Union City City Council
October 14, 2025

October 14, 2025 | 7:00 PM Page 1 of 5
City Council / Successor Agency
Regular Meeting Agenda

NOTICE AND AGENDA

CITY OF UNION CITY

CITY COUNCIL / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, October 14, 2025 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

NOTICE OF PARTICIPATION
Pursuant to Government Code Section 54953(b)(3), Councilmember Jaime Patiño will participate in the meeting by teleconference from the location listed below. The agenda has been posted at that location, which is accessible to the public. Members of the public may attend and address the City Council from this location.

Teleconference Location:

UCSF Medical Center
505 Parnassus Avenue - Second Floor - Moffitt Wing
San Francisco, CA 94143

1. CALL TO ORDER

1.1. Pledge of Allegiance

1.2. Roll Call

2. PROCLAMATIONS AND PRESENTATIONS

2.1. Proclamation Recognizing October 19-25, 2025, as United Against Hate Week

2.2. Proclamation Recognizing October 2025 as Domestic Violence Awareness Month

2.3. Proclamation in Recognition of October 2025 as Filipino American History Month
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Regular Meeting Agenda

3. ORAL COMMUNICATIONS
Each person who wishes to speak during the Oral Communications section for non-agenda items will have up to three minutes. The Chair may shorten this time if there are many speakers or the City Council has a full agenda. If you want to speak during the first Oral Communications section, please complete a speaker card with your name and city of residence. You may also provide a mailing address if you would like to receive future information from the City. Filling out a speaker card and providing your name, city of residence, or mailing address is not required to speak, but it helps keep accurate records.

4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and will be approved together with one motion. If any item requires discussion, it will be removed from the Consent Calendar and discussed separately.

4.1. Approve the September 23, 2025 City Council Regular Meeting Action Minutes

4.2. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Global Office, Inc., for a Five-Year Lease of Seventeen (17) Multifunction Printers and a Maintenance Agreement

4.3. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Global Office, Inc., for Scanning, Indexing, and Destroying Documents

4.4. Adopt A Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc. for the Design of a Habitat Mitigation and Monitoring Plan for the Quarry Lakes Parkway Project, City Project No. 18-04

4.5. Adopt a Resolution Authorizing the City Manager to Execute the Third Amendment to the Contractual Services Agreement with VSCE, Inc. for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04

5. CITY MANAGER REPORTS

5.1. Adopt a Resolution Approving an Exception to the 180-Day Waiting Period for Post-Retirement Employment of Farooq Azim to Fill the Critically Needed Position of Extra Help for the City Engineer Pursuant to Government Code Sections 7522.56(f)(1) and 21224 and Approve an Employment Agreement with Farooq Azim to Serve as Extra Help to the City Engineer

6. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY

7. ITEMS REFERRED BY COUNCIL

8. GOOD OF THE ORDER

9. ADJOURNMENT

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City Council / Successor Agency
Regular Meeting Agenda

MEETING INFORMATION
The City Council is authorized to take action only on items listed on this agenda. Public comment is both welcomed and encouraged on all agenda items. If you wish to address the Council, please complete a speaker card and submit it before the Oral Communications section.

Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.

Meetings can also be observed via Zoom: http://citycouncil-live.unioncity.org.

Meetings are broadcast live on UCTV Channel 15 and live-streamed on the City's website:
https://bit.ly/3x9mEiR.

Public Comment: Members of the public cannot provide comments via Zoom unless specifically permitted, as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology fails, the City Council will proceed with the meeting in person unless prohibited by law.

Public Records: Documents related to agenda items are available for review on the City's website (https://www.unioncity.org) or during business hours at the City Clerk's Office, 34009 Alvarado-Niles Road, Union City, CA 94587.

Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's Office at (510) 675-5448 at least 72 hours before the meeting. Closed captioning is available for all regular City Council meetings.

ADDRESSING THE CITY COUNCIL
In-Person Public Comment:

Members of the public may address the Council on any agenda item or during the Public Input portion of the meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like a follow-up from the City, you may also provide your mailing address.

Completing a speaker card and providing your name, city, or mailing address are not required to make a public comment but are requested for record-keeping purposes.

Written Comment:

To submit written comments on an agenda item or during Public Comment, please email [email protected]. Include "Public Comment" in the subject line and reference the agenda item number. Written comments will be forwarded to the City Council and made publicly available.

Public Comment via Zoom:

As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed, raise your virtual hand on Zoom to indicate that you would like to speak on a specific agenda item.

CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23; Adopted May 23, 2023)
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Regular Meeting Agenda
The Union City Council abides by the following norms:

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

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CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 72 hours prior to the meeting date, in compliance with the Ralph M. Brown Act. /s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary to the City of Union City Successor Agency City Council Staff Report Page 1 of 1 October 14, 2025
Agenda Item No. 2.1
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Proclamation Recognizing October 19-25, 2025, as United Against Hate Week
Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Proclamation
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In Recognition of October 19-25, 2025 as
United Against Hate Week

WHEREAS, while hate crimes in Union City have decreased, our City remains committed to supporting all individuals and standing firm against hate, recognizing that hate crimes and xenophobic rhetoric still threaten the safety and unity of communities; and WHEREAS, hate often targets Black, AAPI, Indigenous people, immigrants, Muslims, people of color, women, Jewish people, LGBTQ+ community members, and other vulnerable groups; and WHEREAS, women worldwide continue to face gender-based violence, discrimination, and threats to their rights, highlighting the urgent need for ongoing advocacy and protection; and WHEREAS, places of worship, public spaces, and community gathering spots have increasingly been targets of hate groups, including white supremacists and neo-Nazis, which poses a serious challenge to our shared values of freedom, respect, and safety; and WHEREAS, Union City remains steadfast in its commitment to peace, unity, and constructive dialogue, rejecting hatred and violence and fostering an inclusive environment for all residents, regardless of race, color, national origin, or immigration status; and WHEREAS, on September 26, 2018, leaders across the Bay Area, including Union City, launched the United Against Hate campaign to defend diversity and counter hate in our communities.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, together with the entire City Council, do hereby proclaim October 19 through October 25, 2025, as United Against Hate Week in Union City. We are committed to supporting and encouraging educational and community events that promote understanding, peace, and solidarity among all residents. We urge everyone to engage respectfully in our democratic process, especially during this election year, and to help keep Union City united and safe.

DATED: October 14, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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City Council Staff Report Page 1 of 1 October 14, 2025
Agenda Item No. 2.2
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Proclamation Recognizing October 2025 as Domestic Violence Awareness Month
Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Proclamation
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In Recognition of October 2025 as
Domestic Violence Awareness Month

WHEREAS, October is recognized across the nation as Domestic Violence Awareness Month, a time to bring attention to the serious impact domestic violence has on individuals, families, and communities; and
WHEREAS, domestic violence affects people of all genders, ages, races, ethnicities, sexual orientations, and income levels, with California experiencing some of the highest rates in the country; and
WHEREAS, studies show that 1 in 4 women and 1 in 7 men in the United States have faced severe physical violence by an intimate partner, and the effects often last for years, harming mental health, financial stability, and overall well-being; and WHEREAS, domestic violence is one of the leading causes of homelessness for families, and children who witness such violence may suffer from long-term emotional and behavioral challenges; and
WHEREAS, Union City is committed to standing with survivors by supporting access to vital services, raising awareness in the community, and working to prevent future violence through education and promoting healthy, respectful relationships.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, along with the entire City Council, do hereby proclaim October 2025 as Domestic Violence Awareness Month in Union City, and call on all residents to support survivors, help prevent domestic violence, and join in building a safer community for all.

DATED: October 14, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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City Council Staff Report Page 1 of 1 October 14, 2025
Agenda Item No. 2.3
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Thai Nam Pham, City Clerk
SUBJECT: Proclamation in Recognition of October 2025 as Filipino American History Month
Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Proclamation
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In Recognition of October 2025 as Filipino
American History Month

WHEREAS, October is recognized as Filipino American History Month, honoring the history, culture, and contributions of Filipino Americans across the United States and in California, which is home to more than 1.6 million Filipino Americans; and WHEREAS, Filipino Americans have a long history in the United States, beginning in 1587 when the first Filipinos landed in Morro Bay, California, making them one of the earliest Asian communities in North America; and
WHEREAS, Filipino Americans have played an essential role in the labor movement, including the work of Modesto “Larry” Itliong and the 1965 Delano Grape Strike, which advanced the rights of farmworkers and strengthened labor protections for all; and WHEREAS, the Filipino American community has contributed significantly to the growth and success of Union City, with many owning local businesses, serving in healthcare, education, and public service, and providing leadership as members of the Union City Council; and
WHEREAS, Union City is proud to celebrate the heritage, resilience, and lasting legacy of Filipino Americans, who continue to enrich the diverse cultural fabric of our community.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, along with the entire City Council, do hereby proclaim October 2025 as Filipino American History Month in Union City and encourage all residents to join us in recognizing the many achievements and contributions of Filipino Americans to our city, our state, and our nation.

DATED: October 14, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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City Council Staff Report Page 1 of 1 October 14, 2025
Agenda Item No. 4.1
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Approve the September 23, 2025 City Council Regular Meeting Action Minutes

RECOMMENDATION
Staff recommend that the Council approve the meeting minutes.

Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Action Minutes
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MINUTES

THE CITY OF UNION CITY

CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAMIE PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, September 23, 2025 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 7:02 PM.

1.1. Pledge of Allegiance
Mayor Singh led the Pledge of Allegiance.

1.2. Roll Call
Attendance Attendee Name
Present Lance Nishihira, Councilmember
Jaime Patiño, Councilmember
Jeff Wang, Councilmember
Scott Sakakihara, Vice Mayor
Gary Singh, Mayor
Absent None

2. PROCLAMATIONS AND PRESENTATIONS

2.1. Proclamation In Recognition of September 2025 as Hunger Action Month Mayor Singh read aloud the proclamation and presented it to Tri-City Volunteers Linda Leu, Centro de Servicios Ana Rodriguez, and Daily Bowl Paddy Iyer. Ms.

Leu and Mr. Iyer provided brief comments afterwards.

2.2. Presentation by Alameda County Water District on the Alvarado-Niles Road Pipeline Seismic Improvement Project – Phase 2
ACWD Director of Engineering & Technology Girum Awoke and Project Engineering Supervisor Chris Delp provided presentation on the item and 13 of 115
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responded to questions from the council members. Awoke also acknowledged General Manager Ed Stevenson and Project Manager Shehroz Mirza, who were in attendance at the meeting.

3. ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. The following speakers spoke on items that were not on the agenda:

Liz Ames
Elwood McCoy
There being no further speakers, Mayor Singh closed Oral Communications.

4. CONSENT CALENDAR
Motion: Approve the Consent Calendar.

RESULT: Pass
MOVER: Vice Mayor Sakakihara
SECONDER: Councilmember Patiño
AYES: Councilmember Nishihira, Councilmember Patiño, Councilmember Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

4.1. Approve the September 9, 2025 City Council Special Meeting Action Minutes
A motion was made to approve the minutes

4.2. Approve the September 9, 2025 City Council Regular Meeting Action Minutes
A motion was made to approve the minutes

4.3. Adopt a Resolution Accepting Completion of the City Hall Atrium Garden Improvements Project, City Project No. 22-30
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-129

4.4. Adopt a Resolution Authorizing the City Manager to Execute the Third Amendment to the Consulting Services Agreement with 4Leaf, Inc., in the Amount of $100,000, for a Total Not-to-Exceed Amount of $274,950, for Encroachment Permit Inspection Services
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-130

4.5. Adopt a Resolution Authorizing the City Manager to Execute Task Order 16 to the Joint Powers Agreement with the City of Fremont for Fiscal Year 2025-2026 Paratransit Services to be Provided by the City of Fremont Human Services Department’s Ride-On Tri-City! Program, Funded Through Alameda County Transportation Commission Measure BB Direct Local 14 of 115 September 23, 2025 | 7:00 PM Page 3 of 5
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Distribution Funds
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2025-131

5. PUBLIC HEARINGS

5.1. Hold a Public Hearing and Adopt a Resolution Approving the 2024-2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Authorizing the City Manager to Submit the 2024-2025 CDBG CAPER to the U.S. Department of Housing and Urban Development
Housing & Community Development Manager Gomez provided staff presentation and responded to questions from the council members.

Mayor Singh opened the Public Hearing at 7:51 PM. Wendy Huang spoke on the item. With no further speakers, Mayor Singh closed the Public Hearing at 7:53 p.m.

Motion: Adopt a resolution approving the 2024-2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing the City Manager to submit the 2024-2025 CDBG CAPER to the U.S. Department of Housing and Urban Development.

RESULT: Pass
MOVER: Vice Mayor Sakakihara
SECONDER: Councilmember Wang
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-132

6. CITY MANAGER REPORTS

6.1. Adopt a Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. to Increase the Not-To-Exceed Amount and Extend the Agreement Term for Legislative Advocacy and Grant Funding Research Services
Deputy City Manager Phan and Townsend Public Affairs Vice President Niccolo De Luca provided staff presentation and responded to questions from the council members.

Mayor Singh opened Public Comment. Since there were no speakers, Mayor Singh closed the Public Comment.

Motion: Adopt a resolution authorizing the City Manager to execute the first amendment to the Consulting Services Agreement with Townsend Public Affairs, Inc. to increase the not-to-exceed amount and extend the 15 of 115 September 23, 2025 | 7:00 PM Page 4 of 5
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agreement term for legislative advocacy and grant funding research services.

RESULT: Pass
MOVER: Vice Mayor Sakakihara
SECONDER: Councilmember Patiño
AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None

Enactment No.: Resolution No. 2025-133

6.2. Receive a Report on the Revised Funding Allocation Request to the Metropolitan Transportation Commission from the Regional Measure 3 Dumbarton Corridor Improvements Program for Quarry Lakes Parkway, City Project No. 18-04
Public Works Director Ayupan provided staff presentation and responded to questions from council members.

Mayor Singh opened Public Comment. The following speakers spoke on the item:

Liz Ames
Wendy Huang
There being no further speakers, Mayor Singh closed Public Comment.

Council received the report.

7. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
There were none.

8. ITEMS REFERRED BY COUNCIL
Councilmember Patiño reported that he will be attending the League of California Cities conference in Long Beach on October 8–10, where he will participate in board, Latino caucus, division, and policy committee meetings.

Vice Mayor Sakakihara reported on the Housing Authority of Alameda County and the Parks and Recreation Commission and noted his participation in the Ava Community Energy Board meeting.

Councilmember Wang reported on his attendance at the East Bay Global Forum and noted additional meetings, including a StopWaste meeting and the BART Murals Project Community Forum with Councilmember Patiño.

Councilmember Nishihira reported that the first meeting of the Revenue Review Ad Hoc Subcommittee is scheduled for October 7, announced the Human Relations Commission meeting the next day, noted that there had been no meetings of the Legislation and Policy Committee or the County Library Commission, and reported on his planned attendance at an upcoming Chamber of Commerce mixer as well as the recent joint meeting held between the City and the New Haven Unified School District.
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Mayor Singh did not provide a report under this item.

