Ukiah City Council
September 16, 2026

Attachment 1 - COU No. 2XYX-ABC
9 EXHIBIT A

THE PREMISES
Description of the Premises
The Premises consist of the designated outdoor area to be used for the establishment, operation, and maintenance of the Urban Forestry Nursery, as generally depicted in the attached conceptual site plan (Exhibit A). In the event of any discrepancy between the exhibit and this Agreement, the written boundary description below shall govern.

The Premises are bounded as follows:
● Northern Boundary: Beginning at the northwest corner, the northern boundary follows the existing chain-link fencing along the north side of the tennis court enclosure, extending east to the northeast corner of the existing tennis court fence. ● Eastern Boundary: From the northeast corner, the boundary continues south along the existing eastern tennis court fence until reaching the point where the existing

Attachment 1 - COU No. 2XYX-ABC
10 fence transitions to the temporary fencing installed for the nursery area. The boundary then continues south along the temporary fencing to the southern boundary.
● Southern Boundary: The southern boundary extends west along the temporary fencing constructed for the nursery area and generally follows the northern exterior wall line of Structure 1 and Structure 2. Structure 1 and Structure 2 are expressly excluded from the Premises and are not included within the nursery lease area or subject to this Agreement. The boundary continues west to the existing fence adjacent to Cypress Avenue.
● Western Boundary: From the southwest corner, the boundary proceeds north along the existing fence line adjacent to Cypress Avenue, continuing along the treelined corridor located west of the existing tennis court fence, and returns to the point of beginning at the northwest corner.

Included Improvements
The following facilities and appurtenances are included within the Premises:
● The existing outdoor nursery area enclosed within the boundaries described above. ● The existing water service connection located at the northwest corner of the tennis court, which shall be reserved exclusively for nursery operations throughout the term of this Agreement.
● Existing gates, temporary fencing, circulation aisles, and designated loading and unloading areas located within the Premises.

Excluded Areas
The following areas and facilities are expressly excluded from the Premises unless otherwise agreed to in writing by the Parties:
● Structure 1 and Structure 2, including the building footprints and interior spaces. ● All portions of the existing tennis courts located outside the described Premises. ● Public parking areas, sidewalks, roadways, and other City-owned improvements outside the defined boundary.

Agenda Item No: 8.g.

MEETING DATE/TIME: 9/16/2026

ITEM NO: 2026-1466

AGENDA SUMMARY REPORT
SUBJECT: Approval of Purchase of Server Room Cooling System for the Remodel of 501 South State Street from Harold Wells Associates, Inc. in the Amount of $81,782.72, and Corresponding Budget Amendment.

DEPARTMENT: Community
Development PREPARED BY: Myles Fisette, Purchasing Manager PRESENTER: Matt Keizer, Chief Building Official
ATTACHMENTS:

1. HWA Quote

2. 8g Correspondence Received from Michael Hemry
Summary: Council will consider approval of the purchase of Schneider Electric server room cooling equipment from Harold Wells Associates, Inc. in the amount of $81,782.72 for the Remodel of 501 South State Street, and approval of a corresponding budget amendment.

Background: In September 2025, the City Council awarded a construction contract to DMR Builders for the Remodel of 501 South State Street, Specification No. 25-04, in the amount of $3,487,850. The project will remodel the former Bank of America building for use as a centralized location for providing municipal services.

The original project funding is provided through the Series 2020A Lease Revenue Bonds and Series 2022 Lease Revenue Bonds.

As construction has progressed, Staff identified the need for a dedicated cooling system for the building's server room. The equipment was not included in the original construction bid and must therefore be purchased separately.

Discussion: The server room will house information technology equipment requiring dedicated environmental cooling to maintain appropriate operating conditions. Equipment will include a UPS system, approximately six network switches, a firewall, access-control equipment, patch panels, network cabling, servers, and related infrastructure supporting operations at 501 South State Street and municipal services throughout the City.

The room is being designed as part of the City’s long-term strategy to distribute critical technology infrastructure between the Civic Center and 501 South State Street. It will provide additional rack capacity to relocate and replicate server systems currently concentrated at the Civic Center, relieve space, electrical, and cooling demands at that location, and establish a secondary location capable of supporting City operations if either facility experiences an outage.

The two proposed cooling units provide the capacity and operational resiliency required to support the room’s server, UPS, network, security, and access-control equipment. Dedicated cooling is necessary to maintain appropriate operating temperatures and reduce the risk of equipment damage or outages affecting City network connectivity, building access, data systems, and other municipal services. Installing the system as

part of the current construction also ensures that the room is properly equipped for its planned operational purpose.

Staff recommends purchasing two Schneider Electric ACRD101S InRow direct expansion cooling units and associated equipment from Harold Wells Associates, Inc. (Attachment 1). The proposed equipment includes condensing units, leak-detection equipment, related accessories, factory startup and assembly services, service support, technical project management, and freight.

The City currently uses Schneider Electric equipment in its other server rooms. Purchasing the same equipment for the 501 South State Street facility will maintain consistency with the City’s existing server room infrastructure, allow the equipment to integrate with the City’s existing system, and support consistent operation, monitoring, maintenance, and technical support across City facilities.

Harold Wells Associates, Inc. is a direct distributor of the Schneider Electric equipment proposed for this project. Because the City has standardized on Schneider Electric equipment for its server room infrastructure and the proposed equipment must integrate with the City’s existing system, Staff recommends the purchase from Harold Wells Associates as a sole-source procurement. Purchasing compatible equipment will avoid the additional costs and operational risks associated with introducing a different system or manufacturer into the City’s existing server room environment.

Because this equipment was not included in the original project budget, a corresponding budget amendment is required to provide sufficient appropriation for the purchase.

Recommended Action: Approve the purchase of Schneider Electric server room cooling equipment from Harold Wells Associates, Inc. in the amount of $81,782.72 for the Remodel of 501 South State Street, and approve a corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20824700.80220.18176: $0
PROPOSED BUDGET AMOUNT: 20824700.80220.18176: $81,782.72 FINANCING SOURCE: Series 2022 Lease Revenue Bond (Capital Projects) REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2526116
COORDINATED WITH: Matt Keizer, Chief Building Official; Michael Hemry, IT Manager STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): GP-A4 – Public Facilities, Services, and Infrastructure Element, Implementation Programs PFS-6.4 Energy Efficient Municipal Buildings and PFS-8.2 Sustainable Design and Energy Efficiency.

Harold Wells Associates, Inc.  1046 West Taylor Street, Suite 101  San Jose, CA 95126 Telephone 925.355.9900  Fax 925.355.9901
Prepared For: City of Ukiah - BoA Cooling Quote Number: JH090926-01 Quote Date: 09/09/2026
Subject: Quotation Number JH090926-01 — ACRD101S InRow DX, 300mm, Air-Cooled On behalf of Schneider Electric (previously APC / MGE UPS Systems), we are pleased to propose the following:

InRow Direct Expansion Cooling:
 Easy monitoring w/EcoStruxure
 Self Diagnostic System
 Low GWP Refrigerant (R32), first Inrow with
low GDP
 48v DC input supply for telecom (5G
application) racks, first Inrow for telecom racks
(48v DC)
 Condensing unit design to support MDC
 Max capacity 10.0 kW and min. capacity is 1.0
kW (with “P” version) for edge and prefab
application
 Modulating capacity using compressor and fan
speed modulating technology
 Highest efficiency (3.2 SCOP)
 5x8 Startup
– Bill of Materials –
Quantity Item Description
Typical
Dimension
(H”xW”xD”)
Net Unit
Weight
(Lbs)
2 AR8580 APC NetShelter Cable Management, Cable Trough, Open Bottom, Black, 297 x 183.6 x 316.2 mm
7 x 12 x 12 5.47
2 ACAC10005 InRow Bridge Partition, Data Cable 300 MM 5 x 16 x 16 8.02 2 ACRD101S InRow RD101S 300mm DX R32, 100-120V, 200-
240V / 1ph / 50/60Hz, CE/UL
78 x 12 x 43 330.69
2 ACAC10063 Liquid Receiver with Heater Kit for -40°C / -40°F outdoor
2 ACAC10057 Heater Kit for ACCU100 Electronics, -40°C/-40°F 2 AP9325 APC Leak Sensor - 20 ft (6.1 m) 3 x 7 x 6 0.97 2 ACCU100 Condensing Unit for ACRD101S/P, R32, 200-
240V/ 1ph / 50/60Hz, CE/UL
49 x 49 x 20 286.60
2 WSTRTUP5X8-AX-28 Start-up service, for InRow ACRD101x series with R32, 5X8 2 WASSEM5X8-AX-28 Scheduled assembly service, for InRow ACRD101x series with R32, 5X8 ATTACHMENT 1

Harold Wells Associates, Inc.  1046 West Taylor Street, Suite 101  San Jose, CA 95126 Telephone 925.355.9900  Fax 925.355.9901
2 WUPG8HR7X24-AX-00 1 Year 8HR 7X24 Response Upgrade to Existing Service Contract for (1) Cooling Product 2 WUPGEAA-AX-00 1 Yr EAA Prevent Srvc Upgrade to FW or Existing Srvc Plan for (1) In Row Cooling Unit Lot QWPRJ-XXXX Technical Project Management
Lot N/A Freight to jobsite loading dock. Unloading by others.

