Agenda packet, regular meeting — Union City City Council, November 26, 2024 (part 2 of 3)

9.3 KENNEDY YOUTH CENTER, 1333 DECOTO ROAD
GENERAL DESCRIPTION: This is a recreational and social facility. This facility is staffed with 5 full-time and 4 part-time employees. Approximately 4,300 additional individuals utilize the facility for non-summer activities per month (January through May). Approximately 13,800 additional individuals utilize the facility for summer activities per month (June through August).

Total square footage is 9,914. Floor space to be maintained is approximately 9,142 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (13) 261 Glass 13 doors. (Front doors, atrium doors, game room doors, tot room doors, &
craft room doors.)
Windows (1,192) 1,652 Glass
Interior Glass Doors and
Panels (11)
216 Glass 7 doors and 4 panels.

Hall/Walkways (5) 829 Vinyl Tile 4 benches and 4 rectangular tables. (Main walkway, staff office, craft
room, tot room to restroom and
kitchen).

Lobby Area
- Vinyl Tile
- Glass display case
968
9 Vinyl Tile
Glass
1 counter, 2 benches, 6 chairs, 3
magazine racks, 1 octagon magazine
rack, 1 glass display case and 1
drinking fountain.

Lobby Men’s Restroom 207 Ceramic Tile 1 toilet, 2 urinals, 1 counter with 2 sinks, 1 mirror and 1 diaper change
station.

Lobby Women’s Restroom 207 Ceramic Tile 3 toilets, 1 counter with 2 sinks, 1 mirror and 1 diaper change station.

Lobby/Administration
Office
127 Carpet 2 workstations, 1 rectangular table, 1
file cabinet, 1 small refrigerator, 1
coffee machine, 1 copier, 1 fax, 1
shredder and 3 shelves.

Lobby/Administration Copy
Room
67 Carpet 1 copier, 2 filing cabinets, 1 coffee
maker and 1 shelf cabinet.

Recreation Supervisor’s
Office
132 Carpet 1 workstation, 1 file cabinet, 1 small
refrigerator
Staff’s Office

480 Vinyl Tile 6 workstations, 5 chairs, 6 filing
cabinets, 1 storage cabinet, 1 armoire,
1 shelf cabinet and 1 small refrigerator.

Tot Room
- Carpet Area Rug Only
- Vinyl Tile
266
214 Vinyl Tile
1 sink, 1 counter with lower cabinets, 4
rectangular tables, 25 children’s chairs,
4 toy shelf cabinets, 9 toy containers, 1
book shelf, 1 hutch, 1 small
refrigerator and 2 glass doors.

Tot Room Unisex Restroom 21 Vinyl Tile 1 sink, 1 toilet and 1 mirror.

Craft Room 912 Vinyl Tile 1 sink, 1 counter with lower cabinets, 1 desk, 7 rectangular tables, 1 book rack,
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 144 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 66 of 175 ends

3 pigeon hole cabinets, 4 cabinets, 1
glass door, 1 refrigerator, and 1 glass
panel.

Game Room

1,244 Vinyl Tile 1 sink, 1 counter with upper and lower cabinets, 1 refrigerator, 1 microwave, 2
pigeon hole cabinets, 1 TVs, 2 square
tables, 8 game tables, 3 glass panels, 2
glass doors, 1 pool table, and 1 air
hockey table
Atrium 1,059 Cement 1 rectangular built-in bench, 4 glass doors.

Auditorium 2,320 Vinyl Tile 1 piano, 2 large mirrors
Kitchen 89 Vinyl Tile 1 double sink, 1 counter with upper and lower cabinets, 1 refrigerator, 1
freezer and 2 stove/ovens with hood
ranges, 1 microwave and 1 roll up door
Floor covering is approximately 1,072 square feet of carpet and 8,070 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 5 days per week: Monday through Friday, between the hours of 10 P.M. and 6 A.M., to include cleaning of special events to be held on Saturdays and Sundays, as needed, at a time to be determined by the Recreation Supervisor.

Therefore, depending on the frequency of special events, cleaning may be performed 7 days a week, Monday through Sunday. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and spot clean
(B) Clean (with windows and panels)
A
B

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten A

8. Water Fountains
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 145 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 67 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed
(A) Clean, disinfect and polish A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and spot clean
(B) Clean working surfaces
A
B

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust
(B) Damp wipe and spot clean
A
B
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
1x
per
year
More
often if
needed

2. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum mars
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 146 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 68 of 175 ends

FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
1x
per
year
More
often if
needed
finish
(C) Spot clean
(D) Shampoo entire area
C D
LUNCHROOMS AND KITCHENS As
needed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per
year
1x per
year
More often if
needed

1. Refrigerator, Stove/Oven, Toaster, Microwave
and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
(C) Empty toaster crumbs
(D) Clean oven
A
B
C
D

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
needed
or
directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per
year
1x per
year
More often if
needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
B
A
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
A
B
C
D
E
F
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 147 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 69 of 175 ends

(F) Pour deodorizer down floor drains

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLE As
Needed
or
Directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per
year
1x per
year
More often if
needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per
year
1x per
year
More often if
needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
or
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per
year
1x per
year
More often if
needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 148 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 70 of 175 ends

Directed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor D
A
B
C
E
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 149 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 71 of 175 ends

9.4 CITY HALL, 34009 ALVARADO-NILES ROAD
GENERAL DESCRIPTION: This is a two-level facility. The upper level contains the City Council Chamber for public meetings and administration offices of various City departments.

The lower level contains the Police Department/Station. Section 9.6 pertains to the Police Department.

UPPER LEVEL DESCRIPTION: The upper level is staffed with approximately 65 full-time and 5 part-time employees. Approximately 150 additional individuals utilize the upper level for various meetings per month. See Public Works staff at City Hall for monthly meeting schedules in order to work around said meetings. The landscaped Atrium will not require cleaning service and is not included in square footage maintenance. Total upper level floor square footage is 18,244. Floor space to be maintained is approximately 17,265 square feet and is comprised of the following:

AREAS SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 143 Glass 6 doors and 3 panels.

Windows (47) 1,327 Glass 47 windows and 8 glass panels. (Sliding doors located in City
Manager’s (2), M.I.S. (1), and Asst.

City Engineer’s (1) Offices.)
Hall/Walkways (12) 2,429 Carpet Primary employee routes.

Lobby Area 2,406 Clay Tile 5 counters, 5 round tables, 1 rectangular table, 12 chairs, 1 pay
phone and 2 drinking fountains.

Lobby Men’s Restroom 126 Clay Tile 2 sinks, 2 toilets, 2 urinals and 1 mirror.

Lobby Women’s Restroom 100 Clay Tile 3 sinks, 2 toilets and 3 mirrors.

City Council Chamber 1,909 Carpet 2 wooden multi-workstations, 13 captain chairs, 20 chairs, 58 floor
mounted chairs, 1 podium, 1 plant sill,
2 half circular tables, 1 half circular
table with cabinet, 1 circular table and
2 rectangular tables.

Mayor’s Office 200 Carpet 1 desk, 1 round table, 2 counters, 4 chairs and 2 file cabinets.

City Manager’s Office 500 Carpet 1 workstation, 1 couch, 1 love seat, 2 round tables, 2 cabinets, 2 bookcases, 1
file cabinet, 11 chairs and 4 glass
panels.

Personnel Manager’s Office 165 Carpet 3 workstations and 1 filing cabinet.

M.I.S. Office 82 Carpet 3 desks, 3 chairs, 3 glass panels and 2 glass panels.

City Council Conference
Room
500 Carpet 1 large table, 20 chairs, 2 white boards
and 2 counters.

International Conference
Room
165 Carpet 1 rectangular table, 8 chairs and 5 book
shelves.

General Office Areas 8,517 Carpet 62 cubicles, 14 window offices, 120 filing cabinets, 42 book shelves, 14
rectangular tables, 6 round tables, 3
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 150 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 72 of 175 ends

drafting tables, 3 armoires, 9 stands, 52
chairs, 2 glass panels, 1 sink with
upper and lower cabinets, 1
refrigerator and 1 coffee maker.

Office All-Gender
Restroom
45 Ceramic Tile 1 sink, 1 toilet and 1 mirror.

Lunch Room 300 Linoleum Tile 2 square tables, 12 chairs, 1 sink, 1 counter w/cabinets, 1 coffee maker, 1
refrigerator, 1 microwave w/cabinet, 1
water cooler and 1 TV.

Office Supplies Room 105 Carpet Office supplies, 1 fax, 2 printers, 1 file cabinet and 8 shelves.

Copy Room 96 Carpet 1 copier.

Staircase 125 Concrete 1 flight between upper and lower levels; 21 stairs, 2 handrails
Upper Level Floor space to be maintained is approximately 14,668 square feet of carpet and 2,597 square feet of hard surface.

UPPER LEVEL CLEANING HOURS: Cleaning is to be performed 5 days per week. If the previous Friday is a dark Friday, the following Sunday does not require cleaning. Sunday, Monday, Wednesday and Thursday, between the hours of 8 P.M and 6 A.M., and Tuesday between the hours of 10 P.M. and 6 A.M. City Council meetings are held the second and fourth Tuesday of each month beginning at 7 P.M. The upper level is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust
(B) Spot clean
A
B

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and spot clean
(B) Clean (with windows and panels)
A
B

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 151 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 73 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

8. Water Fountains
(A) Clean, disinfect and polish A

9. Stairway and Handrails
(A) Mop stairway
(B) Damp wipe handrails
(C) Spot clean C
B
A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and spot clean
(B) Clean working surfaces
A
B

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Phones
(A) Dust, damp wipe, and sanitize A

6. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust
(B) Damp wipe and spot clean
A
B
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
1x
per
year
More
often if
needed

Page 74 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
1x
per
year
More
often if
needed
corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff

2. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum mars
finish
(C) Spot clean
(D) Shampoo entire area
A
C
B
D
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean
(C) Machine wash
A
B
C

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
A
B
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 153 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 75 of 175 ends

(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
A
B
C
D
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per Week 2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per Week 2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 154 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 76 of 175 ends

(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
B
A
C
E

9.5 POLICE DEPARTMENT, 34009 ALVARADO-NILES ROAD
LOWER LEVEL GENERAL DESCRIPTION: The lower level contains the Police Department. The lower level is staffed with approximately 95 full-time and 18 part-time employees. Total lower level floor square footage is 18,650. Floor space to be maintained is approximately 10,339 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 250 Glass 3 doors and 8 panels.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 155 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 77 of 175 ends

Windows (1) 269 Glass 1 window in Briefing Room and 15
panels.

Hall/Walkways (3)
- Clay Tile
- Carpet
- Asphalt Tile
279
244
664
Clay Tile
Carpet
Asphalt Tile
1 finger printing machine, 2 sinks, 1
counter with lower cabinets, 1 counter
with upper and lower cabinets, 2
copiers, 3 shredders, 7 storage cabinets,
3 filing cabinets, 2 microwaves, 1
refrigerator, and 1 coffee maker.

Lobby Area
- Clay Tile
- Glass bullet proof divider
- Display Glass
375
29 24
Clay Tile
Glass
Glass
2 display cases, 3 counters, 2 cushion
benches, 3 tables, 1 pay phone, 1
intercom phone, and 1 magazine rack.

Lobby Unisex Restroom 48 Clay Tile 1 sink, 1 toilet, and 1 mirror.

Lobby Interview Office 88 Carpet 1 workstation, 1 square table, 1 file cabinet, 1 storage cabinet, 5 chairs and
1 white board.

General Office Areas 2,240 Carpet 28 workstations, 11 filing cabinets, 4 cabinets and 1 copier.

Police Chief’s Office 286 Carpet 1 workstation, 6 chairs, 2 cabinets with glass front, 1 storage cabinet and 5 glass
panels.

Secretary’s Office 88 Carpet 1 workstation and 2 filing cabinets.

Sergeants’ Office 159 Asphalt Tile 4 workstations.

Support Services Large
Office
140 Carpet 1 workstation, 2 filing cabinets, 1 locker
and 4 glass panels.

Support Services Small
Office
84 Carpet 1 workstation and 2 filing cabinets.

Records Office 808 Carpet 8 workstations, 3 shredders, 2 copiers, 4 filing cabinets, 1 fax, 15 3-drawer file
carts and 6 square tables.

Dispatch Office 286 Carpet 3 workstations, 8 3-drawer file carts, 2 copiers, 1 shredder, 1 round table with
lower book rack, 2 square tables, 1
counter with cabinet, 1 microwave, 1
refrigerator, 1 coffee maker and 2 glass
panels.

Dispatch Office Unisex
Restroom
25 Clay Tile 1 sink, 1 toilet, 1 mirror and 1 wall
shelf.

Field Operations Office 156 Carpet 3 workstations, 1 bookcase, and 1 file cabinet.

Field Operations Office
(Captain Greg Stewart)
140 Carpet 1 workstation, 2 file cabinets, 1 locker
cabinet and 4 glass panels.

Police Chief’s Meeting Room 132 Carpet 1 couch, 1 loveseat, 1 square table and 1 round table.

Briefing Room 432 Carpet 1 workstation, 4 square tables, 12 chairs, 9 desk chairs, 1 whiteboard, 1
TV and 1 counter with pigeon hole
cabinets on top.

Conference Room 300 Carpet 1 square table, 12 chairs and 1 cabinet with sink.

Investigations Conference 127 Carpet 1 square table, 6 chairs and 2 filing Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 156 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 78 of 175 ends

Room cabinets.

Investigations Interview
Room #1
56 Carpet 1 square table and 3 chairs.

Investigations Interview
Room #2
49 Carpet 1 square table and 4 chairs.

Personnel and Training Room 84 Carpet 1 workstation and 2 filing cabinets.

Traffic Room 140 Asphalt Tile 3 workstations.

Reports Room 70 Asphalt Tile 2 workstations and 1 copier.

Booking Area and Holding
Cells
464 Painted
Cement
1 counter with cabinet, 3 holding cells,
3 toilets and 3 sinks.

Men’s Locker Room/
Restroom
- Carpet
- Ceramic Tile
848
117
Carpet
Ceramic Tile
3 sinks, 1 shelf above sink, 1 counter, 2
toilets, 2 urinals, 1 mirror, 1 shower
with 4 showerheads, 3 benches and
lockers.

Women’s Locker Room/
Restroom
516 Ceramic Tile 2 sinks, 1 counter, 3 toilets, 1 mirror, 2 showers, 3 benches and lockers.

Unisex Restroom (2) 70 Ceramic Tile 2 sinks, 2 toilets, 2 mirrors and 2 counters.

Lunch Room 234 Asphalt Tile 3 round tables, 1 square table, 11 chairs, 1 cabinet and 1 TV.

Computer Room 414 Formica 5 workstations, 5 filing cabinets, 3 desks, 1 square table and 2 bookcases.

Junior Explorers Room
(unmarked)
176 Carpet 1 workstation, 8 filing cabinets and 2
storage cabinets.

Fingerprinting Area 212 VCT Fingerprinting machine, 1 counter with cabinets, 1 workstation, 1 sink
SWAT Locker Room 224 Epoxy Lockers (Not to be cleaned by Scheduled Services)
Motorcade Room 202 Epoxy Motorcycles and lockers (Not to be cleaned by Scheduled Services)
Sally Port 472 Epoxy (Not to be cleaned by Scheduled
Services)
NOTE: Cleaning for areas requiring police supervision (evidence room, sally ports, etc.) will be performed as an addition or on an as-needed basis and scheduled separately.

Lower Level Floor space to be maintained is approximately 6,764 square feet of carpet and 3,575 square feet of hard surface.

LOWER LEVEL ADDITIONAL REQUIREMENTS: Dumpsters are to be moved from the storage area to the loading dock for emptying 3 times a week: Sundays, Tuesdays and Thursdays. Empty dumpsters are to be returned to storage area 3 times a week: Mondays, Wednesdays and Fridays.

Cost for these requirements shall be included in the bid schedule for City Hall/Police Station.

LOWER LEVEL CLEANING HOURS: Cleaning is to be performed 7 days per week, to include holidays: Monday through Sunday, between the hours of 10 P.M. and 6 A.M. The lower level is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 157 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 79 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust
(B) Spot clean
A
B

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within
reach)
(A) Dust and spot clean
(B) Clean (with windows and panels)
A
B

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures and Wall Switches
(A) Dust and spot clean Light Fixtures
(B) Disinfect and Clean Wall Switches
B
A

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten A

8. Water Fountains
(A) Clean, disinfect and polish A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and spot clean
(B) Clean working surfaces
A
B

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Phones
(A) Dust, damp wipe, and sanitize A

6. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust
(B) Damp wipe and spot clean
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 158 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 80 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
2x
per
year
Quarterly (4x/year)

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Clean and Disinfect Chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
SHOWER/LOCKER ROOM CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
More Often if Needed

1. Entrances/Walkways/Floors
(A) Scrub with brush and disinfect A

2. Waste Receptacles
(A) Empty, clean and disinfect.
(B) Replace liners B
A

3. Walls/Doors/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and disinfect walls, doors and partitions
B A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 159 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 81 of 175 ends

4. Showers/Fixtures/Dispensers/Drains
(A) Clean and refill dispensers
(B) Scrub with brush and disinfect with anti fungal
cleanser, except dispensers (all surfaces shall
be free of soap scum, body oils, hair, mineral
deposits, stains, odors and other materials)
(C) Strip and seal ceramic tile
AB
C

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean
(C) Machine wash
A
B
C

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 160 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 82 of 175 ends

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
1X per Year More Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
B
A
C
E
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 161 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 83 of 175 ends

9.6 FIRE STATION NO. 31, 33555 CENTRAL AVENUE
GENERAL DESCRIPTION: This is a full-service fire facility. This facility is staffed with 4 firefighters. Total square footage is 6,975. Floor space to be maintained is approximately 2,434 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 26 Glass 1 glass door, 1 glass panel and 1 metal door.

Windows (10) 92 Glass
Hall/Walkways (1) 35 Vinyl Tile
Front Office 228 Vinyl Tile
Battalion Chief’s Office 204 Carpet
Battalion Chief’s Dorm Room 204 Carpet
Battalion Chief’s Restroom 60 Vinyl Tile
Living Room 342 Carpet
Kitchen/Dining Room 352 Vinyl Tile
Dorm Room 475 Carpet
Unisex Restroom 228 Ceramic Tile
Gym 306 Resilient Surfacing
Floor covering is approximately 1,225 square feet of carpet and 1,209 square feet of hard surface.

CLEANING HOURS: Cleaning for the interior is to be performed 2 times per year at a time to be mutually agreed upon. Cleaning for the floor care is to be performed 1 time per year at a time mutually agreed upon. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

2. Blinds/Shades/Drapes
(A) Dust and spot clean A
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 162 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 84 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

2. Carpet Areas
(A) Vacuum and shampoo entire area A
A

9.7 This Page Intentionally Blank
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 163 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 85 of 175 ends

9.8 FIRE STATION NO. 32, 31600 ALVARADO BOULEVARD
GENERAL DESCRIPTION: This is a full-service fire facility. This facility is staffed with 4 firefighters. Total square footage is 5,000. Floor space to be maintained is approximately 2,261 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 155 Glass 2 metal doors and 7 panels.

Windows (8) 164 Glass 8 windows.

Hall/Walkways (2)
- Carpet
- Vinyl Tile
48 84
Carpet
Vinyl Tile
Front Office 277 Vinyl Tile
Front Office Unisex
Restroom
27 Vinyl Tile
Living Room 286 Carpet
Kitchen/Dining Room 326 Vinyl Tile
Dorm Room 884 Carpet
Unisex Restroom 231 Ceramic Tile
Locker Room 98 Vinyl Tile
Floor covering is approximately 1,218 square feet of carpet and 1,043 square feet of hard surface.

INTERIORS As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

2. Blinds/Shades/Drapes
(A) Dust and spot clean A
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient
Surfacing/Cement Areas
(A) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
A
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 164 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 86 of 175 ends

FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed
(4) Machine buff

2. Carpet Areas
(A) Vacuum and shampoo entire area A
A

9.9 FIRE STATION NO. 33, 33942 7

TH STREET
GENERAL DESCRIPTION: This is a full-service fire facility. This facility is staffed with 4 firefighters. Total square footage is 9,619. Floor space to be maintained is approximately 5,706 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (5)
Windows (13) 380 Glass
Hall/Walkways 536 Ceramic Tile/
Carpet
Office 782 Vinyl Tile
Fitting/Day Room 886 Carpet
Kitchen/Dining Room 353 Linoleum
Dorm Rooms 1,380 Carpet
Locker Rooms 323 Carpet
Restrooms 317 Ceramic Tile
Storage Room 654 Carpet
Equipment Room 475 Concrete
Floor covering is approximately 3,243 square feet of carpet and 2,463 square feet of hard surface.

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

2. Blinds/Shades/Drapes
(A) Dust and spot clean A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 165 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 87 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
A

2. Carpet Areas
(A) Vacuum and shampoo entire area A
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 166 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 88 of 175 ends

9.10 HOLLY COMMUNITY CENTER, 31600 ALVARADO BOULEVARD
GENERAL DESCRIPTION: This is a recreational and social facility. Approximately 6 fulltime and 20 part-time employees utilize the facility. Approximately 2,100 additional individuals utilize the facility for various activities per month. Total square footage is 25,011.

Floor space to be maintained is approximately 15,306 square feet and is comprised of the following:

AREA SQUAR
E FEET

TYPE COMMENTS
Entry/Exitways (9) 126 Glass 9 doors
Windows (143) 1,706 Glass 143 windows and 19 glass panels.

Hall/Walkways (2) 920
100
Clay Tile
Vinyl Tile
2 drinking fountains.

Located between auditorium kitchen and
senior room.

Lobby Area
- Clay Tile
- Glass
1,013
60 Clay Tile
Glass
2 display cases, 2 3-person bench chairs, 2
benches and 1 brochure rack.

Lobby Reception Area 209 Carpet 1 counter with 2 upper cabinets, 2 workstations, 2 filing cabinets, 1 wall
cabinet, 1 square table, and 1 shredder.

Lobby Men’s Restroom 319 Ceramic Tile 4 sinks, 3 toilets, 5 urinals and 1 mirror.

Lobby Women’s Restroom 319 Ceramic Tile 4 sinks, 7 toilets and 1 mirror.

Lobby Unisex Restroom 36 Asphalt Tile 1 sink, 1 toilet and 1 mirror.

Senior Room Area 567 Clay Tile 2 3-person bench chairs, 1 4-person bench chair, 4 brochure racks and 1 TV.

Reception Area 160 Carpet 1 counter and 3 filing cabinets.

Coordinator Office 120 Carpet 1 workstation, 1 filing cabinet and 1 dresser. (Clean only when requested.)
Staff Office 192 Carpet 1 workstation, 1 desk, 1 bookcase, 1 filing cabinet, 1 storage cabinet, 1 square table and
1 fax. (Clean only when requested.)
Meeting Room 165 Vinyl Tile 2 rectangular tables, 14 chairs and 1 white board.

Recreation Supervisor’s
Office
99 Carpet 1 workstation, 1 desk, 1 chair, 1 bookcase
and 1 filing cabinet. (Clean only when
requested.)
Staff Office 128 Carpet 1 desk, 1 table, 3 storage cabinets, 1 filing cabinet and 1 bookcase. (Clean only when
requested.)
Room 726 Cement 1 sink, 1 desk, 4 tables, and 20 chairs.

Art/Polliwog Room Closet 80 Cement 1 refrigerator, 4 storage cabinet and 2 shelves.

Mini-Gym 1,400 Resilient
Surfacing
2 cabinets
Patio Doors (5) 320 Glass Near senior rooms and mini gym.

Copier Room 36 Carpet 1 copier.

Janitor’s Closet 98 Cement 1 sink.

Kitchen 222 Linoleum 1 counter, 1 sink, 2 stoves/ovens, 1 refrigerator, 1 freezer, 1 microwave, 1 ice
maker, 1 rollup window, and upper and
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 167 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 89 of 175 ends

lower cabinets
Senior Kitchen 84 Vinyl Tile 1 counter, 1 sink, 1 refrigerator, 1 hot plate, 1 microwave and lower cabinets.

Senior Room
- Vinyl Tile
- Glass
1,320
96 Vinyl Tile
Glass
3 mirrors, 13 round tables, 3 rectangular
tables and 92 chairs.

Dance Studio
- Hardwood
- Glass
2,272
245
Hardwood
Glass
1 ballet bar, 1 storage cabinet and 5 mirrors.

Dance Studio Unisex
Restroom
37 Vinyl Tile 1 sink, 1 toilet and 1 mirror.

Auditorium
- Vinyl Tile
- Glass
3,335
144
Vinyl Tile
Glass
3 mirrors.

Auditorium Stage 708 Hardwood 5 stairs on each side of stage. 3 cabinets underneath.

Tot Room
- Carpet
- Vinyl Tile
342
369
Carpet
Vinyl Tile
3 counters, 3 sinks with upper cabinets, 1
refrigerator, 1 microwave, 1 hot plate, 1
filing cabinet, 11 storage cabinets, 4 square
tables, 1 round table, 25 chairs.

