Agenda packet — Ukiah City Council, January 21, 2026 (part 1 of 6)

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City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/83075964263 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 830 7596 4263
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.

January 21, 2026 - 5:15 PM

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS

5. PETITIONS AND COMMUNICATIONS

6. APPROVAL OF MINUTES

6.a. Approval of the Minutes for the December 17, 2025, Regular Meeting.

Recommended Action: Approve the Minutes for the December 17, 2025, Regular Meeting.

Attachments:

1. 2025-12-17 CC Draft Minutes

7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.

8. CONSENT CALENDAR

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The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.

Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.

8.a. Report of Disbursements for the Month of November 2025.

Recommended Action: Approve the report of disbursements for the month of November 2025.

Attachments:

1. November 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. November 2025 Disbursements Detail

8.b. Report of Disbursements for the Month of December 2025.

Recommended Action: Approve the report of disbursements for the month of December 2025.

Attachments:

1. December 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. December 2025 Disbursements Detail

8.c. Adoption of Resolution Approving the City of Ukiah's Qualified Contractors List for 2026.

Recommended Action: Adopt the resolution approving the Qualified Contractors List for 2026.

Attachments:

1. City Code Section 1541-1543

2. Cost Accounting Manual - Partial

3. Annual Public Notice - November 2025

4. Proposed Resolution with Exhibit A

8.d. Notification of Purchase of Tablet Command Software in the Amount of $40,450 for the Annual Renewal and Service Expansion.

Recommended Action: Receive notification of purchase of Tablet Command software in the amount of $40,450 for the annual renewal and service expansion.

Attachments:

1. Tablet Command Brochure

2. Quote & PO

8.e. Approval of Contract Amendment with Van Lant & Fankhanel, LLP, in the Amount of $189,955 for Auditing Services through Fiscal Year 2029/30.

Recommended Action: Approve a contract amendment with Van Lant & Fankhanel, LLP in the amount of $189,955 for auditing services through Fiscal Year 2029/30.

Attachments:

1. Engagement letter 1-2-2026

2. Contract 1415197 - Auditing Services

8.f. Consideration and Possible Approval of Cancellations for the August 5, 2026; December 2, 2026, and January 6, 2027, Regular Meetings, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time-Sensitive Business Arises.

Recommended Action: Approve cancellations for the August 5, 2026; December 2, 2026, and January 6, 2027, Regular City Council Meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time-sensitive business arises.

Attachments: None

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8.g. Approval of Budget Amendment in the Amount of $9,960 for Structural Engineering Services from Dave Jankovsky and Fundraising Consulting Services from Phil Kohlmetz for the Grace Hudson Museum Sun House.

Recommended Action: Approve budget amendment in the amount of $9,960 for structural engineering services from Dave Jankovsky and fundraising consulting services from Phil Kohlmetz for the Grace Hudson Museum Sun House.

Attachments:

1. COU 2425-237 - Jankovsky Engineering Services - GHM Evaluation

2. COU 2425-238 Phil Kohlmetz - General Nonprofit Consulting and Fundraising Counsel

8.h. Approval of Installment Purchase Agreement with Ukiah Valley Sanitation District and Authorize the City Manager to Execute the Agreement and Any Related Documents Necessary to Effectuate the Transaction.

Recommended Action: Approve the Installment Purchase Agreement with Ukiah Valley Sanitation District and authorize the City Manager to execute the agreement and any related documents necessary to effectuate the transaction.

Attachments:

1. Installment Purchase Agreement

8.i. Consideration of Award of Bid to C.V. Larsen in the Amount of $374,596.39 for the Corporation Yard Environmental Well Abandonment, Specification 25-06, Plus a 10% Contingency; and Approve a Corresponding Budget Amendment.

Recommended Action: Award Bid to C.V. Larsen in the amount of $374,596.39 for the Corporation Yard Environmental Well Abandonment, Specification 25-06, plus a 10% contingency, and approve a corresponding budget amendment.

Attachments:

1. Revised PS&E Approval ASR

2. Revised Project Plans

3. Bid Tabulation Spec 25-06 Abandonment of Environmental Monitoring and Remediation Wells

4. CV Larsen Bid

8.j. Notification of Contract with EBA Engineering for Environmental Engineering Services Related to the Corporation Yard Environmental Well Abandonment Project, Specification 25-06, and Approval of a Corresponding Budget Amendment.

Recommended Action: Receive notification of contract with EBA Engineering for environmental engineering services related to Corp Yard Environmental Well Abandonment Project, Specification 25-06, and approve a corresponding budget amendment.

Attachments:

1. City of Ukiah Well Abandonment Oversight 1-12-26

2. Clear Creek - Carbon Media Vac and Disposal Quote

3. Bradley Tanks-Waste Storage and Disposal Quote

8.k. Consideration of Approval of Notice of Completion for the Great Redwood Trail Phase 4, Specification 21-02; Approval of Release of Final Payment of the 5% Retention to Granite Construction Company; and Direction to the City Clerk to File the Notice of Completion with the County Recorder.

Recommended Action: Approve the Notice of Completion for the Great Redwood Trail Phase 4, Specification 21-02; approve the release of the final payment of the 5% retention to Granite Construction Company; and direct the City Clerk to file the Notice of Completion with the County Recorder.

Attachments:

1. Great Redwood Trail Phase 4 Final Plan REVISED

2. Notice of Completion-Spec 21-02

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8.l. Approval of Professional Services Contract with EBA Engineering in the Amount of $75,811 for Environmental Monitoring and Reporting Services for the Ukiah Landfill and Approval of Corresponding Budget Amendment.

Recommended Action: Approve a professional services contract with EBA Engineering in the amount of $75,811 for environmental monitoring and reporting services for the Ukiah Landfill and approval of corresponding budget amendment.

Attachments:

1. Cost Estimate for Environmental Monitoring and Reporting_01-15-25

8.m. Approval of Contract Amendment with Ukiah Waste Solutions for Biosolids Removal at the Wastewater Treatment Plant.

Recommended Action: Approve contract amendment with Ukiah Waste Solutions for Biosolids Removal at the Wastewater Treatment Plant.

Attachments:

1. Original Agreement

2. Amendment 9

8.n. Notification of a Purchase from Pelham Paramedic School for Paramedic Training of Five Ukiah Valley Fire Authority (UVFA) Team Members in the Amount of $106,500.

Recommended Action: Receive notification of purchase from Pelham Paramedic School for paramedic training of five Ukiah Valley Fire Authority (UVFA) team members in the amount of $106,500.

Attachments:

1. Pelham Program Brochure

2. Pelham Paramedic School Invoices

8.o. Review and Accept the Annual Development Impact Fee Report for Fiscal Year 2024-25.

Recommended Action: Review and accept the Annual Development Impact Fee Report for Fiscal Year 2024-25.

Attachments:

1. Annual DIF Report 2025

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

10. COUNCIL REPORTS

11. CITY MANAGER/CITY CLERK REPORTS

12. PUBLIC HEARINGS (5:30 PM)

12.a. Consideration of Approval of a Demolition Permit for Two Structures Over 50 Years Old at 101 and 105 South Main Street; Permit No. PA25-000021, File No. 25-000926.

Recommended Action: Approve the Demolition Permit for two structures over 50 years old at 101 and 105 South Main Street; Permit No. PA25-000021, File No. 25-000926.

Attachments:

1. Ukiah City Code Section 3016

2. Final ISMND (2022)

3. Stamped Metal Siding Panel Evaluation (2023)

4. Draft Addendum

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5. Draft Findings

6. Draft Resolution

13. UNFINISHED BUSINESS

13.a. Presentation of City's Audited Annual Comprehensive Financial Report (ACFR) and Audit Reports for the Year Ended June 30, 2025.

Recommended Action: Receive and file Annual Comprehensive Financial Report (ACFR).

Attachments:

1. Annual-ACFR-Report-City-June-30-2025

2. ACFR_Presentation_Updated_FY2025

3. Ukiah Audit Communication Conclusion Letter FY 2025

14. NEW BUSINESS

14.a. Consideration of Adoption of a Resolution Authorizing an Exception to the 180-Day CalPERS Waiting Period, and Authorizing the City’s Retired Water Resources Director to Work on a Temporary Basis as an Extra Help Employee in Accordance with Government Code Sections 7522.56 and 21224.

Recommended Action:

1. Adopt the resolution authorizing an exception to the 180-day waiting period and authorizing the employment of retired annuitant Sean White as an Extra Help employee pursuant to Government Code sections 7522.56 and 21224; and

2. Authorize the City Manager to execute the associated Extra Help Employment Agreement, ensuring continued compliance with CalPERS requirements, including the 960-hour annual limit.

Attachments:

1. Proposed Resolution – Exception to 180-Day Waiting Period

2. Sean White Employment Agreement – Extra Help (Exhibit A)

14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s); with Possible Changes to Airport Infill Policy Ad Hoc.

Recommended Action: 1. Receive report(s).

2. The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

3. Approve the name change of the Airport Infill Policy Ad Hoc to the Airport Policy Ad Hoc along with the identified scope modifications recommended by Staff.

Attachments:

1. 2025 City Council Special Assignments and Ad Hocs (1)

15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING

15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)

15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200

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15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 151 Laws Ave, Ukiah, CA, 95482; APN 003-420-47 Negotiators: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; Jared Walker, Water Resources Director
Negotiating Parties: Willow County Water District Board, Ukiah City Council Under Negotiation: Property Acquisition, Price & Terms of Payment

15.e. Conference Involving a Joint Powers Agency (Inland Water and Power Commission) City representative on IWPC Board (Mari Rodin)
Discussion will concern: (Conference with Real Property Negotiators (Gov’t Code §54956.8) Property: PG&E Potter Valley Project;
Agency Negotiators: Scott Shapiro, Janet Pauli.

Negotiating Parties: IWPC and PG&E
Under Negotiation: Price and Terms

15.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment

15.g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief

16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.

Araceli Sandoval, Deputy City Clerk
Dated: 01/16/26

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AGENDA ITEM 6a

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CITY OF UKIAH

CITY COUNCIL MINUTES
Regular Meeting

CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/86227137337 December 17, 2025
5:15 p.m.
4:30 p.m. – Mayor’s Reception – The City Council and Staff held a reception in the lobby to honor the outgoing Mayor Douglas F. Crane.

1. ROLL CALL
Ukiah City Council met at a Regular Meeting on December 17, 2025, having been legally noticed on December 12, 2025. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/86227137337. Mayor Crane called the meeting to order at 5:16 p.m. Roll was taken with the following Councilmembers Present: Heather Criss, Juan V. Orozco, Susan Sher, and Douglas F. Crane. Councilmembers Absent by Prearrangement: Mari Rodin. Staff

Present: Sage Sangiacomo, City Manager; Darcy Vaughn, Assistant City Attorney; and Kristine Lawler, City Clerk.

MAYOR CRANE PRESIDING.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Outgoing Mayor Crane.

Outgoing Mayor Crane passed the gavel to incoming Mayor Sher.

The Councilmembers went to their new seating arrangement for 2026.

MAYOR SHER PRESIDING.

3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS

4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Receive Presentation of Exceptional Employee Recognition Awards.

Presenters: Sage Sangiacomo, City Manager; Craig Schlatter, Community Development Director; Cindy Sauers, Electric Utility Director; and Mayor Sher.

No public comment was received.

Exceptional Employee Recognition Awards were received by:

Jesse Davis, Chief Planning Manager, Community Development Department: Jesse Davis is being nominated due to his sustained, exceptional performance related to the City’s annexation efforts. Since joining the City with no prior experience in this field four years ago, Jesse has become the foremost technical expert in reorganization-related long-range planning in Mendocino County, and likely in Northern California. In 2022, Jesse led the preparation of the City’s Municipal Service Review, which resulted in LAFCo’s adoption of the first City of Ukiah Sphere of Influence since 1984.

Jesse then completed and secured LAFCo approval of the City-owned properties annexation (2023)

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City Council Minutes for December 17, 2025, Continued:

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and Western Hills annexation (2024). In addition to being “first-ever” efforts, Jesse’s work has led to preservation of open spaces for recreation, fire protection, and watershed management, as well as new revenue generation for the City.

Grady Hurn, Electrical Technician II, Electric Utility Department: Grady is an outstanding employee, he brings an exceptional attitude to everything he does. In his many years with the City — serving as meter reader, apprentice, lineman, and now as an electrical technician — he has continually increased his skill set to take on new challenges with enthusiasm. Recently, he stepped up to lead our planned Public Power Day, and when participation fell short, he pivoted to organize the Utility's float for the Trucker's Light Parade. With a smile on his face, Grady contributes to every aspect of the Electric Utility, including wildfire safety, materials procurement, customer engagement, and most importantly, comic relief. He brings a fresh perspective to every situation, ensuring we're providing the best customer service possible. He exemplifies teamwork, leadership and dedication in every role he takes.

5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.

6. APPROVAL OF MINUTES
a. Approval of the Minutes for the December 3, 2025, Regular Meeting.

Motion/Second: Orozco/Criss to approve Minutes of December 3, 2025, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Criss, Orozco, and Sher.

NOES: None. ABSENT: Rodin. ABSTAIN: None.

7. RIGHT TO APPEAL DECISION
Mayor Sher read the right to appeal.

8. CONSENT CALENDAR
Mayor Sher noted that the recommended action for agenda item 8k was revised to reject all bids due to non-conformity.
a. Preliminary Budget Development Schedule for Fiscal Year 2026-27 – Finance. b. Report of Disbursements for the Month of October 2025 – Finance. c. Adoption of Resolution (2025-61) Terminating the Local Emergency Due to Conditions Caused by Atmospheric Rivers Causing Damage to Public Infrastructure – City Manager. d. Notification of Contract Amendment (2223-190-A1) with the Mendocino Solid Waste Management Authority for Administrative Services – Public Works.
e. Notification of Purchase (2526-148) of Parking Enforcement License Plate Reader Cameras from EyeP Solutions in the Amount of $53,386.10 – Police.
f. Approval of Notice of Completion for the Fairgrounds Storm Drain Replacement Project, Specification No. 25-02, and Final Payment of the 5% Retention to Ghilotti Construction Company Inc. – Public Works.
g. Authorization for the City Manager to Execute a Contract Amendment (2324-215-A2) with E Source in the Amount of $29,325 for Continued Project Management and Consulting Services Supporting Customer Information System Transition Activities, Including the Ukiah Valley Sanitation District Onboarding, Customer Information System Upgrade, and Shutoff Policy Integration – Finance.

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City Council Minutes for December 17, 2025, Continued:

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h. Approval of Contract Amendment (1314-231-A11) and Corresponding Budget Amendment with Carollo Engineers for Engineering Services and Construction Management in the Amount of $335,837.58 for the Recycled Water Project – Phase 4 – Public Works. i. Approval of Contract Amendment (2425-161-A1) with Colantuono, Highsmith & Whatley, PC in the Amount of $42,000 for Representation of the City of Ukiah in Vichy Springs Resort, Inc. v. City of Ukiah, Northern District of California, Case No. 1:24- cv-7106, and Approval of Corresponding Budget Amendment – City Attorney.
j. Approval of Contract Amendment (2324-178-A1) with SMB Environmental, Inc. in an amount not to exceed $45,000 for California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) Compliance for Development of an Additional Municipal Well, and Approval of Corresponding Budget Amendment – Water Resources.
k. Consideration of Award of Bid for the Orchard Substation Transformer Oil Processing and Repair Project, Specification No. 25-05, and Approval of Corresponding Budget Amendment – Electric Utility.
l. Approval of the Plans and Specifications for the Ukiah Gigabit Fiber Pole Replacement Project, Spec 25-07 and Authorization to Advertise for Bids – Electric Utility. m. Adoption of Resolution (2025-62) Amending the Procedures for Purchasing Thresholds and Exemptions from Council Reporting and Awarding Requirements – Finance.

Myles Fissett, Purchasing Manager and Cindy Sauers, Electric Utility Director answered questions regarding Agenda Item 8k.

Motion/Second: Criss/Orozco to approve Consent Calendar Items 8a-8m, as submitted with the exception of 8k being approved with the revised recommended action. Motion carried by the following roll call votes: AYES: Crane, Criss, Orozco, and Sher. NOES: None. ABSENT: Rodin.

ABSTAIN: None.

9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comments were received.

10. COUNCIL REPORTS
Presenter: Mayor Sher.

11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
 Council Meeting Schedule over Holidays – Sage Sangiacomo, City Manager.  Construction Update – Andrew Stricklin, Senior Civil Engineer.  Recycled Water Project Phase 4 – Sage Sangiacomo, City Manager.

12. PUBLIC HEARINGS (5:30 PM)
No public hearings were placed on the agenda.

13. UNFINISHED BUSINESS
No unfinished business was placed on the agenda.

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City Council Minutes for December 17, 2025, Continued:

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14. NEW BUSINESS
a. Award Contract to HDR, Inc. in the Amount of $664,000 for Consulting Services Related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and Approval of Corresponding Budget Amendment.

Presenter: Cindy Sauers, Electric Utility Director.

No public comment was received.

Motion/Second: Crane/Criss to award contract (2526-154) to HDR, Inc. in the amount of $664,000 for Consulting Services related to the Federal Energy Regulatory Commission Relicensing Application for Lake Mendocino Hydroelectric Plant, and approve the corresponding budget amendment. Motion carried by the following roll call votes: AYES: Crane, Criss, Orozco, and Sher.

NOES: None. ABSENT: Rodin. ABSTAIN: None.
b. Adoption of a Resolution Approving Successor Memoranda of Understanding Between the City of Ukiah and Operating Engineers, Local 3 — Administrative and Maintenance Unit, and Fire Unit (if Ratified), Effective September 19, 2025, Through September 18, 2028, and Corresponding Salary Schedule(s); and Authorize the City Manager to Execute the Agreement(s) and Amend the Budget Accordingly.

Presenter: Sage Sangiacomo, City Manager.

No public comment was received.

Motion/Second: Criss/Orozco to adopt a Resolution (2025-63) approving the successor Memoranda of Understanding between the City of Ukiah and Operating Engineers Local 3 — Administrative and Maintenance Unit (2526-155), effective September 19, 2025, through September 18, 2028, and corresponding salary schedule(s); and authorize the City Manager to execute the agreement(s) and amend the budget accordingly. Motion carried by the following roll call votes:

AYES: Crane, Criss, Orozco, and Sher. NOES: None. ABSENT: Rodin. ABSTAIN: None. c. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of the 2026 Council Assignments List.

Presenter: Sage Sangiacomo, City Manager.

Directive to Council to submit Special Assignment requests or preferences by January 23, 2026, to the City Clerk’s office in preparation for finalizing the list at the February 4, 2026, Council Meeting.

THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 5:55 P.M.

15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC

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City Council Minutes for December 17, 2025, Continued:

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d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 184-080-37;184-080-36; 184-090-01; 184-090-07; 184-090-06; 184-100-04 Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Henry's Original
Under Negotiation: Price & Terms of Payment
e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040-03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief
No action reported; direction provided to Staff.

16. ADJOURNMENT
There being no further business, the meeting adjourned at 7:00 p.m. ________________________________
Kristine Lawler, CMC/CPMC
City Clerk

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Agenda Item No: 8.a.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of November 2025.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. November 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. November 2025 Disbursements Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of November 2025.

