RESOLUTION NO. 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNION CITY AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSULTING SERVICES AGREEMENT
WITH THE KPA GROUP, IN THE AMOUNT OF $114,500,
FOR THE CITY HALL WORKSTATION MODERNIZATION,
PHASE II, PROJECT, CITY PROJECT NO. 23-40
WHEREAS, all second-floor City Hall workstations appear worn and are in various states of disrepair simply due to their service beyond their useful life, with the only exception being the newly-refurbished City Manager’s Office, which was updated during Phase I of the City Hall Workstation Modernization Project, City Project No. 22-31; and WHEREAS, the city population has grown significantly over the years, necessitating a significant growth in staff to address the growing needs of the residents, which has created challenges in providing adequate workspace for new employees, as well as the number of contract workers the City has needed to bring on board to serve the public properly; and
WHEREAS, the City completed Phase I of the City Hall Workstation Modernization Project, City Project No. 22-31, in 2023, refurbishing the City Manager’s Office; staff now intends to continue with the same look and feel throughout the rest of the second floor of City Hall, including the City Hall office spaces and City Council Chambers; and WHEREAS, staff has completed preliminary layouts and seeks input from a design professional to advise on all aspects of workplace design, including, but not limited to, the following: 1) best use of space; 2) height of cubicle panels; 3) acoustical concerns related to the Phase II flow from the atrium garden area to different work areas; 4) the arrangement of existing file cabinets; and, 5) the best locations of printers, plan tables, new conference rooms; and
WHEREAS, on October 17, 2024, staff released an informal Request for Proposals for the City Hall Workstation Modernization, Phase II, Project; and WHEREAS, on December 11, 2024, the City received a proposal from The KPA Group that was determined to be both responsive and responsible, and reference checks were satisfactory; and
WHEREAS, the Consulting Agreement with The KPA Group, in the amount of $114,550, if approved, will provide the draft design, final design, and construction administration for the City Hall Workstation Modernization, Phase II, Project, City Project No. 23-40; and
WHEREAS, the contract will be funded in the General Fund (Account Number 11092340-57115), as designated in the approved Five-Year Capital Improvement Plan for FY 2025-2026 to FY 2029-2030.
Resolution No. 2025-XXX
Approve CSA with The KPA Group for CH Workstation Modernization, Phase II
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute a Consulting Services Agreement with The KPA Group, in the amount of $114,500, for the City Hall Workstation Modernization, Phase II, Project, City Project No. 23-40.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 12th day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney