Agenda packet, regular meeting — Union City City Council, February 13, 2024

AGENDA

CITY OF UNION CITY/

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
CAROL DUTRA-VERNACI, Mayor
JEFF WANG, Vice Mayor (District 3)
GARY SINGH,Councilmember (District 1)
JAMIE PATIÑO,Councilmember (District 2)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, February 13, 2024
7:00 PM
City Hall- Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER

1.a. Pledge of Allegiance

1.b. Roll Call

2. UNFINISHED BUSINESS - None

3. PROCLAMATIONS AND PRESENTATIONS

3.a. Police Department Strategic Plan Update

3.b. Presentation on Community Health Needs Assessment by Angus Cochran, Chief, Community Support Services at
Washington Hospital

4. ORAL COMMUNICATIONS
An individual speaker shall have three minutes to address the Council on non-agenda items under the Oral Communications section of the agenda. The Chair may, in their discretion, lower the time limit to less than three minutes based on the number of speakers and/or business to be conducted by the City Council.

City Council/RSA Agenda 1 Tuesday, February 13, 2024
Members of the public who wish to speak to the Council under the first Oral Communications section are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address. Neither a speaker card or identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

5. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine in nature and will be enacted by one motion. If discussion is required on a specific item, it will be removed from the Consent Calendar and considered separately.

5.a. Waived Further Reading of Proposed Ordinance
(This permits reading the title only in lieu of reciting the entire text of any proposed Ordinance.)

5.b. Approve The Minutes Of The City Council Meetings Held on November 14, 2023 and November 28, 2023

5.c. Adopt A Resolution Authorizing An Amendment To The Personnel Rules, Section 3.11, To Revise The Rules
Regarding Compensation Upon Promotion

5.d. Adopt A Resolution Approving An Amendment To Update The Class Specification For The Classification Of Community & Recreation Program Specialist

5.e. Adopt a Resolution Appointing Manjit Gil to Serve on the Arts and Culture Commission

5.f. Adopt A Resolution Amending The Existing Application Procedures For Commercial Cannabis Permits To Include A Community Outreach Plan Requirement

5.g. Adopt A Resolution Authorizing City Staff To File Annual Funding Applications With The Metropolitan Transportation Commission For The Allocation Of Funds For The Operation Of Union City Transit And Paratransit For Fiscal Year 2023- 2024

6. PUBLIC HEARINGS - None

7. CITY MANAGER REPORTS

7.a. Adopt A Resolution Approving The 2024 State And Federal Legislative Platform For The City Of Union City And Authorizing The Mayor Or City Manager to Sign Position Letters On Behalf Of The City

7.b. Introduction Of Ordinance Amending Union City Municipal Code Chapter 5.42 “Tobacco Retailers”

7.c. Adopt A Resolution Approving An Exception To The 180-Day City Council/RSA Agenda 2 Tuesday, February 13, 2024
Waiting Period For Post-Retirement Employment And Approve An Agreement With Retired Annuitant Anita Castillo

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY -
None

9. AUTHORITIES AND AGENCIES - None

10. CITY COMMISSION / COMMITTEE REPORTS - None

11. ITEMS REFERRED BY COUNCIL

12. GOOD OF THE ORDER

13. CLOSED SESSION - None

14. ADJOURNMENT

MEETING INFORMATION
Unless otherwise provided, the City Council's regular meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. inside the Council Chamber at City Hall, 34009 AlvaradoNiles Road, Union City CA 94587. The City continues to offer an opportunity to observe Council meetings via Zoom at: https://unioncity-org.zoom.us/j/81719037355 Passcode: u8SH9cH^ Meetings are broadcast live through UCTV Channel 15 and via live stream at:
https://unioncity.org/199/City-Meetings-Video
Members of the public will not have the ability to provide comment via Zoom except under limited circumstances specified below. The ability to observe remotely as identified above is predicated on the technology being available and functioning without technical difficulties. Should the remote platform(s) not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that makes the platform(s) unavailable, the City Council will proceed with the items of business in person unless otherwise prohibited by law.

Any writings or documents provided to a majority of City Council members relating to each item of business referred to on this agenda are available for review on the City's website at www.unioncity.org or during regular business hours in the Office of the City Clerk located at 34009 Alvarado-Niles Road, Union City CA 94587.

In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (510) 675-5448. Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impair.

City Council/RSA Agenda 3 Tuesday, February 13, 2024

ADDRESSING THE CITY COUNCIL
In Person Public Comment: Members of the public may address the Council on a matter on the agenda or during the Public Input portion of the meeting. Members who wish to speak are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address. Neither a speaker card nor identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

Written Comment: To provide written comment on an item on the agenda or to address the Council about an issue during Public Comment, you may send an email to [email protected]. Please include the phrase "public comment" in the subject line and note the agenda item number that you want to address. Written comments will be e-mailed to the City Council and made publicly available.

Public Comment via Zoom: As indicated above, the public cannot address the Council via Zoom unless the City is required to provide such opportunity pursuant to AB 2449. In the event that members of the public are allow to participate via Zoom pursuant to AB 2449, the Mayor will make an announcement at the beginning of the meeting. Raise your virtual hand to notify the host that you would like to speak during the item that you wish to speak on.

CITY COUNCIL NORMS AND GUIDELINES (Resolution No. 6129-23; Adopted May 23, 2023) The City Council of the City of Union City comply with the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, City Council/RSA Agenda 4 Tuesday, February 13, 2024
we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice/agenda was posted at least 72 hours in advance of the meeting date, in accordance with the Ralph M. Brown Act, on the City's Website and on the bulletin board of City Hall.

City Council/RSA Agenda 5 Tuesday, February 13, 2024
Agenda Item
ATTACHMENTS:

Description Type
Police Department Strategic Plan Update Resolution
City Council/RSA Agenda 6 Tuesday, February 13, 2024
City Council/RSA Agenda 7 Tuesday, February 13, 2024
2 September 22, 2020
June – August 2020
PCE Listening Sessions
February – April 2021
PCE Work Teams
May – July 2021
Internal/External Survey
August 2021
Strategic Plan/Team
Building Workshop
January 2022
Implementation of
Strategic Plan
Strategic Plan
1 2 3 4 5
Item
City Council/RSA Agenda 8 Tuesday, February 13, 2024
3 PCE Listening Sessions June 25 – August 27, 2020
Policing and Community Engagement (PCE) Committee
Listening Sessions
• 8 Listening Sessions
• 15 Presenters
• 20+ Public Comments
• 5 Meetings Streamed with nearly 1,000 People in
Attendance
Item
City Council/RSA Agenda 9 Tuesday, February 13, 2024
4 footer option 2
PCE Findings September 22, 2020
Priorities Identified
• Four areas of focus identified:

1. Accountability and Transparency

2. Hiring and Training

3. Mental Health and Social Services

4. Community Policing
• Priorities used to develop a framework for reimaging
policing.

Item
City Council/RSA Agenda 10 Tuesday, February 13, 2024
5 footer option 2
Work Teams Objectives and Strategies December - April 2021 PCE Work Teams Objectives and Strategies
• 31 Participants
• 17 Meetings over 8 Weeks
• 21 Objectives with 36 Strategies
Item
City Council/RSA Agenda 11 Tuesday, February 13, 2024
6 footer option 2
Stakeholder Surveys May – July 2021
• Internal and External Surveys
• 900+ Residents and Members of the Department Participated Godbe Research
Survey UCPD Survey
Residents Surveyed 576 349
Satisfaction 72% 71%
Trustworthy 78% 83%
Item
City Council/RSA Agenda 12 Tuesday, February 13, 2024
7 footer option 2
Team Building Workshop August 17 – 20, 2021
Team Building Workshop with Police Department
Supervisors, Managers and POST Facilitator
• Review of Recommendations and Data from:
o PCE Committee
o PCE Work Teams
o Surveys
• Created a Plan
o 21 goals
o 54 strategies
Item
City Council/RSA Agenda 13 Tuesday, February 13, 2024
City Council/RSA Agenda 14 Tuesday, February 13, 2024
City Council/RSA Agenda 15 Tuesday, February 13, 2024
City Council/RSA Agenda 16 Tuesday, February 13, 2024
City Council/RSA Agenda 17 Tuesday, February 13, 2024
City Council/RSA Agenda 18 Tuesday, February 13, 2024
City Council/RSA Agenda 19 Tuesday, February 13, 2024
City Council/RSA Agenda 20 Tuesday, February 13, 2024
City Council/RSA Agenda 21 Tuesday, February 13, 2024
City Council/RSA Agenda 22 Tuesday, February 13, 2024
City Council/RSA Agenda 23 Tuesday, February 13, 2024
City Council/RSA Agenda 24 Tuesday, February 13, 2024
City Council/RSA Agenda 25 Tuesday, February 13, 2024
Agenda Item
ATTACHMENTS:

Description Type
Presentation on Community Health Needs Assessment Resolution City Council/RSA Agenda 26 Tuesday, February 13, 2024
Angus Cochran
Chief of Community Support Services
[email protected]
510-818-6713
City Council/RSA Agenda 27 Tuesday, February 13, 2024
What is a Community Health Needs Assessment?
• Developed by nonprofit hospitals every
three years
• Provides insight into the health of the
community
• Prioritizes local health needs
• Identifies areas of focus
• Used to develop outreach and education
strategies to improve well-being of
community members
• Leverages public data to chart a course
for WHHS strategy
City Council/RSA Agenda 28 Tuesday, February 13, 2024
Focus
Groups and
Interviews
Statistical
Analysis
Data
Synthesis
Health Needs
List Prioritization Report Writing
CHNA: A Qualitative and Quantitative Process
50 participants
provided input
125 health
indicators
analyzed
District to County and
State Comparisons
Based on health indicators
worse than Alameda County
average
Community Members
ranked health needs
Washington Hospital worked with consultant group Actionable Insights, LLC to create 2023 CHNA City Council/RSA Agenda 29 Tuesday, February 13, 2024
Statistical Data Sources
• Alameda County
• Healthy Alameda County
• Alameda County Public Health Department,
Community Assessment, Planning, and Evaluation
(CAPE)
• Alameda County Homeless Point-in-Time Count Data
Dashboard
• Alameda County Domestic Violence Review Team
report, 2006-2016
• Regional
• Greater Bay Area Cancer Registry
• California State
• California Health Maps
• KidsData
• National
• Economic Policy Institute
Key Data Characteristics
• 125 Health Indicators Analyzed
• 58%: Refreshed between 2020-2022
36%: Refreshed between 2017-2019
6%: Refreshed before 2017
City Council/RSA Agenda 30 Tuesday, February 13, 2024
Qualitative Data Sources
Key Informant Interviews (7 participants):
• County Public Health
• Kimi Watkins-Tartt , Public Director, Alameda County Health Care Services Agency
• Evette Brandon, QIA Director, Alameda County Health Care Services Agency
• County Behavioral Health
• James Wagner, Deputy Director Behavioral Health Care
Services
• Katherine Jones, Director, Adult & Older Adult System of Care, Behavioral Health Care Services
• LGBTQIA+ Community
• Yugi Albior, TransVision Supervisor, Bay Area Community Health (BACH)*
• Padmaja Magadala, HIV/TransVision Program Director, BACH • Housing/Homelessness
• Suzanne Shenfil, Director of Human Services, City of Fremont City Council/RSA Agenda 31 Tuesday, February 13, 2024
Using a Broader View of Health
• Community thinks about healthcare beyond
disease status
• CHNA includes the:
“Social Determinants of Health”
The conditions in which people are born, grow,
work, live, and age, and the wider set of forces
and systems shaping the conditions of daily life
that influence health outcomes
City Council/RSA Agenda 32 Tuesday, February 13, 2024
Health is Influenced Outside the Hospital
City Council/RSA Agenda 33 Tuesday, February 13, 2024
Washington Township Health Care District
• Service Area Total Population: 350,145
• Union City: 70,828
• Language Barriers:
• Greater than 20 percent of Union City
residents have limited English proficiency
• Most Common Languages in District:
• Spanish
• Chinese (Cantonese and Mandarin)
• Hindi
• Tagalog
City Council/RSA Agenda 34 Tuesday, February 13, 2024
Race/Ethnicity of the Health Care District
• WTHCD has much
larger Asian population
than Alameda County
and California overall
City Council/RSA Agenda 35 Tuesday, February 13, 2024
2023 Community Health Needs

1. Behavioral Health

2. Housing & Homelessness

3. Economic Security

4. Diabetes & Obesity

5. Heart Disease/Stroke

6. Healthcare Access & Delivery

7. Respiratory Health

8. Cancer
Prioritized health needs either
showed statistically significant
differences in comparison to
Alameda County, OR showed
racial/ethnic inequalities
within the district.

