Replacement Values.

13. Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims, liability, demands, suits or loss, including reasonable attorneys’ fees and all other costs connected therewith, arising out of or connected to the services provided by Company under this Contract, but only to the extent of Company’ s negligence.

14. Additional Items: Additional customer employees, products and services may be added to this agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this agreement is terminated early for convenience, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Company for non- payment by Customer at any time Customer will pay to Company, as termination charges and not as a penalty based upon the following schedule:

Cintas Representative Initials: Customer Initials: Page 1 of 6 Rev. 1.8.24
Workplace Solutions
Cooperative Acceptance Agreement
Location #:

Contract #:

Customer #:

Main Corporate Code ➞ Omnia Nebraska Rental/FS MLA CC #13897 MLA Agreement #211011348 GPO CC #13897 GPO Agreement #211011196 Date:

Customer/Participating Agency: (“Customer”) Phone:

Address: City: State: Zip:

UNIFORM PRODUCT RENTAL PRICING:

WORKPLACE SERVICES PRODUCTS PRICING:

ITEM # DESCRIPTION STANDARD ITEM UNIT PRICE LOSS/DAMAGE REPLACE. VALUE
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
ITEM # DESCRIPTION RENTAL FREQ. INVENTORY UNIT PRICE
Automatic Lost Replacement Charge Item: % of inventory $ ea Automatic Lost Replacement Charge Item: % of inventory $ ea This Workplace Solutions Cooperative Acceptance Agreement (this “Acceptance Agreement”) is effective as of the date of execution for a term of 60 months from the date of installation or renewal (the “Term”).

Standard Name Emblem $ ea Standard Agency Emblem $ ea
Custom Agency Emblem $ ea Embroidery $ ea
Uniform Advantage Item: $ ea per week
Premium Uniform Advantage Item: $ ea per week
Emblem Advantage Item: $ ea per week
Prep Advantage Item: $ ea per week
Minimum Charge $35 per delivery or 50% of initial invoice (the greater of the two).

Make-Up Charge $ per garment
Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ per garment Under no circumstances will Cintas accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.

Artwork Charge for Logo Mat $
Payment Terms: Net 30
Size Change
Customer agrees to have employees measured by a Cintas representative using garment “size samples” or Cintas TruFit. A charge of $ per garment will be assessed for employee’s size changed within 4 weeks of installation.

Other

CHECKBOX INITIALS DATE
Initial and check box if Unilease. All Garments will be cleaned by customer.  Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control. 
Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments direct embroidery for any reason, or terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values. (See Section 6 of Cintas General Service Terms Section). 
Space for additional entries provided on page 5
Space for additional entries provided on page 5

Cintas Representative Initials: Customer Initials: Page 2 of 6 Rev. 1.8.24

OMNIA PARTICIPATING PUBLIC AGENCIES TERMS

CINTAS GENERAL SERVICE TERMS SECTION

1. Participating Public Agencies: Cintas Corporation No. 2 (“Cintas”) agrees to extend the same terms, conditions, and covenants agreed to under the OMNIA Vendor Agreement executed between Cintas and University of Nebraska (the “Master Agreement”) to other government agencies (“Participating Public Agencies”) that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each Participating Public Agency will be exclusively responsible and deal directly with Cintas on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. By executing this Acceptance Agreement, the Customer identified on Page 1 herein agrees to be bound by the terms and conditions set forth in the Master Agreement as a Participating Public Agency and the terms and conditions set forth in this Acceptance Agreement. Master Agreement available at https://www.omniapartners.com/publicsector.

2. Dispute Resolution – Arbitration and Class Waiver: This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement. a. Arbitration Notice: Customer agrees to the maximum extent permitted by law that any dispute, controversy, or claim arising out of or relating to this Acceptance Agreement (including its enforcement, performance, breach, arbitrability, or interpretation) or to the products or services provided hereunder will be submitted to and resolved by final and binding individual arbitration. ARBITRATION MEANS THAT AN ARBITRATOR, AND NOT A JUDGE OR A JURY, WILL DECIDE THE DISPUTE, CONTROVERSY, OR CLAIM. BY ACCEPTING THESE TERMS, YOU AND CINTAS ARE EACH EXPRESSLY WAIVING THE RIGHT TO A TRIAL BY JURY

AND TO PURSUE OR PARTICIPATE IN ANY CLASS ACTION, COLLECTIVE ACTION, OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR IN ANY COURT. To the extent a class or collective action or representative claim or proceeding may not be waived, you agree to stay any such actions, claims, and proceedings until after all actions, claims, and proceedings subject to arbitration are fully resolved. b. Arbitration Procedures: Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes (collectively, “AAA Rules”) of the American Arbitration Association (“AAA”), as modified by this Acceptance Agreement, and will be administered by the AAA. The AAA Rules and filing forms are available online at www.adr.org, by calling the AAA at 1-800-778-7879, or by contacting Cintas. Any arbitration hearings will take place in the state in which Customer is located; provided, however, that if the claim is for $10,000 or less, Customer may choose for the arbitration instead to conducted: (i) solely on the basis of documents submitted to the arbitrator; or (ii) through a telephonic hearing.

The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award, if any, are based. c. Fees: Arbitration fees will be assessed consistent with the AAA Rules. d. No Class Actions in Arbitration or in Any Court, No Jury Trial: CUSTOMER AND CINTAS AGREE THAT, TO THE MAXIMUM EXTENT PERMITTED BY

LAW, EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING, WHETHER IN ARBITRATION OR IN ANY COURT. FURTHER, UNLESS BOTH CUSTOMER AND CINTAS AGREE OTHERWISE, AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY’S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING.

FOR THE AVOIDANCE OF DOUBT, CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL, NON-REPRESENTATIVE, NON-CLASS

BASIS IN ARBITRATION, BUT IF FOR ANY REASON SUCH DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF THE DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY. e. Enforceability: If the requirement to submit any and all disputes, controversies, and claims to binding arbitration is found to be unenforceable or contrary to applicable law, the dispute, controversy or claim will be resolved in accordance with, and governed by, the laws of the State in which the Participating Public Agency exists.
f. Severability: If any section or provision of this ¶ 2, Dispute Resolution – Arbitration and Class Waiver, is found to be unenforceable or invalid, the parties will substitute an enforceable provision that, to the maximum extent possible under applicable law, preserves the original intentions of the parties, and the remainder will be given full force and effect.

3. Dispute Resolution – Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer’s receipt of the contested invoice, or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number, disputed amount, and the reason for the disputed charge.

4. In the event of any conflict between this Acceptance Agreement and the Master Agreement, the Master Agreement shall prevail, except to the extent this Acceptance Agreement specifically provides that it is superseding a provision in the Master Agreement.

PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS ACCEPTANCE AGREEMENT, YOU ACKNOWLEDGE THAT YOU HAVE READ, AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY, THESE TERMS.

1. Prices: Customer agrees to rent from Cintas, and Cintas agrees to provide to Customer, all of Customer’s requirements for uniform rental products and services at the prices listed in the Master Agreement, including annual price adjustments. An amendment to this Acceptance Agreement is not required when pricing in the Master Agreement is updated and adjusted. There will be a minimum charge of thirty-five dollars ($35.00) or 50% of initial invoice (whichever is greater) per delivery (the “Minimum Stop Charge”) for each Customer location required to purchase its rental services from Cintas as set forth in this Acceptance Agreement. The Minimum Stop Charge shall supersede any conflicting or different term in the Master Agreement.

2. Buyback of Non-Standard Garments: Customer has ordered from Company a garment rental service requiring garments that may not be standard to Company’s normal rental product line or include direct embroidery or an unusual emblem placement. Non-standard items will also include standard garments that have been embroidered. Those non-standard products will be designated as such under Garment Description in the Uniform Product Rental Pricing Chart(s). In the event the Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement in whole or in part for any reason, the Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values.

3. Garments’ Lack of Flame Retardant or Acid Resistant Features: Unless specified otherwise in writing by Cintas, the garments supplied under this Acceptance Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Cintas upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Acceptance Agreement require flame retardant or acid resistant clothing.

4. Logo Mats: In the event that Customer decides to delete any mat bearing the Customer’s logo (Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that Cintas has in service and out of service held in inventory at the then current Loss/Damage Replacement Value.

5. Adding Employees: Additional employees and merchandise may be added to this Acceptance Agreement at any time upon written or oral request by the Customer to Cintas. Any such additional employees or merchandise shall automatically become a part of and subject to the terms of this Acceptance Agreement. If such employees are employed at a Customer location that is then participating under this Acceptance Agreement, the Customer shall pay Cintas the one-time preparation fee indicated on the Master Agreement and / or outlined above. Customer shall not pay Cintas any one-time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems.

