Agenda packet, regular meeting — Union City City Council, July 23, 2024 (part 1 of 3)

AGENDA

CITY OF UNION CITY/

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
CAROL DUTRA-VERNACI, Mayor
JEFF WANG, Vice Mayor (District 3)
GARY SINGH,Councilmember (District 1)
JAIME PATIÑO,Councilmember (District 2)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, July 23, 2024
7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road Union City, CA 94587

1. CALL TO ORDER

1.a. Pledge of Allegiance

1.b. Roll Call

2. UNFINISHED BUSINESS - None

3. PROCLAMATIONS AND PRESENTATIONS

3.a. Presentation From Union Sanitary District By General Manager Paul Eldredge

3.b. Union City Police Department Fourth of July After Action Report Presentation

4. ORAL COMMUNICATIONS
An individual speaker shall have three minutes to address the Council on non-agenda items under the Oral Communications section of the agenda. The Chair may, in their discretion, lower the time limit to less than three minutes based on the number of speakers and/or business to be conducted by the City Council.

City Council/RSA Agenda 1 Tuesday, July 23, 2024
Members of the public who wish to speak to the Council under the first Oral Communications section are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address. Neither a speaker card or identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

5. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine in nature and will be enacted by one motion. If discussion is required on a specific item, it will be removed from the Consent Calendar and considered separately.

5.a. Approve The Minutes Of The July 9, 2024 City Council Regular Meeting

5.b. Adopt A Resolution Authorizing The Acceptance Of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP), Law Enforcement Grant Funds, In The Amount Of
$148,855.80, For Fiscal Year 2024-2025, And Amending The Fiscal Year 2024-2025 Police Department Grants Fund Budget

5.c. Adopt A Resolution Approving An Amendment To Update The Class Specification For The Classification Of Property And Evidence Supervisor

5.d. Adopt A Resolution Approving A Revised List Of Projects For Fiscal Year 2024-2025 Funded By SB 1: The Road Repair And Accountability Act Of 2017

5.e. Adopt A Resolution Awarding A Contract To Peoria PFVT Motors, LLC, In The Amount Of $124,212, For The Purchase Of Two F-150 Police Responders To Replace Certain Vehicles That Have Previously Been Declared As Surplus And
Authorized For Disposal

5.f. Adopt A Resolution Approving Contract Budget Reallocations For The Union City Boulevard Bike Lanes Project, City Project No. 17-29, And Approving Budget Amendments To The FY
2024-2025 Public Improvement Fund (Fund 4160) In The
Approved Five-Year Capital Improvement Plan (CIP) For FY 2023-2024 Through FY 2027-2028

6. PUBLIC HEARINGS

6.a. Public Hearing For Updates To The Station East Mixed Use / Residential Project (APNs 87-21-5-2, 87-21-13-1, 98-21-13-2, 87-23-10, 87-23-12, And 87-23-13-2). Specific Actions Include:

Adopt A Resolution Adopting Addendum No. 2 To The Station East Mixed Use / Residential Project Environmental Impact Report (SCH 2020039032); Introduction Of An Ordinance
Approving The Second Amendment To The Station East Mixed Use / Residential Project Development Agreement (ADA-24- City Council/RSA Agenda 2 Tuesday, July 23, 2024
001); Adopt A Resolution Approving A Tentative Tract Map Amendment (ATM 24-001) For The Station East Residential / Mixed Use Development; Adopt A Resolution Approving Site Development Review (SD-23-006) For Planning Area (“PA”) 2 In The Station East Residential / Mixed Use Development (APN 087-0021-005-02 [Portion])

7. CITY MANAGER REPORTS

7.a. Consider For Adoption A Resolution Calling An Election To Be Held On November 5, 2024, For Voter Consideration Of A
Ballot Measure Seeking Voter Authorization To Repeal And Replace Chapters 5.04, 5.08, 5.12, 5.16, 5.20 And 5.24 Of The Union City Municipal Code To Amend The Current Business License Ordinance; Establishing Policies And Procedures In Connection With Such An Election; Requesting The Board Of Supervisors Of The County Of Alameda To Consolidate The Election With The General Election To Be Held On November 5, 2024; Requesting Certain Services Of The Registrar Of Voters Of Alameda County With Respect To The Consolidated General Municipal Election; And Providing For Submittal Of Ballot Arguments And Rebuttals And Authorizing The Filing Of An Impartial Analysis

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY -
None

9. AUTHORITIES AND AGENCIES - None

10. CITY COMMISSION / COMMITTEE REPORTS - None

11. ITEMS REFERRED BY COUNCIL

12. GOOD OF THE ORDER

13. CLOSED SESSION - None

14. ADJOURNMENT

MEETING INFORMATION
Unless otherwise provided, the City Council's regular meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. inside the Council Chamber at City Hall, 34009 AlvaradoNiles Road, Union City CA 94587. The City continues to offer an opportunity to observe Council meetings via Zoom at: https://unioncity-org.zoom.us/j/81719037355 Passcode: u8SH9cH^ Meetings are broadcast live through UCTV Channel 15 and via live stream at:
https://unioncity.org/199/City-Meetings-Video
Members of the public will not have the ability to provide comment via Zoom except under limited City Council/RSA Agenda 3 Tuesday, July 23, 2024
circumstances specified below. The ability to observe remotely as identified above is predicated on the technology being available and functioning without technical difficulties. Should the remote platform(s) not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that makes the platform(s) unavailable, the City Council will proceed with the items of business in person unless otherwise prohibited by law.

Any writings or documents provided to a majority of City Council members relating to each item of business referred to on this agenda are available for review on the City's website at www.unioncity.org or during regular business hours in the Office of the City Clerk located at 34009 Alvarado-Niles Road, Union City CA 94587.

In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (510) 675-5448. Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impair.

ADDRESSING THE CITY COUNCIL
In Person Public Comment: Members of the public may address the Council on a matter on the agenda or during the Public Input portion of the meeting. Members who wish to speak are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address. Neither a speaker card nor identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

Written Comment: To provide written comment on an item on the agenda or to address the Council about an issue during Public Comment, you may send an email to [email protected]. Please include the phrase "public comment" in the subject line and note the agenda item number that you want to address. Written comments will be e-mailed to the City Council and made publicly available.

Public Comment via Zoom: As indicated above, the public cannot address the Council via Zoom unless the City is required to provide such opportunity pursuant to AB 2449. In the event that members of the public are allow to participate via Zoom pursuant to AB 2449, the Mayor will make an announcement at the beginning of the meeting. Raise your virtual hand to notify the host that you would like to speak during the item that you wish to speak on.

CITY COUNCIL NORMS AND GUIDELINES (Resolution No. 6129-23; Adopted May 23, 2023) The City Council of the City of Union City comply with the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with City Council/RSA Agenda 4 Tuesday, July 23, 2024
high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in City Council/RSA Agenda 5 Tuesday, July 23, 2024
violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice/agenda was posted at least 72 hours in advance of the meeting date, in accordance with the Ralph M. Brown Act, on the City's Website and on the bulletin board of City Hall.

City Council/RSA Agenda 6 Tuesday, July 23, 2024
Agenda Item
ATTACHMENTS:

Description Type
PowerPoint Presentation Attachment
City Council/RSA Agenda 7 Tuesday, July 23, 2024

UNION SANITARY DISTRICT
Union City Council
July 23, 2024
1 City Council/RSA Agenda 8 Tuesday, July 23, 2024
• Established 1918
• 60 Square mile service
area
• 343,000+ Tri-City
residents
Manny Fernandez
Pat Kite
Anjali Lathi
Jennifer Toy
Union City
Newark
Fremont
City Council/RSA Agenda 9 Tuesday, July 23, 2024
• 839 miles of pipeline
• 7 pump stations, one 33-acre
treatment plant
• Discharge secondary treated
wastewater into the deep waters of San Francisco Bay via a JPA • 147 full-time employees• Fiscal year 24/25 budget
$165,202,687 million (including capital)
3 District Profile
City Council/RSA Agenda 10 Tuesday, July 23, 2024
4 District Profile
• 24.25 million gallons/day (MGD)
average daily flow in 2023
• Over 8.8 billion gallons annually
• 33 MGD permitted treatment
capacity
• 20,000+ wet tons of beneficially
reusable biosolids produced annually
• 365 million gallons of treated
wastewater reused on-site annually
City Council/RSA Agenda 11 Tuesday, July 23, 2024
Service Connections
5 • 3,113 businesses• 121,451 total service
connections
• Approximately 17,497
manholes
• 81 permitted industries
Examples:
• Tesla Motors, Inc.• Lam Research Corp.• Western Digital Technologies • U.S. Pipe & Foundry City Council/RSA Agenda 12 Tuesday, July 23, 2024
6 Trenchless Repair ProcessCollection Services staff use trenchless methods whenever possible, minimizing impacts to customers and city streets City Council/RSA Agenda 13 Tuesday, July 23, 2024
7 Underground Line Repair
USD Staff implementing the Trenchless Repair proces
s
City Council/RSA Agenda 14 Tuesday, July 23, 2024
8 Outreach Activities
Staff provide Fifth-Grade classroom presentations
and participate in Community and Career Fairs
City Council/RSA Agenda 15 Tuesday, July 23, 2024
The Bay’s historic resilience to nutrients is being stressed by changing climate impactsNutrients in water bodies have been a nationwide concern for many years (e.g. Nitrogen, Ammonia, and Phosphorus)In 2022, and again in 2023, harmful algal bloom events occurred in the San Francisco BayScientists don’t fully understand what triggered the blooms but know that nitrogen (a naturally occurring nutrient in treated wastewater) contributed Algal blooms and the nutrients that feed them in the Bay are a community issue. Nutrients are sent to the treatment plant when you flush a toilet, wash your dishes, or take ashower 9 Algal Blooms and Nutrients in the SF Bay
City Council/RSA Agenda 16 Tuesday, July 23, 2024
10 Algal Blooms and Nutrients in the SF Bay
All Bay Area treatment facilities clean wastewater to robust standards, but it still contains some nitrogen (nutrients)Nutrients are regulated via a Watershed Permit administered by the San Francisco Regional Water Quality Control Board. An updated Watershed Permit was adopted July 10, 2024The new permit includes more stringent regulations requiring significant nutrient reduction over the next 10 yearsThe wastewater community remains committed to science-based strategies that reduce nutrient levels tothe Bay while balancing the costs of necessaryupgrades to achieve the required nutrient load reductions City Council/RSA Agenda 17 Tuesday, July 23, 2024
• The ETSU Program is currently estimated to cost
$509,511,993
• Non-stop construction estimated to take 7 – 10 years• Construction contracts for Phase 1A were awarded on January 10, 2022 and June 13, 2022
ETSU Overview
11 Phase 1AAeration Basins Modifications
Phase 1CPlant Equalization Storage
Phase 1BSecondary Clarifiers& Effluent Facilities
Phase 1ACampus Building
City Council/RSA Agenda 18 Tuesday, July 23, 2024
ETSU Construction is Underway
12 City Council/RSA Agenda 19 Tuesday, July 23, 2024
ETSU Construction is Underway
13 City Council/RSA Agenda 20 Tuesday, July 23, 2024
• USD has secured an EPA WIFIA
loan for a portion of the ETSU program costs
• In September 2023, the State
Water Board approved the FY 23-24 funding plan including $100 million in financing for the ETSU program. • This funding is crucial to the
program’s success and USD’s provision of the largest early action on nutrient removal to SF Bay ETSU’s Funding
14 City Council/RSA Agenda 21 Tuesday, July 23, 2024
15 Optimizing Energy Resiliency to Manage Costs
USD’s Goals for
Increasing
Energy
Resiliency
Sustainability
Diversify Energy
Portfolio
Minimize Power
Disruptions
Reduce Power
Purchase Costs
Reduce Peak
Demands
USD uses 2.5 – 2.6 MW of power hourlyFY 23 Total power costs: $2,393,458• Currently, USD utilizes cogeneration engines using methane gases produced by treatment processes to generate power for District facilities • Energy provided by the engines and two solar facilities reduces USD’s power costs
Without these offsets, FY 23 power costs would have totaled $4,268,161 The District is evaluating options at its TreatmentPlant and Pump Stations to:• Reduce energy costs• Maximize energy production• Reduce overall dependence on outside energy sources for District-owned facilities
City Council/RSA Agenda 22 Tuesday, July 23, 2024
16 Potential Cost-Saving Energy Options
Additional solar arrays and battery storage at USD’s treatment plant and pump stations
Potential Solar array over Primary Clarifiers
at Union City Treatment Plant
Large Tesla Megapack
Tesla Powerwall
City Council/RSA Agenda 23 Tuesday, July 23, 2024
17 Additional Cogeneration Engine and Battery Systems
at the Treatment Plant
Standby Power
Building

SWGR-SE
Tesla Megapack Tesla Megapack Tesla Megapack
Peak-Shaving Battery System Layout
Existing Cogeneration Engines (with room for one more)
Potential Cost-Saving Energy Options
City Council/RSA Agenda 24 Tuesday, July 23, 2024
18 Rate
Comparison
• The 23/24 Annual
Residential Sewer Service Charge of $569.97 is in the lowest 17.6% of Bay Area sewer service providers surveyed annually City Council/RSA Agenda 25 Tuesday, July 23, 2024
19 Thank You
City Council/RSA Agenda 26 Tuesday, July 23, 2024
Agenda Item
ATTACHMENTS:

Description Type
PowerPoint Presentation Attachment
City Council/RSA Agenda 27 Tuesday, July 23, 2024
4TH OF JULY 2024

UNION CITY

POLICE DEPARTMENT

AFTER ACTION REPORT
City Council/RSA Agenda 28 Tuesday, July 23, 2024
This year, we used the same comprehensive Incident Command System (ICS) format that was first implemented in previous years. The plan required resources from the Union City Police Department, Fremont Police Department, Alameda County Fire and UC Public Works. Preparatory meetings began in May of 2024.

OPERATION PLAN - FOURTH OF JULY 2024
Maintain
High
Visibility
Enforce
Fireworks
Statutes
Education Related
To The Safe Use
Of Legal
Fireworks
Department Objectives
City Council/RSA Agenda 29 Tuesday, July 23, 2024

CALLS FOR SERVICE/CITATIONS
685
Total Calls
for Service
FireworksRelated Calls
for Service
114
Citations Issued
for FireworksRelated Offenses
48 Citations Issued
for FireworksRelated Offenses
48 FireworksRelated Calls for Service
106
Total Calls
for Service
250
July 1st - July 4th
Fourth Of July
City Council/RSA Agenda 30 Tuesday, July 23, 2024
1 FOURTH OF JULY

STAFFING
TOTAL STAFFING 26
POLICE CHIEF 1POLICE CAPTAIN 2
POLICE LIEUTENANT 1
POLICE SERGEANT 4
POLICE OFFICER 11
COMMUNITY SERVICE AIDE 1
DEPUTY CHIEF 1
PUBLIC SERVICES OFFICER 1CONF. OPERATIONS ASST. 1CRIME ANALYST 1PROPERTY & EVIDENCE 1 POLICE CADET 1
City Council/RSA Agenda 31 Tuesday, July 23, 2024

CALLS FOR SERVICE

RESPONSE TIMES
Longest Police Response Time
Average Police Response Time
Shortest Police Response Time
2024
Longest Police Response Time
Average Police Response Time
Shortest Police Response Time
12 minutes11 seconds
1 hour 55 minutes (during critical incident)
2023

3.7 minutes
Under 1 minute
39 minutes
City Council/RSA Agenda 32 Tuesday, July 23, 2024
ZONE 4
70 ZONE 5
36 150100
50 0
ZONE 4
29 ZONE 5
19 40302010
0 FIREWORKS-RELATED CITATIONS & CALLS FOR SERVICE (7/04/24) Based on Zone 4 & Zone 5
Citations Calls for Service
City Council/RSA Agenda 33 Tuesday, July 23, 2024

FIREWORKS-RELATED INCIDENTS
5-Year Look-Back
135 Tuesday, July 4th, 2023114 Monday, July 4th, 2022121 Sunday, July 4th, 2021 95 Saturday, July 4th, 2020
115 Thursday, July 4th, 2024
City Council/RSA Agenda 34 Tuesday, July 23, 2024

BILLED COSTS - FIREWORKS ENFORCEMENT
PERSONNEL 26 6 32
$ 15,300.00 $ 1,700.00 $ 17,000.00
26 6 $ 17,000.00**20 4 $ 12,786.37*29 5 $ 9,022.91*17 6 $ 15,110.08 COST

SWORN PERSONNEL CIVILIAN PERSONNEL TOTAL

SWORN PERSONNEL CIVILIAN PERSONNEL TOTAL
Fourth of July overtime costs of non-management staff from July 1, 2024, to July 4, 2024

HISTORICAL COSTS FOR FOURTH OF JULY OPERATIONAL PERIOD
2024
20232022
2021
*Only billed at 50% of total costs. **Estimate of 50% of total costs.

City Council/RSA Agenda 35 Tuesday, July 23, 2024

FIRE DEPARTMENT

FIREWORKS-RELATED CALLS FOR SERVICE
20 Fireworks-Related Calls for Service
9 Fireworks-Related Fires
0 Fireworks-Related Injuries
City Council/RSA Agenda 36 Tuesday, July 23, 2024

FIREWORKS EDUCATION
Through Social Media
Weekly posts began June 17th through July 4th
Total of 9 posts across all social media platforms
• 7 Informational Flyers• 2 Proactive Enforcement Fireworks Posts• Safety Videos City Council/RSA Agenda 37 Tuesday, July 23, 2024

PROACTIVE ENFORCEMENT
June 21, 2024 - July 4, 2024
Confiscated Fireworks
Eight (8) 55-gallon drums filled with hundreds of pounds of illegal and dangerous fireworks were seized.

City Council/RSA Agenda 38 Tuesday, July 23, 2024
RECOMMENDATIONS FOR 2025
Continue fireworks education prior to the Fourth of July.Continue assigning unmarked vehicles in each zone for all special enforcement shifts related to the 4th ofJuly.Encourage and train Patrol to assist with Administrative Citations.No stacking system for calls for service. Dispatch should broadcast all calls for service via UCPD’s Main Channel. Due to minimal fireworks activity, begin special enforcement shifts 2 weeks prior to the 4th of July.Set expectations that special enforcement units stay busy with EPC's, security checks, and general proactivity if fireworks activity is not occurring.Consider deploying a cadet or officer with all fire rigs assigned to the detail for radio communications.

City Council/RSA Agenda 39 Tuesday, July 23, 2024
Agenda Item
ATTACHMENTS:

Description Type
Action Minutes Attachment
City Council/RSA Agenda 40 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 1 of 7
City Council / Successor Agency
Regular Meeting Minutes

MINUTES

CITY OF UNION CITY / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
CAROL DUTRA-VERNACI, Mayor
JEFF WANG, Vice Mayor (District 3)
GARY SINGH, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, July 9, 2024 | 7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Dutra-Vernaci called the meeting to order at 7:08 PM.

1.a. Pledge of Allegiance
Mayor Dutra-Vernaci led the Pledge of Allegiance.

1.b. Roll Call
Attendee Name Present
Councilmember Patiño
Councilmember Sakakihara
Councilmember Singh
Vice Mayor Wang
Mayor Dutra-Vernaci
No
Yes
Yes
Yes
Yes

2. UNFINISHED BUSINESS
There was none.

3. PROCLAMATIONS AND PRESENTATIONS

3.a. Proclamation Recognizing July 2024 As National Parks And Recreation Month
City Council/RSA Agenda 41 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 2 of 7
City Council / Successor Agency
Regular Meeting Minutes
Mayor Dutra-Vernaci read the proclamation and presented it to Parks and Recreation Commissioners Dan Rivera and David Acosta, who made brief remarks.

3.b. Presentation On Union City Transit Fleet Electrification, Charging Infrastructure and AVA Charging Service
Councilmember Singh recused himself from this item due to an economic conflict of interest as MV Transportation, Inc., which operates Union City Transit and maintains the City’s fleet vehicles, is a source of income for him.

He subsequently left the chambers.

Public Works Director Ayupan, Transit Manager Adams, and Ava Community Energy Senior Associate Zac Thompson provided a presentation on the item and responded to questions from council members.

4. ORAL COMMUNICATIONS
Mayor Dutra-Vernaci opened Oral Communications. The following individuals spoke on items that were not on the agenda:

Pat D. Gacoscos
Wendy Huang
Lama Stella
Kathy Chen
K.C. Ng
Suzie Garcia
There being no further speakers, Mayor Dutra-Vernaci closed Oral Communications.

5. CONSENT CALENDAR
Mayor Dutra-Vernaci requested and received Council concurrence that Consent Calendar Items 5.c, 5.g, and 5.h be pulled from the Consent Calendar. She also noted that the Council received an updated draft resolution for item 5e, which was provided to the Council as a desk item for their consideration for adoption in place of the previous draft resolution.

Motion: Approve Consent Calendar Items 5.a, 5.b, 5.d, 5.e (with the updated resolution), 5.f, and 5.i.

RESULT: Pass
MOVER: Councilmember Sakakihara
SECONDER:Councilmember Singh
AYES: Councilmembers Sakakihara and Singh, Vice Mayor Wang, and Mayor Dutra-Vernaci
NOES: None
ABSENT: Councilmember Patiño

5.a. Approve The Minutes Of The June 25, 2024 City Council Special Meeting A motion was made to approve the minutes.

5.b. Approve The Minutes Of The June 25, 2024 City Council Regular Meeting A motion was made to approve the minutes.

City Council/RSA Agenda 42 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 3 of 7
City Council / Successor Agency
Regular Meeting Minutes

5.c. Adopt A Resolution Designating Voting Delegate And Alternate Delegate For 2024 League Of California Cities Annual Conference In Long Beach The item was pulled out of the Consent Calendar.

5.d. Adopt A Resolution Authorizing The City Manager To Execute Master Contract No. 902171 With Alameda County For The Delinquency Prevention Network Youth Service Center (DPN- YSC); Accepting The Youth Service Center Fund Allocation For Fiscal Year 2024-2025 And 2025-2026 In The Amount Of $557,601 To Provide Youth Service Center Services; Approving The Addition Of One Limited-Term Intervention Counselor Position To The Authorized Positions List; And Amending The Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund Budget
A motion was made to adopt the resolution.

Enactment No.: Resolution No.: 6325-24

5.e. Adopt A Resolution Awarding A Construction Contract To Arrow Sign Company, In The Amount Of $341,306; Approving A Total Construction Budget, In The Amount Of $375,306, Which Includes A $34,000 Construction Contingency; Approving A Budget Transfer From The General Fund To The Capital Projects Fund, In The Amount Of $225,306; Approving A Budget Transfer From The PBID Fund To The Capital Projects Fund, In The Amount Of $150,000; And Appropriating $375,306 To The Union Landing Pylon Sign Renovation Project, City Project No. 22-17
A motion was made to adopt the resolution.

Enactment No.: Resolution No.: 6326-24

5.f. Adopt A Resolution Rejecting All Bids For The Decoto Road Project, Phase 1, City Project No. 23-24
A motion was made to adopt the resolution.

Enactment No.: Resolution No.: 6327-24

5.g. Adopt A Resolution Accepting $1,507,688 From The Metropolitan Transportation Commission's (MTC) BusAID Grant Program For The Alvarado-Niles Road Part-Time Transit Lane Pilot Project, City Project No. 24-21, Amending The Fiscal Year 2024-2025 Capital Projects Fund, ACTIA Measure B Bike & Pedestrian Paths Fund And ACTIA Measure B Streets & Roads Fund Budgets, And Authorizing The City Manager To Sign Supplement No. 4 To The Master Funding Agreement With MTC For The Alvarado-Niles Road Part-Time Transit Lane Pilot Project, In A Form Approved By The City Attorney
The item was pulled from the Consent Calendar.

5.h. Adopt A Resolution Approving Union City Transit Fall 2024 Service Changes Effective Saturday, August 10, 2024
The item was pulled from the Consent Calendar.

5.i. Adopt A Resolution Approving A Two-Year Independent Contractor Agreement With Frank Monge, In An Amount Not-To-Exceed $260,000, To City Council/RSA Agenda 43 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 4 of 7
City Council / Successor Agency
Regular Meeting Minutes
Provide Youth Basketball Services, And Authorizing The City Manager To Execute The Agreement In A Form Approved By The City Attorney A motion was made to adopt the resolution.

Enactment No.: Resolution No.: 6330-24

5.c. Adopt A Resolution Designating Voting Delegate And Alternate Delegate For 2024 League Of California Cities Annual Conference In Long Beach Mayor Dutra-Vernaci requested and received concurrence from the Council on the item to be continued at the August 13th City Council meeting.

5.g due to an economic conflict of interest as his residence is within close proximity to Alvarado-Niles Road, where the transit lane project funding is related.

Public Works Director Ayupan and Transit Manager Adam provided staff presentation and responded to questions from council members.

Motion: Adopt a resolution accepting $1,507,688 from the Metropolitan Transportation Commission's (MTC) BusAID Grant Program for the Alvarado-Niles Road Part-Time Transit Lane Pilot Project, City Project No. 24-21; amending the Fiscal Year 2024-2025 Capital Projects Fund, ACTIA Measure B Bike & Pedestrian Paths Fund, and ACTIA Measure B Streets & Roads Fund budgets; and authorizing the City Manager to sign Supplement No. 4 to the Master Funding Agreement with MTC for the Alvarado-Niles Road Part-Time Transit Lane Pilot Project, in a form approved by the City Attorney.

RESULT: Pass
MOVER: Vice Mayor Wang
SECONDER: Councilmember Sakakihara
AYES: Councilmember Sakakihara, Vice Mayor
Wang, and Mayor Dutra-Vernaci
NOES: None
RECUSED: Councilmember Singh
ABSENT: Councilmember Patiño

Enactment No.: Resolution No.: 6328-24
City Council/RSA Agenda 44 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 5 of 7
City Council / Successor Agency
Regular Meeting Minutes

5.h. Adopt A Resolution Approving Union City Transit Fall 2024 Service Changes Effective Saturday, August 10, 2024
Councilmember Singh stated that he would recuse himself from voting on items

5.h due to an economic conflict of interest. MV Transportation, Inc. operates Union City Transit, which is an income source for him.

The item was heard concurrently with Item 5.g.

Motion: Adopt a resolution approving Union City Transit Fall 2024 service changes effective Saturday, August 10, 2024.

Enactment No.: Resolution No.: 6329-24

6. CITY MANAGER REPORTS

6.a. Report And Presentation On The Public Works Corporation Yard Impacts From Construction Of Quarry Lakes Parkway - Phase 1, City Project No. 18-04, And The Corporation Yard Master Plan
Councilmember Singh notified the Council that he would recuse himself from the item due to an economic conflict of interest and subsequently left the chambers.

Public Works Director Ayupan and Group 4 Architecture Architect Jonathan Hartman presented on the item and responded to questions from council members.

Mayor Dutra-Vernaci opened Public Comment. There being no speakers, Mayor Dutra-Vernaci closed Public Comment.

Council received the report.

6.b. Adopt A Resolution Adopting The City Of Union City Flag Policy City Attorney Kokotaylo provided staff presentation and responded to questions from council members.

City Council/RSA Agenda 45 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 6 of 7
City Council / Successor Agency
Regular Meeting Minutes
Motion: Adopt a resolution adopting the City of Union City Flag Policy, with additional language stating, “The City Council may take action by proclamation to display other flags within the City.” added to the policy.

RESULT: Pass
MOVER: Councilmember Sakakihara
SECONDER: Mayor Dutra-Vernaci
AYES: Councilmembers Sakakihara and Singh,
Vice Mayor Wang, and Mayor Dutra-Vernaci
NOES: None
ABSENT: Councilmember Patiño

Enactment No.: Resolution No.: 6331-24

7. PUBLIC HEARINGS
There were none.

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

9. AUTHORITIES AND AGENCIES
There were none.

10. CITY COMMISSION / COMMITTEE REPORTS
There were none.

11. ITEMS REFERRED BY COUNCIL
Councilmember Sakakihara had no report.

Councilmember Singh had no report.

Vice Mayor Wang reported on Alameda County Waste Management Authority.

Mayor Dutra-Vernaci reported on the Metropolitan Transportation Commission.

12. GOOD OF THE ORDER
Councilmember Sakakihara reported attending the Union City Boulevard Bike Lanes Project Groundbreaking Ceremony and ride-along with UCPD on the Fourth of July to observe fireworks activity.

Councilmember Singh reported attending the Union City Boulevard Bike Lanes Project Groundbreaking Ceremony and ride-along with UCPD on the Fourth of July to observe fireworks activity.

Vice Mayor Wang reported on attending meetings with Integral Communities, visiting the Station East development site, participating in a ride-along with UCPD during the Fourth of July to observe fireworks enforcement, and traveling to Washington, D.C., to attend two conferences. He also mentioned he was featured in an MSNBC documentary called “Admission Granted,” which included about 20 minutes of his personal story.

