Union City City Council
February 24, 2026

February 24, 2026 | 7:00 PM Page 1 of 5
City Council / Successor Agency
Regular Meeting Agenda

NOTICE AND AGENDA

CITY OF UNION CITY

CITY COUNCIL / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING
GARY SINGH, Mayor
JAIME PATIÑO, Vice Mayor (District 2)
LANCE NISHIHIRA, Councilmember (District 1)
JEFF WANG, Councilmember (District 3)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, February 24, 2026 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER

1.1. Pledge of Allegiance

1.2. Roll Call

2. PROCLAMATIONS AND PRESENTATIONS

2.1. Proclamation Recognizing February 2026 as Teen Dating Violence Awareness Month

2.2. Presentation and Overview of the Union City and Alameda County Fire Department Plan, Prepare, Respond, Recover Program

2.3. Proclamations Recognizing Participation And Leadership In The Plan, Prepare, Respond, Recover Training Program

3. ORAL COMMUNICATIONS
Each person who wishes to speak during the Oral Communications section for non-agenda items will have up to three minutes. The Chair may shorten this time if there are many speakers or the City Council has a full agenda. If you want to speak during the first Oral Communications section, please complete a speaker card with your name and city of residence. You may also provide a mailing address if you would like to receive future information from the City. Filling out a speaker card and providing your name, city of residence, or mailing address is not required to speak, but it helps keep accurate records.

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City Council / Successor Agency
Regular Meeting Agenda

4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and will be approved together with one motion. If any item requires discussion, it will be removed from the Consent Calendar and discussed separately.

4.1. Approve the February 10, 2026 City Council Special Meeting Action Minutes

4.2. Approve the February 10, 2026 City Council Regular Meeting Action Minutes

4.3. Adopt a Resolution Approving No Redistribution of Unspent and Relinquished Funds for the City Council's Travel and Training Budget in FY 2025-2026, in Addition to Returning Unused Funds to the General Fund

4.4. Adopt a Resolution Approving Amendments to the City's Classification and Compensation Plan for Unrepresented Classifications, in Conformance with California Code of Regulations, Title 2, Section 570.5

4.5. Adopt a Resolution of the City of Union City Approving and Adopting the Side Letter to the Memorandum of Understanding Between the City and the Operating Engineers Local 3 - Professional Employees Group (OE3-PEG) to Address Leaves for the Period of July 1, 2024 through June 30, 2025, and Authorizing the City Manager to Execute the Side Letter on Behalf of the City Regarding Leave Administration

4.6. Adopt a Resolution Authorizing the City Manager to Enter into a Consulting Services Agreement with 4LEAF, Inc., for Building Division Support

4.7. Adopt a Resolution Authorizing City Staff to File Annual Funding Applications with the Metropolitan Transportation Commission for the Allocation of Funds for the Operation of Union City Transit Services for Fiscal Year 2025-2026

4.8. Adopt a Resolution Accepting $50,000 from the Transportation Fund for Clean Air, Administered by the Alameda County Transportation Commission, Amending the Fiscal Year 2025-2026 Capital Projects Grants Fund Budget, and Authorizing the City Manager to Execute the Project Funding Agreement for the Dyer Street Pavement Rehabilitation Project Phase II, City Project No. 26-38

5. CITY MANAGER REPORTS

5.1. Receive Report on Larry Orozco Teen Bike Workshop Remediation and Repair Cost Analysis and Provide Direction

6. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY

7. ITEMS REFERRED BY COUNCIL

8. GOOD OF THE ORDER

9. ADJOURNMENT
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City Council / Successor Agency
Regular Meeting Agenda

MEETING INFORMATION
The City Council is authorized to take action only on items listed on this agenda. Public comment is both welcomed and encouraged on all agenda items. If you wish to address the Council, please complete a speaker card and submit it before the Oral Communications section.

Regular City Council meetings are held in person on the second and fourth Tuesday of each month at 7:00 p.m. in the Council Chambers, City Hall, 34009 Alvarado-Niles Road, Union City, CA 94587.

Meetings can also be observed via Zoom: http://citycouncil-live.unioncity.org.

Meetings are broadcast live on UCTV Channel 15 and live-streamed on the City's website:
https://bit.ly/3x9mEiR.

Public Comment: Members of the public cannot provide comments via Zoom unless specifically permitted, as detailed below. Remote access is subject to technical availability. If the Zoom platform or other technology fails, the City Council will proceed with the meeting in person unless prohibited by law.

Public Records: Documents related to agenda items are available for review on the City's website (https://www.unioncity.org) or during business hours at the City Clerk's Office, 34009 Alvarado-Niles Road, Union City, CA 94587.

Accessibility: If you require special assistance to participate in the meeting, please contact the City Clerk's Office at (510) 675-5448 at least 72 hours before the meeting. Closed captioning is available for all regular City Council meetings.

