RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GLOBAL OFFICE, INC., FOR A FIVE-YEAR LEASE OF SEVENTEEN (17)
MULTIFUNCTION PRINTERS AND A MAINTENANCE AGREEMENT
WHEREAS, the City entered into a five-year lease agreement with KBA in 2020 for seventeen (17) Kyocera Multi-Function Printers/Copiers, and the lease expired on June 1, 2025; and
WHEREAS, staff conducted a comprehensive evaluation of four vendor proposals and the proposals were assessed based on equipment features, lease price, per print cost, software, deployment, and services included in the maintenance agreement; and WHEREAS, the maintenance cost of the multi-function printers is separate from the lease and is charged monthly, quarterly, or yearly using a per-page print cost, and from 2020 to 2025, the City printed on average 387,188 black and white and 260,940 color pages per year; and
WHEREAS, it was determined that one multi-function printer can be removed from City Hall, with its usage absorbed by the other printers; and WHEREAS, the lease will initially include a total of seventeen (17) printers and one temporary loaner multi-function printer, at no cost, for Police Records.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to enter into an agreement, in a form approved by the City Attorney, with Global Office, Inc., for a five-year lease of seventeen (17) multifunction printers, for a total cost of $153,521.40 plus tax, and a maintenance agreement that is charged at a rate of $.005 per black and white print and $.046 per color print.
Resolution No. 2025-XXX
Copier Lease with Global Office, Inc.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney