City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85869100381 Or you can call in using your telephone only:
• Call (toll free) 1-888-788-0099
• Enter the Access Code: 858 6910 0381
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings.
August 19, 2026 - 5:15 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Acknowledgments:
• August 26, 2026, as Women's Equality Day and the 106th Anniversary of the Ratification of the 19th Amendment to the United States Constitution.
Recommended Action: Recognize acknowledgements.
Attachments:
1. August 2026 Acknowledgements
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the July 15, 2026, Regular Meeting.
Recommended Action: Approve the minutes for the July 15, 2026, Regular Meeting.
Attachments:
1. 2026-07-15 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Report of Disbursements for the Month of July 2026.
Recommended Action: Approve the report of disbursements for the month of July 2026.
Attachments:
1. July 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. July 2026 Disbursements Detail
8.b. Consideration of Approval of the Purchase of Equipment for the Network Rebuild Project from Rhino Networks in the Amount of $316,608.33.
Recommended Action: Approve the purchase of equipment for the Network Rebuild Project from Rhino Networks in the amount of $316,608.33.
Attachments:
1. City of Ukiah - NetworkRebuild
8.c. Report of a Contract Amendment to the Professional Services Agreement with AP Triton, LLC for Continued Consulting Services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for Fiscal Year 2026-27 in an Amount Not to Exceed $60,000 Plus Reimbursable Travel and Other Direct Expenses.
Recommended Action: Receive the report of a contract amendment to the Professional Services Agreement with AP Triton, LLC for continued consulting services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for fiscal year 2026-27 in an amount not to exceed $60,000 plus reimbursable travel and other direct expenses.
Attachments:
1. AP Triton - Professional Services Agreement 2526-106
2. AP Triton - Professional Services Agreement 2526-106-A1
8.d. Approval of Contract Amendment with Ryan Jackson to Increase the Scope of Work by an Additional $20,000 for Specialized Information Technology Services.
Recommended Action: Approve a contract amendment with Ryan Jackson for an additional $20,000 for Information Technology security transition, emergency support, and network rebuild project assistance.
Attachments:
1. Ryan Jackson - IT Support Services 2526-095 - Agreement (1)
2. Ryan Jackson - IT Support Services 2526-095-A1 - Amendment
3. Proposed Amendment 26-27
8.e. Authorization for the City Manager to Negotiate and Execute an Amendment to the Contract for Medical Control Oversight with Dr. Brandon Begley, Extending the Contract to the End of the 26/27 Fiscal Year with a Corresponding Increase in the Amount of $47,300 for Covered Services for the Fiscal Year.
Recommended Action: Authorize the City Manager to negotiate and execute an amendment to the contract for Medical Control Oversight with Dr. Brandon Begley, extending the contract to the end of the 26/27 Fiscal Year and increasing the contract by $47,300 for a total not-to-exceed amount of $185,600.
Attachments:
1. Begley Contract 2021-181
2. Amendments
3. Draft Proposed Amendment 4
8.f. Approval of Contract Amendment in the Amount of $50,000 with Enercon Services, Inc. for Additional General Engineering Services for the Electric Utility Department and Authorization for the City Manager to Negotiate and Execute the Corresponding Amendment.
Recommended Action: Approve a contract amendment in the amount of $50,000 with Enercon Services, Inc. for additional General Engineering Services for the Electric Utility Department and authorization for the City Manager to negotiate and execute the corresponding amendment.
Attachments:
1. Enercon Services - General Engineering Services 2526-084 - Agreement
8.g. Consider Approval of a Contribution of Up to $215,000 to the Mendocino County Inland Water and Power Commission for Fiscal Year 2026–27 and a Corresponding Budget Amendment.
Recommended Action: Approve a contribution of up to $215,000 to the Mendocino County Inland Water and Power Commission (IWPC) for Fiscal Year 2026–27, payable in four quarterly installments of $53,750, with each installment contingent upon continued alignment between the City and IWPC regarding goals and objectives; and approve a corresponding budget amendment.
Attachments: None
8.h. Discussion and Consideration of a Letter of Support for Continued Evaluation of a Regional EMS Joint Powers Agreement (JPA) and Authorization for the Mayor to Sign the Letter of Support.
Recommended Action: Authorize the Mayor to sign a letter of support for the Ukiah Valley Fire Authority (UVFA) to continue evaluating the potential benefits of entering into a Regional EMS Joint Powers Agreement (JPA) with other public ambulance-providing agencies in Mendocino County.
Attachments:
1. COU Letter of support JPA JB edits
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (5:30 PM)
12.a. Review Proposed Amendments to the Fee Schedule of the Community Development Department Building Division; and Consider Adopting a Resolution Approving the Proposed Amendments.
Recommended Action: Review proposed amendments to the Fee Schedule of the Building Division of the Community Development Department and consider the following options:
Option 1: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026, and direct Staff to return to the City Council each June for review and consideration of future adjustments to the fee schedule.
Option 2 – Staff Recommendation: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026, and authorizing annual adjustments effective July 1 of each subsequent year based on the April-to-April percentage change in the CPI-U for the San Francisco-Oakland-Hayward area, provided that if the annual CPI-U increase exceeds 5%, Staff shall return the fee schedule to the City Council for review and consideration before implementing an adjustment for that year.
Staff recommends that the City Council select Option 2 and adopt the corresponding resolution.
Attachments:
1. Building Division Revenues & Expenses, 2012–2026
2. Building Division Fee Comparison – Current and Proposed
3. MEP Fee Comparison – Current and Proposed
4. City and County Over-the-Counter Permit Fee Comparison
5. RESOLUTION, OPTION 1
6. RESOLUTION OPTION 2
12.b. Consider Adopting a Resolution Declaring Conditions Exist at 495 North Dora Street for the Property to be Declared a Public Nuisance and Intent to Commence Abatement Proceedings.
Recommended Action: Adopt a resolution declaring conditions exist at 495 North Dora Street for the property to be declared a public nuisance and intent to commence abatement proceedings.
Attachments:
1. 495 N. Dora - Courtesy Notice
2. 495 N. Dora - Notice of Violation
3. CITE-0030 495 N. Dora
4. Resolution - 495 N Dora Public Nuisance Declaration
13. UNFINISHED BUSINESS
13.a. Approval of Comment Letter / Letter of Support Recommending Census Tract 116.00 be Included in the List of Final Nominated Census Tracts Submitted by the California Governor to the U.S. Treasury for Inclusion in the Opportunity Zones 2.0 Program.
Recommended Action: Approve submittal of a comment letter / letter of support recommending Census Tract 116.00 be included in the list of final nominated Census Tracts submitted by the California Governor to the U.S. Treasury for inclusion in the Opportunity Zones 2.0 Program.
Attachments:
1. Resolution 2026-58 - Recommending Designation of Opportunity Zone
2. Draft City of Ukiah Letter of Support_CT 116_OZ 2.0
14. NEW BUSINESS
14.a. Adoption of Resolution Appointing Darcy Vaughn as City Attorney, Approval of Employment Agreement, Authorization for the Mayor to Execute the Agreement, and Direction to Staff to Complete the Transition from Contract Legal Services to an In-House City Attorney Position.
Recommended Action: Adopt a resolution appointing Darcy Vaughn as City Attorney, approve the Employment Agreement, authorize the Mayor to execute the Agreement, and direct Staff to complete the transition from contract legal services to an in-house City Attorney position.
Attachments:
1. Resolution and Employment Agreement Appointing City Attorney
14.b. Designation of Voting Delegate for the League of California Cities Annual Conference to be held September 23-25, 2026, and Discussion and Possible Action to Determine the City's
Position on the 2026 Resolution Being Considered by the League of California Cities, and Provide Corresponding Direction to the Clerk and Voting Delegate.
Recommended Action: Designate Vice Mayor Orozco as the Voting Delegate to represent the City of Ukiah for the 2026 League Annual Conference; authorize the City Clerk to submit the Voting Delegate Form on his behalf; and provide direction to the Voting Delegate regarding the City’s position on the League of California Cities Resolution, including whether to support, oppose, or abstain.
Attachments:
1. Voting Delegate Packet
2. 2026 Cal Cities Resolution Packet
14.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2026 City Council Special Assignments & Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (1 case)
15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC
15.e. Conference with Legal Counsel - Existing Litigation (Government Code § 54956.9(1)(d))
City of Camden et al. v. 3 M Corporation (USDC South Carolina, Charleston Division) 2.23-cv03147, 03230
15.f. Conference with Legal Counsel - Existing Litigation (Government Code § 54956.9(1)(d))
Name of case: Kylle St. Pierre v. City of Ukiah, et al.; Case No. CV 26-07749
15.g. Conference with Labor Negotiator
(Cal. Gov't Code § 54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
15.h. Public Employment
(Cal. Gov't Code § 54957(b)(1))
Title: Fire Chief & Director of Public Works/City Engineer
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Araceli Sandoval, Deputy City Clerk
Dated: 8/14/26
Agenda Item No: 4.a.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1315
AGENDA SUMMARY REPORT
SUBJECT: Acknowledgments:
• August 26, 2026, as Women's Equality Day and the 106th Anniversary of the Ratification of the 19th Amendment to the United States Constitution.
DEPARTMENT: City Clerk PREPARED BY: Araceli Sandoval, Deputy City Clerk PRESENTER: Mayor Sher
ATTACHMENTS:
1. August 2026 Acknowledgements
Summary: City Council will recognize several important people, causes, and community observances through acknowledgements.
Background: While the City reserves formal proclamations for unique milestones and extraordinary achievements, acknowledgements allow the City to consistently recognize the many organizations, professions, cultures, and causes that strengthen the Ukiah community throughout the year.
Discussion: The City of Ukiah recognizes (Attachment 1):
• August 26, 2026, as Women’s Equality Day and the 106th Anniversary of the Ratification of the 19th Amendment, recognizing the generations of women who fought for voting rights and reaffirming the ongoing commitment to equality, accessible elections, and full participation in civic life.
The City of Ukiah extends its appreciation to all individuals contributing to these efforts and recognizes the many dedicated professionals whose behind-the-scenes work, commitment, and expertise strengthen and serve the community.
Recommended Action: Recognize acknowledgements.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Standing Committee STRATEGIC PLAN (SP): SP 3C - Instill diversity, equity, and inclusion as essential core elements of policymaking, accountability, and delivery of City services.
GENERAL PLAN ELEMENTS (GP): N/A
City Council Acknowledgements for August 2026.
The City of Ukiah recognizes an important observance that reflects the community’s commitment to equality and the importance of ensuring all residents have a voice in civic life.
The City recognizes August 26, 2026, as Women’s Equality Day and the 106th Anniversary of the Ratification of the 19th Amendment, recognizing the generations of women who fought for voting rights and reaffirming the ongoing commitment to equality, accessible elections, and full participation in civic life.
The City of Ukiah extends its appreciation to those who have advanced women’s rights and voting access and remains
committed to fostering an inclusive community where every resident has the opportunity to contribute and be heard.
Recognized by the City Council of the City of Ukiah
August 19, 2026
Attachment 1
AGENDA ITEM 6a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/88538774945 July 15, 2026
5:15 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on July 15, 2026, having been legally noticed on July 10, 2026. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/88538774945. Mayor Sher called the meeting to order at 5:16 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Mari Rodin, Heather Criss, Juan V. Orozco, and Susan Sher. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Araceli Sandoval, Deputy City Clerk.
MAYOR SHER PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Crane.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
There were no AB 2449 notifications or considerations.
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
No proclamation, introductions, or presentation items were placed on the agenda.
5. PETITIONS AND COMMUNICATIONS
Deputy City Clerk, Araceli Sandoval, stated that all communications had been distributed.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the July 1, 2026, Regular Meeting.
Motion/Second: Crane/Rodin to approve the Minutes of July 1, 2026, a Regular Meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
Mayor Sher read the right to appeal.
8. CONSENT CALENDAR
a. Report of Disbursements for the Month of June 2026 – Finance. b. Receive Annual Report of Boards and Commission Term Expirations and Vacancies, and Adoption of Resolution (2026-55) Making Appointments to the Public Spaces Commission – City Clerk. c. Approval of Award of Contract (2627-081) with Mead & Hunt for Services Related to the East Perkins Street Multimodal Transportation Plan in the Amount of $285,636 – Public Works.
City Council Minutes for July 15, 2026, Continued:
d. Adoption of a Resolution (2026-56) Establishing an Organizational Conflict of Interest Policy for Design-Build Construction Projects – Finance.
e. Receive and File Adopted 2026-27 Fiscal Year City of Ukiah Budget Document – Finance. f. Approval of Professional Services Contract (2627-082) with EBA Engineering in the Amount of $168,112 for Environmental Monitoring and Reporting Services for the Ukiah Landfill – Public Works.
g. Approval of a Budget Amendment in the Amount of $216,700 to Reappropriate Funding for the Server Room Project – Finance.
h. Adoption of Resolution (2026-57) Amending a Membership Designation for the 2026 Measure P Oversight Committee – City Clerk.
Remarks from Tamira Jones and Tyler Dailey regarding their nominations and possible appointments to the Public Spaces Commission (Agenda Item 8b).
Motion/Second: Crane/Rodin to approve Consent Calendar Items 8a-8h, as submitted. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None.
ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Jessica – Flock cameras; Janet Rosen – Flock cameras; and Patrick – Flock cameras.
10. COUNCIL REPORTS
Presenters: Councilmember Rodin and Mayor Sher.
11. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
• Trench Cut Fees Update – Tim Eriksen, Public Works Director / City Engineer. • Ukiah Gigabit Fiber Project Update – Andrea Trincado, Associate Engineer.
12. PUBLIC HEARINGS (5:30 PM)
No public hearings were placed on the agenda.
13. UNFINISHED BUSINESS
a. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Authorize the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the Amount of $12,455.25 for FY 2026-27.
Presenters: Shannon Riley, Deputy City Manager and Robert Gernert, Economic Development and Financing Corporation Executive Director.
No public comment was received.
Motion/Second: Rodin/Criss to receive report regarding the Economic Development and Financing Corporation (EDFC) and authorize the City Manager to negotiate and execute performance agreement (2627-083) between the City of Ukiah and EDFC in the amount of $12,455.25 for FY 2026-27. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN: None.
City Council Minutes for July 15, 2026, Continued:
b. Adoption of Ordinance that Facilitates a Comprehensive Land Use Amendment and Rezoning of Parcels Within and Adjacent to the City of Ukiah's Downtown Zoning Code Boundary; and Creates a Recreational Zoning District compatible with the City's Existing Recreation (REC) Land Use Designation.
Presenter: Jesse Davis, Chief Planning Manager.
Public Comment: Linda Sanders and Pinky Kushner.
Motion/Second: Rodin/Criss to adopt an ordinance that facilitates a comprehensive Land Use Amendment and Rezoning of parcels within and adjacent to the City of Ukiah's Downtown Zoning Code boundary; and creates a Recreational Zoning District compatible with the City's existing Recreation (REC) Land Use Designation. Motion carried by the following roll call votes: AYES:
Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN: None.
ORDINANCE NO. 1269
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE UKIAH 2040 GENERAL PLAN LAND USE MAP AND DIVISION 9, CHAPTER 2, ARTICLE 18 OF THE UKIAH
CITY CODE TO IMPLEMENT DOWNTOWN ZONING CODE (DZC) BOUNDARY MODIFICATIONS, REZONE SPECIFIC PARCELS CONSISTENT WITH THE UKIAH 2040 GENERAL PLAN, AND ADDING ARTICLE 11.6 ESTABLISHING AND REGULATING THE RECREATION (REC) ZONING DISTRICT.
14. NEW BUSINESS
a. Resolve Bid Protest Received for Specification No. 26-01, Capital Pavement Program:
Preservation and Overlay Project, Approve Final Award Recommendation, and Approve Corresponding Budget Amendment.
Presenter: Myles Fisette, Purchasing Manager.
Public Comment: Kjell Davila – Granite Construction Company.
Motion/Second: Crane/Criss to adopt findings proposed by the City Attorney; reject the protest, waive the bid irregularity in Granite Construction Company's bid with the condition that Granite Construction Company bill the Mobilization, Demobilization and Final Cleanup item as presented by their representative at the hearing, award the contract (2627-084) for Specification No. 26-01, Capital Pavement Program: Preservation and Overlay Project to the lowest responsible bidder, Granite Construction Company, in the amount of $870,470, and approve corresponding budget amendment.
Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, and Orozco. NOES: Sher.
ABSENT: None. ABSTAIN: None.
b. Adoption of Resolution Recommending the Designation of Census Tract 06045011600 for Opportunity Zones 2.0; and Direction to the Community Development Director to Prepare and Submit the Local Authority Recommendation Form for Census Tract 06045011600 to the California Governor's Office of Business and Economic Development (GO-Biz).
Presenter: Craig Schlatter, Community Development Director.
No public comment was received.
Motion/Second: Crane/Criss to adopt a resolution (2026-58) recommending the designation of Census Tract 06045011600 for Opportunity Zones 2.0; and direct the Community Development Director to prepare and submit the Local Authority Recommendation Form for Census Tract 06045011600 to the California Governor's Office of Business and Economic Development (GO-Biz).
City Council Minutes for July 15, 2026, Continued:
Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES:
None. ABSENT: None. ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Councilmember Rodin and Councilmember Crane.
Reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:32 P.M.
THE CITY COUNCIL RECONVENED OPEN SESSION AT 8:21 P.M.
d. Consider Authorizing the City Manager to Negotiate and Execute a Tolling Agreement Between the Ukiah Rifle and Pistol Club and the City of Ukiah.
Presenter: Mayor Sher.
No public comment was received.
Motion/Second: Crane/Criss to authorize the City Manager to negotiate and execute a Tolling Agreement (2627-085) between the Ukiah Rifle and Pistol Club and the City of Ukiah. Motion carried by the following roll call votes: AYES: Crane, Rodin, Criss, Orozco, and Sher. NOES: None.
ABSENT: None. ABSTAIN: None.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(4))
Initiation of litigation (1 case)
b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Significant exposure to litigation (2 cases)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort, Inc v. City of Ukiah, et al.; Case No. 24-cv-07106-JSC e. Conference with Legal Counsel - Existing Litigation
(Government Code § 54956.9(1)(d))
City of Camden et al. v. 3 M Corporation (USDC South Carolina, Charleston Division) 2.23-cv03147, 03230 f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 170-030-05; 170-030-03; 170-010-05; 170-020-07; 170-020-11; 170-040-03; 170-020-08
Negotiator: Sage Sangiacomo, City Manager
City Council Minutes for July 15, 2026, Continued:
Negotiating Parties: Project Ovis LLC
Under Negotiation: Price & Terms of Payment
g. Conference with Labor Negotiator (54957.6)
Agency Designated Representative: Sage Sangiacomo, City Manager Employee Organizations: All bargaining units
Unrepresented Employee: Police Chief and City Attorney
City Attorney David Rapport reported that the City Manager was authorized (Crane/Rodin: AYES:
Crane, Rodin, Criss, Orozco, and Sher. NOES: None. ABSENT: None. ABSTAIN: None) to file a claim in the City of Camden et. v. 3 M Corporation (Agenda Item 15e) lawsuit and to sign a retainer agreement (2627-086) with Grossman & Kelly, LLP, to represent the City of Ukiah.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 8:24 p.m. ________________________________
Araceli Sandoval,
Deputy City Clerk
Agenda Item No: 8.a.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of July 2026.
DEPARTMENT: Finance PREPARED BY: MaryJo Reynolds
PRESENTER: Consent Calendar
ATTACHMENTS:
1. July 2026 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. July 2026 Disbursements Detail
Summary: The Council will review and consider approval of the report of disbursements for the month of July 2026.