ADDRESSING THE CITY COUNCIL
In-Person Public Comment:

Members of the public may address the Council on any agenda item or during the Public Input portion of the meeting. To speak, please fill out a speaker card with your name and city of residence. If you would like a follow-up from the City, you may also provide your mailing address. Completing a speaker card and providing your name, city, or mailing address are not required to make a public comment but are requested for record-keeping purposes.

Written Comment:

To submit written comments on an agenda item or during Public Comment, please email [email protected]. Include "Public Comment" in the subject line and reference the agenda item number. Written comments will be forwarded to the City Council and made publicly available.

Public Comment via Zoom:

As noted above, the public may not address the Council via Zoom unless required by AB 2449. If the City is required to provide this opportunity, the Mayor will announce it at the beginning of the meeting. If allowed, raise your virtual hand on Zoom to indicate that you would like to speak on a specific agenda item.

CITY COUNCIL NORMS AND GUIDELINES
(Resolution No. 6129-23; Adopted May 23, 2023)
The Union City Council abides by the following norms:

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City Council / Successor Agency
Regular Meeting Agenda

1. We conduct ourselves in a professional manner, treat everyone with respect, and act with high integrity, always putting the interests of the City of Union City ahead of self-interests in accordance with our code of ethics.

2. We respect the Council-Manager form of government, and do not interfere with the City Manager's role or any professional duties of City staff.

3. We recognize that matters of confidential nature are to be kept private and undisclosed.

4. We respect each other's opinions and are supportive of each other's work advocating for the City, and we ensure that all voices are heard. We do not criticize others for having a different point of view, and we agree to disagree respectfully.

5. We understand that the City Council acts as a body, all members are equal, and policy direction is only given by a majority vote of the City Council. Once a decision is made, all members of the City Council must respect the City Council's direction.

6. We will be prepared for City Council meetings and ask our questions of the City Manager in advance so we can avoid surprising City staff at meetings.

7. We do not criticize City staff publicly or to others and will refrain from directing them. Instead, we will take our concerns and questions privately to the City Manager.

8. We will govern on an at-large basis, although elected by districts. We will maintain a citywide perspective and consider the needs and interests of the entire community.

9. We will continue to allocate resources based on long-term strategic priorities and efforts, with consideration of citywide service levels and financial capacity.

10. We understand customer service is the priority and each member of the City Council will help constituents regardless of the district in which they reside or from which a Councilmember themselves is elected.

11. We recognize the significant importance of attendance and participation at City Council meetings in proceeding with City business. All members of the City Council should endeavor to miss no more than two regular meetings per calendar year absent extraordinary circumstances. Members of the City Council should, absent unforeseen circumstances, provide a minimum of sixty days' notice to the City Council of planned absences during the Good of the Order or Items Referred by Council portion of the City Council agenda, as appropriate.

May these Council Norms be administered and enforced in the following manner:

1. Councilmembers have the primary responsibility to assure that ethical standards are understood and met by the Council, and that the public can continue to have full confidence in the integrity of government.

2. The Mayor and the Council have the responsibility to intervene when action of its members are in violation of Council Norms.

3. The City Council can review and revise the Council Norms as needed.

4. During City Council discussions, deliberations, and proceedings, the Mayor is designated with the primary responsibility to ensure that Councilmembers adhere to the Council Norms.

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City Council / Successor Agency
Regular Meeting Agenda

CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 72 hours prior to the meeting date, in compliance with the Ralph M. Brown Act. /s/Thai Nam Pham, MMC, CPMC
City Clerk/Secretary to the City of Union City Successor Agency City Council Staff Report Page 1 of 1 February 24, 2026 Staff Report
Agenda Item No. 2.1
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Proclamation Recognizing February 2026 as Teen Dating Violence Awareness Month
Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Proclamation
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CITY OF UNION CITY

PROCLAMATION
Recognizing February 2026 as
Teen Dating Violence Awareness Month
WHEREAS, teen dating violence is a serious issue that affects young people in our schools and community; and
WHEREAS, dating violence can include physical harm, emotional abuse, threats, stalking, and digital harassment; and
WHEREAS, young people who experience dating violence are at greater risk for depression, anxiety, substance abuse, poor school performance, and long-term health impacts; and
WHEREAS, raising awareness helps teens, parents, educators, and community members recognize the warning signs of unhealthy relationships and take steps to prevent harm; and
WHEREAS, promoting respect, healthy communication, and safe relationships among youth strengthens families and builds a safer community for all residents; and WHEREAS, public awareness campaigns during the month of February encourage open dialogue, education, and access to local resources and support services; and WHEREAS, it is fitting and proper for the City of Union City to support efforts that protect young people and promote healthy, violence-free relationships.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of the entire City Council, do hereby proclaim February 2026 as Teen Dating Violence Awareness Month in the City of Union City and encourage all residents to support education and prevention efforts that empower our youth to build healthy and respectful relationships.