6. Emblem Guarantee: If Customer has requested that Cintas supply emblems designed exclusively for Customer featuring Customer’s logo or other specific identification (hereinafter “Customer Emblems”), Cintas will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer’s needs and maintain a low cost per emblem through quantity purchases.

In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that Cintas allocated to Customer at the price indicated on the Master Agreement and / or outlined above of this Acceptance Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months’ volume for each unique Customer Emblem or (b) a quantity agreed to by Cintas and Customer and noted on the Master Agreement and / or outlined above.

7. Terminating Employees: Subject to the provisions of this Acceptance Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by the Customer to Cintas but only after all garments issued to that individual, or value of same at the then current Loss/Damage Replacement Values, are returned to Cintas.

8. Replacement: In the event any merchandise is lost, stolen or is not returned to Cintas, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said merchandise at the then current Loss/Damage Replacement Values.

9. Additional Customer Locations: Notwithstanding anything to the contrary contained herein, there will be a minimum term equal to the greater of thirty-six (36) months or the remainder of the Term for any individual Customer location added after the date of this Acceptance Agreement.

Cintas Representative Initials: Customer Initials: Page 3 of 6 Rev. 1.8.24
Cintas Location #: Customer Signature:

By: Print Name:

Title: Print Title:

Accepted-GM: Email:

Cintas Enterprise Account:  Yes  No Customer Contact:

Cintas Enterprise Partner Name: Customer Contact Email:

10. Additional Items: Additional Customer employees, products and services may be added to this Acceptance Agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this Acceptance Agreement is terminated early for convenience, the parties agree that the damages sustained by Cintas will be substantial and difficult to ascertain. Therefore, if this Acceptance Agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Cintas for non-payment by Customer at any time Customer will pay to Cintas, as termination charges and not as a penalty based upon the following schedule:
- If this Acceptance Agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 52 weeks of rental service.
- If this Acceptance Agreement is cancelled for convenience in months thirteen (13) through twenty-four (24) of the term, Customer shall pay as termination charges equal to thirty-nine (39) weeks of rental service.
- If this Acceptance Agreement is cancelled for convenience in months twenty-five (25) through thirty-six (36) of the term, Customer shall pay as termination charges equal to twenty-six (26) weeks of rental service.
- If this Acceptance Agreement is cancelled for convenience after forty-eight (48) months of service, Customer shall pay as termination charges of thirteen (13) weeks of rental service.
- Customer shall also be responsible to return all of the merchandise allocated to such Customer locations terminating this Acceptance Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer’s account prior to termination.

11. No Federal Contractor: As a material condition of this Agreement, Customer represents and warrants that: (a) this Agreement is not federally funded; (b) this Agreement does not constitute, and is not entered into to support a federal government contract, subcontract or third party contract; (c) Cintas does not hereby become a subrecipient, subgrantee, project participant, or third party contractor or subcontractor in relation to any contract with the federal government; and (d) by entering this Agreement, Cintas does not become obligated to comply with federal regulations or federal laws (including specifically the Service Contact Act), whether by virtue of such obligation flowing down from a contract between Customer and any third party, by virtue of federal funding being used in relation to this project, or otherwise. In the event that any of the foregoing is or becomes untrue, Cintas shall have the option to unilaterally terminate this Agreement.

12. Prevailing Wage/Living Wage: Customer represents and warrants that this agreement is not subject to laws pertaining to prevailing wages, living wages, or other wage and/or benefit requirements established by law (“Wage Statutes”). Customer agrees and acknowledges that it will not attempt to enforce any Wage Statutes in relation to this agreement and Customer hereby waives and releases Cintas from any and all fines, penalties, interest, or other costs, expenses, or charges of any type imposed by any federal, state, or local authority in relation to Cintas’s failure to satisfy any such Wage Statute in relation to agreement.

13. Customer Type: Customer must select the appropriate response below:

Is Customer a United States federal government agency or instrumentality?  Yes  No

14. Customer Funding Source: Customer must select the appropriate response below:

Will Customer pay for the goods and services ordered under this Acceptance Agreement with any United States government funds?  Yes  No

15. Additional Terms: Customer must select the appropriate response below:

Does Customer require any additional terms and conditions to be incorporated into this Acceptance Agreement, or is Customer accepting the Agreement without additional terms?
 Yes, additional terms required
 No additional terms needed

16. I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided. I am authorized to sign on behalf of this company. In addition, I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms. (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). (If Yes, Customer must provide any applicable additional terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement).

Cintas Representative Initials: Customer Initials: Page 4 of 6 Rev. 1.8.24
Accounts Payable Contact
Billing Information
How should the Business Name read on the invoice?
Do you have other sites/locations within your company that are set up for billing with Cintas?  YES  NO  UNSURE Are you Tax Exempt?  YES  NO If Yes, where can I get a copy of your tax-exempt form? Account Payable Contact Name:

Account Payable Contact Phone #:

Account Payable Email:

Payer Street Address:

City: ST/PROV: ZIP/PC:

We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address.  Same as Payer OR  Same as Sold-To
Bill-To Street Address:

City: ST/PROV: ZIP/PC:

Invoice Delivery (choose one):  Leave at Site and Email  Email Only  Physically Mail  Leave at site after service Do invoices require a purchase order?  YES  NO If yes, please provide PO# Will the same PO need to appear on each invoice?  YES  NO Is there an expiration date?  Check
 ACH/EFT - We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details  Credit Card - We will have our Payment Center contact the AP Contact above for credit card details Unless noted below, your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer, tablet, or mobile device! Do not send information about Online Bill Pay (US Only) PAYER INFORMATION: This section covers the address where the person who pays the bills is and their contact information.

BILL-TO INFORMATION: This section covers where the bill will be mailed/sent to.

PAYMENT TERMS: Net 30 Standard

WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING

PAYMENT OPTIONS

Cintas Representative Initials: Customer Initials: Page 5 of 6 Rev. 1.8.24
UNIFORM PRODUCT RENTAL PRICING (cont.):

WORKPLACE SERVICES PRODUCTS PRICING (cont.):

ITEM # DESCRIPTION RENTAL FREQ. INVENTORY UNIT PRICE
Continued from page 1
Continued from page 1
ITEM # DESCRIPTION STANDARD ITEM UNIT PRICE LOSS/DAMAGE REPLACE. VALUE
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No
 Yes  No

Cintas Representative Initials: Customer Initials: Page 6 of 6 Rev. 1.8.24

LOCATION LISTING

Material Group Material Number Material Desc. Usage Code Frequency Price List Price Apparel X370 MENS CARGO SHORT Rental Every Other Week $0.383 Apparel X370 MENS CARGO SHORT Rental Weekly $0.372
Apparel X370 MENS CARGO SHORT Lost/Replacement $28.791
Apparel X376 CARHARTT ACTIVE JACKET Rental Weekly $2.402 Apparel X376 CARHARTT ACTIVE JACKET Lost/Replacement $85.050 Apparel X381 CARHARTT 5 PKT JN Rental Weekly $0.444
Apparel X381 CARHARTT 5 PKT JN Lost/Replacement $24.300 Apparel X383 CARHARTT DUNGAREE PANT Rental Weekly $0.504 Apparel X383 CARHARTT DUNGAREE PANT Lost/Replacement $29.700 Apparel X387 FRCVRLCRHRTT5.3INHRT Rental Weekly $1.393
Apparel X387 FRCVRLCRHRTT5.3INHRT Lost/Replacement $165.000 Apparel X935 CINTAS COMFORT MENS SHIRT Rental Weekly $0.185 Apparel X935 CINTAS COMFORT MENS SHIRT Lost/Replacement $22.248 Facility Services X2160 SM SHOP TWL-RED Rental Weekly $0.124 Facility Services X2160 SM SHOP TWL-RED Lost/Replacement $0.585 Facility Services X2477 3X5 SCRAPER MAT Rental Every Other Week $2.917 Facility Services X2477 3X5 SCRAPER MAT Lost/Replacement $88.065 Facility Services X2650 WET MOP LARGE Rental Weekly $2.558 Facility Services X2650 WET MOP LARGE Lost/Replacement $10.800 Facility Services X3030 LINEN BAG RACK Rental Weekly $0.000 Facility Services X3030 LINEN BAG RACK Lost/Replacement $9.000 Facility Services X3032 LINEN BAG Rental Weekly $0.000
Facility Services X3032 LINEN BAG Lost/Replacement $4.500 Facility Services X6789 DISP COMMODE MAT SVC Rental Weekly $2.160 Facility Services X6789 DISP COMMODE MAT SVC Lost/Replacement $7.200 Facility Services X7464 DISP URINAL MAT RFL Rental Weekly $0.000 Facility Services X7464 DISP URINAL MAT RFL Lost/Replacement $0.000 Facility Services X7991 4000 HD SCRB DISPNSR Rental Weekly $0.000 Facility Services X7991 4000 HD SCRB DISPNSR Lost/Replacement $18.000 Facility Services X9024 CPULL DSP WHITE Rental Weekly $0.000 Facility Services X9024 CPULL DSP WHITE Lost/Replacement $27.000 Facility Services X9025 C PULL TOWEL RFL Rental Monthly $8.392 Facility Services X9025 C PULL TOWEL RFL Lost/Replacement $18.000 Facility Services X9115 TOILET SEAT COVR SVC Rental Monthly $0.186 Facility Services X9115 TOILET SEAT COVR SVC Lost/Replacement $0.045 Facility Services X9148 TOILET SEAT COVR RFL Rental Weekly $4.666 Facility Services X9148 TOILET SEAT COVR RFL Lost/Replacement $39.641 Facility Services X9207 SANIS BOWL CLIP SVC Rental Weekly $1.614 Facility Services X9207 SANIS BOWL CLIP SVC Lost/Replacement $0.000 Facility Services X9208 SANIS BOWL CLIP RFL Rental Monthly $0.000 Facility Services X9208 SANIS BOWL CLIP RFL Lost/Replacement $0.000 Facility Services X9210 URINAL SCREEN SVC Rental Every Other Week $3.732 Facility Services X9210 URINAL SCREEN SVC Lost/Replacement $0.045 Facility Services X9312 1000 MOISTURE SP SVC Rental Weekly $1.195 Facility Services X9312 1000 MOISTURE SP SVC Lost/Replacement $23.175 Facility Services X9313 1000 MOISTURE SP RFL Rental Monthly $0.000 Facility Services X9313 1000 MOISTURE SP RFL Lost/Replacement $0.000 Facility Services X9541 1000 HD CHERRY SVC Rental Weekly $3.602 Facility Services X9541 1000 HD CHERRY SVC Lost/Replacement $22.500 Facility Services X9542 ZEP CHERRY BOMB 4000ML Rental Monthly $0.000 Facility Services X9542 ZEP CHERRY BOMB 4000ML Lost/Replacement $0.000 Facility Services X9543 4000 HD CHERRY SVC Rental Weekly $9.606 Facility Services X9543 4000 HD CHERRY SVC Lost/Replacement $22.500 Facility Services X10188 3X5 XTRAC MAT COPPER Rental Every Other Week $12.830 Pricing Chart Exhibit
Cintas Representative Initials: ________ Customer Initials: ________

Material Group Material Number Material Desc. Usage Code Frequency Price List Price Pricing Chart Exhibit
Facility Services X10188 3X5 XTRAC MAT COPPER Lost/Replacement $81.000 Facility Services X10189 3X5 XTRAC MAT ONYX Rental Weekly $8.045 Facility Services X10189 3X5 XTRAC MAT ONYX Lost/Replacement $81.000 Facility Services X10191 4X6 XTRAC MAT COPPER Rental Every Other Week $14.386 Facility Services X10191 4X6 XTRAC MAT COPPER Lost/Replacement $117.000 Facility Services X10193 4X6 XTRAC MAT SLATE Rental Every Other Week $23.602 Facility Services X10193 4X6 XTRAC MAT SLATE Lost/Replacement $77.578 Facility Services X10202 3X10 XTRAC MAT ONYX Rental Every Other Week $16.718 Facility Services X10202 3X10 XTRAC MAT ONYX Lost/Replacement $153.000 Facility Services X84435 4X6 BLACK MAT Rental Every Other Week $3.291 Facility Services X84435 4X6 BLACK MAT Lost/Replacement $78.795 Ancillary X106 SERVICE CHARGE Rental Weekly $0.000
Cintas Representative Initials: ________ Customer Initials: ________

Agenda Item No: 12.a.

MEETING DATE/TIME: 11/5/2025

ITEM NO: 2025-1233

AGENDA SUMMARY REPORT
SUBJECT: Introduction by Title Only of an Ordinance to Modify the Ukiah City Code by adding Article 11.5 to Division 9, Chapter 2, to Establish and Regulate the Open Space (O-S) Zoning District.

DEPARTMENT: Community
Development PREPARED BY: Jesse Davis, Chief Planning Manager PRESENTER: Jesse Davis, Chief Planning Manager
ATTACHMENTS:

1. Draft Open Space Ordinance

2. PC Resolution No. 2025-05 - Signed

3. Draft Findings of Consistency - CEQA Statutory Exemption

4. O-S CC Presentation - 10.31.25
Summary: Council will consider introducing by title only an ordinance amending the Ukiah City Code to establish and regulate the Open Space (O-S) Zoning District, consistent with the Ukiah 2040 General Plan.

Background: On December 7, 2022, the Ukiah City Council adopted the Ukiah 2040 General Plan, which includes a clear directive to enhance open space preservation through coordinated planning and regulatory tools. The various Elements of the Plan emphasize alignment with Mendocino County’s land use policies, focusing on the protection of agricultural lands, watershed areas, scenic resources, and wildlife habitat. A key implementation priority identified in the General Plan is the creation of a dedicated Open Space (O-S) Zoning District. This district would formalize the purpose, standards, and protections for lands designated as open space and serve as a compatible implementation tool for the Public (P), Recreational (REC), Agriculture (AG), and the Open Space (OS) land use designations in the 2040 General Plan. The City's Safety Element and Public Facilities Element also emphasize the need for such a zoning district, particularly to protect the community against hazards while providing opportunities for recreation, education, and community access to the City’s open spaces.

At its January 8, 2025, regular meeting, the Planning Commission initiated workshop discussion on establishing an O-S zoning district to establish an Open Space Ordinance (Attachment 1). The conversation focused on clarifying the intent of the existing General Plan open space designation, particularly in areas such as the Western Hills, which were recently annexed into the City. Key topics discussed included the role of open space zoning in supporting habitat preservation, wildfire resilience, recreational access, and long-term watershed protection. The Commission also discussed the need to distinguish Ukiah’s zoning standards from Mendocino County’s, particularly by discouraging incompatible uses such as mining and major utility infrastructure, both of which are currently allowed under the County’s open space district per Chapter 20.104 of Mendocino County Code. The Commission emphasized the importance of public access, trail connectivity, and maintaining the natural character of sensitive areas.

Following this initial workshop, Staff reconvened with the Planning Commission at the Commission's meeting on May 28, 2025, with a draft of the proposed O-S Zoning District ordinance for discussion. The Commission reviewed preliminary zoning language, including draft definitions, permitted uses, development standards, and administrative roles. A focal point of this workshop was the identification of publicly owned lands potentially suitable for the proposed O-S designation. Areas discussed included the Western Hills, Eastern Hills,

Riverside Park, Gibson Creek headwaters, and portions of Low Gap Park. During the second workshop, Commissioners offered feedback on the following topics: setbacks and development allowances such as for residential units; clarification of permitted agricultural activities; and cross-departmental responsibilities for managing open space areas (e.g., Community Development, Public Works, and Community Services). The Planning Commission voiced support for the proposed open space zoning district as a key implementation tool for the General Plan and as a proactive approach to preserve Ukiah’s open space resources. While these publicly opened parcels were identified, they were intended only as conceptual examples to illustrate the types of properties that might be suitable for rezoning or partial rezoning.

Staff subsequently refined the ordinance. As recommended and requested by the Planning Commission, Staff removed previously allowed residential uses (Caretaker/Ranger Station), aligned agricultural terminology and definitions with existing regulations, and clarified allowable uses that would require a separate plan review and approval (e.g., conservation, fuel management, and habitat restoration plans).

In addition to advancing local planning goals, the proposed O-S Zoning District directly supports broader statelevel general plan mandates and conservation initiatives. Specifically, the ordinance aligns with the intent of California Government Code Sections 65302 and 65560–65570, which require cities to implement the Open Space and Conservation Elements of their General Plans through concrete regulatory measures. By establishing a dedicated zoning classification for open space, the City establishes a framework for identifying, conserving, and managing open-space lands consistent with evolving State priorities such as climate adaptation, natural resource protection, sustainable land use, and equitable public access.

The ordinance also supports the goals of California’s 30x30 Initiative, which seeks to conserve 30 percent of the State's lands and coastal waters by 2030. The O-S Zoning District contributes to this effort by ensuring durable protection of identified lands, restricting incompatible uses, and promoting ecological conservation, including the preservation of wildlife habitat, water resources, and wildlife corridors. The zoning framework also helps ensure these goals are maintained over time through enforceable standards, aligning Ukiah’s local efforts with the State’s long-term conservation strategy.