9. GOOD OF THE ORDER
Councilmember Patiño reported attending the Flight 93 Memorial on September 11, a water policy class in Bakersfield on September 12–13 that included a visit to the César Chávez National Monument, and the Mexican American Policy Alliance conference in Mexico City on September 17–19.

Vice Mayor Sakakihara reported attending the Regenerate IV Bar & Aesthetics ribbon cutting on Union City Boulevard with the Mayor and noted a photo opportunity with visiting Foxsemicon executives.

Councilmember Wang reported attending a ribbon cutting for KRJ Health Care and a meeting with the Foxsemicon CEO during the company’s visit to the City.

Councilmember Nishihira reported attending the recent Bicycle and Pedestrian Advisory Committee meeting and a September 5 meeting with the East Bay Regional Park District, which included the Mayor. He noted that he will be attending the League of California Cities conference in Long Beach on October 8–10. He also noted upcoming community events, including the Chamber of Commerce mixer, Tri-City Volunteers Food Bank Autumn Festival on September 24, and the Union City Boulevard Bike Lanes Project Ribbon Cutting on September 27, followed by the Union City Police Department Recognition event that same evening. He also reported receiving emails from residents regarding the responsiveness of a real estate developer and requested that staff contact the developer to help facilitate communication. Staff confirmed they would follow up, and no formal Council direction was required.

Mayor Singh reported meeting with the East Bay Regional Park District, attending the Regenerate IV Bar & Aesthetics ribbon-cutting ceremony on Union City Boulevard, and attending a ribbon-cutting ceremony for KRJ Health Care.

10. ADJOURNMENT
Mayor Singh adjourned the meeting at 9:33 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of Union City on October 14, 2025.
/s/Thai Nam Pham, MMC, CPMC
City Clerk
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City Council Staff Report Page 1 of 3 October 14, 2025
Agenda Item No. 4.2
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Global Office, Inc., for a Five-Year Lease of Seventeen (17) Multifunction Printers and a Maintenance Agreement

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into an agreement with Global Office, Inc., for a five-year lease of seventeen (17) multifunction printers. The total cost of the lease is $153,521.40 plus tax, with an additional maintenance agreement charged at a rate of $0.005 per black and white print and $0.046 per color print. This initiative aims to enhance the City's printing capabilities by replacing existing printers with new, more efficient models and includes comprehensive maintenance, software, and training. The proposal from Global Office, Inc., was selected based on its cost-effectiveness and feature-rich printers.

STRATEGIC PLAN ALIGNMENT
Although entering into a new lease for multifunction printers was not a specific task in the Strategic Plan, the opportunity aligns with Goal B - Governance and Organization effectiveness.

BACKGROUND
In 2020, the City entered into a five-year lease agreement with KBA for seventeen (17) Kyocera Multi-Function Printers/Copiers (MFPs). These MFPs are strategically located across various city facilities, including City Hall (5 upstairs, 2 in Police), Senior Center (1), Kennedy Center (1), Corporation Yard (1), Sports Center (1), Holly Center (1), Decoto Center (1), ARC (2), Union Landing (1), and CERT Building (1). The specific types of MFPs were selected based on anticipated usage and required features. The total fiveyear lease cost was $170,172.00. The lease expired on June 1, 2025, and is currently being extended on a month-to-month basis.

In 2022, the City leased a new Kyocera TASKalfa 8353ci Multi-Function Printer/Copier from KBA for the Police Records office, with the lease set to expire in 2027. Additionally, in 2023, the City purchased a Kyocera P8060cdn Multi-Function Printer for Public Works.

In total, the City currently has 19 MFPs. With the new lease, there will be a total of 18 18 of 115
Agenda Item No. 4.2
City Council Staff Report Page 2 of 3 October 14, 2025
MFPs, as the total MFP count is being reduced by one. However, only 17 are being included in the new lease at this time, with one free loaner being provided by Global Office to replace the current Police Records MFP, which is currently under a lease agreement that does not expire until 2027. In 2027, the free loaner copier will be incorporated into the lease, and there will be 18 MFPs for the remaining three years of the lease. The amendment to the lease agreement will be presented to the City Council for approval in 2027. Also, the MFP purchased in 2023 for Public Works will be sold and replaced by one of the Canon MFPs as part of this new lease with Global Office.

DISCUSSION
For the Multi-Function Printer/Copier refresh, staff conducted a comprehensive evaluation of four vendor proposals. The proposals were assessed based on equipment features, lease price, per print cost, software, deployment, and services included in the maintenance agreement. The maintenance cost of the MFPs is separate from the lease and is charged monthly, quarterly, or yearly using a per-page print cost. From 2020 to 2025, the City printed an average of 387,188 black and white and 260,940 color pages per year. Staff used these average print counts to estimate the yearly maintenance cost of each vendor proposal. To reduce the lease cost, staff reviewed the average annual print count of each printer to determine if any printer location should be removed. It was determined that one MFP printer can be removed from City Hall, with its usage absorbed by the other MFPs.

The proposal from Global Office, Inc. provided the lowest cost when combining the lease and maintenance per-page print cost. The lease will initially include a total of seventeen (17) printers and one loaner MFP, at no cost, for Police Records. The MFP locations are City Hall (5 upstairs, 3 in Police), Senior Center (1), Kennedy Center (1), Corporation Yard (1), Sports Center (1), Holly Center (1), Decoto Center (1), ARC (2), Union Landing (1), and CERT Building (1). The proposal includes the removal of the existing MFPs, installation of new MFPs, print software, training, and a comprehensive maintenance agreement. In staff testing, the Canon Multi-Function printer/scanners allowed for the scanning of mixed paper types, quick print speeds, and an intuitive touch screen. The proposal also includes the migration of our printing software from an on-premise solution to a cloud-based service, enabling new features and capabilities.

The proposal from Global Office, Inc. leverages the National Association of State Procurement Officials (NASPO) CA State contract pricing.

FISCAL IMPACT
Adoption of the resolution will authorize the lease cost of $153,521.40 plus tax, and the per-page print cost of the maintenance agreement. The cost will be paid via the IT Account No. 11017001-54217.

As there are sufficient funds budgeted to cover the initial one-time payment and service fees, there will be no fiscal impact to the FY 2025-2026 Adopted Budget. The future lease and maintenance fees will be appropriated as part of the biennial budget process.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into an agreement with Global Office, Inc. for a five-year lease of seventeen (17) 19 of 115
Agenda Item No. 4.2
City Council Staff Report Page 3 of 3 October 14, 2025
multifunction printers, and a free loaner MFP for two years, for a total cost of $153,521.40 plus tax and a maintenance agreement that is charged at a rate of $.005 per black and white print and $.046 per color print.

Prepared by: Mario Vallejo, Director of Information Technology Submitted by: Mario Vallejo, Director of Information Technology Attachments

1. Global Office Inc MFP Lease Proposal

2. Draft Resolution
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CITY OF UNION CITY PRICING BASED ON NASPO AGREEMENT #187646 Location Replacement Model
Document
Feeder
Extra Paper
Drawers Staple Finisher
60 Month Term
Payment
Average
Monthly
Volume

CITY HALL

CMO/ASD
E29364
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand $ 2,558.69 + tax
B/W 2,852
Color 2,403

CITY HALL
ECD
E29377
Canon ImageFORCE C5150i
Color MFP 50ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Booklet
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 4,364
Color 2,467

CITY HALL

COPY ROOM
E29373
Do not Replace
Included in
lease
B/W 2,975
Color 1,416

CITY HALL

FINANCE
E29357
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 3,225
Color 473

CITY HALL

HR LOCKED
ROOM
E29369
Canon C259if 25ppm Color
Desktop MFP w/ 550
Sheet Drawer
Dual Scan holds
100 Sheets,
Scans at 100ipm
Simplex and
200ipm Duplex
Possible Stand N/A
Included in
lease
B/W 449
Color 862

CITY HALL

PD ADMIN
E29362
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 2,392
Color 1,586

CITY HALL

PD REPORTING
E29365
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 3,690
Color 2,230

CERT BUILDING
E29361
Canon C259if 25ppm Color
Desktop MFP w/ 550
Sheet Drawer
Dual Scan holds
100 Sheets,
Scans at 100ipm
Simplex and
200ipm Duplex
Possible Stand N/A
Included in
lease
B/W 177
Color 501
DECOTO
E29378
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
Stand 500 Sheet Inner
Staple Finisher
Included in
lease
B/W 330
Color 332
ARC
E29360
Canon C259if 25ppm Color
Desktop MFP w/ 550
Sheet Drawer
Dual Scan holds
100 Sheets,
Scans at 100ipm
Simplex and
200ipm Duplex
Possible Stand N/A
Included in
lease
B/W 304
Color 424
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ARC PD
E29374
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
Stand 500 Sheet Inner
Staple Finisher
Included in
lease
B/W 303
Color 250

HOLLY CENTER
E29386
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 2,260
Color 908

KENNEDY CENTER
E29372
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
Stand 500 Sheet Inner
Staple Finisher
Included in
lease
B/W 740
Color 158

SENIOR CENTER
E29380
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
Stand
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 1,965
Color 1,653

SPORTS CENTER
E29387
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
Stand 500 Sheet Inner
Staple Finisher
Included in
lease
B/W 657
Color 838

UNION LANDING
PD
E29359
Canon C259if 25ppm Color
Desktop MFP w/ 550
Sheet Drawer
Dual Scan holds
100 Sheets,
Scans at 100ipm
Simplex and
200ipm Duplex
Possible Stand N/A
Included in
lease
B/W 270
Color 160

CORP YARD
E29366
Canon ImageFORCE C5140i
Color MFP 40ppm w/ 1 550
Sheet 81/2 x 11 Drawer and
1 550 Sheet Universal
Drawer, & Keyboard
Dual Scan holds
200 Sheets Scans
at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand
Included in
lease
B/W 2,075
Color 1,605

CITY HALL

PUBLIC WORKS
E32701
Canon ImageFORCE C5140i
40ppm w/ 1 550 Sheet 81/2 x
11 Drawer and 1 550
Universal Drawer Color MFP
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
Stand N/A
Included in
lease
B/W 800
Color 1,577

CITY HALL

RECORDS
E32241
Provide Canon Loaner C5870i
until Kyocera lease expires
then replace with new
equipment
Dual Scan holds
200 Sheets,
Scans at 135ipm
Simplex and
270ipm Duplex
2,450 Sheet
Paper Drawer
3,250 Sheet Staple
Finisher with
Stapless stapling up
to 10 pages and
Staple on Demand

SEPARATE
LEASE
B/W 3,935
Color 2,502
TOTAL 5 YEAR

INVESTMENT
Includes delivery, installation and training.
$153,521.40 + tax
Uniflow Software and Card Readers Included
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Service/Supplies: Includes all service, supplies, staples, parts, labor and toner. 22,345 Color @ .046 = $ 1,027.87 per month
OR
Unlimited Program - 405,180 B/W and 268,140 Color Annually $14,360.40 Up to 20% overage is not charged. That is 81,036 B/W and 53,628 Color. A savings of $ 2,936.90.

This also includes return of the Kyocera equipment to the leasing company.

Recommended Equipment
Staple Finisher AB3 - 7
Buffer Pass Unit R1 - 8
Inner Finisher N1 - 4
USB Keyboard (Cherry) - 12
Micard Plus C Reader - 13
Canon C259if- 4 Possible Cassette Unit AJ1 - 2
ONE MASTER MAINTENANCE AGREEMENT:
33,765 B/W @ .005 = $ 168.83 per month
High Capacity Cassette F1 - 7
Cabinet Type V - 6
Booklet Finisher A2 - 1
Canon ImageFORCE C5150i - 1
Canon ImageFORCE C5140i - 12
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RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GLOBAL OFFICE, INC., FOR A FIVE-YEAR LEASE OF SEVENTEEN (17)

MULTIFUNCTION PRINTERS AND A MAINTENANCE AGREEMENT
WHEREAS, the City entered into a five-year lease agreement with KBA in 2020 for seventeen (17) Kyocera Multi-Function Printers/Copiers, and the lease expired on June 1, 2025; and
WHEREAS, staff conducted a comprehensive evaluation of four vendor proposals and the proposals were assessed based on equipment features, lease price, per print cost, software, deployment, and services included in the maintenance agreement; and WHEREAS, the maintenance cost of the multi-function printers is separate from the lease and is charged monthly, quarterly, or yearly using a per-page print cost, and from 2020 to 2025, the City printed on average 387,188 black and white and 260,940 color pages per year; and
WHEREAS, it was determined that one multi-function printer can be removed from City Hall, with its usage absorbed by the other printers; and WHEREAS, the lease will initially include a total of seventeen (17) printers and one temporary loaner multi-function printer, at no cost, for Police Records.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to enter into an agreement, in a form approved by the City Attorney, with Global Office, Inc., for a five-year lease of seventeen (17) multifunction printers, for a total cost of $153,521.40 plus tax, and a maintenance agreement that is charged at a rate of $.005 per black and white print and $.046 per color print.
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Resolution No. 2025-XXX
Copier Lease with Global Office, Inc.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
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City Council Staff Report Page 1 of 2 October 14, 2025
Agenda Item No. 4.3
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Global Office, Inc., for Scanning, Indexing, and Destroying Documents

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into an agreement with Global Office, Inc. for the scanning, indexing, and destruction of an estimated 1,502,100 documents stored at the Corporation Yard (“Corp Yard”). This initiative, which aligns with the City's broader digitization goals, aims to enhance document security, accessibility, and compliance with retention policies. The project will also free up valuable space at the Corp Yard, currently occupied by Conex boxes that are vulnerable to weather and deterioration.

STRATEGIC PLAN ALIGNMENT
This scanning and records destruction project was not a specific task in the Strategic Plan; however, the opportunity aligns with Goal B, Governance and Organization effectiveness.

BACKGROUND
As part of the Quarry Lakes Parkway project, it has been determined that the southern concrete wall of the Corp Yard needs to be relocated to accommodate the realignment of the Line M Channel for the new roadway. This relocation will reduce the Corp Yard's size from 11.92 acres to approximately 10.28 acres. In 2023, Public Works initiated a Corp Yard Master Plan with an outside consultant to determine how to reconfigure the yard to maintain operations.

Multiple City departments currently store paper documents and plans in Conex boxes located in the southern corner of the Corp Yard. These documents are required to be retained in compliance with City retention requirements. The Corp Yard Master Plan has identified that the Conex boxes need to be removed to allow space for the Corp Yard equipment and material.
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Agenda Item No. 4.3
City Council Staff Report Page 2 of 2 October 14, 2025

DISCUSSION
The City currently stores numerous paper documents and plans in Conex boxes located in the southern corner of the Corp Yard. These documents are required to be retained in compliance with City retention requirements. A staff audit determined that there are 507 mover boxes. It has been estimated that these boxes contain 1,489,600 standard documents up to 11 x 17 and 12,500 large format documents for a total document count of 1,502,100. However, the Conex boxes are vulnerable to weather and deterioration, which poses a significant risk to the integrity of these important records. Failure to maintain these documents in good condition could result in non-compliance with retention policies.

Scanning and storing these documents electronically is a highly effective solution to this problem. Digital documents are not only more secure but also more accessible. City staff can quickly and efficiently search for and retrieve electronic records, which enhances productivity and operational efficiency. Additionally, digital storage reduces the physical space required for document storage, allowing the City to repurpose the area currently occupied by the Conex boxes.