DATED: February 24, 2026
GARY SINGH, Mayor
JAIME PATIÑO, Vice Mayor
LANCE NISHIHIRA, Councilmember
SCOTT SAKAKIHARA, Councilmember
JEFF WANG, Councilmember
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PPRR

PLAN, PREPARE, RESPOND, AND

RECOVER
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2 WHY PPRR WAS STARTED

WHY PPRR WAS STARTED
Covid-19 Wake-up Call
Tragic Incident of Kiko Rodriguez
Our goal is to foster a stronger, connected community through comprehensive workshops.
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3 WORKING TOGETHER FOR SUCCESS
Workshops:
qDeveloped a program with City OES and ACFD
qFocused on managing teams, staff and family
qAccessibility through interpretation services
Strategy:
qBegan with:
§ Pilot group
§ Door-to-door visits
§ Multi-language invitations
qExpanded to:
§ Retail centers (2023)
§ Larger-sized businesses (2024)
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4 TRAININGS
Steps to prepare for disaster
01 02
03 Fire extinguisher
training
Hands only CPR/AED
& Abdominal Thrust
Maneuver
Personal Emergency
Preparedness training
q Learn how to use the PASS (Pull,
Aim, Squeeze & Sweep) method
with fire extinguisher training.
q Hands only CPR can save a life
q Learn important information about
how to put a plan together
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5 ACHIEVEMENTS
qBusiness Preparedness
qBuilding community
qStrengthening Government
Connections
Government Agency
Building community
Trusted Relationship
Trusted Relationship
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6 CELEBRATION
q Certificate of Completion and ceremony
for staff who have completed all three
trainings
q Recognition at City Council Meeting
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7 REFLECTION ON THE PROGRAM
Effective
Engagement
Collaborative
Partnership
Language
Support
What worked well
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8 AREAS FOR IMPROVEMENT
Encourage
Graduation
Improving
Tracking
System
Increase
Visibility to
Businesses
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City Council Staff Report Page 1 of 1 February 24, 2026 Staff Report
Agenda Item No. 2.3
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Proclamations Recognizing Participation And Leadership In The Plan, Prepare, Respond, Recover Training Program
Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Proclamation - Participation in the Plan, Prepare, Respond, Recover Training Program

2. Proclamation - Commitment to Emergency Preparedness Education 16 of 311

CITY OF UNION CITY

PROCLAMATION
Recognizing Participation in the Plan, Prepare,
Respond, Recover Training Program
WHEREAS, emergencies such as fires, medical incidents, and natural disasters can affect local businesses, their employees, and our community; and WHEREAS, being prepared helps protect lives, property, and business operations before, during, and after an emergency; and
WHEREAS, businesses play an important role in emergency readiness by training their staff and planning ahead; and
WHEREAS, the City of Union City, in partnership with the Alameda County Fire Department, offers the Plan, Prepare, Respond, Recover training program to local businesses, including Fire Extinguisher Use, Hands-Only CPR, Abdominal Chest Compressions, and Personal Emergency Preparedness; and
WHEREAS, TriCED Community Recycling participated in this program, with 21 employees completing all three courses; and
WHEREAS, it is fitting to recognize businesses that take active steps to protect their employees and strengthen our community.

NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of the entire City Council, do hereby recognize and commend TriCED Community Recycling
for their commitment to emergency preparedness and for helping keep their employees and our community safe.

DATED: February 24, 2026
GARY SINGH, Mayor
JAIME PATIÑO, Vice Mayor
LANCE NISHIHIRA, Councilmember
SCOTT SAKAKIHARA, Councilmember
JEFF WANG, Councilmember
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CITY OF UNION CITY

PROCLAMATION
Recognizing Commitment to Emergency
Preparedness Education
WHEREAS, emergencies such as fires, medical incidents, and natural disasters can affect local businesses and our community; and
WHEREAS, being prepared helps protect lives, property, and business operations; and
WHEREAS, skilled trainers play a key role in helping businesses understand how to prepare and respond; and
WHEREAS, the City of Union City partners with the Alameda County Fire Department to provide the Plan, Prepare, Respond, Recover training program to local businesses; and
WHEREAS, Paul George, CERT Program Coordinator for the Alameda County Fire Department, has provided valuable instruction and flexible support to businesses participating in this program; and
WHEREAS, it is fitting to recognize individuals who dedicate their time and expertise to keeping our community prepared
NOW, THEREFORE, I, Gary Singh, Mayor of the City of Union City, and on behalf of the entire City Council, do hereby recognize and commend Paul George
for his leadership, dedication, and commitment to strengthening emergency preparedness for Union City businesses.

