City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/81998296451 Or you can call in using your telephone only:
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• Enter the Access Code: 819 9829 6451
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
May 20, 2026 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the May 6, 2026, Regular Meeting.
Recommended Action: Approve the minutes for the May 6, 2026, Regular Meeting.
Attachments:
1. 2026-05-06 Draft Minutes
6.b. Approval of the Minutes for the May 12, 2026, Special Joint Meeting.
Recommended Action: Approve the minutes for the May 12, 2026, Special Joint Meeting.
Attachments:
1. 2026-05-12 Special Joint Meeting Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of April 2026.
Recommended Action: Approve the report of disbursements for the month of April 2026.
Attachments:
1. April 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2026 Disbursements Detail
8.b. Approval of a Budget Amendment for the Server Room Project in the Amount of $487,633.
Recommended Action: Approve a budget amendment for the Server Room Project in the amount of $487,633.
Attachments: None
8.c. Adoption of Resolution Making Appointments to the 2026 Measure P Oversight Committee.
Recommended Action: Adopt resolution making appointments to the 2026 Measure P Oversight Committee.
Attachments:
1. Proposed Resolution
8.d. Consideration of Approval of Contract Amendment with Rincon Consultants, Inc. in the Amount of $86,600, Adding Additional Services for the Purpose of Providing California Environmental Quality Act (CEQA) Professional Consulting Services and Geographic Information System (GIS) Support Pertaining to the City's Reorganization.
Recommended Action: Approve a contract amendment with Rincon Consultants, Inc. in the amount of $86,600, adding additional services for the purpose of providing California Environmental Quality Act (CEQA) Professional Consulting Services and Geographic Information System (GIS) support pertaining to the City's reorganization.
Attachments:
1. Rincon Consultants COU 2425-199
2. Rincon Amendment
8.e. Consider Adoption of Resolution Authorizing Submittal of a Program Income Only Application to the California Department of Housing and Community Development for Funding under the HOME Investment Partnerships Program; and if Selected, the Execution of a Standard Agreement, Any Amendments Thereto, and of Any Related Documents Necessary to Participate in the HOME Investment Partnerships Program, as well as Authorization of the Corresponding Budget Amendments.
Recommended Action: Adopt a resolution authorizing submittal of a Program Income Only application from the City of Ukiah for $343,568 in HOME Investment Partnerships Program funds for the deployment of a First-Time Homebuyer Program; and if selected, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize the corresponding budget amendments if awarded the grant.
Attachments:
1. HOME-2024-NOFA
2. HOME-Income-Limits-2026
3. Resolution-HOME-PI-Only-Application
8.f. Annual Report on Mobilehome Park Rent Stabilization Program; Consideration to Authorize Use of Account Reserves for FY 25-26 Administrative Costs; Adoption of Resolution Updating Program Fees for FY 26-27; and Authorization to Waive Invoicing the Mobilehome Parks.
Recommended Action: 1) Receive the report on the Mobilehome Park Stabilization Program, and 2) Authorize Staff to use the Mobilehome Rent Stabilization Trust Fund (90000000.23251) to cover the FY 25-26 administrative costs per Resolution 2025-18; 3) Adopt the proposed resolution amending Exhibit A - updating the program costs for FY 26-27; and 4) Authorize Staff to waive invoicing the mobilehome parks.
Attachments:
1. ORDINANCE 1126 Mobilehome rent stabilization
2. RESOLUTION 2025-18 - Mobilehome Rent Stabilization Admin Fees
3. 2026 Annual CPI Index Letter to Mobilehome Park Owners
4. Proposed Resolution - redline and clean
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
12.a. Possible Adoption of an Urgency Ordinance Adopting Modifications to Ukiah City Code by Amending Chapter 2, Article 17, to Update Off-Street Parking Regulations.
Recommended Action: Adopt an Urgency Ordinance amending Ukiah City Code Chapter 2, Article 17, to update the City's off-street parking regulations.
Attachments:
1. UKGP Mobility Element
2. Ukiah City Code, Chapter 2, Article 17 - Off Street Parking (Existing Regulations)
3. PC Reso 2026-05 - Off-Street Parking Regulations w Exhibit A
4. Draft Urgency Ordinance
13. UNFINISHED BUSINESS
14. NEW BUSINESS
14.a. Presentation and Direction to Staff Regarding the Ukiah Regional Airport Business Plan and One-Page Business Plan.
Recommended Action: Receive and file the Ukiah Regional Airport Business Plan and One-Page Business Plan; direct Staff to utilize the plans as guiding documents for airport development, grant applications, and budgeting; and provide any additional direction to Staff regarding priorities or next steps.
Attachments:
1. Ukiah Regional Airport Business Plan
2. One Page Airport Business Plan
14.b. Receive a Report on Current Efforts and Strategic Direction of the City of Ukiah's Geographic Information System (GIS) Services.
Recommended Action: Receive a report on current efforts and strategic direction of the City of Ukiah's Geographic Information System (GIS) services.
Attachments:
1. Official Map Updates - Examples
2. GIS Project Examples (Static)
14.c. Receive and Accept the 2026 City of Ukiah Housing Conditions Survey, Funded by a State Community Development Block Grant Planning Grant, and Provide Additional Direction to Staff as Necessary.
Recommended Action: Receive and accept the completed 2026 Housing Conditions Survey, funded by a State Community Development Block Grant Planning Grant, and provide additional direction to Staff as necessary.
Attachments:
1. 2026-Housing-Conditions-Survey-Report_5-11-26
14.d. Requesting Approval for the Acquisition of Real Property at 701 South Orchard Ave and Authorization for the City Manager to Negotiate and Execute a Purchase Agreement to Benefit the Electric Utility Department in the Amount of $329,000, Plus Closing Costs and Find the Project Categorically Exempt from the California Environmental Quality Act Pursuant to CEQA Guidelines § 15301 (Existing Facilities).
Recommended Action: Find that the acquisition of real property at 701 South Orchard Ave is categorically exempt from CEQA pursuant to Guidelines §15301(b), Class 1 (Existing Facilities).
Approve the acquisition of real property at 701 South Orchard Ave and authorize the City Manager to negotiate and execute a Purchase Agreement with D&J Investments Inc. in the amount of $329,000, plus closing costs, and approve the corresponding budget amendment.
Attachments:
1. Prelim 701 S Orchard Ave
2. Hull Orchard Gobbi Draft Purchase Agreement
3. 701 South Orchard Avenue Ukiah CA_CEQA NOE_05.20.26
14.e. Presentation of the Fiscal Year 2026–27 Electric Utility Department Draft Budget and Five-Year Capital Improvement Plan.
Recommended Action: Receive presentation of the proposed Fiscal Year 2026–27 Electric Utility Department budget and five-year Capital Improvement Program and provide direction as necessary.
Attachments:
1. CIP -5 year-FYE 2027 - EUD - 4-11-26
2. EUD Vehicle Justification FY27
14.f. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2026 City Council Special Assignments & Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (2 cases)
15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320
15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 001-020-78-00, 001-030-01, 001-090-01 Negotiator: Maya Simerson, Senior Management Analyst, City Manager’s Office and Jake Burgess, Community Services Director
Negotiating Parties: Tayman Park Golf Group
Under Negotiation: Price & Terms of Agreement
15.g. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040-03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 5/15/26
AGENDA ITEM 6a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/86325977906 May 6, 2026
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 6, 2026, having been legally noticed on May 1, 2026. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/86325977906. Mayor Sher called the meeting to order at 5:18 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Mari Rodin, Heather Criss, Juan V. Orozco, and Susan Sher. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR SHER PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Orozco.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
There were no AB 2449 notifications or considerations.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Acknowledgements
Presenter: Mayor Sher
Mayor Sher recognized:
• May as Asian American, Native Hawaiian and Pacific Islander Heritage Month • May 10-16 as Police Week
• May 15 as Peace Officers' Memorial Day
• May as Older Americans Month
• May 17-23 as Emergency Medical Services Week
No public comment was received.
b. Presentation of the Ukiah Municipal Airport Operations and Approval of the Airport Emergency Plan.
Presenters: Greg Owen, Airport Manager and Traci Boyl, Senior Management Analyst.
No public comment was received.
Motion/Second: Crane/Criss to approve the Airport Emergency Plan. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT:
None. ABSTAIN: None.
City Council Minutes for May 6, 2026, Continued:
5. PETITIONS AND COMMUNICATIONS
No communications were received.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 15, 2026, Regular Meeting. b. Approval of the Minutes for the April 29, 2026, Regular Meeting.
Motion/Second: Rodin/Orozco to approve the Regular meeting minutes of April 15, 2026, and the Special meeting minutes of April 29, 2026, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN:
None.
7. RIGHT TO APPEAL DECISION
Mayor Sher read the right to appeal.
8. CONSENT CALENDAR
a. Adoption of an Ordinance Amending Section 62 of Division 1, Chapter 2, Article 2 of the Ukiah City Code, Pertaining to Compensation of the Mayor and City Councilmembers – City Clerk.
ORDINANCE NO. 1267
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 62
OF THE UKIAH CITY CODE, PERTAINING TO COMPENSATION OF MAYOR AND CITY
COUNCILMEMBERS
b. Consideration of Adoption of Resolution (2026-34) Reappointing Ronald J. Meaux to the Design Review Board – City Clerk.
c. Approval of a Budget Amendment in the Amount of $28,807.50 for OpenGov Software Services and Authorization to Continue Agreement (2223-196) – Finance.
Motion/Second: Criss/Rodin to approve Consent Calendar Items 8a-8c, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None.
ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Dennis Miller – Bonds; Helen Sizemore – Brush Street.
10. COUNCIL REPORTS
Presenters: Councilmembers Rodin, Criss, and Crane; and Mayor Sher.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
• City Council and Ukiah Valley Fire District Special Joint Meeting on Tuesday, May 12, 2026, at 5:15 p.m. at the Ukiah Valley Conference Center - Kristine Lawler, City Clerk and Sage Sangiacomo, City Manager.
12. PUBLIC HEARINGS (5:30 PM)
a. Consideration and Possible Adoption of a Resolution Updating Rates for Pre-Hospital Emergency Medical Services and Ambulance Transportation Provided by the Ukiah Valley Fire Authority.
Presenter: Doug Hutchison, Fire Chief.
City Council Minutes for May 6, 2026, Continued:
PUBLIC HEARING OPENED AT 6:11 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 6:11 P.M.
Motion/Second: Criss/Orozco to adopt a resolution (2026-35) updating the rates for pre-hospital emergency medical services and ambulance transportation provided by the Ukiah Valley Fire Authority. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN: None.
13. UNFINISHED BUSINESS
a. Award Professional Services Agreement to BKF Engineers in the Amount of $614,435 to Prepare the Plans, Specifications, and Estimate for the Central Ukiah Circulation Improvement Project, and Approve Corresponding Budget Amendments.
Presenters: Tim Eriksen, Public Works Director/City Engineer and Andrew Stricklin, Senior Civil Engineer.
No public comment was received.
Motion/Second: Rodin/Crane to award professional services agreement (2526-214) to BKF Engineers in the amount of $614,435 to prepare the plans, specifications, and estimate for the Central Ukiah Circulation Improvement Project, and approve corresponding budget amendments.
Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES:
None. ABSENT: None. ABSTAIN: None.
Councilmember Directive to have a representative from the bike community (Neil Davis suggested) to provide input at the design stage.
Council Consensus to hear Agenda Item 14b out of order.
14. NEW BUSINESS
b. Approval of Plans and Specifications for the Capital Pavement Program: Preservation and Overlay, Specification 26-01, and Direct Staff to Advertise for Bids.
Presenters: Andrew Stricklin, Senior Civil Engineer and Tim Eriksen, Public Works Director/City Engineer.
No public comment was received.
Motion/Second: Rodin/Criss to approve Plans and Specifications for the Capital Pavement Program: Preservation and Overlay, Specification 26-01, and direct Staff to advertise for bids. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None.
ABSENT: None. ABSTAIN: None.
a. Receive and File Third Quarter Financial Report.
Presenter: Dan Buffalo, Finance Director.
No public comment was received.
Report was received.
City Council Minutes for May 6, 2026, Continued:
c. Presentation and Possible Discussion Regarding the Election Calendar for the November 3, 2026, General Municipal Election.
Presenter: Kristine Lawler, City Clerk.
No public comment was received.
Presentation was received.
d. Discussion and Consideration of Adoption of Resolution Amending Section 2081 of the Ukiah City Code – Adjusting Voluntary Spending Limits for Candidates in City Elections to Reflect Increases in Consumer Price Index from Limits Established in 2016.
Presenter: Kristine Lawler, City Clerk.
No public comment was received.
Motion/Second: Rodin/Crane to adopt a resolution (2026-36) amending Ukiah City Code Section 2081, adjusting the voluntary spending limit for candidates in City elections to $6,000, and review the spending limits every two years on off-election years. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN:
None.
e. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Councilmember Crane.
Direction given to Staff.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (2 cases)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Nui Rising Moon Trust v. City of Ukiah, et al.; Case No. 3:25-cv-08320 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 001-020-78-00, 001-030-01, 001-090-01 Negotiator: Maya Simerson, Senior Management Analyst, City Manager’s Office
City Council Minutes for May 6, 2026, Continued:
Negotiating Parties: Tayman Park Golf Group
Under Negotiation: Price & Terms of Agreement
g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
No Closed Session was held.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 8:06 p.m. ________________________________
Kristine Lawler, CMC
City Clerk
AGENDA ITEM 6b
CITY OF UKIAH
CITY COUNCIL and UKIAH VALLEY FIRE DISTRICT MINUTES
Special Joint Meeting
UKIAH VALLEY CONFERENCE CENTER
200 South School Street, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/85339305925 May 12, 2026
5:15 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council and the Ukiah Valley Fire District (UVFD) Board of Directors met at a Special Joint Meeting on May 12, 2026, having been legally noticed on May 8, 2026. The meeting was held in person and virtually at the following link: https://us06web.zoom.us/j/85339305925. President Bushby called the meeting to order at 5:18 p.m. Roll was taken with the following Councilmembers
Present: Douglas F. Crane, Mari Rodin, Heather Criss, Juan V. Orozco, and Susan Sher. UVFD Board of Directors Present: Scott Cratty, Michael Graham, Kevin Jennings, and Pete Bushby.
UVFD Board of Directors Absent: Gregory Cavalin. Staff Present: Sage Sangiacomo, City Manager; Traci Boyl, Senior Management Analyst; Dan Buffalo, Finance Director; Douglas Hutchison, Fire Chief; and Araceli Sandoval, Deputy City Clerk. Additional Staff Present: Oliver MacDonald, Finance Controller; Eric Singleton, Battalion Chief; Justin Buckingham, Battalion Chief; Ryan Nelson, Battalion Chief; and Matt Keizer, Chief Building Official.
PRESIDENT BUSHBY PRESIDING.
The Pledge of Allegiance was led by Battalion Chief Eric Singleton.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
a. Ukiah Valley Fire Authority Budget Workshop and Operational Update.
Presenters: Traci Boyl, Senior Management Analyst; Douglas Hutchison, Fire Chief; Ryan Nelson, Battalion Chief; Justin Buckingham, Battalion Chief; Sage Sangiacomo, City Manager; Eric Singleton, Battalion Chief; Matt Keizer, Chief Building Official; Dan Buffalo, Finance Director; and Oliver MacDonald, Finance Controller.
Comment from Staff: Hermano Moore, Fire Captain.
No public comment was received.
RECESS: 6:54 – 7:03 P.M.
The City Council and UVFD Board of Directors participated in a discussion regarding the Ukiah Valley Fire Authority administration and operations.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 8:28 p.m. ________________________________
Araceli Sandoval, Deputy City Clerk
Agenda Item No: 8.a.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of April 2026.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds, AJ Johnson, Finance Services Specialist
PRESENTER: Consent Calendar
ATTACHMENTS:
1. April 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. April 2026 Disbursements Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of April 2026.
Background: Payments made during the month of April 2026 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3067385-3067465; 3067466-3067530; 3067531-3067648; 3067649-3067727
Accounts Payable EFT#: 2-4
Accounts Payable Wire Transfer: 178-181
Payroll Check Numbers: 519639-519708; 519709-519772
Payroll Manual Check Numbers: 519639, 519707, 519708
Direct Deposit Numbers: 145245-145638; 145639-146034
Manual Direct Deposit Numbers: 145245
Void Check Numbers: 519599, 3067318, 3067074, 3056025
Void Direct Deposit Numbers: NA
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: April 2026 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: April 2026 Disbursement Detail
Recommended Action: Approve the report of disbursements for the month of April 2026.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Attachment 1
FUNDS:
100 General Fund $193,516.76 700 Sanitary Disposal Site Fund $53,740.40 101 GF-(Sub-Fund) Visit Ukiah $26,899.33 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $36,430.58 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $4,868.84 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $123,495.69 120 Streets Capital Improvement 720 Golf Fund $10,407.04 130 Gov'tl Debt SVC/Reserve Fund 730 Confernence Center Fund $7,190.31 131 Debt Service Reserve 2022 LRB $1,320.00 750 Visit Ukiah 200 City Adminstrative Services $95,448.97 777 Airport Fund $89,146.97 201 Worker's Comp Fund 778 Airport Capital Improvement Fund 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $5,769.12 800 Electric Fund $1,337,018.50 204 Purchasing Fund 801 Electric Capital Reserve Fund $351,699.96 205 Billing & Collections Fund $45,946.44 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $1,233.44 805 Street Lighting Fund $9,110.69 207 Payroll Posting Fund $490,253.62 806 Public Benefits Fund $3,713.15 208 Building Maintenance/Corp Yard Fund $609,891.65 807 Cap and Trade 209 IT Fund $27,079.52 808 Electric Low Carbon Fuel STDS ($28,485.00) 220 Equipment Reserve Fund 820 Water Fund $117,899.17
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund 250 Special Revenue Fund 822 Water Capital Improvement Fund 251 Special Projects Reserve Fund 825 UVWA Water Shared Expneses $5,251.06 252 Streets/ROW Improvement Fund $25,778.17 830 Recycled Water Fund $21,134.73 253 CITY PROP 172 840 City/District Sewer Fund $186,149.66 300 Park Development Fund $799.85 841 Sewer Contruction Fund 301 Anton Stadium Fund 843 Sewer Capital Fund
302 Observatory Park Fund 846 UVWA Water Shared Expneses $3,473.54 303 Playground & Park Amenities Fund 900 Special Deposit Trust $54,127.49 304 Swimming Pool Fund 901 General Service (Accts Recv) 305 Riverside Park Fund 902 U.S.W. Billing & Collection $73,207.22 306 Skate Park Fund 903 Public Safety - AB 109 $0.00
308 Opioid Settlement Fund 905 Federal Emergency Shelter Grant 310 Museum Grants $0.00 905 Mendocino Emergency Service Authority 311 Alex Rorbaugh Recreation Center Fund $4,542.18 911 Russian River Watershed Association $47,415.11 312 Downtown Business Improvement Fund $6,883.00 915 UVFD 313 LMIHF Housing Asset Fund $932.38 916 UVFD PROP 172
314 Winter Special Events 917 UVFD Measure B
315 Advanced Planning Fund 918 UVFD Mitigation
316 SPECIAL RECREATION EVENTS 920 MSWMA Operations $40,033.06 500 2106 Gas Tax Fund $20,289.73 922 Millview County Water District $38,035.64 501 2107 Gas Tax Fund 923 Milview Capital Charge $3,419.11 503 2105 Gas Tax Fund 927 Redwood Valley Water District $70,887.22 505 Signalization Fund 932 Willow Water District Operations $13,619.19 506 Bridge Fund 937 Calpella Water District Operations $4,934.28 507 1998 STIP Augmentation Fund 937 Calpella Sewer $1,911.00 508 SB325 Reimbursement Fund 940 Sanitation District Special Fund 509 S.T.P. Fund 942 Rate Stabilization - UVSD Fund
510 Trans-Traffic Congest Relief Fund 943 Sanitation District Capital Improvement Fund 511 Rail Trail Fund 945 River Estate Operations $7,057.95 600 Community Development Block Grant 947 Hopland Water Operations $19,884.02 601 EDBG 94-333 Revolving Loan 950 Hopland Sewer Operations $7,264.40 602 Community Development Fund 952 REDIP Sewer Enterprise Fund 603 08-HOME-4688 960 Community Redevelopment Agency
604 CDBG Grant 09-STBG-6417 961 RDA Housing Pass-Through 605 11-HOME-7654 Fund $0.00 962 Redevelopment Housing Fund 606 CDBG Grant 10-EDEF-7261 963 Housing Debt
607 Prop 84 Grant Fund 964 RDA Capital Pass-Through
609 13-CDBG-8940 965 Redevelopment Capital Improvement Fund 610 City RDA Projects Fund 966 Redevelopment Debt Service 613 Home Program Activities 967 Housing Bond Proceeds
620 CASP Train 968 Non-Housing Bond Proceeds
630 Asset Seizure Fund $3,900.00 969 RDA Obligation Retirement Fund 631 Asset Seizure Fund (Drug/Alcohol) 844/944 Sewer Capital Projects Fund $4,000.00 633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer Retainage Withheld $49,198.37
637 Local Law Enforcement Block Grant 611 CDBG 16-CDBG-11147 $243,250.00 638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $579.03
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $699.67
PAYROLL CHECK NUMBERS: 519639-519708
DIRECT DEPOSIT NUMBERS: 145245-145638
PAYROLL PERIOD: 3/15/26-3/28/26
PAYROLL CHECK NUMBERS: 519709-519772
DIRECT DEPOSIT NUMBERS: 145639-146034
PAYROLL PERIOD: 3/29/2026-4/11/2026
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD: TOTAL DEMAND PAYMENTS- A/P CHECKS $4,572,252.21 TOTAL DEMAND PAYMENTS- EFT's $2,466.83
VOID CHECK NUMBERS: TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,747,686.98 519599, 3067318, 3067074, 3056025 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $944,287.16 * vendor name( if applicable)
519639, 145245, 519707, 519708
WIRE TRANSFER NUMBERS:
178-181
CERTIFICATION OF CITY CLERK
TOTAL PAYMENTS $7,264,226.35
This register of Payroll and Demand Payments was duly
approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER
I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy
and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF APRIL 2026
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013540 ACCOUNTS PAYABLE
10020216 COPS GRANT 20016300 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND
Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P. 77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1) 80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
82500000 UVWA WATER SHARED EXPENSES
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
84600000 UVWA SEWER SHARED EXPENSES
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92300000 MILLVIEW CAPITAL CHARGE
92700000 REDWOOD VALLEY WATER DISTRICT
93700000 CALPELLA WATER DISTRICT OPERATION
93800000 CALPELLA SEWER
94500000 RIVER ESTATES OPERATIONS
94700000 HOPLAND WATER OPERATIONS
95000000 HOPLAND SEWER OPERATIONS
96900000 REDEVELOPMENT OBLIGATION RETIR
Account Code Summary Attachment 2
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
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The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 4/3/2026
Attachment 4
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The following list of bills payable was reviewed and approved for payment.
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List of Checks Presented for Approval on 4/10/2026
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The following list of bills payable was reviewed and approved for payment.
