Union City City Council
June 14, 2022

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EXHIBIT A

FORM OF POLE LICENSE
Master License between GTE Mobilnet of California Limited Partnership d/b/a Verizon Wireless and Union City. Pole License No. [Start with Year-1 and number each subsequent application consecutively (e.g. 2018-1).]
In accordance with Section 6.5 of the Master License, Licensee submits to the City two partially executed counterparts of this form of Pole License and each of the following as its Pole License application:

1. Exhibit A-1, designating all Pole Locations that Licensee seeks to be included in the License Area under this Pole License and noting (if known) whether any requested City Pole is a Nonstandard City Pole;

2. Exhibit A-2, complete and final plans and specifications for Equipment to be installed in the License Area subject to Regulatory Approvals;

3. The sum of $ for the initial Administrative Payment in amounts based on the number of City Poles identified in Exhibit A-1, subject to Section 6.7 of the Master License; and

4. The Pre-Construction Emissions Report.

Licensee acknowledges that: (a) this Pole License will not be effective until the City returns a fully executed copy to Licensee; (b) the City may require Licensee to supplement the Administrative Payment on conditions specified in Section 4.7.3 of the Master License; (c) Licensee will not have the right to access or install Equipment on the License Area until after Licensee has: (i) submitted insurance information to City as specified in Article 19.

This Pole License is effective as of the first day of the month after the last date written below and, upon execution will be the City’s authorization for the City’s Engineering and Transportation Department to begin its review of the Pole Locations and plans and specifications proposed in this Pole License application.

LICENSEE:

Crown Castle Fiber LLC
By:

Its:

Date:

City Council/RSA Agenda 150 Tuesday, June 14, 2022
Exhibit A - Form of Pole License

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APPROVAL:

CITY:

Union City, a municipal corporation
By:
[Name]
[Title]
Date:

City Council/RSA Agenda 151 Tuesday, June 14, 2022
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EXHIBIT A-1

POLE LOCATIONS/LICENSE AREA
Pole License No.
[Licensee to complete and submit with Pole License application.] Pole Locations
(Longitude/Latitude and nearest
mailing address)
Standard or Nonstandard
City Pole
(Include 4-digit Pole Number if
previously assigned by City)
Metered or Unmetered
Electrical Service
(verification by City Public Works
staff is required)
Exhibit A-1 – Pole Locations/License Area

City Council/RSA Agenda 152 Tuesday, June 14, 2022
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EXHIBIT A-2
LICENSEE’S PLANS AND SPECIFICATIONS
Pole License No.
[Licensee to attach plans and specifications for all Equipment, including required and permitted signage, RF details such as frequency, spectrum, licensed/unlicensed, etc. to this cover sheet and submit with Pole License application.] City Council/RSA Agenda 153 Tuesday, June 14, 2022
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SCHEDULE A-3

LICENSEE FEE AND DEFAULT FEE SCHEDULE
Pole License

LICENSE FEE SCHEDULE
2021 Annual License Fee
per City Pole
The annual License Fee will be increased by 3%
annually, as set forth in Section 4.3, and calculated for ease of reference only below.
$270.00
2022 Annual License Fee
per City Pole $278.10
2023 Annual License Fee
per City Pole $286.44
2024 Annual License Fee
per City Pole $295.03
2025 Annual License Fee
per City Pole $303.88
2026 Annual License Fee
per City Pole $313.00
2027 Annual License Fee
per City Pole $322.39
2028 Annual License Fee
per City Pole $332.06
2029 Annual License Fee
per City Pole $342.02
2030 Annual License Fee
per City Pole $352.28
2031 Annual License Fee
per City Pole $362.84
City Council/RSA Agenda 154 Tuesday, June 14, 2022
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2021 Contingent License Fee
(Section 4.2.1)
The Contingent License Fees will be increased by 3%
annually, as set forth in Section 4.3
$1,500

DEFAULT FEE SCHEDULE
Default Fee
(Section 17.2.4.1)
Initial Notice $350
Follow up Notice $400
Default Fee
(Section 17.2.4.2)
Initial Notice $300
Follow up Notice $350
Default Fee
(Section 17.2.4.3)
Initial Notice $300
Follow up Notice $350
Default Fee
(Section 17.2.4.4)
Initial Notice $300
Follow up Notice $350
City Council/RSA Agenda 155 Tuesday, June 14, 2022
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EXHIBIT A-4

CITY INSTALLATION GUIDELINES
Licensee shall install a dedicated conduit for its use; however, Licensee may request the use of the City’s existing non-traffic signal conduits, subject to the allowable conduit fill percentage under the NESC and the review and approval of the City’s Public Works Department. Licensee is not permitted to install or arrange for installment of external conduits on any City Poles.

Licensee shall apply for and install an electric meter, if required by the City and the electrical provider, and obtain any necessary building permits from the City for the installation and connection. Licensee shall coordinate with PG&E and provide written documentation to indicate PG&E is agreeable to the installation of equipment and/or electric meter on streetlight poles.

Licensee shall install the correct fuses and fuse holders for the dedicated circuit used for Licensee’s Equipment at the point of interconnection of the main service and the Licensee’s pull box. Fuse and fuse holder specifications shall be provided by Licensee and shown on the Approved Plans.

Licensee shall be responsible for repairing any City conduits that Licensee or its Agents damage during installation of electrical facilities, including pulling of wires into streetlight conduits. If following Licensee’s failure to make such repairs within thirty (30) days of notice from City, the City’s crew makes repairs to remedy damage caused by Licensee or its Agents, the City will charge Licensee the full cost of those repairs by notice with evidence of the City’s costs.

The City will inspect Licensee’s service installations to ensure compliance with Approved Plans. Licensee agrees to make any repairs or modifications to its service installations that are necessary to ensure compliance with the Approved Plans.

Licensee shall provide the City’s Public Works Department with as-built drawings showing all circuits installed by Licensee in existing streetlight conduits promptly after installation is complete. Licensee shall provide a PDF copy of the as-built drawings to the City.

If applicable, licensee shall provide the City’s Public Works Department with the final coordinates and/or digital GIS shape file for inclusion in the City’s GIS inventory.

Licensee shall not: (a) connect or use any electrical equipment that exceeds the capacity of the electrical system available to service the City Pole; or (b) connect any apparatus, machine, or device through the electrical service except in the manner for which such service is designed or as otherwise approved by the City in the Approved Plans.

Licensee shall not open any City pull boxes unless a member of the City’s streetlight maintenance crew is present or City’s Public Works department approves opening the pull boxes unattended by City’s maintenance crew. Licensee shall contact the City’s Public Works Department to complete the service connection.
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City Council/RSA Agenda 156 Tuesday, June 14, 2022

UNION CITY

SMALL CELL DESIGN GUIDELINES
Version 1.0
Small Cell Licensee’s plans and specifications submitted with each Pole License application, and any Pole License application approved by the City shall comply with the following minimum requirements:

1. City Poles. Prior to the approval of an encroachment permit, Licensee shall enter into a master lease agreement for the use of City poles.

2. Antennas. All equipment shall comply with the following:
(a) All antennas and associated cables, connectors, and hardware shall be painted, wrapped, shrouded, or covered with sheathing to match the associated pole, if technically feasible.
(b) The antennas and related equipment shall be constructed out of non-reflective materials, painted and/or textured to match the existing support structure and painted to blend with their surroundings. Paint, wrap or sheathing shall be reviewed and shown on the Approved Plans and Specifications.
(c) Exposed cabling shall be minimized. All conduits, conduit attachments, cables, wires and other connectors shall be placed within the pole when feasible, or otherwise concealed from public view. Exposed cabling will only be permitted once all other options have been explored and found unavailable or lacking in some substantial way and only with prior City approval upon a good faith showing of necessity, in the City's sole discretion.
(d) Any fiber optic cable or wiring connecting the antenna to the equipment cabinet or pedestal shall be placed within inside the pole, unless technically infeasible, and shall be located underground to the equipment cabinet.
(e) Except as otherwise provided herein, all conduit, cable and wiring shall be located underground.
(f) The height of a pole, including any pole-mounted equipment, shall not exceed more than six (6) feet above the height of the Pole.

3. Pole-Mounted Equipment. Licensee shall verify each Pole’s condition, size and foundation, and provide structural calculations and drawings for any pole-mounted equipment. (a) Any pole-mounted equipment shall be painted, wrapped, shrouded, or covered with City Council/RSA Agenda 157 Tuesday, June 14, 2022
sheathing to match the associated pole if technically feasible. (b) Equipment shall be concealed or enclosed as much as possible in an equipment box, cabinet, or other unit that may include ventilation openings to allow for passive cooling.

If active cooling is required, Licensee will ensure it meets the city noise ordinance. (c) All equipment shall be housed in a vertically oriented equipment cabinet centrally mounted on the width of utility pole. Said equipment cabinet shall not exceed 2.5 times the diameter of the utility pole and shall be painted or sheathed to match the associated utility pole.
(d) Any pole-mounted equipment shall be placed at least seven (7) feet above sidewalks or sixteen (16) feet above streets on the street side of the pole and shall not obstruct line of sight to any intersection, signage, traffic control devices or other directional markings. (e) Battery back-ups, if provided, can be mounted on the pole or can be housed within the equipment cabinet and shall be limited to 1 cubic foot if mounted on pole. (f) Equipment shelters, cabinets, or electrical distribution panels shall not be installed at the ground level, except after all reasonable alternative pole locations have been explored and found unavailable or lacking in some substantial way and only with prior City approval upon a good faith showing of necessity, in the City's sole discretion. (g) Minimize noise to abutting residents and occupants:
(i) All testing and maintenance activities of small cell facilities, including the idling of maintenance vehicle(s), shall occur between the hours of 8:00 a.m. and 5:00 p.m., weekdays (Monday through Friday, non-holiday) excluding emergency repairs. Noise from these testing and maintenance activities is not expected to adversely impact adjacent neighbors.
(ii) The proposed equipment associated with small cell facilities is not expected to produce significant noise; however, the cooling fan may produce sound emissions that do not exceed 65 dBs when it is activated and shall not audible at ground level. It will be the responsibility of the licensee to address any equipment that exceeds these audible levels. The City anticipates that any noise- generating equipment will be housed in a sound-rated enclosure if technically feasible.

4. Ground-Mounted Equipment. Ground-mounted equipment shall be prohibited unless otherwise allowed pursuant to an exception stated herein. (a) Ground-mounted equipment may be approved pursuant to the following exceptions:
(i) Where overhead utilities exist and the Licensee has demonstrated groundmounted equipment is the only viable installation option; or City Council/RSA Agenda 158 Tuesday, June 14, 2022
(ii) The Licensee has demonstrated that ground-mounted equipment is the only viable option, and that no other feasible means is available, and that such groundmounting will not impede public access or impair visibility. (b) When the Licensee demonstrates justification for an exception, ground-mounted equipment shall be installed in the following preferential order:
(i) Consolidated and screened with existing ground-mounted equipment. (ii) Screened stand-alone microcell equipment
(c) Ground-mounted equipment permitted pursuant to the above shall be screened at locations including, but not limited to, walls, fences and/or art wraps combined with landscaping. The Licensee responsible for said ground-mounted equipment will have the option to enter into an agreement with the city or Licensee will continue to keep such screening in good visual condition.
(d) Any ground-mounted equipment permitted herein shall not inhibit or block pedestrian path of travel and shall comply with the Americans with Disabilities Act (ADA) standards. (e) Any ground-mounted equipment permitted herein shall not obstruct or interfere with storm drainage facilities, drainage channels, or change the existing drainage pattern.

5. Power Options For Small Cell Equipment. Equipment shall be powered in the following preferential order:
(i) Tap the existing city circuit at the nearest splice box to the light pole or at the hand hole. The tap shall be fused and routed through a PG&E smart meter. An analysis must be conducted by licensee to determine if the existing breaker, wire size, and existing load will meet NEC requirements. In instances where the load will not support the small cell equipment, there are mitigation options by licensee that can occur that would remediate the situation. Remediation examples include, but not limited to increase the existing wire size, installation of a larger breaker, replacing old lighting with new LED lights of equal illumination. Remediation may be required to place the small cell on 24/7 power if pole power is controlled by local photo cell, master photo cell or contactor.
(ii) Use the existing city POC to place a new circuit and beaker from the POC to the subject light pole, utilizing existing city conduit and pull boxes. This option is subject to conduit proofing and analysis to ensure conduit integrity and space to meet NEC conduit fill requirements. The new circuit shall be fused at the nearest splice box or hand hole, routed through a PG&E smart meter located on a disconnect switch.
(iii) Licensee to work with PG&E to place a new meter pedestal as near as possible to the subject light pole and install new conduit and wire to the existing pole. This is City Council/RSA Agenda 159 Tuesday, June 14, 2022
allowed by NEC, however circuits must be well marked as this can be cause for safety concerns. Licensee must show that other options are not technically feasible before this option will be allowed.

City Council/RSA Agenda 160 Tuesday, June 14, 2022

EXHIBIT

EXAMPLES OF ACCEPTABLE

POLE DESIGN
City Council/RSA Agenda 161 Tuesday, June 14, 2022
Color matched with
pole and cabling
enclosed in pole
City Council/RSA Agenda 162 Tuesday, June 14, 2022

UNACCEPTABLE POLE DESIGN
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City Council/RSA Agenda 163 Tuesday, June 14, 2022
Agenda Item
DATE: 6/14/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION APPROVING AONE-TIME OFF-SALARY

SCHEDULE LUMP SUM PAYMENT EQUIVALENT TO THE INCREASES
EFFECTIVE APRIL 18, 2022 FOR THE PERIOD OF JANUARY10, 2022 THOUGHAPRIL 17, 2022 FOR UNREPRESENTED POLICE

DEPARTMENT POSITIONS
Staff recommends that the City Councilapprove a one-time lump sum payment equivalent to the pay increases effective April 18, 2022, for the period of January 10, 2022 through April 17, 2022 for the unrepresented Police Department positions.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive in order to recruit, attract and retain talented employees.

BACKGROUND
On April 12, 2022, the City Counciladopted Resolution No. 5918-22 to amend the City's Compensation Plan and Salary Schedule for unrepresented Police Department positions. These positions included: Police Reserve, Police Cadet, and Police Officer Trainee. The positions are regular full- and part-time, and are not seasonal positions. The Resolution did not include any one-time lump-sum payments that were being provided to other represented and unrepresented employee units.

DISCUSSION
City Council/RSA Agenda 164 Tuesday, June 14, 2022
On April 12, 2022, the City Councilapproved the Compensation and Benefit Plan and changes the City’s Salary Schedule for unrepresented Police Department positions consistent with minimum wage increases and internal relationships to avoid compaction. The Resolution also should have included an action to authorize a one-time, lump-sum payment equivalent to the salary increase for the period between January 10, 2022 and April 17, 2022, which would have been consistent with other represented and unrepresented employee units.

Staff is now seeking City Councilauthorization to address this oversight and provide the one-time payment.

FISCAL IMPACT
The estimated one-time cost of the lump-sum payment to the General Fund is $10,843.

RECOMMENDATION
Staff recommends that the City Counciladopt the attached resolution to approve a one-time, lump sum payment for the unrepresented Police Department positions that is equivalent to the pay increases that became effective April 18, 2022. The lump sum payment would be for the period of January 10, 2022 through April 17, 2022 for the unrepresented Police Department positions.

Prepared by:

Lilybell Nakamura, Human Resources Director
Submitted by:

Lilybell Nakamura, Human Resources Director
ATTACHMENTS:

Description Type
Resolution - One-time Payment, Police Department Unrepresented Resolution City Council/RSA Agenda 165 Tuesday, June 14, 2022
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING A ONE-TIME OFF-SALARY

SCHEDULE LUMP SUM PAYMENT EQUIVALENT TO
THE INCREASES EFFECTIVE APRIL 18, 2022 FOR THE
PERIOD OF JANUARY 10, 2022 THOUGH APRIL 17,
2022 FOR UNREPRESENTED POLICE DEPARTMENT

POSITIONS
WHEREAS, the City of Union City (the “City”) has previously adopted and periodically amended the Salary Schedule for Unrepresented Employees; and WHEREAS, On April 12, 2022, the City Council adopted Resolution No. 5918-22 that approved changes to the City’s Salary Schedule for unrepresented Police Department positions consistent with minimum wage increases and internal relationships to avoid compaction; and
WHEREAS, a one-time lump sum payments for the positions of Police Reserve, Police Cadet, and Police Officer Trainee (the “Positions”) were not included at that time, though other positions received similar payments; and
WHEREAS, the City Council desires to provide a one-time off-salary schedule lump sum payment equivalent the pay increases effective April 18, 2022 for the period of January 10, 2022 through April 17, 2022 for the Positions as follows below, and finds that such terms are proper and in the best interests of the City.

1. Police Reserve position: no fiscal impact, position(s) vacant

2. Police Cadet position:
a. Step 1: equivalent to 5.73% for the period of January 10, 2022 through April 17, 2022;
b. Step 2: equivalent to 7.63% for the period of January 10, 2022 through April 17, 2022; and
c. Step 3: equivalent to: 8.17% for the period of January 10, 2022 through April 17, 2022

3. Police Officer Trainee position: 7% for the period of January 10, 2022 through April 17, 2022
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves a one-time lump-sum payment of approximately $10,843 for Unrepresented Police Department Employees, effective June 14, 2022 and authorizes the City Manager to take such further actions as may be necessary to implement the payment any necessary nonsubstantive modifications.

City Council/RSA Agenda 166 Tuesday, June 14, 2022
Agenda Item
DATE: 6/14/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CARMELA CAMPBELL, ECONOMIC AND COMMUNITY

DEVELOPMENT DIRECTOR
SUBJECT: ADOPT A RESOLUTION (PUBLIC HEARING) APPROVING THE 2022- 2023 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL

ACTION PLAN AND AUTHORIZING THE CITY MANAGER TO
SUBMIT THE 2022-2023 CDBG ACTION PLAN TO THE U.S.

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND TO

EXECUTE ALL DOCUMENTS AND CERTIFICATIONS NECESSARY

TO SECURE AND AWARD THE CDBG FUNDING
Staff recommends that the City Council hold a public hearing and adopt a resolution (Attachment 1) approving the 2022-2023 Community Development Block Grant Annual Action Plan (Exhibit A) and authorizing the City Manager to submit the Action Plan to HUD and execute all appropriate and necessary documentation to secure and award the CDBG funding.