City Council/RSA Agenda 46 Tuesday, July 23, 2024
July 9, 2024 | 7:00 PM Page 7 of 7
City Council / Successor Agency
Regular Meeting Minutes
Mayor Dutra-Vernaci reported attending the Union City Boulevard Bike Lanes Project Groundbreaking Ceremony, the “Boheme Out of the Box” play at Kennedy Park, and a ride-along with Police Chief Rinetti on the Fourth of July to observe fireworks activity.

13. CLOSED SESSION
There were none.

14. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting at 9:31 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of Union City.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary for the Successor Agency to the Redevelopment Agency City Council/RSA Agenda 47 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JARED RINETTI, POLICE CHIEF
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE ACCEPTANCE OF

CALIFORNIAHIGHWAY PATROL CANNABIS TAX FUND GRANT

PROGRAM (CTFGP), LAW ENFORCEMENT GRANT FUNDS, IN THE
AMOUNT OF $148,855.80, FOR FISCALYEAR 2024-2025, AND AMENDING THE FISCALYEAR 2024-2025 POLICE DEPARTMENT GRANTS FUND
BUDGET
The Union City Police Department (UCPD) applied for Cannabis Tax Fund Grant Program (CTFGP) funds from the California Highway Patrol (CHP). Subsequently, UCPD was awarded $148,855.80 in grant funding to support education, prevention, and enforcement of laws related to driving under the influence of alcoholand other drugs, including cannabis and cannabis products. The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve our organization’s effectiveness through training and development of new strategies.

STRATEGIC PLAN ALIGNMENT
Citywide Strategic Plan- C: Economic, Community Development and Public Safety.

Goal C. Institute forward-thinking business, land use development, housing, social services, and public safety strategies that promote community growth and innovation.

C.10: Align public safety services with the community needs based on a data driven decision-making approach.

BACKGROUND
Driving under the influence of cannabis poses significant dangers and is a growing concern in public safety.

Cannabis impairs psychomotor skills and cognitive functions crucial for safe driving, such as reaction time, coordination, and distance perception. This impairment increases the risk of motor vehicle collisions. Recent City Council/RSA Agenda 48 Tuesday, July 23, 2024
data from the CDC highlights that cannabis is the second most common substance found in impaired drivers after alcohol. In 2021, approximately 11.7 million people reported driving under the influence of drugs, including marijuana, according to the National Survey on Drug Use and Health (National Institute on Drug Abuse). Studies have shown that drivers with THC in their system are twice as likely to be involved in fatal crashes (National Institute on Drug Abuse). These statistics underscore the urgent need for the development of reliable enforcement methods to mitigate the risks associated with driving under the influence of cannabis.

DISCUSSION
The Cannabis Tax Fund Grant Program (CTFGP) will provide the necessary funding to allow UCPD to conduct additional enforcement that would not typically occur due to budgetary constraints. The additional revenue will be used in various ways, including facilitating directed traffic enforcement in specific areas of the city where violations occur more frequently. The monies willalso be used to purchase a new prisoner transport vehicle, which will assist during the above-listed directed enforcement operations, as well as other DUI-related campaigns. The purchase of the prisoner transport vehicle will adhere to all regulations set forth in the City of Union City Administrative Policy Memorandum (APM). Overall, the citizens of Union City will benefit from the acceptance of this grant funding.

FISCAL IMPACT
The CHP CTFGP grant funding of $148,855.80 from the California Highway Patrol will provide funding to allow the enforcement and education identified above. As the award of these grant funds was not confirmed at the time of the adoption of the FY 2024-2025 budget, if accepted, the FY 2024-2025 PD Grants Fund budget will need to be amended as described below.

RECOMMENDATION
It is recommended that the City Counciladopt a resolution:

1. Authorizing the acceptance of California Highway Patrol (CHP) CTFGP Law Enforcement grant funds in the amount of $148,855.80; and

2. Amending the FY 2024-2025 PD Grants Fund revenue budget by increasing the revenue projection in Account Number 2190-21625-44171 (PD Grants Fund – CHP-CTFGP 2024-2025 – Misc. State Grants) by $148,855.80; and

3. Amending the FY 2024-2025 PD Grants Fund expenditure budget by appropriating:

1. $25,000.80 to Account Number 2190-2104-21625-51115 (PD Grants Fund – Police Patrol – CHP-CTFGP 2024-2025 – Overtime Pay),

2. $123,855.00 to Account Number 2190-2104-21625-57130 (PD Grants Fund – Police Patrol – CHP-CTFGP 2024-2025 – Other Equipment); and

4. Authorizing the City Manager to execute any and all documents necessary to accept the grant, in a form approved by the City Attorney, and take any other such action as is necessary to carry out the purpose and intent of this Resolution.

Prepared by:

Andrew Holt, Police Captain
City Council/RSA Agenda 49 Tuesday, July 23, 2024
Submitted by:

Andrew Holt, Police Captain
ATTACHMENTS:

Description Type
Draft Resolution - Cannabis TaxFund Grant Program Resolution Agreement Attachment
City Council/RSA Agenda 50 Tuesday, July 23, 2024

Page 1 of 2 ends

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION

CITY AUTHORIZING THE ACCEPTANCE OF CALIFORNIA

HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM
(CTFGP) LAW ENFORCEMENT GRANT FUNDS, IN THE AMOUNT OF
$148,855.80, FOR FISCAL YEAR 2024-2025 AND AMENDING THE FISCAL YEAR 2024-2025 PD GRANTS FUND BUDGET
WHEREAS, the Union City Police Department (UCPD) applied for Cannabis Tax Fund Grant Program (CTFGP) funds from the California Highway Patrol (CHP) and was subsequently awarded $148,855.80 in grant funding to support education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products; and
WHEREAS, the intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the UCPD’s effectiveness through training and development of new strategies; and WHEREAS, driving under the influence of cannabis poses significant dangers and is a growing concern in public safety, with recent data highlighting the dangers associated with driving under the influence of cannabis; and
WHEREAS, staff recommends acceptance of this funding as the CTFGP grant award will provide the necessary funding to allow the UCPD to enhance public safety efforts through enforcement that would not typically occur due to budgetary constraints, including facilitating directed traffic enforcement in specific areas of the city and purchasing a new prisoner transport vehicle for use in DUI-related campaigns; and
WHEREAS, the grant funds will be used in Fiscal Year 2024-2025 in accordance with the requirements outlined in the grant; and
WHEREAS, the City Council desires the City to accept the grant.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby accepts the California Highway Patrol CTFGP Law Enforcement grant funds in the amount of $148,855.80; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the Fiscal Year 2024-2025 PD Grants Fund revenue budget by increasing the revenue projection in Account Number 2190-21625-44171 (PD Grants Fund – CHP-CTFGP 2024-2025 – Misc. State Grants) by $148,855.80; and
BE IF FURTHER RESOLVED that the City Council of the City of Union City hereby amends the Fiscal Year 2024-2025 PD Grants Fund expenditure budget by appropriating:
a. $25,000.80 to Account Number 2190-2104-21625-51115 (PD Grants Fund – Police Patrol – CHP-CTFGP 2024-2025 – Overtime Pay), and
b. $123,855.00 to Account Number 2190-2104-21625-57130 (PD Grants Fund – Police Patrol – CHP-CTFGP 2024-2025 – Other Equipment; and City Council/RSA Agenda 51 Tuesday, July 23, 2024
Resolution No. XXXX-24
Accept CHP Grant Funds and Amend FY 2024-2025 Budget

Page 2 of 2 ends

BE IT FURTHER RESOLVED that the City Manager is authorized to execute any and all documents necessary to accept the grant in a form approved by the City Attorney and take any other such action as is necessary to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 52 Tuesday, July 23, 2024
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
17931 ________________________________________________________________

1. GRANT TITLE
FY24/25 CTFGP Law Enforcement - Union City Police Department

2. NAME OF ORGANIZATION/AGENCY
Union City Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Union City Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2024 To: 06/30/2025

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $148,855.80

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Joan Malloy
Title: City Manager
Phone: (510) 675-5344
Address: 34009 Alvarado-Niles Rd
Union City, CA 94587
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Jackie Acosta
Title: Finance Director
Phone: (510) 675-5338
Address: 34009 Alvarado-Niles Rd
Union City, CA 94587
City Council/RSA Agenda 53 Tuesday, July 23, 2024

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

City Council/RSA Agenda 54 Tuesday, July 23, 2024

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

City Council/RSA Agenda 55 Tuesday, July 23, 2024

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

City Council/RSA Agenda 56 Tuesday, July 23, 2024

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

City Council/RSA Agenda 57 Tuesday, July 23, 2024

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with City Council/RSA Agenda 58 Tuesday, July 23, 2024

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

City Council/RSA Agenda 59 Tuesday, July 23, 2024
Schedule A
Union City Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The proposed project will include the implementation of six (6) additional High Visibility DUI Saturation Patrols. Studies show that saturation patrols are effective at reducing instances of impaired driving, which is why the department is seeking funds to increase their prevalence. The project seeks staff time and a van to help with the implementation of the proposed project. The van will allow Union City PD to extend the length and efficiency of DUI Saturation Patrols by improving the ability to safely detain individuals suspected of driving under the influence without having to remove officers from the field, thus reducing the effectiveness of the patrol.

Problem Statement & Proposed Solution
The problems are two-fold: Union City Police Department sees plenty of its fair share of DUI instances, and there has been increased criminal activity – and an increased risk of DUIs – with the increase in retail cannabis in the city. Union City has seen the opening of two cannabis dispensary businesses in recent years.

Just like the presence of a bar in a city increases the odds of patrons drinking and driving, the presence of these two dispensaries increases the likelihood that a patron will drive under the influence. In addition to this inherent risk, the two businesses have seen a substantial amount of criminal activity not even related to customers making legal purchases. This includes multiple instances of robberies of the businesses, which are always conducted by groups of criminals rather than a single person. In November 2023, Union City police officers responded to a commercial burglary alarm that involved five to eight suspects. By the time police arrived, the suspects had already fled and were then caught burglarizing the second dispensary in the city.

Three juveniles were arrested at the scene. In July 2023, an attempted burglary by several individuals of one of the cannabis stores ended in shots fired and one security guard injured.

At the Flor dispensary, there have been six cases of larceny, 2 cases of auto theft, five assaults, and two commercial burglaries since 2021. At the other marijuana dispensary in Union City – Lemonnade – there have been three instances of larceny and seven instances of commercial burglary since 2021.

Crimes related to the mere existence of the dispensaries inside the jurisdiction of Union City Police Department are clearly on the rise. When they occur, it is not one or two individuals looking to burglarize the locations – it is several. This is why Union City Police Department (UCPD) is seeking funds to purchase a van that will be a transport vehicle for taking suspects to jail. This will go hand in hand with the increased patrols and general increase in law enforcement presence around the cannabis dispensaries at all hours. When individuals burglarize these locations and are able to get away, that means illegal drugs are on the streets, which increases the odds that somebody partaking in those drugs will then get behind the wheel and drive under the influence. To prevent that dangerous driving behavior from ever occurring, UCPD must prevent those burglaries and the sale of the stolen goods in the first place.

In addition to seeking funds for a transport vehicle, UCPD is also seeking grant funds to increase DUI saturation patrols. Despite the criminal activity that has been associated with these two storefronts, there are additional organizations seeking permits to open a cannabis dispensary in the city, indicating a growing demand for and usage of cannabis in the community. Proactive enforcement efforts can serve as a deterrent to impaired driving incidents. By increasing patrols, conducting sobriety checkpoints, and raising awareness about the dangers of driving under the influence of cannabis, the community can work towards preventing accidents and ensuring road safety.

Performance Measures/Scope of Work
Six (6) DUI Saturation Patrols, spread out throughout the grant performance period. The goal of these saturation patrols is to reduce arrests for DUI/DUID by 10%. The 6 saturation patrols will be held every other month, so roughly Q1 = 2, Q3 = 1, Q3 = 2, Q4 =1.

City Council/RSA Agenda 60 Tuesday, July 23, 2024
Schedule A
If funded the van will be purchased, delivered and outfitted within the first 4 months of the notice to proceed.

The van will then be used in conjunction with saturation patrols and already existing DUI/DUID checkpoints.

The goal of the van will be to help assist keep saturation patrol and DUI/DUID checkpoints in operation for longer periods of time by allowing suspects to be held safely in the van instead of forcing patrol vehicles off the street. The quantifiable goal will be to increase the length of saturation patrols by 20% which will improve roadway safety in the community.

Project Performance Evaluation
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation will provide a summary of the grant’s accomplishments, challenges and significant activities, including saturation patrols completed and relevant data associated with those patrols. Data to be tracked will also include total DUI arrests and crashes in UCPD’s jurisdiction within the grant period, total persons arrested on site or in relation to the cannabis dispensaries, and total commercial burglaries reported at the dispensaries. The grant narrative will also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. Each quarter will also be evaluated separately to determine if the department is on track to reach its goals and objectives, and to make adjustments accordingly. Data will be shared internally with all law enforcement personnel to ensure 100% accountability.

Program Sustainability
The department will identify and allocate additional funding sources to absorb the overall cost of future supplementary DUI saturation patrols and directed enforcement. The department aims to continue the consistent use of DUI saturation patrols beyond the end of the grant term and will budget/schedule personnel accordingly to achieve this goal. The number and schedule of continuing saturation patrols will be largely dependent on the findings from the completion of this grant-funded project.

Administrative Support
Union City Police Department is actively bolstering its internal grants management team and plans on having dedicating funded positions to ensure all data collection, reporting, and other requirements are met. These staff members include a Confidential Operations Assistant and Finance Assistant responsible for grant logistics, audits, and financial management. They have gained experience by successfully managing our OTS and Wellness grant funds.

Physical Resources include dedicating office space, technology infrastructure, and supplies required to support administrative functions. We will also dedicate logistics and audit support systems for tracking and management.

City Council/RSA Agenda 61 Tuesday, July 23, 2024
Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
17931 Union City Police Department $148,855.80

Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Transport Vehicle – Outfitting $23,233.00
Category Sub-Total $23,233.00
Personnel
DUI Saturation Patrols $25,000.80
Category Sub-Total $25,000.80
Equipment
Transport Vehicle $100,622.00
Category Sub-Total $100,622.00

Grant Total $148,855.80
City Council/RSA Agenda 62 Tuesday, July 23, 2024
Schedule B-1
Budget Narrative
Union City Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
Transport Vehicle – Outfitting: (Any outfitting costs that are not vehicle wrap, lights/siren, Police radio, and prisoner transport partition are not eligible costs and will not be reimbursed.) $23,233.00
Cost to outfit vehicle =$23,233
This include vehicle wraps/decals, installation, lights, sirens, police radios, and prisoner partition associated with a transport vehicle dedicated to DUI/DUID saturation patrols and checkpoints.

Personnel
DUI Saturation Patrols
$25,000.80
6 DUI Saturation Patrols = $25,000.80 3 Officers per patrol / Officer = OT $123.86 per hour 8 hours per patrol / 48 hours per Officer / 144 hours, 1 Sergeant per patrol / Sergeant = OT $149.27 per hour 8 hours per patrol / 48 hours per Sergeant / 48 hours
Equipment
Transport Vehicle
$100,622.00
Funds from the grant would be used to purchase a prisoner transport vehicle that would be used to transport arrestees associated with DUI/DUID.
•cost for prisoner transport van =$100,622
City Council/RSA Agenda 63 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO UPDATE THE

CLASS SPECIFICATION FOR THE CLASSIFICATION OF PROPERTYAND

EVIDENCE SUPERVISOR
Staff recommends that the City Counciladopt a resolution to approve an update of the class specification of Property and Evidence Supervisor.

STRATEGIC PLAN ALIGNMENT
This program supports Goal B. Governance and Organization Effectiveness of the strategic plan in aligning critical city services with current staffing levels.

BACKGROUND
As part of a review of the Property and Evidence Supervisor job duties and the needs of the City's Police Department, the HR department worked with the Police Department to align the position class characteristics, appropriate qualifications and experience expectations. This effort resulted in recommendations to make minor modifications to the classification specification/job description.

DISCUSSION
The proposed classification specification includes slight modifications to align qualifications, experience and skills expected for the role and in order to broaden the candidate pool. The goal is to provide clarity on essential functions, to articulate the class characteristics, clarify minimum educationaland experience qualifications, and any certifications during the next recruitment. The City has met and conferred with the Police Officer Association (POA) regarding the proposed revisions to the class specification. No change to the current salary range is recommended at this time. The Police Department worked with the Human Resources Department to ensure the class specification is updated prior to future recruitments.

City Council/RSA Agenda 64 Tuesday, July 23, 2024

FISCAL IMPACT
There is no fiscal impact for the position specification changes being proposed.

RECOMMENDATION
Staff recommends that the City Counciladopt the attached resolution to approve an amendment to the City’s Classification and Compensation Plan to update the class specification/job description of Property and Evidence Supervisor.

Prepared by:

Jason Castleberry, Human Resources Director
Submitted by:

Jason Castleberry, Human Resources Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Property and Evidence Supervisor Job Specification (Redlined) Attachment Property and Evidence Supervisor Job Specification (Clean) Attachment City Council/RSA Agenda 65 Tuesday, July 23, 2024

Page 1 of 2 ends

RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING AN AMENDMENT TO UPDATE

THE CLASS SPECIFICATION FOR THE

CLASSIFICATION OF PROPERTY AND EVIDENCE

SUPERVISOR
WHEREAS, the City has undertaken an inquiry and recommends that the City Council update the class specification for the position of Property and Evidence Supervisor; and WHEREAS, City staff have undertaken an analysis of necessary updates to the classification and compensation plan to update the class specification for the classification of Property and Evidence Supervisor; and
WHEREAS, the City Council has identified in the Strategic Plan Goal B, Governance and Organization Effectiveness to align critical city services with current staffing levels by ensuring the accuracy and clarity for the Property and Evidence Supervisor; and WHEREAS, the City Manager or her designee has met and conferred in good faith with the representatives of all bargaining units related to the above matters.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the updated Property and Evidence Supervisor class specification, attached hereto and incorporated herein by reference as Exhibit A, effective July 23, 2024.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to take such further actions as may be necessary to implement the proposed revisions to the class specification for the classification of Property and Evidence Supervisor.

City Council/RSA Agenda 66 Tuesday, July 23, 2024
Resolution No. XXXX-24
Update Classification of Property and Evidence Supervisor

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A - Property and Evidence Supervisor Job Specification City Council/RSA Agenda 67 Tuesday, July 23, 2024
1 PROPERTY AND EVIDENCE SUPERVISOR
Bargaining Unit: Police Officers’ Association (Non Sworn) FLSA Status: Non-Exempt
p
Class Code: 40065
Updated: 5/18/2021
7/23/2024

DEFINITION
Plans, organizes, and supervises the Property and Evidence Section within the Police Department; performs and supervises a wide variety of duties involving the intake, storage, maintenance and distribution of property, evidence and supplies held by the police department.

CLASS CHARACTERISTICS
The Property and Evidence Supervisor is a single position within the Police Department responsible for facilitating the safe and secure storage of all property and evidence under the department’s control. The position functions with a degree of autonomy that distinguishes it from the Property and Evidence Specialist classification, which primarily functions as a support position. N/A EXAMPLES OF DUTIES (illustrative only)
Duties may include, but are not limited to:
• Assign, schedule, train and supervise the operation of the Property and Evidence Section.
• Receive, record, seal, store, and maintain strict security control of all incoming evidence and property acquired by the Police Department. • Assist in the development of policies and procedures for the storage, security, processing and transferring of property and evidence stored by the Police Department. • Conduct regular audits and inventories.
• Assist in maintaining chain-of-evidence records of evidential property and as required, testify in court.
• Transport property to and from the Police Department, court, and other locations including off-site storage, in a safe manner consistent with property and evidence handling best practices.
• Participate in the selection of staff.
• Approve time-off/leave/overtime.
• Respond to inquiries relating to property bye telephone or at the public counter. • Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service. • Prepare, proofs and processes, and disseminate correspondence, memoranda, reports, proposals, forms, and other documentation relating to the Property and Evidence Section.
• Compile monthly statistical reports on work performed, interpret data, and prepare additional reports as required.
• Assist in preparation of the Property and Evidence Section budget.

City Council/RSA Agenda 68 Tuesday, July 23, 2024
2 • Coordinate the auction of unclaimed property.
• Provide leadership to develop and retain highly competent, customer-service oriented staff through training, employee development, coaching, mentoring, and day-to-day supervisory practices, which supports the department’s mission and values in assigned areas of responsibility.
• Use computer systems to perform continuous updates in evidence management databases for all evidence received, released and disposed; and computerized records management systems and court programs to determine the status of court cases; names of suspects, associated persons and interested parties; and the disposition of cases.
• Train Police Department staff on the proper packaging and submission of evidence; maintain detailed statistics on the number and type of evidence transactions. • Attend training sessions on proper procedures for firearms safety, infectious disease control, hazardous materials awareness, occupational exposure to blood borne pathogens, evidence tracking and control systems, general forensic laboratory, and evidence collection, packaging, and sealing.
• Coordinate the 4th of July fireworks confiscation and destruction with Cal-Fire. • Perform a variety of other duties as assigned.

MINIMUM QUALIFICATIONS
Any combination of education and experience as follows:

Education and Experience:

Education - Graduation from high school or possession of an acceptable equivalency certificate, such as the General Education Development (GED) certificate.

AND
Experience - The equivalent of four years of full-time experience with property and evidence receipt, storage, and distribution
OR
Experience - The equivalent of four years of full-time experience storing and maintaining an inventory of materials in a highly controlled environment, including the storage, handling and disposal of hazardous or biological materials. .

Licenses and Certificates:

Must possess a valid California Driver license and have a satisfactory driving record.

Certification as a Property and Evidence Specialist by the International Association for Property and Evidence and/or satisfactorily completing a California POST-approved Evidence and Property Function Management course is highly desired.

City Council/RSA Agenda 69 Tuesday, July 23, 2024
3 KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:
• Legal requirements and procedures regarding processing and storing of property and evidence.;
• Standard office practices and procedures;
• Principles of supervision, training and performance evaluation.; • Law enforcement codes and terminology.;
• Criminal justice system terminology and proceedings.; • Safe methods of handling and storing of materials and property.; • Standard office practices and procedures.;
• English usage, spelling, grammar, and punctuation; and, • Standard office equipment and software.

Ability to:
• Supervise, train and evaluate assigned staff.;
• Maintain effective control of property and evidence.; • Maintain complete and accurate records of items received, stored, and issued.; • Perform simple arithmetic calculations.;
• Communicate effectively, both orally and in writing.; • Understand, interpret, explain and apply policies and procedures relating to evidence and property.;
• Lift, carry, move and store heavy property and supplies.; • Understand and carry out oral and written instructions;. • Prioritize tasks and efficiently utilize resources.;
• Maintain complete and accurate records of items received, stored, and issued; • Operate a variety of modern office equipment including computer terminals.; • Establish and maintain effective working relationships; and,. • Prioritize tasks and efficiently utilize resources.

Licenses and Certificates:

Must possess a valid California Driver license and have a satisfactory driving record.

WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS
The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.

Must be willing to travel independently within and outside City limits. Must be willing to work overtime as required.

Travel: Positions in this class may require local and statewide travel as necessary.

City Council/RSA Agenda 70 Tuesday, July 23, 2024
4 Essential or important duties require the following physical abilities and work environment:

Ability to work in an office environment; lift items weighing up to 30 pounds; climb ladders and/or step up on a stool while lifting items weighing up to 30 pounds; handle controlled substances, firearms, and potentially biological contaminated items; work a ten (10) hour day/four day per week shift.

Must undergo and successfully complete a comprehensive personal and business-related background check that includes a polygraph and psychological examination.

City Council/RSA Agenda 71 Tuesday, July 23, 2024
1 PROPERTY AND EVIDENCE SUPERVISOR
Bargaining Unit: Police Officers’ Association (Non Sworn) FLSA Status: Non-Exempt
p
Class Code: 40065
Updated: 7/23/2024

EXAMPLES OF DUTIES (illustrative only)
Duties may include, but are not limited to:
• Assign, schedule, train and supervise the operation of the Property and Evidence Section.
• Receive, record, seal, store, and maintain strict security control of all incoming evidence and property acquired by the Police Department. • Assist in the development of policies and procedures for the storage, security, processing and transferring of property and evidence stored by the Police Department. • Conduct regular audits and inventories.
• Assist in maintaining chain-of-evidence records of evidential property and as required, testify in court.
• Transport property to and from the Police Department, court, and other locations including off-site storage, in a safe manner consistent with property and evidence handling best practices.
• Participate in the selection of staff.
• Approve time-off/leave/overtime.
• Respond to inquiries relating to property by telephone or at the public counter. • Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service. • Prepare, proofs and processes, and disseminate correspondence, memoranda, reports, proposals, forms, and other documentation relating to the Property and Evidence Section.
• Compile monthly statistical reports on work performed, interpret data, and prepare additional reports as required.
• Assist in preparation of the Property and Evidence Section budget.

City Council/RSA Agenda 72 Tuesday, July 23, 2024
2 • Coordinate the auction of unclaimed property.
• Provide leadership to develop and retain highly competent, customer-service oriented staff through training, employee development, coaching, mentoring, and day-to-day supervisory practices, which supports the department’s mission and values in assigned areas of responsibility.
• Use computer systems to perform continuous updates in evidence management databases for all evidence received, released and disposed; and computerized records management systems and court programs to determine the status of court cases; names of suspects, associated persons and interested parties; and the disposition of cases.
• Train Police Department staff on the proper packaging and submission of evidence; maintain detailed statistics on the number and type of evidence transactions. • Attend training sessions on proper procedures for firearms safety, infectious disease control, hazardous materials awareness, occupational exposure to blood borne pathogens, evidence tracking and control systems, general forensic laboratory, and evidence collection, packaging, and sealing.
• Coordinate the 4th of July fireworks confiscation and destruction with Cal-Fire. • Perform a variety of other duties as assigned.

MINIMUM QUALIFICATIONS
Any combination of education and experience as follows:

Education and Experience:

Education - Graduation from high school or possession of an acceptable equivalency certificate, such as the General Education Development (GED) certificate.

Licenses and Certificates:

Must possess a valid California Driver license and have a satisfactory driving record.

KNOWLEDGE, SKILLS AND ABILITIES:

City Council/RSA Agenda 73 Tuesday, July 23, 2024
3 Knowledge of:
• Legal requirements and procedures regarding processing and storing of property and evidence.
• Principles of supervision, training and performance evaluation. • Law enforcement codes and terminology.
• Criminal justice system terminology and proceedings.
• Safe methods of handling and storing of materials and property. • Standard office practices and procedures.
• English usage, spelling, grammar, and punctuation; and, • Standard office equipment and software.

Ability to:
• Supervise, train and evaluate assigned staff.
• Maintain effective control of property and evidence.
• Maintain complete and accurate records of items received, stored, and issued. • Perform simple arithmetic calculations.
• Communicate effectively, both orally and in writing.
• Understand, interpret, explain and apply policies and procedures relating to evidence and property.
• Lift, carry, move and store heavy property and supplies. • Understand and carry out oral and written instructions. • Prioritize tasks and efficiently utilize resources.
• Operate a variety of modern office equipment including computer terminals. • Establish and maintain effective working relationships. • Prioritize tasks and efficiently utilize resources.

Travel: Positions in this class may require local and statewide travel as necessary.

Essential or important duties require the following physical abilities and work environment:

Must undergo and successfully complete a comprehensive personal and business-related background check that includes a polygraph and psychological examination.

City Council/RSA Agenda 74 Tuesday, July 23, 2024
4 City Council/RSA Agenda 75 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARILOU AYUPAN, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING A REVISED LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITYACT OF 2017
Staff recommends that City Council adopt a resolution approving a revised List of Projects for Fiscal Year 2024- 2025 funded by SB 1: The Road Repair and Accountability Act of 2017, specifying the project locations for two of the listed construction projects as required by the California Transportation Commission (CTC).

STRATEGIC PLAN ALIGNMENT
This is an efficiency and safety improving project and is in alignment with the following:

Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.

BACKGROUND
On June 11, 2024, the City Council passed Resolution No. 6311-24, approving a List of Projects for Fiscal Year 2024-2025 funded by SB 1: The Road Repair and Accountability Act of 2017. The California Transportation Commission (CTC) notified staff that the resolution does not contain enough information when using the term "Citywide" and needs to be revised. The general reference “Citywide” is used when designating the project location of three of the construction projects: the Annual Citywide Street Pavement Rehabilitation Project, City Project No. 24-01; the Citywide Sidewalk, Curb & Gutter Replacement Project, City Project No. 24-03; and, the Citywide Streetlight LED Conversion Project, City Project No. 22-16. CTC requires that these construction projects name the specific geographic locations involved.

DISCUSSION
The California Transportation Commission notified staff of the revisions that need to be made to Resolution No. 6311-24; namely, that the Project Location field needs to have the term “Citywide” replaced with a list of specific City Council/RSA Agenda 76 Tuesday, July 23, 2024
streets and geographic locations to be addressed for all three projects named above. The corrected project descriptions now read as follows:

Project Title:Annual Citywide Pavement Rehab Project, City Project No. 24-01 Project Description: This annual project will restore the City's surface pavement along its roadway network. Based on Pavement Condition Index (PCI) assessments through the City's latest Pavement Management Plan (PMP), staff will direct a specific number of streets and roadways to be repaired using several different methods that willcover light maintenance, heavy maintenance, light rehab, heavy rehab, and reconstruction.

Project Location: Union City Blvd., Chippendale Ct. & Dr., 6 th St., Santa Monica Wy., Alvarado Blvd.

Estimated Project Schedule: Start (10/24) -Completion (12/25) based on component being funded with Road Maintenance and Rehabilitation Account (RMRA) funds.

Estimated Project Useful Life: 15 years.

Project Title: Citywide Sidewalk, Curb & Gutter Replacement Project, City Project No. 24-03 Project Description: The citywide project will replace approximately 100 to 125 locations where there are deficiencies or tripping hazards in the City’s sidewalks, curbs and gutters. This routine maintenance of infrastructure will ensure proper upkeep to minimize injuries to pedestrians and bicyclists of all ages and abilities.

Project Location: Tidewater Dr., San Juan Pl., San Andreas Dr., 3rd St., 10th St., 13th St., 6th St., Chechester Dr., Ruth Wy., Laura Wy., Duchess Dr., Hollyhock St., Claremont St., 4th St., 7th St., Faber St., Fellows St., 15th St., Rocklin Dr., Begonia St., RoyalAnn Dr., Capitola Ct., 11th St., San Carvante Wy., Chippendale Dr., Medallion Dr., 9th St., Santa Clara Ct., Regents Blvd., Delores Dr., Tamarack Dr., 2nd St., Sumac St., 14th St., Hall Ranch Pkwy., Alvarado-Niles Rd., Tulane St., Hartnell St., Dyer St., Santa Ana Wy., Oregon St., Sherman Dr., Ahern Dr., Whipple Rd., Colgate Dr., Queen Anne Dr., College Ct., Crest Ln., Coronation Dr., Willow Ln., E St., C St., Ruth St., Meteor Dr., Pacific St., Sinsburry Wy., San Pedro Ct., Florence St., San Pedro Wy., 8th St., F St., Union City Blvd., San Fernando Wy., Remington Dr., San Andreas Dr., Kenwood St., Calistoga Dr., Martin St., Tamarack St., Lisa Dr., Deborah Dr., Rochelle Dr., Eastin Dr., Clover St., Trefry Ct., Downieville St., Mendota St., Silvertide Dr., Union Landing Blvd., Alice Wy., Kimberly St.

Estimated Project Schedule: Start (10/24) -Completion (04/25) based on component being funded with Road Maintenance and Rehabilitation Account (RMRA) funds.

Estimated Project Useful Life: 20 years.

Project Title: Citywide Streetlight LED Conversion Project, City Project No. 22-16 Project Description: This proposes to convert existing induction bulb streetlights to energy-efficient LED streetlights within the city limits. There are approximately 4,000 streetlights throughout the city and this project willalso evaluate the required illumination level of these existing streetlights.

Project Location: Decoto Rd., Alvarado-Niles Rd., Dyer St., Union City Blvd., Whipple Rd.

Estimated Project Schedule: Start (06/24) -Completion (12/26) based on component being funded with Road Maintenance and Rehabilitation Account (RMRA) funds.

Estimated Project Useful Life: 20 years.

FISCAL IMPACT
Failure to make the revisions to the resolution may jeopardize approximately $1,813,927 in projected SB 1 revenues for FY 2024-2025 from the LSR Program which will be deposited into the Union City RMRA Account (Fund 2515) to fund the rehabilitation of local streets and roads.

RECOMMENDATION
City Council/RSA Agenda 77 Tuesday, July 23, 2024
Staff recommends that City Council adopt a resolution approving a revised List of Projects for Fiscal Year 2024- 2025 funded by SB 1: The Road Repair and Accountability Act of 2017, specifying the project locations for two of the listed construction projects as required by the California Transportation Commission.

Prepared by:

Trieu Tran, Civil Engineer III
Submitted by:

Marilou Ayupan, Public Works Director
ATTACHMENTS:

Description Type
Draft Resolution: SB1 Resolution
City Council/RSA Agenda 78 Tuesday, July 23, 2024

Page 1 of 4 ends

RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY ADOPTING A REVISED LIST OF PROJECTS
FOR FISCAL YEAR 2024-2025 FUNDED BY SB 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1, the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) (SB 1), was passed by the Legislature and signed into law by the Governor in April 2017, to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, the City must adopt by resolution a list of project (s) proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, on June 11, 2024, the City Council passed Resolution No. 6311-24, approving a List of Projects for Fiscal Year 2024-2025 funded by SB 1: The Road Repair and Accountability Act of 2017; and
WHEREAS, the California Transportation Commission (CTC) notified staff that Resolution No. 6311-24, approving a List of Projects for Fiscal Year 2024-2025 funded by SB 1:

The Road Repair and Accountability Act of 2017 needed to be revised. The general reference “Citywide” is used when designating the project location of three of the construction projects: the Annual Citywide Street Pavement Rehabilitation Project, City Project No. 24-01; the Citywide Sidewalk, Curb & Gutter Replacement Project, City Project No. 24-03; and, the Citywide Streetlight LED Conversion Project, City Project No. 22-16. CTC requires that these construction projects name the specific geographic locations involved; and WHEREAS, failure to make the correction to the resolution may jeopardize approximately $1,813,927 in RMRA funding in Fiscal Year 2024-2025 from SB 1.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND by the City Council of the City of Union City, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following revised list of newly proposed projects will be funded, in-part, with Fiscal Year 2024-2025 Road Maintenance and Rehabilitation Account (RMRA) revenues:

Project Title: Annual Citywide Pavement Rehab Project, City Project No. 24-01 Project Description: This annual project will restore the City's surface pavement along its roadway network. Based on Pavement Condition Index (PCI) assessments through the City's latest Pavement Management Plan (PMP), staff will direct a specific number of streets and roadways to be repaired using several different methods that will cover light maintenance, heavy maintenance, light rehab, heavy rehab, and reconstruction.

Project Location: Union City Blvd., Chippendale Ct. & Dr., 6th St., Santa Monica Wy., Alvarado Blvd.

Estimated Project Schedule: Start (10/24) -Completion (12/25) based on component being funded with RMRA funds.

Estimated Project Useful Life: 15 years.

City Council/RSA Agenda 79 Tuesday, July 23, 2024
Resolution XXXX-24
Adopt Revised List of SB 1 Projects for FY2024-25

Page 2 of 4 ends

Project Title: 7
th Street Infrastructure Improvements, City Project No. 24-16 Project Description: This project will prepare design concept options to improve bicycle and pedestrian infrastructure along 7th Street, as well as provide connections to the adjacent neighborhoods to increase City’s active transportation network identified in the 2021 Bicycle & Pedestrian Master Plan.

Project Location: 7th Street from Decoto Rd. to Mission Blvd.

Estimated Project Schedule: Start (10/24) -Completion (04/25) based on component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

Project Title: Citywide Sidewalk, Curb & Gutter Replacement Project, City Project No. 24-03
Project Description: Our citywide project will replace approximately 100 to 125 locations where there are deficiencies or tripping hazards in the City’s sidewalks, curbs & gutters.

This routine maintenance of infrastructure will ensure proper upkeep to minimize injuries to pedestrians and bicyclists of all ages and abilities.

Project Location: Tidewater Dr., San Juan Pl., San Andreas Dr., 3rd St., 10th St., 13th St., 6th St., Chechester Dr., Ruth Wy., Laura Wy., Duchess Dr., Hollyhock St., Claremont St., 4th St., 7th St., Faber St., Fellows St., 15th St., Rocklin Dr., Begonia St., Royal Ann Dr., Capitola Ct., 11th St., San Carvante Wy., Chippendale Dr., Medallion Dr., 9th St., Santa Clara Ct., Regents Blvd., Delores Dr., Tamarack Dr., 2nd St., Sumac St., 14th St., Hall Ranch Pkwy., Alvarado-Niles Rd., Tulane St., Hartnell St., Dyer St., Santa Ana Wy., Oregon St., Sherman Dr., Ahern Dr., Whipple Rd., Colgate Dr., Queen Anne Dr., College Ct., Crest Ln., Coronation Dr., Willow Ln., E St., C St., Ruth St., Meteor Dr., Pacific St., Sinsburry Wy., San Pedro Ct., Florence St., San Pedro Wy., 8th St., F St., Union City Blvd., San Fernando Wy., Remington Dr., San Andreas Dr., Kenwood St., Calistoga Dr., Martin St., Tamarack St., Lisa Dr., Deborah Dr., Rochelle Dr., Eastin Dr., Clover St., Trefry Ct., Downieville St., Mendota St., Silvertide Dr., Union Landing Blvd., Alice Wy., Kimberly St.

Estimated Project Schedule: Start (10/24) -Completion (04/25) based on component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

3. The following previously adopted project may utilize Fiscal Year 2024-2025 Road Maintenance and Rehabilitation Account revenues in its delivery. With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund this project with Road Maintenance and Rehabilitation Account revenues:

Project Title: Union City Boulevard Bike Lanes Project, City Project No. 17-29 (includes pavement rehabilitation)
Project Description: The project proposes to widen Union City Blvd. (UCB) to accommodate a buffer Class II in each direction by reconstructing the median island and rehabilitate/overlay the existing pavement before implementing the new bikeway facilities including Complete Streets improvements. Other improvements include traffic signals, streetlights, signage/striping and landscaped medians. When completed, the UCB will serve as Union City’s segment of the San Francisco Bay Trail City Council/RSA Agenda 80 Tuesday, July 23, 2024
Resolution XXXX-24
Adopt Revised List of SB 1 Projects for FY2024-25

Page 3 of 4 ends

Project Location: UCB between Smith Street and southern City limits (approximately two miles)
Estimated Project Schedule: Start 07/23 and Completion by 07/25 based on component being funded with RMRA funds.

Estimate Project Useful Life: 10 Years
Project Title: Street Sweeper Replacement Project, City Project No. 22-23 Project Description: Replacement of the two (2) existing 12-year-old sweeper with a modern single engine sweeper that reduces the City’s current carbon footprint. The existing sweeper needs to be replaced because of higher maintenance cost and reliability issues, including challenges in finding replacement parts and passing Opacity inspections.

Sweeper have been ordered and are currently being tested for final delivery and operations, Project Location: Citywide
Estimated Project Schedule: Start (10/22) -Completion (12/24) based on manufacturer schedule.

Estimated Project Useful Life: 10 years.

Project Title: Quarry Lakes Parkway, City Project No. 18-04 Project Description: Construct a new four-lane multimodal corridor, parallel to Decoto Road from Old Alameda Creek to Mission Blvd with landscape median, buffer bike lanes and separated Class I bikeway/trail. Creates a new access roadway into Union City BART Station and 100-acre TOD site/Station District area. New intersections at Alvarado-Niles Road, 11th Street and 7th Street, realign Quarry Lakes Drive closer to Old Alameda Creek.

Project Location: Southern city limits
Estimated Project Schedule: Start (07/23) -Completion (12/26) based on component being funded with RMRA funds.

Estimated Project Useful Life: 15 years.

Project Title: Citywide Streetlight LED Conversion Project, City Project No. 22-16 Project Description: This proposes to convert existing induction bulb streetlights to energy-efficient LED streetlights within the city limits. There are approximately 4,000 streetlights throughout the city and this project will also evaluate the required illumination level of these existing streetlights.

Project Location: Decoto Rd., Alvarado-Niles Rd., Dyer St., Union City Blvd., Whipple Rd.

Estimated Project Schedule: Start (06/24) -Completion (12/26) based on component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

Project Title: BART Pedestrian At-Grade Crossing, City Project No. 14-14 Project Description: Construct a new pedestrian at-grade (Oakland Sub) crossing to make a new east entrance to Union City BART. Also, improve Decoto Road at-grade crossing and close I Street at-grade (Oakland Sub). Improve other distance at-grade crossings (Coast Sub/Oakland Sub/Niles Sub)
Project Location: East of Union City BART Station
Estimated Project Schedule: Start (7/24) -Completion (12/25) based on component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

City Council/RSA Agenda 81 Tuesday, July 23, 2024
Resolution XXXX-24
Adopt Revised List of SB 1 Projects for FY2024-25

Page 4 of 4 ends

Project Title: Decoto Road, Phase 1 Project, City Project No. 23-24 Project Description: The project will make repairs to the roadway surface along Decoto Rd., implement Class II buffered bike lanes, make improvements to bike and pedestrian safety, and update ADA access where necessary.

Project Location: Decoto Road from Fremont City Limits to Station Way (BART Station) Estimated Project Schedule: Start (10/23) -Completion (11/24) based on component being funded with RMRA funds.

Estimated Project Useful Life: 10 years.

Project Title: Alvarado-Niles Road Multimodal Study, City Project No. 23-25 Project Description: Alvarado-Niles Road is a major transportation corridor within Union City used by automobiles, transit, bicycles, and pedestrians enroute to jobs, schools, and neighborhoods. It is a major transit route serving UC Transit and AC Transit. This corridor has minimum facilities for bikes and pedestrians with existing Class II bike lanes and 5- foot sidewalk. This project will consider how to enhance all modes of transportation along the corridor.

Project Location: Alvarado-Niles Road between I-880 and Decoto Road Estimated Project Schedule: Start (12/24) -Completion (12/25) based on the component being funded with RMRA funds.

Estimated Project Useful Life: 20 years.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City, State of California, this 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 82 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARILOU AYUPAN, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION AWARDING A CONTRACT TO PEORIA PFVT MOTORS, LLC, IN THE AMOUNT OF $124,212, FOR THE PURCHASE OF TWO F-150 POLICE RESPONDERS TO REPLACE CERTAIN VEHICLES

THAT HAVE PREVIOUSLY BEEN DECLARED AS SURPLUS AND

AUTHORIZED FOR DISPOSAL
Staff recommends that the City Council adopt a resolution awarding a contract to Peoria PFVT Motors, LLC, in the amount of $124,212, for the purchase of two F-150 police responders to replace certain vehicles that have previously been declared as surplus and authorized for disposal.

STRATEGIC PLAN ALIGNMENT
There is no alignment with the Strategic Plan. The vehicle replacements are in response to maintaining a reliable fleet and minimizing the potential for significant repair expenditures.

BACKGROUND
On May 10, 2022, the City Council adopted Resolution No. 5933-22, declaring the vehicles listed below as surplus and awarding a contract to National Auto Fleet Group of Watsonville, California, in the amount of $104,218, to furnish the two replacement vehicles.

UNIT YEAR MAKE MODEL MILEAGE AGE VIN
107 2014 FORD INTERCEPTOR 116,865 10 1FM5K8ATXFGA57227
109 2014 FORD INTERCEPTOR 118,138 10 1FM5K8AR1EGB27510
The purchase was originally to be made through Government Purchasing Contract #120716-NAF, a Sourcewell Cooperative Agreement (formerly known as the National Joint Powers Alliance). Sourcewell ensures competitive pricing through a national request for proposals process that leverages the purchasing power of member governmental agencies while streamlining purchasing procedures. However, due to ongoing City Council/RSA Agenda 83 Tuesday, July 23, 2024
nationwide supply chain issues, it has been over two years and Sourcewell has not been able to deliver the replacements and so the order has been cancelled. City staff also contacted four Ford dealerships in the general area seeking replacement vehicles since none have been available through Sourcewell. No vehicles are available through these alternative dealerships.

City staff have identified another dealership, Peoria PFVT Motors, LLC, of Peoria, Arizona, that currently has two vehicles that match the City’s requirements and staff would like to purchase these vehicles to replace Unit 107 and Unit 109. The quote and this opportunity is available only until July 29, 2024 and, therefore, the City’s Purchasing Agent has approved the waiving of the formal bidding process required per Section 2.32.070 of the Union City Municipal Code (UCMC), as she is authorized to do per Section 2.32.080 (B) (3) of the UCMC.

The purchase of these two vehicles is deemed an emergency as the two current vehicles are two years past when they should have been replaced and are no longer deemed safe to be used as police pursuit vehicles due to their age, mileage, and repair needs.

DISCUSSION
Fleet Division staff sought and received a proposal from Peoria PFVT Motors, LLC, of Peoria, Arizona, to furnish replacement vehicles to the City’s requirements. The purchase price is $124,212, which is $19,594 more than the previous Sourcewell quote, but funds are available in the current year budget to cover the difference.

Due to the previously mentioned supply chain issues, the window of opportunity to secure these vehicles closes on July 29, 2024.

FISCAL IMPACT
The contract to purchase the two proposed vehicles is $124,212. Funds, in the amount of $104,618, have been carried over since FY 2021-2022 for this purchase and are stillavailable. The additionalamount of $19,594 will come from available funding in the FY 2024-2025 Garage Equipment Replacement Fund budget.

There is no impact to the General Fund.

Pursuant to provisions of Union City’s Municipal Code Section 2.32.130, surplus vehicles will be disposed of in a manner deemed appropriate by the City’s Purchasing Agent. Proceeds from the disposal, if any, will be credited to the Garage Equipment Replacement Fund (Fund 6122) to be available for future vehicle replacements.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution awarding a contract to Peoria PFVT Motors, LLC, in the amount of $124,212, for the purchase of two F-150 police responders to replace certain vehicles that have previously been declared as surplus and authorized for disposal.

Prepared by:

Juan Dominguez, Fleet Supervisor
City Council/RSA Agenda 84 Tuesday, July 23, 2024
Submitted by:

Marilou Ayupan, Public Works Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Attachment 1 - Resolution No. 5933-22 Attachment
Attachment 2 - PFVT Motors Quote Attachment
City Council/RSA Agenda 85 Tuesday, July 23, 2024

Page 1 of 2 ends

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF UNION CITY AWARDING A CONTRACT TO PEORIA
PFVT MOTORS, LLC, IN THE AMOUNT OF $124,212, FOR
THE PURCHASE OF TWO F-150 POLICE RESPONDERS

TO REPLACE CERTAIN VEHICLES THAT HAVE

PREVIOUSLY BEEN DECLARED AS SURPLUS AND

AUTHORIZED FOR DISPOSAL
WHEREAS, on May 10, 2022, the City Council adopted Resolution No. 5933-22, declaring two police vehicles as surplus and awarding a contract to National Auto Fleet Group of Watsonville, California, in the amount of $104,618, to furnish the replacement vehicles; and WHEREAS, due to ongoing nationwide supply chain issues, it has been over two years, and Sourcewell has not been able to deliver the replacements, so the order has been canceled; and WHEREAS, Fleet Division staff sought and received a proposal from Peoria PFVT Motors, LLC, of Peoria, Arizona, to furnish replacement vehicles to the City’s requirements and received a proposal for two vehicles currently available for purchase; and WHEREAS, under the Peoria PFVT Motors, LLC, of Peoria, Arizona, agreement, the total price for the vehicles recommended for purchase is $124,212, and the window of opportunity to secure these vehicles closes on July 29, 2024; and
WHEREAS, funds in the amount of $104,618 have been carried over since FY 2021-2022 for this purchase and are still available. The additional amount of $19,594 will come from available funding in the FY 2024-2025 Garage Equipment Replacement Fund budget; and WHEREAS, the two vehicles to be replaced have already been declared surplus with the adoption of Resolution No. 5933-22 and, upon purchase of the replacement vehicles, will be disposed of in a manner deemed appropriate by the City’s Purchasing Agent, in accordance with provisions of the City’s Municipal Code Section 2.32.130; and WHEREAS, proceeds from the disposal of the surplus vehicles, if any, will be credited to the Garage Equipment Replacement Fund (Fund 6122).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby awards a contract to Peoria PFVT Motors, LLC, of Peoria, Arizona, in the amount of $124,212, for the purchase of two F-150 Police Responders.

City Council/RSA Agenda 86 Tuesday, July 23, 2024
Resolution No. XXXX-24
Award Contract for Two Police Responders

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 87 Tuesday, July 23, 2024
City Council/RSA Agenda 88 Tuesday, July 23, 2024
City Council/RSA Agenda 89 Tuesday, July 23, 2024
City Council/RSA Agenda 90 Tuesday, July 23, 2024
City Council/RSA Agenda 91 Tuesday, July 23, 2024
1 Erika Cramer
From: Juan Dominguez Jr.

Sent: Wednesday, July 17, 2024 10:08 AM
To: Erika Cramer
Subject: FW: F-150 Responders
Fyi.
- Juan Dominguez Jr.

From: Wesley Boswell <[email protected]> Sent: Thursday, July 11, 2024 10:21 AM
To: Juan Dominguez Jr. <[email protected]>
Subject: RE: F-150 Responders
WARNING: External email. Please verify sender before opening attachments or clicking on links.

Copy that. Okay that will work. If you retu rn the sig ned quo tes o r just se nd an email sta ting that you would like me to secu re the two F-150 [...] F-150 Responders
Copy that.

Okay that will work. If you return the signed quotes or just send an email stating that you would like me to secure the two F-150 Responders VINs: 1FTFW1P83RKE30052 & 1FTFW1P83RKE01991. That will work.

Thank you,
--
Wesley Boswell
Peoria Ford Government Sales
+1.480.696.5930
[email protected]
Peoria Ford Inventory - https://inv.governmentautosales.com/ --
City Council/RSA Agenda 92 Tuesday, July 23, 2024
2 Note:

When replying to this message, the reply-to address may not by my direct email, but that is ok. Our system will route your response back to this discussion. You do not need to add my direct email address to your response, I will receive the message in our system.
----- Original message -----
Date: Jul 11, 2024, 10:16:13 AM
From: Juan Dominguez Jr.

Subject: RE: F-150 Responders
Yes, without the spotlights.

As far as the PO goes, we must write up a staff report and resolution and report it to the next city council meeting to get approved. Next meeting is on the 23rd. If all goes well, we should have a PO by the 29th.

Thanks,
- Juan Dominguez Jr.

From: Wesley Boswell <[email protected]> Sent: Thursday, July 11, 2024 9:39 AM
To: Juan Dominguez Jr. <[email protected]>
Subject: RE: F-150 Responders

WARNING: External email. Please verify sender before opening attachments or clicking on links.

Morning Juan Okay sound s good, so you want the trucks without the spo tlig hts insta lled ? If you could sign the quo tes and se nd them back to me, [...] F-150 Responders
Morning Juan
Okay sounds good, so you want the trucks without the spotlights installed? If you could sign the quotes and send them back to me, that is all that I need to be able to secure those units for you.

City Council/RSA Agenda 93 Tuesday, July 23, 2024
3 How long will it take to get a PO issued on your end? Let me know if you have any additional questions.

Thank you,
--
Wesley Boswell
Peoria Ford Government Sales
+1.480.696.5930
[email protected]
Peoria Ford Inventory - https://inv.governmentautosales.com/ --
Note:

Subject: RE: F-150 Responders
Ok, not a big deal. Let’s move forward with the original quotes . We will start our prosses on our side to get them purchased. What will you need from us to move forward on your end?
Thanks,
- Juan Dominguez Jr.

From: Wesley Boswell <[email protected]> Sent: Thursday, July 11, 2024 8:28 AM
To: Juan Dominguez Jr. <[email protected]>
Subject: RE: F-150 Responders

WARNING: External email. Please verify sender before opening attachments or clicking on links.

Good morning Jua n, These Responde rs do no t have spo tlig hts b ut we have a sho p that we work with down he re tha t can insta ll them. I rev ised the [...] City Council/RSA Agenda 94 Tuesday, July 23, 2024
4 F-150 Responders
Good morning Juan,
These Responders do not have spotlights but we have a shop that we work with down here that can install them.

I revised the quotes and added the spot lights.

Let me know your thoughts and how you would like to move forward.

Thank you,
--
Wesley Boswell
Peoria Ford Government Sales
+1.480.696.5930
[email protected]
Peoria Ford Inventory - https://inv.governmentautosales.com/ --
Note:

Peoria Ford
+1 866-266-7110 | [email protected] |
https://inv.governmentautosales.com

Peoria Ford
+1 866-266-7110 | [email protected] | https://inv.governmentautosales.com

City Council/RSA Agenda 95 Tuesday, July 23, 2024
5 Peoria Ford
+1 866-266-7110 | [email protected] | https://inv.governmentautosales.com

City Council/RSA Agenda 96 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARILOU AYUPAN, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING CONTRACT BUDGET

REALLOCATIONS FOR THE UNION CITY BOULEVARD BIKE LANES
PROJECT, CITY PROJECT NO. 17-29, AND APPROVING BUDGET
AMENDMENTS TO THE FY 2024-2025 PUBLIC IMPROVEMENT FUND
(FUND 4160) IN THE APPROVED FIVE-YEAR CAPITAL IMPROVEMENT PLAN (CIP) FOR FY2023-2024 THROUGH FY2027-2028
Staff recommends that the City Council adopt the attached resolution approving contract budget reallocations for the Union City Boulevard Bike Lanes Project, City Project No. 17-29. The purpose of this adjustment is to align $1,800,000 of Alameda County Transportation Commission funds to be specifically directed to the construction phase of the Union City Bike Lanes Project to fully comply with the Project Funding Agreement.

Staff is also seeking that the City Council approve budget amendments to the FY 2024-2025 Public Improvement Fund (Fund 4160) in the approved Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028. This amendment will allow the reallocation of $3,000,000 from the BART Pedestrian At-Grade Crossing (to East Plaza), City Project No. 14-14, to other projects in the Station District. The City is able to redirect funds to other Station District CIP projects because it received $3,000,000 in Safe Routes to BART (SR2B) Program grant funds that will backfill the BART At-Grade Crossing Project.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal D, Strategy 1: Environmental Sustainability and Infrastructure - Continue the build-out of the City’s Bicycle and Pedestrian network, with an emphasis on closing gaps, addressing safety concerns, and increasing connectivity to the Station District.

Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

City Council/RSA Agenda 97 Tuesday, July 23, 2024

BACKGROUND
On June 20, 2023, at the Special Meeting of the City Council, the City Council adopted Resolution No. 6146-23, adopting the FY 2023-2024 and FY 2024-2025 Biennial Budget and Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028. The Five-Year CIP Summary includes:
1) CIP No. 14 - BART Pedestrian At-Grade Crossing (to East Plaza), City Project No. 14-14 2) CIP No. 16 - Union City Boulevard Bike Lanes Project, City Project No. 17-29 3) CIP No. 20 - Quarry Lakes Parkway, City Project No. 18-04 4) CIP No. 21 - 11
th Street Fountain Upgrades, City Project No. 19-16
5) CIP No. Y - Station District Landscape Enhancements, City Project No. 24-24 (see Exhibit A) On June 27, 2023, the City Council adopted Resolution No. 6152-23, accepting $1,800,000 of 2024 Comprehensive Investment Program Grant Funds from the Alameda County Transportation Commission (Alameda CTC) for the Union City Boulevard Bike Lanes (Phase III, Complete Streets) Project, City Project No. 17-29, increasing the revenue projections in the Capital Project Fund (Fund 4100) by $1,800,000, appropriating the $1,800,000 to Project No. 17-29, earmarking $450,000 of previously appropriate SB-1 Funds to meet the Local Match Requirement, and authorizing the City Manager to sign the required grant funding agreements, in a form approved by the City Attorney.

On July 23, 2023, the City Council adopted Resolution No. 6172-23, authorizing the City Manager to execute a Consulting Services Agreement with Park Engineering, Inc. (C5967), in the amount of $2,000,000, for Construction Management Services for the Union City Boulevard Bike Lanes Project, City Project No. 17-29.

On February 27, 2024, the City Council adopted Resolution No. 6261-24, authorizing the award of a construction contract to Bay Cities Paving & Grading, Inc. (C6069), in the amount of $17,049,000, and approving a total construction budget in the amount of $21,222,750; approving two budget transfers, one in the amount of $25,742 from Measure B Bike & Ped Fund (Fund 2543) and another in the amount of $1,373,974 from Measure BB Roads Fund (Fund 2545) for total of $1,399,716 in budget transfers to the Union City Boulevard Bike Lanes Project, City Project No. 17-29.

