Union City City Council
January 28, 2025

AGENDA

CITYOF UNION CITY/

SUCCESSOR AGENCYTO THE REDEVELOPMENT AGENCYMEETING
GARYSINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO,Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, January 28, 2025
7:00 PM
CityHall - Council Chamber
34009Alvarado-Niles Road Union City, CA94587

1. CALL TO ORDER

1.1. Pledge ofAllegiance

1.2. Roll Call

2. UNFINISHED BUSINESS - None

3. PROCLAMATIONS AND PRESENTATIONS

3.1. Proclamation Recognizing January 2025 as National Stalking Awareness Month

3.2. Proclamation Recognizing January 29, 2025, as Lunar New Year

3.3. Alameda County Fire Department Presentation

4. ORAL COMMUNICATIONS
An individual speaker shall have three minutes to address the Council on non-agenda items under the Oral Communications section of the agenda.

The Chair may, in their discretion, lower the time limit to less than three minutes based on the number of speakers and/or business to be conducted by the City Council. Members of the public who wish to speak to the Council under the first Oral Communications section are requested to complete a speaker card, giving their name and city of residence. If a speaker wants further notification from the City, the speaker may include a mailing address.

Neither a speaker card or identification of name, city of residence or mailing address are required to provide public comment but are requested for record keeping purposes.

5. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine in nature City Council/RSA Agenda 1 Tuesday, January 28, 2025
and will be enacted by one motion. If discussion is required on a specific item, it will be removed from the Consent Calendar and considered separately.

5.1. Approve the January 14, 2025, City Council Regular Meeting Minutes

5.2. Approve the January 22, 2025, City Council Special Meeting Minutes

5.3. Adopt a Resolution Appointing Individuals to Serve on theArts & Culture Commission, Human Relations Commission, Parks and Recreation Commission, and Planning Commission

5.4. Adopt A Resolution Approving An Amendment To Update The Class Specification For The Classification Of Property And Evidence Specialist

5.5. Adopt A Resolution Authorizing The City Manager To Execute An Agreement In A Form Approved By The City Attorney With Allied Waste Services Of North America, Inc. (Republic Services) In An Amount Not To Exceed $131,000.00 For Recycling
Campaign Collateral Materials ProductionAnd Mailing Services

5.6. Adopt a Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement With Good City Company for Planning Division and Geographic
Information System (GIS) Support, in a Form Approved by the City Attorney, to Increase the AgreementAmount by $175,500, for a Total Not-to-Exceed Amount of $250,000, and to Extend the Agreement to December 31, 2026

5.7. Adopt a Resolution Authorizing the City Manager to Execute the Second Amendment to the Consulting Services Agreement With Winter Consulting Group, LLC, in the Amount of $95,000, for Bicycle and Pedestrian Advisory Committee Meeting Facilitation and Public Outreach for the Quarry Lakes Parkway Project, City Project No. 18-04, for a Total ContractAmount of $259,000

5.8. Adopt a Resolution Awarding A Construction Contract to James Day Construction, Inc., DBA Coastal Mountain Electric, in the Amount of $566,091, and Approving a Total Construction Budget in the Amount of $651,091 for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, And
Amending The Fiscal Year 2024-2025 General Fund and Capital Project Fund Budgets

5.9. Adopt a Resolution Authorizing the Filing of Applications for Federal Transit Administration Formula Program and/or Surface Transportation Programs Funding for Operations and Capital Projects, and Committing the Necessary Local Match for the Projects and Stating the Assurance of the City of Union City to Complete the Projects

5.10. Adopt a Resolution Authorizing City Staff to File Annual Funding Applications With the Metropolitan Transportation Commission for the Allocation of Funds for the Operation of Union City Transit Services for Fiscal Year 2024-2025

5.11. Adopt a Resolution Authorizing the City Manager to Execute the First Option Year to the Operations and Maintenance Agreement With MV Transportation, Inc., for Union City Transit (FixedRoute, Paratransit, and Microtransit), With a First Option Year Amount Not to Exceed $7,844,776, and Authorizing the City Manager to Execute the Contract in a FormApproved by the City Attorney

6. PUBLIC HEARINGS - None
City Council/RSA Agenda 2 Tuesday, January 28, 2025

7. CITYMANAGER REPORTS

7.1. Economic Development Update

7.2. Budget Calendar for the Review and Adoption of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026-2027 and the Five-Year Capital Improvement Plan (CIP) Budget for Fiscal Years 2025-2026 through 2029-2030

8. SUCCESSOR AGENCYTO REDEVELOPMENT AGENCY- None

9. AUTHORITIES AND AGENCIES - None

10. CITYCOMMISSION / COMMITTEE REPORTS - None

11. ITEMS REFERRED BYCOUNCIL

12. GOOD OF THE ORDER

13. CLOSED SESSION - None

14. ADJOURNMENT

MEETING INFORMATION
Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.

Meetings can also be observed via Zoom: https://unioncity-org.zoom.us/j/81719037355 | Passcode: u8SH9cH^
Meetings are broadcasted live on UCTV Channel 15 and live-streamed on the City's website: https://www.unioncity.org/199/City-Meetings-Video.

Public Comment: Members of the public cannot provide comments via Zoom unless specifically permitted, as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology fails, the City Council will proceed with the meeting in person, unless prohibited by law.

Public Records: Documents related to the agenda items are available for review on the City's website (https://www.unioncity.org) or during business hours at the City's Clerk's Office, 34009 Alvarado-Niles Road, Union City, CA 94587.

Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's Office at (510) 675-5448 at least 72 hours before the meeting.

Closed captioning is available for all regular City Council meetings.

ADDRESSING THE CITYCOUNCIL
In-Person Public Comment:

Members of the public may address the Council on any agenda item or during the Public Input portion of the meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like a follow-up from the City, you may also provide your mailing address. Completing a speaker card and providing your name, city, or mailing address are not required to make a public comment but are requested for record-keeping purposes.

Written Comment:

To submit written comments on an agenda item or during Public Comment, please email: [email protected]. Include "public comment" in the subject line and reference the agenda item number. Written comments will be forwarded to the City City Council/RSA Agenda 3 Tuesday, January 28, 2025
Council and made publicly available.

Public Comment via Zoom:

As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed, raise your virtual hand on Zoom to indicate that you would like to speak on a specific agenda item.

CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23;Adopted May23, 2023)
The City Council of the City of Union City comply with the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

City Council/RSA Agenda 4 Tuesday, January 28, 2025
May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

CERTIFICATION OF MEETING NOTICE AND AGENDAPOSTING
This notice/agenda was posted at least 72 hours in advance of the meeting date, in accordance with the Ralph M. Brown Act, on the City's Website and on the bulletin board of City Hall.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary to the City of Union City Successor Agency City Council/RSA Agenda 5 Tuesday, January 28, 2025
Agenda Item
ATTACHMENTS:

Description Type
Proclamation Attachment
City Council/RSA Agenda 6 Tuesday, January 28, 2025

CITY OF UNION CITY

PROCLAMATION
Recognizing January 2025 as National Stalking Awareness Month WHEREAS, stalking is a serious and pervasive issue, impacting millions of individuals each year and causing emotional, psychological, and physical distress; and WHEREAS, stalking can take many forms, including physical surveillance, online harassment, unwanted communication, and other intrusive behaviors, profoundly disrupting victims’ lives; and
WHEREAS, the lack of physical evidence often makes it difficult for law enforcement to address stalking cases, adding to victims’ feelings of helplessness and fear; and WHEREAS, victims of stalking frequently experience isolation, anxiety, and confusion, underscoring the need for community support, education, and accessible resources; and WHEREAS, the efforts of law enforcement, victim support organizations, and policymakers are critical to preventing stalking, protecting victims, and raising public awareness; and
WHEREAS, increasing public understanding of stalking can encourage victims to seek help and foster community action to prevent and address this crime; and WHEREAS, the City of Union City is committed to supporting initiatives that aim to prevent stalking and provide assistance to victims.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of the entire City Council, proclaim January 2025 as National Stalking Awareness Month to educate the public about its impact and to support efforts to end stalking in our communities.

DATED: January 28, 2024
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
City Council/RSA Agenda 7 Tuesday, January 28, 2025
Agenda Item
ATTACHMENTS:

Description Type
Proclamation Attachment
City Council/RSA Agenda 8 Tuesday, January 28, 2025

CITY OF UNION CITY

PROCLAMATION
Recognizing January 29, 2025, as Lunar New Year
WHEREAS, Lunar New Year, also known as the Spring Festival, is a significant cultural celebration observed by millions worldwide, marking the beginning of the new year on the traditional lunisolar calendar; and
WHEREAS, January 29, 2025, heralds the Year of the Snake, symbolizing wisdom, intuition, and transformation, offering an opportunity to honor the rich traditions and customs associated with this observance; and
WHEREAS, the Asian American and Pacific Islander (AAPI) community has made invaluable contributions to the cultural, economic, and social fabric of Union City, enriching our community with diverse traditions, languages, and perspectives; and
WHEREAS, recognizing Lunar New Year fosters greater understanding and appreciation of the cultural diversity that strengthens Union City, promoting inclusivity and mutual respect among all residents; and WHEREAS, Union City is committed to celebrating its residents' multicultural heritage and acknowledges the importance of cultural celebrations in promoting unity and community spirit.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, along with the entire City Council, do hereby proclaim January 29, 2025, as Lunar New Year in Union City and encourage all residents to join in honoring and celebrating the traditions and contributions of our AAPI community, wishing everyone a prosperous and joyous Year of the Snake.

In the spirit of celebration, we extend our warmest greetings:

Mandarin: 新年快乐 (Xīnnián kuàilè) – "Happy New Year"
Cantonese: 恭喜发财 (Gong hei fat choy) – "Wishing you happiness and prosperity" Vietnamese: Chúc Mừng Năm Mới – "Happy New Year"
DATED: January 28, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
City Council/RSA Agenda 9 Tuesday, January 28, 2025
Agenda Item
ATTACHMENTS:

Description Type
PowerPoint Presentation Attachment
City Council/RSA Agenda 10 Tuesday, January 28, 2025
Presentation to
City Council of Union City
Alameda County Fire Department
Willie McDonald, Fire Chief
January 28, 2025
City Council/RSA Agenda 11 Tuesday, January 28, 2025
Overview
• Introduction
• City of Union City Fire and Emergency Services
• About Alameda County Fire Department
• Communities Served
• Resources and Programs
• Budget, Employees, Stations, Operations
• Current Initiatives
• Emergency Medical Services
• Staffing
• New Programs
• Building Projects
• Strategic Plan
City Council/RSA Agenda 12 Tuesday, January 28, 2025
City of Union City
Fire Station 31
City Council/RSA Agenda 13 Tuesday, January 28, 2025
City of Union City
Fire Station 32
City Council/RSA Agenda 14 Tuesday, January 28, 2025
City of Union City
Fire Station 33
City Council/RSA Agenda 15 Tuesday, January 28, 2025
City Council/RSA Agenda 16 Tuesday, January 28, 2025
City Council/RSA Agenda 17 Tuesday, January 28, 2025
Alameda County Fire
• 545 Full Time Employees, 28 Fire
Stations
• 26 Engines, 7 Trucks, Heavy Rescue,
Water Tender
• $193 Million Budget
• Alameda County Regional Emergency
Communications Center
• Geographic Information Systems
• Fleet Maintenance and Repair
City Council/RSA Agenda 18 Tuesday, January 28, 2025
ACFD Communities Served
Battalion 2
Battalion 4
Battalion 7
Battalion 3
City Council/RSA Agenda 19 Tuesday, January 28, 2025
2024 County Incidents and Activity
• 48,087 Emergency Calls for Service
• 1,563 Fires Extinguished
• 64.21% Emergency Medical Service calls
• 5 minutes 26 seconds Medical Aids
• 2243 Inspections completed by all personnel
• 3648 Plan Checks
City Council/RSA Agenda 20 Tuesday, January 28, 2025
Hazardous Materials Response Team
Type I
State Certified Type I
City Council/RSA Agenda 21 Tuesday, January 28, 2025
Hazardous Materials Response Team
City Council/RSA Agenda 22 Tuesday, January 28, 2025
Technical Rescue
City Council/RSA Agenda 23 Tuesday, January 28, 2025
Technical Rescue Team – Type I
City Council/RSA Agenda 24 Tuesday, January 28, 2025
Water Rescue Team – Type II
City Council/RSA Agenda 25 Tuesday, January 28, 2025
Wildland Resources
City Council/RSA Agenda 26 Tuesday, January 28, 2025

WILDLAND
City Council/RSA Agenda 27 Tuesday, January 28, 2025
Mental Health First Response
• Staffing: Nurse Practitioner, Firefighter, Community Advocate • Responds to request from Police Dispatch
• Call outs by Fire Paramedic or Police Officer
• On view contacts
• Case Management and follow up
• November 4, 2024
City Council/RSA Agenda 28 Tuesday, January 28, 2025
Current Initiatives
• Staffing
• Emergency Medical Services
• Advanced Practitioner Unit
• Employee Health and Wellness
• Fuels Mitigation Program
• Design and Construction of Training Center
• New Fire Station Building Program
• Regional Emergency Communications Center
City Council/RSA Agenda 29 Tuesday, January 28, 2025
Wildfire Conditions
• Fuels
• Weather
• Rain
• Wind
• Heat
• Topography
• Human Behavior
Training Center
City Council/RSA Agenda 30 Tuesday, January 28, 2025
Strategic Business Plan 2023 - 2033
• Development of Plan
• Vision
• Mission
• Goals
Fiscal Sustainability
Organization Aligned With Community Needs
Services and Resources To Meet the Mission
Sustained Organizational Viability and Vitality
Improved Organizational Systems and Processes
City Council/RSA Agenda 31 Tuesday, January 28, 2025
https://fire.acgov.org
Dedicated to Superior Service
City Council/RSA Agenda 32 Tuesday, January 28, 2025
Agenda Item
ATTACHMENTS:

Description Type
Draft Minutes Attachment
City Council/RSA Agenda 33 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 1 of 8
City Council / Successor Agency
Regular Meeting Minutes

MINUTES

CITY OF UNION CITY / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, January 14, 2025 | 7:00 PM
City Hall - Council Chamber
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 7:05 PM. Before proceeding with the rest of the meeting, Mayor Singh acknowledged the devastating fires affecting Southern California and expressed the City Council’s thoughts and support for the impacted communities.

1.1. Pledge of Allegiance
Mayor Singh led the Pledge of Allegiance.

1.2. Roll Call
Attendee Name Present
Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh
Yes
Yes
Yes
Yes
Yes

2. UNFINISHED BUSINESS
There was none.

3. PROCLAMATIONS AND PRESENTATIONS
City Council/RSA Agenda 34 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 2 of 8
City Council / Successor Agency
Regular Meeting Minutes

3.1. Filipino National Historical Society (FANHS) - East Bay, Award Presented to Mayor Gary Singh
FANHS – East Bay Chapter Rosalinda Canlas presented an award to Mayor Singh. Mayor Singh provided brief remarks afterward.

3.2. Introduction of New Employees
Human Resources Director Castleberry provided staff presentation on the item.

3.3. Employees of the Year (Police Department)
Mayor Singh read aloud the proclamation recognizing Records Supervisor Gloria Cruz.

3.4. Employees of the Year (Public Works / Community Recreation Services) Mayor Singh read aloud the proclamation and presented it to Program Coordinator Erin Ewing.

3.5. Employees of the Year (General Government)
Mayor Singh read aloud the proclamation recognizing Senior Systems Analyst Brian Gallagher.

4. ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. The following individual spoke on items that were not on the agenda:

Maria Ramirez
There being no further speakers, Mayor Singh closed Oral Communications.

5. CONSENT CALENDAR
Motion: Approve the Consent Calendar.

RESULT: Pass
MOVER: Councilmember Patiño
SECONDER:Councilmember Wang
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

5.1. Approve the December 10, 2024, City Council Special Meeting Minutes A motion was made to approve the minutes.

5.2. Approve the December 10, 2024, City Council Regular Meeting Minutes A motion was made to approve the minutes.

5.3. Approve the December 17, 2024, City Council Special Closed Session Minutes
A motion was made to approve the minutes.

City Council/RSA Agenda 35 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 3 of 8
City Council / Successor Agency
Regular Meeting Minutes

5.4. Approve the January 7, 2025, City Council Special Closed Session Minutes
A motion was made to approve the minutes.

5.5. Adopt a Resolution Mandating Electronic Filing of Form 700 Statements A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-001

5.6. Adopt a Resolution Approving the Gann Appropriations Limit for Fiscal Year 2024-2025
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-002

5.7. Adopt a Resolution Authorizing the Acceptance of the Department of Justice’s Tobacco Grant Program Funds, in the Total Amount of $112,227.00, for Fiscal Years 2025-2026, 2026- 2027, and 2027-2028 A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-003

5.8. Adopt a Resolution Authorizing the City Manager to Execute the Fourth Amendment to the Consulting Agreement with PGA Design Inc., in the Amount of $25,000, for a Total Contract Amount Not to Exceed $206,658, for Construction Support Services for the Union City Boulevard Bike Lanes Project, City Project No. 17-29
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-004

5.9. Adopt a Resolution Authorizing the Purchasing Agent to Declare Transit Vehicle 654 as Surplus and Authorize Its Disposal Pursuant to the Union City Municipal Code
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-005

5.10. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Alameda County Transportation Commission Project Funding Agreement No. A22-0053 to Accept an Additional $801,191, for a Total PFA of $5,001,191, for the Final Design of Phases 1 and 2 for the Quarry Lakes Parkway Project, City Project No. 18-04, and Amending the FY 2024-2025 Capital Projects Fund Budget
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-006

6. PUBLIC HEARINGS
There were none.

7. CITY MANAGER REPORTS

7.1. Receive a Report on the Status of Station District Development and City Council/RSA Agenda 36 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 4 of 8
City Council / Successor Agency
Regular Meeting Minutes
Infrastructure Projects
Management Analyst II Segarra provided staff presentation. He, City Manager Malloy, Economic and Community Development Director Campbell, and Public Works Director Ayupan responded to questions from council members.

Mayor Singh opened Public Comment. The following individual spoke on the item:

Liz Ames
There being no further speakers, Mayor Singh closed Public Comment.

Council received the report.

7.2. Adopt a Resolution Authorizing the City Manager to Submit an Allocation Request to the Metropolitan Transportation Commission (MTC) from the Regional Measure 3 Dumbarton Corridor Improvements Program, in the Amount of $3,507,000, and Accepting Alameda County Transportation Commission's Designation of the City of Union City as Implementing Agency for Quarry Lakes Parkway, City Project No. 18-04 Public Works Director Ayupan gave staff presentation and responded to questions from council members.

Mayor Singh opened Public Comment. The following individual spoke on the item:

Liz Ames
There being no further speakers, Mayor Singh closed Public Comment.

Motion: Adopt a Resolution Authorizing the City Manager to Submit an Allocation Request to the Metropolitan Transportation Commission (MTC) from the Regional Measure 3 Dumbarton
Corridor Improvements Program, in the Amount of $3,507,000, and Accepting Alameda County Transportation Commission's
Designation of the City of Union City as Implementing Agency for Quarry Lakes Parkway, City Project No. 18-04.

RESULT: Pass
MOVER: Vice Mayor Sakakihara
SECONDER: Councilmember Patiño
AYES: Councilmembers Nishihira, Patiño,
Wang, Vice Mayor Sakakihara, and
Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-007

7.3. Adopt a Resolution Approving an Exception to the 180-Day Waiting Period for Post-Retirement Employment and Approving an Employment Agreement with Retired Annuitant Corina Hahn
City Attorney Kokotaylo provided staff presentation and responded to questions from council members.

City Council/RSA Agenda 37 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 5 of 8
City Council / Successor Agency
Regular Meeting Minutes
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed Public Comment.

Motion: Adopt a Resolution Approving an Exception to the 180-Day Waiting Period for Post-Retirement Employment and Approving an Employment Agreement with Retired Annuitant Corina Hahn, with a provision limiting the agreement to a maximum cost not exceeding $35,000.00.

RESULT: Pass
MOVER: Councilmember Patiño
SECONDER: Councilmember Wang
AYES: Councilmembers Nishihira, Patiño,
Wang, Vice Mayor Sakakihara, and
Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-008

7.4. Adopt a Resolution Approving an Amendment to the Compensation and Benefit Plan for Unrepresented Employees and Amending the City’s Salary Schedule in Conformance with California Code of Regulations, Title 2, Section 570.5
City Attorney Kokotaylo provided staff presentation and responded to questions from council members.

Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed Public Comment.

Motion: Adopt a Resolution Approving an Amendment to the Compensation and Benefit Plan for Unrepresented Employees and Amending the City’s Salary Schedule in Conformance with California Code of Regulations, Title 2, Section 570.5.

RESULT: Pass
MOVER: Mayor Singh
SECONDER: Councilmember Wang
AYES: Councilmembers Nishihira, Patiño,
Wang, Vice Mayor Sakakihara, and
Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-009

7.5. Adopt a Resolution Approving an Amendment to the Employment Agreement with Jared Rinetti to Serve as Police Chief and Amending the City's Salary Schedule in Conformance with California Code of Regulations, Title 2, Section 570.5
City Attorney Kokotaylo provided staff presentation and responded to questions from council members.

City Council/RSA Agenda 38 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 6 of 8
City Council / Successor Agency
Regular Meeting Minutes
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed Public Comment.

Motion: Adopt a Resolution Approving an Amendment to the Employment Agreement with Jared Rinetti to Serve as Police Chief and Amending the City's Salary Schedule in Conformance with California Code of Regulations, Title 2, Section 570.5.

RESULT: Pass
MOVER: Councilmember Patiño
SECONDER: Vice Mayor Sakakihara
AYES: Councilmembers Nishihira, Patiño,
Wang, Vice Mayor Sakakihara, and
Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-010

8. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

9. AUTHORITIES AND AGENCIES
There were none.

10. CITY COMMISSION / COMMITTEE REPORTS
There were none.

11. ITEMS REFERRED BY COUNCIL
Councilmember Patiño reported attending his final Ava Community Energy meeting on December 18, 2024, where he and Dan Kalb concluded their terms of service. He noted that Vice Mayor Sakakihara would be succeeding him in Ava-related duties.

Additionally, he attended a preparatory meeting with the League of California Cities on January 6, 2025, as Chair of the Governance, Transparency, and Labor Relations Policy Committee in preparation for the upcoming policy meeting scheduled for January 17, 2025.

Vice Mayor Sakakihara provided an update from the Housing Authority of Alameda County.

Councilmember Wang reported attending Alameda County Waste Management Authority meetings on December 12 and 17, 2024. He also participated in the New Haven Unified School District Joint Sub-Committee meeting held on January 6, 2025.

Councilmember Nishihira reported he attended the New Haven Unified School District Joint Sub-Committee meeting on January 6, 2025, and announced his plans to attend the Legislation and Policy Committee meeting and the League of California Cities Council Member Academy in Sacramento, which will take place from January 21 to January 24, 2025. He further noted that he would attend an Alameda County Library Advisory Commission meeting the following day, January 15, 2025.

City Council/RSA Agenda 39 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 7 of 8
City Council / Successor Agency
Regular Meeting Minutes
Mayor Singh reported attending the Alameda County Mayors' Conferences held in Emeryville and Hayward. He highlighted the opportunity to collaborate with eight newly elected mayors in Alameda County and emphasized the value of working with a diverse group.

12. GOOD OF THE ORDER
Councilmember Patiño reported attending the Chamber of Commerce Tree Lighting Ceremony on December 13, 2024, where he had the honor of portraying Santa Claus.

He also participated in Tracy Mayor Dan Arriola’s swearing-in ceremony on December 17, 2024, alongside San Leandro Councilmember Victor Aguilar. Councilmember Patiño announced his upcoming attendance at the League of California Cities boot camp and policy committee meetings in Sacramento. He additionally requested that the Council schedule a meeting to withdraw the Embarc application for their cannabis application. He explained that one of the owners no longer wished to be associated with the application, leaving no viable applicant, and suggested the matter be closed to allow focus on other priorities.

Vice Mayor Sakakihara reported attending the Union City Employee Appreciation Lunch on December 12, 2024. He announced his plan to attend the Revenue and Taxation Committee meeting at the League of California Cities boot camp in Sacramento and raised several topics for future Council consideration. These included the potential establishment of an ad hoc committee to receive updates on the Climate Action Plan, tracking progress on the Community Workforce Agreement, and establishing a framework for updates on the Facilities Needs Assessment. He also noted his likely absence from the April 22, 2025, City Council meeting due to being out of the country.

Councilmember Wang announced his participation in the League of California Cities Public Safety Policy Committee meeting scheduled for January 23, 2025. He also promoted the upcoming ribbon-cutting ceremony for Mariner Park on January 25, 2025.

Councilmember Nishihira confirmed he will attend the January 22, 2025, City Council Special Meeting remotely from Sacramento. He proposed that the Council consider creating a governance handbook to clarify procedures and protocols, noting its potential usefulness for Council operations. He also promoted the New Haven Schools Foundation Diamonds in Education Gala scheduled for January 25, 2025, and expressed his hope of strong participation at the event.

Mayor Singh raised concerns about RV parking and illegal dumping in the industrial area, particularly along Transit Avenue and Pacific Street. He requested that the Legislation and Policy Committee review relevant codes to address these ongoing challenges. Councilmember Wang highlighted the need to revisit homelessness and housing issues in Union City, referencing the Point in Time Count data. Deputy City Manager Jennifer Phan clarified that the most recent Point in Time Count results were released in December 2024, and staff is reviewing the report for findings relevant to Union City.

13. CLOSED SESSION
There were none.

City Council/RSA Agenda 40 Tuesday, January 28, 2025
January 14, 2025 | 7:00 PM Page 8 of 8
City Council / Successor Agency
Regular Meeting Minutes

14. ADJOURNMENT
Mayor Singh adjourned the meeting at 9:03 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of Union City.
/s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary for the Successor Agency to the Redevelopment Agency City Council/RSA Agenda 41 Tuesday, January 28, 2025
Agenda Item
ATTACHMENTS:

Description Type
Action Minutes Attachment
City Council/RSA Agenda 42 Tuesday, January 28, 2025
January 22, 2025 | 5:00 PM Page 1 of 2 City Council
Special Meeting Minutes

MINUTES

CITY OF UNION CITY

CITY COUNCIL SPECIAL MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Wednesday, January 22, 2025 | 5:00 PM
City Hall - City Council Conference Room
34009 Alvarado-Niles Road
Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 5:06 PM. Before proceeding with the rest of the meeting, Mayor Singh stated that pursuant to California Government Code Section 54953, Councilmember Nishihira would be participating in this meeting via teleconference.

