TASK ORDER NO. 16 TO JOINT POWERS AGREEMENT BETWEEN
THE CITY OF UNION CITY AND THE CITY OF FREMONT
(FY 2025/26 PARATRANSIT SERVICES FOR
UNION CITY RESIDENTS)
This Task Order No. 16 (“Task Order”) is made and entered into by and between the City of Union City, a municipal corporation ("Union City"), and the City of Fremont, a municipal corporation ("Fremont").
RECITAL
A. Union City and Fremont entered into an agreement entitled Joint Powers Agreement between the City of Union City and the City of Fremont (“Agreement”), by which Fremont agreed to perform services in accordance with Task Orders issued by Union City.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.
2. SCOPE OF TASK ORDER. Fremont shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.
3. PAYMENT. For services performed by Fremont in accordance with this Task Order, Union City will compensate Fremont in accordance with the terms and conditions of the Agreement, in an amount not to exceed $155,000 (one hundred fifty-five thousand dollars), as described in Exhibit “B,” attached hereto and incorporated by reference.
4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Union City and Fremont.
IN WITNESS WHEREOF, the Union City and Fremont do hereby agree to the full performance of the terms set forth herein.
CITY OF FREMONT CITY OF UNION CITY
Signature:_____________________________ Signature:
By: Christina Briggs By: Joan Malloy
Title: Assistant City Manager Title: City Manager
Date: Date:
APPROVED AS TO FORM: APPROVED AS TO FORM:
Signature: ____________________________ Signature:
By: Elana Rivkin-Haas By: Kristopher Kokotaylo
Title: Senior Deputy City Attorney Title: City Attorney EXHIBIT A TO TASK ORDER NO. 16
SCOPE OF SERVICES
FY 2025-2026 Paratransit Services for Union City Residents
1. GENERAL DESCRIPTION
The City of Fremont will provide subsidized, same-day Ride Hailing Services and Wheelchair Accessible Van Services through its Ride-On Tri-City! Program. Service will be provided to Union City residents who are 70 years of age and older or those under 70 years of age who are certified to use ADA paratransit. These transportation services are provided to elderly and disabled Union City residents to improve their access to health care, shopping, errands and social and recreational activities. Services will be provided from July 1, 2025, through June 30, 2026.
2. PERSONNEL
a. Personnel working on this program will include members of the City of Fremont’s Ride-On Tri-City! Program. Personnel assigned to this service include: Program Manager, Program Coordinator, Human Services Specialist, Senior Office Specialist and Office Support Specialist. b. The City of Fremont has contracted with Lyft, GoGo Technologies, and Via (dba Nomad Transit) to provide paratransit services for the specified period.
3. SERVICE REQUIREMENTS
a. Program Parameters:
(1) Ride Hailing Services (RHS):
Rides provided by transportation network companies (for those using the Lyft app or GoGo’s call center) will be available seven days a week from 8 am – 6 pm.
Wheelchair Accessible Van Services (WAV):
Accessible rides provided by Via will be available seven days a week from 8 am – 6 pm (except for major holidays).
(2) Local Rides (Base Program; applies to RHS and WAV):
Up to 30 one-way rides will be provided within Fremont, Newark and Union City per month.
Rides cost $4 per one-way trip.
Out of Area Rides (Pilot Program for RHS only):
Up to 4 one-way rides available per month outside of the Tri-City area.
Rider pays first $8 of a trip and up to $42 of the trip will be subsidized; riders are responsible for all fares above $50.
This pilot program is dependent on funding availability and subject to change or termination upon mutual agreement
between the Cities if program is deemed not sustainable).
Passenger fares are collected by the designated transportation vendor and these fares are deducted from the service charges to the cities.
(3) Ride Requests:
RHS program participants request same-day rides through the Lyft app on their smartphone or through a call to GoGo. Riders requesting rides within the program’s parameters will
automatically receive the program’s subsidy.
WAV service participants will request same-day pre-booked rides or on-demand rides through booking line, ride app or web portal.
Subsidized rides that fall within the program’s parameters will be provided dependent on vehicle availability.
b. Services to be provided by the Ride-On Tri-City! Team include:
(1) Service Eligibility Screening & Program Enrollment
Staff will review applications, determine eligibility, educate community members about service options, and enroll eligible individuals for paratransit services. A Rider’s Guide will be provided to each enrolled participant.
(2) Consumer Education and Service Coordination
Staff will provide one-on-one assistance to program participants who are experiencing difficulties in accessing or using the City’s transportation services.
(3) Program Monitoring
Fremont’s Program Manager will be responsible for the ongoing monitoring and evaluation of paratransit service operations. Staff from Fremont and Union City will meet at least quarterly to evaluate program and adjust service operations as necessary. (4) Service Documentation and Quarterly Invoicing
Documentation of paratransit services provided to each client will be kept in a manner consistent with the City of Fremont’s existing practice. Service statistics will be maintained and submitted to City of Union City monthly, and as otherwise requested. The City of Union City will be responsible for all required reporting to the Alameda County Transportation Commission.
Fremont’s Program Manager will submit a quarterly invoice to the City of Union City for paratransit services provided. Quarterly invoice will include the City of Fremont’s reimbursement for the paratransit services provided to Union City residents through the City’s contract with Lyft, GoGo, and Via.
EXHIBIT B TO TASK ORDER NO. 16
BUDGET
FY 2025-2026 Paratransit Services for Union City Residents The total FY 2025-2026 paratransit services budget for Task Order No. 16 is $155,000.
Quarterly invoicing to Union City will be broken down as follows:
• Trip costs, by month, for all one-way trips provided to Union City residents:
a) Total monthly charge for Wheelchair Accessible Van services divided by the total number of one-way trips provided and multiplied by the number of one-way trips provided to Union City residents. Rider fares are paid directly to Via.
b) Total monthly subsidized trip costs for Lyft rides provided through Union City residents’ Lyft smartphone app as invoiced by Lyft. Rider fares are paid directly to Lyft.
c) Total monthly subsidized trip costs for rides provided by GoGo Technologies for Union City residents as invoiced by GoGo Technologies.
Rider fares are paid directly to GoGo.
• Monthly administrative fee of 9.96% of total monthly trip costs.
The City of Union City will reimburse the City of Fremont for costs associated with the delivery of paratransit services outlined above. The City of Fremont shall submit an invoice to Union City within thirty (30) days after the end of each service quarter. Union City shall make payments to Fremont within thirty (30) days of receipt of an invoice.