On October 22, 2025, the Planning Commission held a public hearing to review and consider the draft Open Space (O-S) Zoning District ordinance. Following Staff’s presentation and public comment, the Commission voted to approve a resolution (Attachment 2) recommending City Council adoption of the ordinance, with only minor grammatical edits and clarifying revisions. The Commission recommended modifying language to require, rather than merely encourage, the use of native and drought-tolerant plant species in parking lots serving trailheads. While generally supportive, the Commission inquired about the application of the O-S district to private lands; Staff clarified that application of the O-S district on private parcels was not anticipated except through conservation easements or voluntary participation by landowners. The Planning Commission’s recommendation is now before the City Council for introduction of the ordinance.

Discussion: The draft Open Space (O-S) Zoning District represents a key implementation step of the Ukiah 2040 General Plan. The proposed ordinance establishes a dedicated zoning district to preserve and manage lands identified for open space use, consistent with the City’s long-term vision for natural resource protection, recreation, and hazard avoidance. The intent of the O-S District is to provide a clear regulatory framework that supports conservation and compatible public access, while ensuring the long-term protection of the City’s most valuable environmental and scenic resources.

A central focus in the development of the O-S District was the creation of open space–specific definitions that reflect the City’s policy direction and regional context. Staff based draft definitions on input from City Departments, the Ukiah 2040 General Plan, County of Mendocino Chapter 20.104 (Open Space Zoning District), the City of Walnut Creek’s Open Space zoning regulations, and relevant State definitions, ensuring consistency with contemporary open space management practices. Each definition was developed to clearly describe allowable activities within open space areas while maintaining the district’s conservation intent.

Examples include rewilding, habitat banking, native plant propagation, environmental education centers, and non-obtrusive towers. These terms provide regulatory clarity and ensure that the City’s zoning language aligns with both state conservation policy and regional standards, reducing ambiguity in the review and

implementation of future open space projects. This is particularly critical in ensuring alignment with recently adopted state laws, such as SB 1245, which requires the City to identify "Rewilding" opportunities correlated with the City's Land Use update in 2027.

The proposed ordinance also introduces a comprehensive setback framework designed to protect environmentally sensitive areas and minimize visual, slope, and stability impacts. A minimum 100-foot setback is required from creeks, wetlands, and mapped sensitive habitats for zoned parcels. Additional setback provisions apply to hillside areas to maintain slope stability and minimize grading. Of particular note, the O-S District establishes a reverse setback requirement for adjacent development. This means that new projects on properties adjoining designated open space lands must also provide transitional yards to ensure compatibility, maintain scenic character, and prevent encroachment into open space areas.

Although the O-S District identifies several uses as allowed by right, most activities will still require environmental review and approval under the California Environmental Quality Act (CEQA). Even seemingly minor improvements such as trails, signage, or restoration work may require formal CEQA determination when located near sensitive resources or habitats. This ensures that all projects are carefully evaluated and that potential environmental impacts are avoided or mitigated in accordance with State law.

To further protect resource values, the O-S District requires that most activities occur as part of an approved Conservation, Fuel Management, Habitat Conservation, or Grazing Plan. Activities such as vegetation management, slope stabilization, or trail construction must therefore demonstrate consistency with an adopted management plan to ensure that they contribute to long-term ecological resilience and land stewardship. This structure provides a coordinated approach to implementing conservation and wildfire resilience goals across open space lands, similar to how the City recently approved the Lookout Peak Trail environmental review. At this stage, Staff emphasizes that all properties proposed for the O-S zoning designation will be publicly owned lands. Public ownership ensures appropriate stewardship, equitable access, and alignment with the City’s management responsibilities. Privately owned parcels will not be rezoned to O-S until suitable long-term protection mechanisms such as conservation easements or acquisitions are in place to ensure consistent management.

The City is not rezoning any property at this time. The next step is to identify candidate areas for the O-S district as part of the upcoming Official Zoning and Land Use Map update. Any rezoning would be brought forward as one or more separate zoning map amendments, with parcel-level review, public notice, and hearings. For larger publicly owned holdings (e.g., Western Hills, Eastern Hills), the City may consider partial or split zoning where open space functions coexist with other identified or existing uses (such as public infrastructure, access/operations areas, or facility sites). Parks and recreation sites (e.g., Riverside Park) will be evaluated against current use, easements, and adopted plans to determine whether O-S is appropriate for all or only portions of a site.

The proposed O-S Zoning District also draws from Mendocino County Code Chapter 20.104 (Open Space District). While the County’s zoning code provided a valuable reference point, the City’s approach intentionally diverges in several key areas. The County’s Open Space District permits limited residential development, mineral extraction, and certain municipal or utility infrastructure, including renewable energy facilities. While these activities may be appropriate in a rural county context, they are inconsistent with the City’s policy direction for urban-adjacent open space lands. Within Ukiah, such uses would introduce impacts and intensities incompatible with the City’s conservation, recreation, and resource management objectives. Staff does not discount the potential appropriateness of those uses but identifies them as more suitable within the Public Facilities (P-F) Zoning District or similar designations that can accommodate infrastructure and energyrelated projects while maintaining operational flexibility.

Pursuant to Section 15183 of the California Environmental Quality Act (CEQA), the project qualifies for a statutory exemption. The project is consistent with the development density and use characteristics established by the existing General Plan and zoning regulations for which an Environmental Impact Report (EIR) has already been certified. Upon review and drafting Findings of Consistency (Attachment 3), no

additional significant environmental effects peculiar to the project or its site have been identified.

Overall, the proposed O-S Zoning District provides the City with a clear, defensible regulatory framework to protect natural and scenic resources, implement the Ukiah 2040 General Plan, and guide the responsible use, stewardship, and access to the City’s open space lands into the future.

Staff recommends Council introduce by title only an ordinance amending the Ukiah City Code to establish and regulate the Open Space (O-S) Zoning District, consistent with the Ukiah 2040 General Plan.

Recommended Action: Introduce by title only an Ordinance amending the Ukiah City Code to add Article

11.5 to Division 9, Chapter 2, establishing and regulating the Open Space (O-S) Zoning District.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Blake Adams, Chief Resilience Officer; Darcy Vaughn, Deputy City Attorney STRATEGIC PLAN (SP): SP 3A- Review and Revise Land Use Planning Documents.

CLIMATE INITIATIVES (CI): CI-5a- Update Zoning; CI-10a- Prevent Fires.

GENERAL PLAN ELEMENTS (GP): Goal ENV-1- Preserve open space land for the commercial agricultural and productive uses, the protection and use of natural resources, the enjoyment of scenic beauty and recreation, protection of tribal resources, and the protection from natural hazards; Policy ENV-6.7, Trail Corridors; Implementation Program C- Open Space Management; Policy ENV-1.3, Renewable Energy; Policy PFS-12.1 Park Network; Policy LU-6.3 Hillside Access

ATTACHMENT 1
ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW ARTICLE 11.5 TO DIVISION 9, CHAPTER 2 TO UKAH CITY CODE TO ESTABLISH AND REGULATE THE OPENSPACE (O-S) ZONING DISTRICT.

The City Council of the City of Ukiah hereby ordains as follows:

SECTION ONE. FINDINGS

1. The City Council finds that establishing an Open-Space (O-S) Zoning District implements and is consistent with the Ukiah 2040 General Plan, particularly Goal ENV-1 to preserve open space lands for agricultural production, natural resource protection, recreation, scenic enjoyment, and hazard avoidance.

2. The City Council finds that the establishment of the proposed Zoning District is consistent with and effectuates the Ukiah 2040 General Plan. In particular, the proposed zoning district implements the land use designations of Agriculture (A), Open-Space (OS), Public (P), and Recreation (REC), and is aligned with Goal ENV-1, which promotes the preservation and management of open space lands for agricultural productivity, natural resource conservation, public recreation, scenic values, and hazard avoidance. The zoning district establishes a regulatory structure that supports and reinforces these General Plan objectives, ensuring that future land uses remain compatible with the City’s long-term vision for sustainable land stewardship.

3. The City Council finds that the O-S Zoning District fulfills Policy ENV-6.7 and Policy LU-6.3 by identifying, preserving, and managing creek corridors, hillsides, and ridgelines for trails, wildlife habitat, and public access. When applied to real property, the district provides a regulatory mechanism to ensure open space resources are protected, managed, and maintained in alignment with the intent of the 2040 General Plan, and any City-approved conservation, fuel management, or habitat restoration plan.

4. The City Council finds that the O-S Zoning District aligns with Action Item ENV-1.2(C) of the Ukiah 2040 General Plan by establishing allowances within open space designated areas, ensuring compatibility with long-term land conservation and watershed management objectives, including those identified in the Western Hills Watershed Protection Area Management Plan (2024) and the Western Hills Fire Break Maintenance Plan (2025).