Tot Unisex Restroom 30 Vinyl Tile 1 sink, 1 toilet and 1 mirror.

Floor covering is approximately 1,286 square feet of carpet and 14,120 square feet of hard surface.

INTERIORS As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 168 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 90 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

7. Pictures and Other Hanging Objects
(A) Dust and straighten A

8. Water Fountains
(A) Clean, disinfect and polish A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust A

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and clean working surfaces A

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

2. Wood Areas
(A) Dust mop
(B) Spot clean scuffs and spills
(C) Damp mop
(D) Vacuum dirt catchers (cracks and
corners)
(E) Clean baseboards and door jamb
corners
(F) Polish
A
B
C
D
E
F

3. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum mars
finish
(C) Spot clean
(D) Shampoo entire area
A
C
B
D
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 169 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 91 of 175 ends

LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Freezer, Microwave
(A) Damp wipe
(B) Spot clean
(C) Clean interior and exterior
(D) Clean oven
A
B
C
D

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

4. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax
(B) Clean mirrors B
A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
B
A
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
A
B
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 170 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 92 of 175 ends

“Cardboard Only Recycle Bin”, or in
appropriate designated area
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
(A) Scour and rinse janitor’s sink and
fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
A
B
C
E
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 171 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 93 of 175 ends

9.11 LIBRARY, 34007 ALVARADO-NILES ROAD
GENERAL DESCRIPTION: This facility is owned by the City, but leased by Alameda County Library. The Alameda County Library Holiday schedule will be adhered to for purposes of this contract. This is a two-level facility. The entry level contains the primary library area. The upper level contains the balcony area. The Library is staffed with approximately 3 full-time and 17 parttime employees. Approximately 25,923 additional individuals utilize the Library per month. See Librarian for monthly meeting schedules. It is imperative that all graffiti, to include foreign matter, (e.g., gum, finger prints, tape, pencil or pen marks, staples, etc.) must be removed promptly.

Graffiti must be reported to the Librarian immediately and thereafter removed within 24 hours.

Total square footage is 13,798. Floor space to be maintained is approximately 13,798 and is comprised of the following:

AREAS SQUARE
FEET

TYPE COMMENTS
Entryway with outside
drinking fountain
324
126
Brick
Glass
Brick entry with 1 water fountain, 2
glass doors, and 5 glass panels.

Entryway Lobby 432
40 Ceramic Tile
Glass
1 glass display case, display racks, and
book shelves.

Windows and Glass Panels
[exclude Entryway due to
different cleaning frequency]
1,964 Glass 43 windows/glass panels and 4 glass
doors.

Lobby Women’s Restroom 54 Ceramic Tile 1 sink, 1 mirror, 1 toilet and 1 brass door plate.

Lobby Men’s Restroom 54 Ceramic Tile 1 sink, 1 toilet, 1 urinal and 1 brass door plate.

Library Meeting Room 775 Carpet 1 sink, 1 white board, 1 table and 1brass plate on door.

Open Middle Area 3,851
168
Carpet
Glass
Reference Desk, Express Check Out, 2
multi-computer stations, 8 wooden
study tables, 32 chairs, counter tops,
and book shelves.

Children’s Area 1,536
141
Carpet
Glass
2 individual computer stations, 1
multi-computer station, 5 tables, 20
chairs, book shelves, 1 glass display
case, 1 window, 2 glass doors, and 5
glass panels.

Newspapers and Reference
Area
540 Carpet 2 tables, 8 chairs, and book shelves.

Senior Area 230
26 Carpet
Glass
1 table, 8 chairs, 3 computer stations,
book shelves, and 3 glass panels.

Individual Languages 575
120
Carpet
Glass
1 small table, 4 small chairs, 1 round
table, 4 chairs, 1 rocking chair, book
shelves, and 5 glass panels.

Young Adult Area 576
138
Carpet
Glass
4 individual computer stations, 2 round
tables, 12 chairs, book shelves, and 8
glass panels.

Audio and Visual Area 252
26 Carpet
Glass
Book shelves and 3 glass panels.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 172 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 94 of 175 ends

Non-Fiction and
Biography Area
910 Carpet Book shelves, hand-outs, and 2 copier
machines.

Circulation Desk Area 361 Carpet 4 desks, 3 phones, rough sort area, and holding area.

Elevator 30
28 98
Carpet
Stainless Steel
Panel
Weight capacity is approximately 4
adults.

Staff Workroom Area 1,160
6 Carpet
Glass
11 desks, 14 chairs, 11 telephones,
book shelves, and 1 window.

Librarian’s Office 195 Carpet 1 desk, 1 phone, and book shelves.

Lunchroom Area (to
include outside concrete
patio area for sweeping
only)
108
24 96
81 Carpet
Vinyl
Glass
(clean in- and
outside)
Cement
1 table, 4 chairs, 1 couch, 1 sink, 1
refrigerator, 1 microwave, 1 3-burner
kitchenette and hood range, 1 water
cooler, 1 glass door , 5 glass panels,
and outside concrete patio area.

Unisex Restroom 20 Ceramic Tile 1 sink, 1 mirror, 1 toilet, and 1 brass door plate.

Balcony Staircase Area 104
22 Carpet
Wood
1 entry and upper level (18 stairs), and
wooden handrail.

Balcony Area 1,975
70 Carpet
Glass
1 round table, 8 chairs, 2 study carrels,
and windows.

Janitor’s Closet 36 Cement 1 janitor’s sink.

Floor space to be maintained is approximately 13,178 square feet of carpet and 620 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 7 days per week: Monday thru Sunday, between the hours of 8 P.M. and 7 A.M., except on Alameda County Library Holidays. Various meetings are held in the Library’s meeting room and may adjourn as late as 10 P.M. The meeting room shall be cleaned after adjournment. Check with Librarian for Holiday and meeting schedules.

The Library is to be serviced according to the following schedule and these special provisions work in conjunction with the General Specifications:

EXTERIOR As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Entryway (brick)/Water Fountain (left side of
entryway)
(A) Sweep brick entryway and damp mop
with disinfectant detergent solution and
rinse.
(B) Sweep cobwebs from overhang
(C) Scour, disinfect and polish water
fountain.
(D) Empty trash container.
(E) Report and remove graffiti
A
B
C
D
E
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 173 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 95 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean with cleaning solution
(B) Clean with cleaning solution
A
B

2. Windows and Glass Panels
(A) Clean entry/exitways glass (designated
inside and designated outside)
(B) Clean glass panels (designated inside and
designated outside)
(C) Clean windows (designated inside and
designated outside)
A
B
C

3. Books/Bookshelves/Isle Markers/Study
Carrels/Book Cases/Display
Cases/Cabinets/Counters/Other Surfaces
(A) Dust and spot clean with cleaning solution
(B) Dust top of books on book shelves
(C) Clean with cleaning solution
(D) Report and remove graffiti and other
foreign matter
A
D
B
C

4. Light Fixtures
(A) Dust and spot clean
(B) Clean with cleaning solution
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Clocks/Pictures/Other Wall Mounted Objects
(A) Dust and straighten A

7. Elevator
(A) Clean and polish panels and stainless steel
(B) Vacuum carpet and spot clean
(C) Shampoo entire area
(D) Report and remove graffiti
A
B
D
C
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Wooden Furniture (tables, chairs, etc.)
(A) Clean with cleaning solution and wax A

2. Working Surfaces (workstations, desks, chairs,
counters, partition tops)
(A) Clean with cleaning solution
(B) Vacuum fabric chairs and couch
A
B

3. Phones
(A) Dust and damp wipe
(B) Clean and sanitize
A B

4. Business Machines (copiers, faxes, shredders, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean with cleaning solution
A
B C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 174 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 96 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Cement/Brick Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Wax
(3) Reseal with non-slip product
(4) Machine buff
A
B
C
D
F
E
G
H

2. Carpet Areas, to include Stairway and Balcony
(A) Vacuum
(B) Damp wipe wooden handrail in stairway
(C) Clean baseboards where vacuum mars
finish
(D) Spot clean
(E) Report and remove graffiti, gum, and any
foreign matter
A
B
D
E
C
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Refrigerator/Stove/Oven/Microwave/Coffee
Maker/Other Appliances
(A) Damp wipe with cleaning solution and spot
clean
(B) Clean with cleaning solution
A
B

2. Sinks/Fixtures
(A) Scour, clean and disinfect with cleaning
solution
(B) Clean and polish to a shine
A
B

3. Tables and Chairs
(A) Clean and disinfect with cleaning solution
(B) Clean and polish to shine
(C) Vacuum fabric furniture
A
B
C

4. Counters and Cabinets
(A) Clean and disinfect with cleaning solution
(B) Clean and Polish or Wax to a shine
A
B

5. Supplies
(A) Clean and refill dispensers and restock
supplies
A
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Toilets/Urinals/Sinks/Fixtures/Counters
(A) Scour, clean, and disinfect (in- and outside) A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 175 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 97 of 175 ends

with nonabrasive cleaner, polish to a shine,
and flush holes.

2. Mirrors/Dispensers/Cabinets/Chrome/Stainless
Steel/Brass
(A) Clean, disinfect and polish or wax
A

3. Walls/Partitions/Doors/Other Surfaces
(A) Spot clean and disinfect with cleaner
(B) Scour, clean and disinfect (entire area)
(C) Scour, machine wash, and disinfect (entire
area)
(D) Report and remove graffiti, gum, and any
foreign matter
A
D
B
C

4. Floors
(A) Sweep and damp mop with disinfect and
detergent solution
(B) Scour and clean floor and floor drains with
detergent solution and disinfect, and pour
deodorizer down drains
(C) Scour, machine wash, and disinfect
A
B
C

6. Supplies
(A) Clean and refill dispensers (e.g., soap, paper,
sanitary, etc.)
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

3. Paper Towel (Compost) Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C
COMPOST (ORGANICS) REMOVAL As
needed or
directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per year 1X
per
year
More
often if
needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 176 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 98 of 175 ends

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSET As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed
(A) Scour and clean sink and fixtures to a shine
(B) Sweep, mop and disinfect floor
(C) Straighten shelves, tools and supplies
(D) Scour, clean and bleach floor and floor drain.

Polish floor drain to a shine.

A
B
C
D

9.12 PUBLIC WORKS MAINTENANCE FACILITY/ADMINISTRATION BUILDING, 34650

SEVENTH STREET
GENERAL DESCRIPTION: This is an administration facility. This facility is staffed with 8 full-time employees. Approximately 10 additional individuals utilize the facility for meetings per month. Total square footage of the Administration Building is 2,615. Floor space to be maintained is approximately 2,615 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (3) 147 Glass 3 doors and 4 panels
Windows (7) 300 Glass 7 windows and 5 panels
Hall/Walkways (5)

727 Carpet
Lobby Area
- Ceramic Tile
- Carpet
85 68
Ceramic Tile
Carpet
1 workstation, 2 square tables and
4 chairs.

Lobby Men’s Restroom 49 Ceramic Tile 1 sink, 1 toilet and 1 mirror Lobby Women’s Restroom 49 Ceramic Tile 1 sink, 1 toilet and 1 mirror Office #102 (Bob) 225 Carpet 1 workstation, 1 wardrobe closet, 1 map file cabinet, 1 round table and
2 filing cabinets
Office #103 (Admin.) 285 Carpet 1 rectangular table, 10 chairs, 1 round table, 1 white board and 5
glass panels
Office #104 (Jesus) 225 Carpet 1 workstation, 1 wardrobe closet, 1 rectangular table, 1 square table
and 2 file cabinets.

Office #105 (Steve) 162 Carpet 1 workstation, 1 rectangular table, 2 file cabinets, 1 book shelf and 1
chair.

Office #106 (Transit Planner) 135 Carpet 1 workstation, 3 file cabinets, 1 Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 177 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 99 of 175 ends

book shelf and 1 chair.

Office #107 (Wilson) 185 Carpet 1 workstation, 1 wardrobe cabinet, 3 book shelves and 1 file cabinet.

Office #108 (Copy Room) 28 Carpet 1 sink, 2 counters with cabinets, 1 refrigerator, 1 microwave, 1
toaster, 1 water cooler, 1 typewriter
and 1 laminating machine.

Office #109 (Janitorial Room) 35 Vinyl Tile 1 janitor’s sink.

General Office Areas 357 Carpet 5 cubicles, 5 workstations, 1 copier, 1 map file cabinet and 3
plotters.

Floor covering is approximately 2,397 square feet of carpet and 218 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 3 days per week rotation: If the Friday is a dark Friday, it does not require cleaning at that day. Monday, Wednesday, and Friday, between the hours of 6 P.M. and 6 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean
A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten
A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks, counters,
tables, etc.)
(A) Damp wipe and clean working surfaces
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 178 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 100 of 175 ends

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Phones
(A) Dust and damp wipe
(B) Clean and sanitize
A
B

6. Business Machines (copiers, faxes, shredders, etc.)
(A) Dust
(B) Damp wipe and spot clean A
B
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

2. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum mars
finish
(C) Spot clean
(D) Shampoo entire area
A
C
B
D
LUNCHROOM As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Refrigerator, Toaster and, Microwave
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster)
(C) Empty toaster crumbs
A
B
C

2. Sinks and Fixtures
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 179 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 101 of 175 ends

(A) Scour, rinse and disinfect
(B) Clean and polish
A B

3. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A B
C

4. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Restock supplies
B
A
C
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 180 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 102 of 175 ends

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
B
A
E
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 181 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 103 of 175 ends

9.13 PUBLIC WORKS MAINTENANCE FACILITY/MULTI-PURPOSE BUILDING, 34650

SEVENTH STREET
GENERAL DESCRIPTION: This is a lunch/conference and lockers/restrooms facility. In addition, there are three (3) unisex restrooms outside of the facility that require service. Approximately 50 fulltime employees utilize the facility for work-related training, meetings, lunches and breaks. Total square footage of the facility is 2,405. Total square footage of the outside unisex restrooms are 179.

Total floor space to be maintained is approximately 2,584 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (3) 175 Glass 4 doors and 7 panels
Windows (0) N/A N/A N/A
Hall/Walkways (0) N/A N/A N/A
Lunch Room/Conference
Room
1,221 Vinyl Tile 2 TVs, 2 VCRs, 1 cable box, 1
refrigerator, 1 sink, 1 microwave, 1
stove/oven, 1 dishwasher, 2
counters with cabinets, 1 coffee
maker, 12 rectangular tables, 72
chairs, 1 round table, 4 book
shelves, 1 water cooler and 1
copier.

Men’s Locker Room/Restroom 657 Ceramic Tile 2 sinks, 1 toilet, 2 urinals, 1 mirror, 2 showers, 3 wooden benches and
54 steel lockers.

Men’s Locker Room/Restroom
Janitorial Closet
35 Ceramic Tile 1 janitor’s sink.

Women’s Locker Room/Restroom 312 Ceramic Tile 1 sink, 2 toilets, 1 mirror, 2 showers, 1 rectangular table, 1
square table, 1 chair, 1 wooden
bench and 14 steel lockers.

Gym 180 Resilient
Surfacing
1 stationary bike, 1 workout
machine and 2 free-weight stands.

Outside Front Unisex Restroom 72 Cement 1 sink, 1 toilet and 1 mirror.

Outside Rear Unisex Restroom 72 Cement 1 sink, 1 toilet and 1 mirror.

Garage Unisex Restroom 35 Cement 1 sink, 1 toilet and 1 mirror.

Floor covering is 0 square feet of carpet and 2,584 square feet of hard surface.

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 182 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 104 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten
A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

2. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
C
B

3. Business Machines (copiers, faxes, shredders, etc.)
(A) Dust
(B) Damp wipe and spot clean A
B
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
neede
d

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
C
B
D
F G
E
H
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 183 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 105 of 175 ends

LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave
and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except
interior of toaster and coffee maker)
(C) Empty toaster crumbs
A B
C

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
SHOWER/LOCKER ROOM CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Entrances/Walkways/Floors
(A) Scrub with brush and disinfect A

2. Waste Receptacles
(A) Empty, clean and disinfect.
(B) Replace liners B
A

3. Walls/Doors/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and disinfect walls, doors and
partitions
A B

4. Showers/Fixtures/Dispensers/Drains
(A) Clean and refill dispensers
(B) Scrub with brush and disinfect with anti
fungal cleanser, except dispensers (all
surfaces shall be free of soap scum, body
oils, hair, mineral deposits, stains, odors
and other materials)
A
B

5. Lockers and Benches
(A) Dust and spot clean (benches shall be
left completely dry)
(B) Clean and disinfect exterior of all lockers
and benches (benches shall be left
completely dry)
A
B
RESTROOMS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 184 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 106 of 175 ends

or
Directed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFIL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

3. Paper Towel (Compost) Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 185 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 107 of 175 ends

COMPOST (ORGANICS) REMOVAL As
needed or
directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per year 1X
per
year
More
often if
needed

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
(A) Scour and rinse janitor’s sink and
fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
B
A
E
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 186 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 108 of 175 ends

9.14 RALPH AND MARY RUGGIERI SENIOR CENTER, 33997 ALVARADO-NILES ROAD GENERAL DESCRIPTION: This is a recreational and social facility. The facility is staffed with approximately 5 full-time and 10 part-time employees. Approximately 3,600 additional individuals utilize the facility for activities and/or meeting per month. Total square footage is 16,000. Floor space to be maintained is approximately 12,784 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (8) 380 Glass 5 double doors, 3 single doors and 34 panels.

Windows (140) 2,015 Glass Windows, to include sun room
Hall/Walkways (1) 380 Sandstone Tile Elevator and 3 brochure racks.

Hall/Walkways (3)
- Asphalt Tile
- Glass
308
54 Asphalt Tile
Glass
3 display cases, 1 wall display and 2
drinking fountain(s).

Reception Area 113 Sandstone Tile 1 workstation, 3 chairs and 1 counter.

Lobby Area 143 Sandstone Tile 4 chairs, and 4 square tables Lobby Staircase
- Hardwood
- Carpet
41 164
Hardwood
Carpet
21 stairs with carpet runner.

Lobby Men’s Restroom 189 Sandstone Tile 2 sinks, 2 toilets, 1 urinal and 2 mirrors.

Lobby Women’s
Restroom
189 Sandstone Tile 2 sinks, 3 toilets and 2 mirrors.

Office #1 160 Carpet 1 workstation, 2 bookcases, 1 filing cabinet and 2 chairs.

Office #2 120 Carpet 1 workstation, 1 desk, 1 filing cabinet, 2 bookcases and 1 copier.

Class Room #1 555 Asphalt Tile 1 sink, 1 counter, 12 rectangular tables, 48 chairs, 1 white board and 1 chalk
board.

Hallway Men’s Restroom 63 Ceramic Tile 1 sink, 1 toilet and 2 mirrors.

Hallway Women’s
Restroom
63 Ceramic Tile 1 sink, 1 toilet and 2 mirrors.

Conference Room 176 Carpet 1 cabinet, 8 chairs, 1 rectangular table and 1 white board.

Health Screening Room 63 Sandstone Tile 1 sink with counter, 2 chairs and 1 white board.

Assembly Hall and Stage
- Hardwood
- Handicapped Ramp
3,369
220
Hardwood
Vinyl Tile
3 pianos, 13 circular tables and 36 chairs.

Sun Room 780 Asphalt Tile 3 circular tables, 12 chairs, 1 bench and 1 drinking fountain.

Employee Staircase
- Hardwood
- Carpet
40 114
Harwood
Carpet
21 stairs with carpet runner.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 187 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 109 of 175 ends

Dining Room 1,692 Asphalt Tile 1 sink with counter, 1 counter, 1 refrigerator, 1 filing cabinet, 1 coat rack,
2 circular tables, 7 rectangular tables, 86
chairs and 1 fireplace.

Kitchen 567 Clay Tile 6 sinks, 3 counters, 2 stoves/ovens, 2 refrigerators, 1 freezer, 1 ice maker, 2
steamers, 1 5-tray warmer and 4 ovens.

Janitor’s Closet 11 Sandstone Tile 1 sink and 3 wall shelves.

Upstairs Lounge 716 Carpet 1 sink, 1 circular table, 12 chairs, 1 cabinet, 1 TV, 3 square tables, 2
bookcases and 3 exercise machines.

Upstairs Office 108 Carpet 1 workstation, 1 bookcase, and 1 desk Upstairs Class Room 800 Asphalt Tile 1 sink with counter, 1 sink, 12 rectangular tables, 7 computer tables with 9
computers, 32 chairs, 1 white board and 1
chalk board.

Upstairs Multi-Purpose
Room
1,196 Carpet 1 circular table, 15 chairs, 2 pingpong tables, and 2 pool tables Upstairs Men’s Restroom 210 Ceramic Tile 2 sinks, 1 urinal, 1 toilet, 2 mirrors and 1 shower.

Upstairs Women’s
Restroom
210 Ceramic Tile 2 sinks, 1 toilet, 2 mirrors and 1
shower.

Upstairs Janitor’s Closet 24 Vinyl Tile 1 sink.

Floor covering is 2,754 square feet of carpet and 10,030 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 5 days per week: Tuesday through Saturday, between the hours of 12 A.M. and 8 A.M., to include cleaning of special events to be held on Saturdays and Sundays, as needed, at a time to be determined by the Recreation Supervisor.

Therefore, depending on the frequency of special events, cleaning may be performed 7 days a week, Monday through Sunday. Billing for extra on Saturday and/or Sunday services shall be separated as special services for that month. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Door/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A

4. Blinds/Shades/Drapes
(A) Dust and spot clean A

5. Light Fixtures
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 188 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 110 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed
(A) Dust and spot clean
(B) Clean
A B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten A

8. Water Fountains
(A) Clean, disinfect and polish A

9. Elevator
(A) Clean and polish panels and stainless steel
(B) Damp mop and spot clean
(C) Vacuum dirt catchers (cracks and corners)
(D) Polish
A
B
C
D
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and clean working surfaces
A

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust A
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Marble/
Cement Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
F
E
G
H

2. Wood Areas
(A) Dust mop A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 189 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 111 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed
(B) Spot clean scuffs and spills
(C) Damp mop
(D) Vacuum dirt catchers (cracks and corners)
(E) Clean baseboards and door jamb corners
(F) Polish and seal with non slippery product
B C
D
E
F

3. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum marks
finish
(C) Spot clean
(D) Shampoo entire area
A
C
B
D

4.. Stairways (including carpet areas) and Handrails,
Balcony/Bannisters
(A) Vacuum
(B) Damp wipe wooden handrail near
stairways
(C) Spot clean
(D) Shampoo carpeted areas
A
B
C
D
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave, Ice
Machine, and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster and coffee maker)
(C) Empty toaster crumbs
(D) Clean oven
A
B
C
D

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
SHOWER/LOCKER ROOM CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Entrances/Walkways/Floors
(A) Scrub with brush and disinfect A

2. Waste Receptacles
(A) Empty, clean and disinfect.
(B) Replace liners B
A

3. Walls/Doors/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and disinfect walls, doors and
partitions
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 190 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 112 of 175 ends

4. Showers/Fixtures/Dispensers/Drains
(A) Clean and refill dispensers
(B) Scrub with brush and disinfect with anti
fungal cleanser, except dispensers (all
surfaces shall be free of soap scum, body
oils, hair, mineral deposits, stains, odors and
other materials)
A
B

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean mirrors, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
B
A
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
C
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X
per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 191 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 113 of 175 ends

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X
per
Year
More
Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
D
A
B
C
E

9.15 MARK GREEN SPORTS CENTER, 31224 UNION CITY BOULEVARD GENERAL DESCRIPTION: This is a recreational and social facility. The facility is staffed with approximately 7 full-time and 20 part-time employees. Approximately 3,600 additional individuals utilize the facility for activities and/or meetings per month. Total square footage is 32,000. Floor space to be maintained is approximately 20,800 square feet with no floor care requested for the gymnasium, and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Main Entryway and Front
Lobby (1)
465
147
Tile
Glass
6 glass doors, 18 glass panels, 1 large
counter with 2 workstations, 3 chairs, 3
phones, and stainless-steel line separators.

Wooden Chair Railing and
Wooden Trim throughout the
Center
667 Wood Wooden trim throughout the facility.

Windows w/o screens (40)
Windows w/screens (26)
Glass Doors (10)
Glass Panels (16)
3,685 Glass Glass windows throughout facility,
excluding Main Entryway glass due to
different cleaning frequency.

Main Corridor with Drinking
Fountains (6)
3,040
24 Tile
Stainless
3 drinking fountains, 3 ADA drinking
fountains, 4 benches and 6 trash cans.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 192 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 114 of 175 ends

Steel
Women’s Restroom 348
4 Tile
Glass
3 sinks, 1 mirror, 5 toilets, 1 ADA toilet, 1
baby changing station, 9 light shades, 1
window, 1 trash can, and 1 skylight.

Men’s Restroom 348
4 Tile
Glass
3 sinks, 1 mirror, 2 toilets, 1 ADA toilet, 3
urinals, 10 light shades, 1 window, 1 trash
can, and 1 skylight.