UPS PRICING NOTES:
 Schneider Electric reserves the right to amend, withdraw or otherwise alter this submission without penalty or charge as a result of any event beyond its control arising from or due to the current Covid-19 epidemic or events subsequent to this epidemic / pandemic including changes in laws, regulations, by laws or direction from a competent authority.  Price quoted includes estimated freight to jobsite loading dock. Unloading by others.  F.O.B. point: Factory (Chino, CA, Texas, Pennsylvania, other- dependent on product and/or availability)  Price quoted includes factory start-up assistance and supervision for 3-phase UPS equipment. Start-up performed 8:00am5:00pm, Monday-Friday unless otherwise noted. Please provide 30 days advance notice to schedule start-up. Start-up includes same day basic operator orientation; it is the customer’s responsibility to be present on the day of startup to receive the orientation. A separate return visit for specifically for training is not included. NOTE: Videography of the startup or orientation is not permitted by Schneider Electric policy.  Load bank rental and testing is not included unless stated otherwise.  A battery spill containment system is not included unless stated otherwise.  Price quoted does not include sales tax (if applicable).  Price quoted does not include any installation (electrical, seismic, mechanical, etc.).  ANY ORDER PLACED PURSUANT TO THIS QUOTATION SHALL BE GOVERNED SOLELY BY THE TERMS AND CONDITIONS SET FORTH AT https://www.apc.com/us/en/who-we-are/schneider-electric-it-general-terms-of-sale.jsp  Any additional or different terms contained in buyer’s purchase orders, invoices, confirmations or other documents are hereby rejected and shall not be binding unless Schneider Electric specifically agrees in writing to accept such additions or changes.

Cancellation charges will be assessed to any canceled project after it has commenced based on receipt of a letter of intent, authorization to proceed, or written purchase order.
 Payment terms: Net 30 days
 Pricing validity: 30 days
 Delivery: Approximately 18-20 weeks ARO.
 If favored with a purchase order, please address to:

Harold Wells Associates, Inc.
1046 West Taylor Street, Suite 101
San Jose, CA 95126
email to: [email protected]
Should you have any questions or require additional information, please contact our office.

___________________________________
J o e l H u g h e s
Price for above : 81,782.72 USD

Harold Wells Associates, Inc.  1046 West Taylor Street, Suite 101  San Jose, CA 95126 Telephone 925.355.9900  Fax 925.355.9901
Technical Sales Engineer
H a r o l d W e l l s A s s o c i a t e s , I n c .
1046 West Taylor Street, Suite 101, San Jose, CA 95126
office: (925) 355-9900 ext. 1121 direct: (925) 350-8337 [email protected]
www.hwapower.com

The equipment being installed in the server room initially is expected to have a replacement value approaching or exceeding $90,000. This includes the UPS, network switches, firewall, access-control equipment, racks, patch panels, network cabling, fiber connections, servers, and related infrastructure.

An additional approximately $30,000 in access points, cameras, and related building systems will depend on the infrastructure housed in this room. As additional server systems are relocated or replicated at 501 South State Street, the combined replacement value of the technology infrastructure housed in and supported by the room is expected to exceed $200,000.

The room is part of the City’s long-term strategy to distribute critical technology infrastructure between the Civic Center and 501 South State Street. This will reduce reliance on a single location, relieve space, electrical, and cooling demands at the Civic Center, and improve continuity of operations during equipment failures or facility outages.

The proposed Schneider Electric system is designed for continuous server-room operation and uses serviceable modular components. The City has experienced two failures involving conventional cooling systems serving technology spaces, including a failure involving water leakage. The proposed two-unit configuration provides the cooling capacity and operational resiliency needed to protect the equipment and the City services that depend on it.

City operations are now highly dependent on digital systems. An extended technology outage could interrupt network connectivity, customer-facing applications, payment processing, permitting, building access, security systems, internal communications, and other municipal services.

Correspondence Received for Agenda Item 8g

Correspondence Received for Agenda Item 8g

Correspondence Received for Agenda Item 8g

Agenda Item No: 13.a.

MEETING DATE/TIME: 9/16/2026

ITEM NO: 2026-1386

AGENDA SUMMARY REPORT
SUBJECT: Adoption of a Resolution Approving Award of an Emergency Contract with Diamond D Construction, LLC in the Amount of $148,580 for Landslide Mitigation Work at the Pressure Zone 1 Water Storage Tank and Approval of Corresponding Budget Amendment.

DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Public Works Management Analyst II PRESENTER: Jared Walker, Water Resources Director
ATTACHMENTS:

1. PZ1 Expansion 2005-08-03 Council Staff Report

2. 10-15-25 Council Staff Report

3. ALC Proposal

4. DD Proposal

5. PZ1 Plan Spec Profile and Site Plan

6. Emergency Contract Mudslide Mitigation Water Tank Resolution Summary: Council will consider adoption of resolution approving award of an emergency contract with Diamond D Construction, LLC in the amount of $148,580 for Landslide Mitigation Work at the Pressure Zone 1 water storage tank and approval of corresponding budget amendment.

Background: In the winter of 2025, a landslide occurred on the ascending slope to the west of the Pressure Zone 1 water tank. This slide deposited material across the access road to the tank and against the tank. The material was removed, slope graded, and some measures were installed to prevent further slides. These precautions were only meant to be temporary to get the slope through the winter and to prevent further damage.

The water tank was originally proposed to be built adjacent to the hill. During construction, this was changed.

See Attachment 1 for the change order item and specifications that made this change. See Attachment 2 for a copy of the slide mitigation and winterization performed by Donahoo Construction in winter 2025 during the original emergency declaration.

Discussion: Staff met onsite with two different Geotechnical Engineers from Chandler Koehen Consulting and SHN Engineers & Geologists, both of which have acknowledged that this hillside is unstable. Further stabilization of the slope is required to prevent the need for future preventable slide repair work. Staff has considered options like the modification of the slope geometry through further grading, supporting it with rock anchors, steel netting or with protective barriers to catch material.

Staff met with two contactors, Access Limited Construction (ALC) and Diamond D. Construction, to get estimates for stabilization work. Please see attached estimates from ALC and Diamond D. Construction. ALC's proposal was for $186,964.90 (Attachment 3) and Diamond D's was $148,580 (Attachment 4). Diamond D proposes to build a soldier pile and wood lagging wall around the north side of the Pressure Zone 1 water tank (Attachment 5; Work Site Plan). The wall would help prevent slides from impacting the tank and the wood lagging would be able to be replaced as needed or removed to excavate behind the wall and returned. SHN Engineers & Geologists supported this methodology given our timeframe and budget constraints as well as stating this project could be included as part of the permanent fix to the hillside.

Undertaking the competitive bidding process for this project would delay the needed stabilization work until shortly before or even during the start of the rainy season. The onset of the rainy season and the atmospheric river events typical of the rainy season in this area would likely require the stabilization work to pause due to the impossibility of working in those weather conditions and, furthermore, would likely result in slope failure and accompanying public health and safety hazards without the completed installation of the wall and wood lagging by Diamond D. Beyond the emergency mitigation work proposed in this report, staff will seek further geotechnical analysis to assess whether permanent stabilization measures may be necessary.

