Union City City Council
October 22, 2024

AGENDA

CITY OF UNION CITY/

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETING
CAROL DUTRA-VERNACI, Mayor
JEFF WANG, Vice Mayor (District 3)
GARY SINGH,Councilmember (District 1)
JAIME PATIÑO, Councilmember (District 2)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, October 22, 2024
7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road Union City, CA 94587

1. CALL TO ORDER

1.1. Pledge of Allegiance

1.2. Roll Call

2. UNFINISHED BUSINESS - None

3. PROCLAMATIONS AND PRESENTATIONS

3.1. Proclamation Proclaiming November 2024 As Sikh Appreciation Month

3.2. Proclamation Proclaiming November 2024 As Native American Heritage Month

3.3. Proclamation Proclaiming November 2024 As Lung Cancer Awareness Month

4. ORAL COMMUNICATIONS
An individual speaker shall have three minutes to address the Council on nonagenda items under the Oral Communications section of the agenda. The Chair may, in their discretion, lower the time limit to less than three minutes based on City Council/RSA Agenda 1 Tuesday, October 22, 2024
the number of speakers and/or business to be conducted by the City Council.

Members of the public who wish to speak to the Council under the first Oral Communications section are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address. Neither a speaker card or identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

4.1. Written Public Comments

5. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine in nature and will be enacted by one motion. If discussion is required on a specific item, it will be removed from the Consent Calendar and considered separately.

5.2. Approve The Minutes Of The October 8, 2024 City Council Regular Meeting

5.3. Adopt A Resolution Authorizing The City Manager To Execute The Certifications And Assurances Document Required For The City To Receive A Grant Award Under The Fiscal Year 2024 Edward J. Byrne Memorial Justice Assistance Grant (JAG), In The Amount Of $16,982, For Fiscal Year 2024-2025, And Amending The Fiscal Year 2024-2025 Police Grants Fund Budget

5.4. Adopt A Resolution Approving The Side Letter Agreement Between The City Of Union City And The Service Employees International Union (SEIU), Approving Amendments To The City's Classification And Compensation Plan, Effective October 28, 2024, In Conformance With The California Code Of Regulations, Title 2, Section 570.5, And Amending The Fiscal Year 2024-2025 Budget

5.5. Adopt A Resolution Accepting The Alameda County Public Health Department’s ACPHD-OVP-1016 Violence Prevention And
Intervention Grant For Fiscal Year 2024-2025 In The Amount Of $225,000 To Provide Youth Suicide Prevention Services; Authorizing The City Manager To Execute The Grant Documents; And Amending The Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund Budget

5.6. Adopt A Resolution Authorizing The Filing Of An Application For Alameda County Transportation Commission Administered Funding For The Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11, And Committing Any Necessary Matching Funds And Stating Assurances To Complete The Project

6. PUBLIC HEARINGS - None

7. CITY MANAGER REPORTS

7.1. Adopt A Resolution Designating The Voting Delegate And Alternate Delegate For The National League Of Cities – City Summit 2024 On November 13-16, 2024 In Tampa Bay, FL
City Council/RSA Agenda 2 Tuesday, October 22, 2024

7.2. City Council Discussion And Consideration To Further Review And Evaluate The Station District Parking Program

7.3. Adopt A Resolution Authorizing The City Manager To Execute Agreements To Transfer Administration Of The City's Pension And OPEB Section 115 Trust To The Shuster Advisory Group, LLC, And To Transfer the Trust's Assets To Charles Schwab Trust Bank And To Name Alta Trust Company As Directed Trustee

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY - None

9. AUTHORITIES AND AGENCIES - None

10. CITY COMMISSION / COMMITTEE REPORTS - None

11. ITEMS REFERRED BY COUNCIL

12. GOOD OF THE ORDER

13. CLOSED SESSION - None

14. ADJOURNMENT

MEETING INFORMATION
Unless otherwise provided, the City Council's regular meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. inside the Council Chamber at City Hall, 34009 Alvarado-Niles Road, Union City CA 94587. The City continues to offer an opportunity to observe Council meetings via Zoom at: https://unioncityorg.zoom.us/j/81719037355 Passcode: u8SH9cH^ Meetings are broadcast live through UCTV Channel 15 and via live stream at: https://unioncity.org/199/City-MeetingsVideo Members of the public will not have the ability to provide comment via Zoom except under limited circumstances specified below. The ability to observe remotely as identified above is predicated on the technology being available and functioning without technical difficulties. Should the remote platform(s) not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that makes the platform(s) unavailable, the City Council will proceed with the items of business in person unless otherwise prohibited by law.

Any writings or documents provided to a majority of City Council members relating to each item of business referred to on this agenda are available for review on the City's website at www.unioncity.org or during regular business hours in the Office of the City Clerk located at 34009 Alvarado-Niles Road, Union City CA 94587.

In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (510) 675-5448. Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impair.

City Council/RSA Agenda 3 Tuesday, October 22, 2024

ADDRESSING THE CITY COUNCIL
In Person Public Comment: Members of the public may address the Council on a matter on the agenda or during the Public Input portion of the meeting. Members who wish to speak are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address.

Neither a speaker card nor identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

Written Comment: To provide written comment on an item on the agenda or to address the Council about an issue during Public Comment, you may send an email to [email protected]. Please include the phrase "public comment" in the subject line and note the agenda item number that you want to address. Written comments will be e-mailed to the City Council and made publicly available.

Public Comment via Zoom: As indicated above, the public cannot address the Council via Zoom unless the City is required to provide such opportunity pursuant to AB 2449. In the event that members of the public are allow to participate via Zoom pursuant to AB 2449, the Mayor will make an announcement at the beginning of the meeting. Raise your virtual hand to notify the host that you would like to speak during the item that you wish to speak on.

CITY COUNCIL NORMS AND GUIDELINES (Resolution No. 6129-23; Adopted May 23, 2023) The City Council of the City of Union City comply with the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

City Council/RSA Agenda 4 Tuesday, October 22, 2024

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice/agenda was posted at least 72 hours in advance of the meeting date, in accordance with the Ralph M. Brown Act, on the City's Website and on the bulletin board of City Hall.

City Council/RSA Agenda 5 Tuesday, October 22, 2024
Agenda Item
ATTACHMENTS:

Description Type
Proclamation Attachment
City Council/RSA Agenda 6 Tuesday, October 22, 2024

CITY OF UNION CITY

PROCLAMATION

Recognizing November 2024 as Sikh American Awareness and Appreciation Month WHEREAS, Sikhism, founded by Guru Nanak in the Punjab region of South Asia over five centuries ago, is a monotheistic faith focused on principles of equality, service, and spiritual devotion, making it the fifth-largest religion in the world with over 25 million followers, including approximately 700,000 in the United States; and WHEREAS, Sikh Americans have been part of California’s history since 1899, entering through the Angel Island Immigration Station, and have contributed to the economic, social, and cultural fabric of Union City and the United States through various fields such as healthcare, education, business, public service, and the arts; and WHEREAS, Sikh Americans have a proud tradition of military service, having served in both World Wars and every conflict since, exemplifying their commitment to the values of justice, freedom, and equality; and WHEREAS, Sikh pioneers initially worked on railroad projects in lumber mills and later turned to farming in the Sacramento, San Joaquin, and Imperial Valleys, becoming integral to California’s agricultural history; and WHEREAS, on October 14, 1912, the first Sikh house of worship (Gurdwara) in the United States was established in Stockton, California, now recognized as a California Historical Landmark, and today, California is home to 32 Gurdwaras, including the Gurdwara Sahib of Fremont and San Jose, two of the largest Gurdwaras in North America; and
WHEREAS, Sikhs practice three core tenets in their daily lives: Kirat Karo (earn an honest living), Naam Japo (remember and connect with God), and Wand Shako (share with others and serve the community), values that inspire their contributions to Union City’s diverse and vibrant community; and WHEREAS, Sikh Americans continue to enrich our society, demonstrating resilience and perseverance in the face of challenges, while promoting compassion, community service, and justice for all.

NOW, THEREFORE, BE IT RESOLVED that the City of Union City hereby recognizes November 2024 as Sikh American Awareness and Appreciation Month and encourages all residents to learn about and appreciate the history, culture, and contributions of Sikh Americans to our community and nation.

DATED this 22nd day of October 2024
__________________________________
CAROL DUTRA-VERNACI, Mayor
__________________________________
JEFF WANG, Vice Mayor
__________________________________
JAIME PATIÑO, Councilmember
__________________________________
SCOTT SAKAKIHARA, Councilmember
__________________________________
GARY SINGH, Councilmember
City Council/RSA Agenda 7 Tuesday, October 22, 2024
Agenda Item
ATTACHMENTS:

Description Type
Proclamation Attachment
City Council/RSA Agenda 8 Tuesday, October 22, 2024

CITY OF UNION CITY

PROCLAMATION

Recognizing November 2024 as Native American Heritage
Month
WHEREAS, Native American Heritage Month honors the invaluable contributions of Native peoples who have shaped our nation and recognizes the hundreds of Tribal Nations that continue to exercise sovereignty within the United States; and
WHEREAS, Native communities have endured centuries of violence, displacement, and forced assimilation, yet their resilience has allowed their diverse cultures, traditions, and ways of life to thrive and continue enriching the fabric of the United States; and WHEREAS, Native Americans have contributed significantly to public service, including serving at the highest levels of government and in the U.S. Armed Forces at higher rates than any other ethnic group, while also stewarding lands of great cultural and environmental significance; and WHEREAS, Union City resides on the ancestral lands of the Confederated Villages of Lisjan Nation, and it is our responsibility to honor their legacy, recognize the impact of colonization, and work toward mutual respect and understanding with the original peoples of this land.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby proclaims November 2024 as Native American Heritage Month and encourages all residents to learn about and appreciate the history, culture, and contributions of Native Americans and to support efforts that advance the dignity and well-being of Indigenous communities.

DATED this 22nd day of October 2024
__________________________________
CAROL DUTRA-VERNACI, Mayor
__________________________________
JEFF WANG, Vice Mayor
__________________________________
JAIME PATIÑO, Councilmember
__________________________________
SCOTT SAKAKIHARA, Councilmember
__________________________________
GARY SINGH, Councilmember
City Council/RSA Agenda 9 Tuesday, October 22, 2024
Agenda Item
ATTACHMENTS:

Description Type
Proclamation Attachment
City Council/RSA Agenda 10 Tuesday, October 22, 2024

CITY OF UNION CITY

PROCLAMATION

Recognizing November 2024 as Lung Cancer Awareness Month WHEREAS, lung cancer is the leading cause of cancer death among men and women in the United States, causing more deaths than colon cancer, breast cancer, and prostate cancer combined; and WHEREAS, according to the Centers for Disease Control, there were 3,301 new lung cancer cases and 2,000 deaths from lung cancer between 2017 and 2022 in Alameda County; and WHEREAS, the five-year survival rate for localized lung cancer is approximately 60%, yet only 24% of lung cancers are diagnosed at this early stage; and WHEREAS, screening high-risk individuals using low-dose computed tomography (CT) scans can detect lung cancer early and reduce mortality by 20% compared to chest x-ray screenings, with further studies showing that such screenings reduce the risk of death by 24% in men and 33% in women over 10 years; and
WHEREAS, the stigma surrounding lung cancer creates barriers to early diagnosis, treatment, and research funding and affects the quality of life for those diagnosed; and WHEREAS, organizations such as the American Lung Cancer Screening Initiative are committed to raising awareness, promoting lung cancer screening, and working to increase screening rates.

NOW, THEREFORE, I, Carol Dutra-Vernaci, Mayor of the City of Union City, along with the entire City Council, do hereby proclaim November 2024 as Lung Cancer Awareness Month in Union City and recognize the importance of raising awareness about lung cancer screening, supporting research efforts, and encouraging residents to learn more about the benefits of early detection.

DATED this 22nd day of October 2024
__________________________________
CAROL DUTRA-VERNACI, Mayor
__________________________________
JEFF WANG, Vice Mayor
__________________________________
JAIME PATIÑO, Councilmember
__________________________________
SCOTT SAKAKIHARA, Councilmember
__________________________________
GARY SINGH, Councilmember
City Council/RSA Agenda 11 Tuesday, October 22, 2024
Agenda Item
ATTACHMENTS:

Description Type
Public Comment - Fernandez, Sevgi Attachment
Public Comment - Tariq, Musa Attachment
City Council/RSA Agenda 12 Tuesday, October 22, 2024
From: Sevgi Fernandez
To: Public Comment
Subject: Agenda item 4
Date: Tuesday, October 22, 2024 12:23:03 PM
WARNING: External email. Please verify sender before opening attachments or clicking on links.

To the council,
As the founder of Together We Stand, a nonprofit organization that advocates for victims of racism and discrimination and who has been working to help the victims of the GENOCIDE happening to the people of Palestine, both myself and my Board of Directors, call upon you to DIVEST from any companies aiding this horror! As elected officials we the public are counting upon you to choose the side of humanity and dignity and what is right! We will be using our voting power now and in the future based on what we see in regards to the choices you make now.

Free Palestine
Sevgi Fernandez
Founder/President
Together We Stand
https://linkprotect.cudasvc.com/url?
a=https%3a%2f%2fTWSrevolution.org&c=E,1,K9jPWHPQtiB5KWuDnqzjf6SK3FP8f6F8m0WFu9P0DIhLSKA9FtgtQ0qFPFym8d4- DVeqoUiDGoYXkaUotCJeQNgawPPYrCpOpm73LR3w2TOr5odX&typo=1 The world is a dangerous place, not because of those who do evil, but because of those who look on and do nothing. ~Albert Einstein City Council/RSA Agenda 13 Tuesday, October 22, 2024
From: Musa Tariq
To: Public Comment
Subject: Public Comment Item 4.1
Date: Tuesday, October 22, 2024 5:49:53 PM
WARNING: External email. Please verify sender before opening attachments or clicking on links.

Hi, I’m Musa with CAIR, the Council on American-Islamic Relations, and we want to echo our friends in the Union City community in urging the city to divest from war profiteering.

Union City is currently invested in companies who are directly contributing to the ongoing genocide in Gaza, including Caterpillar, whose bulldozers are being used for large-scale demolitions of Palestinian homes, schools, and hospitals.

The Lancet, one of the worlds most esteemed medical journals, published an article estimating that the death toll in Gaza is 186,000 people, which is 8% of the population.

These are apocalyptic numbers.

With election season approaching, the community will be closely watching whether or not their elected officials demonstrate moral clarity in this crucial moment.

Previous calls for a ceasefire resolution in Union City went unheard, but now you have another chance to address the community’s urgent demands.

Union City residents want an ethical investment policy that divests from war profiteering and follows in the footsteps of Bay Area cities such as Hayward, Richmond, and Alameda. Thank your time and consideration.

Musa Tariq
Policy Coordinator
Council on American-Islamic Relations - California
San Francisco Bay Area Office
3350 Scott Blvd., Bldg. 48
Santa Clara, CA 95054
669.213.0639 I ca.cair.com/sfba
City Council/RSA Agenda 14 Tuesday, October 22, 2024
Agenda Item
ATTACHMENTS:

Description Type
Action Minutes Attachment
City Council/RSA Agenda 15 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 1 of 6
City Council / Successor Agency
Regular Meeting Minutes

MINUTES

CITY OF UNION CITY / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
CAROL DUTRA-VERNACI, Mayor
JEFF WANG, Vice Mayor (District 3)
GARY SINGH, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, October 8, 2024 | 7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Dutra-Vernaci called the meeting to order at 7:08 PM.

1.1. Pledge of Allegiance
Mayor Dutra-Vernaci led the Pledge of Allegiance.

1.2. Roll Call
Attendee Name Present
Councilmember Patiño
Councilmember Sakakihara
Councilmember Singh
Vice Mayor Wang
Mayor Dutra-Vernaci
Yes
Yes
Yes
Remote (Arrived at 7:20 PM)
Yes

2. UNFINISHED BUSINESS
There was none.

3. PROCLAMATIONS AND PRESENTATIONS

3.1. Proclamation Proclaiming October 2024 As Cybersecurity Awareness Month
Mayor Dutra-Vernaci read aloud the proclamation and presented it to Irvington High School ICT Instructor Hector Albizo.

City Council/RSA Agenda 16 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 2 of 6
City Council / Successor Agency
Regular Meeting Minutes

3.2. Proclamation Proclaiming October 2024 As Hindu American Awareness and Appreciation Month
Mayor Dutra-Vernaci read aloud the proclamation and presented it to Nataraj School of Dance Sima Chakraborty.

3.3. Proclamation Proclaiming October 2024 As Filipino American History Month
Mayor Dutra-Vernaci read aloud the proclamation and presented it to Global Learning Access CEO Gertrude Gregorio. Linda Canlas, former trustee of the New Haven Unified School District and Vice President of the Filipino American National Historical Society (East Bay Chapter), Peter Bufete, President of the Filipino American National Historical Society (East Bay Chapter), and Victoria Santos, National Trustee of the Filipino American National Historical Society, joined Gertrude in accepting the proclamation.

3.4. Proclamation Proclaiming October 2024 As Domestic Awareness Violence Month
Mayor Dutra-Vernaci read aloud the proclamation and presented it to SAVE Ngechi Ozoagu.

4. ORAL COMMUNICATIONS
Mayor Dutra-Vernaci opened Oral Communications. The following individuals spoke on items that were not on the agenda:

Suzie Garcia
Liz Ames
JP Sanchez
Joe Angeles
Wendy Huang
Patricia Schaffarczyk
Kelsey Camello
Jordan Ilagan
Lama Stella
Maria Ramirez
Yolanda Triana
K.C. Ng
There being no further speakers, Mayor Dutra-Vernaci closed Oral Communications.

5. CONSENT CALENDAR
Motion: Approve the Consent Calendar.

RESULT: Pass
MOVER: Councilmember Singh
SECONDER:Council Member Sakakihara
AYES: Councilmembers Patiño, Sakakihara, Singh, Vice Mayor Wang, and Mayor Dutra-Vernaci
NOES: None
ABSENT: None
City Council/RSA Agenda 17 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 3 of 6
City Council / Successor Agency
Regular Meeting Minutes

5.1. Approve The Minutes Of The September 24, 2024 City Council Special Meeting
A motion was made to approve the minutes.

5.2. Approve The Minutes Of The September 24, 2024 City Council Regular Meeting
A motion was made to approve the minutes.

5.3. Adopt A Resolution Authorizing The City Manager To Execute A First Amendment To The Software As A Service (Saas) Agreement With Granicus For The OneMeeting Agenda And Live Meeting Management Solution And Increase The Not To Exceed Compensation To $256,117.64 A motion was made to adopt the resolution.

Enactment No.: Resolution No. 6368-24

5.4. Adopt A Resolution Rejecting All Bids For The Bus Shelter Installation Project, City Project No. 24-19
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 6369-24

6. PUBLIC HEARINGS

6.1. Hold A Public Hearing And Adopt A Resolution Approving The Closure And Vacation Of The I Street Railroad Crossing As Part Of The At-Grade Pedestrian Crossing Project At BART, City Project No. 14-14 City Manager Malloy and City Engineer Azim gave staff presentation. They, along with Public Works Director Ayupan and UC Transit Manager Adams, responded to questions from council members.

Mayor Dutra-Vernaci opened the Public Hearing at 8:55 PM. The following speakers spoke on the item:

Florence Gallegos
Liz Ames
Victor Espinoza
Francisco Gomez Jr.

Roberto Zamora
Tony Zamora
There being no further speakers, Mayor Dutra-Vernaci closed the Public Hearing at 9:07 PM.

Motion: Adopt a resolution approving the closure and vacation of the I Street Railroad Crossing as part of the At-Grade Pedestrian Crossing Project at BART, City Project No. 14-14, and direct staff to return with a letter for submission to Union Pacific Railroad seeking their support for future grant funding related to construction of a pedestrian overpass.

RESULT: Pass
MOVER: Mayor Dutra-Vernaci
City Council/RSA Agenda 18 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 4 of 6
City Council / Successor Agency
Regular Meeting Minutes
SECONDER: Councilmember Singh
AYES: Councilmembers Patiño, Sakakihara,
Singh, and Mayor Dutra-Vernaci
NOES: None
ABSENT: Vice Mayor Wang

Enactment No.: Resolution No. 6370-24

7. CITY MANAGER REPORTS

7.1. Adopt Resolutions Of The City Council (1) Declaring Its Intention To Authorize The Annexation Of Territory To Community Facilities District No. 2006-1 (Public Services), And (2) Adopting The Boundary Map Showing Territory Proposed To Be Annexed In The Future To Community Facilities District No. 2006-1 (Public Services). These Resolutions Begin The Annexation Process Of The Turk Island Subdivision Project; and

7.2. Adopt Resolutions Of The City Council (1) Declaring Its Intention To Authorize The Annexation Of Territory To Community Facilities District No. 2006-1 (Public Services), And (2) Adopting The Boundary Map Showing Territory Proposed To Be Annexed In The Future To Community Facilities District No. 2006-1 (Public Services). These Resolutions Begin The Annexation Process Of The Florence Street Subdivision Project Mayor Dutra-Vernaci announced that items 7.1 and 7.2 would be heard and considered together.

Economic Community Development Director Campbell gave a combined staff presentation and responded to questions from council members.

Mayor Dutra-Vernaci opened Public Comment. There being no speakers, Mayor Dutra-Vernaci closed Public Comment.

Motion: Adopt resolutions declaring intent to authorize the annexation of territory and adopting the boundary maps for future annexation to Community Facilities District No. 2006-1 (Public Services) for both the Turk Island Subdivision Project and the Florence Street Subdivision Project
RESULT: Pass
MOVER: Councilmember Patiño
SECONDER: Councilmember Singh
AYES: Councilmembers Patiño, Sakakihara,
Singh, and Mayor Dutra-Vernaci
NOES: None
ABSENT: Vice Mayor Wang

Enactment Nos.: Resolution No. 6371-24 (Turk Island Subdivision) Resolution No. 6372-24 (Turk Island Subdivision)
Resolution No. 6373-24 (Florence Street Subdivision)
Resolution No. 6374-24 (Florence Street Subdivision)
City Council/RSA Agenda 19 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 5 of 6
City Council / Successor Agency
Regular Meeting Minutes

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

9. AUTHORITIES AND AGENCIES
There were none.

10. CITY COMMISSION / COMMITTEE REPORTS
There were none.

11. ITEMS REFERRED BY COUNCIL
Councilmember Singh reported attending a League of Cities East Bay Division meeting in Dublin, where a representative discussed propositions on the ballot.

Councilmember Sakakihara attended the Alameda County Transportation Commission (Alameda CTC) meeting on September 26th as Supervisor Marquez’s alternate and deferred to Mayor Dutra-Vernaci for additional details.

Councilmember Patiño reported on a League of California Cities Governance, Transparency, and Labor Relations Committee meeting, where they discussed a resolution holding legislators to the same rules applied to local governments.

Mayor Dutra-Vernaci elaborated on the Alameda CTC meeting, providing details about the organization's leadership transition and updates on funding requests for various infrastructure projects, including a $3 million request for the at-grade crossing at the BART station.

12. GOOD OF THE ORDER
Despite the heat, Councilmember Singh mentioned attending the Our Lady of the Rosary Festival.

Councilmember Sakakihara shared that his children participated in the New Haven Schools Foundation's annual "Mutt Strut" . He also highlighted several local events he attended, including State of the City, "Science in the Park", and the Our Lady of the Rosary Festival.

Councilmember Patiño provided updates on his participation in a forum in Oklahoma City, where he learned about new medical treatments for PTSD and related conditions. He also attended the National Association of Latino Elected Officials' snapshot of Latino voters in California and the Our Lady of the Rosary Festival, where his team raised $2,000 for the New Haven Schools Foundation. Lastly, he requested that the Council discuss the parking and ticketing situation at the Station Center apartments with the City Manager. He concurred with the mayor’s suggestion to refer the issue to the City Manager for further review. He proposed pausing ticketing as an interim measure until the Council can agendize the item for a comprehensive, longterm solution. His request received majority support from the Council.

Mayor Dutra-Vernaci commented on the $20 billion housing bond being removed from the November ballot; however, she reassured the council that the Bay Area Housing Finance Authority is continuing its work on housing-related projects with funding secured through June 2027.

City Council/RSA Agenda 20 Tuesday, October 22, 2024
October 8, 2024 | 7:00 PM Page 6 of 6
City Council / Successor Agency
Regular Meeting Minutes

13. CLOSED SESSION
There were none.

14. ADJOURNMENT
Mayor Dutra-Vernaci adjourned the meeting at 9:59 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of Union City.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary for the Successor Agency to the Redevelopment Agency City Council/RSA Agenda 21 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JARED RINETTI, POLICE CHIEF
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE

CERTIFICATIONS AND ASSURANCES DOCUMENT REQUIRED FOR THE CITY TO RECEIVE AGRANT AWARD UNDER THE FY2024 EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), IN THE AMOUNT OF $16,982.00, FOR FISCAL YEAR 2024-2025, AND AMENDING THE FISCALYEAR 2024-2025 POLICE GRANTS FUND BUDGET
For the past 19 years, the Union City Police Department (UCPD) has received Edward J. Byrne Memorial Justice Assistance Grant (JAG) funds through the Alameda County consortium. In order to receive the award for Fiscal Year 2024, the JAG application needs to be placed on the City Council agenda for City Council consideration and to provide an opportunity for members of the public to comment on the application.

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the appropriate documents to accept the JAG grant and amend certain revenue and expenditure funds in the Fiscal Year 2024-2025 Budget to incorporate the $16,982.00 of grant funds.

STRATEGIC PLAN ALIGNMENT
This staff report aligns with Goal C: Institute forward-thinking business, land use development, housing, social services, and public safety strategies that promote growth and innovation.

Strategy 13:Align public safety services with community needs based on a data driven decision-making approach.

BACKGROUND
The Edward J. Byrne Memorial Justice Assistance Grant Program allows state and local governments to support a broad range of activities to prevent and controlcrime, to improve the criminal justice system and to enhance public safety. The Federal Department of Justice, Bureau of Justice Assistance (BJA) has released the Fiscal Year 2024 application. The UCPD will be receiving a net City Council/RSA Agenda 22 Tuesday, October 22, 2024
grant allocation of $15,283.80 ($16,982.00 less a $1,698.20 (10%) administrative fee). UCPD intends to use these JAG funds to fund any one or more of the following areas: local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, as well as research and evaluation activities that will improve or enhance law enforcement programs related to criminal justice.

DISCUSSION
The federal government’s consolidation in Fiscal Year 2005 of the Byrne Memorial Grants and Local Law Enforcement Block Grants (LLEBG) to create the Edward J. Byrne Memorial Justice Assistance Grant (JAG) Local Program impacted Union City and the qualifying cities in Alameda County by streamlining these justice grants into one source. The Bureau of Justice Assistance (BJA) developed joint application groups, consolidating certain cities and counties. Union City is part of a joint application group paired with Alameda County and the qualifying cities of Alameda, Berkeley, Fremont, Hayward, Livermore, Oakland and San Leandro. The BJA has indicated that only one application can be submitted from the group and the application must represent all eligible members. Therefore, Union City must apply for JAG funds through this consortium.

A unanimous decision was made by all county police chiefs for the Alameda County Sheriff’s Office to once again be the designated lead agency to apply for the JAG funding on behalf of the County of Alameda and the eight qualified Alameda County cities.

FISCAL IMPACT
The Fiscal Year 2024 JAG grant funding was not included in Fiscal Year 2024-2025 Police Grants Fund budget and, therefore, if the City Council accepts this grant, the Fiscal Year 2024-2025 Police Grants Fund budget will need to be amended as indicated below.

RECOMMENDATION
It is recommended that the City Counciladopt a resolution:

1. Authorizing the City Manager to execute the Fiscal Year 2024 JAG “Certifications and Assurances by the Chief Executive of the Applicant Government;”

2. Accepting the Fiscal Year 2024 JAG funding from the Federal Department of Justice, Bureau of Justice Assistance, in the amount of $16,982.00;

3. Amending the Fiscal Year 2024-2025 Police Grants Fund revenue budget by increasing the revenue projection in Account Number 2190-020125-44011 (Police Grants Fund – FY 2024-2025 JAG – Justice Assistance Grants) by $16,982.00;

4. Amending the Fiscal Year 2024-2025 Police Grants Fund expenditure budget by appropriating $1,698.20 to Account Number 2190-15-20-220-2201-020125-54220 (Police Grants Fund – Public Safety – PD – Field Operations – Patrol – FY 2024-2025 JAG – Taxes, Licenses & Fees) and $15,283.80 to Account Number 2190-15-20-220-2201-020125-57130 (Police Grants Fund – Public Safety – PD – Field Operations – Patrol – FY 2024-2025 JAG – Other Equipment); and

5. Authorizing the City Manager, or her designee, to execute any and all documents necessary, in a form approved by the City Attorney, to accept the grant and to take any other such action as is necessary to carry out the purpose and intent of this resolution.

Prepared by:

City Council/RSA Agenda 23 Tuesday, October 22, 2024
Andrew Holt, Police Captain
Submitted by:

Andrew Holt, Police Captain
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Certifications & Assurances Attachment
MOU Attachment
City Council/RSA Agenda 24 Tuesday, October 22, 2024

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION

CITY AUTHORIZING THE CITY MANAGER TO EXECUTE THE

CERTIFICATIONS AND ASSURANCES DOCUMENT REQUIRED FOR
THE CITY TO RECEIVE A GRANT AWARD UNDER THE FY 2024
EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), IN THE AMOUNT OF $16,982.00, FOR FISCAL YEAR 2024-2025, AND AMENDING THE FISCAL YEAR 2024-2025 POLICE GRANTS FUND
BUDGET
WHEREAS, for the past 19 years, the Union City Police Department (UCPD) has received Edward J. Byrne Memorial Justice Assistance Grant (JAG) funds through the Alameda County consortium; and
WHEREAS, in order to receive the award for FY 2024, the JAG application needs to be placed on the City Council agenda for Council consideration and to provide an opportunity for members of the public to comment on the application; and WHEREAS, at the October 22, 2024, City Council meeting, the City Council considered the FY 2024 JAG application and provided an opportunity for members of the public to comment on the application; and
WHEREAS, the federal government’s consolidation in FY 2005 of the Byrne Memorial Grants and Local Law Enforcement Block Grants (LLEBG) to create the Edward J. Byrne Memorial Justice Assistance Grant (JAG) Local Program impacted Union City and the qualifying cities in Alameda County by streamlining these justice grants into one source; and WHEREAS, the Bureau of Justice Assistance (BJA) developed joint application groups, consolidating certain cities and counties. Union City is part of a joint application group paired with Alameda County and the qualifying cities of Alameda, Berkeley, Fremont, Hayward, Livermore, Oakland, and San Leandro; and
WHEREAS, the BJA has indicated that only one application can be submitted from the group and the application must represent all eligible members. Therefore, Union City must apply for JAG funds through this consortium; and
WHEREAS, a unanimous decision was made by the qualifying agency, Alameda County Police Chiefs, for the Alameda County Sheriff’s Office to once again be the designated lead agency to apply for the JAG funding on behalf of the County of Alameda and the eight qualified Alameda County cities; and
WHEREAS, the Edward J. Byrne Memorial Justice Assistance Grant Program allows state and local governments to support a broad range of activities to prevent and control crime, improve the criminal justice system and enhance public safety; and WHEREAS, the Federal Department of Justice, Bureau of Justice Assistance (BJA) has released the FY 2024 application; and
WHEREAS, the UCPD will be receiving a net grant allocation of $15,283.80 ($16,982.00 less a $1,698.20 (10%) administrative fee); and
City Council/RSA Agenda 25 Tuesday, October 22, 2024
Resolution No. XXXX-24
Execution of Certifications for FY 2024 JAG Grant and Amending FY 2024-25 Police Grants Fund Budget

WHEREAS, the UCPD intends to use these JAG funds to fund any one or more of the following areas: local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, as well as research and evaluation activities that will improve or enhance law enforcement programs related to criminal justice; and
WHEREAS, the City Council desires to accept this grant allocation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the FY 2024 JAG “Certifications and Assurances by the Chief Executive of the Applicant Government”; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby accepts the FY 2024 JAG funding from the Federal Department of Justice, Bureau of Justice Assistance, in the amount of $16,982.00; and
BE IF FURTHER RESOLVED that the City Council of the City of Union City hereby amends the FY 2024-2025 Police Grants Fund revenue budget by increasing the revenue projection in Account Number 2190-020125-44011 (Police Grants Fund – FY 2024-2025 JAG – Justice Assistance Grants) by $16,982.00; and

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the FY 2024-2025 Police Grants Fund expenditure budget by appropriating $1,698.20 to Account Number 2190-15-20-220-2201-020125-54220 (Police Grants Fund – Public Safety – PD – Field Operations – Patrol – FY 2024-2025 JAG – Taxes, Licenses & Fees) and $15,283.80 to Account Number 2190-15-20-220-2201-020125-57130 (Police Grants Fund – Public Safety – PD – Field Operations – Patrol – FY 2024-2025 JAG – Other Equipment); and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager, or her designee, to execute any and all documents necessary, in a form approved by the City Attorney, to accept the grant and to take any other such other action as is necessary to carry out the purpose and intent of this resolution.

City Council/RSA Agenda 26 Tuesday, October 22, 2024
Resolution No. XXXX-24
Execution of Certifications for FY 2024 JAG Grant and Amending FY 2024-25 Police Grants Fund Budget

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22
nd day of October 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 27 Tuesday, October 22, 2024

___
_ _
U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2024 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality’s application for an award under the FY 2024 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs (“OJP”), U.S. Department of Justice (“USDOJ”), that all of the following are true and correct:

1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local government.

2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application described above will be used to supplant local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities.

3. I assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification.

4. I assure that, before the date of this certification— (a) the application described above (and any amendment to that application) was made public; and (b) an opportunity to comment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available.

5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require.

6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein.

7. If the applicant named below is not the unit of local government itself, I certify that it is an instrumentality of the unit of local government and is approved to serve as the applicant and recipient of FY 2024 JAG funding on behalf of the unit of local government.
_
Signature of Chief Executive of the Applicant Unit of Date of Certification Local Government
_
Printed Name of Chief Executive Title of Chief Executive _
Name of Applicant Unit of Local Government
City Council/RSA Agenda 28 Tuesday, October 22, 2024 Rev. April 19, 2024 City Council/RSA Agenda 29 Tuesday, October 22, 2024
City Council/RSA Agenda 30 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING THE SIDE LETTER AGREEMENT BETWEEN THE CITY OF UNION CITY AND THE SERVICE EMPLOYEES’ INTERNATIONAL UNION (SEIU)

AND APPROVING AMENDMENTS TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN, EFFECTIVE OCTOBER 28, 2024, IN CONFORMANCE WITH CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5, AND AMENDING THE FISCALYEAR 2024-2025 BUDGET
Staff recommends that the City Council adopt a resolution approving the Side Letter Agreement between the City of Union City (the “City”) and the Service Employees’ International Union (“SEIU”), approving amendments to the City’s Classification and Compensation Plan, effective October 28, 2024, and amending the FY 2024-2025 budget by appropriating $51,500 to the appropriate salary accounts.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive in order to attract qualified candidates and to retain talented staff.

BACKGROUND
The City and SEIU (the “Parties”) are parties to a Memorandum of Understanding covering the period of January 1, 2022, through December 31, 2024 (the “MOU”). On March 9, 2023, the Parties entered into a Side Letter Agreement entitled “City of Union City and Service Employees’ International Union (SEIU) MOU Negotiations 2023 Salary Equity Adjustment Agreement” (the “Prior Side Letter”), which provided that the City would continue “to discuss classifications that remain fifteen percent (15%) or more below the Median of the agreed upon comparator agencies”. The City contracted with Ralph Anderson and Associates to update the previous survey which concluded in May 2024. Both parties had a chance to meet and confer regarding the results of the salary survey and the proposed market equity adjustments and reached a tentative agreement as reflected in the attached new Side Letter Agreement.

DISCUSSION
The market equity adjustments will become effective on October 28, 2024, the first full pay period after approval by the City Council.

City Council/RSA Agenda 31 Tuesday, October 22, 2024

FISCAL IMPACT
The estimated cost associated with the market equity adjustments provided for in the new Side Letter Agreement is approximately $51,500 and funding for these adjustments was not included in the adopted FY 2024-2025 budget, therefore, if the City Council approves this Side Letter Agreement, the FY 2024-2025 budget will be amended by the amount above.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Side Letter Agreement between the City of Union City and Service Employees’ International Union (SEIU) and approving amendments to the City’s Classification and Compensation Plan, effect October 28, 2024, and amending the FY 2024-2025 budget by appropriating $51,500 to the appropriate salary accounts.

Prepared by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
Submitted by:

JASON CASTLEBERRY, HUMAN RESOURCES DIRECTOR
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Exhibit A - Side Letter Agreement Exhibit
Exhibit B - Classification and Compensation Plan Exhibit City Council/RSA Agenda 32 Tuesday, October 22, 2024

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION

CITY APPROVING THE SIDE LETTER AGREEMENT BETWEEN THE
CITY OF UNION CITY AND THE SERVICE EMPLOYEES’

INTERNATIONAL UNION (SEIU), APPROVING AMENDMENTS TO
THE CITY’S CLASSIFICATION AND COMPENSATION PLAN,
EFFECTIVE OCTOBER 28, 2024, IN CONFORMANCE WITH
CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5, AND AMENDING THE FY 2024-2025 BUDGET
WHEREAS, the current Memorandum of Understanding between the City of Union City (the “City”) and the Service Employees’ International Union (“SEIU”), effective January 1, 2022, through December 31, 2024, is currently in effect (the “MOU”); and WHEREAS, pursuant to a new Side Letter Agreement between the City of Union City and Service Employees’ International Union (SEIU) for Salary Equity Adjustments pursuant to resolving a previous Side Letter Agreement, dated March 9, 2023, regarding equity adjustments, the City’s consultant completed a salary survey and the City Manager, or her designee, has met and conferred regarding the proposed market equity adjustments; and WHEREAS, the parties wish to enter into this new Side Letter Agreement clarifying and memorializing the Parties’ agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the new Side Letter Agreement to the MOU, attached hereto as Exhibit A and incorporated herein by reference, and authorizes the City Manager to execute the Side Letter Agreement and to take such further actions as may be necessary to implement the Side Letter Agreement to the MOU, including any necessary non-substantive modifications.

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves amendments to the City’s Classification and Compensation Plan, effective October 28, 2024, attached hereto as Exhibit B, to include the salary equity adjustments reflected in the Side Letter Agreement.

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the FY 2024-2025 budget by approving the appropriation of $51,500 to the appropriate salary accounts.

City Council/RSA Agenda 33 Tuesday, October 22, 2024
Resolution No. XXXX-24
Approval of Side Letter Agreement with SEIU and Amendments to Classification and Compensation Plan

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22nd day of October 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A - Side Letter Agreement Between the City of Union City and SEIU

2. Exhibit B - Amendments to the City’s Classification and Compensation Plan, Effective October 28, 2024
City Council/RSA Agenda 34 Tuesday, October 22, 2024
1 Side Letter to the Memorandum of Understanding
Between
The City of Union City
and
Service Employees International Union Local 1021
The City of Union City (“City”) and the Service Employees International Union Local 1021 (“SEIU”) (collectively the “Parties”) have met and conferred in good faith over equity adjustments for the three (3) classifications that remained at least fifteen percent (15%) below the market median after receiving ten percent (10%) equity adjustments in March 2023 pursuant to another side letter between the Parties dated March 9, 2023. The Parties now enter into this side letter agreement to update the City’s Classification and Compensation Plan to include the following equity adjustments for the three (3) classifications listed below:

Classification Percentage Increase
Vehicle Equipment Technician 10.5%
Maintenance II Streets 3%
Maintenance II Parks and Grounds 10.5%
These equity adjustments shall be effective in the first full pay period following approval of this side letter agreement by the City Council.

With the implementation of this side letter agreement, the Parties hereby agree that the City’s obligations under the March 9, 2023 side letter agreement have been fulfilled.

For the City: For SEIU:
_____________________ ___________ _____________________ ___________ Joan Malloy, City Manager Date Saad Muhammad, Field Rep Date _____________________ ___________ _____________________ ___________ Jason Castleberry, HR Director Date Denisse Anzoategui Homen Date _____________________ ___________
Alma Gomez Date
_____________________ ___________
Jaymin Munoz Date
_____________________ ___________
Michael Jester Date
City Council/RSA Agenda 35 Tuesday, October 22, 2024
City of Union City
Classification and Compensation Plan
FY 2024-2025
Effective: October 28, 2024
Amendment #1: October 22, 2024 - Reso. No. XXXX-24
City Council/RSA Agenda 36 Tuesday, October 22, 2024
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 FULL-TIME (monthly rates shown )
City Council 10010 Mayor 2,437
City Council 10020 Council Member 1,625
City Manager 20010 City Manager 29,406
UNREPRESENTED Min. Range Max.

Dept. Heads 20020 Deputy City Manager 17,381 20,847
Dept. Heads 20470 Community & Recreation Services Director 16,949 20,320 Dept. Heads 20515 Economic & Community Development Director 16,949 20,320 Dept. Heads 20275 Finance Director 16,949 20,320
Dept. Heads 20280 Human Resources Director 16,949 20,320 Dept. Heads 20290 Information Technology Director 16,949 20,320 Dept. Heads 40010 Police Chief 22,141 23,027 23,948 24,906 25,902 Dept. Heads 20710 Public Works Director 17,268 20,711
Unrep'd. Mgmt. 20030 City Clerk 12,150 12,706 13,292 13,906 14,551 Unrep'd. Mgmt. 21410 Deputy Police Chief 20,848 21,825 22,853 23,927 25,062 Unrep'd. Mgmt. 20145 Human Resources Analyst I 8,226 8,587 8,967 9,366 9,785 Unrep'd. Mgmt. 20180 Human Resources Manager 12,845 13,437 14,055 14,706 15,388 Unrep'd. Mgmt. 20930 Supervising Construction Inspector 10,432 10,905 11,403 11,925 12,472 Unrep'd. Non-Mgmt. 21010 Administrative Specialist - Confidential 7,027 7,381 7,750 8,138 8,546 Unrep'd. Non-Mgmt. 30800 Human Resources Technician 7,410 7,783 8,163 8,579 9,004

MANAGEMENT EMPLOYEES' GROUP (MEG)
Management 20360 Accounting Manager 12,234 12,798 13,385 14,006 14,655 Management 20590 Chief Building Official/Senior Plans Examiner 14,076 14,723 15,406 16,119 16,873 Management 20810 City Engineer 15,813 16,551 17,325 18,136 18,988 Management 20505 Clinical Supervisor 9,400 9,816 10,252 10,711 11,192 Management 20450 Community & Recreation Services Manager 12,339 12,906 13,503 14,128 14,786 Management 20508 Community Services Manager 12,339 12,906 13,503 14,128 14,786 Management 20800 Cyber Security Manager 12,684 13,256 13,855 14,470 15,131 Management 20630 Economic Development Manager 12,232 12,836 13,440 14,036 14,641 Management 20600 Environmental Program Manager 12,653 13,238 13,849 14,492 15,167 Management 20911 Fleet Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20540 Housing & Community Development Manager 12,548 13,128 13,733 14,370 15,038 Management 20500 Intervention Counselor I 7,418 7,741 8,077 8,432 8,802 Management 20090 Management Analyst II 10,059 10,515 10,991 11,488 12,014 Management 20100 Management Analyst III 12,234 12,798 13,385 14,006 14,655 Management 20560 Planning Manager 13,406 14,022 14,672 15,352 16,068 Management 20860 Principal Civil Engineer 13,107 13,713 14,350 15,019 15,718 Management 20920 Public Works Grounds Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20910 Public Works Streets Supervisor 10,978 11,479 12,002 12,554 13,131 Management 20730 Public Works Superintendent 12,759 13,346 13,966 14,613 15,295 Management 20700 Recycling & Solid Waste Program Manager 11,398 11,920 12,469 13,044 13,647 Management 20370 Revenue Collections Manager 12,234 12,798 13,385 14,006 14,655 Management 20912 Transit Manager 12,339 12,906 13,503 14,128 14,786 City of Union City - Classification and Compensation Plan City Council/RSA Agenda 37 Tuesday, October 22, 2024
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

POLICE MANAGEMENT ASSOCIATION (PMA)
Police Mgmt. 40020 Police Captain 18,929 19,821 20,756 21,738 22,771 Police Mgmt. 40040 Police Lieutenant 16,047 16,832 17,658 18,532 19,451

POLICE OFFICERS' ASSOCIATION (POA)
UCPOA 40095 Community Resources Coordinator 6,423 6,745 7,082 7,435 7,807 UCPOA 40090 Community Service Aide 6,337 6,619 6,916 7,229 7,559 UCPOA 40240 Confidential Operations Assistant 7,374 7,743 8,130 8,536 8,963 UCPOA 40080 Crime Analyst 9,000 9,450 9,921 10,419 10,939 UCPOA 40241 Executive Assistant to the Police Chief 7,374 7,743 8,130 8,536 8,963 UCPOA 40063 Personnel and Training Supervisor 7,402 7,773 8,161 8,570 9,000 UCPOA 40230 Police Department Office Coordinator 6,378 6,699 7,033 7,385 7,755 UCPOA 40140 Police Office Assistant 5,813 6,105 6,410 6,731 7,067 UCPOA 40050 Police Officer 9,223 9,649 10,085 10,515 11,044 11,597 12,176 UCPOA 40150 Police Officer Recruit I 7,390
UCPOA 40160 Police Officer Recruit II 8,790
UCPOA 40060 Police Records Supervisor 7,402 7,773 8,161 8,570 9,000 UCPOA 40030 Police Sergeant 12,466 13,026 13,604 14,284 14,998 UCPOA 40100 Property & Evidence Specialist 6,337 6,619 6,916 7,229 7,559 UCPOA 40065 Property & Evidence Supervisor 7,402 7,773 8,161 8,570 9,000 UCPOA 40180 Public Services Officer II 6,762 7,101 7,456 7,827 8,219 PD UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Police PT 60120 Police Cadet 16.91 17.76 18.65
Unrep. Police PT 60150 Police Officer Trainee 47.09

PROFESSIONAL EMPLOYEES' GROUP (PEG)
Professionals 30060 Accountant 8,246 8,657 9,080 9,544 10,017 Professionals 30250 Assistant Planner 7,332 7,698 8,080 8,486 8,910 Professionals 30230 Associate Planner 8,532 8,956 9,402 9,874 10,365 Professionals 30053 Building Code Compliance Coordinator 11,024 11,599 12,177 12,751 13,327 Professionals 30090 Case Manager 6,527 6,853 7,194 7,555 7,933 Professionals 30600 Economic Development Coordinator 9,891 10,391 10,855 11,355 11,855 Professionals 30275 Emergency Services Coordinator 9,074 9,528 9,996 10,498 11,023 Professionals 30150 Engineer I (Civil) 8,089 8,488 8,915 9,363 9,830 Professionals 30130 Engineer II (Civil) 8,984 9,432 9,893 10,396 10,911 Professionals 30120 Engineer III (Civil) 10,270 10,783 11,315 11,882 12,476 Professionals 30040 Environmental Programs Inspector 9,819 10,336 10,878 11,449 12,054 Professionals 30095 Homeless Program Coordinator/Case Manager 6,364 6,705 7,045 7,387 7,766 Professionals 30080 Intervention Counselor 6,768 7,106 7,462 7,836 8,227 Professionals 30185 Lead Construction Inspector 9,893 10,371 10,813 11,327 11,843 Professionals 30066 Lead Payroll Technician 8,128 8,495 8,937 9,378 9,893 Professionals 30100 Recreation Supervisor 8,143 8,551 8,977 9,425 9,896 Professionals 30020 Senior Accountant 9,533 10,019 10,519 11,040 11,585 Professionals 30055 Senior Building/Code Compliance Inspector 9,819 10,336 10,878 11,449 12,054 Professionals 30210 Senior Planner 9,861 10,379 10,927 11,500 12,105 Professionals 30400 Senior Recreation Supervisor 9,562 10,028 10,517 11,032 11,569 Professionals 30260 Senior Systems Analyst 11,024 11,599 12,177 12,751 13,327 Professionals 30320 Sustainability Analyst II 8,461 8,882 9,328 9,794 10,283 Professionals 30265 Systems Analyst 10,572 11,101 11,656 12,239 12,851 Professionals 30501 Transit Planner - Assistant 7,041 7,392 7,759 8,148 8,556 Professionals 30502 Transit Planner - Associate 8,432 8,850 9,291 9,758 10,241 Professionals 30270 Web and Database Administrator 10,087 10,591 11,121 11,677 12,261 City of Union City - Classification and Compensation Plan City Council/RSA Agenda 38 Tuesday, October 22, 2024
Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU)
SEIU 1021 50520 Administrative Assistant I 5,834 6,102 6,382 6,681 6,987 SEIU 1021 50525 Administrative Assistant II 6,382 6,681 6,987 7,312 7,651 SEIU 1021 50530 Administrative Assistant III 6,987 7,312 7,651 8,009 8,386 SEIU 1021 50290 Building/Code Compliance Inspector 8,417 8,807 9,211 9,634 10,073 SEIU 1021 50255 Building Permit Technician 6,680 7,015 7,353 7,693 8,028 SEIU 1021 50251 Building Permit Technician II 7,263 7,615 7,987 8,376 8,785 SEIU 1021 50256 Community Development Technician 6,547 6,876 7,207 7,540 7,868 SEIU 1021 50351 Facility Maintenance Worker 6,484 6,776 7,081 7,407 7,741 SEIU 1021 50100 Finance Specialist III 6,403 6,711 7,028 7,363 7,716 SEIU 1021 50539 Homeless Program Outreach Worker 4,689 4,924 5,170 5,429 5,700 SEIU 1021 50332 Lead Facilities Maintenance Worker 7,598 7,945 8,310 8,679 9,083 SEIU 1021 50361 Leisure Services Maintenance Worker 5,498 5,774 6,062 6,365 6,684 SEIU 1021 50360 Maintenance I - Parks & Grounds 5,929 6,210 6,499 6,804 7,127 SEIU 1021 50330 Maintenance I - Streets 6,226 6,520 6,825 7,144 7,483 SEIU 1021 50342 Maintenance II - Parks & Grounds 7,254 7,595 7,949 8,324 8,717 SEIU 1021 50320 Maintenance II - Streets 7,617 7,976 8,346 8,739 9,153 SEIU 1021 50325 Maintenance Trainee - Parks & Grounds 5,081 5,317 5,567 5,823 6,095 SEIU 1021 50350 Maintenance Trainee - Streets 5,081 5,317 5,567 5,823 6,095 SEIU 1021 50200 Neighborhood Preservation Inspector 7,753 8,112 8,484 8,873 9,278 SEIU 1021 50500 Office Specialist I 4,599 4,810 5,023 5,247 5,485 SEIU 1021 50505 Office Specialist II 5,010 5,234 5,472 5,722 5,980 SEIU 1021 50510 Office Specialist III 5,467 5,717 5,975 6,250 6,536 SEIU 1021 50560 Preschool Site Supervisor II 4,591 4,821 5,062 5,316 5,581 SEIU 1021 50291 Public Works Inspector 8,145 8,602 9,019 9,454 9,911 SEIU 1021 50370 Public Works Maintenance II 6,564 6,874 7,193 7,533 7,889 SEIU 1021 50110 Recreation Administrative Technician 7,175 7,533 7,910 8,305 8,721 SEIU 1021 50160 Recreation Program Coordinator 6,530 6,849 7,186 7,542 7,911 SEIU 1021 50380 Special Projects Coordinator 6,108 6,396 6,694 7,008 7,340 SEIU 1021 50538 Street Outreach Worker 4,689 4,924 5,170 5,429 5,700 SEIU 1021 50341 Street Sweeper Operator 6,641 6,941 7,254 7,588 7,930 SEIU 1021 50405 Technical Support Specialist II 6,913 7,266 7,620 7,973 8,288 SEIU 1021 50517 Transit Coordinator 7,685 8,044 8,455 8,811 9,225 SEIU 1021 50321 Vehicle Heavy Equipment Mechanic 7,124 7,447 7,787 8,140 8,517 SEIU 1021 50326 Vehicle Equipment Technician 5,808 6,097 6,403 6,723 7,058 SEIU 1021 50536 Youth Employment Coordinator 6,261 6,575 6,904 7,248 7,611 SEIU 1021 50537 Youth Services Specialist 6,386 6,706 7,042 7,393 7,763 SEIU REPRESENTED PART-TIME (hourly rates shown)
SEIU 1021 PT 50373 Facilities Maintenance Attendant (PT) 28.11 29.51 31.00 32.55 34.18 SEIU 1021 PT 50533 CRS Program Manager (PT) 22.22 23.30 24.48 25.69 26.96 SEIU 1021 PT 50505 Office Specialist II (PT) 28.90 30.20 31.57 33.01 34.50 SEIU 1021 PT 50510 Office Specialist III (PT) 31.54 32.98 34.47 36.06 37.71 SEIU 1021 PT 50561 Preschool Site Supervisor I (PT) 21.47 22.53 23.67 24.85 26.08 SEIU 1021 PT 50532 Program Coordinator (PT) 37.68 39.51 41.46 43.51 45.64 UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Gen. PT 60069 CRS Program Manager (PT) 20.57 21.60 22.68 23.81 25.00 Unrep. Gen. PT 60100 Preschool Aide (PT) 16.00 16.80
Unrep. Gen. PT 60090 Preschool Teacher (PT) 18.29 19.20 20.16 21.17 22.23 Unrep. Gen. PT 60072 Program Coordinator (PT) 24.00 25.20 26.46 27.78 29.17 Unrep. Gen. PT 60232 Recreation Aide (PT) 16.00 16.80
Unrep. Gen. PT 60233 Recreation Leader (PT) 17.14 18.00 18.90 19.85 20.84 Unrep. Gen. PT 60300 Seasonal Maintenance Worker (PT) 22.86 Unrep. Gen. PT 60234 Senior Recreation Leader (PT) 18.29 19.20 20.16 21.17 22.23 Unrep. Gen. PT 60600 Intern (PT) 16.00 58.28
Unrep. Gen. PT 60570 Project Specialist (PT) 16.00 119.75 Unrep. Gen. PT 60400 Retired Annuitant (PT) 16.00 137.30 City of Union City - Classification and Compensation Plan City Council/RSA Agenda 39 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CORINAHAHN, COMMUNITY & RECREATION SERVICES DIRECTOR SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY ACCEPTING THE ALAMEDA COUNTY PUBLIC HEALTH DEPARTMENT’S ACPHD-OVP1016 VIOLENCE PREVENTION AND INTERVENTION GRANT FOR FISCAL YEAR 2024- 2025 IN THE AMOUNT OF $225,000 TO PROVIDE YOUTH SUICIDE PREVENTION SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT DOCUMENTS, IN A FORM APPROVED BY THE CITYATTORNEY;AND AMENDING THE FISCAL YEAR 2024-2025 YOUTH VIOLENCE PREVENTION & INTERVENTION FUND BUDGET
Staff recommends that the City Council adopt a resolution accepting the Alameda County Public Health Department’s ACPHDOVP-1016 Violence Prevention and Intervention Grant for Fiscal Year 2024-2025, in the amount of $225,000, to provide Youth Suicide Prevention services; authorizing the City Manager to execute the grant documents, in a form approved by the City Attorney; and amending the FiscalYear 2024-2025 Youth Violence Prevention & Intervention Fund budget.

