Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
2021 PFA Version
AMENDMENT NO. 03
to
PROJECT FUNDING AGREEMENT
between
ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the
CITY OF UNION CITY
for the
EAST WEST CONNECTOR / QUARRY LAKES PARKWAY PROJECT
This AMENDMENT NO. 03, made and entered into by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF UNION CITY, a public agency (“PROJECT SPONSOR”), is dated for reference purposes only as of May 22, 2025.
A. ALAMEDA CTC and PROJECT SPONSOR entered into a Funding Agreement dated May 1, 2021 (“AGREEMENT”) to implement an eligible project (“PROJECT”) as such PROJECT is further described in the AGREEMENT.
B. On October 17, 2023, the parties entered into an amendment (“AMENDMENT NO. 01”) pursuant to PROJECT SPONSOR’S request to revise the project schedule and deliverable due dates, and to extend the expiration date of the AGREEMENT.
C. On December 5, 2024, the parties entered into an amendment (“AMENDMENT NO. 02”) pursuant to PROJECT SPONSOR’S request to revise the project schedule and deliverable due dates, increase the amount of ALAMEDA CTC ADMINISTERED FUNDS obligated by the AGREEMENT, and to extend the expiration date of the AGREEMENT.
D. The parties now wish to further amend the AGREEMENT, pursuant to this AMENDMENT NO. 03 pursuant to action taken on May 22, 2025, by ALAMEDA CTC. AMENDMENT NO. 03 will revise the project schedule and deliverable due dates and increase the amount of ALAMEDA CTC ADMINISTERED FUNDS obligated by the AGREEMENT for the design phase of Segment 2 by $ 3,995,000 of 1986 MB funds.
NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows:
AMENDMENT
1. The amount of ALAMEDA CTC ADMINISTERED FUNDS obligated by the AGREEMENT for the design phase of Segment 2 is hereby increased by $3,995,000.
2. Appendix A (Project Control Information) is replaced with the Revised Appendix A attached hereto and incorporated herein by this reference.
3. Appendix B (Alameda CTC Administered Funds Obligated by this Agreement) is replaced with the Revised Appendix B attached hereto and incorporated herein by this reference.
4. Appendix C (Request for Reimbursement and Reporting Requirements) is unchanged and is attached hereto and incorporated herein for reference purposes only.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
2021 PFA Version
5. Appendix D (Local Business Contract Equity Program Requirements) is unchanged and is attached hereto and incorporated herein for reference purposes only.
6. Appendix E (Deliverables and Due Dates) is unchanged and is attached hereto and incorporated herein for reference purposes only.
7. Appendix F (Project Performance Measures) is unchanged and is attached hereto and incorporated herein for reference purposes only.
8. Except as amended hereby, the terms and provisions of the AGREEMENT remain in full force and effect and are hereby ratified and confirmed. [Signatures on the next page]
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
2021 PFA Version
CITY OF UNION CITY
(PROJECT SPONSOR)
ALAMEDA COUNTY
TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:
Joan Malloy Date
City Manager
Carolyn Clevenger Date
Interim Executive Director
Recommended
By:
Vivek Bhat Date
Senior Director of Programming and
Projects
Reviewed as to Budget/Financial Controls:
By:
Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:
By: By:
Kristopher Kokotaylo Date
Legal Counsel to CITY OF UNION CITY
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
2021 PFA Version
LIST OF APPENDICES
REVISED APPENDIX A: PROJECT CONTROL INFORMATION
Revised Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Revised Appendix A-3 Project Milestone Schedule
Revised Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
REVISED APPENDIX B: ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS
AGREEMENT
APPENDIX C: ALAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS APPENDIX D: LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS APPENDIX E: DELIVERABLES AND DUE DATES
APPENDIX F: PROJECT PERFORMANCE MEASURES
APPENDIX G: TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies Appendix G-3 Minimum required insurance for TFCA-funded projects Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects Note: Appendix G is only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 1
REVISED APPENDIX A
PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Revised Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Revised Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Revised Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Revised Appendix A-6 Project Phase Cost Detail
Appendix A-7 Permits/Agreements/Coordinating Agencies
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 1
APPENDIX A-1
PROJECT DESCRIPTION
Project Description:
The PROJECT consists of constructing a new arterial roadway with buffer bike lanes and separate, parallel Class I path/multi-purpose trail with signalize intersections, streetlights, landscape medians, street trees and irrigation between Mission Boulevard (State Route 238) in Union City and Paseo Padre Parkway in Fremont along a new reserved roadway alignment, and improvements along existing Paseo Padre Parkway and Decoto Road to I-880 in Fremont. The PROJECT has been divided into six segments for implementation.