5. The City Council finds that the Planning Commission held duly public workshops at regular meetings on January 8, 2025, May 28, 2025, and duly noticed public hearing on October 22, 2025, to review the purpose, standards, and applicability of the proposed O-S Zoning District.

The Commission received public comments, discussed implementation options, and recommended the draft ordinance for adoption following consideration of staff reports, meeting materials, and related management plans.

6. The City Council finds that creating the O-S Zoning District promotes the public health, safety, and welfare by preserving natural and scenic resources, protecting against environmental hazards, and providing opportunities for recreation, education, and community enjoyment of

the City’s open spaces.

7. The City Council finds that adoption of the O-S Zoning District aligns with the intent of California Government Code Sections 65302 and 65560–65570, which require cities to adopt measures necessary to implement the Open-Space and Conservation Elements of their General Plan. Establishing a dedicated zoning district provides an essential tool to designate, conserve, and manage open-space lands in response to evolving State requirements for resource protection, climate adaptation, equitable public access, and sustainable land use.

8. The City Council finds that the establishment of the proposed Zoning District supports and advances the goals of the State of California’s 30x30 Initiative, which aims to conserve 30 percent of the state’s lands and coastal waters by 2030. Specifically, the zoning designation ensures that identified lands are durably protected, supports the expansion of equitable access to nature, and promotes the long-term conservation of ecological values such as wildlife habitat, farmland, water resources, and carbon sequestration. Furthermore, the zoning district establishes appropriate management standards to preserve these values over time, consistent with the broader state conservation framework.

9. The City Council finds that the adoption of this O-S Zoning District Ordinance is a legislative action that implements and is consistent with the development expectations and policies established in the Ukiah 2040 General Plan. Accordingly, the proposed project qualifies for streamlined environmental review pursuant to the California Environmental Quality Act (CEQA). Further CEQA review of this action is limited in scope as provided by Public Resources Code Section 21083.3 and CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning), based upon the Environmental Impact Report (EIR) previously certified for the Ukiah 2040 General Plan.

SECTION TWO.

A new Article 11.5, entitled “REGULATIONS IN OPEN-SPACE (O-S) DISTRICTS” is hereby added to Division 9, Chapter 2 of the Ukiah City Code and shall read as follows:
§ 9140 PURPOSE AND INTENT
The purpose of the Open-Space (O-S) zoning district is to conserve natural resources, preserve ecological systems, protect scenic and cultural landscapes, and provide opportunities for passive recreation and public access where appropriate. This designation is intended to identify lands not suited for development or to land most valuable in an undeveloped state. Factors limiting the development of land would include such constraints as unstable soils, high fire hazard, remote location, poor access, or susceptibility to flooding. Valuable natural areas could include rare and endangered species and habitat, wildlife corridors, riparian vegetation zones, areas with creeks or water features, or designated scenic resources.

The O-S District is consistent with the Open-Space, Public, Agriculture, and Recreational Land Use Designations in the General Plan. The regulations contained in this Article shall apply in all Open-Space (O-S) Districts except for the Airport Industrial Park Planned Development – Open Space designation.

§ 9141 DEFINITIONS
For purposes of this Article, the words and phrases set out herein shall have the following meanings within the Open – Space Zoning District:

BOARDWALKS AND ELEVATED WALKWAYS: Structures that allow passage over sensitive areas such as wetlands or riparian zones, reducing ground disturbance and preserving natural hydrology and vegetation.

CAMPGROUND – OPEN-SPACE: Areas designated for overnight camping, including tent sites, fire rings, picnic tables, and restrooms, with minimal permanent infrastructure, intended for recreational use compatible with natural open space settings.

CULTURAL, HISTORICAL, OR ARCHAEOLOGICAL INTERPRETIVE FACILITIES: Facilities or installations that convey the cultural, historical, or archaeological significance of a site through signage, exhibits, or programming. Such uses shall be low-impact and compatible with preservation of the surrounding environment.

ENVIRONMENTAL EDUCATION CENTERS: Small-scale facilities dedicated to outdoor learning, interpretation, and stewardship. May include classrooms, demonstration gardens, or displays focused on ecology, conservation, and sustainable practices, provided they maintain the character of the surrounding open space.

FIREBREAK: A linear or perimeter strip of land or area where combustible vegetation and materials are removed or reduced to a noncombustible condition to slow or stop wildfire spread and support firefighting operations. Width, location, and maintenance shall comply with the applicable fire code or an approved Fuels Management, Vegetation Management/Wildfire Mitigation Plan.

GRAZING. The controlled feeding of livestock on open land for the purpose of vegetation management, fuel reduction, or habitat restoration, consistent with an approved conservation, fuel management, or habitat restoration plan.

HABITAT BANKING OR MITIGATION SITES: Lands preserved, enhanced, or restored to offset environmental impacts elsewhere, typically under a conservation easement or regulatory agreement.

These areas support long-term ecological functions and comply with state or federal mitigation requirements.

INTERPRETIVE SIGNAGE AND EDUCATIONAL KIOSKS: Signs or display stations designed to inform visitors about the natural, cultural, or historical features of a place. They often include text, images, maps, or interactive elements.

NATIVE PLANT PROPAGATION; NURSERY AREAS: Designated spaces used to grow and reproduce local, native plant species, usually from seeds or cuttings to support restoration, conservation, or landscaping projects that aim to preserve the local ecosystem.

NON-OBTRUSIVE TOWER: A structure intended for wildfire detection, environmental monitoring, emergency communication, or similar public safety functions, and is designed to have minimal visual and environmental impact. These towers are typically slender, uninhabited, and constructed using neutral colors or materials that help them blend with the surrounding landscape. They avoid

prominent placement on ridgelines or scenic vistas whenever possible and do not include large equipment shelters or features that would significantly alter the natural character of the site. Lighting is not permitted unless required by state or federal safety regulations OUTDOOR EDUCATION: Organized programs that provide structured instruction and hands-on learning in outdoor or natural settings, including field studies, environmental science, ecology, outdoor skills, and natural interpretation.

PARKING LOTS (TRAILHEADS OR OPEN-SPACE ACCESS): Surface parking areas intended solely to support public access to trails, parks, or open space areas. These lots shall be minimally sized, use permeable materials where feasible, and be sited to reduce visual and environmental impacts.

PUBLIC PARKS AND RECREATION AREAS WITH LIMITED FACILITIES: Open space areas accessible to the public for passive or low-impact recreation, such as walking, wildlife viewing, or picnicking. May include benches, restrooms, or shade structures, but do not permit large-scale or intensive recreational infrastructure.

REWILDING: The restoration or protection of land and ecosystems to support native species, natural processes, and ecological functions, with minimal ongoing human management.

SLOPE STABILIZATION: Engineering, vegetative, and bioengineering measures to prevent or correct slope failure and erosion, including grading/terracing, soil reinforcement, rockery/riprap, retaining systems, slope drains, and temporary/permanent erosion control BMPs (e.g., silt fence, fiber rolls, hydro-mulch, check dams, sediment basins).

SPECIAL EVENTS OR TEMPORARY USES CONSISTENT WITH OPEN-SPACE VALUES: Shortterm activities such as nature walks, educational workshops, cultural gatherings, or community celebrations that promote awareness, stewardship, or enjoyment of open space resources without significant alteration of the site.

TRAIL, BICYCLE (SHARED-USE PATH): A Public Trail or path primarily designed for bicycle travel, typically with a stabilized surface for bicycle traffic. Equestrian and pedestrian use is not allowed unless expressly posted and designed.

TRAIL, EQUESTRIAN: A Public Trail primarily designed, constructed, and maintained for horseback riding. May run parallel to, or be separated from, a Multi-Use Trail. Includes equestrianspecific features such as hitching rails, mounting blocks, manure bins, and trail width/clearance suitable for horses.

TRAIL, MULTI-USE: A Public Trail designed and signed for concurrent use by multiple nonmotorized users, typically including hikers, bicyclists, and may include equestrian use where specifically posted and designed. Surfaces may be stabilized.

TRAIL, NATURE/FOOTPATH: A Public Trail intended for pedestrian travel only (hiking, walking, running), typically with a natural surface and minimal improvements to protect sensitive resources.

Bicycles and equestrian use are not allowed unless expressly posted and designed.

TRAIL, PUBLIC: A publicly accessible route for travel and recreation located in parks, open space, or easements, designed for pedestrian use and, where signed or improved, may include other

permitted non-motorized users.

TRAIL SPUR (ACCESS SPUR): A short Public Trail segment that provides connection from a trailhead, street, school, park, or neighborhood to a Multi-Use, Bicycle, Equestrian, or Nature/Footpath.

TRAILHEAD: A designated access point to one or more trails that may include parking, restrooms, potable water, signage/maps, staging areas (including equestrian staging), and maintenance access while safeguarding open-space from prohibited access or usage.

