Attachment 1 - Amendment No 4 to PFA with Alameda CTC for UCB Bike Lanes A17-0125 17-29_052523 — Union City City Council, December 9, 2025

Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

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2021 PFA Version
AMENDMENT NO. 4
to

PROJECT FUNDING AGREEMENT
between

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF UNION CITY
for the
UNION CITY BOULEVARD CLASS 2 BIKE LANES PHASE 2,
AND
COMPLETE STREETS PHASE 3 IMPROVEMENTS
This AMENDMENT NO. 4, made and entered into by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF UNION CITY, a public agency (“PROJECT SPONSOR”), is dated for reference purposes only as of May 25, 2023.

A. ALAMEDA CTC and PROJECT SPONSOR entered into a Funding Agreement dated April 27, 2017 (“AGREEMENT”) to implement an eligible project (“PROJECT”) consisting of bicycle improvements on Union City Boulevard, as such PROJECT is further described in the AGREEMENT.

B. On March 29, 2019, the parties entered into an AMENDMENT NO. 1, pursuant to the PROJECT SPONSOR’s request to revise the project milestone schedule and task deliverable due dates. The overall budget and the agreement expiration date did not change.

C. On July 24, 2019, the parties entered into an AMENDMENT NO. 2, pursuant to the PROJECT SPONSOR’s request to extend the AGREEMENT’s expiration date from December 31, 2020 to December 31, 2021. The AGREEMENT’s budget was not changed.

D. On March 15, 2021, the parties entered into an Amended and Restated Project Funding Agreement (“AMENDMENT NO. 3”) so as to incorporate updated agreement requirements required by ALAMEDA CTC into the AGREEMENT, and to extend the AGREEMENT’s expiration date from December 31, 2021 to December 31, 2023. The AGREEMENT’s budget was not changed.

E. The parties wish to further amend the AGREEMENT pursuant to this AMENDMENT NO. 4 pursuant to action taken on May 25, 2023 by ALAMEDA CTC. AMENDMENT NO. 4 will expand the project scope and add a total of $1,800,000, with an increase of $1,751,000 in Measure BB funds for the construction phase of Union City Boulevard, Complete Streets Phase 3 Improvements as such improvements are further described in this AMENDMENT NO. 4. Additionally, AMENDMENT NO. 4 will change the fund source from Transportation Fund for Clean Air (TFCA) County Program Manager (CPM) Fiscal Year (FY) 2017/18 funds to TFCA CPM FY 2023/24 funds for a total amount of $185,000, with an increase of $49,000 in TFCA funds added to the original amount of $136,000, to support an augmented project scope. Lastly, AMENDMENT NO. 4 will extend the AGREEMENT’s expiration date from December 31, 2023 to December 31, 2025 to provide additional time for the PROJECT SPONSOR to implement the PROJECT.

NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows:

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2021 PFA Version

AMENDMENT

1. The expiration date set forth in the AGREEMENT is hereby extended by twenty-four (24) months from December 31, 2023 to December 31, 2025, to provide additional time for PROJECT SPONSOR to implement the PROJECT.

2. The ALAMEDA CTC Administered Funds Obligated by this AGREEMENT is hereby changed by replacing the TFCA CPM FY 2017/18 funds with TFCA CPM FY 2023/24 funds, including additional funding of $49,000 to support an augmented project scope, for a total TFCA funding amount of $185,000.

3. The ALAMEDA CTC Administered Funds Obligated by this AGREEMENT is hereby changed to incorporate an additional $1,751,000 in Measure BB funds to support new scope added into the AGREEMENT for the construction phase of Complete Streets Phase 3 improvements on Union City Boulevard.

4. The PROJECT title is hereby changed for this AGREEMENT to “Union City Boulevard Class 2 Bike Lanes Phase 2, and Complete Streets Phase 3 Improvements” to reflect the amendments to the project scope.

5. Appendix A (Project Control Information) is replaced with the Revised Appendix A attached hereto and incorporated herein by this reference.

6. Appendix B (Alameda CTC Administered Funds Obligated by this Agreement) is replaced with the Revised Appendix B attached hereto and incorporated herein by this reference.