STRATEGIC PLAN ALIGNMENT
This agenda item does not have alignment with a specific goal or strategy but is required to receive Federal Block Grant funds as wellas allocate public service grants, which both support the City’s overall mission to create and provide effective, quality services that foster high quality of life and economic vitality.

BACKGROUND
The City of Union City receives Community Development Block Grant (“CDBG”) funding on an annual basis from the U.S. Department of Housing and Urban Development (“HUD”). As part of the requirements to receive this funding, the City must prepare and submit a Consolidated Plan (“Con Plan”) every five years and an Action Plan every year to HUD. The Con Plan and Action Plan assess the City’s housing, community, and economic development needs, identify available resources, and outline a strategy on how the City plans to address those needs. The Action Plan also identifies specific programs/social service providers that will be funded in the upcoming year. Fiscal year 2022-2023 will be the third year of the City’s current Con Plan.

City Council/RSA Agenda 167 Tuesday, June 14, 2022
Typically, the City is required to submit its CDBG Action Plan forty-five (45) days prior to the start of the program year (i.e. May 15
t h
submission deadline). However, HUD had not announced the City’s CDBG allocation until May 13, 2022, because of the delayed 2022 federal budget appropriation. Due to this delay, HUD has allowed for the submission of the FY2022 Action Plan 60 days from the date that HUD announces FY2022 allocation amounts. This has delayed the deadline for submission of the Action Plan to July 13, 2022 and HUD’s review and approval to August 16, 2022.

Due to this delay, the City will be into its FY 22-23 program year before executing its funding agreement with HUD. HUD has indicated that the City can move forward with implementing its CDBG Action Plan, prior to executing a funding agreement with HUD, to ensure there are no gaps in services for Union City residents.

DISCUSSION
Funding Availability
The City’s CDBG grant allocation for FY 22-23 is $555,537; the grant amount allocation is a 6.8% decrease, or $40,530, in CDBG funds, from the previous year. In addition, the City has $162,705 available in unexpended CDBG funds from prior years plus a projected $60 in program income from CDBG-funded loan repayments and loan interest. This provides a total of $718,302 available in CDBG funding.

Additionally, the City receives an annual allocation of HOME funding from Alameda County as part of its membership in the Alameda County HOME Consortium. The HOME allocation announcement from the County had also been delayed and was received on May 13, 2022. The City received a 9.3% increase in HOME funds, a $12,985 increase from the previous year, for a totalallocation of $152,413.

The City allocates public service grant funding in two-year cycles. This is to coincide with the City’s two-year budget cycle. The current two-year allocation cycle is FY 21-22 through FY 22-23.

Pursuant to the CDBG regulations, the City can only allocate 15% of its CDBG grant plus 15% of any program income earned in the prior year towards public service activities. This spending cap limits how many public service organizations the City can support with CDBG funding.

As part of the two-year budget cycle, the City has included $245,000 (per fiscal year) from the General Fund for public service grants to supplement the CDBG funding. The $245,000 amount from the General Fund is consistent with what the City has allocated in previous years.

ProposedActivities
CDBG funds can be used for an array of activities including public/social services (as described above), housing rehabilitation, capital projects, microenterprise programs, and administration. HOME funds can only be used for affordable housing-related activities such as new construction or rehabilitation. Included as Attachment 2 is a chart summarizing the proposed activities for FY 22-23.

Administration (Staf ing) - The City is allowed to use up to 20% of its CDBG allocation plus 20% of FY 22-23 program income to pay for administration expenses, which includes staff costs. The City will allocate the $111,107 (maximum allowable amount) in CDBG funds for administration expenses. The City will also allocate $8,706 of its HOME allocation, as allowed by the HOME Consortium, for HOME administration expenses.

City Council/RSA Agenda 168 Tuesday, June 14, 2022
Public Facilities Improvement Project – The City will utilize $397,195 of its CDBG allocation, including the prior CDBG allocations which total $162,705, towards the Old Alvarado/Cesar Chavez Park Improvement project (City Project No. 21-13) as part of a second phase of funding. FY 21-22 CDBG funds were also used to fund the project. The project will consist of rehabilitating the two adjacent parks including new landscaping, irrigation, fencing and lighting, repair and modification to pedestrian pathways to rehabilitate damaged asphalt and resolve non-ADA compliant grades, repaint the gazebo, removal and replacement of playground surfacing, and rehabilitation of the existing picnic area and the addition of play areas for volleyball, badminton, and/or bocce ball.

In addition to the park project, staff anticipated funding a project on the east side of the City with a portion of the FY 22-23 CDBG allocation. However, the bids for the park project exceeded the engineer's estimate due to increases in labor and materials costs. Additional funds were needed to needed for the project. Staff anticipates that a portion of FY 23-24 CDBG funding will be used for a capital project on the east side of the City.

Housing Rehabilitation Program/Housing Programs – The Housing Rehabilitation Program provides home repair grants to extremely-low, very-low-, and low-income homeowners to ensure they can remain living safely in their homes. The City is planning to continue to contract with the Alameda County Healthy Homes Department to administer this program. The City will allocate $100,000 in CDBG funding for minor home repair and accessibility grants; this is the same amount as last year. Additionally, the City will allocate $83,707 from its HOME allocation as part of the City’s multi-jurisdictional State Homekey application, which the City has applied for with the cities of Hayward, Livermore, Piedmont, and non-profit partner Bay Area Community Services (BACS). The Homekey application is to fund a program to acquire single-family homes and convert them to supportive shared housing for people experiencing homelessness. Should the application be approved, the HOME funds would be used to rehabilitate a home for this purpose. The City will also continue to work with the City of Fremont through their Stay Housed-Tenant Based Rental Assistance Program, which provides tenant based rental assistance for Union City residents. The City will allocate $60,000 from its HOME allocation for Tenant Based Rental Assistance. This provides a total of $243,707 for the program.

Public Service Grants - As mentioned above, the City issues two-year public service grants and FY 22- 23 marks the second year of the grant cycle. Due to the reduction in the CDBG allocation award from HUD, funding levels will have a small reduction from the prior year's awards. Based on the new allocation amount and the requirement for public services only to receive 15% of the overall CDBG award, the City Public Services spending limit is estimated to be $90,017 for the FY22-23. Abode Services will have a reduction of $60 but will still receive $10,000 in funding. Kidango, Inc. will also have a reduction of $3,940 but will still receive $10,000 for the second year of their contract. All other funding levels will remain the same for the City’s existing public service grantees. See Attachment 1 for a list of the grantees and their allocation amounts.

Microenterprise Assistance Programs - Last year the City allocated $20,000 in CDBG funding to Community Child Care Council (4Cs) of Alameda County, a microenterprise assistance program that helps low income residents start or maintain in-home child care programs. The 4Cs grant is a two-year grant and therefore the 4Cs will receive another $20,000 in CDBG funding for FY 22-23.

FISCAL IMPACT
There is no impact to the General Fund. Adoption of the FY 22-23 CDBG Action Plan is required to receive the City’s yearly allocation of CDBG funding in the amount of $553,537 and HOME funding in the amount of $162,705 and allocate the CDBG funding from prior years.

City Council/RSA Agenda 169 Tuesday, June 14, 2022

RECOMMENDATION
Staff recommends that the City Council hold a public hearing on the 2022-2023 CDBG Action Plan and adopt the attached resolution approving the 2022-2023 CDBG Action Plan. The resolution also authorizes the City Manager to submit the Action Plan to HUD and to execute all documents and certifications necessary to secure and award funding to the City.

Prepared by:

FRANCISCO GOMEZ JR., HOUSING AND COMMUNITY DEVELOPMENT MANAGER Submitted by:

FRANCISCO GOMEZ JR., HOUSING AND COMMUNITY DEVELOPMENT MANAGER ATTACHMENTS:

Description Type
Resolution -Approving FY22-23 CDBGAction Plan Resolution Exhibit A - 2022-2023 CDBGAnnualAction Plan Exhibit
Attachment 2 - FY22-23 CDBGList of Proposed Activities Attachment City Council/RSA Agenda 170 Tuesday, June 14, 2022
RESOLUTION NO. XX-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING THE 2022-2023 COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) ANNUAL ACTION PLAN AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE 2022-2023 CDBG ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

AND TO EXECUTE ALL DOCUMENTS AND CERTIFICATIONS

NECESSARY TO SECURE AND AWARD FUNDING FOR THE CITY
WHEREAS, the City of Union City receives Community Development Block Grant (“CDBG”) funding on an annual basis, from the U.S. Department of Housing and Urban Development (“HUD”) and as part of the requirements to receive this funding, the City must prepare and submit an Annual Action Plan (“Action Plan”) to HUD; and WHEREAS, the Action Plan assesses the City’s housing, community, and economic development needs, identifies available resources, and outlines a strategy on how the City plans to address those needs. The Annual Action Plan identifies specific programs and non-profits that will be funded in the upcoming year; and WHEREAS, the CDBG grant allocation for FY 22-23 is expected to be $555,537 and $162,705 available in unexpended CDBG funds from prior years; and WHEREAS, the City receives an annual allocation of HOME funding from Alameda County as part of its membership in the Alameda County HOME Consortium and the HOME allocation for FY 22-23 is expected to be $152,413; and WHEREAS, staff recommends approval of the 2022-2023 CDBG Action Plan, attached hereto as Exhibit A.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby approve the 2022-2023 CDBG A n n u a l Action Plan, attached hereto as Exhibit A, which is incorporated herein by reference; and BE IT FURTHER RESOLVED that the City Council of the City of Union City does hereby authorize the City Manager, or his or her designee, to submit the Annual Action Plan to HUD and to execute all documents and certifications necessary to secure and award CDBG and HOME funding for the City.

City Council/RSA Agenda 171 Tuesday, June 14, 2022
ADOPTED, _____________, 2022, by the City Council of the City of Union City, by the following vote:

AYE:

NOES:

ABSENT:

ABSTAIN:
_______________________________
APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
City Council/RSA Agenda 172 Tuesday, June 14, 2022
34009 Alvarado-Niles Rd · Union City · CA · 94587
Unioncity.org
2022
DRAFT
City Council/RSA Agenda 173 Tuesday, June 14, 2022
Annual Action Plan
2022
1 OMB Control No: 2506-0117 (exp. 06/30/2018)
Contents
Executive Summary.......................................................................................................................................2 AP-05 Executive Summary - 91.200(c), 91.220(b) ....................................................................................2 PR-05 Lead & Responsible Agencies - 91.200(b) ..........................................................................................6 AP-10 Consultation - 91.100, 91.200(b), 91.215(l) .......................................................................................7 AP-12 Participation - 91.401, 91.105, 91.200(c).........................................................................................17 Expected Resources....................................................................................................................................20 AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2) ..........................................................................20 Annual Goals and Objectives......................................................................................................................22 AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e).............................................................22 AP-35 Projects - 91.420, 91.220(d) .............................................................................................................24 AP-38 Project Summary ..............................................................................................................................26 AP-50 Geographic Distribution - 91.420, 91.220(f) ....................................................................................33 AP-75 Barriers to affordable housing -91.420, 91.220(j)............................................................................34 AP-85 Other Actions - 91.420, 91.220(k) ....................................................................................................36 Program Specific Requirements..................................................................................................................40 AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) ..........................................................40 Attachment 1: Summary of Citizen Participation Efforts............................................................................41 Attachment 2: 2021-2022 Proposed Budget..............................................................................................42 Attachment 3: SF 424 and Certifications....................................................................................................43 DRAFT
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Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)

1. Introduction
The City of Union City’s Housing and Community Development Division (HCD) under the Economic and Community Development (ECD) Department is the division that prepares the City’s Consolidated Plan and Action Plans. Union City is a member of the Alameda County HOME Consortium (“Consortium”) and the Alameda County Housing and Community Development (HCD) Department is the HOME Consortium’s lead agency. The HOME Consortium consists of Alameda, Fremont, Hayward, Livermore, Pleasanton, San Leandro, Union City, and the Urban County, which includes the cities of Albany, Dublin, Emeryville, Newark, Piedmont, and the unincorporated areas of the County.

The Consortium has adopted a five-year consolidated planning cycle starting July 1, 2020 through June 30, 2024. This FY 2022-2023 Action Plan serves as the third year of the five-year Consolidated Plan. The Consolidated Plan and Action Plan have been prepared for all jurisdictions in the Consortium. Alameda County HCD coordinated the process with the assistance of community development and planning staff from each of the Consortium’s jurisdictions.

The Consolidated Plan and Action Plan are important documents for the City and the HOME Consortium.

Built on interagency coordination, consultation, and public participation, the Consolidated Plan and Action Plan, focus attention on housing and community development needs and the resources available to meet these needs.

2. Summarize the objectives and outcomes identified in the Plan The City’s and HOME Consortium’s Five-Year Strategic Plan has established the following priorities and objectives:

Priority – Housing

1. Increase the availability of affordable rental housing for extremely low income households Objective: Support the acquisition, rehabilitation and new construction of affordable rental units.

2. Preserve existing affordable rental and ownership housing for households at or below 80% of AMI
Objectives:
• Provide assistance to low and moderate income homeowners in order to maintain and preserve their housing stock.
• Use all resources available to promote the preservation of existing rental housing stock occupied by low and moderate income households and promote its affordability.

3. Assist low and moderate income first time homebuyers Objective: Provide assistance to, and increase affordability of, homeownership of first time low to moderate income homebuyers.

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4. Reduce housing discrimination
Objective: Reduce housing discrimination through provision of fair housing and landlord/tenant services.

Priority – Homeless Needs

1. By December 2022, work to end homelessness as a chronic and on-going condition for any household in our community
Objectives:
• Use resources to rapidly re-house households.
• Reduce by 50% the amount of time spent living in places not fit for human habitation and/or transitional housing or shelter before returning to permanent housing. • Increase the rate at which people exit homelessness to permanent housing to 65%. • Prevent 10% of people requesting shelter from needing shelter by resolving crisis to enable household to keep permanent housing.
• Utilize resources to acquire single-family homes to provide permanent housing for individuals experiencing homelessness, including people with disabilities, special needs, older adults, young adults/TAY, and single adults.
• Create three Regional Housing Resource Centers.

Priority – Supportive Housing

1. Increase the availability of service-enriched housing for persons with special needs Objective: Promote the production of affordable housing, especially permanent housing with supportive services by supporting the acquisition and rehabilitation and new construction of units by developers.

Priority – Community Development

1. Senior facilities and services
Objective: Evaluate funding applications for senior services and/or facilities on the basis of low income and moderate income senior needs in the particular jurisdiction and promote provision of these services and/or facilities to the extent feasible.

2. Park and recreations facilities
Objective: Support the expansion of existing and/or new development of park and recreation facilities to the extent feasible.

3. Neighborhood facilities
Objective: Support the expansion and/or upgrade of existing or new development of neighborhood facilities to the extent feasible.

4. Childcare facilities and services
Objective: Support the expansion of existing or new development of childcare facilities and/or services to the extent feasible.

5. Crime reduction
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Objective: Support crime awareness activities and/or services to the extent feasible.

6. Accessibility needs
Objective: Support the provision of accessibility improvements to the extent feasible.

7. Infrastructure improvements
Objective: Support provision of infrastructure improvements to the extent feasible.

8. Public facilities
Objective: Support expansion or improvement of public facilities to the extent feasible.

9. Public services
Objective: Support critical public service activities to the extent feasible.

10. Economic development
Objective: Support expansion and creation of economic development opportunities to the extent feasible.

3. Evaluation of past performance
Accomplishments for FY 2020-2021 activities are discussed in the FY 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER), which can be found at the following link:
https://www.unioncity.org/293/Community-Development-Block-Grant-Progra The CAPER for FY 2021-2022 will be completed in September 2022.

4. Summary of Citizen Participation Process and consultation process In order to better leverage and utilize existing funding, the City conducted a Public Services Needs Assessment Study (“Study”) in 2016. The goal of the Study is to give the City a comprehensive and indepth understanding of the community’s need and the tools to make calculated and strategic investments in services and programs that will best meet the community’s needs. The components of the Study include a community survey, stakeholder meetings/interviews, demographic review, existing service provider review, funding strategy, recommendations, funding application, and application evaluation criteria. The City engaged the Human Relations Commission in the development of the Study and the City Council held a public meeting on September 27, 2016 to review and approve the Public Services Needs Assessment Study. The Study has been used to inform the development of this Action Plan.

The City also took the following actions to solicit further community feedback and input:
• A pre-draft public hearing on the Action Plan is tentatively scheduled for early May 2022 at the Alameda County HOME Technical Advisory Committee’s (HTAC) meeting. The City has included contingency language in the draft Action Plan as at the time of the public comment period HUD has not announced the City’s HOME allocation.
• The draft Action Plan is made available for a 30-day public comment period from March 29, 2022 through April 27, 2022. A notice was placed in the Tri-City Voice notifying the public of the 30-day public comment period. The City has included contingency language in the draft Action Plan as at the time of the public comment period HUD has not announced the City’s CDBG allocation.

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• The City of Union City plans to hold a public hearing on June 14, 2022 to take comments on and approve the City’s Action Plan.

5. Summary of public comments
A summary of public comments is included in Attachment 1. More information regarding the public input process of the Public Services Needs Assessment Study including the community survey results and the stakeholder meeting minutes can be found in Section 4 of the Study at the link below.

Public Services Needs Assessment Study: https://www.unioncity.org/documentcenter/view/1678

6. Summary of comments or views not accepted and the reasons for not accepting them Not Applicable

7. Summary
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PR-05 Lead & Responsible Agencies - 91.200(b)
Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency ALAMEDA COUNTY HCD
CDBG Administrator UNION CITY ECD/HCD
HOPWA Administrator ALAMEDA COUNTY HCD
HOME Administrator ALAMEDA COUNTY HCD
HOPWA-C Administrator ALAMEDA COUNTY HCD
Table 1 – Responsible Agencies
Narrative
Alameda County, specifically the Housing and Community Development Department (HCD), is the lead agency responsible for overseeing the development of the Consolidated Plan and Annual Action Plans for the Alameda County HOME Consortium (“Consortium”). The City of Union City is responsible for developing its component of the Action Plan and administering the specific programs covered by the City’s Consolidated Plan/Action Plan. EveryOne Home is Alameda County’s Continuum of Care Council, which continues to work on addressing homelessness on a county-wide basis. Much of the work of EveryOne Home is discussed in the homeless section and in the annual Continuum of Care funding application.