The agreement with Global Office, Inc. facilitates the scanning, indexing, and destruction of the estimated 1,502,100 documents at the Corp Yard. This initiative will enable the City to remove the large Conex boxes, thereby freeing up valuable space for Corp Yard equipment and materials. Moreover, this project aligns with the City's retention policies and supports its broader digitization goals.

By transitioning to electronic document storage, the City not only ensures compliance with retention requirements but also moves towards a more sustainable and efficient way of managing its records. This proactive approach will safeguard important documents from potential damage and loss, while also streamlining access and utilization by City staff.

FISCAL IMPACT
Funds are available in the FY 2025-2026 Adopted Budget in Account No. 110-17001- 54111 (General Fund – IT Department – Contractual Services) to cover the cost of this project.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into an agreement with Global Office, Inc., for scanning, indexing, and destroying an estimated 1,502,100 documents at the Corporation Yard for a total cost of $151,285.00.

Prepared by: Mario Vallejo, Director of Information Technology Submitted by: Mario Vallejo, Director of Information Technology Attachments

1. Global Office, Inc. Project Proposal 9-25

2. Draft Resolution
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This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

Technical & Price Proposal is prepared specifically for:

Dated: September 8, 2025
File Conversion Proposal & Statement of Work
Proposal Submitted to: Proposal Prepared by:

Mario Vallejo Angela Aguilar
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This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

EXECUTIVE SUMMARY
Global Office, Inc. would like to be considered to provide City of Union City with the following document scanning solution, relating to the digital conversion of specific records. As a global leader in the field of Managed Print & Scan Services, we are confident in our ability to provide you a comprehensive solution that meets all the project objectives at a competitive cost, while providing the additional long-term benefits of producing high-quality reusable digital files for any future requirement.

As with nearly all our customers, City of Union City is seeking the following items as some key project objectives:
• The ability to handle all aspects of scanning/indexing of the documents, and provide back high- quality digital files for upload into the City of Union City document management system • The ability to manage a large-scale scanning project with a very high level of accuracy and reliability
• The ability to provide a complete QAP that includes thorough inventory tracking and control of all documents targeted for this project.

Global’s Document Solutions team can meet all these project objectives and would like to go beyond these initial guidelines and provide some additional guidance and support, using our vast experience in the field of complete document management.

We share our Best Practices learned over 30 years in working with some of the largest document collections from: Federal, State, County and Local Municipalities; Utilities, Fortune 500 Companies, and countless other Institutions. We have project managers with extensive document imaging skills and experience, combined with a cutting-edge Technology Division that drives our everyday success as a company.
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This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

PROJECT SUMMARY
Global Office, Inc. (“Global Office”) has prepared the following Statement of Work (“SOW”) to detail conversion services for City of Union City.

Global Office has outlined the Project scope and costs for this Project Based engagement. The service costs outlined in this document are based on Global Office’s experience and preliminary information received from your departments
The pricing contained herein is valid for thirty (30) days from the date of this Statement of Work.

During this conversion engagement, Global Office will convert an estimated total of 2,203,600 documents/file population into electronic format.

The conversion process includes the scanning of the hard copy documents, into a facsimile image, captured at a minimum of 300 DPI, using a programmatic “B/W vs. Auto-Color” detection to maximize image quality. Therefore, those pages having less than a moderate amount of color will be saved as black & white (1 bit per pixel, compressed using Group IV algorithm), while pages having a moderate amount of color content (or more) will be saved in as color (24 bit per pixel), compressed using a JPEG algorithm (set to a Q- Value setting of 75 of 100). The resultant source images will be compiled into a Searchable Image PDF file, where each file folder/binder will result in one PDF file. In addition, appropriate index data will be collected (as directed by City of Union City), from each document, and associated with the resultant PDF files through designated folder structuring and file naming, in addition to providing an accompanying CSV text file.

The specific Indexing schemes used will be defined after award of this project and before work begins.

Global Office will perform the following services on-site at City of Union City • Barcode or Labeling of each box containing targeted documents for conversion • Barcoding or labeling each folder/binder as they are removed from the box, and placed into storage boxes
• The folder barcodes/labels would be sequential, prefixed with the box department, so that exact position of each folder is digitally recorded for inventory and chain of custody purposes. • Each transport box will be barcoded/labeled sequentially and loaded with the content from the boxes in sequential order
• An inventory spreadsheet will be created, to record the exact inventory of each folder, its source location, and its transport box contained therein
• Loading of secured boxes into Global Office provided transport vehicle • Secure transport of box collection to Global Office facilities 30 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

WORKFLOW PROCESS
The following chart illustrates the general workflow process that we would be utilizing for this project:

INVENTORY CONTROL & TRACKING
Global Office Document Solutions understands the seriousness of inventory tracking when it comes to working with its clients’ records, and other sensitive document information. That’s why we have been trusted to handle documents ranging from those of Governments and Municipalities, to Utilities and Oil & Gas, as well as Fortune 500 companies across the country.

Global Office has implemented a process to help manage and track document inventory from the time we take possession of the documents, through the necessary processing stages, until document destruction and/or return delivery back to City of Union City. This process includes the use of Barcoding, Proper Labeling, Master Spreadsheets, and Chain-of-Custody Forms.

The highlights of these procedures are:
• Proper and consistent labeling of all City of Union City content. This includes Barcoding and/or Process Labeling of all boxes, folders, etc.
• Proper Inventory Log creation of all document boxes/content Global Office takes possession of from City of Union City
• Proper capture of any pre-index data
• Proper documentation of dates and content when Global Office accepts documents from City of Union City
This process will be customized to meet the specific needs of City of Union City, to capture any relevant data needed from the physical collection, to assure City of Union City that the hard copy and data will transfer into the digital file collection properly. Following this procedure properly ensures that:
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This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

1. All document content provided by City of Union City will be received, processed, and digitally returned correctly.

2. All box content will be processed in sequential order, and no content will be overlooked or missed.

3. All digital files created can have a direct link back to the original documents, allowing for a simple file validation process.

4. All boxes can be identified immediately, and their status be clearly stated.

5. All content can be easily located while in storage, based upon their barcodes & the location tracking listed in the Master Spreadsheet Tracker.

6. Any City of Union City requests for expedited files have a much easier path to be located & processed, allowing for quick turn-around times.

7. A high percentage of possible human error is minimized by using barcodes & barcode readers.

DOCUMENT SCANNING
Global Office Document Solutions prides itself on producing the very best quality images possible when converting a document collection into a digital file archive. For City of Union City documents, Global Office will be scanning all document pages at a pixel density of 300 dpi to ensure a detailed image representation of the original document.

We have the ability to capture documents using an “Auto-Color” mode, where the threshold to save color, will be set at a moderate color amount. When capturing the source page as a black & white (1-bit) image, Global Office’s professional grade scanners will capture B&W image using an “adaptive threshold” (sliding scale of black pixels and blank white space) whereby the pixel placement is analyzed with the surrounding pixels around it to help determine the actual image requirements. This results in a cleaner, better detailed scan than a standard Black & White image, yet it remains at a pixel depth of 1- bit per pixel, allowing a Group-IV compression to be applied.

Global Office uses Production Grade Scanners. These scanners are duplex scanners, meaning that they will capture both the front side and back side images simultaneously as they feed through the scanner one-time. In addition, these scanners are designed to transport fragile documents through a smooth stainless-steel transport path, thereby minimizing any risk of adding wear and tear to any source hard copy.

Also, these scanners utilize a switchable “Black Back” or “White Back” scan surface, to allow the best possible image quality, while minimizing any image reflection or bleed through from the backside of the source document. This also allows each document image to be programmatically de-skewed to the page edge (as opposed to the page content), which yields an exact facsimile of the source document. This also allows each page image to be automatically cropped to the page edge so that the resulting image matches the physical size of the hard copy page.

And finally, and perhaps most importantly, these scanners deploy three ultra-sonic multi-feed sensors across the width of the entry edge of the scanner. These sensors transmit a continual stream of ultrasonic sound waves through the paper as it is feeding into the scanner. This allows an instant detection, and suspension of the scanning process, anytime more than one-page might be feed into the scanner (aka “multi-feed’) at one time. The benefit of this detection system is to insure with 100% 32 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc. accuracy, that we achieve a “page for page” (image to hard copy) result of the scanned batch. In the event a multi-feed occurs, the batch being scanned is immediately suspended, allowing the operator to retrieve the multi-fed pages, manually separate the hard copy pages, and re- insert them into the feed tray, to ensure that all pages are scanned and kept in exact sequential order throughout the batch.

The scanner software will record into a log file, the quantity of images, time of scanning, scanner operator, and scanner and scan station used to acquire the images.

When each set or box is completed, the scanner operator will initial the progress label, indicating that this process has been completed

DOCUMENT SECURITY
Global Office Document Solutions takes the security of all its clients’ records seriously. This means we take precautions not only for the physical security of the records, but also to best control the accessibility to the record content as well as the resulting image and data files. To assist with this process, Global Office has implemented the following steps to help control access to this information:
• All project barcoding/labeling lists the client names by Initials or Abbreviation. This ensures the immediate identification by all Global Office employees as a box of records from a specific client. • All Global Office Full-time, Part-time, and Temp Employees are required to sign a Confidentiality/Non-Disclosure Agreement form prior to employment. This is in addition to the Full Background Checks and/or Drug Screen Tests that are required for general Employment. • All Client Boxes pass through a defined scanning workflow that includes a Box In-Progress label placed on every box in addition to the Box ID Barcode label. This Tracking label requires the Global Office Employee that is handling the box for a specific process to initial & date the label as to when the process took place, and who handled the process. • For full Chain-of-Custody projects, an additional sign-off sheet travels within each box and requires the Global Office employees to Sign-In and Sign-Out the box each time it is opened, and to notate the process status at each step. This process is the workflow that will be recommended for the City of Union City.
• Standard Global Office Scanning Procedures require that all Global Office operators can checkout and process only 1 box of documents at a time.

ASSURANCE FOR QUALITY IMAGING
Global Office utilizes leading Image Processing Software to assist with image quality consistency, starting with the scanner software to properly control the hardware, and including post image capture software to manage the image after the scan is complete.

Global Office technicians set predetermined parameters for each project, and the system will automatically compare the scanned image against those parameters within a split second. Any image that is found to be outside of the acceptable limits is automatically flagged and prompts the technician to manually correct the image so that it is within the acceptable range. 33 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

This includes tasks such as programmatic de-skewing (correcting an image that is captured off center), brightness/contract levels, blank page identification and removal.

Upon completion of a project, the software will calculate and report the total number of images scanned versus images processed, and blank images removed, helping to keep the overall costs of scanning to its minimum actual level. Scanner operators will also quality check all images during the capture process for visual accuracy and readability.

We will ensure:

Every document page in the source file is converted into digital format • Images are in correct readable rotation
• Output images are in focus and properly aligned
• Image sizes are a correct 100% scale with no abnormal cropping • Documents are scanned in the same order they have been received • Proper capture and protection of old & damaged documents • Proper management of hard copy attachments and small size documents Operators perform quality control checks throughout the conversion process, comparing an individual scan to the original document to ensure there is no decline in quality. If for some reason a scanned image is not as clear as the original, our quality control inspectors will rescan the image to the highest attainable quality.

Supervisors also perform defined Project In-progress Inspections, validating that the digital file output specifications match the Scope of Work requirements for the project.

Output matching Scope of Work requirements is passed through. Output found with minor issues is corrected, revalidated, and passed through.

However, any output with major issues, or items that could potentially affect additional records within the project would require a Non-Conformance Report (NCR) to be filed and logged against the project.

An NCR would define the cause of the non-conforming item, the method in which it will be corrected, and the Corrective Action that will be taken to ensure the issue will not replicate itself again for the remainder of the project.

The NCR will require multiple signatures of both supervisors and managers to validate the resolution of the issue before it can be closed out.

Project In-Progress Inspection Form Quality Assurance: Non-Conformance Report 34 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

DOCUMENT STORAGE
Global Office will either return hard copy document boxes to City of Union City within 90 days of completion of each box, or if the city elects to have boxes destroyed/shredded, Global Office will arrange for the destruction of the box and its content.

In the event City of Union City requires Global Office to retain the hard copy boxes longer than the 90- day period following completion of the box, Global Office will at its option invoke a monthly storage fee for each box, for each month (or portion thereof) following the 90-day period.

DOCUMENT DESTRUCTION
As an option, Global Office will provide Certified Document Destruction Services. The request for this service must be made in writing from City of Union City to Global Office indicating each box (as a separate line item) to be destroyed and approved by two responsible parties at City of Union City.

Global Office will provide the city with a detailed inventory listing of all documents contained in each box prior to the authorization for destruction; and provide the certificate of destruction, indicating the boxes destroyed.

PROJECTED SCHEDULE
Global Office will implement a “Pilot-Run” for your project of scanning/indexing/OCR fields and retrieval to start the process at no charge. This will ensure that we know the speed of your project as well as the accurate indexing & archiving for OCR.

As an alternative plan, Global Office would be happy to process a limited quantity of boxes on a monthly or quarterly basis, pending City of Union City budget requirements. Allowing the project to be completed over a longer span of time, to be agreed between Global Office and City of Union City. 35 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

DATA & IMAGE FILE FORMAT
The conversion process includes the scanning of the hard copy documents, into a facsimile image, captured at 300 DPI, using a programmatic “Auto-Color” detection, allowing pages containing a moderate amount of color content to be saved as a color image. Therefore, those pages having less than a moderate amount of color will be saved as black & white (1 bit per pixel, compressed using Group IV algorithm), while pages having a moderate amount of color content (or more) will be saved in as color (24 bit per pixel), compressed using a JPEG algorithm (set to a Q- Value setting of 75 of 100). The resultant source images will be compiled into a Searchable Image PDF file, where each file folder/binder will result in one PDF file. In addition, appropriate index data will be collected (as directed by EPRI), from each document, and associated with the resultant PDF files through designated folder structuring and file naming, in addition to providing an accompanying CSV text file.

The specific Indexing schemes used will be defined after award of this project and before work begins.

Global Office will perform the following services on-site at City of Union City:
• Barcode/Labeling of each box containing targeted documents for conversion • The box barcodes/labels would be sequential, prefixed with the current label on box and current labeling structure, so that exact position of each folder is digitally recorded for inventory and chain of custody purposes
• Each transport box will be barcoded/labeled sequentially and loaded in sequential order • An inventory spreadsheet will be created, to record the exact inventory of each box, its source location, and its transport box contained therein
• Loading of secured boxes into Global Office provided transport vehicle • Secure transport of box collection to Global Office facilities Client will provide boxes.

Client will prepare and box documents for shipment.

Global Office will schedule 4 pick-ups from Client or Client-designated facility Global Office will provide file Rapid Response Service for the duration of this project. Global Office cannot provide this service for files in transit. Rapid Response requests will be initiated via email to the Global Office Project Manager. Requests will contain agreed upon identifiable information (barcode number, file name, box number, or other information needed for direct physical file retrieval. The requested file will be retrieved, scanned, and delivered via FTP, to the site set up by Global Office at project start. Files will be delivered as PDF images within 72 hours of request receipt per the SLA.