City Council/RSA Agenda 36 Tuesday, February 13, 2024

1. Behavioral Health
• Emotional and psychological wellbeing; includes substance use (alcohol, tobacco, etc.)
• Mentioned in every focus group
and interview
• Highest concern: Lack of access to
Behavioral Health services
• Racial inequities:
• White, Black, and Hispanic/Latino
students have highest rates of alcohol
and drug use
• Multiracial and White adults have
higher rates of serious psychological
distress
If I need mental healthcare, I can call and I’ll
get an appointment eight, 10 weeks out.
[Somebody] who is on the street or in a harmful
situation, they don’t have eight to 10 weeks.

Asking somebody to hold on that long to get
care is like asking a fish to ride a bicycle, it’s
just not going to happen.
– South County Partnership member
City Council/RSA Agenda 37 Tuesday, February 13, 2024
Behavioral Health (continued)
City Council/RSA Agenda 38 Tuesday, February 13, 2024

2. Housing & Homelessness
• Number of homeless people in
Alameda County increased by 22%
in the last two years
• Number of homeless people in the
District increased by 95% in the last
three years
• COVID-19 decreased emergency
shelter capacity
• Racial inequities:
• Black residents are overrepresented
in the homeless population
Our city just pushed out $15 million in rental
assistance for folks... eventually we’re going to see
a lot of evictions and potentially more people
ending up either having to leave the area or ending
up in the homeless category.
– South County Partnership member
City Council/RSA Agenda 39 Tuesday, February 13, 2024
Housing & Homelessness (continued)
City Council/RSA Agenda 40 Tuesday, February 13, 2024

3. Economic Security
• Topic mentioned in every
community focus group
• Sharp rise in food insecurity in
summer of 2022
• Overall fear of losing housing due
to economic difficulties
• Racial inequities:
• Black, indigenous, and people of color
(BIPOC) populations have lower
incomes and a larger proportion of
individuals living in poverty than
other racial groups
For Alameda County, there’s an index for what it
actually costs to live in our county. If you look at
that and you look at the incomes of our
population, about 20 percent of people are kind of
hanging on by their toenails to stay housed, and
that’s not counting things like saving for a college
education for your kid or taking a vacation. It’s just
the basics for a family to survive.
– South County Partnership member
City Council/RSA Agenda 41 Tuesday, February 13, 2024
Economic Security (continued)
City Council/RSA Agenda 42 Tuesday, February 13, 2024

4. Diabetes & Obesity
• Community members asking for
more recreation programs and
increased access to healthy
foods
• Racial inequities:
• BIPOC populations have higher
rates of diabetes and obesity
I’m someone who has diabetes… It’s very
difficult to find affordable organic food, food
classes, nutrition classes… That’s something
that’s very important because there’s a large
percentage of us who are suffering from this
illness.
– Southern Alameda County resident
City Council/RSA Agenda 43 Tuesday, February 13, 2024
Diabetes & Obesity (continued)
City Council/RSA Agenda 44 Tuesday, February 13, 2024

5. Heart Disease/Stroke
• Cerebrovascular conditions (stroke,
heart disease, and cardiac arrest)
among top causes of death in
Alameda County
• Stroke mortality increasing in Union
City
• Union City disproportionally
impacted by cardiac disease
City Council/RSA Agenda 45 Tuesday, February 13, 2024
Heart Disease/Stroke (continued)
City Council/RSA Agenda 46 Tuesday, February 13, 2024

6. Healthcare Access & Delivery
• Mentioned often in focus groups and key
informant interviews
• Communication challenges for monolingual
non-English speakers and non-verbal residents
(Deaf/Hard of Hearing)
• Call for increased cultural competency
• Offering care in native language
• Involving family members in joint decision making
around care
• Using appropriate language with lesbian, gay,
bisexual, transgender, queer, intersex, and asexual
(LGBTQIA+) community
• Racial/Gender inequities:
• Pacific Islanders have lower rates of adult health
insurance
Even though those people have a degree, they
have a full-time job, and they work in a hightech company, but they still want a physician or provider that speaks their own language. I think
that when they become sick, they really want
people to speak their own language. They feel
much more comfortable.
– BIPOC Southern Alameda County resident
City Council/RSA Agenda 47 Tuesday, February 13, 2024
Healthcare Access & Delivery (cont.)
City Council/RSA Agenda 48 Tuesday, February 13, 2024

7. Respiratory Health
• Respiratory disorders affect the ability to breathe
• Examples: Asthma, Chronic Obstructive Pulmonary Disorder (COPD), pneumonia, and lung cancer
• Union City significantly impacted when compared to the county City Council/RSA Agenda 49 Tuesday, February 13, 2024

8. Cancer
• Cancer is the second leading cause of death in the US • See racial/ethnic disparities
City Council/RSA Agenda 50 Tuesday, February 13, 2024
Health Snapshot: Union City
Disease Incidence compared to Alameda County Rate, per 100,000 pop. City Council/RSA Agenda 51 Tuesday, February 13, 2024 Next Steps: 2024-2026 Community Health
Improvement Plan
• Behavioral Health
• Housing & Homelessness
• Economic Security
• Diabetes & Obesity
• Heart Disease/Stroke
• Healthcare Access & Delivery
• Respiratory Health
• Cancer
City Council/RSA Agenda 52 Tuesday, February 13, 2024
Preliminary Planning for Union City
• Stakeholder Meetings
• City, NHUSD, Union City Family Center (1/26/24)
• Federally Qualified Health Centers: Tiburcio Vasquez HC and BACH • Faith Community and Community Based Organizations
• Community Education
• Health Fairs
• Cardiac Health Screenings
• Speakers Bureau
• Constituency Focus
• Youth, Seniors, underrepresented populations
City Council/RSA Agenda 53 Tuesday, February 13, 2024
Potential Community Health Initiatives
• Behavioral Health:
• Targeted outreach and education on fentanyl use and Naloxone with Haller’s Pharmacy
• Collaborate with Alameda County Behavioral Health Service Agency and Hume Center on an Outpatient Behavioral Health Clinic
• Diabetes:
• Focused diabetes education with partners that serve the Black and Asian communities, especially faith communities
• Heart Disease/Stroke:
• Cardiac Health Summit with screenings for cholesterol, blood pressure, peripheral vascular disease, and abdominal aneurysms
• Health education on healthy living, managing high blood pressure, and recognizing the signs of stroke
City Council/RSA Agenda 54 Tuesday, February 13, 2024
Potential Community Health Initiatives
• Healthcare Access & Delivery:
• Health insurance information support at UC community events • Trauma Service Designation and Injury Prevention (Stop the Bleed, fall prevention, choking first aid)
• Focus on Healthcare Provider Coordination
• Cancer:
• Free mammogram program with Tiburcio Vasquez Health Center • Skin Cancer Screening at Nakamura Clinic
• Partner with non-profits and faith organizations to promote preventative screenings for prostate cancer for the Black community.

City Council/RSA Agenda 55 Tuesday, February 13, 2024
Questions?
City Council/RSA Agenda 56 Tuesday, February 13, 2024
Agenda Item
ATTACHMENTS:

Description Type
Draft Minutes 11142023 Attachment
Draft Minutes 11282023 Attachment
Draft Minutes 11282023sp Attachment
City Council/RSA Agenda 57 Tuesday, February 13, 2024

MINUTES

CITY OF UNION CITY/

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
CAROL DUTRA-VERNACI, Mayor
GARY SINGH, Vice Mayor (District 1)
JAMIE PATIÑO Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, November 14, 2023
7:00 PM
City Hall- Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Dutra-Vernaci called the meeting to order at 7:00 PM.

1.a. Pledge of Allegiance led by Mayor Dutra-Vernaci.

1.b. Roll Call

Present: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, Mayor Dutra-Vernaci

Absent: None

2. UNFINISHED BUSINESS – None

3. PROCLAMATIONS AND PRESENTATIONS

3.a. Proclamation Recognizing November As Sikh American Awareness And Appreciation Month
Received By:

Jaswinder Singh Jandi Raja Singh
Jaspreet S. Atwal Rajinder Singh Raja
H.P. Singh Jaswant Singh
Aman Bullar Vinod Kumar
Kashmir Shah
City Council/RSA Agenda 58 Tuesday, February 13, 2024

3.b. Proclamation Recognizing November As Native American Heritage Month Received Via Zoom By:

Deja Gould, Cultural Program Manager of the Sogorea Te' Land Trust and Tribal Historic Preservation Officer for the Lisjan Nation Cheyenne Gould, Land Steward of the Sogorea Te' Land Trust and Cultural Resource Manager for the Lisjan Nation

3.c. Proclamation Recognizing United Against Hate Week November 12 – 18, 2023
Received by Victor Lopez, Human Relations Commission Chair

4. ORAL COMMUNICATIONS
Public Comment Given By:

Liz Ames
Andrew Beckwith
Yolanda Garcia (Cherrywood Neighborhood Preservation Committee)

5. CONSENT CALENDAR
Vice Mayor Singh made a motion, seconded by Councilmember Sakakihara, to approve Items 5.a. through 5.c. Motion passed unanimously.

AYES: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSENT: None
ABSTAIN: None

5.a. Waived Further Reading of Proposed Ordinance
(This permits reading the title only in lieu of reciting the entire text of any proposed Ordinance.)

5.b. Adopted Resolution No. 6224-23 Authorizing An Amendment To The Classification And Compensation Plan To Revise The Salary Schedule In Conformance With California Code Of Regulations, Title 2, Section 570.5 And An Amendment To The Authorized Positions List To Authorize One Full-Time Homeless Program Outreach Worker Position In Lieu Of The Current .65 FTE Homeless Program Outreach Worker Position

5.c. Adopted Resolution No. 6225-23 Approving An Amendment To The Classification And Compensation Plan To Update The Class Specification For The Classification Of Neighborhood Preservation Specialist

6. PUBLIC HEARINGS – None

7. CITY MANAGER REPORTS
Mayor Dutra-Vernaci took the City Manager Reports in the following order: 7.b.,

7.c. and 7.a. due to presenter availability.

7.a. Receive Report On Community Survey Polling Results And Provide Policy Direction On Potential Revenue Measures And Next Steps
City Council/RSA Agenda 59 Tuesday, February 13, 2024
Deputy City Manager Jennifer Phan and Bryan Godbe, President of Godbe Research, presented a report on the community survey polling results and requested City Council provide policy direction on next steps as it relates to potential revenue measures.

Public comment given by Liz Ames.

Councilmembers provided comment.

City Council directed staff not to proceed with a Public Safety Parcel Tax in the March 2024 primary election, to instead focus on other possible revenue measures in future election cycles, receive more information regarding adjustments to the Business License Tax (BLT) and Utility Users’ Tax (UUT), continue to explore options for a Public Safety Parcel Tax (PSPT), and to report back with a calendar and strategy for community/stakeholder outreach and education.

7.b. Receive Report On The Status Of The BART Pedestrian At-Grade Crossing Project, City Project No. 14-14, On The Oakland Subdivision Tracks Located Adjacent To The Union City BART Station And Other Required Railroad Safety Improvements, Including Decoto Road At-Grade Crossing And The Closure Of "I" Street At-Grade Railroad Crossing City Engineer Farooq Azim presented a report on the status of the BART Pedestrian At-Grade Crossing Project, City Project No.14-14, received by City Council and filed with the City Clerk.

City Engineer Azim responded to questions from Councilmembers.

Public comment given by Liz Ames.

7.c. Adopted Resolution No. 6226-23 Designating Councilmember Jaime Patiño As The Voting Delegate And Councilmember Jeff Wang As The Alternate Voting Delegate For The National League Of Cities – City Summit 2023 On November 16-18, 2023
Deputy City Manager Jennifer Phan presented a report on designating the Voting Delegate(s) for the National League of Cities – City Summit 2023.

Mayor Dutra-Vernaci made a motion, seconded by Vice Mayor Singh, designating Councilmember Jaime Patiño as the Voting Delegate and Councilmember Jeff Wang as the Alternate Voting Delegate for the National League of Cities – City Summit 2023 On November 16-18, 2023.

Motion passed unanimously.

AYES: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSENT: None
ABSTAIN: None

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY – None

9. AUTHORITIES AND AGENCIES – None

10. CITY COMMISSION / COMMITTEE REPORTS – None
City Council/RSA Agenda 60 Tuesday, February 13, 2024
Councilmember Patiño reported on his attendance of the League of California Cities Board of Directors meeting.

Councilmember Sakakihara reported on his attendance of the Parks and Recreation Commission Meeting.

Vice Mayor Singh reported on his attendance of the Human Relations Commission Meeting, Economic Development Advisory Team (EDAT) Meeting, and Legislation and Policy Committee Meetings.

Councilmember Wang reported on his attendance of the Alameda County Waste Management Authority (ACWMA) Meeting, Economic Development Advisory Team (EDAT) Meeting, and Chamber of Commerce Meeting.

Mayor Dutra-Vernaci reported on her attendance of the Alameda County Transportation Commission (ACTC) Meeting and Metropolitan Transportation Commission (MTC) Meeting.

11. ITEMS REFERRED BY COUNCIL – None

12. GOOD OF THE ORDER
Councilmember Patiño reported on his attendance of a Union City Chamber of Commerce Event at Birdhaus and upcoming National League of Cities – City Summit in Atlanta, GA.

Councilmember Sakakihara reported on his attendance of Make a Difference Day at Searles Elementary School and Community and Recreation Services (CRS) “Running Dead” 5K Fun Run.

Vice Mayor Singh provided comment regarding illegal dumping on Lewis Avenue and Pacific Street.

Councilmember Wang reported on his attendance of an event at a local Buddhist Temple and the upcoming Chinese National Team Martial Arts Event at James Logan High School.

Mayor Dutra-Vernaci reported on her attendance of the Asia-Pacific Economic Cooperation (APEC) Conference in San Francisco.

Mayor Dutra-Vernaci distributed the current Council Assignments roster for Councilmembers to consider which Commissions and Committees they prefer to serve on in 2024.

13. CLOSED SESSION – None

14. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting at 9:38 PM.

Respectfully submitted,
Johanna Ota
Administrative Specialist
City Clerk’s Office
City Council/RSA Agenda 61 Tuesday, February 13, 2024

MINUTES

CITY OF UNION CITY/

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
CAROL DUTRA-VERNACI, Mayor
GARY SINGH, Vice Mayor (District 1)
JAMIE PATIÑO Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, November 28, 2023
7:00 PM
City Hall- Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Dutra-Vernaci called the meeting to order at 7:00 PM.

1.a. Pledge of Allegiance led by Mayor Dutra-Vernaci.

1.b. Roll Call

Present: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, Mayor Dutra-Vernaci

Absent: None

2. UNFINISHED BUSINESS – None

3. PROCLAMATIONS AND PRESENTATIONS

3.a. Presentation by Senator Aisha Wahab - Legislative Update California State Senator Aisha Wahab presented a report on the 10th District Legislative Update.

3.b. A Resolution Supporting The Local, State, And Federal Efforts To Exonerate The Port Chicago 50
Received by Reverend Jerome Brown of Brown Temple Community Church City Council/RSA Agenda 62 Tuesday, February 13, 2024

3.c. Acceptance of City Council Requests for Commission and Committee Appointments
Mayor Dutra-Vernaci requested Councilmembers submit their preferred Commission and Committee assignments for her consideration.

4. ORAL COMMUNICATIONS
Public Comment Given By:

Naeemah Brown (NorCal Carpenters Union)
Mario Garcia
Wendy Huang
Alfonso Martinez
Gabe Robinson

5. CONSENT CALENDAR
Mayor Dutra-Vernaci pulled Item 5.g. for additional discussion.

Councilmember Patiño pulled Item 5.c. for additional discussion.

It was moved by Councilmember Patiño and seconded by Vice Mayor Singh to approve Items 5.a. through 5.b, 5.d. through 5.f., and 5.h.

The motion was carried by a unanimous roll call vote.

AYES: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSTAIN: None
ABSENT: None

5.a. Waived Further Reading of Proposed Ordinance
(This permits reading the title only in lieu of reciting the entire text of any proposed Ordinance.)

5.b. Approved The Minutes Of The City Council Meeting Held on October 24, 2023

5.d. Adopted Resolution No. 6227-23 Authorizing HdL Companies To Examine Sales And Use Tax Records Of Union City Businesses

5.e. Adopted Resolution No. 6228-23 Accepting The Annual Reports For Fiscal Year 2022-2023 Concerning Sources And Uses Of Development Impact Fees Pursuant To Government Code Section 66000, Et. Seq., And Making Certain Findings Related Thereto

5.f. Adopted Resolution No. 6229-23 Accepting The 5-Year Reports For Fiscal Years 2018-2019 Through 2022-2023 Concerning Sources And Uses Of Development Impact Fees Pursuant To Government Code Section 66000, Et Seq., And Making Certain Findings Related Thereto

5.h. Adopted Resolutions No. 6230-23 and 6231-23 Approving Amendments To The City's Classification And Compensation Plan In Conformance With California Code Of Regulations, Title 2, Section 570.5, Implementing The 2024 City Council/RSA Agenda 63 Tuesday, February 13, 2024
Minimum Wage And Previously Negotiated Cost-Of-Living And Equity Adjustments
Discussion of Item 5.c.

5.c. Adopt a Resolution Accepting A Youth Boxing Grant In The Amount of $88,530 From Alameda County Health Care Services Agency, Amending The Fiscal Year 2023-2024 CRS Grant Fund Budget, And Authorizing The City Manager To Execute The Required Grant Documents, In A Form Approved By The City Attorney
Councilmember Patiño provided comment.

It was moved by Councilmember Patiño and seconded by Vice Mayor Singh to adopt Resolution No. 6232-23 Accepting A Youth Boxing Grant In The Amount of $88,530 From Alameda County Health Care Services Agency, Amending The Fiscal Year 2023-2024 CRS Grant Fund Budget, And Authorizing The City Manager To Execute The Required Grant Documents, In A Form Approved By The City Attorney.

The motion was carried by a unanimous roll call vote.

AYES: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSTAIN: None
ABSENT: None
Discussion of Item 5.g.

5.g. Adopt a Resolution Accepting Completion Of The Veterans Memorial Park Tennis And Basketball Court Rehabilitation Project, City Project No. 22-22 Councilmember Sakakihara announced he had an economic conflict of interest under the Political Reform Act due to a real property interest, his personal residence, being located within proximity of Veterans’ Memorial Park.

Councilmember Sakakihara recused himself and left the Council Chamber.

It was moved by Councilmember Patiño and seconded by Vice Mayor Singh to adopt Resolution No. 6233-23 Accepting Completion Of The Veterans Memorial Park Tennis And Basketball Court Rehabilitation Project, City Project No. 22-22.

The motion was carried by a unanimous roll call vote.

AYES: Councilmembers Patiño and Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSTAIN: None
ABSENT: Councilmember Sakakihara
Councilmember Sakakihara returned to the dais.

6. PUBLIC HEARINGS – None

7. CITY MANAGER REPORTS
City Council/RSA Agenda 64 Tuesday, February 13, 2024

7.a. Adopt a Resolution Amending The Policy Governing Expenses For The City Council
City Attorney Kris Kokotaylo presented a report on amending the Policy Governing Expenses for the City Council.

City Attorney Kokotaylo responded to questions from Councilmembers.

Councilmembers provided comment.
.

It was moved by Mayor Dutra-Vernaci and seconded by Vice Mayor Singh to adopt Resolution No. 6234-23 Amending The Policy Governing Expenses For The City Council, with City Council directing staff to substitute the month of May for the month of February for the City Manager to report to City Council the amount of funds Councilmembers have spent to-date, and amount of remaining funds that may be redistributed for use through the end of the fiscal year if Councilmembers voluntarily elect to relinquish their allocation.

The motion was carried by a unanimous roll call vote.

AYES: Councilmembers Patiño, Sakakihara, and Wang, Vice Mayor Singh, and Mayor Dutra-Vernaci
NOES: None
ABSTAIN: None
ABSENT: None

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY – None

9. AUTHORITIES AND AGENCIES – None

10. CITY COMMISSION / COMMITTEE REPORTS – None

11. ITEMS REFERRED BY COUNCIL
Councilmember Patiño reported on his attendance of an Ava Energy meeting.

Councilmember Sakakihara reported on his attendance of a Stop Waste meeting as Councilmember Wang’s alternate.

Mayor Dutra-Vernaci reported on her attendance of a Metropolitan Transportation Commission (MTC) meeting and an Arts and Culture Commission meeting.

12. GOOD OF THE ORDER
Councilmember Wang reported on his attendance of the National League of Cities – City Summit in Atlanta, GA and Chinese National Team Martial Arts Event at James Logan High School.

Vice Mayor Singh provided comment regarding the cleanup of illegal dumping on Pacific Street (between Dowe Avenue and Western Avenue).

Vice Mayor Singh provided comment regarding sinking railroad spurs at three locations (close to Tri-CED, Cold Storage, and further down Lewis Avenue).

City Council/RSA Agenda 65 Tuesday, February 13, 2024
Councilmember Sakakihara reported on his attendance of the Lions Club Thanksgiving Event, Tri-CED Event, and Ruggieri Senior Center 25 th Anniversary
Event.

Councilmember Patiño provided comment regarding the Port Chicago 50 Resolution.

Councilmember Patiño reported on his attendance of the following: National League of Cities – City Summit in Atlanta, GA, Tri-CED Event, and Ruggieri Senior Center 25th Anniversary Event.

Mayor Dutra-Vernaci provided comment on the most recent City Newsletter and resources available to the public.

Mayor Dutra-Vernaci provided comment on the upcoming Station District Community Open House Event.

Mayor Dutra-Vernaci provided comment on California State Governor Gavin Newsom announcing availability of Round 3 of the Encampment Resolution Funding Program (ERF-3-R).

Mayor Dutra-Vernaci provided comment on former Decoto School Custodian George Fletcher Memorial Tree Planting and Plaque Installation.

13. CLOSED SESSION – None

14. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting in honor of the passing of Former First Lady Rosalynn Carter at 8:52 PM.