Family ADA Restroom with
Shower
90 Tile 1 sink, 1 mirror, 1 toilet, and 1 shower.

Family ADA Restroom
(without shower)
48 Tile 1 sink, 1 mirror, and 1 toilet.

Janitor’s Closet/Storage for
Zamboni
45 Cement DO NOT CLEAN
Class Room “A”
(Do not clean inside storage
closets)
783
84 Linoleum
Glass
1 sink, 2 counters, cabinets, 4 windows
w/screens and blinds, kids’ tables, kids’
chairs, 1 phone, 2 glass double-wide exit
doors and 2 glass panels, and 1 wooden
entry door with small glass window.

Class Room “A” Kids’
Restroom
(Do not clean inside storage
closet)
80 Tile 1 sink, 1 mirror, 1 toilet, 3 light shades, and 1 stepping stool.

Classroom “B” 986
321
Linoleum
Glass
1 sink, 1 counter, cabinets, white board, 1
glass exit door with glass panel, 1 wooden
entry door with small window, 4 large
windows w/screens and blinds, and 3 small
windows w/o screens and blinds.

Classroom “C”
(Do not clean inside storage
closet)
850
154
Linoleum
Glass
1 phone, 1 white board, 1 glass exit door
with 1 glass panel, 1 wooden entry door with
small window, 4 glass windows w/screens
and blinds, and 1 glass window w/o screen
or blinds.

Storage Closet Across from
Rental Kitchen
Cement DO NOT CLEAN
Rental Kitchen with Pantry
(Do not clean pantry)
416 Cement Stainless steel surfaces (counters, cabinets, equipment, appliances, window covers,
hoods, island, dish washer, ice machine,
coffee machine, etc.), 8 sinks, 5 floor drains,
1 phone, 1 oven, 1 stove, 1 microwave and 1
grill.

Rental Kitchen’s Janitorial
Closet
9 Cement 1 floor sink.

Alcove 30 Tile 1 drinking fountain, 1 ADA drinking
fountain, 2 chairs, and 1 small end table.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 193 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 115 of 175 ends

Gymnasium Glass Entryway
and Glass Panels
1,520 Glass 4 glass doors with 11 glass panels
Gymnasium
(Do not clean floor or
storage closets)
11,792 Hardwoo
d
Empty and clean stainless steel trash cans
ONLY.

Staff’s Administration Room 702
15 Carpet
Glass
2 counters, 2 overhead cabinets, 3 lockers, 1
small refrigerator, fax machine, and 1
window w/screen and blind.

Corina’s Office --
14 Carpet
Glass

DO NOT CLEAN INSIDE OFFICE

EXCEPT FOR THE GLASS WINDOW ON
THE OUTSIDE.

Maynard’s Office --
14 Carpet
Glass

DO NOT CLEAN INSIDE OFFICE

EXCEPT FOR THE GLASS WINDOW ON
THE OUTSIDE.

Staff’s Kitchen 30 Linoleum 1 sink, 1 counter, wiping exterior of overhead cabinets, refrigerator, microwave, toaster, and dishwasher.

Staff’s General Office
(Do not clean storage closet)
1,050
60 Carpet
Glass
3 work stations with fabric chairs, 1 large
rectangle meeting table with fabric 10
chairs, white board, 1 small round meeting
table with 6 plastic chairs, 1 copier, 1 table
with document organizer, and 4 windows
w/screens and blinds.

Staff’s ADA Restroom 48 Tile 1 sink, 1 mirror, 1 toilet, and 2 light shades.

Mechanical Room 45 Cement DO NOT CLEAN
Telephone Closet 49 Cement DO NOT CLEAN
Women’s Locker Room 532
4 Tile
Glass
4 sinks, 2 mirrors, 3 toilets, 1 ADA toilet, 1
ADA shower, 2 showers, 8 light shades, 1
large bench, 2 small benches, 1 window, 1
skylight, and 39 lockers.

Janitor’s Closet 45 Cement 1 floor sink.

Men’s Locker Room 392
4 Tile
Glass
4 sinks, 1 mirror, 2 urinals, 1 toilet, 1 ADA
toilet, 1 ADA shower, 2 showers, 8 light
shades, 1 large bench, 2 small benches, 1
skylight, 1 window, and 39 lockers.

Hallway to Outside Exit 64 Tile Hallway from Main Corridor leading to outside the facility.

Aerobics Room
(Do not clean storage closet)
- Floor 1,890 Hardwoo
1 phone, 2 ballet railings, 4 ceiling fans, 32
front open storage bins, 1 disinfectant
holder, 6 speakers, 24 light shades, 1 bench,
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 194 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 116 of 175 ends

- Mirrors
- Windows
904
428
d
Glass
Glass
1 glass door with glass panel, and 10
windows with shades.

Exercise Room
- Floor
- Mirrors
- Windows
2,800
568
912
Resilient
Surfacing
Glass
Glass
1 counter w/1 workstation, 1 phone, 6 flat
screen TVs, 6 ceiling fans, 2 disinfectant
holders, 48 light shades, 2 glass doors with 4
glass panels, 19 windows w/o screens, and
various types of exercise equipment and
machines.

Floor covering is 1,557 square feet of carpet and 19,243 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 7 days per week: Monday through Sunday, between the hours of 10 P.M. and 4 A.M., to include cleaning of special events to be held on Saturdays and Sundays, as needed, at a time to be determined by the Recreation Supervisor. For week-end special events, cleaning may not start until after 1:00 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors with and without glass
windows/Kick Plates/Chair Rails/Wooden Trim
(A) Dust and spot clean
(B) Clean glass in doors with glass windows
A
B

2. Windows/Screens/Glass Panels/Wall Mirrors
(A) Clean entryways glass (inside and outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
(D) Clean wall mirrors (separate from restroom
mirrors)
(E) Clean window screens
A
B
D
C
E

3. Sills/Ledges/Trim/Chair Rails (and other flat
surfaces within reach)
(A) Dust and clean A

4. Blinds/Shades/Drapes/Screens
(A) Dust and spot clean
(B) Vacuum
A
B

5. Light Fixtures and/or fans
(A) Dust and spot clean
(B) Clean
A
B

6. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers/vents
A
B

7. Pictures and Other Hanging Objects
(A) Dust and straighten A

8. Water Fountains
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 195 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 117 of 175 ends

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed
(A) Clean, disinfect and polish
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust, clean and wax or polish
A

2. Working Surfaces (workstations, desks, counters,
tables, etc.)
(A) Damp wipe and clean working surfaces, to
include sides facing the public A

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust, damp wipe and spot clean
(B) Clean and polish or wax
A
B

4. Tables and Chairs
(A) Damp wipe and spot clean
(B) Vacuum fabric chairs
(C) Clean
A
B
C

5. Phones
(A) Dust, damp wipe, and sanitize A

6. Business Machines (copiers, faxes, shredders, etc.)
(A) Dust A

7. Stainless Steel Trash Containers with Lids
(A) Clean, disinfect and polish A
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/
Cement Areas
(A) Dust mop (excluding lobby and exercise
room floors)
(B) Vacuum – lobby and exercise room
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant. (Linoleum
floors only.)
(E) Machine buff/wax/scrub, except resilient
surfacing. Lobby and hallway tile floors.
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
(I) Scrub, acid wash, buff floor and seal grout
A
B
C
D
E
F
G
I
H

2. Wood Areas
(A) Dust mop
(B) Spot clean scuffs and spills
(C) Damp mop
(D) Vacuum dirt catchers (cracks and corners)
(E) Clean baseboards and door jamb corners
(F) Polish
A
B
C
D
E
F
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 196 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 118 of 175 ends

FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

3. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum mars
finish
(C) Spot clean
(D) Shampoo entire area
A
C
B
D
RENTAL KITCHEN As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. All Stainless Steel and Chrome Equipment and
Surfaces
(A) Clean, disinfect and polish
And after
each use
A

2. Sinks & Fixtures
(A) Scour, rinse, disinfect and polish
And after
each use
A

3. Counters and Cabinets (incl. top of cabinets)
(A) Clean, disinfect and polish
And after
each use
A

4. Floors
(A) Sweep and mop with disinfectant
(B) Scrub, rinse and disinfect floor drains
A
B

5. Supplies
(A) Refill dispensers and restock supplies
A
STAFF KITCHEN and LUNCHROOM As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave,
Dishwasher, and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster and coffee maker)
(C) Empty toaster crumbs
A
B
C

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies
A
SHOWER/LOCKER ROOM CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Entrances/Walkways/Floors
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 197 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 119 of 175 ends

(A) Scrub with brush and disinfect

2. Waste Receptacles
(A) Empty, clean and disinfect.
(B) Replace liners B
A

3. Walls/Doors/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and disinfect walls, doors and
partitions
A
B

4. Showers/Fixtures/Dispensers/Drains
(A) Clean and refill dispensers
(B) Scrub with brush and disinfect with anti
fungal cleanser, except dispensers (all
surfaces shall be free of soap scum, body
oils, hair, mineral deposits, stains, odors and
other materials)
A
B

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax
A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
B
A
C D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Replace deodorant blocks in urinals
(C) Restock supplies
B
A
C
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 198 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 120 of 175 ends

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
C
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
B
D
A
B
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 199 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 121 of 175 ends

9.16 UNION LANDING POLICE SUB-STATION, 32195 UNION LANDING BOULEVARD GENERAL DESCRIPTION: This is a police administration facility. This facility is staffed with 4 part-time officers. Total square footage is 650. Floor space to be maintained is approximately 602 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (1) 66 Glass 1 glass door and 3 glass panels.

Windows (0) N/A N/A N/A
Lobby Area 99 Tile 1 TV and stand, 1 VCR and 3 chairs.

Kitchen 36 Tile 1 sink, 1 counter with upper and lower
cabinets, 1 small refrigerator, 1
microwave and 2 coffee makers.

Office Area 165 Tile 1 counter, 1 cabinet, 1 copier, 1 water cooler and 3 chairs.

Report Room 238 Tile 4 workstations, 3 copiers, 1 typewriter, 9 chairs, 1 counter and 1 white board.

Unisex Restroom 64 Linoleum 1 sink and 1 toilet.

Floor covering is 0 square feet of carpet and 602 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 2 days per week: Tuesday and Friday, between the hours of 6 P.M and 6 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

2. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels)
A

3. Blinds/Shades/Drapes
(A) Dust and spot clean A

4. Light Fixtures
(A) Dust and clean A

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten
A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 200 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 122 of 175 ends

1. Working Surfaces (workstations, desks, counters,
tables, etc.)
(A) Damp wipe and clean working surfaces A

2. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

3. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

4. Phones
(A) Dust and damp wipe
(B) Clean and sanitize
A
B

5. Business Machines (copiers, faxes, shredders, etc.)
(A) Dust
(B) Damp wipe and spot clean A
B
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
C
B
D
F
G
E
H
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax
A

4. Walls/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and machine wash
A
B

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E F
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 201 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 123 of 175 ends

6. Supplies
(A) Refill dispensers and refill air fresheners
(B) Replace deodorant blocks in urinals
(C) Restock supplies
B
A
C
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C

9.17 POLICE RESOURCE CENTER, 31880 ALVARADO BOULEVARD
GENERAL DESCRIPTION: This is a police administration facility. This facility is staffed with part-time officers. Total square footage is 1,450. Floor space to be maintained is approximately 1187 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 68 Glass 1 glass door, 1 back door, 7 glass panels.

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 202 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 124 of 175 ends

Windows (11) 650 Glass 1 service window, 10 windows
Lobby Area 85 Carpet 2 or more chairs
Reception/Clerical Room 80 Carpet 3 chairs, 1 table
Patrol Office - C.O.P.P.S 295 Carpet 6 workstations, 7 chairs Meeting Room 281 Carpet Various chairs/tables, 1 sink
Unisex Restroom (2) 31 ea Linoleum 1 sink and 1 toilet.

Interview Room 51 Carpet N/A
Work Room 58 Carpet Lockers, 1 countertop
Hallway 116 Carpet N/A
Sergeant Office 91 Carpet N/A
Bike Rack Area/Hallway 25/43 Carpet and
Linoleum
1 bike rack, 1 ladder
Floor covering is 1082 square feet of carpet and 105 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 2 days per week: Tuesdays and Thursdays between the hours of TIME 6 P.M and 6 A.M. No Cleaning on City Holidays. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

2. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels)
A

3. Blinds/Shades/Drapes
(A) Dust and spot clean A

4. Light Fixtures
(A) Dust and clean A

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten
A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and clean working surfaces A

2. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 203 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 125 of 175 ends

(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

3. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C

4. Phones
(A) Dust and damp wipe
(B) Clean and sanitize
A
B

5. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust
(B) Damp wipe and spot clean
A
B
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Resilient
Surfacing/Cement Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and
corners)
(G) Clean baseboards and door jamb
corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
(I) Carpet Areas
(1) Vacuum
(2) Clean baseboards where
vacuum marks finish
(3) Spot clean
(J) Shampoo Carpet
A
C
I
B
D
F
G
E
J
H
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 204 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 126 of 175 ends

RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per Month 1X per
Month
2X per
Year
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax
A

4. Walls/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and machine wash
A
B

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers and refill air fresheners
(B) Replace deodorant blocks in urinals
(C) Restock supplies
B
A
C
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per Month 1X per
Month
2X per
Year
1X per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per Month 1X per
Month
2X per
Year
1X per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

3. Paper Towel (Compost) Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 205 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 127 of 175 ends

COMPOST (ORGANICS) REMOVAL As
needed or
directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per year 1X
per
year
More
often if
needed

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 206 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 128 of 175 ends

9.18 UNION LANDING TRANSIT CENTER, 30850 UNION LANDING BOULEVARD GENERAL DESCRIPTION: This is a transportation pickup and drop off facility that is not staffed with City employees. Approximately 20 bus drivers utilize the facility for lunch and breaks per month. Total square footage is 900. Floor space to be maintained is approximately 598 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (1) N/A N/A Metal door.

Windows (0)- Glass panels (8)
105 Glass 8 glass panels.

Hall/Walkways (0) N/A N/A
Lunch Room 450 Linoleum 1 counter and 1 sink.

Inside Men’s Restroom 37 Linoleum 1 sink, 1 toilet and 1 mirror.

Inside Women’s Restroom 37 Linoleum 1 sink, 1 toilet and 1 mirror.

Outside Men’s Restroom 37 Cement 1 sink, 1 toilet and 1 mirror.

Outside Women’s Restroom 37 Cement 1 sink, 1 toilet and 1 mirror.

Floor covering is 0 square feet of carpet and 598 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 3 days per week: Monday, Wednesday and Friday, between the hours of 6 P.M. and 6 A.M including City Holidays. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean
A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten A

7. Water Fountains
(A) Clean, disinfect and polish A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 207 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 129 of 175 ends

FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per Month 1X per
Month
2X per
Year
1X per
Year
More
Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Tables and Chairs
(A) Damp wipe
(B) Clean
A
B

3. Phones
(A) Dust and damp wipe
(B) Clean and sanitize
A
B
FLOOR CARE As
needed or
instructed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
C
B
D
F
G
E
H
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave and
Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 208 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 130 of 175 ends

RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust and spot clean
(B) Clean and machine wash
A
B

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
C
B
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Restock supplies
A
B
C
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

3. Paper Towel (Compost) Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 209 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 131 of 175 ends

(C) Replace liners C
COMPOST (ORGANICS) REMOVAL As
needed or
directed
Daily 2x per
week
1x per
week
2x per
month
1x per
month
2x per year 1X
per
year
More
often if
needed

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor
B
D
A
C
E
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 210 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 132 of 175 ends

9.19 WILLIAM MAY TEEN CENTER, 1200 “J” STREET
GENERAL DESCRIPTION: This is a recreational and social facility. This facility is staffed with 2 part-time employees. Approximately 45 additional individuals utilize the facility for activities and/or meetings per month. Total square footage is 3,160. Floor space to be maintained is approximately 3,034 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Entry/Exitways (2) 5 Glass 5 glass doors
Windows (12) 124 Glass
Hall/Walkways (1) 84 Tile 1 drinking fountain.

Recreation Room 2,070 Tile 3 couches, 2 loveseats, 10 chairs, 2 folding tables, 3 desks, 2 computers, 1
copier, 2 TVs, 1 VCR, 1 stereo, 1
bookcase, 1 ping-pong table, 2 air
hockey table, 1 foosball table and 2 pool
tables.

Men’s Restroom 110 Tile 1 sink, 1 toilets and 1 mirror.

Women’s Restroom 84 Tile 1 sink, 1 toilets and 1 sink.

Storage Room 54 Tile Miscellaneous items.

Supply Room 30 Tile Miscellaneous items.

Kitchen 196 Tile 1 counter with sink, 1 island counter, 1 stove/oven, 1 dishwasher, 1 freezer, 1
refrigerator, 1 storage cabinet and 3
upper cabinets.

Computer Room 406 Carpet 4 desks with computers, 1 storage cabinet, 1 TV, 1 VCR, 1 loveseat and 19
chairs.

Floor covering is approximately 406 square feet of carpet and 2,628 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 2 days per week from June to August: Wednesday and Friday, between the hours of 10 P.M and 6 A.M, and two (2) deep-cleanings (1 in May and 1 in December). The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Sills (ledges and other flat surfaces within
reach)
(A) Dust and clean (with windows and
panels)
A

3. Blinds/Shades/Drapes
(A) Dust and spot clean A

4. Light Fixtures
(A) Dust and spot clean A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 211 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 133 of 175 ends

INTERIORS As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed
(B) Clean

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten A

7. Water Fountains
(A) Clean, disinfect and polish A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust A

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and spot clean
(B) Clean working surfaces
A
B

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
A
B

4. Tables and Chairs
(A) Damp wipe
(B) Clean
A
B

5. Phones
(A) Dust, damp wipe, and sanitize A

6. Business Machines (copiers, faxes, shredders,
etc.)
(A) Dust A
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

2. Carpet Areas
(A) Vacuum A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 212 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 134 of 175 ends

FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed
(B) Clean baseboards where vacuum mars
finish
(C) Spot clean
(D) Shampoo entire area (May and Dec.)
C
B
D
LUNCHROOMS AND KITCHENS As
Needed
Daily 2x per
Week
1x per
Week
2x per
Month
1x per Month 2x per
Year
1x per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave
and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
(C) Clean oven C
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax (May and Dec.)
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust and clean
(B) Machine wash
A
B

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 213 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 135 of 175 ends

(C) Replace deodorant blocks in urinals
(D) Restock supplies
C
D
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
A
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
A
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 214 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 136 of 175 ends

9.20 10th STREET CENTER, 33948 10th STREET
GENERAL DESCRIPTION: This is a recreational and social facility located in a former fire station in the Decoto neighborhood. The center offers a variety of services and programs for Union City youth. Floor space to be maintained is approximately 3,045 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Main Entrance (1) 130 VCT Small room with 2 windows
Windows (10) 165 Glass 7 windows (6’x3.5’ ea), 3 smaller windows
Hall/Walkways (2) 103 VCT
Living Room 336 Carpet Sofas and tables
Men’s Restroom 60 Linoleum 1 shower and 1 sink
Women’s Restroom 58 Linoleum 1 shower and 1 sink
Janitor’s Closet 12 VCT 1 door, 1 window, 1 sink
Laundry Room 54 VCT 1 door, 2 appliances, 1 counter
Kitchen 216 VCT 1 sink, 1 stove/oven, 2 microwave, 1
window, 1 refrigerator, 1 freezer
Gym 168 Carpet Multiple exercise equipment
Boxing Bay Room 864 Concrete Boxing ring, punching bags, 1 mirror (5.5’x7’)
After School Program
Room
1044 Concrete 3 long tables, multiple chairs, ping
pong tables, etc.

Floor covering is approximately 504 square feet of carpet and 2541 square feet of hard surface.

CLEANING HOURS: Cleaning is to be performed 3 days per week: Monday, Wednesday, and Friday, in the morning hours. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed
or
instruct
ed
Daily 2x per
week
3x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean
(B) Clean glass doors inside and outside
A
B

2. Sills (ledges and other flat surfaces within
reach)
(A) Dust and clean (with windows and
panels)
A

3. Blinds/Shades/Drapes
(A) Dust and spot clean A

4. Light Fixtures
(A) Remove fingerprints from switches
(B) Clean
A
B

5. Ceilings
(A) Vacuum HVAC louvers
(B) Vacuum air vents
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 215 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 137 of 175 ends

INTERIORS As
needed
or
instruct
ed
Daily 2x per
week
3x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

6. Pictures and Other Hanging Objects
(A) Dust and straighten A
FURNISHING CARE As
Needed
Daily 2X per
Week
3X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Wooden Furniture (desks, chairs, tables, etc.)
(A) Dust
(B) Clean and wax or polish
A
B

2. Working Surfaces (workstations, desks,
counters, tables, etc.)
(A) Damp wipe and spot clean
(B) Clean working surfaces
A
B

3. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

4. Tables and Chairs
(A) Damp wipe
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
3x
per
week
2x
per
month
1x
per
month
1 x
per
quart
er
2x
per
year
1x
per
year
More
often
if
needed

2. Carpet Areas
(A) Vacuum
(B) Clean baseboards where vacuum
marks finish
(C) Spot Clean
(D) Shampoo entire area
A
C
B
D
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 216 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 138 of 175 ends

KITCHEN As
Needed
Daily 2x per
week
3x per
week
2X per
Month
1x per month 2x per year 1X per
Year
More
Often if
Needed

1. Microwave, Stove, Oven, Refrigerator
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Wipe and clean A

4. Counters and Cabinets
(A) Wipe and clean
(B) Disinfect counters
(C) Polish or wax
A
A
B
C

5. Other
(A) Vacuum carpet A
RESTROOMS/SHOWER As
Needed
or
Directed
1X per
Week
2X per
Week
3X per
Week
2X per
Month
1X per Month 2X per Year 1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Showers/Fixtures/Dispensers/Drains
(A) Clean and refill dispensers
(B) Scrub with brush and disinfect with anti
fungal cleanser, except dispensers (all surfaces
shall be free of soap scum, body oils, hair,
mineral deposits, stains, odors and other
materials)
A
B

4. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

5. Walls/Partitions/Other Surfaces
(A) Dust and clean
(B) Wipe down
A
B

6. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Flush floor drains with water D
A
B
C

7. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D

8. Other
(A) Vacuum air vents A
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Daily 2X per
Week
3X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 217 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 139 of 175 ends

Directed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 218 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 140 of 175 ends

9.21 PARK RESTROOMS
There are 11 park restrooms in the City. Park restrooms require daily service, Monday through Sunday, 365 days a year, including holidays, between the hours of 10:00 P.M. and 6:00 A.M. All park restrooms must be cleaned and locked by janitorial staff after service. Drinking fountains located on the facility or nearby shall be cleaned 1x/week. The following Special Provisions enhance the General Specifications and are applicable to all park restrooms as specified:

INTERIORS As
needed or
instructed
Daily 2X
per
Week
1X
per
Week
2X
per
Month
1X
per
Month
1X
per
Quarter
2X
per
Year
1X
per
Year
More
often if
needed

1. Sills (ledges and other flat surfaces within reach)
(A) Dust and spot clean A

2. Light Fixtures
(A) Dust and clean A

3. Ceilings and Windows
(A) Clean for cobwebs A

4. Air Dispensers
(A) Confirm air dispensers are working
(B) Replace deodorizer (approx. 1x per month)
(C) Replace batteries (approx. 1x per year)
(D) Advise Contract Manager of any damage
or non-working problems
B
C
D
A
EXTERIORS As
needed or
instructed
Daily 2X
per
Week
1X
per
Week
2X
per
Month
1X
per
Month
1X
per
Quarter
2X
per
Year
1X
per
Year
More
often if
needed

1. Drinking Fountain
(A) Scour, rinse and sanitize A
RESTROOMS As
Needed
or
Directed
Daily 2X
per
Week
1X
per
Week
2X
per
Month
1X
per Month
2X
per
Year
1X
per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize (inside and out)
(B) Clean and polish
A B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust and clean
(B) Machine wash entire area
A
B

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 219 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 141 of 175 ends

(B) Replace deodorant blocks in urinals
(C) Restock supplies
B
C
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

3. Paper Towel (Compost) Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C
JANITOR’S CLOSETS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per
Year
1X per
Year
More Often if
Needed
(A) Scour and rinse janitor’s sink and fixtures
(B) Sweep floor
(C) Mop floor
(D) Straighten shelf contents and tools
(E) Scrub and bleach floor D
A
B
C
E
ACCINELLI PARK RESTROOMS, 33115 NAVARRO DRIVE: Floor space to be maintained is 300 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 150 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 150 Concrete 1 sink, 2 toilets and 1 mirror.

ARROYO PARK RESTROOMS, 35199 PERRY ROAD: Floor space to be maintained is 800 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 400 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 400 Concrete 1 sink, 2 toilets and 1 mirror.