Business hours are defined as Monday through Friday (excluding holidays) from 8:00 AM - 5:00 PM local time of the location of the physical files. Global Office will provide these requests at a rate of $35.00 per hour.
36 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

DELIVERABLE MEDIA
Original paper/media will be shredded by Global Office within thirty (30) days after associated image delivery is complete and Global Office has written Client authorization to proceed with document destruction. If written authorization is not received within 30 days, original media will be returned to Client and will incur additional return shipping fees.

Should Client fail to accept the return or authorize the shredding of the original paper/media after scanning operations and image delivery is complete, or should the Client request in writing, the original paper/media will be delivered to an off-site third-party storage facility for storage until Global Office receives a written authorization from Client directing the return or shredding of the original media.

Client will be charged the rates specified in the unit pricing for the transport and storage of the original media until Client provides written authorization for the return or shredding of the same.

After thirty (90) days of delivery of data and images, Global Office is not responsible for maintaining archival images or data information in connection with the delivery.

Global Office may affix tracking/control labels and/or asset tags to boxes.

Mario Vallejo
City of Union City
34009 Alvarado-Niles Rd.
510-675-5681
[email protected]
37 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

PRICING TABLE
QTY Location/Item Description/Quantity Unit Price Ext Price 1,489,600 Standard documents up to
11x17. Based on 2,800
pages per box.

Document up to 11x17 $.0875 $130,340.00
12,500 Large format
documents/plans
Documents larger than
11x17. Approx 250 sets w/
50 in each
$1.15 $14,375.00
1,502,100 Indexing Details TBD
Last, First, ID, Invoice
Number, Permit Number
APN, etc.

Indexing per file
(Per file price up to 3 index
fields)
$0.00 $0.00
1,502,100 QC-Rotate pages,
fuzzy/blurry, double feeds,
verify count
To ensure accuracy and
quality of scan
$0.00 $0.00
3 Transportation Round trip Pick up and Secure
Transport of Documents
$250.00 $750.00
532 Box Destruction
(est. 532 boxes)
Includes signed letter of
destruction
$10.00 $5,320.00
1 **Secure File Transfer ** Transfer digital files to
secure FTP
$500.00 $500.00
Project estimated total $151,285.00
** Please note, this is a fee for service engagement, and the foregoing estimated pre-tax total is not a fixed cost, it is merely an estimate of the cost. Global Office will invoice based on the actual number of units processed multiplied by the unit cost as referenced in the above table. Global Office will remove all files within 10-14 days of receiving an order executed. Order to be completed 60-90 days once received at our facility.**
38 of 115
This document contains information of a proprietary and/or confidential nature, including pricing and procedural data which is only intended for the beneficiary of his proposal © 2025 Global Office, Inc.

PRICING & PAYMENT TERMS
Pricing is valid for thirty (30) days from the date of proposal. Each project is based on Global Office Inc.’s understanding of the scope and volume of the requirements as presented herein. Changes in that understanding or in the underlying express and/or implicit assumptions related to it may require substantial changes in price and schedule. All changes will be made in writing and agreed to by all parties prior to commencement of billable work.

1. Global Offices’ services are offered based on the assumptions as defined herein. If the collection characteristics are substantially different from these assumptions, Global Office reserves the right to re-price the services.

2. Delivery schedules are based on assumptions defined herein and substantial change in these assumptions may require delivery schedule changes.

3. Failure to provide Global Office with a regular and consistent flow of materials may result in an increase in pricing and/or schedule delays.

4. Processing will be performed in accordance with the instructions set forth in this document and the addenda stated herein.

5. Pricing is offered as a comprehensive package of services. Global Office reserves the right to reprice services if the Client decides not to have Global Office perform certain services that have been quoted.

6. Invoicing will be based on the actual number of units multiplied by its unit or hourly rate and total.

7. Invoicing will be issued throughout the duration of the project. Invoicing will include all billable work processed up to the date of the invoice, even if that work-product has not yet been delivered to Client.

8. Payment for Global Office services will be made to Global Office and are due within thirty (30) days from date of invoice.

9. In the event payment is not received within ten (10) days of its due date a late charge of one and a half percent (1.5%) per month of the overdue amount will be charged to Client.

10. Client has thirty (30) days from receipt of a delivery to identify image file formatting issues. After this period, a service charge may be applied for corrections. This service charge accounts for reloading the data and/or images onto the system, reallocating staff, etc. 39 of 115
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH GLOBAL OFFICE, INC., FOR SCANNING,

INDEXING, AND DESTROYING DOCUMENTS
WHEREAS, due to the Quarry Lakes Parkway project, it has been determined that the southern concrete wall of the Corporation Yard (“Corp Yard”) needs to be relocated to accommodate the realignment of the Line M Channel for the new roadway; and WHEREAS, the Corp Yard Master Plan has identified that the Conex boxes in the southern corner of the Corp Yard need to be removed to allow space for the equipment and materials; and
WHEREAS, the documents in the Conex boxes are required to be retained in compliance with City retention requirements, and staff has determined that there are 507 mover boxes with an estimated 1,502,100 documents; and
WHEREAS, scanning and storing these documents electronically not only allows for the removal of the Conex boxes, but the digital documents are more secure and accessible; and
WHEREAS, the agreement with Global Office, Inc. will facilitate the scanning, indexing, and destruction of the estimated 1,502,100 documents; and WHEREAS, funds are available in the FY 2025-2026 Adopted Budget in Account No. 110-17001-54111 (General Fund – IT Department – Contractual Services) to cover the cost of this project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to enter into an agreement with Global Office, Inc., for scanning, indexing, and destroying an estimated 1,502,100 documents at the Corporation Yard, for a total cost of $151,285.00.
40 of 115
Resolution No. 2025-XXX
CSA with Global Office, Inc.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
41 of 115
City Council Staff Report Page 1 of 3 October 14, 2025
Agenda Item No. 4.4
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt A Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc. for the Design of a Habitat Mitigation and Monitoring Plan for the Quarry Lakes Parkway Project, City Project No. 18-04

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $200,000, for a total contract amount of $274,500, for the design of a Habitat Mitigation and Monitoring Plan (HMMP) for the Quarry Lakes Parkway Project, City Project No. 18-04.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build-out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementation of the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

BACKGROUND
A transportation corridor (formerly Route 84 and the East West Connector) from Mission Boulevard (SR 238) to I-880 in the cities of Union City and Fremont was planned about 40 years ago. It was an identified project in the original 1986 Alameda County’s Measure B half-cent sales tax measure. For the past four decades, this transportation project was managed by Caltrans, various Alameda County transportation agencies, and, most recently, the Alameda County Transportation Commission (Alameda CTC).

Section 3.3, Biological Resources, in the 2009 approved Final Environmental Impact Report (EIR) of the East West Connector Project, the environmental impacts of the project and potential mitigation areas are addressed. 42 of 115 Agenda Item No. 4.4
City Council Staff Report Page 2 of 3 October 14, 2025
On March 22, 2018, the Alameda County Transportation Commission (Alameda CTC) approved the request from the City of Union City to be the project sponsor for the remaining phases of the I-880 to Mission Boulevard/East West Connector Project and to update the project description eligible for the remaining commitment from the 1986 Measure B Transportation Expenditure Plan to reflect the Quarry Lakes Parkway Project.

On February 12, 2019, the City Council adopted Resolution No. 5444-19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway Project. The Quarry Lakes Parkway, City Project No. 18-04, is funded with 1986 Measure B funds, 2014 Measure BB funds, and other transportation funds administered by Alameda CTC. The City Council has identified in the Strategic Plan Goal C, Strategy 2: Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementation of the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

The City of Union City has accepted over $9.0 million from the Alameda CTC Project Funding Agreement (PFA) No. A22-0053 for the Final Design of Quarry Lakes Parkway, City Project No. 18-04, see Exhibit A for City Council Actions for the Project Funding.

The Quarry Lakes Parkway (QLP) Project is a new four-lane multimodal corridor, parallel to Decoto Road between Paseo Padre Parkway in Fremont and Mission Boulevard in Union City, and the Decoto Road “Compete Streets” Project is the modification of the existing four-lane Decoto Road to a transit priority and multimodal corridor between I-880 and Paseo Padre Parkway in Fremont, which the City of Fremont will implement.

QLP in Union City consists of:
 Phase 1: 7th Street Connection
 Phase 2: Gateway Connection
 Phase 3: 11th Street Connection
 Phase 4: Grade Separations and Alvarado-Niles Connection  Phase 5: Paseo Padre and Trail Connection, which is in both the cities of Union City and Fremont
Mark Thomas and Company, Inc. (Consultant) is the Engineering Consultant for this complex and challenging multimodal transportation project. See Exhibit B for City Council Actions for Mark Thomas & Company. The Consultant team and City staff held several technical meetings from 2022 to 2024 with the San Francisco Bay Regional Water Quality Control Board (RWQCB), Alameda County Water District (ACWD), and City of Fremont, reviewing and evaluating options for on-site mitigation improvements within Old Alameda Creek. The on-site mitigation options within Old Alameda Creek proved challenging to construct due to the expected high construction costs and the 10-year mitigation monitoring and maintenance costs, as well as the maintenance agreements with ACWD and the City of Fremont. Consequently, the Project Team and City staff concluded that off-site environmental mitigation is likely a more feasible and realistic option.

On March 25, 2025, the Consultant team and City staff held a technical meeting with San Francisco Bay Regional Water Quality Control Board (RWQCB) staff to provide an update on the challenges of on-site mitigation options, the project mitigation impact calculations, and the off-site mitigation concepts. See Exhibit C for Meeting Presentation. At the same 43 of 115
Agenda Item No. 4.4
City Council Staff Report Page 3 of 3 October 14, 2025
meeting with RWQCB, the off-site mitigation location identified was the Manning Ranch (part of Eagle Ridge Ranch) and the Livermore Valley Preserve areas managed by Oberling Environmental, Inc.

On April 2, 2025, the Consultant Team and City staff met with Olberding Environmental, Inc., to discuss the project off-site mitigation needs and to confirm if there was an available area within the Manning Ranch or Livermore Valley preserve for Quarry Lakes Parkway, City Project No. 18-04. Olberding Environmental, Inc., staff noted the RWQCB staff had recently visited the mitigation site to observe the habitat growth and natural development of the site.

On July 25, 2025, the City entered into a Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $74,500, for the design of an Initial Conceptual Habitat Management and Mitigation Plan for Quarry Lakes Parkway, City Project No. 18-

04. DISCUSSION
The First Amendment to the Consulting Services Agreement, in the requested amount of $200,000, if approved, will allow Olberding Environmental, Inc. to proceed with the completion of the Manning Ranch Habitat Development Project, which is required for the environmental mitigation permits for Quarry Lakes Parkway, Phases 1-4, see Exhibit D - Manning Ranch Title Sheet. If approved, this will bring the total contract amount to $274,500 and will extend the “Term of Services” in the Agreement to December 31, 2027.

FISCAL IMPACT
The First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $200,000, will be funded with $100,000 available in the SB1 Fund (Account Number 25191804-57115) and $100,000 available in the Public Improvement Fund (Account Number 416091804-57115).

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $200,000, for a total contract amount of $274,500, for the design of a Habitat Mitigation and Monitoring Plan (HMMP) for the Quarry Lakes Parkway Project, City Project No. 18-04.

Prepared by: Marilou Ayupan, Public Works Director
Submitted by: Marilou Ayupan, Public Works Director
Attachments

1. Attachment 1 – First Amendment to the CSA

2. Draft Resolution

3. Exhibit A – City Council Actions for Project Funding

4. Exhibit B – City Council Actions for Consultants

5. Exhibit C – RWQCB Mitigation Meeting 03.25.25

6. Exhibit D – Manning Ranch Habitat Project Title Sheet 44 of 115
First Amendment to the Consulting Services Agreement
between City of Union City and Olberding Environmental, Inc.

FIRST AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT (C26PW1133)
THIS FIRST AMENDMENT (the “First Amendment”) is effective as of this 14th day of October, 2025 by and between THE CITY OF UNION CITY, a municipal corporation, (“City”) and Olberding Environmental, Inc., ("Consultant"), collectively referred to as the "Parties." W I T N E S S E T H:

WHEREAS, on July 25, 2025, the Parties entered into a Consulting Services Agreement (C26PW1133) (“Agreement”) wherein the Consultant will provide the City with consulting services related to the preparation of Initial Conceptual Habitat Management and Mitigation Plan for Quarry Lakes Parkway, City Project No. 18-04, in the amount of $74,500; and WHEREAS, the Parties desire to amend the Agreement to expand the Scope of Services; and WHEREAS, the City and Consultant desire to enter into this First Amendment.

NOW, THEREFORE, the Parties hereto do mutually agree as follows:

1. The “Scope of Services”, as set forth in Exhibit A of the Agreement, is hereby amended to include the services contained in Exhibit A of this First Amendment, attached hereto and incorporated herein by reference.

2. The “Compensation Schedule”, as set forth in Exhibit B of the Agreement, is hereby amended to first sentence of Section 2 "COMPENSATION" of the Agreement is hereby amended to reflect payment based upon a sum increase of Two Hundred Thousand Dollars ($200,000.00), as set forth in Exhibit B of this First Amendment. The total compensation under the Agreement including this Amendment shall not exceed a total contract amount of Two Hundred Seventy Four Thousand and Five Hundred Dollars ($274,500.00). The first sentence shall now read:

City hereby agrees to pay Consultant a sum not to exceed Two Hundred Seventy Four Thousand and Five Hundred Dollars ($274,500.00), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement.

3. The “Term of Services” as set forth in the first sentence of Section 1.1, is hereby extended to December 31, 2027.

4. All other provisions of the Agreement, remain unchanged except as modified by this First Amendment.
45 of 115
First Amendment to the Consulting Services Agreement
between City of Union City and Olberding Environmental, Inc.

IN WITNESS WHEREOF, the City and the Consultant have executed this Amendment effective as of the date hereinabove written.

THE CITY OF UNION CITY OLBERDING ENVIRONMENTAL, INC.

By By
Joan Malloy Jeff Olberding
City Manager President
Attest:
___________________________
Thai Nam N. Pham
City Clerk
Approved as to Form:
____________________________
Kristopher J. Kokotaylo
City Attorney
46 of 115
First Amendment to the Consulting Services Agreement
between City of Union City and Olberding Environmental, Inc.

EXHIBIT A

SCOPE OF SERVICES
Amendment No. 1 includes scope of services for Quarry Lakes Parkway, Segments (Phases) 1-4, City Project No. 18-04 to pursue design and option to purchase as follows:

TASK 1. DESIGN HABITAT MITIGATION AND MONITORING PLAN (HMMP) Consultant in coordination with City of Union City, will prepare and process for approval by the Permitting Agencies, a Habitat Management and Mitigation Plan (“HMMP”), that will address how the habitats at the Mitigation Site will be preserved and managed in perpetuity to meet the Compensatory Mitigation Requirements. The HMMP will include, among other things, generalized mapping of habitats, a long-term management plan, monitoring requirements, and a description and calculation of a long-term funding mechanism to allow for the management of the habitat at the Mitigation Site. In addition, Seller, in coordination with Project Proponent, intends to prepare and process for approval by the Permitting Agencies, a Conservation Easement (as hereinafter defined) that will encumber applicable portions Eagle Ridge Preserve East in Contra Costa and Alameda Counties as shown in Exhibit B.