Background: Payments made during the month of November 2025 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3065294-3065408; 30658409-30658464; 3065465- 3065595; 3065596-3065681
Accounts Payable Wire Transfer: 150
Payroll Check Numbers: 518874-518954; 518955-519025
Payroll Manual Check Numbers: 518874,518955
Direct Deposit Numbers: 141416-141809; 141810-142182
Manual Direct Deposit Numbers: NA
Void Check Numbers: 518810, 3065149, 3064819
Void Direct Deposit Numbers: 141667
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: November 2025 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: November 2025 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of November 2025.

BUDGET AMENDMENT REQUIRED: N/A

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CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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Attachment 1
FUNDS:
100 General Fund $238,236.31 700 Sanitary Disposal Site Fund $46,958.20 101 GF-(Sub-Fund) Visit Ukiah $34,876.85 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $10,483.26 702 Disposal Closure Reserve Fund $98.00 106 USDA Forest Serv CWDG $6,951.77 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $45,199.71 120 Streets Capital Improvement 720 Golf Fund $17,291.23 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $15,992.04 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $73,648.35 777 Airport Fund $58,783.19 201 Worker's Comp Fund $2,041.88 778 Airport Capital Improvement Fund 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $5,924.94 800 Electric Fund $1,059,605.93 204 Purchasing Fund $729.00 801 Electric Capital Reserve Fund $3,576.25 205 Billing & Collections Fund $25,859.94 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $132,489.79 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund $905,778.76 806 Public Benefits Fund $9,968.15 208 Building Maintenance/Corp Yard Fund $51,563.59 807 Cap and Trade 209 IT Fund $22,302.29 808 Electric Low Carbon Fuel STDS 220 Equipment Reserve Fund 820 Water Fund $150,998.23
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund 250 Special Revenue Fund 822 Water Capital Improvement Fund $2,630.64 251 Special Projects Reserve Fund $193,453.25 830 Recycled Water Fund $3,060,377.97 252 Streets/ROW Improvement Fund $109,928.61 840 City/District Sewer Fund $280,794.37 253 CITY PROP 172 841 Sewer Contruction Fund
300 Park Development Fund $5,597.01 843 Sewer Capital Fund 301 Anton Stadium Fund 900 Special Deposit Trust ($5,384.46) 302 Observatory Park Fund 901 General Service (Accts Recv) $1,158.49 303 Playground & Park Amenities Fund 902 U.S.W. Billing & Collection 304 Swimming Pool Fund 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund 905 Federal Emergency Shelter Grant 306 Skate Park Fund 905 Mendocino Emergency Service Authority 308 Opioid Settlement Fund 911 Russian River Watershed Association $76,642.00 310 Museum Grants $0.00 915 UVFD
311 Alex Rorbaugh Recreation Center Fund $6,114.73 916 UVFD PROP 172 312 Downtown Business Improvement Fund 917 UVFD Measure B 313 LMIHF Housing Asset Fund 918 UVFD Mitigation
314 Winter Special Events $92.00 920 MSWMA Operations $44,111.34 315 Advanced Planning Fund 922 Millview County Water District $80,796.65 316 SPECIAL RECREATION EVENTS $2,690.31 923 Milview Capital Charge 500 2106 Gas Tax Fund 927 Redwood Valley Water District $229,479.69 501 2107 Gas Tax Fund 932 Willow Water District Operations $316,323.31 503 2105 Gas Tax Fund 937 Calpella Water District Operations $9,565.58 505 Signalization Fund 937 Calpella Sewer $5,583.45
506 Bridge Fund 940 Sanitation District Special Fund
507 1998 STIP Augmentation Fund 942 Rate Stabilization - UVSD Fund 508 SB325 Reimbursement Fund 943 Sanitation District Capital Improvement Fund 509 S.T.P. Fund $7,754.25 945 River Estate Operations $14,132.50 510 Trans-Traffic Congest Relief Fund 947 Hopland Water Operations $9,760.19 511 Rail Trail Fund 950 Hopland Sewer Operations $7,243.40 600 Community Development Block Grant 952 REDIP Sewer Enterprise Fund 601 EDBG 94-333 Revolving Loan 960 Community Redevelopment Agency 602 Community Development Fund 961 RDA Housing Pass-Through 603 08-HOME-4688 962 Redevelopment Housing Fund
604 CDBG Grant 09-STBG-6417 963 Housing Debt
605 11-HOME-7654 Fund $0.00 964 RDA Capital Pass-Through 606 CDBG Grant 10-EDEF-7261 965 Redevelopment Capital Improvement Fund 607 Prop 84 Grant Fund 966 Redevelopment Debt Service
609 13-CDBG-8940 967 Housing Bond Proceeds
610 City RDA Projects Fund 968 Non-Housing Bond Proceeds 613 Home Program Activities 969 RDA Obligation Retirement Fund $779,785.00 620 CASP Train 844/944 Sewer Capital Projects Fund
630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants Retainage Withheld $170,216.50 635 SUP Law Enforcement Service Fund 611 CDBG 16-CDBG-11147 $149,000.00 636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $955.59
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund
PAYROLL CHECK NUMBERS: 518874-518954
DIRECT DEPOSIT NUMBERS: 141416-1414809
PAYROLL PERIOD: 10/26/25-11/08/25
PAYROLL CHECK NUMBERS: 518955-519025
DIRECT DEPOSIT NUMBERS: 141810-142182
PAYROLL PERIOD: 11/09/25-11/22/25
PAYROLL CHECK NUMBERS: TOTAL DEMAND PAYMENTS- A/P CHECKS $8,490,385.56 DIRECT DEPOST NUMBERS: TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,723,206.60 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $521,097.53
VOID CHECK NUMBERS: * vendor name( if applicable)
518810, 141667, 03065149, 03064819
518874, 518955
WIRE TRANSFER NUMBERS:
150 TOTAL PAYMENTS $10,734,689.69

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

APPROVAL OF CITY MANAGER
I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy
and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:

CITY OF UKIAH

REPORT OF DISBURSEMENTS

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Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013540 ACCOUNTS PAYABLE
10020216 COPS GRANT 20016300 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND

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Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P. 77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1) 80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND

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Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92300000 MILLVIEW CAPITAL CHARGE
92700000 REDWOOD VALLEY WATER DISTRICT
93700000 CALPELLA WATER DISTRICT OPERATION
93800000 CALPELLA SEWER
94500000 RIVER ESTATES OPERATIONS
94700000 HOPLAND WATER OPERATIONS
95000000 HOPLAND SEWER OPERATIONS
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN

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51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3

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58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED

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Attachment 4

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Agenda Item No: 8.b.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2022-1479

AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of December 2025.

DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:

1. December 2025 Summary of Disbursements

2. Account Codes for Reference

3. Object Codes for Reference

4. December 2025 Disbursements Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of December 2025.

Background: Payments made during the month of December 2025 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.

Accounts Payable Check Numbers (City & UVFA): 3065682-3065781; 3065782-3065887; 3065888-3066010 Accounts Payable Wire Transfer: 153, 154
Payroll Check Numbers: 519026-519105; 519106-519197
Payroll Manual Check Numbers: NA
Direct Deposit Numbers: 142183-142593; 142594-142980
Manual Direct Deposit Numbers: NA
Void Check Numbers: 3065372, 3065114, 3065932, 3065775
Void Direct Deposit Numbers: NA
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.

Attachment #1: December 2025 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: December 2025 Disbursement Detail

Recommended Action: Approve the report of disbursements for the month of December 2025.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A

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PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

Page 83 of 895 ends

Attachment 1
FUNDS:
100 General Fund $167,814.16 700 Sanitary Disposal Site Fund $164,573.01 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $56,702.59 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $9,308.91 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $102,551.43 120 Streets Capital Improvement 720 Golf Fund $2,539.25 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $6,586.28 131 Debt Service Reserve 2022 LRB 750 Visit Ukiah
200 City Adminstrative Services $98,964.95 777 Airport Fund $30,686.16 201 Worker's Comp Fund 778 Airport Capital Improvement Fund 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $10,576.14 800 Electric Fund $1,034,737.84 204 Purchasing Fund $1,635.28 801 Electric Capital Reserve Fund $12,579.50 205 Billing & Collections Fund $63,487.88 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $3,508.08 805 Street Lighting Fund $9,073.95 207 Payroll Posting Fund $13,154.68 806 Public Benefits Fund 208 Building Maintenance/Corp Yard Fund $57,829.88 807 Cap and Trade 209 IT Fund $55,223.42 808 Electric Low Carbon Fuel STDS 220 Equipment Reserve Fund 820 Water Fund $111,726.61
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund $231,730.82 250 Special Revenue Fund 822 Water Capital Improvement Fund 251 Special Projects Reserve Fund $414,720.60 830 Recycled Water Fund $17,442.26 252 Streets/ROW Improvement Fund $188,921.28 840 City/District Sewer Fund $223,644.23 253 CITY PROP 172 $19,441.08 841 Sewer Contruction Fund 300 Park Development Fund 843 Sewer Capital Fund
301 Anton Stadium Fund 900 Special Deposit Trust $769.52 302 Observatory Park Fund 901 General Service (Accts Recv) $697.63 303 Playground & Park Amenities Fund 902 U.S.W. Billing & Collection 304 Swimming Pool Fund 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund 905 Federal Emergency Shelter Grant 306 Skate Park Fund 905 Mendocino Emergency Service Authority 308 Opioid Settlement Fund 911 Russian River Watershed Association $64,936.59 310 Museum Grants $0.00 915 UVFD
311 Alex Rorbaugh Recreation Center Fund $4,910.79 916 UVFD PROP 172 312 Downtown Business Improvement Fund 917 UVFD Measure B 313 LMIHF Housing Asset Fund 918 UVFD Mitigation
314 Winter Special Events $21,893.48 920 MSWMA Operations $70,941.23 315 Advanced Planning Fund 922 Millview County Water District $91,988.77 316 SPECIAL RECREATION EVENTS ($202.82) 923 Milview Capital Charge 500 2106 Gas Tax Fund $571,928.82 927 Redwood Valley Water District $175,227.34 501 2107 Gas Tax Fund 932 Willow Water District Operations $77,654.21 503 2105 Gas Tax Fund 937 Calpella Water District Operations $9,234.70 505 Signalization Fund 937 Calpella Sewer $36,810.14
506 Bridge Fund 940 Sanitation District Special Fund
507 1998 STIP Augmentation Fund 942 Rate Stabilization - UVSD Fund 508 SB325 Reimbursement Fund 943 Sanitation District Capital Improvement Fund 509 S.T.P. Fund 945 River Estate Operations $14,241.33
510 Trans-Traffic Congest Relief Fund 947 Hopland Water Operations $24,888.15 511 Rail Trail Fund $527,750.49 950 Hopland Sewer Operations $8,357.18 600 Community Development Block Grant 952 REDIP Sewer Enterprise Fund 601 EDBG 94-333 Revolving Loan 960 Community Redevelopment Agency 602 Community Development Fund 961 RDA Housing Pass-Through 603 08-HOME-4688 962 Redevelopment Housing Fund
604 CDBG Grant 09-STBG-6417 963 Housing Debt
605 11-HOME-7654 Fund $0.00 964 RDA Capital Pass-Through 606 CDBG Grant 10-EDEF-7261 965 Redevelopment Capital Improvement Fund 607 Prop 84 Grant Fund 966 Redevelopment Debt Service
609 13-CDBG-8940 967 Housing Bond Proceeds
610 City RDA Projects Fund 968 Non-Housing Bond Proceeds 613 Home Program Activities 969 RDA Obligation Retirement Fund 620 CASP Train 844/944 Sewer Capital Projects Fund $25,567.89 630 Asset Seizure Fund
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants Retainage Withheld $102,932.83 635 SUP Law Enforcement Service Fund 611 CDBG 16-CDBG-11147 636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $634.15
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $41.36
PAYROLL CHECK NUMBERS: 519026-519105
DIRECT DEPOSIT NUMBERS: 142183-142593
PAYROLL PERIOD: 11/23/25-12/06/25
PAYROLL CHECK NUMBERS: 519106-519197
DIRECT DEPOSIT NUMBERS: 142594-142980
PAYROLL PERIOD: 12/07/25-12/20/25
PAYROLL CHECK NUMBERS: TOTAL DEMAND PAYMENTS- A/P CHECKS $4,940,364.05 DIRECT DEPOST NUMBERS: TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,766,125.43 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $954,435.09
VOID CHECK NUMBERS: * vendor name( if applicable)
518810, 141667, 03065149, 03064819
518874, 518955
WIRE TRANSFER NUMBERS:
150 TOTAL PAYMENTS $7,660,924.57

CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.

City Clerk

CITY OF UKIAH

REPORT OF DISBURSEMENTS

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Attachment 4

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Agenda Item No: 8.c.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2026-27

AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving the City of Ukiah's Qualified Contractors List for 2026.

DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk PRESENTER: Consent Calendar
ATTACHMENTS:

1. City Code Section 1541-1543

2. Cost Accounting Manual - Partial

3. Annual Public Notice - November 2025

4. Proposed Resolution with Exhibit A
Summary: Council will consider adopting a resolution approving the Qualified Contractors List for 2026.

Background: Each year, the City of Ukiah's Qualified Contractors List is updated to reflect current applications of contractors with approved State Licenses for various categories from the California State Department of Consumer Affairs Contractors State License Board. Council will review the updated list and Staff recommendation to approve the list, which is used for sending out bid proposals for City projects throughout the year.

As required by the informal bidding procedure of the City of Ukiah, City Code §1541-1543 (Attachment 1) and Public Contracts Code §22036 (Attachment 2 - partial), the City Clerk's office prepared and mailed a written notice on November 3, 2025 (Attachment 3), to construction trade organizations and journals inviting all licensed contractors to submit information regarding their firm to the City for inclusion on the City's list of qualified contractors for the 2026 calendar year. This information and application were also posted on the City's website (https://cityofukiah.com/city-clerk/#contractors). A contractor may be included throughout the year by submitting an application to the City Clerk. All contracting firms are verified through the California State Licensing Board for license validity. Additionally, when bids are submitted to the City, the public works registration number and insurance is also verified before moving forward with a company.

All contractors who submitted their company information and construction classification designation, received by the Clerk's office as of January 9, 2026, have been included on the current updated list. The list is attached to the proposed resolution (Attachment 4) as "Exhibit A". The proposed resolution ensures that Staff has a competitive list of qualified contractors when soliciting bids for the City of Ukiah. Additionally, when requests and applications are received throughout the year, they are added to the list after being verified with the State.

Discussion: Staff is recommending adoption of the proposed resolution approving the Qualified Contractors List for 2026. This list will be posted on the City's website and will be modified throughout the year as additional applications are received.

Recommended Action: Adopt the resolution approving the Qualified Contractors List for 2026.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A

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FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Assistant Finance Director STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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ATTACHMENT 1

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California Uniform Construction Cost
Accounting Commission
Cost Accounting Policies and
Procedures Manual
2025 Edition
Attachment 2

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CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE CALIFORNIA UNIFORM PUBLIC

CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 5 CHAPTER 1 Information for Adoption and Implementation of the California Uniform Public Construction Cost Accounting Act
Instructions for Adoption and Implementation of the Uniform Construction Cost Accounting Procedures

1.01 Instructions for Adoption and Implementation of the Uniform Public Construction Cost Accounting Act (ACT) by Local Agencies
1) The Governing Board must elect by resolution to become subject to the uniform construction cost accounting procedures promulgated by the State Controller pursuant to the Public Contract Code section 22019. The resolution shall specify that the local agency will meet the requirements prescribed in the California Uniform Construction Cost Accounting Commission’s Cost Accounting Policies and Procedures Manual and state the effective date the agency will implement the accounting and bidding procedures. 2) The local agency must notify the State Controller in writing of the election to become subject to the uniform construction cost accounting procedures along with a copy of the resolution sent to one of the following locations:

Electronic Copy (PDF) Physical Copy
Sent via email to: [email protected] Sent via mail to:

Office of the State Controller
Local Government Programs and Services Division
Local Government Policy Section
P.O. Box 942850
Sacramento CA 94250
3) When a local agency elects to become subject to the uniform construction cost accounting procedures, the entire entity is considered subject to the Act and no departments will be exempt. However, Special Districts which are governed by a board of supervisors or city council are subject only if a separate election is made.
4) An informal bidding ordinance, or a board adopted policy equivalent to such as required by the participating agency, shall be enacted pursuant to Public Contract Code section 22034. 5) Once opting into the Act, participating agencies must always adhere to the terms of the Act until such time the agency formally opts out by resolution of its governing board. Having opted in, selective adherence to the terms of the Act is a violation.
6) The governing board may discontinue the agency’s participation under the uniform public construction cost accounting procedures by adopting a resolution stating this fact. A copy of the resolution shall be filed with the State Controller.
7) The State Controller shall notify the California Uniform Construction Cost Accounting Commission (Commission) of all local agencies electing to become subject to the uniform public construction cost accounting procedures. In addition, the Commission shall also be notified of local agencies electing to discontinue participation under these procedures.

1.02 Sample Election Resolution – Model

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CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE CALIFORNIA UNIFORM PUBLIC

CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 6 This sample Election Resolution may be used by any public agency’s governing body.

RESOLUTION OF THE __________________________, STATE OF CALIFORNIA IN THE MATTER OF

UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES
Resolution No. _____________
WHEREAS, prior to the passage of Assembly Bill No. 1666, Chapter 1054, Statutes of 1983, which added Chapter 2, commencing with Section 22000, to Part 3 of Division 2 of the Public Contract Code, existing law did not provide a uniform cost accounting standard for construction work performed or contracted by local public agencies; and WHEREAS, Public Contract Code section 22000 et seq., the Uniform Public Construction Cost Accounting Act, establishes such a uniform cost accounting standard;
WHEREAS, the Commission established under the Act has developed uniform public construction cost accounting procedures for implementation by local public agencies in the performance of or in the contracting for construction of public projects; and NOW, THEREFORE, BE IT RESOLVED that the ________________ of _________________, California, hereby elects under Public Contract Code section 22030 to become subject to the uniform public construction cost accounting procedures set forth in the Act and to the Commission's policies and procedures manual and cost accounting review procedures, as they may each from time to time be amended, and directs that the __________________- notify the State Controller forthwith of this election.

This Resolution shall take effect upon its adoption.

PASSED AND ADOPTED this ____ day of ___________________, _____ by the following vote; AYES:

NOES:

Insert Seal if Applicable
ABSENT:
________________________, _______________
Signature Title
City of __________________ County of _____________________

1.03 Sample Informal Bidding Ordinance

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CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE CALIFORNIA UNIFORM PUBLIC

CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 7 (This SAMPLE INFORMAL BIDDING ORDINANCE or POLICY indicates action by a county board of supervisors.

However, the sample format shall be modified to conform to your governing agency’s rules).

ORDINANCE NO. _____________
AN ORDINANCE OF THE BOARD OF SUPERVISORS OF THE COUNTY OF _____________ ADDING SECTION _________ TO THE ORDINANCE CODE OF THE COUNTY OF ____________

TO PROVIDE INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT (Section 22000, et seq. of the Public Contract Code) The Board of Supervisors of the County of ____________________do ordain as follows:

SECTION 1
Section _______ is hereby added to the County Code of the County of_____________ to provide as follows:

Section ____________. Informal Bid Procedures. Public projects, as defined by the Act and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.

Section ____________. Contractors List. The agency shall comply with the requirements of Public Contract Code Section 22034.

Section ____________. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this Ordinance, a notice inviting informal bids shall be circulated using one or both of the following alternatives:

1. Notices inviting informal bids may be mailed, faxes, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with Section_________,

2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the department/agency soliciting bids, provided however:
(1) If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

Section _____________. Award of Contracts
The County Purchasing Agent and the Director of Public Works are each authorized to award informal contracts pursuant to this Section.