Staff is requesting that Council adopt a resolution (Attachment 6) approving awarding an emergency contract with Diamond D in the amount of $148,580 and approval of the corresponding budget amendment in the amount of $68,580.

If Council adopts the resolution awarding the emergency contract, Section 22050(c)(1) of the Public Contract Code requires that the Council review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the the work is complete, to determine, by a four-fifths vote, that there is a need to continue the work under the emergency contract.

Recommended Action: Adopt resolution approving award of an emergency contract with Diamond D Construction, LLC in the amount of $148,580 for Landslide Mitigation Work at the Pressure Zone 1 water storage tank and approval of corresponding budget amendment.

BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 82127113.80230.18531: $80,000
PROPOSED BUDGET AMOUNT: 82127113.80230.18531: $148,580
FINANCING SOURCE: Water Reserves
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Jared Walker, Water Resources Director STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A

ATTACHMENT 1

ITEM NO: 2025-1184

AGENDA SUMMARY REPORT
SUBJECT: Notification of Emergency Contract with Donahoo, Inc in the Amount of $45,141 for Slide Mitigation Work at the Pressure Zone 1 Water Storage Tank.

DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Sean White, Water Resources Director
ATTACHMENTS:

1. Donahoo Inc - Water Tank Cleanup 2526-118 - Contract Summary: Council will Receive Notification of Emergency Contract with Donahoo, Inc in the Amount of $45,141 for Slide Mitigation Work at the Pressure Zone 1 Water Storage Tank.

Background: On September 25, 2025, the City entered into a contract with Donahoo, Inc. to mitigate a slide that occurred at the Pressure Zone 1 Storage Tank, located in the western mountains of Ukiah above the Ukiah Golf Course. The contract amount was $45,141. The scope of work includes debris removal, off-haul, and winterization measures to prevent further movement. See Attachment 1.

Discussion: The contract scope also includes the removal of an oak tree located at the top of the slide zone that currently presents a safety risk, with associated costs for tree removal and off-haul of the wood. Additional work consists of debris removal at the slide zone, including access to the top of the slope and removal of loose material. Spoils will be hauled to an offsite location by the contractor. To stabilize the area for winter, plastic sheeting and sandbags will be placed over the slide area. Additional evaluation for a final and long-term mitigation solution is ongoing.

Recommended Action: Receive Notification of Emergency Contract with Donahoo, Inc in the Amount of $45,141 for Slide Mitigation Work at the Pressure Zone 1 Water Storage Tank.

BUDGET AMENDMENT REQUIRED: No - An internal budget transfer will be done.

CURRENT BUDGET AMOUNT: 82027111.52100.18477: $0
PROPOSED BUDGET AMOUNT: 82027111.52100.18477: $45,141
FINANCING SOURCE: Water
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2526118
COORDINATED WITH: Myles Fisette, Purchasing Manager; Jason Benson, Senior Engineer; Dave Kirch, Fleet and Facilities Supervisor; and Sean White, Water Resources Director STRATEGIC PLAN (SP): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
ATTACHMENT 2
Agenda Item No: 8.l.

MEETING DATE/TIME: 10/15/2025

COU No 2526-118
1 SHORT FORM CONSTRUCTION CONTRACT
This Agreement is made and entered on September 25th, 2025, in Ukiah, California, by and between Donahoo, Inc, a
corporation("Contractor") and the City of Ukiah ("City"), a general law municipal corporation.

RECITALS:

1. The plans and specifications for this work ("the Work") are contained in Exhibit A, which is attached hereto and incorporated herein by this reference.

2. Contractor is properly licensed and qualified to perform the work.

3. Whenever this Agreement calls for City approval or
notification, the approval or notification must be signed by the City Manager or his or her designee.

AGREEMENT:

Wherefore, in consideration of the foregoing facts and the terms and conditions as further stated herein, the parties hereby agree as follows.

1. PERFORMANCE OF THE WORK
Contractor will perform the Work as further provided herein.

1.1 Time of Performance. Contractor shall commence the Work when receiving a formal Notice to Proceed, and shall complete the Work in a reasonable amount of time as coordinated with the City.

1.1.1.  [check if applicable] It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 1.1.2, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that, subject to Sections 1.13-1.14, below, the
Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed.

ATTACHMENT 1

COU No 2526-118
2 1.1.2  [check if applicable] In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges.

1.2 Construction of Contract Documents. Contractor will perform the Work in compliance with the plans and specifications set forth in the attached Exhibit A. If there is any inconsistency or conflict between the plans and the specifications, the specifications will prevail. If there is any inconsistency between the plans and the specifications and this agreement, the terms of this Agreement shall prevail, unless expressly stated otherwise in a particular specification.

1.3 Contractor furnished items. Contractor will furnish all necessary labor, materials, tools, equipment, and transportation necessary to perform the Work.

1.4 SB 854 requirements

1.4.1 No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

1.4.2 No contractor or subcontractor may be awarded a
contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

1.4.3 This project is subject to compliance monitoring
and enforcement by the Department of Industrial Relations.

1.4.4 The Labor Commissioner through the Division of
Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. All contractors and
subcontractors must furnish electronic certified payroll records directly to the DLSE.

COU No 2526-118
3 1.4.5 The Prime Contractor is required to post job
notices at the job site as prescribed by regulations (currently, 8 CCR §16451(d).)

1.5 Use of Employees.

1.5.1. Contractor and any subcontractors shall pay
all mechanics and laborers employed by them to work upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics.

1.5.2. Contractor shall comply with the California
Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the City, $50.00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

1.5.3. Pursuant to the provision of Section 1770 of
the Labor Code of the State of California, City has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification, or type of workers concerned.

Copies of the General Prevailing Wage Determination are on file in the office of the City Engineer and are available to the Contractor on request. The Contractor shall post the wage determination at the site of work in a prominent place where the workers can easily see it.

1.5.4. City will not recognize any claim for

COU No 2526-118
4 additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer.

The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City.

1.5.5. Travel and Subsistence Payments.

Contractor shall make travel and subsistence payments to each worker needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968).

1.5.6. Apprentices.

Attention is directed to the provisions in Sections
1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices.

Information relative to apprenticeship standards,
wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

Copies of Labor Code Sections 1771 (requiring prevailing wages), 1775 (imposing penalties, including a $50 per day, per worker forfeiture, for failure to pay prevailing wages), 1776 (requiring contractor to maintain available for inspection certified payroll records), 1777.5 (requiring certain apprenticeship programs), 1813 (imposing penalties for failure to make records available for inspection) and 1815 (requiring time and ½ for overtime) are available at the Department of Industrial Relations website at http://www.dir.ca.gov/

1.6 CITY Inspector. CITY may designate an architect, engineer, other design professional or other inspector ("Inspector") to supervise and/or inspect Contractor's performance of the Work. The Inspector shall have no authority to change the Work, the compensation for performing the Work or the time for completing the

COU No 2526-118
5 Work without City's prior written approval. City shall notify the Contractor in writing, if it designates an Inspector.

1.7 Site Conditions. Contractor acknowledges that it has inspected the work site and any improvements involving the Work and satisfied itself as to the conditions which can affect the Work or its cost. Contractor has not relied on any representation by CITY or its officers or employees as to the condition of the site or the houses or any condition that might affect the cost of performing this Agreement.

1.8 New Products Required. All equipment, materials or
fixtures furnished by Contractor under this Agreement shall be new and of the most suitable grade for the intended purpose, unless otherwise specifically provided.

1.9 Compliance with Laws. The Contractor shall give all notices and comply with all applicable laws, ordinances, codes, rules and regulations. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the work.

1.10 Protection of Site and Improvements. The Contractor shall preserve and protect the site, grounds and any involved improvements and shall not alter or damage any portion thereof, except as is absolutely necessary in order to perform the Work. The Contractor shall repair or replace, as directed by CITY, any property that it damages, looses or destroys in violation of this paragraph. Contractor shall assume full responsibility for maintaining the safety of the worksite in compliance with all applicable state and federal worker safety and protection laws and shall maintain the worksite in compliance with all such laws.

