RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE AND ONEHALF YEAR CONSULTING SERVICES AGREEMENT WITH CAL-WEST LIGHTING & SIGNAL MAINTENANCE, INC., IN THE AMOUNT OF
$150,000, FOR STREET LIGHT MAINTENANCE, ON-CALL SUPPORT,
AND EMERGENCY REPAIR SERVICES FOR THE SECOND HALF OF
FISCAL YEAR 2025-2026 (JANUARY 1, 2026 THROUGH JUNE 30, 2026) AND FISCAL YEAR 2026-2027, AND AUTHORIZING THE CITY
MANAGER, AT HER SOLE DISCRETION, TO EXERCISE THE OPTION
TO EXTEND THE AGREEMENT FOR A THIRD YEAR, FOR AN
ADDITIONAL AMOUNT NOT-TO-EXCEED $100,000, FOR FISCAL
YEAR 2027-2028, AND FOR A FOURTH YEAR, FOR AN ADDITIONAL AMOUNT NOT-TO-EXCEED $100,000, FOR FISCAL YEAR 2028-2029 WHEREAS, the City of Union City owns and maintains approximately 4,300 streetlights within the City; and
WHEREAS, on August 8, 2025, the City of Union City released a Request for Proposals (RFP) for Street Light Maintenance, On-Call Support, and Emergency Repair Services; and
WHEREAS, on September 9, 2025, the City of Union City received and evaluated four proposals from Advanced Lighting Services, Bear Electrical Solutions, St. Francis Electric, and Cal-West Lighting & Signal Maintenance, Inc. (see Exhibit A).
Subsequent interviews were held with a selection panel consisting of Public Works staff, and the panel selected Cal-West Lighting & Signal Maintenance, Inc., due to their locally based responsive customer service, their qualifications and technical expertise, their competitive service fees, and their historical knowledge of the City’s lighting infrastructure; and
WHEREAS, Cal-West Lighitng & Signal Maintenance, Inc., will assist and support the City’s Citywide LED Conversion Projects, perform preventative and routine maintenance, and respond to emergency services for repairs/replacement on the City’s streetlights, safety lighting, public lighting, and similar facilities to operate in the manner that they were initially intended, or as later modified, to provide safety lighting and devices on the City’s streets and public facilities; and WHEREAS, the Consulting Services Agreement with Cal-West Lighting & Signal Maintenance, Inc., for Street Light Maintenance, On-Call Support, and Emergency Repair Services, in the amount of $150,000, for a one-and-a-half-year term, will be funded in the first half year with $35,700 available in the Measure F Fund (Account Number 260-33003-54111) and $14,300 available in the General Fund (Account Number 110-33011-54111), as included in the approved Biennial Budget for Fiscal Year 2025-2026; and
WHEREAS, the second year of the contract will be funded with $100,000 available in the Measure F Fund (Account Number 260-33003-54111) as included in the approved Biennial Budget for Fiscal Year 2026-2027; and WHEREAS, the Request for Proposals was advertised with an option to extend Resolution No. 2025-XXX
Approve CSA with Cal-West Lighting & Signal Maintenance, Inc.
services for two additional one-year terms, which will be included as part of the next Biennial Budget that will be completed in Spring 2027; and WHEREAS, should the performance of Cal-West Lighting & Signal Maintenance, Inc., be satisfactory, the City Manager may, at her sole discretion, exercise the option to extend the agreement for up to two additional one-year terms, each for an annual amount not-to-exceed $100,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute a Consulting Services Agreement with Cal-West Lighting & Signal Maintenance, Inc., of San Jose, California, in the amount of $150,000, for Street Light Maintenance, On-Call Support, and Emergency Repair Services.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on November 25, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:
1. Exhibit A – RFP Evaluation Results