Union City City Council
September 27, 2022

A. Uses lawfully established on the effective date of the ordinance codified in this chapter.

B. In RS and R districts, one (1) family dwellings, including site-built or modular homes.

C. In RS and R districts, manufactured homes placed as a sole principal residence on a single-family lot and constructed after June 15, 1976, subject to the following requirements:

1. All provisions of this title applicable to one (1) family residential structures shall apply unless preempted by State law.

2. Each unit shall be provided with a continuous concrete foundation and permanent utility connections, and conform to all applicable building, plumbing, electrical and fire codes.

D. In RM districts, multifamily dwellings, semi-detached single-family dwellings containing not less than two (2) units, and attached dwellings.

E. Room, room and board, or boardinghouses for not more than two (2) paying guests in the R and RS districts; lodging rooming houses in the RM 1500 district.

F. Raising for noncommercial purposes of fruit and nut trees, vegetables and horticultural specialties.

G. Home occupations, subject to the following conditions:

1. That the home occupation shall be conducted within a primary or accessory dwelling unit by an inhabitant thereof and shall be clearly incidental to the use of the structure as a dwelling;

2. That the home occupation shall not be conducted in an accessory structure or in an attached garage;

3. That not more than twenty percent (20%) of the floor area of the dwelling shall be devoted to the conduct of the home occupation;

4. That an attached garage or detached accessory structure shall not be used as living or sleeping quarters in order to conduct the home occupation within the dwelling;

5. That the entrance to the area devoted to the home occupation shall be from within the dwelling;

6. That there shall be no exterior alteration of the dwelling and there shall be no internal alterations or construction features not customary in a dwelling;

7. That there shall be no show window or window display to attract customers, clients or the general public, and no sign shall be displayed other than a non- illuminated name plate not exceeding one and one-half (1-1/2) square feet in area, which shall be located flat against the wall or window of the dwelling;

8. That no one other than a resident of the dwelling shall conduct business from the dwelling; employees working off-site only may be allowed;

9. That there shall be no noisy or otherwise objectionable machinery or equipment used in the conduct of the home occupation, that no electronic interference shall be created, City Council/RSA Agenda 131 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

and that the conduct of the home occupation shall not create any noise audible beyond the boundaries of the site;

10. That a maximum of one (1) vehicle shall be associated with the home occupation. The vehicle associated with the home occupation shall be parked in an enclosed garage or under a designated carport when not in use. If the lot does not have a garage or carport, then the vehicle shall park in an approved driveway on the lot;

11. That there shall be no storage of equipment or supplies in an accessory structure, in an attached garage, or outside of the dwelling, except that equipment or supplies incidental to a service performed off of the premises may be stored in one (1) truck of not more than one-half (1/2) ton capacity;

12. That the conduct of the home occupation shall not create excessive pedestrian, automobile or truck traffic in the vicinity;

13. That the following uses shall not be permitted:
a. Organized classes in music, dancing, art, drama, self-defense, business and the like, except that the instruction of one (1) pupil at a time shall be permitted; b. Personal service establishments such as commercial photo studios, beauty parlors, massage parlors, barber shops, health studios, self-improvement courses and the like;
c. Repair services such as repair of household appliances, furniture, electronic equipment, automobiles and their parts, and the like and handicraft work such as woodwork, cabinetry, metal working, welding and the like; d. The sale and trade of goods or products such as firearms, ammunition, fireworks, hazardous chemicals, or any product that has the potential to cause injury if improperly handled and is therefore unsuitable for home occupation as determined by the Zoning Administrator;
e. Uses that involve the use of a vehicle that cannot not fit into a standard residential garage (i.e., shuttles, trucking, construction), unless there is evidence of dedicated off-site parking;
f. Automobile sales;
g. Food preparation, except that cottage food operators consistent with the California Homemade Food Act shall be permitted.
h. Microenterprise Home Kitchen Operations (MEHKO), except for MEHKO operating with a valid Alameda County Department of Environmental Health Permit, and that do not create a nuisance.

H. Swimming pools, spas, and related equipment located on the same site with a permitted use, subject to the locational criteria for detached accessory structures.

City Council/RSA Agenda 132 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

I. Accessory structures located on the same site with a permitted use, including private garages and carports, storage sheds, gazebos, greenhouses, workshops, and similar structures, shall be subject to the following conditions and the design criteria listed in Section 18.32.125:

1. Attached accessory structures shall be subject to the following conditions:
a. Attached accessory structures that share a common wall with the main structure shall not be used for additional living or sleeping purposes, unless legally converted into an accessory dwelling unit consistent with all provisions listed in Chapter 18.34.
b. Attached accessory structures shall provide the same front, side and rear yards as required for the main structure except that an attached patio cover and/or enclosed patio may encroach into the required rear yard area from the main structure when:
i. There remains at least ten (10) feet of clear, open space from the nearest projection of the patio cover eaves to the rear lot line; ii. The height of the structure at its maximum vertical projection shall be twelve (12) feet, and may go up to fourteen (14) feet to match the roof pitch of the main dwelling, as long as the midpoint of the roof does not exceed twelve (12) feet, as measured from grade;
iii. Maximum site coverage allowed in the residential zoning district is not exceeded.

2. Detached accessory structures shall be subject to the following conditions:
a. A detached accessory structure shall not be used for additional living or sleeping purposes, unless legally converted into an accessory dwelling unit consistent with all provisions listed in Chapter 18.34
b. Detached accessory structures over four hundred fifty (450) square feet in building area are subject to administrative site development review approval in accordance with Chapter 18.72.
c. If the total square footage of all detached accessory structures exceeds four hundred fifty (450) square feet, then the structure(s) which brings the combined total building coverage above four hundred fifty (450) square feet, and all subsequent structures, shall be subject to administrative site development review approval in accordance with Chapter 18.72.
d. Detached accessory structures which propose water or sewer utility connections shall be subject to administrative site development review approval in accordance with Chapter 18.72
e. Setbacks
i. Detached accessory structures shall be located not closer than five (5) feet from any other structure, four (4) feet to a side or rear lot line.

City Council/RSA Agenda 133 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

ii. Detached accessory structures shall be located on the rear half of the lot or site and in no case forward of the main structure iii. On a corner site, detached accessory structures shall have a side street setback of twenty (20) feet (where the rear yard abuts the side yard of a key lot), with a rear yard of four (4) feet, except, where the rear yards of corner lots adjoin the side street, setback may be ten (10) feet in the RM district and fifteen (15) feet in the RS district.
iv. On a corner site, garages and carports which are entered perpendicular to and from across the side lot line adjoining the street shall be located not closer than twenty (20) feet to such lot line
v. On a lot with double frontage, detached accessory structures shall not be located closer to either street than the front yard as required for the main structure
f. Height. Detached accessory structures shall be limited to one (1) story, with a maximum height of twelve (12) feet, and may go up to fourteen (14) feet to match the roof pitch of the main dwelling, as long as the midpoint of the roof does not exceed twelve (12) feet, as measured from grade. g. Lot coverage. Detached accessory structures shall cover not more than thirty percent (30%) of the actual rear yard.
h. The roof of a detached accessory structure shall not be used as a deck or floor.

3. No accessory building or structure shall be constructed on any lot prior to the time of construction of the primary residence to which it is accessory.

J. Canopy and/or tent structures are prohibited from front yards and exterior side yards, except allowed temporarily four (4) times within a calendar year, each time for up to seven (7) calendar days, with a maximum of one (1) extension per calendar year for one (1) of the four (4) times for an additional seven (7) day period. Temporary canopy and/or tent structures shall not exceed two hundred (200) square feet.

K. Decks and Balconies consistent with the provision listed in Section 18.32.045 L. Storage containers

1. Storage Containers may be stored on private property for up to ten (10) days.

2. Storage containers proposed to remain on private property for more than ten (10) days and storage containers over one hundred twenty (120) square feet in building area are subject to administrative site development review approval in accordance with Chapter

18.72. Storage containers shall be stored on private property, driveways, on concrete aprons adjacent to driveways, or on other compact material for vehicle parking adjacent to driveways.

3. Storage containers to be used during active construction shall require approval by the Community Development Department.

City Council/RSA Agenda 134 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

4. The property owner, resident tenant or lessee shall obtain all necessary permits prior to bringing storage containers on site.

M. Amateur radio antennas and antenna structures constructed by or for FCC licensed amateur radio operators that, when fully extended, measure forty (40) feet or less in height and twentyfour (24) inches or less in diameter with an antenna boom measuring less than twenty (20) feet in length are subject to administrative site development review approval in accordance with Chapter 18.72 and the provisions of Section 18.32.190.

N. Temporary subdivision sales offices in accord with the provisions regulating temporary subdivision signs and sales offices.

O. Agricultural uses including nurseries.

P. Large family child care homes in all areas zoned to allow single-family or multifamily residential uses subject to approval(s) from the State of California.

Q. Duplexes on corner lots when constructed as part of the affordable housing obligation as provided in Chapter 18.33. Duplexes shall meet the front, rear and street side yard setback of the district in which they are located. Exceptions to the setback standards may be granted by approval of a use permit.

R. Repairs to automobiles and other vehicles or equipment shall be limited to minor repair on vehicles or equipment owned by a resident of the premises that may be stored within a private garage. Minor repair shall include minor adjustment or repair to mechanical, electrical systems, small parts replacement, brake pad and wheel replacement or repair, and shall not include engine, transmission or drive train removal or replacement, frame or body and fender work, welding or painting. Minor repair work when done in public view shall be completed in a timely manner and no vehicle shall be left unattended on lacks or temporary supports. Repair work shall not be done in the public right-of-way.

18.32.040 Walls, fences and hedges.

A. Walls, fences and hedges located in any residential district shall be subject to the following height, location and design restrictions.

1. In the required rear and interior side yards the maximum height shall be six (6) feet as measured above the surface of the ground, except that an additional one and one-half (1-1/2) foot of lattice may be added above a six (6) foot high fence.

2. Height Exception. Fences a maximum of eight (8) feet in height may be allowed in the required rear yard or interior side yards when the yard abuts a flood control channel, railroad, park, licensed residential care or health facility, school, child care center, commercial use, industrial use or major arterials, including Alvarado-Niles Road, Dyer Street, Decoto Road, Whipple Road, Union City Boulevard, Mission Boulevard, Alvarado Boulevard and Lowry Road. Soundwalls are exempted from height restrictions when they are part of a site development review approval of a subdivision. The owner of the lot on which an eight (8) foot fence is constructed in accordance with this subsection shall reduce the fence height to six (6) feet within thirty (30) calendar days of the City Council/RSA Agenda 135 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

removal, relocation, or the termination of operations of the adjacent facility or use.

When an eight (8) foot fence adjoins a fence of a lower height at any point other than at the intersection of two (2) or more lot lines, the eight (8) foot fence shall be designed to step or slope down to the height of the adjoining fence.

3. When located in the front yard, the maximum height shall be three (3) feet above the surface of the ground.

4. On corner and reverse corner lots, the maximum height shall be three (3) feet in the exterior side yard, except that fences meeting the other requirements listed in Section

18.32.040(A) may be permitted when located ten (10) feet from the side street lot line and at least thirty-five (35) feet from the front lot line, but not closer to the front lot line than the front face of the structure.

5. On lots developed with multi-family residential uses, fences a maximum of eight (8) feet in height may be permitted to enclose interior private open space areas at the end units of building clusters. Interior private open space areas are those areas which are located between a building unit and a garage or other structure.

6. In all districts, the design of fences and walls, and materials used in construction, shall aesthetically complement the yard area, and be compatible with neighboring yards, fences and structures. Acceptable materials are deemed to be natural materials such as wood, masonry and earth materials, and do not include metal, plastic or other similar materials where such fences and structures are intended to exceed three (3) feet above the surface of the ground.

B. Retaining walls. Retaining walls located in any residential district, except for those located in the hillside combining district, shall be subject to the following restrictions.

1. A retaining wall which is not part of a building shall not exceed three (3) feet in height.

2. Fencing on top of a retaining wall is permitted when the total height of both the wall and fence do not exceed the applicable maximum height requirement in Section

18.32.040.A.

3. The sides of exposed exterior retaining walls shall be architecturally treated.

4. Exceptions. Exceptions may be granted by the director where the director finds that no practical alternative exists, the purpose of the regulation will not be compromised, and no detrimental impact will result.

18.32.045 Decks and balconies.

A. Decks no more than twelve (12) inches above the average level of the adjoining ground shall meet the setback and size requirements for accessory structures as provided in Chapter

18.32.020
B. Decks over twelve (12) inches high but less than thirty (30) inches in height are subject to the following conditions:

1. Provide a minimum setback of at least ten (10) feet from any side or rear lot line.

City Council/RSA Agenda 136 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

2. Conform to the required front setback as established by the zoning district in which they are located.

C. Attached decks and balconies over thirty (30) inches in height shall be subject to administrative site development review approval in accordance with Chapter 18.72, and are subject to the following conditions:

1. Conform to the required front setback for the main structure as established by the zoning district in which they are located

2. Provide a minimum setback of at least fifteen (15) feet from any side or rear lot line.

3. Where the end section of the deck or balcony directly overlooks an adjoining side yard, a solid end wall or obscure screen may be required.

18.32.050 Minimum site area.

A. The minimum site area shall be as prescribed in the following table:

District Site Area
RS 10000 10,000 square feet
RS 8000 8,000 square feet
RS 7000 7,000 square feet
RS 6000 6,000 square feet
RS 4500 4,500 square feet
RM 3500 7,000 square feet
RM 2500 6,000 square feet
RM 1500 6,000 square feet
B. No residential use shall be established or hereafter maintained on a lot recorded after the effective date of the ordinance codified in this chapter which is of less area than prescribed hereinafter for such use in the zoning district wherein it is to be located.

C. In any residential district on a lot of record on the effective date of the ordinance codified in this chapter a dwelling unit may be established on a lot not less than three thousand seven hundred fifty (3,750) square feet provided that all other requirements of the ordinance codified in this chapter are met. Lots created under Chapter 18.31 may be developed in accordance with the requirements of said chapter if less than three thousand seven hundred fifty (3,750) square feet .

D. No existing residential building shall be converted so as to conflict with, or further conflict with, the lot area per dwelling unit requirements of the district in which such dwelling is located.

E. Any lot intended for semidetached single-family dwellings, as defined, shall not be less than three thousand (3,000) square feet in area in RS and RM districts.

18.32.060 Site area per dwelling unit.

A. In the single-family residential districts including the R, RS, RS(s) and 511 districts, no more than one (1) principal dwelling unit and one (1) accessory dwelling unit shall be located on each site unless otherwise permitted under Chapter 18.31.

City Council/RSA Agenda 137 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

B. In RM districts, the minimum site area per dwelling unit shall be as prescribed in the following table; provided, that if after dividing the area of the site by the area required for each dwelling unit, a remainder of ninety percent (90%) of the area required for an additional dwelling unit is obtained, one (1) additional unit may be located on the site.

District Site Area per Dwelling Unit (in square feet)
RM 3500 3,500
RM 2500 2,500
RM 1500 1,4501
1 Sites located in the Housing Element (HE) Overlay Zone shall provide 1,450 to 2,178 square feet of site area per dwelling unit as required by Chapter 18.116.

18.32.090 Front yard.

A. In the RS districts the minimum front yard shall be twenty (20) feet

1. Except that in the RS 10000 and RS 8000 districts the minimum front yard shall be twenty-five (25) feet.

B. In the RM districts, the required front yard may be reduced by five (5) feet when all required off-street parking spaces are located on the rear half of the site or are entered parallel to the front lot line of the site.

18.32.100 Side yards.

A. The minimum side yard for a permitted use shall be ten percent (10%) of the width of the site; provided, that a side yard of not more than ten (10) feet shall be required and a side yard of not less than five (5) feet shall be permitted subject to the following exceptions:

1. An interior side yard providing access to a dwelling or dwelling units shall not be less than twelve (12) feet wide, with the exception of access to accessory dwelling units in R and RS districts, where the minimum side yard standards are permitted. Where the side yard provides access to off-street automobile parking, it shall be not less than twelve (12) feet and shall be paved to a ten (10) foot width. A street side yard of a corner lot providing access to a dwelling or dwelling units shall be regulated by the street side yard setbacks for the district.

2. In RM districts, where a side lot line of a site adjoins an RS district and private rear yard spaces of individual units are proposed to be located along the side lot line, a side yard setback of not less than twenty (20) feet shall be required.

3. In the RS districts, with the exception of the RS 4500 district where ten (10) feet is permissible, on the street side of a corner lot, the side yard shall be fifteen (15) feet. In the RM districts, the street side shall be ten (10) feet.

4. In the RS 4500 district:
a. Side yards may be eliminated on one (1) side (zero side yard); provided, that the side wall contains no windows or other openings. An interior side yard must be maintained on at least one (1) side of dwellings on adjoining lots where side City Council/RSA Agenda 138 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

yards are aggregated on a single side. Where dwellings are placed on the zero lot line and where a one-story structure is adjacent to another one-story structure on an adjacent lot, the minimum separation between structures shall be ten (10) feet. In no case shall a dwelling be located closer than ten (10) feet to the nonzero lot line side lot line.
b. Where dwellings are placed on the zero lot line and where a one-story structure is adjacent to a two-story structure on an adjoining lot or when a two-story structure is adjacent to another two-story structure on an adjacent lot, the minimum separation between structures shall be fifteen (15) feet. Second-story additions to existing single-family dwellings placed on the zero lot line are exempt from the increased side yard building separation provision stated above, but a minimum side yard of ten (10) feet must be maintained on one (1) side.

B. The minimum side yard for a conditional use and its accessory structures shall be ten percent (10%) of the width of the site; provided, that a side yard of not more than twenty (20) feet shall be required and a side yard of not less than ten (10) feet shall be permitted, subject to the following exceptions:

1. In the RS districts, on the street side of a corner lot, the side yard shall be not less than twenty (20) feet.

2. In the RM districts, on the street side of a corner lot, the side lot shall be not less than fifteen percent (15%) of the width of the site; provided, that a side yard of not more than twenty (20) feet shall be required and a side yard of not less than fifteen (15) feet shall be permitted.

3. One (1) foot shall be added at ground level to each interior side yard for each two (2) feet of height by which the structure exceeds twelve (12) feet.

4. Single-family residential uses within the H- combining district are subject to the setbacks for permitted uses provided in Section 18.32.100(A)

18.32.125 Design criteria.

The following design criteria shall be used to evaluate new construction and additions or modifications to existing structures within residential districts:

A. Single-family manufactured homes placed as a sole principal residence on a single-family lot and constructed after June 15, 1976, are subject to the following design criteria:

1. The manufactured home width shall not be less than twenty (20) feet and may be a double-wide, multi-sectional unit.

2. The exterior siding material shall extend to the ground, except that when a solid concrete or masonry perimeter foundation is to be used, the exterior covering material need not extend below the top of the foundation.

3. The roof of the manufactured home shall have a pitch of not less than two and one-half (2-1/2) inches of vertical rise for each twelve (12) inches of horizontal run.

City Council/RSA Agenda 139 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

4. The roof shall have eave and gable overhangs of not less than twelve (12) inches measured from the vertical side of the manufactured home, or what is customarily found on existing residential structures in the vicinity. The overhang shall have the same slope and be covered with the same roofing material as the roof itself.

5. The exterior siding material and roof of the enclosed garage shall be the same as that of the manufactured home.

6. The finished floor of the manufactured home shall not exceed thirty (30) inches above the exterior finish grade of the lot.

7. The façade of the manufactured home shall be designed with sufficient detail to make it visually compatible with the existing residential structures in the vicinity. Such detail shall include door and window trim, window type and any special architectural features uniformly present on surrounding residences.

B. Single-family dwellings, including site-built, modular homes, and additions and modifications to existing structures, shall be compatible with the scale, bulk, style, and character of dwellings in the vicinity, and shall incorporate the following design criteria:

The Director or appropriate decision-body may grant exceptions to the following design standards to accommodate a complete architectural design, to ensure Neighborhood compatibility, or where they find that adequate design features have been incorporated to create visual variety and avoid a bulky or monolithic appearance.

1. Building Facades and Materials:
a. No façade facing a public right-of-way shall run in a continuous plane of more than ten (10) feet and no façade facing an interior lot line shall run in a continuous plane of more than fifteen (15) feet without incorporating one or more of the following:
i. A vertical wall shift at least one (1) foot in depth; ii. A change in material type;
iii. Windows or building entrances;
iv. A projection such as a stoop, bay window, or overhang. b. A minimum of three (3) exterior colors or a combination of materials and colors shall be used on the building façade.
i. Stucco must be used in combination with a secondary material. c. Transitions for both materials and colors shall be located at internal corners. i. Wainscoting shall wrap onto the side elevations and shall continue until the fence line or till no longer visible from the right of way. This distance shall not be less than 5 feet.
d. Second-story facades shall incorporate the following:
i. A minimum of a six (6) foot inset from the front wall plane City Council/RSA Agenda 140 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

ii. A minimum of an eighteen (18) inch inset from the side and rear wall plane
e. Where chimney extensions are involved, the extension shall conform in design and materials with the existing chimney.