SECTION 2
This Ordinance shall take effect and be in force thirty (30) days from the date of its passage, and before the expiration of fifteen (15) days after its passage, it or a summary of it, shall be published once, with the names of the members of the Board of Supervisors voting for and against the same in the _____________, a newspaper of general circulation published in the County of ___________________.

PASSED, APPROVED and ADOPTED by the Board of Supervisors of the County of _________________, State of California, this____ day of __________,_____, by the following vote:

AYES:

NOES:

ABSENT:

Procedure for Establishment and Maintenance of List of Registered Contractors

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 8

1.04 Procedure for Establishment and Maintenance of List of Registered Contractors Per Section 22034 of the Public Contract Code
Section 22034 of the Public Contract Code specifies the requirements for mailing, faxing, or emailing notices to contractors for work to be bid under the Act. As specified therein, an agency shall provide notices by electing a), b) or both methods listed as follows:
a) In lieu of a contractors list, mailing, faxing, or emailing notices to all construction trade journals specified in section 22036
b) Mailing, faxing, or emailing notices to all contractors on the list established by the agency for the work being paid
c) Both (a) and (b) pursuant to section 22034(a)(1)
In the event an agency elects to provide notice by mailing, faxing, or emailing notices to all contractors on the list established by the agency for the work being bid, the agency shall utilize the following procedure to establish and maintain the list of registered contractors outlined in section 22034 (a)(1):
a) Notice to contractors shall be provided in accordance with either paragraph (1) or (2), or both. 1) The public agency shall maintain a list of qualified contractors, identified according to categories of work. Minimum criteria for development and maintenance of the contractors list shall be determined by the commission. All contractors on the list for the category of work being bid shall be mailed, faxed, or emailed a notice inviting informal bids unless the product or service is proprietary.

All mailing of notices to contractors pursuant to this subdivision shall be completed not less than 10 calendar days before bids are due.
2) The public agency may elect to mail, fax, or email a notice inviting informal bids to all construction trade journals specified in section 22036.
b) The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids. c) The governing body of the public agency may delegate the authority to award informal contracts to the public works director, general manager, purchasing agent, or other appropriate person. d) If all bids received are in excess of two hundred twenty thousand dollars ($220,000), the governing body of the public agency may, by adoption of a resolution by a four-fifths vote, award the contract, at two hundred thirty-five thousand dollars ($235,000) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable.
(Amended by Stats. 2015, Ch. 269, Sec. 29. Effective January 1, 2016.)

1.04.01 Minimum Criteria for Development and Maintenance of the Contractors List Determined by the Commission, pursuant to Public Contract Code section 22034(a)(1)

1. At least once per calendar year, each public agency that has elected to become subject to the Uniform Public Construction Cost Accounting Act and intends to utilize the notice provisions outlined in section 22034(a) shall establish a new list or update its existing list of qualified contractors by mailing, faxing, or emailing written notice to all construction trade journals designated for that Agency under Section 22036.

The notice shall invite all licensed contractors to submit the name of their firm to the Agency for inclusion on the Agency's list of qualified bidders.

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 9

2. The notice shall require that the contractor provide:
• The name and address to which a Notice to Contractors or Proposal should be mailed, faxed, or emailed; • A phone number at which the contractor may be reached; • The type of work in which the contractor is interested and currently licensed to do (earthwork, pipelines, electrical, painting, general building, etc.);
• The class of contractor's license(s) held; and
• The contractor license number(s).

3. Agencies may include any contractor names they so desire on the lists, but lists must include, at minimum, all contractors who have properly provided the Agencies with the information required under #2 above in response to the written notice.

The Commission recommends that Agencies automatically include in their contractors’ lists the names of all contractors who submitted one or more valid bids to the Agencies.

4. A contractor may have his or her firm added to an Agency's contractors list at any time by providing the required information.

1.05 County-by-County List of Construction Trade Journals The Commission shall determine, on a county-by-county basis, the appropriate construction trade journals which shall receive mailed, faxed, or emailed notice of all informal and formal construction contracts being bid for work within the specified county per section 22036 of the Public Contract Code.

Per Public Contract Code section 22037, notices inviting formal bids must be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the jurisdiction of the public agency. In addition, the Commission has determined that all public agencies that adopt and contract under the Act shall be required to mail, email, or fax a notice to the following specified construction trade publications of all formal construction contracts being bid and all invitations to join an agency’s qualified bidders list (i.e. the informal bidding list) within the specified county (as provided in sections 22034 and 22037 of the Public Contract Code). The numbers following the name of each county refer to the corresponding numbered trade journals listed starting on page 12.

Users will note that the notification of the trade journals listed in Column B for their county is required.

Additionally, the user will have to notify at least two of the trade journals listed in Column C, unless there is only one listed, in which case notification of that trade journal is sufficient. The Commission urges each public agency to select additional publications from its geographical area and include them on its list of publications to be notified. Sample information to be included in the mailed notice to trade journals is listed on page 11.

Note: Users are not required to mail a notice to a trade journal if the trade journal listed under their county is now charging for its services, or is out of business. Instead, the Commission requests that users find some other method of notifying potential contractors of published jobs and how to be added to their informal bidding lists (e.g. internet – county’s web page).

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 10

COUNTY NAME
(A)

TRADE JOURNALS REQUIRED

TO BE NOTIFIED
(B)

NOTIFY TWO OF THE TRADE

JOURNALS LISTED BELOW
(C)
ALAMEDA 2, 3 8, 10, 12, 13, 14, 15, 16
ALPINE 2, 3 10
AMADOR 2, 3 10, 17
BUTTE 2, 3 5, 6, 10, 11
CALAVERAS 2, 3 10, 16, 17
COLUSA 2, 3 5, 6, 10
CONTRA COSTA 2, 3 8, 10, 13, 14, 16
DEL NORTE 2, 3 4, 5, 10
EL DORADO 2, 3 9, 10, 11
FRESNO 2, 3 10, 16, 19, 20, 21
GLENN 2, 3 5, 6, 10, 11
HUMBOLDT 2, 3 4, 5, 10
IMPERIAL 2, 3 25
INYO 2, 3 21
KERN 2, 3 19, 20, 21, 22, 25
KINGS 2, 3 19, 20, 21
LAKE 2, 3 4, 5, 7, 8, 10
LASSEN 2, 3 5, 10, 11
LOS ANGELES 2, 3 21, 25
MADERA 2, 3 10, 16, 19
MARIN 2, 3 7, 8
MARIPOSA 2, 3 10, 19
MENDOCINO 2, 3 4, 7, 8, 10
MERCED 2, 3 10, 16, 17, 19
MODOC 2, 3 5, 10
MONO 2, 3 10
MONTEREY 2, 3 10, 15, 18, 22
NAPA 2, 3 7, 8, 10
NEVADA 2, 3 9, 10, 11
ORANGE 2, 3 25, 29
PLACER 2, 3 9, 10, 11
PLUMAS 2, 3 5, 6, 10, 11
RIVERSIDE 2, 3 25, 29
SACRAMENTO 2, 3 5, 8, 9, 10, 11, 16
SAN BENITO 2, 3 10, 18
SAN BERNARDINO 2, 3 21, 25, 29
SAN DIEGO 2, 3 25, 29
SAN FRANCISCO 2, 3 8, 10, 12, 13, 14, 15
SAN JOAQUIN 2, 3 8, 10, 16, 17, 19
SAN LUIS OBISPO 2, 3 18, 21, 22, 25, 30
SAN MATEO 2, 3 8, 12, 13, 14, 15
SANTA BARBARA 2, 3 21, 22, 23, 25, 30
SANTA CLARA 2, 3 8, 10, 12, 13, 14, 15
SANTA CRUZ 2, 3 15, 18
SHASTA 2, 3 4, 5, 6

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 11

COUNTY NAME
(A)

TRADE JOURNALS REQUIRED

TO BE NOTIFIED
(B)

NOTIFY TWO OF THE TRADE

JOURNALS LISTED BELOW
(C)
SIERRA 2, 3 10, 11
SISKIYOU 2, 3 5, 10
SOLANO 2, 3 8, 9, 10, 16
SONOMA 2, 3 7, 8, 10
STANISLAUS 2, 3 10, 16, 17, 19
SUTTER 2, 3 6, 9, 10, 11
TEHAMA 2, 3 5, 10, 11
TRINITY 2, 3 4, 5, 10
TULARE 2, 3 19, 20, 21
TUOLUMNE 2, 3 10, 17, 19
VENTURA 2, 3 21,23, 25, 30
YOLO 2, 3 8, 9, 10
YUBA 2, 3 6, 9, 10, 11

1.06 Sample Information for Mailed Notice
Following provides the type of information that could be included in the mailed notice to the construction trade journals. This list should be used only as a guide.
• Project title and contract number, if any
• Cost range
• Site location
• Who is taking bids/date and time due
• Owner's address and phone number
• Architect's address and phone number
• Brief description of work to be done
• Where plans may be obtained/deposit required/whether or not refundable • Percentage of bid bond/percentage of performance bond/percentage of payment bond

1.07 List of Construction Trade Journals
The following organizations have indicated to the Commission that they:
a) Publish a newsletter or trade journal, on a weekly or more frequent basis, that contains a section listing projects being bid; or provide a telephone notice service to their members. b) Do not charge for publishing or otherwise disseminating a Notice to Contractors.

These organizations have indicated to the Commission that they serve subscribers or members in the counties listed to the right of each organization.

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 12 Organizations that meet criteria (a) and (b) above may be added to the list, or changes or corrections can be made to the list by contacting one of the following:

Email Physical Copy
Sent via email to: [email protected]
Sent via mail to:

Office of the State Controller
Local Government Programs and Services Division
Local Government Policy Section
P.O. Box 942850
Sacramento CA 94250

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
1 CMD (Construction Market Data)
Document Processing Center
30 Technology Parkway South, Suite 100
Norcross, GA 30092-2912
Phone: 800-424-3996
Email: [email protected]
Website www.cmdgroup.com
California
2 BidNet Direct (BidNet)
11622 El Camino Real, #100
San Diego, CA 92130
Phone: 800-479-5314
Email: [email protected]
Website: https://www.bidnetdirect.com/california
California
3 Dodge Data & Analytics
830 Third Avenue, 6th Floor
New York, NY 10022
Phone: 877-784-9556
Email: [email protected]
Website: www.construction.com
California
4 Humboldt Builders’ Exchange, Inc.
1213 5th Street
Eureka, California 95501
Phone: 707-442-3708
Website: www.humbx.com
Del Norte, Humboldt, Lake, Mendocino,
Shasta, and Trinity
5 Shasta Builders’ Exchange
1355 Hartnell Ave
Redding, CA 96002
Phone: 530-221-5556
Email: [email protected]
Website: www.shastabe.com
Butte, Colusa, Del Norte, Glenn, Humboldt,
Lake, Lassen, Modoc, Plumas, Sacramento,
Shasta, Siskiyou, Tehama, and Trinity

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COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 13

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
6 Valley Contractors Exchange, Inc.
951 East Eighth Street
Chico, CA 95928
Phone: 530-343-1981
Email: [email protected]
Website: www.vceonline.com
Butte, Colusa, Glenn, Plumas, Shasta,
Sutter, and Yuba
7 North Coast Builders Exchange
1030 Apollo Way
Santa Rosa, CA 95407
Phone: 707-542-9502
Fax: 707-542-2027
Website: www.ncbeonline.com
Lake, Marin, Mendocino, Napa, and
Sonoma
8 Marin Builders Association
660 Las Gallinas Avenue
San Rafael, CA 94903
Phone: 415-462-1220
Fax: 415-462-1225
Email: [email protected]
Website: www.marinbuilders.com
Alameda, Contra Costa, Lake, Marin,
Mendocino, Napa, Sacramento, San
Francisco, San Joaquín, San Mateo, Santa
Clara, Solano, Sonoma, and Yolo
9 Sacramento Regional Builders’ Exchange
5370 Elvas Avenue
Sacramento, CA 95819
Phone: 916-442-8991
Fax: 916-446-3117
Email: [email protected]
Website: www.srbx.org
El Dorado, Nevada, Placer, Sacramento,
Solano, Sutter, Yolo, and Yuba
10 Placer County Contractors Association & Builders
Exchange
10656 Industrial Avenue, Suite 160
Roseville, CA 95678
Phone: 916-771-7229
Fax: 916-771-0556
Email: [email protected]
Website: www.pccamembers.com
Alameda, Alpine, Amador, Butte,
Calaveras, Colusa, Contra Costa, Del Norte,
El Dorado, Fresno, Glenn, Humboldt, Lake,
Lassen, Madera, Mariposa, Mendocino,
Merced, Modoc, Mono, Monterey, Napa,
Nevada, Placer, Plumas, Sacramento, San
Benito, San Francisco, San Joaquín, Santa
Clara, Shasta, Sierra, Siskiyou, Solano,
Sonoma, Stanislaus, Sutter, Tehama,
Trinity, Tuolumne, Yolo, and Yuba

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COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 14

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
11 Nevada County Contractors’ Association
149 Crown Point Court
Grass Valley, CA 95945
Phone: 530-274-1919
Email: [email protected]
Website: www.nccabuildingpros.com
Butte, El Dorado, Glenn, Lassen, Nevada,
Placer, Plumas, Sacramento, Sierra, Sutter,
Tehama, and Yuba
12 The San Francisco Builders Exchange
850 South Van Ness Avenue
San Francisco, CA 94110-1911
Phone: 415-282-8220
Email: [email protected]
Website: www.bxofsf.com
Alameda, San Francisco, San Mateo, and
Santa Clara
13 Bay Area Builders Exchange
3055 Alvarado Street
San Leandro, CA 94577
Phone: 510-483-8880
Email: [email protected]
Website: www.bayareabx.com
Alameda, Contra Costa, San Francisco, San
Mateo, and Santa Clara
14 Peninsula Builders Exchange
282 Harbor Blvd, Bldg. D
Belmont, CA 94002
Phone: 650-591-4486
Website: www.safetystar.org/safetystar
Alameda, Contra Costa, San Francisco, San
Mateo, and Santa Clara
15 Builders’ Exchange of Santa Clara County
400 Reed Street
Santa Clara, CA 95050
Phone: 408-727-4000
Fax: 408-727-2779
Email: [email protected]
Website: www.bxscco.com
Alameda, Monterey, San Francisco, San
Mateo, Santa Clara, and Santa Cruz
16 Builders’ Exchange of San Joaquin
4561 Quail Lake Drive, Suite B2
Stockton, CA 95207
Phone: 209-478-1000
Email: [email protected]
Website: http://www.bxsj.org
Alameda, Calaveras, Contra Costa, Fresno,
Madera, Merced, Sacramento,
San Joaquin, Solano, and Stanislaus

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COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 15

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
17 Valley Builders Exchange, Inc.
1118 Kansas Avenue
Modesto, CA 95351
Phone: 209-522-9031
Email: [email protected]
Website: www.valleybx.com
Amador, Calaveras, Merced, San Joaquin,
Stanislaus, and Tuolumne
18 Central Coast Builders Association
242 East Romie Lane
Salinas, CA 93907
Phone: 831-758-1624
Email: [email protected]
Website: www.ccbabuilds.com
Monterey, San Benito, San Luis Obispo,
and Santa Cruz
19 Central California Builders Exchange
1244 N. Mariposa Street
Fresno, CA 93703
Phone: 559-237-1831
Email: [email protected]
Website: http://cencalbx.com/
Calaveras, Fresno, Kern, Kings, Madera,
Mariposa, Merced, San Joaquin, Stanislaus,
Tulare, and Tuolumne
20 Tulare & Kings Counties Builders Exchange
827 W Center Ave
Visalia, CA 93291
Phone: 559-732-4568
Email: [email protected]
Website: www.tkcbe.com
Fresno, Kern, Kings, and Tulare
21 Kern County Builders’ Exchange, Inc.
4310 Ardmore Avenue, Ste. 100
Bakersfield, CA 93309
Phone: 661-324-4921
Email: [email protected]
Website: www.kcbex.com
Fresno, Inyo, Kings, Kern, Los Angeles, San
Bernardino, San Luis Obispo, Santa
Barbara, Tulare Ventura
22 San Luis Obispo County Builders Exchange
153 Cross Street, #130
San Luis Obispo, CA 93401
Phone: 805-543-7330
Email: [email protected]
Website: www.slocbe.com
Kern, Monterey, San Luis Obispo, and
Santa Barbara

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 16

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
23 Ventura County Contractors Association
1830 Lockwood Street, No. 110
Oxnard, CA 93036
Phone: 805-981-8088
Email: [email protected]
Website: www.vccainc.com
Santa Barbara and Ventura
24 Construction Data Company
2001 9th Avenue, 2nd Floor
Vero Beach, FL 32960
Phone: 800-652-0008
Email: [email protected]
Website: www.cdcnews.com
California
25 BidAmerica
41085 Elm Street
Murrieta, CA 92562
Phone: 951-677-4819
Email: [email protected]
Website: www.BidAmerica.com
California
26 Construction Bid Source Interactive
6265 HWY 9
Felton, CA 95018
Phone: 888-786-9450
Website: www.constructionbidsource.com
California
27 Demandstar – Onvia Supplier Services
509 Olive Way, Suite 400
Seattle, WA 98101
Phone: 800-575-1736
Website: www.demandstar.com or
Website: www.onvia.com
California
28 Challenge News
1276 Lincoln Avenue, Suite 203
San Jose, CA 95125
Phone: 408-998-0241
Email: [email protected]
Website: https://challengenews.net/
California

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 17

NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
29 Associated General Contractors of America
San Diego Chapter, Inc.
6212 Ferris Square
San Diego, CA 92121
Phone: 858-558-7444
Email: [email protected]
Website: www.agcsd.org
Orange, Riverside, San Bernardino, and San
Diego
30 Tri-Co Reprographics
720 E. Haley Street
Santa Barbara, CA 93101
Phone: 805-966-1701
Email: [email protected]
Website: www.tricoblue.com
Santa Barbara, Ventura, and San Luis
Obispo

1.08 List of Closed Construction Trade Journals
The following construction trade journals have closed or are no longer functioning as of the publication date of this manual. Organizations that wish to advertise their projects should not contact any of the below trade journals. The below section is meant for reference only.

ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
Solano-Napa Builders Exchange
135 Camino Dorado
Napa, CA 94558
Phone: 707-255-2515
Fax: 707-255-2749
Email: [email protected]
Website: http://snbe.org
Napa and Solano
CLOSED
El Dorado Builders’ Exchange
3430 Robin Lane, Suite 7
Shingle Springs, CA 95682
Phone: 530-672-2955
Amador, El Dorado, Nevada, Placer,
Sacramento, and Yolo
CLOSED
Bay Area Builders Exchange
2440 Stanwell Drive, Suite B
Concord, CA 94520
Phone: 925-685-8630
Website: www.bayareabx.com
Alameda, Contra Costa, El Dorado, Lake,
Mendocino, Napa, Placer, Sacramento, San
Francisco, Santa Clara, Solano, and
Sonoma

LOCATION CLOSED

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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 18

ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
Builders Exchange of Merced & Mariposa
646 CA-HWY 59
Merced, CA 95341
Phone: 209-722-3612
Website: www.bxmm.org
Fresno, Kern, Kings, Madera, Mariposa,
Merced, San Joaquin, and Stanislaus
CLOSED
Southern California Builders Association
732 N. Diamond Bar Blvd. #224
Diamond Bar, CA 91765
Phone: 909-396-1451
Email: [email protected]
Website: www.socalbuilders.org
Imperial, Los Angeles, Orange, Riverside,
San Bernardino, and San Diego
CLOSED
Builders Notebook
P.O. Box 4883
Santa Barbara, CA 93140
Phone: 877-776-5436
Email: [email protected]
Website: www.buildersnotebook.com
Los Angeles, San Luis Obispo, Santa
Barbara, and Ventura
Non-Functioning Website
Accounting Procedures Review Process

1.09 Accounting Procedures Review
A. Pursuant to the provisions of Public Contract Code (PCC) §22042, the Commission has adopted the following procedures for conducting an Accounting Procedures Review, where an interested party presents evidence that work undertaken by a public agency falls within any of the following categories:

1. It was performed by a public agency after rejection of all bids, claiming work can be done less expensively by the public agency.