1.11 Inspection of Work. The Contractor shall ensure that the Work is available for inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity for inspection. The presence or absence of an CITY inspector or the conduct of an inspection by CITY or its Inspector shall not relieve the Contractor from any contract requirement or compliance with Exhibit A.

1.12 Title. The Contractor warrants that it conveys full and complete title, free of all liens and encumbrances, to all materials, supplies, fixtures and equipment furnished to CITY under this

COU No 2526-118
6 Agreement and agrees to fully defend and indemnify CITY, its officers and employees, and the houses and homebuyers included in the Work from and against any claim, lien, charge, debt, cost, expense or liability arising from a breach of said warranty.

1.13 Warranties. In addition to any other warranties in this contract, the Contractor warrants that the Work conforms to the contract requirements and is free of any defect in equipment, material or workmanship for a period of one year from the date of final acceptance of the Work by CITY. If CITY accepts any part of the Work before final acceptance of the entire Work, the warranty shall continue for the period of one year from the date of such partial acceptance. The Contractor shall remedy, at the Contractor's expense, any failure to conform, or any defect. [Initial if following sentence applies /_/ /_/] CITY shall retain __% of the Contract Amount to secure the Contractor's warranty and shall remit the unused portion of that amount at the end of the warranty period.

The time limit of this warranty shall not apply to any latent defects, or gross negligence or fraud on the part of the Contractor.

1.14. Extension of Time.

Should any delays occur which the City may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays.

Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim.

Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the City within 45 days of the occurrence unless the City specifies in writing a longer period. All claims for a time extension must be approved by the City and incorporated into a written change order.

1.15. Unfavorable Weather and Other Conditions.

During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means

COU No 2526-118
7 or precautions approved by the City, the Contractor shall be able to overcome them.

The Contractor shall be granted a time extension of one day for each unfavorable weather day that prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete.

Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period.

1.16. Saturday, Sunday, Holiday and Night Work.

No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the City.

It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the City and that such permission may be revoked at any time by the City if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work.

1.17. Hours of Labor.

Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay.

The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof.

2. CONTRACT PRICE

COU No 2526-118
8 CITY shall pay the Contractor for performance of this Agreement time and materials with a total not to exceed amount of $45,141.

3. PAYMENT OF CONTRACT PRICE

3.1 City shall pay any invoice for completed work, and approved by the City, within thirty (30) days of its receipt by City. All payments under this contract shall be made upon the presentation of certificates in writing from the City and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract.

4. INDEMNIFICATION AND INSURANCE.

4.1 Indemnification. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation.

The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision.

Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, reerections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated.

To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents, and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private

COU No 2526-118
9 investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.

In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence.

The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.

4.2 Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

4.2.1. Minimum Scope of Insurance
Coverage shall be at least as broad as:

COU No 2526-118
10 A. Insurance Services Office Commercial General
Liability coverage (Form No. CG 20 10 10 01 and
Commercial General Liability – Completed
Operations Form No. CG 20 37 10 01).

B. Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any
auto).

C. Worker’s Compensation insurance as required by the
State of California and Employer’s Liability
Insurance.

4.2.2. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for
bodily injury, personal injury and property damage
including operations, products and completed
operations. If Commercial General Liability
Insurance or other form with a general aggregate
limit is used, either the general aggregate limit
shall apply separately to this project/location or
the general aggregate limit shall be twice the
required occurrence limit. Insurance must be written
on an occurrence basis.

B. Automobile Liability: $2,000,000 per accident for
bodily injury and property damage. Insurance must be
written on an occurrence basis.

C. Worker’s Compensation Employer’s Liability:
$1,000,000 per accident for bodily injury or disease.

4.2.3. Deductibles and Self-insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee.

4.2.4. REQUIRED Insurance Provisions

COU No 2526-118
11 Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

A. The City, its officers, officials, employees, and
volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations
performed by or on behalf of the Contractor including
materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance, or as a separate owner’s policy.

B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its
endorsement, agrees to waive all rights of subrogation
against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy.

C. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

E. Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.

COU No 2526-118
12 5. TERMINATION.

This Agreement may only be terminated by City: 1) for breach of the agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Contractor was retained. City shall notify Contractor of any alleged breach of the agreement and of the action required to cure the breach. If Contractor fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date, unless terminated because the Contractor has failed to
satisfactorily cure a breach after notice in which event City shall:
a. retain any amounts earned under the Contract but not yet paid by City;
b. take possession of all material and fixtures on the job site;
c. have the right to complete the Work and recover from Contractor any increased cost to complete the Work above the amounts that would have been paid to Contractor hereunder, together with any other damages suffered by City as a result of said breach.

6. MODIFICATION OF AGREEMENT.

City may, from time to time, request changes in the Work, the time to complete the work or the compensation to be paid for the Work. Such changes must be incorporated in written amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement.

7. ASSIGNMENT.

The Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of City.

COU No 2526-118
13 8. APPLICATION OF LAWS.

The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail during the period of this Agreement.

9. INDEPENDENT CONTRACTOR.

It is the express intention of the parties hereto that Contractor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Contractor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed.

Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City.

Contractor shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Contractor agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Contractor, including the legal costs associated with defending against any audit, claim, demand or law suit.

Contractor warrants and represents that it is a properly licensed for the work performed under this Agreement with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement.

10. GOVERNING LAW.

This Agreement shall be governed by and construed in accordance with the laws of the State of California and any legal action

COU No 2526-118
14 concerning the agreement must be filed and litigated in the proper court in Mendocino County, each party consenting to jurisdiction and venue of California state courts in Mendocino County.

11. SEVERABILITY.

If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

12. INTEGRATION.

This Agreement, including the exhibits attached hereto, contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements,
understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties.

13. WAIVER.

No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

14. NOTICES.

Whenever notice, payment or other communication is required or permitted under this Agreement, it shall be deemed to have been given when personally delivered, emailed, or deposited in the United States mail with proper first-class postage affixed thereto and addressed as follows:

CONTRACTOR CITY
Donhaoo, Inc. City of Ukiah
6901 Highway 20 300 Seminary Ave.

Ukiah, CA 95482 Ukiah, CA. 95482

COU No 2526-118
15 Either party may change the address to which notices must be sent by providing notice of that change as provided in this paragraph.

15. PARAGRAPH HEADINGS.

The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement.

16. EXECUTION OF AGREEMENT.

This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement.

WHEREFORE, the parties have entered this Agreement on the date first written above.

CONTRACTOR CITY OF UKIAH
By:___________________________ By:___________________________ Sage Sangiacomo
City Manager
California Contractor's License Number __________ [Number or N/A]

Customer Info: Contractor Submitting Bid:

City Of Ukiah Donahoo Inc
6901 Hwy 20
Ukiah CA 95482
Lic. 860066
Job Location: (707)953-4484
Water Tanks Zone 1
Ukiah Golf Course
Date:
9/25/2025
Work to be performed:

Donahoo Inc will provide all labor and material necessary to perform the following work.

Remove Oak Tree
This includes a cost to remove the oak tree at the top of the slide zone and off haul the wood.

Total $2,962.00
Clean Up Slide
Includes a cost to get on top of the slide zone and remove more of the loose debris. All spoils will hauled to a dump site on Ford St.

Includes placing plastic and sand bags over the area for the winter.

Total $42,179.00
Grand Total $45,141.00
Payment Terms:

All payments will be made within 21 days of the invoice being sent to the customer.

After 21 days an additional 1.5% of the amount invoiced will be added to the total amount owed and every month after until amount is paid in full.

By signing below I accept the price and the conditions of this bid.

Signature: Date:

Exhibit A

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Project Development Geologist
[email protected] | 530-847-8117
May 15, 2026
Jared Walker
City of Ukiah
300 Seminary Ave
Ukiah, California 95482
Subject: Proposal for Landslide Mitigation Services
Ukiah Tank Landslide Barrier
Ukiah Valley Golf Course Water Tanks
Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
Dear Mr. Walker:

Access Limited Construction (ALC) is pleased to offer this Proposal for Design-Build Landslide Mitigation Services for the referenced project. This proposal is exclusively for City of Ukiah, herein known as the “Client”, to consider. The project site is located on the western ascending slope behind the northern water tank at the Ukiah Valley Golf Course in Ukiah, California (GPS point: 39.154193°, -123.225623°). We thank you for the opportunity to offer these services to you and this project.