2. Windows and glazing.
a. All windows shall incorporate the following:
i. Trim at least three (3) inches in width must be provided around all windows, or
ii. Windows must be recessed at least two (2) inches from the plane of the surrounding exterior wall.
b. Upper story windows located less than ten (10) feet from and facing rear or side yard of an adjacent property shall be located to maximize privacy for adjacent properties by using at least one of the following techniques:
i. The sill height located a minimum of sixty (60) inches above the finished floor.
ii. The location of the window is such that the centerline of the glazing is offset greater than fifteen (15) lateral feet from the centerline of any glazing on an existing adjacent primary structure.
iii. Any window located partially or entirely below sixty (60) inches from the finished floor consists of frosted or obscured glazing.

As used in this section, frosted or obscure glass is glass which is patterned or textured such that objects, shapes, and patterns beyond the glass are not easily distinguishable.

3. Roof form and detailing.
a. New structures shall provide a roof pitch no less than two and one-half (2-1/2) inches of vertical rise for each twelve (12) inches of horizontal run. i. Mansard roofs shall be prohibited
b. Alterations or additions to an existing structure shall provide the same roof form, material and color as the existing structure.
c. Roof material and color shall be the same throughout the entirety of the roof. d. Overhanging eaves shall extend a minimum of twelve (12) inches beyond the supporting wall.

4. Principal Entrance.
a. The principal entrance shall face the street frontage. b. The principal entrance shall be emphasized by utilizing at least one (1) of the following methods:

City Council/RSA Agenda 141 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

i. A projection (e.g., overhang) with a minimum depth of three (3) feet and a minimum horizontal area of thirty (30) square feet. ii. A recess with a minimum depth of three feet (3) and a minimum horizontal area of thirty (30) square feet.
iii. A landing, deck, porch, or stoop with a minimum six (6) foot by six (6) foot area.
c. The principal entrance shall be clearly identifiable and connected to the public street by a pedestrian path with a minimum width of three (3) feet.

C. Relocated single-family dwellings and their accessory structures shall meet the above-noted design criteria and be subject to the requirements set forth in the ordinance pertaining to house moving permits.

D. Semidetached Single-Family Dwellings and Multifamily Dwellings.

1. Common interior walls between dwellings where applicable shall be constructed as party walls and shall comply with the provisions of the Uniform Building Code as adopted by the City.

2. Exterior colors and textures shall not be changed from the original or its equivalent as provided with the original development. In the event of destruction of all or part of the housing unit by fire, earthquake or other cause, it shall be rebuilt in accordance with the approved conditional use permit with the same or equivalent colors and textures. Site development review or administrative site development review approval shall be required for any exterior additions, changes or reductions in yard space from that provided with the original development. No garages shall be converted to living space.

There shall be no reduction in livable space or storage space.

E. Additions to semidetached single-family dwellings shall be compatible with the existing and adjacent residences in terms of materials and design. The addition shall be located and designed so as to not disrupt the privacy of, or create noise impacts on, adjacent residents and yards.

Required setbacks and open space for developments located in other than RS 4500 zoning districts shall be established through the use permit process.

F. All residential development, including new construction and additions, shall be articulated on all elevations. A higher degree of articulation shall be provided on the front elevation defined as the elevation that faces the front lot line and includes the main entry point to the residence.

G. Accessory structures over 120square feet in area shall have an exterior appearance and character that reflects the existing primary residence in terms of materials and design. The color scheme shall match or be complementary to the existing residence.The structure shall be located and designed so as to not disrupt the privacy of, or create noise impacts on adjacent residents and yards.

H. All wood burning appliances installed in new residential units or wood burning appliances being added to or replacing wood burning appliances in existing residential units shall comply with the following regulations. Gas fireplaces shall be exempt from these regulations; however, the City Council/RSA Agenda 142 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

conversion of a gas fireplace to burn wood shall constitute the installation of a wood burning appliance and shall be subject to the following regulations. A wood burning appliance shall comply with these regulations if: (1) it is reconstructed; (2) additions, alterations or repairs are made to the appliance that require opening up immediately adjacent walls; or (3) the residential units in which the appliance is located are renovated, and the renovation includes opening up walls immediately adjacent to the appliance. It shall be unlawful to:

1. Use any wood burning appliance when the Bay Area Air Quality Management District issues a “Spare the Air Tonight” warning and when an alternate approved heat source is available;

2. Install a wood burning appliance that is not one of the following: (a) a pellet-fueled wood heater; (b) an EPA certified wood heater; or (c) a fireplace certified by EPA should EPA develop a fireplace certification program;

3. Use any of the following prohibited fuels in a wood burning appliance: (a) garbage; (b) treated wood; (c) plastic products; (d) rubber products; (e) waste petroleum products; (f) paints; (g) paint solvents; (h) coal; (i) glossy or colored papers; (j) particle board; (k) saltwater driftwood.

Any person who plans to install a wood burning appliance must submit documentation to the Building Division of the City demonstrating that the appliance is in compliance with subsection (H)(2) of this section. Any person violating any of the provisions of this section shall be deemed guilty of a misdemeanor and upon conviction shall be punishable as provided by law I. All multifamily developments shall comply with the provisions listed in Chapter 7.04 regarding management of waste and recyclable materials.

18.32.160 Off-street parking.

Off-street parking spaces and bicycle parking facilities that are accessory to uses allowed in residential districts shall be provided in accordance with the regulations set forth hereinafter as well as those in general provisions in Chapter 18.04.

A. Required accessory off-street parking facilities provided for uses listed herein shall be solely for the parking of passenger automobiles of patrons, occupants or employees of such uses, provided that in the RM districts, not more than twenty-five percent (25%) of the accessory parking spaces required for a dwelling, lodging, house, motel or hotel may be rented out on a monthly basis to occupants of other dwellings, lodging rooming houses, motel or hotels.

B. Off-street parking facilities are to be provided in the following ratio:

1. In the RS district, a minimum of two (2) covered and enclosed parking spaces per unit. a. A third covered and enclosed parking space shall be provided either when the habitable areas of the primary residence (excluding accessory dwelling units) exceeds three thousand (3,000) square feet, or when there are five (5) or more rooms that can be used for sleeping purposes. In neighborhoods where two (2) car garages are predominant, the additional parking space shall be provided as a tandem space to ensure neighborhood consistency.

City Council/RSA Agenda 143 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

2. In the RM district, parking shall be provided as follows:
a. One and one-half (1.5) spaces per one (1) bedroom or studio unit, one (1) of which must be covered, plus one-quarter (0.25) spaces per unit for guest parking;
b. Two (2) spaces per unit with two (2) or more bedrooms, one (1) of which must be covered, plus one-quarter (0.25) spaces per unit for guest parking.

3. Senior Housing. One-half (0.5) of a covered parking space shall be provided for each bedroom, and one-quarter (0.25) of a parking space shall be provided for each unit for guest parking. The number of parking spaces required for senior housing may be decreased by the Planning Commission if it is found that a specific use will not create as great a need for off-street parking.

4. Affordable Housing. For housing developments with one hundred percent (100%) of the units affordable to lower-income households (except for one (1) manager’s unit), parking shall be provided at a ratio of one (1) parking space per studio or one (1) bedroom unit, one and one-half (1.5) parking spaces per two (2) bedroom unit, and two (2) parking spaces per three (3) or four (4) bedroom unit.

C. Size.

1. Uncovered off-street parking spaces shall be at least nine (9) feet in width by eighteen (18) feet in length, exclusive of access drives, aisles, ramps, or columns. Such space shall have a vertical clearance of at least seven (7) feet.

2. Enclosed two-car garages shall have a minimum unobstructed interior dimension of twenty (20) feet in width by twenty (20) feet in length.

3. When permitted enclosed tandem garages shall have a minimum unobstructed interior dimension of ten (10) feet in width by forty (40) feet in length.

4. Enclosed one-car garages shall have a minimum unobstructed interior dimension if ten (10) feet in width by twenty (20) feet in length.

5. Covered off-street parking spaces shall be at least ten (10) feet in width by twenty (20) feet in length.

D. Access. Each required off-street parking space shall open directly upon an aisle or driveway of such width and design as to provide safe and sufficient means of vehicular access to such parking space. All off-street parking facilities shall be designed with appropriate means of vehicular access to the street or alley in a manner which will least interfere with traffic movements. Driveways across public property shall be approved by the Director of Public Works.

E. Screening and Landscaping. All open automobile parking areas shall be effectively screened on each side adjoining or fronting on any premises by a wall, fence or densely planted compact hedge not less than five (5) feet nor more than six (6) feet in height. Such required screening shall conform to the front and side yard setback requirements of the district in which the parking is located.

City Council/RSA Agenda 144 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

F. All parking spaces required for dwelling units shall be located on the same zoning lot as the dwelling served. Parking spaces for all other uses shall be located on the same zoning lot as the use served except as otherwise provided in Chapter 18.04. Off-street parking shall be provided according to the following ratios:

1. Church, School, College, and Other Institutional Auditoriums. One (1) parking space shall be provided for each five (5) seats based upon maximum seating capacity.

2. Hospitals. One (1) parking space shall be provided for each three (3) hospital beds, plus one (1) parking space for each two (2) employees, plus one (1) parking space for each doctor assigned to the staff.

3. Libraries, Art Galleries and Museums—Public. One (1) parking space shall be provided for each one thousand (1,000) square feet of gross floor area.

4. Recreation Buildings or Community Centers. One (1) parking space shall be provided for each two (2) employees, plus spaces adequate in number to serve the visiting public and as determined by the City Planning Commission.

5. Public Utility and Public Service Uses. One (1) parking space shall be provided for each two (2) employees on maximum shift, plus spaces adequate in number to serve the public as determined by the City Planning Commission. Where such uses are unmanned, no spaces need be provided.

6. Sanitariums, Convalescent Homes and Nursing Homes. One (1) parking space for each six (6) beds, plus one (1) parking space for each two (2) employees, plus one (1) parking space for each doctor assigned to the staff.

7. Schools—Nursery, Elementary, Junior and Senior High. One (1) parking space for each two (2) employees, plus one (1) parking space for each ten (10) students in the senior high school.

G. No commercial vehicle in excess of three (3) tons gross unladen vehicle weight (except pickup trucks) shall be parked or stored on any lot in a residential district where in residential use; provided, however, that this section shall not prohibit temporary parking of any such vehicle while making pickups, deliveries or providing services for the residents on the lot on which the vehicle is parked.

H. Mobile Home/Recreational Vehicle Parking. Mobile homes, recreational vehicles, trailers or boats which are on trailers may be parked in rear yards, or within driveways, on concrete aprons adjacent to driveways, or on other compact material for vehicle parking adjacent to driveways constructed pursuant to approval by the Economic and Community Development Department.

Parking aprons shall comply with subsection I of this section. All such vehicles must be fully contained on private property, and shall not overhang into any portion of the public right-ofway, including the sidewalk. In addition, such vehicles may be parked within side yards which provide access to off-street parking, and are a minimum of twelve (12) feet wide with at least ten (10) feet of paved width. A minimum three (3) foot setback shall be retained along the interior side yard lot line from all vehicles.

City Council/RSA Agenda 145 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

I. In compliance with Chapter 10.36, Stopping, Standing and Parking, it is unlawful for any person, firm or group to park any vehicle, trailer, boat trailer or boat, or parts thereof within the side yard, front yard or corner vision triangle, as established by this title. This section does not apply to driveways or concrete parking aprons constructed pursuant to approval by the Economic and Community Development Department, or to driveways or concrete (or other appropriate material) parking aprons constructed prior to the adoption of the ordinance codified herein; provided, however, that such parking shall be limited to currently registered operable vehicles and shall be located on a stabilized permanent surface installed in accordance with this section.

Except for cul-de-sac or fan-shaped lots with reduced front yards, such vehicle parking areas shall not cover more than sixty percent (60%) of any required front yard or an area greater than six hundred (600) square feet, whichever is less. Parking on permeable surfaces in any instance shall not be allowed. Parking pads independent of the driveway or driveway apron shall not be allowed in the front or street side yards.

J. In the RM 1500 and RM 2500 zoning districts, a minimum of one (1) bicycle parking facility shall be provided for every three (3) units. Bicycle parking facilities shall be designed and installed in conformance with the criteria outlined in Section 18.28.090. Bicycle parking may be substituted for automobile parking subject to the provisions outlined in Section 18.28.100 and approval by the decision maker.

Chapter 18.34 – Accessory Dwelling Units

18.34.030 General requirements.

A. On lots with an existing, or proposed , single-family dwelling, one (1) ADU shall be permitted subject to the following requirements:

1. Criteria. ADUs may be established through:
a. Conversion of existing floor space in a single-family residence; b. A single-story addition to an existing single-family residence; c. Conversion of an existing, permitted detached accessory structure; d. The construction of a new ADU as permitted in this section; e. Construction of a new primary residence with an ADU; or f. The conversion of an existing garage.
g. ADUs may be prohibited on lots with SB 9 Housing Developments, subject to the requirements of Chapter 18.31.

2. Location. ADUs shall meet the setback requirements for the primary residence in the zoning district in which they are located, except as follows:
a. No additional setback shall be required for an existing, legally constructed structure, that is converted to an ADU, or an ADU constructed in the same location and to the same dimensions as an existing structure.

City Council/RSA Agenda 146 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

b. A setback of at least four (4) feet from the interior side and rear lot lines shall be required for a new ADU.
c. ADUs shall not occupy a required front yard if it is possible to build a unit that measures eight hundred (800) square feet or less, elsewhere on the lot. d. Attached ADUs shall maintain a minimum five (5) foot separation from detached structures on the lot.
e. Detached ADUs shall maintain a minimum five (5) foot separation from other structures on the lot.
f. Additional setbacks may be required for attached or detached ADUs over eight hundred (800) square feet in area when the unit is located on a corner lot or a throughlot.
g. ADUs constructed as a second-story addition to an existing residential structure shall comply with all setbacks and design requirements established by the zoning district in which the ADU is located.

3. Size. ADUs shall be between one hundred fifty (150) and one thousand (1,000) square feet in floor area.
a. ADUs shall not exceed eight hundred fifty (850) square feet if they contain one (1) bedroom or less and one thousand (1,000) square feet if they contain at least two (2) bedrooms.
b. ADUs over eight hundred (800) square feet shall be subject to lot coverage, floor-area ratio, setbacks, and other applicable residential development standards for the primary residence.
c. Enclosed patios or other enclosed non-conditioned space (as defined by the California Building Code) directly accessible from or solely attached to an ADU shall be included in the square footage of the unit.

4. Height.
a. Attached ADUs shall be subject to the height limitations established by the zoning district in which the ADU is located.
b. Detached ADUs shall be limited to one (1) story with a maximum height of sixteen (16) feet.

5. Facilities. ADUs shall, at minimum, include a full bathroom including shower and/or bathtub, a sleeping area, permanent cooking facilities, and a separate, exterior entrance.

6. Occupancy. ADUs may not be sold separately from the primary residence but may be rented separately. ADUs may not be used for short-term rentals (less than thirty (30) days).

City Council/RSA Agenda 147 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

7. Parking. No additional parking shall be required through creation of an ADU. When an existing garage, carport or covered parking structure is demolished in conjunction with the construction of an ADU or converted into an ADU, the parking spaces shall not be required to be replaced.

8. Lot Coverage. The total lot coverage for all buildings shall not exceed the allowable lot coverage for the zoning district except that such ratio shall not prohibit an eight hundred (800) square foot ADU meeting the maximum height and minimum setback requirements.

9. Utilities. Adequate water and sewer service shall be available to support the ADU; all new utility connections shall be undergrounded.

10. Addressing. Street addresses shall be assigned to all ADUs to assist in emergency response prior to building permit issuance. An address shall be placed at the front of the lot, visible from the public right-of-way, and at the main entrance to the ADU if not visible from the public right-of-way.

11. Subdivision. No subdivision of lands nor air rights shall be allowed.

12. Design Standards.
a. Building facades and materials:
i. No façade shall run in a continuous plane of more than fifteen (15) feet without incorporating one or more of the following:

A. A vertical wall shift of at least one (1) foot in depth; B. a change in material type;
C. Window or building entrance; or
D. A projection such as a stoop, bay or overhang.

E. Exceptions. Exceptions may be granted by the Director where the Director finds that adequate design features have been incorporated to create visual variety and avoid a bulky or monolithic appearance.
ii. A minimum of three (3) exterior colors or a combination of materials and colors shall be used on the building façade.

A. Stucco must be used in combination with a secondary material. iii. Second story facades shall incorporate the following:

A. A minimum of a six (6) foot inset from the front wall plane.

B. A minimum of an eighteen (18) inch inset from the side and rear wall plane.

C. Exceptions. Exceptions may be granted by the Director to accommodate a complete architectural style or alternative City Council/RSA Agenda 148 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

detailing that complement the architectural character of the existing structure.
b. Windows and glazing.
i. All windows shall incorporate the following:

A. Trim at least three (3) inches in width must be provided around all windows, or window must be recessed at least two (2) inches from the plane of the surrounding exterior wall.

B. Exceptions may be granted by the Director to accommodate alternative window designs complementary to the architectural style of the structure.
ii. Upper story windows located less than ten (10) feet from and facing rear or side yard of an adjacent property shall be located to maximize privacy for adjacent properties by using at least one of the following techniques:

A. Attached ADUs with upper story windows located less than ten (10) feet from and facing the rear or side yard of an adjacent property shall be located to maximize privacy for adjacent properties by using at least one of the following techniques:

1. Sill height located a minimum of sixty (60) inches above the finished floor;

2. Location of the window is such that the centerline of the glazing is offset greater than fifteen (15) lateral feet from the centerline of any glazing on an existing
adjacent structure; or

3. Any window located partially or entirely below sixty (60) inches from the finished floor consists of frosted or
obscured glazing.
c. Roof form and detailing.
i. New structures shall provide a roof pitch no less than two and one-half (2-1/2) inches of vertical rise for each twelve (12) inches of horizontal run.
ii. ADUs resulting from alterations or additions to an existing structure shall provide the same roof form, material, and color as the existing structure.
iii. New buildings shall provide a roofing material that is the same as the predominant roofing material throughout properties within 100 feet. iv. Roof material and color shall be the same throughout the entirety of the roof.

City Council/RSA Agenda 149 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

v. Overhanging eaves shall extend a minimum of twelve (12) inches beyond the supporting wall.
vi. Exceptions. Exceptions may be granted by the Director to the requirements listed above to accommodate a complete architectural style or alternative roof forms and detailing that complements the architectural character of the existing development.
d. Principal Entrance.
i. A three (3) foot covered entry above the primary entrance to the ADU shall be provided.
ii. The covered entry requirement may be achieved by insetting the door into the ADU.
e. Exterior Stairways. Exterior stairways providing access to an upper story are prohibited
f. Balconies. Usable balconies and upper-story decks are prohibited on ADU units. g. Historic Properties. For properties located within the Landmark and Historic Preservation Overlay Zone, or included in the California Register of Historical Resources, the National Register of Historic Places, or considered a historic resource after completion of a historic resource evaluation, any new addition for an attached ADU shall be located along the rear wall of an existing singlefamily dwelling, unless the ADU is fully enclosed within the existing building walls. The attached ADUs shall adhere to the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings or the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings (1995), Weeks and Grimmer.

13. Exemptions. A project may be exempted from one (1) or more of the established standards if it is determined that the specific standard(s) would make it infeasible for an eight hundred (800) square foot ADU to be constructed on a property consistent with California Government Code, Section 65852.2, subdivision (e).

14. Impact Fees. ADUs over seven hundred fifty (750) square feet are subject all applicable impact fees. Assessment of impact fees shall be proportional to the primary residence.

B. Either attached or detached ADUs shall be permitted within a multifamily development subject to the following criteria:

1. Attached Units. ADUs may be allowed within existing portions of a multifamily or mixeduse development that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, and/or garages, if each unit complies with state building standards for dwellings. a. Number of units. At least one (1) attached ADU may be provided per lot.

City Council/RSA Agenda 150 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

b. Additional attached ADUs, may be permitted, up to a maximum of twenty-five percent (25%) of total number of all units within the multifamily or mixed-use development.
c. A fraction of one-half (0.5) or more is rounded up and a fraction that is less than one-half (0.5) is disregarded.

2. Detached Units. Up to two (2) detached ADUs with a maximum height limit of sixteen feet, a minimum rear and side setbacks of four (4) feet, and a maximum area of eight hundred (800) square feet shall be allowed in a multifamily development. a. The two (2) detached units can also be created through conversions of existing detached accessory structures.