DISCUSSION
Union City Boulevard Bike Lanes Project
On April 4, 2024, the City of Union City received the executed Amendment No. 4 to Project Funding Agreement (No. A17-0125) between Alameda CTC and the City of Union City for the Union City Boulevard Bike Lanes Phase 2 and the Complete Streets Phase 3 Improvements, which are components of the overall Union City Boulevard Bike Lanes Project, City Project No. 17-29 (see Exhibit B). The Revised Appendix B: Alameda CTC Administered Funds Obligated by This Agreement of Amendment No. 4 of the Alameda CTC Project Funding Agreement No. A17-0125 includes a total amount of $9,600,000, which includes $785,000 for the Environmental/Final Design (PS&E) and $8,815,000 for the Construction Phase to the low bidder.

The funding for the purchase order for the contract with Park Engineering, Inc. (P.O. No. 1052027), in the amount of $2,000,000, includes $1,136,000 from the Alameda CTC Project Funding Agreement No. A17-0125 (accounted for in the City’s Capital Projects Fund (Fund 4100), $650,000 from the SB-1 Road Maintenance and Rehabilitation Fund (Fund 2515), and $214,000 from the Measure B ACTIA Bike and Ped Paths Fund (Fund 2543). The budget for the construction management services being provided by Park Engineering needs to be amended, as identified in Revised Appendix B of Alameda CTC PFA No. A17-0125. Per the Alameda CTC, these Alameda CTC funds, which originated from the $1,800,000 of 2024 Comprehensive Investment Program Grant Funds described above, need to be directed towards construction and not construction management. This City Council/RSA Agenda 98 Tuesday, July 23, 2024
will be accomplished by not using $1,136,000 of Alameda CTC grant funds in the Capital Projects Fund (Fund 4100) and instead using $1,136,000 of SB-1 Road Maintenance and Rehabilitation Fund monies. This increases the use of SB-1 funds for construction management from $640,000 to $1,786,000. The $214,000 of Measure B ACTIA Bike and Ped Path Funds (Fund 2543) will remain in the budget. The Alameda CTC grant funds in the Capital Projects Fund (Fund 4100), in the amount of $1,136,000, that are removed from the construction management side of the project will then be added to the construction side of the project by being added to the funding sources for the Bay Cities Paving & Grading, Inc. contract, thereby reducing the amount of SB-1 funds going towards the construction phase.

BART PedestrianAt-Grade Crossing (to East Plaza)
On May 14, 2024, the City Council adopted Resolution No. 6298-24, accepting $3,000,000 from the Safe Routes to BART (SR2B) Program for the BART Pedestrian At-Grade Crossing, City Project No. 14-14, increasing the revenue projections in the Capital Projects Fund (Fund 4100) by $3,000,000, appropriating the $3,000,000 to Project No. 14-14, and authorizing the City Manager to sign the required grant funding agreements, in a form approved by the City Attorney.

Subsequently, on June 26, 2024, the Metropolitan Transportation Commission (MTC) approved MTC Resolution No. 4411, Initial Programming of RM3 Dumbarton Corridor Improvement project category with initial programming of $130 million of RM3 Project #17, Dumbarton Corridor Improvements, with $72 million programmed to projects in Alameda County, $32.5 million programmed to projects in San Mateo County, $5 million programmed to Bay Area Toll Authority projects, and $20.5 million in reserve for future programming (see Exhibit C and Exhibit D).

The Union City projects in Alameda County identified for programming of RM3 Dumbarton Corridor improvement project funds include an additional $3,000,000 for CIP No. 14. BART Pedestrian At-Grade Crossing (to East Plaza), City Project No. 14-14, and an additional $25,000,000 for CIP No. 20, Quarry Lakes Parkway, City Project No. 18-04. These future RM3 Dumbarton Corridor improvement funds will be programmed to BART Pedestrian At-Grade Crossing (to East Plaza), City Project No. 14-14, and Quarry Lakes Parkway, City Project No. 18-04, upon approval of Project Funding Agreements by both Alameda County Transportation Commission and MTC. Once the City Councilaccepts these RM3 funds, the project budgets will be updated to increase the revenue projections in the Capital Projects Fund (Fund 4100).

The Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028 for CIP No. 14, BART Pedestrian At-Grade Crossing (to East Plaza), identifies a total of $7,306,766 of Public Improvement Fund (Fund 4160) monies with $6,056,766 for FY 2022-2023, $1,000,000 for FY 2023-2024 and $250,000 for FY 2024-2025. With the additional $3,000,000 of Capital Projects Fund (Fund 4100) monies from Safe Routes to BART, the $7,306,766 of the Public Improvement Fund (Fund 4160) monies for the BART Pedestrian At-Grade Crossing Project should be reduced by $3,000,000 to $4,306,766, and that $3,000,000 should be made available for other projects in the Public Improvement Fund (Fund 4160); allowing these funds to be reprogrammed to CIP projects eligible for the Redevelopment Agency (RDA) Bond Fund such as former East West Connector (Quarry Lakes Parkway), East Plaza (11
th Street Foundation Upgrades), Pedestrian Promenade and Playground, Station District Infrastructure (Landscape Enhancements), Passenger Rail (Intercity Rail Station) and others projects located within the former RDA area.

On July 9, 2024, the City Council received a City Manager’s Report and Presentation on the Public Works Corporation Yard Impact from the Construction of Quarry Lakes Parkway – Phase 1, City Project No. 18-04, And the Corporation Yard Master Plan (see Exhibit E and Exhibit F). The Public Works Corporation Yard Impact from the Construction of Quarry Lakes Parkway – Phase 1, City Project No. 18-04, And the Corporation Yard Master Plan, presented by both Public Works staff and the consultant, Group 4 Architecture, identified about $4.3 million needed to reconfigure the corporation yard in advance of the Quarry Lakes Parkway, Phase 1, construction.

City Council/RSA Agenda 99 Tuesday, July 23, 2024
The $3,000,000 of Public Improvement Fund (Fund 4160) monies mentioned above will be transferred from the BART Pedestrian At-Grade Crossing (to East Plaza) Project, City Project No. 14-14, to other projects in FY 2024-2025 as noted below:

1. $1,000,000 to the Quarry Lakes Parkway Project, City Project No. 18-04; and

2. $500,000 to the 11
th Street Fountain Upgrades Project, City Project No. 19-16; and

3. $250,000 to the Station District Landscaping Enhancements Project, City Project No. 24-24, in preparation of the completion of the BART Pedestrian At-Grade Crossing by the end of 2026; and

4. $250,000 to the Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23.

This project is not currently in the Five-Year CIP; and

5. $1,000,000 to the Corporation Yard Master Plan and Category 1A Project, City Project No. 23-26, for preparation of Final PS&E for reconfiguration of the Corporation Yard, in advance of construction of Quarry Lakes Parkway, Phase 1. This project is not currently in the Five-Year CIP.

FISCAL IMPACT
The $1,800,000 from the Alameda CTC for the Union City Boulevard Bike Lanes Project enables the City to collect all reimbursable costs allowed under the provisions of Amendment No. 4 to the Project Funding Agreement (No. A17-0125) between Alameda CTC and the City of Union City for the construction of the Union City Boulevard Bike Lanes Project, City Project No. 17-29.

The $3,000,000 from the Safe Routes to BART (SR2B) Program for the BART Pedestrian At-Grade Crossing Project makes $3,000,000 of the Public Improvement Fund (4160) monies available to be reallocated to other Redevelopment Agency (RDA) Bond Funded-eligible approved CIP projects.

There will be no fiscal impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Counciladopt the attached resolution:

1. Approving a reallocation of funding for the contract with Park Engineering, Inc. (C5967), by decreasing the amount of Capital Projects Fund
(Fund 4100) monies by $1,136,000 and replacing that amount with SB-1 Road Maintenance and Rehabilitation Fund (Fund 2515) monies,
for a total of $1,786,000 of SB-1 monies being used for this contract.

2. Approving a reallocation of funding for the contract with Bay Cities Paving & Grading, Inc. (C6069), by decreasing the amount of SB-1
Road Maintenance and Rehabilitation Fund (Fund 2515) monies by $1,136,000 and replacing that amount with Capital Projects Fund (Fund 4100) monies.

3. Adding the following projects to the 5-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028:
a. The Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23; and b. The Corporation Yard Master Plan and Category 1A Project, City Project No. 23-26.

4. Amending the Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028 by City Council/RSA Agenda 100 Tuesday, July 23, 2024
transferring $3,000,000 of Public
Improvement Fund (Fund 4160) monies from the BART Pedestrian At-Grade Crossing (to East Plaza) Project, City Project No. 14-14, to
Redevelopment Agency (RDA) Bond Funded-eligible CIP projects as follows:
a. $1,000,000 to the Quarry Lakes Parkway Project, City Project No. 18-04 (Account 4160-3199- 91804-54110); and
b. $500,000 to the 11
th Street Fountain Upgrades Project, City Project No. 19-16 (Account 4160-3199- 91916-54111); and
c. $250,000 to the Station District Landscaping Enhancements Project, City Project No. 24-24 (Account 4160-3199-92424-54111), in preparation of
the completion of the BART Pedestrian At-Grade Crossing by the end of 2026;and d. $250,000 to the Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23 (Account 4160-3199-92423-54111);
and
e. $1,000,000 to the Corporation Yard Master Plan and Category 1A Project, City Project No. 23-26 (Account 4160-3199-92326-54110),
for preparation of Final PS&E for reconfiguration of the Corporation Yard in advance of construction of Quarry Lakes Parkway, Phase 1.

Prepared by:

Marilou Ayupan, Public Works Director
Submitted by:

Marilou Ayupan, Public Works Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Exhibit A - 5-Year Capital Improvement Plan Summary Exhibit Exhibit B– Alameda CTCPFAA17-0125 UCBBike Lanes 04/03/24 Exhibit Exhibit C- MTCUpdated RM3 Resolution 4411 Exhibit
Exhibit D– MTCAttachment D- RM3_Dumbarton Corridor
Programming (Update)
Exhibit
Exhibit E- Presentation of QLP Phase 1 Impact to Corp Yard (Part 1) Exhibit Exhibit F - Presentation - QLP& Corp Yard Master Plan (Part 2) Exhibit City Council/RSA Agenda 101 Tuesday, July 23, 2024

Page 1 of 5 ends

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF UNION CITY APPROVING CONTRACT BUDGET

REALLOCATIONS FOR THE UNION CITY BOULEVARD
BIKE LANES PROJECT, CITY PROJECT NO. 17-29, AND

APPROVING BUDGET AMENDMENTS TO THE PUBLIC
IMPROVEMENT FUND (FUND 4160) IN THE APPROVED

FIVE-YEAR CAPITAL IMPROVEMENT PLAN (CIP) FOR
FY 2023-2024 THROUGH FY 2027-2028
WHEREAS, on June 20, 2023, at the Special Meeting of the City Council, the City Council adopted Resolution No. 6146-23, adopting the FY 2023-2024 and FY 2024-2025 Biennial Budget and Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028; and
WHEREAS, the Five-Year CIP Summary includes: 1) CIP No. 14 - BART Pedestrian AtGrade Crossing (to East Plaza), City Project No. 14-14; 2) CIP No. 16 - Union City Boulevard Bike Lanes Project, City Project No. 17-29; 3) CIP No. 20 - Quarry Lakes Parkway, City Project No. 18-04; 4) CIP No. 21 - 11th Street Fountain Upgrades, City Project No. 19-16; and 5) CIP Y - Station District Landscape Enhancements, City Project No. 24-24 (see Exhibit A); and WHEREAS, on June 27, 2023, the City Council adopted Resolution No. 6152-23, accepting $1,800,000 of 2024 Comprehensive Investment Program Grant Funds from the Alameda County Transportation Commission (Alameda CTC) for the Union City Boulevard Bike Lanes (Phase III, Complete Streets) Project, City Project No. 17-29, increasing the revenue projections in the Capital Project Fund (Fund 4100) by $1,800,000, appropriating the $1,800,000 to Project No. 17-29, earmarking $450,000 of previously appropriated SB-1 Funds to meet the Local Match Requirement, and authorizing the City Manager to sign the required grant funding agreements, in a form approved by the City Attorney; and
WHEREAS, on July 23, 2023, the City Council adopted Resolution No. 6172-23, authorizing the City Manager to execute a Consulting Services Agreement with Park Engineering, Inc., in the amount of $2,000,000, for Construction Management Services for the Union City Boulevard Bike Lanes Project, City Project No. 17-29; and WHEREAS, on February 27, 2024, the City Council adopted Resolution No. 6261-24, authorizing the award of a construction contract to Bay Cities Paving & Grading, Inc., in the amount of $17,049,000, and approving a total construction budget in the amount of $21,222,750; approving two budget transfers, one in the amount of $25,742 from Measure B Bike & Ped Paths Fund (Fund 2543) and another in the amount of $1,373,974 from Measure BB Roads Fund (Fund 2545) for total of $1,399,716 in budget transfers to the Union City Boulevard Bike Lanes Project, City Project No. 17-29; and
WHEREAS, on April 4, 2024, the City of Union City received the executed Amendment No. 4 to Project Funding Agreement (No. A17-0125) between Alameda CTC and the City of Union City for the Union City Boulevard Bike Lanes Phase 2, and the Complete Streets Phase 3 Improvements, which are components of the overall Union City Boulevard Bike Lanes Project, City Project No. 17-29 (see Exhibit B); and
WHEREAS, the Revised Appendix B: Alameda CTC Administered Funds Obligated by This Agreement of Amendment No. 4 of the Alameda CTC Project Funding Agreement No. A17- City Council/RSA Agenda 102 Tuesday, July 23, 2024
Resolution No. XXXX-24
Approve A Budget Amendment To The Five-Year CIP

Page 2 of 5 ends

0125 includes a total amount of $9,600,000, which includes $785,000 for the Environmental/Final Design (PS&E) and $8,815,000 for the Construction Phase to the low bidder; and WHEREAS, the Purchase Order No. 1052027 with Park Engineering, Inc., in the amount of $2,000,000, includes $1,136,000 from the Alameda CTC Project Funding Agreement No. A17- 0125 (accounted for in the City’s Capital Projects Fund), $650,000 from of SB-1 Road Maintenance and Rehabilitation Fund (Fund 2515), and $214,000 of Measure B ACTIA Bike and Ped Paths Fund (Fund 2543); and
WHEREAS, the budget for the construction management services being provided by Park Engineering needs to be amended, as identified in Revised Appendix B of Alameda CTC PFA No.

A17-0125. Per the Alameda CTC, these Alameda CTC funds, which originated from the $1,800,000 of 2024 Comprehensive Investment Program Grant Funds described above, need to be directed towards construction and not construction management. This will be accomplished by not using $1,136,000 of Alameda CTC grant funds in the Capital Projects Fund (Fund 4100) and instead using $1,136,000 of SB-1 Road Maintenance and Rehabilitation Fund monies. This increases the use of SB-1 funds for construction management from $640,000 to $1,786,000. The $214,000 of Measure B ACTIA Bike and Ped Paths Funds (Fund 2543) will remain in the budget for construction management services. The Alameda CTC grant funds in the Capital Projects Fund (Fund 4100), in the amount of $1,136,000, that are removed from the construction management side of the project will then be added to the construction side of the project by being added to the funding sources for the Bay Cities Paving & Grading, Inc. contract, thereby reducing the amount of SB-1 funds going towards the construction phase; and WHEREAS, on May 14, 2024, the City Council adopted Resolution No. 6298-24, accepting $3,000,000 from the Safe Routes to BART (SR2B) Program for the BART Pedestrian At-Grade Crossing, City Project No. 14-14, increasing the revenue projections in the Capital Projects Fund (Fund 4100) by $3,000,000, appropriating the $3,000,000 to Project No. 14-14, and authorizing the City Manager to sign the required grant funding agreements, in a form approved by the City Attorney; and
WHEREAS, on June 26, 2024, the Metropolitan Transportation Commission (MTC) approved MTC Resolution No. 4411, Initial Programming of RM3 Dumbarton Corridor Improvement project category with initial programming of $130 million of RM3 Project #17, Dumbarton Corridor Improvements, with $72 million programmed to projects in Alameda County, $32.5 million programmed to projects in San Mateo County, $5 million programmed to Bay Area Toll Authority projects, and $20.5 million in reserve for future programming (see Exhibit C and Exhibit D); and
WHEREAS, the Union City projects in Alameda County identified for programming of RM3 Dumbarton Corridor improvement project funds include an additional $3,000,000 for CIP No. 14 - BART Pedestrian At-Grade Crossing (to East Plaza), City Project No. 14-14, and an additional $25,000,000 for CIP No. 20 - Quarry Lakes Parkway, City Project No. 18-04; and City Council/RSA Agenda 103 Tuesday, July 23, 2024
Resolution No. XXXX-24
Approve A Budget Amendment To The Five-Year CIP

Page 3 of 5 ends

WHEREAS, these future RM3 Dumbarton Corridor improvement funds will be programmed to the BART Pedestrian At-Grade Crossing (to East Plaza) Project, City Project No. 14-14, and to the Quarry Lakes Parkway Project, City Project No. 18-04, upon approval of Project Funding Agreements by both Alameda County Transportation Commission and MTC. Once the City Council accepts these RM3 funds, the project budgets will be updated to increase the revenue projections in the Capital Projects Fund (Fund 4100); and WHEREAS, the Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028 for CIP No. 14 - BART Pedestrian At-Grade Crossing (to East Plaza) identifies a total of $7,306,766 of Public Improvement Fund (Fund 4160) monies with $6,056,766 for FY 2022-2023, $1,000,000 for FY 2023-2024 and $250,000 for FY 2024-2025; and WHEREAS, with the additional $3,000,000 of Capital Projects Fund (Fund 4100) monies from Safe Routes to BART, the $7,306,766 of the Public Improvement Fund (Fund 4160) monies for the BART Pedestrian At-Grade Crossing Project should be reduced by $3,000,000 to $4,306,766, and that $3,000,000 should be made available for other projects in the Public Improvement Fund (Fund 4160); allowing these funds to be reprogrammed to CIP projects eligible for the Redevelopment Agency (RDA) Bond Fund such as the former East West Connector (Quarry Lakes Parkway), East Plaza (11th Street Foundation Upgrades), Pedestrian Promenade and Playground, Station District Infrastructure (Landscape Enhancements), Passenger Rail (Intercity Rail Station) and others projects located within the former RDA area; and WHEREAS, on July 9, 2024, the City Council received a City Manager’s Report and Presentation on the Public Works Corporation Yard Impact from the construction of Quarry Lakes Parkway - Phase 1, City Project No. 18-04, and the Corporation Yard Master Plan (see Exhibit E and Exhibit F); and
WHEREAS, the Public Works Corporation Yard Impact from the construction of Quarry Lakes Parkway - Phase 1, City Project No. 18-04, and the Corporation Yard Master Plan, presented by both Public Works staff and the consultant, Group 4 Architecture, identified about $4.3 million needed to reconfigure the Corporation Yard in advance of the Quarry Lakes Parkway, Phase 1 construction; and
WHEREAS, the $3,000,000 of Public Improvement Fund (Fund 4160) monies mentioned above will be transferred from the BART Pedestrian At-Grade Crossing (to East Plaza) Project, City Project No. 14-14, to other projects in FY 2024-2025 as noted below:

1. $1,000,000 to the Quarry Lakes Parkway Project, City Project No. 18-04; and

2. $500,000 to the 11th Street Fountain Upgrades Project, City Project No. 19-16; and

3. $250,000 to the Station District Landscaping Enhancements Project, City Project No. 24- 24, in preparation of the completion of the BART Pedestrian At-Grade Crossing by the end of 2026; and

4. $250,000 to the Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23. This project is not currently in the Five-Year CIP; and

City Council/RSA Agenda 104 Tuesday, July 23, 2024
Resolution No. XXXX-24
Approve A Budget Amendment To The Five-Year CIP

Page 4 of 5 ends

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves a reallocation of funding for the contract with Park Engineering, Inc. (C5967), by decreasing the amount of Capital Projects Fund (Fund 4100) monies by $1,136,000 and replacing that amount with SB-1 Road Maintenance and Rehabilitation Fund (Fund 2515) monies, for a total of $1,786,000 of SB-1 monies being used for this contract; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves a reallocation of funding for the contract with Bay Cities Paving & Grading, Inc. (C6069), by decreasing the amount of SB-1 Road Maintenance and Rehabilitation Fund (Fund 2515) monies by $1,136,000 and replacing that amount with Capital Projects Fund (Fund 4100) monies; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby adds the following projects to the Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028:
a. The Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23; and
b. The Corporation Yard Master Plan and Category 1A Project, City Project No. 23-26; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the Five-Year Capital Improvement Plan (CIP) for FY 2023-2024 through FY 2027-2028 by transferring $3,000,000 of Public Improvement Fund (Fund 4160) monies from the BART Pedestrian At-Grade Crossing (to East Plaza) Project, City Project No. 14-14, to Redevelopment Agency (RDA) Bond Funded-eligible approved CIP projects as follows:
a. $1,000,000 to the Quarry Lakes Parkway Project, City Project No. 18-04 (Account No. 4160-3199-91804-54110); and
b. $500,000 to the 11th Street Fountain Upgrades Project, City Project No. 19-16 (Account No. 4160-3199-91916-54111); and
c. $250,000 to the Station District Landscaping Enhancements Project, City Project No. 24-24 (Account No. 4160-3199-92424-54111), in preparation of the completion of the BART Pedestrian At-Grade Crossing by the end of 2026; and d. $250,000 to the Pedestrian Promenade and Playground Upgrades Project, City Project No. 24-23 (Account No. 4160-3199-92423-54111); and
e. $1,000,000 to the Corporation Yard Master Plan and Category 1A Project, City Project No. 23-26 (Account No. 4160-3199-92326-54110), for the preparation of Final PS&E for reconfiguration of the Corporation Yard in advance of construction of Quarry Lakes Parkway, Phase 1.

City Council/RSA Agenda 105 Tuesday, July 23, 2024
Resolution No. XXXX-24
Approve A Budget Amendment To The Five-Year CIP

Page 5 of 5 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments

1. Exhibit A - 5-Year Capital Improvement Plan Summary

2. Exhibit B – Alameda CTC PFA A17-0125 UCB Bike Lanes 04/03/24

3. Exhibit C - MTC Updated RM3 Resolution 4411

4. Exhibit D – MTC Attachment D - RM3_Dumbarton Corridor Programming (Update)

5. Exhibit E - Presentation of QLP Phase 1 Impact to Corp Yard (Part 1)

6. Exhibit F - Presentation - QLP & Corp Yard Master Plan (Part 2) City Council/RSA Agenda 106 Tuesday, July 23, 2024
5-YEAR CAPITAL IMPROVEMENT PLAN

SUMMARY
City Council/RSA Agenda 107 Tuesday, July 23, 2024
ITEM PROJECT 5-YEAR
NO. FUND NUMBER 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 TOTAL 1 Annual Citywide Pavement Rehab Project 92301
ALLIED WASTE VEHICLE IMPACT 2620 - 764,236 250,000 - - - 1,014,236 SB1 ROAD MAINTENANCE & REHAB 2515 808,120 - - - - 500,000 500,000 MEASURE B ACTC STREETS & ROADS 2542 993,821 - - - - - - MEASURE F VEHICLE REGISTRATION FEE 2544 - 50,000 - - - - 50,000 MEASURE BB 2545 3,229 516,618 550,000 400,000 500,000 650,000 2,616,618 Subtotal 1,805,171 1,330,854 800,000 400,000 500,000 1,150,000 4,180,854 2 Annual Sidewalk, C&G, and Ramp Repair Project 92303
STATE GAS TAX 2510 - 60,000 - - - - 60,000
MEASURE BB BIKE & PED 2546 - - 130,000 80,000 - 50,000 260,000 Subtotal - 60,000 130,000 80,000 - 50,000 320,000
3 Annual Tree Pruning & Removal Project 92310
STATE GAS TAX 2510 150,000 200,000 200,000 - - - 400,000 STREET LIGHTS & LANDSCAPING 259X 378,007 165,000 165,000 150,000 - - 480,000 Subtotal 528,007 365,000 365,000 150,000 - - 880,000
4 Right of Way Fence/Wall Installation/Repairs 99999
MEASURE F VEHICLE REGISTRATION FEE 2544 8,200 10,000 - 10,000 - - 20,000 5 Irrigation Renovation 90519
SPECIAL PARKS 2550 93,736 45,000 45,000 50,000 50,000 50,000 240,000 6 Park & Facility Signage 90535
SPECIAL PARKS 2550 37,269 10,000 - - - - 10,000
7 Playground Equipment & Fitness Course Repairs 91109
SPECIAL PARKS 2550 16,929 250,000 180,000 - 350,000 350,000 1,130,000 8 Traffic Signal System Upgrades 99999
MEASURE F VEHICLE REGISTRATION FEE 2544 - - 100,000 - - - 100,000 TRAFFIC SIGNALIZATION 2610 16,327 - - 600,000 300,000 - 900,000 Subtotal 16,327 - 100,000 600,000 300,000 - 1,000,000
9 Traffic Signal Maintenance Program 92320
MEASURE F VEHICLE REGISTRATION FEE 2544 - 50,000 20,000 10,000 40,000 10,000 130,000 TRAFFIC SIGNALIZATION 2610 128,000 - - 100,000 125,000 125,000 350,000 Subtotal 128,000 50,000 20,000 110,000 165,000 135,000 480,000 10 IT - ECD Architecture Drawings Digitalization 84000
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 120,000 - - 120,000 11 Kennedy Center Remodel 91311
CAPITAL FACILITIES IMPROVEMENT 4110 3,156 167,843 - - - - 167,843 12 Holly Center Rehabilitation 91521
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 1,135,000 - - 1,135,000
13 HMGP Senior Center Generator 91817
CAPITAL PROJECTS 4100 411,067 - - - - - -
CAPITAL FACILITIES IMPROVEMENT 4110 - 220,000 - - - - 220,000 Subtotal 411,067 220,000 - - - - 220,000
14 BART Pedestrian At-Grade Crossing (to East Plaza) 91414 MEASURE BB BIKE & PED 2546 50,000 50,000 - - - - 50,000 CAPITAL PROJECTS 4100 506,000 - - - - - -
PUBLIC IMPROVEMENT 4160 6,056,766 1,000,000 250,000 - - - 1,250,000 Subtotal 6,612,766 1,050,000 250,000 - - - 1,300,000
15 WCA (Waste Consolidation Area) Site - Parking & Dev Plans 91714 DIPSA DEVELOPMENT 2660 4,000 10,000 10,000 100,000 100,000 100,000 320,000 PUBLIC IMPROVEMENT 4160 181,324 200,000 50,000 - - - 250,000 Subtotal 185,324 210,000 60,000 100,000 100,000 100,000 570,000 16 Union City Blvd Bike Lanes Project 91729
STATE GAS TAX 2510 612,725 - - - - - -
SB1 ROAD MAINTENANCE & REHAB 2515 4,049,887 1,900,000 - - - - 1,900,000 MEASURE B ACTC STREETS & ROADS 2542 306,366 163,977 - - - - 163,977 MEASURE B ACTC BIKE & PED PATHS 2543 363,942 415,024 - - - - 415,024 MEASURE F VEHICLE REGISTRATION FEE 2544 300,000 700,000 - - - - 700,000 MEASURE BB 2545 1,340,000 700,000 - - - - 700,000
MEASURE BB BIKE & PED 2546 350,000 538,400 - - - - 538,400 CAPITAL PROJECTS 4100 7,327,695 - - - - - -
Subtotal 14,650,615 4,417,401 - - - - 4,417,401
17 Bicycle & Pedestrian Master Plan Update 91730
MEASURE B ACTC STREETS & ROADS 2542 363 - - - - - -
MEASURE B ACTC BIKE & PED PATHS 2543 10,925 30,000 - - - - 30,000 Subtotal 11,287 30,000 - - - - 30,000
18 Intermodal Station, Phase 3 (Intercity Rail) 92314
PUBLIC IMPROVEMENT 4160 74,860 300,000 300,000 100,000 - - 700,000
19 Gateway (Caltrans) Site - Plans & Studies 84804
DIPSA DEVELOPMENT 2660 22,130 30,000 - 100,000 100,000 100,000 330,000

PROJECT NAME/ FUNDS

PROJECTED

CITY OF UNION CITY
5-YEAR CAPITAL IMPROVEMENT PLAN - FISCAL YEAR 2023-2024 TO 2027-2028 City Council/RSA Agenda 108 Tuesday, July 23, 2024
ITEM PROJECT 5-YEAR
NO. PROJECT NAME/ FUNDS FUND NUMBER 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 TOTAL

PROJECTED

CITY OF UNION CITY
5-YEAR CAPITAL IMPROVEMENT PLAN - FISCAL YEAR 2023-2024 TO 2027-2028 20 Quarry Lakes Parkway 91804
STATE GAS TAX 2510 60,244 - - - - - -
SB1 ROAD MAINTENANCE & REHAB 2515 641,760 - 100,000 500,000 1,000,000 1,000,000 2,600,000 MEASURE B ACTC STREETS & ROADS 2542 67,982 95,000 - - - - 95,000 MEASURE BB 2545 176,318 350,000 - 100,000 100,000 200,000 750,000 MEASURE BB BIKE & PED 2546 34,500 80,000 25,000 75,000 200,000 100,000 480,000 DIPSA DEVELOPMENT 2660 155,144 42,000 42,000 3,000,000 3,000,000 1,000,000 7,084,000 CAPITAL PROJECTS 4100 7,327,695 - - - - - -
PUBLIC IMPROVEMENT 4160 - 1,000,000 1,500,000 - - - 2,500,000 Subtotal 8,463,643 1,567,000 1,667,000 3,675,000 4,300,000 2,300,000 13,509,000 21 11th Street Fountain Upgrades 91916
PUBLIC IMPROVEMENT 4160 - 71,818 100,000 - - - 171,818
22 2023 Street Sweeper Replacement 92223
ALLIED WASTE VEHICLE IMPACT 2620 - 628,600 - - - - 628,600 SB1 ROAD MAINTENANCE & REHAB 2515 - 315,600 - - - - 315,600 Subtotal - 944,200 - - - - 944,200
23 Citywide Streetlight LED Conversion Project 92216
STATE GAS TAX 2510 - 50,287 - - - - 50,287
SB1 ROAD MAINTENANCE & REHAB 2515 - 150,000 250,000 250,000 300,000 400,000 1,350,000 MEASURE F VEHICLE REGISTRATION FEE 2544 - 100,000 150,000 100,000 - - 350,000 MEASURE BB 2545 - 400,000 300,000 350,000 400,000 - 1,450,000 MEASURE BB BIKE & PED 2546 - 150,000 150,000 150,000 150,000 - 600,000 Subtotal - 850,287 850,000 850,000 850,000 400,000 3,800,287 24 Dyer Street Resurfacing, Phase 2 99999
SB1 ROAD MAINTENANCE & REHAB 2515 - - 700,000 - - - 700,000 MEASURE BB 2545 - 500,000 - - - - 500,000
Subtotal - 500,000 700,000 - - - 1,200,000
25 7th Street Infrastructure Improvements Project 99999 SB1 ROAD MAINTENANCE & REHAB 2515 - - 350,000 - 500,000 - 850,000 DIPSA DEVELOPMENT 2660 - - - 1,500,000 500,000 - 2,000,000 Subtotal - - 350,000 1,500,000 1,000,000 - 2,850,000
26 Decoto Road, Phase 2 - Bikes Lanes & Ped Imp 99999
SB1 ROAD MAINTENANCE & REHAB 2515 - - 300,000 959,417 - - 1,259,417 CAPITAL PROJECTS 4100 - - 1,000,000 - - - 1,000,000
Subtotal - - 1,300,000 959,417 - - 2,259,417
27 Citywide Trash Capture Device Installation Project 92322 ALLIED WASTE VEHICLE IMPACT 2620 - 250,000 250,000 - - - 500,000 28 Roadway Safety Improvements 99999
MEASURE F VEHICLE REGISTRATION FEE 2544 165 50,000 - - 20,000 20,000 90,000 MEASURE BB 2545 - 100,000 - 100,000 - 100,000 300,000
Subtotal 165 150,000 - 100,000 20,000 120,000 390,000
29 Bicycle & Pedestrian Crossing Improvements 99999
MEASURE BB BIKE & PED 2546 - 50,000 - 50,000 - 50,000 150,000 30 Dyer Street Sidewalk Extension 99999
MEASURE BB BIKE & PED 2546 - - - - - 150,000 150,000
31 Kennedy Center Electrical & Gas Repairs 91822
SPECIAL PARKS 2550 23,786 160,000 - - - - 160,000
32 Park Repairs & Renovations 99999
SPECIAL PARKS 2550 - 90,000 30,000 30,000 100,000 100,000 350,000 33 Civic Center Grounds & Park Improvements 99999
SPECIAL PARKS 2550 - 200,000 - - - - 200,000
34 Stadium Lighting For Sports Fields 99999
SPECIAL PARKS 2550 - 180,000 - - - - 180,000
35 Parks & Community Facilities Master Plan 99999
SPECIAL PARKS 2550 - 300,000 75,000 - - - 375,000
36 MTC Pavement Management Program 99999
MEASURE BB 2545 - - - 35,000 - 35,000 70,000
37 Urban Forestry Master Plan 99999
STREET LIGHTS & LANDSCAPING 259X - 100,000 - - - - 100,000 38 Citywide Mural Project 71135
PUBLIC ART 2655 161,200 79,000 79,000 - - - 158,000
39 Alvarado District Historic Sign Project 91626
PUBLIC ART 2655 - 223,148 - - - - 223,148
40 Block 5 Parking - Mobility Hub 99999
DIPSA DEVELOPMENT 2660 - - - 500,000 - - 500,000
PUBLIC IMPROVEMENT 4160 - 100,000 100,000 - - - 200,000 Subtotal - 100,000 100,000 500,000 - - 700,000
41 Station District Pedestrian Bridge 99999
DIPSA DEVELOPMENT 2660 - - - 500,000 - - 500,000
PUBLIC IMPROVEMENT 4160 - - 200,000 100,000 - - 300,000 Subtotal - - 200,000 600,000 - - 800,000
42 Mission Blvd "Complete Streets" 99999
DIPSA DEVELOPMENT 2660 - - - - 500,000 500,000 1,000,000 City Council/RSA Agenda 109 Tuesday, July 23, 2024
ITEM PROJECT 5-YEAR
NO. PROJECT NAME/ FUNDS FUND NUMBER 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 TOTAL

PROJECTED

CITY OF UNION CITY
5-YEAR CAPITAL IMPROVEMENT PLAN - FISCAL YEAR 2023-2024 TO 2027-2028 43 Conference Room AV Upgrade - Cisco AMP 81000
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 50,000 50,000 - 100,000 44 Conference Room Av Upgrade - Display Upgrade 81000
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 40,000 40,000 - 80,000 45 Electronic Program Boards at City Facilities 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 150,000 150,000 - 300,000 46 Fire Station 31 Improvements 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 600,000 200,000 - 800,000
47 Office Space for YFS & Centro De Servicios 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - - 1,800,000 - 1,800,000 48 City-Owned Parking Lot Improvements 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 50,000 - 50,000 100,000 49 City-Owned Building Repairs & Renovations 99999
CAPITAL FACILITIES IMPROVEMENT 4110 20,000 100,000 100,000 150,000 150,000 150,000 650,000 50 City Hall Interior Improvements 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 1,000,000 - - 1,000,000 51 Civic Center Public Vehicle Charging Station 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 150,000 - - 150,000 52 Transit Corp Yard Bus Charging Stations (EVCI) 92004 CAPITAL PROJECTS 4100 - 1,500,000 - - - - 1,500,000
53 Transit Heavy-Duty Battery EV Procurement 92108
CAPITAL PROJECTS 4100 - - 16,727,399 - - - 16,727,399
54 East Plaza Passenger Amenities & EV Opp Charging 99999 CAPITAL PROJECTS 4100 - - - - 2,000,000 - 2,000,000
A HP Sign Printer 99999
ALLIED WASTE VEHICLE IMPACT 2620 - 25,000 - - - - 25,000 B CWT Finishing Table 99999
ALLIED WASTE VEHICLE IMPACT 2620 - - 25,000 - - - 25,000 C Decoto Road Project, Phase 1 99999
ALLIED WASTE VEHICLE IMPACT 2620 - 800,000 200,000 - - - 1,000,000 SB1 ROAD MAINTENANCE & REHAB 2515 - 80,000 - - - - 80,000 MEASURE BB 2545 - 900,000 200,000 - - - 1,100,000
Subtotal - 1,780,000 400,000 - - - 2,180,000
D Corporation Yard Standby Generator Replacement 99999
CORPORATION YARD FUEL FAC & MAINT 5210 - - 30,000 300,000 - - 330,000 E Engine 32 Replacement Apparatus 83000
FIRE EQUIPMENT ACQUISITION 2210 - - - 920,000 - - 920,000 F Engine 332 Replacement Apparatus 83000
FIRE EQUIPMENT ACQUISITION 2210 - - - - 535,000 - 535,000 G Engine 333 Replacement Apparatus 83000
FIRE EQUIPMENT ACQUISITION 2210 - - - - - 535,000 535,000 H Kennedy Park Improvements 99999
HOUSING & COMMUNITY DEVELOPMENT 2310 - 425,953 - - - - 425,953 SPECIAL PARKS 2550 - 75,000 75,000 75,000 1,300,000 675,000 2,200,000 Subtotal - 500,953 75,000 75,000 1,300,000 675,000 2,625,953 I Old Alameda Creek (I-880) Trail Improvements 99999
STATE GAS TAX 2510 - 10,000 - - - - 10,000
MEASURE BB BIKE & PED 2546 - 75,000 - - - - 75,000
Subtotal - 85,000 - - - - 85,000
J Union City Transit Short Range Transit Plan (SRTP) 99999 STATE GAS TAX 2510 - 53,000 - - - - 53,000
MEASURE BB 2545 - 200,000 100,000 - - - 300,000
TRANSIT 5110 - 50,000 - - - - 50,000
Subtotal - 303,000 100,000 - - - 403,000
K Alvarado-Niles Road Multimodal Corridor Study 99999
SB1 ROAD MAINTENANCE & REHAB 2515 - 145,000 - - - - 145,000 MEASURE B ACTC STREETS & ROADS 2542 - 100,000 - - - - 100,000 MEASURE B ACTC BIKE & PED PATHS 2543 - 100,000 - - - - 100,000 MEASURE BB 2545 - 60,000 - - - - 60,000
Subtotal - 405,000 - - - - 405,000
L Central Avenue Electrical Undergrounding Project 99999 MEASURE BB 2545 - - 75,000 100,000 100,000 100,000 375,000 M Union Landing Roadway Access Improvements 99999
MEASURE BB 2545 - 550,000 - - - - 550,000
N UP Safety Crossing Improvements (Whipple & Smith) 99999 MEASURE BB 2545 - - 200,000 200,000 100,000 - 500,000
MEASURE BB BIKE & PED 2546 - 100,000 60,000 - - - 160,000 Subtotal - 100,000 260,000 200,000 100,000 - 660,000
O New Park Restrooms 99999
SPECIAL PARKS 2550 - - - - 1,000,000 500,000 1,500,000
P 7 Hills Park Improvements 99999
SPECIAL PARKS 2550 - - - - 1,000,000 250,000 1,250,000
City Council/RSA Agenda 110 Tuesday, July 23, 2024
ITEM PROJECT 5-YEAR
NO. PROJECT NAME/ FUNDS FUND NUMBER 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 TOTAL

PROJECTED

CITY OF UNION CITY
5-YEAR CAPITAL IMPROVEMENT PLAN - FISCAL YEAR 2023-2024 TO 2027-2028 Q Citywide Parks Surface Improvements 99999
SPECIAL PARKS 2550 - - - - 400,000 400,000 800,000
R Fred Castro Park Improvements 99999
SPECIAL PARKS 2550 - - - - 350,000 - 350,000
S Citywide Parks Planting Improvements 99999
SPECIAL PARKS 2550 - 25,000 25,000 25,000 60,000 60,000 195,000 T Arroyo Park Tennis Court Resurfacing 99999
SPECIAL PARKS 2550 - 300,000 - - - - 300,000
U Citywide Traffic Management Optimization Project 99999 TRAFFIC SIGNALIZATION 2610 - - - 200,000 200,000 200,000 600,000 V ECD Digitalization Project 84000
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 75,000 - - 75,000 W Fire Station 32 Improvements 99999
CAPITAL FACILITIES IMPROVEMENT 4110 - - - 240,000 - - 240,000 X Mark Green Sports Center New Emergency Generator 99999 CAPITAL FACILITIES IMPROVEMENT 4110 - - - - 200,000 200,000 400,000 Y Station District Landscaping Enhancements 99999
PUBLIC IMPROVEMENT 4160 - 80,000 160,000 - 80,000 - 320,000 GRANT TOTAL 33,273,638 20,115,504 25,928,399 15,579,417 18,050,000 8,710,000 88,383,320 City Council/RSA Agenda 111 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

Page 1 of 4 ends

2021 PFA Version
AMENDMENT NO. 4
to

PROJECT FUNDING AGREEMENT
between

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF UNION CITY
for the
UNION CITY BOULEVARD CLASS 2 BIKE LANES PHASE 2,
AND
COMPLETE STREETS PHASE 3 IMPROVEMENTS
This AMENDMENT NO. 4, made and entered into by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF UNION CITY, a public agency (“PROJECT SPONSOR”), is dated for reference purposes only as of May 25, 2023.

A. ALAMEDA CTC and PROJECT SPONSOR entered into a Funding Agreement dated April 27, 2017 (“AGREEMENT”) to implement an eligible project (“PROJECT”) consisting of bicycle improvements on Union City Boulevard, as such PROJECT is further described in the AGREEMENT.

B. On March 29, 2019, the parties entered into an AMENDMENT NO. 1, pursuant to the PROJECT SPONSOR’s request to revise the project milestone schedule and task deliverable due dates. The overall budget and the agreement expiration date did not change.

C. On July 24, 2019, the parties entered into an AMENDMENT NO. 2, pursuant to the PROJECT SPONSOR’s request to extend the AGREEMENT’s expiration date from December 31, 2020 to December 31, 2021. The AGREEMENT’s budget was not changed.

D. On March 15, 2021, the parties entered into an Amended and Restated Project Funding Agreement (“AMENDMENT NO. 3”) so as to incorporate updated agreement requirements required by ALAMEDA CTC into the AGREEMENT, and to extend the AGREEMENT’s expiration date from December 31, 2021 to December 31, 2023. The AGREEMENT’s budget was not changed.

E. The parties wish to further amend the AGREEMENT pursuant to this AMENDMENT NO. 4 pursuant to action taken on May 25, 2023 by ALAMEDA CTC. AMENDMENT NO. 4 will expand the project scope and add a total of $1,800,000, with an increase of $1,751,000 in Measure BB funds for the construction phase of Union City Boulevard, Complete Streets Phase 3 Improvements as such improvements are further described in this AMENDMENT NO. 4. Additionally, AMENDMENT NO. 4 will change the fund source from Transportation Fund for Clean Air (TFCA) County Program Manager (CPM) Fiscal Year (FY) 2017/18 funds to TFCA CPM FY 2023/24 funds for a total amount of $185,000, with an increase of $49,000 in TFCA funds added to the original amount of $136,000, to support an augmented project scope. Lastly, AMENDMENT NO. 4 will extend the AGREEMENT’s expiration date from December 31, 2023 to December 31, 2025 to provide additional time for the PROJECT SPONSOR to implement the PROJECT.

NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows:

Page 2 of 4 ends

2021 PFA Version

AMENDMENT

1. The expiration date set forth in the AGREEMENT is hereby extended by twenty-four (24) months from December 31, 2023 to December 31, 2025, to provide additional time for PROJECT SPONSOR to implement the PROJECT.

2. The ALAMEDA CTC Administered Funds Obligated by this AGREEMENT is hereby changed by replacing the TFCA CPM FY 2017/18 funds with TFCA CPM FY 2023/24 funds, including additional funding of $49,000 to support an augmented project scope, for a total TFCA funding amount of $185,000.

3. The ALAMEDA CTC Administered Funds Obligated by this AGREEMENT is hereby changed to incorporate an additional $1,751,000 in Measure BB funds to support new scope added into the AGREEMENT for the construction phase of Complete Streets Phase 3 improvements on Union City Boulevard.

4. The PROJECT title is hereby changed for this AGREEMENT to “Union City Boulevard Class 2 Bike Lanes Phase 2, and Complete Streets Phase 3 Improvements” to reflect the amendments to the project scope.

5. Appendix A (Project Control Information) is replaced with the Revised Appendix A attached hereto and incorporated herein by this reference.

6. Appendix B (Alameda CTC Administered Funds Obligated by this Agreement) is replaced with the Revised Appendix B attached hereto and incorporated herein by this reference.

7. Appendix C (Request for Reimbursement and Reporting Requirements) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

8. Appendix D (Local Business Contract Equity Program Requirements) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

9. Appendix E (Deliverables and Due Dates) is replaced with the Revised Appendix E attached hereto and incorporated herein by this reference.

10. Appendix F (Project Performance Measures) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

11. Appendix G (Transportation Fund for Clean Air Policies) is replaced with the Revised Appendix G attached hereto and incorporated herein by this reference.

12. Except as amended hereby, the terms and provisions of the AGREEMENT remain in full force and effect and are hereby ratified and confirmed. [Signatures on the next page]
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 113 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

Page 3 of 4 ends

2021 PFA Version

CITY OF UNION CITY
(PROJECT SPONSOR)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Joan Malloy Date
City Manager
Tess Lengyel Date
Executive Director
Recommended
By:

Gary Huisingh Date
Deputy Executive Director of
Capital Projects
Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:

By: By:

Kristopher Kokotaylo Date
Legal Counsel to City of Union City
Fennemore Wendel Date
Legal Counsel to ALAMEDA CTC
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 2/26/2024
DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 3/28/2024
3/29/2024
4/3/2024
City Council/RSA Agenda 114 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

Page 4 of 4 ends

2021 PFA Version

LIST OF APPENDICES
APPENDIX A: PROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
APPENDIX B: ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT APPENDIX C: ALAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS APPENDIX D: LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS APPENDIX E: DELIVERABLES AND DUE DATES
APPENDIX F: PROJECT PERFORMANCE MEASURES
APPENDIX G: TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies Appendix G-3 Minimum required insurance for TFCA-funded projects Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects Note: Appendix G is only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

REVISED APPENDIX A

PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 116 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 2
APPENDIX A-1

PROJECT DESCRIPTION
Project Description:

The ALAMEDA CTC Administered Funds obligated by this AGREEMENT will be used to construct over 2.4 miles of new bike lanes in each direction on Union City Boulevard, from the southern City limits to Smith Street.

There are three specific construction related elements, as further described below, included as part of this PROJECT.

Construction Task 1 - Rehab Roadway and Drainage Improvements This construction task includes roadway rehabilitation, drainage and corridor lighting, and fiber optic installation throughout the Union City Blvd corridor identified for this PROJECT.

These Task 1 improvements are not eligible for reimbursement with the ALAMEDA CTC Administered Funds obligated by this AGREEMENT.

Construction Task 2 - Union City Blvd Bike Lanes Phase 2 This construction task includes reconstruction/widening of the median island for the new bike facilities, slurry pavement, striped road for buffer Class II bike lanes, modification of traffic signals, and bikefocused improvements from the southern City limits to 600 feet south of Alvarado Boulevard.

The project will also provide improved access to Delaine Eastin Elementary School on Rocklin Drive by constructing a dedicated right-turn lane on southbound Union City Boulevard to the school and a new Class I bikeway within the sidewalk area allowing students and families to walk or bike to school.

Project improvements also include reconstructing the existing landscape median to accommodate the new bike lanes, modifying the intersections at various locations, signage and restriping of the pavement and construction staging.

ALAMEDA CTC Administered Funds obligated by this AGREEMENT for Task 2 will include Measure BB, CMA TIP funds, and TFCA funds.

Construction Task 3 - Complete Streets, Phase 3
This Task 3 includes extending the project north to Smith St. on Union City Boulevard. This will create connectivity to a future Bay Trail access point off Horner St. Additionally, the Project includes adding intersection complete streets & ADA improvements, and enhanced traffic signals and enhanced streetlighting on the Union City Blvd corridor. Improvements will be constructed in the following areas:
• Enhanced street light systems from the southern City limits to Smith St. • Complete Streets & Traffic Signal improvements at intersections of: Lowry Rd., Rocklin Dr., Delores Dr., Dyer St., Jean St., Regents Blvd., Alvarado Blvd., Horner St., and Smith St.

ALAMEDA CTC Administered Funds obligated by this AGREEMENT for Task 3 will include $1.751 million in Measure BB funds.

DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 117 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 3
Project Limits and Map
• This project is located west of I-880 in Union City between Smith Street and the southern City limits at Alameda Creek Flood Control Channel.

PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PE/ENVIRONMENTAL
• Perform Preliminary Engineering and Environmental certifications as required.

FINAL DESIGN (PS&E)
• Begin and complete detailed design.

CONSTRUCTION
• Construct over 2.4-miles of new bike lanes in each direction on Union City Boulevard, from the southern City limits to Smith Street., and other transportation improvements as described in Appendix A-1.

PROJECT MILESTONE SCHEDULE
Phase/Milestone
Previously
Approved
Begin
(Mo/Yr)
Previously
Approved
End
(Mo/Yr)
Revised
Begin
(Mo/Yr)
Revised
End
(Mo/Yr)
Preliminary Engineering/Environmental
Sd
04/18 01/19 No Change. No Change.

CEQA Approval 10/19 11/19 No Change. No Change.

Final Design (Plans, Specifications and
Estimate (PS&E)) 05/18 11/21 No Change. No Change.

Construction
Release Request for Proposal / Bid 12/21 01/22 11/23 01/24 Contract Award 02/22 02/22 02/24 03/24
Construction Activities 03/22 09/23 04/24 09/25
Project Closeout 10/23 12/23 10/25 12/25
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 120 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 6
APPENDIX A-4

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
PHASE
Alameda CTC
Administered Funds
Sponsor
Funds
Total
Funding 2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
County
Program
Manager
(CPM)
Various
Local
Preliminary Engineering /
Enviro. Studies $5,000 $ - $ - $ - $1,000 $6,000
Final Design (PS&E) $780,000 $ - $ - $ - $100,000 $880,000 Subtotal Pre-Construction $785,000 $ - $ - $ - $101,000 $886,000 Construction Task 1
Rehab Roadway Imprvts.

Rehab Roadway, Drainage & Corridor
Lighting, Fiber optic
$ - $ - $ - $ - $6,216,620 $6,216,620
Construction Task 2
Union City Blvd Bike
Lanes Phase 2
Reconstruct-widen median island,
slurry pavement, striped road for bike
lanes, modify traffic signals, bike
focused
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108
Construction Task 3
Complete Streets, Phase 3
Extend Project north to Smith St.,
connect future Bay Trail access at
Horner St., added Intersection
Complete Streets & ADA, Enhanced
Traffic Signals and Enhanced
Streetlighting.
$ - $1,751,000 $ - $ - $835,162 $2,586,162
Subtotal Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Total Project Cost $6,564,000 $1,751,000 $1,100,000 $185,000 $7,741,890 $17,341,890 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 121 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 7
APPENDIX A-5

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds) The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PREVIOUSLY APPROVED

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC Administered Funds
Matching
Funds
Total
Funding
Reimbursement Ratio
Percentage
2014
Measure BB
TEP-44

CMA TIP
TFCA
FY 2017/18
CPM
Preliminary
Engineering/
Environmental Studies
$5,000 $ - $ - $1,000 $6,000 83.33%
Final Design (PS&E) $780,000 $ - $ - $100,000 $880,000 88.64% Construction (CON) $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000 88.64% Total Funding $6,564,000 $1,100,000 $136,000 $1,000,000 $8,800,000 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 122 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 8

REVISED

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC Administered Funds
Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage
2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
CPM
Preliminary
Engineering/
Environmental Studies
$5,000
$ -
$ - $ - $1,000 $6,000 83.33%
Final Design (PS&E) $780,000 $ - $ - $ - $100,000 $880,000 88.64% Subtotal PreConstruction $785,000 $ - $ - $ - $101,000 $886,000 88.60% Construction Task 1
Rehab Roadway
Imprvts.

Rehab Roadway, Drainage &
Corridor Lighting, Fiber optic
$ - $ - $ - $ - $6,216,620 $6,216,620 0.00%
Construction Task 2
Union City Blvd Bike
Lanes Phase 2
Reconstruct-widen median
island, slurry pavement, striped
road for bike lanes, modify
traffic signals, bike focused
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108 92.30% Construction Task 3
Complete Streets,
Phase 3
Extend Project north to Smith
St, conect future Bay Trail
access at Horner St., added
Intersection Complete Streets &
ADA, Enhance Traffic Signals
and Enhanced Streetlighting.
$ - $1,751,000 $ - $ - $835,162 $2,586,162 67.71%
Subtotal
Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 53.57% Total Funding $6,564,000 $1,751,000 $1,100,000 $185,000 $7,741,890 $17,341,890 Notes:
• PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
• Total ALAMEDA CTC ADMINISTERED FUNDS identified in the Project Funding Summary by Phase and Reimbursement Ratio table is constrained to the specific phase and tasks identified i.e. PE/Env, Design, Construction Tasks 1, 2 and 3. The budget is not interchangeable between these phases. Pre-construction and construction phases subtotals and ratio percentages are for reference purposes.
• PROJECT SPONSOR shall identify and document costs per phases per the Project Funding Summary by Phase and Reimbursement Ratio table, and include this expenditure data in requests for reimbursements to ALAMEDA CTC.

PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.

PHASE COST DETAIL
PE/ENVIROMENTAL 2014 Measure BB
TEP-44
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s)/Other Direct Cost $5,000 $1,000 $6,000
Total Phase Cost
(Staff + Contract Costs) $5,000 $1,000 $6,000

PHASE COST DETAIL
FINAL DESIGN (PS&E) 2014 Measure BB
TEP-44
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s)/Other Direct Cost $780,000 $100,000 $880,000 Total Phase Cost
(Staff + Contract Costs) $780,000 $100,000 $880,000
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 124 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 10

PREVIOUSLY APPROVED

PHASE COST DETAIL

CONSTRUCTION
2014
Measure BB
TEP-44

CMA TIP
TFCA
FY 2017/18
CPM
Matching
Funds
Total
Cost
Sponsor Staff/Labor Cost $ - $ - $ - $ - $ -
Contract(s)/Other Direct Cost $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000 Total Phase Cost
(Staff + Contract Costs) $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000

REVISED

PHASE COST DETAIL

CONSTRUCTION
2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
CPM
Matching
Funds
Total
Funding
Sponsor Staff/
Labor Cost $ - $ - $ - $ - $ - $ -
Construction Task 1
Contract
Rehab Roadway
Imprvts.

$ - $ - $ - $ - $6,216,620 $6,216,620
Construction Task 2
Contract
Union City Blvd Bike
Lanes Phase 2
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108
Construction Task 3
Contract
Complete Streets,
Phase 3
$ - $1,751,000 $ - $ - $835,162 $2,586,162
Subtotal
Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Total Phase Cost
(Staff + Contract Costs) $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Notes:
• Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
• PROJECT SPONSOR intends to implement the Construction phase for all three identified Construction Tasks (1, 2, 3) under one construction contract.

REVISED APPENDIX B

ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.

TABLE B-1

FUNDS OBLIGATED BY THIS AGREEMENT

AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
2014 MBB TEP-44 PE/ENV 4/27/2017 7/1/2017
12/31/25
$5,000
2014 MBB TEP-44 Final Design
(PS&E) 4/27/2017 7/1/2017 $780,000
2014 MBB TEP-44 Construction 4/27/2017 7/1/2017 $5,779,000 CMA-TIP CMA-TIP Construction 4/27/2017 7/1/2017 $1,100,000 TFCA 23/24 CPM Construction 5/25/2023 7/1/2023 12/12/25 $185,000 2014 MBB TEP-42 Construction 5/25/2023 7/1/2023 12/31/25 $1,751,000 Total Alameda CTC Administered Funds Obligated by AGREEMENT: $9,600,000 Previously Approved
Agreement Expiration Date: December 31, 2023
Revised Agreement
Expiration Date: December 31, 2025
Notes:

1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.

2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.

3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT.

4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.

5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.

6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2) years from the date when ALAMEDA CTC first received funds from BAAQMD, unless an extended deadline is approved at the time of programming or an extension has been approved by the ALAMEDA CTC. An estimated deadline date is noted in the above table if at the time of this agreement the Alameda CTC has yet to receive funds from BAAQMD. Extended deadlines will be reflected in an amended Table B-1, once approved.

7. For TFCA funds obligated by this agreement, ALAMEDA CTC may approve up to two one-year extensions to the Expenditure Deadline Date. Any additional extensions require approval from both ALAMEDA CTC and BAAQMD.

DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 126 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix B - Page 2
APPENDIX B (CONT.)
Reimbursement of ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT shall be in accordance with the Drawdown Limitation Schedule below.