2. ROLL CALL
Attendee Name Present
Councilmember Nishihira
Councilmember Patiño
Councilmember Wang
Vice Mayor Sakakihara
Mayor Singh
Yes (Remote)
Yes
Yes
Yes
Yes

3. ORAL COMMUNICATIONS
Mayor Singh opened Public Comment. There being no speakers, Mayor Singh closed Public Comment.

City Council/RSA Agenda 43 Tuesday, January 28, 2025
January 22, 2025 | 5:00 PM Page 2 of 2 City Council
Special Meeting Minutes

4. BOARD AND COMMISSION INTERVIEWS

4.a. Interview for Open Seats on Boards, Commission, and Committees and Discuss the Potential Appointments of All Candidates Interviewed
The Council interviewed the following applicants:

Diah Slaton
Ravi Pal
Vipan Bajwa
Inderjit Singh
Julian Ortiz
Andrew Ip
The Council deliberated to fill the vacancies on various boards, commissions, and committees. Appointments will be made at the January 28, 2025, City Council Regular Meeting Agenda.

5. ADJOURNMENT
Mayor Singh adjourned the meeting at 7:12 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Union City. /s/Thai Nam Pham, MMC, CPMC
City Clerk
City Council/RSA Agenda 44 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: THAI NAM PHAM, CITYCLERK
SUBJECT: ADOPT ARESOLUTION APPOINTING INDIVIDUALS TO SERVE ON THE ARTS & CULTURE COMMISSION, HUMAN RELATIONS COMMISSION, PARKS AND

RECREATION COMMISSION,AND PLANNING COMMISSION

EXECUTIVE SUMMARY
Staff has prepared a resolution for the Mayor's appointments, with City Council approval, to fill vacancies and scheduled term expirations on the Arts & Culture Commission, Human Relations Commission, Parks and Recreation Commission, and Planning Commission.

STRATEGIC PLAN ALIGNMENT
Goal E. Communication and Outreach: Build strong connections with community partners, residents and employees.

BACKGROUND
A recruitment process was initiated to address scheduled term expirations, existing vacancies, and unscheduled vacancies on the listed boards, commissions, and committees. Interested parties were invited to submit applications to the City Clerk’s Office by January 16, 2025. Councilmembers conducted interviews of eligible applicants on January 22, 2025.

DISCUSSION
Pursuant to California Government Code § 40605, the Mayor has the authority to appoint members to boards, commissions, and committees, subject to the approval of the City Council. At the request of Mayor Singh, staff has prepared a resolution appointing the following individuals:

Arts & Culture Commission
Appoint Diah Slaton as an alternate to a four (4) year term expiring January 27, 2029.

Human Relations Commission
Appoint Santiago Gonzalez to a four (4) year term expiring January 27, 2029.

Appoint Vipan Bahjwa as an alternate to a four (4) year term expiring January 27, 2029 Parks and Recreation Commission
Appoint Inderjit Singh to a four (4) year term expiring January 27, 2029.

Appoint Julian Ortiz to a four (4) year term expiring January 27, 2029.

City Council/RSA Agenda 45 Tuesday, January 28, 2025
Planning Commission
Appoint Francisco Elizando as an alternate to a four (4) year term expiring January 27, 2029.

FISCAL IMPACT
There is no fiscal impact.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution appointing individuals to serve on the Arts & Culture Commission, Human Relations Commission, Parks and Recreation Commission, and Planning Commission.

Prepared by:

Thai Nam Pham, City Clerk
Submitted by:

Thai Nam Pham, City Clerk
ATTACHMENTS:

Description Type
Draft Resolution Resolution
City Council/RSA Agenda 46 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPOINTING INDIVIDUALS TO SERVE ON

THE ARTS & CULTURE COMMISSION, HUMAN

RELATIONS COMMISSION, PARKS AND RECREATION

COMMISSION, AND PLANNING COMMISSION
WHEREAS, there are several vacancies on the City’s Boards, Commissions, and Committees due to membership reconstitution, scheduled term expirations, and unscheduled vacancies; and
WHEREAS, a recruitment process was conducted in compliance with City procedures, and the City Council conducted interviews of applicants on January 22, 2025; and
WHEREAS, pursuant to California Government Code § 40605, the Mayor has the authority to appoint members to boards, commissions, and committees, subject to the approval of the City Council.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Union City that the following individuals are appointed to serve on the respective Commissions as follows:

Arts and Culture Commission
Diah Slaton is appointed as an alternate commissioner to a four (4) year term expiring January 27, 2029.

Human Relations Commission
Santiago Gonzalez is appointed commissioner to a four (4) year term expiring January 27, 2029.

Vipan Bahjwa is appointed as an alternate commissioner to a four (4) year term expiring January 27, 2029.

Parks and Recreation Commission
Inderjit Singh is appointed commissioner to a four (4) year term expiring January 27, 2029.

Julian Ortiz is appointed commissioner to a four (4) year term expiring January 27, 2029
Planning Commission
Francisco Elizando is appointed as an alternate commissioner to a four (4) year term expiring January 27, 2029
City Council/RSA Agenda 47 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Appointing Individuals to Serve on Various Commissions

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 48 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION APPROVING AN AMENDMENT TO UPDATE THE CLASS

SPECIFICATION FOR THE CLASSIFICATION OF PROPERTY AND EVIDENCE

SPECIALIST

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution to approve an update of the class specification of Property and Evidence Specialist.

STRATEGIC PLAN ALIGNMENT
This program supports Goal B. Governance and Organization Effectiveness of the strategic plan in aligning critical city services with current staffing levels.

BACKGROUND
As part of a review of the Property and Evidence Specialist job duties and the needs of the City's Police Department relative to align position functions with appropriate qualifications and experience expectations, staff recommends minor modifications to the classification specification/job description.

DISCUSSION
The proposed classification specification includes slight modifications to align qualifications, experience and skills expected for the role and removal of outdated functions, reporting lines and terms. The goal is to provide clarity on essential functions, to articulate the class characteristics, clarify minimum educational and experience qualifications, and any certifications during the next recruitment. The City has met and conferred with the Police Officers’ Association (POA) regarding the proposed revisions to the class specification. No change to the current salary range is recommended at this time. The Police Department worked with the Human Resources Department to ensure the class specification is updated prior to future recruitments.

FISCAL IMPACT
There is no fiscal impact for the position specification changes being proposed.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution to approve an amendment to the City’s Classification and Compensation Plan to update the class specification/job description of Property and Evidence City Council/RSA Agenda 49 Tuesday, January 28, 2025
Specialist.

Prepared by:

Jason Castleberry, Human Resources Director
Submitted by:

Jason Castleberry, Human Resources Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Property and Evidence Specialist Job Specification (Redlined) Exhibit Property and Evidence Specialist Job Specification (Clean) Exhibit City Council/RSA Agenda 50 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY APPROVING AN AMENDMENT TO UPDATE

THE CLASS SPECIFICATION FOR THE CLASSIFICATION

OF PROPERTY AND EVIDENCE SPECIALIST
WHEREAS, the City has undertaken an inquiry and recommends that the City Council update the class specification for the position of Property and Evidence Specialist; and
WHEREAS, City staff have undertaken an analysis of necessary updates to the classification and compensation plan to update the class specification for the classification of Property and Evidence Specialist; and WHEREAS, the City Council has identified in the Strategic Plan Goal B, Governance and Organization Effectiveness, to align critical city services with current staffing levels by ensuring the accuracy and clarity for the Property and Evidence Specialist; and
WHEREAS, the City Manager or her designee has met and conferred in good faith with the representatives of all bargaining units related to the above matters.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the updated Property and Evidence Specialist class specification, attached hereto and incorporated herein by reference as Exhibit A, effective January 28, 2025.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take further actions as necessary to implement the proposed revisions to the class specification for the Property and Evidence Specialist classification.

City Council/RSA Agenda 51 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Amendment to Class Specification for Property and Evidence Specialist

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Updated Property and Evidence Specialist Class Specification City Council/RSA Agenda 52 Tuesday, January 28, 2025
O
1 PROPERTY CLERKAND EVIDENCE SPECIALIST
Bargaining Unit: Union City Police Officers’ Association FLSA Status: Non-Exempt
Class Code: 40100
Created/Updated:
4/1/19941/28/2025
DEFINITION:

Under general supervision, to receive, document, release, or dispose of all property and/or evidence received by the Union City Police Department. ; to provide lead direction to one Vehicle Maintenance Cadet.

CLASS CHARACTERISITICS:

The Property and& Evidence Specialist is a journey- level classification working under the general supervision of the Property and& Evidence Supervisor. The Property and Evidence Specialist is a support position that performs Rroutine duties to store and record property and evidence. Whereas the Property and Evidence Supervisor has autonomy overall authority and responsibility for facilitating the safe and secure storage of all property and evidence under the department’s control.

N/A
EXAMPLES OF DUTIES (illustrative only):
• Receive, record, store all items of property or evidence. • Maintain chain of custody records for property items. • Maintain suspense file of stored property, send notices to owners of unclaimed property.
• Correspond with property owners, or persons recovering property. • Purge items not to be returned to owners.
• Coordinate the auction of unclaimed property.
• Answer questions, either verbally or in writing, from the public regarding the disposition of
• property.
• Coordinate the destruction of evidence with local agencies. • Ensure the security of the property area and stored items. • Maintain records of controlled items (narcotics, firearms). • Access information using automated terminals to determine court dispositions or activity
• status.
• Maintain records of court dispositions and charge sheets. • Oversee the duties of a Police Vehicle Maintenance Cadet. • Order and maintain necessary forms and supplies for the section. • Performs other related duties as may be occasionally required.

City Council/RSA Agenda 53 Tuesday, January 28, 2025
2 MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

Any combination of education, training, and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Two (2) years of increasingly responsible clerical experience involving inventory control or a closely related activity.

Equivalent to completion of the 12th grade. supplemented by specialized clerical training.

Successfully undergo a comprehensive personal and business-related background check and polygraph examination.

LICENSE AND CERTIFICATIONS:

Possession of a valid California Driver’s License and have a satisfactory driving record.

KNOWLEDGE AND ABILITIES:

Knowledge Of:
• English usage, spelling, grammar, and punctuation.
• ; bBusiness letter writing, practices, procedures; automated information retrieval systems.;
• pPrinciples and procedures for record keeping.
• Policies and procedures of property handling and disposition. • ; bBasic business math.
• ; modern Modern office methods, practices, and procedures.; • Pprinciples of supervision.

Ability To:
• Communicate clearly and concisely, both orally and in writing. • Work independently without immediate supervision.
• Maintain self-control in dealing with hostile individuals. • Establish and maintain extensive written records and prepare written reports. • Read, learn, interpret, and apply policies and procedures related to custody of property.
• Perform basic business math related to the accounting for large sums of money. • Operate a variety of modern office equipment including computer terminals.; • Provide lead direction over assigned staff.

City Council/RSA Agenda 54 Tuesday, January 28, 2025
3 • File alphabetically, numerically, and chronologically.

LICENSE AND CERTIFICATIONS:

Possession of a valid California Driver’s License and have a satisfactory driving record.

WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS:

The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.

Physical Requirements:

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
• Ability to wWork in an office environment.;
• lOccasionally lLift items weighing up to 60 pounds.
• ; to cOccasionally cClimb ladders and/or step up on stool while lifting items weighing up to 60 pounds.
• ; to hHandle controlled substances, firearms, and potentially biological contaminated items.

Other Requirements:
• ; to wWork a 4/10 work schedule ( ten (10) hours per day, four (4) days per week shift.)
• Special work requests are scheduled, and incumbents must be available for call backs or emergency work as required to support the needs of the department. •
• Successfully undergo a comprehensive personal and business-related background check and polygraph examination.

Travel: Positions in this class may require local and statewide travel as necessary.

City Council/RSA Agenda 55 Tuesday, January 28, 2025
1 PROPERTY AND EVIDENCE SPECIALIST
Bargaining Unit: Union City Police Officers’ Association FLSA Status: Non-Exempt
Class Code: 40100
Created/Updated:
1/28/2025
DEFINITION:

Under general supervision, to receive, document, release, or dispose of all property and/or evidence received by the Union City Police Department.

CLASS CHARACTERISITICS:

The Property and Evidence Specialist is a journey-level classification working under the general supervision of the Property and Evidence Supervisor. The Property and Evidence Specialist is a support position that performs routine duties to store and record property and evidence. Whereas the Property and Evidence Supervisor has overall authority and responsibility for facilitating the safe and secure storage of all property and evidence under the department’s control.

EXAMPLES OF DUTIES (illustrative only):
• Receive, record, store all items of property or evidence. • Maintain chain of custody records for property items. • Maintain suspense file of stored property, send notices to owners of unclaimed property.
• Correspond with property owners, or persons recovering property. • Purge items not to be returned to owners.
• Coordinate the auction of unclaimed property.
• Answer questions, either verbally or in writing, from the public regarding the disposition of property.
• Coordinate the destruction of evidence with local agencies. • Ensure the security of the property area and stored items. • Maintain records of controlled items (narcotics, firearms). • Access information using automated terminals to determine court dispositions or activity status.
• Maintain records of court dispositions and charge sheets. • Order and maintain necessary forms and supplies for the section. • Performs other related duties as may be occasionally required.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

City Council/RSA Agenda 56 Tuesday, January 28, 2025
2 Any combination of education, training, and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Two (2) years of increasingly responsible clerical experience involving inventory control or a closely related activity.

Equivalent to completion of the 12th grade.

LICENSE AND CERTIFICATIONS:

Possession of a valid California Driver’s License and have a satisfactory driving record.

KNOWLEDGE AND ABILITIES:

Knowledge Of:
• English usage, spelling, grammar, and punctuation.
• Business letter writing, practices, procedures; automated information retrieval systems.
• Principles and procedures for record keeping.
• Policies and procedures of property handling and disposition. • Basic business math.
• Modern office methods, practices, and procedures.
• Principles of supervision.

Ability To:
• Communicate clearly and concisely, both orally and in writing. • Work independently without immediate supervision.
• Maintain self-control in dealing with hostile individuals. • Establish and maintain extensive written records and prepare written reports. • Read, learn, interpret, and apply policies and procedures related to custody of property.
• Perform basic business math related to the accounting for large sums of money. • Operate a variety of modern office equipment including computer terminals. • Provide lead direction over assigned staff.
• File alphabetically, numerically, and chronologically.

WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS:

City Council/RSA Agenda 57 Tuesday, January 28, 2025
3 The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.

Physical Requirements:

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
• Work in an office environment.
• Occasionally lift items weighing up to 60 pounds.
• Occasionally climb ladders and/or step up on stool while lifting items weighing up to 60 pounds.
• Handle controlled substances, firearms, and potentially biological contaminated items.

Other Requirements:
• Work a 4/10 work schedule (ten (10) hours per day, four (4) days per week.) • Special work requests are scheduled, and incumbents must be available for call backs or emergency work as required to support the needs of the department. • Successfully undergo a comprehensive personal and business-related background check and polygraph examination.

Travel: Positions in this class may require local and statewide travel as necessary.

City Council/RSA Agenda 58 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT IN A FORM APPROVED BY THE CITY ATTORNEY WITH ALLIED WASTE SERVICES OF NORTH AMERICA, INC. (REPUBLIC SERVICES) IN AN AMOUNT NOT TO EXCEED $131,000.00 FOR RECYCLING CAMPAIGN

COLLATERAL MATERIALS PRODUCTION AND MAILING SERVICES

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement in a form approved by the City Attorney with Republic Services for public education campaigns promoting the distribution of new residential recycle, compost, and landfill carts in March 2025 and the transition of residential billing to Republic Services commencing in June 2025 for collection services provided starting July 1, 2025 for a total not to exceed amount of $131,000.00.

STRATEGIC PLAN ALIGNMENT
This report is in alignment with the following City Council priority:

Goal D: Environmental Sustainability and Infrastructure Strategy 12: Coordinate with City departments, commercial and residential customers to implement the requirements of state organics and food recovery legislation.

BACKGROUND
The Short-lived Climate Pollutants Act of 2016 (SB 1383) establishes methane reduction targets as part of a larger Statewide strategy to combat climate change and reduce greenhouse gas (GHG) emissions. The goal of SB 1383 is to reduce Short-lived Climate Pollutants (SLCPs), primarily methane emissions created by landfills, dairies, and livestock, as well as organic waste. The law establishes a mandated target to achieve a Statewide 75 percent reduction in disposal of organic waste and a 20 percent increase in edible food recovery for human consumption by 2025.

The law requires jurisdictions to implement relevant provisions of the SB 1383 regulations (the Regulations) concerning color-coding of collection containers provided to generators. The colors of the City’s current collection containers in service are non-compliant with the Regulations and require replacement. In addition, the City is transferring residential billing for collection services to its franchised collection services partner, Republic Services, and these two significant program changes will be supported by a comprehensive public education and outreach campaign which includes production of collateral, direct mail pieces, and social media outreach.

City Council/RSA Agenda 59 Tuesday, January 28, 2025

DISCUSSION
Staff is requesting authorization from the City Council to execute an agreement with Republic Services to pay the company directly for services to support aspects of the City’s comprehensive public education and outreach campaigns to promote distribution of new residential recycle, compost, and landfill carts, and the transition to direct billing for residential services to Republic Services from the current practice of collecting the cost for these services through tax assessments. Republic Services is currently utilizing HH Global, Inc. to prepare this outreach material. The City’s Franchise Agreement for recycle, compost, and landfill collection services with Republic Services includes obligations for the company pertaining to public education and outreach, and this scope is significantly expanded to support additional collaboration with the City to implement the new residential cart distribution and direct billing public education campaigns.

The campaigns and related scope of work for Republic Services will expand on the existing outreach conducted by the City and both of its franchised collection services partners, Republic Services and Tri-CED.

These public education and outreach efforts entail production and dissemination of residential, multi-family, and commercial specific newsletters, postcards, flyers, posters, services guides, other supplemental direct mail, decals, and posters. In addition, this outreach includes updates to the company’s and the City’s web pages and social media outreach.

The proposed agreement with Republic Services is needed to pay for the supplemental public education and outreach which exceeds the current obligations in the Franchise Agreement with the company. The payments to Republic Services are specifically for services that are related to the expansion of public education and outreach campaigns for the new cart distribution and transition to billing services. The total expense to the City for these supplemental campaigns is approximately $163,000 (includes 10% contingency), with the majority component the proposed services being provided by HH Global, Inc., as a subcontractor to Republic Services, for $131,000 (includes 10% contingency).

New Cart Distribution
The new carts distribution will commence on Friday, February 28 and conclude on Friday, March 28, 2025.

Customers whose regular collection day is Monday will receive their new carts on the preceding Friday and their old carts will be removed on their collection day (Monday). Customers whose regular collection day is Tuesday through Friday will receive their new carts and have their old carts removed on their regular collection day. The City’s franchised collection services companies, Republic Services and Tri-CED, have contracted a third-party professional cart distribution/retrieval company, ContainerPros, to manage the distribution of the new carts and retrieval of the old carts. The City is facilitating this project by entering into a license agreement with Republic Services to use the City’s Parking Lot #1 as a staging site for storage and distribution of the carts. The negotiated market rate cost for the license agreement is $60,000.00 and it is staff’s understanding that this expense will be shared equitably by Republic Services and Tri-CED.

Transition to Direct Billing of Residential Customers
The City’s residential customers currently pay for the recycle, compost, and landfill collection services provided by Republic Services and Tri-CED via their annual tax assessment. Commencing June 2025 for services provided beginning July 1, 2025, all residential customers will be billed directly by Republic Services for the collection services provided by both Republic Services and Tri-CED.

The aforementioned direct mail postcard issued in late January will also include messaging pertaining to this transition from tax assessment billing to direct billing. This postcard includes an announcement regarding this change in billing and provides a QR code which provides a link for customers to start signing up for billing online with Republic Services.

The above general list of components of the campaign(s) to promote the new cart distribution also applies to the transition from billing via the tax assessment to direct billing.

Comprehensive Public Education and Outreach Campaign(s) The first component of the comprehensive campaign to promote distribution of the new residential recycle, compost, and landfill carts began in October 2024 with the City Fall/Winter 2024 Newsletter, followed by a “sneak peak of the new carts” in the UC Recycles quarterly Winter residential newsletter distributed in November 2024, as shown below:

City Council/RSA Agenda 60 Tuesday, January 28, 2025
The comprehensive campaign promoting distribution of the new carts and the transition to direct billing services is scheduled to officially kick-off in late January 2025 with dissemination of a direct mail postcard (Attachment 1) to all residential households.

Additional components of the campaign include, but is not limited to:

UC Recycles Newsletters (February, April, June)
Postcards (February, March, April, May, June)
Newspaper Ads (February, May)
Newspaper Article (February, May)
Commercial Bill Inserts (January, February, March, April, May, June) Collateral Materials Distributed with New Carts (March) (Services Guide, Food Scraps Flyer, Prohibited Items Flyer)
City Newsletter (March/April)
City Letter to Residents (May, July)
Social Media Posts, including Videos (Ongoing - February through July)

FISCAL IMPACT
The City Manager’s Office Recycling Program has ample funds available specifically for promotion of recycling programs pursuant to implementation of the City’s construction and demolition (C&D) debris recycling ordinance (Union City Municipal Code Chapter 15.75), which requires all construction and demolition projects in the City to recycle 65% of the materials generated by each project. This 65% recycling requirement is consistent with State mandate and failure to meet this goal results in forfeiture of a monetary deposit which totals 3.0% of the project valuation up to a maximum of $10,000.00. These funds are accrued in Fund 1112- 00000-23212, and the proposed contract will not impact the General Fund.

City Council/RSA Agenda 61 Tuesday, January 28, 2025

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution authorizing the City Manager to execute and agreement in a form approved by the City Attorney to directly pay Republic Services for services to facilitate the public education and outreach campaigns regarding new cart distribution and transition to direct residential billing services by Republic Services in lieu of billing through the annual tax assessment.

Prepared by:

Cliff Feldman, Recycling and Solid Waste Program Manager Submitted by:

Jennifer Phan, Deputy City Manager
ATTACHMENTS:

Description Type
Draft Resolution Resolution
Attachment 1 - New Carts Distribution Postcard Attachment City Council/RSA Agenda 62 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT IN A FORM APPROVED BY

THE CITY ATTORNEY WITH ALLIED WASTE SERVICES
OF NORTH AMERICA, INC. (REPUBLIC SERVICES) IN AN
AMOUNT NOT TO EXCEED $131,000.00 FOR RECYCLING

CAMPAIGN COLLATERAL MATERIALS PRODUCTION

AND MAILING SERVICES
WHEREAS, the City entered into separate Franchise Agreements (“Agreements”) with Republic Services (formerly Allied Waste Services) and Tri-City Economic Development Corporation (“Tri-CED”) to provide landfill (solid waste), compost (organic waste), and recycle collection and processing service (the “Services”); and WHEREAS, the term of the current Agreements with Republic Services and TriCED both expire on June 30, 2025; and WHEREAS, the City, Republic Services, and Tri-CED are negotiating the terms, conditions, and costs to provide the Services for an additional ten (10) years that will commence on July 1, 2025, and last through June 30, 2035, and staff will be presenting amended and restated Franchise Agreements for this new ten (10) year term to the City Council for consideration in the coming months; and
WHEREAS, the Short-lived Climate Pollutants Act of 2016 (SB 1383) establishes methane reduction targets as part of a larger Statewide strategy to combat climate change and reduce greenhouse gas (GHG) emissions; and
WHEREAS, SB 1383 establishes a mandated target to achieve a Statewide 75 percent reduction in disposal of organic waste and a 20 percent increase in edible food recovery for human consumption by 2025; and
WHEREAS, the SB 1383 regulations require local jurisdictions to implement policy to ensure the collection containers used by households and businesses adhere to a standard Statewide color coding, which requires recycling containers to be blue, compost containers to be green, and landfill containers to be gray or black; and WHEREAS, the City and its franchised recycle, compost, and landfill collection services providers, Republic Services and Tri-CED, will be distributing new SB 1383 color-compliant collection containers and removing the old containers in March 2025; and WHEREAS, the City’s residential customers have historically been billed for recycling, compost, and landfill collection services via the annual tax assessment, and the City is transitioning to direct billing by Republic Services commencing in June 2025 for collection services provided beginning July 1, 2025; and WHEREAS, the Franchise Agreement with Republic Services includes public education and outreach obligations, and the City is expanding these obligations to accommodate a comprehensive public education and outreach campaigns to promote the new cart distribution and transition to direct billing service; and City Council/RSA Agenda 63 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Republic Services – Recycling Campaign

WHEREAS, the City has agreed to directly pay Republic Services for services currently provided by HH Global, Inc., which will result in additional expenses incurred to facilitate various aspects of the new cart distribution and transition to direct billing service outreach campaigns; and
WHEREAS, the City Manager’s Office will be utilizing funds retained by the City pursuant to Union City Municipal Code Chapter 15.75 that are authorized for use to promote recycling programs (Fund 1112-00000-23212) to pay Republic Services directly for the services for the expanded public education and outreach campaign expenses.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute an agreement in a form approved by the City Attorney with Republic Services for Collateral Materials Production and Mailing Services for the expanded public education and outreach campaign expenses related to new cart distribution and transition to direct billing service outreach campaigns for a total not to exceed the amount of $131,000.00 through December 31, 2025.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28
th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

CAROL DUTRA-VERNACI
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 64 Tuesday, January 28, 2025
New Carts for Union City
Residents Are Coming!
¡Llegan nuevos contenedores para los residentes de Union City! 联合市即将推出居民新推車!
Beginning February 28, 2025,
Union City residents will receive
brand new landfill, recycle, and
compost carts for collection service.

During the exchange, we will service your carts
on your regularly scheduled service day and
replace them with new carts after they have
been emptied.

You will receive an automated call prior to your
service day reminding you to leave carts out so
they can be exchanged.

On your specific exchange day, please leave old
carts at the curb so they can be exchanged.

If you have any questions, please contact
Republic Services at: 510.657.3500
Artist rendering only.

Cart style and actual shade
of colors may vary.