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List of Checks Presented for Approval on 4/17/2026
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The following list of bills payable was reviewed and approved for payment.
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List of Checks Presented for Approval on 4/24/2026
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List of Checks Presented for Approval on 4/24/2026
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 4/24/2026
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 4/24/2026
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 4/24/2026
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 4/24/2026
Invoices
Vendor
Name
Invoice
#
Invoice
Description
Invoice
Amt
Account Detail and Allocation Detail
List of Checks Presented for Approval on 4/24/2026
TO: Accounts Payable
CC: Joel Zavala
FROM: Lauren Ruffin
RE: Payroll & Vendor Checks for Agenda Item
DATE: 04/03/26
FOR PAY DATE OF: 04/03/26
03/15/26 TO 03/28/26
PAYROLL CHECK #'s: 519639 TO 519708
PAYROLL STUB #'s: 145245 TO 145638
TOTAL EMPLOYEE CHECKS:
TOTAL ACH TRANSACTIONS:
SUBTOTAL: PAYROLL CKS & DIRECT DEPOSITS
TOTAL VENDOR CHECKS:
TOTAL VENDOR EFT PAYMENTS
TOTAL EFT PAYMENTS - COU
SUBTOTAL: EFT PAYMENTS
GRAND TOTAL:
REISSUE OF VOID CK
OR MANUAL CHECK: PAYABLE TO:
MISC check 519639 HERNANDEZ-PEREDIA, O
145245 HORGER, MARY
519707 MAZZA, ANDREA
519708 SIPILA, OCEANA
VOID CHECK NO: PAYABLE TO:
519599 HERNANDEZ-PEREDIA, O
$ 458,631.70
$ 472,808.83
$ 1,347,438.35
PAYROLL PERIOD:
$ 50,908.76
$ 823,720.76
$ 874,629.52
$ 612.50
$ 13,564.63
TO: Accounts Payable
CC: Joel Zavala
FROM: Lauren Ruffin
RE: Payroll & Vendor Checks for Agenda Item
DATE: 04/17/26
FOR PAY DATE OF: 04/17/26
03/29/26 TO 04/11/26
PAYROLL CHECK #'s: 519709 TO 519772
PAYROLL STUB #'s: 145639 TO 146034
TOTAL ACH TRANSACTIONS:
SUBTOTAL: PAYROLL CKS & DIRECT DEPOSITS
TOTAL VENDOR CHECKS:
TOTAL VENDOR EFT PAYMENTS
TOTAL EFT PAYMENTS - COU
SUBTOTAL: EFT PAYMENTS
GRAND TOTAL:
REISSUE OF VOID CK
OR MANUAL CHECK: PAYABLE TO:
MISC check
VOID CHECK NO: PAYABLE TO:
$ 457,358.56
$ 471,478.33
$ 1,344,535.79
TOTAL EMPLOYEE CHECKS:
PAYROLL PERIOD:
$ 39,898.97
$ 833,158.49
$ 873,057.46
$ 612.50
$ 13,507.27
Agenda Item No: 8.b.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2026-835
AGENDA SUMMARY REPORT
SUBJECT: Approval of a Budget Amendment for the Server Room Project in the Amount of $487,633.
DEPARTMENT: Police PREPARED BY: Marla Swan, Communications/Records Manager, Erica Valencia, Finance Controller
PRESENTER: Consent Calendar
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment for the Server Room Project in the amount of $487,633.
Background: In 2025, a faulty air conditioning unit located directly above the current PD server room leaked and caused flooding within the room. The incident resulted in substantial damage to routers and critical public safety technology systems supporting police operations, including 911 communications, radio systems, and dispatch-related hardware and software.
This was not an isolated occurrence. A similar flooding incident occurred approximately ten years ago in the same location, indicating an ongoing vulnerability associated with the server room’s placement beneath mechanical infrastructure.
Due to the critical nature of the systems housed within the server room, including public safety communications and emergency response infrastructure, continued operation in the current location presents unacceptable operational and financial risk. Staff identified an alternative location within the Civic Center that is more suitable for long-term protection and continuity of operations.
The relocation project also presents an opportunity to modernize aging infrastructure, including replacement and upgrade of the existing Customer Premise Equipment (CPE)/Call handling systems and audio logging systems.
Discussion: To prevent future incidents and protect critical public safety infrastructure, staff recommends relocating the PD server room to the newly identified Civic Center location. The project will include relocation and upgrades of core communications systems, installation of new server racks with environmental controls, electrical improvements, fire suppression systems, monitoring equipment, and related infrastructure upgrades.
AT&T has provided a quote of $344,777.36 for relocation and upgrade of the existing CPE and associated communications infrastructure. These costs will be fully reimbursable through a grant from the California Governor's Office of Emergency Services (Cal OES), and invoiced directly by AT&T to CalOES; therefore, they are not included in this budget amendment request.
VoiceProducts has provided a quote of $36,764.45 for relocation and upgrade of the Department’s audio logger system, which records all emergency calls and radio transmissions. These costs will be reimbursable through CalOES. Funding for this work has already been appropriated and is therefore also not included in the requested budget amendment.
Additional project costs not reimbursable through CalOES include:
• Fire suppression system (estimated): approximately $22,000 • False ceiling and insulation: approximately $10,000
• Electrical work: approximately $10,000
• IT cabling and related infrastructure: approximately $100,000 • Server racks with cooling systems, maintenance, backup battery systems, temperature/humidity/leak sensors: $242,960
• Security cameras for monitoring: approximately $5,000 • Wiring and relocation of dispatch radio consoles: approximately $50,000 (estimate; not yet quoted) • 10% project contingency
The total estimated project cost is approximately $904,000, inclusive of contingency. Of this amount, $381,541.81 will be funded by CalOES and is therefore excluded from the requested budget amendment.
Accordingly, the requested budget amendment is limited to approximately $487,633, inclusive of contingency. The budget amendment includes establishment of a loan proceeds account for remaining balance of project costs not CalOES reimbursable. Staff may pursue a lease-purchase financing agreement for the balance of the project costs or other alternative, and will return to Council at a later date with the related financing approach for consideration, if warrented.
Relocating the server room and modernizing critical systems will significantly reduce operational risk, improve system resiliency, and protect essential emergency communications infrastructure from future damage and service interruptions.
Funding for this project will come through the indirect cost allocation plan and a portion of reserves in the Dispatch Internal Service Fund. Therefore, staff requests Council approve a budget amendment for the Server Room Project in the amount of $487,633.
Recommended Action: Approve a budget amendment for the Server Room Project in the amount of $487,633.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20620231.80100.18526: $0; 20620231.80220.18526: $0; 20620231.54330.18526: $0; 20620234.54100.18526: $0; 20600000.90100.18526: $0 PROPOSED BUDGET AMOUNT: 20620231.80100.18526: $27,877; 20620231.80220.18526 :
$132,000; 20620231.54330.18526: $267,256; 20620234.54100.18526: $60,500; 20600000.90100.18526: - $487,633
FINANCING SOURCE: CalOES reimbursement up to $455,000 towards approved CPE infrastructure REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Information Technology, Accounting, Purchasing, and Building Maintenance STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Agenda Item No: 8.c.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2026-823
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Making Appointments to the 2026 Measure P Oversight Committee.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Araceli Sandoval, Deputy City Clerk
ATTACHMENTS:
1. Proposed Resolution
Summary: The City Council will consider adopting a resolution making appointments to a 2026 Measure P Oversight Committee.
Background: In 2014, Council adopted Resolution 2014-28 that established an Oversight Committee for Oversight and periodic reports on the performance of the expenditure plan for public safety. Every two years, the City Council appoints five people to the Oversight Committee, whose function is to review the City’s budget for public safety services and the expenditure of the revenues that are budgeted. The City Manager provides the Oversight Committee with any information they request, which is not exempt from disclosure under the California Public Records Act, and assists them in organizing and analyzing the information provided. The Oversight Committee prepares a written report that is presented to the City Council at a noticed public hearing, and which is available to the general public not less than 10 calendar days prior to the scheduled hearing date.
The report contains an analysis of the level and types of service provided by the City’s police and fire departments, or other arrangements approved by the City Council, and the revenues and expenditures of the designated funds or accounts. They also make recommendations concerning the future use of these funds and levels and types of services.
Discussion: On February 18, 2026, Council was presented an item for the establishment of an Oversight Committee. At that time, Council gave direction to Staff to solicit five committee members and then to bring the item back to Council to make the appointments. The City received interest from three members of the community for three public representative spots.
The following representatives are being recommended for appointment to the 2026 Measure P Oversight Committee by way of Resolution (Attachment 1):
NAME POSITION
Mary Chadwich Public Representative - Business Owner
Matt Duncan Public Representative - Business Owner
Joe Riemann Public Representative - Business Owner
Adam Elledge Ukiah City Peace Officer
Tony Selvitella Ukiah City Firefighter
Recommended Action: Adopt resolution making appointments to the 2026 Measure P Oversight Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tom Corning, Police Chief and Doug Hutchison, Fire Chief STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
ATTACHMENT 1
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENTS TO THE 2026 MEASURE P OVERSIGHT COMMITTEE.
WHEREAS, in 2014, Council adopted Resolution 2014-28 that established an Oversight Committee on the performance of the expenditure plan for public safety; and WHEREAS, per resolution 2014-28, every two years the City Council appoints five people to the Oversight Committee, whose function is to review the City’s budget for public safety services and the expenditure of the revenues that are budgeted; and
WHEREAS, per resolution 2014-28, the Oversight Committee shall represent a broad range of interests in the City, including such interests as business owners, ethnic minorities, (1) Ukiah City Firefighter, (1) Ukiah City peace officer, homeowners and tenants; and WHEREAS, on February 18, 2026, Council gave direction to Staff to solicit five committee members to serve on the Measure P Oversight Committee.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council does hereby appoint the following persons to serve on the 2026 Measure P Oversight Committee:
NAME POSITION TERM
ENDING
Mary Chadwich Public Representative (Business Owner) 2026 Matt Duncan Public Representative (Business Owner) 2026 Joe Riemann Public Representative (Business Owner) 2026 Adam Elledge Ukiah City Peace Officer 2026
Tony Selvitella Ukiah City Firefighter 2026
PASSED AND ADOPTED this 20th day of May, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Susan Sher, Mayor
ATTEST:
__________________________________
Araceli Sandoval, Deputy City Clerk
Agenda Item No: 8.d.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2026-529
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of Contract Amendment with Rincon Consultants, Inc. in the Amount of $86,600, Adding Additional Services for the Purpose of Providing California Environmental Quality Act (CEQA) Professional Consulting Services and Geographic Information System (GIS) Support Pertaining to the City's Reorganization.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Senior Management Analyst PRESENTER: Maya Simerson, Senior Management Analyst
ATTACHMENTS:
1. Rincon Consultants COU 2425-199
2. Rincon Amendment
Summary: Council will consider approving a contract amendment with Rincon Consultants, Inc. in the amount of $86,600, adding additional services for the purpose of providing California Environmental Quality Act (CEQA) Professional Consulting Services and Geographic Information System (GIS) support pertaining to the City's reorganization.
Background: Rincon Consultants, Inc. ("Rincon"), which specializes in environmental sciences, land use planning, and climate action and sustainability, including environmental analysis under the California Environmental Quality Act ("CEQA") and the National Environmental Policy Act ("NEPA"), has worked with the City of Ukiah since 2018 on various projects. In February of 2025, the City Council approved a Contract with Rincon to provide support services as they related to the City’s work in preparing a proposal for potential reorganization (Attachment #1). Since that date, the City has authorized two subsequent addendums to address increased support needs as they have arisen, and in response to community input.
Discussion: Addendum 3 is requested in the amount of $86,600 for Tasks 5-9 in the attached letter (Attachment #2). This additional funding will allow Rincon to continue working alongside the City's planning team and special CEQA Legal Counsel (Pioneer Law Group) to develop or revise CEQA environmental documents and studies, and GIS mapping. Significant progress on the environmental work has been accomplished. However, Rincon is anticipating the remaining workload to be significant in the four areas they have identified in their proposal and notably, include revisions to the CEQA process, changing from an Addendum document to a Supplemental Environmental Impact Report (EIR). This work is critical to the project; Staff does not have the resources to provide these services in house, and therefore, Staff recommends Council authorize these additionally requested funds to the contract with Rincon Consultants, Inc. in the amount of $86,600. Funding will come from current unencumbered appropriations in the budget account. A budget adjustment is not recommended at this time as the current appropriation may be sufficient to close out the year. Staff would return to Council for an amendment, if needed.
Recommended Action: Approve a contract amendment with Rincon Consultants, Inc. in the amount of $86,600, adding additional services for the purpose of providing California Environmental Quality Act (CEQA) Professional Consulting Services and Geographic Information System (GIS) support pertaining to the City's reorganization.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Expected budgetary savings in fund 200, Administation and Overhead REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2425-199
COORDINATED WITH: Craig Schlatter, Director of Community Development; Finance Department STRATEGIC PLAN (SP):SP 3B - Analyze and consider opportunities for regional partnerships that support or improve the delivery of municipal services.
GENERAL PLAN ELEMENTS (GP): GP-A1 - Land Use Element; GP-A8 - Housing Element (2019-2027).
COU No. 2425-199
PAGE 1 OF 7
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 20th day of February, 2025 (“ Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as " City" and Rincon Consultants, Inc., a Corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to California Environmental Quality Act (CEQA) environmental analysis, studies, and/or determinations pertaining to the City’s 2025 Annexation Application.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope of Services set forth in this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project will be described in detail when the final Scope- of-Work is complete and available. Rincon will provide environmental analysis services under the California Environmental Quality Act ( CEQA) pertaining to the City’s application for annexation of areas within the City’ s 2022 Sphere of Influence.
2.0 SCOPE OF SERVICES
2.1 Staff envisions Rincon working alongside the City's planning team and special CEQA Legal Counsel ( Pioneer Law Group) to develop CEQA environmental documents and studies. As preparation of the application is at the initial stages, it is not known at this time what level of CEQA review will be necessary. Therefore, Council has authorized the City Manager to negotiate and execute a contract in the amount not to exceed $ 75,000, and Rincon will bill for time and materials according to their most recent Fee Schedule Attachment A).
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required upon receipt of a Notice to Proceed from City and shall complete such services within a reasonable time frame, as determined through coordination with the City. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
Attachment #1
COU No. 2425-199
PAGE 2 OF 7
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a maximum dollar amount of $ 75,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the work as described in Section 2.1 of this Agreement, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in the Fee Schedule in Attachment A.
4.2 Changes. Should changes in compensation be required because of changes to the work described in Section 2.1 and the pending Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. " Changes to the Scopeof-Work" means different activities than those described in the pending Scope- of-Work and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty ( 30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant ( including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
COU No. 2425-199
PAGE 3 OF 7
Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker' s compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’ s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant' s obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office (" ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 ( Ed. 1/87) covering Automobile Liability, Code 1 any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker' s Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’ s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $ 1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations,
COU No. 2425-199
PAGE 4 OF 7
products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $ 1,000,000 combined single limit per accident for bodily injury and property damage.
3. Worker' s Compensation and Employers Liability: Worker' s compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $ 1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant' s insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant' s insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
COU No. 2425-199
PAGE 5 OF 7
d. The Consultant' s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability.
2. Worker' s Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant' s performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one (1) year from the date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty ( 30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB- 1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subPage 88 of 492 COU No. 2425-199
PAGE 6 OF 7
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.
Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant' s services at no additional cost to City. Deliverables will be identified in the pending Scope- of-Work and will consist of CEQA environmental documents and studies . All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment( s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant' s services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
COU No. 2425-199
PAGE 7 OF 7
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant' s breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail ( certified or registered) addressed to the parties as follows:
CITY OF UKIAH RINCON CONSULTANTS, INC.
DEPT. OF COMMUNITY DEVELOPMENT 4825 J ST STE 200
300 SEMINARY AVENUE SACRAMENTO, CA 95819
UKIAH, CALIFORNIA 95482- 5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
IRS IDN Number
COU No. 2425-199
PAGE 8 OF 7
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
CITY CLERK Date
BY: __________________________
PRINT NAME: _________________
Date
Richard Daulton
3/3/2025 Type text here
03/24/2025
Kristine Lawler ( Mar 24, 2025 13:33 PDT)
Kristine Lawler 03/24/2025
Rincon Consultants, Inc.
Effective January 1, 2025
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* January 1, 2025 – December 31, 2025 Senior Principal $ 330
Principal $ 318
Director $ 318
Senior Supervisor II $ 302
Supervisor I $ 282
Senior Professional II $ 264
Senior Professional I $ 246
Professional IV $ 218
Professional III $ 203
Professional II $ 180
Professional I $ 160
Associate III $ 135
Associate II $ 121
Associate I $ 113
Field Technician $ 97
Technical Editor $ 152
Project Accountant $ 129
Billing Specialist $ 111
Publishing Specialist $ 124
Clerical $ 111
Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, data technology experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400.
Reimbursable Expenses
Direct Cost Rates
Photocopies – B/ W $ 0.25 (single-sided), $ 0.45 (double- sided) Photocopies – Color $ 1.55 (single- sided), $ 3.10 (double- sided) Photocopies – 11” by 17” $ 0.55 (B/ W), $ 3.40 (color)
Oversized Maps $ 8.50/ square foot
Digital Production $ 15/ CD, $ 20/ flash drive
Light- Duty and Passenger Vehicles* $ 90/ day
4WD and Off-Road Vehicles* $ 150/ day
Current IRS mileage rate for mileage over 50 and for all miles incurred in employee- owned vehicles.
Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.
Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1.
Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms.
ATTACHMENT A
Rincon Consultants, Inc.
Effective January 1, 2025
Equipment Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $ 160
Four Gas Monitor $ 137
Flame Ionization Detector $ 110
Photo Ionization Detector $ 82
Hand Auger Sampler $ 62
Water Level Indicator, DC Purge Pump $ 46
CAPDash $ 7,500
Natural Resources Field Equipment
UAS Drone $ 300
Spotting or Fiberoptic Scope $ 170
Pettersson Bat Ultrasound Detector/ Recording Equipment $ 170 Sound Level Metering Field Package ( Anemometer, Tripod and Digital Camera) $ 113 GPS ( Submeter Accuracy) $ 67
Infrared Sensor Digital Camera or Computer Field Equipment $ 57 Scent Station $ 23
Laser Rangefinder/ Altitude $ 11
Pitfall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $ 9 Mammal Trap, Large/ Small $ 1.55/$ 0.55
Water and Marine Resources Equipment
Boat (20-foot Boston Whaler or Similar) $ 800
Multiparameter Sonde ( Temperature, Conductivity, Turbidity, DO, pH) with GPS $ 170 Water Quality Equipment ( DO, pH, Turbidity, Refractometer, Temperature) $ 62 Refractometer ( Salinity) or Turbidity Meter $ 38
Large Block Nets $ 114
Minnow Trap $ 98
Net, Hand/ Large Seine $ 57
Field Equipment Packages
Standard Field Package ( Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
114
Remote Field Package ( Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24 Hour Safety Phone)
144
Amphibian/ Vernal Pool Field Package ( Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
170
Fisheries Equipment Package ( Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets) $ 57 Underwater and Marine Sampling Gear ( Photo/ Video Camera, Scuba Equipment [ Tanks, BCD, Regulators, Wetsuits, etc.])
57/ diver
Marine Field Package ( Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
100
Insurance, Hazard, and Fees
Historic Research Fees $ 55
L&H Dive Insurance $ 57/ diver
Level C Health and Safety $ 70/ person
Rincon Consultants, Inc.
601 University Avenue, Suite 221
Sacramento, California 95825
916-706-1374
www.rinconcons ultants.com
May 4, 2026
Project No: 25-17456
Craig Schlatter, AICP
Department of Community Development
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
Via email: [email protected]
Subject: Add Services #3 for the Ukiah Valley Project
Dear Mr. Schlatter:
This letter is Rincon Consultants, Inc.’s proposal to add services to our authorized scope of work for the Ukiah Valley Project. The additional services requested by the City of Ukiah consist of continued GIS support for the proposed annexation and revisions to the CEQA process, changing from an Addendum document to a Supplemental Environmental Impact Report (EIR). The additional services will also require continued project management. The scope of work for these additional services will be as follows.
Continued GIS Support Services
Rincon will continue to provide GIS support services for the proposed annexation consistent with the scope of work described in the executed contract. Generally, this will include:
• Supporting staff with GIS data management, organization and spatial analysis. • Creating digital maps for reports and presentations.
• Developing, maintaining, and updating interactive web-based GIS tools, dashboards, and data viewers.
• Providing GIS training and documentation (as it relates to the Annexation project files) for both technical and non-technical users.
Based on the ongoing support by Rincon on the GIS, Rincon requests additional scope and budget to support the ongoing effort by providing GIS layers that are created through the ongoing GIS support work described generally above in the bullet list. These GIS layers would also support the proposed Supplemental EIR.
Attachment 2
City of Ukiah
Ukiah Valley Project
2 Change CEQA Process from Addendum to Supplemental EIR Based on discussions with City staff and consulting attorneys, Rincon now proposes a Supplemental EIR instead of an Addendum for the project. The following describes the necessary steps and tasks necessary to change approach from the Addendum (drafted in May 2025) to a Supplemental EIR.
Once the City determines the updated project description, Rincon will utilize to the best we can the existing Addendum analysis but move the project to a Supplemental EIR CEQA process as further described in detail below.
Supplemental EIR (SEIR) Approach
Task 1 Project Initiation and Data Collection
Within one week of the Notice to Proceed, the Rincon project management team will organize and attend a kickoff meeting with City staff. This meeting will serve as a forum to review and finalize study objectives, fine tune the overall project schedule, and establish an operational protocol. The final schedule and communication protocols will be established and agreed upon at the kickoff meeting.
Roles and responsibilities as well as internal deadlines will be established. We will also use this opportunity to collect any relevant studies and information not already transmitted. In addition, the kickoff meeting will be used to review the scoping and public outreach process that will be used for this project. Rincon will work with City staff to identify data that is currently available and that is anticipated to be available for use in the SEIR. Any additional data anticipated to be needed to complete a thorough SEIR analysis will be identified. Rincon will incorporate data needs into the project schedule and prepare a master schedule to demonstrate appropriate timelines. Rincon will identify critical path items to ensure the City meets its internal deadline.
Task 2 Notice of Preparation
Rincon will prepare the Notice of Preparation (NOP) for the project. The NOP will include a project description, location map, potential alternatives, and list of environmental issues to be studied in the Draft SEIR. We will submit a draft version of the NOP for City review. After incorporation of City comments, we will provide the final NOP for circulation to concerned agencies and organizations. We assume that City staff will be responsible for circulation of the NOP, though Rincon staff will be available to assist and provide guidance as necessary with this task, including coordination with the State Clearinghouse. As required by CEQA, agencies and organizations will have 30 days from receipt of the NOP to provide an NOP response. After receipt of NOP responses, Rincon will review and assess the responses and provide recommendations on how to address them during the SEIR process. Rincon will advise the City regarding early consultation efforts as required in the CEQA Guidelines. We do not anticipate preparing an Initial Study to accompany the NOP. Because the SEIR will address most of the issues on the CEQA Guidelines environmental checklist, we recommend foregoing the Initial Study to save time and money. Instead, for any issues that will not be covered in detail in the SEIR, we will include a section titled “Issues Found to be Less Than Significant” that will provide a brief explanation of why significant impacts are not anticipated for those issues.