Background: Payments made during the month of July 2026 are summarized in the Report of Disbursements. Further details are supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3068652-3068748; 3068749-3068830; 3068831-3068957; 3068958-30669064; 3069065-3069161
Accounts Payable EFT#:11-13
Accounts Payable Wire Transfer: 187,189-191
Payroll Check Numbers: 520163-520276; 520277-520385
Payroll Manual Check Numbers: 520385
Direct Deposit Numbers: 148014-148436; 148437-148849
Manual Direct Deposit Numbers: NA
Void Check Numbers: 519969, 3068575, 3067693, 3068477, 3068697, 3068522 Void Direct Deposit Numbers: NA
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: July 2026 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: July 2026 Disbursement Detail
Recommended Action: Approve the report of disbursements for the month of July 2026.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: N/A GRANT: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Attachment 1
FUNDS:
100 General Fund $400,905.75 700 Sanitary Disposal Site Fund $29,283.28 101 GF-(Sub-Fund) Visit Ukiah $22,891.26 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $67,693.08 702 Disposal Closure Reserve Fund 106 USDA Forest Serv CWDG $17,403.23 704 Post Closure Fund - Solid Waste 110 Special General Fund 710 Ambulance Services Fund $159,627.32 120 Streets Capital Improvement $57,046.90 720 Golf Fund $42,096.08 130 Gov'tl Debt SVC/Reserve Fund $1,375.00 730 Confernence Center Fund $8,688.62 131 Debt Service Reserve 2022 LRB $1,285.00 750 Visit Ukiah 200 City Adminstrative Services $141,708.67 777 Airport Fund $151,523.56 201 Worker's Comp Fund 778 Airport Capital Improvement Fund 202 Liability Fund 779 Special Aviation Fund
203 Garage Fund $16,158.08 800 Electric Fund $1,417,461.87 204 Purchasing Fund $1,064.54 801 Electric Capital Reserve Fund $433,981.43 205 Billing & Collections Fund $51,741.61 803 Lake Mendocino Bond Reserve 206 Public Safety Dispatch Fund $3,049.02 805 Street Lighting Fund $12,225.53 207 Payroll Posting Fund 806 Public Benefits Fund $27,492.21 208 Building Maintenance/Corp Yard Fund $331,203.53 807 Cap and Trade 209 IT Fund $262,257.30 808 Electric Low Carbon Fuel STDS 220 Equipment Reserve Fund 820 Water Fund $972,409.58
249 City Housing Bond Proceeds 821 Water Capital Reserve Fund 250 Special Revenue Fund 822 Water Capital Improvement Fund $6,232.50 251 Special Projects Reserve Fund 825 UVWA Water Shared Expneses $33,020.37 252 Streets/ROW Improvement Fund $11,582.59 830 Recycled Water Fund $15,311.99 253 CITY PROP 172 840 City/District Sewer Fund $205,672.57 300 Park Development Fund $5,807.63 841 Sewer Contruction Fund 301 Anton Stadium Fund 843 Sewer Capital Fund
302 Observatory Park Fund 846 UVWA Water Shared Expneses 303 Playground & Park Amenities Fund 900 Special Deposit Trust $28,584.70 304 Swimming Pool Fund 901 General Service (Accts Recv) 305 Riverside Park Fund 902 U.S.W. Billing & Collection $135,802.75 306 Skate Park Fund 903 Public Safety - AB 109 $0.00
308 Opioid Settlement Fund 905 Federal Emergency Shelter Grant 310 Museum Grants $0.00 905 Mendocino Emergency Service Authority 311 Alex Rorbaugh Recreation Center Fund $5,915.59 911 Russian River Watershed Association $43,048.01 312 Downtown Business Improvement Fund $3,489.75 915 UVFD $18,489.42 313 LMIHF Housing Asset Fund 916 UVFD PROP 172
314 Winter Special Events 917 UVFD Measure B
315 Advanced Planning Fund $34.02 918 UVFD Mitigation
316 SPECIAL RECREATION EVENTS 920 MSWMA Operations $62,611.69 500 2106 Gas Tax Fund $16,239.67 922 Millview County Water District $260,461.37 501 2107 Gas Tax Fund 923 Milview Capital Charge $480.00 503 2105 Gas Tax Fund 927 Redwood Valley Water District $95,659.31 505 Signalization Fund 932 Willow Water District Operations $22,041.73 506 Bridge Fund 937 Calpella Water District Operations $784.32 507 1998 STIP Augmentation Fund 937 Calpella Sewer $99,347.98 508 SB325 Reimbursement Fund 940 Sanitation District Special Fund 509 S.T.P. Fund 942 Rate Stabilization - UVSD Fund
510 Trans-Traffic Congest Relief Fund 943 Sanitation District Capital Improvement Fund 511 Rail Trail Fund $1,210.00 945 River Estate Operations $8,985.58 600 Community Development Block Grant 947 Hopland Water Operations $12,386.78 601 EDBG 94-333 Revolving Loan 950 Hopland Sewer Operations $46,232.25 602 Community Development Fund 952 REDIP Sewer Enterprise Fund 603 08-HOME-4688 960 Community Redevelopment Agency
604 CDBG Grant 09-STBG-6417 961 RDA Housing Pass-Through 605 11-HOME-7654 Fund $0.00 962 Redevelopment Housing Fund 606 CDBG Grant 10-EDEF-7261 963 Housing Debt
607 Prop 84 Grant Fund 964 RDA Capital Pass-Through
609 13-CDBG-8940 965 Redevelopment Capital Improvement Fund 610 City RDA Projects Fund 966 Redevelopment Debt Service 613 Home Program Activities 967 Housing Bond Proceeds
620 CASP Train 968 Non-Housing Bond Proceeds
630 Asset Seizure Fund 969 RDA Obligation Retirement Fund 631 Asset Seizure Fund (Drug/Alcohol) 844/944 Sewer Capital Projects Fund $4,000.00 633 H & S Education 11489(B)(2)(A1)
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer Retainage Withheld $12,246.95
637 Local Law Enforcement Block Grant 611 CDBG 16-CDBG-11147 $225,400.00 638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $804.07
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund $1,018.77
PAYROLL CHECK NUMBERS: 520163-520276
DIRECT DEPOSIT NUMBERS: 148014-148436
PAYROLL PERIOD: 06/21/26-07/04/26
PAYROLL CHECK NUMBERS: 520277-520385
DIRECT DEPOSIT NUMBERS: 148437-148849
PAYROLL PERIOD: 07/05/26-07/18/2026
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD: TOTAL DEMAND PAYMENTS- A/P CHECKS $6,013,474.81 TOTAL DEMAND PAYMENTS- EFT's $4,781.58
VOID CHECK NUMBERS: 519969, 3068575, 3067693, 3068477 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,981,849.19 3068697, 3068522 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) $1,039,284.44 * vendor name( if applicable)
WIRE TRANSFER NUMBERS: 187, 189, 190, 191
CERTIFICATION OF CITY CLERK
TOTAL PAYMENTS $9,034,608.44
This register of Payroll and Demand Payments was duly
approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER
I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy
and available funds.
____________________________________________ ________________________________________________ City Manager Director of Finance
MANUAL CHECK NUMBERS: 520385
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF JULY 2026
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK
10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT
10020214 POLICE VOLUNTEERS 20013540 ACCOUNTS PAYABLE
10020216 COPS GRANT 20016300 PAYROLL
10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING
10020218 POLICE CSO 20013401 BUDGET MANAGEMENT
10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY
10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES
10022100 PARKS 20023510 HOUSING GRANTS
10022300 AQUATICS 20023520 NON-HOUSING GRANTS
10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND
10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND
10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT
10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND
10022831 YOUTH BASKETBALL 20324100 GARAGE
10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE
10022840 DAY CAMP 20400000 PURCHASING FUND
10022850 CLASSES & CLINICS 20413500 PURCHASING
10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING
10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER
10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND
10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE
10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND
10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND
10600000 USDA FOREST SERV CWDG 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25321210 CITY FIRE 20000000 CITY ADMINISTRATIVE SERVICES 30000000 PARK DEVELOPMENT FEES FUND 20010000 CITY COUNCIL 30022200 PARK DEVELOPMENT
20012100 CITY MANAGER 30100000 ANTON STADIUM FUND
Account Code Summary Attachment 2
20012200 ADMINISTRATIVE SUPPORT 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30200000 OBSERVATORY PARK FUND 63520210 SLESF
30300000 PLAYGROUND & PARK AMENITIES FU 63600000 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63620210 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63800000 ASSET FORFEITURE 11470.2 H&S F 30522250 RIVERSIDE PARK 63820210 ASSET FORFEITURE 11470 EXPENDI 30600000 SKATE PARK FUND 63900000 SPECIAL REVENUE POLICE 30700000 SOFTBALL COMPLEX FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30800000 OPIOD SETTLEMENT FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
31600000 SPECIAL RECREATION EVENTS 70400000 POST CLOSURE FUND-SOLID WASTE 31622861 SPECIAL RECREATION EVENTS 71000000 AMBULANCE SERVICES FUND 50000000 GAS TAX FUND 71021100 AMBULANCE SERVICES
50024214 TRAFFIC SIGNAL OPERATIONS 72000000 GOLF FUND
50500000 SIGNALIZATION FUND 72022400 GOLF
50800000 SB325 REIMBURSEMENT FUND 73000000 CONFERENCE CENTER FUND 50824210 SB325 ENGINEERING 73022600 CONFERENCE CENTER
50900000 S.T.P. 77700000 AIRPORT FUND
50924210 STP ENGINEERING 77714000 CITY ATTORNEY
51100000 RAIL TRAIL FUND 77725200 AIRPORT OPERATIONS
51124210 Rail Trail 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77825200 AIRPORT CAPITAL 60023411 CDBG GENERAL ADMIN 77900000 SPECIAL AVIATION FUND 60023412 CDBG ACTIVITY DELIVERY 77925200 AIRPORT SPECIAL 61100000 CDBG 16-CDBG-11147 80000000 ELECTRIC FUND
61112600 CDBG ECONOMIC DEVELOPMENT 80014000 CITY ATTORNEY 61123410 16-CDBG-11147 80026110 ELECTRIC OVERHEAD
61123411 CDBG GENERAL ADMIN 80026120 ELECTRIC UNDERGROUND 61200000 FUND 612 UNASSIGNED 80026200 TELEMETRY & CALIBRATION 61223400 HOME CDD HOUSING 80026210 SUBSTATION
61223422 HOME ACTIVITY DELIVERY 80026220 HYDROELECTRIC PLANT 61323400 HOME HOUSING ACTIVITIES 80026400 ELECTRIC ADMINISTRATION 61323421 HOME GENERAL ADMIN 80026440 POWER PURCHASES
62000000 CASP CERTIF & TRAINING 80100000 ELECTRIC CAPITAL RESERVE FUND 62023320 CASP CERTIF & TRAINING 80126100 ELECTRIC CIP
63000000 ASSET SEIZURE FUND 80126220 HYDROELECTRIC PLANT 63020210 ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63300000 H&S EDUCATION 11489(B)(2)(A1) 80526150 STREET LIGHTING 63320210 H&S ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
Account Code Summary Attachment 2
63400000 FEDERAL ASSET SEIZURE GRANTS F
63420250 FED ASSET SEIZURE EXPENDITURE
80626450 PUBLIC BENEFITS
80700000 ELECTRIC CAP AND TRADE FUND
80800000 ELECTRIC LOW CARBON FUEL STDS
80826100 ELECTRIC LOW CARBON FUEL STDS
82000000 WATER FUND
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
82500000 UVWA WATER SHARED EXPENSES
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
84600000 UVWA SEWER SHARED EXPENSES
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
92000000 MSWMA OPERATIONS
92200000 MILLVIEW COUNTY WATER DISTRICT
92300000 MILLVIEW CAPITAL CHARGE
92700000 REDWOOD VALLEY WATER DISTRICT
93700000 CALPELLA WATER DISTRICT OPERATION
93800000 CALPELLA SEWER
94500000 RIVER ESTATES OPERATIONS
94700000 HOPLAND WATER OPERATIONS
95000000 HOPLAND SEWER OPERATIONS
96900000 REDEVELOPMENT OBLIGATION RETIR
Account Code Summary Attachment 2
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC) 56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
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The following list of bills payable was reviewed and approved for payment.
Signature
List of Checks Presented for Approval on 7/2/2026
Attachment 4
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The following list of bills payable was reviewed and approved for payment.
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List of Checks Presented for Approval on 7/10/2026
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The following list of bills payable was reviewed and approved for payment.
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List of Checks Presented for Approval on 7/17/2026
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Agenda Item No: 8.b.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1215
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of the Purchase of Equipment for the Network Rebuild Project from Rhino Networks in the Amount of $316,608.33.
DEPARTMENT: Information Services PREPARED BY: Michael Hemry, Information Technology Manager PRESENTER: Michael Hemry, Information Technology
Manager
ATTACHMENTS:
1. City of Ukiah - NetworkRebuild
Summary: Council will consider approving the purchase of equipment for the Network Rebuild Project from Rhino Networks in the amount of $316,608.33.
Background: The City's network infrastructure supports daily operations for all City departments, including public safety, utilities, and administrative services. Much of the existing network infrastructure has reached or is approaching its end of supported life, resulting in increased maintenance requirements, limited scalability, and reduced supportability.
As part of the Fiscal Year 26/27 Capital Improvement Program, the City Council approved funding for the Network Rebuild Capital Improvement Project to replace aging network infrastructure with modern, secure, and resilient equipment. This project will improve system reliability, strengthen cybersecurity, increase network capacity, and provide a scalable foundation for future technology initiatives.
Discussion: Staff obtained a proposal from Rhino Networks (Attachment 1), a Cisco Meraki partner, for the necessary equipment required to rebuild the network. The proposed purchase includes enterprise network switches, security appliances, wireless access points, outdoor cameras, environmental monitoring sensors, optics, power supplies, stacking components, cabling, and associated accessories required for deployment.
The proposal also includes a credit for previously returned firewall equipment.
The equipment being purchased is designed to integrate with the City’s existing network infrastructure and equipment previously approved by the City Council. Purchasing compatible equipment from the existing system provider will maintain consistency across the network, support centralized management and security, and avoid additional costs and operational risks associated with introducing incompatible technology. For these reasons, Staff recommends the purchase as a sole-source procurement.
The total purchase price is $316,608.33, including applicable taxes. Approval of this item will authorize Staff to procure the equipment necessary to implement this project, improving the reliability, security, performance, and long-term supportability of the City's technology infrastructure.
Staff recommends Council approve the purchase of equipment for the Network Rebuild Project from Rhino Networks in the amount of $316,608.33.
Recommended Action: Approve the purchase of equipment for the Network Rebuild Project from Rhino Networks in the amount of $316,608.33.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20913940.80100.18493: $405,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: IT Fund Project Reserve
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Myles Fisette, Purchasing Manager
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
QUOTE
Rhino Networks Quote Number: QN-104123
www.rhinonetworks.com Quote Date: 6/11/2026
Quote Valid Until: 6/18/2026
Bill To: Ship To:
City of Ukiah City of Ukiah
James Brown James Brown
300 Seminary Av 411 West Clay St
Ukiah, CA 95482 Ukiah, CA 95482
(707) 467-5728 (707) 467-5728
[email protected] [email protected]
SKU Product MSRP Cost Qty Ext. MSRP Ext Cost
MS150-48FP-4X Meraki MS150-48FP-4X Access Switch $10,641.19 $4,362.89 10 $106,411.90 $43,628.90 MS150-24P-4X Meraki MS150-24P-4X Access Switch $6,700.63 $2,747.26 3 $20,101.89 $8,241.78 C9200L-48P-4X-M Meraki C9200L-48P-4X-M Access Switch $10,639.88 $3,830.36 11 $117,038.68 $42,133.96 MS130R-8P-HW Meraki MS130R-8P Ruggedized Access Switch (power adapter not included) $4,534.04 $1,858.96 2 $9,068.08 $3,717.92 MA-PWR-300WINDADP Meraki 300W AC Industrial Grade Power Adapter for MS130R-8P (power cord not included) $830.30 $340.42 2 $1,660.60 $680.84 MS150-48MP-4X Meraki MS150-48MP-4X Access Switch $18,097.26 $6,334.04 9 $162,875.34 $57,006.36 MS150-24MP-4X Meraki MS150-24MP-4X Access Switch $12,244.11 $5,020.09 1 $12,244.11 $5,020.09 MX95 Meraki MX95 Security Appliance $7,359.34 $2,575.77 8 $58,874.72 $20,606.16 MA-RCKMNT-KIT-1-O Meraki MX Rackmount screws kit (bundle) $2.08 $0.73 8 $16.64 $5.84 C8455-G2-MX Meraki C8455-G2-MX Security Appliance (transceivers required) $44,450.93 $18,224.88 2 $88,901.86 $36,449.76 CON-ROB-C8455G2X
(5YR) Cisco RMA UPGRADE 8X5XNBD Cisco 8455 MX $8,400.00 $7,560.00 2 $16,800.00 $15,120.00 MA-CBL-100G-50CM Meraki 100GbE QSFP Cable, 0.5 Meter $134.48 $55.14 8 $1,075.84 $441.12 MA-CBL-100G-3M Meraki 100GbE QSFP Cable, 3 Meter $403.34 $165.37 1 $403.34 $165.37 C9200L-STAK-KIT-M Meraki C9200L Stack KIT with 50CM cable $1,580.57 $648.03 11 $17,386.27 $7,128.33 STACK-T4-3M-M Meraki 3M Type 4 Stack Cable (C9200L-STAK-KIT-M required) $416.96 $170.95 2 $833.92 $341.90 PWR-C5-1KWAC-M Meraki 1KW AC Config 5 Power Supply (power cord not included) $4,169.67 $1,709.56 11 $45,866.37 $18,805.16 MA-PWR-CORD-US Meraki AC Power Cord (US Plug) $8.66 $3.55 11 $95.26 $39.05 MA-SFP-1GB-SX Meraki 1000Base SX Multi-Mode $611.55 $250.74 12 $7,338.60 $3,008.88 MA-SFP-10GB-LR Meraki 10G Base LR Single-Mode $4,886.30 $1,759.07 12 $58,635.60 $21,108.84 CW9166I-MR Cisco Catalyst 9166I AP - Meraki $3,051.47 $1,098.53 11 $33,566.17 $12,083.83 MV73M-HW Meraki MV73M Cloud Managed Outdoor Camera $2,720.41 $979.35 8 $21,763.28 $7,834.80 MA-MNT-MV-48-O Meraki Wall Mount Arm Bracket for MV 3rd Generation Cameras (bundle) $258.76 $93.15 8 $2,070.08 $745.20 MV93-HW Meraki MV93 Cloud Managed Outdoor Camera $1,978.14 $712.13 2 $3,956.28 $1,424.26 MA-MNT-MV-88-O Meraki Corner Mount for MV 3rd Gen Camera (bundle) $258.76 $93.15 2 $517.52 $186.30 MT12-HW Meraki MT12 Indoor Water Leak Sensor $155.88 $57.68 10 $1,558.80 $576.80 MA-CBL-LEAK-1 Meraki MT Water Leak Detection Cable $57.15 $21.15 10 $571.50 $211.50 MT20-HW Meraki MT20 Indoor Door Open/Close Sensor $155.88 $57.68 4 $623.52 $230.72 MT10-HW Meraki MT10 Indoor Temperature and Humidity Sensor $155.88 $57.68 4 $623.52 $230.72 MA-CBL-TA-1M Meraki 10 GbE Twinax Cable 1 Meter $134.48 $55.14 2 $268.96 $110.28 CUSTOM Credit for returned firewalls incl tax $0.00 -$16,620.55 1 $0.00 -$16,620.55 Notes: Retail Price
Includes credit for returned firewalls MSRP Subtotal: $791,148.65 Discounts based on volume purchase. Tax: $68,762.18
Additional surcharges may apply when using credit card. Shipping: $0.00 Pricing Reflects Wire Transfer / ACH / Company Check. MSRP Total: $859,910.83 For full order details please reference our updated terms and policies. rhinonetworks.com/terms-and-policies Discounted Price
Discounted Subtotal: $290,664.12
Tax: $25,944.21
Shipping: $0.00
Discounted Total: $316,608.33
Please remit physical check payments to:
Rhino Networks
4 Long Shoals Rd, Ste B486, Arden, NC 28704
1-855-462-9434
ATTACHMENT 1
Agenda Item No: 8.c.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1276
AGENDA SUMMARY REPORT
SUBJECT: Report of a Contract Amendment to the Professional Services Agreement with AP Triton, LLC for Continued Consulting Services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for Fiscal Year 2026-27 in an Amount Not to Exceed $60,000 Plus Reimbursable Travel and Other Direct Expenses.
DEPARTMENT: Fire PREPARED BY:
Sage Sangiacomo, City Manager, Traci Boyl,
Senior Management Analyst, Justin Buckingham,
Acting Fire Chief
PRESENTER: Justin Buckingham, Acting Fire Chief
ATTACHMENTS:
1. AP Triton - Professional Services Agreement 2526-106
2. AP Triton - Professional Services Agreement 2526-106-A1 Summary: Council will receive a report of a contract amendment to the Professional Services Agreement with AP Triton, LLC for continued consulting services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for fiscal year 2026-27 in an amount not to exceed $60,000 plus reimbursable travel and other direct expenses.
Background: The Ukiah Valley Fire Authority has utilized the expertise of AP Triton for consultation on a wide range of issues surrounding the Fire Authority's provision of Pre-Hospital Emergency Medical Services for several years. Their subject matter experts (SMEs) have vast experience regarding fire services, PHEMS, master, and strategic planning.
Discussion: Since 2019, the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah have engaged AP Triton to provide specialized consulting services in support of departmental operations, with a primary focus on managing the Pre-Hospital Emergency Medical Services (PHEMS) program. AP Triton’s expertise has been instrumental in enhancing the operational efficiency, financial sustainability, and service quality of UVFA’s PHEMS system.
Building on the comprehensive EMS System Valuation and Optimization Study completed in 2020, AP Triton continues to provide strategic, operational, financial, and legislative guidance to ensure the UVFA remains responsive to evolving industry standards and regulatory requirements. Services under the agreement include:
• Strategic forecasting of statutory and industry changes affecting PHEMS delivery. • Financial and regulatory guidance, including support for Public Provider Ground Emergency Medical Transport (PP-GEMT) programs.
• System performance reviews and recommendations for optimization. • Advocacy and representation with the Local Emergency Medical Services Authority (LEMSA) and other policy bodies.
• Annual operational assessments and quarterly quality assurance reviews. • Leadership consultation on operations, finance, and service quality improvement.
The original cost and terms of the continued engagement remain unchanged from the previous year and are approved in the FY 26/27 Budget (Attachment 1). The amended agreement is for a term of July 1, 2026 – June 30, 2027, at the same cost of $5,000 per month, plus reimbursable travel and other direct expenses (Attachment 2).
Staff recommends Council receive the report on an amended Professional Services Agreement with AP Triton, LLC for continued consulting services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for fiscal year 2026-27 in an amount not to exceed $60,000 plus reimbursable travel and other direct expenses.
Recommended Action: Receive the report of a contract amendment to the Professional Services Agreement with AP Triton, LLC for continued consulting services for the Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services for fiscal year 2026-27 in an amount not to exceed $60,000 plus reimbursable travel and other direct expenses.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 71021100.52100: $30,000; 71021150.52100: $30,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2021-184
COORDINATED WITH: Sage Sangiacomo, City Manager
STRATEGIC PLAN (SP): SP 1B - Provide services that support a high quality of life for all residents, including fostering diverse, inclusive, sustainable, and accessible neighborhoods.
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element
PROFESSIONAL SERVICES AGREEMENT
AP Triton, LLC
GOU No. 2526-106
This Agreement, dated as of JULY 1, 2025 is by and between CITY OF UKIAH ("CLIENT"), and AP TRITON, LLC ("CONSULTANT"), hereinafter collectively referred to as the "Parties." The Agreement will be effective upon final execution by all parties.
1. HEADINGS
Headings herein are for convenience of reference only and shall in no way affect interpretation of the Agreement.
2. ATTACHMENTS
Attachments 1 and 2 are attached hereto and included by reference.