C. On lots with an existing or proposed single-family dwelling, one (1) junior accessory dwelling unit (JADU) shall be permitted subject to the following regulations, subject to the limitations for lots with SB 9 Housing Developments established by Chapter 18.31:

1. JADUs shall be constructed entirely within the walls of an existing primary residence.

JADUs shall be created from existing habitable space and/or from existing garage space. a. Size. JADUs shall not exceed five hundred (500) square feet in floor area. b. Facilities. A private bathroom is not required for a JADU, provided that the unit has full access to a bathroom in the primary residence. If a bathroom is shared with the remainder of the primary residence, it shall not be included in the square footage calculation.
i. An efficiency kitchen, including a cooking facility with appliances and a food preparation counter that is a reasonable size in relation to the size of the JADU shall be provided;
ii. A separate exterior entrance.
c. Parking. No additional parking is required, however, if a covered and enclosed parking space is demolished in the construction of the JADU, then the parking space shall be replaced at a ratio of one (1) to one (1). d. Occupancy. JADUs may not be sold separately from the single-family residence but may be rented separately. JADUs may not be used as a short-term rental (less than thirty (30) days). The primary residence must be owner-occupied, but the owner may reside in either the JADU or the primary residence. This owneroccupancy requirement does not apply to primary residences owned by a public agency, land trust, or non-profit housing organization. e. An addition of up to one hundred fifty (150) square feet that meets minimum four-foot side and rear setbacks may be allowed to accommodate ingress/egress to the JADU provided that the addition meets all Building and Fire safety requirements.

City Council/RSA Agenda 151 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

2. Restrictions. A deed restriction shall be recorded prior to the issuance of building permits to prohibit the subdivision or sale of the JADU separate from the primary residence and include the following provisions:
a. The deed restriction shall be enforced against future purchasers; and b. Restricts the size and features of the JADU.

Chapter 18.50 – Civic Facilities (CF)

18.50.030 Conditional uses.

The following are conditional uses in the CF District:

A. Approval by the Zoning Administrator (Refer to chapter 18.54 for a detailed description of the administrative use permit process).

1. Seasonal sales lots for holiday trees and pumpkins subject to the provisions of the Policy Statement for the Regulation of Seasonal Sales Lots.

B. Approval by Planning Commission (refer to Chapter 18.56 for a detailed description of the use permit process).

1. Recycling centers:

2. Sewage treatment plants;

3. Transportation facilities such as heliports and bus terminals.

18.50.040 Other regulations.

A. Off-street parking and loading: As prescribed in the relevant sections of the Union City zoning title.

B. Signs: As prescribed in Chapter 18.30.

C. Landscaping and screening: As prescribed in the Union City Landscape Standards Policy Statement.

D. Accessory structures:

1. No accessory structure shall be constructed on any lot prior to the time of construction of the principal building to which it is accessory.

2. No detached accessory structure or structures shall occupy more than thirty percent (30%) of the area of a required rear yard.

3. No detached accessory structures located in a required rear yard shall exceed twelve (12) feet in height
E. Review procedures: As described in Chapters 18.72 and 18.76.

F. The provisions of Chapter 18.102, Decoto Industrial Park Study Area (DIPSA), including design guidelines and findings, shall apply to all development within the DIPSA.

Chapter 18.54 ADMINISTRATIVE USE PERMIT
City Council/RSA Agenda 152 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

18.54.030 Applicability.

The administrative use permit procedure shall apply to the following types of projects:

A. In the single-family residential districts, large family day care homes which are an accessory use within a home which regularly provides care, protection, and supervision of nine (9) to fourteen (14) children, inclusive of children under the age of ten (10) years who reside at the home, for periods of less than twenty-four (24) hours per day, while the parents or guardians are away, and is licensed for such use by the State Department of Community Care Licensing.

B. Uses as specified in the zoning district regulations C. In the commercial and industrial districts, temporary outdoor commercial events consisting of the outdoor promotional display or sale of merchandise customarily sold on the premises by a permanently established business. Also included in this category are multiple vendor events such as arts and crafts fairs, holiday boutiques, and the like, when held on the premises of a developed commercial or industrial site. Such events shall include the display of goods typically sold on the site of the event. This category is not intended to apply to activities conducted by nonprofit or charitable institutions in the City nor is it intended to permit the placement of individual vendor operations such as hot dog carts, produce trucks, and the like. Events included within this category shall comply with the provisions of the administrative use permit procedures and shall comply with the following regulatory conditions and parameters:

1. These events shall be conducted on private property located in commercial or industrial zones with the written approval of the property owner. Verification of the property owner’s approval shall be submitted along with the application for administrative use permit.

2. These events shall be conducted on the site of developed commercial or industrial projects and shall not be permitted on vacant parcels.

3. Events permitted within this definition shall have maximum duration of five consecutive days.

4. At least five (5) calendar days prior to the event, the applicant shall submit a five hundred dollar ($500.00) deposit to the City to ensure adequate cleanup of the site following termination of the event.

5. The applicant shall submit a site plan as part of this application to the Economic and Community Development Department detailing the parking provision for the event, ingress and egress routes, and adequate emergency vehicle access as deemed appropriate by the City.

6. The design, placement and construction of any temporary structures to be erected on the site of the event shall be subject to the review and approval of the City. If necessary, detailed structural and electrical drawings shall be submitted to the Building Department for review and approval prior to the erection of any structures on the site.

7. The applicant shall submit a detailed statement of use at the time of application filing to the Economic and Community Development Department which includes a description of City Council/RSA Agenda 153 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

the event and the types of activities to be held or goods to be sold on the site, the hours and days of the event, the number and the types of vendors participating, and any additional information deemed necessary by the Director.

8. Any signs or outdoor advertising structures erected to promote an event shall be in accordance with the regulations specified in Chapter 18.30 of this title.

9. Additional conditions regulating the conduct of the event may be placed on an application approved by the Zoning Administrator if deemed necessary to ensure the orderly and safe conduct of the event and to mitigate potential nuisances emanating from the event.

18.54.140 Administrative use permit to run with land.

An administrative use permit granted pursuant to the provisions of this chapter shall run with the land and shall continue to be valid upon a change of ownership of the site or structure which was the subject of the administrative use permit application, as long as the approved activity is continued. However, should the activity approved by the administrative use permit be discontinued for a consecutive period of six (6) months, the administrative use permit shall be deemed to be expired and shall become null and void, with the exception of Seasonal Sales Lots. Upon expiration, further continuation of the activity on-site will require approval of a new administrative use permit application.

Chapter 18.72 – Administrative Site Development Review

18.72.030 Applicability.

The administrative site development review procedure shall apply to the following types of projects in the specified districts:

A. RS Districts, R 5000, 511 District. One- and two-story single-family dwellings, second-story additions, modifications to one- and two-story single family dwellings that result in the removal of fifty percent (50%) or more of the perimeter walls of the existing dwelling, any exterior additions or alterations to a semi-detached single-family dwelling, manufactured housing units, accessory structures over four hundred fifty (450) square feet in area, decks and balconies over thirty (30) inches above ground, accessory structures which propose water or sewer utility connections, changes to the street-facing façade(s) of a building that is eligible to be included in the City’s Landmark and Historic Preservation Overlay Zone, and minor changes to approved projects.

B. H-District. Notwithstanding Section 18.76.020, proposed uses in an H-District may be reviewed under this chapter upon a determination by the Director that the project is a minor project, such as one- and two-story single-family dwellings, second-story additions, any exterior additions or alterations to a semi-detached single-family dwelling, manufactured housing units, accessory structures over four hundred fifty (450) square feet in area , decks and balconies over thirty (30) inches above ground, accessory structures which propose water or sewer utility connections, satellite dish antennas, and minor changes to approved projects.

C. RM Districts. In all district classifications, minor projects which modify existing developments, including, but not limited to, such products as the addition of accessory structures and City Council/RSA Agenda 154 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

modification of landscaping and/or parking and circulation areas, roof or mechanical equipment visible from off-site, aboveground utility installations and minor changes to approved projects.

D. Landmark and Historic Preservation (LHP) Overlay Zone. Second story additions to historical residences, exterior remodel or redesign of a historic residence, and new accessory structures over four hundred fifty (450) square feet in area in a historic district.

E. Commercial, Industrial and other zoning districts not listed above. In all district classifications, minor projects which modify existing developments, including, but not limited to, such projects as the addition of accessory structures and modification of landscaping and/or parking and circulation areas, buildings in the CUL district with conceptual approval, roof or mechanical equipment visible from off-site, aboveground utility installations, small containers for collection of recycled products such as reverse vending machines, outdoor coin operated vending machines through which a physical product is rendered, but not including periodical or newspaper dispensers; and minor changes to approved projects.

F. New construction as specified in the zoning district regulations.

18.72.040 Limitations.

A. If the Zoning Administrator determines that any of the following conditions exist, the application shall be referred to the Planning Commission for review at a public hearing and be subject to the findings listed in Section 18.72.070 and the appeal process listed in Section 18.52.088.

1. In the opinion of the Zoning Administrator, the proposed project is or will be a matter of public interest or controversy.

2. Major additions or modifications to buildings located in the CUL zoning that were subject to ASD review previously.

B. If the Zoning Administrator determines that any of the following conditions exist, the application shall be reviewed pursuant to the provisions of Chapter 18.76, Site Development Review, rather than this chapter:

1. In the opinion of the Zoning Administrator the project will have cumulative impacts as defined in Section 18.72.020.

2. The proposed project is not categorically exempt from the requirements of the California Environmental Quality Act (CEQA).

3. In the opinion of the Zoning Administrator, the proposed project is or will be a matter of major public interest or controversy.

4. In the opinion of the Zoning Administrator the proposed project does not clearly fall within a designated category for which administrative site development review is allowed.

5. In the opinion of the Zoning Administrator, the proposed use may cause the emission of dangerous or objectionable noise, odors, lights, dust, smoke or vibrations, or any other impact which is a matter of public concern or controversy.

City Council/RSA Agenda 155 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

6. The application is for construction of single-family dwellings, including manufactured housing, and more than one application is filed in a twenty-four (24) month period on parcels that are contiguous to each other and under the same ownership.

C. The applicant may, at their discretion, make application for site development review pursuant to the provisions of Chapter 18.76

18.72.050 Application, fees and exhibits.

A. An application for an administrative site development review shall be made to the Zoning Administrator on a form prescribed by the Director which shall include the following data:

1. Name and address of the applicant;

2. Statement that the applicant is the owner of the property or is the authorized agent of the owner;

3. Address or description of the property;

4. Statement indicating the precise manner of compliance with each of the applicable provisions of this title together with any other data pertinent to the findings prerequisite to the granting of an administrative site development review prescribed in this chapter.

B. The application shall be accompanied by the items identified by the Formal Application Checklist as prescribed by the Director.

C. The application shall be accompanied by a fee in an amount established by resolution of the City Council.

D. All applications for administrative site development review shall be filed with the Zoning Administrator for review and approval or disapproval prior to the issuance of building permits.

18.72.080 Zoning Administrator decision and appeals.

The Zoning Administrator may approve, conditionally approve, or disapprove applications for administrative site development review or refer an administrative site development review application to the Planning Commission. Decisions of the Zoning Administrator and appeals of such decisions shall be made in accordance with the provisions of Section 18.52.087. 18.72.100 Administrative site development review approval extension.

A. An administrative site development review approval may be extended one time for an additional period of time not to exceed one (1) year. Such request for extension must be submitted in writing to the Zoning Administrator no later than ten (10) business days prior to the expiration date of the administrative site development review approval. The request for extension shall be accompanied by a fee in an amount established by resolution of the City Council. The Zoning Administrator may grant or deny an application for extension of an administrative site development review approval. The Zoning Administrator may grant an extension if he or she finds that there has been no substantial change in the facts and circumstances present when the original application was approved.

City Council/RSA Agenda 156 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

B. Upon expiration of the administrative site development review extension, the project shall be deemed to be expired and shall become null and void. Upon expiration, approval of a new administrative site development review application shall be required prior to commencing with the project.

Chapter 18.100 - 511 AREA DISTRICT

18.100.040 Permitted and conditional uses.

A. Residential Specific Plan Designations.

Uses R3-6 R3-10 R5-10 R7-10
Single-family dwelling, detached P P P P
Single-family dwelling, detached reduced lot – P* P* P
Single-family, semiattached – P P P
Single-family, zero lot line P P P P
Two-family dwelling (attached units) – C* C* C
3-4 family dwellings (attached units) – C* C* C
Accessory structures consistent with Section 18.32.020(I) P P P P Agriculture consistent with Sections 18.32.020(F) and (O) P P P P Home occupations consistent with Section 18.32.020(G) P P P P Swimming pools consistent with Section 18.32.020(H) P P P P Temporary subdivision sales office consistent with
Section 18.32.020(N)

P P P P
Accessory dwelling unit consistent with Chapter 18.34 P P P P Small family child care home# P P P P
Large family child care home# P P P P
Community education C C C C
Community assembly C C C C
Religious assembly C C C C
Intermediate care facility P P P P
P = Permitted uses.

C = Conditional use, subject to a use permit per Chapter 18.56. – = Not permitted.
* Only for areas identified as appropriate for higher density on the Specific Plan. # = Subject to administrative site development review approval as stated in Chapter 18.72 of this title.

B. Open Space Specific Plan Designation.

1. Permitted uses: Natural wildlife sanctuaries and habitat, water supply lands, flood control management, excluding silt disposal, and plant nurseries and crop production. Permitted uses shall not adversely affect wetlands/habitat areas.

2. Conditional uses: Park and recreational activities, outdoor nature laboratories, interpretive centers, low intensity educational, charitable, research, and philanthropic uses, essential service facilities, and silt disposal. Conditional use shall not adversely affect wetland/habitat areas.

City Council/RSA Agenda 157 Tuesday, September 27, 2022 AT-22-001 and AT-22-002 Zoning Text Amendments
Exhibit B (Redlines) - September 13, 2022

C. Park Specific Plan Designation.

1. Permitted uses: Active outdoor recreational uses, essential service facilities, and passive park and recreational activities.

2. Conditional uses: Outdoor nature laboratories, natural wildlife sanctuaries and interpretive center.

City Council/RSA Agenda 158 Tuesday, September 27, 2022 Agenda Item
DATE: 9/27/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT TWO RESOLUTIONS: 1) APPROVING AN AMENDMENT TO THE

BENEFITS FOR THE POLICE OFFICER TRAINEE AND POLICE CADET POSITIONS;AND 2) ADOPT A RESOLUTION APPROVING AN AMENDMENT

TO THE CLASSIFICATION PLAN TO ELIMINATE THE POLICE RESERVE

AND PER DIEM POLICE DISPATCHER POSITIONS AND APPROVING AN AMENDMENT TO THE CITY’S COMPENSATION AND SALARY SCHEDULE

IN CONFORMANCE WITH CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5
Staff recommends that the City Council adopt two resolutions: 1) a resolution approving an amendment to the benefits for the Police Officer Trainee and Police Cadet positions; and 2) adopt a resolution approving an amendment to the Classification Plan to eliminate the Police Reserve and Per Diem Police Dispatcher positions and approving an amendment to the compensation and salary schedule effective October 3, 2022.

STRATEGIC PLAN ALIGNMENT
This program supports Goal B. Governance and Organization Effectiveness of the strategic plan in aligning the provision of critical city services with current staffing levels.

BACKGROUND
Staff recommends removing two classifications of Police Reserve and Per Diem Police Dispatcher from the Classification Plan as both positions are no longer needed. Both positions are unrepresented. The remaining unrepresented Police Department positions include Police Officer Trainee (full-time) and Police Cadet (part-time).

The changes to the benefits for the Police Officer Trainee and Police Cadet positions seek to provide clarification and consistency among benefit offerings for employees in the Police Department. It further seeks to offer a more competitive benefit plan for these full-time and part-time entry level positions.

DISCUSSION
City Council/RSA Agenda 159 Tuesday, September 27, 2022 The Police Officer Trainee is a full-time, non-sworn, trainee level classification that provides transition into the position of a sworn Police Officer. Police Officer Trainees are hired into this full-time, non-sworn, civilian position for the period prior to and during the time they are assigned to a Commission on Peace Officer Standards and Training (POST) certified police academy.

Staff recommends providing the following benefits to Police Officer Trainees equivalent to the benefits provided to Sworn positions pursuant to the Union City Police Officers’ Association (POA) Memorandum of Understanding (MOU), with the exception of CalPERS retirement benefits which will be equivalent to the CalPERS retirement benefits provided to Non-Sworn POA positions:

CalPERS Retirement (Sections 3.2, 3.3 and 3.4)
The following benefits:
o Medical/Dental/Vision/Cash In-Lieu (Sections 5.1 and 5.4): Up to $2,000 toward premiums o Life Insurance (Section 5.2)
o Disability Insurance (Section 5.3)
o Holiday Leave/Pay (Section 4.9 for Sworn Employees)
o Sick Leave (Sections 4.1 through 4.8): 3.69 per pay period/96 hours per year The Police Cadet is a part-time, non-sworn classification that assists police personnel in a variety of operations in order to gain practical knowledge of law enforcement.

Staff recommends providing the following benefits to Police Cadets equivalent to the benefits provided to NonSworn positions pursuant to the Union City Police Officers’ Association (POA) Memorandum of Understanding (MOU), prorated based on their part-time position’s equivalency to a full-time position:

CalPERS Retirement (Sections 3.2, 3.3 and 3.4)
The following benefits:
o Medical/Dental/Vision/Cash In-Lieu (Sections 5.1 and 5.4) o Life Insurance (Section 5.2)
o Disability Insurance (Section 5.3)
o Holiday Leave/Pay (Section 4.9 for Non-Sworn Employees) o Sick Leave (Sections 4.1 through 4.8): 3.69 per pay period/96 hours per year Additionally, the Police Cadet positions willcontinue to receive an annual uniform allowance of four hundred dollars ($400.00) made in twenty-six (26) equal payments coinciding with each pay period. New employees would receive an initial uniform allowance of two hundred thirty-five dollars ($235.00) and then begin receiving the annual uniform allowance on the first pay period following July 1 after hire.

FISCAL IMPACT
The estimated cost of the amendments to the benefits for the unrepresented Police Department positions (3 Cadets and 7 Police Officer Trainees) is projected to be up to $138,600 annually.

RECOMMENDATION
Staff recommends that the City Council adopt two, attached resolutions: 1) approving an amendment to the benefits for the Police Officer Trainee and Police Cadet positions; and 2) adopt the attached resolution approving an amendment to the Classification Plan to eliminate the Police Reserve and Per Diem Police Dispatcher positions and approving an amendment to the compensation and salary schedule effective October 3, 2022.

Prepared by:

City Council/RSA Agenda 160 Tuesday, September 27, 2022 Lilybell Nakamura, Human Resources Director
Submitted by:

Joan Malloy, City Manager
ATTACHMENTS:

Description Type
Resolution for Police Reserve and Per DiemDispatcher Resolution Resolution for Police Officer Trainee and Cadet Positions Resolution City Council/RSA Agenda 161 Tuesday, September 27, 2022 RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING AN AMENDMENT TO THE

CLASSIFICATION PLAN AND SALARY SCHEDULE TO

ELIMINATE THE POSITIONS OF POLICE RESERVE

AND PER DIEM POLICE DISPATCHER IN

CONFORMANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5
WHEREAS, the City has undertaken an inquiry and recommends that the City eliminate the positions of Police Reserve and Per Diem Police Dispatcher (the “Positions”); and
WHEREAS, the City currently contracts with the City of Fremont for dispatch services and thus does not employ any police dispatchers and no longer utilizes police reserves; and
WHEREAS, the Positions are unrepresented positions within the City; and WHEREAS, the City Council has considered the proposed elimination of the Positions and determined that their elimination meets the requirements of the City of Union City Personnel Rules and are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the elimination of the Positions including any necessary revisions to the Classification Plan, effective October 3, 2022; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves an amendment to the salary schedule to remove the Positions, effective October 3, 2022.

City Council/RSA Agenda 162 Tuesday, September 27, 2022 RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING AN AMENDMENT TO THE

BENEFITS FOR THE POLICE OFFICER TRAINEE AND

POLICE CADET POSITIONS
WHEREAS, the City has, through various previous resolutions and City Council authorizations, approved compensation and benefits for the unrepresented Police Officer Trainee and Police Cadet positions (the “Positions”); and WHEREAS, the City Council desires to amend the existing benefits for the Positions; and
WHEREAS, the City Council finds that the proposed benefits for the Positions are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves and adopts the following benefits for the Positions, effective October 3, 2022, and authorizes the City Manager to take such further actions as may be necessary to implement the benefits:

1. Police Officer Trainees shall receive the following benefits provided to Sworn positions outlined in the Union City Police Officers’ Association (POA) Memorandum of Understanding (MOU), January 1, 2022 to December 31, 2024, with the exception of CalPERS retirement benefits which will be equivalent to the CalPERS retirement benefits provided to Non-Sworn POA position:
 CalPERS Retirement (Sections 3.2, 3.3 and 3.4)
 The following benefits:
o Medical/Dental/Vision/Cash In-Lieu (Sections 5.1 and 5.4). o Life Insurance (Section 5.2)
o Disability Insurance (Section 5.3)
o Holiday Leave/Pay (Section 4.9 for Sworn Employees)
o Sick Leave (Sections 4.1 through 4.8).

2. Police Cadets shall receive the following benefits provided to Non-Sworn positions outlined in the Union City Police Officers’ Association (POA) Memorandum of Understanding (MOU), January 1, 2022 to December 31, 2024, prorated based on their part-time position’s equivalency to a full-time position:
 CalPERS Retirement (Sections 3.2, 3.3 and 3.4)
 The following benefits:
o Medical/Dental/Vision/Cash In-Lieu (Sections 5.1 and 5.4) o Life Insurance (Section 5.2)
o Disability Insurance (Section 5.3)
o Holiday Leave/Pay (Section 4.9 for Non-Sworn Employees) o Sick Leave (Sections 4.1 through 4.8).

