RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH GLOBAL OFFICE, INC., FOR SCANNING,
INDEXING, AND DESTROYING DOCUMENTS
WHEREAS, due to the Quarry Lakes Parkway project, it has been determined that the southern concrete wall of the Corporation Yard (“Corp Yard”) needs to be relocated to accommodate the realignment of the Line M Channel for the new roadway; and WHEREAS, the Corp Yard Master Plan has identified that the Conex boxes in the southern corner of the Corp Yard need to be removed to allow space for the equipment and materials; and
WHEREAS, the documents in the Conex boxes are required to be retained in compliance with City retention requirements, and staff has determined that there are 507 mover boxes with an estimated 1,502,100 documents; and
WHEREAS, scanning and storing these documents electronically not only allows for the removal of the Conex boxes, but the digital documents are more secure and accessible; and
WHEREAS, the agreement with Global Office, Inc. will facilitate the scanning, indexing, and destruction of the estimated 1,502,100 documents; and WHEREAS, funds are available in the FY 2025-2026 Adopted Budget in Account No. 110-17001-54111 (General Fund – IT Department – Contractual Services) to cover the cost of this project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to enter into an agreement with Global Office, Inc., for scanning, indexing, and destroying an estimated 1,502,100 documents at the Corporation Yard, for a total cost of $151,285.00.
Resolution No. 2025-XXX
CSA with Global Office, Inc.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 14th day of October 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney