November 25, 2025 | 6:30 PM Page 1 of 4
City Council
Special Meeting Agenda
NOTICE AND AGENDA
CITY COUNCIL OF THE CITY OF UNION CITY
SPECIAL MEETING
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor (District 4)
LANCE NISHIHIRA, Councilmember (District 1)
JAIME PATIÑO, Councilmember (District 2)
JEFF WANG, Councilmember (District 3)
Tuesday, November 25, 2025 | 6:30 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587
1. CALL TO ORDER
2. ROLL CALL
3. ORAL COMMUNICATIONS - Comments Limited to Items on the Special Meeting Agenda
4. PROCLAMATIONS AND PRESENTATIONS
4.1. Proclamation in Recognition of City Engineer Farooq Azim on His Retirement
4.2. Presentation on the Annual Citywide Pavement Rehabilitation Project, City Project No. 25-01
5. ADJOURNMENT
November 25, 2025 | 6:30 PM Page 2 of 4
City Council
Special Meeting Agenda
MEETING INFORMATION
The City Council is legally authorized to act only on items listed on the agenda.
Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.
Meetings can also be observed via Zoom: http://citycouncil-live.unioncity.org.
Meetings are broadcast live on UCTV Channel 15 and live-streamed on the City's website:
https://bit.ly/3x9mEiR.
Public Comment: If you wish to speak, please fill out a speaker card and submit it before the Oral Communications section. This helps the Chair allocate the appropriate time for speakers.
Members of the public cannot provide comments via Zoom unless specifically permitted, as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology fails, the City Council will proceed with the meeting in person unless prohibited by law.
Public Records: Documents related to agenda items are available for review on the City's website (https://www.unioncity.org) or during business hours at the City Clerk's Office, 34009 Alvarado-Niles Road, Union City, CA 94587.
Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's Office at (510) 675-5448 at least 72 hours before the meeting. Closed captioning is available for all regular City Council meetings.
ADDRESSING THE CITY COUNCIL
In-Person Public Comment:
Members of the public may address the Council on any agenda item or during the Public Input portion of the meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like a follow-up from the City, you may also provide your mailing address.
Completing a speaker card and providing your name, city, or mailing address are not required to make a public comment but are requested for record-keeping purposes.
Written Comment:
To submit written comments on an agenda item or during Public Comment, please email [email protected]. Include "Public Comment" in the subject line and reference the agenda item number. Written comments will be forwarded to the City Council and made publicly available.
Public Comment via Zoom:
As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed, raise your virtual hand on Zoom to indicate that you would like to speak on a specific agenda item.
CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23; Adopted May 23, 2023)
November 25, 2025 | 6:30 PM Page 3 of 4
City Council
Special Meeting Agenda
The Union City Council abides by the following norms:
1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.
2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.
3. We recognize that matters of confidential nature are to be kept private and undisclosed.
4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.
5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.
6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.
7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.
8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.
9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.
10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.
11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.
May these Council Norms be administered and enforced in the following manner:
1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.
2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.
3. The City Council can review and revise the Council Norms as needed.
4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.
November 25, 2025 | 6:30 PM Page 4 of 4
City Council
Special Meeting Agenda
CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 24 hours prior to the meeting date, in compliance with the Ralph M. Brown Act. /s/Thai Nam Pham, MMC, CPMC
City Clerk
City Council Staff Report Page 1 of 1 November 25, 2025 Agenda Item No. 4.1
DATE: November 25, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Proclamation in Recognition of City Engineer Farooq Azim on His Retirement
Prepared by: Marilou Ayupan, Public Works Director
Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Proclamation
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CITY OF UNION CITY
PROCLAMATION
Honoring City Engineer Farooq Azim for Over
34 Years of Dedicated Service to the City of
Union City
WHEREAS, Farooq Azim began his service to the City of Union City in 1991 as a Civil Engineer I in the Public Works Department, supporting projects that improved our roads, sidewalks, and neighborhoods, while also helping residents with permit needs and engineering questions; and
WHEREAS, through his strong work ethic and deep technical knowledge, Farooq was promoted to Civil Engineer II and later Civil Engineer III, taking on larger and more complex capital projects, preparing project plans and estimates, managing permits, writing grants, reviewing development plans, and supporting the community with professionalism and care; and
WHEREAS, in 2006, Farooq became Principal Civil Engineer, supervising staff, managing the land development program, reviewing traffic studies, coordinating subdivision maps and agreements, calculating fees, and leading major multi-agency efforts, including the Union City Intermodal Station and the Pedestrian At-Grade Crossing projects with BART and Union Pacific Railroad; and WHEREAS, in 2018, Farooq was promoted to City Engineer, where he led the Engineering Division with steady leadership, guiding major land development efforts and capital improvement projects, mentoring staff, coordinating with City departments, and overseeing key programs such as encroachment, transportation, grading, and the Landscape and Lighting Maintenance District, all while serving as a trusted voice at Planning Commission and City Council meetings; and WHEREAS, Farooq’s calm leadership, generous mentorship, and unwavering commitment to public service have left a lasting mark on Union City. His work has improved the daily lives of residents and all those who travel through our streets, neighborhoods, and transportation systems, including the Union City BART Station.
His contributions will continue to benefit the community for many years to come.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Union City hereby expresses its sincere appreciation to Farooq Azim for his more than 34 years of dedicated service, and congratulates him on a remarkable career and a job well done.
DATED: November 25, 2025
GARY SINGH, Mayor
SCOTT SAKAKIHARA, Vice Mayor
LANCE NISHIHIRA, Councilmember
JAIME PATIÑO, Councilmember
JEFF WANG, Councilmember
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City Council Staff Report Page 1 of 1 November 25, 2025 Agenda Item No. 4.2
DATE: November 25, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Presentation on the Annual Citywide Pavement Rehabilitation Project, City Project No. 25-01
Prepared by: Diana Cangco, City Engineer
Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. PowerPoint Presentation
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Annual Citywide Pavement
Rehabilitation Project,
City Project No. 25-01
Diana Cangco, P.E., City Engineer
Eddie Yu, P.E., Civil Engineer II
City Council Presentation
November 25, 2025
Item 2.X
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2 Annual Citywide Pavement Rehab Project
PRESENTATION OVERVIEW
1) Street Selection Process
2) Types of Pavement Treatments
3) 2022 Pavement Management Plan (PMP)
4) 5-Year Pavement Condition Index (PCI)
Funding Scenarios
5) FY 2025-2026 Proposed Pavement Project
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3 Annual Citywide Pavement Rehab Project
BACKGROUND
• MTC Pavement Management Program
• MTC Pavement Management Technical
Assistance Program (P-TAP)
• StreetSaver® Pavement Management
Software
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4 Annual Citywide Pavement Rehab Project
2022 PAVEMENT MANAGEMENT PLAN (PMP)
• 2022 Union City’s PCI = 69 (Fair)
• 2022 Bay Area PCI = 67 (Fair)
• 2018 Union City’s PCI = 80 (Good)
• Need to develop robust pavement CIP
Projects
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5 Annual Citywide Pavement Rehab Project
HOW DOES THE CITY SELECT STREETS EACH YEAR?
• Review the latest pavement condition data (PCI)
• Assessments from Public Works Street
Maintenance Division
• Geographic areas
• Other factors
o Pavement treatment types
o Upcoming utility or development projects
• Available funding
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6 Annual Citywide Pavement Rehab Project
TREATMENT TYPES
1) Preventative Treatment
2) Rehabilitative Treatment
Slurry Cape Seal Overlay
5-7 Years Pavement 10-15 Years Pavement 15-20 Years Pavement Preventative Treatment Preventative Treatment Rehabilitative Treatment 13 of 19
7 Annual Citywide Pavement Rehab Project
• Based on 2022 PMP, City’s PCI
is projected to decline 5 points
from 69 to approximately 64
over the 2023–2027 period.
• Projections assume current
average funding levels.
• Decline is driven by deferred
maintenance and insufficient
funding.
• Completed Recent Projects
(UCB, Dyer, and Decoto) 2025 PCI = 70
MAINTAIN CURRENT BUDGET LEVELS
Need Robust Pavement Maintenance Investment
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8 Annual Citywide Pavement Rehab Project
5-YEAR PCI FUNDING SCENARIOS
• (S1) System Needs – Full Funding: PCI
rises to 81; best condition, lowest lifecycle
cost.
• (S2) Moderate Investment: PCI
improves to 74; steady progress and
balanced upkeep.
• (S3) Maintain PCI 69: Holds steady;
defers major repairs, rising future costs.
• (S4) Current Budget: PCI drops to 64;
underfunded, growing backlog.
• (S5) Zero Budget: PCI falls to 61; severe
decline and costly future reconstruction.
→ Strong, proactive investment (S1–S2)
is essential to prevent decline and
minimize long-term costs.
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9 Annual Citywide Pavement Rehab Project
PROPOSED PROJECT
FY 25-26 Pavement maintenance in
various locations such in Regents area,
and Casa Verde and Decoto
neighborhoods.
• Various methods of pavement
treatment
Funding: $3,028,000
(SB1, TCRF, Solid Waste Street
Restoration Fee and Measure BB)
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10 Annual Citywide Pavement Rehab Project
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11 Annual Citywide Pavement Rehab Project
ADVERTISEMENT, AWARD AND CONSTRUCTION SCHEDULE
PROJECT SCHEDULE DATES
Project Advertisement October 27, 2025
Bid Opening November 12, 2025
City Council Approval December 9, 2025
Construction Begin (Tentative) Spring 2026
Construction Duration 60 Working Days
Construction Completion Summer 2026
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12 Annual Citywide Pavement Rehab Project
QUESTIONS?
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