CHARLES F. KENNEDY PARK RESTROOMS, 1333 DECOTO ROAD: Floor space to be maintained is 1,800 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 900 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 900 Concrete 1 sink, 3 toilets and 1 mirror.

CONTEMPO PARK RESTROOMS, 32300 METEOR DRIVE: Floor space to be maintained is 800 square feet and is comprised of the following:

Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 220 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 142 of 175 ends

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 400 Tile 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 400 Tile 1 sink, 2 toilets and 1 mirror.

HALL RANCH FIELD RESTROOMS, 4525 DYER STREET: Floor space to be maintained is 800 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 400 Tile 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 400 Tile 1 sink, 2 toilets and 1 mirror.

OLD ALVARADO/CESAR CHAVEZ PARK RESTROOMS, 3871 SMITH STREET: Floor space to be maintained is 800 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 400 Tile 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 400 Tile 1 sink, 2 toilets and 1 mirror.

SEVEN HILLS PARK RESTROOMS, 384 FLORENCE STREET: Floor space to be maintained is 500 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 250 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 250 Concrete 1 sink, 1 toilet and 1 mirror.

SEABREEZE PARK RESTROOMS, DYER STREET AND CARMEL WAY: Floor space to be maintained is 600 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 300 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 300 Concrete 1 sink, 1 toilet and 1 mirror.

SHORTY GARCIA PARK RESTROOMS, 33940 SEVENTH STREET: Floor space to be maintained is 1,200 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 600 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 600 Concrete 1 sink, 1 toilet and 1 mirror.

TOWN ESTATES PARK RESTROOMS, 3438 ANDOVER DRIVE: Floor space to be maintained is 800 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 221 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 143 of 175 ends

Men’s Restroom 400 Concrete 1 sink, 1 toilet, 1 urinal and 1 mirror.

Women’s Restroom 400 Concrete 1 sink, 2 toilets and 1 mirror.

WILLIAM CANN MEMORIAL PARK RESTROOMS, MARSH HAWK ROAD AND DOWE AVENUE: Floor space to be maintained is 600 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Men’s Restroom 300 Concrete 1 sink, 1 toilet and 1 mirror.

Women’s Restroom 300 Concrete 1 sink, 1 toilet and 1 mirror.

9.22 MODULAR BUILDINGS
There are three (3) modular buildings in the City. Modular buildings require varying levels of service and deep cleanings.

KENNEDY PARK MODULAR BUILDING:

The Kennedy Preschool program will operate Monday through Friday, 7 am - 6 pm with 3 staff and 15 children. Building shall be cleaned/serviced 5 days per week after 6 pm. After construction is completed, building will be used seasonally by 7 staff and 50 kids. It will then need weekly cleaning 1 x per week on Fridays after 6 pm from June through August, and 2 deep cleanings (1 in May and 1 in September). Floor space to be maintained is approximately 960 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Open Area 888 VCT 1 counter table and 1 sink
Restroom 72 VCT 1 sink and 1 toilet
Windows (4) 24 Hard Plastic
CLEANING HOURS: Cleaning is to be performed 5 days per week from September to May: Monday through Friday, between the hours of 6:30 P.M and 5 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

During seasonal use, cleaning is to be performed 1 day per week from June to August: Friday, between the hours of 6:30 P.M and 5 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B
C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 222 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 144 of 175 ends

INTERIORS As
needed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B

6. Pictures and Other Hanging Objects
(A) Dust and straighten A
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

2. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C
FLOOR CARE As
needed
or
instructe
d
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
E
F
G
H.4
H.1
H.2
H.3
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 223 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 145 of 175 ends

1. Refrigerator, Stove/Oven, Toaster, Microwave and
Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 1X per
Quarter
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
E
F
A
B
C
D
E

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLING As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Recycling Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycling Bin”, or in
appropriate designated area
C
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 224 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 146 of 175 ends

LANDFILL (GARBAGE) REMOVAL As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
WILLIAM CANN MODULAR BUILDING:

Marsh Hawk Day Camp site. Used seasonally from June through August, Monday through Friday from 7 am - 6 pm. Normally has approximately 7 adults and 50 youth. Cleaning shall occur 1x per week during the season with 1 deep cleaning in May and 1 deep cleaning in September. Floor space to be maintained is approximately 960 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Open Area 888 VCT 1 counter table and 1 sink
Restroom 72 VCT 1 sink and 1 toilet
Windows (4) 24 Hard Plastic
CLEANING HOURS: Cleaning is to be performed 1 day per week: Friday, between the hours of 6:30 P.M and 5 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B C

3. Sills (ledges and other flat surfaces within reach)
(A) Dust and clean (with windows and panels) A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 225 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 147 of 175 ends

INTERIORS As
needed
Daily 2x
per
week
1x
per
week
2x
per
month
1x
per
month
1x per
quarter
2x
per
year
1x
per
year
More
often if
needed

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

2. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C
FLOOR CARE As
needed or
instructed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Linoleum/Tile/Vinyl/Resilient Surfacing/Cement
Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and corners)
(G) Clean baseboards and door jamb corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
F
G
E
H.4
H.1
H.2
H.3
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave and
Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior of
toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 226 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 148 of 175 ends

(B) Damp wipe chairs

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 1X per
Quarter
1X per
Year
More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
D
A
RECYCLE As
Needed or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
C
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per
Month
2X per Year 1X per
Year
More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

2. Sanitary Receptacles (Restrooms)
(A) Empty A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 227 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 149 of 175 ends

(B) Clean and disinfect (interior and exterior)
(C) Replace liners
C B

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
OLD ALVARADO/CESAR CHAVEZ MODULAR BUILDING:

Camp Hedgehog building. Currently only used seasonally from June through August, Monday through Friday, from 7 am - 6 pm for summer camp consisting of 7 staff and 60 children. Shall be cleaned/serviced 1x per week during seasonal period, with a deep cleaning in May and another deep cleaning in September after activities are completed. Floor space to be maintained is approximately 2400 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Open Space 2040 VCT 1 countertop and 1 sink
Restroom 180 VCT 1 sink and 2 toilets
Kitchen 180 VCT 1 countertop and 1 sink
Windows (8) 48 Hard Plastic
CLEANING HOURS: Cleaning is to be performed 1 day per week from June to August: Fridays, between the hours of 6:30 P.M and 5 A.M. The facility is to be serviced according to the following schedule and these Special Provisions enhance the General Specifications:

INTERIORS As
needed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B C

3. Sills (ledges and other flat surfaces within
reach)
(A) Dust and clean (with windows and
panels)
A

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 228 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 150 of 175 ends

INTERIORS As
needed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed
(B) Vacuum HVAC louvers B
FURNISHING CARE As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

2. Tables and Chairs
(A) Damp wipe
(B) Vacuum fabric chairs
(C) Clean
A
B
C
FLOOR CARE As
needed
or
instruct
ed
Daily 2x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient
Surfacing/Cement Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and
corners)
(G) Clean baseboards and door jamb
corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
F
G
E
H.4
H.1
H.2
H.3
LUNCHROOMS AND KITCHENS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Refrigerator, Stove/Oven, Toaster, Microwave
and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 229 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 151 of 175 ends

(B) Damp wipe chairs

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOMS As
Needed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 1X per
Quarter
1X per Year More
Often if
Needed

1. Toilets and Urinals
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Replace deodorant blocks in urinals
(D) Restock supplies
B
C
A
D
RECYCLE As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per Year More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
C
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per Year More
Often if
Needed

1. Landfill Receptacles
(A) Empty A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 230 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 152 of 175 ends

(B) Clean and disinfect (interior and exterior)
(C) Replace liners C
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C

9.25 ALTERNATE BID ITEMS.

CITYWIDE DAY PORTER (Alternate Bid Item)
The City entertains the possibility of a day porter to aid in the cleanliness and safety of various city facilities, including the Library, as directed by designated city representative(s). The day porter shall be available Monday through Thursdays for eight (8) hours per day. Please note that day porter services will not be needed or billed to the city on days that require no work (ie. Holidays, Furlough Days, etc.).

Qualifications:

1. Be able to read, write, speak and understand English

2. Be able to understand instructions, to reason, and make judgments

3. Have a clean and neat appearance

4. Meet necessary health and physical qualifications

5. Be able to lift, carry, push or pull heavy objects (exceeding 25 lbs.) when required

6. Tolerable of some degree of discomfort due to nature of work (uncleanliness, dust, noise, temperature, etc.)

7. Adaptable and capable of performing a variety of duties without loss of efficiency or composure

8. Pass an initial background check
Organizational Relationship:

The Day Porter reports to the Contractor and Facility Management and/or city appointed representative. However, the Day Porter is an employee of the Contractor.

Essential Duties:

1. Respond to cleaning requests as instructed by city management or appointee.

2. Monitor and patrol areas for safety and cleanliness and make reasonable judgments for taking action.

3. Must be able to perform landfill (garbage), recycle, and compost (organics) removal, vacuum, restroom cleaning, general cleaning (dusting, clean cubicle areas, offices, etc.), Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 231 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 153 of 175 ends

organize areas, perform quality inspections, complete paperwork, and carry a mobile phone.

4. Any miscellaneous light facility related work as directed by city representative.

5. Provide communication with city representative(s) when a requested task is completed.

Note: All cleaning and sanitary supplies are provided by Contractor.

Absences: In the event the normally assigned day porter is not available for a scheduled work day, a substitute day porter shall be provided at no additional expense for that day. The substitute must meet the above qualifications and be familiar with city facility locations.

Issues: If an issue arises regarding the assigned day porter, the Contractor will be notified and is expected to intervene with the day porter.

Termination: The city reserves the right to suspend or terminate the use of a day porter for any reason.

The day porter shall not be directed to perform work to make up for neglected or unsatisfactory scheduled services listed in Special Provisions unless directed by the city. This section is not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.

TRANSIT OFFICE MODULAR BUILDING (Alternate Bid Item):

Located at the Corporation Yard on 34650 7th Street. Building consists of multiple small offices. One particular office room will always be locked and does not call for cleaning services.

Floor space to be maintained is approximately 1,350 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Hallways and Offices VCT 2 doors and 2 vending machines Restroom 90 VCT 1 sink, 1 toilet, 1 shelf
Kitchen/Lunchroom 120 VCT 1 countertop, 1 sink, 1 microwave, 1 refrigerator
Windows (8) 48 Hard Plastic
CLEANING HOURS: Cleaning is to be performed 3 days per week, Mondays, Wednesdays, and Fridays, between the hours of 6:00 P.M and 5 A.M. No cleaning on Holidays. The facility is to be serviced according to the following schedule:

INTERIORS As
needed
Daily 3x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean windows (inside and outside)
A
B

3. Sills (ledges and other flat surfaces within
reach)
(A) Dust and clean (with windows and
panels)
A
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 232 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 154 of 175 ends

INTERIORS As
needed
Daily 3x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B
FURNISHING CARE As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

2. Tables and Chairs
(A) Damp wipe
(B) Clean
A
B
FLOOR CARE As
needed
or
instruct
ed
Daily 3x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often
if
needed

1. Linoleum/Tile/Vinyl/Resilient
Surfacing/Cement Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and
corners)
(G) Clean baseboards and door jamb
corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
F
G
E
H.4
H.1
H.2
H.3
LUNCHROOMS AND KITCHENS As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Refrigerator, Microwave and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
A
B
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 233 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 155 of 175 ends

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOM As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 1X per
Quarter
1X per Year More
Often if
Needed

1. Toilet
(A) Scour, rinse and sanitize (inside and out) A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
C
B
D
E
F

6. Supplies
(A) Refill dispensers
(B) Refill air fresheners
(C) Restock supplies
B
C
A
RECYCLE As
Needed
or
Directed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per Year More
Often if
Needed

1. Recycle Receptacles
(A) Empty at desks, near copiers, and/or
designated areas
(B) Clean office receptacles (interior and
exterior)
(C) Breakdown cardboard boxes and place in
“Cardboard Only Recycle Bin”, or in
appropriate designated area
C
A
B
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per Year More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 234 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 156 of 175 ends

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
B
C

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
TRANSIT DRIVERS’ LOUNGE (Alternate Bid Item):

Located at the Union City BART Station. Room consists of a lounge, countertop and sink, and two restrooms. Floor space to be maintained is approximately 446 square feet and is comprised of the following:

AREA SQUARE
FEET

TYPE COMMENTS
Lounge 284 Tile 2 couches, 1 table, 4 chairs
Restrooms (2) 54 ea Tile 1 sink, 1 toilet, 1 hand dryer Sink Area 49 Tile 1 countertop, 1 sink, 1 microwave,
cabinets
CLEANING HOURS: Cleaning is to be performed 7 days per week between the hours of 6:00 P.M and 5 A.M. (*Times subject to change.) No cleaning on Holidays. The facility is to be serviced according to the following schedule:

INTERIORS As
needed
Daily 3x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed

1. Walls/Partitions/Doors/Kick Plates
(A) Dust and spot clean A

2. Windows and Glass Panels
(A) Clean entry/exitways glass (inside and
outside)
(B) Clean glass panels (inside and outside)
(C) Clean windows (inside and outside)
A
B C

3. Sills (ledges and other flat surfaces within
reach)
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 235 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 157 of 175 ends

INTERIORS As
needed
Daily 3x per
week
1x
per
week
2x
per
month
1x
per
month
1 x per
quarter
2x
per
year
1x
per
year
More
often if
needed
(A) Dust and clean (with windows and
panels)
A

4. Light Fixtures
(A) Dust and spot clean
(B) Clean
A
B

5. Ceilings
(A) Clean for cobwebs
(B) Vacuum HVAC louvers
A
B
FURNISHING CARE As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed

1. Office Furniture (cabinets, drawers, shelves,
bookcases, armoires, partition tops, etc.)
(A) Dust
(B) Damp wipe and spot clean
(C) Clean and polish or wax
A
B
C

1. Linoleum/Tile/Vinyl/Resilient
Surfacing/Cement Areas
(A) Broom sweep
(B) Dust mop
(C) Spot clean scuffs and spills
(D) Damp mop with disinfectant
(E) Machine buff/wax, except resilient
surfacing
(F) Vacuum dirt catchers (cracks and
corners)
(G) Clean baseboards and door jamb
corners
(H) Complete refinish, except resilient
surfacing
(1) Strip floors and baseboards
(2) Seal
(3) Wax
(4) Machine buff
A
B
C
D
F
G
E
H.1
H.2
H.3
H.4
LUNCHROOMS AND KITCHENS As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per
Year
More
Often if
Needed
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 236 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 158 of 175 ends

1. Refrigerator, Microwave and Coffee Maker
(A) Damp wipe and spot clean
(B) Clean interior and exterior (except interior
of toaster and coffee maker)
A
B

2. Sinks and Fixtures
(A) Scour, rinse and disinfect
(B) Clean and polish
A
B

3. Tables and Chairs
(A) Clean and disinfect tables
(B) Damp wipe chairs
A
B

4. Counters and Cabinets
(A) Clean
(B) Disinfect counters
(C) Polish or wax
A
B
C

5. Supplies
(A) Refill dispensers and restock supplies A
RESTROOM As
Needed
Daily 3X per
Week
1X per
Week
2X per
Month
1X per Month 1X per
Quarter
1X per Year More
Often if
Needed

1. Toilet
(A) Scour, rinse and sanitize (inside and out) A A

2. Sinks and Fixtures
(A) Scour, rinse and sanitize
(B) Clean and polish
A
B

3. Mirrors, Dispensers, Counters and Cabinets
(A) Clean, disinfect and polish or wax A

4. Walls/Partitions/Other Surfaces
(A) Dust
(B) Spot clean
(C) Clean
(D) Machine wash
A
B
C
D

5. Floors
(A) Broom sweep
(B) Damp mop with disinfect cleaner
(C) Spot clean scuffs and spills
(D) Scrub and bleach
(E) Floor drains – fill traps
(F) Pour deodorizer down floor drains
A
B
C
D
E
F

6. Supplies
(A) Refill dispensers
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 237 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 159 of 175 ends

(B) Refill air fresheners
(C) Restock supplies
B
C
A
LANDFILL (GARBAGE) REMOVAL As
Needed
or
Directed
Daily 2X per
Week
1X per
Week
2X per
Month
1X per Month 2X per
Year
1X per Year More
Often if
Needed

1. Landfill Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

2. Sanitary Receptacles (Restrooms)
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
A
C
B

1. Compost Receptacles
(A) Empty
(B) Clean and disinfect (interior and exterior)
(C) Replace liners
B
A
C
The estimated number of hours and total monthly charges on this Alternate Bid Items form includes time spent by all staff at the specified service location based on the scope of work identified on the Work Schedule for Janitorial Service for Regular and Periodic Duties at each respective service location, as attached to these specifications. The City reserves the right to include or exclude the services listed under Alternate Bid Items.

SPECIAL EVENTS CLEANING
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 238 Tuesday, November 26, 2024
Custodial Services Agreement between
City of Union City and Universal Building Services & Supply

EXHIBIT B

COST PROPOSAL
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 239 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 240 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 241 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 242 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 243 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 244 Tuesday, November 26, 2024
City of Union City
City Project No. 25-12

Page 160 of 175 ends

Studio 11
Mark Green Sports Center Special Events
Mark Green Sports Center Emergency Clean-Up
Holly Community Center Auditorium Rental
Holly Community Center Senior Room Rental
Ralph and Mary Ruggieri Senior Center Kitchen and Dining Room Rental Cleaning Ralph and Mary Ruggieri Senior Center Party Rental Cleaning Fire Station 31 CERT Building
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 245 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 246 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 247 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 248 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 249 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 250 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 251 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 252 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 253 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 254 Tuesday, November 26, 2024
Docusign Envelope ID: BBEF6E19-176C-4760-9C7A-A0371B59FBC9 City Council/RSA Agenda 255 Tuesday, November 26, 2024

Page 1 of 2 ends

RESOLUTION NO. XXXX-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO AND A

HALF YEAR AGREEMENT WITH UNIVERSAL BUILDING SERVICES &
SUPPLY COMPANY, IN AN AMOUNT NOT TO EXCEED $401,464 PER YEAR, FOR A TOTAL CONTRACT AMOUNT OF $1,003,660, AND

AUTHORIZING THE CITY MANAGER, AT THEIR SOLE DISCRETION,

TO EXECUTE UP TO TWO ADDITIONAL ONE-YEAR EXTENSIONS FOR CUSTODIAL SERVICES, CITY PROJECT NO. 25-12
WHEREAS, the City of Union City owns and/or maintains over twenty-three buildings, including City Hall, the Corporation Yard and park buildings, plus restroom facilities at eleven City parks; and
WHEREAS, the employees of Public Works support the City’s mission of protecting the health, safety, and welfare of Union City residents, visitors, and employees by properly maintaining each of these city facilities; and WHEREAS, the City requires custodial services to maintain City facilities and support City events, especially during times of heightened focus on cleanliness due to the recent worldwide pandemic; and
WHEREAS, the City’s current custodial agreement ends on December 31, 2024; and
WHEREAS, in accordance with State and local laws, the City of Union City did solicit competitive bids with a request for proposal (“RFP”) on August 20, 2024, receiving five (5) quotes that the City Clerk publicly opened on September 26, 2024; and WHEREAS, Universal Building Services & Supply Company (“UBS”) of Richmond, CA, was determined to be the most responsive and responsible low bidder (see Exhibit A); and
WHEREAS, over the past four (4) years, Universal Building Services & Supply Company has demonstrated satisfactory performance in providing custodial services to the City; and
WHEREAS, the proposed contract for custodial services begins on January 1, 2025, and goes through June 30, 2027, and includes two annual options for the City to extend the agreement for one year at the same cost, subject to annual cost adjustments determined by the Consumer Price Index for all Urban Consumers (CPI-U), Bay Area City Average, for the prior year; and
WHEREAS, the FY 2024-2025 approved General Fund budget (Account Number 1110-35-30-320-3230-322003-54130) provides sufficient funds for facilities maintenance this fiscal year, and funding for the additional years will be included in the next biennial budget.

City Council/RSA Agenda 256 Tuesday, November 26, 2024
Resolution No. XXXX-24
Approve Custodial Services Contract with UBS

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute a two-and-a-half-year agreement for custodial services with Universal Building Services & Supply Company of Richmond, California, in an amount not to exceed $401,464 per year, for a total contract amount of $1,003,660, and authorizes the City Manager, at their sole discretion, to execute up to two additional one-year extensions at an annual cost of no more than $401,464 per year, subject to cost adjustments determined annually by the “Consumer Price Index for All Urban Consumers (CPI-U),” Bay Area City Average, for the prior year as published by the U.S. Department of Labor, Bureau of Labor Statistics, for custodial services, City Project No. 25-12.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 26th day of November 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachment:

1. Exhibit A – Bid Results
City Council/RSA Agenda 257 Tuesday, November 26, 2024

Page 1 of 1 ends

CITY OF UNION CITY

BID SUMMARY
PROJECT: Custodial Services Project, City Project No. 25-12 PROJECT MANAGER: Bob Calderon, Public Works Superintendent [email protected]
DATE: September 26, 2024
TIME: 2:00 p.m.

LOCATION: City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587
No BIDDERS BID AMOUNT
*CORRECTED

BID AMOUNT

1. RBC ENTERPRISES $472,618.75

2. KLEEN-TECH $386,124.00

3. IMPEC GROUP $421,752.00

4. UNIVERSAL BUILDING SERVICES &
SUPPLY CO. $401,464.00

5. AIM TO PLEASE JANITORIAL SERVICES
INC. $397,522.54

6. 7.

8. 9.

10. I, Thai Nam Pham, City Clerk of the City of Union City, do hereby certify that on September 26, 2024, I received and opened five (5) bids for the above-mentioned project. * Note: All bid amounts will be verified by Public Works Staff. Any corrections will be shown in the column above.

Thai Nam Pham, MMC, CPMC
City Clerk
City Council/RSA Agenda 258 Tuesday, November 26, 2024
Agenda Item
DATE: 11/26/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION CHANGING THE NAME OF THE AUDIT COMMITTEE TO THE

FINANCE COMMITTEE AND EXPANDING THE COMMITTEE'S SCOPE OF WORK

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution changing the name of the Audit Committee to the Finance Committee and expanding the scope of work of the committee to include a wide range of financial topics. The Committee would be able to review financial matters, including the audit, per the City Council’s direction.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan.

BACKGROUND
On January 8, 2008, the City Council adopted Resolution No. 3578-08 creating the Audit Committee to review each Annual Comprehensive Financial Report (ACFR) prior to its final review and approval by the full City Council. Staff is recommending that the Audit Committee be renamed the Finance Committee and the scope of work of the committee be expanded.

DISCUSSION
For the past 16 years, the only task of the Audit Committee has been to review each Annual Comprehensive Financial Report (ACFR) prior to its formal approval by the full City Council. Now that the City is finally catching up on its financial reporting after several years of delay due to the cyberattack and staff turnover, staff feels this would be City Council/RSA Agenda 259 Tuesday, November 26, 2024
a good time to rename the Audit Committee and to expand the scope of work of the committee to allow staff more opportunities to share financial information with a committee of the City Council before presenting financial information and decisions to the full City Council. Some of the topics that could be reviewed by the Finance Committee would be the long-term financial forecast, budgets, audits, investments, unfunded liabilities, capital planning and debt management.

The Finance Committee would be a standing committee of the City Council, subject to the Brown Act, and would meet periodically throughout the year as deemed necessary.

FISCAL IMPACT
There is no fiscal impact associated with this staff report.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution changing the name of the Audit Committee to the Finance Committee and expanding the scope of work of the committee.

Prepared by:

Jackie Acosta, Finance Director
Submitted by:

Jackie Acosta, Finance Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Finance Committee Scope of Work Exhibit
City Council/RSA Agenda 260 Tuesday, November 26, 2024

Page 1 of 2 ends

RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF UNION CITY CHANGING THE NAME OF THE AUDIT

COMMITTEE TO THE FINANCE COMMITTEE AND
EXPANDING THE COMMITTEE’S SCOPE OF WORK
WHEREAS, the City Council created the Audit Committee on January 8, 2008, by the adoption of Resolution No. 3578-08; and
WHEREAS, the Audit Committee was created to review each Annual Comprehensive Financial Report (ACFR) prior to its final review and approval by the full City Council; and
WHEREAS, City staff recommends changing the name of the Audit Committee to the Finance Committee; and
WHEREAS, City staff also recommends expanding the committee's scope of work to include a wide range of financial topics, which would allow the committee to review financial matters, including the audit, per the City Council’s direction.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves changing the name of the Audit Committee to the Finance Committee; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby adopts the Scope of Work of the Finance Committee as shown on Exhibit A attached hereto.

City Council/RSA Agenda 261 Tuesday, November 26, 2024
Resolution No. XXXX-24
Finance Committee

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 26th day of November 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 262 Tuesday, November 26, 2024

FINANCE COMMITTEE

SCOPE OF WORK
NAME
The name of the Audit Committee was changed to Finance Committee per City Council Resolution No. XXXX-24, adopted by the City Council at a regular meeting held on the 26th day of November 2024.