7. Appendix C (Request for Reimbursement and Reporting Requirements) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

8. Appendix D (Local Business Contract Equity Program Requirements) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

9. Appendix E (Deliverables and Due Dates) is replaced with the Revised Appendix E attached hereto and incorporated herein by this reference.

10. Appendix F (Project Performance Measures) is unchanged, and is attached hereto and incorporated herein for reference purposes only.

11. Appendix G (Transportation Fund for Clean Air Policies) is replaced with the Revised Appendix G attached hereto and incorporated herein by this reference.

12. Except as amended hereby, the terms and provisions of the AGREEMENT remain in full force and effect and are hereby ratified and confirmed. [Signatures on the next page]
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

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2021 PFA Version

CITY OF UNION CITY
(PROJECT SPONSOR)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Joan Malloy Date
City Manager
Tess Lengyel Date
Executive Director
Recommended
By:

Gary Huisingh Date
Deputy Executive Director of
Capital Projects
Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:

By: By:

Kristopher Kokotaylo Date
Legal Counsel to City of Union City
Fennemore Wendel Date
Legal Counsel to ALAMEDA CTC
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 2/26/2024
DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 3/28/2024
3/29/2024
4/3/2024
Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014

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2021 PFA Version

LIST OF APPENDICES
APPENDIX A: PROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
APPENDIX B: ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT APPENDIX C: ALAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS APPENDIX D: LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS APPENDIX E: DELIVERABLES AND DUE DATES
APPENDIX F: PROJECT PERFORMANCE MEASURES
APPENDIX G: TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies Appendix G-3 Minimum required insurance for TFCA-funded projects Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects Note: Appendix G is only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

REVISED APPENDIX A

PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 2
APPENDIX A-1

PROJECT DESCRIPTION
Project Description:

The ALAMEDA CTC Administered Funds obligated by this AGREEMENT will be used to construct over 2.4 miles of new bike lanes in each direction on Union City Boulevard, from the southern City limits to Smith Street.

There are three specific construction related elements, as further described below, included as part of this PROJECT.

Construction Task 1 - Rehab Roadway and Drainage Improvements This construction task includes roadway rehabilitation, drainage and corridor lighting, and fiber optic installation throughout the Union City Blvd corridor identified for this PROJECT.

These Task 1 improvements are not eligible for reimbursement with the ALAMEDA CTC Administered Funds obligated by this AGREEMENT.

Construction Task 2 - Union City Blvd Bike Lanes Phase 2 This construction task includes reconstruction/widening of the median island for the new bike facilities, slurry pavement, striped road for buffer Class II bike lanes, modification of traffic signals, and bikefocused improvements from the southern City limits to 600 feet south of Alvarado Boulevard.

The project will also provide improved access to Delaine Eastin Elementary School on Rocklin Drive by constructing a dedicated right-turn lane on southbound Union City Boulevard to the school and a new Class I bikeway within the sidewalk area allowing students and families to walk or bike to school.

Project improvements also include reconstructing the existing landscape median to accommodate the new bike lanes, modifying the intersections at various locations, signage and restriping of the pavement and construction staging.

ALAMEDA CTC Administered Funds obligated by this AGREEMENT for Task 2 will include Measure BB, CMA TIP funds, and TFCA funds.

Construction Task 3 - Complete Streets, Phase 3
This Task 3 includes extending the project north to Smith St. on Union City Boulevard. This will create connectivity to a future Bay Trail access point off Horner St. Additionally, the Project includes adding intersection complete streets & ADA improvements, and enhanced traffic signals and enhanced streetlighting on the Union City Blvd corridor. Improvements will be constructed in the following areas:
• Enhanced street light systems from the southern City limits to Smith St. • Complete Streets & Traffic Signal improvements at intersections of: Lowry Rd., Rocklin Dr., Delores Dr., Dyer St., Jean St., Regents Blvd., Alvarado Blvd., Horner St., and Smith St.

ALAMEDA CTC Administered Funds obligated by this AGREEMENT for Task 3 will include $1.751 million in Measure BB funds.

PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PE/ENVIRONMENTAL
• Perform Preliminary Engineering and Environmental certifications as required.

FINAL DESIGN (PS&E)
• Begin and complete detailed design.

CONSTRUCTION
• Construct over 2.4-miles of new bike lanes in each direction on Union City Boulevard, from the southern City limits to Smith Street., and other transportation improvements as described in Appendix A-1.