TABLE B-2

ALAMEDA CTC ADMINISTERED FUNDS

REIMBURSEMENT - DRAWDOWN LIMITATION SCHEDULE
No. Fiscal Year Quarter Fund Source Drawdown
Limitation Amount
Cumulative
Drawdown
Limitation Amount
1 FY 18/19 Any 2014 MBB $785,000 $785,000
2 FY 19/20 Any 2014 MBB $0 $00
3 FY 20/21 Any 2014 MBB $0 $0
4 FY 21/22 Any 2014 MBB $0 $0
5 FY 22/23 Any 2014 MBB $0 $0
6 FY 23/24 Any 2014 MBB $2,510,000 $3,295,000
7 FY 24/25 Any 2014 MBB $2,510,000 $5,805,000
8 FY 25/26 Any 2014 MBB $2,510,000 $8,315,000
2014 MBB Subtotal $8,315,000
9 FY 23/24 Any TFCA $185,000 $185,000
TFCA Subtotal $185,000
10 FY 23/24 Any CMATIP $1,100,000 $1,100,000
CMA TIP Subtotal $1,100,000
Total $9,600,000
Notes:

1. Fiscal Year (FY) begins July 1 and ends June 30.

2. Quarter 1 begins July 1 and ends September 30; Quarter 2 begins October 1 and ends December 31; Quarter 3 begins January 1 and ends March 31; and Quarter 4 begins April 1 and ends June 30.

3. ALAMEDA CTC shall endeavor to transmit payments to PROJECT SPONSOR following the receipt and approval of a complete Request for Reimbursement(s) submitted by the PROJECT SPONSOR.

4. Actual reimbursements from ALAMEDA CTC to the PROJECT SPONSOR shall not exceed the Cumulative Drawdown Limitation Amount without Alameda CTC’s written approval. Any portion of a reimbursement request, which exceeds the applicable Cumulative Drawdown Limitation without such prior approval by ALAMEDA CTC shall be deferred until the following quarter or until sufficient capacity in the cumulative drawdown limitation amount is achieved.

APPENDIX C

REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports.

Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated below with an “X”.

REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING

FREQUENCY AND DUE DATES
Frequency
Required
(as checked)
Minimum Frequency Period Covered Due Dates
☐ Monthly
(once every month)
One month By 30 days following the end
of billed activity
☐
Quarterly
(once every 3 months)
Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31st
By January 31st
By April 30th
By July 31st
☒
Semi-annually
(once every 6 months)
Quarters 1 & 2: 7/1 – 12/31
Quarters 3 & 4: 1/1 – 6/30
By January 31st
By July 31st
☒
Annually
(TFCA Annual Report)
Fiscal Year: 7/1 – 6/30 By July 31st
☒
Final Request for
Reimbursement
Any work period eligible
under Appendix B.

Must be submitted prior to the
Agreement Expiration Date
Notes:

1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.

2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still required.

3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for Alameda CTC progress reports and invoices.

4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible for reimbursement.

REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and requests for amendments to this funding agreement. Note that the format and required content of these forms is subject to change.

List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/

1. Request for Reimbursement (RFR) Form

2. Alameda CTC Progress Report Form

3. Alameda CTC Final Report Form

4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report)

5. Amendment Request Form
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 128 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix D – Page 1

APPENDIX D

LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.14, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.

LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a sponsor agency’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. This approval letter from Alameda CTC shall be attached as part of Appendix D.

The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:
• Sample template language for professional and construction services is available from ALAMEDA CTC’s website: https://www.alamedactc.org/get-involved/contract-equity • Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/getinvolved/contracting-forms/ • The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.
• Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:

Seung Cho
Director of Procurement and Information Technology
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 129 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix E - Page 1

REVISED APPENDIX E

DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates table below shows deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain ALAMEDA CTC ADMINISTERED FUNDS.

Deliverables and Due Dates
No. Description
Previously
Approved
Due Date to
Alameda CTC
Revised
Due Date to
Alameda CTC
1 Progress Report No. 1 (July-December, 2017) January 31, 2018 No Change. 2 Progress Report No. 2 (January-June, 2018) July 31, 2018 No Change. 3 Copy of final plans and specifications February 15, 2020 No Change. 4 Electronic before construction photos February 15, 2020 No Change. 5 FY 2017-18 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2018 No Change.
6 Progress Report No. 3 (July- December, 2018) January 31, 2019 No Change. 7 Progress Report No. 4 (January-June, 2019) July 31, 2019 No Change. 8 FY 2018-19 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2019 No Change.
9 Progress Report No. 5 (July- December, 2019) January 31, 2020 No Change. 10 Progress Report No. 6 (January-June, 2020) July 31, 2020 No Change. 11 FY 2019-20 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2020 No Change.
12 Progress Report No. 7 (July-December, 2020) January 31, 2021 No Change. 13 Progress Report No. 8 (January-June, 2021) July 31, 2021 No Change. 14 FY 2020-21 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2021 No Change.
15 Progress Report No. 9 (July-December, 2021) January 31, 2022 No Change. 16 Progress Report No. 10 (January-June, 2022) July 31, 2022 No Change. 17 FY 2021-22 TFCA Annual (Interim) Report to
BAAQMD
July 31, 2022 No Change.
18 Progress Report No. 11 (July-December, 2022) January 31, 2023 No Change. 19 Progress Report No. 12 (January-June, 2023) July 31, 2023 No Change. 20 FY 2022-23 TFCA Annual (Interim) Report to
BAAQMD
July 31, 2023 No Change.
21 Copy Request for Proposal/Advertisement for
Construction contract(s)
N/A January 31, 2024
22 Copy of council resolution to award construction contract May 1, 2020 March 31, 2024 23 Progress Report No. 13 (July-December, 2023) N/A January 31, 2024 24 Progress Report No. 14 (January-June, 2024) N/A July 31, 2024 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 130 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix E - Page 2
Deliverables and Due Dates
No. Description
Previously
Approved
Due Date to
Alameda CTC
Revised
Due Date to
Alameda CTC
25 FY 2023-24 TFCA Annual (Interim) Report to
BAAQMD
N/A July 31, 2024
26 Progress Report No. 15 (July-December, 2024) N/A January 31, 2025 27 Progress Report No. 16 (January-June, 2025) N/A July 31, 2025 28 FY 2024-25 TFCA Annual (Interim) Report to
BAAQMD
N/A July 31, 2025
29 Copy of council resolution to certify construction
completion
November 30, 2023 November 30, 2025
30 Electronic after construction photos November 30, 2023 November 30, 2025 31 Final Invoice By the Agreement
Expiration Date
No Change.
32 TFCA Final Report to BAAQMD Within 90 days of
project completion, but
no later than the
Agreement Expiration
Date
No Change.
33 Final Report to Alameda CTC By the Agreement
Expiration Date
No Change.

Note:
• Per Section III.19 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved.

APPENDIX F

PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcomebased performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.

Appendix F is Not Applicable.

APPENDIX G

TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies Appendix G-3 Minimum required insurance for TFCA-funded projects Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 133 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 2
APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”
The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.

The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and BAAQMD to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time PROJECT SPONSOR is to maintain and/or operate the PROJECT, per BAAQMD requirements. It is not intended to reflect the number of years a capital project is expected to last.

TFCA Project Number:
• 24ALA04
TFCA “Years of Effectiveness”:
• Class 2 lanes: 7 years; Class 1 lane: 10 years
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 134 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 3
APPENDIX G-2

BAAQMD-APPROVED TFCA COUNTY PROGRAM MANAGER FUND POLICIES

Projects awarded TFCA County Program Manager funding by Alameda CTC are to be consistent with the BAAQMD’s Board-Adopted TFCA County Program Manager Fund Policies.

The following policies apply to the BAAQMD TFCA County Program Manager funding awarded to PROJECT:
• BAAQMD Board-Adopted TFCA County Program Manager Fund Policies for FYE 2024 • These Policies are available for view and download from the Alameda CTC’s website:
https://www.alamedactc.org/wpcontent/uploads/2023/06/FYE24_TFCA_CPM_Policies_clean_MSC_20221027.pdf Note: The above link provides a copy of Appendix D: Board-Adopted TFCA County Program Manager Fund Policies for FYE 2024 from BAAQMD’s TFCA County Program Manager Fund Expenditure Plan Guidance, Fiscal Year Ending 2024. As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be deemed to mean and refer to BAAQMD, (ii) “Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to SPONSOR.

TFCA INSURANCE REQUIREMENTS
[See Below and Attached]
Note: The below Alameda CTC insurance requirements for TFCA projects are followed by a copy of BAAQMD’s Insurance Guidelines, Appendix F of BAAQMD’s TFCA County Program Manager Fund Expenditure Plan Guidance, Fiscal Year Ending (FYE) 2024. As incorporated into this Agreement, (i) the term “Air District” in the attached shall be deemed to mean and refer to BAAQMD, (ii) “County Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “Grantee” shall be deemed to mean and refer to SPONSOR.

INSURANCE REQUIREMENTS
Verification of Coverage
SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to the execution of a fund-transfer agreement and annually thereafter throughout and until project completion.

Certificates, policies and other evidence provided shall specify that the ALAMEDA CTC and BAAQMD shall receive 30 days advanced notice of cancellation from the insurers.

Additionally, SPONSOR is to require all professional services consultants, contractors and subcontractors involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional insured on all insurance required by SPONSOR for PROJECT.

Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, SPONSOR shall obtain and maintain in full force and effect the Liability Insurance and Property Insurance as set forth below:

1. Liability Insurance: with a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles, vessels, engines or equipment operated by Sponsor.

2. Property Insurance: in an amount of not less than the insurable value of SPONSOR’s vehicles, vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.

3. Workers Compensation Insurance: As required by California law and employers’ insurance with a limit not less than $1 million.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 136 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 5
County Program Manager Fund Expenditure Plan Guidance FYE 2024 Appendix F: Insurance Guidelines
This appendix provides guidance on the insurance coverage and documentation typically required for TFCA County Program Manager Fund projects. Note that the Air District reserves the right to specify different types or levels of insurance in the Funding Agreement.

The typical Funding Agreement requires that each Project Sponsor provide documentation showing that they meet the following requirements for each of their projects. The County Program Manager is not required to meet these requirements itself, unless it is acting as a Project Sponsor.

1. Liability Insurance:

Corporations and Public Entities ‐ a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

Single Vehicle Owners ‐ a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

2. Property Insurance:

New Equipment Purchases ‐ an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

Retrofit Projects ‐ 2003 model year vehicles or engines or newer in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

3. Workers Compensation Insurance:

Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart growth and vehicle infrastructure, as required by California law and employers’ insurance with a limit not less than $1 million.

4. Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

The Air District may, at its sole discretion, waive or alter this requirement or accept self‐ insurance in lieu of any required policy of insurance.

The following table lists the type of insurance coverage generally required for each project type.

The requirements may differ in specific cases. County Program Managers should contact the Air District liaison with questions, especially about unusual projects. __________________________________________________________________________________ BAAQMD Transportation Fund for Clean Air – County Program Manager Page 28 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 137 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 6
County Program Manager Fund Expenditure Plan Guidance FYE 2024 __________________________________________________________________________________ BAAQMD Transportation Fund for Clean Air – County Program Manager Page 29 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 138 Tuesday, July 23, 2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 7
APPENDIX G-4

REPORTING FORMS FOR TFCA-FUNDED PROJECTS
TFCA Interim Report Form:

The latest electronic version of the BAAQMD TFCA Interim Report form is available from the Alameda CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-andreporting-forms/ TFCA Final Report Form:

The latest electronic version of the BAAQMD TFCA Final Report forms are available from the Alameda CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-andreporting-forms/ Note: There are four TFCA report form templates. Use the appropriate form, as follows:
• Form 1 - Trip Reduction Projects, for shuttles/feeder bus operations, ridesharing and transportation demand management (TDM) programs, and Smart Growth projects • Form 2 - Alternative Fuel Vehicles, for all vehicle projects • Form 3 - Bicycle Projects, for bicycle lanes, bike sharing, lockers and racks • Form 4 - Arterial Management, for signal timing coordination and upgrades and transit signal priority (TSP)
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 City Council/RSA Agenda 139 Tuesday, July 23, 2024
Date: March 25, 2020
W.I.: 1258
Referred by: PAC
Revised: 05/27/20-C 06/23/21-C
07/28/21-C 11/16/22-C
06/26/24-C

ABSTRACT
MTC Resolution No. 4411, Revised
This resolution establishes programming for Regional Measure 3 (RM3) capital projects sponsored or co-sponsored by MTC or BATA.

This resolution includes the following attachments:

Attachment A – Goods Movement and Mitigation Program of Projects Attachment B – Bay Area Corridor Express Lanes Program of Projects Attachment C – North Bay Transit Access Improvements Program of Projects Attachment D – Dumbarton Corridor Improvements Program of Projects This resolution was revised on May 27, 2020 by Commission Action to add Attachment B – Bay Area Corridor Express Lanes Program of Projects.

This resolution was revised on June 23, 2021 by Commission Action to add Attachment C – North Bay Transit Access Improvements Program of Projects.

This resolution was revised on July 28, 2021 by Commission Action to amend Attachment B – Bay Area Corridor Express Lanes Program of Projects.

This resolution was revised on November 16, 2022 by Commission Action to amend Attachment A – Goods Movement and Mitigation Program of Projects.

This resolution was revised on June 26, 2024 by Commission Action to add Attachment D – Dumbarton Corridor Improvements Program of Projects, and to amend Attachments B and C to conform to programming and allocation actions taken by the Commission, including the addition of funds to the Bay Area Corridor Express Lanes program and further specification of a separate programming and allocation resolution for county programs under the North Bay Transit Access Improvements program.

Additional discussion of this allocation is contained in the Executive Director’s memorandum and MTC Programming and Allocations Committee Summary sheet dated March 11, 2020, May 13, 2020, June 9, 2021, July 14, 2021, November 9, 2022, and June 12, 2024, and the Commission summary sheet dated June 24, 2024.

City Council/RSA Agenda 140 Tuesday, July 23, 2024
Date: March 25, 2020
W.I.: 1258
Referred by: PAC
Re: Programming of Regional Measure 3 Capital Projects Sponsored or Co-Sponsored by MTC or BATA

METROPOLITAN TRANSPORTATION COMMISSION
RESOLUTION No. 4411
WHEREAS, pursuant to Government Code Section 66500 et seq., the Metropolitan Transportation Commission (“MTC”) is the regional transportation planning agency for the San Francisco Bay Area; and
WHEREAS, Streets and Highways Code Sections 30950 et seq. created the Bay Area Toll Authority (“BATA”) which is a public instrumentality governed by the same board as that governing MTC; and
WHEREAS, on June 5, 2018, a special election was held in the City and County of San Francisco, and the Counties of Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano, and Sonoma (individually, each a “County” and, collectively, the “Counties”) to approve a toll increase of three dollars ($3.00) phased in over time, including a one dollar ($1.00) toll increase on January 1, 2019, a one dollar ($1.00) toll increase on January 1, 2022, and a one dollar ($1.00) toll increase on January 1, 2025, for vehicles traveling on the state-owned bridges located in the San Francisco Bay Area (“Regional Measure 3”); and
WHEREAS, on September 26, 2018, the Bay Area Toll Authority (“Authority”) adopted Resolution No. 126 accepting certified statements from the Registrar of Voters of the City and County of San Francisco and each of the Counties and observing that a majority of all voters voting on Regional Measure 3 (“RM3”) at such special election voted affirmatively for RM3; and WHEREAS, on December 19, 2018, the Authority adopted Resolution No. 128 adopting a toll schedule phasing in the toll increase approved pursuant to RM3, effective on January 1, 2019; and WHEREAS, RM3 establishes the RM3 Expenditure Plan and identifies specific capital projects and programs and operating programs eligible to receive RM3 funding as identified in Sections 30914.7(a) and (c) of the California Streets and Highways Code; and WHEREAS, BATA shall fund the projects of the RM3 Expenditure Plan by bonding or transfers to MTC; and
City Council/RSA Agenda 141 Tuesday, July 23, 2024
MTC Resolution No. 4411

Page 2 ends

WHEREAS, MTC adopted RM3 Policies and Procedures for the implementation of the RM3 Expenditure Plan, specifying the allocation criteria and project compliance requirements for RM3 funding (MTC Resolution No. 4404); and
WHEREAS, the RM3 Expenditure Plan gives certain responsibilities to MTC or BATA for specific projects, including project sponsorship or co-sponsorship, making funds available for projects, providing funding for competitive grant programs, allocating funding to an agency designated to build a project, or consulting with entities to determine a project sponsor, as identified in Sections 30914.7(a) and (c) of the California Streets and Highways Code; and WHEREAS, pursuant to Section 30914.7(a) of the California Streets and Highways Code, other entities are joint project sponsors of certain RM3 capital projects or otherwise listed in determining the project sponsor;
WHEREAS, the Attachments to this resolution, attached hereto and incorporated herein as though set forth at length, list project programming determinations for specific projects pursuant as Section 30914.7(a) of the California Streets and Highways Code; now, therefore, be it RESOLVED, that MTC approves the programs of projects as set forth in the Attachments; and be it further
RESOLVED, that MTC may take further action to issue RM3 Letters of No Prejudice based on the programs of projects as set forth in the Attachments; and, be it further RESOLVED, that further MTC action in the form of approved allocations are required to expend RM3 funds; and, be it further
RESOLVED, that MTC will meet all obligations for these projects regarding joint sponsors and other entities pursuant to Section 30914.7(a) of the California Streets and Highways Code; and be it further
RESOLVED, that a certified copy of this resolution and applicable attachments shall be forwarded to any applicable project sponsor, co-sponsor, or implementing agency.

City Council/RSA Agenda 142 Tuesday, July 23, 2024
MTC Resolution No. 4411

Page 3 ends

METROPOLITAN TRANSPORTATION COMMISSION
Scott Haggerty, Chair
The above resolution was entered into
by the Metropolitan Transportation
Commission at the regular meeting
of the Commission held in San Francisco,
California, on March 25, 2020.

City Council/RSA Agenda 143 Tuesday, July 23, 2024
May 27, 2020
MTC Resolution No. 4411
Attachment B
Bay Area Corridor Express Lanes
Revised: 07/28/21-C; 6/26/24-C
RM3 Program of Projects – Bay Area Corridor Express Lanes RM3 Project No. 2
Project Title Bay Area Corridor
Express Lanes
Funding Amount $300,000,000
Statue Project Description
Fund the environmental review, design, and construction of express lanes to complete the Bay Area Express Lane Network, including supportive operational improvements to connecting transportation facilities. Eligible projects include, but are not limited to, express lanes on Interstate 80, Interstate 580, and Interstate 680 in the Counties of Alameda and Contra Costa, Interstate 880 in the County of Alameda, Interstate 280 in the City and County of San Francisco, Highway 101 in the City and County of San Francisco and the County of San Mateo, State Route 84 and State Route 92 in the Counties of Alameda and San Mateo, Interstate 80 from Red Top Road to the intersection with Interstate 505 in the County of Solano, and express lanes in the County of Santa Clara.

Statute Project Sponsor
Eligible project sponsors include the Bay Area Infrastructure Financing Authority, and any countywide or multicounty agency in a bay area county that is authorized to implement express lanes. The Metropolitan Transportation Commission shall make funds available based on performance criteria, including benefitcost and project readiness.

Other Project Sponsor Action Required for Programming
Sponsors must agree to follow regionally consistent toll policies established by MTC/BAIFA Program of Projects
Project Sponsor Project Title RM3 Amount
($ millions)
San Mateo County
Transportation Authority
US 101 Express Lanes: I-380 to Santa Clara County Line 1 $75 Solano Transportation
Authority
Interstate 80 Express Lanes: Red Top Road to I-505 2 $70.424 Bay Area Infrastructure
Financing Authority
Interstate 80 Express Lanes: Red Top Road to I-505
(Toll System) 2
$31.276
Alameda County
Transportation
Commission
Interstate 680 Southbound Express Lane: Alcosta
Boulevard to SR-84 2
$80
Express Lanes Program
Reserve
TBD 3 $60
Total $316.7
1 Project exempt for requirement to follow regionally consistent toll policies established by MTC/BAIFA since toll funds were committed through prior BATA action.
2 Funds programmed to these projects are intended as leverage for 2020 Senate Bill 1 (SB1) Solutions for Congested Corridors Program (SCCP), Trade Corridor Enhancement Program (TCEP), and Local Partnership Program (LPP). If the I-80 project fails to secure sufficient 2020 SB1 funding to fully fund the project and start construction as planned in 2021, the $80 million in RM3 programmed to this project will be returned to the RM3 Express Lanes Program Reserve. If the I-680 project fails to secure fully funding and meet environmental and regulatory requirements to start construction by the end of calendar year 2022, the $80 million in RM3 programmed to this project will be returned to the RM3 program reserve.

City Council/RSA Agenda 144 Tuesday, July 23, 2024
May 27, 2020
MTC Resolution No. 4411
Attachment B
Bay Area Corridor Express Lanes
Revised: 07/28/21-C; 6/26/24-C
Note updated 6/26/24: $16.7 million added to total to conform to January 24, 2024 action to redirect same amount from RM3 Project 21, Solano County I-80/I-680/SR-12 Interchange Project to the Express Lanes project. 3 Projects may include development or construction of express lanes or supportive operational improvements. Priority for a portion of this reserve will be given to Interstate 680 Northbound Express Lane: Livorna to Marina Vista, pending completion of environmental review, sufficient design to determine the benefit-cost ratio and development of a full funding plan.

City Council/RSA Agenda 145 Tuesday, July 23, 2024
June 23, 2021
MTC Resolution No. 4411
Attachment C
North Bay Transit Access Improvements
Revised: 6/26/24-C

Page 1 ends

North Bay Transit Access Improvements
RM3 Project No. 26
Project Title North Bay Transit
Access Improvements
Funding Amount $100,000,000
Statue Project Description
Provide funding for transit improvements, including, but not limited to, bus capital projects, including vehicles, transit facilities, and access to transit facilities, benefiting the Counties of Marin, Sonoma, Napa, Solano, and Contra Costa. Priority shall be given to projects that are fully funded, ready for construction, and serving rail transit or transit service that operates primarily on existing or fully funded high-occupancy vehicle lanes.

Statute Project Sponsor Description
The project sponsor is the Metropolitan Transportation Commission. Eligible applicants are any transit operator providing service in the Counties of Contra Costa, Marin, Napa, Solano, or Sonoma.

Other Project Sponsor Action Required for Programming
MTC is delegating project selection for each county to the applicable County Transportation Agency, subject to review of consistency with RM3 legislation and RM3 policies and procedures. Prior to MTC programming projects in this category, a Board resolution from relevant County Transportation Agency will be required.

Program of Projects
County Implementing Agency Project Title(s) RM3
Amount
($ millions)
Napa Napa Valley Transportation
Authority
Vine Transit Maintenance Facility $20
Contra Costa TBD TBD $20
Marin TBD TBD $20
Solano TBD TBD $20
Sonoma TBD TBD $20
Total $100
Note Updated 6/26/2024: Further programming and allocation of this program takes place through MTC Resolution No. 4584, Revised, Approval of Regional Measure 3 Funds for North Bay Transit Access Improvements, or other such allocation resolutions to be taken by the Commission.

City Council/RSA Agenda 146 Tuesday, July 23, 2024
June 26, 2024
MTC Resolution No. 4411
Attachment D
Dumbarton Corridor Improvements

Page 1 ends

Dumbarton Corridor Improvements
RM3 Project No. 17
Project Title Dumbarton Corridor
Improvements
Funding Amount $130,000,000
Statue Project Description
Fund planning, environmental review, design, and construction of capital improvements within Dumbarton Bridge and rail corridor in the Counties of Alameda and San Mateo to relieve congestion, increase person throughput, and offer reliable travel times. Eligible projects include, but are not limited to, the projects recommended in the Dumbarton Corridor Transportation Study and improvements to facilitate rail and transit connectivity among the Altamont Corridor Express, Capitol Corridor, and Bay Area Rapid Transit District, including a rail connection at Shinn Station. The project sponsors are the Bay Area Toll Authority, Alameda County Transportation Commission, the San Mateo County Transit District, and the San Mateo County Transportation Authority. One hundred thirty million dollars ($130,000,000).

Statute Project Sponsor Description
The project sponsors are the Bay Area Toll Authority, Alameda County Transportation Commission, the San Mateo County Transit District, and the San Mateo County Transportation Authority.

Other Project Sponsor Action Required for Programming
Designated project sponsors Alameda County Transportation Commission and San Mateo County Transit District / San Mateo County Transportation Authority will take board action approving initial project reports and allocation requests for projects from their respective county prior to MTC consideration.

Implementing agencies (if different from designated project sponsor) will also take board action approving initial project report and allocation request prior to MTC consideration.

Program of Projects
The program of projects is split into four categories, each totaling $32.5 million: Alameda County projects, San Mateo County projects, BATA projects (may include bridge projects or projects in either Alameda or San Mateo counties), and competitive (may include any corridor project).

General condition: Projects programmed below must submit allocation requests consistent with the RM3 Policies and Procedures, including an adopted board resolution and updated Initial Project Report that demonstrates full funding commitments for the requested project phase. If these are not submitted by December 31, 2025, MTC staff will request a project update for the Commission and could recommend deprogramming the funds.

City Council/RSA Agenda 147 Tuesday, July 23, 2024
June 26, 2024
MTC Resolution No. 4411
Attachment D
Dumbarton Corridor Improvements

Page 2 ends

ALAMEDA COUNTY PROJECTS
County Implementing Agency Project Title(s) RM3
Amount
($ millions)
Alameda Union City Union City BART Station: Pedestrian At-Grade Crossing at Oakland Rail Subdivision, New
Station East Entrance
$3.0
Alameda Fremont Decoto Road Complete Streets and
I-880/Decoto Interchange Modernization1
$11.2
Alameda Union City Quarry Lakes Parkway2 $18.3
Total $32.5

SAN MATEO COUNTY PROJECTS
County Implementing Agency Project Title(s) RM3
Amount
($ millions)
San Mateo SamTrans San Mateo Dumbarton Busway $5.0
San Mateo3 Redwood City/SMCTA US 101/SR 84 Interchange Improvement Project $27.5 Total $32.5

BATA PROJECTS
County Implementing Agency Project Title(s) RM3
Amount
($ millions)
Multiple BATA BATA Programming/ Dumbarton Forward
Operational Improvements
$5.0
Alameda Union City Quarry Lakes Parkway2 $6.7
Alameda Fremont Dumbarton Bridge to Quarry Lakes Trail $10.8 San Mateo3 Redwood City/SMCTA US 101/SR 84 Interchange Improvement Project $10.0 Total $32.5

COMPETITIVE FUNDING
County Implementing Agency Project Title(s) RM3
Amount
($ millions)
Alameda Fremont Decoto Road Complete Streets and
I-880/Decoto Interchange Modernization1
$7.0
Alameda Newark Thornton Avenue Complete Streets & Bay Trail $15.0 San Mateo3 Redwood City/SMCTA US 101/SR 84 Interchange Improvement Project $10.5 Total $32.5
City Council/RSA Agenda 148 Tuesday, July 23, 2024
June 26, 2024
MTC Resolution No. 4411
Attachment D
Dumbarton Corridor Improvements

Page 3 ends

Project Funding Notes

1. The Decoto Road Complete Streets project is adjacent to the I-880/Decoto Interchange Modernization project. Funding for this corridor is prioritized under both Alameda County ($11.2 million) and Competitive Funding ($7 million) for a total of $18.2 million. Both projects consist of continuous active transportation and bus priority improvements. The intent of funding from both Alameda and Competitive categories is to prioritize the Decoto Road Complete Streets project and pursue a full funding plan that would deliver both active transportation and transit priority elements for that project. However, if alternate funding for the Decoto Road Complete Streets project is found, RM3 allocations may be recommended for the I-880/ Decoto Interchange Modernization project so that the continuous active transportation and bus priority improvements may be made throughout this corridor.

2. The Quarry Lakes Parkway project is prioritized under both Alameda County ($18.3 million) and BATA Funding ($6.7 million) for a total of $25 million.

3. The US 101/SR 84 Interchange Improvement project is prioritized under San Mateo County ($27.5 million), BATA ($10 million), and Competitive ($10.5 million) for a total of $48 million.

City Council/RSA Agenda 149 Tuesday, July 23, 2024
MTC Commission Meeting
June 24, 2024
Agenda Item 8c-24-0349
Attachment A: RM3 Dumbarton Corridor Improvements Programming Recommendations

PROJECT

IMPLEMENTING
AGENCY ALA - $32.5M BATA - $32.5M SM - $32.5M
Competitive
Funding - $32.5 M Total RM3 Funding

UNION CITY BART EAST ENTRANCE AND AT GRADE
CROSSING UNION CITY $ 3,000,000 $ 3,000,000

DECOTO ROAD COMPLETE STREETS FREMONT
I-880/DECOTO INTERCHANGE MODERNIZATION FREMONT
QUARRY LAKES PARKWAY UNION CITY $ 18,300,000 $ 6,700,000 $ 25,000,000 THORNTON AVENUE COMPLETE STREETS & BAY TRAIL NEWARK $ 15,000,000 $ 15,000,000 DUMBARTON BRIDGE TO QUARRY LAKES TRAIL FREMONT $ 10,800,000 $ 10,800,000 SAN MATEO DUMBARTON BUSWAY SAMTRANS $ 5,000,000 $ 5,000,000 101/84 INTERCHANGE REIMAGINED RWCity/SMCTA $ 10,000,000 $ 27,500,000 $ 10,500,000 $ 48,000,000 DUMBARTON FORWARD OPERATIONAL IMPROVEMENTS BATA $ 5,000,000 $ 5,000,000 TOTAL $ 32,500,000 $ 32,500,000 $ 32,500,000 $ 32,500,000 $ 130,000,000 *General condition: Projects programmed below must submit allocation requests consistent with the RM3 Policies and Procedures, including an adopted board resolution and updated Initial Project Report that demonstrates full funding commitments for the requested project phase. If these are not submitted by December 31, 2025, MTC staff will request a project update for the Commission and could recommend deprogramming the funds.

