NOTICE AND AGENDA
CITY OF UNION CITY
LEGISLATION AND POLICY COMMITTEE MEETING
Monday, July 29, 2024
1:00 PM
City Hall - City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587
1. Call to Order
2. Roll Call
3. Approval of the Minutes
3.a. Approve the Minutes of the May 20, 2024 Legislation and Policy Meeting
4. ORAL COMMUNICATIONS - Comments limited to items on the Special Meeting Agenda
5. Business Matters
5.a. City Council Compensation and Travel Budget
5.b. Structure of Union City Advisory Bodies
5.c. Introduction of Project Labor Agreement
6. ADJOURNMENT
Posted: July 26, 2024
/s/ Thai Nam Pham
Thai Nam Pham, MMC,
CPMC
City Clerk
Any writings or documents provided to a majority of the Committee regarding an item on this agenda will be made available for public inspection at the City Clerk's Counter at City Hall located at 34009 Alvarado-Niles Road, Union City, California, during normal business hours. Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested parties must request accommodations at least 72 hours in advance of the meeting by calling (510) 675-5448.
Agenda Item
ATTACHMENTS:
Description Type
Action Minutes Attachment
May 20, 2024 | 3:00 PM Page 1 of 2
Legislation and Policy Committee
Meeting Minutes
DRAFT MINUTES
CITY OF UNION CITY
LEGISLATION AND POLICY COMMITTEE MEETING
Monday, May 20, 2024 | 3:00 PM
City Hall - City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587
1. Call to Order
The meeting was called to order by Mayor Dutra-Vernaci at 3:08 PM.
2. Roll Call
Attendance Attendee Name
Present Councilmember Singh
Mayor Dutra-Vernaci
Absent None
3. ORAL COMMUNICATIONS
Mayor Dutra-Vernaci opened Oral Communications. The following speakers spoke on Item 4.a:
Esmeralda Arevalo Maryann De Gracia
Luis Santos Hernandez Sheila Pham
Trinity Sines (Eden Youth Center) Amaya Wooding
4. Business Matters
4.a. Review, Consider, and Provide Direction on City Council Desk Item Referrals Regarding the Tobacco Retailer License Ordinance Mayor Dutra-Vernaci and Councilmember Singh acknowledged public comments made during Oral Communications.
Police Chief Jared Rinetti acknowledged public comments made during Oral Communications and described the UCPD administrative process and potential enforcement challenges.
Mayor Dutra-Vernaci and Councilmember Singh supported the current version of the ordinance and recommended a one-year review regarding the UCPD vacancy rate and budget constraints.
May 20, 2024 | 3:00 PM Page 2 of 2
Legislation and Policy Committee
Meeting Minutes
4.b. Review, Consider, and Provide Direction on Flag Policy City Attorney Kris Kokotaylo and City Manager Joan Malloy requested guidance on the Flag Policy, including half-mast, flying flags other than the U.S., State, and City flags at City Hall, and request to fly other flags from the community.
Mayor Dutra-Vernaci and Councilmember Singh concurred with staff recommendation to update the Flag Policy as follows:
IV. PROCEDURE
B. How to Display Flags
c. (1) From the day of notification of the death of a City Council Member of the City of Union City, past or
present for a term as specified by the City Manager.
g. The City Manager of designee shall notify employees
and residents of the reason for lowering the flag.
City Attorney Kokotaylo responded to Councilmember Singh regarding Sister City flags in the Council Chambers and recommended a standalone resolution for the City Council to fly the Sister City flags at a location deemed appropriate.
City Attorney Kokotaylo stated Union City does not have a policy regarding flying other flags upon request by community members, but the City Council may do so by resolution.
Mayor Dutra-Vernaci and City Manager Malloy stated the Flight 93 Memorial flag needs replacement.
5. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting at 4:06 PM.
Agenda Item
DATE: 7/29/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: Joan Malloy, City Manager
SUBJECT: City Council Compensation and Travel Budget
Attached, please find a comparison of councilcompensation and travel budget charts for Union City and various cities throughout Alameda County. Please be aware that some portions of these charts may be updated following the publication of the agenda packet. The updated information will be provided to the Committee on the day of the meeting.
BACKGROUND
DISCUSSION
FISCAL IMPACT
RECOMMENDATION
Prepared by:
Thai Nam Pham, City Clerk
Submitted by:
Thai Nam Pham, City Clerk
ATTACHMENTS:
Description Type
City Council Compensation and Benefit Analysis Chart Attachment Alameda County - Traveland Training Budgets (as of July 26, 2024) Attachment City City Council Mayor Salary City Council Member Salary Cafeteria Plan (to cover health insurance) Medical (Amount Paid by City) Dental (Amount Paid by City) Vision (Amount Paid by City) Life Insurance (Coverage Provided) Retirement (Employer Contribution) Retirement (Employee Contribution) Deferred Compensation (Employer Contribution) Deferred Comp (Employee) EAP (City Paid) per EE/month Car Alameda $2,359.25 $1,582.16 No info provided $1,165.77 $129.10 Employee Paid $100,000.00 11.05% 8.75% EE who have
complete one year of
service,
City will match $1.00 for
every $0.50 employee
contributes to their 457
Plan, up to 1% of the
employee's
base wage.