Segment 1: Mission Boulevard to 7th Street
Construct Quarry Lakes Parkway (QLP) from Mission Boulevard to 7th Street. Realign 7th Street to intersect directly with QLP next to the City’s Corporation Maintenance Yard and Drigon Dog Park.
Modify the Corp Yard, Dog Park, and parking facilities. Realigned the Line M channel with open channel, box culvert and retaining wall structures. Construct conforms along Mission Boulevard (State Route 238) and modify traffic signal
Segment 2: Alvarado-Niles Road to Alameda Creek
Construct QLP from Alvarado-Niles Road to the top of bank (Union City side) of Alameda Creek.
Realign Quarry Lakes Drive from Isherwood Way to Osprey Drive and construct new intersection of QLP with Quarry Lakes Drive. Construct outfall structure and bioretention basins for storm water runoff (roadway drainage) pumped from the depressed QLP in Segment 3 and 4 under the UPRR and BART tracks. Construct conforms along Alvarado-Niles Road and modify traffic signal.
Segment 3: 7th Street to 11th Street
Construct QLP from 7th Street to 11th Street. Construct cement deep soil mix interior walls, retaining walls and grade separation structure between QLP and UPRR (Niles Subdivision) including railroad shoofly. Construct cement deep mix protection slap and pump station with drainage facilities Extend 11th Street and install a new traffic signal at QLP/11th Street.
Segment 4: 11th Street to Alvarado-Niles Road
Construct QLP from 11th Street to Alvarado-Niles Road. Construct cement deep soil mix interior walls, retaining walls and grade separations between QLP and BART, and QLP and UPRR (Oakland Subdivision) including BART track shoofly/bus bridge and UPRR railroad shoofly. Complete the pump station system. Construct conforms along Alvarado-Niles Road and modify traffic signal.
Segment 5: Alameda Creek to Paseo Padre Parkway
Construct QLP from Alameda Creek to Paseo Padre Parkway. Construct two bridges over Old Alameda Creek and one bridge over the Alameda Creek Flood Control channel. At each end of the Alameda Creek Flood Control Channel bridge, connect the new QLP Class I path to both existing Alameda Creek Trails, paved trail, and unpaved paths. Modify Old Alameda Creek outfall structure into Flood Control Channel and construct bioretention basins. Construct retaining walls, soundwalls next to residential neighborhoods. Construct conforms along Paseo Padre Parkway and a multi-use path from Isherwood Way/Quarry Lakes Drive to an existing trail adjacent to Paseo Padre Parkway.
Modify Paseo Padre Parkway from Decoto Road to Isherwood Drive with Class IV bikes lane and revised medians and sidewalk. Install new traffic signals along Paseo Padre Parkway at Wydham Drive/Waugh-Place, Quarry Lakes Parkway and Tamayo Drive. Modify traffic signal at Isherwood Drive.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 2
Segment 6: Decoto Road from Paseo Padre Parkway to I-880 (City of Fremont) Construct Improvements along Decoto Road from Paseo Padre Parkway to I-880. Construct conforms along Paseo Padre Parkway and Decoto Road (northeast of Paseo Padre Parkway and at I880).
Project Limits
The PROJECT limits are from Mission Boulevard (State Route 238) near the existing intersection with Appian Way to Decoto Road at I-880. The PROJECT limits include the conforms along existing roadways that intersect the new roadway.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 3
REVISED APPENDIX A-2
PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible project costs in accordance with applicable policies and procedures adopted with the current version of the ALAMEDA CTC Comprehensive Investment Plan (CIP) to support the project phase(s) identified and described below:
Final Design (Plans, Specifications and Estimates – PS&E) The Final Design (PS&E) Phase includes detailed design for Segment 1 and Segment 2 of the PROJECT and preparation of final plans, specifications and estimates including updating engineering/technical reports to be used as the basis for construction contract documents for Segment 1 and Segment 2. The design activities shall include all work necessary to coordinate with other transit and local agencies, regulatory agencies, utilities, adjacent developers, railroad company and other organizations to secure approvals required to initiate the construction phases of Segment 1 and Segment 2. The design activities shall also include determining the right of way requirements for Segment 1 and Segment 2 to be used as the basis of securing the necessary rights of way, permits and agreements for the roadway in Segment 1 and Segment 2.