DATED: February 24, 2026
GARY SINGH, Mayor
JAIME PATIÑO, Vice Mayor
LANCE NISHIHIRA, Councilmember
SCOTT SAKAKIHARA, Councilmember
JEFF WANG, Councilmember
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City Council Staff Report Page 1 of 1 February 24, 2026 Staff Report
Agenda Item No. 4.1
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Approve the February 10, 2026 City Council Special Meeting Action Minutes

RECOMMENDATION
Staff recommend that the Council approve the meeting minutes Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Action Minutes
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MINUTES

THE CITY OF UNION CITY

CITY COUNCIL SPECIAL MEETING
GARY SINGH, Mayor
JAMIE PATIÑO, Vice Mayor (District 2)
LANCE NISHIHIRA, Councilmember (District 1)
JEFF WANG, Councilmember (District 3)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, February 10, 2026 | 5:30 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the Meeting to Order at 5:31 PM.

2. ROLL CALL
Attendance Attendee Name
Present Lance Nishihira, Councilmember
Scott Sakakihara, Councilmember
Jeff Wang, Councilmember
Jaime Patiño, Vice Mayor
Gary Singh, Mayor
Absent None

3. ORAL COMMUNICATIONS - Comments Limited to Items on the Special Meeting Agenda
Mayor Singh opened Oral Communications. Seeing no speakers, Mayor Singh closed Oral Communications.

4. STUDY SESSION

4.1. Informational Report on Union City's Homelessness Response Efforts – February 2026
Deputy City Manager Phan and Community and Recreation Services Director Buzo provided staff presentation. They, along with Homeless Program Coordinator Garcia, responded to questions from the Council.

The Council received the report.
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Special Meeting Minutes

5. CITY MANAGER REPORTS
There were none.

6. PROCLAMATIONS AND PRESENTATIONS (6:00 PM)

6.1. Proclamation in Recognition of Saka Nakodar Day, February 4, 1986 - February 4, 2026, 40th Anniversary of Remembrance
Mayor Singh read the proclamation aloud and presented it to Dr. Harinder Singh and Kashmir Shahi, who offered brief comments.

6.2. Proclamation Recognizing February 2026 as Black History Month Mayor Singh read the proclamation aloud and presented it to Chioma Chuks-Orji and Kendahyl Wallace, who offered brief comments.

6.3. Proclamation Recognizing February 17, 2026, as the Lunar New Year Mayor Singh read the proclamation aloud and presented it to Councilmember Wang, who offered brief comments.

7. ADJOURNMENT
Mayor Singh adjourned the meeting at 6:50 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Union City on February 24, 2026. /s/Thai Nam Pham, MMC, CPMC
City Clerk
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City Council Staff Report Page 1 of 1 February 24, 2026 Staff Report
Agenda Item No. 4.2
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Approve the February 10, 2026 City Council Regular Meeting Action Minutes

RECOMMENDATION
Staff recommend that the Council approve the meeting minutes.

Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
Attachments

1. Action Minutes
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MINUTES

CITY OF UNION CITY

CITY COUNCIL / SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING
GARY SINGH, Mayor
JAMIE PATIÑO, Vice Mayor (District 2)
LANCE NISHIHIRA, Councilmember (District 1)
JEFF WANG, Councilmember (District 3)
SCOTT SAKAKIHARA, Councilmember (District 4)
Tuesday, February 10, 2026 | 7:00 PM
City Hall – Tom Kitayama City Council Chambers
34009 Alvarado-Niles Road, Union City, CA 94587

1. CALL TO ORDER
Mayor Singh called the meeting to order at 7:03 PM.

1.1. Pledge of Allegiance
Mayor Singh led the Pledge of Allegiance.

1.2. Roll Call
Attendance Attendee Name
Present Lance Nishihira, Councilmember
Scott Sakakihara, Councilmember
Jeff Wang, Councilmember
Jaime Patiño, Vice Mayor
Gary Singh, Mayor
Absent None

2. PROCLAMATIONS AND PRESENTATIONS

2.1. Presentation by Alameda County District Attorney Ursula Jones Dickson Alameda County District Attorney Ursula Jones Dickson provided item presentation and responded to questions from the Council. 23 of 311
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3. ORAL COMMUNICATIONS
Mayor Singh opened Oral Communications. The following speakers spoke on items that were not on the agenda:

Pastor Mickel Jenkins
There being no further speakers, Mayor Singh closed Oral Communications.

4. CONSENT CALENDAR
Mayor Singh requested Item 4.3 be pulled from the Consent Calendar.

Motion: Approve the Consent Calendar, excluding Consent Calendar Item 4.3.