No info provided $4.53 $250.00
Albany
(Charter City) $950.00 $950.00 No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided Dublin $2,125.23 $1,416.82 No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided Emeryville
(Charter City) $2,037.58 $2,037.58 No info provided $735.11 $56.14 $23.04 No info provided 2% @ 62 7.25 No info provided Voluntary $2.40 No info provided Fremont $4,313.28 $2,427.76 $450.00 $100,000.00
Classic & PEPRA Misc. =
10.54%
Classic Misc – Tier 1 = 8% Classic Misc – Tier 2 = 7%
PEPRA Misc = 7.25% 2% 401(a)
Voluntary
contribution to
457
$3.56 No info provided
Hayward
(Charter City) $5,774.00 $3,608.75 No info provided $919.99 $32.48 $9.20 1X Annual Salary No info provided No info provided No info provided No info provided Livermore $1,490.00 $1,070.00 $1,950.00 $150,000.00 1.30% 6.20% $185.00 $75.00 No cost No info provided Newark $1,384.00 $632.00 $2,412.00 $50,000.00 38.14 % 11.22 % None Voluntary $1.62 None Piedmont
(Charter City) $0.00 $0.00 No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided Pleasanton $1,311.76 No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided No info provided San Leandro
(Charter City) $2,646.00 $1,323.00 No info provided $945.54 $49.83 No info provided $50,000.00 Employer Miscellaneous Rate: 46.660% Employee Miscellaneous Rate: 7.500% $451.00 No info provided No info provided $375.00 Union City $2,437.00 $1,625.00 $2,000.00 $25,000.00
2% @62
ER Misc. Rate: 8.00%
EE Misc. Rate: 7.00%
EE Cost Sharing: 3.00% Total 10% paid by EE $0.00 Voluntary $2.73 $410 (Mayor) $100 (Council) City Council Mayor
City Council Member
Cafeteria Plan Medical Dental Vision Life Insurance
(Employer Costs)
Retirement (Employer) Retirement (Employee) Deferred Comp (Employer)
Deferred Comp (Employee)
EAP Car
Mean/Avg $2,227.18 $1,507.49 $1,703.00 $1,159.28 $64.49 $14.98 $75,000.00 N/A N/A $171.50 $75.00 $2.97 $241.67Union City $209.82 $117.51 $297.00 $0.00 $0.00 $0.00 -$50,000.00 N/A N/A -$171.50 -$75.00 -$0.24 -$141.67Median/Middle $2,125.23 $1,416.82 $1,975.00 $945.54 $54.89 $12.70 $50,000.00 N/A N/A $117.50 $75.00 $2.73 $250.00Union City $311.77 $208.18 $25.00 N/A N/A N/A -$25,000.00 N/A N/A -$117.50 -$75.00 $0.00 -$150.00 Salary and Benefits Comparison for Union City Elected Officials Comparison Report with Alameda County Cities
Rev. July, 2024
City Pays a total of $2,000 for Medical,
Dental, and Vision combined
Included in Cafeteria Plan Included in Cafeteria Plan Included in Cafeteria Plan
ALAMEDA COUNTY CITIES - TRAVEL AND TRAINING BUDGET COMPARISON (as of July 26, 2024)
City Population (2020 Census) Government Type No. of Councilmembers Budget Notes Alameda 76,040 Charter 5 Meals and Lodging - $18,075
Trainings and Conferences - $13,475Mileage Reimbursement - $5,000Travel and Education - $4,900Total - $41,450 Applies to City Council, Community Improvement Commission, Housing Authority Board of Commissioners, and Alameda Reuse and Redevelopment Authority Albany 20,271 Charter 5 Total - $2,500
Dublin 78,280 General Law 5 Total - $50,000
Emeryville 12,905 Charter 5 Total - $8,000 May Increase to $10,000 Total ($2,000/Councilmember) Fremont 230,504 General Law 7 Councilmembers - $6,500/each Mayor - $20,000Total - $59,000
Hayward 162,954 Charter 7 Councilmembers - $2,500/each
Mayor - $5,000Total - $20,000
Livermore 87,955 General Law 5 Total - $10,000
Newark 47,529 General Law 5 Total - $20,000
Piedmont 11,270 Charter 5 No Information Provided
Pleasanton 79,871 General Law 5 Councilmembers - $1,300/each Mayor - $5,600Total - $10,800
San Leandro 91,008 Charter 7 Councilmembers - $10,000/each Mayor - $15,000Total - $75,000
Union City 70,143 General Law 5 Councilmembers - $5,000/each Mayor - $10,000Total - $30,000
Policy Last Updated November 28, 2023 - Provides for Voluntary Relinquishment of Funds and Redistribution of No Greater Than $2,000 per Councilmember in May *NOTE: City of Berkeley and City of Oakland were omitted from this comparison.
Agenda Item
DATE: 7/29/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: Thai Nam Pham, City Clerk
SUBJECT: Structure of Union CityAdvisory Body Commissions
BACKGROUND
DISCUSSION
FISCAL IMPACT
RECOMMENDATION
Prepared by:
Thai Nam Pham, City Clerk
Submitted by:
Thai Nam Pham, City Clerk
ATTACHMENTS:
Description Type
Chapter 2.20 of the Union City Municipal Code Attachment The following Code does not display images or complicated formatting. Codes should be viewed online. This tool is only meant for editing.
Chapter 2.20
BOARDS, COMMISSIONS, COMMITTEES, AND ORGANIZATIONS
Note: Prior ordinance history: 53-64, 273-86, 281-87, 428-94, 506-97, 511-98, 563-01, 623-04, 639-04, 678- 06, 680-06, 684-07.
§ 2.20.010 Commissioner defined.
"Commissioner" shall be defined as a voting member of any board, commission, committee, or organization established by the City Council, notwithstanding the manner in which such voting member is appointed. (Ord. 820-16 § 4, 2016)
§ 2.20.020 Alternate Commissioner members—Duties and responsibilities.
A. The alternate shall attend the regular and special meetings of the board, commission, committee, or organization in the absence of a regular member. The alternate shall review staff reports and documents and otherwise prepare for such meetings. At such meetings, the alternate shall be identified for the record.
B. The alternate shall be offered the same opportunities for attending training sessions, site visits or other educational events as regular members.
C. The alternate shall publicly announce any items on the agenda that he or she is disqualified from participating in because of a conflict of interest.
D. If, as a result of an absence of a regular member at a regular or special meeting, the alternate shall move to the seat of a regular member, then the alternate shall participate as a regular member, and shall receive such compensation, where applicable, as may be established by the City Council for such participation.
E. The qualifications, appointment, removal and other requirements applicable to the alternate shall be the same as those for regular members.
(Ord. 820-16 § 4, 2016)
§ 2.20.030 Appointments—Qualifications of members.
Each Commissioner and alternate of each board, commission, committee, or organization shall reside within the City, unless otherwise provided, and shall be appointed by the Mayor with the approval of the City Council.
(Ord. 820-16 § 4, 2016)
§ 2.20.040 Commissioner attendance standards.
A. Commissioners and alternates shall attend the regular and special meetings of the board, commission, committee, or organization as scheduled.
B. Should any Commissioner fail to attend three consecutive meetings without a valid excuse, or fail to attend at least seventy-five percent of all scheduled meetings in any twelve consecutive month period without a valid excuse, his/her seat shall be considered vacated and an alternate shall be appointed by the Mayor to the vacated seat with the approval of the City Council.
C. Should any alternate fail to respond to three consecutive calls to attend a Commission meeting without a valid excuse, his/her seat shall be considered vacated and an alternate shall be appointed by the Mayor to the vacated seat with the approval of the City Council.
D. Should an alternate not be available to fill a vacancy, the Mayor shall appoint a replacement Commissioner in accordance with the board, commission, committee or organization's provisions for filling vacancies.
E. Commissioners and alternates who are unable to attend a meeting for one of the reasons listed in subsection F shall be required to notify the Recording Secretary for the board, commission, committee, or organization pursuant to the procedure adopted by the board, commission, committee, or organization and reflected in the by-laws, which shall be amended to provide for such procedure.
F. The following reasons shall be considered valid excuses for failing to attend a meeting:
1. Serious illness and/or injury of the Commissioner and/or their immediate family;
2. Death in the family;
3. Employment conditions requiring travel outside the Bay Area, evening meetings, etc.;
4. Lack of transportation to the meeting;
5. Previously scheduled vacation or travel.
(Ord. 820-16 § 4, 2016)
§ 2.20.050 Limiting the number of terms Commissioners may serve consecutively.
Commissioners and alternates shall serve not more than two full terms, separately as a Commissioner and an alternate, on a board, commission, committee, or organization notwithstanding interruption of service due to the following:
A. Absence from the board, commission, committee, or organization due to vacation of the term pursuant to Section 2.20.040;
B. Absence from the board, commission, committee, or organization due to vacation of the term pursuant to the provisions of the City's Conflict of Interest Code, for failure to file the required Statement of Economic Interests, and subsequent reappointment.
Vacation of a
term pursuant to
this section shall
be two full
terms from the
date of the
initial
appointment.
Commissioners
or alternates
cannot be
reappointed to
their respective
boards or
commissions
until a two-year
break in service
has occurred.
(Ord. 820-16 § 4, 2016)
§ 2.20.060 Removal from office.
Any appointed Commissioner or alternate may be removed either by the Mayor, subject to the approval of the City Council, or by a majority vote of the City Council. (Ord. 820-16 § 4, 2016)
§ 2.20.070 Ex officio members.
The City Council may, by resolution, appoint such members of the Council, City officials, or employees as it deems advisable to assist each board, commission, committee, or organization, and such employees shall have no vote on the board, commission, committee, or organization. (Ord. 820-16 § 4, 2016)
§ 2.20.080 Compensation.
Each board, commission, committee, or organization, except the Youth Commission, shall be paid in an amount as specified by resolution of the City Council.
(Ord. 820-16 § 4, 2016; Ord. 905-22 § 3, 2022)
§ 2.20.090 Reimbursement.