Housing Opportunities for Persons with AIDS (HOPWA) funds are administered by Alameda County HCD on behalf of the City of Oakland which is the County’s only HOPWA grantee. HOPWA funds are used to support affordable housing development, short term rental assistance, and housingrelated services.

Consolidated Plan Public Contact Information
Francisco Gomez Jr | Housing & Community Development Manager City of Union City | Housing & Community Development Division 34009 Alvarado-Niles Road | Union City, CA 94587
[email protected] | (510) 675-5322
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
Introduction
The FY 2020-2024 Consolidated Plan was prepared through consultation with several public and private entities. The HOME Consortium Technical Advisory Committee, composed of staff from all jurisdictions in the HOME Consortium, met bi-monthly to provide policy input into the Consolidated Plan planning process. The Alameda County Healthy Homes Department provided valuable information on the number of households at risk of lead poisoning, and the programs currently operating or planned to mitigate leadbased paint hazards. The three public housing authorities operating in the HOME Consortium (City of Alameda, City of Livermore, and Alameda County) were consulted to obtain current data on Public Housing and Section 8 housing needs, public housing improvements, and other activities. Further, many of the local non-profit organizations also produce reports concerning the needs of the demographic they serve; this information is also utilized in the plan development.

Additionally, the City conducted a Public Services Needs Assessment Study in 2016. The goals of the Study were to 1) form a foundation from which the City can make effective and beneficial decisions regarding the funding, provisions, and operations of local public service providers and 2) provide a priority needs map that can guide the City in future decisions about where to obligate public services funding and efforts.

By strategically allocating resources, the City’s goals are to not just improve services for those in need but help raise the quality of life for the whole community through a commitment to fiscal responsibility and transparency. The components of the Study include a community survey, stakeholder meetings/interviews, demographic review, existing service provider review, funding strategy, recommendations, funding application, and application evaluation criteria. The Study was finalized in September 2016 and has been used to inform the development of this Action Plan.

Public Services Needs Assessment Study: https://www.unioncity.org/documentcenter/view/1678 Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).

During this Action Plan period, the City will work on enhancing coordination between public and private service providers. Specific efforts will include:
• Participate in the Alameda County HOME Consortium and provide representation on the County’s HOME Consortium Technical Advisory Committee;
• Work closely with non-profit social service providers, the County, other entitlement jurisdictions, the New Haven Unified School District, and other community providers to coordinate the delivery of services to residents;
• Provide funding and technical assistance to non-profit organizations serving low-income residents; • Work with EveryOne Home, the County, and service providers to better coordinate homeless services; and
• Work with non-profit organizations and private developers to build and/or maintain affordable housing.

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Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

EveryOne Home is a community based organization that serves as Alameda County’s Continuum of Care and coordinates local efforts to address homelessness. EveryOne Home representation includes HOME Consortium jurisdictions and CDBG entitlement jurisdictions in the County, service providers and advocates, homeless or formerly homeless persons, faith-based community representatives, business representatives, and education and health care professionals. EveryOne Home updated its strategic plan to end homelessness in 2018. The updated plan outlines four major strategies:

1. Expand Capacity – increase prevention efforts, street outreach, permanent support housing, and shelter beds;

2. Increase Investment – shift and identify new resources;

3. Build Stronger Partnerships – engage and include those experiencing homelessness in the planning and implementation process; and

4. Align Public Policies – advance polices that help prevent and reduce homelessness.

Additionally, there are a wide range of efforts being undertaken to meet the needs of homeless persons, particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth.
• Chronically Homeless
In 2016, Home Stretch, a community partnership led by EveryOne Home and Alameda County Health Care Services Agency, was launched. Home Stretch prioritizes Permanent Supportive Housing (PSH) opportunities to disabled, homeless people with the highest needs in order to maximize the impact PSH can have in ending homelessness. In early 2018, EveryOne Home launched a Coordinated Entry System (CES) for homeless services and shelter along with establishing Housing Resource Centers (HRCs) that are located throughout the County. The HRCs provide housing prioritization and matching, diversion and prevention services, and housingcentered case management which include shelter referrals, transitional housing, and rapid rehousing.
• Families with Children
With the new Coordinated Entry System, homeless families can access shelter, rapid re-housing, and diversion/prevention services through a hotline or one of the local HRCs. Additionally, in June 2016, the City launched the CAREavan Program which provides families and individuals that are living in their vehicles safe places to park overnight. The CAREavan program is a collaborative effort between the City, school district, and faith- and community-based organizations. All participating sites provide safe parking, a facility attendant, and restrooms. Additionally, some sites provide showers and toiletries, food, clothing, meal service, free Wi-Fi, computer use, and laundry. This program is funded from the City’s General Fund. • Veterans
EveryOne Home, Supportive Services for Veteran Families (SSVF) grantee agencies and the U.S.

Department of Veteran Affairs (VA) have formed a collaborative whose goal is to end Veteran homelessness. This collaborative is known as Operation Vets Home (OVH). OVH has identified every homeless vet known to Alameda County and updates this information weekly. OVH has also DRAFT
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established a toll free number that can be used by those wishing to make referrals for homeless vets and outreach workers will be responding to the referrals. • Youth
The County funds the Supportive Housing for Transition Age Youth (STAY) program which targets transition age youth (16-24 years old) that are homeless or at-risk of homelessness with a serious mental health issue. The County also funds Transition to Independence Process (TIP), a program for transition age youth (16-24 years old) with serious mental health issues currently living with family that may be unstably housed.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City continues to supports the EveryOne Home initiative to establish system wide outcomes and to evaluate effectiveness of programs against those outcomes. These outcomes include shortening the period of time homeless and reducing the recidivism rates for homeless people. Consultation with EveryOne Home on the use of Emergency Solutions Grant (ESG) funds, began in early 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Development Department (Urban County grantee), and EveryOne Home worked together to implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration which began in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing Program (HPRP) funds. This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will use this same structure for FY15 DRAFT
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Agencies, groups, organizations and others who participated in the process and consultations 1 Agency/Group/Organization Abode Services
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Abode Services participated in the community input process of the Public Services Needs Assessment Study.
2 Agency/Group/Organization Alameda County Healthy Homes Agency/Group/Organization Type Housing
Services - Housing
Other government - County
What section of the Plan was addressed by Consultation? Lead-based Paint Strategy Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
The Alameda County Healthy Homes Department provided
information on the number of households at risk of lead poisoning as part the Consolidated Plan development.
3 Agency/Group/Organization Alameda County Housing and Community Development Agency/Group/Organization Type Housing
Other government - County
What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
HCD issued a community survey and engaged a Citizen Advisory Committee as part of the Consolidated Plan development
4 Agency/Group/Organization Bay Area Community Services, Inc.

Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
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What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homelessness Strategy
Non-Homeless Special Needs
Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
BACS participated in the community input process of the Public Services Needs Assessment Study.
5 Agency/Group/Organization Centro de Servicios
Agency/Group/Organization Type Services-homeless
Services-Employment
Immigration Services
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Centro de Servicios participated in the community input process of the Public Services Needs Assessment Study.
6 Agency/Group/Organization Community Ambassador Program for Seniors (CAPS) Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
CAPS participated in the community input process of the Public Services Needs Assessment Study.
7 Agency/Group/Organization ECHO Housing
Agency/Group/Organization Type Services - Housing
Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment Fair Housing
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
ECHO provides quarterly fair housing updates and on an annual basis conducts a fair housing audit
8 Agency/Group/Organization Eden I&R
Agency/Group/Organization Type 2-1-1 Operator
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What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Eden I&R, the organization that operates Alameda County's 2-1-1 system, participated in the community input process of the Public Services Needs Assessment Study.
9 Agency/Group/Organization EveryOne Home
Agency/Group/Organization Type Housing
Services-homeless
Regional organization
Planning organization
Continuum of Care
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
The City attends EveryOne Home meetings and utilizes the reports, such as the homeless count, that EveryOne home produces
10 Agency/Group/Organization Filipino Advocates for Justice Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
FAJ participated in the community input process of the Public Services Needs Assessment Study.

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11 Agency/Group/Organization Fremont Family Resource Center Agency/Group/Organization Type Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Health
Services-Education
Services-Employment
Other government – Local
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
The Fremont Family Resource Center participated in the
community input process of the Public Services Needs Assessment Study.
12 Agency/Group/Organization Housing Authority of Alameda County Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Alameda County was the lead for consulting with the Housing Authority of Alameda County to identify need and activities for the five year Consolidated Plan
13 Agency/Group/Organization International Institute of the Bay Area Agency/Group/Organization Type Immigration/Citizenship Services What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
International Institute of the Bay Area participated in the community input process of the Public Services Needs Assessment Study.

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14 Agency/Group/Organization LIFE ELDERCARE
Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Life Eldercare participated in the community input process of the Public Services Needs Assessment Study.
15 Agency/Group/Organization Safe Alternatives to Violent Environments Agency/Group/Organization Type Services - Victims
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
SAVE participated in the community input process of the Public Services Needs Assessment Study.
16 Agency/Group/Organization Spectrum Community Services Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Public Services
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Spectrum Community Services participated in the community input process of the Public Services Needs Assessment Study. 17 Agency/Group/Organization The Village Method
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
The Village Method participated in the community input process of the Public Services Needs Assessment Study.
18 Agency/Group/Organization TIBURCIO VASQUEZ HEALTH CENTER Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Public Services
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Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Tiburcio Vasquez Health Center participated in the community input process of the Public Services Needs Assessment Study. 19 Agency/Group/Organization Timelist Group
Agency/Group/Organization Type Services-Health
Rehabilitation Services
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Timelist Group participated in the community input process of the Public Services Needs Assessment Study.
20 Agency/Group/Organization Union City KidZone
Agency/Group/Organization Type Services-Children
Services-homeless
Services-Education
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
Union City Kids Zone participated in the community input process of the Public Services Needs Assessment Study.
21 Agency/Group/Organization Union City Library
Agency/Group/Organization Type Services-Education
Other government - County
What section of the Plan was addressed by Consultation? Public Services Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation or areas for improved coordination?
The Union City Library participated in the community input process of the Public Services Needs Assessment Study.

Table 2 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting Efforts were made to include as broad a group of community stakeholders as possible. No agency types were excluded from participation.

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Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan
Lead
Organization
How do the goals of your Strategic Plan
overlap with the goals of each plan?
Plan to End Homelessness
- 2018 Strategic Update EveryOne Home
The City has identified the need for homeless services and has set a goal to provide public services which includes shelters and services for the homeless and those at risk of homelessness. This goal overlaps with the goals of EveryOne Home as EveryOne Home seeks to prevent homelessness, reduce the amount of time spent homeless, and keep people from returning to homelessness.

Public Services Needs
Assessment Study and
Funding Strategy 2016
City of Union City
The City has identified the need for public services and has made it a goal to support critical public service activities. In 2016, the City conducted a Public Services Needs Assessment and Funding Strategy in order to evaluate of the current public services available to the Union City community and to analyze the public service needs in the community. The report evaluates the existing service providers to determine how their services meet the needs of the community, the barriers that prevent residents from finding the services they need, and the gaps in services. The Study provides conclusions about the current and future needs of the community, recommendations on how to help streamline processes and help service providers maximize efficiency, and a funding strategy designed to help the City most effectively use its available funding.

Alameda County Plan for
Older Adults
County of
Alameda
The City has set an objective to promote the provision of senior services and facilities. The City considered the Alameda County Plan for Older Adults, a comprehensive plan to serve older adults, in the preparation of the Public Services Needs Assessment Study and Funding Strategy (as discussed above).

Table 3 - Other local / regional / federal planning efforts DRAFT
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AP-12 Participation - 91.401, 91.105, 91.200(c)
Summary of citizen participation process/Efforts made to broaden citizen participation. Summarize citizen participation process and how it impacted goal-setting
Citizens are encouraged to be involved in the development of programs offered by HCD including making recommendations regarding: programs, policies, funding, the five year Consolidated Plan, Annual Action Plans, Consolidated Annual Performance and Evaluation Report (CAPER), and the Citizen Participation Plan. Community participation was a very important part of the Consolidated and Action Plan development process.

Public Services Needs Assessment Study
As previously mentioned, the City conducted a Public Services Needs Assessment Study and as part of the development of the Study, the City conducted a community survey and held two community stakeholder meetings. • Community Survey - The survey was made available from March 25 to May 15, 2016 in an online and paper copy format. Paper copies were available at the Union City library, City Hall, Kennedy Community Center, Holly Community Center, and Ruggieri Senior Center. Print copies were also provided to local services providers to distribute to their clients, staff and volunteers. The survey was available in English, Chinese, Tagalog, and Spanish and advertised through social media, the school district, and the City’s websites. A total of 431 completed surveys were received: 326 English surveys, 4 Tagalog surveys, 28 Chinese surveys, and 73 Spanish surveys. The full survey results can be found in the Public Services Needs Assessment Study.
• Stakeholder Meetings - The City held two stakeholder meetings on April 12 and April 13, 2016, to garner feedback on the current and future public services in Union City. A total of 29 participants attended the meetings, representing a range of nonprofit and community services agencies in Union City and Alameda County. Activities included a polling exercise and group discussion.

In addition to the community outreach efforts the City undertook as part of the Study, the City also undertook the following efforts. Included as Attachment 1 is a summary of the citizen participation process. • A pre-draft public hearing on the Action Plan is tentatively scheduled for early May 2022 at the Alameda County HOME Technical Advisory Committee’s (HTAC) meeting. The City has included contingency language in the draft Action Plan as at the time of the public comment period HUD has not announced the City’s HOME allocation. . • The draft Action Plan is made available for a 30-day public comment period from March 29, 2022 through April 27, 2022. A notice was placed in the Tri-City Voice notifying the public of the 30-day public comment period. The City has included contingency language in the draft Action Plan as at the time of the public comment period HUD has not announced the City’s CDBG allocation. • The City of Union City plans to hold a public hearing on June 14, 2022 to take comments on and approve the City’s Action Plan.

DRAFT
City Council/RSA Agenda 190 Tuesday, June 14, 2022
Annual Action Plan
2022
18 OMB Control No: 2506-0117 (exp. 06/30/2018)
Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
Comments
received
Summary of
comments not
accepted
and reasons
URL
(If applicable)
1 Community
Survey
Minorities
Non-English
Speaking – Specify
other language:

Spanish, Chinese,
Tagalog
Non-targeted/
broad community
As part of the development of the Public
Services Needs Assessment Study, an
online survey was conducted March 25 to
May 15, 2016 to assess the community’s
public service needs. Surveys were
available in English, Chinese, Tagalog, and
Spanish. A total of 431 completed surveys
were received: 326 English surveys, 4
Tagalog surveys, 28 Chinese surveys, and
73 Spanish surveys.

The survey results
can be found in
Section 4 of the
Public Services
Needs Assessment
Study
All comments
were accepted.
http://38.106.5.171/Home/ShowDocument?id=8109
2 Community
Stakeholder
Meeting
Non-profit service
providers and
community service
agencies
As part of the development of the Public
Services Needs Assessment Study, the City
held two stakeholder meetings on April 12
and April 13, 2016, to garner feedback on
the current and future public services in
Union City. A total of 29 participants
attended the meetings, representing a
range of nonprofit and community services
agencies in Union City and Alameda
County. Activities included a polling
exercise and group discussion.

Complete notes
from the meetings
can be found in
Section 4 Public
Services Needs
Assessment Study
All comments
were accepted.
http://38.106.5.171/Home/ShowDocument?id=8109
DRAFT
City Council/RSA Agenda 191 Tuesday, June 14, 2022
Annual Action Plan
2022
19 OMB Control No: 2506-0117 (exp. 06/30/2018)
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
Comments
received
Summary of
comments not
accepted
and reasons
URL
(If applicable)
3 Public Hearing Non-targeted/
broad community
A pre-draft public hearing on the Action
Plan is tentatively scheduled for early May,
2022 at the HOME Technical Advisory
Committee (HOME-TAC) meeting. The
purpose of the meeting is to present an
overview of the Action Plan and review and
solicit input on the housing and community
development needs of the HOME
Consortium.

TBD TBD
4 Public Hearing Non-targeted/
broad community
The City Council of the City of Union City
plans to hold a public hearing on June 14,
2022 to take comments and adopt the
City’s Action Plan.

TBD TBD
5 Public Hearing Non-targeted/
broad community
A public hearing will be scheduled via
conference call by the County’s Community
and Housing Development office to take
comments on the draft HOME Consortium
Action Plan. Public Notices will be placed in
all Bay Area Newspaper Group (BANG)
newspapers in Alameda County.

TBD TBD
6 Newspaper Ad Non-target/broad
community
Newspaper notice to advertise 30-day
public comment period from March 29 -
April 27, 2022.

TBD TBD
Table 4 – Citizen Participation Outreach
DRAFT
City Council/RSA Agenda 192 Tuesday, June 14, 2022
Annual Action Plan
2022
20 OMB Control No: 2506-0117 (exp. 06/30/2018)
Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City will use CDBG, HOME, and the City’s General Fund dollars to accomplish the specific objectives in this Action Plan. Included as Attachment 2 is a more detailed budget for 2022-2023. HUD has not announced the City’s 2022-2023 grant allocations therefore the funding levels shown are only estimates based on last year’s allocation. Included as Attachment 4 is the City’s contingency plan should the proposed funding levels be different than the actual allocation amounts.

Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Reminder
of
ConPlan
Narrative
Description
Annual
Allocation
Program
Income
Prior Year
Resources
Total
CDBG Public
Federal
Acquisition
Admin &
Planning
Economic
Development
Housing
Public
Improvements
Public Services
555,537 60 162,705 718,302 1,115,715 The City of Union
City is an
entitlement
jurisdiction and
therefore receives
an annual CDBG
grant allocation
from HUD.

General
Fund
Public
Local
Public Services 245,000 0 0 245,000 0 The City plans to use $245,000 of its
General Fund to
support nonprofit
public service
providers. This is to
supplement the
CDBG funding the
City uses for public
services.

