City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 1
CITY OF UNION CITY
PARK AND RECREATION COMMISSION BYLAWS
ARTICLE I
NAME
SECTION 1.00 – NAME
The name of this Commission shall be the Park and Recreation Commission of the City of Union City, hereinafter referred to as “Commission”, as fixed by Ordinance No. 53-64 as amended, of the City of Union City, creating this Commission until changed by the City Council of the City of Union City, by Ordinance or Resolution.
ARTICLE II
DUTIES
SECTION 2.00 – DUTIES
This Commission shall perform any duties imposed upon it by Ordinance, Resolution or special request of the City Council of the City of Union City in addition to all duties imposed by applicable State and Federal law.
ARTICLE III
MEETINGS
SECTION 3.00 – TIME
The regular meetings of the Commission shall be held on the second Wednesday of each month. The time of said meetings shall be 7:00 p.m., except, however, that when the day fixed for a regular meeting of the Commission falls on a day designated by law as a legal or National holiday, or Christmas Eve or New Year’s Eve, such meeting shall be automatically adjourned to the next regular meeting which does not fall on a legal holiday.
It is the policy of the Commission that meetings are expected to conclude by 11:59 p.m. If business remains, the Commission may, by majority vote, extend the meeting or continue items to a subsequent meeting. To facilitate this schedule, the Commission shall not discuss any new agenda items, except oral communications, after 11:00 p.m. It may, however, conclude discussion beyond the hour of midnight on any item which commenced before 11:00 p.m. Any remaining business will be continued to the next regularly scheduled meeting of the Commission or to an adjourned meeting if the agenda load warrants such an additional meeting.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 2
SECTION 3.01 – PLACE
All regular meetings of the Commission shall be held in the Council Chambers of City Hall, 34009 Alvarado-Niles Road, Union City, California.
SECTION 3.02 – ADJOURNED MEETINGS
The Commission may adjourn any meeting, regardless of whether it is a regular or special meeting, to a time and place specified in the order of adjournment. Less than a quorum may so adjourn from time to time. If all members are absent from any regular or adjourned regular meeting or in the absence of agenda items, the Secretary may declare the meeting adjourned to a stated time and place, and he/she shall cause a written notice of adjournment to be given in the same manner as provided in Section 3.03 for special meetings, unless such notice is waived as provided for special meetings.
A copy of the order of notice of adjournment shall be conspicuously posted on or near the door of the place where the regular, adjourned regular, special or adjourned special meeting was held within 24 hours after the time of adjournment. When a regular or adjourned regular meeting is adjourned as provided in this section, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour at which the adjourned meeting is to be held, it shall be held at the hour specified for regular meetings by the Bylaws or other rule.
SECTION 3.03 – SPECIAL MEETINGS
A special meeting may be called at any time by the Chairperson of the Commission, or by a majority of the members of the Commission whenever the business of the Commission shall so require, by delivering personally or by written notice (mail or email) to the Commission and any other noticing required by State law at least 24 hours in advance of such meeting. The call and notice shall specify the time and the place of the special meeting and the business to be transacted. No other business shall be considered at such meetings by the Commission. Such written notice may be dispensed with as to any member who at or prior to the time the meeting convenes has filed with the Secretary of the Commission a written waiver of notice. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 3
ARTICLE IV
OFFICERS
SECTION 4.00 – OFFICERS
The officers of the Commission shall consist of a Chairperson, a Vice Chairperson and a Secretary.
SECTION 4.01 – ELECTION
The offices of Chairperson and Vice Chairperson shall be elective, and persons so elected shall serve for a term of one year or until their successor is elected. Elections shall be held at the first meeting in January of each year. No person shall hold the Office of Chairperson for more than two consecutive years. In the event a person is appointed to a partial term to complete a term of a vacancy, such partial term shall not count as a full term. Commissioners that have served two full consecutive terms cannot be eligible for reelection until a two-year break in service has occurred.
SECTION 4.02 – SECRETARY
The Secretary shall be the Director of Community and Recreation Services or designee of the City of Union City and shall not be a member of the Commission entitled to vote.
It shall be the duty of the Secretary to keep a record of all meetings of the Commission, to accept in the name of the Commission documents and correspondence addressed to it, and to present all such correspondence to the Commission.
SECTION 4.03 – CHAIRPERSON
It shall be the duty of the Chairperson to preside over all meetings of the Commission and he/she shall have the right to vote on all questions. He/she shall see that the laws of the City, pertaining to activities of the Commission, and the rulings of the Commission are faithfully executed. He/she shall sign all documents on behalf of the Commission after the same have been approved by the Commission and shall perform such other duties as may be imposed upon him/her by the Commission.
SECTION 4.04 – VICE CHAIRPERSON
It shall be the duty of the Vice Chairperson to perform all the duties of the Chairperson, in the absence of the Chairperson, with the same force and effect as if performed by the Chairperson.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 4
SECTION 4.05 – CHAIRPERSON PRO TEM
If both the Chairperson and Vice Chairperson are absent, the Commission shall select a Chairperson Pro Tem, who shall perform all the duties of the Chairperson.
SECTION 4.06 – SECRETARY PRO TEM
In the absence of the Secretary, the Commission may appoint a Secretary Pro Tem, other than a member of the Commission.
ARTICLE V
QUORUMS
SECTION 5.00 – QUORUMS
Three (3) members of the Commission shall constitute a quorum for the purpose of conducting business. A quorum shall consist of three (3) members of the five-member Commission, which constitutes a majority of the body.
SECTION 5.01 – ABSENCE OF QUORUM
In the absence of a quorum, the members present shall adjourn to an agreed upon time and place or adjourn to the next regular meeting.
SECTION 5.02 – ATTENDANCE STANDARDS
The latest version of the City of Union City Commission Norms and Guidelines (Resolution 6095-23) shall govern commissioner attendance.
ARTICLE VI
AGENDA
SECTION 6.00 – AGENDA
All reports, communications, documents or other matters to be submitted to the Commission shall be delivered to the Secretary as far in advance of each regular Commission meeting as time for preparation will permit. The Secretary shall arrange a list of matters to be brought before the Commission according to the order of business and furnish each member of the Commission with a copy of the Agenda, 72 hours for regular meetings and 24 hours for special meetings. No matter may be considered by the Commission other than those matters on the Agenda, without the consent of a majority of the Commission present at the meeting and as authorized by law.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 5
ARTICLE VII
ORDER OF BUSINESS
SECTION 7.00 – ORDER OF BUSINESS
All meetings of the Commission shall be open to the public and all persons shall be permitted to attend any meeting of the Commission. Promptly at the hour set by law on the day of each regular meeting, the members of the Commission, and the Secretary shall take their regular places in the Council Chambers and the business of the Commission shall be taken up for consideration and disposition in the following order:
1. CALL TO ORDER
2. ROLL CALL:
3. APPROVAL OF MINUTES:
4. ORAL COMMUNICATIONS (Public Comment):
5. PRESENTATION OR STAFF REPORTS:
6. COMMISSION MATTERS:
7. GOOD OF THE ORDER:
8. ADJOURNMENT:
The regular order of business may be suspended by a majority of the members present.
ARTICLE VIII
RULES OF DEBATE
The latest version of the City of Union City Commission Norms and Guidelines (Resolution 6095-23) shall govern the rules of debate.
SECTION 8.00 – CHAIRPERSON MAY DEBATE AND VOTE, ETC.
The Chairperson may move, second and engage in debate, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Commissioner.
SECTION 8.01 – GETTING THE FLOOR – IMPROPER REFERENCES
TO BE AVOIDED
Every member desiring to speak shall address the Chairperson, and upon recognition shall only address the question under debate, using appropriate conduct and language in accordance with City Council Norms and Guidelines (Resolution 6095-23).
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 6
SECTION 8.02 – INTERRUPTIONS
A member, once recognized, shall not be interrupted when speaking unless called to order, or as herein otherwise provided. If a member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined by the Chairperson and, if in order, he/she shall be permitted to proceed.
SECTION 8.03 – PRIVILEGE OF CLOSING DEBATE
The Commissioner moving the adoption of an action shall have the privilege of closing the debate.
SECTION 8.04 – MOTION TO RECONSIDER
A motion to reconsider any action taken by the Commission may be made only at the meeting at which the original action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevailing sides, but may be seconded by any member, and may be made at any time and have precedence over all the other motions, or while a member has the floor it shall be debatable.
Nothing herein shall be construed to prevent any member of the Commission from making or remaking the same or any other motion at a subsequent meeting of the Commission.
SECTION 8.05 -- REMARKS OF COMMISSIONERS WHEN ENTERED IN
MINUTES
A member of the Commission may request, through the Chairperson, the privilege of having an abstract of his/her statement on any subject under consideration by the Commission entered in the Minutes. If the Commission consents thereto, such statement shall be entered in the Minutes.
SECTION 8.06 – SYNOPSIS OF DEBATE – WHEN ENTERED IN
MINUTES
The Secretary may be directed by the Chairperson with consent of the Commission, to enter in the minutes a synopsis of the discussion on any question coming regularly before the Commission.
SECTION 8.07 – HEARING EVIDENCE BEFORE VOTING
No member of the Commission shall vote on any business item unless he/she shall have been present at the meeting during the entire time that evidence pertaining to such item was presented.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 7
SECTION 8.08 – CONFLICTS OF INTEREST
Commissioners shall comply with the Political Reform Act, the Union City Conflict of Interest Code, and the Brown Act. When a conflict exists, the Commissioner shall recuse and leave the room.
ARTICLE IX
ADDRESSING THE COMMISSION
SECTION 9.00 – PERMISSION OF COMMISSION
Any person desiring to address the Commission may do so at the time designated on the Agenda as “Oral Communication” or “Staff Reports” pursuant to the latest version of the City of Union City Commission Norms and Guidelines (Resolution 6095-23).
Article VII hereof, and “Oral Communications” or “Staff Reports”, after being first recognized by the Chairperson. Any person desiring to address the Commission at the time other than that designated as “Oral Communications” and “Staff Report” may do so only after first securing permission from the Chairperson.
SECTION 9.01 – ADDRESSING THE COMMISSION AFTER MOTION
MADE
After a motion is made by the Commission, no person shall address the Commission without first securing the permission of a majority of the Commission present to do so.
SECTION 9.02 – MANNER OF ADDRESSING COMMISSION – TIME
LIMIT
Each person addressing the Commission shall stand, give his/her name and address in an audible tone of voice for the record and unless further time is granted by a majority of the Commission present, shall limit his/her comments to three (3) minutes. All remarks shall be addressed to the Commission as a body and not to any member thereof. No person, other than the Commission and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Commission, without the permission of the Chairperson. No question shall be asked a Commissioner except through the Chairperson.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 8
ARTICLE X
VOTING
SECTION 10.00 – AFFIRMATIVE VOTE
A member of the Commission shall verbally vote or indicate an abstention. On a roll call vote, a Commissioner shall verbally and audibly vote “aye”, “no”, or “abstain”.
ARTICLE XI
DECORUM
SECTION 11.00 – BY COMMISSION MEMBERS
While the Commission is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay nor interrupt the proceedings or the peace of the Commission nor disturb any member while speaking or refuse to obey the orders of the Chairperson or Commission, except as otherwise herein provided.
SECTION 11.01 – BY PERSONS
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, or otherwise, shall be forthwith, by the Chairperson, barred from further audience before the Commission unless permission to continue is granted by a majority vote of the Commission.
ARTICLE XII
AMENDMENTS
SECTION 12.00 – AMENDMENTS
These bylaws may be amended, revised, or repealed by a majority vote of the Commission at a regular meeting, after introduction at a prior meeting.
ARTICLE XIII
OTHER GOVERNING DOCUMENTS
SECTION 13.00 – COMMISSION NORMS AND GUIDELINES
Commissioners shall abide by the “City of Union City Commission Norms and Guidelines for Boards, Commissions, and Committees” (Commission Norms and Guidelines, Resolution 6095-23), as may be amended when appropriate. In the event of a conflict between the Commission Norms and Guidelines and the Parks and Recreation Commission bylaws, the Commission Norms and Guidelines and Union City Municipal Code shall prevail.
City of Union City Bylaws
Draft Commission Bylaws Park and Recreation Commission
Revised 11/25 Page 9
SECTION 13.01 – UNION CITY MUNICIPAL CODE
Commissioners shall abide by the requirements of the Union City Municipal Code, as may be amended from time to time. In the event of a conflict between the Union City Municipal Code and the Parks and Recreation Commission bylaws, the Union City Municipal Code shall prevail.
Adopted this day of , 2025.
Approved:
_____________________________________
Chairperson
Attest:
___________________________________
Secretary
Approved as to Form:
_____________________________________
City Attorney