Members of each board, commission, committee, or organization shall be entitled to reimbursement for expenses as the Council may approve by resolution.
(Ord. 820-16 § 4, 2016)
§ 2.20.100 Ethics/AB 1234 Training Requirements.
A. Pursuant to the requirements of Assembly Bill 1234, as codified in Government Code Section 53234 et seq., Commissioners and alternates are required to complete the following training in general ethics principles and ethics laws:
1. Each Commissioner and alternate must complete at least two hours of training in general ethics principles and ethics laws relevant to his or her public service no later than one year from the first day of service as a Commissioner or alternate pursuant to subdivision (b) of Section 53235.1 of the Government Code.
2. Each Commissioner and alternate must complete at least two hours of training in general ethics principles and ethics laws relevant to his or her public service every two years pursuant to subdivision (b) of Section 53235 of the Government Code.
B. Upon failure of a Commissioner or alternate to complete the training requirements of this section, his/her seat shall be automatically vacated and an alternate member nominated by the Mayor shall be appointed to the vacated seat with the approval of the City Council.
C. Should an alternate member not be available to fill a vacancy created pursuant to this section, the Mayor shall appoint a replacement Commissioner in accordance with the board, commission, or committee's provisions for filling vacancies.
D. Commissioners or alternates that have vacated their position pursuant to this section shall not be eligible for reappointment to the same board, commission, or committee during the unexpired portion of the vacated term and for one full term.
E. The City Clerk shall provide notice to all Commissioners and alternates no later than three months of the deadline for Commissioners and alternates to receive training pursuant to this section. (Ord. 820-16 § 4, 2016)
Chapter 2.21
PARK AND RECREATION COMMISSION
§ 2.21.010 Purpose.
It is the purpose of the City Council to create in the City a City Park and Recreation Commission to consider the recreation needs of the City in order that they may make recommendations concerning recreation needs to the City Council. The Park and Recreation Commission created in this chapter shall consider recreation in its broadest form. The Park and Recreation Commission shall consider recreation programs which meet not only the physical needs of residents of the City through sports programs and other means, but shall consider the intellectual needs of residents of the City which are proper to the use of increased leisure time. It is the purpose of the City Council by the creation of this Park and Recreation Commission to create a recreation program which will promote physical fitness and stimulate interest in the fine arts, namely: literature, music, dance, drama, painting and sculpture.
The City Council intends, by the creation of this Park and Recreation Commission, to seek the advice and assistance of the most capable and interested citizens in order to adopt a recreation program which will consider the needs of man as an intellectual as well as a physical being in order to adopt the broadest possible recreation program to promote the general welfare and aid the residents of the City in the pursuit of happiness.
(Ord. 820-16 § 4, 2016)
§ 2.21.020 Creation—Membership.
There is created in the City a City Park and Recreation Commission to consist of seven members plus two alternates which shall be designated as the Park and Recreation Commission of the City. (Ord. 820-16 § 4, 2016)
§ 2.21.030 Term of office—Filling vacancies—Chairperson.
The term of office of the members of the Park and Recreation Commission shall be four years. The term of office for the seven current members shall expire consistent with the terms of office at the time of appointment. In the event of a vacancy or term expiration of a Commissioner or alternate, the Mayor, with the approval of the City Council, shall appoint successors to fill any vacancies for a term of four years or the unexpired portion thereof. Each Park and Recreation Commissioner or alternate so appointed shall serve until his/her successor is duly appointed and qualified. Annually, during the month of August, or as soon thereafter as the Park and Recreation Commission holds a regular meeting, the Park and Recreation Commission shall elect from among its members a Chairperson and a Vice-Chairperson to serve for one year. (Ord. 820-16 § 4, 2016)
§ 2.21.040 Officers.
On annual organization, the Park and Recreation Commission shall elect a Chairperson and a ViceChairperson to serve at the pleasure of the Park and Recreation Commission. A Secretary shall be designated for the recording of the minutes of the Park and Recreation Commission and to keep a record of its resolutions, proceedings and transactions. The Secretary shall be the Community and Recreation Services Director or his/her appointee and shall not be a member of the Commission entitled to vote. (Ord. 820-16 § 4, 2016)
§ 2.21.050 Meetings.
The Park and Recreation Commission shall fix the time and place of regular and special meetings of the Park and Recreation Commission, which shall occur at least once each month. All meetings of the Park and Recreation Commission shall be open to the public.
(Ord. 820-16 § 4, 2016)
§ 2.21.060 Duties.
Duties of the Park and Recreation Commission shall be as follows:
A. To act in an advisory capacity to the City Council and the Community and Recreation Services Director in all matters pertaining to parks, public recreation, cultural events and historical activities, and to cooperate with other governmental agencies and civic groups in the advancement of sound recreation and park planning and programming;
B. To review and recommend policies governing recreation services for approval by the City Council; C. To stimulate public interest in and inform the community of the total recreation program needs and activities.
(Ord. 820-16 § 4, 2016)
Chapter 2.22
YOUTH COMMISSION
Note: Prior ordinance history: Ords. 657-05, 678-06, 684-07, 770-12, 792-14. § 2.22.010 Statement of purpose.