City Council/RSA Agenda 65 Tuesday, January 28, 2025

REPUBLIC SERVICES OF ALAMEDA COUNTY
42600 Boyce Road, Fremont, CA 94538
510.657.3500 | RepublicServicesAC.com
RECYCLING MADE EASY UnionCityRecycles.org
Printed on 30% Post-Consumer Recycled Content Paper.

Important Announcement:

BILLING CHANGES
AHEAD
Beginning on July 1, 2025,
Union City residents will no longer
be billed for landfill, recycle,
and compost collection through
property tax bills.

All residential accounts will begin
receiving a quarterly bill from
Republic Services in June 2025 for
services provided commencing
July 1, 2025.

Union City residents currently pay
for one (1) year of service in advance
through their property taxes. After
the changes go into effect, residents
will pay Republic Services quarterly
in advance for these services.

STAY AHEAD OF
YOUR BILLING!
Sign up in advance for convenient
billing by scanning the QR code.

We’re here to help you manage
your services effortlessly!
City Council/RSA Agenda 66 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT ARESOLUTION AUTHORIZING THE CITYMANAGER TO EXECUTE THE

FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH

GOOD CITY COMPANY FOR PLANNING DIVISION AND GEOGRAPHIC

INFORMATION SYSTEM (GIS) SUPPORT, IN A FORM APPROVED BY THE CITY ATTORNEY, TO INCREASE THE AGREEMENT AMOUNT BY $175,500, FOR A TOTAL NOT TO EXCEED AMOUNT OF $250,000, AND TO EXTEND THE AGREEMENT TERM TO DECEMBER 31, 2026

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the first amendment to the Consulting Services Agreement (“Agreement”) with Good City Company (“GCC”) (Agreement No. C6103) for Planning Division and geographic information system (“GIS”) in a form approved by the City Attorney. The proposed amendment increases the Agreement amount by $175,500, for a total not to exceed amount of $250,000, and extends the Agreement term to December 31, 2026.

STRATEGIC PLAN ALIGNMENT
Although this agenda item does not have alignment with a specific Strategic Plan goal, approval of the agenda item will ensure the Planning Division will continue to provide essential services to the community.

BACKGROUND
On April 15, 2024, the City entered into a Consulting Services Agreement with GCC (C6103) to provide general Planning Division support to the Economic and Community Development Department. The Agreement provided the Planning Division with one contract staff member to be brought in on a part-time basis to assist with development projects, support of long-range planning efforts including general plan and zoning code amendments, maintenance and support of the City‘s GIS system, and other special projects.

DISCUSSION
Staff is requesting to increase the amount of the existing Agreement by $175,500, which would bring the not to exceed amount of the Agreement to $250,000, and to extend the Agreement term to December 31, 2026. The current agreement expires on December 31, 2025. This will allow GCC staff to continue supporting the Planning Division and the City’s GIS system without any disruptions in service.

FISCAL IMPACT
City Council/RSA Agenda 67 Tuesday, January 28, 2025
No impact to the General Fund would occur from the first amendment to the Agreement with GCC. The total cost of the amendment is $175,500 and the term of the Agreement is approximately two years. This equates to $87,750 per year or $43,875 every 6 months. There are adequate funds in the Planning Division’s budget (Account No. 1110-30-60-630-6301-000000-54110 (Current Planning – Professional Consulting) and Account No. 1110-30-60-630-6302-000000-54110 (Advanced Planning – Professional Consulting)) to cover the remaining six months under the current budget (FY 24/25) and staff will work with the Finance Department to ensure there are adequate funds earmarked in the next budget cycle (FY 25/26 – 26/27) to cover the remainder of the agreement. Additionally, GCC staff support for development projects could be covered directly by deposit accounts provided by applicants should contract staff work on projects with deposit accounts.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute the first amendment to the Consulting Services Agreement with Good City Company (C6103) for Planning Division support, in a form approved by the City Attorney, to increase the Agreement amount by $175,500, for a total not to exceed amount of $250,000, and to extend the Agreement term to December 31, 2026.

Prepared by:

Derek Farmer, Planning Manager
Submitted by:

CARMELACAMPBELL, ECONOMIC AND COMMUNITYDEVELOPMENT DIRECTOR ATTACHMENTS:

Description Type
Draft Resolution Resolution
City Council/RSA Agenda 68 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH

GOOD CITY COMPANY FOR PLANNING DIVISION AND GEOGRAPHIC

INFORMATION SYSTEM (GIS) SUPPORT, IN A FORM APPROVED BY

THE CITY ATTORNEY, TO INCREASE THE AGREEMENT AMOUNT BY
$175,500, FOR A TOTAL NOT TO EXCEED AMOUNT OF $250,000, AND TO EXTEND THE AGREEMENT TERM TO DECEMBER 31, 2026
WHEREAS, on April 15, 2024, the City Manager executed a Consulting Services Agreement (“Agreement”) with Good City Company (C6103), in an amount not to exceed $74,500, to assist with development projects, support of long-range planning efforts including City-initiated general plan and zoning code amendments, maintenance of the City‘s GIS system, and other special projects; and
WHEREAS, staff recommends that the City Council authorize the City Manager to execute the first amendment to the Agreement with Good City Company to increase the Agreement amount by $175,500, for a total not to exceed the amount of $250,000, and to extend the Agreement term to December 31, 2026; and
WHEREAS, the current agreement expires December 31, 2025. Approval of the proposed amendment will allow Good City Company staff to continue supporting the Planning Division and the City’s GIS system without any disruptions in service; and WHEREAS, no impact to the General Fund would occur from the first amendment to the Agreement with Good City Company. There are adequate funds in the Planning Division’s budget (Account No. 1110-30-60-630-6301-000000-54110 (Current Planning – Professional Consulting) and Account No. 1110-30-60-630-6302-000000-54110 (Advanced Planning – Professional Consulting) to cover the remaining six months under the current budget (FY 24/25) and staff will work with the Finance Department to ensure there are adequate funds earmarked in the next budget cycle (FY 25/26 – 26/27) to cover the remainder of the agreement. Additionally, GCC staff support for development projects could be covered directly by deposit accounts provided by applicants.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the First Amendment to the Consulting Services Agreement (C6103) with Good City Company, in a form approved by the City Attorney, to increase the Agreement by $175,500, for a total not to exceed the amount of $250,000, for Planning Division support, and to extend the Agreement term to December 31, 2026.

City Council/RSA Agenda 69 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Authorizing First Amendment to Agreement with Good City Company for Planning and GIS Support

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 70 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT ARESOLUTION AUTHORIZING THE CITYMANAGER TO EXECUTE THE

SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH WINTER CONSULTING GROUP, LLC, IN THE AMOUNT OF $95,000, FOR

BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING FACILITATON

AND PUBLIC OUTREACH FOR THE QUARRY LAKES PARKWAY PROJECT, CITYPROJECT NO. 18-04, FOR ATOTAL CONTRACT AMOUNT OF $259,000

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, for Bicycle and Pedestrian Advisory Committee Meeting Facilitation and Public Outreach for the Quarry Lakes Parkway Project, City Project No. 18-04, for a total contract amount of $259,000.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, upgrades to the BART Station and completion of the Pedestrian Rail Crossing and the sale and development to of City-owned land.

BACKGROUND
On March 22, 2018, the Alameda County Transportation Commission (Alameda CTC) approved the request from the City of Union City to be the project sponsor of the former East West Connector Project to complete the final design of the current 2011 roadway design plans, to prepare a traffic study update, to determine if an update, amendment or addendum is required for the approved 2009 East West Connector EIR, to coordinate with transit agencies (BART, AC Transit, Dumbarton Express & Union City Transit), adjacent cities, pedestrian and bicycle advocate groups to ensure the design meets the needs of those interests, in terms of connectivity, safety and related concerns, to execute project (design review) agreements with BART and Union Pacific for the grade separations at BART, Oakland Subdivision and Niles Subdivision and to update the overall project cost estimate, in the amount of $2.5 million, and then report back to the Commission upon completion of this work.

On November 19, 2020, at the Alameda CTC Commission Meeting, Union City presented an update on the Quarry Lakes Parkway project as a new local four-lane, multimodal corridor with landscaped medians, sidewalks, buffer Class II bike lanes with a separated, generous Class I multi-use trail. Project management also included coordination meetings with bicycle and transit advocates, the City of Fremont, BART, AC Transit City Council/RSA Agenda 71 Tuesday, January 28, 2025
and the East Bay Regional Park District. The project task deliverables included the completion of the Traffic Transportation Memorandum identifying a reduction in VMT (Vehicle Miles Traveled), the CEQA determination that no update of the 2009 EIR is required, and completion of a high-level cost estimate for Quarry Lakes Parkway (Phases 1-5) and Fremont’s Decoto Complete Street project using the East West Connector project quantities. The only task not completed was finalizing the East West Connector plans because the outdated 2011 plans did not meet current Complete Streets, Multimodal Corridor Policies, NACTO (National Association of City Traffic Officials) Design Criteria and did not meet the most recent design standards and engineering criteria for roadway design, seismic structures, railroad design and other project elements as outlined in the Quarry Lakes Parkway’s Project Delivery Memorandum, dated July 14, 2020, located on the Quarry Lakes Parkway website.

At the same meeting, Alameda CTC adopted Resolution No. 20-013 that included approval for the use of 1986 Measure B, CMA-TIP, and future LATIP (Local Agency Transportation Improvement Program) funds from the sale of the former Caltrans Route 84 property in Union City for funding on Quarry Lakes Parkway (former East West Connector), Phases 1-4 approximately $208 million. The total project cost for QLP Phase 1, 7th Street Connection, is estimated at $16.7 million, and for QLP Phase 2, Gateway Connection (on the former Caltrans Property), is estimated at $20.3 million, both of which are fully funded phases (see Exhibit A).

The referenced Alameda CTC Resolution No. 20-013 for Quarry Lakes Parkway includes item (h) that the project sponsor agrees to host quarterly, publicly-noticed design update meetings for the benefit of the public, bicycle, pedestrian and transit advocates, with the project sponsor’s design team and consultant present, to present updates to the public during the design process, and to review feedback and answer questions from the public on the design elements during the design development.

On July 1, 2022, the City of Union City entered into a Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $69,000, for assistance with facilitating the public outreach for the Quarry Lakes Parkway (QLP) Project, City Project No. 18-04, and the Bicycle and PedestrianAdvisory Committee (BPAC) meetings, including managing QLP stakeholder list communications, coordinating with agency staff to determine appropriate QLP meeting topics, managing BPAC communications, coordinating with agency staff to set BPAC agendas, creating all BPAC documentation and minutes and additional engagement activities around Quarry Lakes Parkway as directed by Union City staff.

On July 11, 2023, the City of Union City entered into a First Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, for a total contract amount of $164,000, which modified the scope and extended the term to December 31, 2024.

Winter Consulting Group has managed, facilitated, and documented the City’s Bicycle and Pedestrian Advisory Committee (BPAC) Meetings both remotely and in-person in the City Council Chambers since 2022. The Consultant staff has coordinated with City staff to create a BPAC webpage that includes past meeting BPAC agendas, meeting minutes and presentations for reference material for other agencies, project advocates, concerned residents and the general public. See Attachment 2 for Past BPAC Meetings 2022- 2024 and Attachment 3 for Tentative BPAC Meetings 2025.

Winter Consulting also assists with the packaging of all Quarry Lakes Parkway required project documentation for the required Alameda CTC’s Quarterly Reports per their Resolution No. 20-013 and assists with updating the Quarry Lakes Parkway project website.

DISCUSSION
The Second Amendment, in the requested amount of $95,000, if approved, will bring the total contract amount to $259,000, and will allow Winter Consulting Group, LLC, to continue to provide assistance with facilitating the public outreach for the Quarry Lakes Parkway (QLP) Project, City Project No. 18-04, and the Bicycle and Pedestrian Advisory Committee (BPAC) meetings, including coordinating QLP and BPAC guest speakers, managing QLP stakeholder outreach records, coordinating with agency staff to determine appropriate QLP meeting topics, managing BPAC communications, creating all BPAC documentation and minutes, coordinating with agency staff to set BPAC agendas, and additional engagement activities around Quarry Lakes Parkway as directed by Union City staff.

FISCAL IMPACT
City Council/RSA Agenda 72 Tuesday, January 28, 2025
The Second Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, will be funded from the Measure BB Streets & Roads Fund (Account Number 2545-35- 30-310-3150-91804-54110) as identified in the Measure BB Budget for Fiscal Year 2024-2025.

There is no impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, for Bicycle and Pedestrian Advisory Committee Meeting Facilitation and Public Outreach for the Quarry Lakes Parkway Project, City Project No. 18-04, for a total contract amount of $259,000.

Prepared by:

MarilouAyupan, Public Works Director
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - SecondAmendment Attachment
Attachment 2 - 2022-2024 Past BPACMeeting Dates Attachment Attachment 3 - 2025 Tentative BPACMeeting Dates Attachment Draft Resolution Resolution
ExhibitA -Alameda CTCResolution No. 20-013 Exhibit
City Council/RSA Agenda 73 Tuesday, January 28, 2025
Second Amendment to the Consulting Services Agreement
between City of Union City and Winter Consulting Group, LLC

SECOND AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT (C5891)
THIS SECOND AMENDMENT (the “Second Amendment”) is effective as of this 28th day of January 2025 by and between THE CITY OF UNION CITY, a municipal corporation, (“City”) and Winter Consulting Group, LLC, ("Consultant"), collectively referred to as the "Parties." W I T N E S S E T H:

WHEREAS, on July 1, 2022, the Parties entered into a Consulting Services Agreement (C5891) (“Agreement”) wherein the Consultant will provide the City with consulting services related to Public Outreach and Bicycle and Pedestrian Advisory Committee Meetings, City Project No. 18- 04, in the amount of $69,000; and
WHEREAS, on July 11, 2023, the Parties entered into a First Amendment to the Consulting Services Agreement (C5891b) (“First Amendment”) which amended the scope of services, extended the term., and increased the compensation by $95,000, for a total contract amount of $164,000; and
WHEREAS, the Parties desire to amend the Agreement to further amend the scope of services provided by the Consultant, extend the term, and increase the compensation; and WHEREAS, the City and Consultant desire to enter into this Second Amendment.

NOW, THEREFORE, the Parties hereto do mutually agree as follows:

1. The “Scope of Services”, as set forth in Exhibit A of the Agreement, is hereby amended to include the language contained in Exhibit A of this Second Amendment, attached hereto and incorporated herein by reference.

2. The “Term of Services,” as set forth in the first sentence of Section 1.1 of the Agreement, is hereby extended to December 31, 2025.

3. The first sentence of Section 2 “COMPENSATION”, of the Agreement is hereby amended to reflect payment based upon a sum increase of Ninety-Five Thousand Dollars ($95,000), as set forth in Exhibit B of this Second Amendment. The total compensation under the Agreement including this Amendment shall not exceed a total contract amount of Two Hundred Fifty-Nine Thousand Dollars ($259,000). The first sentence shall now read:

City hereby agrees to pay Consultant a sum not to exceed Two Hundred FiftyNine Thousand Dollars ($259,000), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement.

City Council/RSA Agenda 74 Tuesday, January 28, 2025
Second Amendment to the Consulting Services Agreement
between City of Union City and Winter Consulting Group, LLC

4. All other provisions of the Agreement, remain unchanged except as modified by this Second Amendment.

IN WITNESS WHEREOF, the City and the Consultant have executed this Second Amendment effective as of the date hereinabove written.

THE CITY OF UNION CITY WINTER CONSULTING GROUP, LLC
By By
Joan Malloy Corrinne M. Winter
City Manager Principal
Attest:
___________________________
Thai Nam N. Pham
City Clerk
Approved as to Form:
____________________________
Kristopher J. Kokotaylo
City Attorney
City Council/RSA Agenda 75 Tuesday, January 28, 2025
Second Amendment to the Consulting Services Agreement
between City of Union City and Winter Consulting Group, LLC

EXHIBIT A

SCOPE OF SERVICES
Facilitate the public outreach for Bicycle & Pedestrian Committee (BPAC) meetings from January 2025 through the end of 2025.

Perform duties of Project Manager for City of Union City which includes project administration, coordination, meeting attendance and quality assurance review as stated in following:
i. Facilitate BPAC meetings in person and/or on Zoom
ii. Manage BPAC/QLP stakeholder list communications
iii. Manage BPAC/QLP stakeholder list
iv. Manage BPAC/QLP stakeholder outreach records, including providing information for quarterly updates to Alameda CTC
v. Manage BPAC communications
vi. Coordinate with agency staff to set BPAC agendas
vii. Coordinate BPAC guest speakers
viii. Submit the public BPAC agenda to the City for appropriate posting in advance ix. All BPAC documentation and minutes
x. Additional engagement activities around related projects as directed by Union City staff City Council/RSA Agenda 76 Tuesday, January 28, 2025
Second Amendment to the Consulting Services Agreement
between City of Union City and Winter Consulting Group, LLC

EXHIBIT B

COST PROPOSAL
Total compensation for services is not to exceed $95,000 under this agreement unless specifically approved in advance and in writing by Union City.

Compensation for services identified in the Scope of Services will be billed at the following rates.

Staff Categories Hourly Rate
Principal $270
Senior Director $245
Director $220
Associate Director $190
Senior Engagement Manager $175
Engagement Manager $160
Deputy Engagement Manager,
Office Manager $145
Engagement Associate $130
Engagement Coordinator $115
City Council/RSA Agenda 77 Tuesday, January 28, 2025

CITY OF UNION CITY

BICYCLE AND PEDESTRIAN ADVISORY COMMMITEE (BPAC)
2022 BPAC (REMOTE) MEETING DATES AND PROJECTS
Updated December 31, 2022

DATES PROJECT PRESENTATIONS
APRIL 19, 2022
(TUESDAY)
1) Union City Blvd Bike Lanes- Design, Schedule and
Funding (TDA) Update
2) Quarry Lakes Parkway Kick Off
MAY 17, 2022
(TUESDAY)
CANCEL
JUNE 21, 2022
(TUESDAY)
1) ACE-BART Rail to Rail Connection (SoCoRail Study)
2) Quarry Lakes Parkway Overview
3) Station District Specific Plan
JULY 19, 2022
(TUESDAY)
1) SRTS Pedestrian Improvement (Meyer Drive near
Logan and Decoto Road near Emanuele)
2) MTC’s Complete Streets Checklist
3) Other
AUGUST 16, 2022
(TUESDAY)
CANCEL
SEPTEMBER 20, 2022
(TUESDAY)
1) Quary Lakes Parkway Update, Phase 2 (Roadway
Drainage Design Strategy- Old Alameda Creek
Restoration Opportunitie incl. Trails & Parks)
OCTOBER 18, 2022
(TUESDAY)
1) Local Roadway Safety Plan (LRSP)
2) Quarry Lakes Parkway Update, (Complete Streets
Intersections)
NOVEMBER 15, 2022
(TUESDAY)
1) TBD
DECEMBER 21, 2022 CANCEL
*Note: BPAC Meetings are held on 3
rd Tuesdays of the month when needed.

Upcoming Local Projects
1) Decoto Road Rehab
2) Other
Upcoming Regional Projects
1) Salt Pond Restoration Project/Bay Trail
BPAC MEMBERS: Steve Nichols (Chairperson), Madeep Gill (Vice-Chair), Glenn Kirby, Jo Ann Lew, Tim Swenson
Other attendees: Andreas Kadavanich (Bike Fremont), Dave Campbell (Bike East Bay), Other Residents
City Council/RSA Agenda 78 Tuesday, January 28, 2025

CITY OF UNION CITY

BICYCLE AND PEDESTRIAN ADVISORY COMMMITEE (BPAC)
2023 PAST & TENTATIVE MEETING DATES AND PROJECTS
Updated October 9, 2023

DATES PROJECT PRESENTATIONS
JANUARY 17, 2023 (TUESDAY)
Remote/ZOOM Mtg
1) Quarry Lakes Parkway,Phases 1 & 2 Update
2) Striping and Signing Plan for QLP, Phases 1-4
FEBRUARY 21, 2023
(TUESDAY)
Remote/ZOOM Mtg
1) Review Quarry Lakes Parkway, Phases 1-4
“Complete Street” Build Out Design Comments
2) Quary Lakes Parkway, Phases 3 & 4 Update
MARCH 21, 2023 (TUESDAY) CANCELED
APRIL 18, 2023
(TUESDAY)
Council Chambers
1) Quarry Lakes Parkway, Phases 1-4 “Complete
Streets” Near Term Design Recommendation
JUNE 20, 2023
(TUESDAY)
Council Chambers
1) MTC’s Southern Alameda County Intergrated Rail (SoCo Rail) Study -Proposed Union City BART Inter-City Rail
Station (for future ACE service)
2) Cyclist Video Evidence (Information Only)
JULY 18, 2023 (TUESDAY) CANCELED
AUGUST 15, 2023 (TUESDAY) CANCELED
SEPTEMBER 19, 2023
(TUESDAY)

CANCELED

SPECIAL DATE/TIME
OCTOBER 18, 2023
(WEDNESDAY@ 7:00 PM)
Council Chambers
1) Introduction of New BPAC Member & Acknowledgement
of Outgoing Member
2) BART Pedestrian At-Grade Crossings
3) Other Railroad At-Grade Crossing Safety Improvements 4) Cyclist Video Evidence Update
NOVEMBER 21, 2023
(TUESDAY @ 7:00 PM)
Council Chambers
1) UCB Bike Lanes Project Construction Update
2) Quarry Lakes Parkway Update
DECEMBER 21, 2023
(TUESDAY)

CANCELED
Upcoming Local Projects: 1) Decoto Road Rehab, Phase II 2) Micromobility Future Considerations
Upcoming Regional Projects 1) Salt Pond Restoration Project/Bay Trail 2023 BPAC MEMBERS: Tim Swenson (Chair), Glenn Kirby (Vice-Chair), Jo Ann Lew, Steve Nichols, and Vanessa McDonnell (Term expires June 13, 2027) Bike Advocates and Other attendees: Andreas Kadavanich (Bike Fremont), Robert Prinz (Bike East Bay), Liz Ames, BART, AlaCTC WDG, Union City and Fremont Residents City Council/RSA Agenda 79 Tuesday, January 28, 2025

CITY OF UNION CITY

BICYCLE AND PEDESTRIAN ADVISORY COMMMITEE (BPAC)
2024 MEETING DATES AND PROJECTS
Updated January 8, 2025

DATES PROJECT PRESENTATIONS
JANUARY 16, 2024 (TUESDAY) CANCELLED
FEBRUARY 20, 2024 (TUESDAY) CANCELLED
MARCH 19, 2024 (TUESDAY)
Council Chambers
1) Quarry Lakes Parkway Update: Old Alameda Creek
Restoration On-Site or Off-Site Options
2) Brief Project Updates
APRIL 16 (TUESDAY)
Council Chambers
1) Decoto Road Rehab, Phase 1 & TDA Funds
($227,000) for FY 24/25 Concurrence
2) May 9th UCB Bike Lanes Construction Info. Meeting
3) May 16th Bike to Everywhere Day(Energizer Station at BART)
MAY 21 & JUNE 18, 2024 (TUES) CANCELLED
JUNE 28, 2024 (FRIDAY) Union City Blvd Bike Lanes - Groundbreaking Event JULY 16, 2024 (TUESDAY) CANCELLED
AUG. 20 (TUESDAY)
Council Chambers
1) Union City Transit 50-Year Anniversary
2) Alvarado-Niles Road Part-Time Transit Lanes Pilot
(MTC Complete Streets Checklist)
SEPT. 17 (TUESDAY) CANCELLED
OCT. 15, 2024 (TUESDAY) CANCELLED
NOV. 19, 2024 (TUESDAY) CANCELLED
DEC. 17, 2024 (TUESDAY) CANCELLED
*Note: BPAC Meetings are held on 3
rd Tuesdays of the month when needed”.

Upcoming Coming Events: UCB Union City BART, Phase 2A (Ribbon Cutting)/Pedestrian AtGrade Crossing (Groundbreaking) Event: (Fall 2024).

Upcoming Other Presentations: Union City Intermodal Station, Phase 3/Intercity Rail Update BPAC MEMBERS: Tim Swenson (Chair) Glenn Kirby (Vice Chair), Jo Ann Lew, Steve Nichols and Vanessa McDonnell
Other attendees: Patricia Piras (AlaCTC IWG), Andreas Kadavanich (Bike Fremont), Robert Prinz (Bike East Bay), Liz Ames (BART) & Others
City Council/RSA Agenda 80 Tuesday, January 28, 2025

CITY OF UNION CITY

BICYCLE AND PEDESTRIAN ADVISORY COMMMITEE (BPAC)
2025 TENTATIVE MEETING DATES AND PROJECTS
Updated January 8, 2025

DATES PROJECT PRESENTATIONS
JANUARY 21, 2025 (TUESDAY) CANCELLED
FEBRUARY 18, 2025 (TUESDAY) CANCELLED
MARCH 18, 2025 (TUESDAY)
Council Chambers
1) ANR Part TimeTransit Lane Feasibility Study
2) Brief Project Updates (Decoto and UCB Bikes)
3) I-Street Closure Public Hearing Comments
4) Draft 5-Year CIP Bike and Ped Projects
APRIL 15, 2025 (TUESDAY) TBD
MAY 15, 2025 (TUESDAY) 1) Quarry Lakes Parkway Update
2) Complete Streets Update (Caltrans DIB 74)
5) Ped At-Grade Crossing CON Schedule Update
JUNE 17, 2025 (TUESDAY) TBD
JULY 15, 2025 (TUESDAY) TBD
AUGUST 19, 2025 (TUESDAY)
Council Chambers
1) Approved 5-Year CIP Bike and Ped Proijects
2) Quarry Lakes Parkway Updtate
SEPTEMBER 16, 2025 (TUESDAY) CANCELLED
OCTOBER. 21, 2025 (TUESDAY)
Council Chambers
TBD
NOVEMBER 18, 2025 (TUESDAY)
Council Chambers
1) ANR Part Time Transit Lanes Concept Design
2) Arizona Bike Blvd (Royal Ann to San Andreas)
3) Quarry Lakes Parkway Update
NOVEMBER 2025 UCB Bike Lanes Ribbon Cutting
DECEMBER 16, 2025 (TUESDAY) CANCELLED
*Note: BPAC Meetings are held on 3
rd Tuesdays of the month when needed.