TASK 2. OPTION TO PURCHASE MITIGATION VALUES
Creation of Mitigation Values: Implementation of the HMMP is intended to create mitigation value that will enable City to meet its compensatory mitigation requirements as follows:

ITEM
No. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
1 SEASONAL WETLAND AC 3.4 $1,750,000 $5,950,000
2 CHANNEL RESTORATION (OLD

ALAMEDA CREEK/LINE M CHANNEL)
LF 1,800 $1,800 $3,240,000
3 RIPARIAN (OLD ALAMEDA

CREEK/LINE M CHANNEL)
AC 2.3 $900,000 $2,070,000
4 HABITAT PRESERVATION (UPLAND) AC 18 $45,000 $810,000
TOTAL= $12,070,000
47 of 115
First Amendment to the Consulting Services Agreement
between City of Union City and Olberding Environmental, Inc.

Option to purchase mitigation values:

City and Rocky Ridge, LLC will enter into an agreement for purchase and sale of mitigation values for $12,070,000 subject to following conditions:
a. City has submitted an application for RM3 (Regional Measure 3) funds to compensate for the purchase of mitigation values from Alameda CTC and MTC. Payment for the purchase of mitigation values is subject to City securing an approval from AlaCTC and MTC.
b. City anticipates approval of RM3 funds to be available sometime in January 2026. 48 of 115
First Amendment to the Consulting Services Agreement
between City of Union City and Olberding Environmental, Inc.

EXHIBIT B
49 of 115
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
OLBERDING ENVIRONMENTAL, INC. FOR THE DESIGN OF A

HABITAT MITIGATION AND MONITORING PLAN FOR THE QUARRY
LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
WHEREAS, a transportation corridor (formerly Route 84 and the East West Connector) from Mission Boulevard (SR 238) to I-880 in the cities of Union City and Fremont was planned about 40 years ago and was an identified project in the original 1986 Alameda County’s Measure B half-cent sales tax measure; and WHEREAS, for the past four decades, this transportation project was managed by Caltrans, various Alameda County transportation agencies, and most recently, the Alameda County Transportation Commission (Alameda CTC); and WHEREAS, Section 3.3, Biological Resources, in the 2009 approved Final Environmental Impact Report (EIR) of the East West Connector Project, the environmental impacts of the project and potential mitigation areas are addressed; and WHEREAS, on March 22, 2018, the Alameda County Transportation Commission (Alameda CTC) approved the request from the City of Union City to be the project sponsor for the remaining phases of the I-880 to Mission Boulevard/East West Connector Project and to update the project description eligible for the remaining commitment from the 1986 Measure B Transportation Expenditure Plan to reflect the Quarry Lakes Parkway Project; and
WHEREAS, on February 12, 2019, the City Council adopted Resolution No. 5444- 19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway Project; and
WHEREAS, the Quarry Lakes Parkway, City Project No. 18-04, is funded with 1986 Measure B funds, 2014 Measure BB funds, and other transportation funds administered by Alameda CTC; and
WHEREAS, the City Council has identified in the Strategic Plan Goal C, Strategy 2: Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE; and WHEREAS, the City of Union City has accepted over $9.0 million from the Alameda CTC Project Funding Agreement (PFA) No. A22-0053 for the Final Design of Quarry Lakes Parkway, City Project No. 18-04, see Exhibit A for City Council Actions for the Project Funding; and
WHEREAS, the Quarry Lakes Parkway (QLP) Project is a new four-lane multimodal corridor, parallel to Decoto Road between Paseo Padre Parkway in Fremont and Mission Boulevard in Union City, and the Decoto Road “Compete Streets” Project is 50 of 115
Resolution No. 2025-XXXX
Approve First Amendment to CSA with Olberding Environmental, Inc.

the modification of the existing four-lane Decoto Road to a transit priority and multimodal corridor between I-880 and Paseo Padre Parkway in Fremont, which the City of Fremont will implement; and
WHEREAS, QLP in Union City consists of Phase 1: 7th Street Connection, Phase 2: Gateway Connection, Phase 3: 11th Street Connection, and Phase 4: Grade Separations and Alvarado-Niles Connection; and
WHEREAS, QLP also includes Phase 5: Paseo Padre and Trail Connection, which is in both the cities of Union City and Fremont; and
WHEREAS, Mark Thomas and Company, Inc., (Consultant) is the Engineering Consultant for this complex and challenging multimodal transportation project, see Exhibit B for City Council Actions for Mark Thomas & Company; and WHEREAS, the Consultant team and city staff held several technical meetings from 2022 to 2024 with the San Francisco Bay Regional Water Quality Control Board (RWQCB), Alameda County Water District (ACWD), and City of Fremont, reviewing and evaluating options for on-site mitigation improvements within Old Alameda Creek; and WHEREAS, the on-site mitigation options within Old Alameda Creek became challenging to construct creek improvements with expected high construction cost and a 10-year mitigation monitoring maintenance cost, along with maintenance agreements with ACWD and City of Fremont, the Project Team and city staff concluded that the offsite environmental mitigation option is likely more feasible and realistic; and WHEREAS, on March 25, 2025, the Consultant team and city staff held a technical meeting with San Francisco Bay Regional Water Quality Control Board (RWQCB) staff to provide an update on the challenges of on-site mitigation options, the project mitigation impact calculations, and the off-site mitigation concepts, see Exhibit C for Meeting Presentation; and
WHEREAS, at the same meeting with RWQCB, the off-site mitigation location identified was the Manning Ranch (part of Eagle Ridge Ranch) and the Livermore Valley Preserve areas managed by Oberling Environmental, Inc.; and WHEREAS, on April 2, 2025, the Consultant Team and city staff met with Olberding Environmental, Inc., to discuss the project off-site mitigation needs and to confirm if there was available area within the Manning Ranch or Livermore Valley preserve for Quarry Lakes Parkway, City Project No. 18-04; and WHEREAS, at the same meeting, Olberding Environmental, Inc., staff noted the RWQCB staff had recently visited the mitigation site to observe the habitat growth and natural development of the site; and
WHEREAS, on July 25, 2025, the City entered into a Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $74,500, to begin the design of an Initial Conceptual Habitat Management and Mitigation Plan for Quarry Lakes Parkway, City Project No. 18-04; and
51 of 115
Resolution No. 2025-XXXX
Approve First Amendment to CSA with Olberding Environmental, Inc.

WHEREAS, the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the requested amount of $200,000, if approved, will allow Olberding Environmental, Inc., to proceed with the completion of the Manning Ranch Habitat Development Project, which is required for the environmental mitigation permits for Quarry Lakes Parkway, Phases 1-4, see Exhibit D - Manning Ranch Title Sheet; and
WHEREAS, the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the requested amount of $200,000, if approved, will bring the total contract amount to $274,500, and will extend the “Term of Services” in the Agreement to December 31, 2027; and
WHEREAS, the First Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in the amount of $200,000, will be funded with $100,000 available in the SB1 Fund (Account Number 25191804-57115) and $100,000 available in the Public Improvement Fund (Account Number 41691804-57115).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Third Amendment to the Consulting Services Agreement with Olberding Environmental, Inc., in a form approved by the City Attorney, to increase the contract amount by $200,000, for a total contract amount of $274,500, and which will extend the “Term of Services” of the Agreement to December 31, 2027, for the design of a Habitat Mitigation and Monitoring Plan (HMMP) for the Quarry Lakes Parkway Project, City Project No. 18-04. 52 of 115
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – City Council Actions for Project Funding

2. Exhibit B – City Council Actions for Consultants

3. Exhibit C – RWQCB Mitigation Meeting 03.25.25

4. Exhibit D – Manning Ranch Habitat Project Title Sheet 54 of 115
SUMMARY OF CITY COUNCIL ACTIONS FOR FUNDING (2018-2025) RESO # DATE RESOLUTION ACTION
5374-18 8/14/2018

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY TO APPROVE

FUNDING AGREEMENT BETWEEN ALAMEDA COUNTY TRANSPORTATION COMISSION AND THE CITY OF UNION CITY FOR I-880 TO SR 238 (MISSION BLVD) EAST WEST CONNECTOR; APPROVE TWO AGREEMENTS FOR PRELIMINARY ENGINEERING

SERVICES WITH UNION PACIFIC RAILROAD IN CONJUNCTION WITH SEGMENT C OF THE EAST WEST CONNECTOR IN THE AMOUNT NOT TO EXCEED $100,000 EACH;

APPROVE DESIGN AGREEMENT BETWEEN CITY OF UNION CITY AND SAN FANCISCO

BAY AREA RAPID TRANSIT FOR THE CONSTRUCTION OF SEGMENT C OF THE EAST WEST CONNECTOR PROJECT IN THE AMOUNT NOT TO EXCEED $605,000; APPROVE

CONSULTING AGREEMENT BETWEEN THE CITY OF UNION CITY AND TYLIN FOR VALUE ENGINNERING SERVICES FOR THE QUA CITY PROJECT 18-04, IN THE AMOUNT OF $30,000; AND APPROPRIATE $2,500,000 FROM THE CAPITAL PROJECTS FUND 4100 TO CITY PROJECT 18-04
5504-19 7/9/2019

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

DECLARING A PUBLIC PURPOSE AND AUTHORIZING THE CITY MANAGER TO

NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT WITH THE

CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF CERTAIN EXCESS ROUTE 84 PROPERTIES
5720-21 3/9/2021

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

EXECUTION OF A PROJECT FUNDING AGREEMENT AND THE COMMITMENT OF FUNDING FROM THE 2014 MEASURE BB TRANSPORTATION EXPENDITURE PLAN FOR

THE DUMBARTON CORRIDOR AREA TRANSPORTATION IMPROVEMENT PROJECT TO THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 5721-21 3/9/2021

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

EXECUTION OF A PROJECT FUNDING AGREEMENT AND THE COMMITMENT OF FUNDING FROM THE 2014 MEASURE BB TRANSPORTATION EXPENDITURE PLAN FOR

THE UNION CITY INTERMODAL STATION PROJECT TO THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
5841-21 10/12/2021
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY ACCEPTING $4.2

MILLION GRANT FROM ALAMEDA COUNTY TRANSPORATION COMMMISSION (ALAMEDA CTC), PROJECT FUNDING AGREEMENT NO. A22-0053 FOR FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNNECTOR) PROJECT, CITY PROJECT NO. 18-04
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2025-006 1/14/2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE ALAMEDA COUNTY

TRANSPORATION COMMISSION (ALAMEDA CTC) PROJECT FUNDING AGREEMENT (PFA) NO. A22-0053, TO ACCEPT AN ADDITIONAL $801,191, FOR A TOTAL PFA OF $5,001,191, FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18- 04, AND AMENDING THEFY 2024-2025 CAPITAL PROJECTS FUND BUDGET 2025-007 1/14/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

CITY MANAGER TO SUBMIT AN ALLOCATION REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) FROM THE REGIONAL MEASURE 3

DUMBARTON CORRIDOR IMPROVEMENTS PROGRAM, IN THE AMOUNT OF $3,507,000, AND ACCEPTING ALAMEDA COUNTY TRANSPORTATION COMMISSION’S

DESIGNATION OF THE CITY OF UNION CITY AS IMPLEMENTING AGENCY FOR THE UNION CITY QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 2025-087 6/24/2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE ALAMEDA COUNTY TRANSPORATION COMMMISSION PROJECT FUNDING AGREEMENT NO. A22-0053 TO ACCEPT AN ADDITIONAL $3,995,000, FOR A TOTAL AMOUNT OF $8,996,191, FOR THE FINAL DESIGN OF PHASE (SEGMENT) 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNNECTOR) PROJECT, CITY PROJECT NO. 18-04
2025-097 7/8/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

CITY MANAGER TO SUBMIT AN ALLOCATION REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FROM THE REGIONAL MEASURE 3 DUMBARTON

CORRIDOR IMPROVEMENTS PROGRAM AND ACCEPTING ALAMEDA COUNTY TRANSPORTATION COMMISSION’S DESIGNATION OF THE CITY OF UNION CITY AS

IMPLEMENTING AGENCY FOR THE UNION CITY QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
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SUMMARY OF CITY COUNCIL ACTIONS FOR MARK THOMAS (2019-2025) RESO # DATE RESOLUTION ACTION
5546-19 12/10/2019
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROPRIATING $ 77,000 OF DIPSA FUNDS (FUND 2660) AND APPROVING AMENDMENT NO. 1 FOR CONSULTANT AGREEMENT WITH MARK THOMAS AND COMPANY, INC.TO COMPLETE

THE MULTIMODAL STUDY FOR THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
5681-20 10/27/2020

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE AN CONSULTANT AGREEEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE PRELIMINARY ENGINEERING SERVICES FOR THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 AND TO APPROPRIATE $177,700 FROM DISPA (FUND 4100) AND MEASURE BB (FUND 2545)
5878-22 1/11/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE PRELIMINARY ENGINEERING (30% DESIGN) OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNECTOR), CITY PROJECT NO. 18-04, IN THE AMOUNT OF $1,200,000
6045-22 11/22/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNECTOR), CITY PROJECT NO. 18-04, IN THE AMOUNT OF $3,000,000 6046-22 11/22/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR THE PRELIMINARY ENGINEERING (30% FINAL DESIGN) OF THE EAST WEST CONNECTOR (QUARRY LAKES PARKWAY, PHASES 3 AND 4) PROJECT, CITY PROJECT NO. 18-04, IN THE AMOUNT OF $2,087,600, AND APPROPRIATING $208,760 FROM THE UNASSIGNED FUND BALANCE OF THE SB-1 FUND
2025-021 2/11/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., IN THE AMOUNT OF $801,191, FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18-04, FOR A TOTAL CONTRACT AMOUNT OF $5,001,191
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2025-117 8/12/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE FOURTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., IN THE AMOUNT OF $2,988,000, FOR A TOTAL CONTRACT AMOUNT OF $7,989,191, FOR THE FINAL DESIGN OF PHASE (SEGMENT) 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18-04
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Quarry Lakes Parkway, Phases 1-4
Proposed Mitigation Approach
SF Regional Water Quality Control Board
Coordination Meeting
Tuesday, March 25, 2025 59 of 115
2 Proposed Mitigation Approach-Quarry Lakes Parkway
AGENDA
Meeting Purpose: To update RWQCB on the Mitigation
Approach for the Quarry Lakes Parkway (QLP) project
1) Project Purpose, History and Overview
2) Onsite Mitigation Evaluation and Conclusion
3) QLP 1-4 Area of Impacts Calculations
4) QLP 1-4 Proposed Mitigation Calculations
5) Offsite Mitigation Concept
6) Next Steps 60 of 115
3 Quarry Lakes Parkway Update
2 61 of 115
34 62 of 115
5 QUARRY LAKES PARKWAY, PHASES 1-4
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36 Fremont
Union City
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7 QUARRY LAKES PARKWAY, PHASES 1 & 2
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8 Onsite Options Explored (Old Alameda Creek)
Union City
Union City
Fremont
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9 Onsite Options Explored (Old Alameda Creek)
Union City
Fremont
(ACWD)
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10 Onsite Options Evaluation - Conclusion
✓Original OAC Concept
▪City of Fremont cannot support onsite mitigation west of OAC.
▪Area east of OAC inadequate to provide wetland mitigation ✓ACWD property
▪ACWD will not allow the use of the land for Options 5A/5B without market rate acquisition cost, making this site
infeasible
✓Union City OAC property
▪Only limited opportunity for riparian mitigation and little to no opportunity for wetland mitigation
✓Offsite Mitigation Necessary for QLP 1-4
▪Need for much larger wetland and riparian mitigation options 68 of 115
11 Quarry Lakes Parkway, Phase 1- 4 Overview
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12 Existing Wetlands & Line M Open Channel Alignment
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13 Quarry Lakes Parkway, Phases 1-4 Drainage Design
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14 QLP, Phase 1 - Line M Open Channel Realignment
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15 QLP 1- 4 Impact on Waters, Wetlands, Riparian
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16 QLP Impact on Waters, Wetlands, Riparian
Permanent Impacts to Waters and Wetlands and Potential Mitigation, Quarry Lakes Parkway Jurisdictional Feature QLP, Phases
Permanent Impacts
Temporary
Impacts
Acres Linear Feet Acres
Wetlands (Waters of the U.S. and State)
Old Alameda Creek 2 0.010 0.136
Other isolated wetlands 3 0.014
Basin 2C 1 1.066
Total Wetlands 1.090 0.136
Waters
Old Alameda Creek 2 See riparian
Line M Channel (not restored onsite) 1 0.000 709
New Basin (Pipe Connection to Line M)
(Waters of the State Only) 1 & 3 2.732
Total Waters 2.732 709 0.000
Riparian
Old Alameda Creek 2 0.279 100 0.114
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17 QLP Proposed Mitigation
Permanent Impacts to Waters and Wetlands and Potential Mitigation, Quarry Lakes Parkway Jurisdictional Feature Phase
Permanent
Impacts Proposed
Mitigation Ratios
Temporary
Impacts Proposed
Mitigation Ratio
Mitigation
Requirement
Acres Linear
Feet Acres Acres
Linear
Feet
Wetlands (Waters of the U.S. and State)
Old Alameda Creek 2 0.010 3.0 0.136 0.1 0.044
Other isolated wetlands 3 0.014 3.0 0.1 0.042 `
Basin 2C 1 1.066 3.0 0.1 3.198
Total Wetlands 1.090 0.136 3.284
Waters
Old Alameda Creek 2 See riparian
Line M Channel 1 0.000 709 2.0 0.1 0.000 1,418
New Basin (Pipe to Line M)
(Waters of the State Only) 1 & 3 2.732 1.0 0.1 2.732
Total Waters 2.732 709 0.000 2.732 1,418
Riparian
Old Alameda Creek 2 0.279 100 3.0 0.114 0.1 0.848 300
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18 Impact and Mitigation Timing
• Construction in 2026
• Planting in 2026 - 2027
• Benefits; 3.3 ac wetlands, 3.3 ac riparian, 1,400 LF channel Offsite Mitigation
• Construction 2027 – 2028
• Perm Impacts: 0.010 ac wetlands; 0.257 ac riparian; 100 LF Old Alameda Creek Construction Impact
• Construction Mid-2027 - 2029
• Perm Impacts: 1.08 ac wetlands; 709 LF channel, 2.7 ac basin Basin 2C/New Basin Construction Impact
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19 Offsite Mitigation Location
Proposed locations for QLP Mitigation:
1) Manning Ranch (part of Eagle Ridge
Ranch)
2) Livermore Valley Preserve
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20 Offsite Mitigation Location
Olberding has
successfully:
✓Created wetlands
✓Restored Creek
Channels
✓Created/enhanced
riparian habitat
✓Created CTS breeding
habitat
✓Increased CRLF
population 78 of 115
21 Offsite Mitigation: Manning Ranch
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22 Offsite Mitigation: Manning Ranch
Existing Condition
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23 Offsite Mitigation: Example Created Wetland Habitat
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24 Offsite Mitigation: Examples of Channel Habitat
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25 Offsite Mitigation: Livermore Valley Preserve
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26 Offsite Mitigation: Livermore Valley Preserve
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27 Offsite Mitigation: Livermore Valley Preserve
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28 Quarry Lakes Parkway- Off Site Development Process
• Mitigation
Amounts
and
Location
• Spring
2025
Agency
Concurrence
Summer
2025
Conceptual
Mitigation
Plan
Fall 2025
Draft
Mitigation
Plan Winter 2025
Final
Mitigation
Plan
Spring/
Summer
2026
Mitigation
Construction
Start
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29 Proposed Mitigation Approach-Quarry Lakes Parkway
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30 Proposed Mitigation Approach-Quarry Lakes Parkway
Next Steps for Project Funding (Alameda CTC & MTC funds):
1) Guidance and Support by RWQCB & other agencies
2) Documentation (Letter) on Mitigation Approach to request funding 88 of 115
31 Discussion
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City Council Staff Report Page 1 of 3 October 14, 2025
Agenda Item No. 4.5
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the Third Amendment to the Contractual Services Agreement with VSCE, Inc. for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in the amount of $647,000, for a total contract amount of $1,530,100, for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04.

STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:

Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build-out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementation of the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

BACKGROUND
The Alameda County Transportation Commission (Alameda CTC) in 2018 approved a request from the City of Union City to be the project sponsor for the remaining phases of the I-880 to Mission Boulevard/East West Connector Project and to update the project description eligible for the remaining commitment from the 1986 Measure B Transportation Expenditure Plan to reflect the Quarry Lakes Parkway Project.

On February 12, 2019, the City Council adopted Resolution No. 5444-19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway Project. The Quarry Lakes Parkway, City Project No. 18-04, is funded with 1986 Measure B funds, 2014 Measure BB funds, and other transportation funds administered by Alameda CTC. The City of Union City has accepted over $9.0 million from the Alameda CTC Project Funding Agreement (PFA) No. A22-0053 for the Final Design of Quarry Lakes Parkway, City Project No. 18-04, see Exhibit A for City 91 of 115
Agenda Item No. 4.5
City Council Staff Report Page 2 of 3 October 14, 2025
Council Action for the Project Funding.

The City Council has identified in the Strategic Plan Goal C, Strategy 2: Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementation of the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.

The Quarry Lakes Parkway (QLP) Project is a new four-lane multimodal corridor, parallel to Decoto Road between Paseo Padre Parkway in Fremont and Mission Boulevard in Union City, and the Decoto Road “Complete Streets” Project is the modification of the existing four-lane Decoto Road to a transit priority and multimodal corridor between I-880 and Paseo Padre Parkway in Fremont, which the City of Fremont will implement. QLP in Union City consists of Phase 1: 7th Street Connection, Phase 2: Gateway Connection, Phase 3: 11th Street Connection, and Phase 4: Grade Separations and Alvarado-Niles Connection. QLP also includes Phase 5: Paseo Padre and Trail Connection, which is in both the cities of Union City and Fremont.

On August 9, 2021, the City of Union City entered into a Consulting Services Agreement with VSCE, Inc., in the amount of $74,100, for Project Management Services in the preparation of a Request for Proposal (RFP) for selecting a Consultant for the Final Design of Quarry Lakes Parkway for Phases 1 and 2, City Project No. 18-04, and managing the selected Design Consultant for the Preliminary Engineering (30% Design) Phase of Phases 1 and 2.

On January 11, 2022, the City Council adopted Resolution No. 5878-22, awarding the design of Phases (Segments) 1 and 2 of Quarry Lakes Parkway (East West Connector) to Mark Thomas & Company, Inc. This award came after several months of a Request for Proposals (RFP) process, conducting a pre-proposal meeting, responding to consultant questions, conducting a project interview and then, finally, selecting the most qualified, experienced consultant team, all for which VSCE was instrumental.

On September 13, 2022, the City Council adopted Resolution No. 6003-22, approving the First Amendment to the Consulting Services Agreement with VSCE, Inc., in the amount of $375,000, for a total contract amount of $449,100, and extending the “Term of Services” of the Agreement to December 31, 2023, for continued provision of project management services.

On January 9, 2024, the City Council adopted Resolution No. 6244-24, approving the Second Amendment to the Consulting Services Agreement with VSCE, Inc., in the amount of $434,000, for a total contract amount of $883,100 for the Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04, and extended the “Term of Services” of the Agreement to December 31, 2025.

The Design Phase of Quarry Lakes Parkway, Phase 2 (Gateway Site) is proceeding from the 65% Plans, Specification and Estimate (PS&E) to Final PS&E, scheduled for Summer 2026, with interim project milestone submittals of 95% PS&E by January 2026 and 100% PS&E by April 2026. The Design Phase of Quarry Lakes Parkway, Phase 1 (7th Street Connection) is currently at the 65% PS&E Phase, and an amendment to the Mark Thomas & Company contract will be brought to City Council for approval in December 2025 to 92 of 115
Agenda Item No. 4.5
City Council Staff Report Page 3 of 3 October 14, 2025
allow the project to complete Final PS&E by late 2026.

DISCUSSION
VSCE has overseen the performance of Mark Thomas & Company throughout their contract history with the City (see Exhibit B for City Council Actions for Mark Thomas & Company) for this complex and challenging multimodal transportation project by reviewing technical reports, engineering drawings, meeting agendas and minutes, project presentation, exhibits, milestone schedule, cost estimates, and invoices before submittal to City staff for review and approval.

The Third Amendment to the Consulting Services Agreement with VSCE, Inc., in the requested amount of $647,000, if approved, will allow VSCE, Inc., to continue to provide Project Management Services for Quarry Lakes Parkway, Phases 1-2. If approved, this will bring the total contract amount to $1,530,100 and will extend the “Term of Services” in the Agreement to December 31, 2027.

FISCAL IMPACT
The Third Amendment to the Consulting Services Agreement with VSCE, Inc., in the amount of $647,000, will be funded with monies available in the Public Improvement Fund (Account Number 41691804-57115).

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in the amount of $647,000, for a total contract amount of $1,530,100, for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04.

Prepared by: Marilou Ayupan. Public Works Director
Submitted by: Marilou Ayupan, Public Works Director
Attachments:

1. Attachment 1 – Third Amendment to the CSA

2. Draft Resolution

3. Exhibit A – City Council Actions for Project Funding

4. Exhibit B – City Council Actions for Mark Thomas Contract 93 of 115
Third Amendment to the Contractual Services Agreement
between City of Union City and VSCE, Inc.

THIRD AMENDMENT TO THE
CONTRACTUAL SERVICES AGREEMENT (C5778)
THIS THIRD AMENDMENT (the “Third Amendment”) is effective as of this 14th of October 2025, by and between THE CITY OF UNION CITY, a municipal corporation, (“City”) and VSCE, Inc., ("Consultant"), collectively referred to as the "Parties".

W I T N E S S E T H:

WHEREAS, on August 9, 2021, the Parties entered into a Contractual Services Agreement for Project Management Services for Quarry Lakes Parkway, City Project No. 18-04, (C5778) (“Agreement”) for an amount not to exceed $74,100.00 and wherein the Consultant will provide the City with services for the Public Works Department; and WHEREAS, on September 13, 2022, the Parties executed a First Amendment to the Agreement increasing the amount of the Agreement by $375,000 and not to exceed the contract amount of $449,100; and
WHEREAS, on December 12, 2023, the Parties executed a Second Amendment to the Agreement increasing the amount of the Agreement by $434,000 and not to exceed the contract amount of $883,100; and
WHEREAS, the Parties desire to amend the Agreement to expand the scope of services, increase the compensation by $647,000, and extend the term; and
WHEREAS, the City and Consultant desire to enter into this Third Amendment.

NOW, THEREFORE, the Parties hereto do mutually agree as follows:

1. The Scope of Services, as set forth in Exhibit A of the Agreement, is hereby amended to include the services contained in Exhibit A of this Second Amendment, attached hereto and incorporated herein by reference.

2. The first sentence of Section 2 "COMPENSATION" of the Agreement is hereby amended to reflect payment based upon a sum increase of Six Hundred Forty Seven Thousand Dollars ($647,000) as set forth in Exhibit B of this Second Amendment. The total compensation under the Agreement including this Amendment shall not exceed a total contract amount of One Million Five Hundred Thirty Thousand One Hundred Dollars ($1,530,100). The first sentence shall now read:
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Third Amendment to the Contractual Services Agreement
between City of Union City and VSCE, Inc.

City hereby agrees to pay Consultant a sum not to exceed One Million Five Hundred Thirty Thousand One Hundred Dollars ($1,530,100), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement.

3. The “Term of Services” as set forth in the first sentence of Section 1.1 of the Agreement, is hereby extended to December 31, 2027.

4. All other provisions of the Agreement, remain unchanged except as modified by this First Amendment.

IN WITNESS WHEREOF, the City and the Consultant have executed this Amendment effective as of the date hereinabove written.

THE CITY OF UNION CITY VSCE, Inc.

By By
Joan Malloy Jesus M. Vargas
City Manager President
Attest:
___________________________
Thai Nam N. Pham
City Clerk
Approved as to Form:
____________________________
Kristopher J. Kokotaylo
City Attorney
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EXHIBIT A
AMENDMENT NO. 3

CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF UNION CITY AND VSCE, INC.

FOR PROJECT MANAGEMENT SERVICES FOR
QUARRY LAKES PARKWAY, CITY PROJECT NO. 18-04
SCOPE OF SERVICES:
1) Scope of Services for this Amendment No. 3 covers project management services for the final design services as follows:
a. Phase 1 of Quarry Lakes Parkway Project from 65% PS&E Submittal to commencement of 95% PS&E design
b. Phase 2 of Quarry Lakes Parkway Project from 65% level to construction contract award.
c. Coordination of design/implementation of the off-site mitigation for Phases 1-4 of Quarry Lakes Parkway Project.

The scope of services is as follows:

The management functions are described in detail below:

1.1 Supervise, Coordinate and Monitor Design: On behalf of City, Consultant will supervise, coordinate and monitor design for conformance with guidelines, standards and policies.

1.2 Coordination with City: Consultants will attend weekly city meetings and develop action lists as needed for implementation and attend other city meetings as required.

Consultant will coordinate, interface, and work with city staff for project issues, strategies, critical paths tasks, design innovations, reviews of designer’s work products, and provide inputs/comments/responses to designers in conjunction with city staff.

1.3 Coordination with design team: Consultants will coordinate with the design consultants, utility providers and affected agencies for timely flow of information for each task activity.

1.4 Codes/Standard Compliance: Consultant will work with the design firm to confirm compliance with other codes and standards as acceptable to City. Any deviation from these standards and codes shall be documented as “Design Deviation”.

