City Council Staff Report Page 1 of 2 November 25, 2025 Staff Report
Agenda Item No. 3.6
DATE: November 25, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Approving Amendment No. 1 to the PostRetirement Employment Agreement with Retired Annuitant Anita Castillo to Extend the Agreement through June 30, 2026, for a Notto-Exceed Amount of $35,000.
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution approving Amendment No. 1 to the post-retirement employment agreement with retired annuitant Anita Castillo. This employment agreement allowed the City to hire retired annuitant Anita Castillo on a limited, temporary basis to perform services requiring specialized skills while the City completes the transfer of information to current staff and implements the new Tyler Munis ERP. This resolution approves an extension through June 30, 2026, for a not-to-exceed amount of $35,000. The resolution also authorizes the hourly rate for Ms. Castillo to be changed commensurately with any future salary changes to the position of Accounting Manager that may be approved by resolution of the City Council.
STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan.
BACKGROUND
On February 4, 2024, Anita Castillo, Budget Manager, retired from the City of Union City's workforce, thus becoming a CalPERS retired annuitant. Ms. Castillo possesses specialized skills needed to perform particular work that the City must carry out as information is transferred to current and future employees. Ms. Castillo also possesses knowledge that needs to be documented and moved to other staff involved in budget preparation and other specific, detailed accounting functions, as well as to assist with the implementation of the Tyler Munis ERP.
The nature of Ms. Castillo's extension remains as extra help to a retired annuitant. She will continue to assist current staff as needed in learning the complex, detailed tasks associated with budget preparation and particular general ledger accounting work.
Additionally, she will use her specialized skills to assist City staff in the implementation of the new Tyler Munis ERP. As a CalPERS extra help retired annuitant, she will perform Agenda Item No. 3.6
City Council Staff Report Page 2 of 2 November 25, 2025 work of limited duration (no more than 960 hours per fiscal year), including the elimination of backlogs, limited-term special project work, and/or work beyond what regular permanent staff can do. In this instance, this limited-term special project relates to eliminating backlog, transferring and documenting knowledge pertaining to the City’s budget functions, and implementing the new Tyler Munis ERP, for which Ms. Castillo is knowledgeable and extremely qualified.
DISCUSSION
Retired Annuitant Anita Castillo has been assisting City staff for the past two years with several special projects, including bank reconciliations, the implementation of Tyler Munis ERP, and other tasks. City Council’s approval of the attached resolution will allow Ms.
Castillo to continue to provide extra help to the City, as needed, through June 30, 2026.
Additionally, this resolution authorizes past (retroactive to August 18, 2025) or future salary changes to be implemented automatically, commensurate with any changes to the salary range for the position of Accounting Manager that have been or may be made from August 18, 2025 through June 30, 2026 by resolution of the City Council, so long as the pay remains within the publicly available salary schedule for the Accounting Manager position. Such terms are in conformance with CalPERS regulations.
FISCAL IMPACT
Funding for this Amendment No. 1 to the post-retirement employment agreement, for the not-to-exceed amount of $35,000, is available in the Finance Department’s FY 2025-2026 budget from accrued salary savings.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving Amendment No. 1 to the post-retirement employment agreement with retired annuitant Anita Castillo to extend the agreement through June 30, 2026, for a not-to-exceed amount of $35,000.
Prepared by: Jackie Acosta, Finance Director
Submitted by: Jackie Acosta, Finance Director
Attachments
1. Draft Resolution
2. Amendment No. 1 to the Post-Retirement Employment Agreement with Retired Annuitant Anita Castillo