Other
HOME
Consortiu
m
Allocation
Public
Federal
Housing 152,413 0 0 152,413 0 The City plans to use
its HOME funds
allocation to
support a tenantbased rental
assistance program.

Table 5 - Expected Resources – Priority Table
DRAFT
City Council/RSA Agenda 193 Tuesday, June 14, 2022
Annual Action Plan
2022
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Leveraging CDBG funds continues to be a challenge due to reduced entitlement allocations and the dissolution of Redevelopment Agencies (RDA) statewide. Therefore, to maximize leveraging of its own funds and increase the funds available for housing and community development activities, the City plans to undertake the following activities:
• Support applications by organizations or agencies for other public and private sources of financing to leverage City funds.
• Include leveraging and diversified funding as a goal, to the maximum extent possible, in the City’s funding review processes.
• Continue to provide support to nonprofit, community-based housing developers and service providers in obtaining other sources of financing.
• Promote joint development with other governmental or quasi-governmental agencies to implement housing community development programs and combine multiple sources of financing.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City allows several public service providers to operate programs out of City‐owned facilities. More specifically, the City owns the Decoto location and Alvarado Resource Center where Centro de Servicios operates their programs. Legal Assistance for Seniors and Spectrum Community Services both operate programs out of the City’s Ruggieri Senior Center and the City’s Police Department provides office space for SAVE’s COPS advocate, who provides services and resources to residents seeking domestic violence services.

In November 2016, Alameda County voters passed Measure A1, which provides $580 million for affordable rental and ownership housing. In early 2018, the City selected a non-profit developer to help develop a city-owned site into affordable housing. The developer has conducted extensive community outreach for the proposed project and received approval in July 2020. The City plans to utilize its allocation of Measure A1 funding to support this project. The project is anticipated to be complete in 2023/2024.

DRAFT
City Council/RSA Agenda 194 Tuesday, June 14, 2022
Annual Action Plan
2022
22 OMB Control No: 2506-0117 (exp. 06/30/2018)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Promote
Production,
Rehabilitation,
and
Preservation
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$100,000
Homeowner Housing
Rehabilitated:
10 Household Housing Unit
2 Reduce
Housing
Discrimination
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$10,000
Public service activities
other than Low/Moderate
Income Housing Benefit:
80 persons Assisted
3 Reduce
Homelessness
2020 2024 Homeless Citywide Homeless
Needs
CDBG:
$10,000
Homelessness Prevention:
10 Persons Assisted
4 Increase
Availability of
Supportive
Housing
2020 2024 Affordable
Housing
Citywide Supportive
Housing
Needs
CDBG: $0
HOME
Consortium:
$152,413
Tenant-based rental
assistance / Rapid
Rehousing/Supportive
Housing property
acquisition and
rehabilitation:
20 Households Assisted
5 Improve
Public
Facilities
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$397,195
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit:
5,220 Persons Assisted
6 Support Public
Service
Programs
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$70,000
Public service activities
other than Low/Moderate
Income Housing Benefit:
1,092 Persons Assisted
7 Fund
Economic
Development
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$20,000
Businesses Assisted: 8
businesses
DRAFT
City Council/RSA Agenda 195 Tuesday, June 14, 2022
Annual Action Plan
2022
23 OMB Control No: 2506-0117 (exp. 06/30/2018)
Goal Descriptions
1 Goal Name Promote Production, Rehabilitation, and Preservation Goal
Description
• Promote the production of affordable rental housing by supporting the acquisition, rehabilitation, and new construction of units.
• Provide assistance to low- and moderate-income homeowners in order to maintain and preserve housing stock at that affordability level.
• Use all resources available to promote the preservation of existing rental housing stock occupied by low- and moderate-income households and promote its affordability. • Provide assistance for, and increase affordability of, homeownership for first time low/moderateincome homebuyers. 2 Goal Name Reduce Housing Discrimination
Goal
Description
• Reduce housing discrimination through provision of fair housing and landlord/tenant services. 3 Goal Name Reduce Homelessness
Goal
Description
• Use resources to rapidly re-house households.
• Reduce the number of people being homeless.
• Increase the rate at which people exit homelessness to permanent housing. 4 Goal Name Increase Availability of Supportive Housing Goal
Description
• Promote the production of affordable housing, especially permanent housing with supportive services by supporting the acquisition and rehabilitation and new construction of units by developers.
• Provide Tenant-Based Rental Assistance (TBRA) subsidies with supportive services. 5 Goal Name Improve Public Facilities
Goal
Description
• Support the expansion of existing and/or new development of park and recreation facilities to the extent feasible.
• Support the expansion and/or upgrade of existing or new development of neighborhood facilities to the extent feasible.
• Support the expansion of existing or new development of childcare facilities and/or services to the extent feasible.
• Support the provision of accessibility improvements to the extent feasible. • Support provision of infrastructure improvements to the extent feasible. • Support expansion or improvement of public facilities to the extent feasible.

DRAFT
City Council/RSA Agenda 196 Tuesday, June 14, 2022
Annual Action Plan
2022
24 OMB Control No: 2506-0117 (exp. 06/30/2018)
6 Goal Name Support Public Service Programs
Goal
Description
• Support critical public service activities to the extent feasible. 7 Goal Name Fund Economic Development
Goal
Description
• Support expansion and creation of economic development opportunities to the extent feasible.

AP-35 Projects - 91.420, 91.220(d)
Introduction
This section describes the individual activities to be funded with FY 2022-2023 Community Development Block Grant (CDBG) funding and includes a description of other local funding sources being used to further the jurisdiction’s housing and community development goals. CDBG funds can be used for four (4) general types of projects: housing, capital projects, economic development, and public services. All projects must meet at least one of HUD’s national objectives: 1) to benefit low/moderate-income people; 2) to prevent or eliminate slums and blight; and 3) to meet an urgent community development need. Even if a project is suitable for one of the City’s eligible categories, it must also pass the low- and moderate-income benefit test. In general, a project meets this standard if at least 51% of the beneficiaries have low to moderate incomes (i.e., incomes at or below 80% of Area Median Income) or if the project benefits an area (e.g., census tracts, service area, neighborhood, etc.) with a majority of low-moderate income people. Funded projects are required to document the income levels of persons and households receiving these services.

After assessing the City's housing and community development priority needs, evaluating the Five-Year Strategic Plan objectives for FY 2020-2024, and analyzing CDBG eligibility criteria, the City is proposing to allocate its available CDBG and HOME funding to the following eligible funding categories: Minor Home Repair, Public Services, Fair Housing, General Administration, and public facility improvements. # Project Name
1 Minor Home Repair Grant Program
2 Spectrum Community Services
3 NHUSD - Union City Family Center
4 Kidango, Inc.
5 ECHO Housing
6 Community Child Care Council (4Cs) of Alameda County
7 CDBG Program Administration
8 Old Alvarado/Cesar Chavez Park Improvement Project
9 Abode Services
Table 5 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved DRAFT
City Council/RSA Agenda 197 Tuesday, June 14, 2022
Annual Action Plan
2022
25 OMB Control No: 2506-0117 (exp. 06/30/2018)
needs
In 2016-2017, the City created a public service grant application process that prioritized programs that can address some of the Public Services Needs Assessment Study’s findings such as locating services within Union City, equal opportunity outreach and marketing, creating more partnerships/collaborations to reduce duplication of services, prioritizing programs that can leverage other funding, and improving the collection and reporting of metrics and achievements. The City used this grant applicant process for its FY 21-22/FY 22-23 two-year grant cycle. From this process, the City awarded two-year grants to 11 public service programs using CDBG and General Fund dollars.

Although the City conducted the Study to help guide the City in its allocation priorities and to ensure the City is using its funding effectively, a major obstacle continues to be the lack of overall funding. HUD's spending cap of 15% of the annual allocation for public services is an obstacle for providing supportive services to extremely-low-, very-low- and moderate-income residents. The need for public services far exceeds the funds available to support those services. Due to the COVID-19 pandemic, the City received less overall applications then in our standard grant application year for funding to support supportive services targeting services to extremely-low, very-low, and moderate income residents. Due to staff shortages at many of the organizations, some applicants opted to not apply during this grant cycle or if they did apply, many opted for General Fund requests due to decrease the administrative burden that they would not be able to meet some of the mandatory reporting required by CDBG funds. For example, the City received over $93,940 in requests for CDBG public service funding however the City only has about $80,000 available each year in CDBG funds for public services. Additionally, the City received over $414,000 in General Fund requests but only has $245,000 in General Fund dollars to allocate DRAFT City Council/RSA Agenda 198 Tuesday, June 14, 2022
Annual Action Plan
2022
26 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-38 Project Summary
Project Summary Information
DRAFT
City Council/RSA Agenda 199 Tuesday, June 14, 2022
Annual Action Plan
2022
27 OMB Control No: 2506-0117 (exp. 06/30/2018)
1 Project Name Minor Home Repair Grant Program
Target Area City-wide
Goals Supported Promote Production, Rehabilitation, and Preservation Needs Addressed Housing Needs
Funding CDBG: $100,000
Description The Minor Home Repair Grant Program provides home repair grants for owner-occupied, extremely-low, very-low, and low income households.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that 25 households will be served in FY 2022- 2023 using CDBG funding.

Location Description Citywide
The Minor Home Repair Grant Program is available citywide.

Planned Activities Provide minor home repair and accessibility improvement grants to low income homeowners.
2 Project Name Spectrum Community Services
Target Area City-wide
Goals Supported Support Public Service Programs
Needs Addressed Community Development Needs
Funding CDBG: $25,000
Description Provide meals and health/mental health services to low and extremely low-income seniors
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that 177 Union City residents will be served in FY 2022-2023 using CDBG funding.

Location Description Citywide
Spectrum Community Services Senior Health Initiative
2621 Barrington Court , Hayward, CA
Planned Activities Provide meals, injury prevention exercise/education programs, wellness coaching sessions for seniors.
3 Project Name Union City Family Center
Target Area City-wide
Goals Supported Support Public Service Programs
Needs Addressed Community Development Needs
Funding CDBG: $35,000
Description Union City Family Center provides emergency food, clothing, health insurance enrollment, on-site social services, referrals, information, etc. The program also has family liaisons at every school site in the New Haven Unified School District.

DRAFT
City Council/RSA Agenda 200 Tuesday, June 14, 2022
Annual Action Plan
2022
28 OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that UC Family Center will serve 550 Union City residents in FY 22-23.

Location Description Citywide
The Union City Family Center is located at 725 Whipple Road, Union City CA. However, the program also has family liaisons located at schools throughout the New Haven Unified School District.

Planned Activities The Union City Family Center (UCFC)provides a service hub for struggling families. UCFC operates a thriving Family Resource Center located in the Decoto community that functions as a hub of services. Families can get emergency food, clothing, and household supplies; as well as sign up for many public benefits, get financial coaching, enroll children in pre-school sign-up for the CAREavan program, meet with case managers or Counselors, and get referrals and linkages to other needed services.
4 Project Name Kidango, Inc.

Target Area City-wide
Goals Supported Support Public Service Programs
Needs Addressed Community Development Needs
Funding CDBG: $10,000
Description Provide meals for low-income families facing food insecurity and with no access to healthy meals.

Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that Kidango will serve 425 Union City DRAFT residents in FY 22-23.

City Council/RSA Agenda 201 Tuesday, June 14, 2022
Annual Action Plan
2022
29 OMB Control No: 2506-0117 (exp. 06/30/2018)
Location Description Citywide
Kidango’s main office is located at 44000 Old Warm Springs Blvd., Fremont, CA 94538. However, most services are provided at the Kidango Child development centers located throughout Union City at the following school sites:.
• Decoto – 600 G St., Union City, CA 94587
• Plaza Center – 500 E St., Union City, CA 94587
• Guy Emanuele Elementary School – 100 Decoto Ave., Union City, CA 94587
• Tom Kitayama Elementary School – 1959 Sunsprite Dr., Union City, CA 94587
• Logan High School – 33821 Syracuse Ave., Union City, CA 94587
• Pioneer Elementary School – 32731 Bel Aire St., Union City, CA 94587
• Searles Elementary School – 33629 15th St., Union City, CA 94587
Planned Activities The program will provide “grab and go” meals for parents to pick up at the development center sites and will provide meals for families participating in the distance learning program. They will also provide Head Start services to children to ensure that they are set up for success.
5 Project Name Community Child Care Council (4Cs) of Alameda County Target Area City-wide
Goals Supported Fund Economic Development
Needs Addressed Community Development Needs
Funding CDBG: $20,000
Description Microenterprise assistance program that provides business support, education, technical assistance, and incentives to help Union City residents launch and operate in-home, family child care businesses.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that 4Cs will serve 8 Union City businesses in FY 22-23.

Location Description Citywide
Community Child Care Council (4Cs) of Alameda County
22351 City Center Dr, Suite 100, Hayward, CA 94541
39155 Liberty Street, Room D410, Fremont, CA 94538
DRAFT
City Council/RSA Agenda 202 Tuesday, June 14, 2022
Annual Action Plan
2022
30 OMB Control No: 2506-0117 (exp. 06/30/2018)
Planned Activities Microenterprise assistance program that provides business support, education, technical assistance, and incentives to help Union City residents launch and operate in-home, family child care businesses. 1) Recruiting and assisting 4 Union City residents in applying for child care licenses and starting up family child care businesses and 2) Provide training, resources, and consultation to 8 new and existing family child care providers in Union City.
6 Project Name Fair Housing-ECHO Housing
Target Area City-wide
Goals Supported Reduce Housing Discrimination
Needs Addressed Housing Needs
Funding CDBG: $10,000
Description The City has contracted with Eden Council for Hope & Opportunity (ECHO) to provide fair housing services for tenants and landlords including mediation and counseling services, fair housing testing, and education/outreach.

Target Date 06/30/23
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that ECHO will serve 15 Union City residents in FY 22-23.

Location Description Citywide
Eden Council for Hope & Opportunity (ECHO) Housing
770 A St #310
Hayward, CA 94541
Planned Activities Fair housing services for tenants and landlords including mediation and counseling services, fair housing testing, and education/outreach.
7 Project Name CDBG Program Administration
Target Area City-wide
Goals Supported Promote Production, Rehabilitation, and Preservation Reduce Housing Discrimination
Reduce Homelessness
Increase Availability of Supportive Housing
Improve Public Facilities
Support Public Service Programs
Fund Economic Development
Needs Addressed Housing Needs
Homeless Needs
Supportive Housing Needs
Community Development Needs
Funding CDBG: $111,107
Description General CDBG Program Administration
DRAFT
City Council/RSA Agenda 203 Tuesday, June 14, 2022
Annual Action Plan
2022
31 OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Not applicable
Location Description Citywide
Planned Activities The City will use 20% of its entitlement and 20% of the current year program income to administer the CDBG program.
8 Project Name Old Alvarado/Cesar Chavez Park Improvement Project Target Area City-wide
Goals Supported Improve Public Facilities
Needs Addressed Community Development Needs
Funding CDBG: $ 397,195
Description The City will continue to conduct park improvements to the Old Alvarado/Cesar Chavez Park.

Target Date 06/30/23
Estimate the number and
type of families that will
benefit from the proposed
activities
1,680 Persons
Location Description CDBG LMA eligible area located at:

Old Alvarado/Cesar Chavez Park
30940 Watkins St, Union City, CA 94587 DRAFT
City Council/RSA Agenda 204 Tuesday, June 14, 2022
Annual Action Plan
2022
32 OMB Control No: 2506-0117 (exp. 06/30/2018)
Planned Activities The City plans to use CDBG funds to undertake design and construction/rehabilitation services within the park for park improvements. The City has identified the Old Alvarado/Cesar Chavez Park for Park improvements. The CDBG funds will be utilized as a Phase II award to ensure that the project is able to be fully completed due to increased construction costs, equipment costs, material costs, and supply chain delays due to the COVID19 pandemic. The project will consist of rehabilitating the two adjacent parks with renovation of the grounds with new
landscaping and irrigation, placement of grass in dirt areas and shrubs and trees in planting pockets, repair and modification to pedestrian pathways to rehabilitate damaged asphalt and resolve non-ADA compliant grades, repaint historic gazebo, repair and installation of railed fencing, removal and replacement of playground surfacing, rehabilitate and modify the existing picnic area and furniture which will be replaced with new barbeques, trash cans, ADA compliant benches, picnic tables and drinking fountains, create a shade structure, add lighting and play areas for volleyball, badminton, and/or bocce ball. The work will involve removing existing trees, replanting new trees, and replacing the top surface of the picnic area with new asphalt.

Theparks also have approximately 0.5 miles of pathways which are in various states of disrepair. A survey will be performed to ensure that all pathway grades meet ADA standards and sections out of compliance will be rebuilt. The City plansto hire a landscape architect to prepare plans and perform an accessibility review ofthe park in order to identify any other ADA shortcomings for potential inclusion in the project.
9 Project Name Abode Services
Target Area Citywide
Goals Supported Reduce Homelessness
Needs Addressed Homeless Needs
Community Development Needs
Funding CDBG: $10,000
Description Provide homeless shelter and services for individuals and families experiencing homelessness.

Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
The City anticipates that 112 Union City residents will be served in FY 2022-2023 using CDBG funding.

Location Description Citywide
Planned Activities Provide shelter, meals, case management, and housing search services to homeless adults and children.

DRAFT
City Council/RSA Agenda 205 Tuesday, June 14, 2022
Annual Action Plan
2022
33 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of Union City has a richly diverse racial and ethnic population, with no one group making up a majority of the City’s population therefore all the activities identified above are available citywide.

However, the City has identified in its Consolidated Plan, two geographic priority areas: Old Alvarado and Decoto. These neighborhoods are lower income and have a history of blight. So although services are provided citywide, there is an emphasis to provide support in these neighborhoods. For example, the City is supporting the Union City Family Center and Centro de Servicios (with General Fund dollars) which both have locations in the Decoto neighborhood. Additionally, the City provides General Fund dollars to the Filipino Advocates for Justice which operates youth programs serving the Old Alvarado neighborhood.