3. CONSULTANT'S SCOPE OF SERVICES AND CLIENT RESPONSIBILITIES CONSUL TANT agrees to perform all services described in Attachment 1, Scope of Work, for payment pursuant to Attachment 2, in accordance with the terms and conditions of this Agreement. CLIENT shall provide complete, accurate, and timely information regarding CLIENT'S requirements and shall designate by name a representative authorized to act on its behalf. CLIENT shall examine documents or other instruments submitted by CONSUL TANT and shall promptly render any decisions necessary in order to avoid unreasonable delay. CLIENT shall provide any additional materials, other than those CONSUL TANT is responsible to provide, that are reasonably necessary to complete the Scope of Work. CLIENT shall provide reasonable access to any locations under the control of CLIENT required for CONSUL TANT to perform the services hereunder. Any additional requirements will be identified in Attachment 1.
4. TERM
This Agreement shall terminate upon completion of the Scope of Work as described in Attachment 1, unless extended by mutual Agreement of the Parties in writing or terminated in accordance with Section 16.
5. PAYMENT
For all services performed in accordance with the Agreement, payment shall be made to CONSUL TANT as provided in Attachment 2.
6. INDEPENDENT CONTRACTOR
No relationship of employer and employee is created by this Agreement. It is understood and agreed that CONSUL TANT is, at all times, an independent contractor and can perform work for others. CONSUL TANT is not the agent or employee of the CLIENT in any capacity whatsoever and CLIENT shall not be liable in any manner for any acts or omissions by CONSUL TANT or for any obligations or liabilities incurred by CONSUL TANT, its employees, or agents.
CONSUL TANT shall have no claim under this Agreement or otherwise, for seniority, vacation time, vacation pay, sick leave, personal lime off, health insurance medical care, hospital care, retirement benefits, social security, disability, workers' compensation, or unemployment insurance benefits, civil service protection, or employee benefits of any kind.
ATTACHMENT 1
CONSULTANT shall be solely liable for, and obligated to pay directly, all applicable payroll taxes ( including federal and state income taxes) or contributions for unemployment insurance or old age pensions or annuities which are imposed by any governmental entity in connection with the labor used or which are measured by wages, salaries or other remuneration paid to its officers, agents, or employees, and CONSULTANT agrees to indemnify and hold CLIENT harmless from any and all liability which CLIENT may incur because of CONSULTANT' s failure to pay such amounts.
In carrying out the work contemplated herein, CONSULTANT shall comply with all applicable federal and state workers' compensation and liability laws and regulations with respect to the officers, agents and/or employees conducting and participating in the work; and agrees that such officers, agents, and/or employees will be considered as independent contractors and shall not be treated or considered in any way as officers, agents and/or employees of CLIENT.
7. INDEMNIFICATION
To the fullest extent permitted by law, each Party shall release, hold harmless, defend and indemnify the other from and against any and all claims, losses, damages, lawsuits, liabilities and expenses, including but not limited to attorneys' fees, including but not limited to those attributable to bodily injury, sickness, disease, death or to injury to or destruction of property, including the loss therefrom, which arises out of or is any way connected with the performance of this Agreement ( collectively " Liabilities") to the extent caused by such Party, except where such Liabilities are caused by the sole negligence or willful misconduct of any indemnitee.
8. INSURANCE
CONSULTANT shall maintain at all times during the performance of this Agreement a commercial general liability insurance policy with a minimum occurrence coverage in the amount of $1,000,000; an automobile liability insurance policy in the minimum amount of 500,000; and, if any licensed professional performs services under this contract, a professional liability insurance policy in the minimum amount of $1,000,000 to cover any claims arising out of CONSULTANT' s performance of services under this Agreement. If requested by CLIENT, all insurance, except professional liability, shall name the CLIENT as additional insureds and shall provide primary coverage with respect to the CLIENT.
All insurance policies shall: 1) provide that the insurance carrier shall not cancel, terminate, or otherwise modify the terms and conditions of said policies except upon thirty 30) days written notice to the CLIENT’ S representative as shown in Section 22 Notices; 2) be evidenced by the Certificate of Insurance; and 3) be approved as to form and sufficiency by the CLIENT.
CONSULTANT shall promptly forward all insurance documents to the CLIENT.
9. CONFORMITY WITH LAW AND SAFETY
In performing services under this Agreement, CONSULTANT shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services provided by CONSULTANT.
10. TRAVEL EXPENSES
CONSULTANT shall be allowed and compensated for reasonable travel expenses to carry out the work of the CLIENT as approved in advance by the CLIENT in accordance with Attachment 2.
11. TAXES
Payment of all applicable federal, state and local taxes shall be the sole responsibility of the CONSULTANT.
12. ACCESS AND RETENTION OF RECORDS
CONSULTANT agrees to provide the CLIENT and its designees access to all of the CONSULTANT’ s records related to this contract and that the CONSULTANT shall maintain its records related to this contract for a period of not less than five (5) years after the final payment to the CONSULTANT is made by the CLIENT.
13. CONFLICT OF INTEREST
CONSULTANT covenants that CONSULTANT presently has no interest, and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of services required under this Agreement, including but not limited to any provision of services to any federal, state or local regulatory or other public agency which has any interest adverse or potentially adverse to the CLIENT, as determined in the reasonable judgment of the CLIENT. Entering into this agreement does not preclude CONSULTANT from working for others as long as CONSULTANT ensures that such work does not constitute a conflict of interest.
14. CONFIDENTIALITY
CONSULTANT agrees that any information, whether proprietary or not, made known to or discovered by CONSULTANT during the performance of or in connection with this Agreement for the CLIENT will be kept confidential and not be disclosed to any other person or entity except as required by law. CONSULTANT agrees to immediately notify the CLIENT if CONSULTANT is requested to disclose to others any information made known to or discovered by CONSULTANT during the performance of or in connection with this Agreement.
15. USE OF CLIENT PROPERTY
CONSULTANT shall not use CLIENT property ( including equipment, instruments, and supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.
16. TERMINATION
Either party may terminate this Agreement for default upon five (5) days written notice to the other if the other party has substantially failed to fulfill any of its obligations under this Agreement in a timely manner as provided herein. CLIENT has and reserves the right to terminate this Agreement at its convenience and without cause upon thirty ( 30) days written notice to CONSULTANT. In the event that the CLIENT should terminate this Agreement for its convenience, CONSULTANT shall be entitled to payment for services provided hereunder, as provided in Attachment 2, including for such services performed prior to the effective date of said termination, including travel, accrued as of the date of the termination, which payment shall be per the terms set forth in Attachment 2.
17. CHOICE OF LAW
CONSULTANT and CLIENT agree that if a dispute arises in the performance of this agreement the laws of the State of California will govern.
18. ENTIRE AGREEMENT
This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire agreement between CLIENT and CONSULTANT relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and any exhibits or attachments.
This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the Parties and sets forth the entire understanding of the Parties regarding the subject matter thereof. The Agreement may not be modified except by a written document signed by both Parties.
This Agreement and all related obligations and services hereunder are intended for the sole benefit of CLIENT and CONSULTANT and are not intended to create any third-party rights or benefits.
19. MODIFICATION OF AGREEMENT
This Agreement may be supplemented, amended, or modified only by the mutual agreement of the Parties. No supplement, amendment, or modification of this Agreement shall be binding unless it is in writing and signed by authorized representatives of both Parties.
20. SEVERABILITY
If any part of this Agreement or the application thereof is declared to be invalid for any reason, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are deemed severable.
21. SUCCESSORS AND ASSIGNS
This agreement is binding upon and inures to the benefit of the successor, executors, administrators, and assigns of each party to this agreement, provided, however, that CONSULTANT shall not assign or transfer by operation of law or otherwise any or all rights, burdens, duties, or obligations without prior written consent of the CLIENT. Any attempted assignment without such consent shall be invalid.
22. NOTICES
All notices, requests, demands, or other communications under this Agreement shall be in writing. Notices shall be given for all purposes as follows:
Personal delivery: When personally delivered to the recipient, notices are effective on delivery.
First Class Mail: When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three (3) mail delivery days after deposit in a United States Postal Service office or mailbox.
Certified Mail: When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.
Overnight Delivery: When delivered by overnight delivery ( Federal Express/ Airborne/ United Parcel Service/DHL Worldwide Express) with charges prepaid or charged to the sender' s account, notice is effective on delivery, if delivery is confirmed by the delivery service.
Addresses for purpose of giving notice are as follows:
To: CLIENT: City of Ukiah
City Manager’ s Office
300 Seminary Avenue
Ukiah CA 95482- 5400
To: CONSULTANT: AP Triton, LLC
Attn: Kurt Latipow, Chief Executive Officer
1309 Coffeen Avenue, Suite 3178
Sheridan WY 82801
Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified shall be deemed effective as of the first date that said notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger, or overnight delivery service.
Any party may change its address by giving the other party notice of the change in any manner permitted by this Agreement.
23. SIGNATORIES
By signing this agreement, signatories warrant and represent that they have executed this Agreement in their authorized capacity.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year written.
CLIENT CONSULTANT
City of Ukiah AP Triton, LLC
By: _________________________ By: _________________________ Signature Signature
Name: Sage Sangiacomo Name: Kurt Latipow
Title: City Manager Title: Chief Executive Officer
Date: ________________ 09/ 11/ 2025 Date: ________________
ATTACHMENT 1
Scope of Services
CONSULTANT shall provide consulting services to CLIENT as follows:
1. Provide forecasts relating to statutory changes that could potentially impact the Fire Authority and its delivery of pre-hospital EMS (federal, state, regional, and local levels).
2. Provide updates on PHEMS industry trends and considerations as information becomes available.
3. Provide current data relating to Ground Emergency Medical Transportation ( GEMT), Intergovernmental Transport ( IGT), and 1705 and the forecasting of what impact these items may have on the Fire Authority. Assist with the recovery of those funds.
4. Provide research and recommendations relating to potential changes or modifications to PHEMS system.
5. Address issues with the County of Mendocino Local Emergency Medical Services Authority ( LEMSA) on behalf of the Fire Authority as requested.
6. Participate in the various coalition and state legislative activities relating to public policy matters that directly affect the Fire Authority. This may include interaction with the various fire associations.
7. Meet with and report to the Ukiah Valley Fire Authority’ s Board of Directors and City of Ukiah’ s City Manager on public policy matters affecting the Fire Authority.
8. Provide annual review of the Fire Authority’ s PHEMS deployment model.
9. Provide quarterly review of the Continuous Quality Improvement / Quality Assurance CQI / QA) process for efficiency and effectiveness as requested.
10. Meet with the Fire Authority’ s Fire Chief and key staff on a quarterly basis for the following:
PHEMS operations and interactions of the Fire Authority; PHEMS finance; and
CQI / QA issues.
ATTACHMENT 2
Payment Terms and Conditions
Payment for Services hereunder shall be in the amounts and at the time as set forth below:
In exchange for up to 30 hours a month for consulting services and assistance, Ukiah Valley Fire Authority will be invoiced $ 5,000 per month for a one- year period, with an option to extend for up to two additional years with the mutual consent of both parties.
The above costs do not include travel. Travel shall be pre-approved by Ukiah Valley Fire Authority and expenses ( airfare, hotel, ground transportation, etc.) shall be invoiced separately at actual costs. Mileage will be billed at the current IRS reimbursement rate.
All invoices shall be due within thirty days from the date of the invoice submitted to the Ukiah Valley Fire Authority.
The cost of any changes to this proposal will be priced individually and agreed to, in writing by both parties, before additional work is performed.
Services to be performed under this Agreement will begin at the time the Agreement is executed.
Contact information for billing purposes is as follows:
CLIENT: City of Ukiah
Attn: Douglas Hutchison, Fire Chief
300 Seminary Avenue
Ukiah, CA 95482- 5400
Email: dhutchison@cityofukiah. com
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Extending Term Through June 30, 2027
This First Amendment to the Professional Services Agreement ("Amendment") is entered into by and between the City of Ukiah ("CLIENT") and AP Triton, LLC CONSULTANT"), collectively referred to as the "Parties."
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement effective September 1, 2025 ("Agreement") for consulting services; and WHEREAS, the Agreement expired on June 30, 2026; and
WHEREAS, the Parties desire to continue their contractual relationship by extending the term of the Agreement for an additional one-year period while leaving all other terms and conditions unchanged.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:
1. Extension of Term
The Parties acknowledge that they have continued to operate under the terms of the Agreement following its expiration on June 30, 2026. Accordingly, this Amendment shall be effective retroactively as of July 1, 2026 , and the term of the Agreement is hereby extended through June 30, 2027, thereby ratifying and continuing the Agreement without interruption.
2. No Other Changes
Except as expressly modified by this Amendment, all terms, conditions, provisions, attachments, compensation, and obligations contained in the Professional Services Agreement shall remain unchanged and in full force and effect and are hereby ratified and confirmed.
3. Ratification
Except as expressly amended herein, the Professional Services Agreement is ratified and affirmed in all respects.
835EDB2E5C47Docusign Docusign Envelope Envelope ID: ID: 245E75E4- E431F6DB-656F- FA26-8ABA- 823D-83D7- 831A-9F2EBFC76FAA ATTACHMENT 2 COU No. 2526-106-A1
IN WITNESS WHEREOF,
The Parties have executed this First Amendment by their duly authorized representatives.
CLIENT CONSULTANT
City of Ukiah AP Triton, LLC
By: ___________________________ By: ___________________________ Sage Sangiacomo Micheal Despain
City Manager Chief Executive Officer
Date: _________________________ Date: _________________________ Docusign Envelope ID: E431F6DB- FA26-823D-831A-835EDB2E5C47 7/ 27/ 2026
Docusign Envelope ID: 245E75E4- 656F-8ABA- 83D7-9F2EBFC76FAA 7/ 28/ 2026
Agenda Item No: 8.d.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1280
AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment with Ryan Jackson to Increase the Scope of Work by an Additional $20,000 for Specialized Information Technology Services.
DEPARTMENT: Information Services PREPARED BY: Michael Hemry, Information Technology Manager PRESENTER: Michael Hemry, Information Technology
Manager
ATTACHMENTS:
1. Ryan Jackson - IT Support Services 2526-095 - Agreement (1)
2. Ryan Jackson - IT Support Services 2526-095-A1 - Amendment
3. Proposed Amendment 26-27
Summary: Council will consider approving a $20,000 contract amendment with Ryan Jackson for continued specialized Information Technology services, including transition of Police Department security responsibilities to City staff, limited emergency support, and network rebuild project assistance.
Background: The City previously entered into an agreement (Attachment 1) with Ryan Jackson for specialized Information Technology consulting and support services. The agreement was subsequently amended (Attachment 2) to increase the total not to exceed $80,000. Services completed under the agreement and first amendment have included assistance with Police Department, CJIS compliance and cybersecurity requirements, general security support, emergency technical assistance, and support for Information Technology projects.
Discussion: The proposed amendment (Attachment 3) provides $20,000 in additional funding for specialized Information Technology services during FY 2026-27, increasing the total not-to-exceed amount of the agreement from $80,000 to $100,000. Of this amount, $10,000 will support the transition of Police Department cybersecurity responsibilities to internal City staff and provide limited assistance for urgent or emergency technical issues. The remaining $10,000 will support network rebuild architecture, implementation guidance, and knowledge transfer to City Information Technology staff.
Mr. Jackson's role has become less involved as the City has developed its internal Information Technology capabilities. This amendment is intended to support the continued transition of responsibilities and technical knowledge to City staff while retaining limited specialized assistance during the network rebuild and for urgent technical needs.
Recommended Action: Approve a contract amendment with Ryan Jackson for an additional $20,000 for Information Technology security transition, emergency support, and network rebuild project assistance.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20913910.52100: $10,000; 20913940.80100.18493: $10,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: IT Fund Cost Allocation
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2526-095 and COU No. 2526-095-A1 COORDINATED WITH: Myles Fisette, Purchasing Manager
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
COU No. 2526-
1 AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 1st day of July, 2025 ( Effective Date ), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Ryan Jackson, a sole proprietor organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to IT Support Services. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services by 6/30/26. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to ATTACHMENT 1
COU No. 2526-191
2 exceed a guaranteed maximum dollar amount of $40,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or COU No. 2526-191
COU No. 2526-191
3 benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant s profession. Architects and engineers coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
COU No. 2526-191
4 bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.
COU No. 2526-191
5 3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one (1) year from the date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Consultant shall hold harmless, defend and indemnify City its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees which actually or allegedly arise out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the consultant, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of City its officers, officials, employees and volunteers.
COU No. 2526-191
6 References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as
COU No. 2526-191
7 571-75-7915
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH
DEPT. OF FINANCE
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
RYAN JACKSON
268 POMO DR
UKIAH CA 95482
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: ________________________
PRINT NAME: _____________
__________________
IRS IDN Number
CITY OF UKIAH
BY: __________________________
CITY MANAGER
____________________ Date
____________________ Date
ATTEST
CITY CLERK
____________________ Date
Ryan Jackson
08/06/2025
8 Attachment A
Statement of Work (SOW)
Network Redesign for the City of Ukiah
Consultant: Ryan Jackson
1. Introduction 2
2. Objectives 2
3. Scope of Work 2
3.1 Critical Tasks 2
3.1.1 Network Flow Modification 2
3.1.2 AT&T Connection Reconfiguration 2
3.1.3 Switch Replacement 3
3.1.4 Standardization of Switch Configuration 3
3.1.5 Wireless Infrastructure Upgrade 3
3.1.6 Logical Segmentation for Police Department and City Networks 3
3.1.7 Firewall Replacement 3
3.2 High Priority Tasks 3
3.2.1 Server Rack Rewiring and Cleanup 3
3.2.2 MDF Rack Removal & Fiber Network Integration 3
3.2.3 Network Re-Route for Police Department and SW-HR 4 Legacy Equipment to be Removed as Part of MDF Rack Removal 4
3.2.3 Redundancy and Failover Configuration 4
3.3 Medium Priority Tasks 4
3.3.1 VLAN and IP Scheme Standardization 4
3.3.2 Network Cabinet Organization 5
3.3.3 Migration to Starlink for Select Sites 5
4. Deliverables 5
5. Timeline & Milestones 5
6. Responsibilities 6
7. Assumptions & Constraints 6
9 1. Introduction
This Statement of Work (SOW) outlines the network redesign and infrastructure improvement project for the City of Ukiah. The work will be conducted by Ryan Jackson in a consulting capacity. The City IT department will be responsible for acquiring all necessary equipment. This document details the scope, objectives, deliverables, and responsibilities associated with this engagement.
2. Objectives
The primary objectives of this project are:
Enhance security by routing all network traffic through the Palo Alto 880 Firewall.
Modernize network infrastructure by replacing end-of-life equipment.
Improve network segmentation and redundancy for reliability and security.
Implement industry best practices where feasible.
Standardize network configurations for consistency and ease of management.
Upgrade wireless infrastructure with the vendor of choice.
3. Scope of Work
3.1 Critical Tasks
3.1.1 Network Flow Modification
Transition from a Distribution/Core network design to a modified architecture.
Ensure all network traffic is routed through the Palo Alto 880 Firewall to utilize features such as:
o Antivirus
o Monitoring
o Wildfire threat intelligence
o Intrusion Detection/Prevention Systems (IDS/IPS)
3.1.2 AT&T Connection Reconfiguration
Reconfigure AT&T connection to flow directly into the Palo Alto 880 Firewall instead of the Main Distribution Frame (MDF) access-level switch.
Ensure proper routing from the firewall to the Distribution Switch in the Server Room.
10 3.1.3 Switch Replacement
Replace 12-15 end-of-life switches. (Potentially all switches pending board approval) Replace Distribution Stack with 9300-series switches already in stock.
Move access-level connections off the Distribution Stack onto a dedicated access-level switch in the Server Room.
3.1.4 Standardization of Switch Configuration
Implement industry best practices for switch configurations, including:
o 802.1x authentication for VLAN assignment (requires new RADIUS server). o Port security to prevent cyber threats such as DHCP/DNS poisoning. o VLAN segmentation considerations while maintaining deployment feasibility.
3.1.5 Wireless Infrastructure Upgrade
Assist with deployment of a new wireless infrastructure as per the vendor selected by the City.
3.1.6 Logical Segmentation for Police Department and City Networks Ensure complete logical separation between Police Department and City Networks using Palo Alto 880 Firewall, other than where absolutely needed for connectivity or functionality.
3.1.7 Firewall Replacement
Replace Cisco firewalls with currently supported models.
Upgrade Department of Justice Firewall and firewalls at North/South Fire Stations (End of Life 2026).
3.2 High Priority Tasks
3.2.1 Server Rack Rewiring and Cleanup
Remove deprecated equipment.
Re-cable main server rack as needed.
3.2.2 MDF Rack Removal & Fiber Network Integration
The MDF removal should only be accomplished after the new fiber project is complete to ensure a seamless transition and prevent disruption. Relocating the MDF to the Server Room will provide centralized network management, improved security, and easier maintenance for IT personnel, reducing operational complexity and improving overall network efficiency.
Once the fiber network deployment is complete:
11 Remove the existing MDF rack.
Reroute all MDF connections to the Vault Room, designated as the new MDF location.
The MDF removal should only be accomplished after the new fiber project is complete to ensure a seamless transition and prevent disruption.
Justification: Relocating the MDF to the Server Room will provide centralized network management, improved security, and easier maintenance for IT personnel, reducing operational complexity and improving overall network efficiency.
Post-fiber network deployment, remove the existing MDF rack.
Reroute all MDF connections to the Vault Room, designated as the new MDF location.
3.2.3 Network Re-Route for Police Department and SW-HR
Re-route existing Police Department network connections to the Server Room.
Re-route SW-HR (Finance Department switch) connections to the Server Room.
Legacy Equipment to be Removed as Part of MDF Rack Removal T1 Router
AT&T Spoke Network Router
Mitel equipment
3.2.3 Redundancy and Failover Configuration
Implement redundancy in network routes to ensure continued city network operation.
Establish failover configurations for off-site tunneling.
3.3 Medium Priority Tasks
3.3.1 VLAN and IP Scheme Standardization
Standardize VLAN definitions across all sites.
Adopt the IP scheme format: 10.[Site].[VLAN].[Node]
o Example: VLAN 4 for users, VLAN 7 for printers, VLAN 10 for servers, etc. o The second octet denotes the site, the third octet represents VLAN/purpose, and the fourth octet identifies the specific node.