Upcoming Events: Bike to Anywhere Day, BART Ped At-Grade Crossing Ground Breaking, UCB Bike Lane Ribbon Cutting
Upcoming Local Projects: UC Intermodal Station, Phase 3/Intercity Rail (SJRRC), Dyer Rehab, Phase 2
BPAC MEMBERS: Tim Swenson (Chair), Glenn Kirby (Vice Chair), Jo Ann Lew, Steve Nichols, and Vanessa McDonnell
Other attendees: Patricia Piras (AlaCTC IWG), Andreas Kadavanich (Bike Fremont), Robert Prinz (Bike East Bay), Liz Amers (BART), Other Residents
City Council/RSA Agenda 81 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING THE CITY MANAGER TO

EXECUTE THE SECOND AMENDMENT TO THE

CONSULTING SERVICES AGREEMENT WITH WINTER

CONSULTING GROUP, LLC, IN THE AMOUNT OF
$95,000, FOR BICYCLE AND PEDESTRIAN ADVISORY

COMMITTEE MEETING FACILITATION AND PUBLIC

OUTREACH FOR THE QUARRY LAKES PARKWAY
PROJECT, CITY PROJECT NO. 18-04, FOR A TOTAL
CONTRACT AMOUNT OF $259,000
WHEREAS, a transportation corridor (formerly Route 84 and formerly East West Connector) from Mission Boulevard (SR 238) to I-880/Decoto Road Interchange in the cities of Union City and Fremont was planned over 30 years ago and was an identified project in Alameda County’s original 1986 Measure B half-cents sales tax measure; and WHEREAS, for the past three decades, this transportation project was managed by Caltrans (Route 84) and various Alameda County transportation agencies (East West Connector), most recently Alameda County Transportation Commission (Alameda CTC); and
WHEREAS, the East West Connector project prepared an approved Environmental Impact Report (EIR) under CEQA (California Environmental Quality Act) in 2009, a draft set of project plans (65% Final Design) in 2011 and lacked the necessary right of way acquisitions, easements, utility agreements, regulatory agency permits, BART permits, and railroad construction permits in the cities of Union City and Fremont; and
WHEREAS, on March 22, 2018, the Alameda County Transportation Commission (Alameda CTC) approved the request from the City of Union City to be the project sponsor of the former East West Connector Project to complete the final design of the current 2011 roadway design plans, to prepare a traffic study update, to determine if an update, amendment or addendum is required for the approved 2009 East West Connector EIR, to coordinate with transit agencies (BART, AC Transit, Dumbarton Express & Union City Transit), adjacent cities, pedestrian and bicycle advocate groups to ensure the design meets the needs of those interests, in terms of connectivity, safety and related concerns, to execute project (design review) agreements with BART and Union Pacific for the grade separations at BART, Oakland Subdivision and Niles Subdivision and to update the overall project cost estimate, in the amount of $2.5 million, and then report back to the Commission upon completion of this work; and
WHEREAS, on August 14, 2018, the City Council adopted Resolution No. 5374- 18 which authorized the City Manager to execute the East West Connector Project Funding Agreement (PFA) No. A18-0046, in the amount of $2.5 million, with AlaCTC and became the Project Sponsor, responsible for the design, right of way certification, and construction of the project estimated at $320 million, which included Fremont’s Decoto Complete Streets Project; and
City Council/RSA Agenda 82 Tuesday, January 28, 2025
Resolution XXXX-25
Second Amendment to CSA with Winter Consulting
WHEREAS, on February 12, 2019, the City Council adopted Resolution No. 5444- 19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway Project; and
WHEREAS, in the Strategic Plan, the City Council has identified Goal C, Strategy 3: Facilitate the build-out of the greater Station District Area through the construction of the Quarry Lakes Parkway, upgrades to the BART Station, completion of the pedestrian rail crossing and the sale and development of City-owned land; and WHEREAS, the Quarry Lakes Parkway (QLP) Project, a new four-lane multimodal corridor parallel to Decoto Road between Paseo Padre Parkway in Fremont and Mission Boulevard in Union City, and the Decoto Road Compete Streets Project, the modification of the existing four-lane Decoto Road to a transit priority and multimodal corridor between I-880 and Paseo Padre Parkway in Fremont, which the City of Fremont will implement; and
WHEREAS, QLP in Union City consists of Phase 1: 7th Street Connection, Phase 2: Gateway Connection, Phase 3: 11th Street Connection and Phase 4: Grade Separations and Alvarado-Niles Connection; and
WHEREAS, QLP also includes Phase 5: Paseo Padre and Trail Connection, which is in both the cities of Union City and Fremont; and
WHEREAS, the current cost estimate for the QLP and Decoto Road Complete Streets is approximately $288 million, and the cost estimate of QLP Phases 1-4 is approximately $208 million; and
WHEREAS, on November 19, 2020, at the Alameda CTC Commission Meeting, Union City presented an update on the Quarry Lakes Parkway project as a new local fourlane, multimodal corridor with landscaped medians, sidewalks, buffer Class II bike lanes with a separated, generous Class I multi-use trail. Project management also included coordination meetings with bicycle and transit advocates, the City of Fremont, BART, AC Transit, and the East Bay Regional Park District. The project task deliverables included the completion of the Traffic Transportation Memorandum identifying a reduction in VMT (Vehicle Miles Traveled), the CEQA determination that no update of the 2009 EIR is required, and the completion of a high-level cost estimate for Quarry Lakes Parkway (Phases 1-5) and Fremont’s Decoto Complete Street project using the East West Connector project quantities. The only task not completed was finalizing the East West Connector plans because the outdated 2011 plans did not meet current Complete Streets, Multimodal Corridor Policies, NACTO (National Association of City Traffic Officials) Design Criteria and did not meet the most recent design standards and engineering criteria for roadway design, seismic structures, railroad design and other project elements as outlined in the Quarry Lakes Parkway’s Project Delivery Memorandum, dated July 14, 2020, located on the Quarry Lakes Parkway website; and
WHEREAS, at the same meeting, Alameda CTC adopted Resolution No. 20-013 that included approval for the use of 1986 Measure B, CMA-TIP, and future LATIP (Local Agency Transportation Improvement Program) proceeds from the sale of the former Caltrans Route 84 property in Union City for funding on Quarry Lakes Parkway (former City Council/RSA Agenda 83 Tuesday, January 28, 2025
Resolution XXXX-25
Second Amendment to CSA with Winter Consulting
East West Connector), Phases 1-4 projects for approximately $208 million with the QLP - Phase 1: 7th Street Connection at $16.7 million, and QLP - Phase 2: Gateway Connection (on the former Caltrans Property) at $20.3 million, which are fully funded phases (see Exhibit A); and
WHEREAS, the referenced Alameda CTC Resolution No. 20-013 for Quarry Lakes Parkway includes item (h) that the project sponsor agrees to host quarterly, publicly noticed design update meetings for the benefit of the public, bicycle, pedestrian, and transit advocates, with the project sponsor’s design team and consultant present, to present updates to the public during the design process, and to review feedback and answer questions from the public on the design elements during the design development; and
WHEREAS, on July 1, 2022, the City of Union City entered into a Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $69,000, for assistance with facilitating the public outreach for the Quarry Lakes Parkway (QLP) Project, City Project No. 18-04, and the Bicycle and Pedestrian Advisory Committee (BPAC) meetings, including managing QLP stakeholder list communications, coordinating with agency staff to determine appropriate QLP meeting topics, managing BPAC communications, coordinating with agency staff to set BPAC agendas, creating all BPAC documentation and minutes and additional engagement activities around Quarry Lakes Parkway as directed by Union City staff; and
WHEREAS, on July 11, 2023, the City of Union City entered into a First Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, for a total contract amount of $164,000, which modified the scope and extended the term to December 31, 2024; and
WHEREAS, the Second Amendment to the Consulting Services Agreement, in the requested amount of $95,000, if approved, will bring the total contract amount to $259,000, and will allow Winter Consulting Group, LLC, to continue to provide assistance with facilitating the public outreach for the Quarry Lakes Parkway (QLP) Project, City Project No. 18-04, and the Bicycle and Pedestrian Advisory Committee (BPAC) meetings, including coordinating QLP and BPAC guest speakers, managing QLP stakeholder outreach records and managing QLP stakeholder outreach records, including providing information for quarterly updates to Alameda CTC; and
WHEREAS, the Second Amendment to the Consulting Services Agreement with Winter Consulting Group, in the amount of $95,000, will be funded from the Measure BB Streets & Roads Fund (Account Number 2545-35-30-310-3150-91804-54110) as identified in the Measure BB Budget for Fiscal Year 2024-2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to approve the Second Amendment to the Consulting Services Agreement with Winter Consulting Group, LLC, in the amount of $95,000, for Bicycle and Pedestrian Advisory Committee Meeting Facilitation and Public Outreach for the Quarry Lakes Parkway Project, City Project No. 18-04, for a total contract amount of $259,000.

City Council/RSA Agenda 84 Tuesday, January 28, 2025
Resolution XXXX-25
Second Amendment to CSA with Winter Consulting
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A - Alameda CTC Resolution No. 20-013
City Council/RSA Agenda 85 Tuesday, January 28, 2025
City Council/RSA Agenda 86 Tuesday, January 28, 2025
City Council/RSA Agenda 87 Tuesday, January 28, 2025
City Council/RSA Agenda 88 Tuesday, January 28, 2025
City Council/RSA Agenda 89 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO JAMES DAY CONSTRUCTION, INC., DBA COASTAL MOUNTAIN ELECTRIC, IN THE AMOUNT OF $566,091, AND APPROVING A TOTAL CONSTRUCTION BUDGET IN THE AMOUNT OF $651,091, FOR THE RUGGIERI SENIOR CENTER GENERATOR UPGRADE PROJECT, CITY PROJECT NO. 18-17, AND AMENDING THE FISCAL YEAR 2024-2025 GENERAL FUND AND CAPITAL PROJECTS FUND BUDGETS

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution awarding a construction contract to James Day Construction, Inc., DBA Coastal Mountain Electric, in the amount of $566,091, and approving a total construction budget in the amount of $651,091, for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, and amending the FY2024-2025 General Fund and Capital Projects Fund budgets.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.

BACKGROUND
The Union City/Newark Multi-Jurisdiction Hazard Mitigation Plan identified the Ruggieri Senior Center as a critical facility for the community. It serves as the City’s Emergency Operations Center (EOC) during emergencies such as earthquakes, fires, or severe weather events. The existing gas-powered generator is inadequate for the facility’s needs as it lacks the capacity to power the entire center and is at risk of becoming inoperable if the gas supply is shut down during emergencies. To ensure the City’s emergency services can operate effectively from this location, acquiring a suitable replacement generator is crucial.

On May 23, 2017, the City Council of Union City adopted City Council Resolution No. 5070-17, designating the City Manager as an authorized agent for all matters pertaining to State Disaster Assistance and Agreements as required by the California Governor’s Office of Emergency Services (Cal OES). This designation allows the City Manager to execute all grants, including applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant projects.

On July 2, 2018, Public Works submitted a Hazardous Mitigation Grant Program (HMGP) subapplication to Cal OES for a Federal Emergency Management Agency (FEMA) grant for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17. The subapplication, in the amount of $400,460, consisted of 75% federal grant funds, in the amount of $300,000, and a 25% local match, in the amount of $100,460. Once the grant was approved by Cal OES, the subapplication was forwarded to FEMA on September 2, 2018 for their approval.

City Council/RSA Agenda 90 Tuesday, January 28, 2025
On July 2, 2020, Union City received notification from Cal OES that FEMA had approved funds for Phase 1, the Design Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, in the amount of $22,275, which required a 25% local match of $7,425, totaling $29,700 for the design phase of the project.

On April 5, 2021, the City Manager entered into a Consulting Services Agreement with Belden Consulting Engineers of Pleasanton, CA (C5732), in the amount of $15,200, for the Phase 1 Design to prepare the final design plans and specifications for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-

17. On December 15, 2021, Union City received a letter from the FEMA approving funds for Phase 2, the Construction Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, in the amount of $278,070, which required a 25% local match of $92,690, totaling $370,760 for the construction phase of the project. This letter also refined the Federal and Non-Federal Share of the total project costs for Phase 1, the Design Phase, and Phase 2, the Construction Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, which included 75% federal grant funding, in the amount of $300,345, and 25% local match funding, in the amount of $100,115, for total funds of $400,460 available for the project.

On June 28, 2022, the City Manager entered into the First Amendment to the Consulting Services Agreement (C5732b) with Belden Consulting Engineers, in the amount of $800, for additional design services to complete the project plans, for a total contract amount of $16,000.

On January 10, 2023, the City Council adopted Resolution No. 6065-23, accepting a Hazard Mitigation Grant Program (HMGP) award, in the amount of $300,345, from FEMA, U.S. Department of Homeland Security, Application No. DR-4344-375-029F, for the final design and construction of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17; increasing the revenue projection in the Capital Projects Fund (Fund 4100) by $278,070; and appropriating $160,000 from the Capital Facilities Improvements Fund (Fund 4110) as the required local match, for a total project cost of $460,345.

Before releasing the bid package in Spring 2023, staff determined that placing the generator near the main entrance would negatively impact the Ruggieri Senior Center’s visual aesthetic and require the removal of a protected California Oak tree. Staff evaluated various options for relocating the generator within the project site.

On June 12, 2023, Public Works submitted a Scope of Work (SOW) Change Request, along with a time extension request to FEMA for review and approval to relocate the proposed generator to a different location within the project site and to extend the Period of Performance (POP) from March 15, 2024, to March 15, 2025.

FEMA granted the time extension onAugust 19, 2023, and approved the SOW change on January 2, 2024.

On January 1, 2024, the City entered into the Second Amendment to the Consulting Services Agreement with Belden Consulting Engineers (C5732c), in the amount of $8,000, for redesign services to complete the final project plans, specifications and estimate (PS&E), bringing the contract total to $24,000.

DISCUSSION
On June 4, 2024, the project plans and specifications were released and advertised for bids. By the end of the solicitation period on July 2, 2024, two bids were received from James Day Construction, Inc., DBA Coastal Mountain Electric and Elecco Inc. (Exhibit A). However, neither bid was deemed responsive, and both were subsequently rejected.

A major concern arose from the bidder’s prices, which were significantly higher than the construction budget. Staff attempted to determine the reasons for the high construction costs with bidders and reached out to Cal OES for a potential budget increase.

Staff research found that since the COVID-19 pandemic, construction costs have surged significantly. Equipment procurement now involves extended lead times and supply chain issues continue to degrade due to imbalance between supply and demand, further driving up costs.

Staff has been informed by Cal OES about a potential grant funding increase; however, the funding amount, timeline, and approval remain unknown. Staff recommends proceeding with the project using the City’s own funds to cover the budget shortfall while seeking approval for the grant funding increase. Waiting for additional funding approval will delay project completion and risk losing FEMA funding.

On October 15, 2024, the project plans and specification were re-released and advertised for bids. At the close of City Council/RSA Agenda 91 Tuesday, January 28, 2025
the solicitation period on November 12, 2024, three bids were received from James Day Construction, Inc., DBA Coastal Mountain Electric, Elecco Inc., and Convergent Construction Inc. (Exhibit A).

The lowest bid, in the amount of $566,091, is deemed competitive because all the bids received were within 5% to 8% of the lowest bid and were in a similar price range to the initial bidding.

For construction projects, it is standard practice to allocate a 10% to 15% construction contingency to address unforeseen conditions during construction. Public Works staff recommends a 15% contingency for this project which includes the inspection and testing services as well as the permit to operate. The estimated project budget for the construction phase is as follows:

Construction Contract $566,091
Contingency (approximate 15% of Construction Contract Amount) $ 85,000 Total Estimate Construction Cost $651,091

FISCAL IMPACT
The total estimated construction cost is $651,091, however, the HMGP grant approved for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, is only $278,070, leaving a shortfall of $373,021. To fund the budget shortfall of $373,021 and allow the project to proceed to construction, staff recommends appropriating $373,021 from the deferred maintenance projects assigned fund balance in the General Fund (Fund 1110) and transferring those funds to the project account in the Capital Projects Fund (Account Number 4100-35- 30-310-3150-091817-54111).

The total construction cost of $651,091 will be funded as shown in the table below:

Funding Source Total
Capital Projects Fund $278,070[TC1]
General Fund $373,021
Total Construction Budget $651,091

RECOMMENDATION
Staff recommends that the City Council adopt a Resolution:

1. Awarding a construction contract to James Day Construction, Inc., DBA Coastal Mountain Electric, in the amount of $566,091, for the construction of the Ruggieri Senior Center Generator Upgrade Project, City Project No.18-17; and

2. Approving a total construction budget, in the amount of $651,091, for the construction contract, construction contingency, inspection and testing services, and the permit to operate; and

3. Appropriating $373,021 from the deferred maintenance projects assigned fund balance in the General Fund (Fund 1110) and transferring those funds to the project account in the Capital Projects Fund (4100-35-30- 310-3150-091817-54111).

Prepared by:

Tommy Cho, Principal Civil Engineer
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
AttachmentA- Bid Summary (Initial &Rebid) Exhibit
City Council/RSA Agenda 92 Tuesday, January 28, 2025
City Council/RSA Agenda 93 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AWARDING A CONSTRUCTION CONTRACT
TO JAMES DAY CONSTRUCTION, INC., DBA COASTAL
MOUNTAIN ELECTRIC, IN THE AMOUNT OF $566,091,

AND APPROVING A TOTAL CONSTRUCTION BUDGET,
IN THE AMOUNT OF $651,091, FOR THE RUGGIERI

SENIOR CENTER GENERATOR UPGRADE PROJECT,
CITY PROJECT NO. 18-17, AND AMENDING THE FISCAL
YEAR 2024-2025 GENERAL FUND AND CAPITAL

PROJECTS FUND BUDGETS
WHEREAS, the Union City/Newark Multi-Jurisdiction Hazard Mitigation Plan identified the Ruggieri Senior Center as a critical facility for the community. It serves as the City’s Emergency Operation Center (EOC) during emergencies such as earthquakes, fires, or severe weather events; and
WHEREAS, the existing gas-powered generator is inadequate for the facility’s needs, as it cannot power the entire center and is at risk of becoming inoperable if the gas supply is shut down during emergencies. To ensure the City’s emergency services can operate effectively from this location, acquiring a suitable replacement generator is crucial; and
WHEREAS, on May 23, 2017, the City Council of Union City adopted City Council Resolution No. 5070-17 designating the City Manager as an authorized agent for all the matters pertaining to State Disaster Assistance and Agreements as Required by the California Governor’s Office of Emergency Services (Cal OES) allowing the City Manager to execute in the name of Union City all grants, including applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant projects; and
WHEREAS, on July 2, 2018, Public Works submitted a Hazardous Mitigation Grant Program (HMGP) sub-application to Cal OES for a Federal Emergency Management Agency (FEMA) grant for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, in the amount of $400,460, which included a 75% federal grant in the amount of $300,000, and a 25% local match in the amount of $100,460; and WHEREAS, on July 2, 2020, Union City received notification from Cal OES that FEMA had approved funds for Phase 1, the Design Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, in the amount of $22,275, which required a local match of $7,425, totaling $29,700 for the design phase of the project; and WHEREAS, on April 5, 2021, the City Manager entered into a Consulting Services Agreement with Belden Consulting Engineers of Pleasanton, CA (C5732), in the amount of $15,200, for the Phase 1 Design to prepare the final design plans and specifications for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17; and City Council/RSA Agenda 94 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Award Ruggieri Sr. Center Generator Construction Contract

WHEREAS, on December 15, 2021, Union City received a letter from FEMA approving funds for Phase 2, the Construction Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, in the amount of $278,070, which required a 25% local match of $92,690, totaling $370,760 for the construction phase of the project. This letter also refined the Federal and Non-Federal Share of the total project costs for Phase 1, the Design Phase, and Phase 2, the Construction Phase, of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, which included 75% federal grant funding, in the amount of $300,345, and 25% local match funding, in the amount of $100,115, for total funds of $400,460 available for this project; and
WHEREAS, on June 28, 2022, the City Manager entered into the First Amendment to the Consulting Services Agreement (C5732b) with Belden Consulting Engineers, in the amount of $800, for additional design services to complete the project plans, for a total contract amount of $16,000; and
WHEREAS, on January 10, 2023, the City Council adopted Resolution No. 6065- 23, accepting a Hazard Mitigation Grant Program (HMGP) award in the amount of $300,345 from the Federal Emergency Management Agency (FEMA), U.S. Department of Homeland Security, Application No. DR-4344-375-029F, for the final design and construction of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17; and
WHEREAS, before releasing the bid package in Spring 2023, staff determined that placing the generator near the main entrance would negatively impact the Senior Center’s visual aesthetic and require the removal of a protected California Oak tree. Staff evaluated various options for relocating the generator within the project site; and WHEREAS, on June 12, 2023, Public Works submitted a Scope of Work (SOW) Change Request, and a time extension request to FEMA for review and approval to relocate the proposed generator to a different location within the project site and to extend the Period of Performance (POP) from March 15, 2024, to March 15, 2025. FEMA granted the time extension on August 19, 2023, and approved the SOW change on January 2, 2024; and
WHEREAS, on January 1, 2024, the City entered into the Second Amendment to the Consulting Services Agreement with Belden Consulting Engineers (C5732c), in the amount of $8,000, for redesign services to complete the final project plans, specifications and estimate (PS&E), bringing the total to 24,000; and
WHEREAS, on June 4, 2024, the project plans and specifications were released and advertised for bids. By the end of the solicitation period on July 2, 2024, two bids were received from James Day Construction, Inc., DBA Coastal Mountain Electric and Elecco Inc. (Exhibit A). However, neither bid met the contract criteria and were subsequently rejected; and
City Council/RSA Agenda 95 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Award Ruggieri Sr. Center Generator Construction Contract

WHEREAS, a major concern arose from the bidder’s prices, which were significantly higher than the construction budget. Staff research determined that since the COVID-19 pandemic, construction costs have surged significantly, and supply chain issues continue to drive up costs and extend equipment lead times; and WHEREAS, staff has been informed by Cal OES about a potential grant funding increase; however, the funding amount, timeline, and approval remain unknown; and WHEREAS, staff recommends proceeding with the project using the City’s own funds to cover the budget shortfall while seeking approval for the grant funding increase, as waiting for additional funding approval will delay project completion and risk losing FEMA funding; and
WHEREAS, on October 15, 2024, the project plans and specifications were rereleased and advertised for bids. At the close of the solicitation period on November 12, 2024, three bids were received from James Day Construction, Inc., DBA Coastal Mountain Electric, Elecco Inc., and Convergent Construction Inc.; and WHEREAS, the lowest bid, in the amount of $566,091, is deemed competitive because all the bids received were within 5% to 8% of the lowest bid and were in a similar price range to the initial bidding; and
WHEREAS, the total recommended budget to complete construction of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, is $651,091, which includes the low bid and a 15% construction contingency to cover unforeseen conditions during construction, the inspection and testing services, as well as the permit to operate; and
WHEREAS, the current estimated cost of the construction phase of the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17, is $651,091, however, the HMGP grant is only $278,070, leaving a shortfall of $373,021; and WHEREAS, staff recommends that the construction budget shortfall of $373,021 be funded by appropriating $373,021 from the deferred maintenance projects assigned fund balance in the General Fund (Fund 1110) and transferring those funds to the project account in the Capital Projects Fund (Account Number 4100-35-30-310-3150-091817- 54111).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby awards the construction contract to James Day Construction, Inc., DBA Coastal Mountain Electric, in the amount of $566,091, and approves a total construction budget, in the amount of $651,091, for the Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves the appropriation of $373,021 from the deferred maintenance projects assigned fund balance and the transfer of those funds to the project account in the Capital Projects Fund (Account Number 4100-35-30-310-3150-091817-54111) to fund the budget shortfall.

City Council/RSA Agenda 96 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Award Ruggieri Sr. Center Generator Construction Contract

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Bid Summary Sheet
City Council/RSA Agenda 97 Tuesday, January 28, 2025

CITY OF UNION CITY

BID SUMMARY
PROJECT: Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17
PROJECT MANAGER: Tommy Cho, Principal Civil Engineer
[email protected]
DATE: July 2, 2024
TIME: 1:30 p.m.

LOCATION: City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587
No BIDDERS BID AMOUNT
*CORRECTED

BID AMOUNT

1. James Day Construction, Inc. dba Coastal
Mountain Electric
$542,994.00

2. Elecco $585,480.00

3. 4.

I, Thai Nam Pham, City Clerk of the City of Union City, do hereby certify that on July 2, 2024, I received and opened two (2) bids for the above-mentioned project. * Note: All bid amounts will be verified by the Engineer. Any corrections will be shown in the column above.

Thai Nam Pham, MMC, CPMC
City Clerk
City Council/RSA Agenda 98 Tuesday, January 28, 2025

CITY OF UNION CITY

BID SUMMARY
PROJECT: Ruggieri Senior Center Generator Upgrade Project, City Project No. 18-17
PROJECT MANAGER: Tommy Cho, Principal Civil Engineer
[email protected]
DATE: July 2, 2024
TIME: 1:30 p.m.

LOCATION: City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587
No. BIDDERS BID AMOUNT *CORRECTED

BID AMOUNT

1. James Day Construction, Inc. dba Coastal
Mountain Electric $566,090.20

2. Elecco $609,847.24

3. Convergent Construction $595,000.00
I, Thai Nam Pham, City Clerk of the City of Union City, do hereby certify that on November 12, 2024, I received and opened three (3) bids for the above-mentioned project. * Note: The engineer will verify all bid amounts. Any corrections will be shown in the column above.

Thai Nam Pham, MMC, CPMC
City Clerk
City Council/RSA Agenda 99 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS FOR

FEDERAL TRANSIT ADMINISTRATION FORMULA PROGRAM FUNDING

AND/OR SURFACE TRANSPORTATION PROGRAM FUNDING FOR

OPERATIONS AND CAPITAL PROJECTS AND COMMITTING THE NECESSARY

LOCAL MATCH FOR THE PROJECTS AND STATING THE ASSURANCE OF THE

CITYOF UNION CITYTO COMPLETE THE PROJECTS

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution authorizing the filing of applications for Federal Transit Administration (FTA) formula program funding and/or Surface Transportation Program (STP) funding for operations and capital projects and committing the necessary local match for the projects and stating the assurances of the City of Union City to complete the projects.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan goals.