Furthermore, there is an identified need for housing rehabilitation in Decoto and Old Alvarado neighborhoods due to the high number of older homes in these areas. While the program is available citywide, the City continues to refer Decoto and Old Alvarado residents to the Minor Home Repair Grant Program. Additionally, there is a concentration of housing rehabilitation need and activity in the Tropics, a mobile home park specifically for seniors. All of the residents of the Tropics are seniors and many of them are extremely low-income. Many of the home repair projects at the Tropics include accessibility modifications and health/safety improvements to ensure the residents can continue to live independently.

Finally, several of the senior-based programs the City supports are based out of the City’s senior center.

The concentration of these programs is to ensure that the programs reach their target clientele.

Geographic Distribution
Target Area Percentage of Funds
City-wide 100
Table 6 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Given the City’s diversity and mixed economic base, all the activities listed above are intended and open to all eligible households within Union City. However, the City does fund programs that are located within the Decoto, Old Alvarado, and Tropics neighborhoods as these areas have higher concentrations of lower income households and in the case of the Tropics, the mobile home park is comprised entirely of seniors.

DRAFT
City Council/RSA Agenda 206 Tuesday, June 14, 2022
Annual Action Plan
2022
34 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
The City continues to face the following barriers to affordable housing: funding, land costs, construction costs and credit/financial assistance availability.

Funding
The elimination of redevelopment agencies in California created a major funding shortfall for affordable housing production, as over $1 billion statewide was lost annually for affordable housing. However, both the City and County are taking efforts to create/develop new affordable housing funding sources. In November 2016, Alameda County voters passed Measure A1 which provides $580 million for affordable rental and ownership housing. Additionally, as mentioned, the City has selected a non-profit developer to develop a city-owned site into affordable housing. The City plans to utilize its allocation of Measure A1 funding for this project. The project is anticipated to be complete in 2023/2024.

Land Costs
As the economy continues its recovery, new construction and acquisition/rehabilitation of housing is severely impacted by the rising cost of land in the Bay Area. The viability and feasibility of future Cityassisted affordable housing developments may depend on the reasonableness of the land acquisition costs. The City will conduct financial feasibility analyses on a project-by project basis to ensure it is not over-subsidizing affordable housing projects for any land purchase.

Construction Costs
In addition to rising land costs, there has been a significant rise in the cost of construction which negatively affects the development of affordable housing and rehabilitation. In addition to undertaking financial feasibility analyses on a project-by-project basis to ensure that the City is not over-subsidizing development costs for affordable housing developers, the City will continue to work with them as well through design, planning, and financing review and recommendations to reduce increased construction costs.

Credit & Financial Assistance Availability
Increases in home prices and limited access to credit and financial assistance, has made it difficult for first time home buyers to find affordable housing in the Bay Area. Previously, the City had a down payment assistance program however with the loss of RDA, the program’s funding source, and the dissolution of Neighborhood Housing Services Silicon Valley, the program’s administrator, the program is no longer available. Currently, the first time homebuyer programs available to Union City residents are California Housing Finance Agency (CalHFA) programs, Alameda County’s Mortgage Credit Certificate Program, and AC Boost, a new down payment assistance program that’s funded by Measure A1.

DRAFT
City Council/RSA Agenda 207 Tuesday, June 14, 2022
Annual Action Plan
2022
35 OMB Control No: 2506-0117 (exp. 06/30/2018)
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City will continue to monitor and identify areas of improvement in its public policies in order to foster and maintain the supply of affordable housing and remove barriers to affordable housing development.

The City will also continue to maintain and encourage affordable housing development by:
• Ensuring that sufficient land is available and zoned at a range of residential densities to accommodate the City’s regional share of housing.
• Encouraging home builders to use multifamily designated land for the highest allowed density to make the use of land and facilities more efficient and to provide more affordable housing opportunities.
• Encouraging the consolidation of parcels designated for multifamily residential development when it facilitates efficient development of the parcels. • Ensuring City policies, regulations, and procedures do not add unnecessarily to the costs of producing housing while assuring the attainment of other City objectives. • Continuing to support development within in the City’s Priority Development Area (PDA), which prioritizes higher intensity development adjacent to transit as well as continue to offer incentives to encourage affordable and high-density housing adjacent to transit. • Continuing to allow mixed use zoning to encourage housing development. • Giving priority to multifamily housing project applications that provide affordable housing on-site to ensure that they are expedited.
• Deferring certain fees on affordable housing developments until issuance of a Certificate of Occupancy (COO), to help offset development costs for affordable housing. • Continuing to implement the City's Affordable Housing Ordinance which requires developers to set aside 15% of housing units for low- and moderate-income households. Thus far, the ordinance has led to the development of 312 affordable units. The City recently amended this ordinance to maximize its effectiveness to produce affordable housing units. • In 2018, the City established an affordable housing impact fee on expansions/additions that exceeding 500 square feet.
• Continuing to cooperate with other governmental agencies in seeking solutions to area‐wide housing problems.
• The City recently further streamlined its Accessory Dwelling Unit (ADU) ordinance to align with State law and promote the development of ADUs. The City also continues to provide ADU informational handouts at City Hall and online.
• Seeking new funding sources for affordable housing development.

DRAFT
City Council/RSA Agenda 208 Tuesday, June 14, 2022
Annual Action Plan
2022
36 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The following sections describe the actions and efforts the City will make to address things such as meeting underserved needs, affordable housing, and lead‐based paint hazards. Many of these actions are based upon the importance of coordinating with other jurisdictions, local service providers, and the private sector. In a time with limited funding available, the City's focus will be on creativity and collaboration in order to meet more needs of the community.

Actions planned to address obstacles to meeting underserved needs The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA funds, reduced CDBG entitlement allocations, and a General Fund budget deficit, the City has limited capabilities in meeting the needs of the community. In order to help address this issue and to develop a funding strategy to ensure the City is utilizing its limited funding in the most effective way, the City conducted the Public Services Needs Assessment Study. As mentioned, the Study 1) assessed the City’s current and projected demographics; 2) identified the public/social service needs of the community which included a community input process; 3) evaluated existing service providers and identified gaps and overlaps in service; 4) developed a funding strategy; and 5) established funding evaluation criteria. The funding strategy and evaluation criteria that came out of the Study were used in the FY 21-22/FY 22-23 public service allocation process. The evaluation criteria prioritized programs that can address some of the Study’s findings such as locating services within Union City, equal opportunity outreach and marketing, creating more partnerships/collaborations to reduce duplication of services, and improving the collection and reporting of metrics and achievements.

Actions planned to foster and maintain affordable housing The barriers to affordable housing in Union City continue to be high housing costs and the lack of sufficient funding for affordable housing and supportive services. Addressing these issues is a high priority for the City. Listed below are actions the City plans to take to foster and maintain affordable housing:
• In November 2016, Alameda County voters passed Measure A1, which provides $580 million for affordable rental and ownership housing. In early 2018, the City selected a non-profit developer to help develop a city-owned site into affordable housing. The developer has conducted extensive community outreach for the proposed project and received approval in July 2020. The City plans to utilize its allocation of Measure A1 funding to support this project. • Preserve and maintain existing affordable housing by using federal and local funds (as available) to rehabilitate existing housing units through the City’s Minor Home Repair Program. In addition, a portion of Measure A1 funds were allocated to a Renew Alameda County, a new housing rehabilitation loan program to help low income homeowner remain safely in their homes. The City will support and promote this program.
• A portion of Measure A1 funds were allocated to AC Boost, a new down payment assistance program to help lower income first time home buyers purchase a home in Alameda County. The City will support and promote this program.
• Seeking new funding sources for affordable housing development.

DRAFT
City Council/RSA Agenda 209 Tuesday, June 14, 2022
Annual Action Plan
2022
37 OMB Control No: 2506-0117 (exp. 06/30/2018)
• The City amended its Affordable Housing Ordinance to maximize its effectiveness to produce affordable housing units. The ordinance requires developers to set aside 15% of housing units (ownership and rental) for low- and moderate-income households or pay an in-lieu fee. • In 2018, the City established an affordable housing impact fee on expansions/additions that exceeding 500 square feet.
• Continue to develop programs and policies which link identified needs with available resources • Continue to monitor the City’s existing below market rate (BMR) housing portfolio to ensure the units remain affordable.
• Include leveraging as a goal to the maximum extent possible in City funding application review processes.
• Support the acquisition/rehabilitation and new construction of units by nonprofit housing developers.
• Continue to provide support to nonprofit, community-based housing developers and service providers in obtaining other sources of financing. This would include supporting applications by organizations or agencies for other public and private sources of financing to leverage City funds • Promote joint development with other governmental or quasi-governmental agencies to implement housing community development programs and combine multiple sources of financing.
• The City plans to use is 22-23 HOME funds to support a tenant-based rental assistance program, Stay Housed, that’s operated by the City of Fremont and also allocate funds to partner with Bay Area Community Services as part of a State HOMEkey application to acquire and rehabilitate at least one property in Union City that will provide supportive shared rental housing for people experiencing homelessness.

Actions planned to reduce lead-based paint hazards
The City does not have a lead-based paint (LBP) reduction program but does coordinate with Alameda County Community Development Agency’s Healthy Homes Department (ACHHD). ACHHD will continue to address LBP hazards and increase access to housing without LBP hazards by conducting outreach and training, providing technical assistance, and completing lead-safe repairs that will also include healthy housing repairs and other rehabilitation services to residents and property owners of Alameda County.

ACHHD will assist low-income households with young children by completing healthy housing assessments and interventions, coordinating with agencies and community-based organizations to bring additional health and safety resources, and strengthening community capacity for addressing and incorporating lead safety compliance and healthy housing principles. ACHHD also keeps a Lead-Safe Housing Listing that informs the renting community of housing units that have been made safe from leadbased paint hazards. Only units completed through the program are eligible for the Lead Registry. These units were determined to be lead-safe following their participation in the Alameda County Affordable Lead-Safe Housing Program funded by the U.S. Department of Housing and Urban Development's Office of Healthy Homes and Lead Hazard Control.

Actions planned to reduce the number of poverty-level families According to the 2016-2020 American Community Survey, 16.9% of all Union City households earned under $50,000 which is considered extremely-low to very low-income depending on household size.

DRAFT
City Council/RSA Agenda 210 Tuesday, June 14, 2022
Annual Action Plan
2022
38 OMB Control No: 2506-0117 (exp. 06/30/2018)
Additionally, another 12.2% of all Union City households earned between $50,000 and $75,000 which is considered very-low to low-income depending on household size. Conversely, the 2021 area median income for Alameda County was $104,888. Many lower income families are not keeping pace with this median income even though it dropped from the prior year. Low-income families often have difficulty securing and retaining housing and if they able to retain housing, they often times do not have additional income to pay for other needs such as food, child care, health care and dependable transportation. Living from paycheck to paycheck causes families to be in constant danger of becoming homeless or returning to homelessness.

The public services programs that the City funds through the CDBG program and other sources of funding are intended to support the service needs of extremely-low and very low income families and individuals.

For example, the City supports Centro de Servicios and Union City Family Center, which provide a range of safety net services such as food, counseling, referrals, assistance with public assistance applications and legal aid.

The City and other HOME Consortium jurisdictions are also working to implement the EveryOne Home Plan, which addresses the housing-related needs of extremely low-income persons with serious mental illness, those living with HIV/AIDS, and those who are homeless including homeless veterans. There are also several countywide programs that help extremely low-income families. For example, the Shelter Plus Care and the Supportive Housing Programs serve the homeless through housing rental assistance and supportive services and aim to reduce the number of people living in poverty in the County. Additionally, the Alameda County Self-Sufficiency Program provides employment services, transportation, child care, drug and alcohol abuse treatment and mental health services to help individuals comply with their welfare–to-work plans.

Through this multitude of efforts, in collaboration with non‐profit agencies, the City is continually working to help reduce the number of families living in poverty. With that said, there are significant challenges to accomplishing this long‐term goal. The biggest barrier to the provision of services to lower income families and those at risk of becoming homeless is the lack of adequate state, county, and federal funds for affordable housing and social service activities.

Actions planned to develop institutional structure
A primary strength of the housing and community development delivery systems is the coordination of efforts between the jurisdictions and the groups that oversee these efforts on a countywide basis.

However, the City’s goal is to continue improving institutional structure; therefore the City will be making the following efforts:
• Continue to work with the other local jurisdictions as part of the HOME Technical Advisory Committee (HTAC) which, meets regularly to develop housing programs and policies and to discuss matters relating to federal housing and community development funding sources available. HTAC also works to ensure that projects compliment rather than duplicate efforts and that policies and programs have some consistency throughout the HOME Consortium; • Continue to build and improve relationships with local service providers; and • Continue to coordinate with EveryOne Home.

DRAFT
City Council/RSA Agenda 211 Tuesday, June 14, 2022
Annual Action Plan
2022
39 OMB Control No: 2506-0117 (exp. 06/30/2018)
Actions planned to enhance coordination between public and private housing and social service agencies
The City’s Housing and Community Development (HCD) division of the Economic and Community Development department is charged with implementing the City's housing initiatives and coordinates actively with jurisdictions and public and private organizations. The City plans to take the following actions to enhance coordination in the implementation of the City’s Action Plan:
• Continue to work with the other local jurisdictions as part of the HOME Technical Advisory Committee (HTAC);
• Continue to engage the City’s Human Relations Commission to obtain citizen input on housing and community needs in the City;
• Continue to coordinate with EveryOne Home;
• Continue to collaborate with the Alameda County, private housing developers, lenders, and non‐ profit housing developers in order to create more affordable housing; • Continue to fund non‐profit agencies serving low‐income residents; and • Encourage collaboration and cooperation amongst local service providers.

DRAFT
City Council/RSA Agenda 212 Tuesday, June 14, 2022
Annual Action Plan
2022
40 OMB Control No: 2506-0117 (exp. 06/30/2018)
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
0 3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 0 5. The amount of income from float-funded activities 0 Total Program Income 0
Other CDBG Requirements

1. The amount of urgent need activities 0
DRAFT
City Council/RSA Agenda 213 Tuesday, June 14, 2022
Annual Action Plan
2022
41 OMB Control No: 2506-0117 (exp. 06/30/2018)
Attachment 1: Summary of Citizen Participation Efforts
TBD
DRAFT
City Council/RSA Agenda 214 Tuesday, June 14, 2022
Annual Action Plan
2022
42 OMB Control No: 2506-0117 (exp. 06/30/2018)
Attachment 2: 2022-2023 Proposed Budget
DRAFT
City Council/RSA Agenda 215 Tuesday, June 14, 2022
Annual Action Plan
2022
43 OMB Control No: 2506-0117 (exp. 06/30/2018)
Attachment 3: SF 424 and Certifications
To be completed
DRAFT
City Council/RSA Agenda 216 Tuesday, June 14, 2022
Activity HOME
General
Fund Total
Administration
CDBG Administration 111,107 - - 111,107
HOME Administration - 8,706 - 8,706
Administration Subtotal 111,107 8,706 119,813
Public Facility Improvement Projects
Old Alvardo/Cesar Chavez Park Improvement Project - Phase II 397,195 - - 397,195 - -
- -
Housing Programs
Minor Home Repair Program 100,000
BACS Project Reclamation project - - 83,707 83,707
Stay Housed - Tenant-Based Rental Assistance - 60,000 - 60,000 Housing Programs Subtotal 100,000 143,707 - 143,707
Public Services
5,000 - 15,000
145,120 - 145,120
12,000 - 12,000
25,000 - 35,000
Community Resources for Independent Living (CRIL) - 10,000 10,000 - - 10,000
10,000 - 10,000
Spectrum Community Services - - 25,000
Tiburcio Vasquez Health Center - 37,880 37,880
35,000 -
Public Services Subtotal 245,000 335,000
Microenterprise
- - 20,000
Total 718,302 245,000 152,413 1,115,715
*Estimated the same amount as the City's 21-22 allocation **Estimated FY 21-22 Program Income = $44,574.71
90,000
4Cs of Alameda County - Microenterprise 20,000
Attachment 2
Legal Assistance for Seniors -
25,000
-
Union City Family Center 35,000
City of Fremont - Senior Support -
ECHO Housing 10,000
-
Kidango, Inc 10,000
PROPOSED ACTIVITIES FOR FY22-23
CDBG
Abode Services 10,000
Centro de Servicios – Decoto Center -
City Council/RSA Agenda 217 Tuesday, June 14, 2022
Agenda Item
DATE: 6/14/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: PUBLIC HEARING REPORT ON VOTING RESULTS ON PROPOSED

INCREASE OF SOLID WASTE, COMPOST, AND RECYCLING SERVICE RATES FOR FISCALYEAR 2022-20223 AND ADOPT A RESOLUTION

ESTABLISHING ANNUAL RATES FOR SOLID WASTE, COMPOST, AND RECYCLING SERVICES EFFECTIVE JULY1, 2022 AND AMENDING THE MASTER FEE SCHEDULE FOR FISCALYEAR 2022-2023 INCORPORATING

THE UPDATED RATES
Staff recommends that the City Council open a Proposition 218 (Prop. 218) public hearing and determine the official number of written protests received on proposed rate increases for solid waste, compost and recycling services and if the number of valid protests is below 50% of the number of property owners or customers authorized to vote, adopt a Resolution approving the updated rates effective July 1, 2022.

The City’s Franchise Agreements for solid waste, compost, and recycling collection services with Republic Services and Tri-CED prescribe an annual increase in compensation and rates. The compensation increase for FY 22-23 will result in rate increases effective July 1, 2022. Solid waste rates for residentialcustomers are billed through the property tax rolland commercialcustomers are billed directly by Republic Services. California Constitution Article XIII D§ 6(a), commonly referred to as Prop. 218, requires written notification to allaffected property owners, and a 45-day period for property owners to submit written protests if they oppose the proposed rate adjustments.

This report and accompanying resolution is the final step to implement the Prop. 218 process.

STRATEGIC PLAN ALIGNMENT
Goal D: Environmental Sustainability and Infrastructure Strategy 12, Explore additional opportunities to exceed State Waste Reduction targets.