Task 3 Public Scoping Meeting
Rincon will conduct one in-person public scoping meeting for the SEIR, during the 30-day NOP review period. CEQA requires scoping meetings for regionally significant projects. The scoping meeting would
City of Ukiah
Ukiah Valley Project
3 involve a brief presentation by Rincon summarizing the project and the CEQA process, followed by an opportunity for public comment on the EIR scope. Similar to the written NOP responses, the comments received at the scoping meeting will be summarized in the Draft SEIR and provided as an appendix.
Task 4 Prepare Draft SEIR
This task includes identification of data needs in the initial stages of SEIR preparation, completion of impact assessments, and preparation of the Administrative Draft SEIR, and Public Draft SEIR.
Task 4.1 Administrative Draft Program SEIR
The SEIR will include all of the components required by CEQA. The major subtasks associated with preparation of the Draft SEIR are described below. The Administrative Draft SEIR (ADSEIR) will be prepared in accordance with and include all required sections described in Article 9, Sections 15120- 15132 of the CEQA Guidelines, which set the standards for adequacy of an SEIR. Where possible, Rincon will incorporate information from existing environmental and planning documents, including the City’s 2040 General Plan EIR, the Mendocino County General Plan Update EIR, and the Ukiah Valley Area Plan EIR. As necessary, we will conduct original research to augment existing information. The document will be a Program SEIR that considers the broad policy implications of the proposed project.
To that end, it will not consider detailed impacts associated with development of individual project sites, but instead will focus on the macro-level impacts associated with the Ukiah Valley Project and whether and how proposed annexation would result in environmental impacts. The ADSEIR will include the specific components described below.
Executive Summary
This section will provide a summary of the proposed project and associated environmental consequences. This information will be presented in tabular format to simplify review by decisionmakers and the general public. The impact summary table will identify the level of significance of each environmental impact, mitigation measures required, and the residual impact after mitigation.
Introduction
The ADSEIR will include introductory sections that lay the groundwork for and summarize the substantive analysis to follow. The introduction will describe the purpose and legal authority of the study. It will provide a discussion of lead, responsible and trustee agencies.
Project Description
Based on the project description provided by City staff, Rincon will prepare a detailed CEQA project description for review by City staff prior to initiating the environmental impact analysis. The project description will detail the project proposal through textual, tabular, and graphic presentation, as necessary, to facilitate a thorough understanding of the proposed project.
Environmental Setting and Baseline Conditions
The environmental setting will provide a general description of the existing natural and land use characteristics of the region. This section will also contain the list of key pending and approved projects, as well as growth forecasts for the study area. This information will be presented within this section of the ADSEIR and considered in the cumulative analysis.
City of Ukiah
Ukiah Valley Project
4 Environmental Impacts
Each environmental issue addressed in the ADSEIR will incorporate five sub-topics: setting; impact analysis (significance thresholds, methodology, project impacts, cumulative impacts); mitigation measures (including timing and monitoring requirements); level of significance after mitigation; list of individual plan components that may require further project-level study or mitigation. The discussion for each issue area will begin with the setting, which will describe existing conditions relevant to the given issue area based on existing data sources. Existing data sources include the City’s 2040 General Plan EIR, the Mendocino County General Plan Update EIR, and the Ukiah Valley Area Plan EIR. Issue areas to be evaluated will include all issue areas identified in Appendix G of the CEQA guidelines.
To streamline the ADSEIR process sections based on analysis in the 2040 General Plan EIR and recent changes, issue areas determined to be less than significant without mitigation in 2020 will be included in a Issues Found to be Less than Significant section. The impact analysis in the ADSEIR will include a discussion of the methodology used to quantify or determine impacts and the criteria for judging significance. Where possible, impacts will be quantified. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively forecast potential impacts.
Cumulative impacts will also be discussed within this analysis. Mitigation measures may include design measures and programs proposed by the City and the consultant team if warranted. Rincon will use locally and regionally recognized standard mitigation measures as the basis for the proposed measures. Issues related to mitigation implementation, such as the monitoring frequency and implementation responsibility, will also be discussed.
Growth Inducement
Drawing on the information provided in the environmental setting and preceding issue discussions, the growth-inducing section will address the potential for the project to directly induce economic growth and remove obstacles to growth in the area.
Other Required CEQA Sections
The ADSEIR will include all other sections required by the CEQA Guidelines, including a discussion of significant effects that would not be avoided, significant irreversible effects, and effects found not to be significant, of the project. Analysis of cumulative impacts would be provided in each of the issue area impact sections.
Alternatives
The alternatives selection process will focus on feasible alternatives capable of minimizing or avoiding potential impacts of the proposed project. As required by CEQA, the alternatives will include the “no project” alternative that would be a continuation of existing land use patterns. Other alternatives will be variations of the proposed project focusing on the changes to the annexation area that could reduce or eliminate one or more of the plan’s significant environmental effects. Rincon will work directly with City staff to identify the specifics of all alternatives.
Prepare Public Review Draft Program SEIR
This subtask involves responding to one round of City staff comments on the ADSEIR and incorporating final edits/revisions into the Draft SEIR (DSEIR). It also includes the production, editorial work, and communication processes to publish the DSEIR for circulation, public and agency review, and comment for a minimum 45-day period. If necessary, we will provide a final screencheck DSEIR for internal review prior to DSEIR publication. Upon approval of the screencheck DSEIR, we will assist City
City of Ukiah
Ukiah Valley Project
5 staff in circulating the document to concerned agencies; however, we assume that City staff will print, deliver, and pay for newspaper notices, and notices mailed to local, responsible, and state agencies.
It is assumed this will be completed in 30 staff hours, with 8 hours reserved for time to produce the document.
Task 5 Prepare Responses to Comments and Administrative Final SEIR
Following receipt of all public comments on the DSEIR, Rincon will create a list of commenters (including persons, organizations, and agencies), comment letters, responses to comments, and any added or revised text of the DSEIR that may be necessary. It is assumed that public comments received on the DSEIR will be adequately responded to in a maximum of 80 professional staff hours, and that no comment letters will require recirculation of the DSEIR. Rincon will then assemble the Administrative Final SEIR responding to comments and incorporating by reference the DSEIR for City staff review.
Task 6 Prepare Mitigation Monitoring and Reporting Program The Mitigation Monitoring and Reporting Program (MMRP) will be prepared to ensure the implementation of mitigation measures identified to reduce adverse environmental effects of the project. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:
persons/agencies responsible for monitoring compliance with each condition; timing when monitoring must occur; frequency of monitoring; criteria to be used to determine compliance with conditions.
Task 7 Prepare Final SEIR
Following City staff’s review of the Administrative Final SEIR, including the MMRP, Rincon will prepare and deliver the Final SEIR. Rincon will also prepare a PDF of the final report for City staff to post on the City website.
Task 8 Prepare Findings and Statement of Overriding Considerations Rincon will prepare CEQA Findings, including any statement of overriding considerations (SOC) for unavoidable significant impacts (if necessary). The findings will comply with Section 15091 and 15093 of the CEQA Guidelines and will be submitted in the City’s preferred format. A draft of the Findings will be prepared for City review, and a final version of the findings that addresses City comments will be provided as part of the Final SEIR under Task 7. Rincon assumes the City would provide information to support the SOC, including any relevant information regarding financial considerations.
Task 9 Attendance at Public Hearings
In addition to the scoping meeting described under Task 3, the Rincon project management team will attend two (2) City hearings (i.e., Planning Commission or City Council). For scoping purposes, Rincon assumes these meetings will be held in person; however, if virtual attendance is desirable, Rincon can attend virtually as well.
City of Ukiah
Ukiah Valley Project
6 Continued Project Management
Rincon will continue to use email communications and have telephone conversations with City staff, as needed, during the course of the project to ensure clear communication. Rincon will prepare monthly invoices with status reports documenting the progress made each month on completing the project, and review and update the schedule when necessary. Additionally, Rincon will continue to attend ongoing weekly meetings with the City, which this scope of work assumes to be approximately 18 more meetings, and if further engagement is required a new scope can be identified.
Schedule
In line with the draft schedule for the project, the SEIR milestones and schedule would generally follow as shown below:
Notice of Preparation Publish TBD
Admin Draft SEIR Internal Review 14 Days TBD
CEQA SEIR NOP Scoping Mtg TBD
Draft SEIR Publish 45 Days TBD
Draft SEIR Comment Period Closes TBD
Final SEIR Finalize TBD
Notice to Public Agencies of Final SEIR TBD
City Council Hearing Certify SEIR TBD
Adopt Zoning Ordinance
Adopt Reso of Application
LAFCo Hearing TBD
Cost Estimate
The cost for the additional services will be $86,600. This would increase Rincon’s authorized budget from $108,022 to $194,622.
━━━
Thank you for your consideration of this proposal to add services. If you have any questions regarding this proposal, please feel free to contact us.
Sincerely,
Rincon Consultants, Inc.
Matt Maddox, AICP, MESM
Principal
Agenda Item No: 8.e.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2026-837
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Authorizing Submittal of a Program Income Only Application to the California Department of Housing and Community Development for Funding under the HOME Investment Partnerships Program; and if Selected, the Execution of a Standard Agreement, Any Amendments Thereto, and of Any Related Documents Necessary to Participate in the HOME Investment Partnerships Program, as well as Authorization of the Corresponding Budget Amendments.
DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Housing and Grants Manager PRESENTER: Jim Robbins, Housing and Grants Manager
ATTACHMENTS:
1. HOME-2024-NOFA
2. HOME-Income-Limits-2026
3. Resolution-HOME-PI-Only-Application
Summary: Council is requested to consider the adoption of a resolution authorizing submittal of an application to California HCD for $343,568 in Program Income Only funding under the HOME Investment Partnerships Program (HOME) for a First-Time Homebuyer Program (FTHB); and if the City is selected for award, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize the corresponding budget amendments.
Background: On January 21, 2026, the California Department of Housing and Community Development (HCD) announced the latest release of the 2024 Notice of Funding Availability (NOFA) for approximately $35 million in federal HOME Investment Partnerships Program (HOME) funds (Attachment 1). Eligible activities are separated into Project activities, consisting of the funding of acquisition with new construction or rehabilitation of multifamily properties and First-Time Homebuyer (FTHB) subdivision new construction projects, and Program activities, consisting of programs to fund individual FTHB gap assistance, including infill new construction or rehabilitation, Owner Occupied Rehabilitation (OOR), and Tenant Based Rental Assistance (TBRA).
The funding provides loans or grants to eligible HOME Applicants serving low-income and very low-income households, defined as having incomes at or below 80 percent Area Median Income (AMI) or 50 percent AMI, respectively (Attachment 2). State Recipients such as the City of Ukiah are eligible to apply. The state HOME program now also requires cities to submit an application to access their HOME Program Income (PI) cash on hand; and this HOME PI must be completely expended prior to spending grant awarded funds for the same program activity. That is the purpose of this request and the attached resolution (Attachment 3).
Discussion: In response to the most recent version of the 2024 HOME NOFA dated January 21, 2026, Staff is proposing Council authorize an application in the amount of $343,568 for a Program Income (PI) Only FirstTime Homebuyer Program. The City is also currently operating an active HOME FTHB program through state HOME grant standard agreements #21-HOME-16009 and #23-HOME-16214.
Staff is proposing HOME PI be committed to the FTHB program primarily because of the significant demand for FTHB program funds. In the last three months alone, Staff has received 25 FTHB pre-applications and
currently has five FTHB applications in escrow, setting all-time records for the number of applications received and applications in escrow in the City's 30-year history of operating FTHB programs. Due to these high numbers and anticipated continued activity, Staff has set up recurring meetings every Monday for the City's Loan Committee, as well as increasing the number of loan committee members and adding new loan committee members from both Northern Circle Indian Housing Authority and Pinoleville Pomo Nation.
If awarded funding by HCD, a PI Only HOME FTHB program would provide deferred payment (no payments on principal and interest for the term of the loan, which is expected to be 45 years) loans to eligible low-income first-time homebuyers for the purchase of single-family homes or condominiums in Ukiah. The interest rate is expected to be 1 percent simple interest. At least two households are expected to be assisted through the HOME FTHB Program Income Only standard agreement once it has been executed.
An award of funding for the FTHB program would also fulfill one of the goals in the City's 2019-2027 Housing Element. Policy 2-6 under Goal H-2 notes the City should "expand affordable housing opportunities for firsttime homebuyers" and Implementing Program 2j directs the City to offer assistance to eligible first-time homebuyers to purchase new or existing single family and/or condominium units in the City.
HOME regulations require a Resolution by the City Council to authorize submittal of a Program Income Only application. The following is requested:
First-Time Homebuyer (FTHB) Program = $343,568
Including $20,150 in Activity Delivery and $13,418 in General Administration Staff recommends Council adopt the resolution (Attachment 3) authorizing submittal of a Program Income Only application to HCD for $343,568 in funding under the HOME Program for a First-Time Homebuyer Program; and if the City is selected for an award, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize the corresponding budget amendment.
Recommended Action: Adopt a resolution authorizing submittal of a Program Income Only application from the City of Ukiah for $343,568 in HOME Investment Partnerships Program funds for the deployment of a FirstTime Homebuyer Program; and if selected, authorize the City Manager to execute the standard agreement, any amendments thereto, and any related documents necessary; and authorize the corresponding budget amendments if awarded the grant.
BUDGET AMENDMENT REQUIRED: Yes, if awarded.
CURRENT BUDGET AMOUNT: None.
PROPOSED BUDGET AMOUNT: 61323400.59500: $343,568, 61323422.52155: $20,150, 61323421.52134:
$13,418
FINANCING SOURCE: City of Ukiah HOME Program Income Cash on Hand REVENUE: No GRANT: Yes
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director STRATEGIC PLAN (SP): SP 1A - Build neighborhoods that provide access for all to a compatible balance of housing, employment, commercial, medical, education, and recreational resources; SP 1B - Provide services that support a high quality of life for all residents, including fostering diverse, inclusive, sustainable, and accessible neighborhoods; SP 3C - Instill diversity, equity, and inclusion as essential core elements of policymaking, accountability, and delivery of City services.
GENERAL PLAN ELEMENTS (GP): GP-A8 - Housing Element (2019-2027).
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FEDERAL FINANCIAL ASSISTANCE HOUSING BRANCH 651 Bannon Street, Suite 400
On February 11, 2025, the Department issued the first amendment to this NOFA. First amendment changes within this NOFA can be found in red font.
Second amendment changes within this NOFA can be found in purple font.
The California Department of Housing and Community Development (Department or HCD) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $35 million in federal funds for the HOME Investment Partnerships Program (HOME). Funding for this NOFA is from the Department’s Fiscal Year 2024 (FY24) HOME allocation from the U.S. Department of Housing and Urban Development (HUD), plus unencumbered funds and Program Income from previous years’ allocations. (Note that the amount of funding available may change due to the factors listed on page 7, Section I (A) of this NOFA). This funding provides loans or grants to eligible HOME Applicants serving households with low- and very low-incomes, defined as at or below 80 percent (80%) of Area Median Income (AMI), and at or below 50 percent (50%) of AMI, respectively. This NOFA is subject to state and federal HOME regulations.
The Department will target 20 percent (20%) of the HOME funding for Eligible Applicants that meet the definition of a Native American Entity as set forth and provided in this NOFA.
The Department and HOME Program team will provide comprehensive technical assistance to Native American Entities throughout the application process and during implementation of project or program activities.
NOTE: In an effort to improve access and equity within the HOME Program, the Department has called attention to tribal-specific information within this NOFA in green font. However, Native American Entity Applicants are encouraged to carefully Sacramento, CA 95811
www.hcd.ca.gov
MEMORANDUM FOR:
FROM:
December 30, 2024
February 11, 2025
January 21, 2026
ALL POTENTIAL APPLICANTS
Jenny Cho, Deputy Director
Division of Federal Financial Assistance
SUBJECT: HOME Investment Partnerships Program (HOME)
Second Amendment 2024 Notice of Funding
Availability
ATTACHMENT 1
read through all NOFA contents and application materials thoroughly, not exclusively the green font portions.
The HOME funds provided through this NOFA will be awarded on a competitive basis to State Recipients, Community Housing Development Organizations (CHDOs), and Developers, as defined in this NOFA. HOME funds awarded to Native American Entities will be on a rolling, over-the-counter (“OTC”) application basis, as set forth in this NOFA.
Funding may be used for the following eligible uses:
Project Activities
• Multifamily Rental Projects (new construction, acquisition only, and/or rehabilitation with or without acquisition); and
• First-Time Homebuyer (“FTHB”) Projects (subdivision development) Program Activities
• First-Time Homebuyer (“FTHB”) Programs, including infill new construction programs where feasible;
• Owner-Occupied Rehabilitation (“OOR”) Programs; and
• Tenant-Based Rental Assistance (“TBRA”) Programs
On January 14, 2025, the Department announced that near-term deadlines would be extended to aid fire-impacted communities with recovery and rebuilding efforts. This includes an extension to the application deadline for HOME projects and, to allow more time for communities, developers, and tribes to apply for assistance.
The Department by this amendment is reopening and extending the application deadline for HOME Program Activities applications only, for approximately $14 million remaining in the FY24 and previous years’ HOME allocation from HUD. Applications will be accepted on an Over-the-Counter (OTC), first-come, first-served basis, until the available funds are exhausted or until the release of the next HOME Program Activities NOFA, whichever occurs first.
To be considered for HOME funding, Applicants must submit a complete application for each HOME project activity and/or program activity through a main application (and a subapplication for each program activity, if applicable), with required documentation via the eCivis Grants Management System (“GMS”) Portal only. The Department will begin accepting applications received through the eCivis GMS Portal on January 24, 2025. For cities, counties, CHDOs, and Developers, each completed application package must be submitted no later than 5:00 P.M. Pacific Daylight Time (PDT) on May 22, 2025.
For Native American Entity Applicants (whether a Federally-Recognized Tribe or NonFederally-Recognized Tribe), application packages may be submitted on a continuous, OTC basis until 5:00 P.M. PDT on September 24, 2025.
Timeline
NOFA Release December 30, 2024
Webinars January/February 2025
Competitive application submittal period for
cities, counties, CHDOs, and
Developers
From January 24, 2025, through May 22,
2025, 5:00 P.M. PDT
OTC application submittal period for
Native American Entities (NAE-FRTs
and NAE-NFRTs)
From January 31, 2025, through
September 24, 2025, 5:00 P.M. PDT, or
until the available funds are exhausted,
whichever occurs first.
OTC Program Activities application
submittal period *extended* for cities,
counties and CHDOs (including NAEFRTs)
Continuous, until the available funds are
exhausted or until the release of the next
HOME Program Activities NOFA,
whichever occurs first
All activities in this NOFA are subject to the availability of funds and continuing U.S.
Department of Housing and Urban Development (“HUD”) and legislative authority.
Applications
Applicants are strongly encouraged to set up their profiles and upload attachments and documents in the eCivis GMS Portal located at https://portal.ecivis.com/ early to ensure successful submissions prior to the application deadline. If Applicants experience trouble logging into the portal or have questions on how to complete the online application, please contact the Department at [email protected].
Assistance setting up a profile, submitting an application, and managing awards through the eCivis GMS portal is available under the Training and Technical Assistance tab on the Department’s HOME website at https://www.hcd.ca.gov/grantsandfunding/programs-active/home- investment-partnerships-program. Links to the eCivis GMS Portal, supplemental application forms, regulations, and program information are available at https://www.hcd.ca.gov/grants-and-funding/programsactive/homeinvestment-partnerships-program.
The Department will hold a series of webinars in January 2025 to review the NOFA and application process. A list of webinar dates, times, and how to register is available on the Department’s HOME website at https://www.hcd.ca.gov/grants-and-funding/programsactive/home-investment-partnerships-program.
Additionally, one-on-one technical assistance appointments will be offered during the application period to assist Applicants with questions regarding the application and application process. Applicants seeking technical assistance may email
[email protected] to schedule an appointment. The Department will not accept applications through personal, postal, and/or shipment deliveries, facsimiles, email, walkin, or any other forms of delivery other than the eCivis GMS Portal.
To receive HOME NOFA FAQs and other program information and updates, please be sure to subscribe to the federal programs email list at https://www.hcd.ca.gov/contactus/email-signup.
Please direct any questions regarding this NOFA to the HOME Program at:
Attachments
HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME)
2024 Notice of Funding Availability
Second Amendment
Gavin Newsom, Governor
State of California
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development 651 Bannon Street, Suite 400, Sacramento, CA 95811
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/home- investmentpartnerships-program Email address: [email protected]
January 21, 2026
Table of Contents
I. Overview..........................................................................................................................................................8 A. Notice of Funding Availability ...........................................................................................................................8 B. Timeline............................................................................................................................................................9 C. Authorizing Legislation and Regulation Authority........................................................................................... 11 D. Application Submission Process ....................................................................................................................13 E. Definitions.......................................................................................................................................................15 II. Program Requirements ................................................................................................................................20 A. Eligible Applicants ..........................................................................................................................................20 B. Additional HOME Eligibility Criteria ................................................................................................................25 C. Eligible Activities (Pursuant to 24 C.F.R. § 92.205(a)) ...................................................................................26 D. Ineligible Use of Project Funds ......................................................................................................................28 E. Activity Combination and Limits .....................................................................................................................29 F. Allocation of Funding......................................................................................................................................29 G. Activity Funding Amounts and Limits .............................................................................................................31 H. Program Income and Recaptured Funds .......................................................................................................34 I. Periods of Affordability ....................................................................................................................................35 J. Forms of Assistance.......................................................................................................................................36 K. Administrative and CHDO Operating Funds ..................................................................................................38 L. Project-Related Soft Costs .............................................................................................................................38 III. State and Federal Requirements................................................................................................................40 A. Property Standards and Physical/Capital Needs Assessments .....................................................................40 B. Timeframes for Use of Funds.........................................................................................................................40 C. Match Requirements ......................................................................................................................................42 D. Transition Reserve Policy...............................................................................................................................42 E. Annual Monitoring Fees for Multifamily Projects ............................................................................................43 IV. Application Review......................................................................................................................................44 A. Minimum Application Requirements (Threshold)............................................................................................44 B. Scoring and Ranking......................................................................................................................................47 C. Rental Project Scoring and Notification..........................................................................................................47 D. Project Activity Feasibility Review..................................................................................................................47 E. Appeals ..........................................................................................................................................................48 V. Award Announcements and Contracts.......................................................................................................49 A. Award Announcements ..................................................................................................................................49 B. Contracts ........................................................................................................................................................50 VI. Federal and State Overlays ........................................................................................................................51
VII. Other Terms and Conditions .....................................................................................................................59 A. Right to Modify or Suspend ............................................................................................................................59 B. Incompatible Funding....................................................................................................................................59 C. Conflicts ........................................................................................................................................................60 D. False, Fictitious or Fraudulent Claims...........................................................................................................60 E. Detecting, Preventing, and Reporting Fraud .................................................................................................60 F. Combating Fraud ..........................................................................................................................................60 G. Whistleblower Protection Acts.......................................................................................................................61 H. Cancellation and Defaults .............................................................................................................................63 I. Loan Closing Requirements ...........................................................................................................................63 VIII. List of Appendices ...................................................................................................................................63
California Department of Housing and Community Development 8 HOME 2024 NOFA Second Amendment
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) NOTICE OF
FUNDING AVAILABILITY
I. Overview
A. Notice of Funding Availability
The California Department of Housing and Community Development (Department) is pleased to announce the release of this 2024 Notice of Funding Availability (NOFA) for approximately $35 million in Fiscal Year 2024 (FY24) federal funds for the HOME Investment Partnerships Program (HOME).