BACKGROUND
The Infrastructure Investment and Jobs Act (IIJA), or the Bipartisan Infrastructure Law (BIL, Public Law 117- 58) continues and establishes new Federal Transit Administration (FTA) formula programs (23 U.S.C. §53) and continues the Surface Transportation Program (STP) (23 U.S.C. § 133). Pursuant to the BIL, and the regulations promulgated there under, eligible project sponsors wishing to receive Federal Transit Administration (FTA) Section 5307 Urbanized Area, Section 5337 State of Good Repair, or Section 5339 Bus and Bus Facilities (collectively, FTA Formula Program) grants or Surface Transportation Program (STP) grants for a project shall submit applications first with the appropriate metropolitan transportation planning organization (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP).

The Metropolitan Transportation Commission (MTC) is the MPO for the San Francisco Bay region and the City of Union City is an eligible project sponsor for FTA Formula Program or STP funds.

DISCUSSION
The City of Union City (Union City Transit) wishes to submit grant applications to MTC for $698,852 in funds from the FY2025-2026 FTA Formula Program and/or STP funds, for the following projects:

1. Replace 2 Gas Paratransit Vans with Electric Vehicles (EV) City Council/RSA Agenda 100 Tuesday, January 28, 2025

2. Americans with Disabilities Act (ADA) Paratransit Operating Assistance MTC requires, as part of the applications, a resolution stating the following:

1. The commitment of necessary local matching funds (18-50% for FTA Formula Program funds, depending on project type, and 11.47% for STP funds), which will be $392,835.

2. That the sponsor understands that the FTA Formula Program and STP funding is fixed at the programmed amount, which will be $698,852, and therefore any cost increase cannot be expected to be funded from FTA Formula Program or STP funds.

3. The assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP.

4. That the sponsor understands that FTA Formula Program funds must be obligated within three years of programming and STP funds must be obligated by January 31 of the year that the project is programmed for in the TIP, or the project may be removed from the program.

The City of Union City must also attest that there is no legal impediment to filing applications and no pending or threatened litigation which might in any way adversely affect the proposed projects.

This resolution is only authorizing the City of Union City to apply for formula funds programmed by MTC. There is no commitment to apply for the funds if there are no physical or financial resources that allow the City of Union City to pursue an application.

FISCAL IMPACT
Matching funds are typically sourced from Union City Transit’s Transportation Development Act (TDA) funding sources.

There will be no impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the filing of an application for Federal Transit Administration (FTA) formula program and Surface Transportation Programs (STP) funding for operations and capital projects and committing the necessary local match for the projects and stating the assurances of the City of Union City to complete the projects.

Prepared by:

Steve Adams, Transit Manager
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Draft Resolution Resolution
City Council/RSA Agenda 101 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING THE FILING OF

APPLICATIONS FOR FEDERAL TRANSIT

ADMINISTRATION FORMULA PROGRAM FUNDING

AND/OR SURFACE TRANSPORTATION PROGRAM

FUNDING FOR OPERATIONS AND CAPITAL PROJECTS

AND COMMITTING THE NECESSARY LOCAL MATCH

FOR THE PROJECTS AND STATING THE ASSURANCE

OF THE CITY OF UNION CITY TO COMPLETE THE

PROJECTS
WHEREAS, the Infrastructure Investment and Jobs Act, or the Bipartisan Infrastructure Law (BIL, Public Law 117-58), continues and establishes new Federal Transit Administration formula programs (23 U.S.C. §53) and continues the Surface Transportation Program (23 U.S.C. § 133); and
WHEREAS, pursuant to the BIL, and the regulations promulgated there under, eligible project sponsors wishing to receive Federal Transit Administration (FTA) Section 5307 Urbanized Area, Section 5337 State of Good Repair, or Section 5339 Bus and Bus Facilities (collectively, FTA Formula Program) grants or Surface Transportation Program (STP) grants for a project shall submit applications first with the appropriate metropolitan transportation planning organization (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the San Francisco Bay region; and
WHEREAS, the City of Union City is an eligible project sponsor for FTA Formula Program or STP funds; and
WHEREAS, the City of Union City wishes to submit a grant application to MTC for funds from the FY 2025-2026 FTA Formula Program or STP funds for the following projects:
1) Replace 2 Gas Paratransit Vans with Electric Vehicles (EV); and 2) Americans with Disabilities Act (ADA) Paratransit Assistance; and WHEREAS, MTC requires, as part of the application, a resolution stating the following:
1) The commitment of necessary local matching funds (18-50% for FTA Formula Program funds, depending on project type, and 11.47% for STP funds); and 2) That the sponsor understands that the FTA Formula Program and STP funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded from FTA Formula Program or STP funds; and 3) The assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and City Council/RSA Agenda 102 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Authorization for FTA Funds

4) That the sponsor understands that FTA Formula Program funds must be obligated within three years of programming and STP funds must be obligated by January 31 of the year that the project is programmed for in the TIP, or the project may be removed from the program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City herby authorizes City staff to execute and file applications for funding under the FTA Formula Program and/or Surface Transportation Program in the amount of $698,852 for Operations and Capital Projects; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City by adopting this resolution, does hereby state that:
1) The City of Union City will provide $392,835 in local matching funds; and 2) The City of Union City understands that the FTA Formula Program and STP funding for projects is fixed at $698,852, that the City of Union City must fund any cost increases from local matching funds, and that the City of Union City does not expect any cost increases to be funded with FTA Formula Program or Surface Transportation Program funds; and
3) Capital projects will be procured as described in this resolution and, if approved, for the amount shown in the Metropolitan Transportation Commission (MTC) Transportation Improvement Program (TIP) with obligation occurring within the timeframe established below; and
4) The program funds are expected to be obligated by January 31 of the year the project is programmed for in the TIP; and
5) The City of Union City will comply with FTA requirements and all other applicable Federal, State, and Local laws and regulations with respect to the proposed projects; and
BE IT FURTHER RESOLVED that the City of Union City is an eligible sponsor of projects in the FTA Formula Program and STP funds; and
BE IT FURTHER RESOLVED that the City of Union City is authorized to submit an application for FTA Formula Program and STP funds for Operations and Capital Projects; and
BE IT FURTHER RESOLVED that there is no legal impediment to the City of Union City making applications for FTA Formula Program and STP funds; and BE IT FURTHER RESOLVED that there is no pending or threatened litigation which might in any way adversely affect the proposed projects, or the ability of the City of Union City to deliver such projects; and
BE IT FURTHER RESOLVED that the City of Union City agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution 3866; and
City Council/RSA Agenda 103 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Authorization for FTA Funds

BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to MTC prior to MTC programming the FTA Formula Program or Surface Transportation Program funded projects in the Transportation Improvement Program (TIP); and BE IT FURTHER RESOLVED that the MTC is requested to support the application for the projects described in the resolution and to program the projects, if approved, in MTC's TIP.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 104 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING CITY STAFF TO FILE ANNUAL

FUNDING APPLICATIONS WITH THE METROPOLITAN TRANSPORTATION

COMMISSION FOR THE ALLOCATION OF FUNDS FOR THE OPERATION OF UNION CITYTRANSIT SERVICES FOR FISCAL YEAR 2024-2025

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution authorizing City staff to file annual funding applications with the Metropolitan Transportation Commission (MTC) for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2024-2025.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan goals.

BACKGROUND
The State’s Transportation Development Act (TDA), through the Local Transportation Fund (LTF), and State Transit Assistance (STA), provide the two (2) main sources of funding for public transportation providers throughout the state, including Union City Transit. The LTF funds are derived from a quarter cent ($0.0025) of the seven and a quarter cent ($0.0725) retail sales tax collected statewide. The STA funds are derived from the statewide sales tax on gasoline and diesel fuel. Both TDA and STA funds are apportioned through MTC.

DISCUSSION
Union City Transit may claim these funds on an annual basis to meet operating, planning, and capital requirements. Unclaimed and/or unused funds are rolled over for future transit operating needs or are set aside to fund large upcoming transit capital projects. Both TDA and STA funds will be claimed to operate the City’s local transit provider, Union City Transit, including fixed-route transit, Americans with Disabilities Act (ADA) complementary paratransit, and microtransit services. The estimated total application amounts for these funds are as follows (fixed-route, paratransit, and microtransit combined) based on current allocation estimates:

TDA $6,471,599
TDA Capital $200,000
STA $1,253,636
City Council/RSA Agenda 105 Tuesday, January 28, 2025
Total $7,925,235
A portion of Union City Transit’s allocation forms is included inAttachment 1 for budgetary reference.

FISCAL IMPACT
The TDA and STA funding sources, along with anticipated passenger fares and other revenues (including Alameda County Transportation Commission Measure BB and Low Carbon Transit Operations Program), will fully fund Union City Transit services for FY2024-2025. There will be no impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing City staff to file annual funding applications with the Metropolitan Transportation Commission (MTC) for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2024-2025.

Prepared by:

Wilson Lee, Project Specialist
Steve Adams, Transit Manager
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - Section FAllocation Request Form Attachment Draft Resolution Resolution
City Council/RSA Agenda 106 Tuesday, January 28, 2025
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2024-2025 Calculations and mode names appear Enter amounts to the nearest Enter amounts to the nearest Submittal Date: automatically in the cells highlighted blue dollar in the cells highlighted yellow dollar in the cells highlighted yellow Operator: City of Union City Systemwide Motorbus - Union City Transit Demand Response - Union City Paratransit IF YOU ARE AN FTA GRANTEE, PAST Past Current Past Current Past Current ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted Actual Adjusted Budgeted Actual Adjusted Budgeted WITH YOUR NTD REPORT! FY 2022-2023 FY 2023-24 FY 2024-25 FY 2022-2023 FY 2023-24 FY 2024-25 FY 2022-2023 FY 2023-24 FY 2024-25 OPERATING EXPENSES – FUNCTIONAL CLASS

1. Vehicle Operations 6,567,340 $ 7,548,236 $ 9,191,516 $ 5,389,882 $ 6,259,741 $ 6,910,130 $ 1,177,458 $ 1,288,495 $ 2,281,386 $

2. Vehicle Maintenance 194,734 $ 85,806 $ 213,932 $ 193,135 $ 84,054 $ 202,332 $ 1,599 $ 1,752 $ 11,600 $

3. Facilities Maintenance 10,240 $ 1,260 $ 9,000 $ 10,240 $ 1,260 $ 9,000 $ - $ - $

4. General Administration 1,080,367 $ 950,161 $ 1,059,735 $ 852,963 $ 656,051 $ 752,867 $ 227,404 $ 294,110 $ 306,868 $

5. Adjustment (provide explanation on Form X) $ - $ - $ -

6. TOTAL, LINE 6 MUST EQUAL LINE 22! $ 7,852,681 $ 8,585,463 $ 10,474,183 $ 6,446,220 $ 7,001,106 $ 7,874,329 $ 1,406,461 $ 1,584,357 $ 2,599,854

7. Memo Item (Explain on Form X) - $ - $ - $
OPERATING EXPENSES – OBJECT CLASS

8. Labor, Operators (5011) 481,218 $ 398,941 $ 521,104 $ 394,057 $ 278,895 $ 366,922 $ 87,161 $ 120,046 $ 154,182 $

9. Labor, Others (5013) - $ - $ - $

10. Fringe Benefits (5012, 5014, portion 5015) 281,089 $ 214,719 $ 252,122 $ 229,082 $ 151,783 $ 176,578 $ 52,007 $ 62,936 $ 75,544 $

11. Pension Plans/Retirement Costs (portion 5015) - $ - $ - $

12. Services (5020) 150,020 $ 185,987 $ 326,741 $ 95,639 $ 112,001 $ 247,199 $ 54,381 $ 73,986 $ 79,542 $

13. Fuel and Lubricants (5031) 641,498 $ 467,879 $ 777,000 $ 608,139 $ 459,339 $ 677,000 $ 33,359 $ 8,540 $ 100,000 $

14. Other Materials and Supplies (3032, 5039) - $ - $ - $

15. Utilities (5040) 3,030 $ - $ 3,000 $ 3,030 $ - $ 3,000 $

16. Casualty and Liability (5050) - $ - $ - $

17. Purchased Transportation (5100) 5,925,843 $ 7,080,357 $ 8,414,516 $ 4,781,744 $ 5,800,402 $ 6,233,130 $ 1,144,099 $ 1,279,955 $ 2,181,386 $

18. Interest Expense (5210) - $ - $ - $

19. Leases and Rentals (5220, 5240) - $ - $ 500 $ 500 $

20. ADA Expenses (5910) - $ - $ - $

21. Other (5060, 5090, 5280, 5290, 5920) 369,982 $ 237,582 $ 178,200 $ 334,529 $ 198,687 $ 169,000 $ 35,453 $ 38,895 $ 9,200 $

22. Adjustment (provide explanation on Form X) $ - $ - $ -

23. TOTAL, LINE 22 MUST EQUAL LINE 6! $ 7,852,680 $ 8,585,465 $ 10,473,183 $ 6,446,220 $ 7,001,107 $ 7,873,329 $ 1,406,460 $ 1,584,358 $ 2,599,854

24. Depreciation and Amortization (5260, 5270) 774,646 $ 780,070 $ 765,000 $ 615,836 $ 610,411 $ 610,000 $ 158,810 $ 169,659 $ 155,000 $

25. Memo Item (Other 5200) - $ - $ - $
REVENUE – OPERATING

26. Fares (4110) 277,250 $ 292,708 $ 325,000 $ 240,064 $ 261,537 $ 285,000 $ 37,186 $ 31,171 $ 40,000 $

27. Measure BB Sales Tax 1,521,681 $ 1,448,337 $ 1,530,916 $ 949,094 $ 909,385 $ 974,160 $ 572,587 $ 538,952 $ 556,756 $

28. non-farebox Revenue - $ 25,543 $ - $ 21,591 $ 3,952 $

29. type identity of other oper. revenue here - $ - $ - $

30. type identity of other oper. revenue here - $ - $ - $ REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)

31. FTA Section 5307 39,694 $ - $ - $ 39,694 $

32. FTA Section 5303 Planning - $ - $ - $

33. FTA ARPA - $ - $ 797,763 $ 797,763 $

34. FTA CRRSAA - $ - $ 514,277 $ 514,277 $
State (4400)

35. LCTOP - $ - $ 229,992 $ 229,992 $

36. type identity of state source of rev. here - $ - $ - $ Regional, not allocated by MTC:

37. BAAQMD (considered State funds) 173,107 $ - $ - $ 173,107 $

38. type identity of other regn'l source of rev. here - $ - $ - $

39. type identity of other regn'l source of rev. here - $ - $ - $ Local (4200, 4300):

40. General Fund - $ - $ - $

41. type identity of other local source of rev. here - $ - $ - $

42. type identity of other local source of rev. here - $ - $ - $ Other Non-Operating, not allocated by MTC (4600)

43. type identity of other non-oper. revenue here - $ - $ - $

44. type identity of other non-oper. revenue here - $ - $ - $

45. type identity of other non-oper. revenue here - $ - $ - $

MTC-ALLOCATED REVENUE

46. 5% Unrestricted Funds - $ - $ - $

47. Feeder Bus Funds - $ - $ - $

48. AB 1107 - $ - $ - $

49. Regional Measure 2 (RM2) - $ - $ - $

50. Regional Measure 3 (RM3) - $ - $ - $

51. Senate Bill 125 - $ - $ - $

52. type identity of other MTC-allocated rev. here - $ - $ - $

53. type identity of other MTC-allocated rev. here - $ - $ - $ Transportation Development Act (TDA)

54. TDA 4 - Transit Operating - Union City 4,725,853 $ 4,777,559 $ 6,325,206 $ 4,070,627 $ 4,535,231 $ 4,622,137 $ 655,226 $ 242,328 $ 1,703,069 $

55. TDA 4.5 - Community Transit - Union City 183,243 $ 206,846 $ 146,393 $ 183,243 $ 206,846 $ 146,393 $

56. - $ - $ - $

57. - $ - $ - $

58. - $ - $ - $

59. - $ - $ - $

60. - $ - $ - $

61. - $ - $ - $

62. - $ - $ - $

63. - $ - $ - $

64. - $ - $ - $

65. - $ - $ - $

66. - $ - $ - $

67. - $ - $ - $

68. - $ - $ - $

69. - $ - $ - $

70. - $ - $ - $

71. - $ - $ - $

72. - $ - $ - $

73. - $ - $ - $
State Transit Assistance (STA)

73. Pop County Block Grant - Union City 983,584 $ 1,020,729 $ 1,100,000 $ 983,584 $ 1,020,729 $ 1,100,000 $

74. Revenue Based - Union City 165,460 $ 163,804 $ 153,636 $ 165,460 $ 163,804 $ 153,636 $

75. - $ - $ - $

76. - $ - $ - $

77. - $ - $ - $

78. - $ - $ - $

79. - $ - $ - $

80. - $ - $ - $

81. - $ - $ - $

82. - $ - $ - $

83. - $ - $ - $

84. - $ - $ - $

85. TOTAL REVENUE 8,069,872 $ 7,935,526 $ 11,123,183 $ 6,456,170 $ 6,748,473 $ 8,523,329 $ 1,613,702 $ 1,187,053 $ 2,599,854 $

86. Surplus/(Deficit) $ 217,192 $ (649,939) $ 650,000 $ 9,950 $ (252,634) $ 650,000 $ 207,242 $ (397,305) $ - MTC Funding Policy and Programs Section May 2022 Page 1 of 1 City Council/RSA Agenda 107 Tuesday, January 28, 2025
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2024-2025 START HERE
Submittal Date: Operator: City of Union City Column
Enter amounts to the nearest dollar in the cells highlighted yellow 1 Cells highlighted blue calculate automatically Totals Proposed Project Start in Column 1 FY 2024-2025 FY 2024-2025

1. Project Name Miscellaneous Capital

2. ENTER Total Project Cost 200,000 $ 200,000 $
Capital Project Revenue
Federal Sources

3. FTA Section 5309 $ -

4. FTA Section 5307 $ -

5. FTA Section 5310 $ -

6. FTA Section 5311 $ -

7. FTA Section 5314 $ -

8. STP $ -

9. CMAQ $ -

10. type the source of other federal funds here $ -

11. type the source of other federal funds here - $

12. type the source of other federal funds here - $
State Sources

13. STIP $ -

14. Transportation Congestion Relief Program $ -

15. Prop 116 $ -

16. type the source of other state funds here - $

17. type the source of other state funds here - $
Regional Sources

18. AB 434 (regional discretionary and county program mgr.) $ -

19. type the source of other regional funds here - $

20. type the source of other regional funds here - $
Local Sources

21. City or County General Fund $ -

22. County Half-Cent Sales Tax $ -

23. Transit District Sales Tax $ -

24. Transfers from Other Sectors of Operations $ -

25. Developer Fees $ -

26. Transit Impact Development Fee $ -

27. Safe Harbor Lease $ -

28. type the source of other local funds here - $

29. type the source of other local funds here - $
MTC Funds (not in this request)

30. 5% Unrestricted Funds - $

31. 2% Toll Revenues - $

32. AB 664 Net Toll Bridge Revenues - $

33. Prior Allocated TDA - $

34. Prior Allocated STA - $
TDA, STA, 1107 & Feeder Bus Request

35. AB 1107 $ -

36. Feeder Bus $ -

37. TDA 4 - 200,000 $ 200,000 $

38. - $

39. - $

40. - $

41. - $

42. - $

43. - $

44. - $

45. - $

46. - $

47. - $

48. - $

49. - $

50. $ -

51. Total Revenue 200,000 $ 200,000 $

52. Surplus/(Deficit) - $ - $
MTC Funding Policy and Programs Section May 2022 Page 1 of 1 City Council/RSA Agenda 108 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING CITY STAFF TO FILE

ANNUAL FUNDING APPLICATIONS WITH THE

METROPOLITAN TRANSPORTATION COMMISSION FOR

THE ALLOCATION OF FUNDS FOR THE OPERATION OF

UNION CITY TRANSIT SERVICES FOR FISCAL YEAR
2024-2025
WHEREAS, the Transportation Development Act (TDA), Public Utilities Code (PUC) §99200 et seq., provides for the disbursement of funds from the Local Transportation Fund (LTF) of the County of Alameda for use by eligible applicants for the purpose of transportation services; and
WHEREAS, pursuant to the provisions of the TDA and pursuant to the applicable rules and regulations thereunder (21 Cal. Code of Regs. §6630 et seq.), a prospective applicant wishing to receive an allocation from the LTF shall file its claim with the Metropolitan Transportation Commission (MTC); and
WHEREAS, the State Transit Assistance (STA) fund is created pursuant to PUC §99310 et seq.; and
WHEREAS, the STA fund makes funds available pursuant to PUC §99313.6 for allocation to eligible applicants to support approved transit projects; and WHEREAS, TDA funds from the LTF of the County of Alameda and STA funds will be required by the applicant in Fiscal Year 2024-2025 for local transportation services; and
WHEREAS, the City of Union City is an eligible applicant for TDA and STA funds pursuant to PUC section(s) §99260, §99275, §99313 and §99314.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City herby authorizes City staff to file annual funding applications with the Metropolitan Transportation Commission (MTC) for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2024-2025.

BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to MTC in conjunction with the filing of the claim, and MTC be requested to grant the allocations of funds as specified herein.

City Council/RSA Agenda 109 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Transit Annual Funding Application with MTC

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 110 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXERCISE

THE FIRST OPTION YEAR TO THE OPERATIONS AND MAINTENANCE AGREEMENT WITH MV TRANSPORTATION, INC., FOR UNION CITY TRANSIT (FIXED-ROUTE, PARATRANSIT, AND MICROTRANSIT), WITH A FIRST OPTION YEAR AMOUNT NOT TO EXCEED $7,844,776, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE CONTRACT AMENDMENT IN A FORM

APPROVED BYTHE CITYATTORNEY

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution authorizing the City Manager to exercise the first option year to the Operations and Maintenance Agreement with MV Transportation, Inc., for Union City Transit (fixedroute, paratransit, and microtransit), with a first option year amount not to exceed $7,844,776, and authorizing the City Manager to execute the contract amendment in a form approved by the CityAttorney.

STRATEGIC PLAN ALIGNMENT
Goal A: Foster fiscal health through disciplined long-term planning and cost control, heightened efficiency, increased revenue and cost recovery.

BACKGROUND
On March 14, 2023, the City Council adopted Resolution No. 6096-23, awarding the Operation and Maintenance Agreement with MV Transportation, Inc., of Dallas, Texas, to operate Union City Transit services after a competitive bid process. The base period of the ensuing contract, C5948, was for twenty-one (21) months beginning April 1, 2023, through December 31, 2024. The contract included four (4) types of transportation services:

Union City Transit: Fixed-Route bus service in Union City Union City Paratransit: Americans with Disabilities Act (ADA) complementary service in Union City and Paratransit Plus non-ADA service to parts of Fremont, Hayward, and Newark Union City Flea: Zone based on-demand microtransit service open to the general public in Union City Ride-On Tri-City!: Wheelchair Accessible Vehicle (WAV) service for residents of Fremont and Newark with destinations in Fremont, Newark, and Union City
The Ride-On Tri-City! program was overseen and paid for by the City of Fremont.

On September 3, 2024, the City of Fremont awarded a contract for a multi-year pilot same-day wheelchair accessible van (WAV) service to Via Transportation, Inc., commencing on January 1, 2025. This action also City Council/RSA Agenda 111 Tuesday, January 28, 2025
included not exercising the Ride-On Tri-City! service in the first option year of contract C5948.

On December 10, 2024, Union City Transit staff were presented with an adjusted cost proposal for contract pricing due to staff that were partially funded through the Ride-On Tri-City! portion of the contract but are key to Union City Transit administrative and maintenance operations.

On December 30, 2024, Union City Transit staff issued a Continuation of Service letter to MV Transportation, Inc., based on the revised cost proposal.

DISCUSSION
Union City Transit initially awarded the contract based on a calendar year, meaning that the option years are tied to the calendar year starting on January 1 and not the fiscal year starting on July 1. This was done because of the potential nexus with City Project No. 21-14, Dumbarton Express Service contract, administratively overseen by the Alameda-Contra Costa Transit District (AC Transit), who preferred the term in calendar years as opposed to fiscal years. Union City Transit awarded the contract on March 14, 2023, presenting fiscal year values for the City Council to consider and adopt in order to be consistent with the City of Union City’s biennial budget.

The table below shows Union City Transit’s three (3) services as they were originally approved using six (6) months of each fiscal year (FY) to create the first option year and the proposed cost changes in the same format, along with the percentage increase in the total cost.

The Union City Flea was originally expected to have additional vehicles operating during the available service hours in the second six months of the first option year which is why there is a decrease in estimated monthly variable cost from the original July – Dec to the modified July – Dec (FY26).

The difference in annual costs is approximately $199,236 and Union City Transit can absorb this 2.61% increase in costs for this first option year but will need to start evaluating future option years for financial viability.

Union City Transit has secured funding as follows for the first option year:

Federal Transit Administration (FTA) Section 5307 ADA Set-Aside Operating California Transportation Development Act (TDA)
California State Transit Assistance (STA)
Low Carbon Transit Operations Program (LCTOP)
Alameda County Transportation Commission (Alameda CTC) Measure BB This item is presented to City Council for consideration because the removal of the Ride-On Tri-City! service causes the contractual financial responsibility of the City to increase beyond the threshold of the City Manager’s authority.

FISCAL IMPACT
City Council/RSA Agenda 112 Tuesday, January 28, 2025
The first contract option period of one (1) year will be funded with $5,637,587.82 from the Transit Fund (Account Number 5110-45-30-330-3310-331001-54114), $1,448,301.24 from the Paratransit Fund (Account Number 5120-46-30-330-3310-331002-54114), and $758,886.60 from the Microtransit account in the Transit Fund (Account Number 5110-45-30-330-3310-092025-54114) using funds from the FTA, State of California, and Alameda County.

There will be no impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the City Manager to exercise the first option year to the Operations and Maintenance Agreement with MV Transportation, Inc., for Union City Transit (fixedroute, paratransit, and microtransit), with a first option year amount not to exceed $7,844,776, and authorizing the City Manager to execute the contract amendment in a form approved by the CityAttorney.

Prepared by:

Steve Adams, Transit Manager
Submitted by:

MarilouAyupan, Public Works Director
ATTACHMENTS:

Description Type
Attachment 1 - FirstAmendment Attachment
Draft Resolution Resolution
City Council/RSA Agenda 113 Tuesday, January 28, 2025
First Amendment to the Operating and Maintenance Agreement between City of Union City and MV Transportation, Inc.