2. It exceeded the force account limits in PCC §22032(a).

3. It was improperly classified as maintenance.

4. It was split or separated into smaller work orders or projects in violation of PCC §22033.

5. It has exceeded the limits or otherwise not met the requirements of PCC §22032(b) and c).

B. As used in the Accounting Procedures Review, "interested party" shall mean: a licensed contractor eligible to bid on the public project involved in the review; a labor organization whose members would be eligible to perform work on the public project if it were performed under contract; an association of licensed contractors and/or labor organizations; or a taxpayer of the public agency cited in the account review request.

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PUBLIC NOTICE
DATE: November 3, 2025
FOR RELEASE: Immediately
SUBJECT: Application for Qualified Contractors List
CONTACT: Kristine Lawler, City Clerk
(707) 463-6217
All Licensed Contractors who wish to be included on the City of Ukiah’s list of qualified bidders for the year 2026, should submit the name and address to which Notice of Bids or Proposals should be mailed, a phone number at which the contractor may be reached, the type of work in which the contractor is interested and for which the contractor is currently licensed (e.g. earthwork, pipelines, electrical, painting, general building, etc.) together with the class of contractor’s license or licenses held, and the contractor’s license number(s) (NOTE – Insurance forms are not necessary at this time.)
A Qualified Contractors List application form and insurance requirements may be obtained from the City Clerk or downloaded from the City of Ukiah’s website:
https://cityofukiah.com/city-clerk/#contractors.

Completed forms should be submitted to:

Email: [email protected] (Preferred method)
OR:

City of Ukiah
ATTN: CITY CLERK
300 Seminary Avenue
Ukiah, CA 95482
OR:

Fax to: (707) 463-6204
Attachment 3

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RESOLUTION NO. 2026-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE QUALIFIED CONTRACTORS LIST FOR THE 2026 CALENDAR YEAR
WHEREAS, under Ukiah City Code (UCC) sections §1541 - 1543, the City Clerk must request licensed contractors who are qualified to perform public work under contract with the City of Ukiah to submit their names, addresses, phone numbers, type of work in which they are interested, and license number; and
WHEREAS, the City Council is required to adopt a list of qualified contractors, identified according to categories of work; and
WHEREAS, the City Clerk has published the notice as required in UCC Section §1541 and compiled a list of qualified contractors based on information submitted in response to said notice; and
WHEREAS, the City Council finds and determines that the list as compiled complies with the requirements of the City Code and Public Contracts Code Section §22034(a) and shall constitute the City of Ukiah Contractors List for use in providing notice under the informal bidding procedure authorized in UCC Section §1543.

NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as “Exhibit A” is the Qualified Contractors List which is sorted by class for the City of Ukiah for the calendar year 2026, and City Staff is authorized and required to continuously update the list throughout the year.

PASSED AND ADOPTED this 21st day of January, 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Susan Sher, Mayor
ATTEST:
__
Araceli Sandoval, Deputy City Clerk

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Attachment 4

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Company Address 1 City State Class State License Expiration State License No.

Class A - General Engineering A - General Engineering
American Asphalt Repair & Resurfacing Co., Inc. 24200 Clawiter Road Hayward CA A - General Engineering 5/31/2027 439591 APS Environmental Inc 6643 32nd Street Suite 101 North Highlands CA A - General Engineering 7/31/2027 985553Argonaut Constructors 360 Sutton Place Santa Rosa CA A - General Engineering 12/31/2027 171432BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA A - General Engineering 5/31/2026 456263Cats 4 U Inc 13503 Healdsburg Ave Healdsburg CA A - General Engineering 3/31/2027 465781 Cupples Excavating Inc 13820 Mountain House Rd Hopland CA A - General Engineering 8/31/2027 999200C.V. Larsen Co. 1846 Ludwig Avenue Santa Rosa CA A - General Engineering 5/31/2026 646209 CWS Construction Group, Inc. 1301 Grant Ave., Ste B Novato CA A - General Engineering 4/30/2027 811153 DMR Builders 2725 Guerneville Rd Santa Rosa CA A - General Engineering 5/31/2026 1033280EBA Engineering 825 Sonoma Ave., Ste. C Santa Rosa CA A - General Engineering 1/31/2027 662725Ferranti Construction, Inc. P O BOX 259 Redwood Valley CA A - General Engineering 3/31/2027 385543Fort Bragg Electric, Inc. 489 S. Harrison St Fort Bragg CA A - General Engineering 7/31/2026 391464 Frontline General Engineering Construction Inc 16440 Ashland Ave San Lorenzo CA A - General Engineering 1/31/2026 1047164 Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA A - General Engineering 5/31/2026 644515Granite Construction Company 1324 S. State Street Ukiah CA A - General Engineering 5/31/2027 89 Gregg Simpson Trucking 11 Highland Ct Ukiah CA A - General Engineering 9/30/2027 650339 GS Construction P.O. Box 796 Burney CA A - General Engineering 3/31/2027 760923 M3 Integrated Services Inc 3355 Regional Parkway Santa Rosa CA A - General Engineering 10/31/2027 966541 Marz General Engineering 9741 Laughlin Way Redwood Valley CA A - General Engineering 12/31/2027 1084927 MBC Contruction Co, Inc. 3342 N. State Street Ukiah CA A - General Engineering 4/30/2026 945554 Meyer General Engineering Construction 701 Spanish Canyon Road Ukiah CA A - General Engineering 4/30/2027 712845Mike Brown Electric Company 561-A Mercantile Drive Cotati CA A - General Engineering 4/30/2026 306767 Nature Bound Construction LLC 3138 Dark Hollow Rd. Medford OR A - General Engineering 3/31/2027 1134539 Northwest Construction, Inc. 9011 Colony Drive Redwood Valley CA A - General Engineering 10/31/2027 865329 Pacific Earthscape (aka Ford Logging, Inc.) 1225 Central Ave. #11 McKinleyville CA A - General Engineering 4/30/2027 793279 Pacific Infrastructure 435 Boulder Ct., Ste. 200 Pleasanton CA A - General Engineering 10/31/2027 799927 Paulson Excavating, Inc. P.O. Box 339 Albion CA A - General Engineering 7/31/2026 425362 Pavement Coatings Co. 10240 San Sevaine Way Jurupa Valley CA A - General Engineering 9/30/2026 303609 Peters Excavating Inc 5715 Sebastopol Ave Sebastopol CA A - General Engineering 9/30/2026 654703Pierson Company 3116 Harrison Ave. Eureka CA A - General Engineering 3/31/2026 265024 Pomilia Civil PO Box 719 Redwood Valley CA A - General Engineering 3/31/2027 1048758 Precision Excavating and Grading Inc 129 N. Cloverdale Blvd #7 Cloverdale CA A - General Engineering 7/31/2027 1050989 Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA A - General Engineering 12/31/2027 1033562Rege Construction, Inc. 600 Santana Dr. Cloverdale CA A - General Engineering 10/31/2026 786253Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA A - General Engineering 2/28/2027 556014 SCC Electric, Inc. 1301 Grant Ave., Ste B Novato CA A - General Engineering 8/31/2027 1109026 Sierra Nevada Construction Inc. P O BOX 50760 Sparks NV A - General Engineering 5/31/2026 593393 Steelhead Constructors JV PO Box 536 Palo Cedro CA A - General Engineering 3/31/2026 1064122 Summit Signal, Inc. 260 Margie Drive Willits CA A - General Engineering 7/31/2026 842536Team Ghilotti, Inc. 2531 Petaluma Blvd., So. Petaluma CA A - General Engineering 4/30/2027 895384Telstar Instruments 4017 Vista Park Court Sacramento CA A - General Engineering 5/31/2026 422364TerraCon Constructors, Inc. P O BOX 276 Healdsburg CA A - General Engineering 11/30/2027 562511 Valley Paving P O BOX 559; 2601 Road E Redwood Valley CA A - General Engineering 7/31/2027 674411 Wahlund Construction, Inc. P.O. Box 6486 Eureka CA A - General Engineering 9/30/2026 678993West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA A - General Engineering 2/28/2026 718733 WestPac Construction PO Box 514 Healdsburg CA A - General Engineering 9/30/2027 1058561 Wipf Construction 1300 Hastings Road Ukiah CA A - General Engineering 11/30/2027 629598 Wylatti Resource Management, Inc. P O BOX 575 Cemetary Lane Covelo CA A - General Engineering 6/30/2027 934597 Class ASB - Asbestos Removal Certification Class ASB - Asbestos Removal Certification CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Exhibit A

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Pierson Company 3116 Harrison Ave. Eureka CA ASB - Asbestos Removal Certification 3/31/2026 265024 Wahlund Construction, Inc. P.O. Box 6486 Eureka CA ASB - Asbestos Removal Certification 9/30/2026 678993West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA ASB - Asbestos Removal Certification 2/28/2026 718733 Class B - General Building B - General BuildingArgonaut Constructors 360 Sutton Place Santa Rosa CA B - General Building 12/31/2027 171432 Menton Builders, Inc. P O BOX 871 Ukiah CA B - General Building 8/31/2027 381334 BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA B - General Building 5/31/2026 456263 Bridges Construction 5846 Live Oak Dr., Ste 2 Kelseyville CA B - General Building 9/30/2026 607223 B.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA B - General Building 10/31/2026 229210 Busch Construction & Electric 266 Terra Verde Court Redwood Valley CA B - General Building 5/31/2027 404336 Carr's Construction Service, Inc. 3165 Calistoga Rd. Santa Rosa CA B - General Building 3/31/2026 556444 Coastal Mountain Electric 14832 Lakeshore Dr. Clearlake CA B - General Building 3/31/2027 507105 Color New Corp 22855 Califa St Woodland Hills CA B - General Building 11/30/2027 1113019 Cupples & Sons Construction, Inc. 501 Saint Marys Drive Hopland CA B - General Building 6/30/2026 806992CWS Construction Group, Inc. 1301 Grant Ave., Ste B Novato CA B - General Building 4/30/2027 811153 DMR Builders 2725 Guerneville Rd Santa Rosa CA B - General Building 5/31/2026 1033280 Ferranti Construction, Inc. P O BOX 259 Redwood Valley CA B - General Building 3/31/2027 385543Fort Bragg Electric, Inc. 489 S. Harrison St Fort Bragg CA B - General Building 7/31/2026 391464 FRC, Inc. 9680 Old Redwood Hwy Windsor CA B - General Building 4/30/2026 715667GCCI, Inc. 4701 Old Redwood Hwy, #1 Santa Rosa CA B - General Building 11/30/2026 729437 GMH Builders, Inc. P O Box 1773 Sonoma CA B - General Building 7/31/2026 1016384 Granite Construction Company 1324 S. State Street Ukiah CA B - General Building 5/31/2027 89 GS Construction P.O. Box 796 Burney CA B - General Building 3/31/2027 760923 Harbert Roofing, Inc. 19799 Hirsch Ct. Anderson CA B - General Building 10/31/2026 696974 Interstate Companies 1150 Hastings Rd Ukiah CA B - General Building 6/30/2027 857167 KD Homes 424 Moore Ln Healdsburg CA B - General Building 9/30/2026 1068891 Kirby Construction Company 625 Ware Ave. Santa Rosa CA B - General Building 4/30/2026 812509M Greenberg Construction Inc 225 E. Germann Rd., Suite 201 Gilbert AZ B - General Building 2/28/2026 1035536 Midstate Construction Corporation 1180 Holm Road Petaluma CA B - General Building 7/31/2027 89455M3 Integrated Services Inc 3355 Regional Parkway Santa Rosa CA B - General Building 10/31/2027 966541 Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA B - General Building 1/31/2026 908591 North Coast Floor & Tile 2510 Broadway Eureka CA B - General Building 5/31/2026 808031Pacific Infrastructure 435 Boulder Ct., Ste. 200 Pleasanton CA B - General Building 10/31/2027 799927 Pierson Company 3116 Harrison Ave. Eureka CA B - General Building 3/31/2026 265024Sack Concrete Construction 1150 Hasting Road Ukiah CA B - General Building 8/31/2027 625555Telstar Instruments 4017 Vista Park Court Sacramento CA B - General Building 5/31/2026 422364 TerraCon Constructors, Inc. P O BOX 276 Healdsburg CA B - General Building 11/30/2027 562511 Valley Paving P O BOX 559; 2601 Road E Redwood Valley CA B - General Building 7/31/2027 674411Wahlund Construction, Inc. P.O. Box 6486 Eureka CA B - General Building 9/30/2026 678993 West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA B - General Building 2/28/2026 718733 Wright Contracting LLC 3020 Dutton Ave. Santa Rosa CA B - General Building 4/30/2027 1025609 Building Exchanges Building Exchanges
BidNet Direct (BidNet) 11622 El Camino Real, Ste 100 San Diego CA Building Exchanges Dodge Data & Analytics 830 Third Avenue, 6th Floor New York NY Building Exchanges Humboldt Builders Exchange 1213 5th Street Eureka CA Building Exchanges North Coast Builders Exchange 1030 Apollo Way Santa Rosa CA Building ExchangesMarin Builders Association 660 Las Gallinas Avenue San Rafael CA Building Exchanges Placer County Contractors Assocation, Inc. 10656 Industrial Ave., Suite 160 Roseville CA Building ExchangesBuilders Exchange of Stockton 4561 Quail Lake Dr., Ste B2 Stockton CA Building ExchangesSacramento Regional Builders Exchange 5370 Elvas Ave. Sacramento CA Building Exchanges

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
The San Francisco Builders Exchange 850 South Van Ness Avenue San Francisco CA Building ExchangesShasta Builders Exchange 1355 Hartnell Ave Redding CA Building ExchangesValley Contractors Exchange 951 E. Eighth Street Chico CA Building ExchangesClass C-2 Insulation & Acoustical C-02 Insulation & AcousticalGranite Construction Company 1324 S. State Street Ukiah CA C-02 Insulation & Acoustical 5/31/2027 89 West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA C-02 Insulation & Acoustical 2/28/2026 718733 Class C-4 Boiler, Hot Water Heating & Steam Fitting C-04 Boiler, Hot Water Heating & Steam FittingCBS Plumbing & Heating, Inc. PO Box 2385 Santa Rosa CA C-04 Boiler, Hot Water Heating & Steam Fitting 3/31/2026 294171Intercounty Mechanical & Electrical, Inc. 189 Wabash Avenue Ukiah CA C-04 Boiler, Hot Water Heating & Steam Fitting 12/31/2026 926337 Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C-04 Boiler, Hot Water Heating & Steam Fitting 2/28/2027 556014Class C-5 Carpentry C-05 CarpentryPierson Company 3116 Harrison Ave. Eureka CA C-05 Carpentry 3/31/2026 265024 Class C-6 Cabinet & Mill Work C-06 Cabinet & Mill WorkBridges Construction 5846 Live Oak Dr., Ste 2 Kelseyville CA C-06 Cabinet & Mill Work 9/30/2026 607223 C-07 Low Voltage Communication & Wiring Systems
Deep Valley Security 2010 Industry Rd. Ukiah CA C-07 Low Voltage Communication & Wiring Systems 2/28/2026 638502Gaynor Telesystems, Inc. 9650 Tanqueray Ct. Redding CA C-07 Low Voltage Communication & Wiring Systems 8/31/2027 339907KS Telecom, Inc. P.O. Box 330 Penryn CA C-07 Low Voltage Communication & Wiring Systems 2/28/2027 790922PCD 1032 Maxwell Drive Santa Rosa CA C-07 Low Voltage Communication & Wiring Systems 4/30/2026 527657 SCC Electric, Inc. 1301 Grant Ave., Ste B Novato CA C-07 Low Voltage Communication & Wiring Systems 8/31/2027 1109026 TEC-COM Low Voltage Solutions, Inc. 2045 Live Oak Blvd Yuba City CA C-07 Low Voltage Communication & Wiring Systems 6/30/2027 769824 Telstar Instruments 4017 Vista Park Court Sacramento CA C-07 Low Voltage Communication & Wiring Systems 5/31/2026 422364Class C-8 Concrete C-08 ConcreteFerranti Construction, Inc. P O BOX 259 Redwood Valley CA C-08 Concrete 3/31/2027 385543 Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA C-08 Concrete 5/31/2026 644515 Granite Construction Company 1324 S. State Street Ukiah CA C-08 Concrete 5/31/2027 89 Pierson Company 3116 Harrison Ave. Eureka CA C-08 Concrete 3/31/2026 265024 Sack Concrete Construction 1150 Hasting Road Ukiah CA C-08 Concrete 8/31/2027 625555Class C-9 Drywall C-09 DrywallInterstate Companies 1150 Hastings Rd Ukiah CA C-09 Drywall 6/30/2027 857167Pacific Drywall P O BOX 503 Redwood Valley CA C-09 Drywall 2/28/2026 911180West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA C-09 Drywall 2/28/2026 718733 Class C-10 General Electrical C10 General ElectricalBusch Construction & Electric 266 Terra Verde Court Redwood Valley CA C10 General Electrical 5/31/2027 404336 Coastal Mountain Electric 14832 Lakeshore Dr. Clearlake CA C10 General Electrical 3/31/2027 507105 Deep Valley Security 2010 Industry Rd. Ukiah CA C10 General Electrical 2/28/2026 638502 Fort Bragg Electric, Inc. 489 S. Harrison St Fort Bragg CA C10 General Electrical 7/31/2026 391464 Intercounty Mechanical & Electrical, Inc. 189 Wabash Avenue Ukiah CA C10 General Electrical 12/31/2026 926337 Golden State Electric, Inc 947 Piner Place Santa Rosa CA C10 General Electrical 12/31/2027 583566 Granite Construction Company 1324 S. State Street Ukiah CA C10 General Electrical 5/31/2027 89 KS Telecom, Inc. P.O. Box 330 Penryn CA C10 General Electrical 2/28/2027 790922 McDonell Electric, Inc. 382 Tesconi Court Santa Rosa CA C10 General Electrical 6/30/2026 787794 Mendoza Electric 2295 Appolinaris Dr. Ukiah CA C10 General Electrical 11/30/2027 906571 Mike Brown Electric Company 561-A Mercantile Drive Cotati CA C10 General Electrical 4/30/2026 306767Northern Electric, Inc. 3190 Regional Parkway Santa Rosa CA C10 General Electrical 3/31/2027 437655 PCD 1032 Maxwell Drive Santa Rosa CA C10 General Electrical 4/30/2026 527657 Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA C10 General Electrical 12/31/2027 1033562 Robert Colburn Electric, Inc. P.O. Box 3667 Eureka CA C10 General Electrical 6/30/2026 750471 Class C-7 Low Voltage Communication & Wiring Systems