City Council/RSA Agenda 163 Tuesday, September 27, 2022

3. Police Cadets shall also receive the following:
 An annual uniform allowance of four hundred dollars ($400.00). o Uniform allowance payments shall be made in twenty-six (26) equal payments coinciding with each pay period.
 New employees shall receive an initial uniform allowance of two hundred thirtyfive dollars ($235.00) and begin receiving the annual uniform allowance on the first pay period after July 1 following hire.

City Council/RSA Agenda 164 Tuesday, September 27, 2022 Agenda Item
DATE: 9/27/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CARMELA CAMPBELL, ECONOMIC & COMMUNITY DEVELOPMENT

DIRECTOR
SUBJECT: PUBLIC HEARING AND ADOPT A RESOLUTION APPROVING THE 2021- 2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER) AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE
2021-2022 CDBG CAPER TO THE U.S. DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT
Staff recommends that the City Council hold a public hearing on the 2021-2022 Community Development Block Grant (“CDBG”) Consolidated Annual Performance and Evaluation Report (“CAPER”) and adopt a resolution (Attachment 1) approving the 2021-2022 CAPER (Exhibit A) authorizing its submittal to the U.S.

Department of Housing and Urban Development (“HUD”).

STRATEGIC PLAN ALIGNMENT
This agenda item is not in alignment with a specific goal or strategy but is required reporting in order to continue to receive Federal Block Grant funding, which supports the City's overall mission to create and provide effective, quality services that foster high quality of life and economic vitality.

BACKGROUND
Union City receives CDBG funding on an annual basis from HUD. In addition, the City receives HOME Investment Partnership Program (“HOME”) funds annually through participation in the Alameda County HOME Consortium. As part of the requirements to receive this funding, the City must prepare and submit a CAPER to HUD every year. The CAPER describes how CDBG and HOME funded activities addressed the City’s housing and community development needs and compares its accomplishments to the goals the City set in the FY 2021-2022 Annual Action Plan. The CAPER also provides a comprehensive accounting of all CDBG and HOME funds allocated and expended during FY 21-22.

City Council/RSA Agenda 165 Tuesday, September 27, 2022

DISCUSSION
In FY 21-22, the City expended a total of $531,433,21 in CDBG funding and $113,904.93 in CDBG administration funds to cover staff time and consultant time. There was also additional draw requests of CDBG funds to cover prior year expenditures for FY 20-21 totaling $200,888.30 for a total expenditure of $846,226.44 in CDBG funds. The City also supplemented CDBG funds by expending $31,432.00 in HOME funds to support the Fremont Stay Housed Program and $231,320.24 in General Fund dollars to support public service programs. In total, the City has spent $1,108,978.68 in FY 21-22 CDBG, HOME, and General Funds on housing and community development related activities. See below for a detailed overview of the activities funded and number of Union City residents and businesses assisted.

Public Services
The City spent CDBG funds General Fund dollars to support eleven (11) public service programs.

Organization Program
Funding Source
# of Union City Residents
Assisted
Abode Services Shelter and Family
Services
CDBG 5
ECHO Fair Housing,
Tenant/Landlord
Counseling
CDBG 112
Union City
Family Center
General Social
Services
CDBG 1,512
Kidango, Inc Meals for Low
Income Families
CDBG 38
Spectrum
Community
Services
Senior Health
Initiative
CDBG 152
Abode Services Shelter and Family
Services
General Fund 5
Centro de
Servicios -
Decoto
General Social
Services
General Fund 8,096
City of Fremont Senior Support General Fund 22
Community
Resources for
Independent
Living
Housing and
Independent Living
Skills
General Fund 53
ECHO Housing Fair Housing,
Tenant/Landlord
Cousneling
General Fund 29
LegalAssistance
for Seniors
Legal Services General Fund 22
City Council/RSA Agenda 166 Tuesday, September 27, 2022 Tiburcio
Vasquez Health
Center
Health Center General Fund 2,140
Microenterprise Assistance
The City utilized CDBG funds to support the Community Child Care Council (4Cs). They provided microenterprise assistance to seven low-income, in-home childcare providers.

Housing Rehabilitation
The City expended CDBG funds to implement the City’s Housing Rehabilitation Program, which provides repair and rehabilitation grants to low-income homeowners. This year the program provided 18 minor home repair grants. The types of rehabilitation funded by this program included: the installation of shower grab bars, repair subfloors in bathrooms and bedrooms, replace toilet with ADA height toilet, install smoke alarms, repair sealing around windows, repair front steps, and water heater replacement. The average cost of the repair per home was $3,209.

Road to Recovery Small Business Assistance Program
The City allocated CARES Act CDBG-CV and CDBG-EN funds to the small business assistance program in order to help businesses that were impacted by the COVID-19. The program assisted four businesses with back rent owed and in total has assisted 22. There was no requirement to expend all of the allocated CDBGCV funds in one year and the City’s program is continuing to review small business applications and will continue to disburse funds through July 2023.

Residential Rental Assistance Program
The City allocated CARES Act CDBG-CV funds to assist residents who were struggling to pay rent due to the COVID-19 pandemic. The program expended CDBG-CV funds and assisted 38 residences representing 147 residents.

Tenant Based Rental Assistance
Union City allocated its HOME funds from the Alameda County HOME Consortium to Fremont’s Stay Housed Program. This is a Tenant Based Rental Assistance (TBRA) program that assists individuals and families in securing and/or staying housed by providing them with rental subsidies. The program provided rental assistance to four Union City families. This program provides rental assistance for up to 24 months for low-income families at risk of homelessness to help with their long-term housing options. The program also enrolls participants in the self-sufficiency program Sparkpoint to help achieve long-term financial stability.

CAREavan
The City expended CARES Act CDBG-CV funds in FY 21-22 to support the CAREavan program, which resulted in assisting 41 residents in need of safe parking. The program provides safe parking for families and residents experiencing homelessness and living out of their vehicle.

OldAlvarado/Cesar Chavez Park Capital Improvements
The City spent CDBG funds on capital improvements to support the Old Alvarado/Cesar Chavez Park Improvement project. The project includes ADA improvements throughout the park including improvements to the picnic/BBQ area, installing ADA compliant outdoor furniture, resurfacing pathways, and replacing the playground. CDBG funding was specifically used to purchase a large portion of the new picnic and BBQ equipment and play structures that will replace the existing. The project is anticipated to be completed in the next few months.

Administration
City Council/RSA Agenda 167 Tuesday, September 27, 2022 The City spent CDBG funding on administration of both programs, which primarily covered staff costs.

FISCAL IMPACT
There is no impact to the General Fund as a result of receiving this report.

RECOMMENDATION
Staff recommends that the City Council hold the public hearing on the 2021-2022 CAPER and adopt the attached resolution (Attachment 1) approving the 2021-2022 CAPER (Exhibit A) and authorizing the City Manager to submit the CAPER to HUD.

Prepared by:

Francisco Gomez Jr., Housing and Community Development Manager Submitted by:

Francisco Gomez Jr., Housing and Community Development Manager ATTACHMENTS:

Description Type
Resolution-Approving FY2021-2022 CAPER Resolution
Exhibit A - 2021 Union City CAPER Exhibit
Power Point Attachment
City Council/RSA Agenda 168 Tuesday, September 27, 2022 1 RESOLUTION NO. XXXX-22

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING THE 2021-2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE 2021-2022 CDBG CAPER TO THE U.S. DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT
WHEREAS, the City receives Community Development Block Grant (“CDBG”) funding on an annual basis from the U.S. Department of Housing and Urban Development (“HUD”) and the City receives HOME Investment Partnership Program (“HOME”) funds annually through participation in the Alameda County HOME Consortium; and WHEREAS, as part of the requirements to receive this funding, the City must prepare and submit a Consolidated Annual Performance and Evaluation Report (“CAPER”) to HUD every year; and
WHEREAS, the CAPER describes how CDBG and HOME funded activities addressed the City’s housing and community development needs and compares its accomplishments to the goals the City set in the FY 2021-2022 Annual Action Plan. The CAPER also provides a comprehensive accounting of all CDBG and HOME funds allocated and expended during FY 2021-2022; and
WHEREAS, in FY 21-22, the City spent a total of $531,433.21 in CDBG funding; and WHEREAS, the City supplemented CDBG funds by spending $31,432.00 in HOME funds to support the Fremont Stay Housed Program and spending $231,320.24 in General Fund dollars to support public service programs; and
WHEREAS, in FY 21-22, the City used CDBG, HOME and General Fund dollars to support public services programs, a microenterprise assistance program, a capital improvement project, and a housing rehabilitation program. The City also used CDBG funds for program administration.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby approve the 2021-2022 CAPER, attached hereto as Exhibit A, which is incorporated herein by reference; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City does hereby authorize the City Manager, or his or her designee, to submit the CAPER to HUD.

City Council/RSA Agenda 169 Tuesday, September 27, 2022 2 ADOPTED, _____________, 2022, by the City Council of the City of Union City, by the following vote:

AYE:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________ City Clerk City Attorney
City Council/RSA Agenda 170 Tuesday, September 27, 2022 DRAFT
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)

CONSOLIDATED ANNUAL

PERFORMANCE AND

EVALUATION REPORT
(CAPER) FY 21-22
City of Union City
City Council/RSA Agenda 171 Tuesday, September 27, 2022 DRAFT
CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Contents
CR-05 - Goals and Outcomes ........................................................................................................................ 3 CR-10 - Racial and Ethnic composition of families assisted.......................................................................... 9 CR-15 - Resources and Investments 91.520(a) ...........................................................................................10 CR-20 - Affordable Housing 91.520(b)........................................................................................................12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ....................................14 CR-30 - Public Housing 91.220(h); 91.320(j)...............................................................................................18 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ........................................................................................19 CR-40 - Monitoring 91.220 and 91.230.......................................................................................................21 CR-45 - CDBG 91.520(c) ..............................................................................................................................24 City Council/RSA Agenda 172 Tuesday, September 27, 2022 DRAFT
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

In Program Year 2021 (PY21), the City of Union City received a Community Development Block Grant (CDBG) entitlement (EN) grant of $596,067 and receipted $103,535 of program income (PI). During PY21, the City was successful in drawing down enough of this money to meet the timeliness test. This program year represents the second year of the 2020-2024 Consolidated Plan. During the year, Union City used CDBG funds for various activities that helped benefit low-moderate income people throughout the City. Some of those activities include funding social service programs. Spectrum Community Services received funding for their Senior Nutrition Program, while Abode Services received funding to provide shelter and services to the homeless. The City used CDBG funding to support Eden Council for Hope and Opportunity (ECHO) Housing’s fair housing and tenant/landlord counseling programs, as well as the Community Child Care Council (4Cs) of Alameda County to provide microenterprise assistance to in-home child care providers. The combination of CDBG funding and money leveraged from the City’s General Fund allowed 11 social service providers to receive funding this program year. The City also allocated CDBG funding to the Alameda County Healthy Homes Department to implement a Minor Home Repair Grant Program. This program provides repair and rehabilitation grants to low income homeowners. This year the program completed 18 minor home repair projects using CDBG funding.

Union City is a member of the Alameda County HOME Consortium (“Consortium”). The Consortium consists of the cities of Alameda, Fremont, Hayward, Livermore, Pleasanton, San Leandro, Union City, and the Urban County. As a part of the Consortium, the City receives a HOME allocation each year. For PY21, the City allocated its $139,428 HOME allocation to Fremont’s Stay Housed Program. This is a Tenant Based Rental Assistance (TBRA) program that assists individuals and families in securing and/or staying housed by providing them with rental subsidies. So far, the program has been successful in providing rental assistance to 4 Union City families.

In PY21, the City allocated $356,144 towards a public facilities capital improvement project at Old Alvarado/Cesar Chavez park. The City plans to use CDBG funds to undertake design and construction/rehabilitation services with the park for park improvements. The project will consist of rehabilitating the two adjacent parks with renovation of the grounds with new landscaping and irrigiation, placement of grass in dirt areas and shrubs and trees in planting pockets, repair and modification to pedestrian pathways to rehabilitate damaged asphalt and resolve non-ADA compliant grades, repaint historic gazebo, repair and installation of railed fencing, removal and replacement of playground surfacing, rehabilitate and modify the existing picnic area and furniture which will be replaced with new barbeques, trash cans, ADA compliant benches, picnic tables and drinking fountains, create a shade structure, add lighting and play areas for volleyball, badminton, and/or bocce ball. The work City Council/RSA Agenda 173 Tuesday, September 27, 2022 DRAFT
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
will involve removing existing trees, replanting new trees, and replacing the top surface of the picnic area with new asphalt. The project is still on going and should be completed by the end of Fall 2022.

The City also allocated $200,000 in CDBG funds for PY21 to help support a Small Business Assstance Program, for small businesses who are still facing hardships due to the economic effects of the Corornavirus. The program was able to provide grant awards to 4 small businesses. One issue that the program has faced is that many of the applicants have been overwhelmed and unable to communicate properly in order to finalize the approval of their applications. Staff is continuing to work with applicants who have submitted a completed application to finalize its review and receive
Due to the COVID-19 pandemic, 2021 has still been an especially difficult year for everyone around the world. In response to COVID-19, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law which made available $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds. The City of Union City received a CDBG-CV allocation of $779,418 and used it to fund various programs to assist its residents during the health crisis. A portion of the funding went to the the CAREavan program, which provides families and/or individuals who have been displaced and are temporarily homeless/living in their vehicles with a safe place to park overnight. The City also funded a Residential Rental Assistance Program which provided vital emergency payments to residents for rental assistance in order to keep them housed and prevent homelessness. Lastly, the City funded the Road to Recovery Small Business Assistance Program which helped to support small businesses who were facing financial hardship due to economic effects of the Coronavirus by helping them pay for rent, as well as costs associated with increasing health safety precautions at the business location. The CARES Act funding has not yet been fully expended, and each of these programs are currently still underway.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

City Council/RSA Agenda 174 Tuesday, September 27, 2022 DRAFT
CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Fund
Economic
Development
Non-Housing
Community
Development
CDBG: $ Jobs created/retained Jobs 40 8

20.00%
Fund
Economic
Development
Non-Housing
Community
Development
CDBG: $ Businesses assisted
Businesses
Assisted
30 19

63.33%
28 0

0.00%
Improve
Public
Facilities
Non-Housing
Community
Development
CDBG: $
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
2 0

0.00%
1680 0

0.00%
Increase
Availability of
Supportive
Housing
Affordable
Housing
CDBG: $ /
HOME
Consortium:
$
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted
50 29

58.00%
Increase
Availability of
Supportive
Housing
Affordable
Housing
CDBG: $ /
HOME
Consortium:
$
Tenant-based rental
assistance / Rapid
Rehousing
Households
Assisted
100 4

4.00%
20 0

0.00%
Promote
Production,
Rehabilitation,
and Preservati
Affordable
Housing CDBG: $ Homeowner Housing Rehabilitated
Household
Housing
Unit
50 31

62.00%
10 18
180.00%
City Council/RSA Agenda 175 Tuesday, September 27, 2022 DRAFT
CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
Reduce
Homelessness
Homeless CDBG: $
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
100 18

18.00%
0 5
Reduce
Homelessness
Homeless CDBG: $ Homeless Person
Overnight Shelter
Persons
Assisted
0 0 0 0
Reduce
Homelessness
Homeless CDBG: $
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0 0 0
Reduce
Homelessness
Homeless CDBG: $ Homelessness
Prevention
Persons
Assisted
100 0

0.00%
10 0

0.00%
Reduce
Housing
Discrimination
Affordable
Housing CDBG: $
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
0 0 80 0

0.00%
Reduce
Housing
Discrimination
Affordable
Housing CDBG: $
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted
100 112
112.00%
Support Public
Service
Programs
Non-Housing
Community
Development
CDBG: $
Public service
activities other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
1750 4451
254.34%
1092 2708
247.99%
Support Public
Service
Programs
Non-Housing
Community
Development
CDBG: $ Homeless Person
Overnight Shelter
Persons
Assisted
0 0
City Council/RSA Agenda 176 Tuesday, September 27, 2022 DRAFT
CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
Support Public
Service
Programs
Non-Housing
Community
Development
CDBG: $
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The PY21 activities addressed the priority goals set forth in the City's 2020-2024 Consolidated Plan. The Consolidated Plan focused on the following seven goals.

1. Promote Production, Rehabilitation, and Preservation of Affordable Housing • The Minor Home Repair Grant Program provided repair and rehabilitation grants to 18 low income homeowners.

1. Reduce Housing Discrimination
• ECHO Fair Housing assisted 112 Union City residents by providing fair housing services for tenants and landlord including mediation and counseling services, fair housing testing, and education/outreach.

1. Reduce Homelessness
• Abode Services assisted 10 Union City residents by providing shelter, meals, case management, and housing search services to homeless adults and children.

1. Increase Availability of Supportive Housing
• The City assisted residents who have been struggling financially due to the COVID-19 pandemic through its Residential Rental Assistance Program by providing them with payments in order to keep them housed. In PY21, the program assisted 29 residents and is ongoing. • The City allocated its HOME funding to the Stay Housed Tenant-Based Rental Assistance Program which provides rental assistance to City Council/RSA Agenda 177 Tuesday, September 27, 2022 DRAFT
CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
residents at or below 60% of area median income (AMI). In PY21 this program assisted 4 households.

1. Improve Public Facilities
• The City funded 1 public facility improvement project in PY21, the public facilities capital improvement project at Old Alvarado/Cesar Chavez park. The City plans to use CDBG funds to undertake design and construction/rehabilitation services with the park for park improvements.

1. Support Public Service Programs
• The Union City Family Center assisted 2,708 residents by providing services such as provides emergency food, clothing, health insurance enrollment, on-site social services, referrals, information, etc. The program also has family liaisons at every school site in the New Haven Unified School District.
• Kidango, Inc assisted 917 residents by providing meals for low income families facing food insecurity and with no access to healthy meals in PY21.
• Spectrum Community Services administered the Senior Nutrition Program which provides free meals daily to low-income seniors. The program assisted 172 seniors in PY21.
• The CAREavan Program provided safe overnight parking to 41 persons living in their cars.

1. Fund Economic Development
• The Community Child Care Council (4Cs) of Alameda County administered their microenterprise assistance program which provides business support, education, technical assistance, and incentives to help Union City residents launch and operate in-home, family childcare businesses. In PY21, the program helped 7 residents start their own businesses. • The Road to Recovery Small Business Assistance Program supports small businesses who are facing financial hardship due to economic effects of the Coronavirus. The program has assisted 3 more businesses for PY 21, 22 businesses so far and is ongoing.

In addition to the CDBG funded projects listed above, the City allocated money from its General Fund to support Centro de Servicios, City of Fremont – Senior Support, Community Resources for Independent Living, Legal Assistance for Seniors, and the Tiburcio Vasquez Health Center.

City Council/RSA Agenda 178 Tuesday, September 27, 2022 DRAFT
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG
White 1,451
Black or African American 176
Asian 636
American Indian or American Native 37
Native Hawaiian or Other Pacific Islander 402
Total 2,702
Hispanic 1,315
Not Hispanic 1,387
Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
The City was able to obtain demographic information of 2,702 persons served through the CDBG grant during PY21. A breakdown of all persons assisted, by demographic, is included in the table above. The total served in PY21 includes economic development efforts, fair housing efforts, and public services.

The table above doesn't show Other/Multi-Racial beneficiaries, which totaled 164 persons, 17 of which were Hispanic.

City Council/RSA Agenda 179 Tuesday, September 27, 2022 DRAFT
CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 887,626 846,226.44
Other public - federal 139,428
Table 3 - Resources Made Available
Narrative
In PY21, the City received a CDBG entitlement grant of $596,067. Combining the entitlement amount with $103,535 in program income received in PY21, the City had a total of $699,602 available to spend.

For PY21, the City has currently drawn $846,226.44 in CDBG funding.

During PY20 the City received a CARES Act CDBG-CV allocation of $779,418. The City is currently using this funding to administer programs that assist its residents during the ongoing COVID-19 health crisis.

The City has been successful in expending enough of their funds to meet the annual timeliness test over the past few years. In PY21, the City was successful again in meeting HUD’s timeliness test.

In PY21, the City had $139,428 available in HOME funds for the Fremont Stay Housed TBRA Program.

The City also leveraged $245,000 in General Fund dollars to support seven (7) public service programs.

Identify the geographic distribution and location of investments Target Area Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
City-wide 100 100
All CDBG-funded programs are
implemented on a City-wide basis
Table 4 – Identify the geographic distribution and location of investments Narrative
The City of Union City allocated all of its allocation towards city-wide activities.

City Council/RSA Agenda 180 Tuesday, September 27, 2022 DRAFT
CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The City leveraged over $300,000 in other federal and local funds to support rental assistance and public services. This includes $245,000 of money from the Union City General Fund, and $139,428 of HOME funding.

In addition to leveraging HOME and General Fund dollars, the City allowed several public service providers to operate programs out of City-owned facilities. More specifically, the City owns the Decoto and Alvarado Resource Centers where Centro de Servicios operates their programs. Legal Assistance for Seniors provided services out of the City’s Ruggieri Senior Center.