The expected deliverables for the final design phases of Segment 1 and Segment 2 are sets of constructionready plans, specifications and estimates: one for each segment.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 4
APPENDIX A-3
PROJECT MILESTONE SCHEDULE
Quarry Lakes Parkway Segment 1
Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Preliminary Engineering/Environmental Studies 2007 2009 CEQA Approval NA April 2009
NEPA Approval NA NA
Final Design (Plans, Specifications and Estimate (PS&E)) Jan. 2022 Dec. 2026 Right-of-Way Acquisition Jan. 2022 Dec. 2026
Right of Way Certification NA Dec. 2026
Construction Jan. 2027 Dec. 2029
Release Request for Proposal / Advertisement Jan. 2027 June 2027 Contract Award NA June 2027
Contract Acceptance NA Dec. 2029
Project Closeout Jan. 2030 June 2030
Quarry Lakes Parkway Segment 2
Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Preliminary Engineering/Environmental Studies 2007 2009 CEQA Approval NA April 2009
NEPA Approval NA NA
Final Design (Plans, Specifications and Estimate (PS&E)) Jan. 2022 June 2026 Right-of-Way Acquisition Jan. 2022 June 2026
Right of Way Certification NA June 2026
Construction July 2026 Dec. 2028
Release Request for Proposal / Advertisement July 2026 Dec. 2026 Contract Award N/A Dec. 2026
Contract Acceptance NA Dec. 2028
Project Closeout Jan. 2029 June 2029
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 5
REVISED APPENDIX A-4
PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.
East West Connector /Quarry Lakes Parkway Project Cost/Funding Total (All Six Segments)
PHASE
Alameda CTC
Administered
Funds
1986 MB
Alameda CTC
Administered
Funds
CMA TIP TBD
Total
Funding
(Note 1)
Final Design (PS&E) $ 34,896,191 $ 0 $ 0 $ 34,896,191
Right-of-Way $ 23,100,000 $ 0 $ 0 $ 23,100,000
Construction $ 12,100,000 $ 14,300,000 $ 178,800,000 $ 205,200,000 Construction Support $ 3,700,000 $ 0 $ 26,100,000 $ 29,800,000 Total Project
Amounts $ 73,796,191 $ 14,300,000 $ 204,900,000 $ 292,996,191 Notes:
1) Total Funding amount shown should equal the total estimated cost for the phase (use TBD funding column to balance Total Funding amounts with total costs).
East West Connector /Quarry Lakes Parkway Project (Segment 1) Cost/Funding Totals PHASE
Alameda CTC
Administered
Funds
1986 MB
Alameda CTC
Administered
Funds
CMA TIP TBD
Total
Funding
(Note 1)
Final Design (PS&E) $ 2,373,500 $ 0 $ 0 $ 2,373,500
Right-of-Way $ 3,000,000 $ 0 $ 0 $ 3,000,000
Construction $ 10,200,000 $ 0 $ 0 $ 10,200,000
Construction Support $ 1,500,000 $ 0 $ 0 $ 1,500,000
Segment 1 Project
Amounts $ 17,073,500 $ 0 $ 0 $ 17,073,500
Notes:
1) Total Funding amount shown should equal the total estimated cost for the phase (use TBD funding column to balance Total Funding amounts with total costs).
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 6
East West Connector /Quarry Lakes Parkway Project (Segment 2) Cost/Funding Totals PHASE
Alameda CTC
Administered
Funds
1986 MB
Alameda CTC
Administered
Funds
CMA TIP TBD
Total
Funding
(Note 1)
Final Design (PS&E) $ 6,622,691 $ 0 $ 0 $ 6,622,691
Right-of-Way $ 1,200,000 $ 0 $ 0 $ 1,200,000
Construction $ 14,700,000 $ 0 $ 0 $ 14,700,000
Construction Support $ 2,200,000 $ 0 $ 0 $ 2,200,000
Segment 1 Project
Amounts $ 24,722,691 $ 0 $ 0 $ 24,722,691
Notes:
1) Total Funding amount shown should equal the total estimated cost for the phase (use TBD funding column to balance Total Funding amounts with total costs).
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 7
REVISED APPENDIX A-5
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds) The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC
Administered
Funds
1986 MB
Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage
Final Design (Segment 1) $ 2,373,500 $ 0 $ 2,373,500 100% Final Design (Segment 2) $ 6,622,691 $ 0 $ 6,622,691 100% Total Funding $ 8,996,191 $ 0 $ 8,996,191
Notes:
• PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 8
REVISED APPENDIX A-6
PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.