STRATEGIC PLAN ALIGNMENT
Goal C. Economic, Community Development, and Public Safety:

Institute forward-thinking business, land use development, housing, social services, and public safety strategies that promote community growth and innovation.

Strategy 16. Create a plan for leveraging the social services resources in Union City and the County to make efficient use of all limited resources.

BACKGROUND
The City applied for the ACPHD-OVP-10 Violence Prevention and Intervention Grant in March 2024 to provide Youth Suicide Prevention and Crisis Responses Services by Youth & Family Services (YFS) Division, in conjunction UCPD, to residents and students in the New Haven Unified School District. YFS provides counseling and case management services at the Decoto City Council/RSA Agenda 40 Tuesday, October 22, 2024
Resource Center, Kennedy Youth Center and on school campuses. Originally planned as 2 years of grant funding, due to recently announced budget changes at the state level, the ACPHD has reduced the grant term to an 8-month period beginning November 1, 2024.

DISCUSSION
The YFS Division in collaboration with Union City Police Department (UCPD) will provide community forums and youth workshops to educate, intervene and prevent suicides among youth and young adults ages 25 and under. In addition, YFS will provide increased levels of counseling support and case management to any Union City youth and their families who are coping with intent or attempt of suicide through Crisis Response Services. YFS will be available for Suicide Criss Support and linkages to services for term of the 8-month grant beginning November 1, 2024 through June 30, 2025. With the collaboration of a designated UCPD officer and the YFS clinical team, the City will have resources available to serve and to prevent any youth who is contemplating suicide and is feeling alone or unheard.

FISCAL IMPACT
There is no fiscal impact to the General Fund. The ACPHD-OVP-1016 grant funding of $225,000 will be used for Youth & Family Services and UCPD staff costs, and program supplies that will be used in providing services.

RECOMMENDATION
It is recommended that the City Counciladopt a resolution:

1. Accepting the Alameda County Public Health Department’s ACPHD-OVP-1016 Violence Prevention and Intervention Grant for FiscalYear 2024-2025, in the amount of $225,000, to provide Youth Suicide Prevention services;

2. Authorizing the City Manager to execute the grant documents, in a form approved by the City Attorney; 3 . Amending the Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund revenue budget by increasing the revenue projection in Account Number 2440-520205-44502 (Youth Violence Prevention & Intervention Fund – ACPHD-OVP1016 Grant – Miscellaneous County/Local Grants) by $225,000; and 4 . Amending the Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund expenditure budget by appropriating the $225,000 to the various object codes under Account Number 2440-25-50-520-5202-520205 (Youth Violence Prevention & Intervention Fund – Community & Recreation Services – CRS – Youth & Family Services –YFS Grants–ACPHD-OVP-1016 Grant):
51110 (Regular Pay) - $200,000
53101 (Office Supplies – Non-Paper) - $500
53701 (Other Supplies) - $5,000
54111 (Contractual Services) - $5,000
54213 (Ads, Publications, Promos) - $2,000
54214 (Printing & Reproduction – Paper) - $1,000
54218 (Community Promotions) - $5,000
54244 (Printing & Reproduction – Non-Paper) - $2,000
54310 (Travel & Training) - $2,500
54313 (Local Meetings & Events) - $2,000
City Council/RSA Agenda 41 Tuesday, October 22, 2024
Prepared by:

Corina Hahn, Community & Recreation Services Director
Submitted by:

Corina Hahn, Community & Recreation Services Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Exhibit A - AwardAcknowledgment Letter Exhibit
City Council/RSA Agenda 42 Tuesday, October 22, 2024
RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY ACCEPTING THE ALAMEDA COUNTY PUBLIC HEALTH DEPARTMENT’S ACPHD-OVP-1016 VIOLENCE PREVENTION AND INTERVENTION GRANT FOR FISCAL YEAR 2024-2025, IN THE AMOUNT OF $225,000, TO PROVIDE YOUTH SUICIDE PREVENTION SERVICES; AUTHORIZING THE CITY

MANAGER TO EXECUTE THE GRANT DOCUMENTS, IN A FORM
APPROVED BY THE CITY ATTORNEY; AND AMENDING THE FISCAL YEAR 2024-2025 YOUTH VIOLENCE PREVENTION & INTERVENTION FUND BUDGET
WHEREAS, the Alameda County Public Health Department’s ACPHD-OVP-1016 grant provides funding for Youth Suicide Prevention and Crisis Response Services to be provided to youth and young adults; and
WHEREAS, the City of Union City’s Youth & Family Services (YFS) Division has been awarded a $225,000 grant to address and reduce the occurrences of suicide and/or suicide attempts in the County’s highest-need groups and hard-to-engage populations; and WHEREAS, the term of the grant is November 1, 2024, through June 30, 2025; and WHEREAS, the Youth & Family Services (YFS) Division will provide services based on a family-strengths approach to stabilize the youth and their families and reduce at-risk behavior by providing immediate, culturally aware and sensitive, gender-responsive, and evidence-based interventions.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby accepts the Alameda County Public Health Department’s ACPHD-OVP-1016 Violence Prevention and Intervention Grant for Fiscal Year 2024-2025, in the total amount of $225,000; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the grant documents, in a form approved by the City Attorney, and any future amendments, for providing violence prevention and intervention services to youth and families from Union City; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund revenue budget by increasing the revenue projection in Account Number 2440-520205-44502 (Youth Violence Prevention & Intervention Fund – ACPHD-OVP-1016 Grant – Miscellaneous County/Local Grants) by $225,000; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the Fiscal Year 2024-2025 Youth Violence Prevention & Intervention Fund expenditure budget by appropriating the $225,000 to the various object codes under Account Number 2440- 25-50-520-5202-520205 (Youth Violence Prevention & Intervention Fund – Community & Recreation Services – CRS – Youth & Family Services – YFS Grants - ACPHD-OVP-1016 Grant):
51110 (Regular Pay) - $200,000
53101 (Office Supplies – Non-Paper) - $500
53701 (Other Supplies) - $5,000
54111 (Contractual Services) - $5,000
City Council/RSA Agenda 43 Tuesday, October 22, 2024
54213 (Ads, Publications, Promos) - $2,000
54214 (Printing & Reproduction – Paper) - $1,000
54218 (Community Promotions) - $5,000
54244 (Printing & Reproduction – Non-Paper) - $2,000
54310 (Travel & Training) - $2,500
54313 (Local Meetings & Events) - $2,000
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22nd day of October 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments

1. Exhibit A - Award Acknowledgment Letter
City Council/RSA Agenda 44 Tuesday, October 22, 2024
City Council/RSA Agenda 45 Tuesday, October 22, 2024
City Council/RSA Agenda 46 Tuesday, October 22, 2024
City Council/RSA Agenda 47 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MARILOU AYUPAN, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR ALAMEDA

COUNTY TRANSPORTATION COMMISSION ADMINISTERED FUNDING FOR THE UNION

CITY TRANSIT BATTERY ELECTRIC BUS (BEB) CHARGING INFRASTRUCTURE, CITY PROJECT NO. 22-11, AND COMMITTING ANY NECESSARY MATCHING FUNDS AND

STATING ASSURANCES TO COMPLETE THE PROJECT
Staff recommends the City Council adopt a resolution authorizing the filing of an application for Alameda County Transportation Commission (Alameda CTC) administered funding for the Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11, and committing any necessary matching funds and stating assurances to complete the project.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal D, Strategy 2 Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.

Goal D, Strategy 9 Environmental Sustainability and Infrastructure – Transition the UC Transit fleet to zero emissions

BACKGROUND
Over the past few years, Union City Transit has been coordinating with Metropolitan Transportation Commission (MTC), California Air District Board (CARB) and Alameda County Transportation Commission (Alameda CTC) on the funding opportunities to convert the city’s CNG (Compressed Natural Gas) fixed- route buses to battery electric buses (BEB).

On August 16, 2022, Union City Transit was informed that City was awarded a Federal Transit Administration (FTA) Section 5339(c) Low or No Emissions Vehicle (Low-No) discretionary grant. The total grant funds for the fourteen (14) fixed-route battery electric buses (BEB) is about $16.7 million as noted below:

Type of Transit Funds Award Amount
FTA Section 5339 (c) $ 8,490,246
FTA Section 5307 $ 5,152,287
AB 664 Bridge Tolls $ 343,242
City Council/RSA Agenda 48 Tuesday, October 22, 2024
AB 664 Bridge Tolls $ 343,242
TDA Article 4, Transit Capital $ 2,741,624
TOTAL $16,727,399
To support the new BEB fleet, the City needs to modify the Public Works Maintenance Facility (Corp Yard) by constructing new transit fueling area with electric chargers and other equipment to support the transit fueling station area.

The Alameda County Transportation Commission administers funding programs for projects and programs that benefit the Alameda County transportation system, consisting of 2000 Measure B, 2010 Vehicle Registration Fee (VRF), 2014 Measure BB, Congestion Management Agency Transportation Improvement Program (CMA-TIP), and Transportation Fund for Clean Air (TFCA) Programs.

On May 23, 2024, Alameda CTC adopted the 2026 Comprehensive Investment Plan (2026 CIP) Guidelines at its commission meeting, which includes procedures governing the 2026 CIP application process, programming guidelines, and eligible uses of Alameda CTC administered funds.

On August 13, 2024, the City Council adopted Resolution No. 6353-24, approving the First Amendment to the Consulting Services Agreement with Group 4 Architecture, Research + Planning, Inc. (Group 4), to update the Corporation Yard Master Plan, Phase 1:

Near-Term Improvements, to include the EV Bus Transition framework consisting of reconfiguring the bus parking area, including the layout of the proposed EV fleet, fueling stations and infrastructure.

On September 1, 2024, Alameda CTC released the Call for Projects for the 2026 CIP with $100 million in combined Alameda CTCadministered discretionary local funding sources, including Measures B and BB (MB/MBB), VRF, and TFCA for eligible capital projects and programs within Alameda County. The 2026 CIP will program funding between FY 2025-26 through FY 2029-30. The Call for Projects period ends on October 31, 2024.

DISCUSSION
Group 4 has been working with Union City Transit and Public Works staff on the design of the new BEB charging infrastructure as part of the reconfiguration and improvements of the Union City Public Works Maintenance Facility (Corp Yard). The City is also working with the Center for Transportation and the Environment (CTE), a non-profit organization, to assist with implementation of the charging infrastructure and transition from compressed natural gas (CNG) buses. The City has also entered into an agreement with Pacific Gas & Electric (PG&E), as part of their Electrical Vehicle (EV) Fleet Program, to design and construct the new transformer, electricalequipment and electrical service to support the electrical loading requirement for the new BEB fleet.

Group 4 has prepared a conceptual Layout and Rendering of the BEB charging infrastructure at the Corp Yard to support the new fourteen (14) fixed-route battery electric buses (see Attachment 1 and Attachment 2). The proposed improvement includes 150kW ABB chargers, Level 3 dispensers, foundations for electrical equipment, electric conduit, median charging station islands, median island for the PG&E transformer, and other electrical equipment, concrete bus pad modification and new lighting. The construction cost for Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11 is estimated at $5,518,000 (see Attachment 3). The BEB charging infrastructure should be completed by Fall 2025 before the arrival of the new 14 fixed-route BEB vehicles in late 2025 (see Attachment 4).

The City of Union City will be requesting $ 4,138,500 for the Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11, on the Alameda CTC’s 2026 CIP grant application. In order to complete the application, the City must have a resolution authorizing the City Manager or their designee to file an application with Alameda CTC before the October 31, 2024, deadline.

FISCAL IMPACT
A 25% local match is required if Alameda CTC awards the $4,138,500 for the Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11. The 25% required local match of $ 1,379,5000 will be funded with Union City Transit’s State Transportation Development Act (TDA) capital funds, State Low-Carbon Transit Operations Program (LCTOP) City Council/RSA Agenda 49 Tuesday, October 22, 2024
funds and other potential local funds (i.e. PG&E rebate for chargers).

There will be no fiscal impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the filing of an application for Alameda County Transportation Commission (Alameda CTC) administered funding for the Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11, and committing any necessary matching funds and stating assurances to complete the project.

Prepared by:

Steve Adams, Transit Manager
Submitted by:

Marilou Ayupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - BEB Charging Infrastructure Layout Attachment Attachment 2 - BEB Charging Infrastructure Rendering Attachment Attachment 3 - BEB Charging Cost Estimate & Local Match Attachment Attachment 4 - BEB Charging Schedule Attachment
Attachment 5 - UC Transit BEB Charging InfrastructureApplication to Alameda CTC
Attachment
Draft Resolution Resolution
City Council/RSA Agenda 50 Tuesday, October 22, 2024

UC TRANSIT BATTERY ELECTRIC BUS (BEB)
CHARGING INFRASTRUCTURE, NO. 22-11
Charging Equipment Islands
Existing Bus Pad
Expand Bus Pad
Existing Paving
New Paving
Existing Building Panels (2)
Transformers (3)
Switchboard (1)
Level 2 Van Chargers (14)
BEB Chargers (9)
BEB Dispensers (18)
New Light Pole
New Bioretention area
Existing Light Pole
PG&E
Pole
Level 3
charging
equipment
LEGEND
Level 2
charging
equipment
Public Works Maintenance Facility (Corp Yard)
34650 7th St, Union City, CA 94587
Existing Corp Yard wall
Existing Dumbarton Express Fleet Parking
City Council/RSA Agenda 51 Tuesday, October 22, 2024
Charging Equipment Islands
Existing Bus Pad
Expand Bus Pad
Existing Drive Aisle Paving
New Drive Aisle Paving
Existing Building
Panels (2)
Transformers (3)
Switchboard (1)
Level 2 Chargers (14)
BEB Chargers (9)
BEB Dispensers (18)
New Bioretention area
LEGEND

UC TRANSIT BATTERY ELECTRIC BUS (BEB) CHARGING
INFRASTRUCTURE, CITY PROJECT NO. 22-11
Public Works Maintenance Facility (Corp Yard)
34650 7th St, Union City, CA 94587
PG&E
Pole
Level 3
charging
equipment
Level 2
charging
equipment
City Council/RSA Agenda 52 Tuesday, October 22, 2024
Item No. Bid Item Quantity Unit Unit Price Total
ABB Chargers/Dispensers
1 150kW ABB Chargers 8 EA $255,000 $2,040,000
2 Level 3 PCS/Dispensers 16 LS $120,000 $1,920,000
3 Charging Dispenser Foundation (18-inc diameter x 3 feet deep) 16 EA $15,000 $240,000 4 3/4-Inch Conduit for 120V Power Cable (LDP3 -Dispensers 1-18) 1,705 LF $84 $143,220 5 Combined Charger Foundation (7 ft x 24 ft x 1.5ft) 1 LS $23,000 $23,000 $4,366,220
Misc Civil Work
6 Extend Concrete Bus Parking 1 LS $50,000 $50,000
7 Median Island (Electrical Equipment & Transformer) 1 LS $400,000 $400,000 8 Median Island Charging Stations 1 LS $100,000 $100,000 9 BEB Lighting 2 EA $50,000 $100,000
$650,000
$5,016,220
Contingency @10% $501,622
TOTAL with Contingency $5,518,000
25% Local
Match $1,379,500
TOTAL 2026 CIP REQUEST $4,138,500
The Engineer has no control over the cost of labor, materials, equipment, or over the Contractor's methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known.

City of Union City
Union City Transit Battery Electic Bus (BEB) Charging Infrastructure, City Project No. 22-11 Engineer's Opinion of Probable Construction Costs for AlaCTC 2026 CIP Prepared October 16, 2024

SUBTOTAL
Preliminary Design
No Design Completed
Preliminary Design Final Design
City Council/RSA Agenda 53 Tuesday, October 22, 2024
UNION CITY TRANSIT BATTERY ELECTRIC BUS (BEB) CHARGING INFRASTRUCTURE, CITY PROJECT NO. 22-11

PROPOSED CONSTRUCTION SCHEDULE
October 2024

EQUIPMENT SITE CONSTRUCTION

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB BEBs on Production
Line
Charger Lead Time up to 36 weeks
Switchboard Lead Time up to 52 weeks
Transformer Lead Time up to 52 weeks
2025 2026
BEB
Commissioning
BEB Training
Target Operational Dates:

BEB Delivery 11/17 + 11/24

CONDUIT FROM CHARGER

ISLAND TO DISPENSERS

TRENCHING

ISLAND CONDUIT
SET SWITCHBOARD + PANELS
+ STEPDOWN TRANSFORMER

POUR CONCRETE FOR ISLAND
+ DISPENSERS

PG&E TO THE METER
SET CHARGERS + DISPENSERS

LIGHT POLES
CONNECT EQUIPMENT + PULL
CABLE

BOLLARDS

COMMISSION

CHARGERS

CLOSE-OUT
ARRIVAL OF EV FLEET City Council/RSA Agenda 54 Tuesday, October 22, 2024 Powered by ZoomGrants™ and
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Alameda County Transportation Commission
2026 Comprehensive Investment Plan
Deadline: 10/31/2024
City of Union City
Union City Transit Battery Electric Bus Charging Infrastructure Jump to: Application Questions Upload Attachments
$ 4,138,500.00 Requested
Project Contact
Steve Adams
[email protected]
Tel: 5106755446
Additional Contacts
[email protected],[email protected],[email protected],[email protected],[email protected] City of Union City
,
Public Works
Director
Marilou Ayupan
[email protected]
Telephone5106755446
Fax 5106759885
Web https://www.uctransit.org
Application Questions top
Section 1 - General Project Information

1. Lead/Implementing Agency
City of Union City

2. Project Category
Select all of the 2026 CIP eligible project categories that apply. For other project types, prior to continuing with the application, contact Alameda CTC staff to determine project eligibility.

3. What priority for funding does the sponsor assign to this project? Select one.

4. Brief Project Description
Limit to 255 characters.

Sponsor will install electric vehicle supply equipment along with related equipment and required upgrades to the Union City Public Works Maintenance Facility to support charging Union City Transit’s electric vehicle transition

5. Brief Project Location and Limits
For capital projects, include the city/cities or other area(s) the project is located and the limits for each project street. For shuttle and program operations, identify the service area. Upload the Project map in the Attachment tab. 34650 Seventh Street, Union City, CA 94587

6. Expanded Project Description / Detailed Scope
Include complete scope details such as the specific improvements, components, location, limits, segments, lengths, quantities, days of operation, frequency, etc.

City of Union City will install electric vehicle supply equipment (EVSE) along with related equipment and required upgrades to the Union City Public Works Maintenance Facility (CorpYard) to support charging Union City Transit’s fourteen (14) battery electric buses (BEB) on order and scheduled for delivery in Fall 2025, four (4) BEBs to be procured in the 2028-2029 time horizon, and up to ten (10) future demand response electric vehicles in support of microtransit and paratransit to be procured over the next five (5) years.

7. Planning Area(s)
Select all that apply.

8. Enter project's geographic coordinates (latitude, longitude).

Example: 15°24'15"N, 30°10'3"E

37.5894353, -122.00766
Bicycle Capital Project
Pedestrian Capital Project
Bicycle Program
Pedestrian Program
Transit-related Capital Project
Shuttle/Other Program Operations
Technology Project
1 of 3
2 of 3
3 of 3
Three Major Trails Grant Matching Program request
North
Central
East
South
Countywide
City Council/RSA Agenda 55 Tuesday, October 22, 2024

9. Is the Project located within or does it provide benefits to any of the following priority areas? Select all that apply.

See the Resources tab for the maps, and upload applicable maps highlighting the Project location in the Attachments tab.

10. If selected “Other disadvantaged or underserved community that is not an EPC” and/or “Other locally identified safety priority corridor”, explain how the community and/or corridor is defined and the factor(s) considered. Include references to any applicable local designations and/or reference documents, e.g. a local equity analysis or HIN.

In the Attachments tab, provide supporting documentation by uploading links to or relevant pages from the identified local reference documents. -no answer11. If selected “Countywide Bikeways Network (CBN)”, list the CBN network corridor(s) and segment(s) the project improves and whether the project is directly on the named corridor street/route or on a parallel route. If the project is on a parallel route, explain if and how the project fulfills each of the selection criteria for the named corridor street.

See the Resources tab for a link to the CBN Corridors List and Selection Criteria with more detailed instructions. -no answer12. Identify how the proposed project is listed in the 2020 Countywide Transportation Plan (CTP) by selecting one of the following:

See the Resources tab for a link to the final 2020 CTP projects list. If the project cannot be located on the list, prior to completing an application, contact Alameda CTC staff to determine the project’s CTP status and CIP eligibility.

13. What is the project’s 2020 CTP ID Number?
Enter the project's ID number from the 10-year, 30-year, or Programmatic project lists. 299

14. If this project was awarded Alameda CTC-administered funds through a prior CIP cycle, provide the CIP ID number.

See the Resources tab for a link to the List of Currently Programmed Projects with the CIP ID numbers, as identified in the 2024 CIP Update, approved in May 2024. 299
Section 2 - Project Need/Benefit and Countywide Priority

15. Describe how the project addresses identified transportation issues and needs. Reference local plans, studies and/or needs assessments that identify and justify the project's local priority and need.

In the Attachments tab, provide supporting documentation by uploading links or relevant pages from the identified local plans/studies/assessments.

These funds enable Union City Transit to transition to a zero-emission fleet and reduce the emissions from its vehicles traveling throughout Union City. It is identified in the Union City Strategic Plan. Union City Transit has also adopted the Union City Transit Zero-Emission Bus Fleet Roll-Out Plan (ROP) in compliance with the California Air Resources Board (CARB) Innovative Clean Transportation regulation.

16. Describe the community engagement completed to date for the project, including how any equitable engagement best practices have been applied, and how community input has been reflected in the project placement and design. If community input has not been solicited or has not been incorporated, explain why, and describe the plan for any future community engagement.

In the Attachments tab, provide a summary of completed engagement, such as meeting dates, locations, number of attendees, input received, project impacts, etc.

See the Resources tab for links to equitable engagement best practices references.

No community engagement has been conducted specific to the proposed project. The Union City Specific Plan conducted community engagement as part of establishing the City Council's priorities. Union City Transit has not conducted community engagement because this is part of a fleet replacement for vehicles that have met their useful lives with a California Air Resources Board (CARB) requirement to procure zero-emission vehicles; the charging infrastructure is viewed as part of the requirement and all improvements are planned to impact the Union City Public Works Maintenance Facility (CorpYard) where the buses are currently parked, cleaned, and fueled.

17. Describe how the project will advance the 2020 CTP Goal: Affordable, Accessible and Equitable. Specify if/how the Project directly benefits MTC-defined EPCs or other disadvantaged/underserved communities (e.g. by directly connecting to or increasing access to EPCs). If the Project addresses equity, also explain how the Project addresses the recommendations in Chapter 7 of the Community-Based Transportation Plan (CBTP) and other local needs of the community.

See the Resources tab for links to an EPC map, the CBTP, and Inclusive Engagement Report.

The CorpYard charging infrastructure supports the implementation of zero-emission buses deployed throughout Union City in public service. All communities in Union City will benefit from the buses being able to provide zero-emission transit through the neighborhoods that Union City Transit serves. The infrastructure supports a reduction in localized emissions from vehicles idling while passengers board or alight the vehicles. Where the new fixed-route buses cannot serve the community, Union City Transit's microtransit service, Union City Flea (Flexible Local, Easy, Access), will be expected to provide access with zero-emission vehicles as its dedicated fleet meets its useful life and requires replacement. The Union City Paratransit fleet is also in the process of transitioning with two (2) vehicles already in service. Ultimately the charging infrastructure will support zero-emission vehicles capable of serving all communities in Union City.

18. Describe how the project will advance the 2020 CTP Goal: Safe, Healthy and Sustainable. Explain how the project will improve mobility and multimodal access, close gaps in existing multimodal facilities, or address other barriers to access. Will the project reduce VMT and/or emissions, and if so, how? See the Resources tab for links to Alameda CTC VMT Resources. Use Questions 19 and 20 to expand upon the specific safety issues addressed by the Project.

The CorpYard charging infrastructure supports the implementation of zero-emission buses deployed throughout Union City in public service. All communities in Union City will benefit from the buses being able to provide zero-emission transit through the neighborhoods that Union City Transit serves. The infrastructure supports a reduction in localized emissions from vehicles idling while passengers board or alight the vehicles. Ultimately the charging infrastructure will support zero-emission vehicles capable of serving all communities in Union City.

19. For projects on the Alameda CTC Bicycle and/or Pedestrian HIN, on other locally identified safety priority corridor, and any other project that is intended to address a known safety issue, describe the specific safety countermeasures the project will implement and how they are expected to address the identified safety issues. For example, how will the countermeasures remove severe conflicts, reduce vehicle speeds, manage conflicts in time, and/or increase attentiveness and awareness?
See the Resource tab for links to references, including FHWA’s Proven Safety Countermeasures and Alameda CTC’s Design Guide.

N/A
MTC-defined Equity Priority Community (EPC)
Other disadvantaged or underserved community that is not an EPC Alameda CTC 2019 Bicycle High Injury Network (HIN)
Alameda CTC 2019 Pedestrian HIN
Other locally identified safety priority corridor
Countywide Bikeways Network (CBN)
Three Major Trails (Bay Trail, Iron Horse Trail and East Bay Greenway) Priority Development Area (PDA)
Priority Production Area (PPA)
Transit Rich Area (TRA, if outside of PDA)
10-year priority project/program
30-year project/program
Programmatic project/program
City Council/RSA Agenda 56 Tuesday, October 22, 2024

20. For projects on or providing direct benefit to the CBN, describe how the project meets the requirements of Alameda CTC’s All Ages and Abilities (AAA) Policy and each of the CBN Design Expectations. For non-bicycle projects (e.g. pedestrian, transit, or technology) that are located on the CBN, explain the Project's impact on existing or future bicycle facilities, if any.

See the Resources tab for links to the CBN-related resources.

N/A

21. Describe how the project will advance the 2020 CTP Goal: Economic Vitality. Explain how the project supports housing and/or development near transit by connecting high density housing, jobs, or mixed land use to transit / active transportation and how the project will provide congestion relief through multimodal travel options. Also, for projects located in or benefitting central business districts, major employment/activity centers, and/or any applicable priority areas, such as PCA, PDA, PPA, or TRA, describe how the Project directly benefits the affected communities.

See the Resource tab for links to the applicable priority area maps and Alameda CTC’s 2021 Priority Development Area Investment & Growth Strategy.

The CorpYard charging infrastructure supports the implementation of zero-emission buses deployed throughout Union City in public service. All communities in Union City will benefit from the buses being able to provide zero-emission transit through the neighborhoods that Union City Transit serves. The infrastructure supports a reduction in localized emissions from vehicles idling while passengers board or alight the vehicles. Ultimately the charging infrastructure will support zero-emission vehicles capable of serving all communities in Union City.

22. Describe how the project will advance the 2020 CTP Goal: High Quality and Modern Infrastructure. Explain how the project upgrades existing infrastructure and whether it deploys innovative/new technologies.

For examples, see the Resource tab for a link to Alameda CTC’s New Mobility and Technology page.

The CorpYard charging infrastructure supports the implementation of zero-emission buses deployed throughout Union City in public service. All communities in Union City will benefit from the buses being able to provide zero-emission transit through the neighborhoods that Union City Transit serves. The infrastructure supports a reduction in localized emissions from vehicles idling while passengers board or alight the vehicles. Ultimately the charging infrastructure will support zero-emission vehicles capable of serving all communities in Union City.

As part of the implementation at the CorpYard, the vehicles will use a computer program that charges vehicles in a staggered pattern based on their scheduled deployment and duty cycle the following day. This allows for Pacific Gas & Electric to install infrastructure that does not need to support a large electrical load at one time because the draw from the vehicles will not happen all at once. This load balancing technology based on vehicle deployment and duty cycle is one of the new technologies Union City Transit staff will need to learn and understand to provide an enhanced level of service to the community and commuters.

Section 3 - Project Readiness

23. Describe the level of demand/support from the local community, stakeholders, and partnering agencies, and for each, describe the level of involvement in the project. Explain the Project’s impact on existing transit service and/or other modes, as well as coordination efforts with impacted agencies.

In the Attachments tab, upload a list of key project partners and documentation of community, partner agency and other stakeholder support through letters of support, etc. Letters from Community-Based Organizations are encouraged.

Union City Transit will be heavily impacted by the switch from compressed natural gas (CNG) to electricity. The vehicles will behave differently in the beginning before drivers become accustomed to their vehicles and this will initially impact the passenger experience because buses will be quieter. Union City is working with its partners at PG&E and Ava Community Energy to make sure that there is sufficient resources available to continue providing a robust transit service after the transition to electric vehicles is complete.

24. How much 2026 CIP funding is requested for which project phase(s)? Fill in all that apply. The total request amount should match the amount in the Summary tab and the Budget/Funding table (to be uploaded in the Attachments tab).

Enter the amount to the nearest dollar, but after rounding to the nearest $1,000. For the Three Major Trail Grant Matching Program, the Sponsor can apply only for the construction phase.

25. Is the project entirely within the Sponsor's right-of-way? Describe any new right-of-way permits or easements required and the status of each. Also, identify any known utility relocations, conflicts, or other conditions within the project right-of-way that may require third party agreements or conflict resolution.

Yes. No conflicts.

26. Identify any known or anticipated issues that may affect the timely delivery of the project and how these issues will be addressed. Include any issues with the current phase that may delay the project’s ability to advance to the 2026 CIP requested phase(s) per the schedule identified in the application.

Examples: inter-agency or community coordination and/or conflicts, lawsuits, unsecured funding, the project's dependency upon completion of another major capital project, etc.

Equipment manufacturing and delivery schedules are the only anticipated issues with the project.

27. If a usable segment of the proposed project scope can be implemented with partial funding through project segmentation/phasing, describe how.

Not possible.

28. Describe how the project fosters a State of Good Repair, including how the project extends the useful life of an asset, replaces an asset that's beyond its useful life, or reduces operations and maintenance costs. Also, explain how the project will be operated/maintained once completed and for how long (at a minimum). Confirm the responsible agency(s) for maintaining the improvement and whether new maintenance and/or operations agreements are required.

Union City Transit's current fixed-route bus fleet of eighteen (18) vehicles dates from 2008, 2010, 2012, and 2016. Fourteen (14) of the eighteen (18) buses are currently at or exceeding their twelve (12) year useful lives and have become costly to maintain. The charging infrastructure supports Union City Transit's ability to modernize its fixedroute bus fleet and reduce the average age of the fleet while also reducing the cost of repairs to keep the aging fleet serviceable. The infrastructure improvements will also support the replacement of the last four (4) fixed-route buses and all the demand-response vehicles for microtransit and paratransit services.

29. For new and/or expanded programs or shuttle services, explain the phasing or steps needed to implement the new/expanded components and the timing of each.

N/A
Section 4 - Leveraging/Matching Funding

30. Does the amount of matching funding identified in the application either meet or exceed the minimum match requirements? (capital: 25%; operations:
75%)
The minimum match requirements vary by project type. For capital projects, the minimum match requirement of 25% is applied to each phase for which funding is requested. For operations, the 75% minimum match is applied by year.

Environmental
Design/PSE
Right of Way
4138000 Construction
Shuttle Operations
Program Operations
4,138,000.00 TOTAL
City Council/RSA Agenda 57 Tuesday, October 22, 2024 Yes Application ID: 484223
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31. For any unsecured/unprogrammed matching funding identified in the application, explain the status and timeline for securing the funding needed for a complete funding plan. If all of the identified matching funds are secured, please confirm.

For pilot operation projects/programs, describe the plan for sustaining operations beyond the initial pilot period.

N/A
Section 5 - Applicant Assurances

32. If awarded Alameda CTC-administered local funding, the Applicant agrees to abide by Alameda CTC’s funding requirements outlined in the sample Project Funding Agreement, including Alameda CTC’s Local Business Contract Equity (LBCE) Program, procurement, logo usage, and reporting requirements.

See the Resources tab for a link to a sample agreement.

33. The Applicant has adopted a governing body resolution that confirms local support, including providing the minimum matching funding contribution, and accepts Alameda CTC’s funding requirements. For each 2026 CIP application, an adopted project-specific resolution of local support using the Alameda CTC’s template language is required at the time of the application submittal.

See the Resources tab or the Attachments tab for the required template. Upload a signed copy of the adopted resolution in the Attachment tab. If pending, upload a draft resolution, and once adopted, email the signed copy to Alameda CTC staff.

34. To the best of my knowledge, the information included in this application is complete and correct.

N/A – Three Major Trails Grant Matching Program
Yes
Yes, a copy of the adopted resolution of local support is attached.

No, but Alameda CTC has approved the timing of the resolution adoption and submittal of a signed copy (prior approval from Alameda CTC required).

Yes
Upload Attachments top
Documents Requested * Required? Attached Documents *
Project Limits / Location Map: Highlight project limits, existing & proposed facilities, transit routes, etc. (Required for all project types) Vicinity Map (Union City Transit Service)
Vicinity Map (Google Aerial View)
Area Map: Highlight project's proximity to the priority areas identified in the application, such as EPC, HIN, CBN, Three Major Trails, PDA, PPA, TRA, key employment and other activity centers, etc. (Required for all project types)
PDA
PPA
EPC
TRA
Local Priority Documentation: Links to or relevant pages from locally identified equity priority communities or safety priority corridors (Question 10) or local plans/studies that identify the Project's priority and need (Question 15)
List of Key Project Partners: As applicable, list project partners identified in the application (agency, primary role, contact name, phone number and email)
Summary of Engagement, such as meeting dates, locations, number of attendees, input received, project impacts, etc. (Optional, but encouraged)
Letters of Support (Optional, but encouraged)
Resolution of Local Support (Required for all project types) download template
Budget, Funding, and Schedule: Download, complete and upload the provided template. Must complete all tabs (Budget, Funding, and Schedule).
download template
Capital projects: Detail Cost Estimate (Required for a construction request)
Capital projects: If available, relevant pages from completed project initiation/scoping document
Capital projects: If available, conceptual or schematic design drawings Shuttle Route Maps and Schedules (Required for shuttle projects) City Council/RSA Agenda 58 Tuesday, October 22, 2024

RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING THE FILING OF AN

APPLICATION FOR ALAMEDA COUNTY

TRANSPORTATION COMMISSION ADMINISTERED

FUNDING FOR THE UNION CITY TRANSIT BATTERY

ELECTRIC BUS (BEB) CHARGING INFRASTRUCTURE, CITY
PROJECT NO. 22-11, AND COMMITTING ANY NECESSARY

MATCHING FUNDS AND STATING ASSURANCES TO

COMPLETE THE PROJECT
WHEREAS, the Alameda County Transportation Commission (“ALAMEDA CTC”) administers funding programs for projects and programs that benefit the Alameda County transportation system, consisting of 2000 Measure B, 2010 Vehicle Registration Fee (“VRF”), 2014 Measure BB, Congestion Management Agency Transportation Improvement Program (CMA-TIP), and Transportation Fund for Clean Air (“TFCA”) Programs, and such funding is collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED FUNDS”; and
WHEREAS, the ALAMEDA CTC adopted the 2026 Comprehensive Investment Plan (“CIP”) Guidelines at its Commission meeting on May 23, 2024, which includes procedures governing the 2026 CIP application process, programming guidelines, and eligible uses of ALAMEDA CTC ADMINISTERED FUNDS; and
WHEREAS, the City of Union City (“APPLICANT”) is the project sponsor for Union City Transit Battery Electric Bus (BEB) Charging Infrastructure, City Project No. 22-11 (“PROJECT”); and
WHEREAS, the PROJECT will install 150kW ABB chargers, Level 3 dispensers, foundations for electrical equipment, electric conduit, median charging station islands, median island for the PG&E transformer and other electrical equipment, concrete bus pad modification and new lighting at the Public Works Maintenance Facility (Corp Yard) to support the Union City Transit’s fourteen (14) battery electric buses (“BEB”) on order and scheduled for delivery in late 2025 and the total construction cost for the PROJECT is estimated at $5,518,000; and WHEREAS, as the Project Sponsor, APPLICANT has the legal authority to apply for funding for PROJECT and plans to submit a 2026 CIP application (“APPLICATION”) to ALAMEDA CTC for $4,138,500 of 2026 CIP funding request; and WHEREAS, the 25% required local match of $ 1,379,5000 will be funded with Union City Transit’s State Transportation Development Act (TDA) capital funds, State Low-Carbon Transit Operations Program (LCTOP) funds and other potential local funds (i.e. PG&E rebate for chargers); and
WHEREAS, there are no legal impediments to APPLICANT applying for funding, and there is no active, pending, or threatened litigation that may adversely affect the proposed PROJECT or the ability of APPLICANT to deliver such PROJECT; and City Council/RSA Agenda 59 Tuesday, October 22, 2024
Resolution XXXX-24
Authorize Filing Application with Alameda CTC for BEB Charging Infrastructure

WHEREAS, APPLICANT authorizes its CITY MANAGER or designee to execute and file an application with ALAMEDA CTC for discretionary ALAMEDA CTC ADMINISTERED FUNDS for the PROJECT as referenced in this Resolution; and WHEREAS, as part of the requirements to apply and receive ALAMEDA CTC ADMINISTERED FUNDS, ALAMEDA CTC requires a resolution adopted by the responsible implementing agency stating the following:

1. APPLICANT will implement the PROJECT as described in the APPLICATION; and

2. APPLICANT will have adequate staffing resources to deliver and complete the PROJECT within the time period identified in the APPLICATION; and

3. APPLICANT understands it will enter into a Project Funding Agreement (“AGREEMENT”) with ALAMEDA CTC and will comply with the AGREEMENT’s requirements, including adherence to the agreed upon project scope, project delivery milestones, funding deadlines, project reporting, and deliverable deadlines; and

4. APPLICANT is committed to delivering the PROJECT consistently with the Commissionapproved CIP Programming Guidelines and CIP policies, as they may change, for the funds awarded by the Commission to the PROJECT; and

5. APPLICANT is committed to securing matching funds as proposed in the APPLICATION required for awarded ALAMEDA CTC ADMINISTERED FUNDS, by phase; and

6. APPLICANT is committed to providing any additional funding that may be required beyond the original proposed APPLICATION match amount to deliver the phase of the PROJECT that is awarded with ALAMEDA CTC ADMINISTERED FUNDS; and

7. APPLICANT understands that ALAMEDA CTC ADMINISTERED FUNDS awarded to the PROJECT are limited to the Commission approved programmed amount by phase, and therefore any cost increases or unexpected funding shortfalls cannot be expected to be funded by shifting funds between phases or by requesting additional ALAMEDA CTC ADMINISTERED FUNDS; and

8. APPLICANT understands that any cost savings in the ALAMEDA CTC-funded phase(s) will be shared proportionally between APPLICANT and ALAMEDA CTC; and

9. APPLICANT is committed to comply with the applicable requirements set forth in ALAMEDA CTC’s Local Business Contract Equity (“LBCE”) Program and related exhibits, as applicable, for professional services and construction contracts funded with Measure B, Measure BB, and/or VRF funds, such as including LBCE Program goal(s) and provisions in applicable solicitations and resulting contracts, providing timely notification to ALAMEDA CTC of applicable solicitations prior to advertisement, and adhering to reporting requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City does hereby authorize the City of Union City to file an APPLICATION to ALAMEDA CTC for funding for the PROJECT; and
BE IT FURTHER RESOLVED that APPLICANT hereby confirms that there is no pending or threatened litigation that might in any way adversely affect APPLICANT’s ability to implement and deliver the proposed PROJECT; and
City Council/RSA Agenda 60 Tuesday, October 22, 2024
Resolution XXXX-24
Authorize Filing Application with Alameda CTC for BEB Charging Infrastructure

BE IT FURTHER RESOLVED that APPLICANT authorizes its CITY MANAGER or designee to execute the funding AGREEMENT with ALAMEDA CTC; and BE IT FURTHER RESOLVED that APPLICANT shall provide ALAMEDA CTC with a fully executed copy of this Resolution concurrently with the submittal of the APPLICATION; and BE IT FURTHER RESOLVED that the CITY COUNCIL OF THE CITY OF UNION CITY of APPLICANT, by adopting this resolution, hereby confirms that:

1. APPLICANT will commit to implementing the PROJECT as described in the APPLICATION; and

2. APPLICANT will have adequate staffing resources to deliver and complete the PROJECT within the time period identified in the application; and

3. APPLICANT understands it will enter into an AGREEMENT with ALAMEDA CTC and will comply with the AGREEMENT’s requirements, including adherence to the completion of the agreed upon project scope, project delivery milestones, funding deadlines, project reporting, and deliverable deadlines; and

4. APPLICANT commits to delivering the PROJECT consistently with the Commissionapproved CIP Programming Guidelines and CIP policies, as they may change, for the funds awarded by the Commission to the PROJECT; and

5. APPLICANT will commit matching funds as proposed in the APPLICATION against the awarded ALAMEDA CTC ADMINISTERED FUNDS by phase in the amount of $1,379,500 anticipated to be from State Transportation Development Act (“TDA”) capital funds. State Low-Carbon Transit Operations Program (“LCTOP”) funds source(s) and other local funds; and

6. APPLICANT will provide any additional funding that may be required beyond the original proposed APPLICATION match amount to deliver the phase of the PROJECT that is awarded with ALAMEDA CTC ADMINISTERED FUNDS; and

7. APPLICANT understands that ALAMEDA CTC ADMINISTERED FUNDS awarded to the PROJECT are limited to the Commission approved programmed amount by phase, and therefore any cost increases or unexpected funding shortfalls cannot be expected to be funded by shifting funds between phases or by requesting additional ALAMEDA CTC ADMINISTERED FUNDS; and

8. APPLICANT understands that any cost savings in the ALAMEDA CTC-funded phase(s) will be shared proportionally between APPLICANT and ALAMEDA CTC; and

9. APPLICANT will comply with the applicable requirements set forth in ALAMEDA CTC’s Local Business Contract Equity (“LBCE”) Program and related exhibits, as applicable, for professional services and construction contracts funded with Measure B, Measure BB, and/or VRF funds, such as including LBCE Program goal(s) and provisions in applicable solicitations and resulting contracts, providing timely notification to ALAMEDA CTC of applicable solicitations prior to advertisement, and adhering to reporting requirements.

City Council/RSA Agenda 61 Tuesday, October 22, 2024
Resolution XXXX-24
Authorize Filing Application with Alameda CTC for BEB Charging Infrastructure

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22nd day of October 2024 by the following vote:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 62 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION DESIGNATING THE VOTING DELEGATE AND ALTERNATE DELEGATE FOR THE NATIONAL LEAGUE OF CITIES – CITY SUMMIT 2024 ON NOVEMBER 13-16, 2024 IN TAMPA BAY, FL
Staff recommends the City Council adopt the attached resolution designating one (1) voting delegate and up to one (1) alternate delegate for the National League of Cities – City Summit 2024 in Tampa Bay, FL. The Annual Business Meeting will be held on Saturday, November 16.

STRATEGIC PLAN ALIGNMENT
This agenda item is not identified in the City Council Strategic Plan nor is it directly correlated to a specific priority or goal.

BACKGROUND
The National League of Cities (NLC) is an organization dedicated to advancing public interest, building democracy and community, and improving quality of life by strengthening the capacity of local governments and advocating for the interests of localcommunities. Local government officials work together through the National League of Cities and their state municipal leagues to express and advocate for their common interests and views as responsible partners in the federal system of governance.

The NLC City Summit held in November of each year is a consortium of local elected officials, municipal leaders, experts, and industry leaders gathering to share expertise and exchange knowledge with one another. During this conference, the NLC’s Annual Business Meeting is also held. At the annual meeting, members elect directors and officers, receive reports on activities of the association, and adopt national municipal policies/the NLC’s federal advocacy agenda for the upcoming year based on policy recommendations.

The NLC’s bylaws stipulate that each member city shall designate one (1) voting delegate and may designate up to one (1) alternate voting delegate to vote on the city’s behalf. These voting delegates are then entitled to a certain number of votes based upon their city’s population size (i.e., 50,000-99,000 is entitled to 2 votes).

City Council/RSA Agenda 63 Tuesday, October 22, 2024

DISCUSSION
The NLC City Summit 2024 is scheduled for November 13-16, 2024. The Annual Business Meeting is held on the last day of the conference, and as a member city, the City of Union City is entitled to be represented by one (1) voting delegate. Each city may also appoint up to one (1) alternate voting delegate, who may vote in the event that the designated voting delegate is unable to serve in that capacity. The slate and packet for the Annual Business Meeting is anticipated to be released to conference attendees at 5:00 PM the Friday before the Annual Business Meeting.

FISCAL IMPACT
There is no fiscal impact associated with the requested action.

The designated voting delegate(s) must attend in-person in order to cast votes on behalf of the City of Union City and are expected to use their respective Travel & Training budget allocation to do so. Any travel expenses borne out of fulfilling these duties as the designated voting delegate(s) are eligible for reimbursement as provided in the Policy Governing Expenses of the City Council (Attachment 1).

RECOMMENDATION
Staff recommends the City Council approve the attached resolution designating one (1) voting delegate and up to one (1) alternate delegate for the National League of Cities – City Summit 2024 in Tampa Bay, FL. The Annual Business Meeting will be held on Saturday, November 16.

Prepared by:

Jennifer Phan, Deputy City Manager
Submitted by:

Jennifer Phan, Deputy City Manager
ATTACHMENTS:

Description Type
Attachment 1 - Policy Governing Expenses of the City Council Attachment Draft Resolution Resolution
PowerPoint Presentation Attachment
City Council/RSA Agenda 64 Tuesday, October 22, 2024

CITY COUNCIL POLICY
Subject: Policy Governing Expenses of the City Council
Adopted: November 28, 2023
I. PURPOSE
a. City Councilmembers must incur miscellaneous expenses in fulfilling the responsibilities of an elected official. This policy establishes the guidelines and standards regarding miscellaneous expenditures incurred by members of the City Council for all travel, education, training, communications, and all out-of-pocket expenses. b. Out-of-pocket expenses incurred by a Councilmember in the performance of their official duties as a representative of the City are eligible for reimbursement as provided in this policy.

The guidelines established in this policy are to ensure that travel expenses serve a public purpose and benefit to the City.

II. AUTHORIZED EXPENSES.
a. City funds, equipment, supplies including letterhead, titles, and staff time must only be used for authorized City business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending educational seminars designed to improve officials' skill and information levels;

3. Participating in regional, state and national organizations whose activities affect the City's interests; and

4. Attending City events.

All other expenditures require prior approval by the City Council. In addition, expenses for international travel requires prior City Council approval. b. State law prohibits personal use of public resources. Examples of personal expenses that the City will not reimburse include, but are not limited to:

1. The personal portion of any trip;

2. Political or charitable contributions or events;

3. Family expenses, including partner's expenses when accompanying official on agencyrelated business, as well as children- or pet-related expenses;

4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events;
City Council/RSA Agenda 65 Tuesday, October 22, 2024

5. Non-mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline; and

6. Personal losses incurred while on City business.

Expenses for which City Councilmembers receive reimbursement from another agency are not reimbursable under this Policy. Any questions regarding the propriety of a particular type of expense should be resolved by the City Manager before the expense is incurred.

III. BUDGET.
a. Councilmembers shall not incur more expenses per year than budgeted. These amounts will be established in a set amount per Councilmember during the biennial budget process. Annually, at the first regular City Council meeting in May, any Councilmember that does not intend to expend their budgeted travel funds during the remainder of the fiscal year may voluntarily elect to relinquish those funds. The decision to relinquish funds is final and irrevocable.

Relinquished funds will be evenly distributed to Councilmembers that have elected to not relinquish their funds for the remainder of the fiscal year. In no event will the redistributed amount be greater than an additional amount of $2,000 per Councilmember. City Councilmembers are not eligible to receive additional budget except through the process outlined in this subsection.
b. Councilmembers who incur expenses greater than the maximum permitted by this policy shall be responsible for the excess expenses.