It is the purpose of the City Council to create in the City a Youth Commission to address the issues pertinent to the youth of Union City and to advise the City Council and City staff on matters pertaining to youth. The Youth Commission shall provide a forum for the discussion of youth-related concerns and shall represent the interests of all youth in this community. The Youth Commission shall also take an active role in planning and conducting youth-related events in the City of Union City. (Ord. 820-16 § 4, 2016)
§ 2.22.020 Appointment—Qualifications of members.
A. In order to further the public policy of the City, there is created a Youth Commission of fifteen members. Members of the Youth Commission shall be residents of Union City and/or be enrolled in any school, public or private, located within the City of Union City or operated by the New Haven Unified School District aged twelve to nineteen (7th grade through 12th grade). The number of non-resident youth serving on the Youth Commission shall not exceed five.
B. All members of the Youth Commission shall be nominated by a nomination committee consisting of one City Council member, one community member appointed by the City Council, and one City staff member appointed by the City Manager.
C. All nominees to the Youth Commission shall be appointed by the Mayor with the approval of the City Council.
(Ord. 820-16 § 4, 2016)
§ 2.22.030 Term of office.
The term of office of the members of the Youth Commission shall be two years and members may be reappointed once, for a total tenure not to exceed four years. At the expiration of the term so provided for, a successor shall be nominated by the Youth Commission nomination committee and appointed by the Mayor with the concurrence of the City Council. Each Youth Commissioner so appointed shall serve until his or her successor is appointed and qualified. In the event of a vacancy or term expiration of a Commissioner or alternate, the Mayor, with the approval of the City Council, shall appoint successors to fill any vacancies for a term of two years or the unexpired portion thereof.
(Ord. 820-16 § 4, 2016)
§ 2.22.040 Compensation for the Youth Commission.
Members of the Youth Commission shall serve without compensation. (Ord. 820-16 § 4, 2016)
§ 2.22.050 Ex officio members for the Youth Commission.
The City Council may by resolution appoint such members of the Council, City Officials, or employees as it deems advisable to assist the Youth Commission by serving as an ex officio nonvoting member of the Union City Youth Commission. The New Haven Unified School District Board of Education shall be requested to appoint one of its members or an employee of the New Haven Unified School District to serve as an ex officio nonvoting member of the Union City Youth Commission. (Ord. 820-16 § 4, 2016)
§ 2.22.060 Officers.
A. Annually, during the month of September or as soon thereafter as the Youth Commission holds a regular meeting, the Youth Commission shall elect from among its members a Facilitator (Chair) and a Secretary to serve for one year and who may be reelected once to serve a maximum of two years. The Youth Commission shall also elect one alternate to each officer, so that the alternate can temporarily assume the duties of the Facilitator and/or Secretary in their absence.
B. As soon as practicable following the vacation of office by the Facilitator or Secretary, the Youth Commission shall reorganize by electing from its members a Facilitator and/or Secretary, as necessary, to serve at the pleasure of the Commission.
C. The Secretary shall record the minutes of the Youth Commission and keep a record of its resolutions, proceedings and transactions. The Secretary shall be assisted by the Community and Recreation Services or his/her appointee and the Office of the City Clerk as required to comply with the Ralph M.
Brown Act.
(Ord. 820-16 § 4, 2016)
§ 2.22.070 Meetings.
The Youth Commission shall fix the time and place of regular and special meetings of the Commission, which shall occur at least twice each month. Commission meetings shall alternate between locations on the west side of Union City and locations on the east side of Union City. Meetings shall not run longer than nine p.m. on school nights, and all meetings shall be open to the public. (Ord. 820-16 § 4, 2016)
§ 2.22.080 Duties.
The Youth Commission shall have the following duties and responsibilities:
A. Sponsoring and promoting youth oriented community events in Union City; B. Organizing and conducting youth-related programs and activities in Union City; C. Recommending youth-related policies to the City Council; D. Evaluating the need for, and making recommendation to the City Council for, youth-related programs, facilities, and budget appropriations;
E. Soliciting grants from public and private agencies and individuals to promote youth programs in Union City;
F. Managing an annual Youth Commission budget as appropriated by the City Council; G. Adopting by majority vote an annual budget and a budget for each event sponsored by the Youth Commission;
H. May raise funds on its own behalf and place those funds in a Youth Commission trust account held by the City Community and Recreation Services Department;
I. Representing the City of Union City in local, regional, State-wide and National youth events; J. Following the Ralph M. Brown Act in its meetings, agendas and public notices; K. Performing such other functions and rendering such other reports and recommendations as may be directed by the City Council;
L. Exercising only the powers enumerated in this section. (Ord. 820-16 § 4, 2016)
Chapter 2.23
PLANNING COMMISSION
Note: Prior ordinance history: Ords. 56-64, 428-94, 511-98, 594-02, 678-06, 680-06, 684-07. § 2.23.010 Creation—Membership.
There is created in the City a City Planning Commission to consist of five members plus two alternates which shall be designated as the Planning Commission of the City. (Ord. 820-16 § 4, 2016)
§ 2.23.020 Term of office—Filling vacancies—Chairperson.
