City Council Staff Report Page 1 of 4 December 9, 2025
Staff Report
Agenda Item No. 3.13
DATE: December 9, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Certifying Completion of the Baseline Construction for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, to Meet the Project Funding Deadline and Receive Full Funding Reimbursement as Required in Amendment No. 4 to the Project Funding Agreement No. A17-0125 with Alameda County Transportation Commission
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution certifying completion of the baseline construction for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, to meet the project funding deadline and receive full reimbursement as required in Amendment No. 4 to the Project Funding Agreement No. A17-0125 with Alameda County Transportation Commission (Alameda CTC).
STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:
Goal D, Strategy 1: Environmental Sustainability and Infrastructure – Continue the build-out of the City’s Bicycle and Pedestrian network, with an emphasis on closing gaps, addressing safety concerns, and increasing connectivity to the Station District.
Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.
BACKGROUND
Alameda CTC administers funding programs and projects that benefit the Alameda County Transportation system, consisting of 2000 Measure B, 2010 Vehicle Registration Fee (VRF), 2014 Measure BB, Congestion Management Agency-Transportation Improvement Plan (CMA-TIP), and Transportation Fund for Clean Air Programs (TFCA).
Such funding is collectively defined as, and shall be referenced herein as, the “Alameda CTC Administered Funds”.
On October 9, 2017, Union City received the executed Alameda CTC Project Funding Agenda Item No. 3.13
City Council Staff Report Page 2 of 4 December 9, 2025 3 0 Agreement No. A17-0125 with grant funding in the amount of $7,800,000 of 2014 Measure BB, CMA-TIP, TFCA and the required local match of $1,000,000 (Gas Tax funds) for Final Design, Right of Way and Construction Phases, totaling $8,800,000 for Union City Boulevard Bike Lanes Project, City Project No. 17-29.
The executed Alameda CTC Project Funding Agreement No. A17-0125, totaling $8,800,000 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, included the project funding deadline of December 31, 2019. The executed Amendment No. 1 of Alameda CTC Project Funding Agreement No. A17-0125 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, extended the project funding deadline date to December 31, 2020; the executed Amendment No. 2 of Alameda CTC Project Funding Agreement No. A17-0125 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, extended the project funding deadline date to December 31, 2021; and subsequently, the executed Amendment No. 3 of Alameda CTC Project Funding Agreement No. A17-0125 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, extended the project funding deadline date to December 31, 2023.
On June 27, 2023, the City Council adopted Resolution No. 6152-23, accepting $1,800,000 from the 2024 Comprehensive Investment Program (CIP) Grant Funds from the Alameda CTC for Union City Boulevard Bike Lanes Project, City Project No. 17-29, increasing the revenue projections in the Capital Project Fund by $1,800,000, appropriating the $1,800,000 to Project No. 17-29, earmarking $450,000 of previously approved SB-1 Funds to meet the local match requirement and authorizing the City Manager to sign the required grant funding agreements, in a form approved by the City Attorney.
In early 2024, Union City received the executed Amendment No. 4 of Alameda CTC Project Funding Agreement No. A17-0125 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, totaling $9,600,000, and extending the project funding deadline date to December 31, 2025, which represents the final extension under the agreement. The project also includes a combination of Gas Tax fund, SB1 Road Maintenance & Rehab funds, Measure B Streets & Roads funds, Measure B Bike & Pedestrian funds, Measure F funds, Measure BB Streets & Roads funds, Measure BB Bike & Pedestrian funds and Transportation Development Act (TDA), Article 3 funds.
The proposed bike lane and roadway improvement project will complete over two- (2) miles of the bike lane gap with generous buffered Class II bike lanes along Union City Boulevard (UCB) from Alameda County Flood Control Channel (Fremont) to Smith Street and will serve as the San Francisco Bay Trail in Union City (see Exhibit A for Project Title Sheet). The project improvements also include the rehabilitation of the pavement within the project limits, “Complete Street” improvements at all intersections, traffic signal modifications, a new shared-use pathway along UCB adjacent to Delaine Eastin Elementary School, providing direct access for students who bike or walk to school, a new southbound Union City Boulevard right-turning lane into the school, modification to northbound UCB and the Dyer Street intersection by eliminating the free-right turn lane, streetlight modifications, roadway drainage improvements, and landscape improvements at various locations.