PURPOSE/SCOPE OF WORK
The purpose of this Committee is to meet periodically with staff to review City financial issues such as the long-term financial forecast, budgets, audits, investments, unfunded liabilities, capital planning and debt management, as prescribed by the City Council.

COMMITTEE MEMBERS
Two Finance Committee members shall be appointed annually by the Mayor.

TYPE OF COMMITTEE
The Finance Committee is a standing committee subject to the Brown Act.

City Council/RSA Agenda 263 Tuesday, November 26, 2024
Agenda Item
DATE: 11/26/2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JOAN MALLOY, CITY MANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO SEND A LETTER TO UNION PACIFIC RAILROAD COMPANY REQUESTING SUPPORT FOR THE CITY’S

POTENTIAL FUTURE EFFORTS TO OBTAIN GRANT FUNDING TO STUDY AND BUILD A

PEDESTRIAN OVERPASS AT THE I STREET OAKLAND SUBDIVISION TRACKS, AS

NECESSITATED BY THE AT-GRADE PEDESTRIAN CROSSING AT BART PROJECT, CITY PROJECT NO. 14-14

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to send a letter to Union Pacific Railroad Company (UP) requesting their support for the City’s potential future efforts to seek grant funds to study and to build a pedestrian overpass to help compensate for the closure of the I Street railroad crossing that was required by California Public Utilities Commission (CPUC) and UP in order to allow the opening of the new At-Grade Pedestrian Crossing at BART, City Project No. 14-14.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

BACKGROUND
The City of Union City intends to construct a new at-grade crossing across the Oakland Subdivision tracks to City Council/RSA Agenda 264 Tuesday, November 26, 2024
facilitate pedestrian and bicycle access between the BART Station, City’s Intermodal Station District and the neighborhoods east of the Oakland Subdivision. In order to construct the At-Grade Pedestrian Crossing Project, the City is required by the California Public Utility Commission (“CPUC”) to make various railroad improvements throughout the City, including permanently closing the I Street at-grade railroad crossing between 11 th Street and
12 th Street on the Oakland Subdivision tracks.

On July 9, 2019, the City Council adopted Resolution No. 5503-19, authorizing the City Manager to execute the “Public At-Grade Pedestrian Crossing Agreement, BART Pedestrian Crossing, DOT 859611R, Mile Post 27.08 – Oakland Subdivision, City of Union City, Alameda County, California, (Public At-Grade Crossing Permit), UP Real Estate Folder No: 3055-45” (“Original Agreement”).

Under the terms of the Original Agreement, the City paid UP to design and to construct railroad warning gates, safety equipment and communications facilities at various railroad crossings, while the City designed and will construct the non-rail elements which include pedestrian ramps, stairs, hand railing, drainage and architectural elements such as granite cladding and lights.

On September 10, 2024, the City Council adopted Resolution No. 6361-24, authorizing the City Manager to execute the Supplemental Agreement which updated the City’s Original Agreement with UP.

DISCUSSION
To minimize disruption to pedestrians and vehicular traffic, as well as to expedite the completion of the overall project by proceeding to construct the project components that had already been approved, the City decided to divide the project into phases. The various components and required improvements associated with the At-Grade Pedestrian Crossing at BART, City Project No. 14-14, can be summarized as follows:

Phase I, the largest and most significant component of the overall project, will construct the at-grade pedestrian crossing at the east entrance to the BART Station and will include building ADA accessible ramps and stairs on both sides of the railroad crossing. Phase I will be advertised for bid in the next several weeks and will take approximately eight to 10 months to complete.

Phase II will consist of making railroad improvements at the Decoto Road Oakland Subdivision railroad tracks and will also include the work related to the permanent closure of I Street. The start of this phase, the design of which is still under UP review, is hoped to overlap with the construction of Phase I. This would allow the new pedestrian crossing at BART to open immediately following the required completion of all Phase II work.

On October 8, 2024, City Council held a Public Hearing and adopted Resolution No. 6370-24 approving the closure and vacation of the I Street railroad crossing as part of the At-Grade Pedestrian Crossing at BART, City Project No. 14-14.

When the City Council approved the closure of I Street, the Council also directed staff to prepare a letter to seek UP’s support and cooperation for any City-sponsored grant applications to study and construct a grade-separated pedestrian overpass at the I Street Oakland Subdivision tracks. The attached letter requesting support from UP (Attachment 1), to be signed by the City Manager, and the proposed resolution are attached for City Council consideration.

FISCAL IMPACT
City Council/RSA Agenda 265 Tuesday, November 26, 2024
There is no fiscal impact for the City Manager to send the letter to UP.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to send a letter to UP requesting support for the City’s potential future efforts to seek grant funds to study and build a pedestrian overpass to help compensate for the closure of the I Street railroad crossing that was required by California Public Utilities Commission (CPUC) and UP in order to allow opening the newAt-Grade Pedestrian Crossing at BART, City Project No. 14-14.

Prepared by:

Farooq Azim, City Engineer
Submitted by:

Marilou Ayupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - Public At-Grade ParkingAgreement Attachment Draft Resolution Resolution
Exhibit A – City Letter Requesting Support from UP Exhibit City Council/RSA Agenda 266 Tuesday, November 26, 2024
AUDiT acigal-13
UP Real Estate Folder No.: 3055-45

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT

BART PEDESTRIAN CROSSING
DOT 859611R
MILE POST 27.08 — OAKLAND SUBDIVISION

CITY OF UNION CITY, ALAMEDA COUNTY, CALIFORNIA
THIS AGREEMENT (this "Agreement") is made and entered into as of the Lt day of ) )-717,—,2019 (the "Effective Date"), by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, to be addressed at Real Estate Department, 1400 Douglas Street, Mail Stop 1690, Omaha, Nebraska 68179 (the "Railroad") and CITY OF UNION CITY, a municipal corporation or political subdivision of the State of California to be addressed at 34009 Alvarado-Niles Road, Union City, California 94587 (the "Political Body").

RECITALS:

The Political Body desires to undertake as its project (the "Project") the construction of a new public at-grade pedestrian crossing area over the Railroad's track(s) at or near Railroad's Milepost 27.08 (DOT No. 859611R) on Railroad's Oakland Subdivision at or near Union City, Alameda County, California, as such portion is more generally shown on the print marked Exhibit A and described in the legal description marked Exhibit A-1, with each exhibit being attached hereto and hereby made a part hereof (the "Crossing Area") to accommodate pedestrians, bicyclists and other nonmotorized uses only. The portion of the paved area and appurtenances related thereto, including, without limitation, all applicable fencing, warning signs, pedestrian and bicycle control facilities and other related improvements shown on the Plans (defined below), located within the Crossing Area are the "Pedestrian Improvements".

In addition to the other consideration set forth herein, as consideration for the Railroad's grant of rights to the Political Body in connection with the Crossing Area pursuant to this Agreement, the Political Body agrees to: (a) install and maintain certain safety improvements at several existing Railroad crossings, including sidewalk improvements at Decoto Road (DOT No. 834186V) at or near Railroad's Milepost 26.70 on the Railroad's Oakland Subdivision, and (b) close and vacate the existing, at-grade public road crossing for I Street (DOT No. 834187C) at or near Railroad's Milepost

26.70 on Railroad's Oakland Subdivision ("I Street Crossing").

The Railroad and the Political Body are entering into this Agreement to cover the 1 City Council/RSA Agenda 267 Tuesday, November 26, 2024 above.

AGREEMENT:

NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows:

Section 1. EXHIBIT B
The general terms and conditions marked Exhibit B, are attached hereto and hereby made a part hereof.

Section 2. RAILROAD GRANTS RIGHT
For good and valuable consideration in the sum of Two Hundred Twenty Eight Thousand Two Hundred Dollars ($228,200.00), the receipt of which is hereby acknowledged, and in further consideration of the Political Body's agreement to perform and comply with the terms of this Agreement, the Railroad hereby grants to the Political Body a non-exclusive right to construct, use, maintain and repair the Crossing Area and related Pedestrian Improvements. For purposes of this Agreement and the grant of the rights hereunder with respect to the Crossing Area, use of the Crossing Area by the Political Body, and/or the Political Body's invitees, shall be limited to pedestrians, bicyclists, and other non-motorized uses. The Political Body shall not use or permit the use of the Pedestrian Improvements, the Crossing Area or any part thereof for any purpose other than the purposes expressly stated herein.

Section 3. DEFINITION OF CONTRACTOR
For purposes of this Agreement the term "Contractor" shall mean the contractor or contractors hired by the Political Body to perform any Project work on any portion of the Railroad's property and shall also include the Contractor's subcontractors and the Contractor's and subcontractor's respective employees, officers and agents, and others acting under its or their authority.

Section 4. CONTRACTOR'S RIGHT OF ENTRY AGREEMENT - INSURANCE A. Prior to Contractor performing any work on the Railroad's property involving the Project, and any subsequent maintenance or repair work of the Crossing Area and/or Pedestrian Improvements, the Political Body shall require the Contractor to:
• execute the Railroad's then current form of Contractor's Right of Entry Agreement (the "CROE Agreement");
• obtain the then current insurance required in the Contractor's Right of Entry Agreement; and
• provide such insurance policies, certificates, binders and/or endorsements to the Railroad.
2 City Council/RSA Agenda 268 Tuesday, November 26, 2024 B. The Railroad's current form of the CROE Agreement is marked Exhibit D, attached hereto and hereby made a part hereof. The Political Body confirms that it will inform its Contractor that it is required to execute such form of agreement and obtain the required insurance before commencing any work on any Railroad property. Under no circumstances will the Contractor be allowed on the Railroad's property without first executing the CROE Agreement, obtaining the insurance set forth therein and providing to the Railroad the insurance policies, binders, certificates and/or endorsements described therein.

C. All insurance correspondence, binders, policies, certificates and/or endorsements shall be sent to:

Senior Manager - Contracts
Union Pacific Railroad Company
Real Estate Department
1400 Douglas Street, Mail Stop 1690
Omaha, NE 68179-1690
UP File Folder No. 3055-45
D. In addition to the insurance coverage the Political Body's Contractor is required to obtain pursuant to the CROE Agreement, the Political Body shall, at its sole cost and expense, procure and maintain in effect during the entire term of this Agreement the insurance required in Railroad's Insurance Requirements marked Exhibit E, attached hereto and made a part hereof. The insurance to be procured and maintained by the Political Body hereunder shall not be permitted to expire or be canceled unless thirty (30) days prior written notice is provided to the Railroad, and the Political Body shall notify the Railroad of any cancellation, suspension or nonrenewal within seven (7) days of the Political Body's receipt of notice from the insurance company to that effect. Subject to the Railroad's prior review and approval (which approval shall be in the Railroad's sole discretion), the Political Body may self-insure all or a portion of the insurance coverage required to be maintained by the Political Body pursuant to Exhibit E.

Section 5. FEDERAL AID POLICY GUIDE
If the Political Body will be receiving any federal funding for the Project, the current rules, regulations and provisions of the Federal Aid Policy Guide as contained in 23 CFR 140, Subpart I and 23 CFR 646, Subparts A and B are incorporated into this Agreement by reference.

Section 6. NO PROJECT EXPENSES TO BE BORNE BY RAILROAD
The Political Body agrees that no Project costs and expenses are to be borne by the Railroad. In addition, the Railroad is not required to contribute any funding for the Project.
3 City Council/RSA Agenda 269 Tuesday, November 26, 2024 Section 7. WORK TO BE PERFORMED BY RAILROAD; BILLING SENT TO POLITICAL BODY; POLITICAL BODY'S PAYMENT OF BILLS
A. The work to be performed by the Railroad in connection with the Project, at the Political Body's sole cost and expense, is described in the Railroad's Material and Force Account Estimates dated April 17, 2019 and dated June 21, 2017, respectively, and marked Exhibit C, Exhibit C-1, and Exhibit C-2 with each exhibit being attached hereto and hereby made a part hereof (collectively, the "Estimate"). As set forth in the Estimate, the Railroad's total estimated cost for all of the Railroad's work associated with the Project is Five Hundred Seven Thousand Six Hundred Sixty-Six and No/100 Dollars ($507,666.00)
B. The Railroad, if it so elects, may recalculate and update the Estimate submitted to the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad's property within six (6) months after the date of the Estimate.

C. The Political Body acknowledges that the Estimate may or may not include any estimate of flagging or other protective service costs that are to be paid by the Political Body or the Contractor in connection with flagging or other protective services provided by the Railroad in connection with the Project. All of such costs incurred by the Railroad are to be paid by the Political Body or the Contractor as determined by the Railroad and the Political Body. If it is determined that the Railroad will be billing the Contractor directly for such costs, the Political Body agrees that it will pay the Railroad for any flagging costs that have not been paid by any Contractor within thirty (30) days after the Contractor's receipt of billing.

D. The Railroad shall send progressive billings to the Political Body during the Project, and a final billing to the Political Body within one hundred eighty (180) days after receiving written notice from the Political Body that all Project work affecting the Railroad's property has been completed.

E. The Political Body agrees to reimburse the Railroad within thirty (30) days after its receipt of billing from the Railroad for one hundred percent (100%) of all actual costs incurred by the Railroad in connection with the Project including, but not limited to, all actual costs of engineering review (including preliminary engineering review costs incurred by the Railroad prior to the Effective Date), construction, inspection, flagging (unless flagging costs are to be billed directly to the Contractor), procurement of materials, equipment rental, manpower and deliveries to the job site and all direct and indirect overhead labor/construction costs including Railroad's standard additive rates.

The standard additive rates shall be subject to upward or downward adjustment based on industry standards and practices and the parties acknowledge and agree that any such adjustment to standard additive rates may be made retroactively. 4 City Council/RSA Agenda 270 Tuesday, November 26, 2024 Section 8. PLANS
A. The Political Body, at its expense, shall prepare, or cause to be prepared by others, the detailed designs, plans and specifications for the Project and submit such designs, plans and specifications to the Railroad's Assistant Vice President Engineering-Design, or his authorized representative, for prior review and approval.

The designs, plans and specifications shall include the Crossing Area layout specifications, cross sections and elevations, associated drainage, and other appurtenances.

B. The Railroad shall have the right to review and approve or disapprove all designs, plans and specifications and proposed changes thereto for the Project (including, without limitation, subsequent iterations of the designs, plans and specifications), with respect to, inter alia, determining whether (i) the designs, plans and specifications (preliminary and final) and/or changes meet all applicable then-current Railroad standards and requirements, including without limitation, American Railway Engineering and Maintenance of Way Association ("AREMA") standards and guidelines, as applicable; (ii) the designs, plans and specifications (preliminary and final) and/or changes meet the terms and conditions of the Railroad's then-existing agreements with third parties, and do not otherwise adversely impact the use or condition of the Railroad's property; and (iii) there will be any interference with or danger to the Railroad's property or the Railroad's common carrier freight rail operations, during or after completion of the Project (collectively, the "Railroad Standards").

C. The final one hundred percent (100%) completed designs, plans and specifications for the Project that are approved in writing by the Railroad's Assistant Vice President Engineering-Design, or his authorized representative, are hereinafter referred to as the "Plans". The Plans are hereby made a part of this Agreement by reference. No Project work may commence on the Railroad's property until the Plans have been approved by the Railroad.

D. No changes in the Plans shall be made unless the Railroad has consented to such changes in writing.

E. The Railroad's review and approval of the Plans in no way relieves the Political Body or the Contractor from their responsibilities, obligations and/or liabilities under this Agreement, and the Railroad's review and approval of the Plans will be given with the understanding that the Railroad makes no representations or warranties as to the validity, accuracy, legal compliance or completeness of the Plans and that any reliance by the Political Body or its Contractor on the Plans is at the risk of the Political Body and/or its Contractor, respectively. Notwithstanding anything contained in this Agreement to the contrary, the Railroad's review will be performed solely for its own purposes and benefit and the Railroad shall not be deemed to be liable to the Political Body or any other party for defects in the Plans.
5 City Council/RSA Agenda 271 Tuesday, November 26, 2024 Section 9. NON-RAILROAD IMPROVEMENTS
A. Submittal of plans and specifications for protecting, encasing, reinforcing, relocation, replacing, removing and abandoning in place all non-railroad owned facilities (the "Non Railroad Facilities") affected by the Project including, without limitation, utilities, fiber optics, pipelines, wirelines, communication lines and fences is required under Section 8. The Non Railroad Facilities plans and specifications shall comply with the Railroad's standard specifications and requirements, including, without limitation, AREMA standards and guidelines. The Railroad has no obligation to supply additional land for any Non Railroad Facilities and does not waive its right to assert preemption defenses, challenge the right-to-take, or pursue compensation in any condemnation action, regardless if the submitted Non Railroad Facilities plans and specifications comply with the Railroad's standard specifications and requirements. The Railroad has no obligation to permit any Non Railroad Facilities to be abandoned in place or relocated on the Railroad's property.

B. Upon the Railroad's approval of submitted Non Railroad Facilities plans and specifications, the Railroad will attempt to incorporate them into new agreements or supplements of existing agreements with the Non Railroad Facilities owners or operators. The Railroad may use its standard terms and conditions, including, without limitation, its standard license fee and administrative charges when requiring supplements or new agreements for the Non Railroad Facilities. Non Railroad Facilities work shall not commence before a supplement or new agreement has been fully executed by the Railroad and the Non Railroad Facilities owner or operator, or before the Railroad and the Political Body mutually agree in writing to (i) deem the approved Non Railroad Facilities plans and specifications to be Plans pursuant to Section 80, (ii) deem the Non Railroad Facilities part of the Crossing Area, and (iii) supplement this Agreement with terms and conditions covering the Non Railroad Facilities.

Section 10. EFFECTIVE DATE; TERM; TERMINATION
A. This Agreement is effective as of the Effective Date and shall continue in full force and effect for as long as the Pedestrian Improvements remain on the Railroad's property.

B. The Railroad, if it so elects, may terminate this Agreement effective upon delivery of written notice to the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad's property within twelve (12) months after the Effective Date.

C. If the Agreement is terminated as provided above, or for any other reason, the Political Body shall pay to the Railroad all actual costs incurred by the Railroad in connection with the Project up to the date of termination, including, without limitation, all actual costs incurred by the Railroad in connection with reviewing any preliminary or final Project plans.
6 City Council/RSA Agenda 272 Tuesday, November 26, 2024 Section 11. MONITORING AND MITIGATION OBLIGATIONS
The Political Body and the Railroad agree to continually assess and monitor the public's use of the Crossing Area in accordance with the terms of this Agreement and shall reasonably cooperate to address any safety concerns posed by the use of the Crossing Area by the public, including without limitation, mitigating and deterring incidents of trespass by the public on the Railroad's property. Any mitigation strategy proposed by the parties shall take into consideration factors of cost and safety and shall not obstruct or hinder the Railroad's operations. In accordance with Section 8 above, the Railroad shall have the right to review and approve plans for any improvements to be constructed or installed on the Railroad's property as part of any mitigation strategy adopted by the parties under this Section 11.

Section 12. CLOSURE AND VACATION OF I STREET CROSSING
A. Upon completion of the Project, the Political Body shall take all actions necessary to permanently close and vacate the I Street Crossing and any easements and/or any other rights across the Railroad's property in connection with such crossing.

B. The Political Body, at its expense, shall install, maintain, repair and renew permanent barricades on both sides of the I Street Crossing with such barricades to be located off of the Railroad's property and to be in compliance with all applicable standards and guidelines contained in the current Manual of Uniform Traffic Control Devices (MUTCD).

C. The Political Body, at its expense, shall also (i) provide new advance street signs and pavement markings to indicate that the I Street Crossing is closed, with such signage to be in compliance with applicable current MUTCD standards and guidelines, (ii) install curbs and gutters on the side of the I Street Crossing where I Street intersects with 12thStreet, and (iii) require its Contractor to execute the CROE, and for the Contractor to provide to the Railroad the insurance policies, certificates and endorsements required therein before allowing any Contractor access to the Railroad's property in connection with the I Street Crossing closure work.

D. After completion of the work to be performed by the Political Body pursuant to Paragraphs B and C above, the Railroad, at the Political Body's expense, agrees to remove the railroad crossing surface and any warning devices in connection with the I Street Crossing which currently exist on the Railroad's right-of-way. The work to be performed by the Railroad in connection with the closure and vacation of the I Street Crossing is included as Exhibit C-2. The Political Body agrees that the reimbursement provisions included in this Agreement shall apply to any work to be reimbursed to the Railroad for the closure work described herein, including without limitation reimbursement for any railroad flagging or protection required in connection with any work performed hereunder. For avoidance of doubt, all work to be performed by the Political Body pursuant to Paragraphs B and C above shall be completed prior to 7 City Council/RSA Agenda 273 Tuesday, November 26, 2024 the Railroad commencing the work set forth in this Paragraph.

E. In connection with the closure and vacation of the I Street Crossing, the Political Body shall forever grant, remise, release and quitclaim to the Railroad, its successors and assigns, any and all right, title, and interest it may have in the I Street Crossing Area and agrees to execute, acknowledge and deliver documents and perform such further acts as may be required in order to facilitate the grant, quitclaim and release of any property rights in the I Street Crossing Area as contemplated by this Section 12.

Section 13. CONDITIONS TO BE MET BEFORE

POLITICAL BODY CAN COMMENCE WORK
Neither the Political Body nor the Contractor may commence any work on the Railroad's property until:
(i) The Railroad and Political Body have executed this Agreement. (ii) The Railroad has provided to the Political Body the Railroad's written approval of the Plans.
(iii) Each Contractor has executed the CROE Agreement and has obtained and/or provided to the Railroad the insurance policies, certificates, binders, and/or endorsements required under the CROE Agreement. (iv) Each Contractor has given the advance notice(s) required under the CROE Agreement to the Railroad's representative named in the CROE Agreement.
(v) The Political Body has obtained the requisite written approval of the Project from the California Public Utility Commission and delivered to Railroad a copy of such approval.
(vi) The Political Body has procured the insurance required under Section 4D above.

Section 14. FUTURE PROJECTS
Future projects involving substantial maintenance, repair, reconstruction, renewal and/or demolition of the Crossing Area and/or Pedestrian Improvements shall not commence until the Railroad and Political Body agree on the plans for such future projects, cost allocations, right of entry terms and conditions and temporary construction rights, terms and conditions.
8 City Council/RSA Agenda 274 Tuesday, November 26, 2024 Section 15. ASSIGNMENT; SUCCESSORS AND ASSIGNS
A. The Political Body shall not assign this Agreement without the prior written consent of the Railroad, which consent shall be in the Railroad's sole and absolute discretion.

B. Subject to the provisions of Paragraph A above, this Agreement shall inure to the benefit of and be binding upon the successors and assigns of the Railroad and Political Body.

Section 16. FEDERAL FUNDING
If the Political Body will be receiving any federal funds for the Project, the Political Body agrees that it is solely responsible for performing and completing all reporting requirements in connection with the Project and receipt of such funding and that the Railroad shall not have any responsibility in connection with the same. The Political Body also confirms and acknowledges that (A) the Railroad shall provide to the Political Body the Railroad's standard and customary billing for expenses incurred by the Railroad for the Project including the Railroad's standard and customary documentation to support such billing, and (B) such standard and customary billing and documentation from the Railroad provides the information needed by the Political Body to perform and complete any such reporting requirements in connection with any federal funding. The Railroad confirms that the Political Body shall have the right to audit the Railroad's billing and documentation for the Project as provided in Section 11 of Exhibit B of this Agreement.

Section 17. SAFETY IMPROVEMENTS The Political Body, at its sole cost and expense, shall install and maintain certain safety improvements at: (i) Decoto Road (DOT No. 834186V) at or near Railroad's Milepost 26.90 on Railroad's Oakland Subdivision, in accordance with the plans and specifications attached hereto as Exhibit F and hereby made a part of this Agreement (the "Project Plans") and (ii) several existing Railroad crossings, as further described on Exhibit G attached hereto and hereby made a part hereof (collectively, the "Safety Improvements"). The Safety Improvements shall be completed on or before twenty-four (24) months after the Effective Date, and all work related to the Safety Improvements shall be performed and completed in a manner satisfactory to the Railroad and in compliance with the Decoto Plans and the Railroad Standards and in accordance with the requirements of California Public Utilities Commission's ("CPUC") General Order (GO) 88-B, as applicable. No changes to the Decoto Plans may be made unless the Railroad has consented to such changes in writing and approval from CPUC is obtained. Political Body agrees to provide Railroad preliminary engineering agreement for Safety Improvements provided herein within one hundred twenty (120) days after the Effective Date. Any work to be performed by the Railroad in connection with the Safety Improvements will be included in a material and force account estimate to be provided to the Political Body separate from this Agreement. The Political Body agrees that the reimbursement provisions included in this Agreement shall apply to any work to be reimbursed to the Railroad for 9 City Council/RSA Agenda 275 Tuesday, November 26, 2024 any work performed by the Railroad in connection with the Safety Improvements, including without limitation reimbursement for any railroad flagging or protection required in connection therewith. The Political Body acknowledges and agrees that the Political Body's obligations to install the Safety Improvements is a material element of the Railroad's willingness to grant the rights described herein, and the failure of the Political Body to timely comply with the terms and conditions of this Section shall constitute a default under this Agreement.

Section 18. LIABILITY
The Political Body, for itself and its successors and assigns, acknowledges that its use and occupancy of the Crossing Area is at the Political Body's own risk, and the Political Body agrees to and does assume all risks thereof and incidental thereto, including without limitation, risks incident to train operations within the Railroad's right of way. The Political Body acknowledges that such use of the Crossing Area for the purposes set forth herein will subject the Railroad's property and operations to additional hazards and liability; and as material consideration for this Agreement, the Political Body, to the extent permitted by law, shall release, save, protect, defend, indemnify and hold harmless the Railroad, and its respective affiliates, and their respective officers, agents and employees, against and from any and all liability, loss, damages, claims, demands, costs and expenses, fines and penalties of whatsoever nature, including court costs and attorney's fees, arising from and growing out of any injury or death of persons whomsoever (including officers, agents and employees of the Railroad or the Political Body and of any Contractor as well as other persons) or loss of or damage to property whatsoever (including property of or in the custody of the Railroad, the Political Body or any Contractor as well as other property). The Political Body's obligation to indemnify shall accrue when such injury, death, loss or damage occurs or arises from (i) the presence or use of the Crossing Area, (ii) the trespass upon the Railroad's right of way and trackage adjacent to the Crossing Area by the Political Body, its agents, employees, Contractors, invitees or permitted users or (iii) a breach of this Agreement. The Political Body agrees that it will not raise either the California worker's compensation statutes, nor the Government Tort Claims Act, as a defense to any claim of indemnity by the Railroad pursuant to the terms of this Agreement.

Section 19. ANNUAL SIGNAL MAINTENANCE
A. Effective as of the Effective Date, the Political Body, as contemplated by Section 5.C. of Exhibit B, agrees to pay to the Railroad the sum of SEVEN THOUSAND NINE HUNDRED NINETY and No/100 Dollars ($7,990.00) per annum, payable annually in advance, as payment for the Railroad's maintenance of the railroad crossing warning signals that are to be installed by the Railroad within the Crossing Area.

B. The above annual fee is based on the number of current signal units within the Crossing Area. Effective on the date that is one year after the Effective Date and on the anniversary date of each subsequent one year period, the annual fee will be increased at a rate based on the American Association of Railroad's (AAR) signal unit 10 City Council/RSA Agenda 276 Tuesday, November 26, 2024 cost index. Such changes in the maintenance fee may be made by the Railroad by means of automatic adjustment in billing. The signal unit base for the annual fee may be re-determined by the Railroad at any time subsequent to the expiration of five (5) years following the date on which the annual rental was last determined or established.

Such changes in the maintenance fee may be made by means of automatic adjustment in billing.
[SIGNATURE PAGE FOLLOWS]
11 City Council/RSA Agenda 277 Tuesday, November 26, 2024 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the Effective Date first herein written.

UNION PACIFIC RAILROAD COMPANY, a
Delaware corporation
By: /194ns:4 a.

Printed Name: DANIÉL A. I FIS
Title: GENERAL DIRECTOR REAL ESTATE
CITY OF UNION CITY, a municipal corporation
or political subdivision of the State of California
By:

Printed
Title: C., 'I -7-`( i\kA-nlkR
12 City Council/RSA Agenda 278 Tuesday, November 26, 2024 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the Effective Date first herein written.

UNION PACIFIC RAILROAD COMPANY, a
Delaware corporation
By: /04t4,,61 4.

Printed Name: aivis3 Tufl11:10103HICI1V113N3D
Title: SI31 'V 11NVCI
CITY OF UNION CITY, a municipal corporation
or political subdivision of the State of California
By:

Printe
Title: I 71 NA Pc-Nt6d-,
12 City Council/RSA Agenda 279 Tuesday, November 26, 2024

EXHIBIT A
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Exhibit A will be a print showing the Crossing Area (see Recitals) DEN-160449-3
City Council/RSA Agenda 280 Tuesday, November 26, 2024
k5MA CROSSING AREA
UPRRCO. R/W OUTLINED
CADD

FILENAME
0305545
SCAN

FILENAME
CW01017K-305545.TIF

LEGENDS
CROSSING AREA z.3.275 SO. FT. +1-
NOTE: BEFORE YOU BEGIN ANY WORK. SEE
AGREEMENT FOR FIBER OPTIC PROVISIONS.

EXHIBIT "A"

UNION PACIFIC RAILROAD COMPANY
UNION CITY. ALAMEDA COUNTY. CALIFORNIA
M.P. 27.08 - OAKLAND SUB.

MAP WP V-3 / 8
SCALE: 1" = 100'

OFFICE OF REAL ESTATE
OMAHA, NEBRASKA DATE: 2-25-2018
PJB FILE: 0305545
City Council/RSA Agenda 281 Tuesday, November 26, 2024
EXHIBIT A-1
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Exhibit A-1 will be the legal description of the Crossing Area (see Recitals) DEN-160449-3
City Council/RSA Agenda 282 Tuesday, November 26, 2024
Exhibit A
Pedestrian Access Crossing Agreement Area
Lying within the State of California, County of Alameda, City of Union City and being a portion of the lands of the Union Pacific Railroad as described by deed recorded in Book 55 of Deeds Page 342, Alameda County Records, said portion is more particularly described as follows:

Commencing at the most westerly corner of Lot 5 as shown on the map of Tract 8002 as filed in Book 305 of Maps, Pages 1 and 2, Alameda County Records, also being on the northeasterly line of said lands of Union Pacific Railroad (55 d 342); thence northwesterly along the common line of said lands of Union Pacific Railroad (55 d 342) and Tract 8002 (305 m 1) North 45° 03' 43" West, 147.50 feet to the POINT OF BEGINNING; thence continuing along said common line North 45° 03' 43" West, 32.00 feet; thence leaving said common line, South 44° 56' 17" West, 69.00 feet; thence North 45° 03' 43" West, 11.00 feet; thence South 44° 56' 17" West, 11.00 feet to the southwesterly right of way line of said lands of Union Pacific Railroad (55 d 342); thence southeasterly along said southwesterly line, South 45° 03' 43" West,

97.00 feet; thence leaving said line, N 440 56 '17" E, 11.00 feet; thence North 45° 03' 43" West, 54.00 feet; thence N 44° 56' 17" E, 69.00 feet to the POINT OF BEGINNING.

Containing 3,275 square feet, more or less.

Attached hereto is a plat entitled "Exhibit B" which by this reference is made a part hereof.

Prepared by:
0 CQI A -1Lp)- -2,cAs
Darryl Alexandir, P.L.S. 5071r Date
City Council/RSA Agenda 283 Tuesday, November 26, 2024

POINT OF COMMENCEMENT
N 44' 56'17"E 80.00'
LOT 5, TRACT MAP NO. 8002
EXHIBIT "B"
b
o
.. —
N) d7+1 S 44 56'17"W 11.00' 0
,___\
i„)
in d.

S 44' 56'17"W 69.00'

69.60'

PEDESTRIAN CROSSING

AGREEMENT AREA
co
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z
a a'
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rq
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TRANSIT DISTRICT
h:

11.1 —7N 44' 56'17"E 11.00'
N 44' 56'17"E 69.00'
45 03'43"W 147.50

POINT OF BEGINNING
10'

NO BUILD RESERVED

FOR FUTURE

RAILROAD PURPOSES

LANDS OF

UNION PACIFIC RAILROAD
55 D 342

OWNER AND

MAILING ADDRESS

PROPERTY AREAS CITY OF UNION CITY

UNION PACIFIC RAILROAD
1700 FARNAAM STREET
OMAHA, NE 68102
CROSSING AGREEMENT AREA:
3,275 S.F.

PEDESTRIAN ACCESS

CROSSING AGREEMENT

BETWEEN UPRR AND

CITY OF UNION CITY
A.P. No. 087-0019-005-02
O.R.No. 55 D 542
ADDRESS: DUNCAN WAY

CITY ACQUISITION DEED
O.R. No.

SCALE: NTS DATE: 12/26/17
DRAWN: M.R. APPROVED SHEET NO.
2 OF 2
City Council/RSA Agenda 284 Tuesday, November 26, 2024

EXHIBIT B
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
SECTION 1. CONDITIONS AND COVENANTS
A. The Railroad makes no covenant or warranty of title for quiet possession or against encumbrances. The Political Body shall not use or permit use of the Crossing Area for any purposes other than those described in this Agreement. Without limiting the foregoing, the Political Body shall not use or permit use of the Crossing Area for railroad purposes, or for gas, oil or gasoline pipe lines. Any lines constructed on the Railroad's property by or under authority of the Political Body for the purpose of conveying electric power or communications incidental to the Political Body's use of the property as set forth herein shall be constructed in accordance with specifications and requirements of the Railroad, and in such manner as not adversely to affect communication or signal lines of the Railroad or its licensees now or hereafter located upon said property. No nonparty shall be admitted by the Political Body to use or occupy any part of the Railroad's property without the Railroad's written consent.

Nothing herein shall obligate the Railroad to give such consent.

B. The Railroad reserves the right to cross the Crossing Area with such railroad tracks as may be required for its convenience or purposes. In the event the Railroad shall place additional tracks upon the Crossing Area, the Political Body shall, at its sole cost and expense, modify the Pedestrian Improvements to conform with all tracks within the Crossing Area.

C. The rights hereby granted are subject to any existing encumbrances and rights (whether public or private), recorded or unrecorded, and also to any renewals thereof.

The Political Body shall not damage, destroy or interfere with the property or rights of nonparties in, upon or relating to the Railroad's property, unless the Political Body at its own expense settles with and obtains releases from such nonparties.

D. The Railroad reserves the right to use and to grant to others the right to use the Crossing Area for any purpose not inconsistent with the rights hereby granted, including, but not by way of limitation, the right to construct, reconstruct, maintain, operate, repair, alter, renew and replace tracks, facilities and appurtenances on the property; and the right to cross the Crossing Area with all kinds of equipment.

E. So far as it lawfully may do so, the Political Body will assume, bear and pay all taxes and assessments of whatsoever nature or kind (whether general, local or special) levied or assessed upon or against the Crossing Area, excepting taxes levied upon and against the property as a component part of the Railroad's operating property.

F. If any property or rights other than the rights hereby granted are necessary for 1 DEN-160449-3
City Council/RSA Agenda 285 Tuesday, November 26, 2024
the reconstruction, maintenance and use of the Crossing Area and/or the Pedestrian Improvements, or for the performance of any work in connection with the Project, the Political Body will acquire all such other property and rights at its own expense and without expense to the Railroad.

SECTION 2. CONSTRUCTION OF CROSSING AREA
A. The Political Body, at its expense, will apply for and obtain all public authority required by law, ordinance, rule or regulation for the Project, and will furnish the Railroad upon request with satisfactory evidence that such authority has been obtained.

B. Except as may be otherwise specifically provided herein, the Political Body, at its expense, will furnish all necessary labor, material and equipment, and shall construct and complete the Crossing Area and all appurtenances thereof (including the Pedestrian Improvements). The appurtenances shall include, without limitation, all necessary and proper highway warning devices (except those installed by the Railroad within its right of way) and all necessary drainage facilities, guard rails or barriers, and right of way fences between the Crossing Area and the Railroad's adjacent property and/or tracks, as applicable. Upon completion of the Project, the Political Body shall remove from the Railroad's property all temporary structures and false work, and will leave the Crossing Area and the Railroad's property in a condition satisfactory to the Railroad.

C. All construction work of the Political Body upon the Railroad's property (including, but not limited to, construction/reconstruction of the Crossing Area and all Pedestrian Improvements and all related and incidental work) shall be performed and completed in a manner satisfactory to the Assistant Vice President EngineeringDesign of the Railroad or his authorized representative and in compliance with the Plans, and other guidelines furnished by the Railroad.

D. All construction work of the Political Body contemplated by this Agreement shall be performed diligently and completed within a reasonable time. No part of the Project shall be suspended, discontinued or unduly delayed without the Railroad's written consent, and subject to such reasonable conditions as the Railroad may specify. It is understood that the Railroad's tracks at and in the vicinity of the work will be in constant or frequent use during progress of the work and that movement or stoppage of trains, engines or cars may cause delays in the work of the Political Body. The Political Body hereby assumes the risk of any such delays and agrees that no claims for damages on account of any delay shall be made against the Railroad by the Political Body and/or the Contractor.

SECTION 3. INJURY AND DAMAGE TO PROPERTY
If the Political Body, in the performance of any work contemplated by this Agreement or by the failure to do or perform anything for which the Political Body is DEN-160449-3
City Council/RSA Agenda 286 Tuesday, November 26, 2024
responsible under the provisions of this Agreement, shall injure, damage or destroy any property of the Railroad or of any other person lawfully occupying or using the property of the Railroad, such property shall be replaced or repaired by the Political Body at the Political Body's own expense, or by the Railroad at the expense of the Political Body, and to the satisfaction of the Railroad's Assistant Vice President Engineering-Design.

SECTION 4. RAILROAD MAY USE CONTRACTORS TO PERFORM WORK The Railroad may contract for the performance of any of its work by other than railroad forces. The Railroad shall notify the Political Body of the contract price within ninety (90) days after it is awarded. Unless the Railroad's work is to be performed on a fixed price basis, the Political Body shall reimburse the Railroad for the amount of the contract.

SECTION 5. MAINTENANCE AND REPAIRS
A. The Political Body shall, at its own sole expense, maintain, repair, and renew, or cause to be maintained, repaired and renewed, the entire Crossing Area and Pedestrian Improvements, except the portions between the track tie ends, which shall be maintained by and at the expense of the Railroad.

B. If, in the future, the Political Body elects to have the surfacing material between the track tie ends, or between tracks if there is more than one railroad track across the Crossing Area, replaced with paving or some surfacing material other than timer planking, the Railroad, at the Political Body's expense, shall install such replacement surfacing, and in the future, to the extent repair or replacement of the surfacing is necessitated by repair or rehabilitation of the Railroad's tracks through the Crossing Area, the Political Body shall bear the expense of such repairs or replacement.

C. The Railroad shall maintain the automatic grade-crossing warning system, as applicable, located within the Crossing Area, and the Political Body and the Railroad agree that the Political Body shall pay for the cost of maintenance of any such automatic grade-crossing warning system.

SECTION 6. CHANGES IN GRADE
If at any time the Railroad shall elect, or be required by competent authority to, raise or lower the grade of all or any portion of the track(s) located within the Crossing Area, the Political Body shall, at its own expense, conform the Pedestrian Improvements to conform with the change of grade of the trackage.

SECTION 7. REARRANGEMENT OF WARNING DEVICES
If the change or rearrangement of any warning device installed hereunder is necessitated for public or Railroad convenience or on account of improvements for the DEN-160449-3
City Council/RSA Agenda 287 Tuesday, November 26, 2024
Railroad, Pedestrian Improvements or both, the parties will apportion the expense incidental thereto between themselves by negotiation, agreement or by the order of a competent authority before the change or rearrangement is undertaken.

SECTION 8. SAFETY MEASURES; PROTECTION

OF RAILROAD COMPANY OPERATIONS
It is understood and recognized that safety and continuity of the Railroad's operations and communications are of the utmost importance; and in order that the same may be adequately safeguarded, protected and assured, and in order that accidents may be prevented and avoided, it is agreed with respect to all of said work of the Political Body that the work will be performed in a safe manner and in conformity with the following standards:

A. Definitions. All references in this Agreement to the Political Body shall also include the Contractor and their respective officers, agents and employees, and others acting under its or their authority; and all references in this Agreement to work of the Political Body shall include work both within and outside of the Railroad's property.

B. Entry on to Railroad's Property by Political Body. If the Political Body's employees need to enter the Railroad's property in order to perform an inspection of the Crossing Area and/or Pedestrian Improvements, minor maintenance or other activities related thereto, the Political Body shall first provide at least ten (10) working days advance notice to the Railroad representative. With respect to such entry on to Railroad's property, the Political Body, to the extent permitted by law, agrees to release, defend and indemnify the Railroad from and against any loss, damage, injury, liability, claim, cost or expense incurred by any person including, without limitation, the Political Body's employees, or damage to any property or equipment (collectively the "Loss") that arises from the presence or activities of Political Body's employees on the Railroad's property under this Paragraph B, except to the extent that any Loss is caused by the sole direct negligence of Railroad.

C. Flagging.
(i) If the Political Body's employees need to enter the Railroad's property as provided in Paragraph B above, the Political Body agrees to notify the Railroad representative at least thirty (30) working days in advance of proposed performance of any work by Political Body in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such thirty (30) day notice, the Railroad representative will determine and inform Political Body whether a flagman needs be present and whether Political Body 4 DEN-160449-3
City Council/RSA Agenda 288 Tuesday, November 26, 2024
needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Political Body for such expenses incurred by Railroad. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Political Body agrees that Political Body is not relieved of any of its responsibilities or liabilities set forth in this Agreement.
(ii) The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight-hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with labor agreements and schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays.

Wage rates are subject to change, at any time, by law or by agreement between the Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, the Political Body shall pay on the basis of the new rates and charges. (iii) Reimbursement to the Railroad will be required covering the full eight-hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which the Railroad is required to pay the flagman and which could not reasonably be avoided by the Railroad by assignment of such flagman to other work, even though Political Body may not be working during such time. When it becomes necessary for the Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Political Body must provide the Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Political Body will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to the Railroad if flagging services are needed again after such five (5) day cessation notice has been given to Railroad.

D. Compliance With Laws. The Political Body shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work. The Political Body shall use only such methods as are consistent with safety, both as concerns the Political Body, the Political Body's agents and employees, the officers, agents, employees and property of the Railroad and the public in general. The Political 5 DEN-160449-3
City Council/RSA Agenda 289 Tuesday, November 26, 2024
Body (without limiting the generality of the foregoing) shall comply with all applicable state and federal occupational safety and health acts and regulations. All Federal Railroad Administration regulations shall be followed when work is performed on the Railroad's premises. If any failure by the Political Body to comply with any such laws, regulations, and enactments, shall result in any fine, penalty, cost or charge being assessed, imposed or charged against the Railroad, the Political Body shall reimburse, and to the extent it may lawfully do so, indemnify the Railroad for any such fine, penalty, cost, or charge, including without limitation attorney's fees, court costs and expenses. The Political Body further agrees in the event of any such action, upon notice thereof being provided by the Railroad, to defend such action free of cost, charge, or expense to the Railroad.

E. No Interference or Delays. The Political Body shall not do, suffer or permit anything which will or may obstruct, endanger, interfere with, hinder or delay maintenance or operation of the Railroad's tracks or facilities, or any communication or signal lines, installations or any appurtenances thereof, or the operations of others lawfully occupying or using the Railroad's property or facilities.

F. Supervision. The Political Body, at its own expense, shall adequately police and supervise all work to be performed by the Political Body, and shall not inflict injury to persons or damage to property for the safety of whom or of which the Railroad may be responsible, or to property of the Railroad. The responsibility of the Political Body for safe conduct and adequate policing and supervision of the Project shall not be lessened or otherwise affected by the Railroad's approval of any plans and specifications, or by the Railroad's collaboration in performance of any work, or by the presence at the work site of the Railroad's representatives, or by compliance by the Political Body with any requests or recommendations made by such representatives.

If a representative of the Railroad is assigned to the Project, the Political Body will give due consideration to suggestions and recommendations made by such representative for the safety and protection of the Railroad's property and operations.

G. Suspension of Work. If at any time the Political Body's engineers or the Vice President-Engineering Services of the Railroad or their respective representatives shall be of the opinion that any work of the Political Body is being or is about to be done or prosecuted without due regard and precaution for safety and security, the Political Body shall immediately suspend the work until suitable, adequate and proper protective measures are adopted and provided.

H. Removal of Debris. The Political Body shall not cause, suffer or permit material or debris to be deposited or cast upon, or to slide or fall upon any property or facilities of the Railroad; and any such material and debris shall be promptly removed from the Railroad's property by the Political Body at the Political Body's own expense or by the Railroad at the expense of the Political Body. The Political Body shall not cause, suffer or permit any snow to be plowed or cast upon the Railroad's property during snow removal from the Crossing Area.

DEN-160449-3
City Council/RSA Agenda 290 Tuesday, November 26, 2024
I. Explosives. The Political Body shall not discharge any explosives on or in the vicinity of the Railroad's property without the prior consent of the Railroad's Vice President-Engineering Services, which shall not be given if, in the sole discretion of the Railroad's Vice President-Engineering Services, such discharge would be dangerous or would interfere with the Railroad's property or facilities. For the purposes hereof, the "vicinity of the Railroad's property" shall be deemed to be any place on the Railroad's property or in such close proximity to the Railroad's property that the discharge of explosives could cause injury to the Railroad's employees or other persons, or cause damage to or interference with the facilities or operations on the Railroad's property. The Railroad reserves the right to impose such conditions, restrictions or limitations on the transportation, handling, storage, security and use of explosives as the Railroad, in the Railroad's sole discretion, may deem to be necessary, desirable or appropriate.

J. Excavation. The Political Body shall not excavate from existing slopes nor construct new slopes which are excessive and may create hazards of slides or falling rock, or impair or endanger the clearance between existing or new slopes and the tracks of the Railroad. The Political Body shall not do or cause to be done any work which will or may disturb the stability of any area or adversely affect the Railroad's tracks or facilities. The Political Body, at its own expense, shall install and maintain adequate shoring and cribbing for all excavation and/or trenching performed by the Political Body in connection with reconstruction, maintenance or other work. The shoring and cribbing shall be constructed and maintained with materials and in a manner approved by the Railroad's Assistant Vice President Engineering - Design to withstand all stresses likely to be encountered, including any stresses resulting from vibrations caused by the Railroad's operations in the vicinity.

K. Drainage. The Political Body, at the Political Body's own expense, shall provide and maintain suitable facilities for draining the Crossing Area and its appurtenances, and shall not suffer or permit drainage water therefrom to flow or collect upon property of the Railroad. The Political Body, at the Political Body's own expense, shall provide adequate passageway for the waters of any streams, bodies of water and drainage facilities (either natural or artificial, and including water from the Railroad's culvert and drainage facilities), so that said waters may not, because of any facilities or work of the Political Body, be impeded, obstructed, diverted or caused to back up, overflow or damage the property of the Railroad or any part thereof, or property of others. The Political Body shall not obstruct or interfere with existing ditches or drainage facilities.

L. Notice. Before commencing any work to be performed by the Political Body (as opposed to a Contractor), the Political Body shall provide the advance notice to the Railroad that is required under the CROE Agreement.

M. Fiber Optic Cables. Fiber optic cable systems may be buried on the Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of 7 DEN-160449-3
City Council/RSA Agenda 291 Tuesday, November 26, 2024
revenue and profits. Political Body shall telephone the Railroad during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except holidays) at 1-800-336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on the Railroad's premises to be used by the Political Body. If it is, Political Body will telephone the telecommunications connpany(ies) involved, arrange for a cable locator, and make arrangements for relocation or other protection of the fiber optic cable prior to beginning any work on the Railroad's premises.

SECTION 9. INTERIM WARNING DEVICES
If at anytime it is determined by a competent authority, by the Political Body, or by agreement between the parties, that new or improved train activated warning devices
should be installed at the Crossing Area, the Political Body shall install adequate temporary warning devices or signs and impose appropriate vehicular control measures to protect the motoring public until the new or improved devices have been installed.

SECTION 10. OTHER RAILROADS
All protective and indemnifying provisions of this Agreement shall inure to the benefit of the Railroad and any other railroad company lawfully using the Railroad's property or facilities.

SECTION 11. BOOKS AND RECORDS
The books, papers, records and accounts of Railroad, so far as they relate to the items of expense for the materials to be provided by Railroad under this Project, or are associated with the work to be performed by Railroad under this Project, shall be open to inspection and audit at Railroad's offices in Omaha, Nebraska, upon advance written notice delivered to the Railroad and during normal business hours by the agents and authorized representatives of the Political Body for a period of three (3) years following the date of the Railroad's last billing sent to the Political Body.

SECTION 12. REMEDIES FOR BREACH OR NONUSE
A. If the Political Body shall fail, refuse or neglect to perform and abide by the terms of this Agreement, the Railroad, in addition to any other rights and remedies, may perform any work which in the judgment of the Railroad is necessary to place the Crossing Area and/ or Pedestrian Improvements in such condition as will not menace, endanger or interfere with the Railroad's facilities or operations or jeopardize the Railroad's employees; and the Political Body will reimburse the Railroad for the expenses thereof.

B. Nonuse by the Political Body of the Crossing Area for the purposes set forth 8 DEN-160449-3
City Council/RSA Agenda 292 Tuesday, November 26, 2024
herein continuing at any time for a period of eighteen (18) months shall, at the option of the Railroad, work a termination of this Agreement and of all rights of the Political Body hereunder.