3.3.2 Network Cabinet Organization
Clean up network cabinets for better cable management.
If necessary, relocate racks (e.g., SW-HR) for improved organization. If required, the City will be responsible for relocating the rack, while the consultant will assist with network reconfiguration and reconnections.
12 3.3.3 Migration to Starlink for Select Sites
Transition sites currently using T1/AT&T spoke networks to Starlink where applicable. This may include configuration of switches, routers, firewalls, and tunnels as needed to ensure proper network functionality and connectivity.
3.4 Other Tasks per Request of the City of Ukiah IT
The consultant may perform additional IT-related tasks as requested by the City of Ukiah IT Department. These tasks will be scoped and approved prior to commencement and may include, but are not limited to, infrastructure changes, troubleshooting, configuration updates, and support beyond the predefined items in this scope.
4. Deliverables
1. Network Architecture Report Document outlining the updated network topology and flow.
2. Firewall Configuration Report Configuration details and security enhancements implemented on the Palo Alto 880.
3. Switch Replacement & Standardization Report List of replaced switches and standardized configurations applied.
4. Wireless Infrastructure Deployment Report Details on the new wireless system.
5. Network Segmentation Report Evidence of logical separation for Police Department and City Networks.
6. Redundancy & Failover Plan Outline of redundancy and failover configurations.
7. Updated VLAN/IP Scheme Documentation Finalized VLAN and IP addressing plan.
8. Post-Implementation Report Summary of work completed, outstanding issues, and recommendations for future improvements.
5. Timeline & Milestones
Disclaimer: The timelines and milestones outlined in this document are subject to change based on the availability of the consultant, the City of Ukiah, and any procurement lead times required for equipment or vendor support.
Milest
one
Task Estimated
Completion
Phase
1 Network flow modification, AT&T reconfiguration, Firewall routing 4-6 weeks Phase
2 Switch replacements, VLAN standardization, Police Department segmentation
6-8 weeks
Phase
3 Wireless infrastructure, MDF migration, redundancy configurations 8-12 weeks Phase
4 Network cabinet organization, Starlink migration, final documentation 12-16 weeks
13 6. Responsibilities
Consultant (Ryan Jackson):
Provide expertise, design, and configuration for the network redesign.
Implement all technical changes as outlined in the scope of work.
Document all modifications and provide necessary training to City IT staff.
City of Ukiah IT Department:
Procure all required hardware and software.
Assist with implementation and testing as needed.
Provide access and necessary credentials for configuration changes.
Maintain and manage network post-implementation.
7. Assumptions & Constraints
The execution of work outlined in this document is contingent upon the availability of funding from the City of Ukiah. Work will proceed based on priority until either completion, suspension pending additional funding, or termination by either party with advance notice.
All hardware procurement will be handled by the City of Ukiah.
Network downtime will be scheduled to minimize operational impact.
Some tasks are dependent on the deployment of the high-speed fiber network.
City IT staff availability may impact scheduling.
Standard IT Services Rate: $125/hour.
Emergency High-Priority Support Rate (when explicitly requested by the City): $175/hour.
COU No. 2526-095-A1
CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES CONTRACT 2526-095
BETWEEN
RYAN JACKSON
and THE CITY OF UKIAH
This Amendment No. 1, entered on November , 2025 revises the Agreement for Professional services dated July 1st, 2025 between the City of Ukiah and Ryan Jackson, for professional services relating to IT Support.
This Amendment No. 1 adds additional Scope of Work per Exhibit 1 and adds an additional not-to-exceed amount of $40,000. This revises the total, not-to-exceed amount to $80,000.
Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
RYAN JACKSON
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
ATTACHMENT 2
Amendment to Statement of Work (SOW)
Cybersecurity Implementation and Compliance Support for the Ukiah Police Department Consultant: Ryan Jackson
1. Introduction
This Amendment supplements the existing Statement of Work between the City of Ukiah and Ryan Jackson. The purpose of this engagement is to address immediate cybersecurity compliance and operational needs within the Ukiah Police Department (UPD) network infrastructure. This work will focus on the implementation, monitoring, and remediation of cybersecurity vulnerabilities and threats to meet Department of Justice (DOJ), California Law Enforcement Telecommunications System (CLETS), and Criminal Justice Information Services (CJIS) compliance requirements.
2. Objectives
Implement cybersecurity tools, systems, and configurations necessary to strengthen the UPD network security posture.
Establish continuous vulnerability and threat monitoring for the UPD network and associated systems.
Audit access and activity logs related to critical systems, including RIMS, CJIS, DOJ, and CLETS environments.
Identify and remediate vulnerabilities, threats, or non-compliance issues as they arise through systematic patching and risk mitigation processes.
Engage with third-party contractors and vendors as needed to support, coordinate, and lead cybersecurity initiatives on behalf of the Ukiah Police Department.
Facilitate transition planning and knowledge transfer once internal staffing or permanent cybersecurity personnel are appointed.
3. Scope of Work
3.1 Critical Tasks
1. 3.1.1 Cybersecurity Tool Implementation
Implement and configure cybersecurity monitoring and management tools, including but not limited to vulnerability scanners, endpoint protection, and network monitoring solutions. Ensure all deployed systems align with DOJ, CLETS, and CJIS technical standards.
2. 3.1.2 Vulnerability and Threat Monitoring
Establish ongoing threat detection and vulnerability scanning procedures for the UPD network. This includes proactive monitoring for zero-day vulnerabilities, CVE alerts, and other indicators of compromise across critical systems.
3. 3.1.3 Log Auditing and Access Review
Conduct recurring audits of security and access logs related to systems containing protected criminal justice information (RIMS, CJIS, DOJ, CLETS). Ensure that all logging, alerting, and review procedures meet federal and state standards for access control and data protection.
4. 3.1.4 Vulnerability Remediation and Patch Management Collaborate with the City IT Department and external vendors to apply patches, configuration changes, or mitigation measures to remediate vulnerabilities identified through assessment or monitoring processes. Document all remediation efforts for compliance verification.
5. 3.1.5 Contractor Coordination and Cybersecurity Leadership Engage with vendors, managed service providers, and consultants to lead or assist in the implementation of cybersecurity initiatives affecting the UPD network. Ensure that all external engagements align with compliance frameworks and organizational objectives.
4. Deliverables
Cybersecurity Implementation Report – detailing the tools, configurations, and integrations deployed.
Vulnerability Assessment & Monitoring Report – outlining active scans, findings, and prioritized risk items.
Log Audit Summary Report – documenting access reviews and anomalies identified in protected system logs.
Remediation and Patch Summary – showing vulnerabilities resolved and actions pending.
Transition Plan and Documentation – to ensure effective handoff and training of internal personnel once staffing becomes available.
5. Responsibilities
6. Consultant (Ryan Jackson):
Perform cybersecurity tool deployment, configuration, and validation.
Conduct monitoring, log auditing, and remediation oversight.
Document and report all findings, actions, and recommendations.
Provide consultation and leadership to City and UPD IT staff and contractors.
Facilitate training and knowledge transfer to internal staff upon transition.
7. City of Ukiah / Ukiah Police Department:
Provide access to systems, staff, and data as necessary for audit and monitoring functions.
Procure or license required cybersecurity tools and platforms.
Coordinate with consultant and external vendors for scheduling and system access.
6. Timeline & Milestones
The duration of this engagement is dependent upon internal staffing and the remediation of identified vulnerabilities. Initial tool implementation and monitoring setup are expected within 4–6 weeks, followed by a continued monitoring and remediation phase extending until proper hand-off is completed.
7. Disclaimer
This engagement serves as a temporary remediation and compliance support measure to ensure the Ukiah Police Department maintains DOJ, CLETS, and CJIS security standards.
Ryan Jackson has accepted delegated cybersecurity responsibilities for this purpose. These duties are intended to address immediate compliance needs and operational risks. Ongoing consultation, training, and documentation will be provided.
ATTACHMENT 3
COU No. 2526-095-A2
CITY OF UKIAH
AMENDMENTNO. 2
TO
PROFESSIONAL SERVICES CONTRACT 2526-095
BETWEEN
RYAN JACKSON
andTHE CITYOFUKIAH
This Amendment No. 2, entered on TBD revises the Agreement for Professional services dated July 1st, 2025 between the City of Ukiah and Ryan Jackson, for professional services relating to IT Support.
This Amendment No. 2 adds additional Scope of Work per Exhibit 1 and adds an additional not-to-exceed amount of $20,000. This revises the total, not-to-exceed amount to $100,000.
Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
RYAN JACKSON
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Exhibit 1
Amendment to Statement of Work (SOW)
Cybersecurity Implementation and Compliance Supportfor the Ukiah Police Department Consultant: Ryan Jackson
1. Introduction
This Amendment supplements the existing Statement of Work between the City of Ukiah and Ryan Jackson. The purpose of this engagement is to support the transition of Ukiah Police Department cybersecurity responsibilities to internal City staff, provide technical architecture and implementation assistance for the City’s network rebuild project, and provide specialized support for urgent or emergency technical needs.
2. Objectives
• Complete the transition of Ukiah Police Department cybersecurity responsibilities to designated City Information Technology staff.
• Provide technical architecture and implementation support for the City’s network rebuild project.
• Assist City Information Technology staff with training and knowledge transfer related to the new network environment.
• Provide specialized technical assistance for urgent or emergency issues as needed. • Coordinate with third-party contractors and vendors as needed to support cybersecurity transition and network rebuild activities.
3. Scope of Work
3.1 Critical Tasks
1. 3.1.1 Police Department Cybersecurity Transition
Assist with the transition of cybersecurity responsibilities for the Ukiah Police Department to designated City Information Technology staff. This includes knowledge transfer, documentation, review of existing security tools and processes, and assistance with outstanding DOJ, CLETS, and CJIS security requirements.
2. 3.1.2 Network Rebuild Architecture and Implementation Provide technical architecture and implementation support for the City’s network rebuild project. Assist with design review, configuration planning, implementation, troubleshooting, and coordination with City staff and project vendors.
3. 3.1.3 Network Rebuild Knowledge Transfer
Provide guidance and training to City Information Technology staff throughout the network rebuild. Document relevant configurations and processes to ensure City staff can effectively administer and support the new network environment.
4. 3.1.4 Urgent and EmergencyTechnical Support
Provide specialized technical assistance for urgent or emergency Information Technology issues as requested by the City. Assist with troubleshooting, service restoration, security incidents, and other critical technical issues requiring additional expertise.
5. 3.1.5 Contractor and Vendor Coordination
Engage with vendors, contractors, and other project partners as needed to support the Police Department cybersecurity transition, network rebuild, and emergency technical activities. Coordinate technical work with City Information Technology staff and applicable third parties.
4. Deliverables
• Cybersecurity Transition Documentation – outlining transferred responsibilities, processes, configurations, and outstanding items.
• Network Architecture & Implementation Support – documenting technical guidance and recommendations provided during the network rebuild. • Network Knowledge Transfer – providing documentation and training necessary for City Information Technology staff to support the new network environment. • Emergency Support Summary – documenting significant urgent or emergency technical assistance provided when requested.
• Transition and Project Documentation – ensuring effective handoff of technical knowledge and responsibilities to internal City staff.
5. Responsibilities
6. Consultant (Ryan Jackson):
• Facilitate the transition of Police Department cybersecurity responsibilities to designated City Information Technology staff.
• Provide technical architecture and implementation support for the network rebuild project. • Provide training, documentation, and knowledge transfer to City Information Technology staff.
• Provide specialized assistance for urgent or emergency technical issues as requested. • Coordinate with City staff, contractors, and vendors as needed.
7. City of Ukiah / Ukiah Police Department:
• Provide access to systems, staff, and information necessary to perform the requested work. • Coordinate with the consultant and external vendors for project scheduling and system
access.
• Provide staff resources necessary for knowledge transfer and transition of ongoing responsibilities.
6. Timeline & Milestones
The duration ofthis engagement is dependent upon the transition of cybersecurity responsibilities and the schedule ofthe City’s network rebuild project. Cybersecurity knowledge transfer will continue until proper handoffto internal City staff is completed, while network architecture, implementation support, and emergency technical assistance will be provided as needed throughout the engagement.
7. Disclaimer
This engagement is intended to provide transitional and specialized Information Technology support while the City continues developing internal technical capabilities.
Cybersecurity responsibilities will be transitioned to designated City staff, and network rebuild support will focus on architecture, implementation assistance, and knowledge transfer. Ongoing consultation and emergency technical support will be provided as requested by the City.
Agenda Item No: 8.e.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1287
AGENDA SUMMARY REPORT
SUBJECT: Authorization for the City Manager to Negotiate and Execute an Amendment to the Contract for Medical Control Oversight with Dr. Brandon Begley, Extending the Contract to the End of the 26/27 Fiscal Year with a Corresponding Increase in the Amount of $47,300 for Covered Services for the Fiscal Year.
DEPARTMENT: Fire PREPARED BY: Justin Buckingham, Acting Fire Chief PRESENTER: Justin Buckingham, Acting Fire Chief
ATTACHMENTS:
1. Begley Contract 2021-181
2. Amendments
3. Draft Proposed Amendment 4
Summary: Council will consider authorizing the City Manager to negotiate and execute Amendment No. 4 to City of Ukiah Contract No. 2021-181 with Dr. Brandon Begley for medical direction and oversight through June 30, 2027. The proposed amendment will increase the contract by $47,300 to fully cover services for FY 26/27.
Background: The Ukiah Valley Fire Authority (UVFA) requires physician medical oversight to support controlled-substance authorization, clinical quality improvement, and the review of advanced life support patient care.
In 2021, UVFA entered into a professional services agreement (Attachment 1) with Dr. Brandon Begley to provide these services. The agreement has since been amended (Attachment 2) to continue services through FY 2025/26. Amendment No. 4 (Attachment 3) proposes an additional $47,300 to continue services through June 30, 2027. The extension will maintain continuity of services while UVFA develops a Request for Proposals (RFP) reflecting its current operational and clinical needs.
Discussion: In 2023, UVFA implemented a Continuous Quality Improvement (CQI) program to provide an objective review of Patient Care Reports. Before the program was implemented, on-duty personnel conducted these reviews as part of their regular assignments. This became untenable due to the staffing model and the increase in call volume.
UVFA is evaluating whether routine CQI reviews can be returned to department personnel by identifying process efficiencies. Independent physician oversight will remain necessary for higher-acuity incidents, controlled-substance authorization, clinical consultation, and targeted feedback to paramedics.
Dr. Begley currently provides these services and works directly with UVFA personnel when clinical concerns or opportunities for improvement are identified. Extending the agreement through June 30, 2027, will preserve continuity while UVFA develops and completes a competitive procurement process.
The new RFP will reflect UVFA’s evolving service model, including the addition of the Interfacility Transport Division, and will clearly define the scope and expectations for future medical direction and CQI services.
Staff requests that the Council authorize the City Manager to negotiate and execute an amendment to the
contract for Medical Control Oversight with Dr. Brandon Begley, extending the contract through the end of the 26/27 Fiscal Year and increasing the contract amount by $47,300.
Recommended Action: Authorize the City Manager to negotiate and execute an amendment to the contract for Medical Control Oversight with Dr. Brandon Begley, extending the contract to the end of the 26/27 Fiscal Year and increasing the contract by $47,300 for a total not-to-exceed amount of $185,600.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 71021100.52212: $26,000; 71021150.52112: $26,000 PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Fund 710 Ambulance Funds
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract No. 2021-181 COORDINATED WITH: Myles Fisette, Purchasing Manager
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
ATTACHMENT 1
ATTACHMENT 2
COU 2021-181-A4
CITY OF UKIAH
AMENDMENT NO. 4
TO
PROFESSIONAL SERVICES CONTRACT 2021181
BETWEEN
DR. BRANDON BEGLEY and THE CITY OF UKIAH
This Amendment No. 4, entered on TBD, 2026 revises the Agreement for Professional services dated May 1, 2021 between the City of Ukiah and Dr.
Brandon Begley for consulting services relating to Advanced Life Support Medical Direction.
This Amendment No. 4 extends the term of the agreement until June 30, 2027, and adds an additional $47,300. This brings the total, not-to-exceed to $185,600.
Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
ATTACHEMENT 3
Agenda Item No: 8.f.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1304
AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment in the Amount of $50,000 with Enercon Services, Inc. for Additional General Engineering Services for the Electric Utility Department and Authorization for the City Manager to Negotiate and Execute the Corresponding Amendment.
DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Program Coordinator PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Enercon Services - General Engineering Services 2526-084 - Agreement Summary: The City Council will consider approving a contract amendment in the amount of $50,000 with Enercon Services, Inc. for additional General Engineering Services, including but not limited to solar impact studies, coordination studies, specification development, and other general engineering tasks.
Background: On July 28, 2025, the City of Ukiah entered into a contract with Enercon Services, Inc. (Enercon) (Attachment 1), for consulting services to assist ElectricUtility with various engineering needs.
The Electric Utility Department has continued to rely on engineering consulting services to supplement staff resources and provide specialized technical expertise as the Department manages an increasing workload. Over the past year, Staff has focused heavily on several significant initiatives, including the municipal broadband deployment, system-wide pole replacement program, new business engineering, FERC relicensing activities, and the day-to-day engineering, operations, and maintenance responsibilities necessary to ensure the reliable operation of the City's electric system.
Enercon has provided valuable technical support that has enabled Staff to maintain project schedules and respond to operational demands. Enercon's services have included conducting solar interconnection screening studies for large distributed energy projects, completing a system-wide Hosting Capacity Analysis to identify areas of the distribution system capable of accommodating additional distributed generation, updating the utility modeling system, providing engineering analysis and design support, and assisting staff with a variety of technical and operational projects as needed.
Discussion: Continued access to these on-call engineering services provides the Department with the flexibility to address specialized engineering needs, respond to changing workload demands, and efficiently advance priority capital and operational projects while maintaining a high level of service to the community.
Staff recommends approving the contract amendment in the amount of $50,000 with Enercon Services, Inc. for continued general engineering support for the Electric Utility Department.
Recommended Action: Approve a contract amendment in the amount of $50,000 with Enercon Services, Inc. for additional General Engineering Services for the Electric Utility Department and authorization for the City Manager to negotiate and execute the corresponding amendment.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80026400.52100; $50,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Electric Fund
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2526-084
COORDINATED WITH: Cindy Sauers, Electric Utility Director STRATEGIC PLAN (SP): SP 2A - Continue the development and maintenance of a comprehensive Capital Improvement Plan that considers the climate impacts of those improvements.
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element.
COU No. 2526-084
PAGE 1 OF 8
AGREEMENT FOR
PROFESSIONAL SERVICES
This Agreement, made and entered into this 28th day of July, 2025 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Enercon Services, Inc., a corporation organized and in good standing under the laws of the state of Oklahoma, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to General Engineering Services. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope-of-Services attached hereto as Attachment "A".
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described as general engineering services including, but not limited to solar impact studies, coordination studies, specification development and other general engineering tasks.
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Services upon receipt of a Notice to Proceed from City and shall complete such services in accordance with the schedule agreed to for each Work Schedule. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $50,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Services as set forth in the attached Attachment A, Attachment 1
COU No. 2526-084
PAGE 2 OF 8
which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Services for the not-toexceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Services of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Services" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement, unless said delays to the schedule are a result of owner, or other reasons beyond the control of the Consultant.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and selfemployment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
COU No. 2526-084
PAGE 3 OF 8
Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination.
5.3 Standard of Care. Consultant shall perform the Scope of Services in accordance with generally accepted standards of ordinary and reasonable skill exercised by similar professionals at the time and location such services are rendered (“Standard of Care”).
5.4 Warranty. Consultant warrants that Work shall be free from defect for a period of one (1) year after acceptance by City. The “Warranty Period” commences the date the Work was accepted and continues for a period of one (1) years from the date of Final Payment, or in accordance with the terms of any other applicable warranty required under the Contract Documents, whichever is greater. If, during the Warranty Period, a change is required due to defective work, then Consultant shall be responsible for reperforming the non-conforming Work at no cost to City. The Warranty Period shall automatically extend upon the occurrence of said warranty obligation and shall last until Consultant fulfills its warranty obligations. Consultant shall warrant any change made pursuant to a warranty obligation for an additional six (6) months from the expiration date of the original Warranty Period.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance.
COU No. 2526-084
PAGE 4 OF 8
4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Consultant is responsible for payment of any deductibles or self-insured retentions.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
COU No. 2526-084
PAGE 5 OF 8
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one (1) year from the date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
COU No. 2526-084
PAGE 6 OF 8
Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors.
6.3 Consequential Damages. Anything to the contrary contained herein notwithstanding, in no event shall either party be liable, directly or by indemnification, to the other for any punitive, incidental, indirect, special, exemplary or consequential or similar damages, including but not limited to, damages or costs incurred as a result of loss of time, loss of savings, loss of data, loss of profits, loss of revenue, or loss of goodwill, whether foreseeable or unforeseeable, that may arise out of or in connection with a Purchase Order or Task Order or this Agreement, whether such liability is based on contract, tort, negligence, strict liability, products liability or otherwise.
6.4 Limits of Liability. Anything to the contrary contained herein notwithstanding in no event shall Consultant's total combined and cumulative aggregate liability (i) with respect to this Agreement or with respect to any applicable work order or purchase order, and (ii) with respect to indemnification under this Agreement or with respect to indemnification under any applicable work order or purchase order, for any claim or cause of action, whether caused by failure to deliver, nonperformance, defects, breach of contract, breach of warranty or otherwise, or whether based upon contract, tort (including negligence, but excluding gross negligence or willful misconduct), or strict liability, exceed the amount of the compensation paid to Contractor under the applicable work order or purchase order under which such liability, indemnification, claim or cause of action arose.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon payment for services by City, and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Services,
COU No. 2526-084
PAGE 7 OF 8
Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
COU No. 2526-084
PAGE 8 OF 8
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH ENERCON SERVICES, INC.
DEPT. OF ELECTRIC UTILITIES ATTN: CFO
300 SEMINARY AVENUE 500 TOWNPARK LANE
UKIAH, CALIFORNIA 95482-5400 KENNESAW, GEORGIA 30144
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
____________________
CITY CLERK Date
Bryan T. Phillips
7/29/2025
Vice President
Bryan T.