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C10 General Electrical 2/28/2027 556014SCC Electric, Inc. 1301 Grant Ave., Ste B Novato CA C10 General Electrical 8/31/2027 1109026 Shasta Control Company 845 Commerce St Redding CA C10 General Electrical 6/30/2027 796348 Summit Signal, Inc. 260 Margie Drive Willits CA C10 General Electrical 7/31/2026 842536Telstar Instruments 4017 Vista Park Court Sacramento CA C10 General Electrical 5/31/2026 422364Wahlund Construction, Inc. P.O. Box 6486 Eureka CA C10 General Electrical 9/30/2026 678993 Class C-11 Elevator Installation C11 Elevator InstallationArrow Lift of California 101 Sunnyside Ave., Ste. 101 Clovis CA C11 Elevator Installation 8/31/2026 995486Class C-12 Earthwork & Paving C12 Earthwork & PavingA-T Wanzer Grading and Excavation, Inc. 690 Todd Road Lakeport CA C12 Earthwork & Paving 7/31/2027 1056341 Cats 4 U Inc 13503 Healdsburg Ave Healdsburg CA C12 Earthwork & Paving 3/31/2027 465781Cupples Excavating Inc 13820 Mountain House Rd Hopland CA C12 Earthwork & Paving 8/31/2027 999200Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA C12 Earthwork & Paving 5/31/2026 644515 Granite Construction Company 1324 S. State Street Ukiah CA C12 Earthwork & Paving 5/31/2027 89 Pacific Earthscape (aka Ford Logging, Inc.) 1225 Central Ave. #11 McKinleyville CA C12 Earthwork & Paving 4/30/2027 793279Class C-13 Fencing C13 FencingJacobson Fence Company Inc PO Box 6025 Santa Rosa CA C13 Fencing 8/31/2027 515709 Class C-15 Flooring & Floor Covering C15 Flooring & Floor CoveringB.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA B - General Building 10/31/2026 229210 North Coast Floor & Tile 2510 Broadway Eureka CA C15 Flooring & Floor Covering 5/31/2026 808031Class C-16 Fire Protecting Contractor C16 Fire Protecting ContractorCBS Plumbing & Heating, Inc. PO Box 2385 Santa Rosa CA C16 Fire Protecting Contractor 3/31/2026 294171Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA C16 Fire Protecting Contractor 12/31/2027 1033562 Wipf Construction 1300 Hastings Road Ukiah CA C16 Fire Protecting Contractor 11/30/2027 629598Class C-17 Glazing C17 GlazingBEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA C17 Glazing 5/31/2026 456263 C20 Warm-Air Heating, Ventilating & Air-Conditioning
CBS Plumbing & Heating, Inc. PO Box 2385 Santa Rosa CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 3/31/2026 294171 Intercounty Mechanical & Electrical, Inc. 189 Wabash Avenue Ukiah CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 12/31/2026 926337 JMS Mechanical, Inc. 538 Martin Avenue, Suite D Rohnert Park CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 8/31/2026 811562Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 2/28/2027 556014 Scorpion Heating and Cooling 1640 Seville Dr. Morgan Hill CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 1/31/2026 1115214Shasta Control Company 845 Commerce St Redding CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 6/30/2027 796348 Class C-21 Building Moving & Wrecking C21 Building Moving & WreckingCommunity Tree Services LLC 416 Salinas Road Rotal Oaks CA C21 Building Moving & Wrecking 1/31/2027 1100816 Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA C21 Building Moving & Wrecking 5/31/2026 644515 Granite Construction Company 1324 S. State Street Ukiah CA C21 Building Moving & Wrecking 5/31/2027 89 West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA C21 Building Moving & Wrecking 2/28/2026 718733 Class C-22 Asbestos Abatement C22 - ASBESTOS ABATEMENTWahlund Construction, Inc. P.O. Box 6486 Eureka CA C22 - ASBESTOS ABATEMENT 9/30/2026 678993 West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA C22 - ASBESTOS ABATEMENT 2/28/2026 718733Class C-23 Ornamental Metals Class C-23 Ornamental MetalsJacobson Fence Company Inc PO Box 6025 Santa Rosa CA C23 Ornamental Metals 8/31/2027 515709Class C-27 Landscaping Class C-27 LandscapingGranite Construction Company 1324 S. State Street Ukiah CA C27 Landscaping 5/31/2027 89Johnson's Custom Landscaping, Inc. 591 Riverside Drive Ukiah CA C27 Landscaping 3/31/2027 748725 Land Revision 3702 Petaluma Blvd N Petaluma CA C27 Landscaping 5/31/2027 1075942Quality Landscape Company 1338 Peninsular Dr Lake Almanor CA C27 Landscaping 11/30/2026 548558Class C-20 Warm-Air Heating, Ventilating & Air-Conditioning

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Sangiacomo Landscape 3150 Guidiville Road Ukiah CA C27 Landscaping 1/31/2027 367676Class C-28 Lock & Security Equipment Class C-28 Lock & Security EquipmentN/AClass C-29 Masonry Class C-29 MasonryGranite Construction Company 1324 S. State Street Ukiah CA C29 Masonry 5/31/2027 89 Class C-31 Construction Zone Traffic Control
Community Tree Services LLC 416 Salinas Road Rotal Oaks CA C31 Construction Zone Traffic Control 1/31/2027 1100816 Granite Construction Company 1324 S. State Street Ukiah CA C31 Construction Zone Traffic Control 5/31/2027 89Paulson Excavating, Inc. P.O. Box 339 Albion CA C31 Construction Zone Traffic Control 7/31/2026 425362Wipf Construction 1300 Hastings Road Ukiah CA C31 Construction Zone Traffic Control 11/30/2027 629598 Class C-32 Parking & Highway Improvement
American Asphalt Repair & Resurfacing Co., Inc. 24200 Clawiter Road Hayward CA C32 Parking & Highway Improvement 5/31/2027 439591Argonaut Constructors 360 Sutton Place Santa Rosa CA C32 Parking & Highway Improvement 12/31/2027 171432Pavement Coatings Co. 10240 San Sevaine Way Jurupa Valley CA C32 Parking & Highway Improvement 9/30/2026 303609 Sierra Nevada Construction Inc. P O BOX 50760 Sparks NV C32 Parking & Highway Improvement 5/31/2026 593393 Specialized Paevement Marking 19652 N. Hirsch Ct. Anderson CA C32 Parking & Highway Improvement 4/30/2026 854894Class C-33 Painting & Decorating Class C-33 Painting & DecoratingColor New Corp 22855 Califa St Woodland Hills CA C33 Painting & Decorating 11/30/2027 1113019Diamond Painting, Co KK 3309 Oselot Way Rancho Cordova CA C33 Painting & Decorating 12/31/2026 788505Dunn Right Painting, Inc. 75 D Kunzler Ranch Road Ukiah CA C33 Painting & Decorating 9/30/2027 691040 HB Resoration Inc 5907 26th St Rio Linda CA C33 Painting & Decorating 1/31/2026 103975Nissim Paint Inc 148 Berryessa Dr Napa CA C33 Painting & Decorating 5/31/2026 1039614Class C-34 Pipline Class C-34 PiplineN/AClass C-35 Lathing and Plastering Class C-35 Lathing and PlasteringGranite Construction Company 1324 S. State Street Ukiah CA C35 Lathing and Plastering 5/31/2027 89 Class C-36 Plumbing Class C-36 PlumbingAzevedo Plumbing 3651 Mark Station Rd Windsor CA C36 Plumbing 1/31/2027 610882 CBS Plumbing & Heating, Inc. PO Box 2385 Santa Rosa CA C36 Plumbing 3/31/2026 294171 Coleman Plumbing P.O. Box 754 Redwood Valley CA C36 Plumbing 12/31/2027 989129Fort Bragg Electric, Inc. 489 S. Harrison St Fort Bragg CA C36 Plumbing 7/31/2026 391464Granite Construction Company 1324 S. State Street Ukiah CA C36 Plumbing 5/31/2027 89 Intercounty Mechanical & Electrical, Inc. 189 Wabash Avenue Ukiah CA C36 Plumbing 12/31/2026 926337 R G Plumbing Group Inc 461 Todd Road Santa Rosa CA C36 Plumbing 2/28/2026 802006Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C36 Plumbing 2/28/2027 556014 Class C-38 Refrigeration Class C-38 RefrigerationIntercounty Mechanical & Electrical, Inc. 189 Wabash Avenue Ukiah CA C38 Refrigeration 12/31/2026 926337 Class C-39 Roofing Class C-39 RoofingB. A. S. Roofing 425 Pomo Drive Ukiah CA C39 Roofing 1/31/2027 927007BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA C39 Roofing 5/31/2026 456263 B.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA C39 Roofing 10/31/2026 229210 Foam Experts Roofing, Inc. 1107 S. Wilbur St. Mesa AZ C39 Roofing 11/30/2026 501167 Granite Construction Company 1324 S. State Street Ukiah CA C39 Roofing 5/31/2027 89 Harbert Roofing, Inc. 19799 Hirsch Ct. Anderson CA C39 Roofing 10/31/2026 696974 Lucerne Roofing 74 Soda Bay Rd Lakeport CA C39 Roofing 4/30/2026 388686 Class C-42 Sanitation Systems Class C-42 Sanitation SystemsAPS Environmental Inc 6643 32nd Street Suite 101 North Highlands CA C42 Sanitation Systems 7/31/2027 985553Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA C42 Sanitation Systems 5/31/2026 644515 Granite Construction Company 1324 S. State Street Ukiah CA C42 Sanitation Systems 5/31/2027 89 Class C-31 Construction Zone Traffic ControlClass C-32 Parking & Highway Improvement

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Class C-43 Sheet Metal Class C-43 Sheet MetalBEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA C43 Sheet Metal 5/31/2026 456263CBS Plumbing & Heating, Inc. PO Box 2385 Santa Rosa CA C43 Sheet Metal 3/31/2026 294171 JMS Mechanical, Inc. 539 Martin Avenue, Suite D Rohnert Park CA C43 Sheet Metal 8/31/2026 811562Class C-45 Electrical Signs Class C-45 Electrical SignsGranite Construction Company 1324 S. State Street Ukiah CA C45 Electrical Signs 5/31/2027 89Class C-46 Solar Class C-46 SolarN/AClass C-50 Steel Reinforcing Class C-50 Steel ReinforcingGranite Construction Company 1324 S. State Street Ukiah CA C50 Steel. Reinforcing 5/31/2027 89North Coast Steel Inc 930 Shiloh Rd 40-2 Windsor CA C50 Steel Reinforcing 11/30/2027 913566Class C-51 Structural Steel Contractor Class C-51 Structural Steel ContractorB.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA C51 Steel, Structural 10/31/2026 229210 Granite Construction Company 1324 S. State Street Ukiah CA C51 Steel, Structural 5/31/2027 89 Class C-53 Swimming Pool Class C-53 Swimming PoolN/AClass C-54 Ceramic & Mosaic Tile Class C-54 Ceramic & Mosaic Tile North Coast Floor & Tile 2510 Broadway Eureka CA C54 Ceramic & Mosaic Tile 5/31/2026 808031 Class C-55 Water Conditioning Class C-55 Water Conditioning Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA C55 Water Conditioning 12/31/2027 1033562 Class C-57 Water Well Drilling Class C-57 Water Well Drilling Granite Construction Company 1324 S. State Street Ukiah CA C57 Water Well Drilling 5/31/2027 89 Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA C57 Water Well Drilling 1/31/2026 908591 Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA C57 Water Well Drilling 12/31/2027 1033562Class D-06 Concrete Related Services Class D-06 Concrete Related ServicesN/AClass D-09 Drilling, Blasting and Oil Field Work Class D-09 Drilling, Blasting and Oil Field WorkNor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA D09 Drilling, Blasting and Oil Field Work 1/31/2026 908591Class D-10 Elevated Floors Class D-10 Elevated FloorsB.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA D10 Elevated Floors 10/31/2026 229210Class D-12 Synthetic Products Class D-12 Synthetic ProductsFlexground LLC 2017 Opportunity Drive Ste 10 Roseville CA C61 / D12 Synthetic Products 3/31/2027 1102706 Class D-21 Machinery & Pumps C61 / D21 Machinery & PumpsNor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA C61 / D21 Machinery & Pumps 1/31/2026 908591Pumpman Nor Cal 4000 South Moorland Avenue Santa Rosa CA C61 / D21 Machinery & Pumps 12/31/2027 1033562 Class D-23 Medical Gas Systems Class D-23 Medical Gas Systems N/AClass D-24 Metal Products Class D-24 Metal Products
N/A
Class D-28 Doors, Gates & Activating Devices
N/A
Class D-31 Pole Installation & Maintenance
N/AClass D-34 Prefabricated Equipment Class D-34 Prefabricated EquipmentB.T. Mancini Co., Inc. 2985 Dutton Ave., Ste 1 Santa Rosa CA C61 / D34 Prefabricated Equipment 10/31/2026 229210 Flexground LLC 2017 Opportunity Drive Ste 10 Roseville CA C61 / D34 Prefabricated Equipment 3/31/2027 1102706 Class D-35 Pool and Spa Maintenance Class D-35 Pool and Spa MaintenanceN/AClass D-31 Pole Installation & MaintenanceClass D-28 Doors, Gates & Activating Devices

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Company Address 1 City State Class State License Expiration State License No.

CITY OF UKIAH'S 2026 QUALIFIED CONTRACTORS LIST
Class D-38 Sand & Water Blasting Class D-38 Sand & Water BlastingN/AClass D-39 Scaffolding Class D-39 ScaffoldingN/AClass D-40 Srvc Stn Equip & Maint Class D-40 Srvc Stn Equip & MaintN/AClass D-41 Siding and Decking Class D-41 Siding and DeckingN/AClass D-42 Sign Installation Class D-42 Sign InstallationN/AClass D-49 Tree Service Class D-49 Tree ServiceA-1 Tree Service & Stump Removal P.O. Box 493512 Hartnell Ave. Redding CA C61/D49 Tree Service 1/31/2026 1020617Bay Area Tree Specialists 541 W Capitol Expy PMB 287 San Jose CA C61/D49 Tree Service 4/30/2026 836837 Community Tree Services LLC 416 Salinas Road Rotal Oaks CA C61/D49 Tree Service 1/31/2027 1100816Family Tree Service, Inc. P.O. Box 1325 Laytonville CA C61/D49 Tree Service 2/28/2026 640013 Family Tree Service, Inc. P O BOX 1325 Laytonville CA C61/D49 Tree Service 2/28/2026 640013Image Tree Service, Inc. 564 Caletti Ave. Windsor CA C61/D49 Tree Service 7/31/2027 719689Johnson's Quality Tree Care & Logging 2700 Boonville Rd. Ukiah CA C61/D49 Tree Service 7/31/2026 698591 Wylatti Resource Management, Inc. P O BOX 575 Cemetary Lane Covelo CA C61/D49 Tree Service 6/30/2027 934597 Class D-52 Window CoveringN/AClass D-64 Non Specialized Class D-64 Non SpecializedN/A HAZ Hazardous Substance Removal Certification
Argonaut Constructors 360 Sutton Place Santa Rosa CA HAZ Hazardous Substance Removal Certification 12/31/2027 171432Cats 4 U Inc 13503 Healdsburg Ave Healdsburg CA HAZ Hazardous Substance Removal Certification 3/31/2027 465781Fort Bragg Electric, Inc. 489 S. Harrison St Fort Bragg CA HAZ Hazardous Substance Removal Certification 7/31/2026 391464Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA HAZ Hazardous Substance Removal Certification 5/31/2026 644515 Pacific Infrastructure 435 Boulder Ct., Ste. 200 Pleasanton CA HAZ Hazardous Substance Removal Certification 10/31/2027 799927Paulson Excavating, Inc. P.O. Box 339 Albion CA HAZ Hazardous Substance Removal Certification 7/31/2026 425362 Team Ghilotti, Inc. 2531 Petaluma Blvd., So. Petaluma CA HAZ Hazardous Substance Removal Certification 4/30/2027 895384TerraCon Constructors, Inc. P O BOX 276 Healdsburg CA HAZ Hazardous Substance Removal Certification 11/30/2027 562511 Wahlund Construction, Inc. P.O. Box 6486 Eureka CA HAZ Hazardous Substance Removal Certification 9/30/2026 678993 West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA HAZ Hazardous Substance Removal Certification 2/28/2026 718733 HIC Home Improvement CertificationN/AHAZ Hazardous Substance Removal Certification

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Agenda Item No: 8.d.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2025-1337

AGENDA SUMMARY REPORT
SUBJECT: Notification of Purchase of Tablet Command Software in the Amount of $40,450 for the Annual Renewal and Service Expansion.

DEPARTMENT: Fire PREPARED BY: Eric Singleton, Battalion Chief PRESENTER: Doug Hutchison, Fire Chief
ATTACHMENTS:

1. Tablet Command Brochure

2. Quote & PO
Summary: Staff recommends that the City Council receive notification of a $40,450 purchase to renew the Tablet Command software subscription for the Ukiah Valley Fire Authority (UVFA). The renewal adds countywide two-way computer-aided dispatch (CAD) integration, adds a cost-sharing program that includes multiple Mendocino County fire agencies, and replaces the previous one-way subscription.

Background: Tablet Command is a mobile incident management platform that provides dispatch information from the California Department of Forestry and Fire Protection (CAL FIRE) dispatch center directly to tablets and smartphones in the field. UVFA started using Tablet Command several years ago with a one-way CAD integration at an annual cost of about $12,000. That setup delivered dispatch information to Ukiah firefighters but did not enable unit status updates or location sharing back to dispatch.

As the system expanded, additional Mendocino County agencies joined the program, including Leggett, Laytonville, Willits, Potter Valley, Covelo, Albion, South Coast, Redwood Coast, Boonville, Hopland, Redwood Valley, and Medstar Ambulance. To avoid significant start-up costs for each agency operating independently, UVFA serves as the umbrella organization for the county-wide subscription. UVFA manages the master contract and invoices each participating agency based on its actual usage, including the number of subscriptions and whether those subscriptions are full Pro licenses or the lighter TC Mobile version.

Attachment 1 provides additional details regarding Tablet Command features and functionality.

Discussion: Staff requests Council receive the notification of the purchase of Tablet Command software for FY 2025/26. The annual subscription cost is $40,450, as detailed in the quote and purchase order in Attachment 2, and was included in the FY 2025/26 budget. The renewal signifies a major service expansion, upgrading the system from one-way to two-way CAD integration. This enhancement allows responders to update unit statuses and share real-time location information with dispatch.

The subscription includes modules for Fire Mapper Named Users, Pro tablet licenses, Manage accounts, User Status to CAD, Location to CAD, and a staffing interface. These modules enable participating agencies to choose either a full Pro license or a lighter TC Mobile license based on their operational needs. Subscription costs vary accordingly and are billed to each agency based on actual usage.

As the county-wide contract administrator, UVFA pays the full subscription cost upfront and manages the master agreement for Tablet Command. UVFA then invoices participating agencies for their proportional share based on the number and type of subscriptions they hold. Reimbursements from participating agencies are expected to total $20,500. The remaining portion of the subscription cost represents UVFA’s net share and is

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covered through existing FY 2025/26 budget allocations.

The cost is divided among UVFA Ambulance, Fire, and Fuels Crew funds, reflecting the use of the system for medical, fire, and wildland fuels operations. By consolidating subscriptions under UVFA, participating agencies avoid individual start-up costs, benefit from a shared training and maintenance model, and enhance regional coordination and firefighter safety. No budget amendment is needed for this purchase.