C. The Political Body will surrender peaceable possession of the Crossing Area and Pedestrian Improvements upon termination of this Agreement. Termination of this Agreement shall not affect any rights, obligations or liabilities of the parties, accrued or otherwise, which may have arisen prior to termination.

SECTION 13. MODIFICATION - ENTIRE AGREEMENT
No waiver, modification or amendment of this Agreement shall be of any force or effect unless made in writing, signed by the Political Body and the Railroad and specifying with particularity the nature and extent of such waiver, modification or amendment. Any waiver by the Railroad of any default by the Political Body shall not affect or impair any right arising from any subsequent default. This Agreement and Exhibits attached hereto and made a part hereof constitute the entire understanding between the Political Body and the Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work or any part thereof.

DEN-160449-3
City Council/RSA Agenda 293 Tuesday, November 26, 2024

AREMA UNIT STATEMENT OF RAILROAD HIGHWAY GRADE CROSSING SIGNALS

ESTIMATED MAINTENANCE COSTS
PIDtt 101525
0 BUILDING AMERICAS

BY THE UNION PACIFIC RAILROAD

STREET BART PED CROSSING

TOWN UNION CITY, CA
MILEPOST 27.08

SUBDIVISION OAKLAND
AAR/DOT NO. 859611R
WORK ORDER# 37978

DESCRIPTION UNIT VALUE QUANTITY UNITS
NON-CODED TRK. CIRCUIT, (Standalone AFTAC or Ring 10) 2 0 0 SUPERIMPOSED CIRCUIT(ArrAc) / DETECTION LOOP 2 0 0
HIGHWAY GRADE CROSSING SIGNAL 2 4 8
(ONE PAIR OF FLASHING LIGHTS)
ADDITIONAL PAIR OF LIGHTS 1 4 4
GATE MECHANISM, AUTOMATIC 8 2 16
WITH ARM UP TO 26 FT
GATE MECHANISM, AUTOMATIC 10 0 0
WITH ARM OVER 26 FT
GCP/HXP (Constant warning device, per track circuit) 15 1 15 EXIT GATE MANAGEMENT SYSTEM RACK* 10 0 0
MOVEMENT DETECTOR (PMD) 6 0 0
MOVEMENT DETECTOR (STANDBY UNIT) 3 0 0
RADIO DATA LINK, PER UNIT 1 0 0
PREEMPTION CIRCUIT 2 0 0
DATA RECORDER 1 0 0
REMOTE MONITORING DEVICE* 2 1 2
BONDED RAIL JOINTS (per mile, each rail, single bonded) 1 0 0 BATTERY AND CHARGER (per set) 1 2 2
TOTAL UNIT COUNT 47
PAVEMENT RESTORATION COSTS (Actual)
Annual Maintenance Cost at $170/Unit $7,990
*UP supplied Unit Value
June 21,2017
City Council/RSA Agenda 294 Tuesday, November 26, 2024

EXHIBIT C
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Exhibit C will be Railroad's Material and Force Agreement Estimate.

DEN-160449-3
City Council/RSA Agenda 295 Tuesday, November 26, 2024
DATE: 2019-04-17

ESTIMATE OF MATERIAL AND FORCE ACCOUNT WORK
BY THE

UNION PACIFIC RAILROAD
THIS ESTIMATE GOOD FOR 6 MONTHS EXPIRATION DATE IS :2019-10-17 DESCRIPTION OF WORK:

UNION CITY,CA / BART PED XING / DOT#859611R-1 / OAKLAND SUB / MP 27.08 INSTALL NEW 24 PEDESTRIAN CROSSING ON EXISTING RAIL, INCLUDING TIES AND OTM.

PROJECT WAS BUILT USING FED ADDITIVE W/ OVERHEAD AND INDIRECT 234% UPRR WILL BE REIMBURSED FOR 100% OF COST TO INSTALL NEW CROSSING BY

THE LOCAL GOVERNMENT
PID: 101524 AWO: MP,SUBDIV: 27.08, OAKLAND
SERVICE UNIT: 19 CITY: UNION CITY STATE: CA

DESCRIPTION QTY UNIT LABOR MATERIAL RECOLL UPRR TOTAL

ENGINEERING WORK
ENGINEERING 1838 1838 1838
FLAGGING 838 838 838
LABOR ADDITIVE 234% 8225 8225 8225
TRACK 838 838 838
TOTAL ENGINEERING 11739 11739 11739

SIGNAL WORK
LABOR ADDITIVE 234% 1259 1259 1259
SIGNAL 640 5 645 645
TOTAL SIGNAL 1899 5 1904 1904

TRACK & SURFACE WORK
BALAST 1.00 CL 1356 898 2254 2254
BILL PREP FEE 900 900 900
ENVIRONMENTAL PERMIT 10 10 10
FOREIGN LINE FREIGHT 329 329 329
HOMELINE FREIGHT 900 900 900
LABOR ADDITIVE 234% 37726 37726 37726
MATL STORE EXPENSE 309 309 309
0TH 8053 5819 13872 13872
RAIL LF 340 340 340
RDXING 24.00 TF 5424 3661 9085 9085
SALES TAX 550 550 550
TRK-SURF,LIN 4875 4875 4875
WELD 317 504 821 821
XTIE 26.00 EA 4201 2928 7129 7129
TOTAL TRACK & SURFACE 62292 16808 79100 79100
LABOR/MATERIAL EXPENSE 75930 16813
RECOLLECTIBLE/UPRR EXPENSE 92743 0

ESTIMATED PROJECT COST
THE ABOVE FIGURES ARE ESTIMATES ONLY AND SUBJECT TO FLUCTUATION. IN THE EVENT OF

AN INCREASE OR DECREASE IN THE COST OR QUANTITY OF MATERIAL OR LABOR REQUIRED, UPRR WILL BILL FOR ACTUAL CONSTRUCTION COSTS AT THE CURRENT EFFECTIVE RATE. 92743
City Council/RSA Agenda 296 Tuesday, November 26, 2024
EXHIBIT C-1 & C-2
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Exhibit C-1 will be Railroad's Material and Force Agreement Estimate.

DEN-160449-3
City Council/RSA Agenda 297 Tuesday, November 26, 2024
Material And Force Account Estimate

UNION CITY
Estimate Creation Date: 6/21/2017 Number: 112387 Version: 2 Standard Rates: 190.39%
Estimate Good Until 12/28/19
Location: OAKLAND SUB, SIMN, 10.24-14
Buy America: No
Description of Work: UNION CITY, CA BART PEDESTRIAN CROSSING MP 27.08 OAKLAND SUB DOT#869611R WO#37978 PID#101525 100% RECOLLECTABLE
COMMENTS Description QTY UOM Unit LABOR MATERIAL TOTAL
Cost
SIGNAL
Xing -1 Irk CWE w/Gates 1 EA 131,584.00 41,200 90,384 131,584 Xing - Flasher/Pad (pair) 1 LS 57,560.00 16,000 41,560 57,560 Xing - Meter Service 1 LS 20,000.00 o 20,000 20,000
Xing - Fill/Rock/Gravel 1 LS 25,000.00 o 25,000 25,000
Xing - Boring 1 LS 10,000.00 o 10,000 10,000
Xing - Labor Additive 1 LS 116,690.00 116,690 o 116,690 Xing - Engineering Design 1 LS 4,089.00 4,089 o 4,089
Sub-Total = 177,979 186,944 364,923
Totals = 177,979 186,944 364,923
Grand Total =
Please Note: The above figures are estimates only and are subject to fluctuation. In the event of an increase or decrease in the cost or amount of material or labor required, UNION CITY will pay actual construction costs at the current rates effective thereof. $364,923
Thursday, March 28, 2019 City Council/RSA Agenda 298 Tuesday, November 26, 2024 Page 1 of 1 EXHIBIT C-2

ESTIMATE OF FORCE ACCOUNT WORK
BY THE

UNION PACIFIC RAILROAD COMPANY
DESCRIPTION OF WORK: Engineering and other related services for work to be performed within railroad right of way. Railroad flagging services, if applicable during construction activities in railroad right of way.

Project and construction management for installation of signal and surface work, including final inspection and filing Form G with California Public Utility Commission.

DATE:
4/17/2019
SERVICE UNIT:

Northern CA
STATE:

CA
LOCATION:

Union City, CA

DESCRIPTION LABOR MATERIAL TOTAL

ENGINEERING
Project Management $ 2,000 $ - $ 2,000
Construction Management $ 7,000 $ $ 7,000
Final Inspection $ 1,000 $ - $ 1,500
CROSSING REMOVAL, DOT #834187C
Signal $ 16,000 $ 17,000
Track $ 14,000 $ 15,000

FLAGGING / INSPECTION SERVICES
RATE (per day) 1,500
Estimated It Days of Flagging 5 $ 7,500 $ $7,500
TOTAL PROJECT: $ 17,500 $ $50,000
TOTAL ESTIMATED COST: $50,000
THE ABOVE FIGURES ARE ESTIMATES ONLY AND SUBJECT TO FLUCTUATION.

IN THE EVENT OF AN INCREASE OR DECREASE IN THE COST OR QUANTITY OF

MATERIAL OR LABOR REQUIRED, THE RAILROAD WILL BILL FOR ACTUAL COSTS AT THE CURRENT RATES EFFECTIVE THEREOF.

City Council/RSA Agenda 299 Tuesday, November 26, 2024

EXHIBIT D
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT

FORM OF CONTRACTOR'S

RIGHT OF ENTRY AGREEMENT
DEN-160449-3
City Council/RSA Agenda 300 Tuesday, November 26, 2024
Contractor's Right of Entry (Private Flagging Contractor) 3055-45 Form Approved - UPRR Law Dept 03/09/2017

CONTRACTOR'S

RIGHT OF ENTRY AGREEMENT
THIS AGREEMENT is made and entered into as of the day of , 2019, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Railroad"); and , a corporation ("Contractor").

RECITALS:

Contractor has been hired by the by the City of Union City ("City") to construction of a new public at-grade pedestrian crossing area over the Railroad's track(s) at or near Railroad's Milepost 27.08 (DOT No. 859611R) on Railroad's Oakland Subdivision at or near Union City, Alameda County, California, as such location is in the general location shown on the prints marked Exhibit A, attached hereto and hereby made a part hereof, which work is the subject of an agreement dated , 2019, between Railroad and the City.

Railroad is willing to permit Contractor to perform the work described above at the location described above subject to the terms and conditions contained in this agreement AGREEMENT:

NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as follows:

ARTICLE 1 - DEFINITION OF CONTRACTOR.

For purposes of this agreement, all references in this agreement to Contractor shall include Contractor's contractors, subcontractors, officers, agents and employees, and others acting under its or their authority. For purposes of clarity, Contractor agrees that any CIC (defined below) hired by Contractor is a subcontractor of Contractor and therefore included in the defined term Contractor pursuant to the foregoing sentence.

ARTICLE 2- RIGHT GRANTED; PURPOSE.

Railroad hereby grants to Contractor the right, during the term hereinafter stated and upon and subject to each and all of the terms, provisions and conditions herein contained, to enter upon and have ingress to and egress from the property described in the Recitals for the purpose of performing the work described in the Recitals above. The right herein granted to Contractor is limited to those portions of Railroad's property specifically described herein, or as designated by the Railroad Representative named in Article 4.

ARTICLE 3 - TERMS AND CONDITIONS CONTAINED IN EXHIBITS B, C AND D.

The terms and conditions contained in Exhibit B, Exhibit C and Exhibit D, attached hereto, are hereby made a part of this agreement.

ARTICLE 4- ALL EXPENSES TO BE BORNE BY CONTRACTOR; RAILROAD REPRESENTATIVE.

A. Contractor shall bear any and all costs and expenses associated with any work performed by Contractor (including without limitation any CIC), or any costs or expenses incurred by Railroad relating to this agreement. 1 City Council/RSA Agenda 301 Tuesday, November 26, 2024 Contractor's Right of Entry (Private Flagging Contractor) 3055-45 Form Approved - UPRR Law Dept 03/09/2017
B. Contractor shall coordinate all of its work with the following Railroad representative or his or her duly authorized representative (the "Railroad Representative"):

Robert Mendoza
Manager Track Mntnc.
510-268-3052
[email protected]
C. Contractor, at its own expense, shall adequately police and supervise all work to be performed by Contractor and shall ensure that such work is performed in a safe manner as set forth in Section 7 of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and supervision of Contractor's work shall not be lessened or otherwise affected by Railroad's approval of plans and specifications involving the work, or by Railroad's collaboration in performance of any work, or by the presence at the work site of a Railroad Representative, or by compliance by Contractor with any requests or recommendations made by Railroad Representative.

ARTICLE 5- SCHEDULE OF WORK ON A MONTHLY BASIS.

The Contractor, at its expense, shall provide on a monthly basis a detailed schedule of work to the Railroad Representative named in Article 4B above. The reports shall start at the execution of this agreement and continue until this agreement is terminated as provided in this agreement or until the Contractor has completed all work on Railroad's property.

ARTICLE 6 - TERM; TERMINATION.

A. The grant of right herein made to Contractor shall commence on the date of this agreement, and continue until , unless sooner terminated as herein provided, or at such time as Contractor has completed its work on Railroad's property, whichever is earlier. Contractor agrees to notify the Railroad Representative in writing when it has completed its work on Railroad's property.

B. This agreement may be terminated by either party on ten (10) days written notice to the other party.

ARTICLE 7- CERTIFICATE OF INSURANCE.

A. Before commencing any work, contractor will provide Railroad with the (i) insurance binders, policies, certificates and endorsements set forth in Exhibit C of this agreement, and (ii) the insurance endorsements obtained by each subcontractor as required under Section 12 of Exhibit B of this agreement.

B. All insurance correspondence, binders, policies, certificates and endorsements shall be sent to:

Union Pacific Railroad Company
1400 Douglas STOP 1690
Omaha, NE 68179
Folder 3153-24
ARTICLE 8 - PRECONSTRUCTION MEETING.

If the work to be performed by the Contractor will involve the Railroad providing any flagging protection (or if a CIC is approved to provide flagging protection pursuant to the terms set forth herein) and/or there is separate work to be performed by the Railroad, the Contractor confirms that no work shall commence until the Railroad and Contractor participate in a preconstruction meeting involving flagging procedures and coordination of work activities of the Contractor and the Railroad (and any CIC, as applicable.)
2 City Council/RSA Agenda 302 Tuesday, November 26, 2024 Contractor's Right of Entry (Private Flagging Contractor) 3055-45 Form Approved - UPRR Law Dept 03/09/2017
ARTICLE 9. DISMISSAL OF CONTRACTOR'S EMPLOYEE.

At the request of Railroad, Contractor shall remove from Railroad's property any employee of Contractor who fails to conform to the instructions of the Railroad Representative in connection with the work on Railroad's property, and any right of Contractor shall be suspended until such removal has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of any such employee from Railroad's property.

ARTICLE 10. ADMINISTRATIVE FEE.

Upon the execution and delivery of this agreement, Contractor shall pay to Railroad ($1025.00) as reimbursement for clerical, administrative and handling expenses in connection with the processing of this agreement.

ARTICLE 11. CROSSINGS; COMPLIANCE WITH MUTCD AND FRA GUIDELINES.

A. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad.

B. Any permanent or temporary changes, including temporary traffic control, to crossings must conform to the Manual of Uniform Traffic Control Devices (MUTCD) and any applicable Federal Railroad Administration rules, regulations and guidelines, and must be reviewed by the Railroad prior to any changes being implemented. In the event the Railroad is found to be out of compliance with federal safety regulations due to the Contractor's modifications, negligence, or any other reason arising from the Contractor's presence on the Railroad's property, the Contractor agrees to assume liability for any civil penalties imposed upon the Railroad for such noncompliance.

ARTICLE 12.- EXPLOSIVES.

Explosives or other highly flammable substances shall not be stored or used on Railroad's property without the prior written approval of Railroad.

IN WITNESS WHEREOF, the parties hereto have duly executed this agreement in duplicate as of the date first herein written.

UNION PACIFIC RAILROAD COMPANY
By:

Title:
(Name of Contractor)
By:

Title:
3 City Council/RSA Agenda 303 Tuesday, November 26, 2024

EXHIBIT A
TO

CONTRACTOR'S RIGHT OF ENTRY AGREEMENT
Exhibit A will be a print showing the general location of the work site.

City Council/RSA Agenda 304 Tuesday, November 26, 2024

EXHIBIT B
TO

CONTRACTOR'S RIGHT OF ENTRY AGREEMENT
Section 1. NOTICE OF COMMENCEMENT OF WORK - RAILROAD FLAGGING - PRIVATE FLAGGING.

A. Contractor agrees to notify the Railroad Representative at least ten (10) working days in advance of Contractor commencing its work and at least thirty (30) working days in advance of proposed performance of any work by Contractor in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track.

B. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad approved flagman is provided to watch for trains. Upon receipt of such thirty (30)-day notice, the Railroad Representative will determine and inform Contractor whether a flagman need be present and whether Contractor needs to implement any special protective or safety measures.

C. Contractor shall be permitted to hire a private contractor to perform flagging or other special protective or safety measures (such private contractor being commonly known in the railroad industry as a contractor-in-charge ("CIC")) in lieu of Railroad providing such services or in concert with Railroad providing such services, subject to prior written approval by Railroad, which approval shall be in Railroad's sole and absolute discretion. If Railroad agrees to permit Contractor to utilize a CIC pursuant to the preceding sentence, Contractor shall obtain Railroad's prior approval in writing for each of the following items, as determined in all respects in Railroad's sole and absolute discretion: (i) the identity of the third-party performing the role of CIC; (ii) the scope of the services to be performed for the project by the approved CIC; and (iii) any other terms and conditions governing such services to be provided by the CIC. If flagging or other special protective or safety measures are performed by an approved CIC, Contractor shall be solely responsible for (and shall timely pay such CIC for) its services. Railroad reserves the right to rescind any approval pursuant to this Section 1, Subsection C., in whole or in part, at any time, as determined in Railroad's sole and absolute discretion.

D. If any flagging or other special protective or safety measures are performed by employees of Railroad and/or any contractor of Railroad, Railroad will bill Contractor for such expenses incurred by Railroad, unless Railroad and a federal, state or local governmental entity have agreed that Railroad is to bill such expenses to the federal, state or local governmental entity. If Railroad will be sending the bills to Contractor, Contractor shall pay such bills within thirty (30) days of Contractor's receipt of billing.

E. If any flagging or other special protective or safety measures are performed by Railroad or a CIC, Contractor agrees that Contractor is not relieved of any of its responsibilities or liabilities set forth in this agreement.

F. The provisions set forth in this subsection are only applicable for Flagging Services performed by employees of Railroad: the rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eighthour day for the class of flagmen used during regularly assigned hours and overtime in accordance with labor agreements and schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency.

Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Contractor (or the governmental entity, as applicable) shall pay on the basis of the new rates and charges. If flagging is performed by Railroad, reimbursement to Railroad will be required covering the full eight-hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work.

City Council/RSA Agenda 305 Tuesday, November 26, 2024
Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work, even though Contractor may not be working during such time.

When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Contractor must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Contractor will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad.

Section 2. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Railroad to use and maintain its entire property including the right and power of Railroad to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, roadways, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by Railroad without liability to Contractor or to any other party for compensation or damages.

B. The foregoing grant is also subject to all outstanding superior rights (whether recorded or unrecorded and including those in favor of licensees and lessees of Railroad's property, and others) and the right of Railroad to renew and extend the same, and is made without covenant of title or for quiet enjoyment.

Section 3. NO INTERFERENCE WITH OPERATIONS OF RAILROAD AND ITS TENANTS.

A. Contractor shall conduct its operations so as not to interfere with the continuous and uninterrupted use and operation of the railroad tracks and property of Railroad, including without limitation, the operations of Railroad's lessees, licensees or others, unless specifically authorized in advance by the Railroad Representative. Nothing shall be done or permitted to be done by Contractor at any time that would in any manner impair the safety of such operations.

When not in use, Contractor's machinery and materials shall be kept at least fifty (50) feet from the centerline of Railroad's nearest track, and there shall be no vehicular crossings of Railroads tracks except at existing open public crossings.

B. Operations of Railroad and work performed by Railroad personnel and delays in the work to be performed by Contractor caused by such railroad operations and work are expected by Contractor, and Contractor agrees that Railroad shall have no liability to Contractor, or any other person or entity for any such delays. The Contractor shall coordinate its activities with those of Railroad and third parties so as to avoid interference with railroad operations. The safe operation of Railroad train movements and other activities by Railroad takes precedence over any work to be performed by Contractor.

Section 4. LIENS.

Contractor shall pay in full all persons who perform labor or provide materials for the work to be performed by Contractor. Contractor shall not create, permit or suffer any mechanic's or materialmen's liens of any kind or nature to be created or enforced against any property of Railroad for any such work performed. Contractor shall indemnify and hold harmless Railroad from and against any and all liens, claims, demands, costs or expenses of whatsoever nature in any way connected with or growing out of such work done, labor performed, or materials furnished. If Contractor fails to promptly cause any lien to be released of record, Railroad may, at its election, discharge the lien or claim of lien at Contractor's expense.

Section 5. PROTECTION OF FIBER OPTIC CABLE SYSTEMS.

A. Fiber optic cable systems may be buried on Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Contractor shall telephone Railroad during normal business hours (7:00 a.m. to 9:00 p.m.

Central Time, Monday through Friday, except holidays) at 1-800-336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on Railroad's property to be used by Contractor. If it is, City Council/RSA Agenda 306 Tuesday, November 26, 2024
Contractor will telephone the telecommunications company(ies) involved, make arrangements for a cable locator and, if applicable, for relocation or other protection of the fiber optic cable. Contractor shall not commence any work until all such protection or relocation (if applicable) has been accomplished.

B. IN ADDITION TO OTHER INDEMNITY PROVISIONS IN THIS AGREEMENT, CONTRACTOR SHALL

INDEMNIFY, DEFEND AND HOLD RAILROAD HARMLESS FROM AND AGAINST ALL COSTS, LIABILITY AND

EXPENSE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS FEES, COURT COSTS AND

EXPENSES) ARISING OUT OF ANY ACT OR OMISSION OF CONTRACTOR, ITS AGENTS AND/OR EMPLOYEES, THAT CAUSES OR CONTRIBUTES TO (1) ANY DAMAGE TO OR DESTRUCTION OF ANY TELECOMMUNICATIONS SYSTEM ON RAILROAD'S PROPERTY, AND/OR (2) ANY INJURY TO OR DEATH OF ANY PERSON EMPLOYED BY

OR ON BEHALF OF ANY TELECOMMUNICATIONS COMPANY, AND/OR ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, ON RAILROAD'S PROPERTY. CONTRACTOR SHALL NOT HAVE OR SEEK RECOURSE AGAINST

RAILROAD FOR ANY CLAIM OR CAUSE OF ACTION FOR ALLEGED LOSS OF PROFITS OR REVENUE OR LOSS

OF SERVICE OR OTHER CONSEQUENTIAL DAMAGE TO A TELECOMMUNICATION COMPANY USING

RAILROAD'S PROPERTY OR A CUSTOMER OR USER OF SERVICES OF THE FIBER OPTIC CABLE ON RAILROAD'S PROPERTY.

Section 6. PERMITS - COMPLIANCE WITH LAWS.

In the prosecution of the work covered by this agreement, Contractor shall secure any and all necessary permits and shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work including, without limitation, all applicable Federal Railroad Administration regulations.

Section 7. SAFETY.

A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of the work performed by Contractor. Contractor shall be responsible for initiating, maintaining and supervising all safety, operations and programs in connection with the work. Contractor shall at a minimum comply with Railroad's safety standards listed in Exhibit D, hereto attached, to ensure uniformity with the safety standards followed by Railroad's own forces. As a part of Contractor's safety responsibilities, Contractor shall notify Railroad if Contractor determines that any of Railroad's safety standards are contrary to good safety practices. Contractor shall furnish copies of Exhibit D to each of its employees before they enter the job site.

B. Without limitation of the provisions of paragraph A above, Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job.

C. Contractor shall have proper first aid supplies available on the job site so that prompt first aid services may be provided to any person injured on the job site. Contractor shall promptly notify Railroad of any U.S. Occupational Safety and Health Administration reportable injuries. Contractor shall have a nondelegable duty to control its employees while they are on the job site or any other property of Railroad, and to be certain they do not use, be under the influence of, or have in their possession any alcoholic beverage, drug or other substance that may inhibit the safe performance of any work.

D. If and when requested by Railroad, Contractor shall deliver to Railroad a copy of Contractor's safety plan for conducting the work (the "Safety Plan"). Railroad shall have the right, but not the obligation, to require Contractor to correct any deficiencies in the Safety Plan. The terms of this agreement shall control if there are any inconsistencies between this agreement and the Safety Plan.

Section 8. INDEMNITY.