Phillips
Digitally signed by Bryan T.
Phillips
Date: 2025.07.29 16:46:05
-04'00'
08/06/2025 08/06/2025 Page 167 of 279
This document contains confidential and proprietary information belonging to ENERCON. Do not disclose information from this document without prior written permission from ENERCON.
City of Ukiah 1 7/25/25 |
Powerful People. Powerful Solutions.
ENERCON
Attachment A
7/25/2025
Cindy Sauers, PE
Electric Utility Director
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Ms. Sauers,
The City of Ukiah Electric Utility (Ukiah) has requested Enercon Services, Inc (ENERCON) submit this scope of services for as-needed engineering design and planning services including, but not limited to, the following services:
• Distributed generation interconnection impact studies • System fault current, device coordination, and arc flash studies • Engineering modeling and GIS mapping support
• Substation design & engineering services for relay replacements, settings, and training • Transmission & distribution planning
• Capacitor placement
• Various other general engineering tasks
ENERCON will provide a Task Order with scope of work, schedule, and fee for specific requests for support from Ukiah on an hourly basis under the established terms, conditions, and rates established in Contract COU No. 2526-084.
Sincerely,
Trishia Swayne
Senior Manager, Business Development
Enercon Services, Inc.
This document contains confidential and proprietary information belonging to ENERCON. Do not disclose information from this document without prior written permission from ENERCON. 2025 Schedule of Rates
Labor Classification Experience & Qualifications Rate
Admin Assistant Admin $80.00
Project Analyst Analyst (<4 years) $95.00
Senior Project Analyst Analyst (4+ years) $125.00
Scheduler Scheduler (<15 years) $145.00
Senior Scheduler Scheduler (15+ years) $165.00
Project Manager PM (<8 years), Bachelor's or PMP certification $180.00 Senior Project Manager PM (8+ years), Bachelor's or PMP certification $225.00 Associate Engineer Engineer (<1 year), Bachelor's in Engineering $120.00 Staff Engineer Engineer (1 to 3 years), Bachelor's in Engineering $140.00 Engineer Engineer (3 to 6 years), Bachelor's in Engineering $160.00 Senior Engineer Engineer (6 to 10 years), Bachelor's in Engineering $190.00 Principal Engineer Engineer (10+ years), Bachelor's in Engineering $235.00 Associate Tech Specialist Tech Specialist (<1 years) $105.00 Staff Tech Specialist Tech Specialist (1 to 3 years) $120.00 Tech Specialist Tech Specialist (3 to 6 years) $135.00
Senior Tech Specialist Tech Specialist (6 to 10 years) $155.00 Principal Tech Specialist Tech Specialist (10+ years) $180.00 Drafter* HS Diploma (<6 years) $100.00
Designer* Associate's (<6 years) or HS Diploma (6+ years) $125.00 Senior Designer Associate's (≥6 years) or HS Diploma (10+ years) $150.00 Management Managers & Senior Managers: Engineering, PMO, QA $265.00 Senior Management Directors & Vice Presidents (or higher) $305.00 Notes:
1. The Schedule of Rates shall be adjusted annually, effective January 1st of each year, to reflect changes in compensation payable to the Engineer. Adjustments consider several factors, including the percent change in the Employment Cost Index (ECI), published by the U.S. Bureau of Labor Statistics, for professional, scientific, and technical services for the most recent 12-month period (at time of increase).
2. Subcontractor costs will be reimbursed to ENERCON at cost plus ten percent (10%). Other expenses, such as travel, meals, and incidentals, will be reimbursed at cost.
3. Experience and Qualifications listed in above table are typical and do not constitute requirements or minimums for given rate.
Agenda Item No: 8.g.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1236
AGENDA SUMMARY REPORT
SUBJECT: Consider Approval of a Contribution of Up to $215,000 to the Mendocino County Inland Water and Power Commission for Fiscal Year 2026–27 and a Corresponding Budget Amendment.
DEPARTMENT: Water Resources PREPARED BY: Jared Walker, Water Resources Director/UVWA General Manager, Phil Williams, Legal Counsel
PRESENTER: Jared Walker, Water Resources Director
ATTACHMENTS:
1. 8g Correspondence Received - Michelle Johnson
Summary: Council will consider approving a financial contribution for fiscal year 2026-27 in the amount up to $215,000 to the Mendocino County Inland Water and Power Commission (IWPC) for activities related to the Potter Valley Project, and approving the corresponding budget amendment.
Background: The Potter Valley Project (the "PVP"), a hydroelectric project, resulted in the diversion of Eel River water into the Russian River watershed throughout the year to produce electricity. These diversions also resulted in supplementing Russian River flows for over 100 years. These augmented flows have not only been used by water users throughout the basin, but also provided water that could be stored at Lake Mendocino by Sonoma Water and Russian River Flood Control for its contractors. PG&E, which owns the PVP, including the associated water rights, has filed an application with the Federal Energy Regulatory Commission ("FERC") to surrender and decommission the PVP. IWPC, and the City as a member of IWPC, are critical partners for the sustainable management of water in both the Eel and Russian River Basins following PG&E's surrender and decommissioning of the PVP.
Discussion: In its Surrender and Decommissioning Application to FERC, PG&E has included a proposal advanced by IWPC, the Round Valley Indian Tribes ("RVIT"), and Sonoma Water. The two basin solution, which the proposal anticipates and allows for, seeks to allow for continued Eel River water diversion into the Russian River and to improve Eel River fisheries. In the absence of the proposal, PG&E's decommissioning plan for the PVP would result in the removal of facilities that allow for water diversions into the Russian River, likely dramatically improving Eel River fishery health while cutting the Russian River off from a vital source of water. The two basin solution, and the partnership of state and local governments, tribes, and environmental NGOs, have labored to develop a proposal that improves the lives and health of all concerned across both basins.
For the Russian River community writ large, not only is the preservation of a diversion facility between the Eel and Russian Rivers crucial to our success, but, perhaps more importantly, Coyote Valley Dam ("CVD") must be modernized, to include raising it at least to its originally-authorized capacity of 240,000 acre-feet.
Modernizing CVD is necessary not only to accommodate Eel River diversions at the time and amounts they will occur, but also to take better advantage of the watershed's natural production by increasing storage capacity to better manage through dry years.
This year's contribution is a significant increase over previous years' (the City's contribution last year was $84,000). The IWPC Commissioners have asked the County of Mendocino, Russian River Flood Control District, and the City of Ukiah to contribute $215,000, while Potter Valley Irrigation District and Redwood Valley
County Water District have been asked to contribute $125,000 each. The City will pay the IWPC in four quarterly payments of $53,750. This increase represents the need for IWPC to develop better management and decision-making, and engage more effectively at the state, local, and federal levels to secure a reliable source of water for the region. IWPC's budget increase, and the City's resulting increased contribution, reflect the decision to hire an Executive Director at 60% time, and federal and state lobbyists to help with legislation and funding to develop the new diversion facility and modernize Coyote Valley Dam. Preliminary analysis by IWPC anticipates that IWPC budgetary needs are only going to continue to accelerate and grow if Mendocino County is going to be successful in securing a sustainable water future in a post-PVP world, and the City Council should be aware that its contributions will likely therefore also continue to increase in the future.
Staff requests that Council approve a contribution of up to $215,000 to the Mendocino County Inland Water and Power Commission (IWPC) for Fiscal Year 2026–27, payable in four quarterly installments of $53,750, with each installment contingent upon continued alignment between the City and IWPC regarding goals and objectives; and approve a budget amendment of $131,000 to alleviate the deficit between the originally budgeted $84,000 contribution and the revised $215,000 contribution request.
Recommended Action: Approve a contribution of up to $215,000 to the Mendocino County Inland Water and Power Commission (IWPC) for Fiscal Year 2026–27, payable in four quarterly installments of $53,750, with each installment contingent upon continued alignment between the City and IWPC regarding goals and objectives; and approve a corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 82027110.52100 $172,000
PROPOSED BUDGET AMOUNT: 82027110.52100 $303,000
FINANCING SOURCE: Water Resources
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Phil Williams, Legal Counsel
STRATEGIC PLAN (SP): SP 1C - Encourage and support an environmentally sustainable and resilient community by embracing new technology, setting policy, and evaluating critical infrastructure.
GENERAL PLAN ELEMENTS (GP): GP-A4 - Public Facilities, Services, and Infrastructure Element.
Correspondence Received for Agenda Item 8g
Agenda Item No: 8.h.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1317
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Consideration of a Letter of Support for Continued Evaluation of a Regional EMS Joint Powers Agreement (JPA) and Authorization for the Mayor to Sign the Letter of Support.
DEPARTMENT: Fire PREPARED BY: Justin Buckingham, Acting Fire Chief PRESENTER: Justin Buckingham, Acting Fire Chief
ATTACHMENTS:
1. COU Letter of support JPA JB edits
Summary: Council will consider authorizing the Mayor to sign a letter of support for the Ukiah Valley Fire Authority (UVFA) to continue evaluating the potential benefits of entering into a Regional EMS Joint Powers Agreement (JPA) with other public ambulance-providing agencies in Mendocino County.
Background: Mendocino County put out a Request for Proposals (RFP) for an Exclusive Operating Area (EOA) for ambulance services in 2019. That attempt failed to provide any winners of the RFP. The county has suffered from a lack of ambulance resources for many years, with no solutions emerging to stabilize the system.
In response, the Ukiah Valley Fire Authority explored the formation of a Joint Powers Authority (JPA) for ambulance services to stabilize and bolster resources in Mendocino County. Initial discussions with both the County and the Local Emergency Medical Services (EMS) Agency stalled and failed to produce any results.
Within the last year, however, a working group was revived consisting of public ambulance providers, including the Ukiah Valley Fire Authority, to explore solutions.
The working group has had continued discussions and explored many potential ideas to bolster the provision of EMS services in Mendocino County in a cost-efficient and sustainable manner.
Discussion: The creation of a JPA may provide opportunities to share service costs, reduce redundancy, and create efficiencies that could add resources to the ambulance system to bolster the provision of EMS services.
This letter (Attachment 1) serves to signify the Ukiah City Council's support for the UVFA's continued participation in these discussions to bring about meaningful change to the EMS system in Mendocino County.
Recommended Action: Authorize the Mayor to sign a letter of support for the Ukiah Valley Fire Authority (UVFA) to continue evaluating the potential benefits of entering into a Regional EMS Joint Powers Agreement (JPA) with other public ambulance-providing agencies in Mendocino County.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
STRATEGIC PLAN (SP): SP 3B - Analyze and consider opportunities for regional partnerships that support or improve the delivery of municipal services.
GENERAL PLAN ELEMENTS (GP):
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com August 13, 2026
The Ukiah City Council supports exploring the potential benefits of entering into Joint Powers Agreements (JPAs) with other public ambulance transport providers to advance a more collaborative, sustainable, and high-quality emergency medical services (EMS) system in Mendocino County. Those potential agencies are the Long Valley Fire Protection District, the Covelo Fire Department, the Anderson Valley Community Services District, the Elk Community Services District, and the Coast Life Support Ambulance District. Our agency recognizes that examining the system on a countywide level may improve service reliability, operational effectiveness, and long-term stability.
Currently, support is focused on continued development of the JPA concept and does not commit our agency to any particular governance, financial, or operational model. Any future proposal must maintain or improve local service levels and demonstrate fiscal viability.
The following points outline our perspective on existing countywide EMS services, reasons to move forward, and areas to explore.
Current System Challenges
Mendocino's EMS system faces significant pressures – vast coverage areas, uneven call distribution, limited revenues, rising operational costs, and reliance on volunteer personnel. While our system currently performs, individual agencies increasingly absorb financial and operational strain. A more coordinated, countywide approach is necessary to ensure long-term sustainability and service reliability.
Core principles/goals moving forward:
● Strengthen service reliability and system coordination while maintaining local responsiveness ● Promote fiscal responsibility and financial transparency ● Maximize resources and reduce unnecessary duplication ● Support regional EMS workforce development with shared standards Identified areas for evaluation/development:
● Shared administrative services, billing, and procurement ● Standardized operational procedures and compliance policies ● Coordinated financial planning and grant management
● Regional strategic planning for system resilience
With these in mind, the Ukiah City Council supports continued evaluation of a JPA structure/model that aligns multi-agency efforts into a more cohesive, sustainable EMS system benefiting our communities.
Sincerely,
Susan Sher, Mayor
Ukiah City Council
Agenda Item No: 12.a.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1319
AGENDA SUMMARY REPORT
SUBJECT: Review Proposed Amendments to the Fee Schedule of the Community Development Department Building Division; and Consider Adopting a Resolution Approving the Proposed Amendments.
DEPARTMENT: Community
Development PREPARED BY: Matt Keizer, Chief Building Official / Fire Code Official UVFD PRESENTER: Matt Keizer, Chief Building Official
ATTACHMENTS:
1. Building Division Revenues & Expenses, 2012–2026
2. Building Division Fee Comparison – Current and Proposed
3. MEP Fee Comparison – Current and Proposed
4. City and County Over-the-Counter Permit Fee Comparison
5. RESOLUTION, OPTION 1
6. RESOLUTION OPTION 2
7. Presentation Given
Summary: In order to account for the actual cost of providing service, Council will consider a 5% adjustment to Building Division fees effective July 1, 2026, and two options for future adjustments. Option 1 (Attachment 5) provides for annual Council review and approval of future adjustments. Option 2 (Attachment 6) authorizes annual CPI-U adjustments of up to 5%, with adjustments exceeding 5% returning to Council for consideration.
Staff recommends Option 2. With either of these options, the proposed City of Ukiah fees would remain substantially below the same fees in the County of Mendocino.
Background: The following is a summary of amendments to the Building Division Fee Schedule approved by the City Council since 2017:
• December 2017 – Increased the minimum building permit fee. Building permit fees had not been adjusted since 2003. Council directed that this increase serve as an incremental first step toward a more comprehensive fee update to be undertaken in 2018. • December 2018 – Established a new building permit fee for temporary structures and implemented the second part of the two-part building permit fee increase directed by Council in 2017. • January 2020 – Following a public hearing continued from December 2019, Council approved amendments to Building Division building permit and mechanical, electrical, and plumbing (MEP) fees; established a new cost-recovery hourly rate for the Building Division; and approved adjustments necessary to comply with AB 1414 related to solar permit fees.
At the January 2020 meeting, Council directed Department staff to undertake the next fee review and update within five years, or by December 31, 2025. Council also directed that CPI-based percentage adjustments be considered for select fees for each of the years from 2021 through 2025 and that Staff provide annual status reports regarding the continued appropriateness of the adopted fees.
Staff has conducted a yearly review of the Building Division and Planning Division revenues, expenditures, and fee performance over the past five years. This included work undertaken by the Community Development
Director who, working with a City Council-appointed Fee Schedule Ad Hoc, researched and recommended amendments to the Fee Schedule for the Planning and Building Divisions of the Community Development Department over a period of approximately two years, from 2023 to 2025. These amendments made adjustments to the fee schedule of the Planning Division, as well as introducing a new permit type, the Administrative Use Permit.
Related to the Building Division, however, analysis over this same period did not provide a consistent baseline for evaluating the long-term cost recovery of the existing fee schedule. This was due to a series of unusually large development projects that generated significant permit and plan review revenues not representative of the Division's typical annual workload.
Discussion: Since these larger projects have been completed and permit activity has begun to normalize, Staff now has a clearer picture of the Building Division's ongoing revenues and operating costs (Attachment 1). Recent operating results indicate that existing fee revenues have not consistently kept pace with the cost of providing Building Division services. Because of the organizational structure and funding model of the Community Development Department, with most positions handling multiple specializations and funded through various allocations, the fiscal impact of these operating losses has been mitigated; however, continued increases in operating costs without corresponding adjustments to fees will gradually reduce the effectiveness of this funding model.
From 2021 through 2025, the applicable Consumer Price Index increased by approximately 17%. Building Division fees, however, have not been adjusted since 2020. Staff therefore believes that an adjustment to the existing fee schedule is warranted.
The proposed 5% adjustment represents a measured approach to addressing increased personnel, operational, and administrative costs while avoiding a larger one-time increase to permit applicants. The adjustment would also allow additional time for development activity to normalize and for Staff to establish a more reliable operating baseline for evaluating the Division's long-term cost-recovery performance.
As part of this review, Staff evaluated the City's current (2020) and proposed (2026) Building Fees (Attachment 2) and Mechanical, Electrical, and Plumbing (MEP) Fees (Attachment 3). Staff also compared existing and proposed City fees with comparable fees charged by Mendocino County (Attachment 4). The vast majority of City of Ukiah fees, including with the proposed increase, remain substantially lower than the same fees at the County of Mendocino.
Council may choose between two approaches for the current and future adjustment of Building Division fees.
Option 1 – One-Time 5% Adjustment (Attachment 5)
Council may approve the proposed 5% increase to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026.
Under this option, no automatic adjustment would be authorized for future years. Staff would review the Division's operating costs, revenues, development activity, applicable inflationary measures, and overall costrecovery performance annually and return to Council each June for consideration of any adjustment to be effective the following July 1.
This option preserves Council review and approval of each annual fee adjustment but requires the fee schedule to return to Council each year regardless of the magnitude of the proposed adjustment.
Option 2 – 5% Adjustment and Annual CPI-U Adjustment (Attachment 6) — Staff Recommendation Council may approve the proposed 5% increase to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026, and establish an annual inflationary adjustment for future fiscal years.
Beginning July 1, 2027, Building Division fees would be adjusted annually on July 1 by the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward, All
Items, as published by the U.S. Bureau of Labor Statistics, measured using the April index for the immediately preceding year compared with the April index for the current year.
For example, the adjustment effective July 1, 2027, would be based on the percentage change in the CPI-U from April 2026 to April 2027.
Automatic annual adjustments under this option would be limited to increases of 5% or less. If the April-to-April CPI-U increase exceeds 5%, the fee schedule would be returned to the City Council for review and consideration before an adjustment for that fiscal year is implemented.
Staff recommends Option 2. Annual CPI-U adjustments would provide a consistent and predictable mechanism for maintaining the purchasing power of the adopted fee schedule and reduce the potential for fees to fall materially behind the cost of providing services between comprehensive fee reviews. The approach would also reduce the need for larger periodic adjustments resulting from several years of accumulated inflation.
The 5% threshold provides an additional safeguard by reserving unusually large annual adjustments for Council consideration. If annual inflation remains at or below 5%, the adjustment would occur administratively under the authority granted by Council. If inflation exceeds that threshold, Council would have the opportunity to consider current economic conditions, Building Division cost recovery, development activity, and other relevant factors before determining the appropriate adjustment.
Regardless of the option selected, Staff would continue to monitor Building Division revenues, expenditures, development activity, and cost-recovery performance. CPI adjustments are intended to maintain the purchasing power of the existing fee schedule and would not substitute for periodic comprehensive review of the underlying cost of providing Building Division services.
Recommended Action: Review proposed amendments to the Fee Schedule of the Building Division of the Community Development Department and consider the following options:
Option 1: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026, and direct Staff to return to the City Council each June for review and consideration of future adjustments to the fee schedule.
Option 2 – Staff Recommendation: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27, effective July 1, 2026, and authorizing annual adjustments effective July 1 of each subsequent year based on the April-to-April percentage change in the CPI-U for the San Francisco-OaklandHayward area, provided that if the annual CPI-U increase exceeds 5%, Staff shall return the fee schedule to the City Council for review and consideration before implementing an adjustment for that year.
Staff recommends that the City Council select Option 2 and adopt the corresponding resolution.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director
STRATEGIC PLAN (SP): SP 1B - Provide services that support a high quality of life for all residents, including fostering diverse, inclusive, sustainable, and accessible neighborhoods.
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element.