WATER DETENTION AND RECHARGE FACILITIES: Infrastructure designed to temporarily capture, hold, and infiltrate stormwater to reduce runoff, prevent erosion, and recharge groundwater. Includes bioswales, retention basins, and percolation ponds designed to integrate with natural systems.

WILDFIRE PUBLIC SAFETY INFRASTRUCTURE: Equipment intended to support wildfire preparedness, detection, and emergency response. This includes, but is not limited to, dedicated firefighting assets (e.g., water storage tanks, staging areas) and emergency communication infrastructure (e.g., public alert systems, emergency sirens, and related systems) necessary to ensure operational readiness during wildfire events.
§ 9142 ALLOWED USES
The following uses are allowed by right in the Open-Space (O-S) District:

Conservation and Habitat Restoration Activities, consistent with approved conservation, fuel management, or habitat restoration plans
Grazing, consistent with approved conservation, fuel management, or habitat restoration plans Fuel Break, consistent with approved conservation, fuel management, or habitat restoration plans Habitat Corridors and Linkages, consistent with approved conservation, fuel management, or habitat restoration plans
Interpretive signage and Educational Kiosks
Native Plant Propagation Areas
Native Tree Nurseries
Outdoor Education
Rewilding, consistent with approved conservation, fuel management, or habitat restoration plans Row & Field Crops and Animal Raising – General Agriculture, excluding permanent structures

Slope Stabilization And Erosion Control, consistent with approved conservation, fuel management, or habitat restoration plans
Wildfire Public Safety Infrastructure
§ 9143 PERMITTED USES
The following uses require approval of an appropriate Use Permit pursuant to the provisions contained in Article 20 of this Chapter.

Campground (Open-Space)
Cultural, historical, or archaeological interpretive facilities Environmental education centers
Habitat banking or mitigation sites
Park and recreation services
Parking lot(s) serving trailheads or open-space recreation areas Special events or temporary uses consistent with open space purpose and intent Trail, Bicycle (Shared-Use)
Trail, Equestrian
Trail, Multi-Use
Trail, Nature/Footpath, consistent with approved conservation, fuel management, or habitat restoration plans
Trail, Public
Trail-Spur
Trailhead
Water detention and recharge facilities
§ 9144 HEIGHT LIMITS
A. Primary structures: Maximum height of 25 feet.

B. Accessory structures: Maximum height of 15 feet or height of main building, whichever is less.

C. Improvements:

1. Non-obtrusive towers and equipment used exclusively for wildfire detection, emergency

communications, or similar public safety purposes may exceed 25 feet. Any such increase would be subject to discretionary review, and must be the minimum necessary for operational effectiveness and designed to reduce visual and environmental impact.

2. Fences or walls: Maximum height of 7 feet, unless consistent with an approved conservation, fuel management or habitat restoration plan, or approved by Use Permit. § 9145 SITE AREA
There is no minimum site area for uses in the O-S District; however, development intensity must conform to open space purpose and intent.
§ 9146 SETBACKS
Yard setbacks apply to all new structures, additions, grading, and site improvements, including fences, walls, pavement, and other hardscape features, as conveyed below.

A. Environmental. A minimum 100-foot setback is required from the edge of sensitive environmental resources, including creeks and rivers (measured from the top of bank), wetlands (from the delineated wetland boundary), and mapped sensitive habitat areas.

B. Visual. To minimize visual impacts, development within or near setback areas shall be sited and designed to maintain natural sightlines and reduce visual prominence through building placement, height and massing control, material selection, and landscape screening, with particular attention to ridgelines.

C. Slope. For sloped terrain, additional setbacks from the top of slope and toe of slope are required to avoid excessive grading. Slope percentage shall be measured as average grade over a horizontal distance of at least 25 feet, based on existing (pre-project) topography.

1. On slopes 15% to less than 30%, principal structures and foundations shall be set back a minimum of 10 feet from the top of ridge and 10 feet from the toe of slope.

2. On slopes 30% or greater, new structures and grading to create building pads are prohibited unless the review authority finds that no practicable alternative exists and that a geotechnical report demonstrates stability without increasing erosion risk; where allowed, the minimum top- and toe-of-slope setbacks shall be 30 feet.

D. Yard Setbacks: Any adjacent lot that shares a side or rear lot line with land zoned O-S shall provide a transition yard measured from that line as follows for the following uses:

1. Single Family Residential: Rear 25 feet, side 12 feet;

2. Multifamily: Rear 30 feet, side 15 feet;

3. Non-Residential: Rear 35 feet, side 15 feet.

E. Exception. As part of the applicable Use Permit process, the Zoning Administrator or the Planning Commission may allow encroachments into required setbacks when no practicable alternative exists and the proposed design minimizes both physical and visual disturbance. Findings shall be supported by sitespecific analysis, including (as applicable) a geotechnical report, erosion and sediment control plan, and visual analysis.
§ 9147 PARKING
A. For all trailheads and recreation areas the parking requirements shall be one space per ten (10)

average daily visitors. The required number of parking spaces may be adjusted by the Community Development Director through a Determination of Appropriate Use, based on anticipated patterns of use, including but not limited to similar regional facilities; bicycle or pedestrian access requirements; equestrian facilities; educational or group programming; seasonal or event-based usage; proximity to public transit or urbanized areas.

B. Parking surfaces shall be permeable and screened with vegetation, where feasible.

C. No overnight public parking is allowed unless allowed by an issued Special Event or Use Permit.

D. Other Uses: All other uses are subject to the provisions contained in Article 17 of this Chapter. § 9148 ADDITIONAL REQUIREMENTS
A. Resource Protection: Grading or vegetation removal shall only be permitted with approval from the Community Development Director or Public Works Director on an emergency basis when not part of an approved conservation, fuel management or habitat restoration plan.

B. Lighting: Artificial lighting in the Open-Space District is generally discouraged. Any lighting must be minimal and dark-sky compliant according to International Dark-Sky Association's (IDA) guidelines for outdoor lighting to minimize light pollution.

C. Fencing: For Allowed uses, the use of fencing in the Open-Space Zoning District is generally discouraged. Any fencing installed must be wildlife-friendly or implemented to maintain public safety.

Fences are prohibited if they would impede wildlife movement within a designated wildlife or habitat corridor, as determined by the City based on substantial evidence.

D. Parking Lot & Recreation Area Landscaping: Landscape plantings in the Open-Space District must be native and drought-tolerant species. Parking and recreation surfacing shall be permeable except where infeasible for compliance with the Americans with Disabilities Act or to serve emergency access.

E. Requirements for Special Events: Events in the Open-Space District must be consistent with the purpose of the zoning district set forth in this Article and shall not significantly degrade natural resources or impair public enjoyment of the area. All events require prior approval through a Use Permit. § 9149 DETERMINATION OF APPROPRIATE USE
Whenever a use is not listed in this Article as a used allowed by right or a use subject to a Use Permit in the O-S Zoning District, the Community Development Director shall determine whether the use is appropriate for the Zoning District, either as of right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows:

A. That the use would not be incompatible with other existing or allowed uses in the O-S Zoning District.

B. That the use would not be detrimental to the continuing preservation of resources or access to the area in which the use would be located.

C. That the use involves a similar scale and impact to uses that are designated allowed uses in this Article.

D. That the use is consistent with the purpose and intent of the Open-Space Zoning District, including the protection of natural resources, scenic values, and the long-term preservation of open space for public or ecological benefit.

E. In the case of determining that a use not listed in this Article as an allowed or permitted use could be established with the securing of a Use Permit, the Community Development Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the Community Development Director regarding whether a use can be allowed or permitted in the OpenSpace Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance with the applicable procedures as set forth in this Chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Community Development Director. All City Council decisions on appeals of the Director’s actions are final for the City.

SECTION THREE.

1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption.

2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.

3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

Introduced by title only on , 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Adopted on , 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Douglas F. Crane, Mayor
ATTEST:

Kristine Lawler, CMC/City Clerk

ATTACHMENT 2

Exhibit A: Revised Ordinance

EXHIBIT A
ORDINANCE NO.

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW ARTICLE 11.5 TO DIVISION 9, CHAPTER 2 TO UKAH CITY CODE TO ESTABLISH AND REGULATE THE OPENSPACE (O-S) ZONING DISTRICT.

The City Council of the City of Ukiah hereby ordains as follows:

SECTION ONE. FINDINGS

1. The City Council finds that establishing an Open- Space (O-S) Zoning District implements and is consistent with the Ukiah 2040 General Plan, particularly Goal ENV-1 to preserve open space lands for agricultural production, natural resource protection, recreation, scenic enjoyment, and hazard avoidance.

2. The City Council finds that the establishment of the proposed Zoning District is consistent with and effectuates the Ukiah 2040 General Plan. In particular, the proposed zoning district implements the land use designations of Agriculture (A), Open- Space (OS), Public (P), and Recreation (REC), and is aligned with Goal ENV-1, which promotes the preservation and management of open space lands for agricultural productivity, natural resource conservation, public recreation, scenic values, and hazard avoidance. The zoning district establishes a regulatory structure that supports and reinforces these General Plan objectives, ensuring that future land uses remain compatible with the City’s long-term vision for sustainable land stewardship.

3. The City Council finds that the O-S Zoning District fulfills Policy ENV-6.7 and Policy LU-6.3 by identifying, preserving, and managing creek corridors, hillsides, and ridgelines for trails, wildlife habitat, and public access. When applied to real property, the district provides a regulatory mechanism to ensure open space resources are protected, managed, and maintained in alignment with the intent of the 2040 General Plan, and any City-approved conservation, fuel management, or habitat restoration plan.

4. The City Council finds that the O-S Zoning District aligns with Action Item ENV-1.2(C) of the Ukiah 2040 General Plan by establishing allowances within open space designated areas, ensuring compatibility with long-term land conservation and watershed management objectives, including those identified in the Western Hills Watershed Protection Area Management Plan (2024) and the Western Hills Fire Break Maintenance Plan (2025).

5. The City Council finds that the Planning Commission held duly public workshops at regular meetings on January 8, 2025, May 28, 2025, and duly noticed public hearing on October 22, 2025, to review the purpose, standards, and applicability of the proposed O-S Zoning District.

The Commission received public comments, discussed implementation options, and recommended the draft ordinance for adoption following consideration of staff reports, meeting materials, and related management plans.

6. The City Council finds that creating the O-S Zoning District promotes the public health, safety, and welfare by preserving natural and scenic resources, protecting against environmental hazards, and providing opportunities for recreation, education, and community enjoyment of

the City’s open spaces.

7. The City Council finds that adoption of the O-S Zoning District aligns with the intent of California Government Code Sections 65302 and 65560–65570, which require cities to adopt measures necessary to implement the Open- Space and Conservation Elements of their General Plan. Establishing a dedicated zoning district provides an essential tool to designate, conserve, and manage open-space lands in response to evolving State requirements for resource protection, climate adaptation, equitable public access, and sustainable land use.

8. The City Council finds that the establishment of the proposed Zoning District supports and advances the goals of the State of California’s 30x30 Initiative, which aims to conserve 30 percent of the state’s lands and coastal waters by 2030. Specifically, the zoning designation ensures that identified lands are durably protected, supports the expansion of equitable access to nature, and promotes the long-term conservation of ecological values such as wildlife habitat, farmland, water resources, and carbon sequestration. Furthermore, the zoning district establishes appropriate management standards to preserve these values over time, consistent with the broader state conservation framework.

9. The City Council finds that the adoption of this O-S Zoning District Ordinance is a legislative action that implements and is consistent with the development expectations and policies established in the Ukiah 2040 General Plan. Accordingly, the proposed project qualifies for streamlined environmental review pursuant to the California Environmental Quality Act (CEQA). Further CEQA review of this action is limited in scope as provided by Public Resources Code Section 21083.3 and CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning), based upon the Environmental Impact Report (EIR) previously certified for the Ukiah 2040 General Plan.

SECTION TWO.

A new Article 11.5, entitled “REGULATIONS IN OPEN- SPACE (O-S) DISTRICTS” is hereby added to Division 9, Chapter 2 of the Ukiah City Code and shall read as follows:
§ 9140 PURPOSE AND INTENT
The purpose of the Open- Space (O-S) zoning district is to conserve natural resources, preserve ecological systems, protect scenic and cultural landscapes, and provide opportunities for passive recreation and public access where appropriate. This designation is intended to identify lands not suited for development or to land most valuable in its an undeveloped state. Factors limiting the development of land would include such constraints as unstable soils, high fire hazard, remote location, poor access, or susceptibility to flooding. Valuable natural areas could include rare and endangered species and habitat, wildlife corridors, riparian vegetation zones, areas with creeks or water features, or designated scenic resources.

The O-S District is consistent with the Open- Space, Public, Agriculture, and Recreational Land Use Designations in the General Plan. The regulations contained in this Article shall apply in all Open- Space (O-S) Districts except for the Airport Industrial Park Planned Development – Open Space designation.

§ 9141 DEFINITIONS
For purposes of this Article, the words and phrases set out herein shall have the following meanings within the Open – Space Zoning District:

BOARDWALKS AND ELEVATED WALKWAYS: Structures that allow passage over sensitive areas such as wetlands or riparian zones, reducing ground disturbance and preserving natural hydrology and vegetation.

CAMPGROUND – OPEN- SPACE: Areas designated for overnight camping, including tent sites, fire rings, picnic tables, and restrooms, with minimal permanent infrastructure, intended for recreational use compatible with natural open space settings.

CULTURAL, HISTORICAL, OR ARCHAEOLOGICAL INTERPRETIVE FACILITIES: Facilities or installations that convey the cultural, historical, or archaeological significance of a site through signage, exhibits, or programming. Such uses shall be low-impact and compatible with preservation of the surrounding environment.

ENVIRONMENTAL EDUCATION CENTERS: Small-scale facilities dedicated to outdoor learning, interpretation, and stewardship. May include classrooms, demonstration gardens, or displays focused on ecology, conservation, and sustainable practices, provided they maintain the character of the surrounding open space.

FIREBREAK: A linear or perimeter strip of land or area where combustible vegetation and materials are removed or reduced to a noncombustible condition to slow or stop wildfire spread and support firefighting operations. Width, location, and maintenance shall comply with the applicable fire code or an approved Fuels Management, Vegetation Management/Wildfire Mitigation Plan.

GRAZING. The controlled feeding of livestock on open land for the purpose of vegetation management, fuel reduction, or habitat restoration, consistent with an approved conservation, fuel management, or habitat restoration plan.

HABITAT BANKING OR MITIGATION SITES: Lands preserved, enhanced, or restored to offset environmental impacts elsewhere, typically under a conservation easement or regulatory agreement.

These areas support long-term ecological functions and comply with state or federal mitigation requirements.

INTERPRETIVE SIGNATE SIGNAGE AND EDUCATIONAL KIOSKS: Signs or display stations designed to inform visitors about the natural, cultural, or historical features of a place. They often include text, images, maps, or interactive elements.

NATIVE PLANT PROPAGATION; NURSERY AREAS: Designated spaces used to grow and reproduce local, native plant species, usually from seeds or cuttings to support restoration, conservation, or landscaping projects that aim to preserve the local ecosystem.

NON-OBTRUSIVE TOWER: A structure intended for wildfire detection, environmental monitoring, emergency communication, or similar public safety functions, and is designed to have minimal visual and environmental impact. These towers are typically slender, uninhabited, and constructed using neutral colors or materials that help them blend with the surrounding landscape. They avoid

prominent placement on ridgelines or scenic vistas whenever possible and do not include large equipment shelters or features that would significantly alter the natural character of the site. Lighting is not permitted unless required by state or federal safety regulations OUTDOOR EDUCACTIONEDUCATION: Organized programs that provide structured instruction and hands-on learning in outdoor or natural settings, including field studies, environmental science, ecology, outdoor skills, and natural interpretation.

PARKING LOTS (TRAILHEADS OR OPEN- SPACE ACCESS): Surface parking areas intended solely to support public access to trails, parks, or open space areas. These lots shall be minimally sized, use permeable materials where feasible, and be sited to reduce visual and environmental impacts.

PUBLIC PARKS AND RECREATION AREAS WITH LIMITED FACILITIES: Open space areas accessible to the public for passive or low-impact recreation, such as walking, wildlife viewing, or picnicking. May include benches, restrooms, or shade structures, but do not permit large-scale or intensive recreational infrastructure.

REWILDING: The restoration or protection of land and ecosystems to support native species, natural processes, and ecological functions, with minimal ongoing human management.

SLOPE STABILIZATION: Engineering, vegetative, and bioengineering measures to prevent or correct slope failure and erosion, including grading/terracing, soil reinforcement, rockery/riprap, retaining systems, slope drains, and temporary/permanent erosion control BMPs (e.g., silt fence, fiber rolls, hydro-mulch, check dams, sediment basins).

SPECIAL EVENTS OR TEMPORARY USES CONSISTENT WITH OPEN -SPACE VALUES: Shortterm activities such as nature walks, educational workshops, cultural gatherings, or community celebrations that promote awareness, stewardship, or enjoyment of open space resources without significant alteration of the site.