FIRST AMENDMENT TO THE

OPERATIONS AND MAINTENANCE AGREEMENT
WITH MV TRANSPORTATION, INC.,

FOR UNION CITY TRANSIT FIXED-ROUTE AND DEMAND RESPONSE
THIS FIRST AMENDMENT (the “First Amendment”) is effective as of this 28th day of January 2025 by and between THE CITY OF UNION CITY, a municipal corporation, (“City”) and MV Transportation, Inc., (“Consultant”), collectively referred to as the “Parties.” WITNESSETH:

WHEREAS, on April 1, 2023, the Parties entered into Operations and Maintenance Agreement (C5948) (“Agreement”) wherein the Consultant will provide the City with operations and maintenance related to Union City Transit fixed-route and demand response services in the amount of $1,827,761.19 for Year 0.5 form July 1, 2023 to December 31, 2023 and $3,712,630.17 for Year 1 from January 1, 2024 to December 31, 2024; and,
WHEREAS, the current base period of the Agreement expires on December 31, 2024; and, WHEREAS, the current base period of the Agreement included fixed-route, paratransit, microtransit, and wheelchair accessible vehicle (WAV) services; and, WHEREAS, the WAV service is administered and funded by the City of Fremont’s Ride-On TriCity! program; and, WHEREAS, the City of Fremont has decided not to be part of the first or future option years of the Agreement; and,
WHEREAS, Consultant has submitted a revised cost proposal for the first option year with shared necessary administrative and maintenance costs once associated with WAV now incorporated into the three Union City Transit services of fixed-route, paratransit, and microtransit; and, WHEREAS the Parties desire to amend and exercise the first option year of the Agreement through to amend the scope of services, extend the term of services, and increase the compensation.

NOW THEREFORE, the Parties hereto do mutually agree as follows:

1. The “Scope of Services,” as set forth in Exhibit A of the Agreement, is hereby amended to remove the Ride-On Tri-City! Wheelchair Accessible Van (WAV) service.

2. The “Term of Services,” as set forth in the first sentence of Section 1.1 of the Agreement is hereby extended to December 31, 2025.

3. The first sentence of Section 2, “COMPENSATION,” of the Agreement is hereby amended to reflect payment based upon a sum increase not to exceed $7,844,776 during the twelve City Council/RSA Agenda 114 Tuesday, January 28, 2025
First Amendment to the Operating and Maintenance Agreement between City of Union City and MV Transportation, Inc.

(12) months period of the first option year with $3,849,646 for the last six (6) months of FY2024/2025 and $3,995,130 for the first six (6) months of FY2025/2026.

4. All other provisions of the Agreement, remain unchanged except as modified by this First Amendment.

IN WITNESS WHEREOF, the City and the Consultant have executed this First Amendment effective as of the date hereinabove written.

CITY OF UNION CITY MV TRANSPORTATION, INC.

Joan Malloy, City Manager Jamie Pierson
Chief Financial Officer
Date Date
Kristopher Kokotaylo, City Attorney
Date
ATTEST
Thai Nam N. Pham, City Clerk

EXHIBIT A
City Council/RSA Agenda 115 Tuesday, January 28, 2025
First Amendment to the Operating and Maintenance Agreement between City of Union City and MV Transportation, Inc.

SCOPE OF SERVICES
Facilitate the public outreach for Bicycle & Pedestrian Committee (BPAC) meetings from January 2025 through the end of 2025.

Perform duties of Project Manager for City of Union City which includes project administration, coordination, meeting attendance and quality assurance review as stated in following:
i. Facilitate BPAC meetings in person and/or on Zoom
ii. Manage BPAC/QLP stakeholder list communications
iii. Manage BPAC/QLP stakeholder list
iv. Manage BPAC/QLP stakeholder outreach records, including providing information for quarterly updates to Alameda CTC
v. Manage BPAC communications
vi. Coordinate with agency staff to set BPAC agendas
vii. Coordinate BPAC guest speakers
viii. Submit the public BPAC agenda to the City for appropriate posting in advance ix. All BPAC documentation and minutes
x. Additional engagement activities around related projects as directed by Union City staff City Council/RSA Agenda 116 Tuesday, January 28, 2025
First Amendment to the Operating and Maintenance Agreement between City of Union City and MV Transportation, Inc.

City Council/RSA Agenda 117 Tuesday, January 28, 2025
First Amendment to the Operating and Maintenance Agreement between City of Union City and MV Transportation, Inc.

EXHIBIT B

COST PROPOSAL
Additionally, the rates set forth in Exhibit B, Cost Proposal, Hourly Rates Schedule, and Reimbursable Expenses, are amended in part as follows:

City Council/RSA Agenda 118 Tuesday, January 28, 2025

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UNION CITY AUTHORIZING THE CITY MANAGER TO

EXERCISE THE FIRST OPTION YEAR TO THE

OPERATIONS AND MAINTENANCE AGREEMENT WITH
MV TRANSPORTATION, INC., FOR UNION CITY TRANSIT
(FIXED-ROUTE, PARATRANSIT, AND MICROTRANSIT),

WITH A FIRST OPTION YEAR AMOUNT NOT TO EXCEED
$7,844,776, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE CONTRACT AMENDMENT IN A FORM

APPROVED BY THE CITY ATTORNEY
WHEREAS, on March 13, 2023, the City Council adopted Resolution No. 6096- 23, awarding the Operation and Maintenance Agreement with MV Transportation, Inc., of Dallas, Texas, to operate Union City Transit services after a competitive bid process; and WHEREAS, the base period of the Agreement, C5948, was for twenty-one (21) months beginning April 1, 2023, through December 31, 2024, for four (4) types of transportation services:
 Union City Transit: Fixed-Route bus service in Union City  Union City Paratransit: Americans with Disabilities Act (ADA) complementary service in Union City and Paratransit Plus non-ADA service to parts of Fremont, Hayward, and Newark
 Union City Flea: Zone-based on-demand microtransit service open to the general public in Union City
 Ride-On Tri-City!: Wheelchair Accessible Vehicle (WAV) service for residents of Fremont and Newark with destinations in Fremont, Newark, and Union City; and WHEREAS, the Ride-On Tri-City! program was overseen and paid for by the City of Fremont; and
WHEREAS, on September 3, 2024, the City of Fremont awarded a contract for a multi-year pilot same-day wheelchair accessible van (WAV) service to Via Transportation, Inc., commencing on January 1, 2025, and removed Ride-On Tri-City! from the option years in Union City Transit’s Agreement with MV Transportation, Inc.; and WHEREAS, on December 10, 2024, Union City Transit staff were presented with an adjusted cost proposal for contract pricing due to staff that were partially funded through the Ride-On Tri-City! portion of the Agreement but are key to Union City Transit administrative and maintenance operations; and
WHEREAS, Union City Transit initially awarded the contract based on a calendar year, meaning that the option years are tied to the calendar year starting on January 1 and not the fiscal year starting on July 1 because of a potential nexus with City Project No. 21-14, Dumbarton Express Service contract, administratively overseen by the Alameda-Contra Costa Transit District (AC Transit), who preferred the term to be in calendar years; and
City Council/RSA Agenda 119 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Transit Exercising First Option Year of Transit Operations & Maintenance Contract

WHEREAS, Union City Transit awarded the contract on March 14, 2023, presenting fiscal year (FY) values for the City Council to consider and adopt in order to be consistent with the City of Union City’s biennial budget; and WHEREAS, the December 10, 2024, MV Transportation, Inc., cost proposal adjustments increase the cost of the first option year for Union City Transit’s three (3) services by $199,236 or 2.61%:

Service Type Monthly
Fixed
Fee
Monthly
Variable
Months
6 Annual Totals Percent
Increase
Original Option Year 1
Original
FY25 Jan.-
June
Flea
Fixed-Route $ 176,655.00 $ 269,783.77 $ 2,678,632.62
Paratransit $ 49,685.00 $ 64,498.72 6 $ 685,102.32
Flea $ 28,824.00 $
30,822.03
6 $ 357,876.18
Original
FY26 JulyDec.

Flea
Fixed-Route $ 181,476.40 $ 276,464.34 6 $ 2,747,644.44
Paratransit $ 51,082.05 $ 72,520.41 6 $ 741,614.76
Flea $ 29,635.84 $ 42,809.03 6 $ 434,669.22
Total $ 7,645,539.54
M
odified
Option Year 1
Modified
FY25 Jan.-
June
Fixed-Route $ 191,463.41 $ 269,783.77 6
6 $ 2,767,483.08
Paratransit $ 53,825.42 $ 64,498.72 6 $ 709,944.84
Flea $ 31,214.21 $ 30,822.03 6 $ 372,217.44
Modified
FY26 JulyDec.

FY26 JulyDec.

Fixed-Route $ 196,483.42 $ 281,867.37 6 $ 2,870,104.74
Paratransit $ 55,269.93 $ 67,789.47 6 $ 738,356.40
Flea $ 32,056.60 $ 32,388.26 6 $ 386,669.16
Total $ 7,844,775.66 2.61%
; and
WHEREAS, Union City Transit has secured or is securing funding as follows for the first option year:
 Federal Transit Administration (FTA) Section 5307 ADA Set-Aside Operating ($605,931)
 California Transportation Development Act (TDA) ($6,471,599)  California State Transit Assistance (STA) ($1,253,636)  Low Carbon Transit Operations Program (LCTOP) ($229,992)  Alameda County Transportation Commission (Alameda CTC) Measure BB ($1,530,916); and
WHEREAS, the first contract option period of one (1) year will be funded with $5,637,587.82 from the Transit Fund (Account Number 5110-45-30-330-3310-331001- 54114), $1,448,301.24 from the Paratransit Fund (Account Number 5120-46-30-330- 3310-331002-54114), and $758,886.60 from the Microtransit account in the Transit Fund (Account Number 5110-45-30-330-3310-092025-54114), using funds from the FTA, State of California, and Alameda County, with no impact on the General Fund.

City Council/RSA Agenda 120 Tuesday, January 28, 2025
Resolution No. 2025-XXX
Transit Exercising First Option Year of Transit Operations & Maintenance Contract

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to exercise the first option year to the Operations and Maintenance Agreement with MV Transportation, Inc., for Union City Transit (fixedroute, paratransit, and microtransit), with a first option year amount not to exceed $7,844,776, and hereby authorizes the City Manager to execute the contract amendment in a form approved by the City Attorney.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 28th day of January 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
City Council/RSA Agenda 121 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: ECONOMIC DEVELOPMENT UPDATE

EXECUTIVE SUMMARY
This report provides the City Council with an update on economic development activities, current market conditions, and noteworthy accomplishments in the City's industrial and retail sectors. Staff recommends that the City Council receive the Economic Development Update report and ask any clarifying questions.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with:

Goal 1, Strategy 1: Establish a comprehensive fiscal stability and sustainability plan to address the General Fund’s long-term structural deficit; and Goal C, Strategy 1: Analyze the feasibility of transforming warehouses to attract high-value industrial and commercial uses for the benefit of community; and
Goal C, Strategy 6: Update the Economic Development Strategic Plan to meet the City’s financial goals and build regional partnerships.

BACKGROUND
On January 27, 2015, the City Council adopted the first Economic Development Strategic Plan. The Plan was updated in 2019. In September 2019, the City Council also adopted a city-wide strategic plan (City Strategic Plan) with a recent update occurring September 2023. In June 2024, Strategic Economics was contracted to update the Economic Development Strategic Plan. The planning effort will include input from the Economic Development Advisory Team (EDAT), the City Council and stakeholders. The updated Economic Development Strategic Plan will take into consideration current market conditions such as available real estate inventory, financial markets, available venture capital investment, and the retail environment.

The updated Economic Development Strategic Plan will revisit the current Plan’s vision, which provides the direction and purpose for the goal and strategies paving a path to success. The current vision guiding the Economic Development Strategic Plan seeks to “decrease the City of Union City’s revenue gap by increasing revenues from sales and property taxes; increase the number of high-paying jobs for citizens and others who support our economic vitality; support the improved utilization of vacant commercial/industrial and underutilized parcels, and warehouse buildings to more efficient uses; and increased the visibility of Union City as a strategic location for innovative businesses and investors.” The Economic Development Strategic Plan focused on three pillars of economic development as follows.

The City Council will be given the opportunity to update and add to the three main goals of the current Economic Development Strategic Plan, which are as follows:

Goal 1 - Develop a marketing campaign to promote Union City as “location of choice” for businesses and investors to grow the city’s economic base and spur new reinvestment in the commercial/industrial sector.

Goal 2A -To attract businesses that diversify the local economy, provide high-paying jobs for Union City residents, and increase City revenue.

City Council/RSA Agenda 122 Tuesday, January 28, 2025
Goal 2B - To grow retail sales by attracting tenants that offer goods and services not offered in the city – reduce retail leakage.

Goal 3A - To support Union City’s commercial/industrial sector businesses to ensure they remain in Union City and remain a vital part of the City’s economic base.

Goal 3B - To support Union City’s Retail sector and small businesses to ensure they remain a vital part of the City’s economic base.

As staff and the City Council embark on an update to the City’s Economic Development Strategic Plan, the focus will be on economic “drivers” that generate revenues to support the City’s ability to deliver community services to its residents. Below is a highlight of those economic drivers that impact city revenues.

DISCUSSION
Focusing on the Goals 1- 3 above, the following discussion highlights recent updates in the City’s industrial and retail sectors. In addition, “Attachment 1:

Economic Development Accomplishments” identifies work Economic Development staff undertook to support our business community including connecting businesses to resources, problem solving, navigating the City's processes, and working with other outside entities such as PG&E. Economic Development staff also focused efforts on supporting the Chamber of Commerce, participating in regional economic development efforts, supporting the Union Landing PBID, marketing and promotion efforts, and work on the Economic and Development Strategic Plan update.

This past year, staff members have spent a considerable amount of time responding to concerns from businesses and brokers related to homeless encampments, illegal dumping, and property theft. Response to these concerns required collaboration with all City departments including the Police Department, Public Works Department, the City Manager’s Office, and other stakeholders including Caltrans, Union Pacific Railroad, and others.

Industrial Sector Update
Union City has three main industrial areas:

1. Central Bay Business Park, located east of I-880 betweenAlvarado-Niles Road and Whipple Road;

2. Lincoln/Alvarado Business Park and the Alvarado Business Park, located west of I-880 in the northwestern portion of the City along Whipple Road and Union City Boulevard; and

3. Seventh Street IndustrialArea, located between 7
th Street and Union Pacific Railroad tracks in the Station District Area.

The City has a diverse industrial business sector that is critically important to the City’s economic health. This diversity brings economic resilience during economic downturns, such as when the economy was impacted by the COVID-19 pandemic. During this time certain industries experienced slow growth while others thrived.

Available industrial inventory is a factor in business retention and attraction. According to Colliers Industrial Report for Quarter 4 2024 (Attachment 2), Union City had an overall vacancy rate of 5.5% across all Industrial sectors including Industrial, Warehouse, and R&D, which is lower than Newark at 10.1% and Hayward at 6.6%. These vacancy factors make it challenging for new businesses to locate in the City or existing businesses to expand.

Throughout the I-880 corridor, Colliers reports that there is a modest downturn in absorption. But even with this shift in trends, the Union City market continues to be in high demand with new and renewed leases.

The following highlights significant industrial sector acquisitions, developments and expansions. 3180-3292 Whipple Road (Life Science)
Located at the corner of Whipple Road and Union City Boulevard, Tarlton Properties, Inc. has renovated and rebranded an existing 23-acre Research & Development (R&D) complex into "Union City Labs" to cultivate the life science industry in Union City. The site currently houses “BillionToOne” who is a fastgrowing life science company that has their headquarters at Union City Labs. They are joined by Zoetis/Abaxis, a life science company focused on animal care, and a long-term tenant of the center. Both Economic Development and Planning staff have been working with the property owner to upgrade the property and monument signage to facilitate leasing out the remaining vacant space. 33589 CentralAvenue (Life Science)
Tarlton Properties, Inc. acquired this highly visible 4.6-acre site at the corner of Central Avenue and Alvarado-Niles Road from a tropical fruit wholesaler and are converting the warehouse building (61,707 square feet) into research and development offices for the life science sector. Construction is underway and the completion is expected later this year.
30300 Union City Blvd. (Life Science)
Woodstock Development purchased approximately 12.50 acres along the northern portion of Union City Boulevard for the construction of five new buildings totaling approximately 297,000 square feet. The project is designed to accommodate office, research and development, life science, and manufacturing. The development was put on hold by the applicant while they worked through some issues with the property owner. Staff recently met with the applicant who indicated they would be restarting the project soon.
33250 WesternAvenue (Manufacturing)
United Mechanical & Metal Fabricators, Inc. (UMEC), a woman- and minority-owned business, acquired a one-acre vacant parcel in the Central Bay Business Park and is now in the process of expanding into a new building. UMEC’s primary operation is located nearby at 33333 Lewis Street. UMEC serves a wide range of industries including semiconductor, medical device, and transportation industries. The small size of the site, in conjunction with the need to address operational considerations as well as building and fire codes and other state requirements, has proven challenging. City staff members have worked closely with the applicant and their team to deliver a successful project. The applicant recently submitted for their building permits for the project.

City Council/RSA Agenda 123 Tuesday, January 28, 2025
the applicant and their team to deliver a successful project. The applicant recently submitted for their building permits for the project. 30593 Union City Blvd, (Manufacturing & R&D)
Azimuth, a semiconductor company founded in Union City in 1997, has announced a new US-Joint Consortium of ten companies to collaborate on nextgeneration semiconductor packaging. The joint venture plans to invest more than $32 million in this cutting-edge technology research and development at their

1.5-acre Union City facility that is located at the corner of Union City Boulevard and Bettencourt Way. Joining Azimuth is their partner of twenty years Resonac, who is a large semiconductor company headquartered in Japan. Economic Development and Planning staff are working closely with the business owners on the upgrades needed to the building to support this new partnership. This is an exciting development for a home-grown Union City business and expands Union City’s visibility internationally. 30031AhernAvenue (Manufacturing – Medical Devices)
Mizuho OSI continues to expand its manufacturing footprint due to increased demand for their specialty surgical beds. Mizuho OSI, a pioneer in their field, dominates the marketplace and has experienced 10 percent annual growth in revenues and jobs, a trend they expect to continue. Mizuho OSI consistently preforms in the top 25 sales tax generators in Union City. Staff recently met with them regarding a proposed expansion to accommodate their growing business. 33306-33456Alvarado-Niles Road (Office / Commercial)
Located at the corner of Alvardo-Niles Road and Central Avenue, this center was recently purchased by Town Centre Capital from Terreno Realty Corporation.

Town Centre Capital focuses on investing and renovating underutilized commercial properties. Staff members have met with the new owners on several occasions to discuss their plans to refresh the center to increase visibility and foot-traffic. An application was recently submitted for some façade upgrades and a modification to the Use Permit for the site to provide more flexibility in tenanting. 1320 Decoto Road (Office / Commercial)
Union City’s first Station District office building that was developed by Woodstock Development was recently purchased by Vinters Distributors. Vinters Distributors own Loop Neighborhood, a chain of convenience stores throughout the west. The company also owns and operates gas stations and car washes and are real estate developers. This family-owned business plans to establish their corporate headquarters at this location.

Central Bay Business Park (VariousAddresses) (Technology) Fortinet is an international security hardware and software company that acquired six Union City properties in the Central Bay Business Park to enable them to create an East Bay presence. Since Fortinet acquired properties in Union City, they have also purchased the Texas Instruments South Bay campus for $190 million. Staff met with Fortinet representatives to determine how the purchase of the Texas Instruments campus would impact the future development of the Union City properties. Fortinet staff were not clear on their plans. They did indicate a need for warehouse space to support their operations. Currently, Fortinet does operate a back-of-house facility at 1570 Atlantic Street that includes offices and warehousing and distribution of their products. Staff will remain in contact with Fortinet staff.

Retail Sector Update
Union Landing
Union Landing Shopping Center is a regional retail destination and for many Union City residents their place to shop, dine, entertain, and celebrate. The efforts described below contribute to Union Landing distinction as a “power center.” The center’s proximity to the freeway, easy access, and strong retail, dining, and recreation-oriented mix of tenants, has secured its position as a retail destination and a significant sales tax generator for the City.

Union Landing businesses are consistently in the top twenty-five sales tax generators including Best Buy Stores, Burlington Coat Factory, In-N-Out Burgers, Lowe’s Home Centers, Texas Roadhouse, and Walmart. Some fun facts demonstrating the success of Union Landing businesses:

Out of 632 stores nationwide, Texas Roadhouse at Union Landing ranks number 1 in terms of volume. Out of the 99 Buffalo Wild Wings in California, the Union Landing location ranks number 2 on their list of top performers.

Krispy Cream has three locations in the Bay Area market and the Union Landing location has the highest sales.

PBID and the ULPOA
Union Landing is a unique retail center in that it supports a Property Business Improvement District (PBID) to provide services for the center. A PBID is a special benefit property assessment district designed to raise funds to provide supplemental services beyond those provided by the City. The PBID is managed by the Union Landing Property Owners Association’s (ULPOA), a nonprofit organization with a five-member Board of Directors. As a property owner in Union Landing, the City participates in the PBID as a member. The ULPOA has historically required a significant amount of staff support and has operated as a public/private partnership. The PBID was established to support and maintain the center’s on-going success by funding three dedicated police officers and marketing and promotions for the center. The City has also partnered with the ULPOA to reinvest in the Union Landing infrastructure. Below are two significant accomplishments completed over the past year:

Replacement of landscaping within City-owned medians located on Courthouse Drive and Union Landing Boulevard with a drought resistant and low maintenance landscape palette and efficient irrigation system. Renovation of the City-owned Union Landing pylons signs including repainting and installation of a new logo consistent with the center’s newer branding. The pylon signs are seen by over 200,000 daily drivers and serve as valuable advertising opportunities for businesses to attract visitors to the center.

The current PBID term ends on June 30, 2025. Staff and the Board of Directors have dedicated significant time over the last several months finalizing the renewal budget, which will apply for the next five-year term. The Directors approved a renewal budget to include continued funding for three police officers and City Council/RSA Agenda 124 Tuesday, January 28, 2025
renewal budget, which will apply for the next five-year term. The Directors approved a renewal budget to include continued funding for three police officers and marketing efforts including events at the center, as well as website and social media support. A major change as part of the renewal will include moving the PBID from a fiscal year to a calendar year. This will help with tax filings and the flow of assessments to fund operations. Another change is that the Board of Directors have agreed to hire a third-party executive director who will take over most of the tasks that City’s Economic Development staff members were doing to support the PBID and ULPOA. Economic Development staff will continue to be a liaison to the ULPOA Board of Directors.

New and Expanding Businesses
Post pandemic and the transformation of the retail environment due to on-line sales has had an impact on brick-and-mortar retail uses. The region has seen store closures, shrinking retail footprints and limited retail expansion. Union Landing is uniquely positioned because there are no big box vacancies and limited vacancies of smaller tenant spaces. See below for a summary of new or expanding businesses.

Columbia Employee Store - 32111 Union Landing Boulevard. This exciting new retail concept is a no-cost membership store that offers deep discounts on Columbia’s brand products, which includes apparel, footwear, and accessories. It is a great addition to Union Landing and compliments other retail clothing stores of Ross and Burlington. It is a testament to the popularity of Union Landing that the property owner, Sywest, was able to quickly fill this large retail space after the departure of Anna's furniture. The business is very popular and a destination in the region.

Panera Bread - 30850 Dyer Street. Tenant improvements are currently underway to accommodate Panera Bread in the former Payless ShoeSource store that was located on the south side of Courthouse Drive in the same building as Chipotle and AT&T. Panera Bread’s selection of this space illustrates the trend of retailers shrinking their footprint from larger floorplans to increase profitability. A new trash enclosure is also being constructed to accommodate the new food retailer. There are now specific regional requirements that mandate upgrades and/or expansions to trash enclosures to keep waste out of the storm drain systems.

Jollibee - 32460 Dyer Street. Jollibee has embarked on a multi-million-dollar renovation of their existing restaurant. Construction is underway and is anticipated to be completed by the end of the year.

Neighborhood ShoppingAreas
In addition to Union Landing, there are two major neighborhood shopping areas in the City:

Safeway Market Place and the El Mercado centers, located at Alvarado-Niles Road and Decoto Road, and Four Corners centers, located at Alvarado Boulevard and Dyer Street.

Overall, these shopping areas have a low vacancy rate. This is, in part, due to their popularity as a destination center for diverse food offerings and their ability to attract new and innovative food uses. See below for notable updates regarding these shopping areas.

Chikin Drip - 32460 Alvarado Blvd. The former KFC space will accommodate a new quick service restaurant specializing in Halal chicken sliders. The business owners have a location in San Jose and are excited to be opening their second location in Union City.

Former Rite Aid - 1650 Decoto Road. This large retail space was vacated due to a restructuring of the company when it filed for bankruptcy. Staff members have reached out to the property owner and offered assistance with finding a tenant to fill the space. The property owner is evaluating their options.

Up Next
As mentioned, Strategic Economics is supporting the City to prepare the Economic Development Strategic Plan. At a future meeting, Dena Belzer from Strategic Economics will be providing an more Indepth analysis of the City's industrial inventory.

FISCAL IMPACT
There is no fiscal impact to the General Fund from receiving this report.

RECOMMENDATION
Staff recommends that the City Council receive the Economic Development Update report and ask any clarifying questions.

Prepared by:

Gloria Ortega, Economic Development Manager
Submitted by:

CARMELACAMPBELL, ECONOMIC AND COMMUNITYDEVELOPMENT DIRECTOR ATTACHMENTS:

Description Type
Attachment 1 - Economic Development DivisionAccomplishments Attachment Attachment 2 - Colliers Industrial Report Q4 2024 Attachment City Council/RSA Agenda 125 Tuesday, January 28, 2025
Strategies Outcomes
Maintaining Union City’s Voice and Interest on the
Regional Stage
Silicon Valley Economic Development Alliance
(SVEDA) - Monthly
East Bay Economic Development Alliance
(EBEDA) – Monthly
California Association for Local Economic Development
(CALED)
Engagement in Regional Partnerships
- Identification of and collaboration on regional challenges, opportunities and trends. - Attended Annual Conference November 2024 – topics covered included: revitalizing downtowns, leveraging partnerships, filling vacant space, and maximizing assets. - Alameda and Contra Costa County Collaborations – Union City Designated a Priority Production Area (2020).
- Participated in consultant selection leading to development of “Leading the Next Generation of East Bay Industrial Buildings and Districts”. - Hosted Economic Development Directors Meeting – Life Science Panel with John Tarlton, Tarlton Properties; Andres Orphanopoulos, Woodstock Development; and Gregg Domanico, CBRE.
- East Bay EDA Land Use & Infrastructure Committee – Provided input to transportation, Port of Oakland and vital infrastructure projects impacting the region. - Nine-hundred-member organization representing cities, counties, state and economic development corporations - Participated in Annual Meeting, policy and legislative updates and training forums.