Recommended Action: Receive notification of purchase of Tablet Command software in the amount of $40,450 for the annual renewal and service expansion.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10521210.52100: $25,000; 10523600.52100: $1,250; 10621600.52100.18428: $2,200; 71021100.52100: $6,000 71021150.52100: $6,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Ambulance Fund, Fire Authority Fund, Fuels Crew Fund REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Purchase Order 48927 COORDINATED WITH: Douglas Hutchison, Fire Chief; Myles Fisette, Purchasing Manager STRATEGIC PLAN (SP):SP 3B - Analyze and consider opportunities for regional partnerships that support or improve the delivery of municipal services.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4: Public Facilities, Services and Infrastructure Element; GPA6: Safety Element.

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Attachment #1

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Quote
Ukiah_25/26 Renewal
Ukiah Valley Fire Department (CA)
300 Seminary Avenue
Ukiah, CA 95482
United States
Eric Singleton
Battalion Chief
[email protected]
707-472-9400
Quote created: October 15, 2025
Quote expires: January 13, 2026
Tablet Command, Inc.
1212 Broadway Plaza
Suite 2100
Walnut Creek, CA 94596
United States
Sales Person:

Jake Pelk
[email protected]
877-998-2639
Total $40,450.00
Products & Services

DESCRIPTION QUANTITY UNIT PRICE DISCOUNT AMOUNT
Fire Mapper Named
User
10 $250.00
/ year
$2,500.00 / year
for 1 year
Pro License (Tablet) 45 $500.00
/ year
$22,500.00 / year
for 1 year
Manage 16 $50.00 / year $800.00 / year
for 1 year
User Status to CAD 45 $200.00
/ year
$9,000.00 / year
for 1 year
Location to CAD 31 $150.00 / year $4,650.00 / year
for 1 year
Attachment #2

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DESCRIPTION QUANTITY UNIT PRICE DISCOUNT AMOUNT
Staffing to TC Interface
License
1 $1,000.00
/ year
$1,000.00 / year
for 1 year

SUMMARY
Annual subtotal $40,450.00
Total $40,450.00
Comments
Service Term: 12/01/2025-11/30/2026
Purchase terms
Net 30

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Purchase Order
Purchase
Order #

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.

Fiscal Year
Vendor Phone Number Vendor Fax Number Buyer Date Ordered Date Required Delivery must be made within
doors of specified destination.

Item# Description/Part No. Qty UOM Unit Price Extended Price By
Purchasing Supervisor VENDOR COPY PO Total
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CITY OF UKIAH
ATTN: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Delivery Reference Freight Method/Terms Department/Location Sales Tax Rate Total Ext. Price $40,450.00
Total Sales Tax
Total Discount
Total Credit
Total Freight
$40,450.00
2026 Page 1 of 3
48927-00

TABLET COMMAND INC
8 FALLEN LEAF COURT
LAFAYETTE CA 94549

CITY OF UKIAH - ANNEX
411 W CLAY STREET
UKIAH CA 95482
Myles Fisette 11/17/2025 12/01/2025
N30 FIRE AUTHORITY 0.000
The Above Purchase Order Number Must Appear On
All Correspondence - Packing Sheets And Bills Of
Lading
1 FIRE MAPPER 10.0 EACH $250.000 $2,500.00
10521210 - 52100 $1,545.00
10523600 - 52100 $77.00
10621600 - 52100 - 18428 $154.00
71021100 - 52100 $362.00
71021150 - 52100 $362.00
2 PRO LICENSE 45.0 EACH $500.000 $22,500.00
10521210 - 52100 $13,905.00
10523600 - 52100 $693.00
10621600 - 52100 - 18428 $1,386.00
71021100 - 52100 $3,258.00
71021150 - 52100 $3,258.00
3 MANAGE 16.0 EACH $50.000 $800.00
10521210 - 52100 $494.40
10523600 - 52100 $24.64
10621600 - 52100 - 18428 $49.28
71021100 - 52100 $115.84
71021150 - 52100 $115.84
4 USER STATUS TO CAD 45.0 EACH $200.000 $9,000.00
10521210 - 52100 $5,562.00
10523600 - 52100 $277.20
10621600 - 52100 - 18428 $554.40
71021100 - 52100 $1,303.20
71021150 - 52100 $1,303.20
5 LOCATION TO CAD 31.0 EACH $150.000 $4,650.00
10521210 - 52100 $2,873.70
10523600 - 52100 $143.22
10621600 - 52100 - 18428 $286.44
71021100 - 52100 $673.32
71021150 - 52100 $673.32

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Purchase Order
Purchase
Order #

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.

Fiscal Year
Vendor Phone Number Vendor Fax Number Buyer Date Ordered Date Required Delivery must be made within
doors of specified destination.

Item# Description/Part No. Qty UOM Unit Price Extended Price By
Purchasing Supervisor VENDOR COPY PO Total
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TABLET COMMAND INC
8 FALLEN LEAF COURT
LAFAYETTE CA 94549

CITY OF UKIAH - ANNEX
411 W CLAY STREET
UKIAH CA 95482
11/17/2025 12/01/2025
N30 FIRE AUTHORITY 0.000
6 STAFFING TO TC INTERFACE LICENSE 1.0 EACH $1,000.000 $1,000.00 10521210 - 52100 $618.00
10523600 - 52100 $30.80
10621600 - 52100 - 18428 $61.60
71021100 - 52100 $144.80
71021150 - 52100 $144.80
PER REQ E40273 PER QUOTE DATED 10/15/2

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1 GENERALLY. These Terms and Conditions of
Sale (“Terms and Conditions”) apply to all purchases by City of Ukiah. (Referred to as “Buyer”). The supplier of goods and services under this transaction is herein
referred to as “Seller”. The goods or service purchased are referred to as the “Purchase.”

2. TERMS EXCLUSIVE. Buyer will order the goods or
services described herein only upon the terms and
conditions contained herein. Seller’s acceptance of this order shall occur either through commencement of
performance under this order or acknowledgment of this
order. By accepting this order, Seller waives all terms and conditions contained in its quotation, acknowledgment,
invoice or other documents which are different from or
additional to those contained herein and all such different or additional terms and conditions shall be null and void.

SELLER MAY NOT CHANGE MATERIAL OF

MANUFACTURE, SOURCES OF SUPPLY,

MANUFACTURING PROCESS OR LOCATION WITHOUT
THE PRIOR WRITTEN CONSENT OF BUYER.

3. INSPECTION. All goods shall be received subject
to Buyer’s inspection and rejection. Defective goods and goods otherwise not conforming to this order shall be held for Seller’s instruction and at Seller’s risk, and if Seller so directs, shall be returned at Seller’s expense. No defective goods shall be replaced without a new purchase order.

Payment by Buyer shall not be construed as an
acceptance of goods. Buyer may return to Seller any nondefective, excess goods within thirty (30) days of receiving them.

4. CHANGES. City may make changes within the
general scope of this order in drawings and specifications for specially manufactured supplies, place of delivery, method of shipment or packing of the order by giving notice to Seller and subsequently confirming such changes in
writing. If such changes affect the cost of or the time required for performance of this order, an equitable
adjustment in the price or delivery or both must be made.

No change by Seller is allowed without City’s written
approval. Any claim by Seller for an adjustment under this section must be made in writing within thirty (30) days from the date of receipt by Seller of notification of such change unless City waives this condition in writing. Nothing in this section excuses Seller from proceeding with performance of the order as changed.

5. TERMINATION. City may terminate this order at
any time, either verbally or in writing, with or without cause. Should termination occur, City will pay Seller as full performance until such termination the unit or pro rata order price for the performed and accepted portion of the Purchase. City may provide written notice of termination for Seller’s default if Seller refuses or fails to comply with this order. If Seller does not cure such failure within a reasonable time period, or fails to perform the Purchase within the time specified (or allowed by extension), Seller will be liable to City for any excess costs incurred by City.

6. TIME EXTENSION. Time is of the essence City
may extend the time for completion if, in City’s sole
determination, Seller was delayed because of causes
beyond Seller’s control and without Seller’s fault or
negligence. In the event delay was caused by City,
Seller’s sole remedy is limited to recovering money actually and necessarily expended by Seller because of the delay; there is no right to recover anticipated profit.

7. REMEDIES CUMULATIVE. City’s rights and
remedies under this order are not exclusive and are in
addition to any rights and remedies provided by law.

8. TITLE. Title to materials and supplies purchased
under this order pass directly from Seller to City upon City’s written acceptance following an actual inspection and City’s opportunity to reject.

9. PAYMENT. City will pay Seller after receiving
acceptable invoices for materials and supplies delivered and accepted or services rendered and accepted. City will not pay cartage, shipping, packaging or boxing expenses unless specified in this order.

10. INDEMNIFICATION. Seller agrees to indemnify
and hold harmless from and against any claim, action,
damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of the Purchase or the order, or their performance. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the Purchase or order, or their performance, Seller will defend City (at City’s request and with counsel
satisfactory to City) and indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section “City” includes City’s officers, elected officials, and employees. This paragraph 9 will survive termination of this order. The requirements as to the types and limits of insurance
coverage to be maintained by Seller, and any approval of such insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Seller pursuant to this order,
including, without limitation, to the provisions concerning indemnification.

11. WARRANTY. Seller agrees that the Purchase is
covered by the most favorable commercial warranties the Seller gives to any customer for the same or substantially similar supplies or services, or such other more favorable warranties as is specified in this order. Warranties will be effective notwithstanding any inspection or acceptance of the Purchase by City.

12. ASSIGNMENT. City may assign this order.

Except as to any payment due under this order, Seller may not assign or subcontract the order without City’s written approval. Should City give consent, it will not relieve Seller from any obligations under this order and any transferee or subcontractor will be considered Seller’s agent.

13. INSURANCE. Seller must provide the insurance
indicated on the face sheet of this order.

14. PERMITS. Seller must procure all necessary
permits and licenses, and abide by all federal, state, and local laws, for performing this order.

15. INDEPENDENT CONTRACTOR. City and Seller
agree that Seller will act as an independent contractor and will have control of all work and the manner in which it is performed. Seller will be free to contract for similar service to be performed for other employers while under contract with City. Seller is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees.

Any provision in this order that may appear to give City the right to direct Seller as to the details of doing the work or to exercise a measure of control over the work means the
Seller will follow the direction of the City as to end results of the work only.

16. WAIVER. City’s review or acceptance of, or
payment for, work product prepared by Seller under this order will not be construed to operate as a waiver of any rights City may have under this Agreement or of any cause of action arising from Seller’s performance. A waiver by City of any breach of any term, covenant, or condition
contained in this order will not be deemed to be a waiver of any subsequent breach of the same or any other term,
covenant, or condition contained in this order, whether of the same or different character.

17. INTERPRETATION. This Agreement was drafted
in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Mendocino County.

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Agenda Item No: 8.e.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2025-1408

AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment with Van Lant & Fankhanel, LLP, in the Amount of $189,955 for Auditing Services through Fiscal Year 2029/30.

DEPARTMENT: Finance PREPARED BY: Olga Keough, Controller PRESENTER: Olga Keough, Finance Controller.

ATTACHMENTS:

1. Engagement letter 1-2-2026

2. Contract 1415197 - Auditing Services
Summary: Coucnil will consider approving a contract amendment with Van Lant & Fankhanel, LLP in the amount of $189,955 for auditing services through Fiscal Year 2029/30.

Background: The City's current auditing contract with Van Lant & Fankhanel, LLC ends with the fiscal year 2026 audit. Staff recommends entering into another four-year contract with Van Lant and Fankhanel, LLC, to align the City's audit contract with the Ukiah Valley Water Authority members audit contracts.

Discussion: Van Lant & Fankhanel has been the City's auditors since 2015. The two principals of the firm, who will be working directly with the City, have over forty years of combined experience auditing cities and other governmental agencies throughout California.

In fiscal year 2025, two members of the Ukiah Valley Water Authority, Millview County Water District and Redwood Valley County Water District, engaged Van Lant & Fankanel for their audits starting with the fiscal year 2025 audit and ending with the fiscal year 2030 audit. The remaining two members of the Ukiah Valley Water Authority, Willow County Water District and Calpella County Water District, engaged Van Lant & Fankhanel for their audit services starting with the fiscal year 2026 audit and ending with the fiscal year 2030 audit. Staff is recommending to enter into another four-year contract with Vant Land and Fankhanel, LLC, to align the City's audit contract with the other four Ukiah Valley Water Authority members audit contracts.

The annual scope of work will include City audit and related reports, Single audit, Report of financial transactions to State Controller, Annual Comprehensive Financial Report (ACFR) and Street Report.

The not-to-exceed fees for these services are outlined below.

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Please refer to Attachment 1 for a copy of the engagement letter. Staff recommends approving a four-year contract with Van Lant and Fankhanel, LLC for audit services for the amount not to exceed $189,955. This will be budgeted for the next fiscal year, and each subsequent year of the agreement. Staff has been satisfied with the services provided by the firm. The original agreement has been included as Attachment 2.

Recommended Action: Approve a contract amendment with Van Lant & Fankhanel, LLP in the amount of $189,955 for auditing services through Fiscal Year 2029/30.

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 20013400.52100: $0
PROPOSED BUDGET AMOUNT: To be budgeted next fiscal year (2026/2027).

FINANCING SOURCE: Cost Allocation
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 1415197
COORDINATED WITH: Dan Buffalo, Finance Director and Myles Fisette, Purchasing Manager STRATEGIC PLAN (SP):N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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Attachment 1

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CONTRACT #1415197
Std – ProfSvcsAgreement- November 20, 2008
PAGE 1 OF 7

AGREEMENT FOR

AUDITING SERVICES
This Agreement, made and entered into this 12th day of May, 2015 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Van Lant & Fankhanel, a limited liability partnership organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to providing auditing services. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A" and Attachment “C”, describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

TERMS OF AGREEMENT

1.0 DESCRIPTION OF PROJECT

1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").

2.0 SCOPE OF SERVICES

2.1 As set forth in Attachment "A" and Attachment “C” – Attachment “C” may be revised annually, in writing, signed by both parties.

2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.

3.0 CONDUCT OF WORK

3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City. Auditing services are to be performed for fiscal years ending 2015, 2016, 2017, 2018 and 2019.

Consultant shall complete the work to the City's reasonable satisfaction; even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $175,100. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Attachment 2

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PAGE 2 OF 7
Consultant to perform the Scope of Work as set forth in the attached Attachment “B”, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment “B”. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.

4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and “C”, and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.

4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.

5.0 ASSURANCES OF CONSULTANT

5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.

It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.

Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.

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Std – ProfSvcsAgreement- November 20, 2008
PAGE 3 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.

6.0 INDEMNIFICATION

6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

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Std – ProfSvcsAgreement- November 20, 2008
PAGE 4 OF 7

3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.

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Std – ProfSvcsAgreement- November 20, 2008
PAGE 5 OF 7

3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one year from completion of services.

4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.

F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.

All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.

G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.

6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful

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PAGE 6 OF 7
misconduct or defects in design by the City, or arising from the active negligence of the City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".

All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.

7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.

7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.

7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or

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ATTACHMENT A - SCOPE OF SERVICES
The scope of services shall include tasks described below, as well as other elements or modifications, which may be suggested by firms presenting proposals to better meet the needs of the City. All services shall be provided in accordance with the City’s standard Professional Services Agreement.

Services shall include the audit of the financial statements of the City of Ukiah (City) for the fiscal year ending June 30, 2015 and the subsequent four (4) fiscal years ending June 2016, 2017, 2018 and 2019. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States and U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.

These standards include generally accepted auditing standards as adopted by the membership of the American Institute of Certified Public Accountants (AICPA).

The City finance staff will provide normal cooperation and assistance during the audit, including typing of confirmation requests, pulling and refilling of supporting documents and reconciliations of major asset and liability balances.

Tasks to also include:

1. Perform an audit of basic financial statements of the City of Ukiah as of and for the year ended June 30, 2015 and the subsequent four (4) years. The audit will be conducted in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and (if required) the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133.

2. The audit must include tests of the accounting records of the City as well as the determination of the major program(s) in accordance with Circular A-133 and other procedures deemed necessary for the audit team to express an unmodified opinion that the financial statements are fairly presented in all material respects, in conformity with generally accepted accounting principles and to report on the schedule of expenditures of federal awards and on the City’s compliance with laws and regulations and their internal control procedures.

3. The audit firm shall provide non-attest services, and shall compile the following reports from data that the City shall provide:
a. Annual Report of Financial Transactions to the State Controller of the City of Ukiah. b. Annual Street Report of the City of Ukiah
c. Annual Schedule of Qualifying Liability Premium Expenditures to be submitted to the Redwood Empire Municipal Insurance Fund.
d. The Annual Street Report (in electronic form) shall be ready for submission to the State Controller no less than one week before the September 30 filing date each fiscal year. The City shall be provided with a hard copy of the report for review and approval prior to the electronic submission.
e. The Annual Report of Financial Transactions (in electronic form) shall be ready for submission no later than one week before the statutory filing deadline. The audit for shall provide the City with a hard copy for review before the electronic submission.
f. The Schedule of Qualifying Liability Premium Expenditures shall be submitted to the City by December 15 of each fiscal year.
g. Draft the basic financial statements for the Comprehensive Annual Financial Report (CAFR).

The City will be responsible for the preparation of the statistical section of the report.

4. Working Paper Retention - All working papers and reports must be retained at the auditor's expense for a minimum of seven years, unless the firm is notified in writing by the City of Ukiah of the need to extend the retention period. The auditor will be required to make working papers available to the City of Ukiah

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City of Ukiah Page 2
Attachment A - Contract 1415197
or any government agencies included in the audit of federal grants. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.

5. Work Timetable
Due Date Task
June Audit Planning and Interim Audit Work - Preliminary Audit work should take place during June. Documentation of systems of internal control and compliance and transaction testing should be completed during the interim stage.

One week before
statutory filing
deadline.

Annual Report of Financial Transactions submitted.

September 23 Annual Street Report submitted.

October 31 Final Audit - The audit fieldwork should be completed no later than this date.

November 30 Draft Reports - Draft copies of the audit reports and management recommendations and any other relevant documentation should be prepared and issued.

December 15 Final Reports submitted.

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May 14, 2015
To Management and City Council
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482-5400
We are pleased to confirm our understanding of the services we are to provide the City of Ukiah for the year ending June 30, 2015. We will audit the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City of Ukiah as of and for the year ending June 30, 2015. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City of Ukiah’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis
Budgetary Comparison Schedules
Schedule of Funding Progress
We have also been engaged to report on supplementary information other than RSI that accompanies the City of Ukiah's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole:

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Schedule of Expenditures of Federal Awards
Combining Statements
Individual Fund Statements
Audit Objective
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the second paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on-
 Internal control related to the financial statements and compliance with the provisions of applicable laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
 Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.

The reports on internal control and compliance will each include a statement that the report is intended for the information and use of management, the body or individuals charged with governance, others within the entity, specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not intended to be and should not be used by anyone other than these specified parties.

We will also provide a report on agreed upon procedures performed on the City’s calculation of its annual appropriations limit as required by Article XIII B of the California State Constitution.

We will perform the procedures in the Article XIII B Appropriations Limit Uniform Guidelines as published by the League of California Cities. This report will include a statement that the report is intended solely for the information and use of management, City Council and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specified parties.

Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance with OMB Circular A-133, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. If our opinions on the financial statements or the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement.

Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. Management is also responsible for identifying government award programs and understanding and complying with the compliance

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requirements, and for preparation of the schedule of expenditures of federal awards in accordance with the requirements of OMB Circular A-133. As part of the audit, we will assist with the preparation of your financial statements, schedule of expenditures of federal awards, and related notes. You are responsible for making all management decisions and performing all management functions relating to the financial statements, schedule of expenditures of federal awards, and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and the schedule of expenditures of federal awards and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill, knowledge, or experience to oversee any non-audit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them.