This HOME NOFA provides funding for housing project activities and housing program activities in “non-entitlement jurisdictions” (listed in Appendix A), which are jurisdictions and unincorporated areas that do not receive HOME funding directly from HUD. These HOME funds will be used to benefit residents of nonentitlement jurisdictions and are specifically designed to assist low-income households by providing affordable housing. All eligible HOME activities must benefit low-income renters, homebuyers, or homeowners.
The amount of funding available through this NOFA may vary depending on several factors, including, but not limited to, the Department’s administrative determination of need, changes in legislation directing the Department to make additional funds available, new emergency allocations of funding, or newly available funding from the disencumbrance of previous awards. If additional funding becomes available, the Department may continue evaluating the list of eligible Applicants and make awards up to the additional funding amount available or release an additional NOFA to announce the targeted purpose of the funds.
These funds may be used in conjunction with other local, state, and federal rental housing programs to assist the same units in the proposed Project development, not to exceed the HOME Program maximum per-unit subsidy limits and the actual development cost of the unit. All requirements must be met for each funding source, and, if in conflict, the most restrictive programs’ requirements apply. It is the Applicant’s responsibility to review all applicable regulations and/or guidelines which may be amended from time to time for every funding source anticipated to be used in the development of the Project.
All HOME costs must be: (1) necessary, (2) reasonable, (3) contain no duplication of benefit, (4) not be used to supplant local or state resources, (5) free from fraud, and (6) an eligible use of HOME funds.
The funds available in this NOFA will be used to meet the following statewide goals in accordance with the Department’s 2020-2024 Consolidated Plan and the Department’s 2024-2025 Annual Action Plan,
California Department of Housing and Community Development 9 HOME 2024 NOFA Second Amendment
as the same may be amended from time to time, serving low-income households earning at or below 80 percent (80%) of Area Median Income (AMI) and very low-income households earning at or below 50 percent (50%) of AMI:
• Increase the supply of affordable rental housing;
• Expand homeownership opportunities and improve existing housing; Address and prevent homelessness; and
• Provide recovery assistance for natural disaster survivors NOTE: In an effort to improve access and equity within the HOME Program, the Department has called attention to tribal-specific information within this NOFA in green font. However, Native American Entity Applicants are encouraged to carefully read through all NOFA contents and application materials thoroughly, not just the green font portions.
B. Timeline
The following table summarizes the anticipated HOME Program timeline. The Department reserves the right to modify the projected timeline at any time. Any changes to the timeline will be communicated through the Department’s HOME Listserv (https://www.hcd.ca.gov/contact-us/email-signup).
Table 1 – Timeline for Applicants
NOFA Release December 30, 2024
eCivis application portal opens January 24, 2025
Webinars
January 14, 2025 – Rental
Projects, and FTHB Projects
January 16, 2025 – Program
Activities
Competitive Project Activities
application due date for cities, counties,
CHDOs, and Developers
May 22, 2025, by 5:00 P.M.
Pacific Daylight Time (PDT)
OTC Program Activities application
submittal period *extended* for cities,
Continuous, until the available
funds are exhausted or until the
release of the next HOME
California Department of Housing and Community Development 10 HOME 2024 NOFA Second Amendment
counties and CHDOs (including NAEFRTs)Program Activities NOFA, whichever occurs first
Anticipated Award Announcements
Program Activities
Project Activities with 9% tax credits
Project Activities with 4% tax credits or
with no tax credits
Continuous (within 60 days of
complete application receipt)
December 2025*
December 2025*
*Based on volume, these dates
may change.
Table 2 – Timeline for Native American Entity Applicants NOFA Release December 30, 2024
eCivis application portal opens January 31, 2025
Webinar (specifically for Native American
Entity Applicants)
January 21, 2025 – Rental
Projects and FTHB Projects
January 23, 2025 – Program
Activities
OTC Project Activities application due
date for Native American Entities (NAEFRTs and NAE-NFRTs) September 24, 2025, by 5:00 P.M.
PDT, or until the available funds
are exhausted, whichever occurs
first.
OTC Program Activities application
submittal period *extended* for cities,
counties and CHDOs (including NAEFRTs)
Continuous, until the available
funds are exhausted or until the
release of the next HOME
Program Activities NOFA,
whichever occurs first
California Department of Housing and Community Development 11 HOME 2024 NOFA Second Amendment
Anticipated Award Announcements
Program Activities
Project Activities with 9% tax credits
Project Activities with 4% tax credits or
with no tax credits
Continuous
Continuous
Continuous
C. Authorizing Legislation and Regulation Authority
This NOFA should be read in conjunction with the following regulations, statutes, and plans, which establish state and federal HOME requirements, as the same may be amended from time to time:
• State HOME Regulations (25 California Code of Regulations “C.C.R.” § 8200 et seq.) https://www.hcd.ca.gov/grantsfunding/active-funding/home/docs/State-HOME-Regulations-eff-1-1-2017- FINAL.docx investment-partnerships-program
• State Uniform Multifamily Regulations (“UMRs”) (25 C.C.R. § 8300 et seq.) https://www.hcd.ca.gov/grants-andfunding/uniform-multifamily- regulations • Federal HOME Investment Partnerships Act Statutes at Title II of the Cranston-Gonzalez National Affordable Housing Act, as amended, 42 U.S. Code “U.S.C.” 12701 et seq.
https://www.hud.gov/sites/documents/19576_HOMELAWS.PD
F
• Federal HOME Regulations (24 Code of Federal Regulations “C.F.R.” Part 92)
https://www.hudexchange.info/programs/home/home-laws-andregulations/ • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part200?toc=1 regulations/ • State of California 2024-2025 Annual Action Plan
https://www.hcd.ca.gov/policy-and-research/plans-and-reports All regulatory references are to the state and federal HOME regulations unless otherwise noted.
Other helpful resources, including HUD Community Planning and Development (CPD) Notices, Policy Memos, and other HUD Policy
California Department of Housing and Community Development 12 HOME 2024 NOFA Second Amendment
Guidance for the HOME Program can be found at
https://www.hudexchange.info/programs/home/.
Several of the terms used in the HOME NOFA have specific meanings defined by state and/or federal HOME regulations. When reviewing this NOFA and the application forms, carefully review the regulations for further defined terms. State HOME definitions are found in 25 C.C.R. § 8201 and 8217 and federal HOME definitions are found in 24 C.F.R. §
92.2. If state or federal statutes or regulations, or other laws, policies, or procedures governing HOME or its funding are modified by Congress, HUD, the Legislature, or the Department prior to completion of work to be done pursuant to awards made in connection with this NOFA, the changes may become effective immediately and apply to funded activities.
Any inconsistencies between this NOFA and state or federal HOME regulations will be resolved in favor of applicable regulations, unless a waiver or modification was approved by the Director in accordance with AB 1010 (Chapter 660, Statutes of 2019). In those instances, the waiver or modification will prevail when not in conflict with the federal HOME regulations.
The Department reserves the right at its sole discretion to suspend, amend, and/or supplement the provisions of this NOFA from time to time. If such action occurs, the Department will notify interested parties through the Department’s HOME Listserv (https://www.hcd.ca.gov/contact-us/emailsignup).
Native American Entities
The state requirements set forth in this HOME NOFA are subject to Assembly Bill 1010 (Chapter 660, Statutes of 2019) (“AB 1010”) which is set forth in Health and Safety Code (HSC) § 50406(p), which provides: (a) where the provisions of tribal law, tribal governance, tribal charter, or difference in tribal entity or legal structure would cause a violation or not satisfy the requirements of the HOME NOFA, said requirements may be modified as necessary to ensure Program compatibility; and (b) where the provisions of tribal law, tribal governance, tribal charter, or difference in tribal entity or legal structure or agency create minor inconsistencies (as determined by the Director of the Department or a duly authorized designee thereof) with the requirements set forth in the HOME NOFA, the Department may waive said requirements, as deemed necessary, to avoid an unnecessary administrative burden. Matters set forth or otherwise provided for in the HOME NOFA that may be modified or waived include, without limitation, threshold scoring requirements and any other matter set forth in HSC § 50406(p)(2).
California Department of Housing and Community Development 13 HOME 2024 NOFA Second Amendment
Native American Entity Applicants, whether federally recognized or nonfederally recognized, are accordingly encouraged to discuss any such potential modifications or waivers and their options in that regard at or during an optional pre-application technical assistance meeting. Native American Entity Applicants should be aware that AB 1010 and the recent legislative change in AB 1878 (Reg. Sess. 2024) allows for the Native American Entity Applicants to apply for a request to modify or waive state HOME statutory and regulatory requirements, or guidelines. Neither AB 1010 or AB 1878 apply to federal HOME statutory and regulatory requirements; however, there may be other federal laws or federal doctrines that could provide a basis for a possible modification of some federal requirements for Native American Entity Applicants. An example is where a Native American Entity has its own Tribally Determined Wage, in which case Davis-Bacon wage requirements are not applicable. While AB 1010 requests can be processed at any time, Native American Entity Applicants are encouraged to begin the AB 1010 waiver request process before their application is submitted in order to allow time for the Department to review and make a legal decision on the request.
The Department urges Native American Entity Applicants to discuss possible waiver and modification requests during technical assistance sessions. AB 1010 waiver and modification request data can be accessed at the Department webpage under “Resources”
(https://www.hcd.ca.gov/policy-andresearch/native-american-tribal-affairs).
D. Application Submission Process
The Department will accept applications submitted via the eCivis application portal under this NOFA. Application acceptance and evaluation is subject to the state and federal regulations and the terms outlined in this NOFA. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate.
Electronic Application Submission Process
All Applicants must create an eCivis Profile prior to completing an application. Once the profile is created, the Applicant must complete an application via the eCivis GMS Portal. Application forms are available on the eCivis GMS Portal, including the Rental Housing Supplemental Application, which is also available on the HOME website at https://www.hcd.ca.gov/grants-and-funding/programsactive/homeinvestment-partnerships-program.
NOTE: Applications for project activities and program activities are scored and ranked separately. Application requirements include the following:
California Department of Housing and Community Development 14 HOME 2024 NOFA Second Amendment
• Project Activities. One main application must be submitted for each project activity.
Program Activities. One main application must be submitted, along with a sub-application for each additional desired program activity.
All applications (including all required sub-applications) must be uploaded to the eCivis GMS Portal no later than the deadlines specified in Section I (B) Timeline of this NOFA.
The Department will not accept applications through personal, postal, shipment deliveries, facsimiles, email, walk-ins, or any other forms of delivery other than the eCivis GMS Portal.
Applicants that do not meet the filing deadline requirements will not be eligible for funding. Applications must be on the Department’s current forms and cannot be altered or modified by the Applicant. Excel forms must be in Excel format, not converted to a PDF document.
The Department may request additional clarifying information from thirdparty sources, such as local government entities or the Applicant, but this is entirely at the Department’s discretion to determine if the Department has authority to make an award. Upon the Department’s request, the Applicant shall be given five (5) business days, from the date of staff notification, to submit said documents to clarify the application. The thirdparty sources shall certify that all evidentiary documents deemed to be missing from the application had been executed, and were in the thirdparty source’s possession, on or prior to, the application filing deadline.
For example, an appraisal that existed prior to the application filing deadline may be accepted by the Department as clarifying information.
If the Department still deems the application incomplete, or it fails to provide the minimum requirements, the Applicant may appeal the determination following the guidance in Section IV (E) Appeals of this NOFA.
Disclosure of Application
Information provided in the application will become a public record available for review by the public, pursuant to the California Public Records Act (Chapter 1473, Statutes of 1968) (PRA). As such, any materials provided will be disclosable to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, and home addresses. By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consent to the disclosure of submitted material upon receipt of a PRA request.
California Department of Housing and Community Development 15 HOME 2024 NOFA Second Amendment
Concurrent Applications
Due to the unique challenges of the current funding environment, the Department allows Applicants to pursue funding from more than one Department funding program. Separate concurrent applications to other HCD program funding sources are permitted under this HOME NOFA.
Applicants, however, MUST disclose all Department applications under review and/or applications anticipated to be submitted, regardless of who is applying for funding (e.g., city, county, Developer, sponsor, etc.).
The HOME Program has strict federal commitment and expenditure deadlines; therefore, if an Applicant submits any other funding applications to the Department after the HOME NOFA application due date, Applicant must notify HOME Program staff via the HOME NOFA mailbox
([email protected]).
If Applicants are competitive for a HOME award, the Department will consult with Applicants to determine the best funding scenario for Project feasibility while balancing cost containment. If the Project receives a state program award after the HOME NOFA application due date, HOME NOFA Applicants may be asked to accept a reduction of any Departmentadministered state program award by the amount of any HOME Project award.
E. Definitions
“Applicant” is any eligible State Recipient, CHDO, Developer, or Native American Entity which submits an application to the Department to operate Programs or develop or rehabilitate Projects using HOME funds within a specified jurisdictional boundary, in accordance with 25 C.C.R. § 8201 and 8204 and HSC § 50896. A Developer of a Project shall not act as administrative subcontractor for the activity.
“At Risk of Homelessness” means the same as defined under the federal Continuum of Care Program at 24 C.F.R. § 578.3, as may be amended and renumbered from time to time.
“Awardee" means the eligible Applicant (and, if applicable, the CoApplicant) that has been awarded funds from the Department under the HOME Program, and that will be held responsible for compliance with and performance of all HOME requirements.
“Choice-Limiting Actions” means an action that may have an adverse impact on the environment or limit the choice of reasonable alternatives. A Choice-Limiting Action may include, but is not limited to, executing a purchase and sale agreement, signing a lease agreement, real property acquisition, rehabilitation, repair, demolition, disposition, or new construction. For the purposes of environmental review, the Project is the aggregation of all activities that are required to build the Project and must
California Department of Housing and Community Development 16 HOME 2024 NOFA Second Amendment
be included in the scope of the environmental review. Even if HOME funds are used to pay for only a portion of the overall Project, Awardees and Subrecipients must be aware of activities that are considered ChoiceLimiting Actions, because taking such actions before the completion of the HUD Environmental Review process can automatically disqualify the project from receiving federal funds. Activities listed at 24 C.F.R. § 58.35(b) that are Categorically Excluded Not Subject To 24 C.F.R. § 58.5 (e.g., Tenant-Based Rental Assistance, provision of services) are not ChoiceLimiting Actions. “Developer” means any legal entity, including Native American Entities (Native American Entities-Federally Recognized Tribes and Native American Entities Non-Federally Recognized Tribes), that will provide or arrange for design, financing, and construction services in connection with a housing Project as set forth in 25 C.C.R. § 8201(i). A nonprofit organization, formed as a special purpose entity in compliance with 25 C.C.R. § 8313.2, by a Non-Federally Recognized Tribe (NAE-NFRT) as defined herein, may be considered a Developer if the NAE-NFRT satisfies all other Developer eligibility requirements.
“Enforceable Funding Commitment” means a letter or other document, in form and substance satisfactory to the Department, which evidences an enforceable commitment of funds or a reservation of funds by a Project funding source, and which contains the following:
o The name of the Applicant;
o The Project name;
o The Project site address, assessor’s parcel number, or legal description; and
o The amount, interest rate (if any), and terms of the funding source.
The Enforceable Funding Commitment may be conditioned on certain standard underwriting criteria, such as appraisals, but may not be generally conditional.
Examples of unacceptable general conditions include phrases such as “subject to senior management approval,” or a statement that omits the word “commitment,” but instead indicates the lender’s “willingness to process an application” or indicates that financing is subject to loan committee approval of the Project.
Note: Contingencies in commitment documents based upon the receipt of lowincome housing tax credits do not count as committed for purposes of gaining points in this scoring category.
“Homeless” or “Homelessness” means the same as defined under the federal Continuum of Care Program at 24 C.F.R. § 578.3, as may be amended and renumbered from time to time. “Homeless” includes “Chronically Homeless” and “Homeless with a Disability.”
California Department of Housing and Community Development 17 HOME 2024 NOFA Second Amendment
“Homeownership” means ownership in fee simple title of a 1- to 4-unit dwelling or condominium unit, or equivalent form of ownership approved by HUD. (1) The land may be owned in fee simple, or the homeowner may have a 99-year ground lease.
(i) For housing located in the insular areas, the ground lease must be 40 years or more.
(ii) For housing located on Native American Lands as defined in 25 C.C.R. § 8201(y)(1), the ground lease must be 50 years or more.
(iii) For manufactured housing, the ground lease must be for a period at least equal to the applicable period of affordability in 24 C.F.R. § 92.254.
“Local Agency” means a city, county, city and county, or a Native American Entity that is a duly constituted governing body of an Indian Reservation or Rancheria, in accordance with HSC § 50077.
“Local Public Entity” means any county, city, city and county, Native American Entity that is a duly constituted governing body of an Indian Reservation or Rancheria, redevelopment agency organized pursuant to Part 1 (commencing with section 33000) of Division 24, or housing authority organized pursuant to Part 2 (commencing with section 34200) of Division 24, in accordance with HSC § 50079.
“Native American Entity” (“NAE”) means an “Indian Tribe” or a “Tribally Designated Housing Entity” that is any of the following: a) Applicant meets the definition of Indian Tribe under Section 4103(13)(B) of Title 25 of the United States Code; b) Applicant meets the definition of Tribally Designated Housing Entity under 25 U.S.C. 4103(22); or c) If Applicant is not a federally recognized tribe as identified above, Applicant is either: (1) Listed in the Bureau of Indian Affairs Office of Federal Acknowledgment Petitioner List, pursuant to 25 C.F.R.
Part 83.1; or (2) An Indian Tribe located in California that is on the contact list maintained by the Native American Heritage Commission for the purposes of consultation pursuant to GC Section 65352.3, and 3) has formed and controls a special purpose entity in compliance with 25 C.C.R. § 8313.2. “Native American Entity – Federally Recognized Tribe (“NAE-FRT”) means any Tribal Government which is a federally recognized tribe as defined at 25 U.S.C. section 4103(13)(B) and includes a duly constituted governing body of an Indian Reservation or Rancheria as Health and Safety Code section 50077 and 50079; or is a Tribally Designated Housing Entity under 25 U.S.C. section 4103(22).
A NAE-FRT may apply as a State Recipient or Developer for HOME Funds. “Native American Entity – Non-Federally Recognized Tribe” (“NAE-NFRT”) means any Tribal Government which is an Indian Tribe located in California that
California Department of Housing and Community Development 18 HOME 2024 NOFA Second Amendment
is not a federally recognized tribe and is either: (1) listed in the Bureau of Indian Affairs Office of Federal Acknowledgment Petitioner List, pursuant to 25 C.F.R.
Part 83.1, and has formed and controls a special purpose entity in compliance with 25 C.C.R. § 8313.2; or (2) listed on the contact list maintained by the California Native American Heritage Commission for the purposes of consultation pursuant to Government Code (GC) § 65352.3, and (3) has formed and controls a special purpose entity in compliance with 25 C.C.R. § 8313.2.
A NAE-NFRT may apply as only a Special Purpose Entity Developer for HOME funds for project activities.
“Native American Lands” means real property located within the State of California that meets the following criteria: (1) is trust land for which the United States holds title to the tract or interest in trust for the benefit of one or more tribes or individual Indians, or is restricted Indian land for which one or more tribes or individual Indians holds fee title to the tract or interest but can alienate or encumber it only with the approval of the United States; and the land may be leased for housing development and residential purposes under federal law; or (2) lands outside the jurisdiction of tribal government owned or co-owned by a Native American Entity in accordance with 25 C.C.R. § 8201(y). “Native American Entity (NAE) Service Area” means the area where the Project is located within the Native American Lands and includes lands outside the NAE tribal government jurisdiction up to 100 miles from the boundary of the NAE trust or restricted land as defined at 25 U.S.C. 2201 that is within nonentitlement jurisdictions.
“Project” means a site or sites together with any building (including a manufactured housing unit) or buildings located on the site(s) that are under common ownership, management, and financing and are to be assisted with HOME funds as a single undertaking. The Project includes all the activities associated with the site and building. For program activities, such as First-time Homebuyer (FTHB), Owner-Occupied Rehabilitation (OOR), and Tenant-Based Rental Assistance (TBRA), “Project” means assistance to one or more families. “Project Commitment” means the date the state has executed a Standard Agreement with an Awardee that includes the date and signature of each person signing the agreement, and that meets the minimum requirements of a Standard Agreement as defined in 24 C.F.R. § 92.504(c).
If the Department or the Awardee is providing HOME First-time Homebuyer (FTHB) Assistance to a family to acquire single-family housing, the Department or Awardee and the family must have an executed written agreement under which the HOME assistance will be provided, and the property title must be transferred to the family or purchaser within six months of the agreement date.
If the Department or Awardee is providing HOME assistance to a family in the form of Tenant-Based Rental Assistance (TBRA), the Department or the
California Department of Housing and Community Development 19 HOME 2024 NOFA Second Amendment
Awardee must have an executed rental assistance agreement with the owner or the tenant in accordance with the provisions of 24 C.F.R. § 92.209.
For State Recipient Awardees, Project Commitment means the date when the written agreement is executed by the Awardee and the Developer(s) of the Project.
“Project Completion” means that all necessary title transfer requirements and construction work have been performed; the Project complies with HUD’s requirements, including the property standards at 24 C.F.R. § 92.251; the final drawdown of HOME funds has been disbursed for the Project; and the Project Completion information has been entered into HUD’s disbursement and information system. For tenant-based rental assistance, Project Completion means the final drawdown has been disbursed for the Project. The Department may also require a recorded Notice of Completion, Certificate of Occupancy, and/or evidence of stabilized rents to demonstrate Project Completion. Pursuant to 24 C.F.R. § 92.502(d), Project Completion must occur within 120 days of final disbursement of funds.
“Special Needs Population(s)” means the same as defined in the Multifamily Housing Program guidelines: people with disabilities; At Risk of Homelessness; individuals with substance use disorders; frequent users of public health or mental health services, as identified by a public health or mental health agency; individuals who are fleeing domestic violence, sexual assault, or human trafficking; individuals who are experiencing Homelessness and individuals experiencing Chronic Homelessness; homeless youth as defined in California Government Code § 129571(e)(2); families in the child welfare system for whom the absence of housing is a barrier to family reunification, as certified by a county; individuals exiting from institutional settings or at risk of placement in an institutional setting; older adults in need of supportive services; or other specific groups with unique housing needs as determined by the Department. “Special Needs Populations” do not include seniors unless they otherwise qualify as a Special Needs Population.