Economic Development 2024 Accomplishments
Attachment 1
City Council/RSA Agenda 126 Tuesday, January 28, 2025
Union City Chamber of Commerce and other Organizations - Renewed Chamber of Commerce agreement to host the Spirt Award and other business-oriented services; working with SBDC and others to support Union City businesses.
- Coordinated partnership between Alvarado Merchants Association and the Chamber of Commerce.
- Initiated Yiftee eGift Cards program for the Chamber to entice and grow their small business memberships among retailers and restaurants.
- Assisted in facilitating City official involvement in business ribbon cutting events.

Revenue Generation/Business Retention/Attraction
Industrial Sector Businesses
Industrial Sector Businesses Generate 30.5% Sales Taxes for the City
Industrial Sector Businesses Generate Significant Jobs for the City
Maintaining Clean and Safe Industrial Sectors
Retains Businesses and Preserves City Revenues
- Responded to business concerns related to encampments, illegal dumping, truck parking, property theft. Coordinated response to businesses with Homeless Task Force; Public Works; and the Police Department (PD).
- Developed “clean and safe strategies” and Crime Prevention through Environmental Design (CPTED) handout to inform business owners.
- Acted as point of contact for brokers and business owners regarding concerns. Hot spots included areas around Lewis Street, Pacific Streets, and Ahern. - Coordinated CPTED meeting with PD and Union City Labs regarding concerns related to homelessness and vehicle break-ins
- Acted as a point of initial contact for businesses interested in building improvements, expansions and other issues.
- Supported Business expansion of UMEC.
- Coordinated meetings with Town Central Capital to support redevelopment of Central Plaza development.
- Coordinated with Public Works on projects impacting businesses such as the I880/Whipple Design Team and Union Landing Bike Lane project. - On-going maintenance of communications software to ensure timely communications with businesses to keep informed as critical information becomes available City Council/RSA Agenda 127 Tuesday, January 28, 2025
Revenue Generation/Business Retention/Attraction Retail Sector
Union Landing Property Business Improvement District
(PBID)
2024 PBID Funding
$905,9333 for three Officers
$1,128,007 Total Budget includes Officers, Administration and Marketing
Maintaining A Clean and Safe Regional Shopping Center
- Annual budget approval of the Property Business Improvement District (PBID) - Continued and enhanced funding dedicated to supporting three dedicated police officers at Union Landing.
- Managed Union Landing Property Owners Association (ULPOA): Board of Director’s meetings, nonprofit filings; IRS and FTB tax filings; engaged legal counsel to resolve nonprofit status; contract management, etc.
- Collaboration with Public Works and Caltrans to remove vegetation and debris on Caltrans property.
- Worked on PBID renewal, which is underway.

Revenue Generation/Business Retention/Retail
Retail Sales Account for Approx. 24.5% of the City’s
Revenues
Union Landing has no big box vacancies
Maintaining Union Landing as a Regional Power Center and Retail Destination - Collaboration with Union Landing Owners Association (ULPOA) Directors and Public Works to renovate the 25-year-old highway-oriented pylon signs. - Developed an auction strategy of the half-panel on the southern pylon to contribute to pylon renovation cost. Auctioned said half panel to Verizon Wireless for $35,000. - Collaborated with Public Works to renovate median landscaping at Courthouse Drive and Union Landing Boulevard.
- Collaborated with Public Works to replace city wayfinding signage on medians on Dyer and Alvarado-Niles Road
- Engaged in an RFP process for a marketing company resulting in selection of a new marketing company to promote the center with consistently updated webpage, social media campaigns and 3 on site events revolving around commonly celebrated holidays.
- Managed the design and installation of new center wide banners including new holiday variants.
- Panera Bakery filling a long vacant space.

Marketing and Promotions Supporting Business Attracting and Retention - Updated Economic Development Webpage.
- Updated State and Local Resource handouts for businesses. - Mailed 300+ holiday cards to industrial sector businesses celebrating their accomplishment and provided contact information and links to business focused departments/webpages.
- Participated in meeting with international visitors and prepare updated Union City promotional materials in English and Chinese.

City Council/RSA Agenda 128 Tuesday, January 28, 2025
- Updated marketing materials to be used by City officials on diplomatic visits to other countries, including offering the materials in other languages.

Planning for the Future Economic Development Strategic Plan 2025 Update - Engaged Strategic Economics, a regionally and nationally recognized economic development consulting firm, to update Union City’s Economic Development Strategic Plan.
- Strategic Economics met with the Economic Development Advisory Team (EDAT) to review initial economic development indicators. EDAT recommended the presentation be presented to the City Council.

Business Input to Economic Development Strategies Economic Development Advisory Team (EDAT) - March 6 – Review of Business License Study
- September 9 – Measure QQ Proposal Review
- December 5 – Strategic Economics Review of Strategic Plan Process and Initial Data City Council/RSA Agenda 129 Tuesday, January 28, 2025
Oakland I-80 / I-880 Corridor Industrial Market Q4 2024 At the close of the fourth quarter of 2024, the Oakland I-80/I-880 Corridor reported an industrial vacancy rate of 7.5 percent, an increase of 70 basis points quarter-over-quarter and 250 basis points year-over-year. The overall average asking rate for industrial space at quarter-end was $1.56 per square foot triple net, down 1.8 percent quarter-over-quarter and down 9.3 percent year-overyear. The Oakland East Bay industrial market ended the quarter with negative 1,021,983 square feet of net absorption, a significant decline compared to the negative 46,294 square feet of net absorption seen in the third quarter. Annual net absorption totaled negative 3,707,954 square feet, compared to the negative 1,550,999 square feet seen in the prior year. Gross absorption for the quarter totaled 1,839,085 square feet, a 48.2 percent increase quarter-over-quarter and the highest level since the 2,150,193 square feet in the second quarter of 2022. At year-end, there remained 945,005 square feet of industrial space under construction market-wide, as there were no deliveries in the fourth quarter. 24Q2 24Q3 24Q4
Total Inventory
(in Thousands of SF) 152,442.9 152,697.7 152,697.7
New Supply
(in Thousands of SF)
679.7 - -
Net Absorption
(in Thousands of SF) (422.1) (46.3) (1,022.0)
Overall Vacancy 5.2% 6.8% 7.5%
Under
Construction
(in Thousands of SF)
632.2 1,041.3 945.0
Overall Asking
Lease Rates (NNN)
$1.72 $1.56 $1.56
YOY

FORECAST

YOY YOY

FORECAST
YOY
Renewal
30108 Eigenbrodt Way
Union City
135,860 SF
Sale
6000–6025 Giant Road
Richmond
$132.5M | $255/PSF
Sale
24701 Clawiter Road
Hayward
$14M | $66/PSF
Renewal
6955 Mowry Avenue
Newark
161,280 SF
Sale
2354 Davis Avenue
Hayward
$41M | $282/PSF
Direct Lease
31129 Wiegman Road
Hayward
125,700 SF
Renewal
2600 Goodrick Avenue
Richmond
124,000 SF

FORECAST FORECAST
Industrial
Oakland 24Q4
Historic Comparison

5.06%
Oakland-HaywardBerkeley MSAD
Unemployment
Rate

4.576%
U.S. 10 Year
Treasury Note

2.60%
Oakland-HaywardBerkeley MSAD
Real GDP Growth
% change YOY
Market Indicators Market Graph
The vacancy rate increased 70 basis points to 7.5%, and the overall asking rate remained stable at $1.56 NNN.

Vacancy Rate

7.5%
Net Absorption
-1,022K SF
Overall Asking Lease
Rates (NNN)
$1.56/SF
Under
Construction
945K SF
Key Takeaways
• The overall industrial vacancy rate in the Oakland I-80/I-880 Corridor increased to 7.5 percent.
• Average asking rents for industrial space remained stable at $1.56 NNN per square foot.
• A total of 945,005 square feet was under construction.

Recent Transactions
$1.40
$1.45
$1.50
$1.55
$1.60
$1.65
$1.70
$1.75
$1.80
0%
1%
2%
3%
4%
5%
6%
7%
8%
1Q
2023
2Q
2023
3Q
2023
4Q
2023
1Q
2024
2Q
2024
3Q
2024
4Q
2024
Market Overview
Source: Colliers Vacancy Rate Average Asking Rate
City Council/RSA Agenda 130 Tuesday, January 28, 2025
Colliers | I-80 / I-880 Corridor | 24Q4 | Industrial Report Industrial
Oakland 24Q4
There were eleven significant lease transactions of 50,000 square feet or greater in the fourth quarter, including five leases of 100,000 square feet or more. The largest lease of the quarter was at 6955 Mowry Avenue in Newark, where Valassis Communications renewed 161,280 square feet of space. The second largest lease transaction of the quarter was the Forward Air Corporation renewing 135,860 square feet at 30108 Eigenbrodt Way in Union City. The largest direct lease of the quarter was NOR-CAL Moving Services committing to 125,700 square feet at 31129 Weigman Road in Hayward. The third largest renewal of the quarter was at 2600 Goodrick Avenue in Richmond, where American Tire leased 124,000 square feet. The fifth largest lease of the quarter was US Autoforce securing 116,415 square feet at 2000 Maritime Street in Oakland.

Other notable transactions in the fourth quarter included Great Way Trading leasing 95,904 square feet at 30985 Santana Street in Hayward, Mitac International leasing 93,224 square feet at 30750 San Clemente Street in Hayward, Everbright Flooring leasing 90,455 square feet at 33001 Dowe Avenue in Union City, Brinks renewing 80,800 square feet at 3775 Alameda Avenue in Oakland, Therm-X recommitting to 68,816 square feet at 3323 Investment Boulevard in Hayward, and Palo Alto Direct leasing 52,939 square feet at 2850 Volpey Way in Union City. Colliers represented four of the ten largest lease transactions in the market in the fourth quarter of 2024.

There were three significant sales transactions in the fourth quarter of 2024. The largest sale was a three-building sale at 6000 – 6025 Giant Road in Richmond, where WPT Capital Advisors acquired 517,894 square feet of warehouse space. The second largest transaction of the quarter was at 24701 Clawiter in Hayward, where ProLogis purchased 4.84 acres of land. The third-largest sale was a user sale at 2354 Davis Avenue in Hayward, where the Beeline Group purchased a 144,936 square foot building. Sales activity in the fourth quarter was likely boosted by the recent interest rate cuts from September and December.

There were no major new construction completions in the fourth quarter of 2024. The two largest ongoing developments included 1345 Doolittle, a 266,000-square-foot facility in San Leandro, and 3636 Enterprise Avenue, a 218,583-square-foot warehouse project in Hayward.

The Oakland I-80/I-880 Corridor maintained a robust leasing environment in the fourth quarter of 2024. Investment activity remained strong market-wide, as leasing activity reached a twoyear high. Interest rate cuts in September and December boosted investor confidence, fueling heightened expectations for capital deployment in 2025 as properties were stabilized during the last quarter of 2024. The Oakland I-80/I-880 Corridor continued to serve as a vital gateway to Northern California.
$0.90
$1.04
$1.18
$1.32
$1.46
$1.60
0%
1%
2%
3%
4%
5%
1Q
2023
2Q
2023
3Q
2023
4Q
2023
1Q
2024
2Q
2024
3Q
2024
4Q
2024
Industrial
Source: Colliers Vacancy Rate Average Asking Rate
$0.90
$0.96
$1.02
$1.08
$1.14
$1.20
$1.26
$1.32
$1.38
$1.44
$1.50
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
10%
1Q
2023
2Q
2023
3Q
2023
4Q
2023
1Q
2024
2Q
2024
3Q
2024
4Q
2024
Warehouse
Source: Colliers Vacancy Rate Average Asking Rate
R&D/Flex
$2.30
$2.44
$2.58
$2.72
$2.87
$3.01
$3.15
$3.29
$3.43
$3.57
$3.72
$3.86
$4.00
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
10%
11%
12%
1Q
2023
2Q
2023
3Q
2023
4Q
2023
1Q
2024
2Q
2024
3Q
2024
4Q
2024
Source: Colliers Vacancy Rate Average Asking Rate
City Council/RSA Agenda 131 Tuesday, January 28, 2025
Colliers | I-80 / I-880 Corridor | 24Q4 | Industrial Report Industrial
Oakland 24Q4
Significant Lease Activity
Property Address Lease Date Size Tenant Type
6955 Mowry Ave, Newark Dec-24 161,280 Valassis Communications Renewal 30108 Eigenbrodt Way, Union City Nov-2024 135,860 Forward Air Corporation Renewal 31129 Wiegman Road, Hayward Oct-2024 125,700 NOR-CAL Moving Services Direct 2600 Goodrick Ave, Richmond Oct-2024 124,000 American Tire Renewal 2000 Maritime St, Oakland Dec-2024 116,415 US Autoforce Direct 30985 Santana St, Hayward Dec-2024 95,904 Great Way Trading Direct 30750 San Clemente St, Hayward Nov-2024 93,224 Mitac International Direct 33001 Dowe Ave, Union City Dec-2024 90,455 EverBright Flooring, Inc Direct 3775 Alameda Ave, Oakland Dec-2024 80,800 Brinks, Inc Renewal 3323 Investment Blvd, Hayward Oct-2024 68,816 Therm-X Renewal 2850 Volpey Way, Union City Oct-2024 52,939 Palo Alto Direct, Inc Sublease Property Address Sale Date Size Buyer Type
6000-6025 Giant Road, Richmond Oct-2024 517,894 WPT Capital Advisors Investment 24701 Clawiter Road, Hayward Nov-2024 210,830 Prologis Land 2354 Davis Ave, Hayward Oct-2024 144,936 Beeline Group User 19707-19743 Cabot Boulevard, Hayward Jul-2024 52,992 BKM Capital Partners Investment Significant Sale Activity
City Council/RSA Agenda 132 Tuesday, January 28, 2025
Copyright © 2025 Colliers. The information contained herein has been obtained from sources deemed reliable. While every reasonable effort has been made to ensure its accuracy, we cannot guarantee it. No responsibility is assumed for any inaccuracies. Readers are encouraged to consult their professional advisors prior to acting on any of the material contained in this report.

FOR MORE INFORMATION
Derek Daniels
Regional Research Director
[email protected]
+1 415 288 7803
Tony Burnett
Executive Managing Director
[email protected]
+1 510 433 5863
Benjamin Lewis
Research Analyst
[email protected]
+1 510 433 5882
Morgan Parker
Research Analyst
[email protected]
+1 510 433 5837
I-80 / I-880 Corridor | 24Q4 | Industrial | Market Statistics Submarket/
Subtype
Total
Inventory SF
Direct
Availability
Rate
Sublease
Availability
Rate
Availability
Rate
Vacancy
Rate
Vacancy
Rate
Previous
Net
Absorption
Current
Net
Absorption
YTD
Under
Construction
Deliveries
YTD
Avg Direct
Asking Rate
(NNN)
Richmond
Industrial 4,936,228 4.3% 0.2% 4.5% 4.5% 4.4% (8,515) (154,204) - - $1.07 Warehouse 7,197,595 10.1% 3.7% 13.9% 10.1% 10.4% 19,267 (11,170) 206,569 97,115 $1.35 R&D/FLEX 3,411,053 4.8% 0.0% 4.8% 4.8% 4.0% (26,606) (19,706) - - $2.21 Total 15,544,876 7.1% 1.8% 8.9% 7.2% 7.1% (15,854) (185,080) 206,569 97,115 $1.42 Oakland
Industrial 22,664,359 4.5% 0.6% 5.1% 4.4% 4.0% (95,726) (429,992) - - $1.78 Warehouse 12,538,925 16.6% 3.4% 20.0% 17.2% 14.7% (311,807) (749,755) 200,584 - $1.26

R&D/FLEX - - - - - - - - - - -
Total 35,203,284 8.8% 1.6% 10.4% 9.0% 7.8% (407,533) (1,179,747) 200,584 - $1.42 Hayward
Industrial 17,398,374 5.2% 1.8% 7.0% 5.9% 4.4% (246,883) (391,729) - - $1.33 Warehouse 23,079,898 5.7% 2.3% 8.0% 5.9% 6.0% 22,202 (227,691) 219,583 - $1.45 R&D/FLEX 4,547,794 9.1% 4.1% 13.2% 12.8% 12.1% (30,397) (34,685) - - $2.98 Total 45,026,066 5.8% 2.3% 8.1% 6.6% 6.0% (255,078) (654,105) 219,583 - $1.71 45,026,066 4.6% 1.7% 6.3% 5.5% 5.1% (145,274) (145,274) 219,583 - $1.65 Newark
Industrial 4,702,994 3.4% 0.0% 3.4% 3.2% 7.1% 181,357 158,348 - - $1.60 Warehouse 4,528,574 7.7% 5.3% 13.0% 10.7% 7.5% (145,812) (175,812) - - $1.47 R&D/FLEX 3,039,586 18.1% 3.3% 21.4% 19.7% 19.2% (16,590) (2,480) - - $3.10 Total 12,271,154 8.6% 2.8% 11.4% 10.1% 10.2% 18,955 (19,944) - - $2.28 San Leandro
Industrial 11,451,555 5.3% 0.9% 6.2% 3.5% 3.2% (33,634) (92,225) - - $1.36 Warehouse 15,660,009 7.2% 1.6% 8.8% 8.8% 7.5% (203,349) (877,514) 318,269 - $1.27 R&D/FLEX 1,298,303 15.5% 6.4% 21.9% 21.9% 12.9% (116,680) (132,134) - - $1.62 Total 28,409,867 6.8% 1.5% 8.4% 7.3% 6.0% (353,663) (1,101,873) 318,269 - $1.34 Grand Total
Industrial 69,037,188 4.6% 0.8% 5.4% 4.4% 4.1% (230,891) (1,005,135) - - $1.48 Warehouse 70,493,111 8.5% 2.8% 11.3% 9.5% 8.6% (603,027) (2,406,687) 945,005 97,115 $1.32 R&D/FLEX 13,167,408 11.0% 2.8% 13.8% 13.2% 11.8% (188,065) (296,132) - - $2.64 Total 152,697,707 7.0% 1.9% 8.8% 7.5% 6.8% (1,021,983) (3,707,954) 945,005 97,115 $1.56 I-80 / I-880 Corridor Quarterly Comparisons and Totals
24Q4 152,697,707 7.0% 1.9% 8.8% 7.5% 6.8% (1,021,983) (3,707,954) 945,005 97,115 $1.56 24Q3 152,697,707 6.6% 1.7% 8.3% 6.8% 6.8% (46,294) (2,685,971) 1,098,561 97,115 $1.56 24Q2 152,697,707 6.0% 2.0% 8.1% 6.8% 5.8% (1,475,551) (2,639,677) 1,098,561 97,115 $1.59 24Q1 152,697,707 5.3% 1.6% 6.9% 5.8% 5.0% (1,164,124) (1,164,124) 643,308 97,115 $1.64 23Q4 152,600,592 5.1% 1.2% 6.3% 5.0% 4.5% (422,074) (1,550,999) 740,423 2,224,932 $1.72 Union City
Industrial 7,883,678 3.2% 0.2% 3.5% 2.9% 2.6% (27,490) (95,333) - - $1.34 Warehouse 7,488,110 5.4% 3.0% 8.4% 7.4% 7.6% 16,472 (364,745) - - $1.22 R&D/FLEX 870,672 13.4% 0.0% 13.4% 12.8% 13.1% 2,208 (107,127) - - $1.60 Total 16,242,460 4.8% 1.5% 6.3% 5.5% 5.4% (8,810) (567,205) - - $1.30 City Council/RSA Agenda 133 Tuesday, January 28, 2025
Agenda Item
DATE: 1/28/2025
TO: HONORABLE MAYOR AND CITYCOUNCIL
FROM: JOAN MALLOY, CITYMANAGER
SUBJECT: BUDGET CALENDAR FOR THE REVIEW AND ADOPTION OF THE BIENNIAL OPERATING BUDGET FOR FISCAL YEARS 2025-2026AND 2026-2027AND THE

FIVE-YEAR CAPITAL IMPROVEMENT PLAN (CIP) BUDGET FOR FISCAL YEARS 2025-2026 THROUGH 2029-2030

EXECUTIVE SUMMARY
Staff recommends that the City Council review, amend, if necessary, and accept the proposed budget calendar for the review and adoption of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026- 2027 and the Five-Year Capital Improvement Plan (CIP) Budget for Fiscal Years 2025-2026 through 2029- 2030.

STRATEGIC PLAN ALIGNMENT
The biennial budget will be developed based on the Strategic Plan goals which are:

GoalA– Financial Stability and Sustainability: Foster fiscal health through disciplined long-term planning, cost control, heightened efficiency, increased revenue and cost recovery.

Goal B – Governance and Organization Effectiveness: Produce high-quality services to the community through a commitment to local government best practices and employee development, support and retention.

Goal C – Economic, Community Development and Public Safety: Institute forward-thinking business, land use development, housing, social services, and public safety strategies that provide community growth and innovation.

Goal D – Environmental Sustainability and Infrastructure: Create a healthy, sustainable community and maintain and improve the City’s infrastructure.

Goal E – Communication and Outreach: Build strong connections with community partners, residents and employees.

BACKGROUND
Staff has prepared a proposed budget calendar for the preparation of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026-2027 and the Five-Year Capital Improvement Plan Budget for Fiscal Years 2025-2026 through 2029-2030. Staff has already started working on the biennial budget and the budget process will culminate with budget adoption prior to July 1, 2025. Between now and budget adoption there will City Council/RSA Agenda 134 Tuesday, January 28, 2025
be opportunities for Council review and input, as well as community input. Staff will also provide the City Council with information on budgetary issues and concerns along the way. As stated above, the Strategic Plan will guide the budget development and funding priorities.

DISCUSSION
Every two years, City staff prepares, and the City Council adopts, a Biennial Operating Budget and a FiveYear Capital Improvement Plan (CIP) Budget. The City Council’s Adopted Strategic Plan, most recently updated in September 2023, provides the basic framework for the development of the budget, the evaluation of new initiatives and the allocation of resources. The Strategic Plan is attached as Exhibit No. 1.

The proposed budget calendar is attached as Exhibit No. 2 and contains the following dates for the City Council’s review and approval of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026-2027 and the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2025-2026 through 2029-2030:

February 25: Regular City Council Meeting – Present Preliminary Year-End Results for Fiscal Year 2023- 2024 and a Mid-Year Budget Review for Fiscal Year 2024-2025.

April 8: Special City Council Budget Study Session (5:00 p.m. to 6:30 p.m.) – Preliminary overview of the General Fund Budget and summary of the proposed Biennial Operating Budget for All Funds for Fiscal Years 2025-2026 and 2026-2027 and start departmental budget presentations.

April 15: Special City Council Budget Study Session (5:00 p.m. to 7:30 p.m.) – Remaining departmental budget presentations.

April 22: Regular City Council Meeting – No budget presentations scheduled for this meeting.

April 29: Special City Council Budget Study Session (5:00 p.m. to 7:00 p.m.) – General Fund financial insights, major revenue and expenditure trends/issues, and review of other major funds.

May 6: Hold for possible Special City Council Budget Study Session, if needed.

May 13: Special City Council Budget Study Session (5:00 p.m. to 6:30 p.m.) – Presentation of the 5- Year Capital Improvement Plan (CIP) for Fiscal Years 2025-2026 through 2029-2030.

May 20: Special City Council Budget Study Session (5:00 p.m. to 7:00 p.m.) – Continued presentation of the 5-Year Capital Improvement Plan (CIP), if necessary.

May 27: Regular City Council Meeting – Public Hearing on the Proposed Biennial Operating Budget for Fiscal Years 2025-2026 and 2026-2027 and the Proposed Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2025-2026 through 2029-2030.

June 3: Hold for possible Special City Council Budget Study Session, if needed.

June 10: Regular City Council Meeting – Adoption of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026-2027 and the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2025-2026 through 2029-2030.

In alignment with the Strategic Plan’s strategy to educate the community on City finances, staff will update the community by posting information on the City’s website, including information in City newsletters, and through the budget staff reports placed on the City Council agenda.

FISCAL IMPACT
There is no fiscal impact associated with this report.

RECOMMENDATION
City Council/RSA Agenda 135 Tuesday, January 28, 2025
Staff recommends that the City Council review, amend, if necessary, and accept the proposed budget calendar for the review and adoption of the Biennial Operating Budget for Fiscal Years 2025-2026 and 2026- 2027 and the Five-Year Capital Improvement Plan (CIP) Budget for Fiscal Years 2025-2026 through 2029- 2030.

Prepared by:

Jackie Acosta, Finance Director
Submitted by:

Jackie Acosta, Finance Director
ATTACHMENTS:

Description Type
Strategic Plan Attachment
Budget Calendar Attachment
City Council/RSA Agenda 136 Tuesday, January 28, 2025

sdsd
City of Union City
Strategic Plan
FY 2019-20 through FY 2024-25
Final Update
Adopted on September 26, 2023
City Council/RSA Agenda 137 Tuesday, January 28, 2025
Union City Strategic Plan Final Update August 2023
Prepared for the City of Union City by Baker Tilly
City Council/RSA Agenda 138 Tuesday, January 28, 2025
Table of Contents Page i
Union City Strategic Plan Final Update August 2023

Table of
Contents

Table of Contents......................................................................... i City Council................................................................................. 1 Message from the City Manager .................................................. 2 Strategic Planning Process Overview........................................... 3 Mission, Vision, and Values ......................................................... 4 Multi-Year Goals ......................................................................... 5 Highlights of Accomplishments ................................................... 6 Major Factors Since 2021 Strategic Plan Update.......................... 7 Top Council Priorities .................................................................. 8 Goal A. Financial Stability and Sustainability................................ 9 Goal B. Governance and Organization Effectiveness................... 10 Goal C. Economic, Community Development, and Public Safety.. 11 Goal D. Environmental Sustainability and Infrastructure ............. 13 Goal E. Communication and Outreach ........................................ 15 Staying On Track and Progress Updates .................................... 16 Conclusion ................................................................................ 17 Attachment A. Other Accomplishments ..................................... 18 City Council/RSA Agenda 139 Tuesday, January 28, 2025
City Council Page 1
Union City Strategic Plan Final Update August 2023
City Council
The Mayor and City Council serve as the governing body and establish policies that aim to ensure responsive, effective, and high-quality service delivery to our residents. Throughout the year (with only two small breaks in the summer and winter), the Mayor and City Council manage the City's legislative agenda, set municipal policies, adopt local laws and ordinances, appropriate funds, and develop an overall vision for the City. Together, the Mayor and City Council supervise city administration which directs city staff to achieve the vision, goals and objectives set by the Council. The Mayor is elected at large and four Council members are each elected by district.