BACKGROUND
The City’s Franchise Agreements with Republic and Tri-CED Community Recycling specify that solid waste, compost, and recycling rates shall be adjusted annually. Residentialand commercial service rates are set to City Council/RSA Agenda 218 Tuesday, June 14, 2022
compost, and recycling rates shall be adjusted annually. Residentialand commercial service rates are set to generate sufficient revenue to compensate the two collection service providers. Republic Services and Tri-CED submitted Compensation Adjustment Applications for FY 22-23 which were subsequently reviewed by staff and R3 Consulting. For FY 22-23, the adjustment to contractor’s compensation was determined using the cost-based adjustment method. The cost-based compensation adjustment is based on reconciling increases in expenses based on annual percentage changes in indices (e.g., consumer price index for wages) and the revenues collected based on the current rates.

Staff and R3 Consulting verified the accuracy of allaspects of the contractor’s compensation applications and applied a variety of corrections, which were disclosed to the contractor’s and agreed upon. The review resulted in increases in totalcontractor’s compensation for FY 22-23 of 1.56% for Republic Services and 6.11% for Tri-CED. These increases are due to increases in inflation, increased disposalcosts, and adjustments to other preexisting City fees. On April 26, 2022, the City Council reviewed the proposed increase in contractor’s compensation and rates and adopted Resolution No. 5931-22 which authorized staff to issue the Proposition 218 Notice of Public Hearing on Proposed Increase in Solid Waste, Compost and Recycling Service Rates Effective July 1, 2022.

DISCUSSION
The Franchise Agreements for collection of solid waste, compost, and recycling with Republic Services and TriCED prescribe an annualadjustment to contractor’s compensation based on either their actualcosts (i.e., costbased) for the preceding year or a year-over-year changes in various indices (i.e., index-based). The cost-based process occurs every third year and was applied for FY 22-23, whereas the index-based adjustment occurs in the years between, most recently for FY 20-21 and FY 21-22. When compensation is adjusted the rates charged to allcustomers are also adjusted to generate the required revenue.

In addition, the rates include City fees which contribute to the general fund (i.e., franchise fees) and specific City expenses (i.e., vehicle impact fee, stormwater mitigation compliance fee, AB 939 fee, the franchise agreement administrative fee, and SB 1383 fee). The AB 939, franchise agreement administrative fees and SB 1383 fee are used to pay for staff salaries and related program expenses to ensure the City’s compliance with State and County mandated waste reduction and recycling activities.

Residential Collection Service Rates
Union City homeowners pay for curbside collection of garbage and recycling by way of specialassessments applied to annual property tax statements issued by the Alameda County Tax Collector. The fees for basic service are based on weekly servicing of a 35-gallon garbage cart, a 64-gallon recycling cart and a 96-gallon organics cart. Homeowners requesting larger carts or extra services are billed directly by Republic Services for the difference in the standard service rate and the elective service they subscribe to. Commercialcustomers are also billed directly by Republic Service monthly.

The proposed annualassessment for FY 22-23 for single-family households with 3-cart service is $486.84 for garbage and compost collection, and $189.60 for recycling service. Table 1 provides the annual rates that were approved FY 21-22 and the proposed FY 22-23 rates for Single-Family customers.

City Council/RSA Agenda 219 Tuesday, June 14, 2022
The proposed monthly expense for single-family households for FY 22-23 is $56.37 per month for 3-cart weekly collection service, or an increase of $2.00 per month compared to the monthly combined rate for FiscalYear 21-

22. Table 2 provides the monthly rates that were approved FY 21-22 and the proposed FY 22-23 rates for Single-Family customers.

Most townhome and condominium properties do not currently receive compost cart service; however, compost service is required for compliance with SB 1383 and staff will be working with these underserved customers to subscribe to compost collection service. For these parcelized multi-family parcels, the proposed annual assessment without compost service for FY 22-23 is $326.40 for garbage collection and $189.60 for recycling.

Table 3 provides the annual rates that were approved FY 21-22 and the proposed FY 22-23 rates for Parcelized Multi-Family customers.

City Council/RSA Agenda 220 Tuesday, June 14, 2022
The proposed monthly expense for parcelized multi-family parcels is $43.00 per month for 2-cart weekly collection service (i.e., garbage and recycling, not compost), or an increase of $1.80 per month compared to the monthly combined rate for FY 22-23. Table 4 provides the monthly rates that were approved FY 21-22 and the proposed FY 22-23 rates for Parcelized Multi-Family customers.

Commercial Collection Service Rates
An increase of 1.56% in commercial rates for solid waste, recycling and organics collection services is also proposed for FY 22-23. For a standard 3-cubic yard solid waste bin serviced one time per week, the increase amounts to $6.79 per month. The City encourages commercialcustomers to reduce waste by offering recycling and organics collection services with rates that are 40% less than comparable solid waste rates. For example, the proposed monthly rate for weekly collection of a 3-cubic yard solid waste bin is $441.73 per month, whereas the rate is $265.02 a month for either recycling or compost collection service. Businesses can realize additional savings by downsizing their solid waste service levels through increased recycling and composting. Table 5 provides examples of the monthly Commercial Bin rates that were approved FY 21-22 and the proposed FY 22- 23 rates.

City Council/RSA Agenda 221 Tuesday, June 14, 2022
New SB 1383 Compliance Rate for Garbage, Compost and Recycling Contamination Events In addition to the adjustments to garbage, compost and recycling collection service rates discussed above, the City’s due diligence efforts to comply with SB 1383 include establishing a rate to charge customers that do not comply with the source-separation requirements mandated by SB 1383. The law requires that materials placed in garbage containers does not include compost and recycling materials, materials placed in compost containers does not include garbage and recycling, and materials placed in recycling containers does not include garbage and compost. In addition, the law requires the City to monitor the compliance of generators by conducting waste characterization studies and/or pursuing “lid-flipping” activities which require physical observation of the contents of containers and to make appropriate efforts to ensure generators comply with the source-separation requirements.

While the City’s Organics Reduction and Recycling Ordinance No. 889-21, adopted on October 26, 2021, adding Chapter 7.24 to the Union City Municipal Code, which adopts the countywide Alameda County Waste Management Authority Organics Reduction and Recycling Ordinance, does include a schedule of fines ranging from $50.00 to $500.00. The imposition of these fines are deemed a last resort by Staff with regards to encouraging compliance. However, imposing a contamination rate willaddress the non-compliant behavior timely and provide a much-needed tool to facilitate technicalassistance for customers who are habitually non-compliant and provide a path for coming into compliance.

The new contamination rate is identical to the rate for an extra garbage collection event based on container size that is currently included in the rate schedule. Contaminated compost and recycling containers cannot be processed as compost or as a recyclable materialand must be disposed as garbage. Therefore, the customer is charged the garbage rate for disposing contaminated recycling or compost containers.

Proposition 218 and Majority Protest Process
The City’s process to adjust contractor’s compensation, City fees and associated rates is prescribed in the Franchise Agreements and also governed by California’s Proposition 218 (Prop. 218). Prop. 218 specifies that a property related fee must not exceed the funds required to provide the service, and revenues from the fee must not be used for any purpose other than that for which the fee is imposed. In addition, Prop. 218 requires that certain procedures be followed with regard to “property-related” fee increases imposed by governmental agencies. Any agency imposing or increasing any property-related fee or charge must provide written notice to the affected property City Council/RSA Agenda 222 Tuesday, June 14, 2022
agency imposing or increasing any property-related fee or charge must provide written notice to the affected property owner of record. Attachment 1 is the Prop. 218 Notice of Public Hearing on Proposed Increase in Solid Waste, Compost and Recycling Service Rates Effective July 1, 2022 which was mailed to affected customers on April 29, 2022 per Resolution No.5931-22 adopted by the City Council on April 26, 2022. The Prop. 218 notice was mailed to approximately 17,000 property owners in Union City, and its mailing on April 29, 2022, is compliant with the Prop. 218 requirement that the notice be mailed at least 45 days before the public hearing scheduled for the June 14, 2022 Council meeting.

The Public Hearing Notice describes the amount of the proposed rate increases, rationale for the increase, calculation of fee, and the procedure for property owners to protest the proposed rate increases. Property owners may submit written protests to the City before the close of the public hearing on June 14, 2022. In accordance with the requirements of Prop. 218, a “majority protest” exists if written protests against the proposed fee or charge are presented by a majority of owners of the identified parcels. While oral testimony will be accepted during the public hearing, these verbal objections will not be counted toward a “majority protest” since valid protests must be submitted in writing and timely. If a majority of property owners protest, then the fee cannot be adopted or increased, and the rates will remain unchanged. If a majority protest is not received, the City Council may adopt the proposed solid waste, compost, and recycling collection rates for FY 22-23. The Prop. 218 noticing process is intended to provide ratepayers advance notice and an opportunity to file a formal protest regarding the proposed solid waste property related fees.

FISCAL IMPACT
The annualadjustment to contractor’s compensation prescribed in the Franchise Agreement results in an increase in the totalamount of City fees generated. Projected revenues from City fees in FY 22-23 are $6,741,044 through Republic Services and $727,346 from Tri-CED under the proposed rate schedules.

RECOMMENDATION
Staff recommends that the City Council:

1. Open a Proposition 218 public hearing and determine the official number of written protests received on proposed rate increase for solid waste, compost, and recycling services.

2. If the number of valid protests is below 50% of the number of property owners or customers authorized to vote, adopt a Resolution approving the updated rates effective July 1, 2022 and amending the master fee schedule incorporating the updated rates.

Prepared by:

Cliff Feldman, Recycling and Solid Waste Manager
Submitted by:

Cliff Feldman, Recycling and Solid Waste Manager
ATTACHMENTS:

Description Type
Attachment 1 – Proposition 218 Notice of Public Hearing for Solid Waste, Compost and Recycling Collection Service Rates for Fiscal Year 2022-2023
Attachment
Resolution – Adopt the Proposed FY22-23 Republic Services and Tri- Resolution City Council/RSA Agenda 223 Tuesday, June 14, 2022
Resolution – Adopt the Proposed FY22-23 Republic Services and TriCEDRates for Solid Waste, Compost and Recycling Service Resolution
Resolution Exhibit A – Rate ScheduleA – Proposed FY22-23 Republic Services Residentialand Commercial Solid Waste, Compost and Recycling Rates
Exhibit
Resolution Exhibit B– Rate Schedule B– Proposed FY22-23 Tri-CED Recycling Rates
Exhibit
City Council/RSA Agenda 224 Tuesday, June 14, 2022

CITY OF UNION CITY

NOTICE OF PUBLIC HEARING ON PROPOSED SOLID

WASTE, COMPOST (ORGANICS) AND RECYCLING
COLLECTION SERVICE RATES INCREASE FOR FY 2022-23
The City Council will conduct a Public Hearing to consider all public comment in support of and in opposition to the proposed solid waste, compost (organics) and recycling rates increase for Fiscal Year 2022-23 on:

June 14, 2022 at 7:00 p.m.

Council Chamber at City Hall
34009 Alvarado Niles Rd., Union City, CA
If approved, the proposed rates would become effective July 1, 2022.

Reason and Basis for the Proposed Increase in Rates
Garbage, compost and recycling collection services are provided to residents and businesses within the City of Union City (Union City) by Republic Services and Tri-City Economic Development Corporation (Tri-CED), who have the exclusive right to provide those services through franchise agreements with Union City. The amount the two service providers may charge for their services is regulated by the franchise agreements. This amount is adjusted each year to reflect inflationary increases in the cost to provide safe, environmentally sound, and reliable garbage, compost and recycling transportation and disposal or processing services to the people of Union City. These costs include, without limitation, labor, fuel, transfer and landfill fees. These costs serve as the basis of the fees paid by customers, which also include amounts to cover related City expenses including, but not limited to contract and solid waste management, public education, customer service, and collection service impacts on local streets. The rates for garbage, compost (organics) and recycling are proposed to increase based on a 1.56% adjustment in compensation for Republic Services attributed to inflation and disposal expense increases and a 6.11% adjustment in compensation for Tri-CED attributed to inflation.

Proposed Increase: Residential Rates
Union City residential property owners pay for minimum curbside collection of garbage, compost and recycling by way of assessments which appear on the annual property tax statement. The fees for basic service are based on weekly servicing of a 35-gallon garbage cart, a 64-gallon recycling cart and a 96-gallon compost cart.

Annual Assessments for Single Family Households (3-cart weekly service) Service Type 2021/22 (Current) 2022/23 (Proposed) Annual Increase Garbage/Compost/Storm Water $479.40 $486.84 $7.44
Recycling $173.04 $189.60 $16.56
The proposed Recycling assessment includes a $24.00 per year ($2.00 per month) Recycling Processing Surcharge. Combined, the assessments equate to $676.44 per year cost to single family homeowners for weekly servicing of the three (3) carts, or an increase of $24.00 per year compared to the combined annual rate for Fiscal Year 2021-22.

Parcelized Multi-Family properties (townhomes, condominiums) will pay for servicing of two (2) carts (garbage and recycling, no compost) based on the following proposed annual assessments.

Annual Assessments for Parcelized Multi-Family Households (2-cart weekly service) Service Type 2021/22 (Current) 2022/23 (Proposed) Annual Increase Garbage/Storm Water $321.36 $326.40 $5.04
Recycling $173.04 $189.60 $16.56
The proposed rate adjustments equate to a combined $516.00 per year cost to parcelized multi-family homeowners, including the Recycling Processing Surcharge, and result in an increase of $21.60 per year compared to the combined monthly rate for Fiscal Year 2021-22.

The complete list of the proposed residential garbage, compost and recycling collection rates is available for viewing at:
https://www.unioncity.org/160/Rates-for-Recycling-Garbage Proposed Increase: Commercial Rates
An increase of 1.56% is proposed for commercial customers billed monthly by Republic Services. The table below shows the most common service levels and proposed rates if the containers are serviced one time a week.

Examples of Monthly Rates for Commercial Collection
Service Type 2021/22 (Current) 2022/23 (Proposed) Monthly Increase Garbage (3yd bin) $434.94 $441.73 $6.79
Recycling (3yd bin) $260.95 $265.02 $4.07
Compost (3yd bin) $260.95 $265.02 $4.07
Compost (64-gal cart) $48.20 $48.95 $0.75
The complete list of the proposed commercial and high-density multi-family garbage, compost and recycling collection rates is available for viewing at: https://www.unioncity.org/333/Commercial-Waste-Collection-Rates City Council/RSA Agenda 225 Tuesday, June 14, 2022
Comments on and Protests to the Proposed Rate Adjustments The City Council will conduct a public hearing to consider approving the proposed rates on June 14, 2022 at 7:00 p.m. at City Hall. Any members of the public may attend the meeting to provide oral comments. Any property owner (or customer of record if different) may submit a written protest for the proposed rates. At the end of the public hearing, if written protests have been submitted on behalf of a majority of the parcels subject to the proposed rates, the City Council will not adopt the proposed rates. All protests must be in writing and include: 1) an original signature, 2) your printed name, 3) your street address or Assessor Parcel Number (APN) and 4) a statement that you protest the Proposed Rate Increase. Protests submitted by e-mail or facsimile, as well as verbal protests, will not be counted toward a “majority protest.” Written protests must be received prior to the conclusion of the public hearing to be counted. You may file a written protest in one of two ways:

1. Written Protests may be submitted by mail to:

City Clerk; City of Union City; 34009 Alvarado-Niles Road, Union City, CA 94587.

2. Written Protest may be submitted in person at the Public Hearing.

Please identify on the front of your envelope that the enclosed letter is for the “2022/23 Garbage, Compost and Recycling Rate Increase Public Hearing.” If adopted by the City Council, the proposed rate changes will become effective on July 1, 2022 and apply to all residential parcels and commercial customers located within the City of Union City.

For additional information regarding the proposed rate increase, contact Cliff Feldman at (510) 675-5466 or [email protected].

Postal endorsement line
APN:

Property Owner
Address
City, St Zip
Postal barcode

OFFICIAL PROTEST FROM:

Property owner or an authorized representative may complete this form and hand deliver or mail to:

City of Union City, Office of the City Clerk, 34009 Alvarado-Niles Road, Union City, CA 94587. All written protests must be received (not postmarked) before the close of the City Council public hearing set for Tuesday, June 14, 2022. _____ I protest the proposed increases in garbage, compost (organics) and recycling rates Name: _________________________________________________________________________________ (Print first and last name, must be legible)
Property Address or Assessor’s Parcel Number (APN) ___________________________________________ Please sign: ________________________________________________________ Date: _______________ If you have any questions, please call the City Manager’s office at (510) 675-5466.

City Council/RSA Agenda 226 Tuesday, June 14, 2022
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

ESTABLISHING ANNUAL RATES FOR SOLID WASTE, COMPOST AND
RECYCLING SERVICES EFFECTIVE JULY 1, 2022 AND AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2022-2023

INCORPORATING THE UPDATED RATES
WHEREAS, the City entered into separate Franchise Agreements (Agreements) with RepublicServices (formerly Allied Waste Services) and Tri-City Economic Development Corporation (Tri-CED) to provide solid waste, organic waste (compost) and recycling collection and processing services; and
WHEREAS, under the terms of the Agreements, Republic Services and Tri-CED may submit an application to adjust the compensation they receive and rates charged for providing services; and
WHEREAS, Republic Services and Tri-CED submitted rate adjustment applications for Fiscal Year 2022-2023; and
WHEREAS, the applications have been comprehensively reviewed in accordance with the rate setting methodology and process prescribed in the Franchise Agreements; and WHEREAS, the City Council reviewed the proposed rates for municipal solid waste, compost and recycling services and found them to be complete; and WHEREAS, pursuant to Article XIII D, Section 6 of the California Constitution, on April 26, 2022, the City Council approved issuance of a Proposition 218 notice of a public hearing on proposed maximum allowable solid waste, compost and recycling service rates; and WHEREAS, on April 29, 2022, Proposition 218 notices were mailed to all affected property owners of record and solid waste and recycling customers, which mailing was at least 45 days before the public hearing; and
WHEREAS, a public hearing was held on June 14, 2022, to consider public testimony and all protests against the proposed rate increases; and
WHEREAS, the total number of written protests presented by the close of the public hearing was less than fifty percent (50%) of the total number of customers subject to the proposed solid waste, compost and recycling service rate increases; and WHEREAS, there is no majority written protest against the proposed solid waste, compost and recycling service rates as provided for under California Constitution Article XIII D, Section 6.

NOW, THEREFORE BE IT RESOLVED that the Council of the City of Union City does hereby approve an increase in residential and commercial solid waste, compost, and recycling service fees and hereby establishes the rates as shown in Rate Schedules A and B for Fiscal Year 2022-2023, attached hereto as Exhibits A and B.