“Special Purpose Entity” means the legal entity or combination of legal entities with continuing control of the HOME Project that meets the requirements of 25 C.C.R. § 8313.2.
“State Recipient” means a “unit of general local government” designated by the state to receive HOME funds, in accordance with 24 C.F.R. § 92.201(b)(2) and 25 C.C.R. § 8201(ii), including NAE-FRTs.
NOTE: HUD has opined in a HUD letter to the Department dated March 16, 2016, that NAE-FRTs are considered a “unit of general local government” and thus eligible for HOME funds as a State Recipient. The Department, upon request, will produce a copy of the HUD letter dated March 16, 2016. “Subrecipient” means a public agency or nonprofit organization selected by the Department to administer a portion of the state HOME Program to produce
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affordable housing, provide down payment assistance, or provide tenant-based rental assistance. Per 24 C.F.R. 92.2, a public agency or nonprofit organization that receives HOME funds solely as a Developer or owner of a housing project is not a Subrecipient.
NOTE: HUD has opined in a HUD letter to the Department dated March 16, 2016, that the definition of “public agency” is construed broadly to mean “governmental entity” and thus includes NAE-FRTs to be eligible for HOME funds as a Subrecipient.
II. Program Requirements
The following is provided as only a summary and is not to be considered a complete representation of the entirety of the eligibility, threshold, or other requirements or terms and conditions of the HOME Program.
A. Eligible Applicants
1. State Recipients, as defined by this NOFA, including NAE-FRTs To meet the definition of an eligible State Recipient, Applicants must meet the following criteria:
a. Have not been designated as a HOME Participating Jurisdiction by HUD; b. Are not participants in an Urban County Agreement with a county that is designated as a Participating Jurisdiction;
c. Are not participants in a HOME Consortium; and
d. Are proposing project or program activities that will be located or carried out in the Applicant’s defined service area. Generally, this will be within the Applicant’s city limits, a county’s unincorporated area, or on or within 100 miles of Native American Lands as defined in 25 C.C.R. § 8201(y)(1) and within non-entitlement jurisdictions.
NOTE: NAE-FRTs must carry out program activities within the defined NAE Service Area. NAE-FRTs must carry out project activities located within the state HOME Program’s non-entitlement jurisdictional boundaries, which includes Native American Lands located within California.
Eligible city and county jurisdictions for 2024 federal HOME funds are listed in Appendix A. If a jurisdiction is not listed in Appendix A and is seeking a determination of eligibility by the Department, the jurisdiction must submit a copy of the consortium or urban county agreement indicating that the jurisdiction is not a participant of a FY 2024-2025 HOME consortium or Urban County Agreement. The agreement must be submitted no later than April 16, 2025, to the Department at [email protected].
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When a State Recipient partners with a Developer for a project activity, the State Recipient must document its own experience implementing local, state, or federal funding for affordable housing (creation or preservation of) and/or community development projects. The Developer is the entity that the Department relies upon for experience and capacity and must control the Project during acquisition (site control), development, and occupancy. Developers must satisfy all other eligibility requirements detailed in this NOFA including, but not limited to, experience and capacity requirements.
NOTE: Developer experience can be used to meet the minimum experience requirements for only one Developer application in this NOFA round. Developers may not submit separate HOME applications under the name of another entity over which they exercise control, as a way to get around the one application limit. A Limited Partnership (LP) is not considered an eligible Applicant/Awardee but may be the ultimate borrower under specific circumstances. If an eligible Applicant intends to create a LP, please consult with HOME staff prior to submitting an application.
2. Eligible CHDOs (State-certified Community Housing Development Organizations (CHDOs) as defined by 25 C.C.R. § 8201(f)) a. CHDO Applicants must meet all the requirements found at 24 C.F.R. §
92.2 at the time of application submittal and be certified by the Department prior to any project activity or program activity funding award through this NOFA.
b. CHDO Applicants are required to submit through the eCivis GMS Portal the following documents required to complete the certification review prior to, or as part of, the application package:
(1) A copy of the letter from the Internal Revenue Service demonstrating exemption under Section 501(c)(3) or (4) and evidence of good standing from the California Franchise Tax Board dated no more than 12 months prior to the date Applicant applies for certification. (2) A copy of the organization’s financial statements dated no more than 12 months prior to the date Applicant applies for certification. (3) A copy of the organization’s bylaws, containing at a minimum, the governing board composition, the fulfillment and maintenance of the 1/3 low-income representation requirement found in 24 C.F.R. § 92.2, description of the manner in which board members are selected, evidence of purpose of the organization that complies with the requirement in 24 C.F.R. § 92.2, and disclosure of relationships with for-profit individuals and/or entities, if any, as they relate to the governance of the organization.
(4) A copy of the organization’s articles of incorporation and any amendments.
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(5) A copy of Certificate of Status from the California Secretary of State dated no more than 12 months from the date of application of certification.
(6) A description of the formal process used to solicit advice from lowincome beneficiaries in decisions regarding design, citing, development, and management of affordable housing.
(7) A plan that describes tenant participation in management decisions for rental projects and the proposed fair lease and grievance procedures pursuant to 24 C.F.R. § 92.303.
(8) A list of current staff members responsible for HOME activities, with resumes. If staff do not have capacity, a commitment to hire an experienced consultant and a training plan must be submitted with the application for certification. For its first year of operating as a CHDO, an organization may satisfy this requirement through a contract with a consultant who has housing development experience to train appropriate key staff of the organization.
(9) Evidence of the Applicant’s history serving the community where the HOME assisted housing will be located.
(10) A list of current board members, their occupations, and the names of their employers.
(11) A document that demonstrates to the satisfaction of the Department that any and all audit findings will have been resolved prior to receiving Department funding.
(12) Evidence the CHDO has not been debarred or suspended from participation in federal or state housing or community development projects or programs.
(13) Board Member Certifications completed and signed by each Board Member.
c. Projects being funded through this NOFA with the CHDO set-aside are required to be “owned, developed, or sponsored” by an eligible state certified CHDO. “Owned, developed, and sponsored” are defined at 24 C.F.R. § 92.300 as:
(1) Owner: Rental housing is “owned” by the CHDO if the CHDO is the owner in fee simple absolute of multifamily or single-family housing (or has a long-term ground lease meeting the requirements of 25 C.C.R. § 8316) for rental to low-income families in accordance with 24 C.F.R. §
92.252. If the housing is to be rehabilitated or constructed, the CHDO hires and oversees the Developer that rehabilitates or constructs the housing. At minimum, the CHDO must hire or contract with an experienced Project manager to oversee all aspects of the development, including obtaining zoning, securing non-HOME
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financing, selecting a Developer or general contractor, overseeing the progress of the work, and determining the reasonableness of costs.
The CHDO must own the rental housing during development and for a period at least equal to the period of affordability. If the CHDO acquires housing that meets the property standards in 24 C.F.R. §
92.251, the CHDO must own the rental housing for a period at least equal to the period of affordability.
This option is available to CHDOs with experience and capacity to own and operate affordable rental housing but without the experience or capacity to develop the Project. This option is not available if the Project is owned by a limited partnership entity (see Sponsor paragraph below).
(2) Developer: The CHDO may act as Developer if the CHDO is the owner of multifamily or single-family housing in fee simple absolute (or has a long-term ground lease meeting the requirements of 25 C.C.R. § 8316) and the Developer of new housing that will be constructed or existing substandard housing that will be rehabilitated for rent to lowincome families in accordance with 24 C.F.R. § 92.252. To be the Developer, the CHDO must be in sole charge of all aspects of the development process, including obtaining zoning, securing non-HOME financing, selecting architects, engineers, and general contractors, overseeing the progress of the work, and determining the reasonableness of costs. At a minimum, the CHDO must own the housing during development and for a period at least equal to the period of affordability specified in 24 C.F.R 92.252.
This option is not available if the Project is owned by a limited partnership entity (see Sponsor paragraph below).
CHDOs are not allowed to act as Developer in Projects where the CHDO does not have a long-term ownership interest and contractual relationship with the Project owner (i.e., a Development Services Agreement) to develop the Project.
(3) Sponsor: 24 C.F.R. Part 92 provides two explanations of what it means to “sponsor” a HOME-assisted rental housing Project. a) A CHDO “sponsors” a Project when the property is “owned” or “developed” by:
o An affiliated subsidiary of the CHDO, which is wholly owned by the CHDO;
o A limited partnership of which the CHDO or its wholly owned affiliated subsidiary is the sole general partner; or
o A limited liability company of which the CHDO or its wholly owned affiliated subsidiary is the sole managing member.
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b) A CHDO may “sponsor” a Project in situations where the CHDO owns the property (in fee simple absolute), develops the housing, and agrees to convey the housing to a different private nonprofit organization at a predetermined point in time after Project Completion. The nonprofit to which the Project will be conveyed does not need to be a CHDO but must be identified and approved by the Department prior to Project Commitment of HOME funds. Additionally, this nonprofit cannot be created by a governmental entity. If for any reason the Project is not transferred to this nonprofit, the CHDO remains liable for the HOME funds and Project for the term of the affordability period. c) If awarded HOME funds, CHDOs must obtain all necessary permanent Project financing, including the permanent financing for the required period of affordability, and must execute a Standard Agreement with the Department pursuant to 25
C.C.R. § 8217(b)(1).
d. CHDO FTHB Projects and Infill New Construction site control and ownership requirements:
(1) Housing for homeownership is “developed” by the CHDO if the CHDO is the owner (in fee simple absolute) and developer of new housing that will be constructed or existing substandard housing that will be rehabilitated for sale to low-income families in accordance with 24 C.F.R. § 92.254.
(2) Pursuant to 24 C.F.R. § 92.300(a)(6)(i), to be the “developer,” the CHDO must arrange financing of the Project and be in sole charge of construction. The CHDO may provide direct homeownership assistance (e.g., down payment assistance) when it sells the housing to low-income families and the CHDO will not be considered a subrecipient. The HOME funds for down payment assistance shall not be greater than 10 percent (10%) of the total amount of HOME funds awarded for development of the housing.
(3) The state or the State Recipient must determine and set forth in its written agreement with the CHDO the actual sales prices of the housing or the method by which the sales prices for the housing being developed will be established.
(4) Prior to award, CHDOs must be certified to serve the jurisdiction in which the Project is located, and the jurisdiction must be eligible to receive state HOME assistance funds.
3. Eligible Developers, as defined by this NOFA
The Developer applying for the HOME funding is the entity that the Department relies upon for experience and capacity and must control the Project during acquisition (site control), development, and occupancy.
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Developers must satisfy all other eligibility requirements detailed in this NOFA including, but not limited to, experience and capacity requirements.
Developers may partner with a State Recipient Applicant in addition to submitting one application on its own, however both applications must not be for the same Project.
NAE-NFRTs may apply for HOME funds only as Developers and are not eligible to apply as State Recipients or CHDOs. NAE-NFRTs applying as Developers may apply only for project activities.
NOTE: Developer experience can be used to meet the minimum experience requirements for only one Developer application in this NOFA round.
Developers may not submit separate HOME applications under the name of another entity over which they exercise control as a way to get around the one application limit. A Limited Partnership (LP) is not considered an eligible Applicant/Awardee but may be the ultimate borrower under specific circumstances. If an eligible Applicant intends to create a LP, please consult with HOME staff prior to submitting an application.
B. Additional HOME Eligibility Criteria
1. Minimum Expenditure Requirement for Program Activities (50 Percent Rule) Pursuant to 25 C.C.R. § 8204(b), Applicants with current HOME Program activities contracts for which the expenditure deadline established in the contract(s) has not yet passed shall be ineligible to apply for a program activity unless the Applicant has expended at least 50 percent (50%) of the aggregate total of program funds originally awarded by this NOFA’s applicable application submittal date.
Potential Applicants with no current HOME Program activities contracts are not affected by this rule.
“Expended Funds” are the total of all valid Administrative and Project Drawdown Requests (PDRs) or, for TBRA, future commitments on Project Set-up Reports received by the Department by the NOFA application deadline. Additionally, for FTHB and OOR, a valid PDR is limited to the amount needed for reimbursement of actual expenses for work that has been completed (Work Completed). Work Completed varies by activity as follows:
a. FTHB activity: escrow has closed, as evidenced by a final HUD Settlement Statement.
b. OOR activity: construction completed and inspected.
c. TBRA activity: rental payment assistance amount multiplied by the number of months in the individual tenants’ TBRA agreements, to the extent those funds are available in existing TBRA grants.
2. Applicants must be in good standing with the State of California and all agencies and departments thereof. For example, if an Applicant is a business
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entity, such entity must be qualified to do business in California and currently in good standing with the California Secretary of State and the California Franchise Tax Board.
C. Eligible Activities (Pursuant to 24 C.F.R. § 92.205(a))
1. Project Activities — Eligible HOME project activities are as follows:
a. Rental Projects
(1) Rental New Construction Projects — funds are provided to develop a specific multifamily Project on a specific site by a specific Developer. Rental new construction Projects may be with or without acquisition of the property; or
(2) Rental Rehabilitation Projects — funds are provided to rehabilitate a specific rental Project on a specific site by a specific Developer, with or without acquisition of the property; or (3) Rental Acquisition Projects — funds are provided to acquire a specific rental Project that meets all HOME requirements including property standards.
Applicants requesting project activities funding for a rental Project consisting of multiple sites must be in compliance with 25 C.C.R. § 8303(b).
b. First-Time Homebuyer (FTHB) Projects
Construction financing must include the following:
(1) New construction or acquisition/rehabilitation/conversion to develop homes on specific site(s).
(2) All (100 percent) of the HOME investment rolls over to permanent financing to provide mortgage assistance to eligible first-time homebuyers when the units are sold to eligible homebuyers.
NOTE: Rental and FTHB Projects with multiple sites must have common ownership and financing.
2. Program Activities — Eligible HOME Program Activities are as follows:
a. First-Time Homebuyer (FTHB) Program
(1) Acquisition-only Down Payment Assistance – funds are awarded to HOME-eligible Applicants to provide individual loans to homebuyers to purchase modest dwellings selected from the open market.
NOTE: CHDOs are ineligible for this activity.
(2) Infill New Construction – funds are awarded to eligible State Recipients or CHDOs to provide assistance for the new
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construction of dwellings on scattered sites, with no more than four dwellings per vacant site, subject to the following requirements:
Pursuant to federal National Environmental Policy Act (NEPA) requirements, an environmental assessment
(EA) will be required, regardless of the funding source, if there are more than four units developed within 2,000 feet of one another.
Pursuant to the HOME NOFA, to be considered an Infill New Construction program the Applicant must assume the
role of Developer, own the property during construction, and sell the home to an eligible homebuyer within nine (9) months of Project Completion. All dwellings must be
situated on land where site control is established through fee simple, leasehold, or another manner approved in
writing by the Department, and be affixed to a permanent foundation at the time of construction closing. Please note, Section II (A) and Section IV (A) of this NOFA further
specify site control requirements for Infill New Construction Projects.
Pursuant to 25 C.C.R. § 8207, the FTHB primary mortgage loan must be fully amortized and have a fixed interest rate that does not exceed the current market rate by more than 100 basis points (1%), based on the Freddie Mac 30-year Fixed Rate Mortgage rate at
https://www.freddiemac.com/pmms.
b. Owner-Occupied Rehabilitation (OOR) Program
Funds are provided to HOME-eligible Applicants to assist individual homeowners whose primary residence needs repairs, improvements, or reconstruction necessary for correction of any health and safety deficiencies, and to meet locally adopted standards used for rehabilitation Projects.
“Reconstruction” means demolition and rebuilding on the same residential lot. This includes homes destroyed by natural causes if HOME funds are committed within 12 months of the date of destruction.
c. Tenant-Based Rental Assistance (TBRA) Program
Funds are provided to HOME Applicants to provide rent subsidies and/or security deposits to eligible households. The minimum term of rental assistance to an eligible household is six months; however, the tenant must be initially offered a one-year lease. TBRA funds may be used to assist tenants to reside in any state HOME-eligible jurisdiction within the county where the TBRA funds were awarded. TBRA funds awarded to
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NAE-FRTs must be used to assist tenants with housing within the NAE Service Area of the NAE-FRT Applicant.
For example, TBRA funds awarded to the City of Winters can also be used for units located in West Sacramento, Woodland, and the unincorporated areas of Yolo County, since these jurisdictions are state HOME eligible within Yolo County, but they may not be used in Davis, which is not state HOME eligible.
D. Ineligible Use of Project Funds
Pursuant to 24 C.F.R. § 92.214, federal HOME funds cannot be used for several items, including, but not limited to:
1. Initial deposits to replacement reserves as required by 25 C.C.R. § 8309.
Therefore, in a Project where HOME is the only source of financing, or if other funding sources cannot pay for these costs, the Developer must pay them;
2. Providing tenant-based rental assistance for the special purposes of the existing Section 8 program;
3. Providing non-federal matching contributions required under any other federal program; and
4. Applicants may not charge servicing, origination, or other fees for the purpose of covering costs of administering the HOME Program (e.g., fees on low- income families for construction management or for inspections for compliance with property standards) (see 24 C.F.R. § 92.206(d)(6) and §
92.207), with exceptions referenced in 24 C.F.R. § 92.214(b)(1).
In accordance with the Department’s 2024-2025 Annual Action Plans, HOME funds may not be used to pay for the cost to refinance existing Project debt.
Pursuant to 24 C.F.R. § 92.206(a)(4), HOME funds cannot pay for the costs associated to construct or rehabilitate laundry and/or other community facilities located in separate buildings containing no residential units. In addition, any community facilities must be for the exclusive use of the residents and their guests.
Pursuant to 24 C.F.R. § 92.206 (b)(2)(vi), federal HOME funds cannot be used to refinance single family or multifamily housing loans made or insured by any federal program, including CDBG.
Additionally, HOME funds cannot provide a duplication of benefit or supplant any other federal, state, or local funds previously committed to the Project.
For further ineligible uses of HOME funds, refer to 24 C.F.R. § 92.214.
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E. Activity Combination and Limits
State Recipients (excluding Developers and CHDOs) may apply for multiple eligible activities as follows:
1. One rental Project and one FTHB Project; or
2. One rental Project and any combination of eligible program activities; or
3. One FTHB Project and any combination of eligible program activities, except for a FTHB program.
CHDOs may apply for multiple eligible activities as follows:
1. One rental Project and one FTHB Project; or
2. One rental or FTHB Project and one FTHB program activity for infill new construction.
Developers (not applying through a State Recipient) may submit one application pursuant to this NOFA.
This application may consist of only one eligible activity as follows:
1. One rental rehabilitation Project, with or without acquisition; or
2. One rental new construction Project, with or without acquisition.
NOTE: Using both HOME FTHB project activity funds and HOME FTHB program activity funds for the same Project is not permitted.
F. Allocation of Funding
To promote equitable distribution of HOME Program funds, funding made available by this NOFA will be allocated in accordance with the state regulations and funding targets cited below, to the extent eligible applications are submitted to the Department.
Table 3 - Allocation of Funding
Funding Targets and Statutory Set-Asides (not including the Department’s administrative costs)
Amount
CHDO Set-Aside
Pursuant to 24 C.F.R. § 92.300(a), the Department will
allocate 15 percent (15%) of total funds available for housing to be owned, developed, or sponsored by CHDOs. $ 5,273,980
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Program Activities Funding Target
Pursuant to 25 C.C.R. § 8212.1, the Department will
allocate 40 percent (40%) of total funds available for
program activities.
$ 14,454,611
Rental Projects Funding Target
Pursuant to 25 C.C.R. § 8212.1, the Department will
allocate 55 percent (55%) of total funds for rental
Projects.
$ 19,923,923
First-Time Homebuyer Projects Funding Target
Pursuant to 25 C.C.R. § 8212.1, the Department will allocate 5 percent (5%) of total funds available for FTHB Projects. $ 1,757,993
Rural Areas Funding Target
Pursuant to 25 C.C.R. § 8212 (b)(3), the Department will reserve a minimum of 50 percent (50%) of total funds
available for Rural areas as defined in the HSC § 50199.21. $ 17,579,932
Native American Entity Funding Target
The Department will target 20 percent (20%) of total funds available for Native American Entity Applications (as
either State Recipients or Developers).
Please note, NAE-NFRTs cannot apply for HOME funds
as State Recipients.
$ 7,031,973
25 C.C.R. § 8213(d) specifies that in the event there are insufficient monies to fund an Applicant’s entire program activities funding request, the Applicant may be offered a lower amount of funding. The lower amount of funding may be offered only if the funding is sufficient to complete a portion of the application activities, which, if evaluated separately, would have been awarded. If the amount of funding available is insufficient, the available funds may be allocated to another feasible program activities application.
If applications from Native American Entities total less than the funding target, the portion not awarded will roll over to the competitive portion of the NOFA for all other Applicants.
If the NOFA results in insufficient applications to meet a state statutory set-aside or funding target, the portion of the funding target not awarded will roll over to fund other competitive Applications. For example, if applications received for the program activities funding target are undersubscribed, the Department may use
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the funds of the remaining program activities target to award applications received for project activities.
If the NOFA results in insufficient applications to award all available funds, the Department reserves the right to reopen the application submission period on an OTC first come, first served basis, through the date of the next NOFA release, or until the available funds are exhausted, whichever occurs first.
G. Activity Funding Amounts and Limits
CHDOs may apply for up to $4,5000,000 for a multifamily rental Project and up to $75,000 for CHDO operating costs, for a total maximum request of $4,575,000.
Developers may apply for up to $4,500,000 for a Project. Developers are not eligible for reimbursement of administrative costs or Project-related soft costs.
Prior to issuing the Award letter, the Department will evaluate the financial feasibility of each Project and may, as necessary for Project feasibility or to prevent over subsidizing a Project in accordance with 25 C.C.R. § 8300 et seq., decrease the HOME award amount.
State Recipients (excluding Developers) may apply for up to $4,500,000 for a multifamily rental Project, up to $50,000 for administrative costs, and up to $50,000 for Project-related soft costs, for a maximum total request of $4,600,000. Please note that Project-related soft costs are included in the maximum per-unit-subsidy limit.
For State Recipient Applicants, maximum award limits apply only to the amount of HOME funds requested through this NOFA and do not include any HOME Program Income (PI) the Applicant proposes to use. Applicants are encouraged to use HOME PI on hand and any HOME (PI) that the Applicant intends to use for the project activity must be included in the application budget. For example, if an Applicant has $1,000,000 of HOME PI on hand and intends to use this PI as a funding source for the current HOME application’s project activity, the HOME PI and grant combined amount must be included in the loan to the Developer. In this case, the HOME award amount may exceed the maximum award limit by $1,000,000.
NOTE: The total combined amount of HOME funds requested (including the HOME grant/loan amount plus any PI proposed for the project) is subject to the HOME maximum per-unit subsidy limits.
Homebuyer Project Loan Limits:
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• Down Payment assistance cannot exceed the percentage indicated in the Applicant’s approved First Time Homebuyer Guidelines of the proposed unit sales price plus closing costs. Applicants will need to consider the income levels of the pool of potential participants to determine the amount of HOME funds needed to complete the project and ensure each beneficiary is provided HOME down payment assistance based on need and remain within the HOME Program maximum per-unit subsidy limits.