Mayor Carol Dutra-Vernaci
Vice Mayor Gary Singh
District 1
Councilmember Jaime Patino
District 2
Councilmember Jeff Wang
District 3
Councilmember Scott Sakakihara
District 4
City Council/RSA Agenda 140 Tuesday, January 28, 2025
Message from the City Manager Page 2
Union City Strategic Plan Final Update August 2023
Message from the City Manager
Strategic Planning Guidance Provided
by the Executive Team
• Joan Malloy, City Manager
• Jennifer Phan, Deputy City Manager
• Kristopher Kokotaylo, City Attorney
• Jackie Acosta, Finance Director
• Marilou Ayupan, Public Works Director
• Carmela Campbell, Economic and
Community Development Director
• Jason Castleberry, Human Resources
Director
• Corina Hahn, Community and
Recreation Services Director
• Jared Rinetti, Police Chief
• Mario Vallejo, Information Technology
Director
To the Mayor and City Council, Community
Members and City Staff:

We are pleased to present this final two-year update of our five-year Strategic Plan. The City’s Strategic Plan covers fiscal years 2019-20 through 2024-25 and serves as a roadmap for Union City’s promise as a place where our inclusive community can prosper, and innovation grow.

Since adoption of the Strategic Plan, significant changes have occurred in our community and organization. Examples are the pandemic and our many responses to it, a change to election of Councilmembers by districts, financial uncertainty along with the success of a critical tax measure, new state mandates, a cyberattack, and challenges in recruitment and retention of employees.

In this plan, we are focusing on the fundamentals of public safety, emergency preparedness, infrastructure and providing quality public services to our community.

The update process started with early input from each member of Council, information from departments, a City Council strategic planning workshop held on July 28, 2023, and preparation of this new Strategic Plan document.

Respectfully,
Joan Malloy
City Manager
August 2023
City Council/RSA Agenda 141 Tuesday, January 28, 2025
Strategic Planning Process Overview Page 3
Union City Strategic Plan Final Update August 2023
Strategic Planning Process Overview
The strategic plan is a living
document featuring a
comprehensive framework that is
adjusted based on the current
needs of the community.

The City of Union City adopted a five-year Strategic Plan in 2019. A midpoint update conducted in 2021 provided the opportunity for Council and City staff to assess progress on the Strategic Plan through a lens that took into account some significant changes that occurred during 2019 and 2020. The 2023 strategic planning update was an opportunity for the Council to further review progress made since 2021, and to establish priorities for the remaining two years of the Strategic Plan. Key process steps for the 2023 update are summarized below.

Council Interviews
Facilitators met with each
Councilmember to discuss the City’s
recent accomplishments and challenges
and receive input about top priorities
for the next two years.

Information from Executive Team
The City’s executive team provided
valuable information about the status
of the strategies within the Strategic
Plan including modifications and new
items needed.

Strategic Planning Workshop
A City Council workshop was held on July 28, 2023, to discuss the information gathered, review goals and strategies for the remaining two years of the Strategic Plan and set Council priorities.

City Council/RSA Agenda 142 Tuesday, January 28, 2025
Mission, Vision, and Values Page 4
Union City Strategic Plan Final Update August 2023
Mission, Vision, and Values
Our mission is to create and
provide effective, valued
services that foster high quality
of life and economic vitality
for the community.

Citywide Vision
To be a vibrant, inclusive, and
prosperous community where
residents and businesses
thrive and innovation grows.

Organizational Vision
To foster an environment where
City employees are inspired,
recognized, and thrive.

Values
Sustainability
Plan for the long term in all that we do to ensure financial, environmental, and community well-being.

Professionalism
Deliver high-quality services to members of the community while investing in employee development.

Accountability/Integrity
Serve in the best interests of the community as responsible stewards of public resources, with trust and transparency.

Belonging
The City strives to instill a sense of belonging for all our community of residents, workers, and visitors.

Respectfulness
Show respect, fairness, and equity in our jobs, each other and the community we serve.

City Council/RSA Agenda 143 Tuesday, January 28, 2025
Multi-Year Goals Page 5
Union City Strategic Plan Final Update August 2023
Multi-Year Goals
This Strategic Plan has five multi-year goals. These goals remain unchanged from the start of the Strategic Plan in 2019. Each goal has a set of strategies for implementation. The following pages show the strategies by goal.
• Foster fiscal health through disciplined long-term planning, cost control, heightened efficiency, increased revenue and cost recovery.

Goal A. Financial Stability and
Sustainability
• Produce high-quality services to the community through a commitment to local government best practices and
employee development, support and retention.

Goal B. Governance and
Organization Effectiveness
• Institute forward-thinking business, land use development, housing, social services, and public safety strategies that promote community growth and innovation.

Goal C. Economic, Community
Development and Public
Safety
• Create a healthy, sustainable community and maintain and improve the City’s infrastructure.

Goal D. Environmental
Sustainability and
Infrastructure
• Build strong connections with community partners,
residents and employees.

Goal E. Communication and
Outreach
City Council/RSA Agenda 144 Tuesday, January 28, 2025
Highlights of Accomplishments Page 6
Union City Strategic Plan Final Update August 2023
Highlights of Accomplishments
The Council established five top priorities for FY 2021-22 and FY 2022-23 as part of the mid-point update conducted in 2021. The key accomplishments associated with each of their priorities are shown in the following table. Implementation of other strategies identified in the Strategic Plan is on schedule, and there have been significant accomplishments since adoption of the Strategic Plan.

Council’s FY 2021-22 and
FY 2022-23 Priorities
Accomplishments
Generate more tax revenue needed
for long-term fiscal sustainability.
• Passed Utility Users’ Tax Measure WW and Sales Tax Measure Z. • Amended Municipal Code to allow for cannabis dispensary and retail use.
• Reestablished the Sales Tax and Utility Users’ Tax Oversight Committee.

Address staff recruitment,
retention, and succession planning.
• Updated the Personnel Rules to ensure fairness, equity, and efficiency.
• Completed a citywide employee salary survey.

Improve and streamline the
development process.
• Amended the Zoning Ordinance to streamline the review of development projects.
• Implemented objective design standards for single-family residential development and accessory dwelling units (ADU).

Address homelessness.
• Recruited for a Homeless Program Outreach Worker.
• Implemented the CAREavan safe parking program.
• Partnered with City of Fremont’s Clean Start Mobile Hygiene Unit. • Convened an internal taskforce with regular status updates provided to City Council, Commissions, and the general public.

Build staffing and technology
infrastructure to develop the
Station District, construct Quarry
Lakes Parkway and prepare for
future housing development.
• Increased staffing within the City Manager’s Office.
• Continued and nearing completion of engineering and design for Quarry Lakes Parkway Phases 1 and 2.
• Initiated engineering and design for Quarry Lakes Parkway Phases 3 and 4.
• Completed and adopted Station District Specific Plan. • Completed and certified the Union City Housing Element.

City Council/RSA Agenda 145 Tuesday, January 28, 2025
Major Factors Since 2021 Strategic Plan Update Page 7
Union City Strategic Plan Final Update August 2023
Major Factors Since 2021 Strategic Plan
Update
Significant changes have occurred since the Strategic Plan was adopted by the City Council in 2019 and the update that was completed in 2021. Key factors since 2021 are shown below.

Fiscal challenges
and opportunities
Pandemic recovery
response efforts
Retirements,
departures,
vacancies, and
new hires
Cyber-attack
recovery
Passage of sales
tax extension in
November 2022
Redistricting and
transition to
district-based
elections
New, unfunded
state mandates
City Council/RSA Agenda 146 Tuesday, January 28, 2025
Top Council Priorities Page 8
Union City Strategic Plan Final Update August 2023
Top Council Priorities
The City Council’s top priorities for FY 2023-24 and FY 2024-25 were identified during its July 2023 strategic
planning workshop. These priorities are shown below,
categorized by goal.

The full list of strategic plan activities is contained in subsequent pages of this document under the Goals and
Strategies.

Goal A, Strategy 1
Develop a comprehensive fiscal sustainability model to address the General Fund’s longterm structural deficit.

Goal A, Strategy 8
Determine the feasibility of a revenue ballot measure for November 2024 and/or November 2026 to address critical facilities and infrastructure needs.

Goal C, Strategy 5
Promote housing development for all income levels in the community by implementing the Housing Element, updating the zoning ordinance to include objective standards for new multi-family residential development to streamline the review of applications for housing developments, and other measures.

Goal C, Strategy 6
Update the Economic Development Strategic Plan to meet the City’s financial goals and build regional partnerships.

Goal D, Strategy 8 Update the Climate Action Plan and also include regional goals in the plan.

Goal D, Strategy 10 Create and implement a plan to maintain and upgrade the City’s buildings.

Goal D, Strategy 16
Create an outline of, and schedule for, creating a comprehensive Facilities Needs Assessment, and prioritize a space needs assessment for police as one of the first to be studied.

Goal E, Strategy 5 Build a customer relations plan for public works and code enforcement.

City Council/RSA Agenda 147 Tuesday, January 28, 2025
Goal A. Financial Stability and Sustainability Page 9
Union City Strategic Plan Final Update August 2023
Goal A. Financial Stability and
Sustainability
Foster fiscal health through disciplined long-term planning, cost control, heightened efficiency, increased revenue, and cost recovery.

The table below contains the strategies associated with Goal A and the implementation years. The completed strategies are shown in grey.

Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

1. Develop a comprehensive fiscal sustainability model to address the General Fund’s long-term structural deficit.
✓ ✓

2. Determine the level of authorization for the utility users’ tax and develop an informational plan.
✓

3. Reduce costs associated with the City’s fire contract with Alameda County by pursuing discussions regarding a new emergency services model, and advocate for more transparency in the negotiation process.
✓ ✓

4. Develop a plan to reduce the costs and increase revenue for Community and Recreation Services.
✓

5. Implement the City’s cannabis program to attain the anticipated revenue in new revenue with a commitment to adapting where necessary in light of evolving Statewide trends.
✓

6. Conduct routine evaluations of city fees and update as needed. ✓

7. Study and prepare for placement of a revenue measure for the November 2022 election that addresses the expiration of the halfcent sales tax; or prepare for $6 million in service cuts. ✓

8. Determine the feasibility of a revenue ballot measure for November 2024 and/or November 2026 to address critical facilities and infrastructure needs.
✓ ✓

9. Pursue the placement of a voter-approved revenue measure on a ballot to address the funding gap between revenues and
expenditures for fundamental public safety and other city services. ✓

10. Study the benefits and opportunity to update the City’s business license tax for voter consideration.
✓ ✓

11. Assess the effectiveness of the City’s cannabis program to determine whether it is meeting intended objectives, public safety impacts, revenue targets and other factors.
✓ ✓
City Council/RSA Agenda 148 Tuesday, January 28, 2025
Goal B. Governance and Organization Effectiveness Page 10 Union City Strategic Plan Final Update August 2023
Goal B. Governance and Organization
Effectiveness
Produce high-quality services to the community through a commitment to local government best practices and employee development, support, and retention.

The table below contains the strategies associated with Goal B and the implementation years. The completed strategies are shown in grey.

Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

1. Align the provision of critical city services and Strategic Plan implementation with current staffing levels.
✓

2. Establish professional development plans for each employee to optimize staff resources, support their growth and demonstrate commitment to employees’ careers through a mentoring program and cross-training assignments.
✓ ✓

3. Implement a new system of electing councilmembers by district and establish protocols for governance.
✓

4. Prioritize the results of the Management Audit and develop an implementation strategy.
✓

5. Create a formal exit interview process to learn the reasons employees leave and obtain useful feedback for organizational improvements. ✓

6. Establish meaningful ways to recognize outstanding employee performance.
✓

7. Review and update as needed the City’s personnel policies to ensure they reflect best practices in diversity and inclusion. ✓ ✓

8. Conduct a market study of competitive salary and benefits to support recruitment and retain talented staff.
✓

9. Identify mandated/non-mandated functions and changes needed in each department to ensure proper balance based on available resources and align services to staff resources.
✓

10. Develop institutional knowledge “capture” techniques to document processes, procedures, and increase succession planning initiatives along with training and staffing overlap, in anticipation of retirements and other turnover.
✓

11. Develop and implement a marketing plan to aid in ensuring key positions are filled, including the use of targeted recruitment incentives (such as hiring bonuses) for difficult-to-hire positions. ✓ ✓

12. Increase staff efficiency and responsiveness by improving the design of and access to self-service options for the public and employees (e.g., human resources portals, permit system, customer service portals). ✓ ✓
City Council/RSA Agenda 149 Tuesday, January 28, 2025
Goal C. Economic, Community Development, and Public Safety Page 11 Union City Strategic Plan Final Update August 2023
Goal C. Economic, Community
Development, and Public Safety
Institute forward-thinking business, land use development, housing, social services, and public safety strategies that promote community growth and innovation.

The table below contains the strategies associated with Goal C and the implementation years. The completed strategies are shown in grey.

Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

1. Analyze the feasibility of transforming warehouses to attract highvalue industrial and commercial uses for the benefit of the community.
✓

2. Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE. ✓ ✓

3. Assess needs and identify appropriate services to support unhoused individuals and families in collaboration with community organizations and the County of Alameda, as well as develop internal response protocols and a communications strategy to provide regular status updates to City Council, commissions and the general public.
✓ ✓

4. Work with the Union Landing Property Owner’s Association to ensure Union Landing remains a destination for shoppers through property improvements, on-going property maintenance, and a continued focus on public safety.
✓

5. Promote housing development for all income levels in the community by implementing the Housing Element, updating the zoning ordinance to include objective standards for new multifamily residential development to streamline the review of applications for housing developments, and other measures. ✓

6. Update the Economic Development Strategic Plan to meet the City’s financial goals and build regional partnerships. ✓ ✓

7. Collaborate with commercial brokers on retail and commercial opportunities for new businesses and identify factors that will encourage high revenue-producing businesses to lease vacant properties.
✓

8. Prioritize and expedite major land use development applications. ✓ City Council/RSA Agenda 150 Tuesday, January 28, 2025
Goal C. Economic, Community Development, and Public Safety Page 12 Union City Strategic Plan Final Update August 2023
Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

9. Update the short-range transit plan that includes an evaluation of providing services to the business district and the New Haven Unified School District.
✓ ✓

10. Improve and increase the Community Emergency Response Team program through the Alameda County Fire Department, per agreement with the County.
✓

11. Complete the General Plan update, the Station District Specific Plan and the Hillside Specific Plan.
✓

12. Provide training for emergency preparedness, conduct disaster response drills, ensure all employees fully understand their responsibilities in an emergency, and assess the City’s emergency operations center for adequacy.
✓

13. Align public safety services with community needs based on a data driven decision-making approach (i.e., emergency medical services, restoration of terminated police programs, etc.). ✓ ✓

14. Update the police department strategic plan to include reimagine policing initiatives.
✓

15. Continue to review development permitting processes to streamline service and improve efficiency and develop a communication plan to disseminate modifications to staff and customers.
✓

16. Create a plan for leveraging the social services resources in Union City and the County to make efficient use of all limited resources. ✓ ✓

17. Review the police dispatch services agreement and conduct a feasibility study to evaluate bringing dispatch services in-house and other options.
✓

18. Facilitate the development of entitlements and closing on the sale of the Gateway property to generate revenue to fund the construction of Phases 3 and 4 of the Quarry Lakes Parkway. ✓ ✓

19. Continue providing support to City residents and businesses related to COVID-19 recovery.
✓

20. Increase fines for illegal fireworks, develop and implement a public communication campaign about fireworks, consider banning the sale and deployment of all fireworks if the threat to community safety is not significantly reduced during the 4th of July season. ✓

21. Related to a request for proposed development in the City's Hillside area, complete Hillside Specific Plan, mandated by the voter approved Hillside Area Plan.
✓ ✓

22. Conduct a site inventory analysis and feasibility assessment of a rapid-build/interim shelter or tiny homes community. ✓
City Council/RSA Agenda 151 Tuesday, January 28, 2025
Goal D. Environmental Sustainability and Infrastructure Page 13 Union City Strategic Plan Final Update August 2023
Goal D. Environmental Sustainability and
Infrastructure
Create a healthy, sustainable community and maintain and improve the City’s infrastructure.

The table below contains the strategies associated with Goal D and the implementation years. The completed strategies are shown in grey.

Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

1. Continue the build-out of the City’s Bicycle and Pedestrian network with an emphasis on closing gaps, addressing safety concerns, and increasing connectivity to the Station District.
✓

2. Implement the City’s capital improvement plan (see separate document).
✓ ✓

3. Develop a citywide information technology strategic plan and establish an Infrastructure Committee that would address IT as well as other infrastructure to help prioritize investments, implementation, and staff IT training.
✓

4. Assess the feasibility of using a private provider to add highspeed internet with the goal of reducing Union City ISP costs and enhancing internet speed for businesses and residents.
✓ ✓

5. Evaluate existing and potentially new development impact fees to ensure they reflect current City infrastructure needs and anticipated population growth based on 2024 General Plan.
✓

6. Review and update the tree protection and enhancement program, including creating a public educational campaign regarding tree removals.
✓

7. Conduct a tree inventory to determine a yearly maintenance plan for city-owned trees, including location, count, type, health, and other factors.
✓

8. Update the Climate Action Plan and also include regional goals in the plan.
✓ ✓

9. Transition the UC Transit fleet to zero emissions. ✓ ✓

10. Create and implement a plan to maintain and upgrade the City’s buildings.
✓ ✓

11. Develop a ten-year parks operations, maintenance, and capital improvement plan.
✓ ✓

12. Coordinate with City departments, commercial and residential customers to implement the requirements of state organics and food recovery legislation.
✓
City Council/RSA Agenda 152 Tuesday, January 28, 2025

Union City Strategic Plan Final Update August 2023
Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

13. Continue monitoring the Collection Services Franchise Agreement Contractors assistance with organics regulations and waste diversion compliance.
✓ ✓

14. Enable a robust cyber security and information technology disaster recovery plan.
✓ ✓

15. Complete the Alvarado-Niles Road Multimodal Corridor Study (from Union Landing Blvd. to Quarry Lakes Parkway).
✓ ✓

16. Create an outline of, and schedule, for creating a comprehensive Facilities Needs Assessment, and prioritize a space needs assessment for police as one of the first to be studied.

✓
City Council/RSA Agenda 153 Tuesday, January 28, 2025
Goal E. Communication and Outreach Page 15
Union City Strategic Plan Final Update August 2023
Goal E. Communication and Outreach
Build strong connections with community partners, residents, and employees.

The table below contains the strategies associated with Goal E and the implementation years. The completed strategies are shown in grey.

Strategies
Implementation Years
Work
Planned
FY 2023-24
Work
Planned
FY 2024-25
Completed
during
FY 2020-23

1. Conduct outreach and community education about the City services, financial resources, areas of cost, and impacts of failed ballot measures on city services.
✓

2. Improve the delivery of and employee and community access to the annual State of the City Address.
✓

3. Create and implement a plan for conveying progress and outcomes from the City’s Strategic Plan to employees and the community at large; including the development of a public facing dashboard.
✓

4. Enhance the role boards and commissions play in communicating the City’s interests through training and routine engagement. ✓

5. Build a customer relations plan for public works and code enforcement.
✓ ✓

6. Launch the newly formed Sales Tax and Utility Users’ Tax Oversight Committee, support their efforts to review tax revenues and expenditures, and make reports to the City Council and community at-large.
✓

7. Launch an updated City website design to enhance community and digital engagement to improve ease of access to and the quality of information, emphasizing information of particular interest to businesses and residents.
✓

8. Develop an outreach strategy aligned with the City’s brand guidelines aimed at heightening the profile of the City within the community and region.
✓

9. Foster a diversity, equity and inclusion approach to citywide communications and outreach, both in our public facing materials and initiatives, and with our employees (e.g., policies, procedures, training, and development).
✓

10. Collaborate with the Arts and Culture Commission and Bay Area Rapid Transit (BART) to place murals on the Kennedy Park BART pillars.
✓
City Council/RSA Agenda 154 Tuesday, January 28, 2025
Staying On Track and Progress Updates Page 16
Union City Strategic Plan Final Update August 2023
Staying On Track and Progress Updates
Staying on Track
During its July 2023 strategic planning workshop, the Council and staff discussed the importance of staying on track with the Strategic Plan. It was noted that in order to do that, it will be necessary to refrain from adding new projects or initiatives without consideration of the impact on the agreed upon priorities and strategies within this Strategic Plan. The Council reviewed best practice criteria for adding initiatives to staff’s workload and agreed to be intentional when considering adding a new project or initiative. The Council agree to consider the following criteria as the lens through which to look at requested new items.

Criteria for adding initiatives and projects are:
• Emergencies (e.g., major equipment or facility failure) • New multi-agency opportunity that cannot be delayed
• New outside funding opportunity that is time sensitive • Community safety issue that must be addressed in the near term • Changes in laws or mandates
Progress Updates
City staff communicates progress on a regular basis to the City Council, employees, and community through updates and reports posted on the City website. Methods for reporting include:
• Identify how items that are presented to the City Council align with the Strategic Plan. This is a current practice and will continue.
• Provide semi-annual updates on the Council’s top priorities for FY 2023-24 and FY 2024-25. • Prepare an annual update on the status of the entire Strategic Plan. • Ensure alignment of budget with Strategic Plan.
• Provide separate reports on the Council’s priority items as well as other Strategic Plan items that are scheduled for FY 2023-24 and FY 2024-25 as a way of providing more in-depth information.

Throughout the year, City staff will seek feedback about implementation from Council, so there is an ongoing dialogue and clear direction provided about the priorities, goals, and strategies identified in the Strategic Plan.

City Council/RSA Agenda 155 Tuesday, January 28, 2025
Conclusion Page 17
Union City Strategic Plan Final Update August 2023
Conclusion
Our Strategic Plan is designed to guide the work and
future of the City of Union City. The Strategic Plan and this final update reflect the guidance of the City
Council and input from our professional staff. City
staff and officials are committed to continuing
collaboration with the community and elected
officials in achieving the goals in this Strategic Plan.

Thank you to everyone who contributed
to creating this Strategic Plan and
those who are dedicated to its success.

Photos Provided by the City of Union City
City Council/RSA Agenda 156 Tuesday, January 28, 2025
Attachment A. Other Accomplishments Page 18
Union City Strategic Plan Final Update August 2023
Attachment A. Other Accomplishments
Highlights of Other Accomplishments Since 2021 Mid-Point Strategic Plan Update • Delivered the Annual State of the City Address.
• Conducted board and commission training.
• Held a City Council Governance Session to discuss strengthening policies and protocols; district-related communications and best practices; and updated City Council Norms. • Significant COVID-19 pandemic community recovery efforts, including establishment of an outdoor dining program, a COVID-19 Response Grant Program, and adoption of a temporary eviction moratorium. • Adopted the 2023-2031 Housing Element, certified by State of California. • Adopted the Station District Specific Plan and related General Plan amendments, both reflected in the certified 2023-2031 Housing Element
• Conducted Disaster Service Worker training.
• Received grant funding to reinstitute the Community Oriented Policing and Problem-Solving Unit (COPPS). • Approved the Five-Year Police Department Strategic Plan, with regular progress reports and accomplishments featured on the City website.
• Implemented a new employee development evaluation process in the Police Department to prepare staff for future leadership roles.
• Instituted a Public Safety Working Group to improve police community engagement. • Instituted annual public education and outreach program about proper use of “safe and sane” fireworks and implemented an online fireworks financial reporting system for consistent documentation and reporting of fireworks sales and taxes.
• Approved the 2021 Bicycle and Pedestrian Master Plan. • UC Transit received a grant to electrify its bus fleet, awarded a bus contract and procured two new electric vehicles.
• Approved an IT 5-Year Strategic Roadmap.
• Accepted a Public Service Needs Assessment to inform distribution of funding to public service providers through the City’s grand process for FY 2023-34 and FY 2024-25. • Regularly updated and tracked progress of the City’s Strategic Plan.

City Council/RSA Agenda 157 Tuesday, January 28, 2025
Regular City Council Meeting: Present Budget Calendar to the City Council. 01/28/25 7:00 p.m. Finance Director
Regular City Council Meeting: Present mid-year budget review, including preliminary year-end results for FY 2023-2024. 02/25/25 7:00 p.m. Finance Director Budget Study Session: Financial overview of GF budget and summary of Proposed Biennial Budget - All Funds; Start departmental budget presentations. 04/08/25 5:00 p.m. to 6:30 p.m.

City Manager, Finance Director
and Department Directors
Budget Study Session: Continue departmental budget presentations. 04/15/25 5:00 p.m. to 7:30 p.m. Department Directors Regular City Council Meeting: No budget information to be presented at this meeting. 04/22/25 7:00 p.m. N/A
Budget Study Session: General Fund financial insights, major revenue and expenditure trends/issues and review of other major funds. 04/29/25 5:00 p.m. to 7:00 p.m. City Manager, Finance Director Hold for possible Budget Study Session, if needed. 05/06/25 N/A Budget Study Session: Presentation of Five-Year Capital Improvement Plan (CIP). 05/13/25 5:00 p.m. to 6:30 p.m.

City Manager, Public Works
Director
Budget Study Session: Continued Presentation of Five-Year CIP, if necessary. 05/20/25 5:00 p.m. to 7:00 p.m.

City Manager, Public Works
Director
Regular City Council Meeting: Public Hearing on Biennial Budget and Five-Year CIP and Long-Term Forecast. 05/27/25 7:00 p.m. City Manager, Finance Director Hold for possible Budget Study Session, if needed. 06/03/25 N/A Regular City Council Meeting: Adopt FY 2025-2026 & FY 2026-2027 Biennial Budget and Five-Year CIP. 06/10/25 7:00 p.m. City Manager, Finance Director City of Union City
Budget Calendar for FY 2025-2026 and FY 2026-2027 Biennial Budget Item Date Time Responsibility
City Council/RSA Agenda 158 Tuesday, January 28, 2025