PROJECT MILESTONE SCHEDULE
Phase/Milestone
Previously
Approved
Begin
(Mo/Yr)
Previously
Approved
End
(Mo/Yr)
Revised
Begin
(Mo/Yr)
Revised
End
(Mo/Yr)
Preliminary Engineering/Environmental
Sd
04/18 01/19 No Change. No Change.

CEQA Approval 10/19 11/19 No Change. No Change.

Final Design (Plans, Specifications and
Estimate (PS&E)) 05/18 11/21 No Change. No Change.

Construction
Release Request for Proposal / Bid 12/21 01/22 11/23 01/24 Contract Award 02/22 02/22 02/24 03/24
Construction Activities 03/22 09/23 04/24 09/25
Project Closeout 10/23 12/23 10/25 12/25
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 6
APPENDIX A-4

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
PHASE
Alameda CTC
Administered Funds
Sponsor
Funds
Total
Funding 2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
County
Program
Manager
(CPM)
Various
Local
Preliminary Engineering /
Enviro. Studies $5,000 $ - $ - $ - $1,000 $6,000
Final Design (PS&E) $780,000 $ - $ - $ - $100,000 $880,000 Subtotal Pre-Construction $785,000 $ - $ - $ - $101,000 $886,000 Construction Task 1
Rehab Roadway Imprvts.

Rehab Roadway, Drainage & Corridor
Lighting, Fiber optic
$ - $ - $ - $ - $6,216,620 $6,216,620
Construction Task 2
Union City Blvd Bike
Lanes Phase 2
Reconstruct-widen median island,
slurry pavement, striped road for bike
lanes, modify traffic signals, bike
focused
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108
Construction Task 3
Complete Streets, Phase 3
Extend Project north to Smith St.,
connect future Bay Trail access at
Horner St., added Intersection
Complete Streets & ADA, Enhanced
Traffic Signals and Enhanced
Streetlighting.
$ - $1,751,000 $ - $ - $835,162 $2,586,162
Subtotal Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Total Project Cost $6,564,000 $1,751,000 $1,100,000 $185,000 $7,741,890 $17,341,890 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 7
APPENDIX A-5

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds) The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PREVIOUSLY APPROVED

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC Administered Funds
Matching
Funds
Total
Funding
Reimbursement Ratio
Percentage
2014
Measure BB
TEP-44

CMA TIP
TFCA
FY 2017/18
CPM
Preliminary
Engineering/
Environmental Studies
$5,000 $ - $ - $1,000 $6,000 83.33%
Final Design (PS&E) $780,000 $ - $ - $100,000 $880,000 88.64% Construction (CON) $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000 88.64% Total Funding $6,564,000 $1,100,000 $136,000 $1,000,000 $8,800,000 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 8

REVISED

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC Administered Funds
Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage
2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
CPM
Preliminary
Engineering/
Environmental Studies
$5,000
$ -
$ - $ - $1,000 $6,000 83.33%
Final Design (PS&E) $780,000 $ - $ - $ - $100,000 $880,000 88.64% Subtotal PreConstruction $785,000 $ - $ - $ - $101,000 $886,000 88.60% Construction Task 1
Rehab Roadway
Imprvts.

Rehab Roadway, Drainage &
Corridor Lighting, Fiber optic
$ - $ - $ - $ - $6,216,620 $6,216,620 0.00%
Construction Task 2
Union City Blvd Bike
Lanes Phase 2
Reconstruct-widen median
island, slurry pavement, striped
road for bike lanes, modify
traffic signals, bike focused
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108 92.30% Construction Task 3
Complete Streets,
Phase 3
Extend Project north to Smith
St, conect future Bay Trail
access at Horner St., added
Intersection Complete Streets &
ADA, Enhance Traffic Signals
and Enhanced Streetlighting.
$ - $1,751,000 $ - $ - $835,162 $2,586,162 67.71%
Subtotal
Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 53.57% Total Funding $6,564,000 $1,751,000 $1,100,000 $185,000 $7,741,890 $17,341,890 Notes:
• PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
• Total ALAMEDA CTC ADMINISTERED FUNDS identified in the Project Funding Summary by Phase and Reimbursement Ratio table is constrained to the specific phase and tasks identified i.e. PE/Env, Design, Construction Tasks 1, 2 and 3. The budget is not interchangeable between these phases. Pre-construction and construction phases subtotals and ratio percentages are for reference purposes.
• PROJECT SPONSOR shall identify and document costs per phases per the Project Funding Summary by Phase and Reimbursement Ratio table, and include this expenditure data in requests for reimbursements to ALAMEDA CTC.

PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.

PHASE COST DETAIL
PE/ENVIROMENTAL 2014 Measure BB
TEP-44
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s)/Other Direct Cost $5,000 $1,000 $6,000
Total Phase Cost
(Staff + Contract Costs) $5,000 $1,000 $6,000

PHASE COST DETAIL
FINAL DESIGN (PS&E) 2014 Measure BB
TEP-44
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s)/Other Direct Cost $780,000 $100,000 $880,000 Total Phase Cost
(Staff + Contract Costs) $780,000 $100,000 $880,000
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix A – Page 10

PREVIOUSLY APPROVED

PHASE COST DETAIL

CONSTRUCTION
2014
Measure BB
TEP-44

CMA TIP
TFCA
FY 2017/18
CPM
Matching
Funds
Total
Cost
Sponsor Staff/Labor Cost $ - $ - $ - $ - $ -
Contract(s)/Other Direct Cost $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000 Total Phase Cost
(Staff + Contract Costs) $5,779,000 $1,100,000 $136,000 $899,000 $7,914,000

REVISED

PHASE COST DETAIL

CONSTRUCTION
2014
Measure BB
TEP-44
2014
Measure BB
TEP-42

CMA TIP
TFCA
FY 2023/24
CPM
Matching
Funds
Total
Funding
Sponsor Staff/
Labor Cost $ - $ - $ - $ - $ - $ -
Construction Task 1
Contract
Rehab Roadway
Imprvts.

$ - $ - $ - $ - $6,216,620 $6,216,620
Construction Task 2
Contract
Union City Blvd Bike
Lanes Phase 2
$5,779,000 $ - $1,100,000 $185,000 $589,108 $7,653,108
Construction Task 3
Contract
Complete Streets,
Phase 3
$ - $1,751,000 $ - $ - $835,162 $2,586,162
Subtotal
Construction $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Total Phase Cost
(Staff + Contract Costs) $5,779,000 $1,751,000 $1,100,000 $185,000 $7,640,890 $16,455,890 Notes:
• Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
• PROJECT SPONSOR intends to implement the Construction phase for all three identified Construction Tasks (1, 2, 3) under one construction contract.

REVISED APPENDIX B

ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.

TABLE B-1

FUNDS OBLIGATED BY THIS AGREEMENT

AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
2014 MBB TEP-44 PE/ENV 4/27/2017 7/1/2017
12/31/25
$5,000
2014 MBB TEP-44 Final Design
(PS&E) 4/27/2017 7/1/2017 $780,000
2014 MBB TEP-44 Construction 4/27/2017 7/1/2017 $5,779,000 CMA-TIP CMA-TIP Construction 4/27/2017 7/1/2017 $1,100,000 TFCA 23/24 CPM Construction 5/25/2023 7/1/2023 12/12/25 $185,000 2014 MBB TEP-42 Construction 5/25/2023 7/1/2023 12/31/25 $1,751,000 Total Alameda CTC Administered Funds Obligated by AGREEMENT: $9,600,000 Previously Approved
Agreement Expiration Date: December 31, 2023
Revised Agreement
Expiration Date: December 31, 2025
Notes:

1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.

2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.

3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT.

4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.

5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.

6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2) years from the date when ALAMEDA CTC first received funds from BAAQMD, unless an extended deadline is approved at the time of programming or an extension has been approved by the ALAMEDA CTC. An estimated deadline date is noted in the above table if at the time of this agreement the Alameda CTC has yet to receive funds from BAAQMD. Extended deadlines will be reflected in an amended Table B-1, once approved.

7. For TFCA funds obligated by this agreement, ALAMEDA CTC may approve up to two one-year extensions to the Expenditure Deadline Date. Any additional extensions require approval from both ALAMEDA CTC and BAAQMD.