RESULT: Pass
MOVER: Vice Mayor Patiño
SECONDER: Councilmember Wang
AYES: Councilmembers Nishihira, Sakakihara, Wang, Vice Mayor Patiño, and Mayor Singh
NOES: None

4.1. Approve the January 27, 2026 City Council Regular Meeting Action Minutes A motion was made to approve the minutes.

4.2. Adopt a Resolution of the City Council of Union City Appointing a Regular Member and an Alternate Member to the Park and Recreation Commission A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2026-014

4.3. Adopt a Resolution Authorizing the City Manager to Enter into a Consulting Services Agreement with 4LEAF, Inc., for Building Division Support The item was pulled from the Consent Calendar.

4.4. Adopt a Resolution Authorizing the City Manager to Execute a Contract with Rush Truck Center to Purchase One (1) Replacement Vehicle, in the Amount of $76,000
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2026-015

4.5. Adopt a Resolution Accepting $23,000 from the Transportation Fund for Clean Air, Administered by the Alameda County Transportation Commission, Amending the Fiscal Year 2025-2026 Capital Projects Grants Fund Budget, and Authorizing the City Manager to Execute the Project Funding Agreement for the Arizona Street Bike Boulevard, City Project No. 25-55
A motion was made to adopt the resolution.

Enactment No.: Resolution No. 2026-016

4.6. Waive Further Reading and Adopt an Ordinance Amending Union City 24 of 311
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Regular Meeting Minutes
Municipal Code Section 2.21.020 “Creation – Membership” to Add a Third Alternate Commissioner to the Park and Recreation Commission A motion was made to adopt the ordinance.

Enactment No.: Ordinance No. 2026-003

4.3. Adopt a Resolution Authorizing the City Manager to Enter into a Consulting Services Agreement with 4LEAF, Inc., for Building Division Support City Manager Malloy notified that the item will return to the Council at the February 24, 2026 City Council Regular Meeting.

No action was taken on the item.

5. CITY MANAGER REPORTS

5.1. Underwriting Options for Sidewalk Repair Costs, Annual Sidewalk, Curb and Gutter, and Ramp Repair Project, City Project No. 25-03 City Engineer Cangco provided staff presentation. She and Public Works Director Ayupan responded to questions from the Council.

Council directed staff to return to a future City Council meeting with:
• Additional data regarding the distribution of property owner costs; • Analysis of income-based qualification options, including potential eligibility criteria (e.g., CARE program participation, SSI, senior status); • Evaluation of extended repayment options; and
• Clarification of funding source restrictions and fiscal impacts associated with the proposed underwriting options.

5.2. Adopt a Resolution Accepting $16,728,000 from the Regional Measure 3 Dumbarton Corridor Improvements Program of the Metropolitan Transportation Commission, Increasing the Revenue Projection in the Capital Projects Grants Fund by $16,728,000, and Appropriating the $16,728,000 to the Quarry Lakes Parkway Project, City Project No. 18-04 Public Works Director Ayupan provided staff presentation and responded to questions from the Council.

Motion: Adopt a Resolution Accepting $16,728,000 from the Regional Measure 3 Dumbarton Corridor Improvements Program of the Metropolitan Transportation Commission, Increasing the Revenue Projection in the Capital Projects Grants Fund by $16,728,000, and Appropriating the $16,728,000 to the Quarry Lakes Parkway Project, City Project No. 18-04
RESULT: Pass
MOVER: Vice Mayor Patiño
SECONDER: Councilmember Wang
AYES: Councilmembers Nishihira, Sakakihara, Wang, Vice Mayor Patiño, and Mayor Singh
NOES: None

6. SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY
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There were none.

7. ITEMS REFERRED BY COUNCIL
Vice Mayor Patiño reported that he will attend the League of California Cities Board of Directors Meeting on February 19–20, 2026.

Councilmember Sakakihara reported that he attended the Ava Community Energy Finance Subcommittee Meeting on January 28, 2026. He also attended Cal CCA Day in Sacramento on February 4, 2026.

Councilmember Wang reported that the Youth Commission will meet on February 11, 2026.

Councilmember Nishihira reported that the Alameda County Library Commission will next meet on April 15, 2026. He attended the Alameda County Waste Management Authority Meeting in late January. He reported that the Programs and Administration Committee will meet on February 12, 2026; the New Haven Unified School District Subcommittee will meet on March 30, 2026; the Ad Hoc Revenue Subcommittee will meet on February 12, 2026; and the Human Relations Commission last met on January 28, 2026. He also reported that the Legislation and Policy Committee met last week regarding the Larry Orozco Teen Center.

Mayor Singh reported that he attended the U.S. Conference of Mayors Meeting in Washington, D.C., where he met with Senator Padilla, visited Congressman Swalwell’s office, and met with Alameda County mayors. He also attended a Legislation and Policy Committee Meeting.