BE IT FURTHER RESOLVED that the Master Fee Schedule adopted on May 24, 2022, be amended to include the approved Solid Waste, Organics (Compost) and Recycling Service Fees for Fiscal Year 2022-2023.

City Council/RSA Agenda 227 Tuesday, June 14, 2022
PASSED AND ADOPTED, by the City Council of the City of Union City at a regular meeting held this 14th day of June 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_________________________

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:
____________________ _____________________________
ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
City Council/RSA Agenda 228 Tuesday, June 14, 2022
Schedule A
Single-Family Dwelling: Regularly Scheduled Curbside Collection Services Basic Service (Monthly Rate for Solid Waste and Organic Materials Collection Services) Size of
Solid Waste
Container Service Frequency
2022 Rates
(July 1, 2022 -
June 30, 2023)
20-gal cart 1 pick-up/wk $32.45
35-gal cart 1 pick-up/wk $40.57
64-gal cart 1 pick-up/wk $81.21
96-gal cart 1 pick-up/wk $121.77
Extra Organic Containers (Monthly Rate)
Extra Organic Materials cart* 1 pick-up/wk $24.25
*Rate shall be applicable for any cart size selected by customer.

Parcelized Multi-Family Dwelling: Regularly Scheduled Curbside Collection Services Basic Service (Monthly Rate for Solid Waste Collection Services) Size of
Solid Waste
Container Service Frequency
2021 Rates
(July 1, 2021 -
June 30, 2022)
20-gal cart 1 pick-up/wk $21.74
35-gal cart 1 pick-up/wk $27.20
64-gal cart 1 pick-up/wk $54.39
96-gal cart 1 pick-up/wk $81.60
City of Union City
Residential Rates
(Includes Multi-Family Dwellings Receiving Cart Service) Residential Rates 22-23 1 of 11 July 1, 2022
City Council/RSA Agenda 229 Tuesday, June 14, 2022
Schedule A
City of Union City
Residential Rates
(Includes Multi-Family Dwellings Receiving Cart Service) Type of Service Additional Description
2021 Rates
(July 1, 2021 -
June 30, 2022)
Extra 32-gal bag of Organic Materials
collected on customer's regularly scheduled
collection day $27.21
Extra 32-gal bag of Solid Waste collected on
customer's regularly scheduled collection day $27.21
Extra 32-gal bag of Solid Waste collected on
a day other than the customer's regularly
scheduled collection day
$53.03
Bulky Item Pickup fee for up to two items
(applies to pickups in excess of two cleanup
collections per year)
$90.93
Bulky Item Pickup fee for each additional item Applies to pickups in excess of 2 cleanup collections per year $30.34
Additional Bulky Item Pickup fee for each
appliance containing refrigerants
Applies to pickups in excess of 2
cleanup collections per year $70.72
Type of Service Additional Description
2021 Rates
(July 1, 2021 -
June 30, 2022)
6-yard bin Maximum 3-day rental.

Homeowner may not place dirt,
rocks, concrete, construction
materials, tires, engine parts or
hazardous materials in the bin.
$337.44
Cart delivery/pick-up Extra fee paid if customer
requests a change in Cart size
more than once per year
$70.72
Cart replacement Extra fee paid if customer
requires Cart replacement (one
replacement per year at no cost) $131.36
Contamination charge (after issuance of
warning notices) for Recycling or Compost
(Organics) 20-gal cart collected as Solid
Waste 1
Extra fee paid if contents of
Recycling or Compost
(Organics) cart includes
excessive contamination and is
collected as Solid Waste
$21.74
Extra Pick-Ups/On-Call Collection Services (Rate per pick-up) for Single-Family
and Parcelized Multi-Family Customers
Miscellaneous Services (Rate per event) for Single-Family and Parcelized Multi-Family Customers
Residential Rates 22-23 2 of 11 July 1, 2022
City Council/RSA Agenda 230 Tuesday, June 14, 2022
Schedule A
City of Union City
Residential Rates
(Includes Multi-Family Dwellings Receiving Cart Service) Contamination charge (after issuance of
warning notices) for Recycling or Compost
(Organics) 35-gal cart collected as Solid
Waste 1
Extra fee paid if contents of
Recycling or Compost
(Organics) cart includes
excessive contamination and is
collected as Solid Waste
$27.20
Contamination charge (after issuance of
warning notices) for Recycling or Compost
(Organics) 64-gal cart collected as Solid
Waste 1
Extra fee paid if contents of
Recycling or Compost
(Organics) cart includes
excessive contamination and is
collected as Solid Waste
$54.39
Contamination charge (after issuance of
warning notices) for Recycling or Compost
(Organics) 96-gal cart collected as Solid
Waste 1
Extra fee paid if contents of
Recycling or Compost
(Organics) cart includes
excessive contamination and is
collected as Solid Waste
$81.60
Residential Rates 22-23 3 of 11 July 1, 2022
City Council/RSA Agenda 231 Tuesday, June 14, 2022
Schedule A
Type of Service Receptacle
Service Frequency
(Pick-Ups/Week)
2022 Rates
(July 1, 2022 -
June 30, 2023)
Regularly Scheduled Solid Waste Cart Services (Monthly Rate) Solid Waste 35-gallon cart 1 $40.77
64-gallon cart 1 $81.58
96-gallon cart 1 $122.35
35-gallon cart* 1 $27.20
*Tropics Mobile Home Park Customers Only
Regularly Scheduled Solid Waste Bin Services (Monthly Rate) Solid Waste 1 cubic yard container 1 $168.57
2 $337.16
3 $465.58
4 $593.99
5 $827.29
6 $853.21
Solid Waste 2 cubic yard container 1 $315.92
2 $573.10
3 $830.41
4 $1,087.62
5 $1,344.81
6 $1,604.43
Solid Waste 3 cubic yard container 1 $441.73
2 $822.80
3 $1,203.84
4 $1,584.82
5 $1,965.70
6 $2,346.87
Solid Waste 4 cubic yard container 1 $572.54
2 $1,074.31
3 $1,576.01
4 $2,077.86
5 $2,579.59
6 $3,081.34
Solid Waste 6 cubic yard container 1 $855.58
2 $1,608.17
3 $2,360.73
4 $3,113.37
5 $3,865.95
6 $4,618.58
Solid Waste 7 cubic yard container 1 $981.01
2 $1,859.02
3 $2,737.00
4 $3,923.95
5 $4,493.16
6 $5,371.08
Solid Waste 8 cubic yard container 1 $1,135.68
2 $2,139.14
3 $3,142.57
4 $4,263.77
5 $5,149.60
6 $6,153.07
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Commercial Rates 22-23 4 of 11 July 1, 2022
City Council/RSA Agenda 232 Tuesday, June 14, 2022
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Regularly Scheduled Recyclable Materials Bin Services (Monthly Rate) Recyclable Materials 1 cubic yard container 1 $101.13
2 $202.29
3 $279.33
4 $356.40
5 $496.36
6 $511.92
Recyclable Materials 2 cubic yard container 1 $189.57
2 $343.87
3 $498.25
4 $652.57
5 $806.88
6 $962.66
Recyclable Materials 3 cubic yard container 1 $265.02
2 $493.67
3 $722.29
4 $950.89
5 $1,179.42
6 $1,408.13
Recyclable Materials 4 cubic yard container 1 $343.53
2 $644.58
3 $945.62
4 $1,246.72
5 $1,547.75
6 $1,848.80
Recyclable Materials 6 cubic yard container 1 $513.35
2 $964.91
3 $1,416.45
4 $1,868.01
5 $2,319.57
6 $2,771.16
Recyclable Materials 7 cubic yard container 1 $588.62
2 $1,115.42
3 $1,642.20
4 $2,354.38
5 $2,695.88
6 $3,222.64
Commercial Rates 22-23 5 of 11 July 1, 2022
City Council/RSA Agenda 233 Tuesday, June 14, 2022
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Recyclable Materials Various Bin Sizes Per Dwelling Unit $7.68 Regularly Scheduled Organic Materials Services (Monthly Rate) Organics 64-gallon cart 1 $48.95
2 $97.88
3 $146.84
4 $195.79
5 $244.72
6 $293.68
Organics 1 cubic yard container 1 $101.13
2 $202.29
3 $279.33
4 $356.40
5 $496.36
6 $511.92
Organics 2 cubic yard container 1 $189.57
2 $343.87
3 $498.25
4 $652.57
5 $806.88
6 $962.66
Organics 3 cubic yard container 1 $265.02
2 $493.67
3 $722.29
4 $950.89
5 $1,179.42
6 $1,408.13
Organics 4 cubic yard container 1 $343.53
2 $644.58
3 $945.62
4 $1,246.72
5 $1,547.75
6 $1,848.80
Regularly Scheduled Green Waste Materials Services (Monthly Rate) Green Waste 64-gallon cart 1 $61.19
2 $122.38
3 $169.00
4 $215.61
5 $300.29
Green Waste 96-galllon cart 1 $91.75
2 $183.53
3 $253.43
4 $323.35
5 $450.34
Non-Parcelized Multi-Family Dwelling:

Regularly Scheduled Recyclable Materials Services (Monthly Rate) Commercial Rates 22-23 6 of 11 July 1, 2022
City Council/RSA Agenda 234 Tuesday, June 14, 2022
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Regularly Scheduled Solid Waste Front Load Compactor Services Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $59.30
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $59.3 x 4.33 = $1011.31 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $59.3 x 4.33 = $758.49 Regularly Scheduled Recyclable Materials Front Load Compactor Services Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $14.83
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $14.83 x 4.33 = $252.87 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $14.83 x 4.33 = $189.65 Regularly Scheduled Organic Materials Front Load Compactor Services Compacted rate per yard Per-Occurrence,
Per-Cubic-Yard Rate* $50.61
* For example,
If a customer has 2 cubic yard compactor bin service, 2 times per week, then monthly rate = 2 x 2 x $50.61 x 4.33 = $863.06 If a customer has 3 cubic yard compactor bin service, 1 time per week, then monthly rate = 3 x 1 x $50.61 x 4.33 = $647.29 Additional Solid Waste Pick-Ups/On-Call Collection (Per Occurrence) 1 cubic yard container Per- Occurrence
Rate $29.68
2 cubic yard container Per- Occurrence
Rate $59.29
3 cubic yard container Per- Occurrence
Rate $87.97
4 cubic yard container Per- Occurrence
Rate $115.90
6 cubic yard container Per- Occurrence
Rate $173.75
7 cubic yard container Per- Occurrence
Rate $202.78
8 cubic yard container Per- Occurrence
Rate $231.74
1 cubic yard container Per- Occurrence
Rate $69.74
2 cubic yard container Per- Occurrence
Rate $99.47
3 cubic yard container Per- Occurrence
Rate $128.38
4 cubic yard container Per- Occurrence
Rate $156.38
6 cubic yard container Per- Occurrence
Rate $214.54
7 cubic yard container Per- Occurrence
Rate $243.30
8 cubic yard container Per- Occurrence
Rate $278.05
35-gal can or bag Per- Occurrence
Rate $35.31
64-gal can or bag Per- Occurrence
Rate $55.54
96-gal can or bag Per- Occurrence
Rate $70.08
35-gal can or bag Per- Occurrence
Rate $61.91
64-gal can or bag Per- Occurrence
Rate $82.17
96-gal can or bag Per- Occurrence
Rate $96.62
Additional Solid Waste bin collected
on customer's regularly scheduled
collection day
Additional Solid Waste bin collected
on a day other than the customer's
regularly scheduled collection day
Extra can or bag of Solid Waste
collected on customer's regularly
scheduled collection day
Extra can or bag of Solid Waste
collected on a day other than the
customer's regularly scheduled
collection day
Commercial Rates 22-23 7 of 11 July 1, 2022
City Council/RSA Agenda 235 Tuesday, June 14, 2022
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Additional Recyclable Materials Pick-Ups/On-Call Collection (Per Occurrence) 1 cubic yard container Per- Occurrence
Rate $17.80
2 cubic yard container Per- Occurrence
Rate $35.58
3 cubic yard container Per- Occurrence
Rate $52.78
4 cubic yard container Per- Occurrence
Rate $69.56
6 cubic yard container Per- Occurrence
Rate $104.25
7 cubic yard container Per- Occurrence
Rate $121.67
1 cubic yard container Per- Occurrence
Rate $41.83
2 cubic yard container Per- Occurrence
Rate $59.70
3 cubic yard container Per- Occurrence
Rate $77.03
4 cubic yard container Per- Occurrence
Rate $93.82
6 cubic yard container Per- Occurrence
Rate $128.73
7 cubic yard container Per- Occurrence
Rate $145.97
35-gal can or bag Per- Occurrence
Rate $21.19
64-gal can or bag Per- Occurrence
Rate $33.33
96-gal can or bag Per- Occurrence
Rate $42.06
35-gal can or bag Per- Occurrence
Rate $37.14
64-gal can or bag Per- Occurrence
Rate $49.31
96-gal can or bag Per- Occurrence
Rate $57.99
Extra can or bag of Recyclable
Materials collected on a day other
than the customer's regularly
scheduled collection day
Extra can or bag of Recyclable
Materials collected on customer's
regularly scheduled collection day
Additional Recyclable Materials bin
collected on a day other than the
customer's regularly scheduled
collection day
Additional Recyclable Materials bin
collected on customer's regularly
scheduled collection day
Commercial Rates 22-23 8 of 11 July 1, 2022
City Council/RSA Agenda 236 Tuesday, June 14, 2022
Schedule A
City of Union City
Commercial Rates
(Includes Multi-Family Dwellings Receiving Bin Service) Additional Organic Materials Pick-Ups/On-Call Collection (Per Occurrence) 64-gal cart Per- Occurrence
Rate $17.80
1 cubic yard container Per- Occurrence
Rate $35.58
2 cubic yard container Per- Occurrence
Rate $52.78
3 cubic yard container Per- Occurrence
Rate $69.56
4 cubic yard container Per- Occurrence
Rate $104.25
64-gal cart Per- Occurrence
Rate $41.83
1 cubic yard container Per- Occurrence
Rate $59.70
2 cubic yard container Per- Occurrence
Rate $77.03
3 cubic yard container Per- Occurrence
Rate $93.82
4 cubic yard container Per- Occurrence
Rate $128.73
Miscellaneous Charges
Hasp & lock for bin, one time charge Not Applicable Per- Occurrence Rate $273.13
Replace lock Not Applicable Per- Occurrence
Rate $52.34
Steam cleaning Not Applicable Per- Occurrence
Rate $146.56
Bin delivery/pick-up Not Applicable Extra fee paid if
customer requests a
change in Bin size
more than once per
year
$182.74
Non-Parcelized Multi-Family
Dwellings - Additional Bulky Item
Pickup fee for each major appliance
Not Applicable Per- Occurrence
Rate
$70.72
Bin push/pull charge 10- feet increments from
permanent placement of
container to service area
Based on Weekly
Service Frequency Per
10 Feet (e.g. 2yd 2 x
/wk = 2 x Rate; 3 yd
1x/wk = 1 x Rate)
$20.33
Lock/unlock charge Not Applicable Per- Occurrence
Rate $20.33
Lock/unlock charge with push/pull
charge
Not Applicable Per Weekly Service
Frequency $5.08
Overage charge (after issuance of
warning notice)
Various Bin Sizes; All
Material Types
Per- Occurrence
Rate $46.42
1 cubic yard container Per- Occurrence
Rate $29.68
2 cubic yard container Per- Occurrence
Rate $59.29
3 cubic yard container Per- Occurrence
Rate $87.97
4 cubic yard container Per- Occurrence
Rate $115.90
6 cubic yard container Per- Occurrence
Rate $173.75
7 cubic yard container Per- Occurrence
Rate $202.78
8 cubic yard container Per- Occurrence
Rate $231.74
Contamination charge (after
issuance of warning notices) for
regular bin service of Recycling or
Compost (Organics) collected as
Solid Waste 1
Note: Miscellaneous charges listed on the residential rate sheet apply to commercial customers as appropriate
1 Rate charged is the same as: Additional Solid Waste bin collected on customer's regularly scheduled collection day
Additional Organic Materials
collected on customer's regularly
scheduled collection day
Additional Organic Materials
collected on a day other than the
customer's regularly scheduled
collection day
Commercial Rates 22-23 9 of 11 July 1, 2022
City Council/RSA Agenda 237 Tuesday, June 14, 2022
Schedule A
Type of Service Receptacle Rate Information
2022 Rates
(July 1, 2022 -
June 30, 2023)
Regularly Scheduled Collection Service
(Per Pull/Return Rate not including initial delivery fee which is charged separately) Solid waste 6 cubic yard drop box Per Pull/Return Rate $480.56 Solid waste 14 cubic yard drop box Per Pull/Return Rate $480.56 Solid waste 20 cubic yard drop box Per Pull/Return Rate $686.58 Solid waste 30 cubic yard drop box Per Pull/Return Rate $1,016.91 Solid waste 40 cubic yard drop box Per Pull/Return Rate $1,355.85 Recyclable materials 6 cubic yard drop box Per Pull/Return Rate $288.33 Recyclable materials 14 cubic yard drop box Per Pull/Return Rate $288.33 Recyclable materials 20 cubic yard drop box Per Pull/Return Rate $411.95 Recyclable materials 30 cubic yard drop box Per Pull/Return Rate $610.14 Recyclable materials 40 cubic yard drop box Per Pull/Return Rate $813.50 Green waste materials 6 cubic yard drop box Per Pull/Return Rate $408.47 Green waste materials 14 cubic yard drop box Per Pull/Return Rate $408.47 Green waste materials 20 cubic yard drop box Per Pull/Return Rate $583.59 Green waste materials 30 cubic yard drop box Per Pull/Return Rate $864.38 Green waste materials 40 cubic yard drop box Per Pull/Return Rate $1,152.46 Organic materials 6 cubic yard drop box Per Pull/Return Rate $408.47 On-Call Collection Service
(Per Pull Rate includes delivery fee; does not including demurrage fee which is charged separately) Solid waste 6 cubic yard drop box Per Pull Rate $593.65 Solid waste 14 cubic yard drop box Per Pull Rate $593.65 Solid waste 20 cubic yard drop box Per Pull Rate $799.59 Solid waste 30 cubic yard drop box Per Pull Rate $1,129.95 Solid waste 40 cubic yard drop box Per Pull Rate $1,468.87 Recyclable materials 6 cubic yard drop box Per Pull Rate $356.18 Recyclable materials 14 cubic yard drop box Per Pull Rate $356.18 Recyclable materials 20 cubic yard drop box Per Pull Rate $479.76 Recyclable materials 30 cubic yard drop box Per Pull Rate $677.97 Recyclable materials 40 cubic yard drop box Per Pull Rate $881.33 Green waste materials 6 cubic yard drop box Per Pull Rate $504.60 Green waste materials 14 cubic yard drop box Per Pull Rate $504.60 Green waste materials 20 cubic yard drop box Per Pull Rate $679.66 Green waste materials 30 cubic yard drop box Per Pull Rate $960.46 Green waste materials 40 cubic yard drop box Per Pull Rate $1,248.54 Regularly Scheduled Compactor Service - Customer Owned Compactors (Per Pull/Return Rate not including initial delivery fee which is charged separately) Solid waste and organics 14 cubic yard drop box Per Pull/Return Rate $961.54 Solid waste and organics 15 cubic yard drop box Per Pull/Return Rate $1,030.19 Solid waste and organics 16 cubic yard drop box Per Pull/Return Rate $1,098.90 Solid waste and organics 20 cubic yard drop box Per Pull/Return Rate $1,373.61 Solid waste and organics 24 cubic yard drop box Per Pull/Return Rate $1,648.33 Solid waste and organics 25 cubic yard drop box Per Pull/Return Rate $1,717.03 Solid waste and organics 30 cubic yard drop box Per Pull/Return Rate $2,060.44 Solid waste and organics 38 cubic yard drop box Per Pull/Return Rate $2,609.89 Solid waste and organics 40 cubic yard drop box Per Pull/Return Rate $2,747.24 Recyclable materials 14 cubic yard drop box Per Pull/Return Rate $576.91 Recyclable materials 15 cubic yard drop box Per Pull/Return Rate $618.12 Recyclable materials 16 cubic yard drop box Per Pull/Return Rate $659.33 Recyclable materials 20 cubic yard drop box Per Pull/Return Rate $824.18 Recyclable materials 24 cubic yard drop box Per Pull/Return Rate $989.00 Recyclable materials 25 cubic yard drop box Per Pull/Return Rate $1,030.20 Recyclable materials 30 cubic yard drop box Per Pull/Return Rate $1,236.26 Recyclable materials 38 cubic yard drop box Per Pull/Return Rate $1,565.93 Recyclable materials 40 cubic yard drop box Per Pull/Return Rate $1,648.34 Recyclable materials 42 cubic yard drop box Per Pull/Return Rate $1,730.77 City of Union City
Drop-Box Rates
Drop-Box Rates 22-23 10 of 11 July 1, 2022
City Council/RSA Agenda 238 Tuesday, June 14, 2022
Schedule A
Type of Service Receptacle Rate Information
2022 Rates
(July 1, 2022 -
June 30, 2023)
City of Union City
Drop-Box Rates
Regularly Scheduled Compactor Service - Contractor-Owned Compactors Solid waste and organics 14 cubic yard drop box Per Pull/Return Rate $961.54 Solid waste and organics 15 cubic yard drop box Per Pull/Return Rate $1,030.19 Solid waste and organics 16 cubic yard drop box Per Pull/Return Rate $1,098.90 Solid waste and organics 20 cubic yard drop box Per Pull/Return Rate $1,373.61 Solid waste and organics 24 cubic yard drop box Per Pull/Return Rate $1,648.33 Solid waste and organics 25 cubic yard drop box Per Pull/Return Rate $1,717.03 Solid waste and organics 30 cubic yard drop box Per Pull/Return Rate $2,060.44 Solid waste and organics 38 cubic yard drop box Per Pull/Return Rate $2,609.89 Solid waste and organics 40 cubic yard drop box Per Pull/Return Rate $2,747.24 Recyclable materials 14 cubic yard drop box Per Pull/Return Rate $576.91 Recyclable materials 15 cubic yard drop box Per Pull/Return Rate $618.12 Recyclable materials 16 cubic yard drop box Per Pull/Return Rate $659.33 Recyclable materials 20 cubic yard drop box Per Pull/Return Rate $824.18 Recyclable materials 24 cubic yard drop box Per Pull/Return Rate $989.00 Recyclable materials 25 cubic yard drop box Per Pull/Return Rate $1,030.20 Recyclable materials 30 cubic yard drop box Per Pull/Return Rate $1,236.26 Recyclable materials 38 cubic yard drop box Per Pull/Return Rate $1,565.93 Recyclable materials 40 cubic yard drop box Per Pull/Return Rate $1,648.34 Recyclable materials 42 cubic yard drop box Per Pull/Return Rate $1,730.77 Demurrage Charge
All Material Types All drop box sizes Weekly Rate* $73.90 Delivery Service
All Material Types All drop box sizes Per-Occurrence Rate for delivery to collection site $109.46
Overage Charge
All Material Types 6 cubic yard drop box Per Occurrence Rate for Material Placed in Box In
Excess of Drop Box
Capacity
$73.73
All Material Types 14, 30, 20, 30, 40 cubic
yard drop box
Per-Cubic-Yard Rate
For Each Yard
in Excess of
Drop Box Capacity
$31.61
Relocation or Cancellation Charge
All Material Types All drop box sizes Per-Relocation or Cancellation Rate $155.30
Contamination Charge
All Material Types
6 cubic yard drop box
Per Pull/Return Rate $480.56
14 cubic yard drop box Per Pull/Return Rate $480.56
20 cubic yard drop box Per Pull/Return Rate $686.58
30 cubic yard drop box Per Pull/Return Rate $1,016.91
40 cubic yard drop box Per Pull/Return Rate $1,355.85
Contamination charge (after
issuance of warning notices)
for regular bin service of
Recycling or Compost
(Organics) collected as Solid
Waste 1
1 Rate charged is the same as: Regularly Scheduled Collection Service (Per Pull/Return Rate not including initial delivery fee which is charged separately.