TABLE B-2

ALAMEDA CTC ADMINISTERED FUNDS

REIMBURSEMENT - DRAWDOWN LIMITATION SCHEDULE
No. Fiscal Year Quarter Fund Source Drawdown
Limitation Amount
Cumulative
Drawdown
Limitation Amount
1 FY 18/19 Any 2014 MBB $785,000 $785,000
2 FY 19/20 Any 2014 MBB $0 $00
3 FY 20/21 Any 2014 MBB $0 $0
4 FY 21/22 Any 2014 MBB $0 $0
5 FY 22/23 Any 2014 MBB $0 $0
6 FY 23/24 Any 2014 MBB $2,510,000 $3,295,000
7 FY 24/25 Any 2014 MBB $2,510,000 $5,805,000
8 FY 25/26 Any 2014 MBB $2,510,000 $8,315,000
2014 MBB Subtotal $8,315,000
9 FY 23/24 Any TFCA $185,000 $185,000
TFCA Subtotal $185,000
10 FY 23/24 Any CMATIP $1,100,000 $1,100,000
CMA TIP Subtotal $1,100,000
Total $9,600,000
Notes:

1. Fiscal Year (FY) begins July 1 and ends June 30.

2. Quarter 1 begins July 1 and ends September 30; Quarter 2 begins October 1 and ends December 31; Quarter 3 begins January 1 and ends March 31; and Quarter 4 begins April 1 and ends June 30.

3. ALAMEDA CTC shall endeavor to transmit payments to PROJECT SPONSOR following the receipt and approval of a complete Request for Reimbursement(s) submitted by the PROJECT SPONSOR.

4. Actual reimbursements from ALAMEDA CTC to the PROJECT SPONSOR shall not exceed the Cumulative Drawdown Limitation Amount without Alameda CTC’s written approval. Any portion of a reimbursement request, which exceeds the applicable Cumulative Drawdown Limitation without such prior approval by ALAMEDA CTC shall be deferred until the following quarter or until sufficient capacity in the cumulative drawdown limitation amount is achieved.

APPENDIX C

REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports.

Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated below with an “X”.

REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING

FREQUENCY AND DUE DATES
Frequency
Required
(as checked)
Minimum Frequency Period Covered Due Dates
☐ Monthly
(once every month)
One month By 30 days following the end
of billed activity
☐
Quarterly
(once every 3 months)
Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31st
By January 31st
By April 30th
By July 31st
☒
Semi-annually
(once every 6 months)
Quarters 1 & 2: 7/1 – 12/31
Quarters 3 & 4: 1/1 – 6/30
By January 31st
By July 31st
☒
Annually
(TFCA Annual Report)
Fiscal Year: 7/1 – 6/30 By July 31st
☒
Final Request for
Reimbursement
Any work period eligible
under Appendix B.

Must be submitted prior to the
Agreement Expiration Date
Notes:

1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.

2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still required.

3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for Alameda CTC progress reports and invoices.

4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible for reimbursement.

REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and requests for amendments to this funding agreement. Note that the format and required content of these forms is subject to change.

List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/

1. Request for Reimbursement (RFR) Form

2. Alameda CTC Progress Report Form

3. Alameda CTC Final Report Form

4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report)

5. Amendment Request Form
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix D – Page 1

APPENDIX D

LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.14, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.

LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a sponsor agency’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. This approval letter from Alameda CTC shall be attached as part of Appendix D.

The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:
• Sample template language for professional and construction services is available from ALAMEDA CTC’s website: https://www.alamedactc.org/get-involved/contract-equity • Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/getinvolved/contracting-forms/ • The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.
• Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:

Seung Cho
Director of Procurement and Information Technology
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix E - Page 1

REVISED APPENDIX E

DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates table below shows deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain ALAMEDA CTC ADMINISTERED FUNDS.