8. GOOD OF THE ORDER
Vice Mayor Patiño reported that he attended a Care Court webinar on February 3, 2026; began a National League of Cities University course on February 4, 2026; attended a Mexican American Policy Alliance Meeting on February 6, 2026; attended memorial services for Coach Timmy Morales on February 7, 2026; attended the Bay East Realtors Inaugural Gala on February 7, 2026; attended a Filipino community meeting on February 8, 2026; and attended a Super Bowl community event at the Puerto Rican Hall on February 8, 2026.

Councilmember Sakakihara had no report.

Councilmember Wang reported that he attended a Care Court informational conference; attended a Bay Area Chinese Mental Health Association Lunar New Year event; announced a Lunar New Year outreach event scheduled for February 17, 2026; and announced a February 22, 2026 cultural performance event at James Logan High School.

Councilmember Nishihira reported that he attended the Union City Chamber of Commerce Installation earlier in the evening. He announced that he will attend the Lunar New Year Food Distribution event at the Ruggieri Senior Center on February 11, 2026.

Mayor Singh had nothing to report.

9. ADJOURNMENT
Mayor Singh adjourned the meeting at 8:54 PM.
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I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council/Successor Agency to the Redevelopment Agency of the City of Union City on February 24, 2026.
/s/Thai Nam Pham, MMC, CPMC
City Clerk
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City Council Staff Report Page 1 of 3 February 24, 2026 Staff Report
Agenda Item No. 4.3
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Approving No Redistribution of Unspent and Relinquished Funds for the City Council's Travel and Training Budget in FY 2025-2026, in Addition to Returning Unused Funds to the General Fund

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution approving no redistribution of unspent and relinquished funds for the City Council’s Travel and Training Budget in Fiscal Year 2025-2026, in addition to returning any unused funds to the General Fund following the close of the fiscal year.

STRATEGIC PLAN ALIGNMENT
This agenda item is not identified in the City Council Strategic Plan, nor is it directly correlated to a specific priority or goal.

BACKGROUND
On November 28, 2023, via Resolution No. 6234-23, the City Council amended its Policy Governing Expenses for the City Council (“Policy”). The Policy provides that the Travel and Training Budget be established in a set amount per Councilmember during the biennial budget process. For Fiscal Year 2025-2026, the total budget allocation is $40,000, distributed as follows: $10,000 to the Mayor and $7,500 to each City Councilmember.

On May 13, 2025, the City Council adopted Resolution No. 2025-066 (see Attachment 1) as its latest revision to the Policy. The amendments to the Policy included: 1) removing the $2,000 cap on redistribution; 2) eliminating the provided examples for per diem reimbursements but making no substantive revision to the Policy in this regard; 3) removing the cash advance provision; 4) increasing the days for submitting for an expense reimbursement from 30 to 45 days; and 5) adding clarifying language regarding access to IT equipment.

Under Section III of the Policy, the process by which Councilmembers who do not intend 29 of 311
Agenda Item No. 4.3
City Council Staff Report Page 2 of 3 February 24, 2026 to expend their budgeted funds during the remainder of the fiscal year may voluntarily relinquish those funds is outlined. A Councilmember's decision to relinquish funds is entirely voluntary but final and irrevocable. Annually, at the first meeting in February, any relinquished funds will be evenly distributed to Councilmembers who have elected not to relinquish their funds for the remainder of the fiscal year. The relinquished funds will continue to be evenly distributed until outstanding expenses have been reimbursed for each Councilmember who has elected not to relinquish their funds and shall continue to be distributed until there are no outstanding expenses left or until the relinquished funds have been completely exhausted.

DISCUSSION
The attached resolution for this item would approve no redistribution of unspent and relinquished funds for the City Council’s Travel and Training Budget in Fiscal Year 2025- 2026. None of the Councilmembers has voluntarily elected to relinquish their respective fund allocations. Therefore, there are no relinquished funds to be evenly redistributed to the remaining Councilmembers who have not relinquished any funds but may have outstanding or anticipated expenses.

The budget allocation for each Councilmember’s Travel and Training Budget for FY 2025- 2026 remains as follows:

COUNCILMEMBER BUDGET FOR FY 2025-2026
Mayor Gary Singh $10,000.00
Vice Mayor Jaime Patiño $7,500.00
Councilmember Lance Nishihira $7,500.00
Councilmember Scott Sakakihara $7,500.00
Councilmember Jeff Wang $7,500.00
The total budget for the City Council’s Travel and Training in FY 2025-2026 is $40,000.00, as adopted during the budget process.

FISCAL IMPACT
There is no fiscal impact of the City Council taking the recommended action, as there is no redistribution of funds within the City Council’s overall Travel and Training Budget. Any unused funds at the end of the fiscal year will be returned to the General Fund.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving no redistribution of unspent and relinquished funds for the City Council’s Travel and Training Budget in Fiscal Year 2025-2026, in addition to returning unused funds to the General Fund following the close of the fiscal year.