TRAIL, BICYCLE (SHARED-USE PATH): A Public Trail or path primarily designed for bicycle travel, typically with a stabilized surface for bicycle traffic. Equestrian and pedestrian use is not allowed unless expressly posted and designed.

TRAIL, EQUESTRIAN: A Public Trail primarily designed, constructed, and maintained for horseback riding. May run parallel to, or be separated from, a Multi-Use Trail. Includes equestrianspecific features such as hitching rails, mounting blocks, manure bins, and trail width/clearance suitable for horses.

TRAIL, MULTI-USE: A Public Trail designed and signed for concurrent use by multiple nonmotorized users, typically including hikers, bicyclists, and may include equestrian use where specifically posted and designed. Surfaces may be stabilized.

TRAIL, NATURE/FOOTPATH: A Public Trail intended for pedestrian travel only (hiking, walking, running), typically with a natural surface and minimal improvements to protect sensitive resources.

Bicycles and equestrian use are not allowed unless expressly posted and designed.

TRAIL, PUBLIC: A publicly accessible route for travel and recreation located in parks, open space, or easements, designed for pedestrian use and, where signed or improved, may include other

permitted non-motorized users.

TRAIL SPUR (ACCESS SPUR): A short Public Trail segment that provides connection from a trailhead, street, school, park, or neighborhood to a Multi-Use, Bicycle, Equestrian, or Nature/Footpath.

TRAILHEAD: A designated access point to one or more trails that may include parking, restrooms, potable water, signage/maps, staging areas (including equestrian staging), and maintenance access while safeguarding open-space from prohibited access or usage.

WATER DETENTION AND RECHARGE FACILITIES: Infrastructure designed to temporarily capture, hold, and infiltrate stormwater to reduce runoff, prevent erosion, and recharge groundwater. Includes bioswales, retention basins, and percolation ponds designed to integrate with natural systems.

WILDFIRE PUBLIC SAFETY INFRASTRUCTURE: Equipment intended to support wildfire preparedness, detection, and emergency response. This includes, but is not limited to, dedicated firefighting assets (e.g., water storage tanks, staging areas) and emergency communication infrastructure (e.g., public alert systems, emergency sirens, and related systems) necessary to ensure operational readiness during wildfire events.
§ 9142 ALLOWED USES
The following uses are allowed by right in the Open- Space (O-S) District:

Conservation and Habitat Restoration Activities, consistent with approved conservation, fuel management, or habitat restoration plans
Grazing, consistent with approved conservation, fuel management, or habitat restoration plans Fuel Break, consistent with approved conservation, fuel management, or habitat restoration plans Habitat Corridors and Linkages, consistent with approved conservation, fuel management, or habitat restoration plans
Interpretive signage and Educational Kiosks
Native Plant Propagation Areas
Native Tree Nurseries
Outdoor Education
Rewilding, consistent with approved conservation, fuel management, or habitat restoration plans Row & Field Crops and Animal Raising – General Agriculture, excluding permanent structures

Slope Stabilization And Erosion Control, consistent with approved conservation, fuel management, or habitat restoration plans
Wildfire Public Safety Infrastructure
§ 9143 PERMITTED USES
The following uses require approval of an appropriate uUse Ppermit pursuant to the provisions contained in Article 20 of this Chapter.

Campground (Open-Space)
Cultural, historical, or archaeological interpretive facilities Environmental education centers
Habitat banking or mitigation sites
Park and recreation services
Parking lot(s) serving trailheads or open-space recreation areas Special events or temporary uses consistent with open space purpose and intent Trail, Bicycle (Shared-Use)
Trail, Equestrian
Trail, Multi-Use
Trail, Nature/Footpath, consistent with approved conservation, fuel management, or habitat restoration plans
Trail, Public
Trail-Spur
Trailhead
Water detention and recharge facilities
§ 9144 HEIGHT LIMITS
A. Primary structures: Maximum height of 25 feet.

B. Accessory structures: Maximum height of 15 feet or height of main building, whichever is less.

C. Improvements:

1. Non-obtrusive towers and equipment used exclusively for wildfire detection, emergency

communications, or similar public safety purposes may exceed 25 feet. Any such increase would be subject to discretionary review, and must be the minimum necessary for operational effectiveness and designed to reduce visual and environmental impact.

2. Fences or walls: Maximum height of 7 feet, unless consistent with an approved conservation, fuel management or habitat restoration plan, or approved by Use Permit. § 9145 SITE AREA
There is no minimum site area for uses in the O-S District; however, development intensity must conform to open space purpose and intent.
§ 9146 SETBACKS
Yard setbacks apply to all new structures, additions, grading, and site improvements, including fences, walls, pavement, and other hardscape features, as conveyed below.

A. Environmental. A minimum 100-foot setback is required from the edge of sensitive environmental resources, including creeks and rivers (measured from the top of bank), wetlands (from the delineated wetland boundary), and mapped sensitive habitat areas.

B. Visual. To minimize visual impacts, development within or near setback areas shall be sited and designed to maintain natural sightlines and reduce visual prominence through building placement, height and massing control, material selection, and landscape screening, with particular attention to ridgelines.

C. Slope. For sloped terrain, additional setbacks from the top of slope and toe of slope are required to avoid excessive grading. Slope percentage shall be measured as average grade over a horizontal distance of at least 25 feet, based on existing (pre-project) topography.

1. On slopes 15% to less than 30%, principal structures and foundations shall be set back a minimum of 10 feet from the top of ridge and 10 feet from the toe of slope.

2. On slopes 30% or greater, new structures and grading to create building pads are prohibited unless the review authority finds that no practicable alternative exists and that a geotechnical report demonstrates stability without increasing erosion risk; where allowed, the minimum top- and toe-of-slope setbacks shall be 30 feet.

D. Yard Setbacks: Any adjacent lot that shares a side or rear lot line with land zoned O-S shall provide a transition yard measured from that line as follows for the following uses:

1. Single Family Residential: Rear 25 feet, side 12 feet;

2. Multifamily: Rear 30 feet, side 15 feet;

3. Non-Residential: Rear 35 feet, side 15 feet.

E. Exception. As part of the applicable Use Permit process, the Zoning Administrator or the Planning Commission may allow encroachments into required setbacks when no practicable alternative exists and the proposed design minimizes both physical and visual disturbance. Findings shall be supported by sitespecific analysis, including (as applicable) a geotechnical report, erosion and sediment control plan, and visual analysis.
§ 9147 PARKING
A. For all trailheads and recreation areas the parking requirements shall be one space per ten (10)

average daily visitors. The required number of parking spaces may be adjusted by the Community Development Director through a Determination of Appropriate Use, based on anticipated patterns of use, including but not limited to similar regional facilities; bicycle or pedestrian access requirements; equestrian facilities; educational or group programming; seasonal or event-based usage; proximity to public transit or urbanized areas.

B. Parking surfaces shall be permeable and screened with vegetation, where feasible.

C. No overnight public parking is allowed unless allowed by an issued Special Event or Use permitPermit.

D. Other Uses: All other uses are subject to the provisions contained in Article 17 of this Chapter. § 9148 ADDITIONAL REQUIREMENTS
A. Resource Protection: Grading or vegetation removal shall only be permitted with approval from the Community Development Director or Public Works Director on an emergency basis when not part of an approved conservation, fuel management or habitat restoration plan.

B. Lighting: Artificial lighting in the Open- Space District is generally discouraged. Any lighting must be minimal and dark-sky compliant according to International Dark-Sky Association's (IDA) guidelines for outdoor lighting to minimize light pollution.

C. Fencing: For Allowed uses, the use of fencing in the Open- Space Zoning District is generally discouraged. Any fencing installed used must be wildlife-friendly or implemented to maintain public safety.

Fences are prohibited if they would impede wildlife movement within a designated wildlife or habitat corridor, as determined by the City based on substantial evidence.

D. Parking Lot & Recreation Area Landscaping: Landscape plantings in the Open- Space District must be either native and or drought-tolerant species. Parking and recreation surfacing shall be permeable except where infeasible for compliance with the Americans with Disabilities Act or to serve emergency access.

E. Requirements for Special Events: Events in the Open- Space District must be consistent with the purpose of the zoning district set forth in this Article and shall not significantly degrade natural resources or impair public enjoyment of the area. All events require prior approval through a Use Permituse permit. § 9149 DETERMINATION OF APPROPRIATE USE
Whenever a use is not listed in this Article as a used allowed by right or a use subject to a Use Permit use permit in the O-S Zoning District, the Community Development Director shall determine whether the use is appropriate for the Zoning District, either as of right or subject to a Use Permituse permit.

In making this determination, the Planning Director shall find as follows:

A. That the use would not be incompatible with other existing or allowed uses in the O-S Zoning District.

B. That the use would not be detrimental to the continuing preservation of resources or access to the area in which the use would be located.