Rate does not include compactor lease and/or maintenance fees.) Drop-Box Rates 22-23 11 of 11 July 1, 2022
City Council/RSA Agenda 239 Tuesday, June 14, 2022
Schedule B
Parcelized Single-Family Dwelling: Regularly Scheduled Curbside Collection Services Basic Service (Monthly Rate for Recycling Collection Services) Type of Service Level of Service
Rate Year 18
(July 1, 2022 -
June 30, 2023)
Per Dwelling Unit Each unit receives a cart $15.80
Multi-Family Dwelling: Regularly Scheduled Collection Services Basic Service (Monthly Rate for Recycling Collection Services) Type of Service Level of Service
Rate Year 18
(July 1, 2022 -
June 30, 2023)
Parcelized Per Unit Each unit receives a cart $15.80
Non-Parcelized Per Unit Each unit receives a cart $15.07 Non-Parcelized Per Unit Shared services $9.42
Basic Service (Monthly Rate for Recycling Collection Services) Type of Service Receptacle
Rate Year 18
(July 1, 2022 -
June 30, 2023)
Recycling 1 x per week 64 or 96 Gallon Cart $22.04
Recycling 2 x per week 64 or 96 Gallon Cart $44.51
Recycling 3 x per week 64 or 96 Gallon Cart $60.92
Recycling 4 x per week 64 or 96 Gallon Cart $77.33
Recycling 5 x per week 64 or 96 Gallon Cart $107.15
Commercial: Regularly Scheduled Recycling Cart Services (Monthly Rate) Recycling Rates
City of Union City
Service Provided by Tri-CED
(Includes Multi-Family Dwellings )
Tri-CED Recycling Rates 22-23 1 of 1 July 1, 2022 City Council/RSA Agenda 240 Tuesday, June 14, 2022 Agenda Item
DATE: 6/14/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JACKIE ACOSTA, FINANCE DIRECTOR
SUBJECT: PROPOSED AMENDMENTS TO THE FY2022-2023 BUDGET
Staff recommends that the City Council review and consider proposed amendments to the FY 2022-2023 budget.

STRATEGIC PLAN ALIGNMENT
This action is aligned with Strategic Plan GoalA: Fiscal Stability and Sustainability.

BACKGROUND
On June 8, 2021, the City Council adopted a resolution approving the FY 2021-2022 and FY 2022-2023 Biennial Budget. Since that time some of the estimates and assumptions used to prepare the biennial budget have changed, requiring adjustments to various accounts to better reflect anticipated expenditures.

DISCUSSION
In keeping with past practice, the second year of the biennial budget is brought back to the City Council, along with proposed updates and changes. City staff is currently reviewing the previously approved FY 2022-2023 budget for items that have changed since the biennial budget’s original adoption last year. These changes include: costs related to the recently-negotiated labor agreements, the increase in the fire services contract with ACFD, inflationary adjustments to certain contracts, goods and services, new items that need to be budgeted (deferred maintenance projects, technology upgrades) and changes to CIP projects.

As it relates to the fire services contract with ACFD, the FY 2021-2022 cost was $11,650,394. When the biennial budget was adopted last year, it was anticipated that the fire services contract would go up by approximately $511,705, or 4.4%, to $12,162,099 in FY 2022-2023. However, due to the negotiation of a new City Council/RSA Agenda 241 Tuesday, June 14, 2022
Memorandum of Understanding with the ACFD sworn firefighters, the cost of the FY 2022-2023 contract has risen by $616,218, or 5.3%, to $12,266,612. This revised contract amount necessitates an adjustment to the FY 2022-2023 budget of $120,483.

Below is a listing of the proposed changes, by fund, to the FY 2022-2023 budget that staff is recommending for approval by the City Council. The proposed budget amendments in the General Fund total $2.9M. The ability for the City to fund an additional $2.9M in expenditures is an outcome of several factors. First, as a result of the cyberattack, immediately followed by the COVID-19 pandemic, the City took a conservative approach to budgeting over the past two years, meaning that services, programs and projects were cut back significantly or eliminated, seasonal staffing was reduced to minimum levels and vacant positions were not filled. These actions were taken due to the uncertainty of the City’s finances immediately following the cyberattack and the loss of financial records coupled with the uncertainty of future revenues as it was initially difficult to predict how the pandemic would affect City revenues.

Two years later, we now know that while the City did suffer significant revenue losses, they were not quite as much as initially projected. Additionally, the federal government stepped in and provided ARPA funding for cities and counties across the country allowing the City to restore services reduced or eliminated during the pandemic. Therefore, the City has been able to start moving forward to restore pre-pandemic levels of service, to provide needed cost-of-living adjustments to our employees and to start addressing significant deferred maintenance issues at City facilities. Through a combination of savings due to reduced expenditures over the past two years and the ARPA funds that have restored some of the City’s revenue losses, the City has the funds available to include these $2.9M in additional expenditures into the FY 2022-2023 budget and still have approximately $515,200 of revenues in excess of expenditures. The budget amendments in the other funds will be covered by current revenues and/or fund balances.

This list is just for review and consideration this evening; final adoption of the amendments to the FY 2022- 2023 budget will be adopted by resolution on June 28, 2022, after the Public Hearing. Staff is currently reviewing the FY 2022-2023 revenue projections and any necessary changes will be presented on June 28, 2022.

Fund/Description Amount Total by Fund
General Fund: $2,906,116
Salaries & Benefits $1,866,453
City Clerk:

Election Services costs for November 2022 Election $100,000 City Manager:

Scanning of City records/files $100,000
Community & Recreation Services:

Increase weekend hours at Mark Green Sports Center $11,900 Economic & Community Development:

Planning Commission budget not included in adopted
budget
$9,500
Finance:

DebtBook Software $12,000
Columbia Capital FinancialAdvisors $50,000
UCM Utilities Audit $75,000
SpyGlass Telecommunications Audit $100,000
Fire:

Increase inn Fire Services contract $120,483
Human Resources:

Citywide Compensation Study $60,000
City Council/RSA Agenda 242 Tuesday, June 14, 2022
Employee Safety Training $25,000
Information Technology:

Increases to annual software maintenance agreements $50,719 New GIS software $45,000
Principal & Interest payments for new network equipment lease
$160,559
Public Works:

Custodial services contract increase $22,872
Inflationary cost increase in utilities $14,000
Permanent fencing on Alvarado-Niles $7,000
Contract with Swinerton for project support & construction management
$75,630
Solid Waste Fund: ($26,425)
Salaries & Benefits ($26,425)
Cal-Recycle Fund: $75,000
Cal-Recycle Grant - Base Failure Repair & Slurry Seal
Project
$75,000
Measure D Waste Reduction & Recycling Fund: ($10,128)
Salaries & Benefits ($10,128)
Union Landing PBID Fund: $256,341
Salaries & Benefits $256,341
Housing & Community Development Fund: $1,833
Salaries & Benefits $1,833
Housing In-Lieu Fund: $1,942
Salaries & Benefits $1,942
Leisure Revolving Fund: $309,207
Salaries & Benefits $309,207
Youth Violence Prevention Fund: $2,987
Salaries & Benefits $2,987
Gas Tax Fund: ($62,850)
Salaries & Benefits ($75,850)
Inflationary cost increase in asphalt $10,000
Inflationary cost increase in uniform laundry service $3,000 DIPSA Fund: $59,756
Salaries & Benefits $5,756
Inflationary cost increase of materials and supplies for repairs and upgrades of City landscaping
$52,000
Inflationary cost increase in utilities $2,000
CFD 2005-1 Fund: ($86,531)
Salaries & Benefits ($86,531)
CFD 2006-1 Fund: ($124,696)
Salaries & Benefits ($124,696)
Clean Water Fund: $172,724
Salaries & Benefits $172,724
Landscape & Lighting District Fund: ($2,766)
Salaries & Benefits ($105,366)
Inflationary cost increase of materials and supplies for repairs and upgrades of City landscaping
$90,600
Inflationary cost increase in utilities $12,000
City Council/RSA Agenda 243 Tuesday, June 14, 2022
Brookstone Assessment District: $4,900
Inflationary cost increase of materials for City landscaping $4,900 Transit Fund: $214,997
Salaries & Benefits ($23,856)
Contract increase for UC Transit contract $163,353
Inflationary cost increase for materials and supplies $74,500 Inflationary cost increase in utilities $1,000
Paratransit Fund: $29,970
Salaries & Benefits ($16,530)
Increase in Ride-On Tri-City contract costs $43,000
Inflationary cost increase for materials and supplies $3,500 CorpYard Fuel Facility Fund: $344,204
Salaries & Benefits ($5,796)
Inflationary increase in fuelcosts for City fleet $350,000 Workers’ Comp Self-Insurance Fund: $31,506
Salaries & Benefits $31,506
Garage Operations Fund: $7,643
Salaries & Benefits ($23,057)
Inflationary increase in cost of auto parts & laundry service $30,700 Garage Equipment Replacement Fund: $138,583
Salaries & Benefits $3,583
Catch up on vehicle equipment replacements $135,000
General Liability Self-Insurance Fund: $5,711
Salaries & Benefits $5,711
Capital Projects Fund: $50,000
Kennedy Youth Center Building Improvements Project
(already budgeted but moving project timeline up from
FY 2023-2024 to FY 2022-2023)
$50,000
Grand Total – All Funds $4,300,024
The following list is staff’s recommended technology upgrades and deferred maintenance projects to be added to the Five-Year Capital Improvement Projects list. These projects will be funded with the $2.7M of savings from FY 2020-2021.

FY2020-2021 Year-End Savings $2,700,000
Projects to be funded with savings:

HR & Payroll Eden to Munis upgrade $314,000
Finance Eden to Munis upgrade $455,000
City Hall workstation modernizations (Phase I) $150,000 Library roof and Library interior repair $300,000
Atrium/garden repairs $150,000
Historical Museum roof and interior repair $100,000
Retrofit City Hall Emergency Generator/transfer switch $125,000 Total $1,594,000
Funds Remaining $1,106,000
Projects on the Horizon:
· Near Term: While not in the proposed budget adjustments for FY 2022-2023, staff is working with the City Council/RSA Agenda 244 Tuesday, June 14, 2022
Union Landing Property Owners Association (ULPOA) to prepare a funding plan for two important projects at the Union Landing shopping center. The first project is the renovation and replanting of the landscape medians in the public rights-of-way on Courthouse Drive and Union Landing Boulevard, which is estimated to cost approximately $450,000. The second project is the repainting and refurbishment of City-owned pylon signs with the new Union Landing branding. This project is estimated to cost approximately $500,000. Staff is working with ULPOA to develop a plan for funding both projects. It is likely that the renovation of the medians and pylon signs will require a public-private partnership. Union Landing is one of the City’s major sales tax producers and a highly visible center on the I-880 corridor, and neither the pylon signs nor the surrounding landscaping have received any reinvestment in many years. Once a funding plan is prepared for each project, staff will return to the City Council for their consideration and authorization.

This past year, the ULPOA partnered with the City to repaint and rebrand the three monument signs on Alvarado-Niles Road and Dyer Street. New landscaping is expected to follow shortly. · Mid-Term: Additionally, in the next biennial budget (FY 2023-2024 and FY 2024-2025), the City will need to consider the replacement of at least two pieces of fire apparatus; one is expected to cost $950,000 and the other is expected to cost $550,000. Beyond that, three more pieces of fire apparatus are expected to need replacement in the subsequent years.
· Mid- to Long-Term: Lastly, a high-level evaluation of the 45-year old city hall administration and police department building was recently undertaken, in part, as a result of the atrium leak, a need to accommodate additional work stations, and an evaluation of the building’s emergency preparedness. The results of the evaluation, which identified needed reinvestments, will be brought back to the City Council for their consideration at a future date once the report is finalized.

FISCAL IMPACT
The fiscal impact of these changes is a net increase (or decrease) in expenditures in the various funds which will be covered by previously identified year-end savings, current and/or increased revenues, or fund balances.

RECOMMENDATION
Staff recommends that the City Council review and consider proposed amendments to the FY 2022-2023 budget.

Prepared by:

Jackie Acosta, Finance Director
Submitted by:

Jackie Acosta, Finance Director
City Council/RSA Agenda 245 Tuesday, June 14, 2022