• The HOME Program maximum per-unit subsidy limits and the HOME Homeownership Value Limits apply. All loan amounts will be verified by a subsidy layering analysis, and loan amounts will be reduced if the amount requested exceeds what is needed.
Project Activity Funding Limits
Table 4 - Funding Limits by Project Activity
Rental new construction or rehabilitation
with or without acquisition $4,500,000
FTHB Projects $2,000,000
CHDO Operating Grant* $75,000
Administrative Grant* $50,000
Project-Related Soft Costs Grant* $50,000
*See Section II (K) and (L) of this NOFA for guidance.
Minimum Amount of Funds per Project
The minimum amount of HOME funds that must be invested in a rental or homeownership housing Project is $5,000 per HOME-assisted unit in the Project. For example, a homeownership housing Project with 30 units, of which 15 units are HOME-assisted, requires a minimum HOME investment of $75,000.
This requirement does not apply to TBRA funding.
Maximum Amount of Funds per Project
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The maximum amount of HOME funds invested in a Project, direct beneficiary assistance, and Project-related soft costs, shall not exceed the lower of:
a. HOME Program maximum per-unit subsidy limits, established by HUD (at the time of application), under 24 C.F.R. § 92.250; or
b. Pursuant to 24 C.F.R. § 92.205(d)(1), only the actual HOME-eligible development costs of the assisted units may be charged to the HOME Program. If the assisted and non-assisted units are comparable in terms of size, features, and number of bedrooms, the actual cost of the HOMEassisted units can be determined by prorating the total HOME eligible development costs of the Project so that the proportion of the total development costs charged to the HOME Program does not exceed the proportion of the HOME-assisted units in the Project. If the assisted and non-assisted units are not comparable, the actual costs may be determined based on a method of cost allocation; and
c. The amount of HOME funds invested in a Project (when combined with other financing and assistance), must accomplish the following:
i. Enable the Project as proposed to be developed and operate in compliance with all HOME requirements, including the subsidylayering requirement at 24 C.F.R. § 92.250. For more information, see HUD CPD Notice 15-11: Requirements for the Development and Implementation of HOME Underwriting and Subsidy Layering Guidelines
ii. For rental Projects, achieve a debt-service coverage ratio in accordance with 25 C.C.R. § 8310.
The current income and rent limits (at the time of application) must be used in these calculations. They are located on the Department’s website at:
https://www.hcd.ca.gov/grants- and-funding/income-limits/state-andfederalincome-rent-and-loan-value- limits. The current HOME Program maximum per-unit subsidy limits are also incorporated into the application forms required to be completed when responding to this NOFA.
FTHB and OOR activities are also subject to the HOME Homeownership Value Limits (at the time of application), also located on the same website.
A Project may receive only one HOME award as a result of this NOFA. This prohibits the combination of awards to a State Recipient, Developer, and/or CHDO on the same Project.
Pursuant to 24 C.F.R. § 92.250, before committing funds to a Project, the Department must evaluate the project in accordance with the UMRs and will not invest any HOME funds, in combination with other governmental assistance, than is necessary to provide affordable housing. HOME Projects may not receive more subsidy than what is required to make them financially feasible.
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Program Activities Funding Limits
Maximum: $1,000,000 (including general administrative costs and Project-related soft costs). Minimum: $500,000. Applies to HOME-eligible Applicants for all program activities, subject to the following chart:
Table 5 – Program Activities Funding Limits Based on
HOME Expenditure Rate* Achieved
Aggregate Expenditure Rate for
Applicant’s Recent Program Activities
Contracts
(16-HOME, 18-HOME, and 19-HOME)
Maximum Application Amount
75 percent or more $1,000,000
50 – 74.99 percent $700,000
0 – 49.99 percent $500,000
*See “Expended Funds” definition in this NOFA’s Section II (B) (1).
NOTE: Applicants that did not have any of these HOME Program activities contracts may apply for up to $500,000
Successful Applicants (Awardees) will be evaluated quarterly to determine if their progress and rate of expenditure is reasonable. The Department may disencumber all or a portion of the grant if there is an unreasonably low rate of expenditure, as determined by the Department in its sole discretion.
H. Program Income and Recaptured Funds
Federal regulations at 24 C.F.R. § 92.503 require all Program Income (PI) and Recaptured Funds (RF) to be used in accordance with HOME regulations only for HOME-eligible activities, and PI funds on hand must be maintained in an interest-bearing account. Interest earned on those funds is considered PI.
To avoid de-committing appropriated grant funds from a specific Project, HOME PI may be accumulated throughout the current reporting period (state fiscal year) but must be committed to a Project in the next state fiscal year.
Approval from the Department is required prior to the use of all HOME PI and RF.
The PI received during the current reporting period, as well as PI anticipated to be received in the next state fiscal year, must be reported to the Department in accordance with HUD’s reporting requirements. Additionally, Applicants must identify how the funds will be used (name the project or program activity, and the intended beneficiary type) to ensure timely use of
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PI funds. All PI must be reported in the HOME Annual Performance Report to the Department.
NOTE – New to this NOFA: The Department encourages Applicants to use HOME PI for their proposed project or program activity. Applicants may request approval to use HOME PI on hand through this NOFA by including the amount of PI for the proposed project or program activity in the Application Budget. HOME PI is not subject to the award limits as noted above (G. Activity Funding Amounts and Limits).
I. Periods of Affordability
All Projects that receive HOME funds are subject to federal affordability requirements at 24 C.F.R. § 92.252 and 24 C.F.R. § 92.254 for a specific number of years, as specified in the following two tables. This term is referred to in this NOFA as the “Federal Affordability Period” and includes all federal affordability requirements under 24 C.F.R. § 92.252 and 24 C.F.R. § 92.254.
All Projects that receive HOME funds are also subject to state affordability requirements at 25 C.C.R. § 8208 for a specific number of years, as specified in the table below. This term is referred to in this NOFA as the “State Affordability Period.” Projects on Native American Lands as defined by 25 C.C.R. § 8208(y)(1) require a 50-year affordability period.
The requirements of the “Federal Affordability Period” and the “State Affordability Period” run concurrently. For example, if a county Applicant proposes a new construction rental Project, the “Federal Affordability Period” for the Project will be 20 years. However, the Project will also be required to abide by the “State Affordability Period” for an additional 35 years, totaling 55 years.
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Table 6 –Affordability Periods for Rental Housing
Housing Activity State Affordability
Period
Federal
Affordability Period
Rehabilitation or acquisition of existing housing; perunit amount of HOME funds under $15,000 Development on fee
land – 55 years
Development on
Native American
Lands [25 C.C.R. §
8208(y)(1)] – 50 years
5 years
Rehabilitation or acquisition of existing housing; perunit amount of HOME funds $15,000 - $40,000 10 years Rehabilitation or acquisition of existing housing; perunit amount of HOME funds over $40,000; or rehabilitation involving refinancing
15 years
New construction or acquisition of newly-constructed
housing 20 years
Table 7 – Affordability Periods for Homebuyer Assistance Homebuyer Assistance HOME Amount Per-Unit State and Federal Affordability Periods
Under $15,000 5 years
$15,000 - $40,000 10 years
Over $40,000 15 years
J. Forms of Assistance
HOME Loans
HOME assistance shall be in the form of deferred payment loans to be repaid at the maturity date of the Promissory Note to local HOME accounts controlled by eligible Applicants or the state’s local HOME account, except for the uses of funds specifically defined under HOME grants below.
Loans provided to homebuyers must meet the requirements set forth in 25 C.C.R. § 8205(C)(1)(A), including, but not limited to, the following terms:
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• Loans financed from the CHDO set-aside pursuant to 24 C.F.R. §
92.300(a)(1) shall comply with the financing provisions as required for the following activities:
o Land acquisition for first-time homebuyer projects shall bear zero interest.
o Loans to first-time homebuyers shall bear a simple interest rate of 3 percent per annum, computed from the date the Deed of Trust is recorded on the property. Interest and principal payments shall be deferred for the term of the loan. Commencing on the 11th anniversary of the recordation date, an amount equal to 10 percent of the accrued interest shall be forgiven each year, such that on the 20th anniversary of the recordation date, all interest will have been forgiven if the borrower is in compliance with the requirements stated in the Department’s loan documents. HOME Grants
Pursuant to 25 C.C.R. § 8205(c)(2), HOME assistance must be provided in the form of a grant for relocation payments, lead-based paint hazard evaluation and reduction activities, and TBRA. HOME assistance may be provided in the form of a grant for rehabilitation activities performed under an OOR program, if necessary to complete the project when the total of all project indebtedness equals or exceeds the projected after rehabilitation appraised value. The grant amount for OOR activities is limited to 25 percent (25%) of the applicable HOME Program maximum per-unit subsidy limit for the Project. This amount is in addition to any grant funds currently permitted for relocation, lead-based paint remediation, and Project-related soft costs for the Project.
HOME assistance may be provided as a grant to eligible State Recipients to cover Project-related soft costs. Project-related soft costs are further detailed in this NOFA, 24 C.F.R. § 92.206(d), and HUD CPD Notice 06-01:
Admin and Soft Costs, Community Development Expenses under HOME and American Dream Downpayment Initiative, except that customary closing costs for home acquisition activities may be included as either a loan or part of the grant funding for Project-related soft costs.
NOTE: All Project-related soft costs associated with an OOR Project must be included in the 24 percent (24%) funding maximum available for Projectrelated soft costs and may not be passed along to the homeowner.
HOME funds for Project-related soft costs cannot be drawn down before HOME funds for activity costs are drawn down. If the activity is not completed, and a Project Completion Report for the full amount drawn down is not filed, all HOME funds for that Project, including Project-related soft costs, must be repaid to the Department.
Project-related expenses for NEPA environmental review, and architectural and engineering and other professional services incurred within the 24 months
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prior to the Project Commitment of funds, may be reimbursed at the sole discretion of the Department after execution of the Standard Agreement. On a case-by-case basis, the Department may, in writing and in its sole discretion, permit reimbursement for other eligible expenses incurred after the date of the Award letter, and prior to the effective date of the Standard Agreement, upon the written request of the Applicant.
K. Administrative and CHDO Operating Funds
The following limits apply to the amount of administrative and CHDO operating funding that Applicants may receive. Project Developers shall not act as administrative subcontractors for the same HOME-funded project activity and are not eligible for Project administrative costs.
Pursuant to 24 C.F.R. § 92.208(a), CHDO operating funds may cover reasonable and necessary costs for the operation of the CHDO. Such costs include salaries, wages, and other employee compensation and benefits; employee education, training, and travel; rent; utilities; communication costs; taxes; insurance; equipment; materials; and supplies.
Project Activities
State Recipients eligible to receive administrative funds may request up to $50,000 for administrative costs.
CHDOs may request up to $75,000 in CHDO operating funding. This includes FTHB Projects.
Developers are not eligible to apply for administrative funds or Projectrelated soft costs.
All administrative costs must be reasonable, and Applicant must have detailed records to demonstrate costs are eligible for reimbursement.
Program Activities
All program activities Applicants may request up to 2.5 percent (2.5%) of the amount requested for administration, with the exception of TBRA activities.
TBRA Applicants will be provided up to 10% for general administrative costs, based on actual costs incurred. CHDOs undertaking a FTHB program activity may receive CHDO Operating funds in lieu of administrative funds at the same 2.5 percent (2.5%) rate.
All administrative costs must be reasonable, and Applicant must have detailed records to demonstrate costs are eligible for reimbursement. Actual eligible expenses must be incurred to draw down these funds.
L. Project-Related Soft Costs
Project Activities
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Eligible State Recipients of rental and homebuyer Projects may receive up to $50,000 to pay for specific eligible Project-related soft costs, previously referred to by the Department as “Activity Delivery Costs” (ADCs). Funding for Project-related soft costs are provided in the form of a grant and not part of the Project loan amount.
For a description of the types of expenses which may be charged as Project-related soft costs see 24 C.F.R. § 92.206(d)(6), 92.206(f)(2) and HUD CPD Notice 06-01: Admin and Soft Costs, Community Development Expenses under HOME and American Dream Downpayment Initiative.
Examples of Project-related soft costs include, but are not limited to:
• Preparation of work write-ups, work specifications, and cost estimates or review of these items if an owner has had them independently prepared; • Project underwriting;
• Construction inspections and oversight;
• Project document preparation;
• Costs associated with a Project-specific environmental review; • Costs associated with informing tenants or homeowners about relocation rights or benefits;
• Costs to provide information services such as affirmative marketing and fair housing information to prospective homeowners and tenants as required by 24 C.F.R. § 92.351; and
• Staff and overhead costs, such as preparing work specifications, loan processing, inspections, and other services related to assisting potential owners, tenants, and homebuyers.
Project-related soft costs must be included in the development budget, regardless of whether the funding is a loan or grant. Developers and CHDOs are not eligible for Project-related soft costs.
Program Activities
Standard Agreements will automatically allow the use of up to the maximum amount of Project-related soft costs for each specific program activity.
Funding draw requests for Project-related soft costs are made only on a reimbursement basis for actual costs incurred by a State Recipient as follows:
1. Up to 24 percent (24%) of the HOME loan/grant amount for OOR and for the rehabilitation component of acquisition with rehabilitation.
Project-related soft costs for owner-occupied rehabilitation projects may exceed the 24 percent (24%) limit if documentation of actual eligible costs is provided to the Department with the Project set-up. Documentation
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must be of actual eligible costs; consultant billings, without documentation of underlying actual costs, are not adequate.
2. Up to 6.5 percent (6.5%) of the total acquisition cost for FTHB activities.
3. Up to 5 percent (5%) of the HOME TBRA payment, per
household, for unit inspections and income determinations.
III. State and Federal Requirements
A. Property Standards and Physical/Capital Needs Assessments Pursuant to 24 C.F.R. § 92.251, as applicable, and as may be amended by HUD, housing that is acquired, constructed or rehabilitated with HOME funds must meet all applicable local codes and standards at the time of Project Completion.
Projects involving rehabilitation must comply with the Department’s HOME/NHTF Multifamily Rehabilitation Standards. Pursuant to 25 C.C.R. § 8309(b) and 24 C.F.R. § 92.251(b)(1)(ix), the Department requires rental rehabilitation Project applications to submit a third-party physical/capital needs assessment and a Replacement Reserve Study (RRS) with a 20-year forecast.
Projects involving new construction must comply with the requirements of 25 C.C.R. § 8300 et seq. and 24 C.F.R. § 92.251(a), including, but not limited to, requirements related to accessibility, disaster mitigation, written cost estimates, construction contracts and documents, construction progress inspections, and broadband infrastructure.
B. Timeframes for Use of Funds
Awardees of HOME funds are subject to progress deadlines and expenditure deadlines that are defined in the federal regulations and specified in the Standard Agreement.
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Project Activity Deadlines
Table 8 - HOME Project Activity Deadlines
Project Commitment of HOME Funds
(see Section I (E) of this NOFA for
definition of Project Commitment)
Within 24 months from award date
All non-HOME funding sources committed
to the Project Within 24 months from award date
Construction Loan Closing
Within 12 months from Project
Commitment execution date (in
accordance with 24 C.F.R. § 92.2)
Project Completion and Expenditure
Deadline
Within 4 years from Project Commitment of
HOME funds
Program Activities Deadlines
Table 9 - HOME Program Activity Deadlines
Project Commitment of HOME Funds
(see Section I (E) of this NOFA for
definition of Project Commitment)
Within approximately 90 days from
Award Date
Expenditure Deadline Within 3 years of Standard Agreement execution date
For project activities, if an Awardee fails to meet one or more of the deadlines outlined in the 25 C.C.R. § 8217(b) and described in this NOFA, a performance penalty will be imposed during the scoring on all future applicable HOME applications. It will also result in performance penalties being imposed on future HOME application(s) submitted by the Applicant, as well as application(s)
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submitted by the Project’s Developer, owner, and managing general partner within five (5) years of the award announcements of this NOFA.
All program activities funding must be expended by the deadlines established in the Standard Agreement. In addition to the final expenditure deadline, the Standard Agreement may also contain interim expenditure deadlines (e.g., 75% of funding must be expended by a specific date). Awardees must ensure that work is completed well in advance of this deadline to ensure funds are fully expended prior to the expenditure deadline.
Exceptions will be considered, at the sole discretion of the Department, if the Applicant provides clear and indisputable evidence that delays were beyond the reasonable control of the borrower and/or the Applicant, or the Department was responsible for the delay, and the Department has the flexibility to do so within federal regulations.
C. Match Requirements
Generally, HOME funds must be matched by nonfederal resources. HOME match requirements are waived for applications pursuant to this NOFA, however, the Department continues to track all match funds in project activities and program activities.
All eligible HOME match funding that Applicants obtain due to their activity’s need for other funding shall continue to be reported in the Project Set-up and Completion Reports so that the Department can bank any additional match and continue to waive the match. Match sources include funding derived from belowmarket rate loans (even if these loans are not repaid to the HOME local account), state Low Income Housing Tax Credits, property tax waivers, bond financing, fee waivers, grants, and other sources. The Department will review all Project Set-up and Completion Report forms to ensure that all reportable match funding has been included. For a HOME match calculation tool, see the Department’s HOME webpage under Resources. The HOME Contract Management Manual also contains additional information and resources on match, see http://www.hcd.ca.gov/grants-funding/activefunding/home/cmm.shtml.
D. Transition Reserve Policy
Projects must be in compliance with the Department’s Pooled Transition Reserve Policy Administrative Memorandum dated January 3, 2023, (Administrative Notice Number 22-08) and amended on August 8, 2023, (Administrative Notice Number 23-01), that implements statutory changes made under Senate Bill 948 (Chapter 667, Statutes 2022) applicable to Health and Safety Code § 50468, as may be amended from time to time, and any other related Department Transition Reserve Policy administrative memoranda that the Department may adopt, as applicable.
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E. Annual Monitoring Fees for Multifamily Projects
Pursuant to 24 C.F.R. § 92.214(b)(1)(i), the Department will charge fees to cover the cost of ongoing monitoring and physical inspection of HOME Projects during the state period of affordability. The state HOME Program will charge these fees as described below.
Developer and CHDO Projects
The Department charges an annual monitoring fee as follows:
Table 10 – Estimated 2025 Monitoring Fees
Number of HOME Units Annual Fee
12 or fewer $ 6,447
13 to 24 $10,491
25 to 36 $12,740
37 to 48 $13,113
49 to 60 $15,681
61 or more $18,358
To cover inflation, this annual monitoring fee is projected to increase annually at 3 percent (3%) following the Department's analysis of actual costs for monitoring. These annual monitoring fee amounts are subject to change before the formal commitment of HOME funds (Standard Agreement execution date).
Financial assumptions in the HOME application shall be based on the rate that will be effective at the time of initial occupancy.
Annual monitoring fees are mandatory payments. The first payment shall be prorated based upon the total number of days after permanent closing within the first fiscal year of Project operation.
Lump sum payments for monitoring fees made from development funds are not allowed for HOME Projects. Payments must be made annually pursuant to the Regulatory Agreement.
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State Recipient Projects
Pursuant to 24 C.F.R. § 92.214(b), State Recipients may also charge their borrowers annual monitoring fees to cover the actual ongoing costs to monitor and conduct physical inspections, as described below:
1. The monitoring fee charged may be less than, but not exceed, the amount charged for state CHDO and Developer Projects;
2. The monitoring fee shall be specifically stated in the State Recipient’s loan documents with the borrower;
3. The monitoring fee shall be based on the State Recipient’s analysis of actual costs for monitoring the Project and must be approved by the Department; and
4. Ten percent (10%) of the annual monitoring fee received for the Project by the State Recipient must be paid to the Department to cover the Department’s monitoring costs. For more guidance on establishing a monitoring fee, see HOMEfires Vol. 14, No. 2: Guidance on Establishing a HOME Monitoring Fee. Please note: HUD’s requirements for calculating a monitoring fee differ from the state’s UMR requirements.
Native American Entity Projects
Pursuant to this NOFA, the Department waives monitoring fees for Native American Entity Projects during the state period of affordability.
IV. Application Review
A. Minimum Application Requirements (Threshold)
Applications for HOME Projects are required to meet the minimum requirements outlined in this NOFA, 25 C.C.R. § 8200 et seq., and 24 C.F.R. Part 92.
Applications must meet the following minimum requirements at the time of application in order to move forward to the rating and ranking process:
1. The Applicant must submit a complete application in a format made available by the Department by the deadline specified in this NOFA and pursuant to 25 C.C.R. § 8211, and the application forms provided by the Department must not be altered or modified;
2. The Applicant is eligible to apply for funding, in accordance with any of the following:
• 25 C.C.R. § 8204; or
• Listed on Appendix A of the NOFA; or
• Meets the definition of an eligible Applicant in this NOFA (State Recipient, CHDO, or Developer)
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3. All other criteria and matters set forth within the NOFA shall also govern the Native American Entity target, unless and except to the extent expressly provided to the contrary by terms set forth within this NOFA;
4. The Applicant must propose at least one eligible activity pursuant to 25 C.C.R. § 8205 (other than administration);
5. The Applicant must propose an eligible use of funds pursuant to 25 C.C.R. § 8205 and 8210;
6. The Applicant must have no unresolved audit findings pursuant to 25 C.C.R. § 8204(a)(1)(D)(ii) and (2)(C)(i);
7. The Applicant must demonstrate its capacity for carrying out activities assisted with HOME funds. Awardees entering into a Standard Agreement with the Department must have capacity, cannot be shell entities, and cannot contract out for capacity (with limited exceptions for new CHDOs – see Eligible Applicants – CHDOs in the NOFA’s Section II);
8. Cities, counties, and local public housing authorities must provide documentation satisfactory to the Department that they comply with the submittal requirements of cost principles and audit requirements at 2 C.F.R. § 200.512. Any outstanding findings contained in the audit report may impact the ability of the Department to grant an award through this NOFA;
9. The Applicant and any member of its program or project team must not be on the list of debarred contractors at https://www.sam.gov/SAM/ pursuant to 25 C.C.R. § 8204(a)(1)(D)(iii) and 8204(a)(2)(C)(ii);
10.The Applicant’s requested total amount of funds for both administrative activity-specific costs and Project-related soft costs does not exceed the limits identified in the NOFA;
11.CHDO applications must contain procedures for ensuring effective Project control pursuant to 24 C.F.R. § 92.300(a)(1) and 25 C.C.R. § 8204(a)(2)(D);
12.There is no pending or threatened litigation that could affect implementation of the proposed Project; and
13.When applying for project activities, the Applicant (not the ultimate borrower) must demonstrate documented site control of the Project at the time of application. Site control is subject to the HOME funding award as required by 25 C.C.R. § 8212(a)(6)(B), 25 C.C.R. § 8303, and 24 C.F.R. Part 92, including but not limited to, demonstrating site control by one of the following:
• Fee title, which, for tribal trust land, may be evidenced by a title status report (TSR) or an attorney’s opinion regarding chain of title and current title status;
• A leasehold interest on the Project property with provisions that enable the lessee to make improvements on and encumber the
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property, provided that the terms and conditions of any proposed lease shall permit, prior to loan closing, compliance with all Program requirements, including compliance with 25 C.C.R. § 8316;
• An option to purchase is obtained, conditioned on the responsible entity’s determination to proceed with, modify, or cancel the Project based on the results of a subsequent environmental review, and the receipt of an Authority to Use Grants Funds (“AUGF”) from the Department for State Recipient Projects and from HUD for Developer and CHDO Projects. The cost to secure the site control document can be only a nominal portion of the purchase price; • A Purchase Agreement, Disposition and Development
Agreement (DDA), Option to Lease, or Exclusive Right to Negotiate is obtained, but this agreement cannot be conditioned on NEPA/California Environmental Quality Act (CEQA) clearance or any other federal requirement; or
• A conditional purchase contract may be used for an existing singlefamily home (1 to 4 units) or an existing multifamily residential Project in some limited circumstances, even when federal funds have already been contemplated.
NOTE: For more details on required and prohibited provisions of agreements consistent with NEPA, see HUD CPD Notice 98-01: Layering Guidance for HOME Participating Jurisdictions When Combining HOME Funds with Other Governmental Subsidies; HUD CPD Notice 15-09: Requirements for Committing HOME Funds; and HUD Memo: Guidance on Operations and Conditional Contracts for Purchase of Real Property for Environmental Reviews Conducted by a Responsible Entity under 24 C.F.R. Part 58.
General HUD rules state that Purchase Agreements are acceptable if federal funds are not contemplated. Applicants are cautioned to make sure that the Purchase Agreement or DDA is open-ended or is of sufficient duration that it does not need to be extended after the HOME application is submitted.
HUD has ruled that if a Purchase Agreement/DDA expires after the HOME application is submitted, and before the AUGF is executed, the execution of an extension would be a Choice-Limiting Action (renewal prior to expiration is acceptable). The application also should ensure the Purchase Agreement/DDA has other contingencies, such as a permanent financing contingency, so that the seller cannot legally compel an individual to purchase the site prior to receiving the AUGF.
For more information on conditional purchase contracts, see HUD Memo:
Guidance on Operations and Conditional Contracts for Purchase of Real Property for Environmental Reviews Conducted by a Responsible Entity under 24 C.F.R. Part 58.
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B. Scoring and Ranking
After meeting the threshold requirements, applications will be scored as follows.
The Department will score, rank, and fund applications based on a review of eligible activities for which funds are requested. Each application must be submitted using Department forms and contain all information required pursuant to 25 C.C.R. § 8211(c)(d). Scoring for Projects is subject to the appeal process described in Section IV (E) of this NOFA. Each project activity or combination of program activities will be evaluated and ranked separately.
In the case of a tie score, the application demonstrating the highest jurisdictional poverty level will be funded first. If CHDOs and/or Developers are applying from the same jurisdictional area, the Project with lower average rents (expressed as a percentage of area median income) will be funded first.
Applications will be funded in descending order based on points earned.
Applications that qualify for CHDO, FTHB Project, and Rural targets will be funded first, based on their scores as necessary to meet the minimum setasides and funding targets.
Once the set-asides and targets have been achieved, remaining applications will be funded within their respective allocations pursuant to 25 C.C.R. § 8212.1, based on scores relative to all other applications, with the highest-scoring applications funded first.
All scoring factors and evaluation requirements are listed in Appendix D and any applicable Supplemental Applications.
C. Rental Project Scoring and Notification
Once rental Project application scoring is complete, the Department will email the authorized representative and contact person listed in the application describing the scores and facts upon which those scores were determined.
D. Project Activity Feasibility Review
In accordance with 25 C.C.R. § 8212(a)(6), 25 C.C.R. § 8310, and 24 C.F.R. §
92.250(b), the Department will perform underwriting analysis to substantiate the Project is financially feasible for at least 20 years, as well as cost allocation and subsidy layering analyses to determine the appropriate amount of the HOME award.
When making its feasibility determinations, the Department will:
• Examine all the sources and uses of funds for the Project (including any operating cost assistance, operating cost assistance reserve, or projectbased rental assistance that will be provided to the Project); and • Assess the current market demand in the neighborhood the Project will be located, the experience of the Applicant team, the amount and quality of
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the Applicant team’s employees, the financial capacity of the Applicant team, and firm written financial commitments for the Project.
To determine the Project’s feasibility and sustainability, the Department will review the Project Sources and Uses Form. When completing the application form, Applicants should be sure to include all known and potential Project costs, including, but not limited to, the following:
• Site development costs
• Local development costs
• Local government approvals
• Project market study
• Elevation above a floodplain
• Relocation
• Environmental remediation
• Mitigation of environmental conditions and hazards
• Any other factors that may impact the Project costs and/or schedule If an Applicant proposes to develop site(s) formerly used for agricultural, industrial, manufacturing, or commercial purposes, or the site is situated on, adjacent to or near rail yards, airports, dumpsites, or other potentially contaminated properties, whether abandoned or operating, the Department may require Phase II environmental site assessment, or other soil assessment or testing. If an Applicant proposes to develop site(s) within a 100-year floodplain, the Department requires a HUD 8-step Floodplain Analysis. If not submitted with the application, these reports will be required after award as part of the NEPA process.
If the Applicant has any indication that these conditions may exist, the Department highly recommends that Applicants complete an assessment, soil sampling, or other appropriate testing methodology, prior to submitting the application. The results should be submitted as part of the application documentation, and any additional costs the Project may incur must be included in the Project budget and Sources and Uses Form.
Failure to include these items can increase the Project costs such that the Project is unfeasible, resulting in being noncompetitive for an award. For this reason, it is incumbent upon the Applicant to present verifiable and documented information in the application to prevent any unknown or uncertain Project costs.
E. Appeals
1. Basis of Appeals
a. Applicants may appeal the Department’s written determination that an application is incomplete, has failed threshold review, or has otherwise been
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determined to provide an insufficient basis for an award (including point scoring and tie breaker).
b. At the sole discretion of the Department, the Department’s written determination may include a request for clarifying and/or corrective information. For purposes of this section, “clarifying information” includes information and/or documentation that resolves ambiguities in any application materials that will inform the Department’s threshold, scoring and feasibility determinations.
c. Applicants do not have the right to appeal a decision of the Department relating to another Applicant’s application (e.g., eligibility, award). d. Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with this NOFA. All decisions rendered shall be made by the Branch Chief or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of the Department.
e. The appeal process provided herein applies solely to decisions of the Department made pursuant to this NOFA.
2. Appeal Process and Deadlines
a. Process: To file an appeal, Applicants must submit to the Department, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be considered if this information would result in a competitive advantage to an Applicant. Once the appeal is submitted to the Department, no further information and/or materials may be accepted or considered. Appeals are to be submitted to the Department at [email protected] according to the deadline set forth in the Department review letters.
b. Filing Deadline: Appeals must be received by the Department no later than five (5) business days from the date of the Department’s threshold review or initial score letters, as applicable, representing the Department’s decision made in response to the application.
V. Award Announcements and Contracts
A. Award Announcements
Subject to the availability of funds, the Department intends to send award letters as reviewed and approved for Native American Entity HOME Project Activity applications, by December 2025 for non-NAE HOME Project Activity applications. The Department intends to send award letters as reviewed and
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approved for all HOME Program Activities applications, within 60 days of the receipt of a complete application.
Updates on planned awards and contract status will be provided through the Department’s Listserv system. To be added to this list, go to https://www.hcd.ca.gov/contact-us/email-signup, scroll down, and select Federal Programs.
B. Contracts
Awardee(s) must enter into a Standard Agreement with the Department. The Standard Agreement contains all the relevant state and federal requirements, as well as specific information about the award and the work to be performed. The Standard Agreement includes deadlines that are consistent with state and federal HOME regulations.
Failure to meet these deadlines is considered a material breach of the Standard Agreement.
NOTE: The Standard Agreement may be delayed if the Awardee does not timely provide the Department with all required entity resolutions and other entity documentation (e.g., bylaws, articles of incorporation, 501(c)(3) certification, certificate of good standing, limited partnership agreement), in form and content acceptable to the Department in its sole discretion, which evidences that the Awardee has the legal authority to contract with the Department.
The Standard Agreement must be executed by the Awardee(s) within 90 days of receipt. Failure to execute and return the Standard Agreement(s) to the Department within 90 days may result in award cancellation. The Awardee(s) must remain a party to the Standard Agreement for the full term of the Standard Agreement; removal of the Awardee(s) is prohibited unless the Department provides approval in advance.
Native American Entity Awardees must provide the Department with risk mitigation provision(s) in the Department’s Standard Agreement, and all other Department loan and/or grant transaction documents, including but not limited to, a lease rider and a Declaration of Restrictive Covenant (or Regulatory Agreement). The Native American Entity may accomplish the purpose of the risk mitigation provisions by executing and referencing a separate instrument that the Native American Entity would agree to resolve any disputes under the contract through risk mitigation provisions. The risk mitigation provisions are an alternative to “limited waiver of sovereign immunity,” and they may operate like a limited waiver of sovereign immunity provided the necessary language is included in the Department’s Standard Agreement and all other Department loan and/or grant transaction documents. The risk mitigation provisions also provide the Department with an opportunity to resolve and enforce any of the terms and conditions of the Standard Agreement and the Department’s loan and/or grant transaction documents through an informal process and/or in Tribal, State, or Federal Court.
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In the Department’s Standard Agreement and loan and/or grant transaction documents, the Department may require the following risk mitigation remedies that include, but are not limited to: adding an arbitration (dispute resolution) provision, whereas the Native American Entity would agree to resolve any disputes through an arbitration process;
i. Restructuring the draw-down of funds with conditions that must be met for each disbursement (e.g., satisfaction of specific performance milestones; or receipts for eligible expenses);
ii. Requiring Native American Entities to provide insurance with the Department as a named beneficiary to cover the risks attendant to an unenforceable agreement and/or use restriction;
iii. Receiving technical assistance throughout the program/project lifecycle.
The Department aims to provide technical assistance to Native American Entity applicants in the earlier stages of the award process to ensure that they are clearly informed of program requirements. Examples include, but are not limited to:
• Calculating rent and assistance amounts;
• Compliance with applicable fair housing laws; and
• Compliance with tenant screening and selection requirements iv. Incurring negative points or disqualification from future Departmental funds for violating fundamental program requirements such as affordability term, levels, occupancy, and habitability standards; and v. Requiring a robust capacity assessment as an essential part of the application review, demonstrating the Recipient has sufficient prior experience, or a partner/contractor with experience, to be successful managing the Project.
VI. Federal and State Overlays
All activities funded with HOME funds and/or HOME PI are required to comply, where applicable, with HUD’s federal “overlay” requirements found in 24 C.F.R. §
92.350, et seq. of the HOME Final Rule.
Failure to comply with state or federal overlays could result in significant Project cost increases, rejection of the HOME application, and/or loss of points in current or future HOME funding rounds. Projects must comply with all applicable state and federal laws, including, but not limited to:
a. National Environmental Policy Act (NEPA);
b. California Environmental Quality Act (CEQA);
c. State and federal (Davis-Bacon) prevailing wage;
d. URA Acquisition and Relocation;
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e. Equal Opportunity and Fair Housing;
f. Affirmative Marketing;
g. Section 504 of the Rehabilitation Act of 1973;
h. Fair Housing Act (including accessibility and design requirements); i. Americans with Disabilities Act, where applicable;
j. Section 3 (employment of low-income persons);
k. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. Part 200;
l. Build America, Buy America Act; and
m.Tenant protections and selection practices pursuant to 24 C.F.R. § 92.253.
National Environmental Policy Act (NEPA) & HUD Environmental Review Requirements (contained in 42 U.S.C. §§ 4321-4347 and the implementing regulations at 24 C.F.R. Part 58)
After Applicant has submitted the HOME application to the Department, and before the NEPA Authority to Use Grant Funds (AUGF) has been issued, the Applicant and any participant in the development process must not engage in any Choice-Limiting Actions as defined in this NOFA and at 24 C.F.R. 58.22. All Choice-Limiting Actions on the site or on behalf of the project by anyone after the HOME application has been submitted to the Department and before the AUGF is issued will disqualify an Applicant’s Project from receiving any HCD federal funds – not only for this HOME NOFA round, but future NOFA rounds.
Thus, Applicants must take great caution before proceeding with project activities.
NOTE: Pursuant to HUD’s NEPA regulations, certain activities are not considered Choice-Limiting Actions regardless of when they are carried out. These activities include, but are not limited to, such things as: environmental and other studies; resource identification and development of plans and strategies; submitting funding applications, inspections and testing for hazards or defects; purchase of insurance; payment of principal and interest on loans made or obligations guaranteed by HUD; and assistance for improvements that do not alter environmental conditions and are necessary to address the effects from disasters or imminent threats to public safety. For more information on activities not considered Choice-Limiting Actions, see 24 C.F.R. § 58.22.
For all new construction Projects and substantial rehabilitation Projects, compliance with NEPA is evidenced by an AUGF. HUD issues the AUGF for CHDO and Developer Projects, and the Department issues the AUGF for State Recipient Projects. For rehabilitation Projects not requiring an AUGF, state approval of the environmental documentation is still required prior to taking any Choice-Limiting Actions. For a thorough explanation of the NEPA process, see
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the Department’s Environmental Review webpage at
https://www.hcd.ca.gov/grants-and-funding/environmental-review.I The Department encourages commencement of the NEPA Environmental Assessment (EA) process as soon as possible, but no later than receipt of the Award letter. For rental Projects, Project reports often require additional analysis of environmental impacts.
Submit general questions regarding Choice-Limiting Actions, or the level of environmental assessment required of the Project, to [email protected] prior to taking any action concerning the proposed HOME Project.
The application must disclose all known environmental hazards, and, if awarded, the Department must be fully informed of all environmental issues. Failure to do so will be considered a material misrepresentation and result in a performance point penalty for all members of the development team for future HOME applications with the Department.
NOTE: The Department is unable to give legal advice regarding a specific Project or program. If an Applicant has specific questions regarding a ChoiceLimiting Action, or environmental laws that may affect the Project or program, the Department recommends that the Applicant consult with a legal advisor or professional consultant prior to taking any action on the Project. Applicants understand and agree that they are solely responsible for their decisions with respect to Choice-Limiting Actions, or potentially Choice-Limiting Actions, and the Department shall have no liability therefor.
California Environmental Quality Act
By execution of this Agreement, the Applicant is also subject to the provisions of the California Environmental Quality Act (CEQA). Applicant assumes responsibility to fully comply with CEQA’s requirements regarding the work performed.
For Projects located on Native American Lands as defined by 25 C.C.R. § 8201(y)(1), the Department will be the lead agency and will prepare any exemption documentation for all other Projects subject to CEQA.
Federal Prevailing Wage Requirements (Davis-Bacon)
Federal prevailing wages must be paid on Projects involving site development, construction, and/or rehabilitation with 12 or more HOME-assisted units.
The HOME Applicant and the construction contractor must ensure that the Davis-Bacon wage requirements as well as state prevailing wage laws are followed, where applicable. The Sources and Uses Form submitted with the HOME application will be examined to ensure that prevailing wage costs have been considered (state and federal, if applicable). CHDOs are required to hire an outside consultant to act as a Labor Standards Coordinator. If the HOME
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Applicant does not have existing staff to monitor federal labor standards, hiring an outside labor consultant is highly recommended.
For Projects located on Native American Lands as defined by 25 C.C.R. § 8201(y)(1) and if the HOME Applicant has adopted a Tribally Determined Wage (TDW) in accordance with Tribal law, the HOME Applicant may apply its TDW in lieu of Davis-Bacon and the California prevailing wage law.
Homebuyer Self-Help Projects with 12 or more HOME-assisted units may be excluded from Davis-Bacon wage requirements if either of the following applies:
a. Site development was completed before the HOME application, the use of HOME funds was not contemplated when the site development was completed, and there are no agreements or contracts for more than 11 HOME units. If the use of HOME was contemplated before the site development was completed, Davis-Bacon wages must be paid on the entire Project; or
b. If the Self-Help families purchase finished lots and contract individually with the General Contractor for construction of their homes, and there are no other construction contracts or subcontracts that cover more than one unit.
Displacement, Relocation, and Acquisition Requirements
Relocation assistance must be provided if individuals and/or businesses will be temporarily relocated or permanently displaced as a result of a HOME-assisted Project. All Projects are required to comply, where applicable, with the Uniform Relocation Assistance and Real Property Acquisition Act (URA) and the Displacement, Relocation, and Acquisition requirements pursuant to 24 C.F.R. §
92.353. Specifically, federal relocation requirements extend back to the “initiation of negotiations” (ION). For more information on federal displacement, relocation, and acquisition requirements, see HUD’s CPD Handbook 1378.0.
Submit questions regarding ION determinations to [email protected] This recommendation applies to all rental and FTHB Projects involving any relocation activities. An accurate determination is critical because relocation costs may be higher if an earlier ION date is necessary. Applications for tenant occupied properties must have already provided the General Information Notice (GIN) to all tenants by the date of the ION.
The Sources and Uses form submitted with the application must adequately budget for relocation costs. Consistent with federal relocation requirements prohibiting economic displacement, if rents for existing tenants will increase, a transition reserve must be budgeted to maintain rents for existing tenants at the higher of 30 percent (30%) of their income at ION or the rent at the time of ION, not including regular increases in expenses, for as long as they live in the Project.
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Homebuyer 90-Day Vacancy Rule: Relocation requirements will also be triggered if a FTHB proposes to purchase a home that has been occupied by a renter in the 90 days preceding the date of the purchase agreement. Exceptions to this rule can be made by the Department on a case-by-case basis with adequate third-party documentation that the tenant moved for reasons unrelated to the sale of the property, such as the tenant moving for another job.
Normally, relocation will not be triggered for OOR or TBRA programs. However, temporary relocation costs are an eligible HOME grant expense.
A relocation certification is required for all Projects including vacant site(s).
Applicants that assert their Project does not require relocation must submit a detailed explanation, including supporting documentation, as to why relocation (of tenants, farms, businesses, etc.) is not required. The Department will review the documentation to determine whether a relocation plan is necessary.
Relocation considerations include:
• Vacant land, which is land that is not developed or being used for agricultural purposes;
• Property vacated for the Project, then relocation applies; and • Tenants include anyone who is living or storing their belongings on the property with the owner’s consent, whether or not the “tenant” pays rent.
Squatters are not tenants.
If relocation is not required, the Department will issue a Certification Regarding Non-application of Relocation Benefits and Indemnification Agreement (“NonRelocation Certification”). This Non-Relocation Certification must be executed by the Applicant/borrower/sponsor prior to the Department executing the Standard Agreement, and as a condition thereof. The Non-Relocation Certification substantiates and certifies that there is no displacement including, but not limited to, the displacement or temporary relocation of tenants, businesses, and farms; therefore, no relocation is required. Submission of thorough and clear supporting information will lead to a more efficient review and decision.
The following are examples of supporting documentation for the Non-Relocation Certification:
• Background information
• Project information
• Reports from professionals, such as appraisal or soils report • Purchase information
• Mini relocation plan with pictures of the vacant land • Summary relocation report
• Scope of Work from the general contractor
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• Letter from the Project engineer stating the scope of work • Sales contract evidencing the purchase of vacant land • ALTA survey of (purchased) vacant land
• Property tax assessment for vacant land
• Photographic evidence of vacant land
Pursuant to 24 C.F.R. § 92.353(g) regarding “Displacement, Relocation and Acquisition: Appeals,” a person who disagrees with the participating jurisdiction's determination concerning whether the person qualifies as a displaced person, or the amount of relocation assistance for which the person may be eligible, may file a written appeal of that determination with the jurisdiction. A low-income person who is dissatisfied with the jurisdiction's determination on his or her appeal may submit a written request for review of that determination to the HUD Field Office.
Projects located on Native American Lands, as defined in 25 C.C.R. § 8201(y)(1), may also be subject to the Native American Housing Assistance and Self Determination Act of 1996 (NAHASDA) relocation requirements pursuant to 24 C.F.R. § 1000.14.
Procurement Requirements for State Recipients Using Administrative Subcontractors
State Recipients using administrative subcontractors paid with HOME Funds must follow, where applicable, a competitive Request for Qualifications (RFQ) or Request for Proposals (RFP) procurement process to select the administrative subcontractor. For information on this procurement process, see the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. Part 200.
Projects located on Native American Lands, as defined in 25 C.C.R. § 8201(y)(1), may also be subject to NAHASDA procurement requirements pursuant to 24 C.F.R. § 1000.26.
Continuing Compliance Responsibilities
The Awardee must collect and report data upon execution of the Regulatory Agreement until the final Project Completion Report is accepted in the federal disbursement and information system. Annual performance reports must be submitted to the Department during the entire affordability period pertaining to the outcomes of the program, pursuant to the Regulatory Agreement provisions.
Local government Applicants must comply with the requirements of 2 C.F.R. Part 200.
Applicants/Awardees are responsible for disclosing all changes to the Project after submitting the application. Such changes could include, but are not limited to, development team member changes, increased or decreased costs, intent to
California Department of Housing and Community Development 57 HOME 2024 NOFA Second Amendment
apply for additional funds, changed Project description, environmental issues, and/or Project timeline changes.
Questions regarding compliance with the submittal requirements can be directed to [email protected].
Violence Against Women Act Requirements
Assurance of Compliance with the “Violence Against Women Reauthorization Act of 2022” (VAWA) (S.3623 - 117th Congress (2021-2022)) (as amended or reauthorized) Title VI - Safe Homes for Victims of Domestic Violence, Dating Violence, Sexual Assault, and Stalking – Sec. 601-603. See also 81 FR 80803, Nov 16, 2016.
VAWA provides housing protections for survivors of domestic and dating violence, sexual assault, and stalking when it comes to finding and keeping a home they can feel safe in. VAWA applies for all victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation, and which must be applied consistently with all nondiscrimination and fair housing requirements. VAWA now expands housing protections to HUD programs beyond HUD’s public housing program and HUD’s tenant-based and project-based Section 8 programs. VAWA now provides enhanced protections and options for victims of domestic violence, dating violence, sexual assault, and stalking. During the performance of this Agreement, the HOME Recipient shall ensure that all requirements of VAWA are complied with, including but not limited to:
1) Domestic Violence survivors are not denied assistance as an Applicant, or evicted or have assistance terminated as a tenant, because the Applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault, and stalking.
2) It will implement an ‘emergency transfer plan’, which allows for domestic violence survivors to move to another safe and available unit if they fear for their life and safety.
3) It will provide “Protections against denials, terminations, and evictions that directly result from being a victim of domestic violence, dating violence, sexual assault, or stalking, if the Applicant or tenant otherwise qualifies for admission, assistance, participation, or occupancy.”
4) It will implement a ‘Low-barrier certification process’ where a domestic violence survivor need only to self-certify in order to document the domestic violence, dating violence, sexual assault, or stalking, ensuring third party documentation does not cause a barrier in a survivor expressing their rights and receiving the protections needed to keep themselves safe.
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Fair Housing and Tenants’ Rights Protections
The Applicant/Awardee must comply with all applicable local, state, and federal laws, constitutions, codes, standards, rules, guidelines, and regulations, including, without limitation, those that pertain to accessibility, construction, health and safety, labor, fair housing, fair employment practices, affirmative marketing and outreach practices, nondiscrimination, and equal opportunity, where applicable.