On February 27, 2024, the City Council adopted Resolution No. 6261-24, awarding a construction contract to Bay Cities Paving & Grading, Inc., in the amount of $17,049,000, Agenda Item No. 3.13
City Council Staff Report Page 3 of 4 December 9, 2025 3 0 plus construction and project contingencies in the amount of $2,173,750 to address any unforeseen conditions and work encountered by the contractor for the duration of the project, for a total construction budget of $19,222,750, and approving a construction management services budget, in the amount of $2,000,000, for a total project budget amount of $21,222,750, for the Union City Boulevard Bike Lanes Project, City Project No. 17-29.
DISCUSSION
To meet the project funding deadline of December 31, 2025, and to receive the full funding reimbursement of $9,600,000, as required in Amendment No. 4 to the Project Funding Agreement No. A17-0125 for the Union City Boulevard Bike Lanes Project, City Project No. 17-29, Alameda CTC staff has requested that the City Council adopt a resolution to certify the completion of the baseline construction.
The baseline construction includes the reconstruction of the roadway median to accommodate the new generous buffered Class II bike lanes along Union City Boulevard for over two (2) miles in each direction, major roadway rehabilitation, a new southbound Union City Boulevard right-turn lane to Delaine Eastin Elementary School at Rocklin Drive, construction of a shared-use pathway along Union City Boulevard to improve bike and pedestrian access to and from Delaine Eastin Elementary School, modifications of the traffic signals, installation of new streetlights, installation of enhanced pavement striping, reflective street signs, reduced speed limit signs, speed feedback signs and major storm drain improvements.
The construction began in early July 2024, with the contractor completing the majority of the baseline construction before September 26, 2025, in time for the Union City Bike Lanes Ribbon Cutting Celebration (see Exhibit B for the Bicycle and Pedestrian Advisory Committee (BPAC) Presentation on September 16, 2025, discussing the details of the ribbon cutting event and the project construction status).
The baseline construction has been completed by the contractor and inspected by the construction management consultant in late November 2025 in accordance with the project plans and specifications. See Exhibit C for the Baseline Construction Certification Form with the baseline construction improvements now open and available for public use.
The current construction cost is approximately $17,902,122 (over a 5% increase of the bid), which includes increased costs for additional contract-item quantities, a crude oil index adjustment, additional traffic enforcement within the construction zone by the Union City Police Department, and the construction change orders that consist of additional tree removals, landscape and irrigation modifications, installation of trash capture devices, storm drain repair, new landscaping and irrigation areas and other minor unforeseen construction items.
The remaining construction budget is about $1,320,628 and will be expended to complete the remaining contract work and the construction change orders with the majority of the construction completed by Spring 2026, with project closeout by end of 2026, which includes the plant establishment period. Below is the Project Funding Summary Table.
Agenda Item No. 3.13
City Council Staff Report Page 4 of 4 December 9, 2025 3 0 Approved Construction Budget with Contingency $19,222,750.00 Original Construction Contract $17,049,000.00
Increase Resulting from Change-in-Contract-Item Quantities $273,522.56 Construction Contract Change Orders to date $569,599.53 Traffic Enforcement $10,000.00
Total Construction Cost to Date $17,902,122.09
Total Remaining Construction Budget to Date $1,320,627.91
FISCAL IMPACT
There are sufficient funds in the approved project budget to complete the remaining work.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution certifying the completion of the baseline construction for Union City Boulevard Bike Lanes Project, City Project No. 17-29, to meet project funding deadline and receive full funding reimbursement as required in Amendment No.4 to the Project Funding Agreement No.
A17-0125 with Alameda CTC
Prepared by: Tommy Cho, Principal Civil Engineer
Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Attachment 1 – Amendment No 4 to PFA with Alameda CTC
2. Draft Resolution
3. Exhibit A - Project Title Sheet
4. Exhibit B - BPAC Presentation of Union City Blvd Bike Lanes Project (Sept. 16, 2025)
5. Exhibit C - Baseline Construction Completion Certification