Figure 1: Aerial drone derived 3D surface model of site (collected on 3/10/2026, ALC) ATTACHMENT 3
Daniel Vieira

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
2 Project Understanding
ALC’s project understanding is based on conversations and correspondences with the Client, available project information and ALC’s 10 March 2026 site visit.

We understand that a landslide occurred on the ascending slope to the west of the northern tank depositing slide material over the perimeter utility access road and against the tank. The slide material was removed, and some remedial grading of the slope was performed. The ascending slope behind the tank remains over steepened with areas of overburden soil and loose fractured bedrock. Without slope mitigation and tank protection, the slope remains unstable with risk of continued landslide events impacting the tank facility and safety of utility personnel. Particular landslide risk would be during heavy rains or seismic episodes.

Recommended mitigation solutions discussed with the client included stabilization measures and protection measures. Stabilization measures include removal of a hazard by modifying the slope geometry by soil/rock scaling, supporting unstable slope areas using rock anchors supporting a high tensile strength steel mesh, shotcrete, or buttresses. Protection measures include catchment areas, debris barrier, rockfall fences, draped mesh or cable netting on the slope or other methods that do not improve the stability of the slope but reduce the risk of damage due to a rockfall. Mitigation selection is determined based on variable factors such as risk, cost, access, aesthetic, and tolerance for maintenance.

Scope of Work
We understand that the Client is requesting a design-build landslide mitigation solution to reduce risk of landslide hazard impacting the stability of the water tank and safety of utility personnel. Based on budgetary conversations with the Client and results of our engineering analysis of the site, ALC recommends performing remedial slope scaling to remove loose soil and rock from the slope before installing a high-tensile steel wire shallow landslide barrier system positioned at the toe of slope and extending approximately 250 lineal feet along the access road on the back side of the northern tank.

ALC will provide additional details of the soil nail and pinned mesh system including final design drawings and analysis prepared by a California licensed civil engineer (P.E.) upon authorization for this work.

Access Limited Construction’s scope of work includes the following:

1. Design and Engineering including project management and as-built services during/after construction;

2. Material Procurement and Mobilization/Demobilization of equipment, materials, and crew to the site;

3. Performing remedial slope scaling with rope access technicians, spoils will be placed in a designated stockpile area at the site for off haul (by others);

4. Installation of a 250-foot long, 4 foot tall, T-35 shallow landslide barrier.

ALC was tasked with providing a cost-effective rockfall mitigation solution for the scope of work referenced above. At this time, the client has not asked us to provide solutions for the adjacent conditions (i.e., sideslope conditions, backslope conditions, removal of preexisting rockfall, repairs to local infrastructure, etc.). If the Client desires alternative solutions or additional mitigation measures, ALC can revise this proposal with an updated scope of work and cost estimate.

Please see Appendix 2 for detailed clarifications.

ALC reserves the right to separately price any additional work, or modifications to site access that may result from excavation or drainage plans that may be developed during the future coordination with permitting

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
3 authorities; State, Local, or Federal agencies, or other project stakeholders, unless specifically referenced by our proposal.

If, due to either (a) the introduction of or any change in or in the interpretation of any (i) law or regulation, or (ii) any tariff, tax, duty, toll, excise, levy or charge to be paid on a particular class of imports and/or exports, and/or (b) the compliance with any guideline or requirement from any governmental authority that is introduced or the interpretation of which is changed, in each such case after the date hereof, there is any increase in the cost of providing the materials, goods and/or services under this Agreement, then Client shall from time to time, upon demand, immediately pay the additional amounts sufficient to compensate for such increased cost. Access Limited Construction shall submit to Client a certificate as to the amount of such increased cost and detailing the calculation of such cost, which shall be conclusive and binding for all purposes, absent manifest error.

PRICE ESTIMATE
The prices included herein are based and expressly conditioned on continuous unobstructed work beginning the day Access Limited Construction mobilizes to the site.

Table I – Price Estimate Summary
Item No. Description
1 Design, Engineering and Project Management
2 Mobilization/Demobilization, Material Procurement
3 Slope Scaling with rope access technicians (2 days)
4 Installation of 250-foot long T-35 Shallow Landslide Barrier (4 ft tall) 5 Tariff Surcharge (*TBD)
TOTAL PRICE $186,964.90
*Tariff Surcharge Adjustment
In response to ongoing changes in international trade regulations, this proposal includes a Tariff Surcharge that reflects current applicable tariffs on imported materials required for project execution. This surcharge is subject to adjustment at the time of billing to account for any increases or decreases in applicable tariffs that occur after the proposal date.

GeoStabilization International will transparently calculate this surcharge based on verified tariff impacts at the time of procurement and will provide supporting documentation upon request. Should tariffs materially increase or decrease during the course of the project, the total contract value will be adjusted accordingly.

This dynamic pricing mechanism ensures alignment with real-time market conditions and allows for the uninterrupted and efficient execution of the proposed scope of work.

PROPOSAL CONDITIONS
General
 Reduction of Scope – In the event the Scope of Work defined is reduced impacting Price Estimate by more than 10% as described in the price estimate table, ALC shall be compensated for its direct and static/fixed operational and/or other costs notwithstanding anything to the contrary due to the reduction in Scope of Work as defined above. ALC shall submit its claim within 30 days after completion of the work.

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
4  Mobilization – Project is expected to be completed in a single mobilization unless specifically called out in the proposal. If for any reason work is disrupted and additional mobilization of equipment or crews is required, additional costs for both the mobilization and potentially stranded equipment / material costs will be borne by the client at a price of cost + 20%.
 Additional CREW Mobilizations (if required) – The initial mobilization includes labor, equipment, and material capable of installing the rockfall protection system. If ALC is required to leave the site and return outside of what was previously stated and planned for, the cost is $22,974.58 for each demobilization/remobilization. Work shall be available to ALC prior to our mobilizing to the site.  Change in Conditions – For any material change in conditions of the jobsite, ALC reserves the right to requote and re-schedule the project to ensure an effective solution is installed and to ensure the safety of the crew, client employees, and other individuals associated with the installation.  Standby Rate – Standby time of up to $1200/hour will be charged for delays beyond ALC’s control. This includes delays, interruptions, interference, disruption to ALC’s operations due to other construction/site activities, requesting ALC mobilize to the site before the site is ready, requiring ALC to attend site specific training and/or meetings that were not previously communicated and delay the project sequence, and other contingencies that may arise. Day rate is 10-hours and ALC crews will be allowed access to maintain ALC equipment during standby events.
 Payment Terms – Net 30 days from the date of Invoice:
o All invoices are due, in their entirety, upon receipt from ALC. All payments received for ALC’s work shall be held in trust for the benefit of ALC. Amounts due and unpaid over thirty days shall accrue interest at the rate of 1.5% per month. Client shall be liable to ALC for all costs of collecting amounts due and unpaid, including, but not limited to, reasonable attorneys’ fees and/or legal fees.
o The proposal pricing and scope is offered pursuant to the full and unmodified terms of this proposal. Should the Client not fully accept or modify this proposal, the pricing and/or the scope of work may be subject to modification by ALC.
 Offer Validity – This offer expires 30 days from the date transmitted. ALC reserves the right to adjust pricing if more than 30 days pass between receiving the signed proposal and the project start date unless otherwise agreed upon in writing.

Construction Considerations
 Work Hours / Schedule - The project’s duration is estimated to be 8 days. All work is based on a work schedule of Monday through Saturday, 10 hours per day as weather and daylight permits. ALC’s standard crew rotation is managed by ALC’s Operations Manager and may vary for safety purposes based on hours and consecutive days worked. In the event the unit priced quantities increase, ALC shall receive a reasonable extension of time to the Project Schedule to account for the increased quantities and ALC shall not be subject to liquidated damage and/or any other delay damages in any way related to the increased quantities notwithstanding anything to the contrary.