PROGRAMMING RECOMMENDATIONS *
$ 11,200,000 $ 7,000,000 $ 18,200,000
Updated
City Council/RSA Agenda 150 Tuesday, July 23, 2024
Report and Presentation on the Public Works
Corporation Yard Impacts from the
Construction of Quarry Lakes ParkwayPhase 1, City Project No. 18-04 and the Corporation Yard Master Plan
July 9, 2024 - City Council Meeting
Marilou R. Ayupan, Public Works Director
Item 6a. City Council/RSA Agenda 151 Tuesday, July 23, 2024 2 Quarry Lakes Parkway Update
2 City Council/RSA Agenda 152 Tuesday, July 23, 2024
3 3
City Council/RSA Agenda 153 Tuesday, July 23, 2024
4 QUARRY LAKES PARKWAY, PHASES 1-4
City Council/RSA Agenda 154 Tuesday, July 23, 2024
5 QUARRY LAKES PARKWAY, PHASES 1 & 2
City Council/RSA Agenda 155 Tuesday, July 23, 2024
6 PHASE 1: 7TH STREET CONNECTION
(7TH Street to Mission Boulevard)
▪ Realign 7th Street along
Corp Yard to connect to
Chesapeake with new
Traffic Signal
▪ Reconstruct the Line M
Open Channel and Box
▪ Relocate & Reconstruct
Corp Yard Security Wall
City Council/RSA Agenda 156 Tuesday, July 23, 2024
7 PHASE 1: 7TH STREET CONNECTION
(Existing Line M Open Channel Alignment)
City Council/RSA Agenda 157 Tuesday, July 23, 2024
8 PHASE 1: 7TH STREET CONNECTION
(Proposed Line M Open Channel Realignment)
City Council/RSA Agenda 158 Tuesday, July 23, 2024
9 PHASE 1: 7TH STREET CONNECTION
(Proposed Line M Open Channel Realignment)

SECTION A-A
Ranges from 50 -100 feet Reduction to Southern Corp Yard Site City Council/RSA Agenda 159 Tuesday, July 23, 2024
10 PHASE 1: 7TH STREET CONNECTION
(7TH Street to Mission Boulevard)
Design Status:
▪ Confirming with Alameda County Flood Control District the hydraulics analysis and design criteria for
realigned Line M Open Channel.
▪ Coordinating with Regulatory Agencies on QLP
corridor wide permit (wetlands, riparian, species &
waters).
▪ Coordinating with Alameda CTC on cost estimates,
design requirements and funding.

City Council/RSA Agenda 160 Tuesday, July 23, 2024
11 PHASE 1: 7TH STREET CONNECTION
(7TH Street to Mission Boulevard)
Requirements before Construction Phase:
▪ Approval by Alameda County Flood Control for
realigned Line M Open Channel and Hydraulics.
▪ Secured On-Site and Off-Site Regulatory Agencies
permits for QLP construction impacts to wetlands,
riparian, species & waters.
▪ Approval by Alameda CTC for funding and
implementation strategy
▪ Completion of Advance Corp Yard Site Improvements
City Council/RSA Agenda 161 Tuesday, July 23, 2024
12 PHASE 1: 7TH STREET CONNECTION
(7TH Street to Mission Boulevard)
New location of Corp Yard Security Wall will impact
maintenance operations. Will need to prepare Corp
Yard site in advance. City Council/RSA Agenda 162 Tuesday, July 23, 2024 Questions?

CORPORATION YARD

MASTER PLAN

RECOMMENDED MP VISION

CITY COUNCIL PRESENTATION
City of Union City | July 9, 2024
City Council/RSA Agenda 163 Tuesday, July 23, 2024
2Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

SITE UNDERSTANDING
City Council/RSA Agenda 164 Tuesday, July 23, 2024
AGENDA

1. Project Overview

2. Master Plan
Recommendations

3. Cost Models

4. Timing + Phasing
City Council/RSA Agenda 165 Tuesday, July 23, 2024
4Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 City Council/RSA Agenda 166 Tuesday, July 23, 2024
5Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 TASK 1 – PROJECT INITIATION
TASK 2 – NEEDS ASSESSMENT
TASK 3 – OPTIONS
TASK 4 – RECOMMENDATIONS

PROJECT OVERVIEW
City Council/RSA Agenda 167 Tuesday, July 23, 2024
6Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
Project Goals + Objectives
• Summarize existing corporation yard
operations + spaces
• Identify current and future Corp. Yard
staffing + space needs
• Evaluate options for accommodating
space needs + operations on smaller
Corp. Yard site
• Recommend Corp. Yard master plan
diagram, budget, and potential
implementation timeline
Opportunities
➢Corp. Yard as essential facility /
EOC
➢Improve corporation yard work
flow and efficiency – e.g.:
➢ Vehicular circulation
➢ Parking
➢ Storage
➢Move more city functions to
Corp. Yard (staff +
collaboration, support spaces)

PROJECT OVERVIEW
City Council/RSA Agenda 168 Tuesday, July 23, 2024
7Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

SITE UNDERSTANDING
City Council/RSA Agenda 169 Tuesday, July 23, 2024
8Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

SITE UNDERSTANDING
City Council/RSA Agenda 170 Tuesday, July 23, 2024
9Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

PARTICIPATION SUMMARY
Public Safety
• (6) User Needs Surveys • (4) Follow-Up Interviews • (2) Staff Workshops • (5) Project Management Team Meetings
• (1) SMT Presentation • TODAY! – City Council
Presentation
City Council/RSA Agenda 171 Tuesday, July 23, 2024
10Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

STAFFING NEEDS
10 13 13 13
17 17
24 28
13 13
15 19
3 4
3 4
3 5
4 5
3 5
4 5
0 0
1 1
0 10
20 30
40 50
60 70
80 CURRENT COUNCIL APPROVED CURRENT NEED FUTURE NEED - 20 YR

UNION CITY PUBLIC WORKS
STAFFING NEEDS*
IT
UC Transit
Facilities
Fleet
Streets
Grounds
Public Works -
City Hall
49 57
64 75
* Estimated staffing needs;
Strategic plan process
needed to confirm
estimates

CURRENT COUNCIL

APPROVED

CURRENT
NEED
FUTURE
NEED –
City Council/RSA Agenda 172 Tuesday, July 23, 2024
20 YR
11Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
10 13 13 13
17 17
24 28
13 13
15 19
3 4
3 4
3 5
4 5
3 5
4 5
0 0
1 1
0 10
20 30
40 50
60 70
80 CURRENT COUNCIL APPROVED CURRENT NEED FUTURE NEED - 20 YR

UNION CITY PUBLIC WORKS
STAFFING NEEDS*
IT
UC Transit
Facilities
Fleet
Streets
Grounds
Public Works -
City Hall

STAFFING NEEDS
49 57
64 75
* Estimated staffing needs;
Strategic plan process
needed to confirm
estimates

CURRENT COUNCIL

APPROVED

CURRENT
NEED
FUTURE
NEED –
City Council/RSA Agenda 173 Tuesday, July 23, 2024
20 YR
12Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

INDOOR / SHOP SPACE
City Council/RSA Agenda 174 Tuesday, July 23, 2024
13Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 0 City Council/RSA Agenda 175 Tuesday, July 23, 2024
14Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
PHASE 1 SCOPE
1A
Security Wall shift; EV Bus
Transition
• Relocate Conex
• New Contractor Modular
building
• New man gate entry +
signage
• Reconfigured bus parking
• EV charging infrastructure
• Relocation of Dumbarton
Express Fleet (location TBD)
• Partially pave back yard
1B
Disaster Preparedness +
Essential Upgrades
• Improved site lighting
• Larger emergency generator
• Fiber termination @ Corp
Yard
• Updated security and safety
(cameras, access control,
public address system)
City Council/RSA Agenda 176 Tuesday, July 23, 2024
15Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
PHASE 1 SCOPE
1C
Improve Operational
Efficiency
• Flooding mitigation
• 4 additional material bunkers
• Partially pave back yard
• Relocate/ replace tool sheds
• Canopy-covered small
equipment storage
• New dump ramp
• Covered large equipment
parking
1D
SB 1383 compliance
E
• Covered material bunkers
• Covered compost bunker,
green waste
• Covered supply and
equipment storage
• Dump ramp canopy
City Council/RSA Agenda 177 Tuesday, July 23, 2024
16Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 City Council/RSA Agenda 178 Tuesday, July 23, 2024
17Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
PHASE 2 SCOPE
Anticipated future staff + operations growth
• Modernize shop restrooms
• Second wash rack
• Covered fleet parking
• City Hall storage incorporated in new shop building
• Solar canopy over buses
• Additional Transit work space
• New Grounds shop building
• Reorganized shop for expanded Streets, office, operations, and storage space
• Reorganized shop for expanded Facilities office, operations, and storage
City Council/RSA Agenda 179 Tuesday, July 23, 2024
18Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 MASTER PLAN PHASE 1
City Council/RSA Agenda 180 Tuesday, July 23, 2024
19Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 MASTER PLAN BUILDOUT 2City Council/RSA Agenda 181 Tuesday, July 23, 2024 20Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 City Council/RSA Agenda 182 Tuesday, July 23, 2024
21Union City Corp. Yard Master Plan City Council Presentation 7-09-2024 City Council/RSA Agenda 183 Tuesday, July 23, 2024
22Union City Corp. Yard Master Plan City Council Presentation 7-09-2024
2024 2025 2026 2027

PROJECT TIMING

CORPORATION YARD

CONSRUCTION
1AT
DESIGN

QUARRY LAKES PARKWAY PROJECT
Escalation to midpoint of construction
PHASE 1B, 1C, 1D TIMING TBD DESIGN + CONSTRUCTION
QLP , PHASE 1B CONSTRUCTION
10% DESIGN
1A, 1B, 1C, 1D

FINAL DESIGN
1A
City Council/RSA Agenda 184 Tuesday, July 23, 2024
23Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

NEXT STEPS
Union City Corporation Yard
Master Plan Implementation
✓Phase 1 – (Category 1A, 1B, 1C, 1D)
Conceptual Design (10% Final Design)
✓Phase 1 (Category 1A) – Final Design +
Construction
City Council/RSA Agenda 185 Tuesday, July 23, 2024
24Union City Corp. Yard Master Plan City Council Presentation 7-09-2024

QUESTIONS
City Council/RSA Agenda 186 Tuesday, July 23, 2024
THANK YOU!
City Council/RSA Agenda 187 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CARMELA CAMPBELL, ECONOMIC AND COMMUNITY

DEVELOPMENT DIRECTOR
SUBJECT: PUBLIC HEARING FOR UPDATES TO THE STATION EAST MIXED USE / RESIDENTIAL PROJECT (APNS 87-21-5-2, 87-21-13-1, 98-21-13-2, 87-23-10, 87-23-12, AND 87-23-13-2). SPECIFIC ACTIONS INCLUDE:

ADOPT A RESOLUTION ADOPTING ADDENDUM NO. 2 TO THE

STATION EAST MIXED USE / RESIDENTIAL

P R O J E C T ENVIRONMENTAL IMPACT
REPORT (SCH 2020039032);

INTRODUCTION OF AN ORDINANCE APPROVING THE

SECOND AMENDMENT TO THE STATION EAST MIXED USE /
RESIDENTIAL PROJECT DEVELOPMENT AGREEMENT (ADA24-001);

ADOPT A RESOLUTION APPROVING A TENTATIVE TRACT
M A P AMENDMENT (ATM-24-001) FOR THE STATION EAST
RESIDENTIAL / MIXED USE DEVELOPMENT;AND

ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT
REVIEW (SD-23-006) FOR PLANNING AREA (“PA”) 2 IN THE

STATION EAST RESIDENTIAL / MIXED USE DEVELOPMENT
(APN 087-0021-005-02 [PORTION])
See Attachment 1 for staff report.

STRATEGIC PLAN ALIGNMENT

BACKGROUND

DISCUSSION
City Council/RSA Agenda 188 Tuesday, July 23, 2024

FISCAL IMPACT

RECOMMENDATION
Prepared by:

Leslie Carmichael, Contract Staff
Submitted by:

Carmela Campbell, Economic and Community Development Director ATTACHMENTS:

Description Type
Station East Updates 072324 - City Council Staff Report Staff Report Station East Updates 072324 -Attachment 1 - Draft Resolution - CEQAAddendum
Resolution
Station East Updates 072324 -Attachment 1 - Exhibit A - CEQA Addendum#2
Exhibit
Station East Updates 072324 -Attachment 2 - Proposed Ordinance - Station East ADA-24-001
Ordinance
Station East Updates 072324 -Attachment 2 - Exhibit A - Station East 2nd Amendment to DA
Exhibit
Station East Updates 072324 -Attachment 3 - Draft Resolution - Station East ATM-24-001
Resolution
Station East Updates 072324 -Attachment 3 - Exhibit A - Tentative Map Amendment Cheet C-1Band C-5C
Exhibit
Station East Updates 072324 -Attachment 4 - Draft Resolution Resolution Station East Updates 072324 -Attachment 4 - Exhibit A - Part 1 - Pages 1-22
Exhibit
Station East Updates 072324 -Attachment 4 - Exhibit A - Part 2 - Pages 23-39
Exhibit
Station East Updates 072324 -Attachment 4 - Exhibit A - Part 3 - Pages 40-69
Exhibit
Station East Updates 072324 -Attachment 5 - Planning Commission Staff Report 062724
Attachment
Station East Updates 072324 -Attachment 6 - Planning Commission Minutes 062724
Attachment
Station East Updates 072324 -Attachment 7 - Planning Commission Resolution #07-24
Attachment
Station East Updates 072324 -Attachment 8 - Planning Commission Resolution #08-24 -ADA_ATM
Attachment
Station East Updates 072324 -Attachment 9 - Planning Commission Resolution #09-24 - PA 2 SD-23-006
Attachment
Item6.a. Powerpoint Presentation Attachment
City Council/RSA Agenda 189 Tuesday, July 23, 2024
Agenda Item
DATE: 7/23/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CARMELA CAMPBELL, ECONOMIC & COMMUNITY

STATION EAST MIXED USE / RESIDENTIAL
PROJECT ENVIRONMENTAL IMPACT REPORT (SCH2020039032);
 INTRODUCTION OF AN ORDINANCE APPROVING THE

SECOND AMENDMENT TO THE STATION EAST MIXED USE /
RESIDENTIAL PROJECT DEVELOPMENT AGREEMENT (ADA-24-
001);
 ADOPT A RESOLUTION APPROVING A TENTATIVE TRACT
MAP AMENDMENT (ATM-24-001) FOR THE STATION EAST
RESIDENTIAL / MIXED USE DEVELOPMENT; AND
 ADOPT A RESOLUTION APPROVING SITE DEVELOPMENT
REVIEW (SD-23-006) FOR PLANNING AREA (“PA”) 2 IN

THE STATION EAST RESIDENTIAL/MIXED USE
DEVELOPMENT (APN 087-0021-005-02 [PORTION])
Staff recommends that the City Council hold a public hearing to consider the applications sponsored by the Station East Owner, LLC (a subsidiary of Integral Communities) related to the Station East Residential Mixed Use Project (“Station East Project”) located on 26.5 acres on property generally bounded by Decoto Road to the north, 7th Street to the east, Bradford Way to the south and the UPRR Niles Subdivision rail line to the west. The applicant has submitted a Site Development Review application for development of PA 2 with a mixed-use commercial and multi-family residential building and three condominium buildings. Related applications are also proposed to amend the Development Agreement and Tentative Map that also include amendments to the larger Station East Project scope including a reduction in the number of total units from 894 to 811 and corresponding reduction in the number of affordable units.

City Council/RSA Agenda 190 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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Staff further recommends the City Council:
 Adopt a Resolution (Attachment 1) adopting Addendum No. 2 to the Station East Project Environmental Impact Report (SCH 2020039032);
 Introduce an Ordinance (Attachment 2) approving the Second Amendment to the Station East Project Development Agreement (ADA-24-001);
 Adopt a Resolution (Attachment 3) approving an amendment to the Station East Project Tentative Tract Map 8251 (ATM 24-001); and
 Adopt a Resolution (Attachment 4) approving Site Development Review for PA 2 within the Station East project site (SD-23-006).

The applications were reviewed by the Planning Commission at a public hearing on June 27, 2024.

The Commission recommended on a 4-0 vote to adopt the Addendum, approve the amendments to the Development Agreement and Tentative Tract Map, and approve the Site Development Review application for PA 2. Attached to this staff report are the Planning Commission Staff Report (Attachment 5), Planning Commission Draft Meeting Minutes (Attachment 6) and Planning Commission Resolutions for the various actions (Attachments 7-9).

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:
 Goal C, Strategy 5: Promote housing development for all income levels in the community (2023 Strategic Plan Update).
 Goal C, Strategy 8: Prioritize and expedite major land use development applications (2021 Strategic Plan Update).

BACKGROUND
The project site, PA 2 (shown in red in Figure 1), is part of a master planned community referred to as the Station East Mixed Use / Residential Project (“Station East Project”) approved by the City Council in June 2021. The Station East Project as approved in 2021 included up to 974 multi-family units and 30,800 sq. ft. of ground floor commercial uses along Decoto Road, new parks, and a new circulation network spread throughout 11 Planning Areas. The project applicant is The Station East Owner LLC, who is a subsidiary of Integral Communities. The Station East Project was conditioned to require that development of individual Planning Areas be subject to Site Development Review (SDR).

The original approvals were amended in May 2023 to allow up to 874 units, including amendments to the Development Agreement (“DA”) and Tentative Map, and approval of Site Development Review applications for fewer units on PA 4 and PA 9/10.

As part of the subject SDR application, the applicant is proposing an update to the unit mix and type on PA 2. The 2021 approval for the Station East Project included 136 condominium units on PA 2 in City Council/RSA Agenda 191 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

Page 3 of 12 ends

two five-story mixed use buildings including a partially subterranean parking garage. The 2023 amendment to the Station East Project included 159 rental units on PA 2 in a mixed use building. The currently proposed project on PA 2 includes 75 units comprised of 28 condominium units in three 4- story buildings and 47 rental units and 9,466 square feet of retail in a 5-story mixed use building. See Exhibit A for the project plans. The Planning Commission Staff Report dated June 27, 2024 (Attachment 5) includes an overview of all prior approvals related to Station East. all prior approvals related to Station East.

Figure 1: Location Map of PA 2

DISCUSSION
The applicant is proposing amendments to the Station East Project scope including a reduction in the number of total units from 894 to 811 due to a proposed reduction of units on PA 2. These changes to the number of units and lots necessitate amendments to the DA and Tentative Tract Map for the Station East Project. Additional minor amendments to the DA are also proposed. A Site Development Review application for development of PA 2 is also under consideration. These various project components are collectively referred to as the “proposed project.” See below for an overview of the proposed project and the Planning Commission staff report for a more detailed analysis (Attachment 5).

City Council/RSA Agenda 192 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

Page 4 of 12 ends

Addendum to Previously Certified EIR
The proposed project is within the scope of the Station East Residential/Mixed Use Project Environmental Impact Report (EIR) (State Clearinghouse No. 2020039032) certified on June 8, 2021 based on the analysis contained in Addendum No. 2 to the EIR (Attachment 1 – Exhibit A). Due to the reduction in the number of units, the proposed project would not cause any new significant environmental impacts or substantially increase the severity of significant environmental impacts previously evaluated in the EIR. In addition, no new information has been identified since certification of the EIR, which would impact any of the document’s conclusions or mitigations. Staff and the Planning Commission recommend that the City Council adopt Addendum No. 2 to the EIR.

Development Agreement Amendment (ADA-24-001)
The proposed amendment to the Development Agreement updates the table of permitted uses to reflect the changes in PA 2 related to unit tenure, building square footage, unit mix, and unit count. The total number of units would change from up to 874 to up to 811 units. Table 1 compares the numbers and tenure of units approved in the 2021 original approvals, 2023 amendment, and the current proposal.

Table 1: Station East Unit Changes Since 2021 Approval (changes highlighted) PA
1 PA 2 PA 3 PA 4 PA
5/6
PA 7/8 PA
9/10
PA
11A
Total
Units
Renter
/
Owner
2021
Approval
Apt Condo Apt Condo TH Condo Condo TH
253 136 123 134 72 120 100 36 974 376/
598
2023
Amendment
Apt Apt Apt Condo TH Condo Condo TH
256 159 123 50 72 120 78 36 894 538/
356
Current
Proposal
Apt Apt
/ Condo
Apt Condo TH Condo Condo TH
256 75 124 50 72 120 78 36 811 427/
384
Although an amendment would not be required due to an ownership change, Lennar Homes of California and DRP Solaris Multistate are listed as parties to the Development Agreement pursuant to a sale of a portion of the Station East property to them. Integral sold a portion of the property to Lennar and Lennar sold a portion of the property to DRP Solaris Multistate. Lennar anticipates purchasing the Lennar property back from DRP at a future date. The amendment to the Development Agreement states that the Development Agreement remains a covenant upon the entire Property pursuant to Section 8.3 of the Development Agreement.

An amendment is proposed to Section 2.4.3 related to offsite improvements to provide some flexibility to the City Engineer determine the timing for completion of some off-site improvements instead of requiring all off-site improvements to be substantially completed prior to the first certificate of occupancy.

City Council/RSA Agenda 193 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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An amendment to Section 3.3.2 adjusts the affordable housing requirement to 123 affordable units to correspond with the 811 units proposed.

An amendment to Section 3.3.4.ii clarifies the requirement for affordable units on PA 1 if the development of PA 3 is delayed. With the reduction to 811 units in Station East, the 15% affordable housing requirement can be met on PA 3, which is proposed for 123 affordable units. For context, both sub-sections i and ii of Section 3.3.4 are shown below with the proposed amendment in redline. Pursuant to sub-section i, if PA 3 is not issued a building permit first, sub-section i requires the applicant to deposit into escrow of a fee of $27 per square foot for each market rate condominium at the time of building permit issuance that would be retained by the City if the affordable units on PA 3 are not built.

4. Affordable Housing Compliance in the Event Plan
Area 3 Does Not Receive Tax Credits:
i. Plan Area 1.  If a building permit for Plan
Area 3 has not been issued prior to the issuance of the first building permit for marketrate, for-sale housing (each a “MR Condominium”), Developer shall deposit into escrow an amount equal to $27.00 per square foot for each MR Condominium building permit at the time of building permit issuance.  Deposits will be placed in an interest-bearing escrow account to be released to Developer with all accrued interest upon receipt by City of a completion guarantee from the Affordable Housing Developer, posting of improvement bonds as required, and issuance of a building permit, and commencement of vertical construction (i.e., pouring cement foundation) of the affordable units in Plan Area 3.  In the event either (i) tax credits for Plan Area 3 have not been awarded by December 31, 2025;  (ii) after 5 rounds/applications for 4% tax credits and no tax credits having been awarded, whichever period is completed first; or (iii) such later date approved by the City Manager in their sole and absolute discretion, then (a) escrow shall release all Deposits and accrued interest to City, (b) development of Plan Area 3 will be required to comply with City’s affordable housing requirements pursuant to Union City Municipal Code Chapter 18.33 without regard to the provisions of this Agreement, and (c) Developer shall pay to City $27.00 per square foot for each MR Condominium building permit at the time of building permit issuance. ii. Plan Area 3.  If a building permit for Plan
Area 3 has not been issued prior to the issuance of the first certificate of occupancy for Plan Area 1, Developer shall provide the following affordable 15% of the units in Plan Area 1 as affordable units in accordance with Chapter 18.33, i.e., 30% of Plan Area 1 affordable units shall be provided to households with 30% AMI (Very Low) and 70% of Plan Area 1 affordable units shall be provided to households with 60% AMI (Low), and Developer shall pay an in-lieu fee for any fractional unit.  The number of affordable units in Plan Area 1 may be reduced to 12 units to households with 80% AMI upon completion of the affordable units in PA 3.

Tentative Map Amendment (ATM-24-001)
The proposed amendment to the Tentative Map would reconfigure PA 2 to contain four lots (for the four buildings) and common areas instead of the currently approved one lot, as shown in Figures 2 and 3. The tentative map amendment also includes an updated Site Summary Table with the revised unit count in PA 2 and one additional unit in PA 3 for a change in the total units in Station East from 874 to 811. (The City Council/RSA Agenda 194 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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one additional unit in PA 3 is within the flexibility allowed by Section 4.2 of the Development Agreement and is included in the Site Summary Table for consistency with the latest plans.) Figure 2- Existing Tentative Map for PA 2
Figure 3- Proposed Tentative Map Amendment for PA 2
City Council/RSA Agenda 195 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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Site Development Review – PA 2 (SD-23-006)
The proposed project as shown in Figure 4 includes development of 28 townhouse style condominiums in three four-story buildings and a five-story mixed use building containing 9,466 square feet of retail area and 47 rental residential units for a total of 75 units. The development of 75 units on 1.89 net acres results in a density of 39.68 units per acre. This results in an average density for the Station East Mixed Use Residential Project of 51.30 units per acre. The density requirements for the Station East Mixed Use Residential designation are a minimum of 25 units per acre, a maximum of 100 units per acre, and an average density of no less than 50 units per acre, as contained in the General Plan Chapter 3, Station District Specific Plan, and Station East Mixed Use Residential (SEMU-R) zoning regulations.

Figure 4: PA 2 Site Plan
The applicant has explained that since the original entitlement was approved in June of 2021, construction costs have increased dramatically, and market conditions have changed significantly. The approved product type was particularly impacted by cost increases given the size of the building and subterranean parking required.

The proposed development on PA 2 includes four buildings: a five-story mixed use building containing 9,466 square feet of retail area and 47 rental units fronting on Decoto Road and three four-story residential buildings. The four-story residential buildings are the same design as the buildings approved in PA 4. One residential building fronts on 8th Street and two have frontage on an internal private street with their side elevations facing 9th Street. The buildings are four stories with each unit having a twocar garage that is either a side-by-side or a tandem configuration. Building heights are 61’11” for the City Council/RSA Agenda 196 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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mixed use building and 48’ for the condominium buildings. The 28 for-sale units include 14 threebedroom units and 14 four-bedroom units, ranging in size from 1,544 to 2,460 square feet. The 47 rental units include a mix of studio, one-, two-, and three-bedroom units as shown in Table 2.

Table 2: Unit Mix
Unit Type Number of Bedrooms Number of Units
Rental
Studio 4
1 27
2 9
3 7
Subtotal Rental 47
For Sale
3 14
4 14
Subtotal For Sale 28
Total 75
The buildings are designed with a contemporary or “Modern” vocabulary in keeping with the design policies contained in the Station East Residential / Mixed Use Project Specific Plan Amendment. These design policies are intended to build upon the successful designs of Union Flats Apartments and Station Center Apartments.

Mixed Use Building. The mixed use building has three residential floors above the retail storefronts facing Decoto Road and four residential floors above garages at the rear. On the front elevation and the front corners facing 8th and 9th Streets, the retail store fronts are framed with contrasting colored bands in either stucco or light tan colored stone tile to accent the storefronts (see Figures 5 and 6). A concrete tile accent is provided at the base of the storefronts and columns. The storefronts are also offset slightly from each other to provide a variation in the setback. The end spaces have black metal canopies above the storefronts that wrap around the sides of the building. On the residential floors above, the building wall is articulated with recesses, projecting balconies, wing walls, and canopy elements. See the Staff Report to the Planning Commission for a detailed comparison of the proposal to adopted standards (Attachment 5).

The side elevations facing 8th Street and 9th Street have large art wall murals of horizontally ribbed or vertically corrugated metal. The art walls are 61’11” tall, extending approximately 4’ above the top of the 58’ parapet and 22’-34’ wide. The painted design on the art walls is abstract using colors complementary to the building palette.

Condition No. 9 was modified by the Planning Commission to allow minor changes to the color palette to better integrate the rental building with the condominium units, subject to review and approval of the Economic and Community Development Director.

City Council/RSA Agenda 197 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

Page 9 of 12 ends

Figure 5- Decoto Road Perspective Looking East
Figure 6- Decoto Road Perspective Looking West
Along Decoto Road, the subdivision improvement plans include replacing the curb and gutter in the same location and a new 9’ sidewalk to the edge of the existing right-of-way. This is consistent with the layout of Decoto Road included in the Station District Specific Plan. The proposed landscape plans include a 3’ planter with a low metal screen along portions of the curb with a smaller 5’ sidewalk.