Management is responsible for establishing and maintaining effective internal controls, including internal controls over compliance, and for monitoring ongoing activities, to help ensure that appropriate goals and objectives are met. You are also responsible for the selection and application of accounting principles; for the fair presentation in the financial statements of the respective financial position of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Ukiah and the respective changes in financial position and, where applicable, cash flows in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.

Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

Your responsibilities also include identifying significant vendor relationships in which the vendor has responsibility for program compliance and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A-133, it is management’s responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review during interim fieldwork.

You are responsible for preparation of the schedule of expenditures of federal awards in conformity with OMB Circular A-133. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have

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reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon OR make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with OMB Circular A-133; (2) that you believe the schedule of expenditures of federal awards, including its form and content, is fairly presented in accordance with OMB Circular A-133; (3) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.

You are also responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present certain supplementary information with the audited financial statements or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity.

Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.

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Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters.

Audit Procedures - Internal Controls
Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

As required by OMB Circular A-133, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and OMB Circular A133.

Audit Procedures – Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Ukiah’s compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

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OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of the applicable procedures described in the OMB Circular A-133 Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Ukiah’s major programs. The purpose of these procedures will be to express an opinion on the City of Ukiah’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to OMB Circular A-133.

Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.

At the conclusion of the engagement, we will complete the appropriate sections of and sign the Data Collection Form that summarizes our audit findings. It is management’s responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors’ reports, and a corrective action plan) along with the Data Collection Form to the federal clearinghouse. We will coordinate with you the electronic submission and certification. If applicable, we will provide copies of our report for you to include with the reporting package you will submit to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditor’ reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit.

The audit documentation for this engagement is the property of Van Lant & Fankhanel, LLP and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to federal cognizant and grantor agencies, or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request.

If requested, access to such audit documentation will be provided under the supervision of our firm. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. In such cases, Van Lant & Fankhanel, LLP is not responsible for the distribution of the copies or information contained therein.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the federal cognizant and grantor agencies. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our fees for these services will be in accordance with our audit proposal dated March 23, 2015. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. In accordance with firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our reports. You will be obligated to compensate us for all time

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Agenda Item No: 8.f.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2025-1431

AGENDA SUMMARY REPORT
SUBJECT: Consideration and Possible Approval of Cancellations for the August 5, 2026; December 2, 2026, and January 6, 2027, Regular Meetings, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time-Sensitive Business Arises.

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:

None
Summary: Council will consider cancelling the August 5, 2026; December 2, 2026, and January 6, 2027, Regular City Council meetings.

Background: City Council has regular meetings scheduled for the first and third Wednesdays of each month, with regularly scheduled meetings on August 5, 2026; December 2, 2026, and January 6, 2027. Council typically cancels various meetings during the year when there are holiday conflicts and/or are fewer business items, in order to give a break to both the Council and Staff from the heavy meeting schedule maintained throughout the rest of the year and allow time to focus on committee/ad-hoc assignments and project/program implementation.

Discussion: The following are considerations for the proposed cancellation dates:

August 5, 2026 - Occurs after a busy summer of special meetings to approve the budget. This date also takes place after a five-Wednesday month, giving an additional week between meetings for a three-week window between regularly scheduled City Council meetings to catch up on operational and planning activities.

December 2, 2026 - Election code requires the Council to certify the results of the election at the next regular meeting following an election. However, the County has 30 days to finalize the election results, which does not allow time for the City to receive the results before a December 2nd agenda could be published. Past practice in these situations is to cancel the first meeting in December to allow the City to receive the election results before an agenda publication.

January 6, 2027 - Consistent with past practice, cancel the first January meeting because the agenda prep/publication period falls during the holiday week, resulting in limited staff availability and a limited review and posting window.

Staff is recommending the cancellation of the August 5, 2026; December 2, 2026, and January 6, 2027, regular meetings, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time-sensitive business arises. Staff will continue to monitor scheduling and will advise at the meeting of any changes and/or needs related to agenda management for Council's consideration.

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BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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Agenda Item No: 8.g.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2026-11

AGENDA SUMMARY REPORT
SUBJECT: Approval of Budget Amendment in the Amount of $9,960 for Structural Engineering Services from Dave Jankovsky and Fundraising Consulting Services from Phil Kohlmetz for the Grace Hudson Museum Sun House.

DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Director PRESENTER: David Burton, Museum Director; Jake Burgess, Community Services Director
ATTACHMENTS:

1. COU 2425-237 - Jankovsky Engineering Services - GHM Evaluation

2. COU 2425-238 Phil Kohlmetz - General Nonprofit Consulting and Fundraising Counsel Summary: Council will consider approving a budget amendment in the amount of $9,960 for structural engineering services from Dave Jankovsky and fundraising consulting services from Phil Kohlmetz for the Grace Hudson Museum Sun House.

Background: Situated on the campus of the Grace Hudson Museum, the Sun House is one of the most significant and historically important structures in the City of Ukiah. Designed by architect George Wilcox, this Craftsman redwood bungalow — dating to 1911 — was commissioned by renowned artist Grace Carpenter Hudson and her ethnographer husband Dr. John Hudson to be their home, as well as accommodate a private studio, in which Grace created some of her most formidable paintings. In the late-1970s, the City of Ukiah purchased the house from Grace’s descended family, along with its contents, and the property on which it stands to serve as a living history museum, honoring the legacy of Grace and John. The purchase inspired and set in motion the construction of the Grace Hudson Museum building, which opened in 1986. The Sun House is a designated California Landmark and also on the National Register of Historic Places. It is an integral part of the Grace Hudson Museum visitor experience, as well as a source of pride in the greater Ukiah community.

The current Sun House roof dates to 1984 and is in need of replacement. Other known concerns are an area in the attic that has experienced water intrusion in the past few years, and electrical wiring throughout the house that appears to be completely exposed, posing a fire threat. As the Museum approaches its 40th anniversary this September, Staff initiated a private fundraising campaign, through the Sun House Guild, to help remediate some or all of these issues. To get a full and accurate understanding of the house’s needs, Staff engaged a structural engineer with knowledge of historic buildings to conduct a professional assessment.

As these repair costs could imaginably run upwards of $200,000, Staff felt a need to engage an experienced fundraising professional to help design and implement the campaign. Since September 2025, the campaign has secured over $32,000 from private individuals via the 2025 Museum Gala (organized by the Sun House Guild), the Museum’s Annual Year-End appeal, and other various donations. Last fall, the Museum was also able to secure a $57,500 grant from Groundwork Grants to help procure and install a new and modern fire monitoring system inside the Sun House, as well as a back-up generator to ensure interior temperature controls are maintained in the case of a power outage.

Discussion: During Fiscal Year 25, Staff secured contracts with local structural engineer Dave Jankovsky, who has successfully worked on other Museum projects, and Phil Kohlmetz, a long-time museum professional

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and accomplished fundraiser. Both contracts were executed in the last week of June 2025, with Jankovsky's in the amount of $5,960 (Attachment 1) and Kohlmetz in the amount of $4,000 (Attachment 2). While their contracts were executed at the very end of FY25, their planned costs were not represented in the FY26 budget for the Grace Hudson Museum.

Staff requests Council approve the budget amendment in the amount of $9,960 for structural engineering services from Dave Jankovsky and fundraising consulting services from Phil Kohlmetz for the Grace Hudson Museum Sun House. These contracts are crucial to the long-term preservation of the historic Sun House building at the Grace Hudson Museum site.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10022700.52100: $3,575
PROPOSED BUDGET AMOUNT: 10022700.52100: $13,535
FINANCING SOURCE: General Fund
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No's 2425-237 and 2425-238 COORDINATED WITH: David Burton, Grace Hudson Museum Director; Myles Fisette, Purchasing Manager STRATEGIC PLAN (SP):SP 4B - Develop and preserve the historic downtown as a regional center of civic and economic activity; SP 2B - Identify and/or develop funding for essential and vital infrastructure for the long-term.

CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element; GP-A6 - Safety Element.

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COU No. 2425-237
PAGE 1 OF 7

AGREEMENT FOR

PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 19th day of June, 2025 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Jankovsky Engineering Services, a sole proprietor, organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Grace Hudson Museum Sun House Structure and Electrical Evaluation.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

TERMS OF AGREEMENT

1.0 DESCRIPTION OF PROJECT

1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").

2.0 SCOPE OF SERVICES

2.1 As set forth in Attachment "A".

3.0 CONDUCT OF WORK

Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $5,960. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, Attachment 1

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COU No. 2425-222
PAGE 2 OF 7
which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.

4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

5.0 ASSURANCES OF CONSULTANT

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COU No. 2425-222
PAGE 3 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

6.0 INDEMNIFICATION

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

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COU No. 2425-222
PAGE 4 OF 7

3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

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COU No. 2425-222
PAGE 5 OF 7

3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one (1) year from the date of final approved invoice.

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COU No. 2425-222
PAGE 6 OF 7
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

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COU No. 2425-222
PAGE 7 OF 7
performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.

7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:

CITY OF UKIAH JANKOVSKY ENGINEERING SERVICES
DEPT. OF COMMINITY SERVICES DAVE JANKOVSKY
300 SEMINARY AVENUE 1265 WILSON ROAD
UKIAH, CALIFORNIA 95482-5400 CLOVERDALE, CALIFORNIA 95425

9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:

CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number

CITY OF UKIAH
BY: ____________________
Date

CITY MANAGER
ATTEST
____________________
CITY CLERK Date
06/26/2025 Kristine Lawler (Jun 27, 2025 07:29 PDT)
Kristine Lawler 06/27/2025 Page 220 of 895

JANKOVSKY ENGINEERING SERVICES CONSULTING ENGINEERS
1265 Wilson Road Structural & Civil Design
Cloverdale, CA 95425 Materials Testing
(707) 894-3511 Failure Analysis
City of Ukiah - Grace Hudson Museum May 30, 2025
411 West Clay Street 2025-04
Ukiah, Ca 95482
Attn: David Burton & Neil Davis
Subj: Grace Hudson Museum Sun House - State of California Historical Land Mark No. 925 Historical Building Assessment – Limited Structure and Electrical Evaluation 431 South Main Street, Ukiah, Ca
Mr. Burton & Mr. Davis:

Jankovsky Engineering Services has prepared a cost estimate to conduct a building assessment of the Grace Hudson Museum Sun House as proposed to evaluate the existing condition of the structure and in-place electrical wiring utilizing the 2022 California Historical Building Code as outlined below:

I. BACKGROUND
The 1911 Grace Hudson Museum Sun House is currently due for a replacement of the 40 year old asphalt composite roofing and concerns were raised regarding the overloading of the existing roof rafters from the previous re-roofing and retrofit which include additional loads from plywood roof sheathing and placement gypsum ceiling board to the roof rafters and rafter ties in the attic space which were not evaluated or addressed at the time of their application. In addition to the reroofing and ceiling sheetrock loads, concerns have also been raised with respect to the existing original electrical wiring currently in-place in the structure and new wiring placed in the attic area. A current water leak has been reported and observed in the south dormer wall where a vent has been added and the overall structural condition of the building has not been currently evaluated.

The proposed scope of services was developed form an onsite meeting and walk-through of the structure conducted on November 21, 2024, a summary correspondence e-mail from Jankovsky Engineering Services addressing the findings of the on-site meeting and building walk-through including a preliminary proposed scope of services to evaluate the proposed concerns of the structure and a May 20, 2025 request for proposed scope of assessment evaluation services prepared by the Grace Hudson Museum as outlined below:

II. SCOPE OF SERVICES
Historical Building Assessment - Structure & Electrical for Proposed Maintenance & Repairs The scope of services addresses the assessment and evaluation of the areas of concern, as addressed in the Background section of this proposal and a limited overall structural evaluation of the building for strengthening structural elements of the building which could be hidden ordo not affect the historical integrity of the building as outlined below:

Attachment A

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Grace Hudson Museum Sun House May 30, 2025
Historical Building Assessment - Structure and Electrical 2025-04 Existing Roof Rafters, In Place Wiring & Limited Structural Elements Page 2 of 3

1. Existing Roof Rafters & Collar Ties
Measure rafter deflections to verify existing deflections / permeant sag of the roof rafters and conduct limited load calculations of the rafters to evaluate the existing roof condition with the increased loading from the roof plywood sheathing, composition roofing and gypsum wallboard. The deflection measurements would be conducted from the exterior of the roof due to limited access of the full length of the rafters from the enclosure of the attic space with gypsum board at the roof collar, rafters and surrounding walls of the attic area.  Staff Engineer: (1) Site visit roof rafters deflection measurements (8) hrs  Proj. Engineer: Roof rafters structural calculations (2) hrs

2. Existing Electrical Wiring
Verify in-place electrical wiring, (original 1911 wiring and attic renovation wiring), for wire type, wire insulation, electrical panels, electrical subpanels and grounding.  Staff Engineer: (1) Site visit verification of In-place electrical wiring (4) hrs

3. Limited Assessment of Existing Structural Elements for Strengthening, documentation of existing water leaks in the attic as observed leaks during our initial walk-through and any additional water intrusion observed during the on-site assessment inspections.  Staff Engineer: (1) Site visit existing structural element evaluation (8) hrs

4. Report preparation of findings and repair recommendation as required • Staff Engineer: Report Preparation - (16) hrs
• Draftsperson: Drafting (6) hrs
III. FEE SCHEDULE
A project specific fee schedule has been prepared for this project as outlined below:

PROFESSIONAL STAFF
Project Engineer $ 160.00 / hr
Staff Engineer 140.00 / hr
Draftsperson 100.00 / hr

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Grace Hudson Museum Sun House May 30, 2025
Historical Building Assessment - Structure and Electrical 2025-04 Existing Roof Rafters, In Place Wiring & Limited Structural Elements Page 3 of 3 IV. ESTIMATED COSTS
The following cost estimate is based on a time and materials basis in accordance with the scope of services and associated fees previously listed above. Should the scope of services be altered, the estimated fees will reflect the alterations. All engineering services are billed on a time and material basis.

Item Services Provided Cost

1. Existing Roof Rafters & Collar Ties ----------------------------------$ 1,440.00 Documentation & Evaluation
Project Engineer: Calculations (2) hrs
Staff Engineer: (1) site visit (8) hrs

2. Existing In-Place Electrical Wiring ---------------------------------------560.00 Documentation & Evaluation
Staff Engineer: (1) site visit (4) hrs

3. Existing Structural Element Assessment ------------------------------------1,120.00 Water Infiltration Documentation

Staff Engineer: (1) site visit (8) hrs

4. Assessment Report Preparation -----------------------------------2,840.00 Evaluation & Recommendations
Staff Engineer: 16) hrs
Draftsperson: (6) hrs
_____________________________________________________________________________________ Total = $ 5,960.00
_____________________________________________________________________________________

The estimated cost to provide engineering services for the assessment of the Grace Hudson Museum Sun House is $ 5,960. We will not exceed this cost without prior authorization Our services are billed from portal to portal on 1 hour minimums and 1 hour increments thereafter. No charge is made for vehicle mileage.

Sincerely,

JANKOVSKY ENGINEERING SERVICES
Dave B. Jankovsky, P.E.

Civil Engineer

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COU No. 2425-238
PAGE 1 OF 7

AGREEMENT FOR

PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 26th day of June, 2025 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Phil Kohlmetz, a sole proprietorship organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".

RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to General Nonprofit Consulting and Fundraising Counsel.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.

TERMS OF AGREEMENT

1.0 DESCRIPTION OF PROJECT

1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").

2.0 SCOPE OF SERVICES

2.1 As set forth in Attachment "A".

3.0 CONDUCT OF WORK

3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within fourteen months from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.

4.0 COMPENSATION FOR SERVICES

4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $4000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, Attachment 2

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COU No. 2425-238
PAGE 2 OF 7
which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.

4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.

5.0 ASSURANCES OF CONSULTANT

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COU No. 2425-238
PAGE 3 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

6.0 INDEMNIFICATION

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.

2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.

3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

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COU No. 2425-238
PAGE 4 OF 7

3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.

4. Errors and Omissions liability: $1,000,000 per occurrence.

D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

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PAGE 5 OF 7

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COU No. 2425-238
PAGE 6 OF 7
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.

References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.

7.0 CONTRACT PROVISIONS

7.1 Ownership of Work. Consultant reserves all rights to any work produced under this Agreement, and grants to Client a right to use, reproduce, and distribute work created under this Agreement in the United States of America in digital and print form.

Consultant reserves the rights, and Client has no rights, to reproduce, subcontract, sublicense, or otherwise use any work created under this Agreement for purposes of training artificial intelligence technologies to generate text, including without limitation, technologies capable of generating works in the same or similar style or genre as the work created under this Agreement.

7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.

7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.

7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.

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COU No. 2425-238
PAGE 7 OF 7
performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.

CITY OF UKIAH PHIL KOHLMETZ
DEPT. OF COMMUNITY SERVICES PO BOX 1164
300 SEMINARY AVENUE LONE PINE, CA 93545
UKIAH, CALIFORNIA 95482-5400

9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:

CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number

CITY OF UKIAH
BY: ____________________
Date

CITY MANAGER
ATTEST
____________________
CITY CLERK Date
07/08/2025 Kristine Lawler (Jul 8, 2025 13:20 PDT)
Kristine Lawler 07/08/2025 Page 230 of 895
Phil Kohlmetz
PO Box 1164 Lone Pine, CA 93545
707.704.0350 [email protected]
June 17, 2025
David Burton
Grace Hudson Museum
431 South Main Street
Ukiah, CA 95482
Dear David,
This letter, when signed by both parties, will serve as a binding Letter of Agreement between myself, Phil Kohlmetz ("Consultant") and Grace Hudson Museum ("Client") for the following Project: General Nonprofit Consultant and Fundraising Counsel services.

CONSULTANT’S SCOPE OF WORK
Consulting role: General Nonprofit Consultant and Fundraising Counsel.

Project Term: July 1, 2025 through June 30, 2026.

Hours: Between 1 and 18 hours per month, not to exceed 32 hours total without prior documented approval.

Provided by Consultant: Computer, cell phone, internet access.

Provided by Client: Travel, materials, supply expenses (to be approved in advance by the Client, and only if required). Response, feedback, and approvals of materials submitted to Primary Contact within 72 hours (unless otherwise communicated in advance).

Primary Client Contact: Director David Burton, or their assign.

Primary duties may include:
• Development of campaign concept/narrative/key messaging in collaboration with Client. • Identify cultivation and stewardship activities for individual donors, and identification activities for prospects, including donor correspondence, event invitations, and meetings • Utilize research, analytical, and writing skills for the Client’s initiatives. • Develop a sufficient understanding of the Client’s institutional history and programs. • Perform research to evaluate the Client’s fundraising prospects. • Research and carefully comply with all local, State and Federal requirements and guidelines. • Compose clear, informative, persuasive narratives, consistently communicating the Client’s initiatives, core identity, values, goals, objectives, needs, and opportunities. • Perform additional duties as required.

Structure of hours: Availability throughout the Project Term to participate in conference calls, correspondence or to reply to consultations (phone/text/email) within 72 hours, unless otherwise communicated in advance.