ALC can mobilize to the site within approximately three to five weeks from ALC receiving an executed contract, approved submittals, and a written notice to proceed on a specific date. Depending on material lead times, ALC may require additional time. Additional charges will be assessed if ALC is scheduled and required to work additional hours or shifts. Client is under a continuing duty to notify ALC in writing of any

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
5 changes, delays or impacts to the schedule so the parties can mutually agree on all scheduling for the Project notwithstanding anything contained in any document to the contrary.  Grout Overages – The project pricing includes grout volumes equivalent to the “neat line” theoretical volume of the drilled hole plus 30% due to seepage into minor pockets, fissures, and voids in the subgrade.

Grout quantities greater than the theoretical volume of the drilled hole plus 30% will be charged at $40.00 per CF of grout.
 Slope Scaling – The project pricing includes remedial slope scaling with two rope access technician for a period of two days. If the client requests additional slope scaling or other work requiring rope access technicians the additional work will be billed at a daily rate of $13,851.41 per day.  Landslide Barrier Length – The project pricing includes the installation of 250 lineal feet of shallow landslide barrier at 4 feet tall with an erosion control fabric secondary layer. If the client requests additional barrier the additional amount will be charged at a rate of $545.14 per lineal foot and will need to be coordinated before mobilization to the site to account for material procurement without delay in construction.

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
6 
Confidentiality and Intellectual Property Statement
ALC’s opinions and statements regarding this project shall remain confidential and shall not be shared with other parties without the express written consent of ALC. All concepts and procedures outlined in this proposal shall be considered the intellectual property of ALC.

Terms and Conditions
Notwithstanding anything contained herein or in any document to the contrary, the terms, conditions, and exclusions of this Proposal included in Appendix 3 shall apply, control, and govern. The Parties agree that ALC's May 15, 2026 proposal is a “Contract Document” and is specifically incorporated into the Contract Documents for the Project. In the event of a conflict or ambiguity between this Proposal and any other Contract Document, the terms of this Proposal shall control and govern.

CLOSING
We thank you for the opportunity and will be in touch shortly to follow up.

Sincerely,

ACCESS LIMITED CONSTRUCTION
Daniel Vieira
Project Development Geologist
[email protected]| 530-847-8117

CITY OF UKIAH
Accepted by:_____________________________
(Signature)
Accepted by:_____________________________
(Printed name)

_____________________________
(Title)
Company: _____________________________
(If different than above)
Date: _____________________________
Appendix 1 – Overview of Access Limited Construction
Appendix 2 – Scope Exclusions
Appendix 3 – Terms and Conditions

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
7 APPENDIX 1:

BACKGROUND FOR ACCESS LIMITED CONSTRUCTION
General Overview
Access Limited Construction is the leading geohazard mitigation firm operating throughout the United States and Canada. We specialize in emergency landslide repairs, rockfall mitigation, and grouting using design/build and design/build/warranty contracting. Access Limited Construction’s team includes some of the brightest and most dedicated professionals in the geohazard mitigation industry. Our expertise, specialized tools, and worldwide partnerships allow us to repair virtually any slope stability or foundation problem in any geologic setting.

Our design/build solutions are customized to the varying demands and site constraints of each geohazard we encounter. Every project that we take on is completed with one goal in mind: always provide the best value.

Access Limited Construction’s team consists of only the highest performing geologists, geotechnical engineers, equipment operators, and rockfall remediation technicians working today. We recruit and train technical experts to ensure that we are constantly diversifying our portfolio of services, adding new disciplines, and dedicating resources to research and development. This allows us to provide landslide and rockfall mitigation for critical infrastructure, including the transportation, mining, and energy industries, in addition to our more specialized stabilization services, such as bridge abutments, retaining walls, compaction grouting, and more.

Our Core Values
 Put People First
 Deliver Excellence Every Day
 Always Do the Right Thing
 Break New Ground
 Win as One
Health, Safety, and Environment (HSE)
To achieve continuous performance improvement, Access Limited Construction manages health, safety, security, environment, and social performance in a systematic way, and we have a comprehensive set of business principles and rigorous standards covering health, safety, security, environment, and social performance (SP).

Though these principles provide guidance, we are very proud of our experience and expertise in implementing these rules in various environments, monitoring performance, and identifying improvement opportunities.

Fast-paced, cutting-edge, and industry leading projects require a fast-paced, cutting-edge, and industry leading safety program. Access Limited Construction employs a full-time, dedicated safety team, maintains a written safety plan, and trains/re-trains all employees in the most current practices of the industry. In addition to daily toolbox talks and weekly, monthly, and quarterly training, Access Limited Construction also brings the company together annually for a Safety Summit to focus on safety training and periodically for one-day safety stand-ups.

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
8 Sustainability Development
Sustainability is a new way of thinking about an age-old concern: ensuring that our children and grandchildren inherit a better tomorrow. Sustainability to Access Limited Construction means meeting the needs of the present without compromising the ability of future generations to meet their own needs. We center our sustainability efforts on five pillars to measure our progress. Our employees are the foundation of our pillars.

Through their efforts we can accomplish every goal, so safety and health are paramount. Our environment, our community, and the projects we build around them complete these pillars. Each pillar counts in our sustainability efforts; no matter how small, the importance of each is equal.

Antitrust / Trade Compliance
Access Limited Construction and its employees comply with antitrust and fair competition laws. There are internal policies to be followed which align with the existing laws and regulations as well as with our existing clients’ policies. Additionally, our clients, subcontractors, and business partners need to approve and abide with our way of conducting business. We conduct and maintain companywide training where the policies are discussed in detail and examples of some local and international cases are included to make it clear of what sanctions we could be exposed to if we do not follow the law. This is of utmost importance to keep a fair competition and fair business environment with the purpose of fixing geohazard issues to safeguard the people, infrastructure, and the environment.

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
9 APPENDIX 2:

SCOPE CLARIFICATIONS
Access – All weather working access shall be provided to Access Limited Construction at all times and access shall be provided to Access Limited Construction at all times for work trucks, material/equipment deliveries, and on-site area for material/equipment storage. Client shall obtain any and all right of way, licenses, or easements for Access Limited Construction to perform its work. Furthermore, an adequate Staging / Laydown shall be provided by the Client for Access Limited Construction equipment and materials.

Bonds – The cost of a bond premium is not included in Access Limited Construction's price. If desired by and paid by the Client, Access Limited Construction will furnish a Payment and Performance Bond at a rate of 2% of the total price.

Prevailing wages are included in Access Limited Construction's price.

Buy America/American Material Requirements are not included in Access Limited Construction's price.

Permits – All permitting requirements to perform the work including, but not limited to, construction permits; hazardous material handling and disposal permits; storm water management permits and dewatering permits; and fugitive dust or other similar permitting requirements are specifically excluded.

Surveying – Any and all surveying including but not limited to layout survey, as-built survey, and wall tolerances as required is specifically excluded.

Safety – Design, installation, and maintenance of any fall protection systems at all grade separations including at the top of any earth retention system constructed by Access Limited Construction is specifically excluded.

Traffic Control – All required pedestrian and vehicle traffic control work is specifically excluded.

Sanitary Facilities – On-site facilities within reasonable proximity for the use of Access Limited Construction employees.

Site Security – Site security during nights, weekends, and holidays shall be provided by others.

Clearing and Grubbing – All clearing and grubbing of vegetation within the area of the rockfall barrier system and including the access route.

Utility Locations – Client shall ensure that all utilities are properly located before Access Limited Construction mobilizes to the site. Specific location (potholing), removal, and/or relocation of all underground and overhead utilities are not included in Access Limited Construction's scope of work.

Construction Water – A clean (potable) supply of water for construction available on-site or in close proximity to work. Access Limited Construction can provide a water tank to be filled by others if necessary (500 gallons per day).

Hazardous Materials – Access Limited Construction will immediately stop work per state and federal work and safety requirements if hazardous materials are encountered. Access Limited Construction's downtime or additional mobilization fees due to hazardous materials will be negotiated separately.

Drainage – Installation and maintenance of drainage measures to direct water away from the top and bottom of the system for the life of the system, which may be accomplished by grading, swales, sand bagging, etc. If groundwater is encountered the Client will provide dewatering. Client is responsible for all

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
10 erosion and storm water management permitting, installation, inspection, and removal. Any and all work related to storm water compliance and/or best management practices “BMPs” is excluded from Access Limited's scope of work.

