RESOLUTION NO. 2025-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING THE AWARD OF A CONSTRUCTION CONTRACT TO G.
BORTOLOTTO & COMPANY, INC., IN THE AMOUNT OF $1,992,760,
AND APPROVING A TOTAL CONSTRUCTION BUDGET IN THE
AMOUNT OF $2,391,312, FOR THE ANNUAL CITYWIDE PAVEMENT
REHAB PROJECT, CITY PROJECT NO. 25-01
WHEREAS, the Metropolitan Transportation Commission (MTC) uses federal funds to establish the Pavement Management Technical Assistance Program (P-TAP) to assist Bay Area cities and counties to optimize their roadway maintenance programs by: 1) implementing, updating and maintaining pavement management databases, 2) providing accurate pavement condition data to city councils, county supervisors or local decision makers, and 3) supporting the region’s management of non-pavement street and road assets such as signs, storm drains, curbs and gutters, traffic signals and street lights, as pilot projects; and
WHEREAS, the P-TAP Program includes the preparation of Pavement Management Program (PMP) reports which identify the conditions of the local streets and roadway pavement surfaces and measures the condition by a Pavement Condition Index (PCI) with the following breakdown: Excellent (PCI = 90-100), Very Good (PCI = 80-89), Good (PCI = 70-79), Fair (PCI = 60-69), At-Risk (PCI = 50-59) and Poor (PCI = 25-49); and
WHEREAS, for the past several years, the City’s pavement condition was measured as Very Good (PCI = 80-89) or Good (PCI = 70-79); and WHEREAS, the 2022 PMP Report, dated March 2023, reported a decline in the City’s overall PCI rating to Fair, with a PCI of 69, and noted this fair condition with moderate deterioration of the City’s major corridors and residential streets; and WHEREAS, the pavement rating downgrade is attributable to a combination of factors, including the City’s 2019 cyberattack, the worldwide COVID-19 pandemic, staffing shortages, and recent major utility construction projects along Decoto Road and Alvarado-Niles Road; and
WHEREAS, on February 25, 2025, the City Council adopted Resolution No. 2025-024 to accept a $75,000 grant from the California Department of Resources, Recycling and Recovery, Project Funding Agreement No. TRP17-24-0005, for the Annual Citywide Pavement Rehab Project, City Project No. 25-01; and WHEREAS, these funds will be used to supplement funds in the Annual Citywide Pavement Rehab Project, City Project No. 25-01, to extend the life of streets using rubberized chip seal, a newer method of street paving (also called a rubberized cape seal); and
WHEREAS, as part of Union City’s pavement maintenance program, the Annual Citywide Pavement Rehab Project, City Project No. 25-01, will improve over 104,503 Resolution No. 2025-XXX
Award Construction Contract for the Annual Citywide Pavement Rehab Project
square yards of roadway area throughout the City (see Exhibit B); and WHEREAS, on October 23, 2025, the City of Union City released a Notice Inviting Bids for the Citywide Street Pavement Rehabilitation Project, City Project No. 25-01; and
WHEREAS, on November 12, 2025, the City received eleven bids from roadway contractors (see Exhibit A), with the apparent low base bid of $1,953,459 submitted by Frontline General Engineering Construction, Inc., of San Lorenzo, California; however, following a detailed review, staff determined that the bid was non-responsive because it did not include an executed copy of Addendum No. 1, which was a required component of the bid submission; and
WHEREAS, the next lowest bidder, G. Bortolotto & Company, Inc., of San Carlos, California, is deemed the lowest responsive and responsible bidder with a bid amount of $1,992,760; and
WHEREAS, the two lowest bids were within 5% of each other and the low bid is approximately 20% under the engineer’s estimate of $2,503,555, which is mainly attributable to the off-peak construction period; and
WHEREAS, G. Bortolotto & Company, Inc., has performed satisfactory work for the City in the past, and staff recommends awarding the Annual Citywide Pavement Rehab Project, City Project No. 25-01, to G. Bortolotto & Company, Inc.; and WHEREAS, the recommended Total Construction Budget, in the amount of $2,391,312, includes the construction contract ($1,992,760), a contingency amount of 15% of the construction contract ($298,914), and engineering support at 5% of the construction contract ($99,638); and
WHEREAS, the Annual Citywide Pavement Rehab Project, City Project No. 25- 01, in the amount of $2,391,312, will be funded with a $75,000 grant of California Department of Resources, Recycling and Recovery funds in the Capital Projects Grants Fund (Account Number 41092105-57125), $700,000 in SB 1 Road Maintenance & Rehabilitation funds (Account Number 25192501-57128), $278,000 in Traffic Congestion Relief funds (Account Number 25292501-57128), $800,000 in Solid Waste Vehicle Impact funds (Account Number 26292501-57128), and $538,312 in Measure BB (2014) funds (Account Number 26492501-57128), as identified in the Five-Year Capital Improvement Plan (CIP) for FY 2025-2026 through FY 2029-2030.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby awards the construction contract for the Annual Citywide Pavement Rehab Project, City Project No. 25-01, to G. Bortolotto & Company Inc., in the amount of $1,992,760.
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves a Total Construction Budget, with contingencies and engineering support, in the amount of $2,391,312, for the Annual Citywide Pavement Rehab Project, City Project No. 25-01.
Resolution No. 2025-XXX
Award Construction Contract for the Annual Citywide Pavement Rehab Project
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 9th day of December 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:
1. Exhibit A – Bid Summary
2. Exhibit B – Project Map