The term of office of the Planning Commission shall be four years. In the event of a vacancy or term of a Commissioner or alternate, the Mayor, with the approval of the City Council, shall appoint successors to fill any vacancies for a term of four years or the unexpired portion thereof. Each Planning Commissioner so appointed shall serve until his/her successor is duly appointed and qualified. The Mayor shall designate the Chairperson for the first Planning Commission to be appointed and annually, during the month of August or as soon thereafter as the Planning Commission holds a regular meeting, the Planning Commission shall elect from among its members a Chairperson and Vice-Chairperson to serve for one year. (Ord. 820-16 § 4, 2016)
§ 2.23.030 Officers.
On annual organization or upon a vacancy of a Chairperson and/or a Vice-Chairperson, the Planning Commission shall elect a Chairperson and/or a Vice-Chairperson to serve at the pleasure of the Planning Commission. A Secretary shall be designated for the recording of minutes of the Planning Commission and to keep a record of its resolutions, proceedings and transactions. The Secretary shall be the Community Development Director or his/her appointee and shall not be a member of the Commission entitled to vote. (Ord. 820-16 § 4, 2016)
§ 2.23.040 Meetings.
The Planning Commission shall fix the time and place of regular and special meetings of the Commission, which shall occur at least once each month. All meetings of the Commission shall be open to the public. (Ord. 820-16 § 4, 2016)
§ 2.23.050 Powers—Duties.
The Planning Commission shall have the powers and duties as follows:
A. The powers and duties conferred and imposed upon City Planning Commissions by the applicable provisions of Chapter 3, Title 7 of the Government Code of the State of California; B. The powers and duties conferred and imposed upon the Planning Commission by the zoning ordinance (Title 18) of the City;
C. The powers and duties conferred and imposed upon the Planning Commission by the ordinances relating to subdivisions of the City;
D. Any other powers and duties imposed upon the City Planning Commission by law; E. To report its decisions and recommendations in writing to the City Council; F. To advise the City Council in the adoption and maintenance of a comprehensive General Plan for the physical growth and development of the City. The plan shall reflect the future goals of Union City and after its adoption by the City Council shall represent the City's policies on matters of physical growth. It shall serve to guide the general location of future public facilities and improvements and to aid in the encouragement and regulation of private development;
G. Serve as an advisory body to the City Council on matters related to the City growth and development on such other matters as may be requested by the City Council; H. Promote public interest in planning and encourage citizens participation in formulation of the General Plan;
I. Engage in a program of acquainting the public with the problems and alternate solutions relating to the local physical environment;
J. To make recommendations to the City Council pertaining to any proposed dedication to the City of any property.
(Ord. 820-16 § 4, 2016)
Chapter 2.24
HUMAN RELATIONS COMMISSION
Note: Prior ordinance history: Ords. 398-92, 506-97, 525-98, 623-04, 639-04, 678-06, 680-06, 684-07, 715-
08. § 2.24.010 Statement of purpose.
It is the purpose of the Union City Human Relations Commission to create an environment in which the human rights of all individuals in the City, no matter what their race, religion, nationality, ethnicity or sexual orientation, may live, learn, work and play in harmony and brotherhood, and in which each person may realize the highest potential unhampered by any discrimination based upon race, religion, ancestry, citizen status, sex, age, disability, economic status, health condition or sexual orientation. The Human Relations Commission shall also advise the City Council on the priority for social service programs when funded by State, Federal and private grants. The Human Relations Commission shall also promote the people-to-people programs within the Sister Cities of Union City. Their activities shall include, but are not limited to, actively encouraging the participation of citizens and community organizations in projects involving international friendship and understanding, engaging in fundraising activities for Sister City projects, and that promote the mission of the Human Relations Commission and authorizing expenditures of such funds on designated projects. The Commission is not organized, nor shall it be operated, for pecuniary gain or profits, and it does not contemplate the distribution of gains, profits, or dividends to the members thereof, and is organized solely for nonprofit purposes.
(Ord. 820-16 § 4, 2016)
§ 2.24.015 Membership.
In order to further the public policy of the City, there is created a Human Relations Commission of the City consisting of seven members plus two alternates.
(Ord. 820-16 § 4, 2016)
§ 2.24.020 Term of office.
The term of office of the members of the Human Relations Commission shall be four years. The term of office for the seven current members shall expire consistent with the terms of office at the time of appointment. In the event of a vacancy or term expiration of a Commissioner or alternate, the Mayor, with the approval of the City Council, shall appoint successors to fill any vacancies for a term of four years or the unexpired portion thereof. Each Human Relations Commissioner so appointed shall serve until his/her successor is duly appointed and qualified.
(Ord. 820-16 § 4, 2016)
§ 2.24.030 Officers.
A. The Mayor shall designate the Chairperson and the Vice-Chairperson for the first Human Relations Commission to be appointed, and annually thereafter, during the month of January, the Human Relations Commission shall elect from among its members a Chairperson and a Vice-Chairperson to serve for one year.