Vibrations – Access Limited Construction cannot accept any liability for disturbance to existing structures and their inhabitants on or near the site. Client shall indemnify Access Limited Construction against any and all claims for such disturbance and also take precautions as necessary to avoid any such claims.

This may include vibration monitoring, excavating trenches around the affected area, etc.

Existing Conditions – Client agrees to waive any and all liability and damages against Access Limited Construction in anyway related to the underground conditions and/or existing facilities including unmarked and/or incorrectly marked utilities. It is possible that damage may result in heave, settlement, or intrusion of grout and/or construction water and Access Limited Construction cannot accept responsibility/liability for such damage.

Any and all work, including but not limited to design work, is excluded unless specifically included herein.

Access Limited Construction 1102 Pike Lane
805.592.2230 Oceano, California 93445
Proposal for Landslide Mitigation Services
Ukiah Tank – Ukiah, California
Proposal No.: 006Vs00000WbjidIAB
11 APPENDIX 3:

TERMS AND CONDITIONS

ADDITIONAL TERMS AND CONDITIONS
Notwithstanding anything contained in any document to the contrary, the following additional terms and conditions shall apply, control and govern:
a. Retainage, if any, is to be released to Access Limited Construction within 30 days after the completion of Access Limited Construction’s work.
b. Access Limited Construction will employ open shop labor. In the event that union labor must be used Clientshall pay for any additional cost differential.
c. Client agrees that Access Limited Construction shall not be responsible for liquidated damages, delay damages, or other time related damages for any work that is outside Access Limited Construction’s control. d. Notwithstanding anything contained in any document to the contrary, in the event the project is delayed, disrupted, terminated and/or the project schedule is extended for any reason not caused by the acts or omissions of Access Limited Construction (or as the proper designation may be for Access Limited Construction), Access Limited Construction subcontractor(s), or those for whom Access Limited Construction, etc. is legally liable, Access Limited Construction reserves and waives no rights to receive compensation to recover all costs including, but not limited to, price escalations and other damages.
e. This agreement/Proposal is subject to and governed by the law of the state the project is located in under all circumstances, notwithstanding any conflict of law or choice of law statutes or regulations of any kind to the contrary.
f. The partial or complete invalidity of any provision of this Proposal shall not affect the validity or continuing force and effect of any other provision. The failure of either party hereto to insist, in any one or more instances, upon the performance of any of the terms, covenants and conditions of this contract/Proposal, or to exercise any right herein, shall not be construed as a waiver or relinquishment of such term, covenant, condition or right as respects further performance.
g. Each party has had the opportunity to review and negotiate this Proposal and no party shall be construed to be the drafter of this Proposal for any purpose including, but not limited to, interpretation of this document. h. Any work done pursuant to change orders or otherwise is subject to the terms and conditions contained herein. i. Should Client provide Access Limited Construction with verbal/written direction to begin to mobilize, the terms and conditions of this Proposal shall be deemed accepted and apply in full and without limitation. j. Access Limited Construction’s defense and indemnity obligations, if any, are limited to claims for damages to property or personal injury caused by the negligent acts or omissions of Access Limited Construction or for those whom Access Limited Construction is legally responsible. Client agrees to defend and indemnify Access Limited Construction for claims or damages alleged to have been caused by Client’s acts or omissions. k. Access Limited Construction retains all ownership rights in its proprietary and/or patented information and no such rights are transferred in any way.
l. Increased Costs. If, due to either (a) the introduction of or any change in or in the interpretation of any (i) law or regulation, or (ii) any tariff, tax, duty, toll, excise, levy or charge to be paid on a particular class of imports and/or exports, and/or (b) the compliance with any guideline or requirement from any governmental authority that is introduced or the interpretation of which is changed, in each such case after the date hereof, there is any increase in the cost to Access Limited Construction of providing the materials, goods and/or services under this Agreement, then Clientshall from time to time, upon demand by Access Limited Construction, immediately pay to Access Limited Construction additional amounts sufficient to compensate Access Limited Construction for such increased cost.

Access Limited Construction shall submit to Client a certificate as to the amount of such increased cost and detailing the calculation of such cost, which shall be conclusive and binding for all purposes, absent manifest error. m. Access Limited Construction’s landslide, slope stabilization, and other geohazard mitigation designs substantially conform to the FHWA design guidance for ‘Factor of Safety’ calculations. n. Should Client terminate this agreement without cause within 14 days of the start date as agreed to as defined in this Proposal, a penalty of 10% of the Total Price defined in this Proposal and actual expenses incurred by Access Limited Construction or its affiliates. Should Client terminate this agreement without cause within 7 days of the start date as agreed to as defined in this Proposal, the penalty shall increase to 15% of the Total Price defined in this Proposal and actual expenses incurred by Access Limited Construction or its affiliates.

THIS COMMUNICATION CONTAINS ACCESS LIMITED CONFIDENTIAL/PROPRIETARY BUSINESS INFORMATION

NOT SUBJECT TO FREEDOM OF INFORMATION ACT (FOIA)

Customer Info: Contractor Submitting Bid:

City Of Ukiah Diamond D Construction, LLC
PO Box 595
Talmage 95481
Lic 1027104
Job Location: (707)953-4484
Water Tanks Zone 1
Ukiah Golf Course
Date:
8/24/2026
Work to be performed:

Diamond D Construction, LLC will provide all labor and material necessary to perform the following work.

We are proposing to build a soldier pile and wood lagging wall around the northern tank at zone 1 of the golf course. The soldier piles would be drilled and set 10 foot deep and reach out of the ground 10 foot high. Wood lagging would be placed in between the soldier piles and only the bottom 3 foot would be backfilled with drain rock for drainage. This would create a protective barrier around the tanks in case rocks or soil break free on the hill above. The wall would stop anything from damaging the tank, and if the lagging was damaged due to large debris striking it the city would just have to replace the wood lagging that was damaged, which would be very simple. The wood lagging can be removed as well very easily to clean out behind the wall if needed.

Soldier piles to be 10 inch 65 lbs/ft beams and concreted in 10 foot deep.

Wood lagging would be made with 4x6 pressure treated lumber.

Construction could start right away and would take 2 weeks.

If done before Nov $148,580.00
If done after Nov 1 $140,580.00
Payment Terms:

All payments will be made within 21 days of the invoice being sent to the customer.

After 21 days an additional 1.5% of the amount invoiced will be added to the total amount owed and every month after until amount is paid in full.

By signing below I accept the price and the conditions of this bid.

Signature: Date:

ATTACHMENT 4

ATTACHMENT 5

1 RESOLUTION NO. 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING PURSUANT TO PUBLIC CONTRACT CODE SECTION 22050 THE EMERGENCY PROCUREMENT WITHOUT

PUBLIC BIDDING OF CONSTRUCTION SERVICES TO REPAIR THE MUDSLIDE AT THE CITY WATER TANK (PZ1) IN THE WESTERN HILLS
WHEREAS:

1. During a winter storm event on about February 5, 2025, a portion of the hillside in the Western Hills slid out, settling against the City water tank referred to as PZ1, or Pressure Zone 1; and

2. Concerned about possible damage to the City water tank, both from this slide and the possibility of future slides, City Staff determined that emergency repairs were required; and

3. With damage caused to public property; and

4. These emergency repairs were intended to be temporary measures to stabilize the hillside during the 2025-26 rainy season and to prevent further damage to public and private property; and

5. Further stabilization of the hillside is required to prevent recurrence of the slide and the need for future preventable slide repair work; and

6. Undertaking the competitive bidding process for this work would likely delay commencement of the stabilization work until the onset of the 2026-27 rainy season; and

7. The atmospheric river events predicted for the 2026-27 rainy season would likely require the stabilization work to pause due to the impossibility of working in such weather conditions and, furthermore, would likely result in slope failure and accompanying public health and safety hazards without the completed stabilization work; and

8. Under Public Contract Code Section 22050(a)(1) in the case of an emergency, the City, pursuant to a four-fifths vote of the City Council, may repair or replace a public facility and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts; and

9. Under Public Contract Code Section 22050(a)(2) before the City Council takes such action, it must make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

NOW, THEREFORE, BE IT RESOLVED that:

1. Based on the foregoing recitals and information, the City Council finds that an emergency condition exists that must be repaired to avoid public health hazards that could result, if the repair work was put out for competitive bids in compliance with the procedures required by the Uniform Construction Cost Accounting Act.