To the furthest extent applicable and subject to federal preemption, the Applicant/Awardee must comply with all relevant laws, including, without limitation, the California Fair Employment and Housing Act (Gov. Code, § 12900 et seq.); the Unruh Civil Rights Act (Civ. Code, § 51); Government Code § 11135 (the prohibition of discrimination in state-funded programs); Government Code § 8899.50 (the duty to affirmatively further fair housing); California’s Housing Element Law (Gov. Code, § 65583 et seq.); California Code of Regulations, Title 2, §§12264 – 12271 (legally permissible consideration of criminal history information in housing); Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.); the ADA of 1990 (42 U.S.C. § 12101 et seq.); the Fair Housing Act (FHA) and amendments (42 U.S.C. § 3601 et seq.); the Fair Housing Amendments Act of 1988; Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Architectural Barriers Act of 1968 (42 U.S.C. § 4151 et seq.); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 – 6107); and all federal and state regulations implementing these laws.
Federal Section 3 Rule
In 2020, HUD published a final rule (24 C.F.R. Part 75) (“Section 3”), which outlines requirements for creating economic opportunities for low and very low income persons and eligible businesses. Section 3 requires recipients of certain HUD financial assistance (which includes HOME funds) to provide, to the greatest extent possible, job training and employment opportunities to lowand/or very low-income residents in connection with HOME Projects and activities in their neighborhoods.
Build America, Buy America Act (BABA)
On November 15, 2021, the Build America, Buy America Act (BABA) was enacted as part of the Infrastructure Investment and Jobs Act (IIJA) (Pub. L. 11758). BABA requires that all iron, steel, manufactured products, and construction materials used for federally funded infrastructure projects are produced in the United States, unless otherwise exempt or subject to an approved waiver. This requirement is known as the “Buy America Preference (BAP)” and the specific requirements are codified in 2 C.F.R. Part 184.
NOTE: For the purposes of BABA, housing is considered “infrastructure.” Starting August 23, 2024, BABA applies to new awards of HOME funding.
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The following language must be included in all contracts and agreements with Subrecipients, contractors, Developers and subgrantees, and in any procurement bid/contract documents to ensure BABA compliance by subgrantees, Developers and/or contractors:
The parties to this contract must comply with the requirements of the Build America, Buy America (BABA) Act, 41 U.S.C. 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee’s infrastructure project.* Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 Financial Report 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver. *The term “infrastructure project,” in this context, is defined in 2 C.F.R. § 184.3 and means any activity related to the construction, alteration, maintenance, or repair of infrastructure (including buildings and housing) in the United States regardless of whether infrastructure is the primary purpose of the Project. 2 C.F.R. Part 184 and HUD’s Notice CPD-23-12: CPD Implementation Guidance for the Build America, Buy America Act's Domestic Content Procurement Preference as Part of the Infrastructure Investment and Jobs Act - HUD Exchange provides further guidance on the implementation of BABA. Additional details on fulfilling the BABA requirements can be found on HUD’s website Build America, Buy America Act - HUD Exchange.
VII. Other Terms and Conditions
A. Right to Modify or Suspend
The Department reserves the right, at its sole discretion, to suspend, rescind, amend, modify, or supplement the provisions of this NOFA at any time, including without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties via a Listserv notice and will post the revisions to the Department website. Be sure to sign up for our Listserv at https://www.hcd.ca.gov/contact-us/email-signup by choosing “Federal Programs.”
This NOFA is not a commitment of funds to any activity or Applicant.
B. Incompatible Funding
It is the duty and responsibility of each Applicant to review the provisions, requirements, and limitations of all funding sources applied for and obtained for a particular project, program, or activity in order to ensure that each and every requirement of those funding sources is compatible with all program requirements and restrictions. Incompatibility of funding sources will result in the denial or cancellation of an award or may result in the placement of conditions or
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limitations on an award, all as determined by the Department in its sole and absolute discretion.
C. Conflicts
In the event of any conflict between the terms of this NOFA and either applicable state or federal law or regulation, the terms of the applicable state or federal law or regulation (whichever is stricter) shall control. Applicants are deemed to have fully read and understand all applicable state and federal laws, regulations, and guidelines pertaining to the HOME Program, and understand and agree that the Department shall not be responsible for any errors or omissions in the preparation of this NOFA.
D. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the Department in connection with this HOME NOFA may be subject to civil or criminal penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.
E. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the HOME Program because the HOME Program beneficiaries are victims of this crime when the HOME Program is abused. The Department is committed to preventing and stopping any criminal assault on the HOME Program it administers, and in doing so ensure all HOME funds go to people it was designed to help and improve their living conditions.
F. Combating Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs, operations, and beneficiaries from dishonest individuals and organizations.
HUD cannot combat fraud alone; they rely on the Department and HOME NOFA Applicants to combat HOME Program fraud.
HUD also relies on Applicants for, and people receiving, HUD benefits, such as:
tenants receiving rental assistance, borrowers with HUD insured loans, and/or citizens having their communities restored using HUD grants.
The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the HOME Program to the OIG.
HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the HOME Program from HUD employees, anyone administering the HOME Program, anyone working in the HOME Program, contractors, and the public.
Complaints can report mismanagement or violations of law, rules, or regulations by HUD employees or program participants.
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Fraud, waste and abuse in the HOME Program and its operation may be reported in one of the following four (4) ways:
By email to: [email protected]
By phone: Call toll free: 1-800-347-3735 By fax: 202-708-4829 By mail: U.S. Department of Housing & Urban Development HUD OIG, Office of Investigation, Room 1200 Field Office
One Sansome Street, San Francisco, CA 94104
HUD OIG, Office of Investigation Suite 4070
Regional Office
300 North Los Angeles Street, Los Angeles, CA 90012
G. Whistleblower Protection Acts
(Federal Whistleblower Protection Act (5 U.S.C Section 2302(b)(8)) The Federal Whistleblower Protection Act (WPA) protects employees from retaliation for making protected disclosures. The WPA also provides penalties for supervisors who retaliate against Whistleblowers.
1. A disclosure is protected under the WPA if the employee discloses information the employee reasonably believes to be evidence of:
a. a violation of any law, rule, or regulation,
b. gross mismanagement,
c. a gross waste of funds,
d. an abuse of authority, or
e. a substantial and specific danger to public health or safety.
2. In general, an employee or Applicant may make a protected disclosure to anyone, including non-governmental audiences, unless the information is classified or specifically prohibited by law from release. Options for making a protected disclosure include:
a. Informing a supervisor or someone higher up in management, b. Submitting a complaint to the OIG by emailing the OIG at [email protected], c. Filing a complaint with the Office of Special Counsel (OSC) https://www.osc.gov/.
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The California Whistleblower Protection Act (Title 2, Division 1, Chapter 6.5, Article
3.5, Gov. Code §§ 8548-8548.5)
The California Whistleblower Protection Act authorizes the California State Auditor to receive complaints from state employees and members of the public who wish to report an improper governmental activity. An "improper governmental activity" is any action by a state agency or any action by a state employee directly related to state government that:
1. Violates any state or federal law or regulation,
2. Violates an Executive Order of the Governor, a California Rule of Court, or any policy or procedure required by the State Administrative Manual or State Contracting Manual, or
3. Is economically wasteful or involves gross misconduct, incompetency, or inefficiency. Complaints received by the State Auditor are confidential, and the identity of the complainant may not be revealed without the complainant's permission, aside from an appropriate law enforcement agency conducting a criminal investigation.
There are many ways to file a complaint:
1. By Telephone
Call the Whistleblower Hotline at (800) 952-5665 to file a complaint by talking to one of the State Auditor's employees. The hotline generally is staffed Monday through Friday from 8:00 A.M. to 5:00 P.M. If when called, the hotline is not being staffed, or staff is occupied with other calls, a voicemail message can be left requesting a return call.
2. By Mail or Facsimile
To file a complaint in writing, submit a letter to the State Auditor addressed as follows:
Investigations California State Auditor
P.O. Box 1019
Sacramento, CA 95812
Or the letter may be faxed to the State Auditor at (916) 322-2603.
As an alternative, a complaint form may be accessed electronically (which is available on the State Auditor website at auditor.ca.gov). To submit, print it out, and return it by mail or facsimile as stated above.
3. Online
Although the State Auditor does not accept complaints by email, complaints may be submitted online at
https://www.auditor.ca.gov/whistleblower/.
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The State Auditor will not undertake an investigation unless there is a basis for believing that a complaint has sufficient merit to warrant spending resources on an investigation. A complaint should therefore include:
a. A clear and concise statement of what is being alleged to be improper activity and why it is believed to be improper.
b. The name or other information that clearly identifies the person alleged to have acted improperly and the department where that person works. c. The names and contact information for any witnesses who can confirm the truth of the complaint.
d. Copies of any documents that will support the complaint. (Do not submit original documents, as they cannot be returned.)
H. Cancellation and Defaults
If HCD is required to repay HUD for HOME funds invested in affordable housing because the Project failed to meet the required minimum period of affordability (pursuant to 24 C.F.R. § 92.252(e)), then the Applicant/Developer/Contractor must repay the same amount back to the Department upon demand.
Terminated Projects: If a HOME Project is terminated pursuant to 24 C.F.R. §
92.205 and the Department must repay any HOME funds invested in the Project to the Department's HOME Investment Trust Fund in accordance with 24 C.F.R. § 92.503(b), then Applicant/Sponsor/Developer/Borrower must repay that money back to the Department, so the Department is made whole.
I. Loan Closing Requirements
Sponsor must submit all Department Closing Checklist items well in advance of the anticipated construction loan closing, occupancy, and permanent loan closing dates.
Sponsors and Borrowers should allow at minimum 60 days after they have submitted to the Department the (i) final due diligence documents; and (ii) final signed transaction summary report for a loan to close. With the Department’s current workload, the Department strongly recommends Sponsors and Borrower allow at minimum 90 days after submitting the final signed transaction summary for a HOME loan to close.
Failure by Sponsors and Borrowers to timely submit (i) the required due diligence documentation; and (ii) the final signed transaction summary will result in an unnecessary delay to the date when the Department loan will be able to close and may result in extra costs to Borrower. Sponsors and Borrowers are responsible to plan accordingly to ensure a timely closing.
VIII. List of Appendices
Appendix A: Eligible State HOME Jurisdictions
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Appendix B: CHDO Certification Instructions
Appendix C: Community Needs Score
Appendix D: Scoring Factors
U.S. DEPARTMENT OF HUD
STATE:CALIFORNIA --------------------- FY2026 ADJUSTED HOME INCOME LIMITS --------------------- PROGRAM 1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON Mariposa County, CA
30% LIMITS 20450 23350 26250 29150 31500 33850 36150 38500 VERY LOW INCOME 34000 38850 43700 48550 52450 56350 60250 64100 60% LIMITS 40800 46620 52440 58260 62940 67620 72300 76920 LOW INCOME 54400 62200 69950 77700 83950 90150 96350 102600 Mendocino County, CA
30% LIMITS 21000 24000 27000 29950 32350 34750 37150 39550 VERY LOW INCOME 34950 39950 44950 49900 53900 57900 61900 65900 60% LIMITS 41940 47940 53940 59880 64680 69480 74280 79080 LOW INCOME 55900 63900 71900 79850 86250 92650 99050 105450 Modoc County, CA
30% LIMITS 20450 23350 26250 29150 31500 33850 36150 38500 VERY LOW INCOME 34000 38850 43700 48550 52450 56350 60250 64100 60% LIMITS 40800 46620 52440 58260 62940 67620 72300 76920 LOW INCOME 54400 62200 69950 77700 83950 90150 96350 102600 Mono County, CA
30% LIMITS 23600 27000 30350 33700 36400 39100 41800 44500 VERY LOW INCOME 39250 44900 50450 56150 60600 65100 69600 74050 60% LIMITS 47100 53880 60540 67380 72720 78120 83520 88860 LOW INCOME 62900 71900 80900 89850 97050 104250 111450 118600 Nevada County, CA
30% LIMITS 26300 30050 33800 37550 40600 43600 46600 49600 VERY LOW INCOME 43800 50050 56300 62550 67550 72600 77600 82600 60% LIMITS 52560 60060 67560 75060 81060 87120 93120 99120 LOW INCOME 70050 80050 90050 100100 108100 116150 124100 132150 Plumas County, CA
30% LIMITS 20450 23350 26250 29150 31500 33850 36150 38500 VERY LOW INCOME 34000 38850 43700 48550 52450 56350 60250 64100 60% LIMITS 40800 46620 52440 58260 62940 67620 72300 76920 LOW INCOME 54400 62200 69950 77700 83950 90150 96350 102600 Sierra County, CA
30% LIMITS 20450 23350 26250 29150 31500 33850 36150 38500 VERY LOW INCOME 34000 38850 43700 48550 52450 56350 60250 64100 60% LIMITS 40800 46620 52440 58260 62940 67620 72300 76920 LOW INCOME 54400 62200 69950 77700 83950 90150 96350 102600 Siskiyou County, CA
30% LIMITS 20450 23350 26250 29150 31500 33850 36150 38500 VERY LOW INCOME 34000 38850 43700 48550 52450 56350 60250 64100 60% LIMITS 40800 46620 52440 58260 62940 67620 72300 76920 LOW INCOME 54400 62200 69950 77700 83950 90150 96350 102600 Effective: June 1, 2026 Page 6 of 7
ATTACHMENT 2
ATTACHMENT 3
RESOLUTION NO. 2026-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION
OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY
RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME
INVESTMENT PARTNERSHIPS PROGRAM.
WHEREAS:
A. The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”). HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200.
B. On January 29, 2026, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”).
C. In response to that January 2026 HOME NOFA, the City of Ukiah, a political subdivision of the State of California (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:
1. In response to the January 2026 HOME NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed Three Hundred Forty Three Thousand Five Hundred Sixty Eight Dollars ($343,568) for the following activities and/or programs:
First-Time Homebuyer (FTHB) Program $343,568
To be located in the incorporated area of the City of Ukiah.
2. If the application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant will also execute a Standard Agreement, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents).
3. The Applicant authorizes the City Manager or their designee(s) to execute, in the name of the Applicant, the HOME Standard Agreement.
4. The Applicant authorizes the City Manager, or the Deputy City Manager, or the Director of Community Development, or their designee(s), to execute, in the name of the Applicant, all other required documents.
PASSED AND ADOPTED this 20th Day of May, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Susan Sher, Mayor
The undersigned Deputy City Clerk of the Applicant does hereby attest and certify that the foregoing is a true and full copy of a resolution of the governing board of the Applicant passed and adopted at a duly convened meeting on the date set forth above, and said resolution has not been altered, amended, or repealed.
_________________________ _______________
Araceli Sandoval, Deputy City Clerk Date
Agenda Item No: 8.f.
MEETING DATE/TIME: 5/20/2026
ITEM NO: 2026-780
AGENDA SUMMARY REPORT
SUBJECT: Annual Report on Mobilehome Park Rent Stabilization Program; Consideration to Authorize Use of Account Reserves for FY 25-26 Administrative Costs; Adoption of Resolution Updating Program Fees for FY 26-27; and Authorization to Waive Invoicing the Mobilehome Parks.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. ORDINANCE 1126 Mobilehome rent stabilization
2. RESOLUTION 2025-18 - Mobilehome Rent Stabilization Admin Fees
3. 2026 Annual CPI Index Letter to Mobilehome Park Owners
4. Proposed Resolution - redline and clean
Summary: Council will receive an annual report on the Mobilehome Park Rent Stabilization program. They will consider authorizing the use of account reserves for the FY 25-26 administrative costs; consider adoption of a resolution updating program costs for the FY 26-27; and consider authorizing Staff to waive invoicing the mobilehome parks.
Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1) to provide regulations surrounding mobilehome park rent increases and capital improvement pass-through costs. This Ordinance works in tandem with an adopted resolution that sets the administrative fees associated with Section 2715 of the Ordinance, and is reviewed annually. In May of 2025, Council adopted Resolution 2025- 18 (Attachment 2) that amended and updated the administrative fees for Fiscal Year 2025-26.
In 2018, Council gave direction to Staff to charge the mobilehome park stabilization account each year to cover the City administrative costs incurred to maintain the requirements laid out in the Resolution; only invoicing the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. The City Attorney also stated that the mobilehome parks cannot be legally charged if the account has an excess of funds that is more than needed for the estimated costs of arbitration. Additionally, Staff was directed to implement an annual educational program to inform the tenants of their rights through the ordinance and resolution, and include those actions and results in the yearly report to Council.
As part of the educational program, a webpage was established and has been maintained on the City’s website at: https://cityofukiah.com/city-clerk/#mobile-home. The webpage contains links to Ordinance 1126 and Resolution 2025-18 that govern the stabilization process and costs; the December 20, 2017, Staff Report to Council that details how the fees are assessed; and the annual letter sent to the mobilehome park owners regarding the October CPI, which dictates the amount that rent can be increased. All correspondence and documents pertaining to the mobilehome park rent stabilization are added on an on-going basis to this webpage.
Discussion:
Activities during FY 25-26:
Ordinance No. 1126 and Section 2703 define the Consumer Price Index (CPI) to mean the CPI for all urban consumers in the San Francisco/Oakland/San Jose area (https://www.bls.gov/regions/west/newsrelease/consumerpriceindex_sanfrancisco.htm) published by the United States Bureau of Labor Statistics during the period ending in October. However, in 2025, the Bureau did not post the CPI index for October.
Therefore, at the direction of the City Attorney, the annual letter to the mobilehome park owners advised them that one option would be to use the August CPI Index percentage of 2.5% and then an additional adjustment could be made (either up or down) when the annual increase for October 2025 was posted. However, the October CPI was never posted and no further communication was issued or received regarding the CPI.
The education outreach letter (Attachment 3) was sent out on April 20, 2026, in English and Spanish, to all mobilehome park residents to bring their awareness to the website resource. As of the publication of this agenda item, the Clerk’s office received only one inquiry from a park resident who was seeking - and received - clarification regarding the letter.
Summarizing this information, if you take the fund balance of $20,689, and subtract the higher of the two FY 25-26 administrative cost numbers, $2,085 (outreach plus admin fees for invoicing per Reso 2025-18), this would leave a balance of $18,604. Alternatively, if you take the fund balance of $20,689, and subtracted the lower of the two FY 25-26 administrative cost numbers, $1,120 (outreach plus minimal mailing), this would leave a balance of $19,569.
Based on this analysis which estimates a balance differential of only $223, Staff recommends not invoicing the Mobilehome parks this year as the invoicing itself would cause the account to go under the estimated cost to administer chapter 8; and plan on invoicing next fiscal year.
Staff is recommending that Council 1) Receive the report on the Mobilehome Park Stabilization Program, and 2) authorize Staff to use the Mobilehome Rent Stabilization Trust Fund (90000000.23251) to cover the FY 25- 26 administrative costs per Resolution 2025-18; 3) adopt the proposed resolution (Attachment 4 – redline and clean) amending Exhibit A - updating the program costs for FY 26-27; and 4) authorize Staff to waive invoicing the mobilehome parks.
Recommended Action: 1) Receive the report on the Mobilehome Park Stabilization Program, and 2) Authorize Staff to use the Mobilehome Rent Stabilization Trust Fund (90000000.23251) to cover the FY 25-26
administrative costs per Resolution 2025-18; 3) Adopt the proposed resolution amending Exhibit A - updating the program costs for FY 26-27; and 4) Authorize Staff to waive invoicing the mobilehome parks.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: $20,689
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 90000000.23251 - Mobilehome Rent Stabilization Trust Fund REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Attorney's Office, Finance
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
ORDINANCE NO. 1126
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UKIAH ADDING A NEW CHAPTER 8, ENTITLED:
MOBILEHOME RENT STABILIZATION," TO DIVISION 1
OF THE UKIAH CITY CODE.
SECTION ONE.
The City Council of the City of Ukiah hereby ordains that a new Chapter 8, entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the Ukiah City Code to read as follows.
DIVISION 1 BUILDING
CHAPTER 8 MOBILEHOME RENT STABILIZATION
2700: FINDINGS AND PURPOSE.
A) The State of California has recognized, by the adoption of special legislation regulating tenancies of mobilehome owners in mobilehome parks, that there is a significant distinction between homeowners in mobilehome parks and other dwelling units, and the State likewise has recognized that homeowners in mobilehome parks, unlike apartment tenants or residents of other rental stock, are in the unique position of having made a substantial investment in a residence, the space for which is rented or leased as distinguished from owned.
The physical removal and relocation of a mobilehome from a rented or leased space within a mobilehome park can be accomplished only at substantial cost and inconvenience with a limited concurrent ability to find another location and, in many instances, the removal requires a separation of the mobilehome unit from appurtenances which have been made permanent, thus creating severe damage and depreciation in value to the mobilehome.
Because of the limited availability of vacant spaces in mobilehome parks, the age and condition of some mobilehomes and the cost of moving mobilehomes, it is extremely difficult, if not impossible, to move a mobilehome from one park to another within the City.
B) There is presently within the City and the surrounding areas a shortage of sites for the placement of mobilehomes.
C) According to the Ukiah General Plan Housing Element, mobilehomes presently constitute an important source of housing for persons of extremely low, ATTACHMENT 1
very low, low, and moderate income levels, who as a group are unable to afford unreasonably large rent increases.
D) A large number of persons living in mobilehomes are elderly, some of whom live on small fixed incomes. These persons may expend a substantial portion of their income on rent and may not be able to afford other housing within the City.
E) Rents for sites within mobilehome parks in the City have, prior to the adoption of this chapter, increased substantially, with recent increases in one park exceeding by a substantial amount the annual increase in the cost of living.
F) Space rent increases at the time of sale or other transfer of a mobilehome within a park have been shown to be substantially over the pre-transfer rent.
Such large rent increases at the time of sale of a mobilehome may unfairly depress the sales price of the mobilehome and work an economic hardship on the mobilehome owner. The annual rent increases and vacancy control provisions of this chapter prevent this economic hardship while protecting the property rights of owners.
G) Because of the space shortage and potential for rapidly rising rents, regulation is necessary to assure that economic hardship to a substantial number of mobilehome owners in the City, many of whom are senior citizens on low fixed incomes, does not occur.
H) It is the purpose of this chapter to establish a speedy and efficient method of reviewing certain requested mobilehome space rent increases in mobilehome parks to protect mobilehome owners from arbitrary, capricious or unreasonable site rent adjustments while insuring owners and/or operators and investors a fair and reasonable return on their investment in their mobilehome park. 2701: DEFINITIONS.
For the purpose of this chapter, the following words, terms and phrases shall be defined as follows:
A) "Affected mobilehome owners" means those mobilehome owners whose space is not covered by a valid lease meeting the requirements of section 798. b) 17(of the California Civil Code or otherwise legally exempt from local rent control regulation.
B) "Arbitrator" means a person who is neither a mobilehome owner nor has an interest in a mobilehome park of a nature that would require disqualification under the provisions of the Political Reform Act if the person were a designated City employee, has experience in analysis of financial records, and meets one of the following criteria:
2