IV. COST CONTROL.

To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. In the event that expenses are incurred which exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within the guidelines.
a. Transportation. The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route. Government and group rates must be used when available.

1. Airfare. Airfares that are equal or less than those available through the Enhanced Local Government Airfare Program offered through the League of California Cities (www.cacities.org/travel) and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. Receipts are required for payment or reimbursement of airfare.

2. Automobile. Automobile mileage is reimbursed at the Internal Revenue Service rate in effect at the time of travel. The reimbursement rate is designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable.

City Council/RSA Agenda 66 Tuesday, October 22, 2024

3. Car Rental. Car rental rates that are equal or less than those available through the State of California's website (http://www.catravelsmart.com/default.htm) shall be considered the most economical and reasonable for purposes of reimbursement under this policy. Receipts are required for payment or reimbursement of car rental expenses.

4. Taxis/Shuttles. Taxis, shuttles, or rideshare trips (such as Lyft/Uber) fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency.
b. Lodging. Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. Receipts are required for payment or reimbursement of lodging expenses.

1. Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, see next section.

2. Other Lodging. Travelers must request government rates, when available. A listing of hotels offering government rates in different areas is available at http://www.catravelsmart.com/lodguideframes.htm. Lodging rates that are equal or less than government rates are presumed to be reasonable and hence reimbursable for purposes of this policy.

If lodging rates exceed the government rate for the area, actual lodging costs may be reimbursed conditioned upon performance of a good faith effort evidenced by documentation (e.g., internet search or phone calls) that demonstrate an attempt to find median-priced lodging.
c. Meals. Meal expenses and associated gratuities will be reimbursed up to the regular federal M&IE per diem rate established for Oakland, California, in effect at the time the meal expenses are incurred. The regular federal M&IE per diem rate for Oakland at the time of the adoption of this policy allocated by meal is as follows:

1. Breakfast: $16

2. Lunch: $17

3. Dinner: $28

4. Incidental Expenses: $5

5. Total: 66
The City will not pay for alcohol/personal bar expenses or for meal expenses for third parties. d. Airport Parking. Long-term parking must be used for travel exceeding 24 hours. Receipts are required for payment or reimbursement of parking expenses.

City Council/RSA Agenda 67 Tuesday, October 22, 2024
V. CASH ADVANCES.
a. From time to time, it may be necessary for an official to request a cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to the City Manager ten (10) days prior to the need for the advance with the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of the City;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

5. The dates of the expenditure(s).
b. Any unused advance must be returned to the City within seven (7) days of the official's return, along with a City expense report and receipts documenting how the advance was used in compliance with this expense policy.
c. In the event the City Manager is uncertain as to whether a request complies with this policy, such individual must seek resolution from the City Council.

VI. EXPENSE REPORT CONTENT AND SUBMISSION DEADLINE.

All cash advance expenditures expense reimbursement requests must be submitted on an expense report form provided by the City. Councilmembers must submit their expense reports within 30 days of an expense being incurred, accompanied by receipts documenting each expense. Inability to provide such documentation in a timely fashion will result in the expense being borne by the official. Expenses for which no receipt is provided shall not be eligible for reimbursement. At the request of the City Manager, a Councilmember shall submit additional information explaining how the incurred expense complied with this policy.

VII. ELECTRONIC EQUIPMENT
a. Computers. Councilmembers are required to have certain types of office equipment to discharge their functions and communicate with staff. Accordingly, Councilmembers will be provided with a laptop, tablet, or similar device to assist with carrying out their duties.

Councilmembers will also be provided with reasonable IT support to ensure the security and functionality of the device.
b. Cell Phone. As a representative of the City, the Mayor communicates frequently with constituents, community groups and other regional leaders. To facilitate this communication on behalf of the City, the Mayor shall be provided a cellular telephone. c. Requirements. The City’s IT Manager will be responsible for selecting the equipment to be provided to Councilmembers pursuant to this section. Any electronic equipment provided to a Councilmember shall be used exclusively for City business reasonable necessary to discharge the duties of office and shall be immediately returned to the City upon the Councilmembers leaving office
City Council/RSA Agenda 68 Tuesday, October 22, 2024
VIII. AUDITS OF EXPENSE REPORTS.

All expenses are subject to verification that they comply with this policy.

IX. REPORTS TO CITY COUNCIL.

At the following City Council meeting, each official shall briefly report orally or in writing on meetings attended at Council expense. If multiple officials attended, a joint report may be made.

X. COMPLIANCE WITH LAWS.

City Councilmembers should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All agency expenditures are public records subject to disclosure under the Public Records Act.

XI. VIOLATION OF THIS POLICY.

Use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: (a) loss of reimbursement privileges; (b) a demand for restitution to the City; (c) the City's reporting the expenses as income to the elected official to state and federal tax authorities; (d) civil penalties of up to $1,000 per day and three times the value of the resources used; and (e) prosecution for misuse of public resources.

City Council/RSA Agenda 69 Tuesday, October 22, 2024
RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY DESIGNATING THE VOTING DELEGATE

AND ALTERNATE VOTING DELEGATE FOR THE
NATIONAL LEAGUE OF CITIES – CITY SUMMIT 2024 ON
NOVEMBER 13-16, 2024
WHEREAS, the National League of Cities (“NLC”) holds an Annual Business Meeting where members elect directors and officers, receive reports on activities of the association, and adopt national municipal policies/the NLC’s federal advocacy agenda for the upcoming year based on policy recommendations; and
WHEREAS, the NLC’s bylaws stipulate that every city wishing to vote at the NLC’s Annual Business Meeting shall designate one (1) voting delegate and may designate up to one (1) alternate voting delegate; and
WHEREAS, the City Council of the City of Union City intends the City be duly represented at said Annual Business Meeting, which is to be held in conjunction with the NLC’s City Summit 2024 in Tampa Bay, Florida on November 13-16, 2024.

NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Union City does hereby designate as its Voting Delegate and
as its Alternate Voting Delegate to the National League of Cities – City Summit 2024 in Tampa Bay, Florida on November 13-16, 2024.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22nd day of October 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 70 Tuesday, October 22, 2024
Item 7.1.: Designating Voting Delegate(s) for
National League of Cities – City Summit 2024
October 22, 2024 City Council Regular Meeting
City Council/RSA Agenda 71 Tuesday, October 22, 2024
2 Item 7.1.: Designating Voting Delegate(s) for National League of Cities – City Summit 2024 National League of Cities (NLC) • Organization dedicated to advancing public interest, advocating for common interests of local governments nationwide on the federal level
• City of Union City currently pays annual membership dues• Bylaws require in-person attendance of voting delegate(s) for Annual Business Meeting
City Council/RSA Agenda 72 Tuesday, October 22, 2024
3 RecommendationStaff recommends the City Council approve the attached resolutiondesignating one (1) voting delegate and up to one (1) alternatedelegates for the National League of Cities – City Summit 2024 inTampa Bay, FL on November 13-16, 2024.

Item 7.1.: Designating Voting Delegate(s) for National League of Cities – City Summit 2024 City Council/RSA Agenda 73 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: CITY COUNCIL DISCUSSION AND CONSIDERATION TO FURTHER REVIEW AND

EVALUATE THE STATION DISTRICT PARKING PROGRAM
At the October 8, 2024 City Council meeting, the City Council directed staff to place on the agenda the Station District parking program to allow the Council to consider the matter. This request by the City Council was in response to several complaints emailed to City Councilmembers about parking citations that were issued at the Station Center parking garage. Additionally, public comment was received at the October 8 City Council meeting asking the Council to revisit the parking program because postCOVID-19 parking patterns had changed and the demand for parking was lower.

STRATEGIC PLAN ALIGNMENT
GoalA. Foster fiscal health through disciplined long-term planning, cost control, heightened efficiency, increased revenue and cost recovery.

BACKGROUND
The 2002 Station District Plan identified public parking as an important factor to the successful building out of the high-density, mixed-use district. To this end, in 2007 the City Council adopted the Union City Station District Parking Study (Resolution 3383-07) that created a framework for Station District parking. At that same time, the Redevelopment Agency Board entered into an exclusive negotiating agreement with Barry Swenson Builders for the development of Blocks 2, 3, and 4 to build several hundred units of housing that included market rate and 15 percent affordable units.

The housing market collapsed in the Great Recession of 2007 and the market-rate housing project did not move forward. However, with the support of the Redevelopment Agency, MidPen Housing (MidPen) constructed 157 affordable housing units on Block 4, now known as Station Center. As part of the Station Center mixed-use project, the Redevelopment Agency also funded 117 public parking stalls to support the long-term parking demand of the Station District.

The City now owns floors 1-3 of the parking garage for the purpose of public parking and pays MidPen approximately $73,531 yearly for maintenance. Floors 4-6 are resident-assigned parking stalls.

City Council/RSA Agenda 74 Tuesday, October 22, 2024
Parking Program
The City Council considered a paid parking program in the Station District over the course of several meetings, and in January 2010, the municipal code was amended to collect fees for parking on public streets and in public lots around the BART station.

Street parking was generally oriented towards short-term parking while the lots were intended for daily parking, though hourly parking was also allowed in the parking lots. The Station District parking program is distinct from the neighborhood parking permits issued in other parts of the City.

The paid parking program was highly successful for many years. Revenues from the parking program exceeded $300,000 and covered the maintenance costs of parking lots (including the garage parking) and parking meters and general upkeep of the Station District around the parking lots.

The parking program and fees were revisited in May 2011, 2015, and most recently, in 2020. In 2020, parking permit rates increased from $120 per quarter to $240 per quarter to minimize the subsidy from the General Fund that was brought on by COVID-19. The BART and transit ridership has dropped substantially because of COVD-19 and has not yet returned to preCOVID-19 levels, thereby significantly reducing the City’s parking revenues and requiring General Fund subsidies.

DISCUSSION
From September 20-29, 2024, 69 parking citations were issued by the Union City Police Department to illegally parked vehicles (without quarterly or hourly parking permits) in the Station Center garage. Several residents of the complex emailed and called City Councilmembers protesting the tickets and asking the Council to reduce the cost of the quarterly permit, currently set at $240 a quarter. Residents cited several reasons for using the public parking stalls in the garage, including safety concerns, convenience, multiple cars owned by a household, and ease for persons with disabilities. In addition, residents felt that the parking rates unfairly penalized lower-income residents. In response to the emails, phone calls, and public comments received at the October 8, 2024 City Council meeting, the City Council directed staff to place the Station District parking program on the agenda to allow the City Council to discuss the matter.

Staff now seeks further direction from the City Council as to whether they wish to reevaluate the Station District parking program and potentially modify the parking rates. The Station Center parking garage is one element of a comprehensive parking program in the Station District. Should the City Council wish to reevaluate the Station Center garage, the Council should review the entire program because other public parking lots are subject to the same (or very similar) rules and charge the same fees as the garage. (See Attachment 1, Parking Signs) Additionally, the on-street parking rates and hourly rates are linked to the daily and quarterly permits in some proportional manner.

FISCAL IMPACT
There is no fiscal impact at this time. Should the City Council ultimately decide to reduce or modify the public parking rates, there could be a loss of revenue to the parking program and thus increase the cost of general fund subsidy; however, further analysis would be needed to better understand the details of any long-term financial impacts to the City.

Additionally, per the City Council's direction, staff is not issuing citations or enforcing parking permits in the Station Center garage until the Council determines next steps. Hense, there is no cost recovery at this time.

RECOMMENDATION
Staff recommends that the City Council discuss the Station District parking program and provide direction to staff if additional analysis is warranted, or to leave the parking program as it stands. The Council may wish to refer this topic to the Legislative and Policy Committee for further analysis.

City Council/RSA Agenda 75 Tuesday, October 22, 2024
Staff is also seeking direction regarding the continued suspension of parking enforcement in the garage.

Prepared by:

Joan Malloy, City Manager
Submitted by:

Joan Malloy, City Manager
ATTACHMENTS:

Description Type
Parking Signs: Station Center Garage and Parking Lots 1 and 2 Attachment PowerPoint Presentation Attachment
City Council/RSA Agenda 76 Tuesday, October 22, 2024
Photos from Station Center Parking Garage and Parking Lot 1 and 2 Signs City Council/RSA Agenda 77 Tuesday, October 22, 2024
City Council/RSA Agenda 78 Tuesday, October 22, 2024
City Council/RSA Agenda 79 Tuesday, October 22, 2024
Discussion and Consideration
to Review the
Station District Parking Program
City Council – October 22, 2024
Agenda Item 7.2
City Council/RSA Agenda 80 Tuesday, October 22, 2024
2 Background
• 2002 - Station District Plan Adopted
• High-Density, Mixed-Use District
• Parking lots built by RDA to accommodate overflow
parking from the BART Station during construction
• 2007 – City adopted plan for long-term parking
management
• 2010 – Station District Parking Program was
established
• Paid Parking generally matched BART’s
parking charges
City Council/RSA Agenda 81 Tuesday, October 22, 2024
3 Background – Station Center Garage
• Barry Swenson Builder to construct several hundred
market rate units and affordable housing.
• MidPen was the non-profit partner• 2007 Great Recession • Redevelopment Agency housing funds allowed 157 affordable housing units to move ahead
• Mixed-use project completed 2012
• City owns floors 1-3, public parking to support nonhousing uses: retail, visitors, transit City Council/RSA Agenda 82 Tuesday, October 22, 2024
4 Parking Program - Parking | Union City, CA
• Paid Parking within immediate
area of BART
• Meters or permit
parking on all streets around BART
• Three City-owned
lots
• 2 lots - future
development sites
• 1 lot - Station
Center Garage
• Highly successful – revenues
fully supported maintenance
City Council/RSA Agenda 83 Tuesday, October 22, 2024
5 Parking Program - Parking Rates
• Two hours free parking
• Meyers Drive, 12th
Street, J Street parking lot, Alvarado-Niles Road
• $1/hour at meters (8 a.m. - 8 p.m.)• $6/day (Lots, 8 a.m. – 6 p.m.)• $240/quarter (Lots, 8 a.m. – 6 p.m.)• Hours of enforcement vary based on location
• Parking garage – 24-hour
enforcement
• Public access 6:30 a.m. -
7 p.m.

City Council/RSA Agenda 84 Tuesday, October 22, 2024
6 Parking Program
• 117 public stalls on floors 1-3• Residents assigned one stall per unit on floors 4- 6 • September 20-29, 69 citations issued in response to complaints to PD
• Many residents complained – unfair enforcement• Reasons given • Safety concerns on floors 4-6• Safety concerns to park on street• Convenience• More than one car per household• Ease of access to ADA stalls• Unfairly impacts low-income City Council/RSA Agenda 85 Tuesday, October 22, 2024
7 Parking Program – Fiscal Impact
• Parking program is cost recovery• Significant drop off in parking revenues since COVID-19
• City currently pays MidPen $73,500 annually for
maintenance of garage
• City maintains meters, lighting, paving, landscaping• Shortfall subsidized by General Fund• Further analysis is needed for fiscal impacts City Council/RSA Agenda 86 Tuesday, October 22, 2024
8 Parking Program – Next Steps
• No change – resume enforcement• Consider modifying parking program • Parking program should be considered
holistically and fairly throughout district
• Evaluate current use of streets and lots• Evaluate revenues and expenses• Based on Council feedback/goals of parking program, staff could present options
• NOTE: 2025 Council likely to consider
sale of additional properties. Parking lots are temporary uses.

City Council/RSA Agenda 87 Tuesday, October 22, 2024
Agenda Item
DATE: 10/22/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JACKIE ACOSTA, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS TO TRANSFER ADMINISTRATION OF THE CITY’S PENSION AND OPEB SECTION 115 TRUST TO THE SHUSTER ADVISORY GROUP, LLC, AND TO TRANSFER THE TRUST’S ASSETS TO CHARLES SCHWAB TRUST BANKAND TO NAME

ALTA TRUST COMPANYAS DIRECTED TRUSTEE
Staff recommends that the City Council approve a resolution authorizing the City Manager to execute agreements to transfer administration of the City’s Pension and OPEB Section 115 Trust to the Shuster Advisory Group, LLC, and to transfer the Trust’s assets to Charles Schwab Trust Bank and to name Alta Trust Company as Directed Trustee.

STRATEGIC PLAN ALIGNMENT
Goal A. Financial Stability and Sustainability - Foster fiscal health through disciplined long-term planning, cost control, heightened efficiency, increased revenue, and cost recovery.

BACKGROUND
Assets in a Section 115 Trust are irrevocably committed for the government function specified in the applicable trust agreement. In the City’s case, the funds being set aside in the Section 115 Trust are to pre-fund the City’s future pension and OPEB (Other Post-Employment Benefits) obligations. Additionally, monies held in such trusts can be invested in accordance with the rules governing those trusts, which are different than the investment rules for the City’s investment portfolio. Investment restrictions that apply to the investment portfolio of a City (CA Government Code Section 53601) do not apply to the assets held in an irrevocable Section 115 Trust, thus allowing for more flexibility in the investment strategy. Setting aside funds in a Section 115 Trust can potentially earn a higher rate of return than funds invested within the Section 53601 guidelines.