Attachment 6

2 2. The City Council authorizes the procurement of construction services to repair the mudslide in the Western Hills and damaged public without providing notice inviting bids.

3. The City Council authorizes the City Procurement Officer to contract with Diamond D Construction to repair the mudslide in the Western Hills in the amount of $148,580.

4. Awarding a contract to repair damaged public and private property is categorically exempt from environmental review under the California Environmental Quality Act as a Class 2 categorical exemption, because it involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. (14 CCR §15302.).

5. The emergency action taken by this resolution shall terminate upon the City Council's approval of a certificate of completion for the mudslide and public property repair work.

PASSED AND ADOPTED this 16th day of September 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Susan Sher, Mayor
ATTEST:

Kristine Lawler, City Clerk

Agenda Item No: 14.a.

MEETING DATE/TIME: 9/16/2026

ITEM NO: 2026-1432

AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).

DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Sher and Various Councilmembers
ATTACHMENTS:

1. 2026 City Council Special Assignments & Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.

Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.

Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.

In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.

Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).

BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
REVENUE: No GRANT: No
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
STRATEGIC PLAN (SP): N/A
GENERAL PLAN ELEMENTS (GP): N/A

2026 CITY COUNCIL SPECIAL ASSIGNMENT LIST

LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
[email protected]
Disaster Council
Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.

Office of Emergency Management
300 Seminary Ave. Ukiah, CA 95482467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.

OrozcoCriss - Alternate Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Greater Ukiah Business & Tourism Alliance (GUPTA)
4th Monday of month, 10 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Marianne Davison - Community Services Department Staff Orozco - Alternate Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.

Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion
RodinOrozco - Alternate
Jared Walker, Director of Water Resources; 467-5712, [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Governing Board Chair
North Coast Opportunities413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Neil Davis Neil Davis, City [email protected] Sun House Guild ex officio 2nd Tuesday of month, 10:30 a.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco, Sher Jake Burgess - Alternate David Burton, Museum Director; 467-2836 [email protected] Ukiah Men's Golf Club Liaison 1st Tuesday of month, 4 - 5 pm Golf Course Clubhouse 599 Park Blvd. Golf Course Clubhouse 599 Park Blvd [email protected] An association of male golfers who promote and support golf in Ukiah. Jake Burgess Jake Burgess, Community Services Director; 463- 6201, [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.

Board of Supervisors Chambers; 501 Low
Gap RoadUkiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin CraneN/A - Alternate
Jared Walker, Director of Water Resources; 467-5712, [email protected]

MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission (Mayor - Primary; Vice Mayor - Alternate) Mayor Sher Vice Mayor Orozco Kristine Lawler, City Clerk; 463-6217 [email protected] Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.

Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00
p.m.

Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Sher Rodin - Alternate Kristine Lawler, City Clerk; 463-6217; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5411 West Clay St.Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor Crane Rodin - Alternate
Sage Sangiacomo, City Manager;
463-6221; [email protected]
Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.

Civic Center Annex
conference room #5411 West Clay St.Ukiah, CA 95482
Civic Center
300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor CrissRodin - Alternate
Shannon Riley, Deputy City Manager;467-5793 [email protected] Mendocino Council of Governments
(MCOG)
1st Monday of month, 1:30 p.m.

Board of Supervisors Chambers
501 Low Gap RoadUkiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide Criss Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected] Schlatter, Community Development Director; 463-6219; [email protected]
Mendocino County Airport Land Use Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community
Development; 463-6219; [email protected]
Mendocino Local Area Formation Commission (LAFCo)
1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service areas, and special districts RodinCrane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community Development; 463-6219; [email protected] Updated: 2/5/2026
Attachment 1

2026 CITY COUNCIL SPECIAL ASSIGNMENT LIST

MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.

Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Crane Sher - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.

Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Sher Rodin - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Criss Max Brazill, Admin Lieutenant - Alternate
Tom Corning, Police Chief; 463-6254;
[email protected]
Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County Walker/Orozco Jared Walker, Director of Water Resources; 467-5712, [email protected]
Ukiah Players Theater Board of Directors
3rd Tuesday of month, 6:00 p.m
1041 Low Gap Rd Ukiah, CA 95482 462-1210
1041 Low Gap RdUkiah, CA 95482462-1210
To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Orozco, Criss Sage Sangiacomo, City Manager Tom Corning, Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected]

REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Great Redwood Trail Agency (GRTA) Bi-monthly, 3rd Thursdays, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Rodin Sher- Alternate Jake Burgess, Community Services Director 463-6201, [email protected] League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento OrozcoCriss - Alternate
Sage Sangiacomo, City Manager; 463-6221
[email protected]
Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall9291 Old Redwood Hwy, #400Windsor, CA 95492707-838-1000 Russian River Watershed Association 2235 Mercury Way, Suite 105Santa Rose, CA [email protected] 707-508-3670 (message only) Consider issues related to Russian river - plans projects and funding requests RodinSher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CA and other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.

Crane - Commissioner Sher - City Council Alternate Sauers - Alternate and Commissioner in absence of Commissioner Crane
Cindy Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.

Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463-6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.

CraneSauers - Alternate
Cindy Sauers - Electric Utility Director;
463-6286 [email protected]

STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Diversity and Equity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Criss Traci Boyl, City Manager's Office Management Analyst; 467-5720; [email protected] Fire Executive Committee
2nd Tue, every other month beginning in January; 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA Civic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/SherAlternates: Criss
Doug Hutchison, Fire Chief; 463-6263;
[email protected]
Countywide Oversight Board to the RDA Successor Agencies 4th Thursday of January, 4:00 p.m.; meets annually
Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: City Clerk300 Seminary Ave.Ukiah, CA 95482 Oversee and direct the Successor Agencies of the former redevelopment agencies Crane Dan Buffalo, Director of Finance; 463-6220 [email protected] Lawler, City Clerk; 463-6217, [email protected] Water Executive Committee(Ukiah Valley Water Authority) 1st Tue of each month
at 5:00 p.m.

Ukiah Valley Conference Center,200 S. School Street Ukiah, CA City of UkiahATTN: Water Resources 300 Seminary Ave.Ukiah, CA 95482 Oversight of UVWA; set annual budget for the combined water system; Manage rates and collect levies; modify existing water rights for the provision of water service; mediation and dispute resolution; Crane/Orozco Jared Walker, Director of Water Resources; 467-5712, [email protected] Updated: 2/5/2026

COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Jared Walker, Water Resources Director
467-5712, [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Jake Burgess, Community Services Director
463-6201 [email protected]
Special Districts (Water District Consolidation) Orozco/Crane Shannon Riley, Deputy City Manager 467-5793 [email protected]
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer 463-6284 [email protected]
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager 467-5793 [email protected]
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager 467-5793 [email protected]
Airport Policy Criss/Crane Craig Schlatter, Community Development Director 463-6219 [email protected]
Parks & Recreation Special District Exploration Rodin/Orozco Jake Burgess, Community Services Director 463-6201 [email protected]
Downtown Zoning Code Crane/Rodin Jesse Davis, Chief Planning Manager 463-6207, [email protected]
Tourism Advisory Committee Rodin/Sher Shannon Riley, Deputy City Manager 467-5793 [email protected]
Historic Preservation Code Sher/Criss Craig Schlatter, Community Development Director 463-6219 [email protected]
Fire Severity Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
CalPERS Crane/Orozco Dan Buffalo, Director of Finance;
463-6220 [email protected]
City Council Handbook Review and Update Sher Kristine Lawler, City Clerk 463-6217; [email protected]
Energy Resilience Sher/Orozco Cindy Sauers, Electric Utility Director; 463-6286 [email protected]

2026 AD HOC COMMITTEES
*Note: Changing the composition of an existing ad-hoc among current councilmembers after work has begun presents potential Brown Act issues. Requests for fully filled ad-hocs are represented on the draft, but staff does not recommend changes except to fill vacated assignments. The current requests on the sheet for fully composed ad-hocs are primarily intended to convey interest in topics covered by these ad-hoc committees for possible future consideration of new assignments.

Updated: 9/3/2026