ATTACHMENT 1
Fiscal Year Total Exp Total Rev Balance Notes
2026/27 (524,878.00) $ 457,632.00 $ $ (67,246.00)
2025/26 (601,130.68) $ 470,719.63 $ $ (130,411.05)
2024/25 (568,415.45) $ 665,218.19 $ 96,802.74 $
2023/24 (570,510.84) $ 492,876.17 $ $ (77,634.67)
2022/23 (549,857.55) $ 707,873.27 $ 158,015.72 $
2021/22 (446,243.09) $ 411,954.29 $ $ (34,288.80)
2020/21 (387,458.92) $ 467,484.37 $ 80,025.45 $
2019/20 (402,895.90) $ 424,937.30 $ 22,041.40 $ 60% Fee increse in 2020 2018/19 (409,876.20) $ 339,318.59 $ $ (70,557.61)
2018/19 (431,343.77) $ 432,256.82 $ 913.05 $
2017/18 (245,670.40) $ 216,545.64 $ $ (29,124.76)
2016/17 (283,224.22) $ 297,918.60 $ 14,694.38 $
2015/16 (249,181.86) $ 172,689.91 $ $ (76,491.95)
2014/15 (285,896.99) $ 227,296.50 $ $ (58,600.49)
2013/14 (264,987.72) $ 161,886.84 $ $ (103,100.88)
2012/13 (196,101.99) $ 204,075.39 $ 7,973.40 $
Building Division Revenue and Expenses, 2012-2026
Existing Building Fees 2020
1.00 -500.00 $ 105.00 501.00 - 2,000.00 $ for the first 500.00 plus 105.00 $ for each additional 100.00 or fraction thereof, to and including 2,000.00 4.75 2,001.00 - 25,000.00 $ for the first 2,000.00 plus 107.62 $ for each additional 1,000.00 or fraction thereof, to and including 25,000.00 21.76 25,001.00 - 50,000.00 $ for the first 25,000.00 plus 608.78 $ for each additional 1,000.00 or fraction thereof, to and including 50,000.00 15.69 50,001.00 - 100,000.00 $ for the first 50,000.00 plus 1,000.38 $ for each additional 1,000.00 or fraction thereof, to and including 100,000.00 10.88 100,001.00 - 500,000.00 $ for the first 100,000.00 plus 1,545.04 $ for each additional 1,000.00 or fraction thereof, to and including 500,000.00 8.55 5000,000.00 - 1,000,000.00 5,025.24 $ for the first 500,000.00 plus $ for each additional 1,000.00 or fraction thereof, to and including 1,000,000.00 7.38 1,000,000.00 - And Up $ for the first 1,000,000.00 plus 8,715.99 $ for each additional 1,000.00 or fraction thereof 5.67 Red Taged work w/o permit Permit fee plus 1 times permit fee. Other inspection feesInspections outside of normal business hours $ * (mininum charge - Two hours) 105.00 Reinspection fees assessed under provisions of section 305.8 $ * 105.00 Inspections for which no fee is specifically indicated $ * 105.00 Additional plan review requred by changes, additions or revisions to plans $ * 105.00 For use of outside consulatants for plan checking and inspections, or both. Cost ** Actual Cost* Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead equipment, hourly wages and fringe benefits of the employees involved.** Actual costs include administrative and overhead costs. Proposed Fees 5% 20261.00 -500.00 $ 110.25 501.00 - 2,000.00 $ for the first 500.00 plus 110.25 $ for each additional 100.00 or fraction thereof, to and including 2,000.00 4.99 2,001.00 - 25,000.00 $ for the first 2,000.00 plus 181.00 $ for each additional 1,000.00 or fraction thereof, to and including 25,000.00 22.85 25,001.00 - 50,000.00 $ for the first 25,000.00 plus 639.22 $ for each additional 1,000.00 or fraction thereof, to and including 50,000.00 16.47 50,001.00 - 100,000.00 $ for the first 50,000.00 plus 1,050.40 $ for each additional 1,000.00 or fraction thereof, to and including 100,000.00 11.42 100,001.00 - 500,000.00 $ for the first 100,000.00 plus 1,622.29 $ for each additional 1,000.00 or fraction thereof, to and including 500,000.00 8.98 5000,000.00 - 1,000,000.00 5,276.50 $ for the first 500,000.00 plus $ for each additional 1,000.00 or fraction thereof, to and including 1,000,000.00 7.75 1,000,000.00 - And Up $ for the first 1,000,000.00 plus 9,151.79 $ for each additional 1,000.00 or fraction thereof 5.95 Red Taged work w/o permit Permit fee plus 3 times permit fee. Inspections outside of normal business hours $ * (mininum charge - Two hours) 110.25 $ * 110.25
Inspections for which no fee is specifically indicated $ * 110.25 Additional plan review requred by changes, additions or revisions to plans $ * 110.25 For use of outside consulatants for plan checking and inspections, or both. Cost ** Actual Cost* Or the fully burdened hourly rate, inclusive of salary and benefits for each position and overhead costs.Overhead includes the at-cost charge for direct costs and a percentage of City costs according to the most recently adopted Cost Allocation Plan** Actual cost includes administrative and overhead costs. Reinspection fee Other inspection fees ATTACHMENT 2
Mechanical Permit Fees Existing Proposed 5%
For the issuance of each mechanical permit. $ 110.25 105.00 $ For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled. $ 13.52 12.88 $ Unit Fee Schedule FurnacesFor the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3 KW) $ 26.29 $ 27.60 For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, over 100,000 Btu/h (29.3 KW) $ 32.32 $ 33.94 For the installation or relocation of each floor furnace, including vent. $ 26.29 $ 27.60 For the installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater. $ 26.29 $ 27.60 Appliance VentsFor the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit. $ 12.88 $ 13.52 Repairs or AdditionsFor the repair of, alteration of, or additions to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system,including installation of controls regulated by the Mechanical Code. $ 24.34 $ 25.56 Broilers, Compressors and Absorption Systems For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6kw), or each absorption system to and including 100,00 Btu/h (29.3kw) $ 26.11 $ 27.42 For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kw), to and including 15 horsepower (52.7kw) or each absorption system over 100,00 Btu/h (29.3kw)to and including 500,000 Btu/h (146.6kw) $ 48.22 $ 50.63 For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kw), to and including 30 horsepower (105.5kw) or each absorption system over 500,000 Btu/h (146.6kw) to and including 1,000,000 Btu/h (293.1kw) $ 66.16 $ 69.47 For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kw), to and including 50 horsepower (176kw) or each absorption system over 1,000,000 Btu/h (293.1kw) to and including 1,750,000 Btu/h (512.9kw) $ 98.48 $ 103.40 For the installation or relocation of each boiler or compressor over 50 horsepower (176kw), or each absorption system over 1,750,000 Btu/h (512.9kw) $ 164.54 $ 172.77 Air HandlersFor each air-handling unit to and including 10,000 cubic feet per mininute (cfm) ( 4719 L/s), including ducts attached thereto. Note: This fee does not apply to an air-handling unit which $ 18.91 $ 19.86 is a portion of a factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.For each air-handling unit over 10,000 (cfm) ( 4719 L/s) $ 32.14 $ 33.75 Evapoorative Coolers For each evaporative cooler other than portable type. $ 18.91 $ 19.86 Ventilation and Exhaust For each ventilation fan connected to a single duct. $ 12.88 $ 13.52 For each ventilation system which is not a portion of any heating or air-conditioning system authorized by a permit. $ 18.91 $ 19.86 For the installation of each hood which is served by mechanicial exhaust, including the ducts for such hood. $ 18.91 $ 19.86 Incinerators For the installation or relocation of each domestic-type incinerator. $ 32.32 $ 33.94 For the installation or relocation of each commercial or industrial-type incinerator. $ 25.76 $ 27.05 Miscellaneous (Mechanical) Community Development Department - Building DivisionExisting and Proposed Fees - Mechanical, Electrical, and Plumbing (MEP) ATTACHMENT 3
For each appliance or pice of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in this code. 18.91 $ 19.86 $ Other Inspections and Fees (Mechanical)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 110.25 105.00 $ *Reinspection fee per inspection. $ 110.25 105.00 $
*Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 110.25 105.00 $ *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) 105.00 $ 110.25 $ *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.Electrical Permit Fees Existing ProposedFor the issuance of each electrical permit. $ 110.25 105.00 $ For the issuance of each supplemental permit for witch the original permit has not expired, been cancelled, or finaled. $ 13.52 12.88 $ System Fee Schedule (note: the following do not include permit issuing fee)New Residential BuildingsThe following fees shall include all wiring and electrical equipment in or on each building, or other electrical equipment on the same premises constructed at the same time. Multifamily - For new multifamily buildings (apartments and condominiums) having three or more dwelling units constructed at the same time, not incluing area of garages, carports,and accessory buildings, per square ft (0.09m2) $ 1.01 0.96 $ Single and two family - For new Single and two family residential buildings constructed at the same time, not incluing area of garages, carports, and accessory buildings, per square ft (0.09m2) $ 1.01 0.96 $ For other types of residential occupancies and for alteration, addations, and modifications to existing residential buildings, use the unit fee schedule. Private Swimming PoolsFor new private, in-ground swimming pools for single-family and multifamily occupancies, including a complete system of nevessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping and othersimilar electrical equipment directly related to the operation of a swimming pool, each pool. $ 92.32 87.92 $ Carnivals and CircusesCarnivals, circuses, or other traveling shows or exhibitions utilizing transportable-type rides, booths, displays and attractions.
For electric generators and electrically driven rides, each $ 43.83 41.74 $ For mechanically driven rides and walk-though attractions or displays having electric lighting, each. $ 13.52 12.88 $ For a system of area and booth lighting, each $ 13.52 12.88 $ For permanently installed rides, booths, displays and attractions, use the Unit Fee Schedule.For a temporary service power pole or pedestal-mounted receptacle outlets and appurtenances, each $ 43.83 41.74 $ For a temporary distribution system and temporary lighting and receptacle outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc. each 21.84 $ 22.93 $ UNIT FEE SCHEDULE(Note: The following does not include permit-issuing fee.)Receptacle, Switch and Lighting Outlets For receptacle, switch, light or other outlets at which current is used or controlled, except services, feeders and meters: First 20, each $ 2.05 1.95 $ Additional fixtures, each $ 1.37 1.30 $ Note: For multi-outlet assemblies, each 5 feet (1524 mm) or fraction thereof may be considered as one outlet.Lighting FixturesFor lighting fixtures, sockets or other lamp-holding devices:First 20 fixtures, each $ 2.05 1.95 $ Additional fixtures, each $ 1.37 1.30 $ For pole or platform-mounted lighting fixtures, each $ 2.05 1.95 $ For theatrical-type lighting fixtures or assemblies, each $ 2.05 1.95 $
Residential Appliances
For fixed residential appliances or receptacle outlets for same, including wall-mounted electric ovens; counter-mounted cooking tops; electric ranges, self-contained room, console or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding one horsepower (HP) (746 W) in rating, each $ 8.85 8.43 $ Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus.
Nonresidential AppliancesFor nonresidential appliances and self-contained factory-wired, nonresidential appliances not sxceeding 1 horsepower (HP), kilowatt (kW) or kilovolt-ampere (kVA), in rating, including medical and dental devices, food, beverage and ice cream cabinets; illuminated show cases, drinking fountains, vending machines, laundry machines, or similar types of equipment, each. Note: For other types of air conditioners and motor-driven appliances having larger electrical ratings, see Power Apparatus. $ 8.85 8.43 $ Power ApparatusFor motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment and other apparatus, as follows:Rating in horsepower (HP), kilowatts (kW), kilovolt-amperes (kVA), or kilovolt-amperes-reactive (kVAR):Up to and including 1, each $ 8.85 8.43 $ Over 1 and not over 10, each $ 22.93 21.84 $ Over 10 and not over 50, each $ 45.89 43.70 $ Over 50 and not over 100, each $ 92.32 87.92 $ Over 100, each $ 138.94 132.32 $ Note: For equipment or appliances having more than one motor, transformer, heater, etc., the sum of the combined ratings may be used.Note: These fees include all switches, circuit breakers, contractors, thermostats, relays and other directly related control equipment.BuswaysFor trolley and plug-in-type busways, each 100 feet (30 480 mm) or fraction thereof $ 13.52 12.88 $ Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. Fee not required for portable tools. Signs, Outline Lighting and MarqueesFor signs, outline lighting systems or marquees supplied from one branch circuit, each $ 45.89 43.70 $ For additional branch circuits within the same sign, outline lighting system or marquee, each $ 8.85 8.43 $ ServicesFor services of 600 volts or less and not over 200 amperes in rating, each $ 56.89 54.18 $ For services of 600 volts or less and over 200 amperes to 1,000 amperes in rating, each $ 115.90 110.38 $ For services over 600 volts or over 1,000 amperes in rating, each $ 231.79 220.75 $ Miscellaneous Apparatus, Conduits, and ConductorsFor electrical apparatus, conduits, and conductors for which a permit is required but for which no fee is herein set forth $ 33.94 32.32 $ Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment OTHER INSPECTIONS AND FEES (Electrical)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 110.25 105.00 $ *Reinspection fee per inspection. $ 110.25 105.00 $ *Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 110.25 105.00 $ *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) 105.00 $ 110.25 $ *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Plumbing Fees Existing ProposedFor the issuance of each plumbing permit. $ 110.25 105.00 $
For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled. $ 13.52 12.88 $ Unit Fee Schedule Fixtures and vents. For each plumbing fixture or trap set of fixtures on one trap. (Including water, drainage piping and backflow protection thereof) 17.41 $ 18.28 $ For repair or alteration of drainage or vent piping each fixture. $ 8.85 8.43 $ Sewers, Disposal Systems and InterceptorsFor each building sewer and each trailer park sewer. $ 45.97 43.78 $ For each cesspool. $ 69.47 66.16 $ For each private sewage disposal system. $ 138.94 132.32 $ For each industrial waste pretreatment interceptor, Including its trap and vent (exception kitchen-type grease interceptors functioning as fixture traps). 35.34 $ 37.11 $ Rainwater systems per drain (inside building). $ 18.28 17.41 $ Water Piping and Water HeatersFor installation, alteration, or repair of water piping or water treating equipment, or both, each. $ 8.85 8.43 $ For each water heater including vent. (For vents only see Table 3-C). $ 22.93 21.84 $ Gas Piping SystemsFor each gas piping system of one to five outlets. $ 11.48 10.93 $ For each additional outlet over five, each. $ 2.05 1.95 $ Lawn Sprinklers, Vacuum Breakers and Backflow Protection DevicesFor each lawn sprinkler system on any one meter, including, backflow protection devices thereof. $ 27.60 26.29 $ For atmospheric-type vacuum breakers or backflow protection devices not included in Item 1: 1 to 5 devices. $ 22.93 21.84 $ For over 5 devices, each $ 4.20 4.00 $ For each backflow-protection device other than atmospheric-type vacuum breakers: 2 inches (50.8mm) and smaller. $ 22.93 21.84 $ Over 2 inches (50.8mm) $ 45.97 43.78 $ Swimming Pools For Each Swimmimg Pool Or Spa.Public Pool $ 170.16 162.06 $ Public Spa $ 113.28 107.89 $
Private pool $ 113.28 107.89 $
Private Spa $ 56.42 53.73 $ Miscellaneous (Plumbing)For each appliance or price of equipment regulated by the plumbing code but not classed in other appliance categories, or for which no other fee is listed in this code. 17.41 $ 18.28 $ Other Inspections and Fees (Plumbing)*Inspection outside of normal business hours, per hour (Minimum charge two hours) $ 110.25 105.00 $ *Reinspection fee per inspection. $ 110.25 105.00 $ *Inspection for which no fee is specifically indicated, per hour (Minimum charge one half hour) $ 110.25 105.00 $ *Additional plan review required by changes, additions or revisions to plans or to plans which an initial review has been completed. (Minimum charge one half hour) 105.00 $ 110.25 $ *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved.City Of Ukiah FeesMandatory Training and Certification surcharge. (based on a % of building permits, plan review, and utility permit fees) 4% 4%Technology and records management surcharge. (based on a % of building permits, plan review, and utility permit fees) 3% 3%General plan update fund. (based on a % of building permits, plan review, and utility permit fees) 15% 15%Temporary certificate of occupancy. (Based on the project size and timeframe. ) (60 Days)
> $100,000.00 $ 525.00 500.00 $
<$100,000.00 $ 1,050.00 1,000.00 $
Request for alternate materials and methods review. (100% cost recovery fully burdened rate per hour)** Actual Cost $ Cost 170.00 Appeal to building regulations appeal board. (Two Hours of Building Official time minimum)** Actual Cost Cost Cost Postage - 3rd party plan check. (100% cost recovery) ** Actual CostRed Tagged work without permits violation fee ( Permit fee plus violation fee) ** Actual Cost 3 Times 3 Times New deck/decking. (per square foot) $ Value 37.80 Re-roofing shingles only. (per square foot) $ 2.84 2.70 $ Re-roof sheathing/ plywood. (per square foot) $ 2.84 2.70 $ Temporary structure ( Max 60 days) $ 236.25 225.00 $ Residential Solar permit. Max permit Fee 450.00 to come in to compliance with AB 1414 368.50 368.50 $ ** Actual cost includes administrative and overhead costs.
City Existing
Base Fee Sub Fee Total General
Plan Fee
Records
Management
Fee
Training Fee Permit Cost
Water Heater $ 105.00 $ 126.84 21.84 $ 15% 19.03 $ 3% $ 4% 3.81 $ 5.07 $ 154.74 HVAC $ 105.00 $ 131.88 26.88 $ 15% 19.78 $ 3% $ 4% 3.96 $ 5.28 $ 160.89 Electric Service $ 105.00 $ 159.61 54.61 $ 15% 23.94 $ 3% $ 4% 4.79 $ 6.38 $ 194.72 Re-roof 2000sf $ 107.00 $ 194.04 87.04 $ 15% 29.11 $ 3% $ 4% 5.82 $ 7.76 $ 236.73 City Proposed 5%
Base Fee Sub Fee Total General
Plan Fee
Records
Management
Fee
Training Fee Permit Cost
Water Heater $ 110.25 $ 133.18 22.93 $ 15% 19.98 $ 3% $ 4% 4.00 $ 5.33 $ 162.48 HVAC $ 110.25 $ 138.47 28.22 $ 15% 20.77 $ 3% $ 4% 4.15 $ 5.54 $ 168.94 Electric Service $ 110.25 $ 167.59 57.34 $ 15% 25.14 $ 3% $ 4% 5.03 $ 6.70 $ 204.46 Re-roof 2000sf $ 181.00 $ 272.39 91.39 $ 15% 40.86 $ 3% $ 4% 10.90 8.17 $ $ 332.32 Mendocino County
Base Fee Sub Fee Total General
Plan Fee
Records
Management
Fee
Training Fee Permit Cost
Water Heater $ 110.00 $ 293.00 $ 1% 1.90 183.00 $ $ 6% 17.58 150.00 $ $ 462.48 HVAC $ 110.00 $ 293.00 $ 1% 1.90 183.00 $ $ 6% 17.58 150.00 $ $ 462.48 Electric Service $ 110.00 $ 293.00 $ 1% 1.90 183.00 $ $ 6% 17.58 150.00 $ $ 462.48 Re-roof 2000sf $ 110.00 $ 321.23 211.23 $ FLAT 20.00 $ $ 6% 19.27 150.00 $ $ 510.50 County City (New)
Re-roof SF 5.74 $ 2.84 $ Re-roof + Sheeting 7.82 $ 5.68 $ Re-roof per square foot valuation fee ATTACHMENT 4
Attachment 5
RESOLUTION NO. 2026-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING UPDATED
FEES FOR COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING DIVISION PERMITS AND SERVICES PURSUANT TO DIVISION 3, CHAPTER 1, ARTICLE 3 OF THE UKIAH CITY CODE
WHEREAS:
1. Community Development Department, Building Division permit and service fees have not been updated since 2020; and
2. City staff reviewed the Building Division's revenues and expenditures and determined that existing fee revenues have not consistently kept pace with the cost of providing Building Division services; and
3. Since the Building Division's fees were last adjusted, personnel, operational, administrative, and other costs associated with providing Building Division services have increased; and
4. The City Council has reviewed the proposed amendments to the Building Division fee schedule and finds that a 5% adjustment to the existing fees is reasonable and appropriate to partially address increased costs while avoiding a larger one-time adjustment to permit applicants; and
5. The proposed modifications to Building Permit and Mechanical, Electrical, and Plumbing (MEP) permit fees are set forth in Exhibit A, attached hereto and incorporated herein by this reference; and
6. Division 3, Chapter 1, Article 3 of the Ukiah City Code authorizes the City Council to establish these fees from time to time by resolution; and
7. The City Council conducted a duly noticed public hearing to consider the proposed fees and receive public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:
Section 1. Adoption of Fees. The City Council hereby adopts the updated Building Division permit and service fees set forth in Exhibit A.
Section 2. Effective Date. The fees established by this Resolution shall be effective July 1, 2026.
Section 3. Annual Review. Staff shall annually review the Building Division fee schedule, including the Division's operating costs, revenues, development activity, applicable inflationary measures, and overall cost-recovery performance, and shall return to the City Council each June for review and consideration of any adjustment to the fee schedule to be effective the following July 1.
Section 4. Future Adjustments. No future adjustment to the fees established by this Resolution shall become effective without subsequent approval by the City Council.
Attachment 5
PASSED AND ADOPTED this 19th day of August, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Susan Sher, Mayor
ATTEST:
_______________________________
Araceli Sandoval, Deputy City Clerk
Attachment 5
EXHIBIT A
BUILDING DIVISION PERMITS AND SERVICES FEE SCHEDULE
Effective July 1, 2026
[Insert the proposed 5% fee schedule currently included as Exhibit A to the resolution.]
Attachment 6
RESOLUTION NO. 2026-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING UPDATED
FEES FOR COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING DIVISION PERMITS
AND SERVICES AND AUTHORIZING ANNUAL CPI-U ADJUSTMENTS PURSUANT TO DIVISION 3, CHAPTER 1, ARTICLE 3 OF THE UKIAH CITY CODE WHEREAS:
1. Community Development Department, Building Division permit and service fees have not been updated since 2020; and
2. City staff reviewed the Building Division's revenues and expenditures and determined that existing fee revenues have not consistently kept pace with the cost of providing Building Division services; and
3. Since the Building Division's fees were last adjusted, personnel, operational, administrative, and other costs associated with providing Building Division services have increased; and
4. The City Council has reviewed the proposed amendments to the Building Division fee schedule and finds that a 5% adjustment to the existing fees is reasonable and appropriate to partially address increased costs while avoiding a larger one-time adjustment to permit applicants; and
5. The proposed modifications to Building Permit and Mechanical, Electrical, and Plumbing (MEP) permit fees are set forth in Exhibit A, attached hereto and incorporated herein by this reference; and
6. The City Council further finds that providing for annual inflationary adjustments to Building Division fees will help maintain the purchasing power of the adopted fee schedule, improve the relationship between fee revenues and the cost of providing Building Division services, and reduce the need for larger periodic adjustments resulting from accumulated inflation; and
7. The City Council desires to authorize annual adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward, All Items, while retaining City Council review when the annual CPI-U increase exceeds 5%; and
8. Division 3, Chapter 1, Article 3 of the Ukiah City Code authorizes the City Council to establish these fees from time to time by resolution; and
9. The City Council conducted a duly noticed public hearing to consider the proposed fees and receive public comments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:
Section 1. Adoption of Fees. The City Council hereby adopts the updated Building Division permit and service fees set forth in Exhibit A.
Section 2. Effective Date. The fees established by this Resolution shall be effective July 1, 2026.
Section 3. Annual CPI-U Adjustment. Beginning July 1, 2027, and each July 1 thereafter, the Building Division permit and service fees established by this Resolution shall be adjusted by the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward, All Items, as published by the United States Bureau of Labor Statistics, measured by comparing the index published for April of the immediately preceding calendar year with the index published for April of the current calendar year.
Attachment 6
Section 4. Adjustments of 5% or Less. If the annual percentage increase calculated pursuant to Section 3 is 5% or less, the adjustment shall become effective administratively on July 1 without further action of the City Council.