B. On annual organization or upon vacancy of a Chairperson and/or a Vice-Chairperson, the Human Relations Commission shall elect a Chairperson and/or a Vice-Chairperson to serve at the pleasure of the Human Relations Commission. A secretary shall be designated for the recording of minutes of the Human Relations Commission and to keep a record of its resolutions, proceedings and transactions. The secretary shall be the Deputy City Manager or his/her appointee and shall not be a member of the Commission entitled to vote.
(Ord. 820-16 § 4, 2016)
§ 2.24.040 Meetings.
The Human Relations Commission shall fix the time and place of regular and special meetings of the Commission, which shall occur at least quarterly. All meetings shall be open to the public. (Ord. 820-16 § 4, 2016)
§ 2.24.050 Duties.
The Human Relations Commission shall have the following duties and responsibilities:
A. To study any problems of prejudice, discrimination and violence in the community and the causes thereof;
B. To address and respond to bullying and harassment in all forms against individuals or groups in the City in conjunction with other agencies, both public and private; C. To work with City staff to create and maintain a formal process for filing Human Relations Commission complaints;
D. To work with other agencies, public and private, in supporting programs to eliminate prejudice, discrimination, and violence;
E. To initiate, encourage, and fund educational and other appropriate activities and awards which tend to promote community harmony, progress and integration;
F. To foster mutual understanding and respect among individuals, and the protection of human rights and dignity;
G. To advise the City Council on concerns and disparities in the community; H. To locate and anticipate potential areas of friction or inequity which might erupt into a breach of the peace, and to consult and advise with the groups and public officials primarily involved; I. By dialogue and conference, to seek to arrive at voluntary solutions designed to discourage and prevent any and all discriminations as stated in the Human Relations Commission statement of purpose; J. To recommend to the City Council the priority for social service funding when included in any State, Federal or private grant applications;
K. To act as a liaison, including to advocate, advise and educate, with local private organizations that receive social service funding through State, Federal or private grants; L. To perform such other functions and render such other reports and recommendations as may be directed by the City Council;
M. To only exercise the powers herein above enumerated. (Ord. 820-16 § 4, 2016)
Chapter 2.25
SENIOR CITIZENS COMMISSION
Note: Prior ordinance history: Ords. 277-87, 428-94, 506-97, 511-98, 623-04, 639-04, 678-06, 680-06, 684-
07. § 2.25.010 Statement of purpose.
It is the purpose of the City Council to create and maintain a social environment in which all senior citizens can live in an independent, healthful and productive manner. The City recognizes the role that older adults can play in finding meaningful and creative solutions to the problems of the elderly and values the contributions that they can make to the community at large. (Ord. 820-16 § 4, 2016)
§ 2.25.020 Creation—Membership.
There is created in the City a Senior Citizens Commission to consist of seven members plus two alternates which shall be designated as the Senior Citizens Commission of the City. All Senior Citizen Commissioners and alternates must be dues paying members of the Ralph & Mary Ruggieri Senior Center. (Ord. 820-16 § 4, 2016)
§ 2.25.030 Term of office—Filling vacancies—Chairperson.
The term of office of the members of the Senior Citizens Commission shall be four years. The term of office for the seven current members shall expire consistent with the terms of office at the time of appointment. In the event of a vacancy or term expiration of a Commissioner or alternate, the Mayor, with the approval of the City Council, shall appoint successors to fill any vacancies for a term of four years or the unexpired portion thereof. Each Senior Citizens Commissioner so appointed shall serve until his/her successor is duly appointed and qualified. Annually, during the month of August, the Senior Commission shall elect from among its members a Chairperson and Vice-Chairperson to serve for one year. (Ord. 820-16 § 4, 2016)
§ 2.25.040 Officers.
On annual vacancy or upon vacancy of a Chairperson and/or a Vice-Chairperson, the Senior Citizens Commission shall elect a Chairperson and/or a Vice-Chairperson, to serve at the pleasure of the Senior Citizens Commission. A Secretary shall be designated for the recording of minutes of the Senior Citizens Commission and to keep a record of its resolutions, proceedings and transactions. The Secretary shall be the Community and Recreation Services Director or appointee and shall not be a member of the Commission entitled to vote.
(Ord. 820-16 § 4, 2016)
§ 2.25.050 Meetings.
The Senior Citizens Commission shall fix the time and place of regular and special meetings of the Commission, which shall occur at least once each quarter. All meetings shall be open to the public. (Ord. 820-16 § 4, 2016)
§ 2.25.060 Duties.