Within the 20’ setback between the building and the edge of the right-of-way, a planter with seatwalls and trellises is proposed to create a more buffered pedestrian area adjacent to the building that includes City Council/RSA Agenda 198 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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outdoor seating. The planters and seatwalls jog in and out to create seating areas with a minimum walkway width adjacent to the building of 10’. The planters between the right-of-way and the building need to be sufficiently wide to accommodate trees because trees cannot be planted above the joint trench near the curb. Two trellises cantilever over the two outdoor seating areas. Near the corner of Decoto Road and 9th Street, a new bus stop will replace the stop farther west on Decoto Road. Staff and the Planning Commission recommend Condition No. 16 to have the final improvements plans subject to the review and approval of the City Engineer with coordination by the Economic and Community Development Department.

A play area is proposed in the center of the site between the surface parking and the four-story condominium buildings. The applicant has indicated this would be open to the public and maintained by the homeowners’ association. The play area includes a multi-function climbing structure and rubber half spheres on a synthetic turf surface. A 42” playground enclosure fence would surround the play area.

Condition No. 16 was modified by the Planning Commission to include a requirement for outdoor seating throughout the site. Staff has deferred the review of the playground equipment and surfacing.

Review of these items will be incorporated into the review that has just kicked off for all new proposed parks /open space areas included in Station East.

Condominium Buildings. The three (3) 4-story buildings include one building of twelve (12) units and two buildings of eight (8) units. The design of the buildings is the same design approved for PA 4. The buildings contain equal numbers of “Plan 1” and “Plan 3” units. The three-bedroom Plan 1 units include a ground level entry on the front façade with a bedroom and bathroom on the ground floor and the remainder of the living area on the second floor. The four-bedroom Plan 3 units have a raised entry on the front façade with the living area on the third and fourth floors. Each unit has a two-car garage. Plan 1 garages have two stalls in a tandem configuration. Plan 3 garages have two stalls in a side-by-side configuration.

The front façade utilizes block forms of varying heights, setbacks, materials, and colors to provide interest. The building module containing the entries to both the Plan 1 and Plan 3 units is recessed about eight feet from the face of the building with a ground floor entry patio for Plan 1 and a raised stoop for Plan 3, with balconies above the entry patio on the second and third levels. See the Staff Report to the Planning Commission for a detailed comparison of the proposal to adopted standards (Attachment 5).

Planning Commission Review
The Planning Commission reviewed the proposed project at their June 27, 2024 meeting. Attached to this staff report are the Planning Commission Staff Report (Attachment 5), Planning Commission Draft Meeting Minutes (Attachment 6) and Planning Commission Resolutions for the various actions (Attachments 7-9). The Commission asked several questions and approved modified wording for conditions, Condition No. 9 to require outdoor seating and Condition No. 16 to allow minor changes in the color palette. The Commission recommended adoption of the Addendum on a 4-0 vote, approval of the amendments to the Development Agreement and Tentative Tract Map on a 4-0 vote, and approval of the Site Development Review application for PA 2 on a 4-0 vote.

CONCLUSION
The proposed amendments to the Station East Project DA and Tentative Map and the related Site Development Review application for PA 2 are consistent with applicable General Plan, Specific Plan, City Council/RSA Agenda 199 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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and Zoning requirements. These updates will facilitate the build-out of the Station East project by making the project more feasible and responsive to market trends. The proposed project is within the scope of the Station East Residential/Mixed Use Project Environmental Impact Report (EIR), which determined that all potential impacts could be mitigated to a level of less-than-significant with incorporation of mitigation measures, as documented in the Addendum to the EIR.

FISCAL IMPACT
In the long term, the project will have a positive fiscal impact in that the revenues (i.e., sales and property taxes and other City revenues) generated by the project will not exceed costs for services. This determination is not impacted by the proposed project amendments. In the short term, due to the inclusion of the property in a Redevelopment Successor Agency (RDA) Area, much of the property tax revenue generated from the project site is subject to bond repayments, pass-throughs and obligations to other agencies. Due to this circumstance, it was previously determined that the net fiscal impact of the project is projected to be negative by approximately $331,850 annually until 2033 when the first set of bonds are repaid and something less than the full property tax revenue until 2038 when the remaining bonds are paid off. To address this issue, the applicant has proposed to compensate the City for the temporary loss of property tax revenue by including this amount in the CFD, which will be paid by the property owners on a yearly basis. Please note that an updated Fiscal Impact Study is underway, which takes into consideration updated assumptions including home sales prices, reduced unit count, etc. so the net fiscal impact may change.

RECOMMENDATION
Staff recommends that the City Council hold a public hearing on the proposed project, then take the following actions:
 Adopt a Resolution (Attachment 1) adopting Addendum No. 2 to the Station East Project Environmental Impact Report (SCH 2020039032);
 Introduce an Ordinance (Attachment 2) approving the Second Amendment to the Station East Project Development Agreement (ADA-24-001);
 Adopt a Resolution (Attachment 3) approving an amendment to the Station East Project Tentative Tract Map 8251 (ATM 24-001); and
 Adopt a Resolution (Attachment 4) approving Site Development Review for PA 2 within the Station East project site (SD-23-006).

Prepared by
Leslie Carmichael, Consulting Planner
Submitted by
Carmela Campbell, Economic and Community Development Director City Council/RSA Agenda 200 Tuesday, July 23, 2024
City Council Staff Report
Station East Update: ADA-24-001, ATM-24-001, SD-23-006

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ATTACHMENTS:
 Attachment 1: Resolution Adopting the Addendum No. 2 to the EIR for the Station East Mixed Use / Residential Project
oExhibit A: Station East Addendum #2
 Attachment 2: Ordinance Adopting the Second Amendment to Development Agreement by and between the City of Union City and The Station East Owner, LLC for the Station East Project (ADA-24-001)
oExhibit A: Station East 2nd Amendment to Development Agreement  Attachment 3: Resolution Approving an Amendment to Tentative Tract Map 8251 (ATM-24- 001)
oExhibit A: Station East Tentative Map Amendment Sheets C-1B and C-5C  Attachment 4: Resolution Approving Site Development Review for PA 2 within the Station East Project (SD-23-006)
oExhibit A: Project Plans for PA 2
 Attachment 5: Staff Report to the Planning Commission dated June 27, 2024  Attachment 6: Draft Minutes from June 27, 2024 Planning Commission Meeting  Attachment 7: Planning Commission Resolution #07-24 Recommending City Council Adoption of an Addendum to the EIR for the Station East Mixed Use / Residential Project  Attachment 8: Planning Commission Resolution #08-24 Recommending City Council Adoption of an Amendment to the Development Agreement for the Station East Project (ADA24-001) and an Amendment to Tentative Tract Map 8251 (ATM-24-001)  Attachment 9: Planning Commission Resolution #09-24 Recommending City Council Approval of Site Development Review for PA 2 in the Station East Project (SD-23-006) City Council/RSA Agenda 201 Tuesday, July 23, 2024
ATTACHMENT 1

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RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY ADOPTING ADDENDUM NO. 2 TO THE

STATION EAST RESIDENTIAL / MIXED USE PROJECT

ENVIRONMENTAL IMPACT REPORT
WHEREAS, pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, an Environmental Impact Report (EIR) (State Clearinghouse No. 2020039032) for the Station East Residential / Mixed Use Project was prepared; and WHEREAS, by Resolution No. 5774-21, duly adopted by the City Council of Union City on June 8, 2021, the EIR for the Station East Residential / Mixed Use Project was certified, required CEQA findings regarding mitigations and alternatives were adopted, and a Mitigation Monitoring and Reporting Program was adopted; and
WHEREAS, by Resolution No. 5775-21, duly adopted by the City Council of Union City on June 8, 2021, there was adopted a General Plan Amendment (AG-20-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, by Resolution No. 5776-21, duly adopted by the City Council of Union City on June 8, 2021, there was adopted a Specific Plan Amendment (SP-20-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, by Ordinance No. 884-21, duly adopted by the City Council of Union City on June 22, 2021, there was adopted a Municipal Code Amendment (AT-20-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, by Ordinance No. 885-21, duly adopted by the City Council of Union City on June 22, 2021, there was adopted a Zoning Map Amendment (A-20-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, by Ordinance No. 886-21, duly adopted by the City Council of Union City on June 22, 2021, there was adopted a Development Agreement (DA-20-001), in support of the Station East Residential / Mixed Use Project for the Station East Mixed Use Residential Project consisting of up to 974 dwelling units and 30,800 sq. ft. retail; and WHEREAS, by Resolution No. 5777-21, duly adopted by the City Council of Union City on June 8, 2021, approved a Tentative Tract Map (TTM-20-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, the property owner, The Station East Owner, LLC, submitted applications in 2023 to amend the previously approved Development Agreement and Tentative Map including changing the allowed number of units to up to 894 units; and WHEREAS, by Resolution No. 6113-23, duly adopted by the City Council of Union City on April 25, 2023, an Addendum to the EIR for the Station East Residential / Mixed Use Project was adopted and required CEQA Findings were adopted; and City Council/RSA Agenda 202 Tuesday, July 23, 2024
Resolution No. XXXX-24
Adopting Addendum No. 2 to Station East Residential/Mixed Use Project EIR

Page 2 of 4 ends

WHEREAS, by Resolution No. 6114-23, duly adopted by the City Council of Union City on April 25, 2023, approved an amendment to Tentative Tract Map (ATM-23-001), in support of the Station East Residential / Mixed Use Project; and
WHEREAS, by Ordinance 913-23, duly adopted by the City Council of Union City on May 9, 2023, approved an amendment to the Development Agreement (ADA-23-001), in support of the Station East Residential / Mixed Use Project; and WHEREAS, the property owner, The Station East Owner, LLC, has submitted applications in 2024 to amend the previously approved and amended Development Agreement and Tentative Map and a Site Development application for Planning Area 2 within the Station East Residential Mixed Use Project; and
WHEREAS, Section 15164 of the CEQA Guidelines provides that an addendum to a previously adopted environmental impact report or mitigated negative declaration may be prepared if only minor technical changes or additions to the project are necessary or none of the conditions described in CEQA Guidelines Section 15162 calling for the preparation of a subsequent environmental impact report or negative declaration have occurred; and WHEREAS, the City has prepared Addendum No. 2 to the Station East Residential / Mixed Use Project EIR for the 2024 Project Amendments (“Addendum”), which determined that none of the conditions described in CEQA Guidelines section 15162 will occur; and WHEREAS, the Addendum was posted to the City’s website and referenced in the public notices for the June 27, 2024 Planning Commission public hearing and the July 23, 2024 City Council public hearing; and
WHEREAS, a staff report, dated July 23, 2024, and incorporated herein by reference, described and analyzed the 2024 Project Amendments and Addendum for the City Council; and WHEREAS, the Addendum, reflects the City’s independent judgment and analysis on the potential for environmental impacts; and
WHEREAS, none of the conditions requiring preparation of a subsequent EIR or negative declaration have occurred, and that the changes that are part of the 2024 Project Amendments identified in the Addendum would not result in any significant impacts not considered under the original 2040 General Plan EIR; and
WHEREAS the Addendum was considered by the Planning Commission at a duly noticed public hearing on June 27, 2024, at which time the Planning Commission adopted Resolution No. 07-24 recommending that the City Council adopt the Addendum; and WHEREAS the Addendum is labeled Exhibit A, attached hereto and made a part hereof, is available for review on the City’s website at https://www.unioncity.org/199/City-MeetingsVideo, and at the Economic and Community Development Department at City Hall during normal business hours. The location and custodian of the Addendum and other documents that constitute the record of proceedings for the Station East Residential / Mixed Use Project is the City of Union City Economic and Community Development Department, 34009 Alvarado-Niles Road, Union City, CA 94587.

City Council/RSA Agenda 203 Tuesday, July 23, 2024
Resolution No. XXXX-24
Adopting Addendum No. 2 to Station East Residential/Mixed Use Project EIR

Page 3 of 4 ends

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby find as follows:

A. The foregoing recitals are true and correct and made a part of this resolution.

B. The City Council independently reviewed and considered the information contained in the Addendum to the Station East Residential / Mixed Use Project Environmental Impact Report, as well as all other information (both written and oral) provided by City staff, City consultants, and the Public to the City Council at its July 23, 2024 meeting relating to the Addendum, prior to approving the 2024 Project Amendments.

C. The City Council has reviewed and considered the Addendum to the Station East Residential / Mixed Use Project Environmental Impact Report and finds that none of the conditions requiring preparation of a subsequent EIR or negative declaration have occurred, and that the changes that are part of the project would not result in any significant impacts not considered under the original EIR.

D. The Addendum to the Station East Residential / Mixed Use Project Environmental Impact Report is the appropriate CEQA document for the project and has been prepared in compliance with CEQA and the CEQA Guidelines. The Addendum has been prepared as required by law and the document reflects the independent judgement and analysis of the City of Union City, which has exercised overall control and direction of its preparation.

BE IT FURTHER RESOLVED THAT: the City Council of the City of Union City hereby adopts the Addendum to the Station East Residential / Mixed Use Project Environmental Impact Report in compliance with the requirements of CEQA.

City Council/RSA Agenda 204 Tuesday, July 23, 2024
Resolution No. XXXX-24
Adopting Addendum No. 2 to Station East Residential/Mixed Use Project EIR

Page 4 of 4 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on this 23rd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A- Addendum No. 2 to the Station East Residential/Mixed Use Project EIR City Council/RSA Agenda 205 Tuesday, July 23, 2024
ATTACHMENT 1, EXHIBIT A
ADDENDUM NO. 2 TO THE STATION EAST RESIDENTIAL /

MIXED USE PROJECT ENVIRONMENTAL IMPACT REPORT
(STATE CLEARINGHOUSE NO. 2020039032)
A. EXECUTIVE SUMMARY

The City of Union City, as the lead agency under the California Environmental Quality Act (CEQA), has prepared this Addendum to the Station East Residential/Mixed Use Project Environmental Impact Report (State Clearinghouse No. 2020039032) certified on June 8, 2021 (2021 EIR). The 2021 EIR analyzed the potential environmental impacts of the 974-unit Station East Residential / Mixed Use Project (2021 Project). Addendum #1 was prepared in April 2023 to review previous changes, including a reduction from 974 units to 894 units. Addendum #1 was adopted by the City Council via Resolution No. 6113-23 on April 25, 2023. This Addendum (#2) evaluates changes to the Station East Residential / Mixed Use Project (2024 Project Modifications) that have been proposed since adoption of Addendum #1.

This Addendum is prepared pursuant to CEQA Guidelines Section 15164 which states: “The lead agency or a responsible agency shall prepare an Addendum to a previously certified EIR if some changes or additions are necessary, but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred.” Section 15162 specifies that no subsequent EIR shall be prepared for a project unless:

1. Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects;

2. Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions to the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or

3. New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:
a. The project will have one or more significant effects not discussed in the previous EIR or negative declaration;
b. Significant effects previously examined will be substantially more severe than shown in the previous EIR;
c. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or d. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measures or alternative.

City Council/RSA Agenda 206 Tuesday, July 23, 2024

The 2024 Project Modifications include:

1. A reduction in the number of units from 894 to 811 units.

2. A change in unit type from 356 ownership and 538 rental (total of 894 units) to 384 ownership and 427 rental (total of 811 units).

3. Change in the lotting pattern and number and type of residential units proposed for Planning Area (PA) 2.

4. An amendment of the Tentative Map as amended dated April 25, 2023 to reflect Items 1-3 above.

5. A “Second Amendment to Development By and Between the City of Union City and the Station East Owner, LLC for the Station East Project” (DA Amendment) to reflect items 1-4 above and other terms of the Development Agreement related to the Community Facilities District, Affordable Housing, Sales/Use Tax, and Operating Memorandum.

The City of Union City has reviewed the 2024 Project Modifications described above. Based on the analysis in this Addendum, the City has concluded that there are no substantial project changes, no substantial changes in the project circumstances, and no new information of substantial importance which could not have been known with the exercise of reasonable diligence when the 2021 EIR was certified, that would result in any new significant effects or any increase in the severity of a previously identified significant effect. Therefore, under CEQA section 21166 and CEQA Guidelines sections 15162 and 15164, no further environmental review is required.

The 2021 EIR adequately addresses the environmental effects of the 2024 Project Modifications and the City does not need to prepare a Subsequent or Supplemental EIR to satisfy the environmental review requirements of CEQA for purposes of the 2024 Project Modifications. The 2024 Project Modifications constitute a minor change of the 2021 EIR project description and this change would not result in significant environmental effects beyond those already identified in the 2021 EIR.

B. PRIOR PROJECT APPROVALS AND ENVIRONMENTAL REVIEW
On June 8, 2021, the City Council certified the 2021 EIR for the 2021 Project and adopted Findings regarding significant environmental impacts, including adoption of a Mitigation and Monitoring and Reporting Program (MMRP).

The 2021 EIR prepared for the 2021 Project in accordance with CEQA concluded that all impacts would be mitigated to a less-than-significant level with implementation of the 2021 EIR’s mitigation measures included in the MMRP.

The other 2021 Project Approvals included:
• General Plan text amendments, to adjust the targeted mix of uses in the Station East subarea, change the minimum and average density, delete minimum parcel size, adjust policies regarding timing of development, and update several figures for the Station East area, pursuant to Resolution No. 5775-21, on June 8, 2021; • Decoto Industrial Park Study Area (DIPSA) Specific Plan amendment, to reflect new land uses, circulation patterns, and design attributes of the Project, pursuant to Resolution No. 5776-21, on June 8, 2021; • Station East Mixed Use Residential (SEMU-R) Zoning District, for consistency with the General Plan SEMU designation, and a rezoning of the Property from Research and Development Campus (RDC) to apply the new SEMU-R zoning district to the Project, pursuant to Ordinance Nos. 884-21 and 885-21, on June 22, 2021; • Tentative Map for Tract 8251 – Station East and associated Conditions of Approval, to facilitate block configuration and the creation of condominium townhomes, and other improvements, pursuant to Resolution No. 5777-21, on June 8, 2021 (attached and incorporated into this Agreement as Exhibit C); and City Council/RSA Agenda 207 Tuesday, July 23, 2024

• This Development Agreement, to facilitate the orderly and phased development of the Project, pursuant to Ordinance No. 866-21, on June 22, 2021. Ordinance No. 866-21 will take effect on July 22, 2021, (the “Effective Date”).

Subsequent Project Approvals have included:
• Site Development Review SD-21-002 for Planning Area 3 approved pursuant to Resolution No. 5977-22 on July 12, 2022.
• Addendum to the EIR adopted pursuant to Resolution No. 6113-23 on April 25, 2023. • Tentative Tract Map Amendment ATM-23-001 approved pursuant to Resolution No. 6114-23 on April 25, 2023.
• Amendment to the Development Agreement adopted pursuant to Ordinance 913-23 on May 9, 2023. • Site Development Review SD-23-003 for Planning Area 4 approved pursuant to Resolution No. 6115-23 on April 25, 2023.
• Site Development Review SD-22-004 for Planning Area 9/10 approved pursuant to Resolution No. 6116-23 on April 25, 2023.

C. 2024 PROJECT MODIFICATIONS
The 2024 Project Modifications are described in more detail below. • A reduction in the number of units from 894 to 811 units. • A change in unit type from 356 ownership (40%) and 538 (60%) rental for a total of 894 units to 384 ownership (47%) and 427 rental (53%) for a total of 811 units.

As shown in Table 1, the 2024 Project Modifications would decrease the total units from 894 to 811.

Table 1: Units by Planning Area - 2021 Approval, 2023 Proposed Modifications, and 2024 Proposed Modifications PA1 PA2 PA 3 PA 4 PA 5 & 6 PA 7 & 8 PA 9 & 10 PA 11A TOTAL 2021 Approval:

Unit Type Apts-Retail CondoRetailApts Condo TownhouseCondo Condo Townhouse Units 253 136 123 134 72 120 100 36 974
2023 Modifications:

Unit Type Apts-Retail Apts-Retail Apts Condo TownhouseCondo Condo Townhouse Units 256 159 123 50 72 120 78 36 894
2024 Proposed Modifications:

Unit Type Apts/Retail Condos
Apts/Retail
BMR
Apts
Condos TownhouseCondo Condo Townhouse
Units 256 75 124 50 72 120 78 36 811
PA 2 Modifications. The 2024 Proposed Modifications are the result of a different building type, type of ownership, and number of units in PA 2. The concept in the 2021 Approval for PA 2 included 136 condominium units in two five-story buildings including a partially subterranean parking garage, as shown in Figure 1. A ground level landscaped area separated the two buildings and connected with a similar landscaped area in PA 4 to the south.

The amendment approved in 2023 included up to 159 apartments in one large podium-style building on PA 2. The City Council/RSA Agenda 208 Tuesday, July 23, 2024
currently proposed project on PA 2 includes 75 units comprised of 28 condominium units in three 4-story buildings and 47 rental units and 9,466 square feet of retail in a 5-story mixed use building, as shown in Figure 2.

The 2024 Proposed Modifications continue to include a five-story building along Decoto Road and shorter fourstory buildings for the condominium units. The vehicular entries into the site are nearly the same. The fewer number of units will generate fewer vehicle trips and lesser related impacts, such as air quality and noise. The change in the type of ownership does not change any of the potential environmental impacts.

Figure 1: 2021 Conceptual Approval for PA 2
City Council/RSA Agenda 209 Tuesday, July 23, 2024

Figure 2: 2024 Project Modification for PA 2
Tentative Map Amendment. The proposed amendment to the Tentative Map (ATM-24-001) would reconfigure PA 2 to contain four lots (for the four buildings) and common areas instead of the currently approved one lot, as shown in Figure 3. The change in lot configuration facilitates the construction of each building on a separate lot and does not alter the environmental impacts of the proposed development. The Tentative Map Amendment also includes a Site Summary Table that would be updated with the revised unit count.

City Council/RSA Agenda 210 Tuesday, July 23, 2024

Figure 3-Approved and Proposed Lot Configuration for PA 2 from Proposed Tentative Map Amendment Development Agreement Amendment. A Development Agreement with The Station East Owner, LLC for the Station East Project (DA-20-001) was approved by Ordinance No. 886-21 on June 22, 2021. The Development Agreement provides a vested right to develop the property according to the project approvals including obligations for the Developer to provide specified benefits to the City. The initial term is ten years, with a potential for extension(s) of up to two years.

City Council/RSA Agenda 211 Tuesday, July 23, 2024
The Development Agreement was amended by Ordinance No. 913-23 in 2023 to: 1) adjust the number of housing units from a maximum of 974 to 894 units and corresponding adjustments to affordable housing requirements and Planning Area unit counts, 2) clarify obligations related to the Master Homeowners Association and Community Facilities District, 3) add a provision to make efforts to capture additional sales/use tax, 4) adjust the provisions under which an Operating Memorandum can permit minor changes, and 5) make updates to exhibits for consistency with the Tentative Map Amendment (ATM-23-001).

The proposed Second Amendment to the Development Agreement includes:
• An update to the table of permitted uses to reflect the changes in PA 2 related to unit ownership type, building square footage, unit mix, and unit count. The total number of units would change from up to 874 to up to 811 units.
• An amendment to Section 2.4.3 related to offsite improvements to provide some flexibility to the City Engineer determine the timing for completion of some off-site improvements instead of requiring all offsite improvements to be substantially completed prior to the first certificate of occupancy. • An amendment to Section 3.3.2 to adjust the affordable housing requirement to 123 affordable units to correspond with the 811 units proposed.
• An amendment to Section 3.3.4.ii to clarifyes the requirement for affordable units on PA 1 if the development of PA 3 is delayed. With the reduction to 811 units in Station East, the 15% affordable housing requirement can be met on PA 3, which is proposed for 123 affordable units. For context, both sub-sections i and ii of Section 3.3.4 are shown below with the proposed amendment in redline. Pursuant to sub-section i, if PA 3 is not issued a building permit first, sub-section i requires the applicant to deposit into escrow of a fee of $27 per square foot for each market rate condominium at the time of building permit issuance that would be retained by the City if the affordable units on PA 3 are not built.

None of these proposed amendment have the potential to generate increased environmental impacts. The modification to include fewer units would lessen some environmental impacts, such as air quality and noise that are related to vehicle trips.

D. ANALYSIS AND CONCLUSION
The City has reviewed the 2024 Project Modifications and found that there: (1) are no substantial project changes, (2) are no substantial changes in the project circumstances, and (3) no new information of substantial importance, which could not have been known with the exercise of reasonable diligence when the 2021 EIR was certified, that would require major revisions of the certified 2021 EIR because of a new significant effect or an increase in the severity of a previously identified significant effect. Under CEQA section 21166 and CEQA Guidelines sections 15162 and 15164, no further environmental review is required.

Each environmental topic assessed under CEQA and in the 2021 EIR was considered, including Air Quality; Biological Resources; Cultural Resources; Energy; Geology, Soils, and Paleontological Resources; Greenhouse Gas Emissions, Hazards and Hazardous Materials; Hydrology and Water Quality; Land Use and Planning; Noise; Population and Housing; Public Services and Recreation; Tribal Cultural Resources; Transportation; Utilities and City Council/RSA Agenda 212 Tuesday, July 23, 2024

Service Systems; as well as environmental topics determined to have Less than Significant Impacts: Aesthetics1; Agricultural and Forest Resources; Mineral Resources; and Wildfire. Additionally, mitigation measures included in the adopted 2021 MMRP were also considered to determine whether changes in either the mitigation measure or in the reporting program were required.

In all cases, the environmental impacts of the 2024 Project Modifications are either the same because the size of the area impacted by the development has remained the same or reduced due to the lower unit count. The change in the mix of ownership and rental units has no impact on the physical environment.

The 2024 Project Modifications will be required to comply with the adopted 2021 EIR MMRP as Conditions of Approval. As discussed below, there are no new impacts or more severe impacts not already identified and analyzed in the 2021 EIR that would result due to project changes, new information, or changed circumstances and therefore, no new or modified mitigation measures would be required.

E. CONCLUSION
For the reasons set forth above, the 2024 Project Modifications do not trigger the need to prepare a subsequent or supplemental EIR under CEQA Section 21166 or CEQA Guidelines Sections 15162 and 15163. Specifically, there are no substantial changes proposed in or with respect to the circumstances under which the 2024 Project Modifications will be undertaken, and there is no other relevant new information of substantial importance, which will require any major revisions to the 2021 EIR. Thus, no further environmental review is required and in considering approval of the 2024 Project Modifications, the City should rely on the previously certified 2021 EIR.

The following discussion summarizes the reasons why no supplemental or subsequent CEQA review is necessary pursuant to CEQA Guidelines Sections 15162 and 15163 and the City can rely on the previously certified EIR.

Substantial Changes to the Project. The proposed 2024 Project Modifications, would not result in new significant impacts or a substantial increase or severity of a previously identified significant impact from those identified in the 2021 EIR. Therefore, the proposed changes included in 2024 Project Modifications are considered minor changes, not substantial changes.

Project Circumstances. Since certification of the 2021 EIR, conditions in the Station East area have not substantially changed and thus implementation of the 2024 Project Modifications would not result in new significant environmental effects or a substantial increase in the severity of environmental effects already identified in the 2021 EIR. No substantial changes in noise levels, air quality, transportation, or other conditions have occurred within and around the Station East site since certification of the EIR.

New Information. No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the 2021 EIR was certified, has been identified which is expected to result in: (1) new significant environmental effects or a substantial increase in the severity of environmental effects already identified in the EIR; or (2) mitigation measures or alternatives which were previously determined to be infeasible would in fact be feasible, or which are considerably different from those recommended in the 2021 EIR, and which would substantially reduce significant effects of the project, but the project applicant declines to adopt them.
1 As noted on page 4.16-1 of the 2021 EIR, Senate Bill (SB) 743 and CEQA Section 21099(d) state that “aesthetics and parking impacts of a residential, mixed-use residential, or employment center project on an infill site located within a transit priority area shall not be considered significant impacts on the environment.” Therefore aesthetics and parking were not considered impacts under CEQA by the 2021 EIR.

City Council/RSA Agenda 213 Tuesday, July 23, 2024
Consequently, there are no substantial project changes, no substantial changes in the project circumstances, and no new information of substantial importance that would require major revisions to the certified 2021 EIR, because of a new significant effect or an increase in the severity of a previously identified significant effect. Under CEQA section 21166 and CEQA Guidelines sections 15162 and 15164, no further environmental review is required.

Thus, in considering approval of the 2024 Project Modifications, the City can rely on the previously certified 2021 EIR.

City Council/RSA Agenda 214 Tuesday, July 23, 2024
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Union City City CouncilJuly 23, 2024

Union City City Council
July 23, 2024