FEES & PAYMENT TERMS
1) Total project fee is $4,000, $2,000 of which is due upon contract signing as a retainer which will be applied to the first 16 hours worked on behalf of the client, at an hourly rate of $125. Consultant will invoice Client for additional retainer fees in either $1,000 or $2,000 increment, and will include a summary of hours previously worked and tasks completed. Client may make additional payments to the Consultant as agreed by both parties.
2) Payment is due within 30 days of invoicing. All late payments are subject to an additional 2% charge per month. In addition to the fee described in Paragraph 1, above, Client will reimburse Consultant for Attachment A

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out-of-pocket expenses such as travel or materials, if required, and only with prior Client approval. All reimbursed expenses due to the Consultant under the provisions of this Agreement will be due within 30 days after receipt of invoice and subject to the same late payment charge described above. 3) Consultant may undertake additional work on behalf of Client beyond the project term, upon mutual agreement of both parties.

OTHER TERMS
4) This Agreement may be terminated by either party at any time upon written notice, provided, however, that Client agrees to pay for all work performed prior to such notice. 5) Consultant agrees to ensure the confidentiality of all Client’s business information to which the Consultant has access through its Work under this Agreement, in perpetuity. 6) This Agreement constitutes the entire agreement between the parties. It supersedes any other agreements, and any other agreements are null and void as of the execution of this Agreement. 7) Consultant reserves all rights to any work produced under this Agreement, and grants to Client a right to use, reproduce, and distribute work created under this Agreement in the United States of America in digital and print form. Consultant reserves the rights, and Client has no rights, to reproduce, subcontract, sublicense, or otherwise use any work created under this Agreement for purposes of training artificial intelligence technologies to generate text, including without limitation, technologies capable of generating works in the same or similar style or genre as the work created under this Agreement.
8) Consultant agrees that it is an independent contractor, not an employee of Client, and that as such, Consultant is solely responsible for its own worker’s compensation and any other statutory or employment benefits to which it might otherwise be entitled if it was an employee. 9) The individuals executing this Agreement on behalf of the Consultant and the Client represent that such execution has been authorized by the governing body of the representative organization or individual, and that they have authority to execute the same on behalf of said parties. 10) If any provision or provisions of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality and the enforceability of the remaining provisions shall not, in any way, be affected or impaired thereby.
11) All notices pertaining to this Agreement shall be transmitted in writing, by delivery through the United States Postal Service, or, where practicable, by e-mail. 12) All work under this Agreement will be performed or supervised by Phil Kohlmetz. 13) Phil Kohlmetz will neither solicit for personal gain nor control any funds or property donated to the Client. The Client will maintain control of all funds donated to it, as well as the content and frequency of any solicitations.

Please sign two copies of this Agreement, retain one, and return the other to the Consultant.

ACCEPTED ON BEHALF OF THE CLIENT BY ITS PRIMARY CONTACT:
__________________________________ _____________
Signature Date
David Burton
ACCEPTED ON BEHALF OF CONSULTANT PHIL KOHLMETZ BY:
6/17/25
__________________________________ _____________
Signature Date
Phil Kohlmetz, California Fundraising Counsel: FP0003115

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Agenda Item No: 8.h.

MEETING DATE/TIME: 1/21/2026

ITEM NO: 2026-51

AGENDA SUMMARY REPORT
SUBJECT: Approval of Installment Purchase Agreement with Ukiah Valley Sanitation District and Authorize the City Manager to Execute the Agreement and Any Related Documents Necessary to Effectuate the Transaction.

DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:

1. Installment Purchase Agreement
Summary: Council will consider approving an Installment Purchase Agreement with Ukiah Valley Sanitation District and authorize the City Manager to execute the agreement and any related documents necessary to effectuate the transaction.

Background: In 2017, the City of Ukiah entered into a State Revolving Fund (SRF) loan with the California State Water Resources Control Board to finance a portion of the Recycled Water Pipeline Project. The project supports wastewater disposal through recycled water irrigation rather than discharge to percolation ponds or the Russian River.

Under the Operating Agreement between the City and the Ukiah Valley Sanitation District (UVSD), costs associated with shared wastewater infrastructure and operations are allocated between the City’s Water System and the City/District Combined Sewer System. Consistent with this framework, the City has historically allocated 50 percent of the SRF loan annual debt service to the Water System and 50 percent to the Combined Sewer System.

During development of the City’s budget, Council was briefed on the proposed approach to formalize the District’s share of project-related costs through a long-term installment payment structure.

Discussion: The proposed Installment Purchase Agreement (Attachment 1) establishes a formal mechanism by which UVSD will pay for its allocable share of the benefits derived from the Recycled Water Pipeline Project. Rather than treating these payments as operating expenses, the agreement allows the District to capitalize its share of the project benefits through fixed annual installment payments to the City.

Key terms of the agreement include:
• Annual Installment Payment: $176,666.92
• Payment Term: July 30, 2025, through July 30, 2050
• Total Payments: $4,593,339.92
• Interest Component: District shares in portion of total SRF debt service payment, which includes and interest component
Although repayment of the SRF loan began in 2021, the District’s installment payments will begin with the July 30, 2025, payment, which will be made at the closing of the agreement. The agreement does not convey any

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ownership interest in City wastewater or recycled water facilities; it reflects only payment for proportionate project benefits received by the District.

The agreement was negotiated between the City and UVSD and reviewed and refined by City bond counsel and the City Attorney to ensure legal sufficiency, consistency with applicable law, and alignment with existing operating and financing agreements.

FISCAL IMPACT
Approval of the Installment Purchase Agreement does not create new debt for the City. The agreement formalizes reimbursement to the City for the portion of SRF loan costs attributable to the Combined Sewer System. Annual installment payments from UVSD will offset corresponding SRF debt service obligations, which includes amounts the City pays in interest. No General Fund impact is anticipated.

ALTERNATIVES
No alternative actions are recommended. The proposed agreement implements a cost allocation approach previously discussed with Council during the budget development process.

LEGAL REVIEW
The Installment Purchase Agreement has been reviewed and refined by City bond counsel and the City Attorney. Bond counsel has confirmed that the agreement is a financing arrangement only and is clear that what UVSD is purchasing is solely the right to dispose of wastewater through the Recycled Water Pipeline Project. The agreement defines the Project Benefits purchased by UVSD as the reduced expense from not discharging recycled wastewater to the Russian River. The agreement does not convey any ownership interest in the City’s wastewater treatment facilities or recycled water treatment and distribution system, nor does it modify or expand any ongoing operational rights or responsibilities between the City and the District, which remain governed by existing agreements.

Bond counsel further confirmed that the agreement formalizes UVSD’s obligation to pay its allocable share of the State Revolving Fund loan costs associated with the project benefits the City has already been providing, rather than creating new rights, operational changes, or substantive policy commitments. All legal prerequisites for approval have been satisfied.

ENVIRONMENTAL REVIEW
The proposed action is not a project under the California Environmental Quality Act (CEQA) because it involves approval of a financing and cost-allocation agreement and will not result in a direct or indirect physical change to the environment.

Staff requests Council approve the Installment Purchase Agreement with Ukiah Valley Sanitation District and authorize the City Manager to execute the agreement and any related documents necessary to effectuate the transaction.

BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: Yes GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office, Water Resources Department STRATEGIC PLAN (SP): N/A

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CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A

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09960.00000\44017728.4

INSTALLMENT PURCHASE AGREEMENT
Dated as of July 1, 2025
by and between

CITY OF UKIAH
and

UKIAH VALLEY SANITATION DISTRICT
Attachment 1

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09960.00000\44017728.4

TABLE OF CONTENTS
Page
-iArticle 1

DEFINITIONS AND EXHIBITS
Section 1.1. Definitions.............................................................................................................. 1 Section 1.2. Benefits of Installment Purchase Agreement Limited to Parties ........................... 3 Section 1.3. Successor is Deemed Included in all References to Predecessor .......................... 3 Section 1.4. Waiver of Personal Liability .................................................................................. 3 Section 1.5. Article and Section Headings, Gender and References ......................................... 3 Section 1.6. Partial Invalidity..................................................................................................... 3 Section 1.7. Exhibits .................................................................................................................. 3 Article 2

REPRESENTATIONS, COVENANTS AND WARRANTIES
Section 2.1. Representations, Covenants and Warranties of the District ................................... 3 Section 2.2. Representations, Covenants and Warranties of the City ........................................ 5 Article 3

TERMS OF AGREEMENT
Section 3.1. Purchase of the Project Benefits ............................................................................ 5 Section 3.2. Repayment of the Acquisition Amount by the District ......................................... 5 Section 3.3. Term ....................................................................................................................... 6 Section 3.4. Payments Generally ............................................................................................... 6 Section 3.5. Effect of Prepayment ............................................................................................. 6 Section 3.6. Conditions Precedent. ............................................................................................ 6 Section 3.7. Nature of District’s Obligations. ......................................................................... 6 Article 4

COVENANTS OF THE DISTRICT
Section 4.1. Reports and Notices. .............................................................................................. 7 Section 4.2. Rates and Charges. ................................................................................................. 7 Section 4.3. Existence ................................................................................................................ 7 Section 4.4. Compliance with this Installment Purchase Agreement ........................................ 7 Section 4.5. Observance of Laws and Regulations .................................................................... 8 Section 4.6. Budget .................................................................................................................... 8 Section 4.7. Further Assurances and Other Information ............................................................ 8 Section 4.8. No Public Registration ........................................................................................... 8 Article 5

EVENTS OF DEFAULT AND REMEDIES
Section 5.1. Events of Default ................................................................................................... 8

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TABLE OF CONTENTS
(continued)
Page
-iiSection 5.2. No Remedy Exclusive............................................................................................ 9 Section 5.3. No Additional Waiver Implied by One Waiver ................................................... 10 ARTICLE 6

PREPAYMENT OF AGREEMENT
Section 6.1. Defeasance ........................................................................................................... 10 Section 6.2. Optional Prepayment ........................................................................................... 10 ARTICLE 7

MISCELLANEOUS
Section 7.1. Notices ................................................................................................................. 10 Section 7.2. Assignment .......................................................................................................... 11 Section 7.3. Amendment of this Installment Purchase Agreement ......................................... 11 Section 7.4. Binding Effect ...................................................................................................... 11 Section 7.5. Severability .......................................................................................................... 11 Section 7.6. Further Assurances and Corrective Instruments .................................................. 11 Section 7.7. Execution in Counterparts .................................................................................... 11 Section 7.8. Applicable Law and Venue .................................................................................. 11 Section 7.9. Captions ............................................................................................................... 12 EXHIBIT A – Schedule of Installment Payment ....................................................................... A-1

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09960.00000\44017728.4
1 INSTALLMENT PURCHASE AGREEMENT
THIS INSTALLMENT PURCHASE AGREEMENT (this “Installment Purchase Agreement”), dated to be effective as of July 1, 2025, is by and between City of Ukiah (the “City”), a municipal corporation and general law city, duly organized and validly existing under the laws of the State of California, and the Ukiah Valley Sanitation District (the “District”), a county sanitation district organized and existing under and by virtue of the laws of the State of California.

WITNESSETH:

WHEREAS, the City has entered into that certain Installment Sale Agreement and Grant (the “SRF Loan”) for its Recycled Water Pipeline Project (the “Project”) with the California State Water Resources Control Board; and
WHEREAS, the District has agreed to pay to the City a portion of the debt service amounts due under the SRF Loan for its allocable share of the Project Benefits (defined herein) derived from the City’s completion and ownership of the Project; and WHEREAS, the District desires to enter into this Installment Purchase Agreement for the purpose of acquiring its allocable share of the Project Benefits; and WHEREAS, in order to acquire its allocable share of the Project Benefits, the City has agreed to sell the District’s allocable share of the Project Benefits to the District as provided herein and the District will acquire its allocable share of the Project Benefits from the City and obligate itself to make installment payments in the amounts and on the dates set forth in Exhibit A attached hereto (the “Installment Payments”).

NOW, THEREFORE, in consideration of the above premises and of the mutual covenants hereinafter contained and for other good and valuable consideration, the parties hereto agree as follows:

ARTICLE 1

DEFINITIONS AND EXHIBITS
SECTION 1.1. Definitions.
“Acquisition Amount” means the total amount of Installment Payments set forth in Exhibit A.
“Business Day” means any day other than a Saturday or Sunday or a day on which (i) banks located in California are not required or authorized to remain closed, and (ii) the New York Stock Exchange is not closed; and (iii) the Federal Reserve Banks are not closed. “City” means the City of Ukiah, a municipal corporation and general law city, duly organized and validly existing under the laws of the State of California.

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09960.00000\44017728.4
2 “Closing Date” means December __, 2025.
“District” means Ukiah Valley Sanitation District, a county sanitation district duly organized and existing under the laws of the State of California. “Effective Date” means July 1, 2025.
“Event of Default” means any of the events of default as defined in Section 5.1. “Federal Securities” means any direct general non-callable obligations of the United States of America (including obligations issued or held in book entry form on the books of the Department of the Treasury of the United States of America), or obligations the timely payment of principal of and interest on which are directly guaranteed by the United States of America. “Independent Certified Public Accountant” means a certified public accountant or any firm of certified public accountants appointed by the District that is independent according to the Statement of Auditing Standards No. 1 of the American Institute of Certified Public Accountants. “Installment Payment Date” means July 30 of each year, commencing July 30, 2025 and ending on July 30, 2050; provided, the first Installment Payment shall be due on the Closing Date instead of July 30, 2025.
“Installment Payments” means all payments required to be paid by the District on any date under this Installment Purchase Agreement and pursuant to Section 3.5, including any prepayment thereof pursuant to Section 6.1 or 6.2.
“Installment Purchase Agreement” means this Installment Purchase Agreement, dated to be effective as of July 1, 2025, between the City and the District. “Operating Agreement” means that certain Operating Agreement for the Combined Sewer System Servicing the Ukiah Valley Sanitation District and the City of Ukiah, dated October 3, 2018, between the District and the City, as amended or supplemented from time to time in accordance with the provisions thereof.
“Project” means the acquisition and construction of certain improvements to the City’s wastewater system, as more particularly described in that certain Installment Sale Agreement and Grant (the “SRF Loan”), by and between the California State Water Resources Control Board and the City for its Recycled Water Pipeline Project.
“Project Benefits” means the disposal of wastewater subject to tertiary treatment by the Project as recycled wastewater for irrigation rather than by discharge to storage ponds for wintertime discharge to the Russian River and the resulting savings in the cost of discharging such wastewater to the Russian River.
“Term of this Installment Purchase Agreement” or “Term” means the time during which this Installment Purchase Agreement is in effect, as provided in Section 3.4.

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09960.00000\44017728.4
3 SECTION 1.2. Benefits of Installment Purchase Agreement Limited to Parties.

Nothing contained herein, expressed or implied, is intended to give to any person other than the District and the City any right, remedy or claim under or pursuant hereto. Any agreement or covenant required herein to be performed by or on behalf of the District shall be for the sole and exclusive benefit of the City.

SECTION 1.3. Successor Is Deemed Included in all References to Predecessor.

Whenever the District is named or referred to herein, such reference shall be deemed to include the successor to the powers, duties and functions that are presently vested in the District, and all agreements and covenants required hereby to be performed by or on behalf of the District shall be assumed fully by and will bind and inure to the benefit of the successors thereof whether so expressed or not.

SECTION 1.4. Waiver of Personal Liability. No member of the District Board of Directors and no officer, agent, or employee of the District, or of any department or agency thereof, shall be individually or personally liable for the payment of the principal of or interest on this Installment Purchase Agreement, but nothing contained herein shall relieve any such member, officer, agent or employee from the performance of any official duty provided by law or hereby.

SECTION 1.5. Article and Section Headings, Gender and References. The headings or titles of the several articles and sections hereof and the table of contents appended hereto shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof. Words of any gender shall be deemed and construed to include all genders. All references herein to “articles,” “sections” and other subdivisions or clauses are to the corresponding articles, sections, subdivisions or clauses hereof; and the words “hereby,” “herein,” “hereof,” “hereto,” “herewith” and other words of similar import refer to this Installment Purchase Agreement as a whole and not to any particular article, section, subdivision or clause hereof.

SECTION 1.6. Partial Invalidity. If any one or more of the agreements or covenants or portions thereof required hereby to be performed by or on the part of the District shall be contrary to law, then such agreement or agreements, such covenant or covenants or such portions thereof shall be null and void and shall be deemed separable from the remaining agreements and covenants or portions thereof and shall in no way affect the validity hereof; but the City shall retain all the rights and benefits accorded to it under any applicable provisions of law.

SECTION 1.7. Exhibits. The following exhibit is attached to, and by reference made a part of this Installment Purchase Agreement:

Exhibit A: Schedule of Installment Payments.

ARTICLE 2

REPRESENTATIONS, COVENANTS AND WARRANTIES
SECTION 2.1. Representations, Covenants and Warranties of the District. The District represents, covenants and warrants to the City as follows:

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09960.00000\44017728.4
4 (a) Installment Purchase Agreement. Each representation and warranty and all information set forth in this Installment Purchase Agreement and/or any other document submitted in connection with, or to induce the City to enter into, this Installment Purchase Agreement is correct in all material respects as of the Closing Date. (b) Due Organization and Existence. The District is a county sanitation district and political subdivision of the State of California, duly organized and existing under the laws of the State of California, with full power and authority to enter into this Installment Purchase Agreement and conduct its business.
(c) Authorization. The laws of the State of California authorize the District to enter into this Installment Purchase Agreement and to enter into the transactions contemplated hereby, and to carry out its obligations under this Installment Purchase Agreement and the Board of Directors of the District has duly authorized the execution and delivery of this Installment Purchase Agreement.
(d) Conflicting Agreements. Neither the execution and delivery of the this Installment Purchase Agreement nor the fulfillment of or compliance with the terms and conditions hereof, nor the consummation of the transactions contemplated hereby, conflicts with or results in a breach of the terms, conditions or provisions of any restriction or any agreement or instrument to which the District is now a party or by which the District is bound, or constitutes a default under any of the foregoing, or results in the creation or imposition of any lien, charge or encumbrances whatsoever upon any of the property or assets of the District, other than as set forth herein. (e) Consents and Approvals. All consents, approvals, authorizations, orders, licenses or permits of any governmental authority, legislative body, board, agency or commission having jurisdiction of the matter, that are required for the due authorization by, or that would constitute a condition precedent to or the absence of which would materially adversely affect the making or accepting of this Installment Purchase Agreement have been duly obtained. (f) Litigation. There is no action, suit, proceeding, inquiry or investigation at law or in equity before or by any court, government agency, public board or body, is pending and served or, to the District’s actual current knowledge, threatened against the District: (i) in any way affecting the existence of the District or in any way challenging the respective powers of the several offices or the titles of the officials of the District to such offices; (ii) affecting or seeking to prohibit, restrain or enjoin the making, execution or delivery of this Installment Purchase Agreement or the application of the proceeds of this Installment Purchase Agreement; (iii) in any way contesting or affecting, as to the District, the validity or enforceability of this Installment Purchase Agreement; (iv) in any way contesting the powers of the District or its authority with respect to the adoption of the resolution of the District pursuant to which this Installment Purchase Agreement is approved, or the execution and delivery of this Installment Purchase Agreement; or (v) in any way contesting or challenging the consummation of the transactions contemplated hereby or thereby or that might materially adversely affect the ability of the District to perform and satisfy its obligations under this Installment Purchase Agreement; nor to the best of the District’s knowledge is there any basis for any such action, suit, proceeding, inquiry or investigation, wherein an unfavorable decision, ruling or finding would materially adversely affect the proceedings authorizing this Installment Purchase Agreement or the performance by the District of its

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Ukiah City CouncilJanuary 21, 2026

Ukiah City Council
January 21, 2026