Deliverables and Due Dates
No. Description
Previously
Approved
Due Date to
Alameda CTC
Revised
Due Date to
Alameda CTC
1 Progress Report No. 1 (July-December, 2017) January 31, 2018 No Change. 2 Progress Report No. 2 (January-June, 2018) July 31, 2018 No Change. 3 Copy of final plans and specifications February 15, 2020 No Change. 4 Electronic before construction photos February 15, 2020 No Change. 5 FY 2017-18 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2018 No Change.
6 Progress Report No. 3 (July- December, 2018) January 31, 2019 No Change. 7 Progress Report No. 4 (January-June, 2019) July 31, 2019 No Change. 8 FY 2018-19 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2019 No Change.
9 Progress Report No. 5 (July- December, 2019) January 31, 2020 No Change. 10 Progress Report No. 6 (January-June, 2020) July 31, 2020 No Change. 11 FY 2019-20 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2020 No Change.
12 Progress Report No. 7 (July-December, 2020) January 31, 2021 No Change. 13 Progress Report No. 8 (January-June, 2021) July 31, 2021 No Change. 14 FY 2020-21 TFCA Annual (Interim) Report to
BAAQMD
September 30, 2021 No Change.
15 Progress Report No. 9 (July-December, 2021) January 31, 2022 No Change. 16 Progress Report No. 10 (January-June, 2022) July 31, 2022 No Change. 17 FY 2021-22 TFCA Annual (Interim) Report to
BAAQMD
July 31, 2022 No Change.
18 Progress Report No. 11 (July-December, 2022) January 31, 2023 No Change. 19 Progress Report No. 12 (January-June, 2023) July 31, 2023 No Change. 20 FY 2022-23 TFCA Annual (Interim) Report to
BAAQMD
July 31, 2023 No Change.
21 Copy Request for Proposal/Advertisement for
Construction contract(s)
N/A January 31, 2024
22 Copy of council resolution to award construction contract May 1, 2020 March 31, 2024 23 Progress Report No. 13 (July-December, 2023) N/A January 31, 2024 24 Progress Report No. 14 (January-June, 2024) N/A July 31, 2024 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix E - Page 2
Deliverables and Due Dates
No. Description
Previously
Approved
Due Date to
Alameda CTC
Revised
Due Date to
Alameda CTC
25 FY 2023-24 TFCA Annual (Interim) Report to
BAAQMD
N/A July 31, 2024
26 Progress Report No. 15 (July-December, 2024) N/A January 31, 2025 27 Progress Report No. 16 (January-June, 2025) N/A July 31, 2025 28 FY 2024-25 TFCA Annual (Interim) Report to
BAAQMD
N/A July 31, 2025
29 Copy of council resolution to certify construction
completion
November 30, 2023 November 30, 2025
30 Electronic after construction photos November 30, 2023 November 30, 2025 31 Final Invoice By the Agreement
Expiration Date
No Change.
32 TFCA Final Report to BAAQMD Within 90 days of
project completion, but
no later than the
Agreement Expiration
Date
No Change.
33 Final Report to Alameda CTC By the Agreement
Expiration Date
No Change.

Note:
• Per Section III.19 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved.

APPENDIX F

PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcomebased performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.

Appendix F is Not Applicable.

APPENDIX G

TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies Appendix G-3 Minimum required insurance for TFCA-funded projects Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 2
APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”
The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.

The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and BAAQMD to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time PROJECT SPONSOR is to maintain and/or operate the PROJECT, per BAAQMD requirements. It is not intended to reflect the number of years a capital project is expected to last.

TFCA Project Number:
• 24ALA04
TFCA “Years of Effectiveness”:
• Class 2 lanes: 7 years; Class 1 lane: 10 years
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 3
APPENDIX G-2

BAAQMD-APPROVED TFCA COUNTY PROGRAM MANAGER FUND POLICIES

Projects awarded TFCA County Program Manager funding by Alameda CTC are to be consistent with the BAAQMD’s Board-Adopted TFCA County Program Manager Fund Policies.

The following policies apply to the BAAQMD TFCA County Program Manager funding awarded to PROJECT:
• BAAQMD Board-Adopted TFCA County Program Manager Fund Policies for FYE 2024 • These Policies are available for view and download from the Alameda CTC’s website:
https://www.alamedactc.org/wpcontent/uploads/2023/06/FYE24_TFCA_CPM_Policies_clean_MSC_20221027.pdf Note: The above link provides a copy of Appendix D: Board-Adopted TFCA County Program Manager Fund Policies for FYE 2024 from BAAQMD’s TFCA County Program Manager Fund Expenditure Plan Guidance, Fiscal Year Ending 2024. As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be deemed to mean and refer to BAAQMD, (ii) “Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to SPONSOR.