Prepared by: Jennifer Phan, Deputy City Manager
Submitted by: Jennifer Phan, Deputy City Manager
30 of 311
Agenda Item No. 4.3
City Council Staff Report Page 3 of 3 February 24, 2026 Attachments

1. Attachment 1: Resolution No. 2025-066 - Policy Governing Expenses of the City Council

2. Draft Resolution
31 of 311
RESOLUTION NO. 2025-066

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AMENDING THE POLICY GOVERNING EXPENSES FOR THE CITY

COUNCIL
WHEREAS, the City of Union City takes its stewardship over the use of its limited public resources seriously; and
WHEREAS, public resources should only be used when there is a substantial benefit to the City; and
WHEREAS, such benefits include participation in regional, state and national organizations whose activities affect the City, as well as attendance at conferences and events related to the City and its residents; and
WHEREAS, Councilmembers sometimes participate, in their official capacity, as a representative of the City at events benefitting civic, cultural, charitable and educational organizations that serve or benefit City residents; and WHEREAS, Councilmembers’ attendance at these types of events provides a substantial benefit to the City; and
WHEREAS, the City Council previously adopted a policy to provide standards on the use and expenditure of City resources in accordance with the requirements of Government Code sections 53232.2 and 53233.3; and
WHEREAS, in 2025, the City Council referred consideration of the City Council travel and expense budget to the Legislation & Policy Committee; and WHEREAS, the Legislation & Policy Committee considered the City Council travel and expense budget and now recommends an amendment to the Policy Governing Expenses of the City Council.

NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Union City hereby approves an amendment to the Policy Governing Expenses of the City Council attached hereto as Exhibit A, with revisions reflected in strikethrough and underline for reference, in accordance with Government Code sections 53232.2 and 53233.3.

BE IT FURTHER RESOLVED THAT the policy contained in Exhibit A shall supersede and control over any previously adopted policy regarding the same matters.

Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 32 of 311
Resolution No. 2025-066
Amending the Policy Governing Expenses for the City Council

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on the 13th day of May 2025 by the following vote:

AYES: Councilmembers Nishihira, Patiño, Wang, Vice Mayor Sakakihara, and Mayor Singh
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Amended Policy Governing Expenses of the City Council Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 5/15/2025
33 of 311

CITY COUNCIL POLICY
Subject: Policy Governing Expenses of the City Council
Adopted: May 13, 2025
I. PURPOSE
a. City Councilmembers must incur miscellaneous expenses in fulfilling the responsibilities of an elected official. This policy establishes the guidelines and standards regarding miscellaneous expenditures incurred by members of the City Council for all travel, education, training, communications, and all out-of-pocket expenses. b. Out-of-pocket expenses incurred by a Councilmember in the performance of their official duties as a representative of the City are eligible for reimbursement as provided in this policy. The guidelines established in this policy are to ensure that travel expenses serve a public purpose and benefit to the City.

II. AUTHORIZED EXPENSES.
a. City funds, equipment, supplies including letterhead, titles, and staff time must only be used for authorized City business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:

1. Communicating with representatives of regional, state and national government on City adopted policy positions;

2. Attending educational seminars designed to improve officials' skill and information levels;

3. Participating in regional, state and national organizations whose activities affect the City's interests; and

4. Attending City events.

All other expenditures require prior approval by the City Council. In addition, expenses for international travel requires prior City Council approval. b. State law prohibits personal use of public resources. Examples of personal expenses that the City will not reimburse include, but are not limited to:

1. The personal portion of any trip;

2. Political or charitable contributions or events;

3. Family expenses, including partner's expenses when accompanying official on agencyrelated business, as well as children- or pet-related expenses;

4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf related expenses), or other cultural events;
Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 34 of 311

5. Non-mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline; and

6. Personal losses incurred while on City business.

Expenses for which City Councilmembers receive reimbursement from another agency are not reimbursable under this Policy. Any questions regarding the propriety of a particular type of expense should be resolved by the City Manager before the expense is incurred.

III. BUDGET.
a. Councilmembers shall not incur more expenses per year than budgeted. These amounts will be established in a set amount per Councilmember during the biennial budget process.

Annually, at the first regular City Council meeting in February, any Councilmember that does not intend to expend their budgeted travel funds during the remainder of the fiscal year may voluntarily elect to relinquish those funds. The decision to relinquish funds is final and irrevocable. Relinquished funds will be evenly distributed to Councilmembers that have elected to not relinquish their funds for the remainder of the fiscal year. The relinquished funds will continue to be evenly distributed until outstanding expenses have been reimbursed for each Councilmember that has elected to not relinquish their funds and shall continue to be distributed until there are no outstanding expenses left or until the relinquished funds have been completely exhausted. In no event will the redistributed amount be greater than an additional amount of $2,000 per Councilmember. City Councilmembers are not eligible to receive additional budget except through the process outlined in this subsection. b. Councilmembers who incur expenses greater than the maximum permitted by this policy shall be responsible for the excess expenses.