A. TO THE EXTENT NOT PROHIBITED BY APPLICABLE STATUTE, CONTRACTOR SHALL

INDEMNIFY, DEFEND AND HOLD HARMLESS RAILROAD, ITS AFFILIATES, AND ITS AND THEIR OFFICERS, AGENTS AND EMPLOYEES (INDIVIDUALLY AN "INDEMNIFIED PARTY" OR COLLECTIVELY "INDEMNIFIED PARTIES") FROM AND AGAINST ANY AND ALL LOSS, DAMAGE, INJURY, LIABILITY, CLAIM, DEMAND, COST OR

EXPENSE (INCLUDING, WITHOUT LIMITATION, ATTORNEY'S, CONSULTANT'S AND EXPERT'S FEES, AND City Council/RSA Agenda 307 Tuesday, November 26, 2024
COURT COSTS), FINE OR PENALTY (COLLECTIVELY, "LOSS") INCURRED BY ANY PERSON (INCLUDING,

WITHOUT LIMITATION, ANY INDEMNIFIED PARTY, CONTRACTOR, OR ANY EMPLOYEE OF CONTRACTOR OR

OF ANY INDEMNIFIED PARTY) ARISING OUT OF OR IN ANY MANNER CONNECTED WITH (I) ANY WORK

PERFORMED BY CONTRACTOR, OR (II) ANY ACT OR OMISSION OF CONTRACTOR, ITS OFFICERS, AGENTS OR EMPLOYEES, OR (III) ANY BREACH OF THIS AGREEMENT BY CONTRACTOR.

B. THE RIGHT TO INDEMNITY UNDER THIS SECTION 8 SHALL ACCRUE UPON OCCURRENCE OF

THE EVENT GIVING RISE TO THE LOSS, AND SHALL APPLY REGARDLESS OF ANY NEGLIGENCE OR STRICT

LIABILITY OF ANY INDEMNIFIED PARTY, EXCEPT WHERE THE LOSS IS CAUSED BY THE SOLE ACTIVE

NEGLIGENCE OF AN INDEMNIFIED PARTY AS ESTABLISHED BY THE FINAL JUDGMENT OF A COURT OF COMPETENT JURISDICTION. THE SOLE ACTIVE NEGLIGENCE OF ANY INDEMNIFIED PARTY SHALL NOT BAR THE RECOVERY OF ANY OTHER INDEMNIFIED PARTY.

C. CONTRACTOR EXPRESSLY AND SPECIFICALLY ASSUMES POTENTIAL LIABILITY UNDER THIS SECTION 8 FOR CLAIMS OR ACTIONS BROUGHT BY CONTRACTOR'S OWN EMPLOYEES. CONTRACTOR

WAIVES ANY IMMUNITY IT MAY HAVE UNDER WORKER'S COMPENSATION OR INDUSTRIAL INSURANCE ACTS TO INDEMNIFY THE INDEMNIFIED PARTIES UNDER THIS SECTION 8. CONTRACTOR ACKNOWLEDGES THAT THIS WAIVER WAS MUTUALLY NEGOTIATED BY THE PARTIES HERETO.

D. NO COURT OR JURY FINDINGS IN ANY EMPLOYEE'S SUIT PURSUANT TO ANY WORKER'S

COMPENSATION ACT OR THE FEDERAL EMPLOYERS' LIABILITY ACT AGAINST A PARTY TO THIS

AGREEMENT MAY BE RELIED UPON OR USED BY CONTRACTOR IN ANY ATTEMPT TO ASSERT LIABILITY AGAINST ANY INDEMNIFIED PARTY.

E. THE PROVISIONS OF THIS SECTION 8 SHALL SURVIVE THE COMPLETION OF ANY WORK PERFORMED BY CONTRACTOR OR THE TERMINATION OR EXPIRATION OF THIS AGREEMENT. IN NO EVENT SHALL THIS SECTION 8 OR ANY OTHER PROVISION OF THIS AGREEMENT BE DEEMED TO LIMIT ANY LIABILITY CONTRACTOR MAY HAVE TO ANY INDEMNIFIED PARTY BY STATUTE OR UNDER COMMON LAW.

Section 9. RESTORATION OF PROPERTY.

In the event Railroad authorizes Contractor to take down any fence of Railroad or in any manner move or disturb any of the other property of Railroad in connection with the work to be performed by Contractor, then in that event Contractor shall, as soon as possible and at Contractor's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed.

Contractor shall remove all of Contractor's tools, equipment, rubbish and other materials from Railroad's property promptly upon completion of the work, restoring Railroad's property to the same state and condition as when Contractor entered thereon.

Section 10. WAIVER OF DEFAULT.

Waiver by Railroad of any breach or default of any condition, covenant or agreement herein contained to be kept, observed and performed by Contractor shall in no way impair the right of Railroad to avail itself of any remedy for any subsequent breach or default.

Section 11. MODIFICATION - ENTIRE AGREEMENT.

No modification of this agreement shall be effective unless made in writing and signed by Contractor and Railroad. This agreement and the exhibits attached hereto and made a part hereof constitute the entire understanding between Contractor and Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work to be performed by Contractor.

Section 12. ASSIGNMENT - SUBCONTRACTING.

Contractor shall not assign or subcontract this agreement, or any interest therein, without the written consent of the Railroad. Contractor shall be responsible for the acts and omissions of all subcontractors. Before Contractor City Council/RSA Agenda 308 Tuesday, November 26, 2024
commences any work, the Contractor shall, except to the extent prohibited by law; (1) require each of its subcontractors to include the Contractor as "Additional Insured" on the subcontractor's Commercial General Liability policy and Umbrella or Excess policies (if applicable) with respect to all liabilities arising out of the subcontractor's performance of work on behalf of the Contractor by endorsing these policies with ISO Additional Insured Endorsements CG 20 10, and CG 20 37 (or substitute forms providing equivalent coverage; (2) require each of its subcontractors to endorse their Commercial General Liability Policy with "Contractual Liability Railroads" ISO Form CG 24 17 10 01 (or a substitute form providing equivalent coverage) for the job site; and (3) require each of its subcontractors to endorse their Business Automobile Policy with "Coverage For Certain Operations In Connection With Railroads" ISO Form CA 20 70 10 01 (or a substitute form providing equivalent coverage) for the job site.

City Council/RSA Agenda 309 Tuesday, November 26, 2024

EXHIBIT C
TO

CONTRACTOR'S

RIGHT OF ENTRY AGREEMENT
Union Pacific Railroad Company
Insurance Provisions For
Contractor's Right of Entry Agreement
Contractor shall, at its sole cost and expense, procure and maintain during the course of the Project and until all Project work on Railroad's property has been completed and the Contractor has removed all equipment and materials from Railroad's property and has cleaned and restored Railroad's property to Railroad's satisfaction, the following insurance coverage:

A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage).

The policy must also contain the following endorsement, which must be stated on the certificate of insurance:
• Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site. • Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule.

B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $5,000,000 for each accident and coverage must include liability arising out of any auto (including owned, hired and non-owned autos).

The policy must contain the following endorsements, which must be stated on the certificate of insurance:
• Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. • Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law.

C. Workers Compensation and Employers' Liability insurance. Coverage must include but not be limited to:
• Contractor's statutory liability under the workers' compensation laws of the state where the work is being performed.
• Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee.

If Contractor is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable.

D. Railroad Protective Liability insurance. Contractor must maintain "Railroad Protective Liability" (RPL) insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Railroad as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this agreement and shall describe all WORK or OPERATIONS performed under this agreement. Contractor shall provide this agreement to Contractor's insurance agent(s) and/or broker(s) and Contractor shall instruct such agent(s) and/or broker(s) to procure the insurance coverage required by this agreement. A BINDER STATING

THE POLICY IS IN PLACE MUST BE SUBMITTED TO RAILROAD BEFORE THE WORK MAY COMMENCE AND UNTIL THE ORIGINAL POLICY IS FORWARDED TO UNION PACIFIC RAILROAD.

City Council/RSA Agenda 310 Tuesday, November 26, 2024
E. Umbrella or Excess insurance. If Contractor utilizes umbrella or excess policies, these policies must "follow form" and afford no less coverage than the primary policy.

F. Pollution Liability insurance. Pollution liability coverage must be included when the scope of the work as defined in the agreement includes installation, temporary storage, or disposal of any "hazardous" material that is injurious in or upon land, the atmosphere, or any watercourses; or may cause bodily injury at any time.

If required, coverage may be provided in separate policy form or by endorsement to Contractors CGL or RPL.

Any form coverage must be equivalent to that provided in ISO form CG 24 15 "Limited Pollution Liability Extension Endorsement" or CG 28 31 "Pollution Exclusion Amendment" with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000.

If the scope of work as defined in this agreement includes the disposal of any hazardous or non-hazardous materials from the job site, Contractor must furnish to Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000.

Other Requirements
G. All policy(ies) required above (except business automobile, worker's compensation and employers liability) must include Railroad as "Additional Insured" using ISO Additional Insured Endorsements CG 20 10, and CG 20 37 (or substitute forms providing equivalent coverage). The coverage provided to Railroad as additional insured shall not be limited by Contractor's liability under the indemnity provisions of this agreement. BOTH CONTRACTOR

AND RAILROAD EXPECT THAT UNION PACIFIC RAILROAD COMPANY WILL BE PROVIDED WITH THE

BROADEST POSSIBLE COVERAGE AVAILABLE BY OPERATION OF LAW UNDER ISO ADDITIONAL INSURED FORMS CG 20 10 AND CG 20 37.

H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless (a) insurance coverage may not lawfully be obtained for any punitive damages that may arise under this agreement, or (b) all punitive damages are prohibited by all states in which this agreement will be performed.

Contractor waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees for damages covered by the workers compensation and employers liability or commercial umbrella or excess liability obtained by Contractor required in this agreement where prohibited by law. This waiver must be stated on the certificate of insurance.

J. Prior to commencing the work, Contractor shall furnish Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this agreement.

K. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the work is being performed.

L. The fact that insurance is obtained by Contractor or by Railroad on behalf of Contractor will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this agreement. Damages recoverable by Railroad from Contractor or any third party will not be limited by the amount of the required insurance coverage.

City Council/RSA Agenda 311 Tuesday, November 26, 2024

EXHIBIT D
TO

CONTRACTOR'S RIGHT OF ENTRY AGREEMENT

MINIMUM SAFETY REQUIREMENTS
The term "employees" as used herein refer to all employees of Contractor as well as all employees of any subcontractor or agent of Contractor.

I. Clothing
A. All employees of Contractor will be suitably dressed to perform their duties safely and in a manner that will not interfere with their vision, hearing, or free use of their hands or feet.

Specifically, Contractor's employees must wear:
(i) Waist-length shirts with sleeves.
(ii) Trousers that cover the entire leg. If flare-legged trousers are worn, the trouser bottoms must be tied to prevent catching.
(iii) Footwear that covers their ankles and has a defined heel. Employees working on bridges are required to wear safety-toed footwear that conforms to the American National Standards Institute (ANSI) and FRA footwear requirements.

B. Employees shall not wear boots (other than work boots), sandals, canvas-type shoes, or other shoes that have thin soles or heels that are higher than normal.

C. Employees must not wear loose or ragged clothing, neckties, finger rings, or other loose jewelry while operating or working on machinery.

Personal Protective Equipment
Contractor shall require its employees to wear personal protective equipment as specified by Railroad rules, regulations, or recommended or requested by the Railroad Representative. (i) Hard hat that meets the American National Standard (ANSI) Z89.1 — latest revision. Hard hats should be affixed with Contractor's company logo or name.
(ii) Eye protection that meets American National Standard (ANSI) for occupational and educational eye and face protection, Z87.1 — latest revision. Additional eye protection must be provided to meet specific job situations such as welding, grinding, etc.
(iii) Hearing protection, which affords enough attenuation to give protection from noise levels that will be occurring on the job site. Hearing protection, in the form of plugs or muffs, must be worn when employees are within:
100 feet of a locomotive or roadway/work equipment
15 feet of power operated tools
150 feet of jet blowers or pile drivers
150 feet of retarders in use (when within 10 feet, employees must wear dual ear protection — plugs and muffs)
(iv) Other types of personal protective equipment, such as respirators, fall protection equipment, and face shields, must be worn as recommended or requested by the Railroad Representative.

City Council/RSA Agenda 312 Tuesday, November 26, 2024
III. On Track Safety
Contractor is responsible for compliance with the Federal Railroad Administration's Roadway Worker Protection regulations — 49CFR214, Subpart C and Railroad's On-Track Safety rules. Under 49CFR214, Subpart C, railroad contractors are responsible for the training of their employees on such regulations. In addition to the instructions contained in Roadway Worker Protection regulations, all employees must:

Maintain a distance of twenty-five (25) feet to any track unless the Railroad Representative is present to authorize movements.
(ii) Wear an orange, reflectorized workwear approved by the Railroad Representative. (iii) Participate in a job briefing that will specify the type of On-Track Safety for the type of work being performed. Contractor must take special note of limits of track authority, which tracks may or may not be fouled, and clearing the track. Contractor will also receive special instructions relating to the work zone around machines and minimum distances between machines while working or traveling.

IV. Equipment
A. It is the responsibility of Contractor to ensure that all equipment is in a safe condition to operate. If, in the opinion of the Railroad Representative, any of Contractor's equipment is unsafe for use, Contractor shall remove such equipment from Railroad's property. In addition, Contractor must ensure that the operators of all equipment are properly trained and competent in the safe operation of the equipment. In addition, operators must be:

Familiar and comply with Railroad's rules on lockoutitagout of equipment.

Trained in and comply with the applicable operating rules if operating any hy-rail equipment ontrack.

Trained in and comply with the applicable air brake rules if operating any equipment that moves rail cars or any other railbound equipment.

B. All self-propelled equipment must be equipped with a first-aid kit, fire extinguisher, and audible back-up warning device.

C. Unless otherwise authorized by the Railroad Representative, all equipment must be parked a minimum of twenty-five (25) feet from any track. Before leaving any equipment unattended, the operator must stop the engine and properly secure the equipment against movement.

D. Cranes must be equipped with three orange cones that will be used to mark the working area of the crane and the minimum clearances to overhead powerlines.

V. General Safety Requirements
A. Contractor shall ensure that all waste is properly disposed of in accordance with applicable federal and state regulations.

B. Contractor shall ensure that all employees participate in and comply with a job briefing conducted by the Railroad Representative, if applicable. During this briefing, the Railroad Representative will specify safe work procedures, (including On-Track Safety) and the potential hazards of the job. If any employee has any questions or concerns about the work, the employee must voice them during the job briefing.

Additional job briefings will be conducted during the work as conditions, work procedures, or personnel change.

C. All track work performed by Contractor meets the minimum safety requirements established by the Federal Railroad Administration's Track Safety Standards 49CFR213.

D. All employees comply with the following safety procedures when working around any railroad track:

City Council/RSA Agenda 313 Tuesday, November 26, 2024
(i) Always be on the alert for moving equipment. Employees must always expect movement on any track, at any time, in either direction.
(ii) Do not step or walk on the top of the rail, frog, switches, guard rails, or other track components. (iii) In passing around the ends of standing cars, engines, roadway machines or work equipment, leave at least 20 feet between yourself and the end of the equipment. Do not go between pieces of equipment of the opening is less than one car length (50 feet). (iv) Avoid walking or standing on a track unless so authorized by the employee in charge. (v) Before stepping over or crossing tracks, look in both directions first. (vi) Do not sit on, lie under, or cross between cars except as required in the performance of your duties and only when track and equipment have been protected against movement.

E. All employees must comply with all federal and state regulations concerning workplace safety.

City Council/RSA Agenda 314 Tuesday, November 26, 2024

EXHIBIT E
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT

RAILROAD'S INSURANCE REQUIREMENTS
Section 1. REQUIRED INSURANCE.

The Political Body shall, at its sole cost and expense, (except for Railroad Protective Liability Insurance required in Paragraph D), procure and maintain in effect during the entire term of this Agreement the following insurance coverage. The Political Body shall procure and maintain, or cause to be procured and maintained by its Contractor, at its sole cost and expense, Railroad Protective Liability Insurance coverage described in Paragraph D during any period of construction, maintenance, repair, renewal, reconstruction or removal work.

A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000.

CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage).

The policy must also contain the following endorsement, which must be stated on the certificate of insurance:
• Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site.
• Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule.

The policy must contain the following endorsements, which must be stated on the certificate of insurance:
• Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site.
• Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law.

C. Workers' Compensation and Employers' Liability insurance. Coverage must include but not be limited to:
• Political Body's statutory liability under the workers' compensation laws of the state where the work is being performed.

DEN-160449-3
City Council/RSA Agenda 315 Tuesday, November 26, 2024
• Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee.

If the Political Body is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S.

Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable.

The policy must contain the following endorsement, which must be stated on the certificate of insurance:
• Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing the Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage).

D. Railroad Protective Liability insurance. Consistent with the terms hereof, the Contractor must maintain "Railroad Protective Liability" (RPL) insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of the Railroad as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this Agreement. The Contractor shall provide this Agreement to the Contractor's insurance agent(s) and/or broker(s), and the Contractor shall instruct such agent(s) and/or broker(s) to procure the insurance coverage required by this Agreement. A BINDER

STATING THE POLICY IS IN PLACE MUST BE SUBMITTED TO THE RAILROAD BEFORE

THE WORK MAY COMMENCE AND UNTIL THE ORIGINAL POLICY IS FORWARDED TO UNION PACIFIC RAILROAD.

E. Umbrella or Excess insurance. If the Political Body utilizes umbrella or excess policies, these policies must "follow form" and afford no less coverage than the primary policy.

F. Pollution Liability insurance. Pollution liability coverage must be included when the scope of the work as defined in this Agreement includes installation, temporary storage, or disposal of any "hazardous" material that is injurious in or upon land, the atmosphere, or any watercourses; or may cause bodily injury at any time.

If required, coverage may be provided in separate policy form or by endorsement to the Contractors CGL or RPL. Any form coverage must be equivalent to that provided in ISO form CG 24 15 "Limited Pollution Liability Extension Endorsement" or CG 28 31 "Pollution Exclusion Amendment" with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000.

If the scope of work as defined in this Agreement includes the disposal of any hazardous or non-hazardous materials from the job site, the Political Body must furnish to the Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000.

DEN-160449-3
City Council/RSA Agenda 316 Tuesday, November 26, 2024
Other Requirements
G. All policy(ies) required above (except worker's compensation and employers liability) must include Railroad as "Additional Insured" using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to the Railroad as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for the Railroad's negligence whether sole or partial, active or passive, and shall not be limited by the Political Body's liability under the indemnity provisions of this Agreement.

H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. The provisions of this Paragraph H regarding the deletion of the punitive damages exclusion shall only apply if permitted by the laws of the state where the Project is located.

I. The Political Body waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees.

This waiver must be stated on the certificate of insurance.

J. Concurrently with the execution of this Agreement, the Political Body shall furnish the Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement.

K. All insurance policies must be written by a reputable insurance company acceptable to the Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the Project is located.

L. The fact that insurance is obtained by the Political Body will not be deemed to release or diminish the liability of the Political Body, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by the Railroad from the Political Body or any third party will not be limited by the amount of the required insurance coverage.

DEN-160449-3
City Council/RSA Agenda 317 Tuesday, November 26, 2024

EXHIBIT F
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Project Plans
(Include: At-grade Pedestrian Crossing, I St. Closure and Improvements at Decoto Road)
DEN-160449-3
City Council/RSA Agenda 318 Tuesday, November 26, 2024
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EXHIBIT F

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—
/

EXISTING GROUND
---- -------------
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I
li
.; 5111 PROP OR 52.67
60 50
40 EXISTING K-RAIL (TEMPORARY) REMAIMNG ILRAIL TO BE REMOVED

AT COMPLETION OF PROJECT (ISO LP)

BY CONTRACTOR
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co.TE Union Pacific Railroad Oakland Subdivision MP 26.5 - 27.1 6)01/18 OGORNE BART PED XING SIEET NUIABER
R-I0 TRACK PLAN AND PROFILE
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(TIMETABLE NORTH)
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(TIMETABLE SOUTH)

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INSTALL 24'CONC XING
(11214,00D TIES)

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UNION CITY BART STATION
710400
60 SO
40 r-10.dwo
City Council/RSA Agenda 319 Tuesday, November 26, 2024
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717.00 718.80 719030 720.00
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INSTALL THREE ADDIRONAL
CONCRETE CROSSING PANELS (B (fPRR) INSTALL ONE ADDITIONAL

CONCRETE CROSSING PANEL
(BY UPRIN
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NOT F A
55'
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(TIMETABLE NORTH)
0 EXISTING C 4 GATE
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SCALE IN FEET
DIA Prf

CITY OF UNION CITY
ICED
MRS
DATE
6/01/18

SHEET NAVES
R-30
0007105 Union City, California
Union Pacific Railroad Oakland Subdivision MP 26.5- 27.1 MVO 1111E DECOTO ROAD

TRACK PLAN AND PROFILE
1\LAN
133d1S
56 5

EXISTING SIGNAL HOUSE
-H-10 NILES ICI
(TIMETABLE SOUTH)
0 60
716 00
City Council/RSA Agenda 320 Tuesday, November 26, 2024
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DATE Union Pacific Railroad Oakland Subdivision MP 26.5 - 27.1 arottrn I STREET INTERSECTION SHEETKM.

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NOTES:

I. INSTALL DEAD END SIGN W14-1 AND POST AT
INTERSECTION OF 11TH ST AND 1" ST. SIGN FACING
EAST ON NORTH SIDE OF n. ST.
.5; WARNING DEVICE TO BE REMOVED

BY UPRR
'014 TRACKS. SIGN E. POST

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RE OVE TER PARKING.

SI N POST
5 SIGNAL HOUSE TO BE REMOVED

BY UPRR

WA SIGN POST

BY UPRR
WARNING DEIRCE 70 BE REMOVED
TO, -"Valik ■

REMOVE RR GRADE SING

PAVEMENT MARKINGS

REMOVE WIDI SIGN & POST
REMOVE 'DO NO eS7-17
GO:STRUCT CL47
FENCE
IIPPPM.4

TIE INTO EXIST WALL
T
NaMMERIF
LIM
INSTALL W1-1L SIGN K POST'
CONSMUCT STRIPING CALTRANS $TD
PLAN ANA, DETAIL 22-8 • 16'

CONSTRUCT STRIPING PER CALTRANS
STD PLAN A208. DETAIL 270 • R • 32'
REMOVE .D0 NOT STOP ON TRACKS SIGN

REMOVE RAILROAD PAVEMENT STRIPES

MOTH SIDES OF TRACK)

MOUNT ED MENGE

I STA L
SIGN W31(CA) MOUNTED ON NCE
INSTALL-2-6416101 ND GATES

UPRR TO SUPPLY PADLCCIC

REMOVE EXISTING SIDEWALK FROM
NEW FENCE TOE. EDGE OF DRIVEWAY
CONSTRUCT CURB (SEE SHEET R-41)
INSTALL R213(CA)& POST
20 S ,INFEET
2 :41■"'
70 PALEN
NOT Fal car
AY -
NUCTOON 1-)1
LOT CAM Jun 15.
2 INSTA L R2En & PO ST

CROSSING PANELS TO BE REMOVED

BY UPRR
1ST 7"
1 INSTALL W1.1R SIGN
4,4
REMOVE (El CROSSWALK PAVEMENT 4,
REMOVE W101 SIGN 8. POST

REMOVE RR GRADE ICING

PAVEMENT MARKINGS
OP

INSTALL 'DEAD END' SIGN
W14-16 POST
411MINE"."- Nr. moan _,,onsurinimomi

SIDEWALK FROM

K OF NEW CURB

CITY OF UNION CITY

UN I ,N
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DRAWN BY.

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City Council/RSA Agenda 321 Tuesday, November 26, 2024

EXHIBIT G
TO

PUBLIC AT-GRADE PEDESTRIAN CROSSING AGREEMENT
Dot No. / Subdivision Description of Safety Improvements MP DOT: 834186V /
Oakland
Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but
not limited to:

Implement Pre-signal recommendations
Implement maximum preemption timing circuit
Implement traffic signal health circuit

26.20/Decoto Road @ 11th
Street
DOT: 834186V /
Oakland
Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but
not limited to:

Change interconnect circuitry
Implement traffic signal health circuit

26.20/Decoto Road @
Station Way
DOT: 749781G /
Niles Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but
not limited to:

Change interconnect circuitry
Implement Mid block recommendations
Implement maximum preemption timing circuit

26.60 / Decoto Road @
11 thStreet
DOT: 749776K /
Niles Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but
not limited to:

Install Storage Space Signs
Change interconnect circuitry
Implement maximum preemption timing circuit

25.60 / Whipple Road @
Railroad
DOT: 749776K /
Niles Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but
not limited to:

Change interconnect circuitry
Implement maximum preemption timing circuit

25.60 / Whipple @ Ithaca
Street
DOT: 749927X /
Coast Subdivision
Further evaluation of preemption operations and
implementation of modifications, including, but not
limited to:

Implement traffic signal health circuit

25.20 / Smith St. @
Tidewater Drive
DEN-I60449-3
City Council/RSA Agenda 322 Tuesday, November 26, 2024

Page 1 of 2 ends

Union City City CouncilNovember 26, 2024

Union City City Council
November 26, 2024