TFCA INSURANCE REQUIREMENTS
[See Below and Attached]
Note: The below Alameda CTC insurance requirements for TFCA projects are followed by a copy of BAAQMD’s Insurance Guidelines, Appendix F of BAAQMD’s TFCA County Program Manager Fund Expenditure Plan Guidance, Fiscal Year Ending (FYE) 2024. As incorporated into this Agreement, (i) the term “Air District” in the attached shall be deemed to mean and refer to BAAQMD, (ii) “County Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “Grantee” shall be deemed to mean and refer to SPONSOR.

INSURANCE REQUIREMENTS
Verification of Coverage
SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to the execution of a fund-transfer agreement and annually thereafter throughout and until project completion.

Certificates, policies and other evidence provided shall specify that the ALAMEDA CTC and BAAQMD shall receive 30 days advanced notice of cancellation from the insurers.

Additionally, SPONSOR is to require all professional services consultants, contractors and subcontractors involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional insured on all insurance required by SPONSOR for PROJECT.

Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, SPONSOR shall obtain and maintain in full force and effect the Liability Insurance and Property Insurance as set forth below:

1. Liability Insurance: with a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles, vessels, engines or equipment operated by Sponsor.

2. Property Insurance: in an amount of not less than the insurable value of SPONSOR’s vehicles, vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.

3. Workers Compensation Insurance: As required by California law and employers’ insurance with a limit not less than $1 million.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 5
County Program Manager Fund Expenditure Plan Guidance FYE 2024 Appendix F: Insurance Guidelines
This appendix provides guidance on the insurance coverage and documentation typically required for TFCA County Program Manager Fund projects. Note that the Air District reserves the right to specify different types or levels of insurance in the Funding Agreement.

The typical Funding Agreement requires that each Project Sponsor provide documentation showing that they meet the following requirements for each of their projects. The County Program Manager is not required to meet these requirements itself, unless it is acting as a Project Sponsor.

1. Liability Insurance:

Corporations and Public Entities ‐ a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

Single Vehicle Owners ‐ a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

2. Property Insurance:

New Equipment Purchases ‐ an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

Retrofit Projects ‐ 2003 model year vehicles or engines or newer in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

3. Workers Compensation Insurance:

Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart growth and vehicle infrastructure, as required by California law and employers’ insurance with a limit not less than $1 million.

4. Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.

The Air District may, at its sole discretion, waive or alter this requirement or accept self‐ insurance in lieu of any required policy of insurance.

The following table lists the type of insurance coverage generally required for each project type.

The requirements may differ in specific cases. County Program Managers should contact the Air District liaison with questions, especially about unusual projects. __________________________________________________________________________________ BAAQMD Transportation Fund for Clean Air – County Program Manager Page 28 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 6
County Program Manager Fund Expenditure Plan Guidance FYE 2024 __________________________________________________________________________________ BAAQMD Transportation Fund for Clean Air – County Program Manager Page 29 DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862 Alameda CTC Agreement No. A17-0125
Amendment No. 4
Project No. 1480014
Appendix G – Page 7
APPENDIX G-4

REPORTING FORMS FOR TFCA-FUNDED PROJECTS
TFCA Interim Report Form:

The latest electronic version of the BAAQMD TFCA Interim Report form is available from the Alameda CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-andreporting-forms/ TFCA Final Report Form:

The latest electronic version of the BAAQMD TFCA Final Report forms are available from the Alameda CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-andreporting-forms/ Note: There are four TFCA report form templates. Use the appropriate form, as follows:
• Form 1 - Trip Reduction Projects, for shuttles/feeder bus operations, ridesharing and transportation demand management (TDM) programs, and Smart Growth projects • Form 2 - Alternative Fuel Vehicles, for all vehicle projects • Form 3 - Bicycle Projects, for bicycle lanes, bike sharing, lockers and racks • Form 4 - Arterial Management, for signal timing coordination and upgrades and transit signal priority (TSP)
DocuSign Envelope ID: EF45C89C-05B0-4A1A-963F-C15215460FE4 DocuSign Envelope ID: F40AC818-AF26-425E-9FB3-F6007FC75113 DocuSign Envelope ID: E0CD421B-6561-4503-9BE7-E1C0F6C85862

Union City City CouncilDecember 9, 2025

Union City City Council
December 9, 2025