The City has one Section 115 Trust for the purpose of funding certain retiree obligations (Pension and OPEB). Those funds are currently administered by the Public Agency Retirement Services (“PARS”), where assets are held by U.S. Bank and managed by PFM Asset Management LLC (“PFMAM”), a subsidiary of U.S. Bancorp Asset Management, Inc., which is a subsidiary of U.S. Bank. After a review of the current fee structure and fund line up, it was determined that savings could be achieved by City Council/RSA Agenda 88 Tuesday, October 22, 2024
transferring our plan administration and portfolio management to another provider. The recommended provider, Shuster Advisory Group, LLC, is the same firm that took over fiduciary responsibilities of the employee’s 457(b) deferred compensation plan and 401(a) plan in 2022.

DISCUSSION
On April 25, 2017, the City Council approved Resolution No. 5054-17 authorizing the establishment of an Internal Revenue Code Section 115 Irrevocable Trust with PARS to set aside funds for future payment of our unfunded actuarial liability (UAL) and to prefund other post-employment benefits (OPEB) for eligible retirees. At that time, PARS partnered with U.S. Bank to serve as Trustee/Custodian and its subsidiary HighMark Capital Management to provide investment management services for the program.

PFM Asset Management LLC (“PFMAM”), a subsidiary of U.S. Bank, took over investment management services effective January 1, 2024.

It has been seven years since the initialcreation of the Section 115 Trust in 2017, with PARS serving as the administrator. The City is not obligated to stay in the current trust arrangement with PARS, or any provider for that matter. To the extent that cost savings for administering the trust can be achieved, that is additional money that will stay in the trust and earn interest over time. Based on available options, significant savings in administration costs are available by transferring the administration of the trust to the Shuster Advisory Group, LLC (“Shuster”). This transfer will also provide the City greater control of our funds through the customization Shuster’s program provides, more timely reporting, and potentially higher portfolio returns. As previously stated, Shuster is the same firm that took over fiduciary responsibilities of the employees’ 457(b) deferred compensation plan and 401(a) plan in 2022. The impact of their changes resulted in significant savings on the fees of employees, participants, and retirees’ accounts.

More specifically, in 2022, the City engaged Shuster as the retirement plan consultant and investment fiduciary for our 457(b) and 401(a) plans. Shuster issued a Request for Information (RFI) to our current recordkeeper and completed a comprehensive review of our plans, identifying that the fees for recordkeeping and administration were high and not transparent and that the quality of the investment menu needed improvement. Based on the information obtained through the RFI, Shuster subsequently conducted a Request for Proposal (RFP) for administration and recordkeeping services for the Plans. The results of the RFP proved our administration and recordkeeping fees could significantly be reduced and the City could implement an open architecture investment menu and fee transparent platform benefiting participants. The City chose to remain with the current recordkeeper at an 89% reduction in recordkeeping costs, a higher crediting rate for the safety of the principal stable value solution, and an improved investment menu for plan participants. Since the transition in February of 2023, participants in the Plans, as a whole, have saved approximately $245,000 from the reduction in recordkeeping fees alone. An additional estimated $30,000 has also been gained via the higher crediting rates on the guaranteed stable value solutions, contributing additional retirement savings for employees. The projected fee savings due to the fee reduction alone are estimated to be $2.1 million over 10 years, $5.4 million over 20 years, and $10.0 million over 30 years. These projected savings do not take into account any financial gains from improved investment options.

As of September 30, 2024, the City has $17,740,517 in the OPEB trust ($8,451,476 OPEB, $7,448,518 OPEB – Police, and $1,840,523 OPEB – Fire) and $18,099,835 in the pension trust account, for a total of $35,840,352. A switch from the current administration of our OPEB and Pension 115 trust account by PARS and U.S. Bank could result in a reduction in fees of approximately $1.3 million over 10 years, $3.9 million over 20 years, and $9.1 million over 30 years, assuming both programs earned an average 6% gross rate of return, a beginning value of $35,840,352, no contributions or distributions, and no change in fee structures.

Public Agency Retirement Services (PARS)
The PARS option for OPEB and Pension Stabilization is the Public Agencies Post-Employment Benefits Trust, a multiple employer trust arrangement to which cities adopt the Trust to hold assets. It is important to note that although PARS provides services to public agencies, PARS is not a public agency or a public retirement system. PARS provides trust administration for the PARS Post-Retirement Healthcare Plan and the PARS Pension Rate Stabilization Program, both held in the same Public Agencies City Council/RSA Agenda 89 Tuesday, October 22, 2024
Post-Employment Benefits Trust. The advisor to the PARS investment portfolios is U.S. Bank, and PFM Asset Management LLC (“PFMAM”), a subsidiary of U.S. Bancorp Asset Management, Inc., which is a subsidiary of U.S. Bank, manages the portfolios. U.S. Bank also serves as Trustee for the multiple employer trust. The fees for PARS administrative services and U.S.

Bank/PFMAM trust and investment advisory services are separate fees, both a tiered structure based on assets. Based on our current trust balance, annualized PARS fees are $137,522 per year. The PARS program provides five active investment strategies and another five portfolios of the same strategies, but as passive (index) strategies.

Shuster Advisory Group, LLC
Shuster Advisory Group, LLC (Shuster) is an independent investment advisory firm and fiduciary. They provide governmentaland institutional retirement plan consulting services as well as private wealth management. Shuster is a SEC-Registered Investment Advisor with over $7 billion in assets under management focusing on serving the unique needs of governmental agencies and special districts serving over 95 cities, agencies and public entities. Shuster serves as a fiduciary to plan investments and provides investment selection, monitoring, and management.

Shuster currently serves as the fiduciary investment advisor and plan consultant for our 457(b) Deferred Compensation Plan and 401(a) Defined Contribution Plan. The services provided by Shuster are unique with a low-cost, transparent structure and comprehensive and responsive services. Shuster entered the public retirement plan sector after analyzing the sector and realizing that cities and agencies were being over-charged and underserved for their retirement plans, directly impacting the supplemental retirement savings of the public employees. Hiring Shuster for these services resulted in an 89% reduction in the recordkeeping and administration fees and a 47% reduction in total plan costs, including recordkeeping and administration fees, fund expenses, and consultant fees, for the 457(b) and 401(a) plans, in addition to a significant improvement in the quality of the investments available in the retirement plan. Shuster has proven to be responsive, analytical, and a true partner to the City.

Shuster has conducted the same analysis of the Section 115 Trust programs available to cities and agencies and again determined that cities were being over-charged and underserved, which has a direct result on the taxpayer-funded savings that a city is putting aside for their future obligations. As a result, Shuster created and offers a Section 115 Trust program. Within the Shuster Section 115 Trust program, Shuster provides trust administrator, consultant and investment advisor functions, Charles Schwab Trust Bank provides trust custodian services, and Alta Trust Company provides directed trustee services.

Based on our current trust balance, annualized Shuster fees will be $54,108 per year. By transferring the City’s Section 115 Trust to the Shuster Advisory Group, LLC, the City will save approximately $83,000 per year, which when reinvested each year, will result in an estimated $9.1 million in savings over 30 years. Additionally, Shuster will provide the City with daily online access to our trust account, timely customized reports, investment monitoring and advice, greater control over our funds, projected higher yields, and a significantly more interactive dialogue regarding our trust account investments.

FISCAL IMPACT
Staff has analyzed Shuster's pricing model and the services to be provided in comparison to the current PARS program. The current fee schedule from the PARS program results in a 0.38% annualized fee, or $137,522, whereas the Shuster program would result in a 0.15% annualized fee, or $54,108, which provides a 61% reduction in the expenses of the program. Assuming both programs earned an average 6% gross annual rate of return, the reduction of fees alone will result in an estimated $1.3 million over 10 years, $3.9 million over 20 years, and $9.1 million over 30 years. These results assume there are no fee changes and $35.8 million of assets as of September 30, 2024. Future contributions by the City will only increase the comparative savings. With Shuster’s ongoing oversight and personalized service model, staff expects comparable results for the Section 115 Trust to what were achieved for the 457(b) and 401(a) plans.

Lastly, Shuster will provide ten investment strategies that combine both active and passive (index) investment solutions to take advantage of the optimal mix of investments from both an investment return and cost perspective. If desired by the City, Shuster willalso provide a custom portfolio at no additionalcost.

City Council/RSA Agenda 90 Tuesday, October 22, 2024

RECOMMENDATION
Staff recommends that the City Council approve a resolution authorizing the City Manager to execute agreements to transfer administration of the City’s Pension and OPEB Section 115 Trust to the Shuster Advisory Group, LLC, and to transfer the Trust’s assets to Charles Schwab Trust Bank and to name Alta Trust Company as Directed Trustee.

Prepared by:

Jackie Acosta, Finance Director
Submitted by:

Jackie Acosta, Finance Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
PowerPoint Presentation Attachment
City Council/RSA Agenda 91 Tuesday, October 22, 2024

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION

CITY AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS TO TRANSFER ADMINISTRATION OF THE CITY’S
PENSION AND OPEB SECTION 115 TRUST TO THE SHUSTER
ADVISORY GROUP, LLC, AND TO TRANSFER THE TRUST’S ASSETS

TO CHARLES SCHWAB TRUST BANK AND TO NAME ALTA TRUST

COMPANY AS DIRECTED TRUSTEE
WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (“Trust”) for the purpose of pre-funding pension obligations and/or OPEB obligations; and
WHEREAS, the City of Union City (“City”) is eligible to participate in a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and the Trust is a tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRC Section 115; and
WHEREAS, all qualified assets currently held in the City’s Public Agency Retirement Services (“PARS”) Public Agencies Post-Employment Benefits Trust are irrevocably dedicated to prefunding the City’s OPEB and pension obligations; and WHEREAS, the City’s adoption and operation of the Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Trust; and WHEREAS, the City Council has prudently set aside funds for the OPEB liability and prefunding pension obligations; and WHEREAS, the City’s funding of the Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Trust.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Union City as follows:

SECTION 1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective October 22, 2024; and SECTION 2. The City Council hereby authorizes the termination of the City of Union City’s participation in the PARS Public Agencies Post-Employment Benefits Trust Program, all services, administration, and investment contracts with PARS and US Bank, N.A. (“U.S. Bank”), including the services of U.S. Bank as Trustee; and
City Council/RSA Agenda 92 Tuesday, October 22, 2024
Resolution No. XXXX-24
Authorization to Transfer Pension and OPEB Trust Administration

SECTION 3. The City Council hereby authorizes the appointment of Alta Trust Company as successor Trustee and Charles Schwab Trust Bank as custodian of the assets. The transfer of assets is contingent upon the acceptance of the successor Trustee and custodian; and
SECTION 4. The City Council certifies that the successor trust satisfies the requirements of Section 115 of the Internal Revenue Code and that all assets held by that trust shall qualify as “plan assets” that are irrevocably dedicated to the prefunding of OPEB and pension obligations; and
SECTION 5. The City Council hereby authorizes the liquidation and transfer of all assets to Charles Schwab Trust Bank, as soon as administratively practicable; and SECTION 6. Upon the complete transfer of assets on or around December 31, 2024, PARS is removed as trust administrator and U.S. Bank is removed as Trustee; and
SECTION 7. The City Council hereby appoints the City Manager, or his/her successor or his/her designee, as the City’s Administrator for the Trust; and SECTION 8. The City’s Administrator is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

SECTION 9. That said action was taken during a regular meeting of the City Council of City of Union City.

SECTION 10. The Mayor shall sign, and the City Clerk shall certify to the passage and adoption of this Resolution, and thereupon, the same shall take effect and be in force.

City Council/RSA Agenda 93 Tuesday, October 22, 2024
Resolution No. XXXX-24
Authorization to Transfer Pension and OPEB Trust Administration

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 22nd day of October 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 94 Tuesday, October 22, 2024
Presentation Regarding the
Transfer of the Administration of
the City’s Section 115 Trust to the
Shuster Advisory Group
October 22, 2024
City Council/RSA Agenda 95 Tuesday, October 22, 2024
2 Transfer of the Administration of the City’s Section 115 Trust • In 2017, the City established a Section 115 Trust for the purpose of setting aside funds for future paymentof the City’s unfunded liabilities and to prefund otherpost-employment benefits (OPEB). • The Section 115 Trust is administered by the Public
Agency Retirement Services (PARS).

Background
City Council/RSA Agenda 96 Tuesday, October 22, 2024
3 Transfer of the Administration of the City’s Section 115 Trust • Established under Internal Revenue Code Section 115.• The trust is an irrevocable trust.• Monies in the trust can only be used for the government function(s) specified in the trust document. In the City’s case, that was to set aside funds for future payment of the City’s unfunded liabilities and to prefund other postemployment benefits (OPEB).

Section 115 Trust
City Council/RSA Agenda 97 Tuesday, October 22, 2024
4 Transfer of the Administration of the City’s Section 115 Trust • Significantly lower administration fees• City’s funds will not be pooled with other participating agencies
• Customizable investment portfolios• Shuster is an independent investment advisory firm and fiduciary which means they are obligated to do what’s in the City’s best interest • Daily valuation and account access• Custom reporting• Dedicated service team• Staff has been very happy with the services provided by Shuster for our 457(b) and 401(a) plans.

Why change Trust Administrators?
City Council/RSA Agenda 98 Tuesday, October 22, 2024
1 - Shuster Administration Fees will convert to a flat dollar fee after the end of contract year-3 based on the highest year-end balance of the first 3 contract years. 2 - Transaction fees may apply and are disclosed in the Schwab fee schedule. Schwab fee is 0.01% and annual minimum is $400 per plan. 3 - Alta Trust fee is 0.02% and has an annual maximum of $5,000 per plan. 4 -Based on PARS Administrative Services Agreement provided by similar Agencies.5- Based on PARS Discretionary Trustee/Investment Management Fee Schedule provided by similar Agencies.Fees are annualized based on 9/30/24 assets. The fees shown above are estimates based on documents provided by City and available market data and are summarized for simplification and presentation purposes only.

Actual fees may be determined by auditing all account statements and service contracts. Any variance in fees is purely accidental.

Service Provider Fee Comparison
Service
Administration PARS4 0.18% $66,261 Shuster Advisory Group, LLC 0.01%1 $3,584 Custody Charles Schwab Trust Bank 0.01%2 $3,800
Trustee Alta Trust 0.02%3 $7,300
Investment Management PFM Asset Management Shuster Advisory Group, LLC 0.11% $39,424 Administrative Costs Total 0.38% $137,522 Total 0.15% $54,108 PARS Program Shuster Program
US Bank5

0.20% $71,261
Shuster Advisory Group, LLC
PARS Trust Administration Fees (Per Annum) Discretionary Trustee Fees (Per Annum) For Plan Assets from: For Plan Assets from:
$0 - $10,000,000 0.25% $0 - $5,000,000 0.35%
$10,000,001 - $15,000,000 0.20% $5,000,001 - $10,000,000 0.25% $15,000,001 - $50,000,000 0.15% $10,000,001 - $15,000,000 0.20% $50,000,001 and above 0.10% $15,000,001 - $50,000,000 0.15% $50,000,001 and above 0.10%
OPEB Assets as of 9/30/24: $8,451,476
OPEB - Police Assets as of 9/30/24: $7,448,518
OPEB - Fire Assets as of 9/30/24: $1,840,523
Pension Stabilization Assets as of 9/30/24: $18,099,835 Total Assets as of 9/30/24: $35,840,352
City Council/RSA Agenda 99 Tuesday, October 22, 2024
6 Transfer of the Administration of the City’s Section 115 Trust • As you saw on the prior slide, PARS annualized fees are 38 basis points, or approximately $137,522*.
• The Shuster Advisory Group’s annualized fees will be 15 basis points, or approximately $54,108*.
• That is a 61% reduction in annual fees, which results in annual savings to the City of $83,414.
• With those savings reinvested in the trust, and assuming a 6% gross rate of return, those savings could result $1.3M in savings over 10 years, $3.9M over 20 years, and $9.1M over 30 years. • *Based on assets and fee structures as of 9/30/24.

Fee Comparison
City Council/RSA Agenda 100 Tuesday, October 22, 2024
Shuster Advisory Group, LLC
Fee Comparison*
* Based on fee structure shown on prior page. Non-Shuster information was obtained from documents provided by Shuster clients and market research and assembled for simplification purposes only and not guaranteed by Shuster. Any discrepancy is purely accidental. ** Savings shown are hypothetical and for illustrative purposes only and are not guaranteed. Rate of Return (ROR) assumes annual gross returns of 5%, 6% and 7%, no contributions, and no distributions. Fee savings is the difference between the fee structures on the prior page and assumes no change in fee structure over the 30-year period. Actual performance will vary thus affecting rate of returns and savings appropriately.

End of Year PARS Fee* Shuster Fee* Fee Savings*
1 0.38% 0.15% 61%5 0.36% 0.15% 58%
10 0.33% 0.14% 58%15 0.30% 0.14% 53%
Average
(including current)

0.35% 0.15% 58%

ONGOING
9/30/24 Balance PARS Fee* Shuster Fee* Fee Savings*
$35,840,352 0.38% 0.15% 61%

CURRENT
5% ROR $7,037,2906% ROR $9,106,9987% ROR $11,382,069
30-Year Fee Savings**
City Council/RSA Agenda 101 Tuesday, October 22, 2024
8 Transfer of the Administration of the City’s Section 115 Trust • Adopt a Resolution authorizing the City Manager
to execute agreements to transfer administration of the City’s Pension and OPEB Section 115 Trust to the Shuster Advisory Group, LLC, and to transfer the Trust’s assets to Charles Schwab Trust Bank and to name Alta Trust Company as Directed Trustee.

Staff Recommendation
City Council/RSA Agenda 102 Tuesday, October 22, 2024