Respectfully submitted,
Johanna Ota
Administrative Specialist
City Clerk’s Office
City Council/RSA Agenda 66 Tuesday, February 13, 2024

MINUTES

CITY OF UNION CITY

CITY COUNCIL SPECIAL MEETING
Tuesday, November 28, 2023
6:00 PM
City Hall- Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Dutra-Vernaci called the meeting to order at 6:00 PM.

Roll Call Present: Councilmembers Patiño, Sakakihara, Wang, Vice Mayor Singh, Mayor Dutra-Vernaci

Absent: None

2. ORAL COMMUNICATIONS – None

3. CLOSED SESSION

3.a. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9
Number of Potential Cases: Fifty-Seven (57)

4. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting at 6:48 PM with no reportable action.

Respectfully submitted,
Johanna Ota
Administrative Specialist
City Clerk’s Office
City Council/RSA Agenda 67 Tuesday, February 13, 2024
Agenda Item
DATE: 2/13/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
SUBJECT: ADOPT A RESOLUTION AUTHORIZING AN AMENDMENT TO THE PERSONNEL RULES, SECTION 3.11, TO REVISE THE RULES

REGARDING COMPENSATION UPON PROMOTION
Staff recommends that the City Council approve a resolution authorizing an amendment to Union City’s Personnel Rules to revise Section 3.11, Compensation Upon Promotion, to authorize the City Manager, or their designee, to approve an initial salary for promoted employees to be consistent with external candidates.

Any approved initial salary would be within the City Council’s approved salary schedule.

STRATEGIC PLAN ALIGNMENT
There is no alignment with a specific Strategic Plan strategy.

BACKGROUND
The Union City Personnel Rules (the “personnel rules”) currently state that promoted employees may receive an initial salary in the new position that is the next step above 5% of their current salary. The personnel rules currently provide an external candidate can be hired at a higher step if the labor supply is restricted or the person to be hired is exceptionally well qualified. Thus, there is an inconsistency between the potential initial compensation for external vs. internal candidates, with external candidates able to receive greater initial compensation.

DISCUSSION
Staff recommends a revision to the personnel rules to eliminate this inconsistency between external and internal candidates. This revision allows the City to extend the same opportunities for advancement to internal, qualified candidates as it does for externalcandidates. The proposed revision to the personnel rules effectuates this by first providing that all promoted employees will receive an initial salary in the new position that is the next step above 5% of their current salary. Next the proposed revision provides that, if warranted for the good City Council/RSA Agenda 68 Tuesday, February 13, 2024
of the service, or when an employee demonstrates outstanding performance or is unusually well qualified, the employee may have an initial salary that is a step greater than the next step in the salary range of the new position of at least 5% above the salary from which the employee was promoted.

All offers extended would remain within the City Councilauthorized salary range for any given position.

FISCAL IMPACT
There is no additional fiscal impact, as salary assumptions are based on the approved Classification and Compensation Plan and would continue to do so.

RECOMMENDATION
Staff recommends that the City Council approve the resolution authorizing an amendment to the personnel rules to revise the rules regarding Section 3.11, Compensation Upon Promotion.

Prepared by:

Jason Castleberry, Human Resources Director
Submitted by:

Jason Castleberry, Human Resources Director
ATTACHMENTS:

Description Type
Resolution - Personnel Rules Amendment to Section 3.11 Resolution Exhibit A - Personnel Rules Section 3.11, Compensation Upon Promotion (Clean and Redline)
Exhibit
City Council/RSA Agenda 69 Tuesday, February 13, 2024
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING AN AMENDMENT TO THE

CITY OF UNION CITY PERSONNEL RULES, SECTION

3.11, COMPENSATION UPON PROMOTION
WHEREAS, the City of Union City Personnel Rules (the “Personnel Rules”) requires necessary updates; and
WHEREAS, City staff have undertaken an analysis of necessary updates to the Personnel Rules; and
WHEREAS, the updates to the Personnel Rules include revisions related to salary increases upon promotion; and
WHEREAS, the City Manager or her designee has met and conferred in good faith with the representatives of all bargaining units related to the above matters; and WHEREAS, the City Council has considered the proposed revisions to the Personnel Rules and finds that the terms and conditions of the proposed revisions are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the revisions to the Personnel Rules as provided in Exhibit A attached to this resolution.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to take such further actions as may be necessary to implement the proposed revisions to the Personnel Rules.

City Council/RSA Agenda 70 Tuesday, February 13, 2024
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

JENNIFER PHAN KRISTOPHER J. KOKOTAYLO
Acting City Clerk City Attorney
City Council/RSA Agenda 71 Tuesday, February 13, 2024
Section 3.11 Compensation Upon Promotion (REDLINED EDITED VERSION) When an employee is promoted, the employee shall normally minimally receive the first step in the salary range for the new position. However, if such step is equal to or less than the present salary, that employee may will receive the next step in the salary range of the new position of at least 5% above the salary from which the employee was promoted. If warranted for the good of the service, or when an employee demonstrates outstanding performance, or is unusually well qualified, the Appointing Authority may promote the employee into a step greater than the next step in the salary range of the new position of at least 5% above the salary from which the employee was promoted. Consideration for compensation which is prescribed above shall be based upon the recommendation of the department head and the Human Resources Director, and must remain within the approved Salary Schedule (Classification and Compensation Plan).

When an employee who has been promoted does not successfully pass the probationary period, the employee’s salary when demoted shall be re-established at the step and the salary range of the position from which the employee was promoted.

Section 3.11 Compensation Upon Promotion (CLEAN FINAL VERSION) When an employee is promoted, the employee shall minimally receive the first step in the salary range for the new position. However, if such step is equal to or less than the present salary, that employee will receive the next step in the salary range of the new position of at least 5% above the salary from which the employee was promoted. If warranted for the good of the service, or when an employee demonstrates outstanding performance, or is unusually well qualified, the Appointing Authority may promote the employee into a step greater than the next step in the salary range of the new position of at least 5% above the salary from which the employee was promoted. Consideration for compensation which is prescribed above shall be based upon the recommendation of the department head and the Human Resources Director, and must remain within the approved Salary Schedule (Classification and Compensation Plan).

City Council/RSA Agenda 72 Tuesday, February 13, 2024
Agenda Item
DATE: 2/13/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO UPDATE THE

CLASS SPECIFICATION FOR THE CLASSIFICATION OF COMMUNITY &

RECREATION PROGRAM SPECIALIST
Staff recommends that the City Council adopt a resolution to approve an update the class specification of Community & Recreation Program Specialist.

STRATEGIC PLAN ALIGNMENT
This program supports Goal B. Governance and Organization Effectiveness of the strategic plan in aligning critical City services with current staffing levels.

BACKGROUND
As part of a review of the Community & Recreation Program Specialist job duties and the needs of the City's Community and Recreation Services Department relative to align position functions with appropriate qualifications and experience expectations, staff recommends minor modifications to the classification specification/job description.

DISCUSSION
The proposed classification specification includes slight modifications to align functions, qualifications, experience, position title and skills expected for the role. The goal is to provide clarity on essential functions, qualifications, and certifications during the next recruitment. The City has met and conferred with the Service Employees International Union (SEIU) regarding the proposed revisions to the class specification. No change to the current salary range is recommended at this time. The Community and Recreation Services Department worked with the Human Resources Department to ensure the class specification is updated prior to future recruitments.

FISCAL IMPACT
City Council/RSA Agenda 73 Tuesday, February 13, 2024
There is no fiscal impact for the position specification changes being proposed.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution to approve an amendment to the City’s Classification and Compensation Plan to update the class specification/job description of Community & Recreation Program Specialist.

Prepared by:

Jason Castleberry, Human Resources Director
Submitted by:

Jason Castleberry, Human Resources Director
ATTACHMENTS:

Description Type
Resolution - Class Specification, Community & Recreation Program Specialist
Resolution
Class Specification (Redlined) Attachment
Class Specification (Clean) Attachment
City Council/RSA Agenda 74 Tuesday, February 13, 2024
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AMENDING THE CLASSIFICATION AND

COMPENSATION PLAN TO UPDATE THE CLASS

SPECIFICATION FOR THE CLASSIFICATIONS OF

COMMUNITY & RECREATION PROGRAM SPECIALIST
WHEREAS, the City has undertaken an inquiry and recommends that the City Council update the class specification for the position of Community & Recreation Program Specialist; and
WHEREAS, City staff have undertaken an analysis of necessary updates to the classification and compensation plan to update the class specification for the classification of Community & Recreation Program Specialist; and
WHEREAS, the City Council has identified in the Strategic Plan Goal B, Governance and Organization Effectiveness to align critical city services with current staffing levels by ensuring the accuracy and clarity for the Community & Recreation Program Specialist class specifications; and
WHEREAS, the City Manager or her designee has met and conferred in good faith with the representatives of all bargaining units related to the above matters.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the updated the Community & Recreation Program Specialist class specification, attached hereto and incorporated herein by reference, effective February 13, 2024.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to take such further actions as may be necessary to implement the proposed revisions to the class specification for the classification of Community & Recreation Program Specialist.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

City Council/RSA Agenda 75 Tuesday, February 13, 2024
APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

JENNIFER PHAN KRISTOPHER J. KOKOTAYLO
Acting City Clerk City Attorney
City Council/RSA Agenda 76 Tuesday, February 13, 2024
1 PART-TIME COMMUNITY AND RECREATION

PROGRAM

AND FACILITY SPECIALIST MANAGER
Bargaining Unit: Service Employees International Union SEIU FLSA: Non-Exempt
Class Code: 50533
Created or updated:
09/21/232/13/2024 5/17/2023
DEFINITION:

Incumbents in this position, uUnder general direction of Recreation Supervisor and Recreation Program Coordinator, the Community and Recreation Program Specialist will assist in coordinating and implementing sports, health, fitness and various community and recreation programs and activities; including active adults 50+ trips, activities and nutrition programs, therapeutic recreation and other programs as well as assist Administrative Assistant and Office Specialist with office duties, facility responsibilities, and perform related work as assigned.assist in membership sales, registration and cash handling; provide for set-up, supervision, and security of the Union City Sports Center or other city facilities as needed; schedule use of City facilities; and perform related work as assigned. This position will also provide direction to the seasonal, part-time staff and volunteers to meet daily center program needs. The Facility Manager Program and Facility Specialist acts as a representative of the Union City Sports Center Community and Recreation Services and is responsible for the daily operations of the UC Sports Center during evening and weekends work hours and in the absence of full-time staff. Position reports to the Recreation Supervisor and Recreation Program Coordinator. This position is responsible for the safety, and security of participants, and customer service during after hours use of program operations at city facilities. Work is performed with limited direct supervision. Incumbents are expected to be dependable and use sound judgment.

Incumbents work schedule will may be required to work weekends, evenings, and holidays.

CLASS CHARACTERISTICS
N/AThe Community and Recreation Program Specialist is an intermediate level position in the Community and Recreation Services and is responsible for the daily operations in the absence of the Recreation Supervisor and Recreation Program Coordinator. This position is responsible for the implementation of scheduled activities, provide customer service to participants and the public, and ; provideensure strict adherence to standards to maintain program operations while creating a safe and secure environment. and customer service to and public;maintain and security This position is distinguished from the Recreation Program Coordinator byin that the latter is responsible for creating the recreation programs, while the Recreation Program Specialist would beis responsible for the implementation of the day-to-day operations of the recreation programs.

City Council/RSA Agenda 77 Tuesday, February 13, 2024
2 EXAMPLES OF DUTIES (illustrative only):
• DirectGuide and Supervise, provide direction, and motivate seasonal staff and volunteers to implementfor programs and activities. and to meet daily program needs.
• Assists with planning, scheduling, and implementing programs, trips, and activities at a multi-use recreational community center as well as offsite, while working with members and the public as well as special projects as needed. To professionally manage and supervise a multi-use recreational community center, its programs, services and staff targeting youth, adults and families.