PHASE COST DETAIL
Segment 1
Final Design (PS&E) 1986 MB Matching Funds Total Cost
Sponsor Staff/Labor Cost $ 0 $ 0 $ 0
Contract(s)/Other Direct Cost $ 2,373,500 $ 0 $ 2,373,500 Total Phase Cost
(Staff + Contract Costs) $ 2,373,500 $ 0 $ 2,373,500
Notes:
1) Contracts funded wholly or in part by Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC are required to comply with Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
PHASE COST DETAIL
Segment 2
Final Design (PS&E) 1986 MB Matching Funds Total Cost
Sponsor Staff/Labor Cost $ 0 $ 0 $ 0
Contract(s)/Other Direct Cost $ 6,622,691 $ 0 $ 6,622,691 Total Phase Cost
(Staff + Contract Costs) $ 6,622,691 $ 0 $ 6,622,691
Notes:
1) Contracts funded wholly or in part by Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC are required to comply with Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix A – Page 9
APPENDIX A-7
PERMITS/AGREEMENTS/COORDINATING AGENCIES
A list of permitting agencies required agreements and coordinating agencies is included in this appendix.
PROJECT SPONSOR shall obtain all local, state, and federal permits and approvals for work, including environmental approvals in accordance with the National Environment Policy Act (NEPA) and the California Environmental Quality Act (CEQA), as applicable. PROJECT SPONSOR will comply with all applicable state and federal laws and regulations.
PERMITS:
• USACE 404 – Wetlands
• CF & G 1602 – Streambed Alteration
• RWQCB 401 – Water Quality
• USF & WS Section 7 – Endangered Species
• NMFX Section 7 – Endangered Species
• SHPO Section 106 – Historic Preservation
• Caltrans- Encroachment Permit
AGREEMENTS:
• BART – Design Agreement executed; Construction Agreement still necessary • UPRR – C&M Agreement still necessary
• Verizon/Sprint – Design Agreement still necessary
• Alameda County Public Works Agency - Maintenance Agreement (Line M Channel) • Alameda County Water District -Maintenance Agreement (Niles Cone Aquifer) COORDINATING AGENCIES:
• Alameda County Flood Control & Water Conservation District (ACFC&WCD) • California Department of Transportation (Caltrans)
• Alameda County Water District (ACWD)
• Utilities (PG&E, Union Sanitary District, AT&T, Comcast and Verizon) • Alameda County Transportation Commission (ALAMEDA CTC) • City of Fremont (Fremont)
• AC Transit
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix B - Page 1
REVISED APPENDIX B
ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
1986
MB MB226 Final Design (PS&E)Segment 1 11/19/20 05/01/21 12/31/26 $ 2,000,000 1986
MB MB226 Final Design (PS&E)Segment 1 12/5/24 05/01/21 12/31/26 $ 373,500 1986
MB MB226 Final Design (PS&E)Segment 2 11/19/20 05/01/21 12/31/26 $ 2,200,000 1986
MB MB226 Final Design (PS&E)Segment 2 12/5/24 05/01/21 12/31/26 $ 427,691 1986
MB MB226 Final Design (PS&E)Segment 2 05/22/25 05/01/21 12/31/26 $ 3,995,000 Total Alameda CTC Administered Funds Obligated by AGREEMENT: $ 8,996,191 Agreement Expiration Date: June 30, 2027
Notes:
1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.
2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.
3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT.
4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.
5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.
6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2) years from the date when ALAMEDA CTC first received funds from BAAQMD, unless an extended deadline is approved at the time of programming or an extension has been approved by the ALAMEDA CTC. An estimated deadline date is noted in the above table if at the time of this agreement the Alameda CTC has yet to receive funds from BAAQMD. Extended deadlines will be reflected in an amended Table B-1, once approved.
7. For TFCA funds obligated by this agreement, the Commission may approve up to two one-year extensions to the Expenditure Deadline Date. Any additional extensions require approval from both ALAMEDA CTC and BAAQMD.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix B - Page 2
REVISED APPENDIX B (CONT.)
Reimbursement of ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT shall be in accordance with the Drawdown Limitation Schedule below.