1.5 Update Project CPM Schedule: Consultant will update the Project CPM schedule on as needed basis.
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1.6 Meetings: Consultant will attend bi-monthly design coordination check-in meetings. This task also includes up to 10 stakeholder/agency meetings to resolve engineering issues and one presentation to City Council. This may include meetings with AC Transit, Union City Transit, Caltrans, East Bay Regional Park District, ACFC&WCD, Union Sanitary District, Alameda County Water District and RWQCB. This Task includes four (4) Bicycle and Pedestrian Advisory Committee (BPAC) meeting and one Parks and Recreation Commission meeting.

1.7 Non-scheduled City Meetings: Consultant will attend monthly and quarterly meetings and non-scheduled meetings as required including city publicly noticed design update meeting for the benefit of the public, bicycle, pedestrian, and transit advocates. These meetings may be combined with BPAC meetings.

1.8 Invoices and Progress Reports: Consultant will review invoices submitted by design consultants and make recommendations as appropriate. Consultant will work with design firms to progress status on a monthly basis. Where appropriate, design approval for extra work will be prepared, whether this extra work is considered to be reallocated from existing contract amount or new work.

1.9 Quality Control at 95% PS&E for Phase 2: Consultant with VSCE team will perform quality control review at the 95% PS&E submittal.

1.10 Quality Control at Final PS&E: Consultant will perform quality control review of the Final PS&E.

1.11 Quality Assurance: Consultant will work with the design firm to maintain implement a quality control and quality assurance procedures for design activities, ensure in-house quality control reviews for each report and other task deliverables have been completed.

1.12 Design Coordination Meetings: Consultant will coordinate and attend bi-monthly Project Development Team (PDT) design coordination meetings. The location for the meetings will be a location to be determined by City of Union City and meetings shall include a video capable conference link for remote attendance. Consultant will work with the design firm to prepare and submit an agenda, status of submittals register, data request log of information requested from and provided to others and meeting minutes after each meeting.

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EXHIBIT B

COST PROPOSAL AND SCHEDULE
This amendment is in the amount of $647,000, which proposes to increase the contract amount from $883,180 to $1,530,100.

The detailed staff expenditure summary along with billing rates for each staff is as follows:

Staff Expenditure Summary
Staff Hours Billing Rate Cost
Richard Tanaka (PM) 1,640 $ 315.00 $
516,600.00
Jesus Vargas (Advisor) 96 $ 315.00 $
30,240.00
Amy Lei (Project
Controls/Administrator) 115 $ 167.00 $ 19,205.00
Liz Exter 80 $ 308.00 $
24,640.00
Trinity Nguyen (Program Manager) 170 $ 308.00 $
52,360.00
Reimbursable/Mileages $3,955
TOTAL (From Jan 2025 to June 2026) 2,101 $647,000
SCHEDULE UPDATES:
1) Project management services for Phase 1
Change from October 1, 2025 to April 2026 for commencement of final design from 65% to Bid Ready
2) Project management services for Phase 2
Change from October 1, 2025 to June 30, 2027 (anticipated design completion ready for construction) and six months to December 31, 2027 to address review comments and coordinate with City and funding agencies as may be required. 98 of 115
RESOLUTION NO.2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD

AMENDMENT TO THE CONTRACTUAL SERVICES AGREEMENT WITH
VSCE, INC. FOR PROJECT MANAGEMENT SERVICES FOR THE
QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
WHEREAS, the Alameda County Transportation Commission (Alameda CTC) in 2018 approved a request from the City of Union City to be the project sponsor for the remaining phases of the I-880 to Mission Boulevard/East West Connector Project and to update the project description eligible for the remaining commitment from the 1986 Measure B Transportation Expenditure Plan to reflect the Quarry Lakes Parkway Project; and
WHEREAS, on February 12, 2019, the City Council adopted Resolution No. 5444- 19, which authorized renaming the I-880 to Mission Boulevard/East West Connector Project to the Quarry Lakes Parkway Project; and
WHEREAS, the Quarry Lakes Parkway, City Project No. 18-04, is funded with 1986 Measure B funds, 2014 Measure BB funds, and other transportation funds administered by Alameda CTC; and
WHEREAS, the City of Union City has accepted over $9.0 million from the Alameda CTC Project Funding Agreement (PFA) No. A22-0053 for the Final Design of Quarry Lakes Parkway, City Project No. 18-04, see Exhibit A for City Council Actions regarding the Project Funding for this project; and
WHEREAS, the City Council has identified in the Strategic Plan Goal C, Strategy 2: Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE; and WHEREAS, the Quarry Lakes Parkway (QLP) Project is a new four-lane multimodal corridor, parallel to Decoto Road between Paseo Padre Parkway in Fremont and Mission Boulevard in Union City, and the Decoto Road “Complete Streets” Project is the modification of the existing four-lane Decoto Road to a transit priority and multimodal corridor between I-880 and Paseo Padre Parkway in Fremont, which the City of Fremont will implement; and
WHEREAS, QLP in Union City consists of Phase 1: 7th Street Connection, Phase 2: Gateway Connection, Phase 3: 11th Street Connection, and Phase 4: Grade Separations and Alvarado-Niles Connection; and
WHEREAS, QLP also includes Phase 5: Paseo Padre and Trail Connection, which is in both the cities of Union City and Fremont; and
WHEREAS, on August 9, 2021, the City of Union City entered into a Contractual Services Agreement with VSCE, Inc., in the amount of $74,100, for Project Management Services in the preparation of a Request for Proposal (RFP) to select a Consultant for the 99 of 115
Resolution No. 2025-XXXX
Approve Third Amendment to CSA with VSCE

Final Design of Quarry Lakes Parkway for Phases 1 and 2, City Project No. 18-04, and to manage the selected Design Consultant for the Preliminary Engineering (30% Design) Phase of Phases 1 and 2; and
WHEREAS, on January 11, 2022, the City Council adopted Resolution No. 5878- 22, awarding the design of Phases (Segments) 1 and 2 of Quarry Lakes Parkway (East West Connector) to Mark Thomas & Company, Inc. This award came after several months of a Request for Proposals (RFP) process, pre-proposal meeting, responding to consultant questions and conducting a project interview and then selecting the most qualified, experienced consultant team, all for which VSCE was instrumental; and WHEREAS, on September 13, 2022, the City Council adopted Resolution No. 6003-22, approving the First Amendment to the Contractual Services Agreement with VSCE, Inc., in the amount of $375,000, for a total contract amount of $449,100 for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04, and extended the “Term of Services” of the Agreement to December 31, 2023; and WHEREAS, on January 9, 2024, the City Council adopted Resolution No. 6244- 24, approving the Second Amendment to the Contractual Services Agreement with VSCE, Inc., in the amount of $434,000, for a total contract amount of $883,100 for the Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18- 04, and extended the “Term of Services” of the Agreement to December 31, 2025; and WHEREAS, the Design Phase of Quarry Lakes Parkway, Phase 2 (Gateway Site) is proceeding from the 65% Plans, Specification and Estimate (PS&E) to Final PS&E, scheduled for Summer 2026, with interim project milestone submittals of 95% PS&E by January 2026 and 100% PS&E by April 2026; and
WHEREAS, the Design Phase of Quarry Lakes Parkway, Phase 1 (7th Street Connection) is currently at the 65% PS&E Phase and an amendment to the Mark Thomas & Company contract will be brought to City Council for approval in December 2025 to allow the project to complete Final PS&E by late 2026; and WHEREAS, VSCE has overseen the performance of Mark Thomas & Company throughout their contract history with the City (see Exhibit B for City Council Actions for Mark Thomas & Company) for this complex and challenging multimodal transportation project by reviewing technical reports, engineering drawings, meeting agendas and minutes, project presentation, exhibits, milestone schedule, cost estimates, and invoices before submittal to city staff for review and approval; and WHEREAS, the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in the requested amount of $647,000, if approved, will allow VSCE, Inc., to continue to provide Project Management Services for Quarry Lakes Parkway, Phases 1- 2; and
WHEREAS, the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in the requested amount of $647,000, if approved, will bring the total contract amount to $1,530,100, and will extend the “Term of Services” in the Agreement to December 31, 2027; and 100 of 115
Resolution No. 2025-XXXX
Approve Third Amendment to CSA with VSCE

WHEREAS, the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in the amount of $647,000, will be funded with monies available in the Public Improvement Fund (Account Number 41691804-57115).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Third Amendment to the Contractual Services Agreement with VSCE, Inc., in a form approved by the City Attorney, which will increase the contract amount by $647,000, for a total contract amount of $1,530,100, and which will extend the “Term of Services” of the Agreement to December 31, 2027, for Project Management Services for the Quarry Lakes Parkway Project, City Project No. 18-04.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – City Council Actions for Project Funding

2. Exhibit B – City Council Actions for Mark Thomas & Company Contract 101 of 115
SUMMARY OF CITY COUNCIL ACTIONS FOR FUNDING (2018-2025) RESO # DATE RESOLUTION ACTION
5374-18 8/14/2018

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY TO APPROVE

FUNDING AGREEMENT BETWEEN ALAMEDA COUNTY TRANSPORTATION COMISSION AND THE CITY OF UNION CITY FOR I-880 TO SR 238 (MISSION BLVD) EAST WEST CONNECTOR; APPROVE TWO AGREEMENTS FOR PRELIMINARY ENGINEERING

SERVICES WITH UNION PACIFIC RAILROAD IN CONJUNCTION WITH SEGMENT C OF THE EAST WEST CONNECTOR IN THE AMOUNT NOT TO EXCEED $100,000 EACH;

APPROVE DESIGN AGREEMENT BETWEEN CITY OF UNION CITY AND SAN FANCISCO

BAY AREA RAPID TRANSIT FOR THE CONSTRUCTION OF SEGMENT C OF THE EAST WEST CONNECTOR PROJECT IN THE AMOUNT NOT TO EXCEED $605,000; APPROVE

CONSULTING AGREEMENT BETWEEN THE CITY OF UNION CITY AND TYLIN FOR VALUE ENGINNERING SERVICES FOR THE QUA CITY PROJECT 18-04, IN THE AMOUNT OF $30,000; AND APPROPRIATE $2,500,000 FROM THE CAPITAL PROJECTS FUND 4100 TO CITY PROJECT 18-04
5504-19 7/9/2019

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

DECLARING A PUBLIC PURPOSE AND AUTHORIZING THE CITY MANAGER TO

NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT WITH THE

CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF CERTAIN EXCESS ROUTE 84 PROPERTIES
5720-21 3/9/2021

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

EXECUTION OF A PROJECT FUNDING AGREEMENT AND THE COMMITMENT OF FUNDING FROM THE 2014 MEASURE BB TRANSPORTATION EXPENDITURE PLAN FOR

THE DUMBARTON CORRIDOR AREA TRANSPORTATION IMPROVEMENT PROJECT TO THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 5721-21 3/9/2021

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

EXECUTION OF A PROJECT FUNDING AGREEMENT AND THE COMMITMENT OF FUNDING FROM THE 2014 MEASURE BB TRANSPORTATION EXPENDITURE PLAN FOR

THE UNION CITY INTERMODAL STATION PROJECT TO THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
5841-21 10/12/2021
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY ACCEPTING $4.2

MILLION GRANT FROM ALAMEDA COUNTY TRANSPORATION COMMMISSION (ALAMEDA CTC), PROJECT FUNDING AGREEMENT NO. A22-0053 FOR FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNNECTOR) PROJECT, CITY PROJECT NO. 18-04
102 of 115
2025-006 1/14/2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE ALAMEDA COUNTY

TRANSPORATION COMMISSION (ALAMEDA CTC) PROJECT FUNDING AGREEMENT (PFA) NO. A22-0053, TO ACCEPT AN ADDITIONAL $801,191, FOR A TOTAL PFA OF $5,001,191, FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18- 04, AND AMENDING THEFY 2024-2025 CAPITAL PROJECTS FUND BUDGET 2025-007 1/14/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

CITY MANAGER TO SUBMIT AN ALLOCATION REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) FROM THE REGIONAL MEASURE 3

DUMBARTON CORRIDOR IMPROVEMENTS PROGRAM, IN THE AMOUNT OF $3,507,000, AND ACCEPTING ALAMEDA COUNTY TRANSPORTATION COMMISSION’S

DESIGNATION OF THE CITY OF UNION CITY AS IMPLEMENTING AGENCY FOR THE UNION CITY QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 2025-087 6/24/2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE ALAMEDA COUNTY TRANSPORATION COMMMISSION PROJECT FUNDING AGREEMENT NO. A22-0053 TO ACCEPT AN ADDITIONAL $3,995,000, FOR A TOTAL AMOUNT OF $8,996,191, FOR THE FINAL DESIGN OF PHASE (SEGMENT) 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNNECTOR) PROJECT, CITY PROJECT NO. 18-04
2025-097 7/8/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE

CITY MANAGER TO SUBMIT AN ALLOCATION REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FROM THE REGIONAL MEASURE 3 DUMBARTON

CORRIDOR IMPROVEMENTS PROGRAM AND ACCEPTING ALAMEDA COUNTY TRANSPORTATION COMMISSION’S DESIGNATION OF THE CITY OF UNION CITY AS

IMPLEMENTING AGENCY FOR THE UNION CITY QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
103 of 115
SUMMARY OF CITY COUNCIL ACTIONS FOR MARK THOMAS (2019-2025) RESO # DATE RESOLUTION ACTION
5546-19 12/10/2019
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROPRIATING $ 77,000 OF DIPSA FUNDS (FUND 2660) AND APPROVING AMENDMENT NO. 1 FOR CONSULTANT AGREEMENT WITH MARK THOMAS AND COMPANY, INC.TO COMPLETE

THE MULTIMODAL STUDY FOR THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04
5681-20 10/27/2020

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE AN CONSULTANT AGREEEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE PRELIMINARY ENGINEERING SERVICES FOR THE QUARRY LAKES PARKWAY PROJECT, CITY PROJECT NO. 18-04 AND TO APPROPRIATE $177,700 FROM DISPA (FUND 4100) AND MEASURE BB (FUND 2545)
5878-22 1/11/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE PRELIMINARY ENGINEERING (30% DESIGN) OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNECTOR), CITY PROJECT NO. 18-04, IN THE AMOUNT OF $1,200,000
6045-22 11/22/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR QUARRY LAKES PARKWAY (EAST WEST CONNECTOR), CITY PROJECT NO. 18-04, IN THE AMOUNT OF $3,000,000 6046-22 11/22/2022

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR THE PRELIMINARY ENGINEERING (30% FINAL DESIGN) OF THE EAST WEST CONNECTOR (QUARRY LAKES PARKWAY, PHASES 3 AND 4) PROJECT, CITY PROJECT NO. 18-04, IN THE AMOUNT OF $2,087,600, AND APPROPRIATING $208,760 FROM THE UNASSIGNED FUND BALANCE OF THE SB-1 FUND
2025-021 2/11/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., IN THE AMOUNT OF $801,191, FOR THE FINAL DESIGN OF PHASES (SEGMENTS) 1 AND 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18-04, FOR A TOTAL CONTRACT AMOUNT OF $5,001,191
2025-117 8/12/2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY

MANAGER TO EXECUTE THE FOURTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC., IN THE AMOUNT OF $2,988,000, FOR A TOTAL CONTRACT AMOUNT OF $7,989,191, FOR THE FINAL DESIGN OF PHASE (SEGMENT) 2 FOR THE QUARRY LAKES PARKWAY (EAST WEST CONNECTOR) PROJECT, CITY PROJECT NO. 18-04
104 of 115
City Council Staff Report Page 1 of 3 October 14, 2025
Agenda Item No. 5.1
DATE: October 14, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Kris Kokotaylo, City Attorney
SUBJECT: Adopt a Resolution Approving an Exception to the 180-Day Waiting Period for Post-Retirement Employment of Farooq Azim to Fill the Critically Needed Position of Extra Help for the City Engineer Pursuant to Government Code Sections 7522.56(f)(1) and 21224 and Approve an Employment Agreement with Farooq Azim to Serve as Extra Help to the City Engineer

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution (Exhibit No. 1) approving an exception to the 180-day waiting period for post-retirement employment of Farooq Azim to fill the critically needed position of extra help for the City Engineer pursuant to Government Code Sections 7522.56(f)(1) and 21224 and approve an Employment Agreement with Farooq Azim to serve as extra help to the City Engineer.

STRATEGIC PLAN ALIGNMENT
This item is not directly related to the strategic plan.

BACKGROUND
Farooq Azim (“Azim”) retired from the City in the position of City Engineer, effective October 6, 2025. Azim possesses specialized skills needed to perform certain work that the City’s Public Works Department must carry out, as information is transferred to newly hired employees.

Azim also possesses knowledge that will need to be documented and transferred to the newly hired City Engineer, related to:
• Transitioning all Land Development Projects and Clean Water Program responsibilities to the new City Engineer;
• Closing out other land development or CIP projects;
• Continuing the project manager (PM) role for the BART At-Grade Pedestrian Crossing during permitting prior to the start of construction and transferring other UP improvements; 105 of 115
Agenda Item No. 5.1
City Council Staff Report Page 2 of 3 October 14, 2025
• Coordinating the relocation of Verizon’s fiber optic line in UP’s right of way, which is to begin on October 6, 2025;
• Reviewing and approving the improvement plans and Parcel Map for the Lazuli Landing development and helping resolve staging for this project; • Helping resolve the several outstanding items for Lennar development, including alignment of Decoto Road/9th Street, CPUC easement, angled parking, approval of submittals for the storm drain system, and discussions regarding a fiber optic line to the Corp Yard; and
• Helping close out the Sea Breeze Park improvements associated with Nuvera Homes.

DISCUSSION
Government Code Section 7522.56(f) requires a 180-day waiting period before a retired annuitant can be employed by a CalPERS agency unless the nature of the employment meets one of the exceptions and is approved via resolution by the governing body. In this case, the nature of Azim’s recommended appointment will be as extra help to aid in the transition of duties to the newly hired City Engineer, and Azim’s time will remain focused on assisting with the projects identified above.

Azim possesses the specialized skills needed to perform this work, and this appointment qualifies for an exception under Government Code section 7522.56(f). As a CalPERS extra help retired annuitant, he will be eligible for this exemption based on his role performing work of limited duration (no more than 960 hours per fiscal year), including the elimination of backlogs, limited-term special project work, and/or work in excess of what regular permanent staff can do. In this instance, this limited-term special project relates to assisting with the projects identified above, as well as other projects as assigned, for which Azim is uniquely qualified from his years of experience working for the City. Azim’s Employment Agreement prohibits Azim from exhausting the hours limit under CalPERS regulations and staff will ensure that he stays well below the limit.

In order for the City Council to approve the proposed Employment Agreement with Azim (Exhibit No. 2), the City Council must first adopt a Resolution making specific findings related to hiring a retired annuitant subject to CalPERS regulations contained in Government Code Section 21224. The terms of the Employment Agreement state that the term is of limited duration through June 30, 2026, and that the hourly rate is $115.03 per hour. Such terms are in conformance with CalPERS regulations.

FISCAL IMPACT
Sufficient funding is available within the Public Works FY 2025-2026 Adopted Budget to fund this retired annuitant Employment Agreement with Farooq Azim due to the vacancy of three other Public Works positions that have been vacant since the adoption of the budget and will remain vacant for at least the next few months.

RECOMMENDATION
Staff recommends that the City Council: 1) adopt a Resolution approving an exception to the 180-day waiting period for post-retirement employment of Farooq Azim to fill the critically needed position of extra help for the City Engineer pursuant to Government Code 106 of 115
Agenda Item No. 5.1
City Council Staff Report Page 3 of 3 October 14, 2025
Sections 7522.56(f)(1) and 2) approve an Employment Agreement with Farooq Azim to serve as Extra Help to the City Engineer.

Prepared by: Kristopher Kokotaylo, City Attorney
Submitted by: Kristopher Kokotaylo, City Attorney
Attachments

1. Draft Resolution

2. Draft Employment Agreement
107 of 115
RESOLUTION NO. 2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING AN EXCEPTION TO THE 180-DAY WAITING PERIOD FOR

THE POST-RETIREMENT EMPLOYMENT OF FAROOQ AZIM TO FILL

THE CRITICALLY NEEDED POSITION OF EXTRA HELP FOR THE CITY

ENGINEER PURSUANT TO GOVERNMENT CODE SECTIONS
7522.56(F)(1) AND 21224 AND APPROVING AN EMPLOYMENT

AGREEMENT WITH FAROOQ AZIM TO SERVE AS EXTRA HELP TO

THE CITY ENGINEER
WHEREAS, in compliance with Government Code Section 7522.56(f)(1) of the Public Employees’ Retirement Law, the City Council of the City of Union City (“City Council”) must provide CalPERS this certification resolution when hiring a retiree before 180 days have passed since their retirement date; and
WHEREAS, Farooq Azim retired from the position of City Engineer in the Public Works Department effective October 6, 2025; and
WHEREAS, Government Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is April 4, 2026 (October 6, 2025, plus 180 days), absent any exception; and WHEREAS, Government Code section 7522.56(f)(1) provides an exception to the 180-day requirement if the City certifies the nature of the employment and that the appointment is necessary to fill a critically needed position before 180 days have passed and the governing body of the City has approved the appointment in a public meeting, provided that the appointment is not placed on a consent calendar; and WHEREAS, the City Council of the City of Union City certifies that the nature of the employment is necessary to fill the critically needed position of Extra Help for the City Engineer role, before 180 days have passed, due to Farooq Azim’s specialized skills to train and support the incoming City Engineer as they transition into their new position; and
WHEREAS, Government Code section 7522.56(g) provides that this exception to the 180-day waiting period shall not apply if the retiree accepts any retirement incentive; and
WHEREAS, the City Council of the City of Union City, the City of Union City, and Farooq Azim certify that Farooq Azim has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, the City Council of the City of Union City recognizes and authorizes the appointment of Farooq Azim as Extra Help for the City Engineer role under Government Code section 21224, effective October 18, 2025, through June 30, 2026; and
108 of 115
Resolution No. 2025-XXX
Post-Retirement Employment Exception and Agreement for Farooq Azim

WHEREAS, the entire employment agreement, contract or appointment document between Farooq Azim and the City of Union City has been reviewed by this body and is attached herein; and
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, Government Code section 7522.56(d) provides the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and
WHEREAS, the maximum monthly base salary for this position is $19,938 and the hourly equivalent is $115.03, and the minimum monthly base salary for this position is $16,604 and the hourly equivalent is $95.79; and
WHEREAS, the hourly rate paid to Farooq Azim will be $115.03; and WHEREAS, Farooq Azim has not and will not receive any other benefit, incentive, or compensation in lieu of benefits or other form of compensation in addition to this hourly pay rate.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Union City hereby certifies that the City needs to fill the critically needed position of Extra Help for the City Engineer, and that the nature of the temporary employment of Farooq Azim as Extra Help for the City Engineer, as detailed in the attached appointment document, shall be for the purpose of to assisting in transition planning, training and onboarding of the newly hired City Engineer from October 18, 2025 to June 30, 2026.

Farooq Azim shall fill this critically needed position due to his specialized knowledge, requisite skills, and project management experience earned over the course of the last 34 years of work for the City. Farooq Azim possesses the specialized skills needed to perform this work, and this appointment qualifies for an exception under Government Code Sections 7522.56(f) and 21224.
109 of 115
Resolution No. 2025-XXX
Post-Retirement Employment Exception and Agreement for Farooq Azim

110 of 115
Resolution No. 2025-XXX
Post-Retirement Employment Exception and Agreement for Farooq Azim

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
111 of 115

EMPLOYMENT AGREEMENT BETWEEN

THE CITY OF UNION CITY AND FAROOQ AZIM
This Employment Agreement (this “Agreement”) is entered into this Fourteenth Day of October 2025, by and between the City of Union City (“City”) and Farooq Azim (“Farooq Azim” or “Annuitant”) collectively referred to as “Parties.”

RECITALS
WHEREAS, on October 6, 2025, Annuitant retired from the City; and WHEREAS, Annuitant has previously served as a City Engineer; and WHEREAS, Annuitant, by virtue of having previously served as a City Engineer employed by the City for 34 years has specialized knowledge to assist with the transfer of information related to transitioning all Land Development Projects and Clean Water Program responsibilities to new City Engineer; Closing out other land development or CIP projects; Continuing the project manager (PM) role for the At-Grade Pedestrian Crossing during permitting prior to start of construction and transfer other UP improvements; Coordinating the relocation of Verizon’s fiber optic line in UP’s right of way which is to begin on October 6, 2025; Reviewing and approving the improvement plans and Parcel Map for Lazuli development and help resolve staging as to this project; Helping resolve the several outstanding items for Lennar development, including alignment of Decoto Road/9th Street, CPUC easement, angled parking, approval of submittals for storm drain system and fiber optic line discussion to the Corpyard; and helping close out the Sea Breeze Park improvements associated with Nuvera Homes; and WHEREAS, the City desires to employ the Annuitant as an extra help annuitant for the City Engineer within Public Works Department, pursuant to Government Code Section 21224; and
WHEREAS, the California Public Employees Retirement System (“CalPERS”) regulations allow a benefit recipient to work up to 960 hours per fiscal year pursuant to Government Code Section 21224; and
WHEREAS, it is necessary for the City to retain the services of Annuitant, following retirement, as an extra help retired annuitant to assist with the transfer of information related to transitioning all Land Development Projects and Clean Water Program responsibilities to new City Engineer; Close out other land development or CIP projects; Continue the project manager (PM) role for the At-Grade Pedestrian Crossing during permitting prior to start of construction and transfer other UP improvements; Coordinate the relocation of Verizon’s fiber optic line in UP’s right of way which is to begin on October 6, 2025; Review and approve the improvement plans and Parcel Map for Lazuli development and help resolve staging as to this project; Help resolve the several outstanding items for Lennar development, including alignment of Decoto Road/9th Street, CPUC easement, angled parking, approval of submittals for storm drain system 112 of 115

and fiber optic line discussion to the Corpyard; and help close out the Sea Breeze Park improvements associated with Nuvera Homes; and
WHEREAS, Annuitant desires to accept a part-time and temporary employment contract under the terms and conditions set forth below; and WHEREAS, the City desires by this Agreement to set forth the terms and conditions of Annuitant’s duties and services as an extra help retired annuitant for a limited term as set forth in this Agreement.

AGREEMENT
The Parties hereby agree as follows:

1. SCOPE OF SERVICE. Annuitant shall perform his duties to the best of his ability in accordance with the highest professional and ethical standards of the profession. Annuitant shall comply with the City’s rules and regulations and he shall obey the laws of the State of California and the United States of America as they apply to the performance of his duties.

2. TERM. The term of this Agreement shall begin on October 18, 2025 and end no later than June 30, 2026. Further, as agreed upon by Parties, Annuitant hereby certifies and understands that he shall not work more than 40 hours per week, nor shall the City be financially responsible for paying Annuitant for work performed in excess of 40 hours per week.

3. EFFECTIVE DATE. This Agreement shall become effective after:
i. This Agreement is approved and executed by Annuitant; and ii. This Agreement is approved and executed by the City Manager.

4. RETIRED ANNUITANT STATUS. It is intended that at all times Annuitant’s postretirement employment shall be in compliance with all laws governing employment of CalPERS retired annuitants, including without limitation Government Code Sections 7522.56 & 21224. Annuitant hereby certifies that he understands that he is solely responsible for monitoring his hours worked and ensuring that he does not work more than 960 hours in a fiscal year (including work performed prior to execution of this agreement and work performed for other employers participating in CalPERS).

5. SERVICES TO BE PERFORMED BY ANNUITANT. Annuitant shall perform the duties of Extra Help for the City Engineer role in the Public Works Department or as directed by the City Manager and in accordance with all applicable requirements of federal, state and local laws.

6. COMPENSATION. City shall pay Annuitant for his services hereunder as an extra help annuitant and Annuitant shall accept, as full and complete compensation for 113 of 115

said services, the sum of $115.03 per hour. Annuitant shall receive no other payment, benefit, or remuneration other than his hourly wage for his services.

There shall be no deductions from his wages for health insurance (including medical, dental, vision care, life, disability), or payment of overtime, or accrual of vacation leave, or any other similar benefits of whatever kind or nature.

7. INDEMNIFICATION. City agrees, in the event Annuitant is named as a defendant in a civil action arising from or as a result of his performance of duties as Extra Help for the Public Works Department to provide Annuitant such indemnification benefits as are required to be provided to an employee of the City under the laws of the State of California, including, but not limited to, the provisions of Government Code Sections 825 et seq. and 995 et seq. This provision shall not apply with respect to any intentional tort or crime committed by Annuitant, or any actions outside the performance of his job duties pursuant to this Agreement.

8. UNEMPLOYMENT INSURANCE. Annuitant hereby certifies that he has not received any unemployment insurance payments in the past 12 months.

9. ENTIRE AGREEMENT. This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties hereto with respect to the subject matter hereof, and no other agreement, statement or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding unless in writing and signed by both Parties.

10. GOVERNING LAW. The validity of this Agreement and of any of its terms or provisions as well as the rights and duties of the Parties hereunder, shall be governed by the laws of the State of California and leave for any action concerning the terms of this Agreement shall be in the Superior Court of the County of Alameda.

11. SEVERABILITY. Should any part, term or provision of this Agreement be declared invalid, void or unenforceable, all remaining parts, terms and provisions hereof shall remain in full force and shall in no way be invalidated, impaired or affected thereby.

12. ASSIGNMENT. The Parties agree that the expertise and experience of Annuitant are material considerations for this Agreement. Annuitant shall not assign, transfer, or subcontract any interest in this Agreement, nor the performance of any of Annuitant’s obligations hereunder.

13. TERMINATION. Annuitant understands that he is an at-will employee and that employment may be terminated by Annuitant or City at any time, for any reason, or for no reason at all. The City’s right of termination shall be in addition to other remedies available under law to the City.

14. WAIVER. Waiver by City of any breach or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or 114 of 115

any other term or condition. The acceptance by City of the performance of any work or services by Annuitant shall not be deemed a waiver of any term or condition of this Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth.

City of Union City
DATED: ____________________ By: _____________________________ Joan Malloy
City Manager
Approved as to Form:_____________________________
Kristopher J. Kokotaylo
City Attorney
Annuitant
DATED: ____________________ By: _____________________________ Farooq Azim
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