Acts as the facility representative to ensureEnsures that Union City Leisure Services Community and Recreation Services all applicable safety and security standards, City and department policies, procedures, policiesand standards of conduct are known to the users customers and participants of the facility and they are adhered to. Enforces all safety and security standards, City and department policies and procedures.
•
• Capable of communicating policies and standards of conduct to effectively express expectations and problems to customers and participants. using the facility.
• Acts as a liaison with the City staff and departments, contractors, members and general public during programs or events and advises of potential problems.
• Accepts, processes, and distributes equipment and, materials, including food and basic needs donations.
• Directs and supervises the collection of and daily reconciliation of facility admission fees.
• Maintains strong customer relations between customers and public consistentlystaff on daily basis daily.
• while eEnsuresing that facilities and equipment are clean, safe and in good working condition.

Direct personnel and the facility in the delivery of programs and services to existing guests, families, and new customers on a daily basis daily.

Direct and supervise part-time, seasonal staff as needed.

Perform basic cleaning duties as needed. Must be aware of the custodial standards and maintenance practices and apply them where necessary.

Perform basic maintenance and janitorial duties as needed or assigned.

To complete incident reports, accident reports and other documentation in the absence of full-time staff.

Assists in organizing and implementing recreational activities for all age groups and helps primarily at the Union City Sports Center. Provides assistance on special projects as needed.

Assists in preparing schedule of approved activities.

Shall be familiar with crowd control procedures and techniques and can have the ability to direct and move small crowds effectively for safety and security purposes.

City Council/RSA Agenda 78 Tuesday, February 13, 2024
3 Assists in maintaining discipline and encourages observance of required safety precautions during events and activities.
• Assists in maintainingensuring the discipline program is running effectivelyand encouragesensures observance of required safety precautions during events and activities.
• Enters and retrieves computerized registration and financial data. • Interacts with program participants and volunteers other workers to stimulate interest and participation in recreation programs, services, and activities. • Issues and collects recreation equipment and ensures the proper use of City facilities, supplies and equipment. return of recreation and other City equipment.
• Responsible for the opening and securing of centers and facilities, including alarm systems, at the beginning and end of each business day in accordance with the established policies and procedures. Responsible for the entire security lock-up of the UC Sports Center at the beginning and end of each business day in accordance with the established policies and procedures. • Performs fire and life safety procedures and ensure safety for all customers and participants.

Shall learn and remain knowledgeable of the center security and fire alarm systems and emergency evacuation procedures; be able to perform fire and life safety procedures and act as responsible party for ensuring fire and life safety in the absence of full-time staff. Shall learn and remain knowledgeable of the UC Sports Center fire alarm system and emergency evacuation procedures.

Performs fire and life safety procedures, and acts as responsible party for ensuring fire and life safety in the absence of full-time staff. • To assist Assists with and coordinates the set-up, take-down and cleanliness of the facility spaces, including Set-up furniture and equipment based on schematic diagrams or plans. as scheduled. requested by customers in accordance with the set-up sheets in advance of the event start times. • Responds to customer requests and solves problems at the appropriate level and escalates the issue when needed.
• Serves as the primary contact for Community and Recreation Services Department when full-time staff are not on duty. Leisure Services Department during non-office hours.
• Maintains accounting records for program activities.
• Participate as a member or contributor to the City’s Safety Committee group and program.
• Performs basic clerical duties and record keeping as assigned. • Enforces all safety and security standards, City and department policies and procedures.

Secure the facility, including alarm systems.

Set-up furniture and equipment based on schematic diagrams or plans.

City Council/RSA Agenda 79 Tuesday, February 13, 2024
4 MINIMUM QUALIFICATIONS:
• Minimum of a hHigh Sschool diploma or equivalent.
• One (1) year of customer service experience. Must enjoy working with people of all ages. Experience with considerable customer interactions in recreation, health club industry, or related field is desirable.
• Previous Six (6) months of experience in supervising facilities, personnel, recreation programs, special events and/or delivery of services to on-site on site customers.

LICENSES AND CERTIFICATES:
• Must possess a valid CA driver’s license.
• Ability to attain Ccertification in First Aid, CPR and AED techniques within the first 30 days of employment. is required. Certified to train in these concepts by a recognized provider, preferred.
• Ability to obtain Food Safety Certification and other certifications as needed for program operations depending on position and location within the first six (6) months of employment if required.

SPECIAL REQUIREMENTS:
• Work rotating shifts, including early weekday mornings and late evenings, weekends, holidays, and irregular duty assignments.
• While performing the duties of this job, the employee is regularly required to reach with hands and arms, stand, walk, climb, stoop, kneel and crouch. • The employee must frequently lift and/or move up to 50 pounds.

KNOWLEDGE AND ABILITIES:

Knowledge Of:
• General Kknowledge of recreation facilities and equipment; cash handling procedures and customer service.
• Basic principles and methods used in planning, organizing, implementing, and evaluating active adults 50+ and therapeutic recreation activities for participants of all ages. recreational sports, health, and fitness activities.

City Council/RSA Agenda 80 Tuesday, February 13, 2024
5 • Operation of a variety of word processing, spreadsheet, and publishing software applications, including the CLASS registration system. • Operation As well as operation of standard office equipment including office computers, facsimile, printers and copiers. Rules and regulations of physical fitness related activities.
• Center security and fire alarm systems and emergency evacuation procedures as well as crowd control procedures and techniques.

Ability To:
• Coordinate several activities involving a variety of groups. • Communicate clearly and concisely, both orally and in writing. • Use proper English grammar, spelling and punctuation. • Understand and follow verbal and written instructions. • Establish and maintain effective working relationships with coworkers, program participants, instructors, presenters, service providers and the general public. • Operate an office computer and software applications in a manner appropriate to the position.
• Maintain accounting records for program activities.
• Use basic business mathematics. Work independently utilizing sound judgment. • Work independently utilizing sound judgment.
• Secure the facility, including alarm systems.
• Set-up furniture and equipment based on schematic diagrams or plans. • Maintain a positive and helpful attitude. at all times. • Provide excellent customer service.
• Direct and move large and ssmall crowds effectively for safety and security purposes.

WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS:

The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.

While performing the duties of this job, the employee is regularly required to reach with hands and arms, stand, walk, climb, stoop, kneel and crouch.

The employeeThis classification must frequently lift and/or move up to 250 pounds.

Travel: Positions in this class may require local and statewide travel as necessary. (OPTIONAL)
City Council/RSA Agenda 81 Tuesday, February 13, 2024
1 COMMUNITY AND RECREATION

PROGRAM SPECIALIST
Bargaining Unit: Service Employees International Union
FLSA Status: Non-Exempt
Class Code: 50533
Created or updated: 2/13/2024
DEFINITION:

Under general direction of Recreation Supervisor and Recreation Program Coordinator, the Community and Recreation Program Specialist will assist in coordinating and implementing various community and recreation programs as well as assist with office duties, facility responsibilities, and perform related work as assigned.

CLASS CHARACTERISTICS
The Community and Recreation Program Specialist is an intermediate level position in the Community and Recreation Services and is responsible for the daily operations in the absence of the Recreation Supervisor and Recreation Program Coordinator. This position is responsible for the implementation of scheduled activities, provide customer service to participants and the public, and ensure strict adherence to standards to maintain program operations while creating a safe and secure environment. This position is distinguished from the Recreation Program Coordinator in that the latter is responsible for creating the recreation programs, while the Recreation Program Specialist is responsible for the implementation of the day-to-day operations of the recreation programs.

EXAMPLES OF DUTIES (illustrative only):
• Guide and motivate seasonal staff and volunteers to implement programs and activities and meet daily program needs.
• Assists with planning, scheduling, and implementing programs, trips, and activities at a multi-use recreational community center as well as offsite, while working with members and the public as well as special projects as needed. • Ensures all applicable safety and security standards, City and department policies, procedures, and standards of conduct are known to the customers and participants of the facility and they are adhered to.
• Acts as a liaison with the City staff and departments, contractors, members and general public during programs or events and advises of potential problems.
• Accepts, processes, and distributes equipment and materials, including food and basic needs donations.
• Maintains strong customer relations between customers and public consistently. • Ensures facilities and equipment are clean, safe and in good working condition. • Assists in ensuring the program is running effectively.

City Council/RSA Agenda 82 Tuesday, February 13, 2024
2 • Interacts with program participants and volunteers to stimulate interest and participation in recreation programs, services, and activities. • Issues and collects recreation equipment and ensures the proper use of City facilities, supplies and equipment.
• Responsible for the opening and securing of centers and facilities, including alarm systems, at the beginning and end of each business day in accordance with the established policies and procedures.
• Performs fire and life safety procedures and ensure safety for all customers and participants.
• Assists with and coordinates the set-up, take-down and cleanliness of the facility spaces, including Set-up furniture and equipment based on schematic diagrams or plans.
• Responds to customer requests and solves problems at the appropriate level and escalates the issue when needed.
• Serves as the primary contact for Community and Recreation Services Department when full-time staff are not on duty.
• Maintains accounting records for program activities.
• Participate as a member or contributor to the City’s Safety Committee group and program.
• Performs basic clerical duties and record keeping.

MINIMUM QUALIFICATIONS:
• High School diploma or equivalent.
• One (1) year of customer service experience.
• Six (6) months of experience in supervising facilities, recreation programs, special events and/or delivery of services to on-site customers.

LICENSES AND CERTIFICATES:
• Must possess a valid CA driver’s license.
• Certification in First Aid, CPR and AED techniques within the first 30 days of employment. Certified to train in these concepts by a recognized provider, preferred.
• Food Safety Certification and other certifications as needed for program operations depending on position and location within the first six (6) months of employment if required.

SPECIAL REQUIREMENTS:
• Work rotating shifts, including early weekday mornings and late evenings, weekends, holidays, and irregular duty assignments.

City Council/RSA Agenda 83 Tuesday, February 13, 2024
3 KNOWLEDGE AND ABILITIES:

Knowledge Of:
• General knowledge of recreation facilities and equipment; cash handling procedures and customer service.
• Basic principles and methods used in planning, organizing, implementing, and evaluating active and therapeutic recreation activities for participants of all ages.
• Operation of standard office equipment including office computers, facsimile, printers and copiers.
• Center security and fire alarm systems and emergency evacuation procedures as well as crowd control procedures and techniques.

Ability To:
• Coordinate several activities involving a variety of groups. • Communicate clearly and concisely, both orally and in writing. • Use proper English grammar, spelling and punctuation. • Understand and follow verbal and written instructions. • Establish and maintain effective working relationships with coworkers, program participants, instructors, presenters, service providers and the general public. • Operate an office computer and software applications in a manner appropriate to the position.
• Use basic business mathematics.
• Work independently utilizing sound judgment.
• Provide excellent customer service.
• Direct and move large and small crowds effectively for safety and security purposes.

WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to reach with hands and arms, stand, walk, climb, stoop, kneel and crouch. This classification must frequently lift and/or move up to 25 pounds.

Travel: Positions in this class may require local and statewide travel as necessary.

City Council/RSA Agenda 84 Tuesday, February 13, 2024
Agenda Item
DATE: 2/13/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION APPOINTING MANJIT GIL TO SERVE ON THE

ARTS AND CULTURE COMMISSION FOR A TERM EXPIRING ON
MARCH 8, 2026
Staff recommends that the City Council adopt the attached resolution appointing Manjit Gil to serve on the Arts and Culture Commission for a term expiring on March 8, 2026.