City Council/RSA Agenda 181 Tuesday, September 27, 2022 DRAFT
CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
0 0
Number of non-homeless households
to be provided affordable housing
units
10 18
Number of special-needs households
to be provided affordable housing
units
0 0
Total 10 18
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported
through rental assistance
30 28
Number of households supported
through the production of new units
0 0
Number of households supported
through the rehab of existing units
10 18
Number of households supported
through the acquisition of existing
units
0 0
Total 40 45
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The City contracted with the Alameda County Health Homes Department to administer the Minor Home Repair Grant Program in PY21. This program provides repair and rehabilitation grants to low income homeowners. The City funded this program with CDBG funds. This year the program had a goal to complete 10 minor home repair projects and completed 18 projects.

City Council/RSA Agenda 182 Tuesday, September 27, 2022 DRAFT
CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City also used multiple funding sources to administer rental assistance programs. In response to the COVID-19 pandemic, the City used CDBG and CDBG-CV funding to administer its Residential Rental Assistance Program and has assisted 28 households in PY21. The program is ongoing and is expected to continue to assist more people. The City allocated its HOME funding to the Stay Housed Tenant Based Rental Assistance program which provided vital rental assistance to 4 households during PY21.

The City's inclusionary housing policies have been at the core of the City's affordable housing development programs. The elimination of redevelopment agencies in California created a major funding shortfall for affordable housing production, as over $1 billion statewide was lost annually for affordable housing. However, both the City and Alameda County are taking efforts to create/develop new affordable housing funding sources. In November 2016, Alameda County voters passed Measure A1, which provides $580 million for affordable rental and ownership housing. The City has received an allocation of $8.7 million in Measure A1 funding. The City selected a master developer in May 2018 to develop a city-owned site into 81 affordable units. The City will be contributing the land, $6.8 million in City funds, and its $8.7 million allocation of Measure A1 funds to the project. It’s estimated this project will be completed by 2023.

Discuss how these outcomes will impact future annual action plans.

The City will continue to adjust the proposed goals and outcomes in future action plans to reflect changes in funding availability.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 8 0
Low-income 9 4
Moderate-income 1 0
Total 18 4
Table 7 – Number of Households Served
Narrative Information
The City will continue to use CDBG funding to serve primarily low-moderate income persons and households. The 4 households assisted with HOME funding were qualified as low-income.

City Council/RSA Agenda 183 Tuesday, September 27, 2022 DRAFT
CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
HOME Consortium jurisdictions continued their outreach to unsheltered persons in FY 20/21 while dealing with the COVID pandemic. With funding from the State’s Project Roomkey program has made more than 1,000 hotel rooms available for homeless and at-risk households in response to COVID-19.

Union City
In February 2022, Alameda County conducted a point in time homeless count which covered every census tract in Alameda County. The 2022 Count utilized volunteers and homeless guides to help identify those who were unsheltered. In the weeks following the 2022 Count, an in-depth survey was administered to a sample of unsheltered and sheltered homeless individuals, in order to profile their experience and characteristics. The 2022 Count recorded 9,747 people experiencing homelessness the morning of February 23, 2022, of which 7,135 or 74% are unsheltered. This represents a 22% increase in the number of homeless people countywide compared to the 2019 Count. More specifically, the 2022 Count found that there were 489 unsheltered homeless individuals and zero sheltered individuals in Union City, which represents a 361% increase in the number of homeless people compared to the 2019 Count. The 2022 Count helps give the City and County a better understanding of the demographics and needs of those experiencing homelessness, so that resources can be allocated more effectively. The full report can be found at Point-in-Time Count | EveryOneHome.org The Coordinated Entry System (CES) was launched countywide in November 2017. CES provides a standardized, countywide system to connect people experiencing homelessness to the resources available in a community. The purpose of CES is to ensure that all people who are homeless or who are experiencing a housing crisis that is likely to lead to homelessness are quickly identified, assessed and connected to housing (emergency shelters, transitional housing, rapid rehousing, and permanent supportive housing) and other assistance based on their needs and the availability of resources. CES includes a call center operated through 211, housing resource centers that disbursed throughout the County, and a standardized intake/assessment screening tool.

EveryOne Home is a community-based organization that serves as Alameda County’s Continuum of Care (CoC). EveryOne Home coordinates local efforts to address homelessness. Everyone Home and he HOME Consortium jurisdictions continued their outreach to the homeless in a number of significant ways over the last year.

There are a number of mobile health services for the homeless that have the ability to travel to the City Council/RSA Agenda 184 Tuesday, September 27, 2022 DRAFT
CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
persons who need their assistance. The Abode HOPE Program provides mobile medical and social services for homeless individuals. The program operates a mobile health van in South and East Alameda County. The program also has street outreach and support specialists. The Tri-City Health Center launched a mobile health program in June 2019 that provides free health services for homeless and those at risk of homelessness called the HealthCare Express. The Alameda County Health Care for the Homeless (ACHCH) in collaboration with the Alameda Health System (AHS) provides a mobile clinic and provides urgent care, care coordination, linkage and referrals to community resources. Staff includes a medical provider, medical assistant, social worker, registration clerk, and van driver that work to provide friendly and accessible care to those who need it most.

Addressing the emergency shelter and transitional housing needs of homeless persons As mentioned, the majority of the County’s homeless population continues to be unsheltered (74% as of the 2022 Point In Time Count (PIT)). Only 2,612 or 27% of the County’s homeless population is sheltered.

This represents a 22% increase in people experiencing homelessness. Currently, the County’s homeless system is under resourced to meet the increasing homeless population. The strategy for meeting this growing need is to utilize the Coordinated Entry System to try and resolve a person’s homelessness more quickly, especially in transitional housing, so that each bed is used to support multiple people throughout the year. Also some of the additional data from the PIT reflects that the increase in homelessness is primarily driven by a 62% increase in car/vans and 15% increase in RV occupied vehicles (3,918 people total living in vehicles, 2,318 in cars/vans and 1600 in RVs).

As a response to a growing number of homeless and displaced families in Union City, the City launched the CAREavan Safe Parking Program in June 2016 in collaboration with Union City Family Center and local community and faith-based organizations. The CAREavan Program provides families and individuals that are living in their vehicle’s a safe place to park overnight. All participating sites provide safe parking, a facility attendant, and restrooms. Additionally, some sites provide showers and toiletries, food, clothing, meal service, free Wi-Fi, and laundry. The City allocates approximately $80,000 in General Fund dollars to cover the cost of a facility attendants for the program. On average, there are 35 to 40 households utilizing the program on any given night.

To help bolster the CAREavan Program, the City has allocated more funding to the program. In response to the COVID-19 pandemic, the City received an allocation of CARES Act funding. Aproximately $120,473 of this funding has been allocated to the CAREavan Program. The City has previously allocated $60,000 of its 2020-2021 CDBG entitlement funding to the program in its 2020-2024 Consolidated Plan. The City has been approved for other funding sources through Alameda County like Homeless Housing, Assistance and Prevention (HHAP) Grant and Permanent Local Housing Allocation (PLHA) Program to help fund the CAREavan program along with General Funds from the City.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care City Council/RSA Agenda 185 Tuesday, September 27, 2022 DRAFT
CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The CoC is working with a number of publicly funded institutions of care to ensure that persons are not discharged into homelessness. The realignment housing program has housing specialists who work with persons in the County jail on their housing needs prior to their release date and is funded by Alameda County Probation Department to rapidly rehouse those who are or could become homeless. The CoC also participated actively in the Youth Transitions Planning partnership funded by Health and Human services (HHS) to ensure that no transitional age youth aging out of foster care exits to homelessness.

The partnership works to coordinate the foster care and McKinney funded housing resources to ensure youth do not fall out of housing.

Alameda County is a “housing first” continuum of care. All funded programs prioritize finding clients permanent housing as quickly as possible without any clinical pre-conditions, such as sobriety, medication compliance or utilizing a shelter or transitional housing program first. The CoC continues to expand Rapid Rehousing (RRH) and Permanent Supportive Housing (PSH) throughout the county.

In 2017, the City also adopted an eviction and harassment protection ordinance and a rent review ordinance to help provide protections to tenants who are facing unfair or unjust rent increases or evictions. Additionally, the City of Union City has used General Fund and CDBG funding to support a wide range of public service nonprofits that provide safety net services to help prevent low income individuals and families avoid homelessness. The Centro de Servicios provides legal services, food distribution, immigration counseling, and referral services. ECHO Housing provides tenant/landlord counseling and mediation which helps residents avoid evictions, extend termination notices, and negotiate reduced rent increases. Spectrum Community Services provides meals and health/mental health services to low and extremely low-income seniors. Union City Family Center operates a family resource center that provides emergency food, clothing, health insurance enrollment, on-site social services, referrals, information, etc.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The CoC is in the process of building a Housing Crisis Response System in Alameda County that prevents homelessness whenever possible, provides dignified homeless safety net services, and maintains people in permanent homes with ongoing subsidies and services. Coordinated Entry is the front door and central organizing feature of the Housing Crisis Response System. Coordinated Entry provides a standard City Council/RSA Agenda 186 Tuesday, September 27, 2022 DRAFT
CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
and transparent way for the Housing Crisis Response System to effectively identify people in Alameda County who are experiencing a housing crisis and assess their needs, then prioritize and match them to the most supportive services and housing programs for which they are eligible. To do this, EveryOne Home manages a Countywide By-Name-List, which is maintained in HMIS and governed by all applicable privacy and security policies. The BNL is the CoC’s primary focus for bringing an end to chronic homelessness. Housing navigation, emergency shelter, transitional housing, rapid-rehousing, and tenancy sustaining services are also matched to the highest priority household based on need, length of time homeless, and other vulnerability factors.

The HOME Consortium has also expanded resources for families experiencing homelessness and this can be seen as the number of homeless families has decreased despite the overall increase in homelessness in Alameda County. In 2013, 462 family households were homeless; this has declined to 170 households in 2019. One major shift that took effect during this reporting period was to convert a scattered site transitional housing program that served 47 families per year to Rapid Rehousing, which allows the program to step-down the rental subsidy amount gradually over time, allowing the subsidy funds to be spread over more families, doubling the program’s annual capacity. Providers within the Consortium have also been awarded funds to rehouse homeless families on TANF using money from the State of California award to the County Social Service Agency. ESG funds and County general funds are also assisting families.

The City received a grant from Alameda County to pay for a part time housing navigator from Abode Services to help the City’s CAREavan clients transition to permanent housing. The housing navigator provides case management services and help clients get connected to other resources. The City also received a $200,000 grant from the State Homeless Emergency Aid Program (HEAP) to further support the CAREavan program’s operating expenses and provide additional services such as a mobile hygiene unit at sites without showers and washer/dryers as well as an emergency aid fund.

To continue the CAREavan Program, the City has allocated CDBG funding to the program. In response to the COVID-19 pandemic, the City received an allocation of CARES Act funding. Approximately $120,473 of this funding has been allocated to the CAREavan Program. The City also previously allocated $60,000 of its 2020-2021 CDBG entitlement funding to the program in its 2020-2024 Consolidated Plan. The City has been approved for additional funding sources to help with homeless services through Alameda County like Homeless Housing, Assistance and Prevention (HHAP) Grant in the amount of $122,203 and Permanent Local Housing Allocation (PLHA) Program in the amount of $253,935 to help fund the CAREavan program along with General Funds from the City.

Operation Vets Home is the collaborative continuum wide effort to bring an end to veteran homelessness. Members consist of VA staff, veteran housing providers, and CoC staff.

City Council/RSA Agenda 187 Tuesday, September 27, 2022 DRAFT
CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City consults with the Housing Authority of the County of Alameda (HACA) to inform the Consolidated Plan and Strategic Plan. The Housing Authority of the County of Alameda (HACA) is a public agency that provides various housing programs throughout Alameda County. HACA also provides housing and administers the Section 8 Housing Choice Voucher Program (HCVP) and the Section 8 Veterans Affairs Supportive Housing (VASH) Voucher Program. Over 7,000 families and 3,500 housing owners participate in the Section 8 Housing Choice Voucher Program (HCVP) administered by HACA.

HACA also currently administers over 300 VASH Vouchers. The City currently has 727 vouchers being used by Union City residents. The City will continue to coordinate with HACA as the regional housing authority and public housing provider whenever possible.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
HACA promotes sufficiency and asset development of resident families and individuals by encouraging participants in the HCV program to sign up for the Family Self-Sufficiency (FSS) Program. The FSS Program is a partnership between low income families on the Section 8 Housing Choice Voucher program and the US Department of Housing and Urban Development (HUD). This five-year program helps families who are receiving rental assistance move to economic independence. These programs continued in PY21.

Actions taken to provide assistance to troubled PHAs
The Housing Authority of the County of Alameda is not currently troubled, nor has it been in recent years.

City Council/RSA Agenda 188 Tuesday, September 27, 2022 DRAFT
CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City took the following actions to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing:
• Continued to implement the City's Affordable Housing Ordinance which requires developers to provide 15% of total units as below market rate (BMR) or provide an in-lieu fee. This ordinance applies to all residential developments. The City also continued to support its existing BMR units.
• The City amended the Affordable Housing Ordinance in order to maximize the City’s ability to provide affordable housing.
• The City’s Housing Element includes goals, policies and implementation programs that support the development of affordable housing.
• The City continued to support the rehabilitation of existing housing stock by providing funding to the Minor Home Repair Grant Program.
• The City continued to investigate potential sources of funding for affordable housing. • The City continued to reduce government and public infrastructure constraints to affordable housing development through administrative support and intergovernmental cooperation.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The main obstacle the City faces in meeting underserved needs is a lack of funding for public services. In order to better leverage and utilize existing funding, the City completed a Public Services Needs Assessment Study in FY 16-17. The goals of the Study are to 1) form a foundation from which the City can make effective and beneficial decisions regarding the funding, provisions, and operations of local public service providers and 2) provide a priority needs map that can guide the City in future decisions about where to obligate public services funding and efforts. By strategically allocating resources, the City’s goals are to not just improve services for those in need but help raise the quality of life for the whole community through a commitment to fiscal responsibility and transparency. The components of the Study include a community survey, stakeholder meetings/interviews, demographic review, existing service provider review, funding strategy, recommendations, funding application, and application evaluation criteria. The Study was finalized in September 2016 and was used to inform the grant allocation process. The full Study can be found at the following link: https://www.unioncity.org/DocumentCenter/View/1678/Public-Services-Needs-Assessment--- September-2016?bidId=. The City is currently in the process of updating the Public Service Needs Assessment Study in FY22-23.

City Council/RSA Agenda 189 Tuesday, September 27, 2022 DRAFT
CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Although the City of Union City does not have a lead-based paint reduction program at this time, all federally required protocol in the identification and amelioration of lead-based paint hazards are followed as part of its Minor Home Repair Grant program. See Alameda County LEAD Program update for actions to reduce lead-based paint hazards.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City seeks to support programs and policies that are designed to effectively reduce poverty and promote self-sufficiency. Support was given to those public services that specifically address the systemic roots of poverty within the community, such as unemployment, addiction, and illiteracy.

Through CDBG and other available funding, the City will continue to support those programs that:
• Provide job training
• Provide new, well-paying jobs
• Break the cycle of drug and alcohol dependency
• Provide needed childcare for low income families
• Provide needed skills to increase the independence of emotionally or physically disabled individuals
For example, this year the City provided funding to 4C’s of Alameda County which provides microenterprise assistance to low income residents seeking to start and operate in-home childcare businesses. This provides business opportunities and job training for low income individuals while also increasing the number of childcare providers in the City.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City's departments work openly and efficiently together to further the City's goals. The City also works with social service agencies, for profit and non-profit developers, other cities, the County of Alameda, the State of California, and the Federal Government to ensure the effective delivery of services to the community. The City also participates in the Alameda County HOME Consortium and EveryOne Home.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City took following actions to enhance coordination between public and private housing and social service agencies:
• The City has worked with and continues to work with housing developers to develop extremelylow, very low and low income housing units throughout the City City Council/RSA Agenda 190 Tuesday, September 27, 2022 DRAFT
CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Continued to participate in the HOME Consortium’s Technical Advisory Committee • Encouraged collaboration and cooperation among local service providers • Continued to participate in EveryOne Home
• Continued to fund nonprofit agencies serving low income residents • Continued to build and improve relationships with local service providers • Worked with Alameda County’s Healthy Homes Department to provide housing repairs and rehabilitation throughout the community
• Continued to collaborate with the school district and faith-based organizations to operate the CAREavan program
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In PY21, the Alameda County HOME Consortium completed an Analysis of Impediments to Fair Housing Choice (AI). The City took the following actions to meet and address the policies identified in the AI.

Policy 1: Promote fair housing enforcement and outreach.

Actions: The City will continue to contract with fair housing service providers, increase resident access to fair housing services, and continue to fund housing placement services.

Policy 2: Maintain, improve, and implement local policy that supports affordable housing and fair housing.

Actions: Promote new fair housing laws, periodically review their existing inclusionary housing in-lieu fees and/or housing impact fees and jobs-housing linkage fee programs if applicable, aim to implement the programs described in the Housing Element, continue to incorporate these regional AI goals, continue to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) that evaluates the progress towards these Regional AI goals, and work together to continue to commission marketbased surveys of current market-rate rents in the Oakland-Fremont HUD FMR Area.

Policy 3: Promote and implement new fair housing laws that protect recipients of rental subsidies from discrimination by landlords.

Actions: Educate tenants and landlords on new fair housing laws.

Policy 4: Preserve and rehabilitate existing affordable housing stock.

Actions: Participating jurisdictions will provide rehabilitation assistance loans for lower-income units.

Policy 5: Increase the number of affordable housing units.

Action: Prioritize the production of affordable housing units and continue all existing programs to support development of local affordable housing units.

Policy 6: Increase homeownership among low- and moderate-income households.

Action: Create a shared list of lenders countywide that can help buyers access below-market-rate City Council/RSA Agenda 191 Tuesday, September 27, 2022 DRAFT
CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
loans and locally sponsored down payment and mortgage assistance programs, and allocate funds for homeownership programs that support low- and moderate-income households.

Policy 7: Participating jurisdictions will continue to support or will explore new programs that provide financial support for job training programs to lower-income individuals.

Action: Continue to support or will explore new programs that provide financial support for job training programs and continue to provide financial support for homeless services.

Policy 8: Maintain and expand awareness of affordable housing opportunities and services through marketing efforts.

Action: Continue to assist in advertising the availability of subsided rental units, explore the creation of a countywide affordable housing database, continue promoting 211’s affordable housing database with current information, and increase marketing efforts of affordable housing units to people that typically face barriers and discrimination in fair housing choice.

Policy 9: Participating jurisdictions will pursue local, state, and federal funding sources as they become available.

Action: Continue to pursue local, state, and federal funding sources as they become available.

CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Union City monitors its programs to ensure that projects are in compliance with federal regulations and the objectives of the community. The City spells out monitoring requirements in its agreements with nonprofits subgrantees, housing owners, and agreements with other public agencies.

By incorporating performance requirements and reporting procedures, including outlines of specific objectives, timelines and budgets, the City is able to evaluate performance. Procedures for monitoring include:
• Monitoring subgrantee performance reports and request for reimbursements on a quarterly basis
• Regular onsite monitoring
• Annual review of audits for continuing subgrantees
• Onsite monitoring of construction progress and labor monitoring (when applicable) and project oversight by City’s Public Works Department, as needed
• Ongoing monitoring of affordable rental projects
City Council/RSA Agenda 192 Tuesday, September 27, 2022 DRAFT
CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Monitoring of HOME–funded projects
• Ongoing monitoring of affordable ownership units citywide • Review of project expenses
• Housing Element Annual Reports
For PY21, the City conducted CDBG desk reviews of its public service grantees including reviewing quarterly reports submitted by the grantees. Due to the continued COVID-19 pandemic, the City was not able to conduct onsite monitoring visits but will do so once the public health crisis subsides. At this point, no findings have been issued.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

A fifteen (15) day public review period for the draft version of the 2021 CAPER will be held from September 6,, 2022 to September 20, 2022, and the CAPER will be made available on the City’s website.

The City Council will hold a public hearing on the CAPER at their September 27, 2022 meeting and a notice will be published in the Tri City Voice.

City Council/RSA Agenda 193 Tuesday, September 27, 2022 DRAFT
CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

The City's goals and priorities specified in the 2020-2024 Consolidated Plan guide the City's Annual Action Plan activities. The City has developed internal processes and long-range plans to help maintain timeliness while meeting the other CDBG program objectives.

In PY21, the City of Union City continued to feel the impacts of the COVID-19 pandemic. The federal government passed the CARES Act on March 27, 2020 with the purpose of providing emergency economic support for communities in need. The City of Union City received a CARES Act allocation of $779,418 and diligently worked to create and fund programs to get this money to its residents. This led to the creation of the Road to Recovery Small Business Assistance Program which is designed to help small businesses who are struggling financially due to the COVID-19 pandemic. So far, the Road to Recovery Small Business Assistance Program has provided assistance to 3 more small businesses in PY21, bringing the total to 22 local Union City businesses. In PY21, the CARES Act allocation also funded programs such as the CAREavan Program, which provided safe overnight parking to 41 Union City residents who had been displaced and were living in their vehicles, and the Residential Rental Assistance Program which provided assistance to 28 residents who have been struggling financially due to the COVID-19 pandemic and have been unable to pay their rent.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

N/A.