TABLE B-2
ALAMEDA CTC ADMINISTERED FUNDS
REIMBURSEMENT - DRAWDOWN LIMITATION SCHEDULE
No. Fiscal Year Quarter Fund Source Drawdown
Limitation Amount
Cumulative
Drawdown
Limitation Amount
1 2023/2024 4 1986 MB $ 3,000,000 $ 3,000,000
2 2024/2025 1 1986 MB $ 500,000 $ 3,500,000
3 2024/2025 2 1986 MB $ 500,000 $ 4,000,000
4 2024/2025 3 1986 MB $ 500,000 $ 4,500,000
5 2024/2025 4 1986 MB $ 501,191 $ 5,001,191
6 2025/2026 1 1986 MB $ 999,000 $ 6,000,191
7 2025/2026 2 1986 MB $ 999,000 $ 6,999,191
8 2025/2026 3 1986 MB $ 999,000 $ 7,998,191
9 2025/2026 4 1986 MB $ 998,000 $ 8,996,191
Notes:
1. Fiscal Year (FY) begins July 1 and ends June 30.
2. Quarter 1 begins July 1 and ends September 30; Quarter 2 begins October 1 and ends December 31; Quarter 3 begins January 1 and ends March 31; and Quarter 4 begins April 1 and ends June 30.
3. ALAMEDA CTC shall endeavor to transmit payments to PROJECT SPONSOR following the receipt and approval of a complete Request for Reimbursement(s) submitted by the PROJECT SPONSOR.
4. Actual reimbursements from ALAMEDA CTC to the PROJECT SPONSOR shall not exceed the Cumulative Drawdown Limitation Amount without Alameda CTC’s written approval. Any portion of a reimbursement request, which exceeds the applicable Cumulative Drawdown Limitation without such prior approval by ALAMEDA CTC shall be deferred until the following quarter or until sufficient capacity in the cumulative drawdown limitation amount is achieved.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix C – Page 1
APPENDIX C
REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports.
Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated below with an “X”.
REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING
FREQUENCY AND DUE DATES
Frequency
Required
(as checked)
Minimum Frequency Period Covered Due Dates
☐ Monthly
(once every month)
One month By 30 days following the end
of billed activity
☒
Quarterly
(once every 3 months)
Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31st
By January 31st
By April 30th
By July 31st
☐
Semi-annually
(once every 6 months)
Quarters 1 & 2: 7/1 – 12/31
Quarters 3 & 4: 1/1 – 6/30
By January 31st
By July 31st
☐
Annually
(TFCA Annual Report)
Fiscal Year: 7/1 – 6/30 By July 31st
☒ Final Request for
Reimbursement
Any work period eligible
under Appendix B.
Must be submitted prior to the
Agreement Expiration Date
Notes:
1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.
2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still required.
3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for Alameda CTC progress reports and invoices.
4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible for reimbursement.
REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and requests for amendments to this funding agreement. Note that the format and required content of these forms is subject to change.
List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/
1. Request for Reimbursement (RFR) Form
2. Alameda CTC Progress Report Form
3. Alameda CTC Final Report Form
4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report)
5. Amendment Request Form
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix D – Page 1
APPENDIX D
LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.14, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.
LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a sponsor agency’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. This approval letter from Alameda CTC shall be attached as part of Appendix D.
The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:
• Sample template language for professional and construction services is available from ALAMEDA CTC’s website: https://www.alamedactc.org/get-involved/contract-equity • Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/getinvolved/contracting-forms/ • The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.
• Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:
Seung Cho
Director of Procurement and Information Technology
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix E – Page 1
APPENDIX E
DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates table below shows deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain ALAMEDA CTC ADMINISTERED FUNDS.
No. Description Due Date to
Alameda CTC
1 Quarterly Progress Reports Quarterly
(See Appendix C)
2 Local Business Contract Equity Program Reporting Semi-Annually (See Appendix D)
3 Segment 1 Draft Plans, Specifications and Estimate (65%) June 2025 4 Segment 2 Draft Plans, Specifications and Estimate (65%) October 2024 6 Segment 1 Final Plans, Specifications and Estimate December 2026 7 Segment 2 Final Plans, Specifications and Estimate June 2026 8 Final Invoice By the Agreement
Expiration Date
9 Final Report By the Agreement
Expiration Date
Note:
• Per Section III.19 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved.
Alameda CTC Agreement No. A22-0053
Amendment No. 03
Project No. 1177.001
Appendix F – Page 1
APPENDIX F
PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcomebased performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.
Project Performance Measures and Targets
Performance Measure Target
Not Applicable Not Applicable