City Council Staff Report Page 1 of 2 December 9, 2025
Staff Report
Agenda Item No. 3.12
DATE: December 9, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement with Urban37, Inc., for Building Division Support, in a Form Approved by the City Attorney, to Increase the Agreement Amount by $425,500, for a Total Not to Exceed Amount of $500,000, and to Extend the Agreement Term to June 30, 2028
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the first amendment to the Consulting Services Agreement (“Agreement”) with Urban37, Inc. (“Urban37”) (Agreement No. C26ECD1161) for Building Division support and staff augmentation in a form approved by the City Attorney. The proposed amendment increases the Agreement amount by $425,500, for a total not to exceed amount of $500,000, and extends the Agreement term to June 30, 2028.
STRATEGIC PLAN ALIGNMENT
Although this agenda item does not have alignment with a specific Strategic Plan goal, approval of the agenda item ensures the Building Division will continue to provide essential services to the community.
BACKGROUND
Third-party consultants are utilized by the Building Division to support their operations including staff augmentation needed to cover temporary staffing shortages such as when a position is vacant, when a staff member is on leave, or if there is a temporary uptick in activity. The City also utilizes consultants to provide access to external professional resources needed to provide technical expertise and conduct complex plan review and inspection services while adhering to the service timelines of the Building Division.
On September 2, 2025, the City entered into a Consulting Services Agreement with Urban37, Inc. (C26ECD1161), in the amount of $74,500, to provide Building Division support including plan checking services.
DISCUSSION
Agenda Item No. 3.12
City Council Staff Report Page 2 of 2 December 9, 2025
Staff is requesting to increase the amou nt of the existing Agreement by $425,500, which would bring the not to exceed amount of the Agreement to $500,000, and to extend the Agreement term to June 30, 2028. The current agreement expires December 31, 2027.
This will allow Urban37 staff to continue supporting the Building Division without any disruptions in service.
FISCAL IMPACT
Funding for this agreement was included for in the FY 2025-2026 and FY 2026-2027 Adopted Biennial Budget in Account Number 11041002-54110 (General Fund – ECD/Building and Safety - Professional/Consulting). Additionally, the plan check fees collected by the Building Division, which are deposited into the General Fund, will cover the cost of the plan checking services.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute the first amendment to the Consulting Services Agreement with Urban37, Inc. (C26ECD1161), for Building Division support, in a form approved by the City Attorney, to increase the Agreement amount by $425,500, for a total not to exceed amount of $500,000, and to extend the Agreement term to June 30, 2028.
Prepared by: Valerie Avendano, Building/Code Compliance Coordinator Submitted by: Carmela Campbell, Economic and Community Development Director Attachments
1. Draft Resolution