The Senior Citizens Commission shall have the following duties and responsibilities:
A. To formally assess the needs of the elder community, the resources available to meet these needs and where deficiencies exist and to create a citizen awareness of these needs; B. Encourage improved standards of services to the aging and encourage establishment of needed new services for the aging, both public and private, and in so doing encourage coordination among organizations providing services to the aging in the community and provide advice and assistance thereto; in cooperation with other agencies collect, maintain, and interpret information and statistics on the aging for the use of citizens and organizations in the City; encourage preparation of publications and results of study and research;
C. Advise the City Council on service, funding opportunities and on all matters affecting the aging in the community;
D. To work with various agencies, public and private, in developing programs to meet the assessed needs of seniors;
E. To monitor legislative developments concerning senior citizens; F. To initiate and encourage educational and other appropriate activities which tend to promote an understanding of the needs, problems of the elderly and aging process; G. To conduct informational hearings on matters affecting the aging in the community; H. Through voluntary means, to encourage coordination of all senior services, public and private, and to foster communication among the providers of senior citizens services to the residents of Union City; I. To perform such other functions and render such reports and recommendations as may be directed by the City Council;
J. In prescribing the duties and functions of the Commission set out in this section, it is not the intent of this Council to duplicate or overlap the functions, duties or responsibilities heretofore or hereafter assigned to any other City Board or Commission or to a City department. As to such functions or responsibilities set forth in this section which are partially or wholly the responsibilities of another Board or Commission or department of the City, the Commission will render assistance and advice to such Board, Commission/department as may be required.
(Ord. 820-16 § 4, 2016)
Chapter 2.26
ARTS & CULTURE COMMISSION
Note: Prior ordinance history: Ords. 714-08 and 716-08. § 2.26.010 Statement of purpose—Definitions.
It is the purpose of the Union City Arts & Culture Commission to review and advise the City Council, City staff and project sponsors on proposed public art installation sites in Union City, encourage and promote art programs and activities within the City, and perform other duties as outlined in this chapter. For the purposes of this chapter, the following definitions shall apply:
A. Artist—Any individual, or group of individual artists, whose body of work and activities demonstrates serious ongoing commitment to the fine arts.
B. Public art—Includes, but is not limited to, paintings, drawings, mosaics, murals in any media, stained glass, statues or other sculptures, environmental artworks or public places designed by artists, monuments, fountains, arches or other structures of a permanent or temporary character intended for ornament or commemoration, integrated and functional architectural elements designed by the artist, video, photography, graphic arts and other media based works.
Ineligible installations include, but are not limited to, landscape architecture and landscape gardening, reproductions of original works of art, playground equipment, and directional elements such as signage.
C. Public art installation—Any installation of public art on public property, within the public right-of-way, or as required as a condition of development on private property, in plain view of the public. (Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019)
§ 2.26.020 Appointment—Qualifications of members—Officers and duties.
In order to further the public policy of the City, there is created and established an Arts & Culture Commission for the City of Union City, California consisting of five members plus two alternates, who shall be appointed by the Mayor and confirmed by the City Council.
Members of the Arts & Culture Commission shall either be a resident citizen at large or an artist.
The Commission shall elect one of its members to serve as Chair of the Commission, and another member as Vice Chair; officers shall be elected in December of each calendar year and shall serve one-year terms. On annual organization or upon vacancy of a Chairperson and/or a Vice-Chairperson, the Arts & Culture Commission shall elect a Chairperson and/or a Vice-Chairperson to serve at the pleasure of the Arts & Culture Commission. The duties of the Chair shall be to set meeting dates, times and locations for Commission meetings, conduct Commission meetings, and represent the Commission before the City Council and the general public. The duties of the Vice Chair shall be to assume the duties of Chair in the absence of the Chair.
(Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019; Ord. 895-22 § 3, 2022) § 2.26.030 Term of office.
The term of office of the members of the Arts & Culture Commission shall be four years and members may be reappointed. At the expiration of the term so provided for, a successor shall be appointed by the Mayor with the concurrence of the City Council. Each Arts & Culture Commission member so appointed shall serve until his or her successor is appointed and qualified. Any vacancy among the appointed members shall be filled through appointment and qualified. Any vacancy among the appointed members shall be filled through appointment by the Mayor with the concurrence of the City Council for the unexpired portion of the term. (Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019)
§ 2.26.040 Compensation for the Arts & Culture Commission.
Members of the Arts & Culture Commission shall be paid in an amount as specified by resolution of the City Council.
(Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019; Ord. 905-22 § 3, 2022) § 2.26.050 Meetings.
The Arts & Culture Commission shall meet quarterly and as otherwise required to review and advise City staff and the City Council on proposed public art installations and to perform the duties specified under this chapter. The specific date, time and location of each Arts & Culture Commission meeting shall be determined by the Chair of the Commission, in consultation with City staff and the remaining Commission members. All meetings shall be open to the public.
(Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019)
§ 2.26.060 Duties.
The Arts & Culture Commission shall be advisory only and shall have the following duties and responsibilities:
A. Periodically reviewing and recommending changes in the City's public art guidelines and policies to the City Council;
B. In accordance with City Council-approved guidelines, reviewing proposed public art installation sites and advising City staff and the City Council on public art installations proposed by project sponsors; C. In accordance with City Council-approved guidelines, conducting public art proposal processes (such as requests for proposals) for City-sponsored projects requiring public art installations; D. Encouraging and promoting art programs and activities within the City; E. Making recommendations to the City Council regarding local visual and performing art needs, activities and programs;
F. Receiving and gathering input from the community on issues relevant to art policies; G. Enhancing community awareness of art resources;
H. Performing such other functions and render such other reports and recommendations as may be directed by the City Council;
I. Exercising only the powers herein above enumerated.
(Ord. 820-16 § 4, 2016; Ord. 856-19 § 3, 2019)