City Council Staff Report Page 1 of 2 September 23, 2025 Agenda Item No. 4.3
DATE: September 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Accepting Completion of the City Hall Atrium Garden Improvements Project, City Project No. 22-30
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution accepting completion of the City Hall Atrium Garden Improvements Project, City Project No. 22-30.
STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:
Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.
BACKGROUND
On May 21, 2024, staff awarded a construction contract to BNO Builders, Inc., of San Jose, California, in the amount of $136,244.15, for the City Hall Atrium Garden Improvements Project, City Project No. 22-30. The contractor has completed the project in accordance with the project plans and specifications.
DISCUSSION
The City Hall Atrium Garden Improvements Project made several improvements that included:
1. Concrete repair and waterproofing
2. Installation of electrical wiring, installation of the transformer, and landscaping light fixtures
3. Soil preparation and drain installation
4. Installation of metal edging
5. Installation of landscaping features and materials
6. Installation of plants, irrigation system, groundcover, and other related work indicated and required by the plans and standard specifications The project was substantially completed in April 2025, and all final project punch-list items Agenda Item No. 4.3
City Council Staff Report Page 2 of 2 September 23, 2025 have been resolved with the contractor. The final construction cost for the project is $147,762.15, which is $11,518.00 (8.45%) above the original construction contract amount. This increase is due to four change orders: installing an additional basin for the basalt column fountain feature, changing the cascade water feature layout, adding LED controllers, and installing additional soil.
FISCAL IMPACT
The project was funded in the General Fund (Fund 110).
The overall cost of construction is within the final project construction budget, and sufficient funds are available for the requested City Council action.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting completion of the City Hall Atrium Garden Improvements Project, City Project No. 22-30, and authorizing the release of the retention payment, in the amount of $14,776.22, to BNO Builders, Inc.
Prepared by: Jose Gutierrez, Supervising Construction Inspector Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Draft Resolution
2. Exhibit A – Certificate of Completion
3. Exhibit B – Notice of Completion and Notice of Acceptance