STRATEGIC PLAN ALIGNMENT
This item does not have alignment with the Strategic Plan.

BACKGROUND
On July 10, 2023, Commissioner Mary Ines submitted a letter of resignation effective immediately, vacating her seat for the remainder of the term.

DISCUSSION
In accordance with Government Code Section 54973, the City Clerk posted a Notice of Unscheduled Vacancy on July 14, 2023.

Manjit Gil has been serving as Alternate Arts and Culture Commissioner since appointed on August 8, 2023.

The City is also currently conducting a recruitment for additional Commission vacancies.

Board and Commission members are appointed by the Mayor with approval of the City Council. At the request of Mayor Dutra-Vernaci, a resolution has been prepared appointing Manjit Gil to serve on the Arts and Culture Commission for the remaining term vacated by former Commissioner Ines, expiring March 8, 2026.

City Council/RSA Agenda 85 Tuesday, February 13, 2024

FISCAL IMPACT
There is no fiscal impact.

RECOMMENDATION
Staff recommends City Council adopt the resolution appointing Manjit Gil to serve on the Arts and Culture Commission for a term expiring March 8, 2026.

Prepared by:

Johanna Ota, Interim City Clerk
Submitted by:

Johanna Ota, Interim City Clerk
ATTACHMENTS:

Description Type
Resolution Appointing Manjit Gil to Arts and Culture Commission Resolution City Council/RSA Agenda 86 Tuesday, February 13, 2024
RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPOINTING MANJIT GIL TO SERVE ON THE ARTS AND CULTURE COMMISSION WHEREAS, on July 10, 2023, Commissioner Mary Ines resigned her seat on the Arts and Culture Commission, effective immediately and prior to the term expiration of March 8, 2026; and WHEREAS, the City Clerk posted a Notice of Unscheduled Vacancy in accordance with Government Code Section 54973, on July 14, 2023; and
WHEREAS, Board and Commission members are appointed by the Mayor with approval of the City Council.

NOW, THEREFORE, BE IT RESOLVED that Arts and Culture Alternate Commissioner, Manjit Gil will serve the remaining term vacated by former Commissioner Ines.

The term expires as shown:

Manjit Gil Term expiring March 8, 2026
PASSED, APPROVED AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
___________________________

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:
_________________________ ___________________________
JENNIFER PHAN KRISTOPHER J. KOKOTAYLO
Acting City Clerk City Attorney
City Council/RSA Agenda 87 Tuesday, February 13, 2024
Agenda Item
DATE: 2/13/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION AMENDING THE EXISTING APPLICATION

PROCEDURES FOR COMMERCIAL CANNABIS PERMITS TO INCLUDE

A COMMUNITYOUTREACH PLAN REQUIREMENT
Staff recommends that the City Council adopt a resolution amending the existing application procedures for commercialcannabis permits to include a Community Outreach Plan requirement.

STRATEGIC PLAN ALIGNMENT
This report is in alignment with the following City Council Priority:

Goal A: Financial Stability and Sustainability
Strategy 5: Implement the City’s cannabis program to attain the anticipated new revenue with a commitment to adopting where necessary in light of evolving Statewide trends.

BACKGROUND
On November 14, 2017, the City Council adopted Chapter 5.44 of the Union City Municipal Code (“UCMC”) which established the regulatory framework for commercial cannabis operators within the City.

Concurrently, the City Counciladopted Resolution No. 5144-17, allowing for up to three commercialcannabis permits in each of the following categories:cultivation, manufacturing, distribution, testing, and retail.

The City Council to-date has awarded commercial cannabis permits to two retail businesses: Jiva UC LLC (located at 30545 and 30547 Union City Boulevard, Union City, CA 94587) and Flor East Bay LLC (located at 3100 Courthouse Drive, Union City, CA 94587). The City has not awarded any commercial cannabis permits for cultivation, manufacturing, distribution, or testing.

On January 9, 2024, the City Council adopted Resolution No. 6245-24 opening the application process for commercial cannabis permits, effective January 10, 2024 through April 9, 2024. The application process City Council/RSA Agenda 88 Tuesday, February 13, 2024
currently underway is limited to applicants who have previously received an intent to award a commercial cannabis permit (“Resolution of Intent”). The applicants who have previously received a Resolution of Intent and are eligible to apply include: Responsible and Compliant Retail Union City LLC dba Embarc Union City, Eden Campus Holding, Redwood Medical Supply, Harvest of Union City, Jiva Life, LLC (Lemonnade), and Flor East Bay, LLC. This application cycle includes availability of the following permit types: cultivation (3), manufacturing (3), distribution (3), testing (3), and retail (1).

DISCUSSION
At the same meeting, City Council provided direction to City staff to have the application procedures state a preference for locations that have a 1,000-foot buffer/proximity from sensitive uses. These approved procedures govern the manner in which the City Council will later determine whether it will award a permit to any potentialapplicants.

Moreover, City Council gave further direction for City staff to return within thirty (30) days from the opening of the application process with a Community Outreach Plan requirement. As such, the application procedures have been amended to reflect the inclusion of this component.

Under the Community Outreach Plan requirement, applicants will be required to conduct community outreach to notify the surrounding neighborhood of its intent to seek a commercial cannabis permit(s) in advance of the application submission. This includes a notice to all property owners and tenants within a 1,000-foot radius of the proposed location, in addition to at least one (1) community meeting being held at the proposed location or within a one-mile radius. The purpose of these activities will be to provide information about potential impacts to the neighborhood and to gather public input to better inform application components, where appropriate.

Nothing precludes an applicant from conducting community outreach activities beyond these minimum requirements. Applicants are to demonstrate how they will proactively avoid becoming a nuisance or cause negative impacts on neighbors or the surrounding community.

These requirements are further detailed in Exhibit A. A redlined version is also attached for reference as Exhibit B.

FISCAL IMPACT
There is no fiscal impact of City Council taking the recommended action.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution amending the existing application procedures for commercialcannabis permits to include a Community Outreach Plan requirement.

Prepared by:

Jennifer Phan, Deputy City Manager
Submitted by:

City Council/RSA Agenda 89 Tuesday, February 13, 2024
Jennifer Phan, Deputy City Manager
ATTACHMENTS:

Description Type
Attachment 1 - Resolution Resolution
Exhibit A - Commerical Cannabis Application Procedures (CLEAN) Exhibit Exhibit B- Commerical Cannabis Application Procedures
(REDLINED)
Exhibit
City Council/RSA Agenda 90 Tuesday, February 13, 2024
RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AMENDING

THE EXISTING APPLICATION PROCEDURES FOR COMMERCIAL CANNABIS

PERMITS TO INCLUDE A COMMUNITY OUTREACH PLAN REQUIREMENT WHEREAS, on November 14, 2017, the City Council adopted Ordinance No. 845-17 which, among other things, established a permitting process for approval of commercial cannabis operators in the City of Union City; and
WHEREAS, on November 14, 2017, the City Council adopted Resolution No. 5144-17, which allowed for up to three commercial cannabis permits in each of the following categories:
cultivation, manufacturing, distribution, testing, and medicinal retail; and WHEREAS, pursuant to Union City Municipal Code (“UCMC”) Section 5.44.030(D)(2), the City Council may, in its sole discretion, adopt a resolution to open the process for accepting applications for commercial cannabis permit(s) and adopt the procedures to govern the application process and the manner in which the City Council will determine the most qualified applicant to receive the permit(s); and
WHEREAS, the City, having conducted several application cycles for commercial cannabis permits, has determined that a qualified pool of operators, consisting of entities that have previously received an intent to award a commercial cannabis permit, exists (otherwise known as “Approved Entities”); and
WHEREAS, on January 9, 2024, the City Council adopted Resolution No. 6245-24 opening the application process, effective January 10, 2024 through April 9, 2024, for Approved Entities to apply for commercial cannabis types permitted pursuant to Resolution No. 5144-17, to the extent such permits are available; and
WHEREAS, the City Council desires to amend the application procedures to further include a Community Outreach Plan requirement, without any other changes to the adopted application procedures governing the application process and the manner in which the City Council will determine the most qualified applicant to receive such permits as provided in Exhibit A to this Resolution; and
WHEREAS, Approved Entities desiring to obtain commercial cannabis permits within the City are required to comply with the selection and award process identified in this Resolution; and WHEREAS, this Resolution does not require or obligate the City Council to award or issue any commercial cannabis permits following the application process even if the City Council determines that an applicant or applicants are qualified to receive the permit(s). The City Council, in its sole and absolute discretion, expressly reserves the right to not award a commercial cannabis permit to an applicant.

City Council/RSA Agenda 91 Tuesday, February 13, 2024
Resolution No. XXXX-24

Page 2 ends

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby amend the commercial cannabis permit application procedures to include a Community Outreach Plan requirement, for Approved Entities to apply for commercial cannabis types permitted pursuant to Resolution No. 5144-17, to the extent such permits are available.

BE IT FURTHER RESOLVED that the City Council will proceed without any other changes to the adopted application procedures that govern the manner in which the City Council will determine the most qualified applicant(s) to receive the permit(s) as provided in Exhibit A to this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
__________________________________

APPLICATION PROCEDURES TO APPLY FOR A PERMIT

TO OPERATE A COMMERCIAL CANNABIS BUSINESS

IN UNION CITY
(LAST UPDATED FEBRUARY 13, 2024)
The City of Union City has previously adopted City Council Resolutions declaring its intent to award commercial cannabis permits to certain qualified entities. Each such Resolution that was adopted was related to a specific location. These applicants have been vetted and deemed to be qualified operators.

The City is seeking to award up to one permit for a retail store, three permits for cultivation, three permits for distribution, three permits for manufacturing, and three testing lab permits.

In order to be eligible to apply, an applicant must have previously been the subject of a City Council Resolution declaring its intent to award a commercial cannabis permit to the applicant. Applicants that have not been the subject of a City Council Resolution declaring its intent to award a commercial cannabis permit are not eligible to apply.

Additionally, applicants must abide by requirements laid out in this procedure and in Union City Municipal Code (“UCMC”) Chapter 5.44, Cannabis, Chapter 3.24, Cannabis Business Tax, and applicable sections of Title 18, Zoning.

The application process to obtain a permit to operate a Commercial Cannabis Use (“CCU”) in Union City will be accepted between January 10, 2024 through April 9, 2024.

There will be a preference for locations that have a 1,000-foot buffer/proximity from sensitive uses. Applicants should also be prepared to address neighborhood concerns and plan accordingly on conducting early outreach to the surrounding neighborhood in advance of the application submission. The process to apply for a permit in Union City is described below.

BEFORE YOU APPLY

REVIEW ALL MATERIALS IN ADVANCE
Review the application materials in their entirety and Union City’s Cannabis Ordinances before filling out the application and submitting the required documentation.

Each applicant will be required to pay the total fees of $10,693.00 for the application process with the submittal of their application. If an application is deemed incomplete in the preliminary determination of eligibility, the applicant will be provided a refund for application process fees in which they did not participate.

The City webpage, https://www.unioncity.org/cannabis, includes the cannabis permit City Council/RSA Agenda 93 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 2
application and the following information:

1. Local Regulations (UCMC Chapters 5.44, 18.117, and 3.24)

2. Background Authorization Form

3. Zoning Verification Letter Application

4. Zoning and Sensitive Uses Map

5. Frequently Asked Questions (FAQs)

OBTAIN A ZONING VERIFICATION LETTER
Pursuant to UCMC Section 5.44.030(D)(6)(e), applicants are required to obtain a Zoning Verification Letter from the Economic & Community Development Department to ensure that the location proposed by the applicant complies with Title 18 of the UCMC prior to submitting the CCU application. Applicants requesting a Zoning Verification Letter are required to fill out and submit a Zoning Verification Letter Application. Include the address of the proposed business location and a check payable to the City of Union City in the amount of $327.00 with the written request for a Zoning Verification Letter. The zoning review process typically takes approximately ten (10) working days. Be sure to plan adequate time to obtain the Zoning Verification Letter prior to submitting the permit application form. Applications without a Zoning Verification Letter confirming that the proposed location complies with Title 18 of the UCMC will be rejected.