Section 5. Adjustments Greater Than 5%. If the annual percentage increase calculated pursuant to Section 3 exceeds 5%, no automatic adjustment shall take effect for that fiscal year.
Staff shall return the Building Division fee schedule to the City Council for review and consideration. The City Council may thereafter approve such adjustment as it determines appropriate.
Section 6. Annual Monitoring. Staff shall continue to monitor Building Division revenues, expenditures, development activity, and cost-recovery performance. The annual CPI-U adjustment authorized by this Resolution is intended to maintain the purchasing power of the adopted fee schedule and does not preclude the City Council from conducting or directing a comprehensive review of the Building Division fee schedule or modifying the fees at any time as otherwise authorized by law.
Section 7. Administrative Implementation. The City Manager, Finance Director, Community Development Director, or their designees are authorized to calculate and implement the annual adjustments authorized by this Resolution and to make corresponding updates to the published Building Division fee schedule.
PASSED AND ADOPTED this 19th day of August, 2026, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
Susan Sher, Mayor
ATTEST:
_____________________________
Araceli Sandoval, Deputy City Clerk
EXHIBIT A
BUILDING DIVISION PERMITS AND SERVICES FEE SCHEDULE
Effective July 1, 2026
[Insert the proposed 5% fee schedule currently included as Exhibit A to the resolution.]
2026 BUILDING DIVISION FEE SCHEDULE
REVIEW AND UPDATE
AUGUST 19, 2026 MATT KEIZER, CBO
Presentation Given
Background
1. Last Building Fee adjustment = January 2020 – direction to complete next review and update in five years, with annual reviews including possible CPI adjustment.
2. Annual reviews conducted but no baseline established Presentation Given
Background and Approach
Presentation Given
The proposed fee schedule also includes a correction to the Building Permit valuation table adopted in 2020. The 2020 schedule contained an incorrect multiplier that created an unintended decrease in the permit fee when moving from one valuation range to the next. Under the existing schedule, a permit with a valuation of $2,000 results in a fee of $176.25. However, when the valuation increases to $2,001, the calculated permit fee drops to $129.38. This was not the intent of the fee schedule and occurred because the multiplier for the next valuation range was established at $107.62.
Staff has corrected the multiplier from $107.62 to $181.00. With this correction, a permit valued at $2,001 will have a fee of $203.85, providing an appropriate progression from the $176.25 fee at the top of the preceding valuation range.
This adjustment corrects a mathematical inconsistency in the 2020 fee schedule and ensures that permit fees increase appropriately as project valuation moves into the next valuation range. See the example below.
Valuation Table Change
Presentation Given
The next several slides show the Existing and the Proposed 5% rate adjustment.
Presentation Given
Presentation Given
Presentation Given
Presentation Given
Presentation Given
Presentation Given
Presentation Given
Presentation Given
Recommended Action
Option 1: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27,effective 30 days after adoption, and direct Staff to return to the City Council each June for review and consideration of future adjustments to the fee schedule. Option 2 – Staff Recommendation: Adopt a resolution approving a 5% adjustment to Building Division fees for Fiscal Year 2026-27, effective 30 days after adoption, and authorizing annual adjustments effective July 1 of each subsequent year based on the April-to-April percentage change in the CPI-U for the San Francisco-Oakland-Hayward area, provided that if the annual CPI-U increase exceeds 5%, Staff shall return the fee schedule to the City Council for review and consideration before implementing an adjustment for that year.
Presentation Given
Agenda Item No: 12.b.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1320
AGENDA SUMMARY REPORT
SUBJECT: Consider Adopting a Resolution Declaring Conditions Exist at 495 North Dora Street for the Property to be Declared a Public Nuisance and Intent to Commence Abatement Proceedings.
DEPARTMENT: Community
Development PREPARED BY: Shane Baarts
PRESENTER: Shane Baarts, Code Enforcement Inspector II; Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:
1. 495 N. Dora - Courtesy Notice
2. 495 N. Dora - Notice of Violation
3. CITE-0030 495 N. Dora
4. Resolution - 495 N Dora Public Nuisance Declaration
5. Presentation Given
Summary: Council will consider adopting a resolution declaring conditions exist at 495 North Dora Street for the property to be declared a public nuisance and intent to commence abatement proceedings.
Background: The property located at 495 N. Dora Street has been neglected and deteriorated to a point at which the conditions at the property constitute numerous violations of the Ukiah City Code ("UCC"). Beginning on June 4, 2026, the Code Enforcement Division of the Community Development Department ("Code Enforcement") duly notified the property owner of the code violations existing on the property and the need to abate such conditions. However, all courtesy notices, notices of violation and citations issued by Code Enforcement have been unsuccessful in gaining compliance from the property owner. Despite multiple opportunities to correct the identified conditions, Code Enforcement has not observed substantive corrective action at the property.
Discussion: Below are details related to Code Enforcement's attempts to correct the identified issues.
Condition of the Property at Initial Inspection
Conditions at the property were first documented by Code Enforcement on May 29, 2026, following a complaint from a nearby property owner. The following code violations were identified:
• Prohibited Health, Safety & Visual Blight Nuisances: UCC § 3402.G: Overgrown or dead, decayed or hazardous vegetation which:
1. May harbor rats, vermin or other disease carriers.
2. Is an obstruction to the vision of motorists or a hazardous condition to pedestrians, bicyclists, or vehicle traffic.
3. Constitutes a blighted appearance.
4. Constitutes a fire hazard as determined by the city fire marshal. • Declaration of nuisances: UCC § 3452.D.3: Outdoor storage of personal property on private property visible from the public right-of-way. Any items or conditions including those visible from the neighboring
properties, which provide a harborage for rats and/or other vermin or create any other potential health hazard or nuisance.
The conditions of the property in May were photographed from the public right-of-way and from a neighboring property with permission from the owner of that property. There was significant overgrown vegetation surrounding the exterior of the house, including the sidewalk easement surrounding the property, which constituted a fire hazard. There was also overgrown vegetation in the property's backyard, visible from the public right-of-way. A large amount of personal property and trash was stored in the backyard, with some trash overflowing into the front of the property along the fence line.
All of these conditions were visible from the public right-of-way. Following the initial inspection, a courtesy notice to abate the violations on the property was posted on the property on June 4, 2026. A true and correct copy of that Courtesy Notice is attached here as Attachment 1. No response was received from this posting.
Additionally, the property owner abated none of the cited violations.
Additional Issues and Violations Beyond Initial Inspection June 21, 2026: Ukiah Valley Fire Authority responded to a structure fire at the property. The fire fully involved the detached shed located in the backyard of the property and threatened neighboring structures. Based upon the previously reported and documented conditions of the property, this incident validated concerns regarding the potential for fire hazards associated with the property.
July 13, 2026: A second formal inspection was conducted by Code Enforcement on the property from the public right-of-way. In addition to the same violations existing on the property at initial inspection, conditions at the property had substantially deteriorated. On July 15, 2026, Code Enforcement issued another Notice of Violation, with a compliance deadline for the owner of not later than five (5) days to abate the nuisances on the property. A true and correct copy of that Notice of Violation is attached here as Attachment 2. The property owner again did not respond by the deadline of July 20, 2026. On July 22, 2026, Code Enforcement issued a citation to the property owner per UCC § 3452.D.3 with a fine of $250.00. A true and correct copy of that citation is attached here as Attachment 3.
To date, the City has received no response from the property owner, and the documented nuisances and blight continue to worsen each day.
Code Enforcement's recommendation is that the Council adopt a resolution (Attachment 4) declaring the property a nuisance and stating Council's intent to commence abatement proceedings.
Recommended Action: Adopt a resolution declaring conditions exist at 495 North Dora Street for the property to be declared a public nuisance and intent to commence abatement proceedings.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney STRATEGIC PLAN (SP): SP 1B - Provide services that support a high quality of life for all residents, including fostering diverse, inclusive, sustainable, and accessible neighborhoods.
GENERAL PLAN ELEMENTS (GP): Public Facilities, Services, and Infrastructure Element, Goal PFS-4: To enforce Citywide codes and ordinances, with special attention regarding private property maintenance, abandoned vehicles, rubbish/weeds, and public nuisances.
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone # (707)463-6200 Fax# (707)463-6204 Web Address: www.cityofukiah.com
SAMANTHA ILYIN
495 N. DORA ST.
UKIAH CA, 95482
DATE POSTED: June 4th, 2026
Subject: Courtesy Notice – Health & Safety Violations
Location of Violation: Entire Parcel
Address: 495 N. Dora St., Ukiah CA, 95482
Assessor’s Parcel Number: 002-171-01
Owner: Samantha Ilyin
PROPERTY OWNER:
PLEASE TAKE NOTICE that on 05/29/26, an inspection of the above-referenced property determined that the following conditions constitute violations of Ukiah City Code.
Code: Prohibited Health, Safety & Visual Blight 3402 (g) UCC Violation: Overgrown Vegetation / Nuisance Abatement
Full Description: Overgrown or dead, decayed or hazardous vegetation which:
1. May harbor rats, vermin or other disease carriers.
2. Is an obstruction to the vision of motorists or a hazardous condition to pedestrians, bicyclists or vehicle traffic.
3. Constitutes a blighted appearance.
4. Constitutes a fire hazard as determined by the city Fire Marshal.
Corrective Action:
1. Clear all overgrown grass and vegetation from property and sidewalk easements.
Code: Declaration of Nuisances 3452(d)(3) UCC
Violation: Outdoor Storage of Personal Property on Private Property Visible from the Public Right-of-Way.
Full Description: Any items or conditions, including those visible from neighboring properties, which provide a harborage for rats and/or other vermin, or create any other potential health hazard or nuisance.
Corrective Action: Store the large amount of miscellaneous personal property and trash in a location that is not visible from the public right of way.
Comments: All trash, storage of personal property and general blight on the property must be cleaned.
Attachment 1
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone # (707)463-6200 Fax# (707)463-6204 Web Address: www.cityofukiah.com Compliance Timeline: 7 Days
YOU ARE HEREBY NOTIFIED that due to the serious health and safety risks posed by the above conditions WITHIN THE COMPLIANCE TIMELINE from the date of this Notice, you must satisfactorily abate the above-described conditions and obtain an inspection by the City Code Enforcement Division to confirm their satisfactory correction.
If you have not taken steps to abate the violation in the time given above by taking the actions described above, the City will take enforcement action as authorized by law which may include any or all of the following: (1) issuance of a citation as described in section §3467 of the Ukiah City Code (without limiting the enforceability of any other statute, ordinance or regulation that may contain a different or greater penalty under those provisions, after service of notice thereof pursuant to this chapter) any person violating the provisions of this chapter shall be subject to a civil action to abate or enjoin the nuisance and shall be liable for civil penalties as follows: Any violation concerning property that is located in a residentially-zoned district as authorized by Articles 3, 4, and 5 of Division 9, Chapter 2 of this Code (as amended or supplanted) of not less than one hundred dollars ($100.00) or more than one thousand dollars ($1,000.00) for each day the violation continues. The City Attorney may pursue any lawful civil remedy and civil penalties brought to enforce any provisions of this Chapter; and/ or (2) filing a civil action to enjoin the violation as a public nuisance, to impose the penalties prescribed by the City can request the appointment of a receiver to take possession and control of the property, make all repairs, impose those costs as a lien on the property and seek to recover any deficiency from you. In a civil action you may become liable for the City’s attorneys’ fees and costs in bringing the action.
THIS IS COURTESY NOTICE TO SEEK COMPLIANCE BEFORE TAKING ENFORCEMENT ACTION.
You can contact me at (707) 467-5715 between 8 a.m. and 12 p.m. or 1 p.m. and 5 p.m. or by email at [email protected]
Sincerely,
S. Baarts – 4G2
Code Enforcement Officer II
Sent Via: Mail/Posted on Property.
cc: City Attorney, File
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone # (707)463-6200 Fax# (707)463-6204 Web Address: www.cityofukiah.com
SAMANTHA ILYIN
495 N. DORA ST.
UKIAH CA, 95482
DATE POSTED: July 14th, 2026
Subject: Notice of Violation – Health & Safety Violations Location of Violation: Entire Parcel
Address: 495 N. Dora St., Ukiah CA, 95482
Assessor’s Parcel Number: 002-171-01
Owner: Samantha Ilyin
PROPERTY OWNER:
PLEASE TAKE NOTICE that on 07/13/26, an inspection of the above-referenced property determined that the following conditions constitute violations of Ukiah City Code.
Code: Prohibited Health, Safety & Visual Blight 3402 (g) UCC Violation: Overgrown Vegetation / Nuisance Abatement
Full Description: Overgrown or dead, decayed or hazardous vegetation which:
1. May harbor rats, vermin or other disease carriers.
2. Is an obstruction to the vision of motorists or a hazardous condition to pedestrians, bicyclists or vehicle traffic.
3. Constitutes a blighted appearance.
4. Constitutes a fire hazard as determined by the city Fire Marshal.
Corrective Action:
1. Clear all overgrown grass and vegetation from property and sidewalk easements.
Code: Declaration of Nuisances 3452(d)(3) UCC
Violation: Outdoor Storage of Personal Property on Private Property Visible from the Public Right-of-Way.
Full Description: Any items or conditions, including those visible from neighboring properties, which provide a harborage for rats and/or other vermin, or create any other potential health hazard or nuisance.
Corrective Action: Store the large amount of miscellaneous personal property and trash in a location that is not visible from the public right of way.
Comments: All trash, storage of personal property and general blight on the property must be cleaned.
Attachment 2
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone # (707)463-6200 Fax# (707)463-6204 Web Address: www.cityofukiah.com Compliance Timeline: 5 Days
YOU ARE HEREBY NOTIFIED that due to the serious health and safety risks posed by the above conditions WITHIN THE COMPLIANCE TIMELINE from the date of this Notice, you must satisfactorily abate the above-described conditions and obtain an inspection by the City Code Enforcement Division to confirm their satisfactory correction.
If you have not taken steps to abate the violation in the time given above by taking the actions described above, the City will take enforcement action as authorized by law which may include any or all of the following: (1) issuance of a citation as described in section §3467 of the Ukiah City Code (without limiting the enforceability of any other statute, ordinance or regulation that may contain a different or greater penalty under those provisions, after service of notice thereof pursuant to this chapter) any person violating the provisions of this chapter shall be subject to a civil action to abate or enjoin the nuisance and shall be liable for civil penalties as follows: Any violation concerning property that is located in a residentially-zoned district as authorized by Articles 3, 4, and 5 of Division 9, Chapter 2 of this Code (as amended or supplanted) of not less than one hundred dollars ($100.00) or more than one thousand dollars ($1,000.00) for each day the violation continues. The City Attorney may pursue any lawful civil remedy and civil penalties brought to enforce any provisions of this Chapter; and/ or (2) filing a civil action to enjoin the violation as a public nuisance, to impose the penalties prescribed by the City can request the appointment of a receiver to take possession and control of the property, make all repairs, impose those costs as a lien on the property and seek to recover any deficiency from you. In a civil action you may become liable for the City’s attorneys’ fees and costs in bringing the action.
You have the right to appeal this Notice of Violation pursuant to Ukiah City Code section 3456. The appeal must be in writing and filed with the City by July 25, 2026. The appeal will be set for a hearing, and you will be given notice of the date, time, and location of that hearing before the City's Hearing Officer.
THIS IS THE LAST ATTEMPT AT ACQUIRING VOLUNTARY COMPLIANCE BEFORE ENFORCMENT OCCURS.
You can contact me at (707) 467-5715 between 8 a.m. and 12 p.m. or 1 p.m. and 5 p.m. or by email at [email protected]
Sincerely,
S. Baarts – 4G2
Code Enforcement Officer II
DO NOT REMOVE THIS NOTICE FROM THE PROPERTY
Attachment 3
1 RESOLUTION NO. 2026-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING THE PROPERTY LOCATED AT 495 NORTH DORA STREET A PUBLIC NUSIANCE AND ITS INTENT TO COMMENCE ABATEMENT PROCEEDINGS PURSUANT TO UKIAH CITY CODE §§ 3300 ET SEQ.
WHEREAS:
1. The property located at 495 North Dora Street in the City of Ukiah and also known as Mendocino County Assessor's Parcel Number 002-171-01 and the residence located thereon ("the Property") are and have been for a substantial period of time a public nuisance; and
2. The Property contains one residence of approximately 960 square feet, and consists of one story. Street level inspections of the property by the Code Enforcement Officer in May, June, and July 2026 have determined that the building on the Property constitutes a public nuisance in that: (1) the Property is replete with overgrown or dead, decayed or hazardous vegetation which: (a) may harbor rats, vermin or other disease carriers; (b) is an obstruction to the vision of motorists or a hazardous condition to pedestrians, bicyclists or vehicle traffic; (c) has a blighted appearance; and (d) constitutes a fire hazard as determined by the city Fire Marshal; (2) there is a large amount of miscellaneous personal property and trash in a location on the Property that is visible from the public right of way, including in the front yard; and (3) there is no active electricity, solid waste collection, or water service account for this address.
3. On June 21, 2026, the Ukiah Valley Fire Authority responded to a structure fire occurring at the Property. The fire fully involved the detached shed located in the backyard of the Property and threatened neighboring structures. Based upon the previously reported and documented conditions of the Property, this incident increased concerns regarding the potential for future fire hazards associated with the parcel; and
4. The conditions on the Property violate Ukiah City Code §§ 3402 and 3452, as well as Section 116.1 of the California Building Code, because of the overgrown, dead, and hazardous vegetation; presence of trash, garbage, and debris; and the structure has no lighting. For all of these reasons, the Property constitutes a nuisance as defined in Ukiah City Code § 3300 and Health and Safety Code § 17920; and
5. A Courtesy Notice that detailed the violations and included an order to abate the violations, dated June 4, 2026 was posted onsite; and
6. A Notice of Violation and order to abate was posted on July 15, 2026, and no response to either notice was received from the Property owner; and
7. Despite efforts to gain voluntary compliance with the applicable codes and ordinances, the property owner has failed and refused to clean up and adequately maintain the Property and otherwise to abate the nuisance conditions on the Property; and
8. UCC § 3301 authorizes the City Council to commence proceedings to abate a public nuisance Attachment 4
2 by declaring the same and its intention to commence abatement proceedings; and
9. Such proceedings are authorized, whenever Property is unsafe, is partially destroyed by fire, or are dilapidated from neglect, decay or other causes, and which constitute a fire menace or are dangerous to human life, or are a likely resort for vagrant or dissolute persons; and
10. The dilapidated conditions on the Property constitute a public nuisance, a fire menace, are dangerous to human life, and should be abated as further provided herein.
NOW, THEREFORE, BE IT RESOLVED that:
1. The property located at 495 North Dora Street (APN 002-171-01-00) is hereby declared to constitute a public nuisance as provided in Ukiah City Code § 3300.
2. The City Council intends to commence proceedings under Ukiah City Code §§ 3301-3310 to abate by repair, rehabilitation, removal or demolition the conditions on the Property that constitute a public nuisance.
3. The owner of the property is hereby ordered to abate the nuisance conditions on the property by repair, rehabilitation, removal or demolition of the conditions on the Property that constitute a public nuisance, bring the Property into compliance with all applicable statutes, regulations and ordinances, and put the Property in an orderly and clean condition that does not create an attractive nuisance, pose a risk of injury, cause visual blight or cause a safety hazard to the general public.
4. The City Clerk is hereby directed to forward a certified copy of this Resolution to the County Recorder of Mendocino County for recordation.
5. Notice of hearing shall be posted on the Property and given to the owner as shown on the last equalized assessment roll as provided in UCC §§ 3303-3305.
6. The City Council shall conduct the hearing required by law not sooner than thirty (30) days after the notices have been posted and served as required by law.
PASSED AND ADOPTED this 19th day of August, 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Sher, Mayor
ATTEST:
3 Kristine Lawler, City Clerk
#26-001346
INSPECTION PHOTOS
CITY OF UKIAH CODE ENFORCEMENT
PREPARED BY: SHANE BAARTS - CEII
Presentation Given
05/29/2026:INSPECTION PHOTOS
07/13/2026:INSPECTION PHOTOS
07/13/2026:INSPECTION PHOTOS cont.
08/18/2026: INSPECTION PHOTOS
CASE TIMELINE
Date Action Result
05/29/26 Initial inspection Violations documented and
photographed
06/04/26 Courtesy Notice posted No corrective action observed 06/21/26 Structure fire Detached shed fully involved; neighboring structures threatened
07/13/26 Follow-up inspection Violations remained; conditions deteriorated
07/15/26 Notice of Violation posted 5-day compliance period provided 07/22/26 Administrative citation issued $250 citation for UCC §3452(D)(3) 08/19/26 City Council hearing Consider declaration of nuisance
Agenda Item No: 13.a.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1331
AGENDA SUMMARY REPORT
SUBJECT: Approval of Comment Letter / Letter of Support Recommending Census Tract 116.00 be Included in the List of Final Nominated Census Tracts Submitted by the California Governor to the U.S. Treasury for Inclusion in the Opportunity Zones 2.0 Program.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development
Director
ATTACHMENTS:
1. Resolution 2026-58 - Recommending Designation of Opportunity Zone
2. Draft City of Ukiah Letter of Support_CT 116_OZ 2.0
Summary: Council will consider approving the submittal of a comment letter / letter of support recommending Census Tract 116.00 be included in the list of final census tracts submitted by the California Governor to the U.S. Treasury for inclusion in the Opportunity Zones 2.0 Program.
Background: On July 15, 2026, Council adopted Resolution No. 2026-58 (Attachment 1), recommending Census Tract 116.00, identified via GEOID 06045011600 and encompassing most of Ukiah's downtown and commercial areas, be designated an Opportunity Zone under the updated Federal Opportunity Zones Program (Opportunity Zones 2.0). Through this Resolution, the Council also directed the Community Development Director to prepare and submit the Local Authority Recommendation Form (LARF) for Census Tract 06045011600 to the Governor's Office of Business and Economic Development (Go-BIZ).
The Community Development Director submitted the LARF for Census Tract 116.00 (GEOID 06045011600), along with Resolution No. 2026-58, prior to Go-BIZ's submittal deadline of July 20, 2026. On August 3, 2026, Go-BIZ published the list draft list of census tracts recommended by Go-BIZ for nomination by the California Governor. Census Tract 116.00 was one of three census tracts in Mendocino County recommended.
On August 3, 2026, the State also opened an Opportunity Zones 2.0 public commenting period for census tracts recommended by Go-BIZ. The public commenting period ends on August 28, 2026. Following the public commenting period, the California Governor will nominate census tracts from the draft list recommended by Go-BIZ for submittal to the U.S. Treasury.
Discussion: Staff has prepared a draft comment letter / letter of support (Attachment 2) for Council's consideration. Staff recommends Council authorize the Mayor to work with Staff to finalize and sign the letter; and for Staff to submit the final letter to Go-BIZ by August 28.
Recommended Action: Approve submittal of a comment letter / letter of support recommending Census Tract 116.00 be included in the list of final nominated Census Tracts submitted by the California Governor to the U.S. Treasury for inclusion in the Opportunity Zones 2.0 Program.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): SP 2B - Identify and/or develop funding for essential and vital infrastructure for the long-term; SP 4A - Identify and remove barriers to economic development while leveraging economic opportunities; SP 4B - Develop and preserve the historic downtown as a regional center of civic and economic activity.
GENERAL PLAN ELEMENTS (GP): GP-A2 - Economic Development Element.
ATTACHMENT 1
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com August 20, 2026
California Governor Gavin Newsom
C/O Governor’s Office of Business and Economic Development 1325 J Street, Suite 1800
Sacramento, CA 95814
RE: Letter of Support for Nomination of Census Tract 116 as Qualified Opportunity Zone Dear Governor Newsom:
The City Council of the City of Ukiah respectfully submits this letter of support urging the Governor to nominate Census Tract 116, GEOID 06045011600, for designation as a Qualified Opportunity Zone under the Opportunity Zones 2.0 Program.
Census Tract 116 encompasses nearly all of Ukiah’s historic downtown, including the Palace Hotel, a property listed on the National Historic Register. For decades, this “shovel-ready” property has sat vacant, despite numerous attempts by various property owners to redevelop the property. For a small, rural city like Ukiah, the county seat of Mendocino County and driver of much of the regional economic output for the Mendocino-Lake County region, having a unique, shovel-ready downtown hotel project undeveloped for decades creates negative momentum for future economic development efforts. This has economic implications both in Ukiah and for the greater regional economy.
We believe designation of Census Tract 116 as a Qualified Opportunity Zone under the Opportunity Zones 2.0 program, together with the possible creation of a Tax Increment Financing district, is the economic incentive formula to finally make redevelopment of this property a reality.
We also believe designation of Census Tract 116 would incentivize the redevelopment of other areas of the city. Located within the southeastern-most portion of the census tract, for example, the Redwood Business Park area contains larger acreage vacant lands zoned to encourage commercial business opportunities and investment. There are also multiple sites and land availability within the census tract for the construction of multi-family housing, which due to Council-adopted changes to the zoning code, would be allowed by-right, requiring only a building permit.
The Ukiah Municipal Airport, a fueling center for CalFIRE and a logistical hub, is located within the census tract, with potential for expansion and on-airport business development opportunities.
Additionally, through the City of Ukiah’s installation and deployment of a public-private citywide broadband network by Fall 2026, ultra-fast internet connectivity will be enabled for all of these sectors, increasing potential for attraction of a highly skilled workforce and high-tech business opportunities.
We hope you agree that Census Tract 116 should be designated a Qualified Opportunity Zone under the Opportunity Zones 2.0 program. The positive economic impacts derived from this designation will dramatically improve economic development opportunities in our rural, lower income community, as well as benefiting the larger regional economy.
ATTACHMENT 2
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com Sincerely,
Susan Sher, Mayor
City of Ukiah City Council
CC: District 2 State Senator Mike McGuire, Senate President Pro Tempore District 2 State Assembly Member Chris Rogers
Maureen “Mo” Mulheren, Second District Supervisor, County of Mendocino Juan Orozco, Vice Mayor, City of Ukiah City Council
Douglas F. Crane, City of Ukiah City Council
Mari Rodin, City of Ukiah City Council
Heather Criss, City of Ukiah City Council
Sage Sangiacomo, City Manager
Agenda Item No: 14.a.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1229
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Appointing Darcy Vaughn as City Attorney, Approval of Employment Agreement, Authorization for the Mayor to Execute the Agreement, and Direction to Staff to Complete the Transition from Contract Legal Services to an In-House City Attorney Position.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager PRESENTER: Susan Sher, Mayor and Sage Sangiacomo, City
Manager
ATTACHMENTS:
1. Resolution and Employment Agreement Appointing City Attorney Summary: City Council will consider adopting a resolution appointing Darcy Vaughn as City Attorney, approving the Employment Agreement, authorizing the Mayor to execute the Agreement, and directing Staff to complete the transition from contract legal services to an in-house City Attorney position.
Background: For decades, the City has received legal services through its professional services agreement with David Rapport. Through this contractual arrangement, Mr. Rapport has served as City Attorney and Darcy Vaughn has served as Assistant City Attorney. Following Mr. Rapport's recent announcement regarding his intention to retire, the City Council evaluated the organizational structure of the City's legal services and determined that appointing an in-house City Attorney would best support the City's long-term governance and succession planning objectives.
Discussion: The City has been well served by its professional services agreement with City Attorney Rapport, who has provided comprehensive legal counsel to the City Council, City team members, and the City’s boards and commissions.
With Mr. Rapport's impending retirement, the City Council evaluated the most appropriate organizational structure for the continued delivery of legal services. Rather than seeking a new contract City Attorney, the Council, in consultation with Mr. Rapport and the City Manager's Office, determined that establishing the City Attorney as a Council-appointed employee is in the City's long-term organizational interest. This structure provides greater continuity in executive leadership, aligns the City's chief legal officer with its executive management team, and supports long-term succession planning while maintaining the high quality of legal services the City has historically received.
Following an evaluation process, the City Council selected Darcy Vaughn as City Attorney. Having served as the City's Assistant City Attorney since 2016, Ms. Vaughn possesses extensive institutional knowledge and has established strong working relationships with the City Council, City staff, and partner agencies. Her appointment allows the City to maintain continuity of legal representation with minimal disruption to ongoing operations.
To facilitate a smooth transition, Mr. Rapport will continue under the existing professional services agreement to provide guidance, historical perspective, and assistance with ongoing or specialized legal matters as needed.
Staff requests Council adopt a resolution (Attachment 1) appointing Darcy Vaughn as City Attorney, approve the Employment Agreement (Exhibit A of Attachment 1), authorize the Mayor to execute the Agreement, and direct Staff to complete the transition from contract legal services to an in-house City Attorney position.
Recommended Action: Adopt a resolution appointing Darcy Vaughn as City Attorney, approve the Employment Agreement, authorize the Mayor to execute the Agreement, and direct Staff to complete the transition from contract legal services to an in-house City Attorney position.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 20014000
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Council
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A
RESOLUTION NO. 2026-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING
DARCY VAUGHN AS CITY ATTORNEY, APPROVING AN EMPLOYMENT
AGREEMENT, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT.
WHEREAS, the City has historically obtained City Attorney services through a professional services agreement;
WHEREAS, David Rapport has announced his retirement after many years of distinguished service to the City;
WHEREAS, the City Council evaluated the City's future legal service needs and determined that an in-house City Attorney will better serve the City's growing operational and legal demands;
WHEREAS, the City established the position of City Attorney as a Council-appointed employee;
WHEREAS, following the evaluation process, the City Council selected Darcy Vaughn based upon her extensive municipal law experience, qualifications, and nearly ten years of service as Assistant City Attorney;
NOW, THEREFORE, BE IT RESOLVED that the City Council:
1. Appoints Darcy Vaughn as City Attorney effective as provided in the Employment Agreement;
2. Approves the Employment Agreement attached as Exhibit A;
3. Authorizes the Mayor to execute the Employment Agreement;
4. Authorizes the City Manager to complete all administrative actions necessary to implement this appointment, including continuation of the existing professional services agreement with David Rapport during the transition period as needed.
PASSED AND ADOPTED this 19th day of August 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Susan Sher, Mayor
ATTEST:
____________________________________
Kristine Lawler, City Clerk
Attachment 1
CITY OF UKIAH
CITY ATTORNEY EMPLOYMENT AGREEMENT
This Employment Agreement (“Agreement”) is entered into as of August 19, 2026 (“Effective Date”), by and between the CITY OF UKIAH, a California municipal corporation (“City”), and DARCY VAUGHN (“City Attorney” or “Employee”).
RECITALS
A. The City Council has appointed Employee to serve as City Attorney pursuant to the Ukiah City Code.
B. The City desires to secure and retain the services of Employee as its City Attorney and to establish the terms and conditions of Employee’s employment.
C. Employee desires to accept appointment as City Attorney and to serve the City under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows:
1. TERM
This Agreement shall commence on the Effective Date and shall remain in full force and effect until terminated by either party as provided herein.
2. APPOINTMENT; DUTIES AND AUTHORITY
A. The City agrees to employ Employee as City Attorney of the City of Ukiah. Employee accepts such employment and agrees to perform the functions and duties of City Attorney as provided by the Ukiah City Code, applicable law, and this Agreement.
B. Employee shall:
1. Serve as legal advisor to the City Council, City Manager, City departments, boards, commissions, and officers of the City as authorized by law and City policy;
2. Perform the functions and duties of City Attorney specified in applicable federal, state, and local laws, including but not limited to the California Government Code, California Rules of Professional Conduct, and the Ukiah City Code;
3. Attend City Council meetings and such other meetings of boards and commissions as may be required by the City Council;
4. Review and advise concerning ordinances, resolutions, contracts, agreements, deeds, bonds, financing documents, policies, agenda materials, and other legal documents affecting the City;
Exhibit A
5. Represent the City in litigation, administrative proceedings, and other legal matters, and direct the City’s legal services, including the selection and oversight of outside legal counsel retained for specialized legal services;
6. Provide legal advice and recommendations regarding matters placed before the City Council;
7. Monitor legislation and legal developments affecting municipal government and advise the City regarding such matters;
8. Coordinate legal activities with City departments and outside agencies; and
9. Perform such other legally permissible duties as the City Council may assign from time to time.
C. Employee shall perform all duties in accordance with the highest professional and ethical standards applicable to attorneys licensed to practice law in the State of California.
3. PROFESSIONAL QUALIFICATIONS
Employee shall, throughout the term of this Agreement:
A. Maintain active membership in good standing with the State Bar of California; B. Maintain all licenses, certifications, and qualifications necessary to perform the duties of City Attorney;
C. Promptly notify the City Council of any disciplinary proceeding, suspension, investigation, or circumstance that may materially affect Employee’s ability to practice law.
4. COMPENSATION
A. Employee shall receive compensation in accordance with the salary provisions applicable to the City’s Department Head Unit, as may be amended from time to time.
B. Any salary adjustments approved for the Department Head Unit shall automatically apply to Employee unless otherwise provided by action of the City Council.
C. Compensation shall be payable in the same manner and at the same times as compensation paid to other Department Head employees of the City.
5. BENEFITS
A. Except as otherwise expressly provided in this Agreement, Employee shall be entitled to all wages, benefits, leave programs, retirement benefits, insurance benefits, deferred compensation contributions, executive leave, holidays, vacation accruals, longevity benefits, and other
employment benefits provided to members of the Department Head Unit, as such provisions may be amended from time to time.
B. The parties intend that the Department Head Unit MOU and related City policies shall govern these matters without the necessity of amending this Agreement whenever such benefits are modified.
6. PROFESSIONAL DEVELOPMENT AND BUSINESS EXPENSES
A. The City shall pay or reimburse Employee for reasonable and necessary business expenses incurred in the performance of Employee’s duties in accordance with City policy.
B. The City shall pay for:
1. State Bar dues and fees;
2. Public Law Section dues;
3. Professional legal association memberships approved by the City Council;
4. Minimum Continuing Legal Education (MCLE) requirements;
5. Legal publications, subscriptions, and research resources reasonably necessary for performance of duties; and
6. Attendance at conferences, seminars, training programs, and professional meetings related to municipal law, including League of California Cities and City Attorneys Department programs, subject to budget appropriations and City travel policies.
7. HOURS OF WORK
Employee is an exempt employee and is expected to devote such time and effort as is reasonably necessary to faithfully perform the duties of City Attorney.
Employee shall be available to attend City Council meetings, board and commission meetings, emergency meetings, and other meetings reasonably required for the performance of the position.
8. OUTSIDE ACTIVITIES
A. Employee shall devote full professional attention to the affairs of the City.
B. Employee shall not engage in outside compensated employment, consulting, legal representation, or other business activity without prior written approval of the City Council.
C. The foregoing shall not prohibit passive investments, volunteer service, participation in professional organizations, teaching, writing, or other activities that do not create an actual or potential conflict of interest and do not interfere with Employee’s performance of duties.
D. Employee shall comply with all applicable conflict-of-interest laws, including the Political Reform Act, and shall timely file all required Statements of Economic Interests.
9. PERFORMANCE EVALUATION
A. The City Council shall review and evaluate Employee’s performance at least annually.
B. The City Council and Employee may establish goals, objectives, and performance expectations to guide the evaluation process.
C. The evaluation process may include the use of an outside facilitator at the discretion of the City Council.
10. SEPARATION
A. Resignation. Employee may resign at any time and is expected to provide not less than sixty (60) days’ advance written notice unless otherwise agreed by the parties.
B. Retirement. If Employee intends to retire from public service, Employee is expected to provide at least six (6) months’ advance written notice unless otherwise agreed by the parties.
C. Removal. The City Attorney serves at the pleasure of the City Council and may be removed by the City Council in accordance with applicable law and the Ukiah City Code.
D. Limitation on Removal Following Change in Council Membership.
Employee shall not be removed from the position of City Attorney, other than for cause or by mutual agreement, during or within ninety (90) days following the seating of one or more newly elected or appointed members of the City Council. The purpose of this provision is to allow newly constituted City Councils a reasonable opportunity to observe and evaluate the performance of the City Attorney. This provision shall not alter Employee's at-will status or create a property interest in continued employment.
11. SEVERANCE
A. Employee shall be entitled to severance benefits only to the extent provided under the severance provisions applicable to the Department Head Unit and subject to the same conditions, limitations, release requirements, and eligibility criteria applicable to Department Head employees, as those provisions may be amended from time to time.
B. It is the intent of the parties that the City Attorney receive severance benefits equivalent to those provided to Department Head employees without the necessity of amending this Agreement whenever the Department Head severance provisions are modified.
C. Any severance benefits shall be administered in a manner consistent with Government Code sections 53260 through 53264 and other applicable law.
12. AT-WILL STATUS
A. Employee serves at the pleasure of the City Council and is an at-will employee.
B. Nothing in this Agreement creates a property interest in continued employment.
C. Nothing in this Agreement shall prevent, limit, or interfere with the right of the City Council to terminate Employee’s employment, subject only to the provisions of this Agreement and applicable law.
13. INDEMNIFICATION
A. To the fullest extent permitted by law, and subject to Government Code sections 825 through 825.6 and other applicable provisions of law, the City shall defend, indemnify, and hold harmless Employee from claims, demands, actions, liabilities, judgments, damages, costs, and expenses arising from acts or omissions occurring within the course and scope of Employee’s employment.
B. The City shall provide legal representation through counsel selected by the City, subject to applicable law.
C. The City’s indemnification obligations shall survive termination of employment for acts occurring during Employee’s service as City Attorney.
14. COMPLIANCE WITH LAW
Employee shall comply with all applicable federal, state, and local laws, professional ethics requirements, and City policies.
15. GENERAL PROVISIONS
A. Notices. Any formal notice permitted or required by this Agreement shall be in writing and shall be considered delivered when transmitted either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested and properly addressed as follows:
To City:
MAYOR AND CITY COUNCILMEMBERS
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482
To Employee:
DARCY VAUGHN
Any party may change its address for purposes of this section by providing written notice to the other party in the manner set forth above.
B. Waiver. The waiver of any breach of any provision hereunder by either party to this Agreement shall not be deemed to be a waiver of any other provision or subsequent breach hereunder, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.
C. Construction of Terms. The language of all parts of this Agreement shall be construed according to its plain meaning and shall not be construed for or against either party. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply.
D. Severability. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be unenforceable, void, or invalid in whole or in part, the remainder of this Agreement shall remain in full force and effect. The parties agree to enter into supplemental agreements as necessary to effectuate the intent of this Agreement.
E. Controlling Law. This Agreement shall be construed in accordance with and governed by the laws of the State of California, with venue proper only in the County of Mendocino, State of California.
F. Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning Employee's employment and supersedes all prior oral or written agreements relating to the subject matter herein.
G. Amendments. This Agreement may be amended only by written agreement approved by the City Council and executed by both parties.
H. Assignment. This Agreement is personal to Employee and may not be assigned by Employee.
I. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective heirs, representatives, successors, and permitted assigns.
J. Compliance with Law. This Agreement shall be administered and interpreted in a manner consistent with all applicable federal, state, and local laws.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
CITY OF UKIAH
By: ___________________________
Susan Sher, Mayor
Date: _________________________
CITY ATTORNEY
By: ___________________________
Employee
Date: _________________________
ATTEST:
By: ___________________________
City Clerk
Date: _________________________
APPROVED AS TO FORM:
By: ___________________________
Human Resources/Risk Management Director
Date: _________________________
Agenda Item No: 14.b.
MEETING DATE/TIME: 8/19/2026
ITEM NO: 2026-1259
AGENDA SUMMARY REPORT
SUBJECT: Designation of Voting Delegate for the League of California Cities Annual Conference to be held September 23-25, 2026, and Discussion and Possible Action to Determine the City's Position on the 2026 Resolution Being Considered by the League of California Cities, and Provide Corresponding Direction to the Clerk and Voting Delegate.
DEPARTMENT: City Clerk PREPARED BY:
Kristine Lawler, City Clerk, Craig Schlatter,
Community Development Director, Sage
Sangiacomo, City Manager
PRESENTER: Sage Sangiacomo, City Manager and Craig
Schlatter, Director of Community Development
ATTACHMENTS:
1. Voting Delegate Packet
2. 2026 Cal Cities Resolution Packet
Summary: Council is to designate a voting delegate for the 2026 League of California Cities Annual Conference; authorize the City Clerk to submit the Voting Delegate Form on their behalf; and discuss and provide direction to the City's voting delegate regarding the 2026 League of California Cities Conference Resolution to be considered at the Annual Conference.
Background: The League of California Cities 2026 Annual Conference is scheduled in Anaheim for September 23-25, 2026, (Attachment 1). On Friday, September 25th, the League will hold its General Assembly meeting where membership considers and takes action on resolutions (Attachment 2) that establish League policy. The League is requesting the City Council designate a voting delegate to participate in this meeting. Vice Mayor Orozco, who is the League of California Cities Redwood Empire Legislative Committee Member, is planning to attend the conference.
There is one resolution up for consideration at this year's General Assembly meeting:
1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES
CALLING FOR A WORKING GROUP TO CONSIDER A STATE CONSTITUTIONAL AMENDMENT
OR OTHER FORM OF INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER HOUSING AND
LAND USE DECISIONS
Summary provided in the League's packet:
Resolution No.1 states that the League of California Cities (Cal Cities) will:
1. Support the development and advancement of a state constitutional amendment or legislative, policy, or ballot-based strategy that restores and strengthens local authority over housing and land use matters, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications. Pursuant to the resolution, the strategy should preserve the state’s authority to set broad, statewide housing goals
and enforce civil rights, fair housing, building safety, and environmental standards while protecting local control by preventing the state from compelling the approval of developments that conflict with local requirements, override local zoning or density standards, or overturn local land use decisions where a city has planned for and maintained sufficient capacity to meet its housing obligations.
2. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters. The resolution states:
“conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.”
Background provided in the League's packet:
As provided in the background information, the City of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions, including legislation that requires ministerial or by-right approvals for housing projects, limits the application of local development standards, and strengthens state enforcement mechanisms against local governments.
Additionally, the City of Murrieta, in its background information, maintains that these legislative efforts have not resulted in sufficient housing production to address California's housing shortage and have not adequately accounted for local infrastructure, public service needs, public safety, market, and fiscal considerations.
The resolution states that California’s housing goals are better advanced through state funding, streamlined environmental requirements, and voluntary partnerships, while preserving local authority over how and where housing is best planned and approved. Consideration of the resolution may be informed by a brief examination of how the California Constitution allocates authority between the state and cities with respect to land use decisions.
The constitution grants cities the power to adopt local laws to protect the public’s health, safety, and welfare.
This grant is called “police power,” which is the basis for local land use regulation. The constitution grants charter cities the additional power to adopt local laws affecting “municipal affairs.” This power, commonly referred to as “home rule,” is based on the principle that a city, rather than the state, is in the best position to identify and satisfy the needs of the local community.
The constitution’s broad grant of police power contains a significant limitation. Local law adopted under the police power is not valid if it “conflicts” with state law. A local law “conflicts” with state law when it regulates the same “field” in which the Legislature has stated its intent to occupy. In that case, state law is said to “preempt” the local law and it cannot be enforced.
An ordinance adopted by a charter city under the municipal affairs power cannot be enforced if it affects a “matter of statewide concern.” The subjects that have been identified as “matters of statewide concern” have changed over the years due to economic, social, and political circumstances.
Since the 1960s, the state has enacted numerous laws that limit or preempt aspects of local land use and zoning authority. These laws include the Fair Employment and Housing Act, Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, accessory dwelling unit laws, California Environmental Quality Act, and others. In recent years, the state has enacted several laws that Cal Cities was the leading opposition force against, as many of the proposals pre-empted local land use authority, limited public review, and constrained local flexibility. In support of its housing and land use legislation, the Legislature has cited a statewide housing crisis and the need for increased housing production at all income levels while asserting that a uniform approach to local land use decision-making is required.
Discussion: Staff's position is one of support for the League's Resolution, and the City's success in facilitating housing production and earning a ProHousing designation in recent years can be at least partly attributed to