City Council/RSA Agenda 194 Tuesday, September 27, 2022 DRAFT
CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 8 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

Direct, on-the job training (including apprenticeships).

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

Outreach efforts to identify and secure bids from Section 3 business concerns.

Technical assistance to help Section 3 business concerns understand and bid on contracts.

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.

Held one or more job fairs.

Provided or connected residents with supportive services that can provide direct services or referrals.

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

Assisted residents with finding child care.

Assisted residents to apply for, or attend community college or a four year educational institution.

Assisted residents to apply for, or attend vocational/technical training.

Assisted residents to obtain financial literacy training and/or coaching.

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

Provided or connected residents with training on computer use or online technologies.

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

Other.

Table 9 – Qualitative Efforts - Number of Activities by Program City Council/RSA Agenda 195 Tuesday, September 27, 2022 DRAFT
CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
Narrative
City Council/RSA Agenda 196 Tuesday, September 27, 2022 Item 6.a.

FY 2021-2022 Consolidated Annual
Performance and Evaluation Report
(CAPER)
City Council/RSA Agenda 197 Tuesday, September 27, 2022 • City receives annual allocations of CDBG HOME funding • Must prepare a CAPER as requirement to receive funding• Compares accomplishments to goals• Comprehensive accounting of how CDBG funds were spent City Council/RSA Agenda 198 Tuesday, September 27, 2022 Public Facilities
Small Business Assistance Program
$ 330,028
$ 40,000 -- -- $ 330,028 $ 40,000
Additional draw requests – FY20-21 $ 200,888 $ 200,888
2021-2022 EXPENDITURES
3 Activity CDBG HOME General TOTAL
Fund
Administration $113,904 - - $ 113,904Public Services $ 83,637 - $231,320 $ 314,957 Microenterprise Assistance $ 20,000 - - $ 20,000
Housing Rehabilitation $ 57,767 - - $ 57,767Tenant Based Rental Assistance - $31,432 - $ 31,432 TOTAL $ 846,226 $31,432 $231,320 $ 1,108,978
City Council/RSA Agenda 199 Tuesday, September 27, 2022 2021-2022 ACTIVITIES
• Housing Rehabilitation Program
• 18 minor home repair grants
• Microenterprise Assistance
••
Community Child Care Council (4C’s)Provides assistance to low-income, in-home childcareproviders7 businesses served • • Capital Improvements
• Old Alvarado/Cesar Chavez Park improvement was initiated with the purchase of new play structures and picnic area equipment • Tenant Based Rental Assistance (Fremont Program)
• 4 families assisted
4 City Council/RSA Agenda 200 Tuesday, September 27, 2022 2021-2022 ACTIVITIES
• Road to Recovery Small Business Assistance Program
• 4 businesses assisted with back rent owed;
• Residential Rental Assistance Program
••
38 residences provided with rental assistance
147 household community members able to stay housed
during the ongoing pandemic
• CAREavan
• 41 residents were able to be provided safe parking
4 City Council/RSA Agenda 201 Tuesday, September 27, 2022 112
PUBLIC SERVICES – CDBG
5 Activity Program # of Residents
Served
Abode Services Shelter and 5
Family Services
ECHO Fair Housing Fair Housing, Tenant/Landlord
Counseling
Union City Family Center General Social 1 , 5 1 2
Services
Kidango, Inc. Meals for Low 38
Income Families
Spectrum Community Senior Health 152Services Initiative TOTAL 1,819
City Council/RSA Agenda 202 Tuesday, September 27, 2022 Abode Services Shelter and Family
Services
5 PUBLIC SERVICES – GENERAL FUND
6 Activity Program # of Residents
Served
Centro de Servicios – General Social 8,096Decoto ServicesCity of Fremont Senior Support 22Community Resources for Housing and 53Independent Living Independent Living Skills
City Council/RSA Agenda 203 Tuesday, September 27, 2022 Activity Program # of Residents
Served
ECHO Housing Fair Housing,
Tenant/LandlordCounseling
2922
Tiburcio VasquezHealth Center
Health Center 2,140
PUBLIC SERVICES – GENERAL FUND
7 Legal Assistance Legal Services for Seniors
TOTAL 10,367
City Council/RSA Agenda 204 Tuesday, September 27, 2022

RECOMMENDATION
• It is recommended the City Council hold the
public hearing and adopt a resolutionapproving the 2021-2022 CAPER andauthorizing the City Manager to submit theCAPER to HUD 8 City Council/RSA Agenda 205 Tuesday, September 27, 2022 Agenda Item
DATE: 9/13/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION TO SUPPORT THE DESIGNATION OF

KHUSHAB, PAKISTAN, AS A SISTER CITY
Staff recommends that the City Council accept the Human Relations Commission’s recommendation and adopt a resolution to support the designation of Khushab, Pakistan as the tenth Sister City to the City of Union City.

STRATEGIC PLAN ALIGNMENT
Goal E: Build strong connections with community partners, residents, and employees.

Strategy 4: Enhance the role boards and commissions play in communicating the City’s interests through training and routine engagement.

BACKGROUND
Union City Friends of Sister Cities is an independent organization that develops and strengthens relationships with the City’s sister cities, and which identifies and pursues relationships with prospective sister cities. The organization is not connected to Sister City International or the City of Union City and is composed of volunteer residents of Union City. The organization plans events, fundraisers, and activities to celebrate the many sister city relationships. One of their biggest events is the Annual Sister City Festival, which was recently held on August 7, 2022, at the Mark Green Sports Center. Union City currently has nine sister cities, and they are Pasay City, Philippines; Liyang, China; Guro City, South Korea; Jalandhar, India; Asadabad, Afghanistan; Chiang Rai, Thailand; Baybay, Leyte, Philippines; Santa Rosalia, Mexico; and Mushin, Lagos, Nigeria. Each relationship with these cities reflects the vibrant diversity that make up the community of Union City. As a prerequisite, the sister cities must share common characteristics with Union City, such as history, population, and economic growth.

The process in selecting a new Sister City:

City Council/RSA Agenda 206 Tuesday, September 27, 2022

1. Review the similarities and differences between the two cities, such as population, land area, etc.

2. Bring a proposal in front of Union City’s “Friends of Sister Cities” group.

3. Introduce and present the prospective sister city to the Human Relations Commission.

4. Submit a proposal to the City of Union City’s Mayor and City Council to obtain formal approval.

5. Mayors or highest elected officials from the two communities sign an agreement to become sister cities.

6. Each Sister City is assigned a local group of representatives that is tasked with planning and outreach initiatives to ensure that all Sister Cities are recognized and celebrated among the community of Union City.

Steps one through three have been completed and the Human Relations Commission is now recommending support to the City Council to designate Khushab, Pakistan as the tenth Sister City for the City of Union City.

DISCUSSION
Khushab, Pakistan is located in the northern Punjab province of Pakistan. The word Khushab, is a combination of two Persian words:khush meaning "sweet or tasty", and aab meaning "water." A common belief is that Persians from the west first used the word khush-aab in admiration of the sweet and tasty water found in the historical city situated on the bank of Jhelum River and over time the city became known as Khushab. The city was the headquarters of the Shahpur District of Punjab, a region of Pakistan during British rule. During that time, it was an extensive trade hub, exporting cotton, wool, and Ghee to Multan and Sukkur; cotton cloth to Afghanistan and the Derajat; and wheat grown in the Salt Range to Karachi, located over 1,000 kilometers (about 620 miles) away. Today, Kohinoor Sugar Mills, Pioneer Cement Mills, Shadab Flour Mills, Habib Jute Mills, Olympia Chemicalare some of the prominent companies in Khushab.

Staff would like to acknowledge Human Relations Commissioner and Friends of Sister Cities member, Shamsa Rafay, for her work on this nomination process.

FISCAL IMPACT
There is no fiscal impact related to the report.

RECOMMENDATION
Staff recommends that the City Council accept the Human Relations Commission’s recommendation and adopt a resolution in support of designating Khushab, Pakistan as the tenth Sister City to the City of Union City.

Prepared by:

Serenity Mlay, Management Analyst I
City Council/RSA Agenda 207 Tuesday, September 27, 2022 Submitted by:

Joan Malloy, City Manager
ATTACHMENTS:

Description Type
Resolution - Support Khushab, Pakistan as Sister City Resolution Power Point Attachment
City Council/RSA Agenda 208 Tuesday, September 27, 2022 RESOLUTION NO. XXXX-21

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY TO SUPPORT

THE DESIGNATION OF KHUSHAB, PAKISTAN, AS A SISTER CITY TO THE CITY OF

UNION CITY
WHEREAS, Union City Friends of Sister Cities is an independent organization that develops and strengthens relationships with the City’s sister cities, and which identifies and pursues relationships with prospective sister cities; and WHEREAS, there are currently nine sister cities and the relationship with these cities reflect the vibrant diversity that make up the community of Union City; and WHEREAS, as a prerequisite, the sister cities must share common characteristics with Union City, such as history, population, economic growth and size; and WHEREAS, the City of Khushab, Pakistan is located in the Punjab province of Pakistan; and
WHEREAS, the Cities of Union City and Khushab, Pakistan both share common characteristics in terms of economic and demographic diversity; and WHEREAS, The Union City Friends of Sister Cities brought this nomination to the Human Relations Commission for their review and recommendation; and WHEREAS, the Human Relation Commission is recommending that the City Council adopt a resolution in support of designating Khushab, Pakistan as the tenth Sister City to the City of Union City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby supports the designation of Khushab, Pakistan as the tenth sister city to the City of Union City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of September 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: Neevia Document Converter Pro v6.5
City Council/RSA Agenda 209 Tuesday, September 27, 2022 Resolution No. XXXX-22

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:
_________________________ _________________________
ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney Neevia Document Converter Pro v6.5 City Council/RSA Agenda 210 Tuesday, September 27, 2022 1 Union City
Friends of Sister Cities
Khushab, Pakistan
City Council/RSA Agenda 211 Tuesday, September 27, 2022 2 Sister Cities of Union City
Pasay City, Philippine
Santa Rosalia, Mexico
Chiangmai Rai, Thailand
Jalandhar, India
Liyang, China
Asadabad, Afghanistan
Baybay City, Philippines
Mushin Lagos, Nigeria
Guro, South Korea (Friendship City)
City Council/RSA Agenda 212 Tuesday, September 27, 2022 3 Khushab, Pakistan Union City, California
City Council/RSA Agenda 213 Tuesday, September 27, 2022 4 National Animal: Markhor (Mountain Goat) National Flower: Jasmine City Council/RSA Agenda 214 Tuesday, September 27, 2022 5 Dress of Khushab, Pakistan
City Council/RSA Agenda 215 Tuesday, September 27, 2022 6 Dress of Khushab, Pakistan
City Council/RSA Agenda 216 Tuesday, September 27, 2022 7 Life in Khushab
City Council/RSA Agenda 217 Tuesday, September 27, 2022 8 Climate Change & Monsson Season
City Council/RSA Agenda 218 Tuesday, September 27, 2022 9 Khushab’s MNA (Mayor)
City Council/RSA Agenda 219 Tuesday, September 27, 2022 10 Union City vs Khushab
Size of Union City: 49 sq kmGeographical location: 37°35'47"N 122°4'54"W 69 feet above the sea level (flood zone)Population: 75,000Poverty level: 4.9% Size of Khushab: 6511 sq kmGeographical location: 32°17'48 N 72°21'9 E.Varies from 615 feet above sea level at Jauharabad to 4992 feet at Sakesar Population: 352,000
Poverty level: 21.5%
City Council/RSA Agenda 220 Tuesday, September 27, 2022 11 Etymology
Khushab" is a combination of two Persian words: 1. khush (Persian: خوشُ( , meaning "sweet or tasty"2. aab (Persian: آب(, meaning "water" A common belief is that the Persians from the west first used the word khush-aab in admiration of the sweet and tasty water found in the historical city situated on the bank of Jhelum River. In time the city became known as Khushab.

City Council/RSA Agenda 221 Tuesday, September 27, 2022 12 Trade History of Khushab
Khushab is an important district located in Punjab, Pakistan. Khushab town was the headquarters of the Shahpur District of Punjab during the British rule.IndustriesKohinoor Sugar Mills and Pioneer Cement Mills, Shadab flour mills, Habib jute mills, Olympia chemical are some of the prominent industries are near Khushab City Council/RSA Agenda 222 Tuesday, September 27, 2022 13 Culinary Favorites in Union City
New York Pizza & Kebob L’Aziz Mr. Kabob
City Council/RSA Agenda 223 Tuesday, September 27, 2022 14 Islamic Schools
Peace Terrace Academy
ILM Academy North Star Academy
ILM Tree Academy
Averroes High School
City Council/RSA Agenda 224 Tuesday, September 27, 2022 15 Muslim Community Organizations
in Union City
Islamic Society of East Bay Masjid Al-Huda Virgin Mary Center Khalil Center Tayyaba Foundation Taleef Collective
City Council/RSA Agenda 225 Tuesday, September 27, 2022 16 Union City
Friends of Sister Cities
Thank you!
City Council/RSA Agenda 226 Tuesday, September 27, 2022 17 Union City
Friends of Sister Cities
Recommendation
Staff Recommends that the City Council adopt a resolution in support of designating Khushab, Pakistan, as a Sister City to the City of Union City.

City Council/RSA Agenda 227 Tuesday, September 27, 2022 Agenda Item
DATE: 9/27/2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARIO VALLEJO, INFORMATION TECHNOLOGY DIRECTOR
SUBJECT: ADOPT A RESOLUTION TO REVIEW AND ADOPT THE FY 2022/23 – 2026/27 UNION CITY INFORMATION TECHNOLOGY SERVICES

DEPARTMENT FIVE-YEAR STRATEGIC ROADMAP
Staff recommends that the City Council adopt a resolution to review and adopt FY 2022/23 – 2026/27 Union City Information Technology Services (ITS) Department Five-Year Strategic Roadmap (attached as Exhibit A).

STRATEGIC PLAN ALIGNMENT
Goal D.: Create a healthy, sustainable community and maintain and improve the City infrastructure.

Strategy 3: Establish an IT committee to prioritize technology investments and implement the citywide information technology plan.

BACKGROUND
In 2019 the City was hit by a cyber-attack. The catastrophic impact to the information technology (IT) systems demonstrated the critical importance of IT services to the operations of the City. IT services are used daily by employees to interact with vendors, the public, and colleagues to provide effective community services. In the last three years, the City has completed many IT projects to restore services and improve the systems in place. Some of these projects include overhauling the City email and office applications to Office 365, upgrading the server computing infrastructure, increasing and upgrading the SAN storage, and rebuilding the City data backup system. New security systems and training were put in place to protect computer and server assets. A new 24/7 security operation center was enabled to monitor and react to the constant influx of new cyber threats.

The IT projects to date have been mostly driven by changing security threats, ITS Department driven changes, or other department requests. Historically, there was no formal methodology for prioritizing City Council/RSA Agenda 228 Tuesday, September 27, 2022 projects or resources, and projects would often fall to “first come first served” basis. The ITS Department has, and continues, to evolve from solely responding to immediate needs to better anticipating and planning for future department needs. This Strategic Roadmap is a major milestone in that evolvement.

DISCUSSION
Staff is presenting the City’s first Information Technology Strategic Roadmap that focuses the City’s resources on the efficient and effective use of technology to deliver City services. The Plan describes the ITS Department, the strategic technology goals, and provides an overview of the general trends in technology. The ITS Department is responsible for delivering technology and support services to City departments.

The Strategic Roadmap includes the IT vision, mission, and values to govern the daily actions of the ITS Department and to plan for new technology projects. The Strategic Roadmap proposes a methodology for decision-making related to new technology and describes ITS funding. The Plan defines the IT strategic initiatives as well as specific projects over a five-year period from FY 2022/23 through FY 2026/27. The projects listed in the Strategic Roadmap will be reviewed and revised, as necessary, on an annual basis to remain current with the City’s evolving IT environment, prioritized by the City Council, City leadership and the future IT Governance Committee.

The Plan discusses three multi-year goals. Each goal has multiple strategies to achieve that goal.

Goal A: Technology – To ensure the City has sufficient software, hardware and security to deliver efficient services and safeguard data.

Goal B: Infrastructure Support – To provide adequate infrastructure to house, maintain, and connect the City’s IT services. This includes adequate and reliable power, environmental controls that are energy efficient and effective, and security appropriate to the preservation of public records.

Goal C: IT Governance, Training and Staffing – To enable City staff to be proficient in the use of technology and to ensure there are sufficient skills held both by department and expert technology staff to carry out the City’s IT mission.

The City is positioned for success with the development of this Strategic Roadmap that provides a plan for future information technology resource and funding investments. It is the result of a collaborative effort by all departments and the City leadership. The Roadmap is a living document that requires the commitment of all City departments for the City to realize the associated benefits from carrying out the strategies, while balancing the daily departmental operations. The next step in the strategic planning process is to develop detailed implementation plans to identify specific actions, schedules and timeframes, and resource requirements such as staffing and funding for the projects identified in the Roadmap.

FISCAL IMPACT
There is no fiscal impact associated with adopting the Strategic Roadmap.

ITS Department strategies that have not been previously budgeted, or those which result in additional funding needs, will be requested through the City’s annual budget process or the appropriate approval process.

City Council/RSA Agenda 229 Tuesday, September 27, 2022

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to review and adopt the FY 2022/23 – 2026/27 Union City Information Technology Services Department Five-Year Strategic Roadmap.

Prepared by:

Mario Vallejo, Information Technology Director
Submitted by:

Mario Vallejo, Information Technology Director
ATTACHMENTS:

Description Type
Resolution - Information Technology Services Department Five-Year Strategic Roadmap
Resolution
Information Technology Services Five-Year Strategic Roadmap Exhibit PowerPoint - Information Technology Services Department FiveYear Strategic Roadmap Attachment
City Council/RSA Agenda 230 Tuesday, September 27, 2022 RESOLUTION NO. XXXX-21

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY TO REVIEW AND ADOPT THE FY 2022/23 – 2026/27 UNION CITY INFORMATION

TECHNOLOGY SERVICES DEPARTMENT FIVE-YEAR STRATEGIC ROADMAP WHEREAS, the services provided by the Information Technology Services Department provide a critical component of operational delivery of citywide services; and WHEREAS, the City Council has identified in the Strategic Plan Goal D, Strategy 3:

Establish an IT committee to prioritize technology investments and implement the citywide information technology plan; and
WHEREAS, City departments and Information Technology staff completed needs assessments and interviews to identify strengths, weaknesses, opportunities, and threats in the current technology environment; and
WHEREAS, data was gathered from seven peer cities to compare staffing, budgets, and other relevant information; and
WHEREAS, a team building workshop was conducted to discuss the mission, vision, values, capital needs and resource allocation to carry out the formulated strategic plan that consist of three goals and 38 strategies; and
WHEREAS, this Information Technology Services Department Strategic Roadmap provides a five-year plan for focusing future information technology resource and funding investments to best achieve City goals and effectively deliver City services; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby acknowledges and adopts the FY 2022/23 – 2026/27 Union City Information Technology Services Department Five-Year Strategic Roadmap, attached as Exhibit A.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 27th day of September 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
City Council/RSA Agenda 231 Tuesday, September 27, 2022 Resolution No. XXXX-21

Mayor
ATTESTED: APPROVED AS TO FORM:
_________________________ _________________________
ANNA M. BROWN KRISTOPHER J. KOKOTAYLO
City Clerk City Attorney
City Council/RSA Agenda 232 Tuesday, September 27, 2022 City of Union City
Technology Roadmap
FY 2022-23 through FY 2026-27
Adopted September 2022
City Council/RSA Agenda 233 Tuesday, September 27, 2022 Union City Technology Roadmap September 2022
Prepared for the City of Union City by Management Partners City Council/RSA Agenda 234 Tuesday, September 27, 2022 Message from the Director of Information Technology Page 1 Union City Technology Roadmap September 2022
Table of Contents
Message from the Director of Information Technology ...............................................................................................2 Roadmap Approach ...................................................................................................................................................3 Roadmap Structure....................................................................................................................................................4 Elements of the Information System...........................................................................................................................5 Vision, Mission and Values.........................................................................................................................................6 Multi-Year Goals........................................................................................................................................................7 Goal A: Technology ....................................................................................................................................................8 Goal B: Infrastructure Support..................................................................................................................................10 Goal C: IT Governance, Training and Staffing.............................................................................................................11 IT Projects Underway in FY 2022-23..........................................................................................................................12 Technology Needs Identified by Departments...........................................................................................................16 IT Funding Sources...................................................................................................................................................18 Technology Training.................................................................................................................................................19 IT Governance Committee........................................................................................................................................21 Successful Implementation ......................................................................................................................................22 Conclusion...............................................................................................................................................................23 Attachment A – Strengths, Weaknesses, Opportunities, Threats ...............................................................................24 Attachment B – Technology Trends in Municipal Government...................................................................................25 Attachment C – Replacement Plan and Capital Project Inventory ..............................................................................27 Attachment D – Comparative Data ...........................................................................................................................28 City Council/RSA Agenda 235 Tuesday, September 27, 2022 Message from the Director of Information Technology Page 2 Union City Technology Roadmap September 2022
Message from the Director of Information Technology
Roadmap Planning Guidance
Provided By
Joan Malloy, City Manager
Mario Vallejo, Information
Technology Director
Mark Evanoff, Deputy City
Manager
Jared Rinetti, Police Chief
Marilou Ayupan, Public Works
Director
Carmela Campbell, Economic &
Community Development Director
Jackie Acosta, Finance Director
Corina Hahn, Community &
Recreational Director
Lillybell Nakamura, Human
Resources Director
IT Department Team
Guillermo Aranda, Systems
Analyst
Brian Gallagher, Senior Systems
Analyst
Stephan Krause, Senior Systems
Analyst
Mike Moharram, Senior Systems
Analyst
Dishna Welihinda, Web and
Database Administrator
This Technology Roadmap sets the path for the City of Union City for a fiveyear period. As a roadmap, it is intended to provide guidance while being flexible.

Preparing this Roadmap has been an important undertaking for our department and for the City organization as a whole. Technology is fundamental to our ability to provide City services efficiently and in a way that our customers and community members expect. Having the right software, hardware, security, training, and personnel enables all City employees to focus on doing their best work each day.

This Roadmap lays out goals, strategies, and specific projects we plan to accomplish over the next five years. We know we will experience challenges and opportunities that cannot be predicted today. We will be flexible in addressing those as they occur. But our primary orientation will be to have a plan that is transparent to our City departments, budget for it, and proceed with it.

Our partnership with City departments will be key to implementing the Roadmap. A new IT Governance Team will be created to provide ongoing feedback and assistance in recommending priorities for resource allocations as we proceed.

We look forward to the continued teamwork that will enable this Roadmap to be successful.

Respectfully,
Mario Vallejo
Information Technology Director
City Council/RSA Agenda 236 Tuesday, September 27, 2022 Roadmap Approach Page 3
Union City Technology Roadmap September 2022
Roadmap Approach
This Technology Roadmap was developed through a collaborative process involving City departments and IT staff. It involved the following steps.

Goals and Strategies
Identified goals and strategies in the City’s current Strategic Plan that depend on or align with information technology objectives.

Information from City Staff
Department directors and IT staff completed a needs assessment and strengths, weaknesses, opportunities and threats (SWOT) analysis.

Interviews were held with department directors and key staff.

IT Capital Project Needs
The City’s IT capital project needs were document using information from IT staff and City departments.

Peer Cities
Gathered data from seven cities to compare staffing, budgets, and other relevant information.

See Attachment X for details.

Staff Workshop
Conducted a workshop with IT staff to review data gathered and discuss mission, vision, values, goals, strategies, capital needs and establishing an IT Governance Team.

City Council/RSA Agenda 237 Tuesday, September 27, 2022 Roadmap Structure Page 4
Union City Technology Roadmap September 2022
Roadmap Structure
Principles of Technology Governance
• City executives and IT staff are partners in managing IT priorities • Project recommendations and scheduling are collaborative decisions • Policy development and implementation are done through consultation • Staff skills are developed and enhanced to make effective use of technology
Customer
Success
Vision
Mission
Values
Key Priorities
Implementation Funding
Technology
Governance
City Council/RSA Agenda 238 Tuesday, September 27, 2022 Elements of the Information System Page 5
Union City Technology Roadmap September 2022
Elements of the Information System
The information system involves people interacting with processes and procedures, useful data for decision making, reliable hardware, and easy-to-use software.

The Information Technology Department provides six major types of support to City departments and staff.

People
Processes and
Procedures
Hardware Software
Data
Hardware
infrastructure End user support Security systems
Geographic
information system
software
Web management Software
infrastructure
City Council/RSA Agenda 239 Tuesday, September 27, 2022 Vision, Mission and Values Page 6
Union City Technology Roadmap September 2022
Vision, Mission and Values

Our IT Strategic Roadmap builds on our earlier mission statement by adding an aspirational vision and a set of values to guide our work. Vision
Drive innovative services that enable and empower city staff.

Mission
Provide secure, reliable and integrated technology solutions in alignment with Union City goals.

Values
Collaboration: Willing to partner with others to find solutions.

Customer commitment: Keeping the needs of the end-user in mind.

Security: Ensuring the safety of our systems.

Service excellence: Striving to be the best at what we do.

Teamwork: Achieving our goals together.

City Council/RSA Agenda 240 Tuesday, September 27, 2022 Multi-Year Goals Page 7
Union City Technology Roadmap September 2022
Multi-Year Goals
This Roadmap has three multi-year goals. Each has several strategies to achieve their goals. The following pages contain the list of strategies, along with the expected year each will start, which the IT team determined collectively.

Implementing the strategies will require an allocation of resources. The new IT Governance Committee will help advise about prioritization of the strategies, confirm the year to start, and resource allocation to enable effective implementation. Additionally, implementing any technology solution may require other changes such as changes to physical facilities (larger computer room, electrical service) or skill improvements by staff.

The strategies outlined in the three goal categories will enable the City to move forward with an array of technology advancements. The “Citywide Strategic Plan Related Strategies” are those items which are included in the City’s adopted Strategic Plan. The “Staff Recommended Strategies” identified by staff from various City departments during the information gathering process.

Goal A: Technology
To ensure the City has sufficient software, hardware and security to deliver efficient services and safeguard data.

Goal B: Infrastructure Support
To provide adequate infrastructure to house, maintain, and connect the City’s IT services. This includes adequate and reliable power, environmental controls that are energy efficient and effective, and security appropriate to the preservation of public records.

Goal C: IT Governance, Training and Staffing
To enable City staff to be proficient in the use of technology and to ensure there are sufficient skills held both by line and expert technology staff to carry out the City’s IT mission.

City Council/RSA Agenda 241 Tuesday, September 27, 2022 Goal A: Technology Page 8
Union City Technology Roadmap September 2022
Goal A: Technology
Goal A: Technology
To ensure the City has sufficient software, hardware and security to deliver efficient services, safeguard data, and provide uninterrupted communications.

Strategy
Fiscal Year to Start Strategy
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Citywide Strategic Plan Related Strategies
A1. Collaborate with Police department and Fremont
IT to deploy a new computer aided dispatch (CAD)
and records management system (RMS) service.
✓
A2. Conduct a robust cybersecurity assessment and
create a roadmap. ✓
A3. Improve the structure and navigation of the City’s
website to allow ease of access, quality and type of
information, and ensure the content is regularly
updated.
✓
A4. Collaborate with departments to digitize and
index all City records, historic documents, and
technical studies.
✓
A5. Ensure the City has a disaster recovery system. ✓
A6. Develop a business continuity plan. ✓
A7. Identify technology needs as part of a feasibility
study of bringing police dispatch services in house. ✓
Staff Recommended Strategies
A8. Evaluate and deploy a new geographic
information system (GIS). ✓
A9. Initiate the human resources, payroll, financial
and permitting modules through Tyler Munis. ✓
A10. Collaborate with the Finance Department to
upgrade the finance system and explore online
services to minimize trips to City Hall.
✓
A11. Clarify the City’s policies and procedures for
requesting and receiving upgrades to software
licenses, including chargebacks.
✓
A12. Develop a comprehensive replacement plan for
all citywide IT assets, including the aging data center servers, data storage and other IT items.
✓
A13. Regularly conduct cost allocation analyses to
confirm the technology fee applied to all building,
fire, encroachment, and grading permits is sufficient
to meet technology needs.
✓
A14. Increase the level of online services provided,
such as end-to-end online service requests and
tracking.
✓
A15. Evaluate the efficiency and effectiveness of the
Novus program and consider replacement to make
staff reports easier to create and edit.
✓
City Council/RSA Agenda 242 Tuesday, September 27, 2022 Goal A: Technology Page 9
Union City Technology Roadmap September 2022
Strategy
Fiscal Year to Start Strategy
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
A16. Review System Control and Data Acquisition
(SCADA) services currently managed by a vendor to
understand access and protections in place.
✓
A17. Collaborate with Economic and Community
Development staff to identify a software option to
enable and track digital service request by the public
and electronically review plans.
✓
A18. Implement a workload management system for
Public Works that will track service requests,
preventative maintenance tasks, and other work
orders.
✓
A19. Implement free WiFi in public places at City
facilities. ✓
A20. Evaluate the City’s future financial system with
CivicRec to provide Community and Recreation
Services staff with the ability to directly update
financial information in the City’s budget system.
✓
A21. Acquire technologies for centralized tracking
and control of water and utility consumption at each
City park and facility to advance the goal of reducing
water and improving energy consumption.
✓

City Council/RSA Agenda 243 Tuesday, September 27, 2022 Goal B: Infrastructure Support Page 10
Union City Technology Roadmap September 2022
Goal B: Infrastructure Support
Goal B: Infrastructure Support
To provide adequate infrastructure to house and maintain the City’s IT services.

Strategy Fiscal Year to Start Strategy
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Citywide Strategic Plan Related Strategies
B1. Evaluate the use of public kiosks and digital
signage to improve access to City services. ✓
Staff Recommended Strategies
B2. Establish video camera connectivity citywide with
smart analytics and ensure the ability to store and
view footage.
✓
B3. Upgrade data connections between City facilities
as necessary.
✓
B4. Team with Public Works to evaluate the cities
available conduit and deploy citywide fiber to City
intersections and facilities.
✓
B5. Upgrade and standardize all door and gate access
devices throughout City facilities. ✓
B6. Standardize information technology services at all
City facilities. ✓
B7. Reevaluate information technology space
citywide to ensure it is properly designed and utilized and meets IT requirements.
✓
City Council/RSA Agenda 244 Tuesday, September 27, 2022 Goal C: IT Governance, Training and Staffing Page 11
Union City Technology Roadmap September 2022
Goal C: IT Governance, Training and
Staffing
Goal C: IT Governance, Training and Staffing
To enable City staff to assist in the efficient prioritization and delivery of essential IT services, be proficient in the use of technology and to ensure there are sufficient expert technology staff available to carry out the City’s IT mission.

Strategy Fiscal Year to Start Strategy
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Citywide Strategic Plan Related Strategies
C1. Establish an IT Governance Committee with a
clear mission and communicate IT’s purpose and
activities to senior management.
✓
C2. Collaborate with Human Resources to deliver IT -
related training based on end user needs. ✓
C3. Provide yearly cybersecurity and equipment
safety training for all employees and clearly
communicate security requirements to all staff using
City technology.
✓
C4. Communicate budget and resource needs to
address information technology issues. ✓
C5. Identify appropriate IT staff for timely
implementation of priority capital projects as
determined by the IT Governance Committee and
approved in the budget.
✓
C6. Streamline the onboarding process and
expectations so staff have the equipment, access,
and software they need when they begin work,
whether newly hired, promoted, or given a new
assignment.
✓
C7. Establish professional development plans for
each IT employee to support their growth and
demonstrate commitment to employees’ careers.
✓
C8. Develop techniques and tools that allow
departments to document processes and procedures
in anticipation of staff turnover.
✓
Staff Recommended Strategies
C9. Establish a process to document offboarding,
including suspension of access and return of any
equipment.
✓
C10. Develop a communications plan to engage
departments about initiatives and challenges
pertaining to information technology so they can be
effective partners.
✓

City Council/RSA Agenda 245 Tuesday, September 27, 2022 IT Projects Underway in FY 2022-23 Page 12
Union City Technology Roadmap September 2022
IT Projects Underway in FY 2022-23
Major IT projects and/or new initiatives that are related to IT that are underway are shown in the table below. These items were identified through the needs assessment conducted as part of the Roadmap process, the City’s budget process, and regular contact between the Information Technology Department and customer departments. The table includes the planned year for completion for each of the items, a brief description, the status of the project as of July 2022, and the funding status. This list constitutes IT’s priority projects, but as always, is subject to adjustment as emergencies or other factors arise. The intent is for this list to be used in allocating both financial and staffing resources for implementing important technology improvements.

Planned Year for
Completion
IT Item Description Status of IT’s Work Funding Status
FY 2022-23 Active Directory
User Data Clean Up
Ensure network
security files only
contain authorities
and data for
currently active
employees
Underway Funded
FY 2022-24 Administrative
software
Replace payroll
system with Tyler
Munis
Not started Funded
FY 2022-23 Audio-visual
upgrade
Police department
briefing room
audio-visual system
upgrade
Underway Funded
FY 2022-23 Axon Police body-worn
cameras, fleet
cameras, interview
room cameras
Underway Funded
FY 2022-23 Cell phone
migration
Migrate Police
Department cell
phones to AT&T
FirstNet and add to
InTune mobile
device
management
Underway Funded
FY 2022-23 Cisco Call Manager Upgrade City
telephone system,
Cisco Call Manager
Underway Funded
FY 2022-23 Cubicle design Collaborate with
Public Works on
City Hall cubicle
design for Public
Works, Economic
and Community
Development,
Human Resources,
Information
Technology and
City Manager’s
Office
Underway Funded
City Council/RSA Agenda 246 Tuesday, September 27, 2022 IT Projects Underway in FY 2022-23 Page 13
Union City Technology Roadmap September 2022
FY 2022-23 Cyber security
framework
Asses the City’s
network security
and implement
corrections
identified in the
assessment
Underway Funded
FY 2022-23 Data protection
implementation
Implement new
data backup and
protection
products,
processes, and
procedures to
ensure the City’s
data are well
protected
On hold To be determined
FY 2022-23 Fireworks financial
reporting
Create an online
form for
organizations
selling fireworks to
report gross sales,
payment of sales
taxes, payment of
City fees, other
expenses, and net
profit
Not started Funded
FY 2022-23 Fueling system
upgrades
Upgrade the fuel
management
system to integrate
with current
software and
operating systems
Underway Funded
FY 2022-23 Long-Term
Evolution (LTE)
connectivity
Enable cellular
connectivity (LTE)
to City intersections
for managing traffic
controller and
smart city devices
Project led by
Public Works
Funded
FY 2022-23 Mobile command
vehicle connectivity
Set up connectivity
and technology
equipment for
Police Department
mobile command
vehicle
Underway Funded
FY 2022-23 Mobile Data
Terminals (MDTs)
Deploy new mobile
data terminals in
the Police vehicles
Underway Funded
FY 2022-23 Musco lighting Team with Public
Works to install
Musco lighting at
the fields and
courts where an
application can be
used to turn lights
on and off remotely
Underway Funded
City Council/RSA Agenda 247 Tuesday, September 27, 2022 IT Projects Underway in FY 2022-23 Page 14
Union City Technology Roadmap September 2022
FY 2022-23 National IncidentBased Reporting
System (NIBRS)
Implement Police
Department
National IncidentBased Reporting
System (NIBRS)
Underway Funded
FY 2022-23 NetMotion
software upgrade
Upgrade existing
virtual private
network software
to ensure
employees can
work remotely and
securely.

Underway Funded
FY 2022-23 Network upgrade Upgrade City WAN,
DMZ, and LAN
network equipment
to Fortinet
Underway Funded
FY 2022-23 Online timesheets Set up online
employee
timesheet service
Underway Funded
FY 2022-23 Racial Identity
Profiling Act
implementation
Collaborate with
the Police
Department to
implement racial
and identity
profiling protocols
and reporting
requirements under
the state mandate
Underway Funded
FY 2022-23 Redundant Internet
Service Provider
(ISP)
Select and set up
redundant internet
service provider link
for city internet
Underway Funded
FY 2022-23 Replacement of
outdated cell
phones
Replace staff cell
phones that are
more than four or
five years old
Underway To be determined
FY 2022-23 Security assessment Undertake a
security assessment
and lock down
Office 365 service
On hold To be determined
FY 2022-23 Security training Deploy security
training citywide
Underway Funded
FY 2022-23 Small cell master
license agreement
Create a new
agreement with cell
service providers
for installing small
cell equipment on
City facilities in the
neighborhoods to
improve cellular
and data services
for residents
Underway Funded
FY 2022-23 Install System
Center
Deploy the system
configuration
manager to
Underway Funded
City Council/RSA Agenda 248 Tuesday, September 27, 2022 IT Projects Underway in FY 2022-23 Page 15
Union City Technology Roadmap September 2022
Configuration
Manager
improve
deployment of new
software
FY 2022-23 SQLServer back-up Formalize processes
for SQLServer backup and restore
standards
Underway Funded
FY 2022-23 Surveillance
upgrade
Upgrade and
replace City Hall
and Police
surveillance
systems.

Underway Funded
FY 2022-23 Tyler Cashiering
upgrade
Upgrade Tyler
Cashiering software
upgrade
Underway Funded
FY 2022-23 Youth and Family
Services ticketing
system
Develop a service
request system for
the Youth and
Family Services
unit.

Underway Funded
FY 2023-24 Administrative
software
Replace financial
system with Tyler
Munis
Not started To be determined
FY 2023-24 Computer Aided
Dispatch (CAD)
Replacement
Collaborate with
the City of Fremont
to replace Tiburon,
Computer Aided
Dispatch and record
management
system with
ProPhoenix
Underway Funded
FY 2023-24 Solid waste and
recycling reporting
Install tracking
system for City
recycling to
interface with
Republic’s solid
waste collection
management
system (InfoPro)
Not started To be determined
FY 2024-25 Administrative
software
Replace the
development
permitting system,
potentially with
Tyler EnerGov
Not started To be determined
FY 2024-25 Union City Transit
fleet electrification
Access technology
needs for
acquisition of
electric transit
vehicles and related
fleet charging
infrastructure
Project led by
Public Works
Partially
Ongoing Replacement of
computers
Replace staff
computers (rolling
replacement
program)
Underway Funded
City Council/RSA Agenda 249 Tuesday, September 27, 2022 Technology Needs Identified by Departments Page 16
Union City Technology Roadmap September 2022
Technology Needs Identified by
Departments
The needs assessment conducted as part of the Roadmap process identified significant technology needs in addition to those included in the prior table. These are all items suggested by City departments. In some cases costs are known, but in many cases costs will need to be identified as part of a scoping effort. • The intent is for this list, and likely other projects, to be reviewed by the IT Governance Committee each year and make recommendations for funding and prioritization. Additional information will be needed (such as complete descriptions and cost estimates) on many of these in order for decisions to be made on funding them. • The last column of this table notes which of the items are included within the goals and strategies developed as part of this Strategic Roadmap. All those items are listed first, in order of the goal letter and strategy number.

Technology Item Department
Operating
Department
Priority
Level
Funded
(Yes/No)
Estimated
Cost
Associated
Goal and
Strategy
City website (update to be more navigable
and relevant)
City Manager's
Office, Police
Department
1 Yes $20,000 A3
Digitize permanent Planning records
Economic and
Community
Development
1 Yes $110,000 A4
Technical document library (centralized
and searchable)
City Manager's
Office 1 No To be determined A4
Ticketing system for Public Works and
Economic and Community Development
Information
Technology 3 No To be determined A7
New geographic information systems (GIS)
software
Economic and
Community
Development
2 Yes $46,000 A8
Online services expansion (to include
service requests and payment options
following the Tyler Munis system
implementation)
Finance,
Community and
Recreation
Services
2 Yes
Included in
upgrade to
Munis
A10
Electronic plan review
Economic and
Community
Development
1 No To be
determined A17
Community Wi-Fi in Public Facilities
Community and
Recreation
Services
2 Yes $5,000 A19
Tyler integration with CivicRec (following
implementation of Tyler Munis financials)
Community and
Recreation
Services
1 To be
determined
To be
determined A20
Water and utility use database (central
tracking of water and utility consumption
at each City park and facility)
City Manager's
Office 1 No To be determined A21
Citywide cameras Police Department 1 No To be
determined B2
City Council/RSA Agenda 250 Tuesday, September 27, 2022 Technology Needs Identified by Departments Page 17
Union City Technology Roadmap September 2022
Technology Item Department
Operating
Department
Priority
Level
Funded
(Yes/No)
Estimated
Cost
Associated
Goal and
Strategy
Enterprise camera system
Information
Technology, Public
Works
1 No No B2
Citywide fiber optic infrastructure
City Manager’s
Office, Public
Works
1 No To be
determined B4
Door and gate access upgrade Public Works 1 No To be
determined B5
Cyber security assessment Information
Technology 1
To be
determined
To be
determined C9
Data center servers and data storage Information
Technology 1
To be
determined
To be
determined
Not
applicable
Data policies
Community and
Recreation
Services
2 To be
determined
To be
determined
Not
applicable
High speed data connections to City
facilities Public Works 1 Yes $25,000 Not applicable
Insurance tracking database (central
library of City buildings, vehicles, and
contractual services City provides public
agencies requiring insurance)
City Manager's
Office 1 No To be determined
Not
applicable
Outside fueling party integration Public Works 3 Yes
Public
Works
funded
Not
applicable
Remote sites redundant connection Information
Technology 1 Yes $24,000 Not applicable
SharePoint implementation and training Police Department 1 Not
applicable
No
additional
cost
Not
applicable
Server and client test environment Information
Technology 1 No To be determined
Not
applicable
Third-party reimbursement
Community and
Recreation
Services
3 No To be
determined
Not
applicable
Migration to VMware hypervisor Information
Technology
Not
indicated No To be determined
Not
applicable

City Council/RSA Agenda 251 Tuesday, September 27, 2022 IT Funding Sources Page 18
Union City Technology Roadmap September 2022
IT Funding Sources
General Fund
Most of the City’s technology investments (including staffing and facilities) are and will be funded through the General Fund. The FY 2021-22 General Fund budget for technology was just over $3.1 million, and $4.3 has been budgeted in FY 2022-23 for technology investments.

Development permit technology fees
Fees from development permits can be collected for technology investments directly related to development processing. The City Council adopted its FY 2021-22 Master Fee Schedule on May 11, 2021 including a new 2% fee for all building, fire, encroachment and grading permits. The percentage of the fee was calculated based on cost recovery for the City's technology investment over the past 10 years and to maintain ongoing IT services and digital storage of plans and permits.

Grants
Grants are sometimes made available to local governments that can be used for technology purchases. Currently, there are no grants awarded to the City for technology, but City staff will continually look for such opportunities. Any grant applications and awarded grants would be administered in collaboration between Information Technology and the line department(s) specific to the services related to the grant.

City Council/RSA Agenda 252 Tuesday, September 27, 2022 Technology Training Page 19
Union City Technology Roadmap September 2022
Technology Training
To make efficient use of technology, staff in all departments as well as IT staff, must understand the capabilities of particular types of technology and how to use the software and hardware that apply to their work.

Goal C, Strategy 2, specifically addresses this: “Collaborate with Human Resources to deliver IT-related training based on end user needs”. Effective ongoing training will require a commitment of resources by the City and a partnership with Human Resources staff to coordinate the training (i.e., materials and instruction, staff to organize and track the training, and tools such as a learning management system). Some of the training and training coordination may be best provided by IT and some may be best provided by other departments as well as outside vendors.

When new staff are hired, they must receive training in the City’s systems they will be required to use. When software updates are made, or new technology is introduced, a part of the implementation must be training for the users.

Additionally, when it is apparent that specific technology is not being fully utilized, it may be because the users simply do not know how to use the software or hardware and must be trained. An investment in technology is only as good as its use and application.

The IT Department will work with the IT Governance Committee and Human Resources to prioritize training and budgetary resources to be allocated each year.

As part of the gap analysis, departments indicated the type of technology-related training they thought would be useful, as shown below in Table 1. Three of the training topics are currently provided and need to be continued in the future, both to train new employees and to reinforce the skills of existing employees.

Table 1. Training Topics Suggested by Departments for City Staff Training Topic Description
Whether Currently
Provided
Basic computer training Basic computer functions No
Crystal Reports Training to design and generate reports No Cyber security Making the city aware of the threats that exist keep them from making mistakes that threaten the safety of the system Yes
Docusign, Novus Online video tutorials or a detailed manual specific to Union City processes for new employees No
Graphic Design - basic rules
Expanded training in utilizing the graphic tools available including the basics of good design such as proper spacing, uniformity in type face, and placement of illustrations
Yes
Integrated Data Collection,
Management, and
Reporting
Programs to merge multiple data sources that create output files that can be published with the synthesized data No
Office 365 Suite training to
include Excel, PowerPoint,
Word, and SharePoint
Maximize resources and increase standardization of systems including basic, intermediate and advanced classes Yes
City Council/RSA Agenda 253 Tuesday, September 27, 2022 Technology Training Page 20
Union City Technology Roadmap September 2022

IT staff also suggested additional technical training desired for their team, as shown in Table 2. Training on these topics will be provided in the future.

Table 2. Suggested Training for IT Staff
Technology Training Needs Benefit
Business or non-technical areas such as project
management certification
General business skills can help with organization and planning as well as facilitating a more conducive approach to communicating needs and planning for non-IT staff
Docuware advanced functions There are more advanced functions that we can use within Docuware and workflow
Police Department software Advanced knowledge of Police Department systems (including computer aided dispatch, records management systems, and mobile data terminals) will allow IT staff to better support the Police Department Sandbox training environment Duplicate application environment for training and testing Tyler Eden and Tyler Cashiering Learn how to manage Eden and Tyler cashier systems City Council/RSA Agenda 254 Tuesday, September 27, 2022 IT Governance Committee Page 21
Union City Technology Roadmap September 2022
IT Governance Committee
Information technology is fundamental to the success of all City departments and operations. Our community relies on our ability to process information, conduct transactions, and more. Technology is critical for tracking all types of data, from inventories to maintenance schedules, from calls dispatched to records created. All City departments have essential technology needs. An IT Governance Committee will be formed with this IT Strategic Roadmap to assist with efficient prioritization and delivery of essential IT services.

Role of IT Governance Committee
The core responsibilities of the committee are listed below. • Review progress in implementing the IT Strategic Roadmap • Review and advise about priorities for resource allocation for IT needs and requests • Provide feedback to the IT team about services provided and impediments encountered • Advise on issues as posed by the Director of Information Technology or City Manager Who Serves on IT Governance Committee
The committee will be small enough to be nimble, yet large enough to be representative of the Citywide organization. It will be comprised of:
• Information Technology Director,
• Deputy City Manager, and
• Four department directors.

Meeting Frequency
The IT Governance Committee will meet at least quarterly and at other times as needed to carry out its responsibilities.

City Council/RSA Agenda 255 Tuesday, September 27, 2022 Successful Implementation Page 22
Union City Technology Roadmap September 2022
Successful Implementation
Successful implementation of the Technology Roadmap will require a partnership between Information Technology staff and staff from the operating departments to make collaborative decisions about projects and scheduling. • Each department will need sufficient staff to achieve their technology goals. • For operating departments where technology improvements are desired, an assigned project manager and dedicated staff will be required to work with IT staff on the project. • In addition, other resources may be required for successful implementation, including potential modifications to physical facilities or additional staff training to improve skills. • Input from the IT Governance Committee will provide necessary assistance in the prioritization, timing, and resource allocation to enable effective implementation.

An important part of implementation will be ongoing, regular communication about progress to City Council, City staff, and the community through updates and progress reports.

City Council/RSA Agenda 256 Tuesday, September 27, 2022 Conclusion Page 23
Union City Technology Roadmap September 2022
Conclusion
This Technology Roadmap is designed to guide the work of the Information Technology Department and the City of Union City in expanding its use of technology. The department is committed to achieving our vision, mission, values, goals, and strategies. Additionally, we are dedicated to continuing collaboration with our many partners and being a part of implementing the technology goals in the citywide Strategic Plan.

Thank you to everyone who contributed
to this important planning effort and who will be part of its implementation.

City Council/RSA Agenda 257 Tuesday, September 27, 2022 Attachment A – Strengths, Weaknesses, Opportunities, Threats Page 24 Union City Technology Roadmap September 2022
Attachment A – Strengths,
Weaknesses, Opportunities, Threats
As part of the strategic planning process, City department heads and IT staff were asked to describe major strengths, weaknesses, opportunities, and threats related to technology. Highlights are provided below.

Strengths Limitations/Weaknesses
• Ability to maintain services to community with
limited staff and modified counter hours
• Availability of tools to streamline operations
• Excellent customer service
• Faster backup/recovery system
• Help desk and IT tickets are effective and efficient
• High systems availability
• Improved search functions on City webpage
• Infrastructure: up-to-date hardware and software
• Mobile and remote support
• Rebuilt IT network
• Response times
• Solutions oriented staff
• Teamwork and collaboration
• Understanding of IT security needs among
departments
• Website management and security
• Capacity of IT staff
• Costs associated with building and maintaining IT infrastructure • Contracted help desk staff turnover
• Limited IT work/storage space
• Lack of fiber to support city operations, businesses, and residents • Lack of standardized electronic filing system
• Legacy applications and services extended beyond a reasonable life cycle
• Need for more all-staff training and software support • Novus for City Council agendas
• Outdated equipment, software, and hardware
• Physical security locks
• Police Department CAD/RMS software
• Unclear policy for requesting and receiving upgrades to software licenses
• Slow user adoption
• Use of paper in HR/Payroll
• Website – update to be user friendly, virtually attractive and provide relevant information
Opportunities Threats
• Comprehensively update the finance, human
resources and permitting systems
• Cyber security awareness and training
• Emergency service/back up support
• Implementation of a new fixed assets system
• Office 365 – moving files to OneDrive
• Online services for permitting, bill pay, etc.
• Project tracking for CIP projects
• Increase elf Service Tools
• Software training for all staff
• Translation program/services
• Universal camera system
• Universal upgrade of all door and gate access
points
• Upgrade – connection to remote sites
• Budget constraints
• Cyber attack
• Data breach
• Disparate camera systems throughout the city
• Hardware redundancy
• Increased electronic services creates need for more support and staffing
• Inefficient/inconsistent use of OneDrive and SharePoint • Loss of data stored on local servers versus the cloud • Monitor backup systems
• Police network is exposed to city traffic
• Power loss
• SCADA services
• Viruses
City Council/RSA Agenda 258 Tuesday, September 27, 2022 Attachment B – Technology Trends in Municipal Government Page 25 Union City Technology Roadmap September 2022
Attachment B – Technology Trends in
Municipal Government
The world is awash with amazing technologies dedicated to assisting our business and personal lives in even trivial challenges. Municipal governments have been actively pursuing technological solutions to unique business challenges for over 40 years. The promise of technology is no less bright for the residents of any municipality and their local government staffs than any other industry once obstacles have been successfully overcome.

The municipal governmental business challenges that can most effectively be improved with the use of technological solutions include:
• Improved efficiency and effectiveness in providing public services and managing public assets; • Easy access to public records by staff, elected officials, and constituents; • Efficient handling of service requests; and
• Accurate management information for identifying and managing public needs.

A common goal of local governments is to provide direct access to information and services through public websites.

Union City’s City Council has included that goal in its current Strategic Plan and City staff has been working toward that goal through a variety of projects. This IT Strategic Roadmap enhances the City’s ability to meet that goal by focusing resources on effective technologies in the “back room” to store information and manage business processes. This added attention will allow web applications and online services that residents appreciate to be realized.

The number of business systems that are available to public agencies has been growing for small and medium sized governments. The table below lists some of the types of technologies that are available to support city operations. These systems are common in many California cities, but they obviously depend on the resources and particular needs of each city and are often the basis for online access to the information by the public.

Municipal Operation
Financial Management
• General Ledgers
• Payroll
• Purchasing
• Utility Billing (including online bill payment)
• Treasury Management
Human Resources Management
• Learning Management Systems
• Onboarding and Offboarding
• Performance
• Recruitment
Public Safety Dispatch and Record Management
• Computer Assisted Dispatch
• Police and Fire Records Management
• Response management information
City Council/RSA Agenda 259 Tuesday, September 27, 2022 Attachment B – Technology Trends in Municipal Government Page 26 Union City Technology Roadmap September 2022
Municipal Operation
Development Services
• Building Permits (sometimes include limited online permits) • Planning
• Electronic submittal of plans and applications
Public Asset Management
• System Control and Data Acquisition (SCADA) – monitoring and management of electrical equipment, pumps, valves, water and waste water treatment and other utility equipment • Maintenance management tracking and planning for roads, buildings, and other public real assets • Service request tracking
• Asset inventory
Geographic Information Systems
• Support the analysis of public issues relative to geography Solid Waste Management
Recreation Program Management
Law Office Support
General Records Management
Project Tracking and Management
Team Collaboration Support
Remote Meeting Support
Website Development and Content Management
Legislative Agenda Development and Management
City Council/RSA Agenda 260 Tuesday, September 27, 2022 Attachment C – Replacement Plan and Capital Project Inventory Page 27 Union City Technology Roadmap September 2022
Attachment C – Replacement Plan and
Capital Project Inventory
Replacement Plan
The equipment and software that supports the City’s automated processes require periodic refreshing to continue to operate reliably and address changing needs. Like any other fungible asset, the need for refreshment and replacement should be anticipated to provide long-term budget planning. The most effective way of ensuring the availability of funds is to budget a pro-rated portion of the total replacement costs for each asset over its expected lifetime.

The City’s IT Department will identify the replacement costs of the current technology inventory. Once those costs have been estimated, a ten-year replacement forecast can be developed. It will be divided into three sections:
• Hardware,
• Business application software, and
• Personal computers.

Goal A, Strategy 12, specifically addresses this, as follows: Develop a comprehensive replacement plan for all citywide IT assets, including the aging data center servers, data storage and other IT items.

One of the roles of the IT Governance Committee will be to discuss the City’s methodology for IT equipment replacement and recommend a five-year funding plan based on priorities.

Capital Project Inventory
Capital projects are those items involving the acquisition and implementation of major business systems. IT staff maintain a current capital project inventory which identifies costs and schedules. It is kept current to ensure that the investments meet the City’s needs, and that IT staff can be assigned as needed to these projects.

It will be important that sufficient staff capacity be available to implement these capital projects, and that routine IT responsibilities do not interfere with the pressing need for technology implementation. Goal C, Strategy 5, specifically addresses this: Identify appropriate IT staff for timely implementation of priority capital projects as determined by the IT Governance Committee and approved in the budget.

The capital project inventory is maintained as a separate document and is not included in this Roadmap.

City Council/RSA Agenda 261 Tuesday, September 27, 2022 Attachment D – Comparative Data Page 28
Union City Technology Roadmap September 2022
Attachment D – Comparative Data
As part of the Strategic Plan, data about IT staff and workload was collected from peer agencies using publicly available information and a survey. Information was collected from the following seven peer agencies shown in Table

3. Table 3. Peer Comparison Agencies
Cities County Population
Square
Miles
Total Full-Time
Equivalent (FTE)
Positions
FY 2021-22 Police Fire
Parks and
Recreation
Alameda Alameda 80,884 10.61 469.75   
Folsom Sacramento 84,592 21.95 461.30   
Redwood City San Mateo 85,182 19.42 551.40   
San Leandro Alameda 87,289 13.34 428.30  
San Rafael Marin 59,016 16.47 411.73   
Tracy San Joaquin 98,601 22.00 542.00  
Walnut Creek Contra Costa 71,317 19.76 366.50  
Union City Alameda 72,779 19.47 318.02  
Fiscal Year 2021-22 general fund expenditures are provided in Table 4.

Table 4. Peer Comparison Agencies’ General Fund Budgets Cities
Citywide General Fund
Expenditures
IT Department Expenditures IT Expenditures Compared to
Citywide Expenditures
Alameda $114,366,869 $3,433,014 3.00%
Folsom $92,521,841 $2,025,163 2.19%
Redwood City $155,109,409 $4,364,384 2.81%
San Leandro $129,956,400 $4,630,900 3.56%
San Rafael $89,562,734 No detail provided No detail provided Tracy $78,021,000 $2,995,286 3.84%
Walnut Creek $86,993,398 No detail provided No detail provided Union City $76,182,466 $3,144,173 4.13%*
Peer Average $106,647,379 $3,489,749 3.08%
*At the time of this review (FY2022/23) the Union City ITS budget included an additional one-time increase of $583,197 for the migration of Human Resources, Payroll, and Finance to a new Enterprise Software.

City Council/RSA Agenda 262 Tuesday, September 27, 2022 Attachment D – Comparative Data Page 29
Union City Technology Roadmap September 2022
Authorized positions are provided in Table 5 below.

Table 5. Authorized Positions
Cities FY 2021-22 Total FTE IT Authorized Positions
Percentage of IT Staff to
Citywide Staff
Alameda 469.8 6.75 1.44%
Folsom 461.3 6.00 1.30%
Redwood City 551.4 14.00 2.54%
San Leandro 429.7 9.00 2.09%
San Rafael 411.7 No detail provided 0.00%
Tracy 542.0 11.00 2.03%
Walnut Creek 366.5 9.00 2.46%
Union City 319.0 6.00 1.88%
Peer Average 461.8 9.29 1.72%
Those responding agencies also provided information on how they carry out and/or maintain IT services from five options, which are shown below in Table 6. Some respondents employ more than one and are indicated as such.

In-house IT staff
Contract with a vendor
Contract with a cloud service
Shared services with another agency
Not applicable N/A
Table 6. How Services are Maintained and Carried Out
Service Redwood City Tracy Walnut Creek Union City
Agenda Management
Application Development N/A N/A N/A
Business Systems Analysis/Support N/A
Computer-Aided Design (CAD) N/A
Contract Management N/A
Customer Relationship Management (CRM) N/A
City Council/RSA Agenda 263 Tuesday, September 27, 2022 Attachment D – Comparative Data Page 30
Union City Technology Roadmap September 2022
Service Redwood City Tracy Walnut Creek Union City
Database Development Administration N/A
Financials or Enterprise Resource Planning (ERP)
Fire Record Management Software (RMS) N/A N/A N/A
Fleet Management Software
Geographic Information Systems (GIS)
Help Desk Support
Library Management Systems (LMS) N/A N/A
Maintenance Management N/A N/A
Management Information Systems (MIS) N/A N/A
Network/Firewall Security
Online Payments
Online Police and Other Incident Reporting
Payroll
Permits
Police Records Management System (RMS)
Project Management N/A
Property Management N/A N/A
Public Works Software
Purchasing
Recreation Classes and Room Rentals
Recruitment
Rent Control N/A N/A N/A N/A
City Council/RSA Agenda 264 Tuesday, September 27, 2022 Attachment D – Comparative Data Page 31
Union City Technology Roadmap September 2022
Service Redwood City Tracy Walnut Creek Union City
Supervisory Control and Data Acquisition
(SCADA) N/A N/A
Server Administration
Telecommunications/Network Infrastructure
Support
Utility Billing N/A N/A
Waste Management N/A N/A
Workgroup Collaboration/Workflow
City Council/RSA Agenda 265 Tuesday, September 27, 2022 Agenda Item 7.b.

September 27, 2022
Information Technology
Five-Year Strategic Roadmap
City Council/RSA Agenda 266 Tuesday, September 27, 2022 2 Background
Goals and
Strategies
aligned with
City
Strategic
Plan
Departments
& IT Staff
completed a
needs
assessment
& Interviewed
IT Capital
Project
Needs
Documented
Data
gathered
from seven
neighboring
cities
Staff
Workshop
Conducted
• Staff partnered with Management Partners in February 2022 to create first IT Five Year Strategic Roadmap
• Information gathering approach
City Council/RSA Agenda 267 Tuesday, September 27, 2022 3 Principles of Technology Governance

1. City executives and IT staff are partners
in managing IT priorities

2. Project recommendations and
scheduling are collaborative decisions

3. Policy development and implementation
are done through consultation

4. Staff skills are developed and enhanced
to make effective use of technology
City Council/RSA Agenda 268 Tuesday, September 27, 2022 4 Elements of Information Technology
Systems
Hardware
Infrastructure
Software
Infrastructure
Web
Services
Security
Systems
Geographic
Information
System
End User
Support
City Council/RSA Agenda 269 Tuesday, September 27, 2022 5 Vision, Mission and Values
City Council/RSA Agenda 270 Tuesday, September 27, 2022 6 Multi-Year Goals
City Council/RSA Agenda 271 Tuesday, September 27, 2022 7 Goal A: Technology
• Twenty-one (21) key projects identified to advance city services and safeguard data over the 5 years.

FY Priority Areas
2022-2023 Disaster Recovery, Cyber Security, City Website, Enterprise Software (HR/Payroll/PD/YFS), GIS, End User Mobility
2023-2024 Business Continuity, IT Processes, Enterprise Software (Finance) 2024-2025 Online Service Delivery, Infrastructure Monitoring and Security, Enterprise Software (ECD)
2025-2026 Public WiFi, Enterprise Software (PW)
2026-2027 Infrastructure Monitoring, End User Mobility
City Council/RSA Agenda 272 Tuesday, September 27, 2022 8 Goal B: Facility Support
• Seven (7) key projects identified to maintain and enhance the city’s IT infrastructure.

FY Priorities
2022-2023 City Fiber, Network Connectivity, City Camera Infrastructure 2023-2024 Building Security
2024-2025 IT infrastructure standardization
2025-2026 Lobby technology
2026-2027 Data room standardization
City Council/RSA Agenda 273 Tuesday, September 27, 2022 9 Goal C: IT Governance, Training and
Staffing
• Ten (10) key projects identified to maintain and enhance the city’s IT infrastructure.

FY Priorities
2022-2023 IT Governance Structure, Training, Budget Evaluation 2023-2024 Project Resource Management, Employee Onboarding 2024-2025 IT Professional Development, Employee Offboarding 2025-2026 Develop formal process for IT project request 2026-2027 Team process and knowledge documentation
City Council/RSA Agenda 274 Tuesday, September 27, 2022 10 IT Funding Sources
• General Fund
• Development permit technology fee
• Grants
City Council/RSA Agenda 275 Tuesday, September 27, 2022 11 Keys to Success
• Department collaboration
• Sufficient department and IT staff to implement new
technologies
• Staff training
• Ongoing input from IT Governance to provide necessary prioritization, timing, and resource allocation
City Council/RSA Agenda 276 Tuesday, September 27, 2022 12 Staff recommends that the City Council adopt a resolution to review and adopt the 2022-2027 Information Technology Department Strategic Five-Year Roadmap as a plan by which staff will continue moving the city technically forward for the next five years.

Recommendation
City Council/RSA Agenda 277 Tuesday, September 27, 2022