Please note that the Zoning Verification Letter does not address proximity of sensitive uses, which is the responsibility of the applicant to determine. There is a preference for proposed locations to have a 1,000-foot buffer/proximity from sensitive uses. Per UCMC Section 18.08.531, a "sensitive use" is defined as a park, playground, public library, recreation center, religious institution, school or youth-oriented establishment.

Zoning Verification Letter applications and required payment can be mailed to the address below or can be dropped off to the Planning Division during business hours Monday through Thursday from 9:00 am to 2:00 pm.

City of Union City
ATTN: Planning Division
34009 Alvarado-Niles Road
Union City, Ca 94587
The issuance of a Zoning Verification Letter does not constitute permission from the City of Union City or any of its officials to operate a CCU, nor does it constitute a “permit” within the meaning of the Permit Streamlining Act, nor does it constitute an entitlement under the Zoning Ordinance or Building Code.

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City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 3

COMPLETE A BACKGROUND CHECK
Completion of a Background Check is required for each owner and investor named in the application demonstrating that they are allowed to serve as an operator per UCMC Section 5.44.030(F)(1)(b). Any new owners and/or investors who have joined the entity since the City awarded, or the City Council declared its intent to award, a cannabis permit to the entity are required to undergo a criminal background check. Individuals who have already undergone this criminal background check are not required to undergo a second background check.

The background application form and fee of $300 will be transmitted to HdL Companies via the portal when the application is processed:
https://hdlcompanies.formstack.com/forms/bc_unioncity. Please retain and provide proof of background check completion by providing a receipt with your application.

INDEMNIFICATION
To the maximum extent permitted by law, any selected operators shall be required to defend (with counsel acceptable to the City), indemnify and hold harmless the City and its respective officials, officers, employees, representatives, agents and volunteers from any liability, damages, actions, claims, demands, litigation, loss (direct or indirect), causes of action, proceedings, or judgment (including legal costs, attorneys’ fees, expert witness or consultant fees, City Attorney or staff time, expenses or costs) against the City to attack, set aside, void or annual, any cannabis-related approvals and actions and strictly comply with the conditions under which such permit is granted, if any. The City may elect, in its sole discretion, to participate in the defense of said action and the operator shall reimburse the City for its reasonable legal costs and attorneys’ fees.

WHEN YOU APPLY

REQUIRED MATERIALS AT THE TIME OF SUBMISSION
The application must be submitted via the City online application portal. The online application portal will be available January 10, 2024. You will first need to create an account with a unique email address and password. Please note that the email address listed for the Primary Contact person will receive an email notification indicating that the application has been received.

The online application allows you to start, stop, and save your work, allowing you to complete your application over a period of time. Submissions will only be accepted from January 10, 2024 through April 9, 2024. Late applications will be rejected.

City Council/RSA Agenda 95 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 4
All components of the application shall be submitted through the online process. More detailed instructions for the submittal requirements are provided on the Application FAQs, which can be found at https://www.unioncity.org/cannabis.

All application submissions for a permit shall include the following at the time of submission:

1. Application fee payment totaling $10,693.00.

2. Zoning Verification Letter with proposed business location listed.

3. Proof of payment for background checks (if applicable).

4. Completed application form and documentation for the following:
a) Proposed Location
b) Business Plan
c) Development Plan
d) Labor and Employment Plan
e) Safety Plan
f) Security Plan
g) Neighborhood Plan
h) Community Benefits Plan
i) Community Outreach Plan
j) Qualification of Owners
k) List location and status of each cannabis permit held by applicant located in California. Include date each permit was awarded and the date the business opened for each permit.
l) Proof of property ownership or the Executed Lease signed by the property owner or authorized agent for the proposed business use m) Identification of changes to any plans previously submitted to the City necessitated by the proposed location
All plans and descriptions submitted with the application must include information required by, and abide by, the UCMC including the requirements of UCMC Section

5.44.030(D)(6).

REQUIRED APPLICATION PLANS AND DESCRIPTIONS

PROPOSED LOCATION
Your application must include the address and a detailed description of the proposed location. The CCU must be located in an allowed zoning district as required by UCMC Chapter 18.117 and meet all the distance requirements of UCMC Chapter 5.44.040(E)(3), UCMC Chapter 5.44.050(E), and UCMC Chapter 5.44.060(C) for sensitive uses. These sections require a minimum of 100-foot setback from sensitive uses, which include parks, library, K-12 schools, child-care facility and youth-oriented centers. See the City’s Zoning and Sensitive Map for locations of these uses within the City. Please note that the City City Council/RSA Agenda 96 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 5
makes no warranty, representation or guaranty as to accuracy or completeness of the information provided. The map has been provided as a courtesy and it is recommended that the applicant also perform their own analysis regarding setbacks to sensitive uses.

While the UCMC requires a minimum of 100-foot setback from sensitive uses, there will be a preference for locations that have a 1,000-foot buffer/proximity from sensitive uses.

The distance requirements may be waived or modified by the City Council when the applicant can show that an actual physical separation exists between land uses or parcels such that no off-site impacts could occur, unless otherwise prohibited under State law.

BUSINESS PLAN
With as much detail as possible, the Business Plan should describe:

1. Owner qualifications. Resumes/CV are not to exceed one (1) page per owner.

2. A budget for construction, operation, and maintenance, compensation of employees.

3. Equipment costs, utility cost, and other operation costs.

4. Proof of capitalization.

5. A pro forma for at least three years of operation.

6. Fully describe hours of operation and opening and closing procedures.

7. Fully describe the day-to-day operations for each license type being sought.

Additional criteria for RETAIL applications only:

1. Describe customer check-in procedures.

2. Identify procedures for receiving deliveries during business hours.

3. Identify estimated number of customers to be served per hour/day.

4. Describe the proposed product line and estimate the percentage of sales of flower and manufactured products.

5. Describe delivery service procedures, number of vehicles and product security during transportation.

6. Fully describe inventory control procedures during business hours

7. Fully describe how all on-hand inventory in the Retail Area will be stored/secured during non-business. Preference given to applicants that secure all product during non-business hours.

8. Identify the point-of-sales and track and trace software. Include in your response the number of sales terminals to be used when the business is at full capacity.

9. Fully describe cash handling procedures from the point of sales through the bank deposit.

10. Minimize impacts on neighboring uses.

11. Union City is seeking timely opening of the retail store.

City Council/RSA Agenda 97 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 6
Additional criteria for CULTIVATION applications only:

1. Premises Diagram of the proposed licensed premises. Premises diagram requirements differ based on the license type. Each diagram must include information regarding specific areas listed on page #7 of the CDFA Annual Cannabis Cultivation Licenses, A Reference Guide for the Cultivation Plan.

2. Identify location and procedures for receiving deliveries of seedlings and immature plants.

3. Describe the planned square footage/acreage of the cultivation.

4. The estimated number of pounds produced per harvest, and number of anticipated harvests per year.

5. Describe whether the cultivation operation will use natural light, artificial light, or mixed light.

6. Identify how cultivation waste will be rendered unusable and unrecognizable, and how it will be stored and disposed of.

7. Describe the use of any gases used in the cultivation operation, such as CO2, including storage, location, and monitoring systems for employee safety.

8. Minimize impacts on neighboring uses.

Additional criteria for DISTRIBUTION applications only:

1. Identify the number of delivery drivers, hours of delivery and vehicles to be used.

2. Describe the transportation security procedures.

3. Describe how inventory will be received, processed, stored and secured on the licensed premises.

4. Describe the quality control procedures designed to ensure all cannabis is proper packaged, labeled and tested.

5. Fully describe cash handling procedures.

6. Minimize impacts on neighboring uses.

Additional criteria for MANUFACTURING applications only:

1. Identify all cannabis products manufactured within the licensed premises.

2. Describe quality control procedures.

3. Describe inventory control procedures.

4. Describe the extraction process, equipment and room in which extractions will be conducted.

5. Provide detail as to whether the extraction equipment has been reviewed and certified by a Professional Engineer or Certified Industrial Hygienist.

6. Describe the sanitation procedures.

7. Fully describe cash handling procedures.

8. Minimize impacts on neighboring uses.

City Council/RSA Agenda 98 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 7
Additional criteria for TESTING applications only:

1. Describe the sampling standard operating procedures.

2. Describe procedures for transporting cannabis field samples.

3. Describe the chain of custody for field samples.

4. Describe the quality control procedures.

5. Describe the Laboratory Supervisor/Manager responsibilities and qualifications.

6. Identify location and procedures for storing cannabis products.

7. Fully describe cash handling procedures.

DEVELOPMENT PLAN
The Development Plan shall be submitted for the proposed location that addresses the provisions listed in UCMC Section 5.44.030(D)(6)(l-n). In addition, plans shall address how the site will be utilized, include any necessary improvements, address deferred site maintenance issues, and mitigate potential impacts on the surrounding community.

Development Plans shall be to scale and include: a vicinity map of the surrounding area; a dimensioned site plan that includes at a minimum: property lines, adjacent properties and businesses, parking and access layout, and all existing and proposed structures; and dimensioned floor plan. Describe in detail the timeframe for completing all improvements and the estimated cost for all improvements.

LABOR AND EMPLOYMENT PLAN

1. Describe whether the Commercial Cannabis Business is committed to offering employees a Living Wage. (“Living Wage” shall mean 150% of the minimum wage mandated by California. Refer to: https://livingwage.mit.edu/counties/06001).

2. Describe compensation to and opportunities for continuing education and employee training.

3. Describe the number of employees, title/position and their respected responsibilities.

4. Thoroughly describe employee policies and procedures (complete manuals are not required to be submitted).

5. If the Commercial Cannabis Business has twenty (20) or more non-supervisory employees, the applicant must attest that they are committed to or have entered into a labor peace agreement and will abide by its terms.

6. Describe to what extent the business will be a locally managed enterprise whose Owners reside within Union City and/or the County of Alameda.

City Council/RSA Agenda 99 Tuesday, February 13, 2024
City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 8

SAFETY PLAN
A thorough Safety Plan should include an assessment of the facility and consider all possible fire, medical and hazardous situations. Complete policy/procedure manuals are not required at this point of the application process. Please only provide a detailed description for each criteria.

1. The Safety Plan shall be prepared by a professional fire prevention and suppression consultant. Qualified in-house consultants are acceptable.

2. Identify all gases and/or chemicals to be used.

3. Describe accident and incident reporting procedures.

4. Describe evacuation routes.

5. Describe procedures and training for all fire and medical emergencies.

6. Describe and identify the location of all gas monitoring equipment.

To the extent the applicant intends to use any hazardous materials in its operations, this plan shall include information required pursuant to UCMC Section 5.44.030(D)(6)(i).

SECURITY PLAN
A detailed Security Plan should include:

1. The Security Plan shall be prepared by a professional security consultant.

Qualified in-house consultants are acceptable.

2. A description and detailed schematic of the overall facility security. It should have details on operational security, including but not limited to general security policies for the facility, employee specific policies, training, sample written policies, transactional security, visitor security, third-party contractor security, and delivery security.

3. Discuss if on-site security guards will be utilized including number of guards, hours the guards will be on-site, locations guards will be posted, and roles and responsibilities of the guards.

4. Address ingress and egress access, perimeter security, product security (at all hours), internal security measures for access (area specific), types of security systems (alarms and cameras), and security personnel to be employed.

5. A floor plan showing the existing conditions. If changes are proposed as part of the project, then a proposed floor plan should also be submitted. The floor plan(s) should be accurate, dimensioned and to-scale.

The Security Plan must comply with the requirements of UCMC Section 5.44.030(J).

Security Plans will not be made public unless required under applicable law.

NEIGHBORHOOD PLAN
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City of Union City
Cannabis Program Application (January 10, 2024 through April 9, 2024) Page | 9

1. Describe how the CCB will take proactive steps to avoid becoming a nuisance or having negative impacts on its neighbors or surrounding community. Additionally, describe how the business will react and respond to complaints specifically related to noise, light, odor, public consumption, loitering, littering, and vehicle and pedestrian traffic.

2. Describe the waste management, recycling plan, and composing of organic materials plan. Describe cannabis waste disposal security measures, methods of rendering all cannabis waste product, damaged product, and expired product unusable and unrecognizable, and method of disposal.

3. Describe any proposed “green” business practices relating to energy and climate, water conservation, greenhouse gas emissions pursuant to UCMC 5.44.030(D) (6)(h). Please note you may need separate authorization from Alameda County Water District and Union Sanitary District regarding adequate water supply and waste treatment for the proposed use pursuant to UCMC 5.44.030(D)(6)(j-k).

4. Describe Air Quality/Odor Mitigation practices including potential sources of odor and/or odor activities; and describe odor control devices and techniques to ensure that odors from cannabis are not detectable beyond the licensed premises (Please note: odor mitigation practices should be relative to the type of license being sought).

5. Describe odor control related to maintenance activities, frequency and role/titles of personnel performing such activities.

6. Describe administrative controls such as staff training procedures and record keeping systems and forms associated with odor control.

COMMUNITY BENEFITS PLAN
The application should describe all benefits the Commercial Cannabis Business and/or their owners and investors will provide to Union City annually after the City Council adopts a resolution awarding the permit. Benefits may be in the form of financial support of Union City sponsored activities, programs, and organizations identified by the City; and in-kind donations to Union City and non-profit organizations and/or programs identified by the City.

COMMUNITY OUTREACH PLAN
The applicant should be prepared to address neighborhood concerns and shall be required to conduct community outreach to notify the surrounding neighborhood of its intent to seek a commercial cannabis permit(s) in advance of the application submission.

The purpose of community outreach will be to provide information about potential impacts to the neighborhood and to gather input to better inform application components, where appropriate.

The Community Outreach Plan should, at a minimum, include:

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1. Written correspondence or notice to all property owners and tenants within a 1,000-foot radius of the proposed location outlining:
a. Applicant’s intent to open a cannabis business at the specified location; b. Any community meeting(s) to be held, including date, time, and location; c. Any methods to provide written input (i.e., tear offs mailers, paper or online surveys, email, comment cards, etc.); and
d. Contact information for a community relations representative or onsite manager should any issues associated with the operation of the cannabis business arise.

2. Hosting at least one (1) noticed community meeting prior to the application submission and held either at the proposed location or within a one-mile radius.

The applicant must attest that they have engaged in community outreach to advise and solicit input from the surrounding neighborhood. Application submission must provide all material documents demonstrating the required outreach was done, including, but not limited to:

1. Written correspondence or notice provided.

2. List of property owners and tenants (including names and addresses) that written correspondence or notice was provided to.

3. Sign-in sheets of community meeting attendees.

4. Copies of any materials provided to community meeting attendees.

5. Copies of any written input received.

The applicant is not precluded from conducting community outreach activities beyond the minimum requirements of this application.

QUALIFICATIONS OF OWNERS
In addition to the one (1) page resume/CV per owner/investor, all applicants, directors, managers and/or laboratory supervisors must provide details regarding any experience they have in operating a retail establishment, a regulated business, or managing employees. If you have any experience operating a cannabis business, please provide the location of such activity and a copy of any permits, licenses, or other written forms of permission for such activity by a local or state government entity.

Has the Applicant or any of its owners been the subject of any administrative action, including but not limited to suspension, denial, or revocation of a cannabis business license at any time during the past five (5) years? If so, please list and explain.

IDENTIFICATION OF CHANGES
The application shall also identify any changes to the plans or information previously submitted to the City by the applicant that is necessitated by the proposed new location.

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APPLICATION REVIEW AND EVALUATION PROCESS
The application will be available online at https://www.unioncity.org/cannabis.

The application process to obtain a permit to operate a Commercial Cannabis Use (“CCU”) in Union City will be accepted between January 10, 2024 through April 9, 2024.

All submitted applications will be evaluated and reviewed by a consultant retained by the City for completeness. Applicants who have submitted all necessary and required information with their application will then undergo a review by City including but not limited to the Police Department, the Planning Division, Finance Department, and any other individual designated by the City Manager. The City may, but is not required to, request additional information from the applicant or schedule an interview with the applicant.

Once the review is complete, the City Manager will present to the City Council a recommendation on approving or denying any permit.

CITY MANAGER RECOMMENDATION, PUBLIC HEARING, AND CITY
COUNCIL’S INITIAL APPROVAL
The City Manager reserves the right to ask for additional information or implement additional application requirements as needed for the application process.

Applicants being recommended by the City Manager for consideration to the City Council are required to attend a noticed public hearing before the City Council.

Applicants must have an executed lease to operate the cannabis business at the location listed in the application applied or show proof of ownership before the applicant can be forwarded to the City Council.

The City Council is the final authority on choosing whether or not to make the initial declaration to award a permit.

Applicants who receive a Resolution of Intent to Award a Permit will have six months to secure a Resolution Awarding a Cannabis Permit. This process entails submittal of a Site Development Review or Administrative Site Development Review (depending on extent of proposed improvements) to the Planning Division for consideration by the City Council along with the Cannabis Permit. Fees for these applications can be found in the City’s Master Fee Schedule. Additionally, Applicants who receive a Resolution of Intent to City Council/RSA Agenda 103 Tuesday, February 13, 2024
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Award a Permit will be required to enter into a reimbursement agreement for City Attorney costs and any necessary consultant costs. Applicants who receive a permit will have one year to pull building permits to construct improvements required to activate the Cannabis Permit.

ADDITIONAL CONSIDERATIONS

PAYMENT OF APPLICATION FEES
Payments must be made by a certified check, cashier’s check, money order payable to the City of Union City or credit card. There is a 2.25% convenience fee added to all credit card payments over $2,500.00.

Applicants are required to pay application fees totaling $10,693.00. a. Preliminary Determination of Eligibility – $4,485.00 b. Evaluation by City’s Consultant – $1,895.00
c. Evaluation by City of Union City – $1,880.00
d. City Manager Evaluation and Recommendation – $2,433.00 In addition to the above application fees, the following non-refundable fees will also need to be paid prior to submitting the application.
a. Criminal History Check – $300.00 paid to HdL Companies for each owner and investor listed in the application.
b. Zoning Verification Letter – $327.00 paid to the City of Union City.

If an application is deemed incomplete in the preliminary determination of eligibility and evaluation by the City’s consultant, the applicant will be provided a refund for application process fees in which they did not participate.

In addition to the fees identified above, applicants that have received a Resolution of Intent to Award a Permit will be required to enter into a reimbursement agreement for City Attorney costs and any necessary consultant costs.

AMENDMENTS TO THE APPLICATION
Once submitted, applicants will not be allowed to make amendments to their application or to supplement their application, except as otherwise specifically permitted in these procedures or as authorized in writing by the City Manager or designee. Applicants will be notified if their application is incomplete and will not move forward in the application process. If deemed appropriate, the City Manager or designee may authorize revisions to an application to revise any proposal in a manner that is deemed to be in the best interests of the City.

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LAND USE ENTITLEMENTS
Please note that being awarded a CCU does not constitute a land use entitlement and does not waive or remove the requirements of applying for and receiving permits for all construction including electrical, plumbing, fire, planning permits or reviews, and any other permits, licenses, or reviews as may be necessary by the relevant departments or governmental entities in charge of said permits. Nor does it guarantee that the plans submitted via the CCU application process meet the standards or requirements in Title 18 and any other permit requirements from other city departments or agencies.

Furthermore, a commercial cannabis permit does not constitute a permit that runs with the land on which the CCU is established.

CEQA AND CONDITIONS OF OPERATIONS
Award of Cannabis Permit is subject to the California Environmental Quality Act (“CEQA”). Additional fees will apply for this review, which will be part of the ASD or SD review. Fee amount will depend on extent of CEQA review required.

THE CITY’S RESERVATION OF RIGHTS
The City reserves the right to reject any and/or all proposals, with or without any cause or reason. The City may also, modify, postpone, or cancel the request for permit applications without liability, obligation, or commitment to any party, firm, or organization.

In addition, the City reserves the right to request and obtain additional information from any candidate submitting a proposal. Late proposals WILL BE REJECTED. Furthermore, a proposal RISKS BEING REJECTED for any of the following reasons:
a. The application or documents submitted are incomplete, filed late, or not responsive to the requirements of this code.
b. The issuance of the permit or operation of the commercial cannabis business at the proposed location is inconsistent with State law, UCMC Chapter 5.44, or other applicable City of Union City Municipal Codes.

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APPLICATION PROCEDURES TO APPLY FOR A PERMIT

TO OPERATE A COMMERCIAL CANNABIS BUSINESS

The City is seeking to award up to one permit for a retail store, three permits for cultivation, three permits for distribution, three permits for manufacturing, and three testing lab permits.

The application process to obtain a permit to operate a Commercial Cannabis Use (“CCU”) in Union City will be accepted between January 10, 2024 through April 9, 2024.

BEFORE YOU APPLY

REVIEW ALL MATERIALS IN ADVANCE
Review the application materials in their entirety and Union City’s Cannabis Ordinances before filling out the application and submitting the required documentation.

The City webpage, https://www.unioncity.org/cannabis, includes the cannabis permit City Council/RSA Agenda 106 Tuesday, February 13, 2024
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application and the following information:

1. Local Regulations (UCMC Chapters 5.44, 18.117, and 3.24)

2. Background Authorization Form

3. Zoning Verification Letter Application

4. Zoning and Sensitive Uses Map

5. Frequently Asked Questions (FAQs)

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WHEN YOU APPLY

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All components of the application shall be submitted through the online process. More detailed instructions for the submittal requirements are provided on the Application FAQs, which can be found at https://www.unioncity.org/cannabis.

All application submissions for a permit shall include the following at the time of submission:

1. Application fee payment totaling $10,693.00.

2. Zoning Verification Letter with proposed business location listed.

3. Proof of payment for background checks (if applicable).

5.44.030(D)(6).

REQUIRED APPLICATION PLANS AND DESCRIPTIONS

PROPOSED LOCATION
Your application must include the address and a detailed description of the proposed location. The CCU must be located in an allowed zoning district as required by UCMC Chapter 18.117 and meet all the distance requirements of UCMC Chapter 5.44.040(E)(3), UCMC Chapter 5.44.050(E), and UCMC Chapter 5.44.060(C) for sensitive uses. These sections require a minimum of 100-foot setback from sensitive uses, which include parks, library, K-12 schools, child-care facility and youth-oriented centers. See the City’s Zoning and Sensitive Map for locations of these uses within the City. Please note that the City City Council/RSA Agenda 109 Tuesday, February 13, 2024
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makes no warranty, representation or guaranty as to accuracy or completeness of the information provided. The map has been provided as a courtesy and it is recommended that the applicant also perform their own analysis regarding setbacks to sensitive uses.