IV. COST CONTROL.

To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. In the event that expenses are incurred which exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within the guidelines.
a. Transportation. The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route. Government and group rates must be used when available.

1. Airfare. Airfares that are equal or less than those available through the Enhanced Local Government Airfare Program offered through the League of California Cities (www.cacities.org/travel) and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. Receipts are required for payment or reimbursement of airfare.

2. Automobile. Automobile mileage is reimbursed at the Internal Revenue Service rate in effect at the time of travel. The reimbursement rate is designed to compensate the driver Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 35 of 311
for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable.

3. Car Rental. Car rental rates that are equal or less than those available through the State of California's website (http://www.catravelsmart.com/default.htm) shall be considered the most economical and reasonable for purposes of reimbursement under this policy.

Receipts are required for payment or reimbursement of car rental expenses.

4. Taxis/Shuttles. Taxis, shuttles, or rideshare trips (such as Lyft/Uber) fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency.
b. Lodging. Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. Receipts are required for payment or reimbursement of lodging expenses.

1. Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, see next section.

2. Other Lodging. Travelers must request government rates, when available. A listing of hotels offering government rates in different areas is available at http://www.catravelsmart.com/lodguideframes.htm. Lodging rates that are equal or less than government rates are presumed to be reasonable and hence reimbursable for purposes of this policy.

If lodging rates exceed the government rate for the area, actual lodging costs may be reimbursed conditioned upon performance of a good faith effort evidenced by documentation (e.g., internet search or phone calls) that demonstrate an attempt to find median-priced lodging.
c. Meals. Meal expenses and associated gratuities will be reimbursed up to the regular federal M&IE per diem rate established for Oakland, California, in effect at the time the meal expenses are incurred. The regular federal M&IE per diem rate for Oakland at the time of the adoption of this policy allocated by meal is as follows:

1. Breakfast: $16

2. Lunch: $17

3. Dinner: $28

4. Incidental Expenses: $5

5. Total: 66
The City will not pay for alcohol/personal bar expenses or for meal expenses for third parties.

Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 36 of 311
d. Airport Parking. Long-term parking must be used for travel exceeding 24 hours. Receipts are required for payment or reimbursement of parking expenses.

V. CASH ADVANCES.RESERVED.
a. From time to time, it may be necessary for an official to request a cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to the City Manager ten (10) days prior to the need for the advance with the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of the City;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

5. The dates of the expenditure(s).
b. Any unused advance must be returned to the City within seven (7) days of the official's return, along with a City expense report and receipts documenting how the advance was used in compliance with this expense policy.
c. In the event the City Manager is uncertain as to whether a request complies with this policy, such individual must seek resolution from the City Council.

VI. EXPENSE REPORT CONTENT AND SUBMISSION DEADLINE.

All cash advance expenditures expense reimbursement requests must be submitted on an expense report form provided by the City. Councilmembers must submit their expense reports within 45 30 days of an expense being incurred, accompanied by receipts documenting each expense.

Inability to provide such documentation in a timely fashion will result in the expense being borne by the official. Expenses for which no receipt is provided shall not be eligible for reimbursement.

At the request of the City Manager, a Councilmember shall submit additional information explaining how the incurred expense complied with this policy.

VII. ELECTRONIC EQUIPMENT
a. Computers. Councilmembers are required to have certain types of office equipment to discharge their functions and communicate with staff. Accordingly, Councilmembers will be provided with a laptop, tablet, or similar device to assist with carrying out their duties.

Councilmembers will also be provided with reasonable IT support to ensure the security and functionality of the device.
b. Cell Phone. As a representative of the City, the Mayor communicates frequently with constituents, community groups and other regional leaders. To facilitate this communication on behalf of the City, the Mayor shall be provided a cellular telephone. c. Requirements. The City’s IT Manager Director will provide the City Council with technology options for selection and use be responsible for selecting the equipment to be Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 37 of 311
provided to Councilmembers pursuant to this section. Any electronic equipment provided to a Councilmember shall be used exclusively for City business reasonable necessary to discharge the duties of office and shall be immediately returned to the City upon the Councilmembers leaving office
VIII. AUDITS OF EXPENSE REPORTS.

All expenses are subject to verification that they comply with this policy.

IX. REPORTS TO CITY COUNCIL.

At the following City Council meeting, each official shall briefly report orally or in writing on meetings attended at Council expense. If multiple officials attended, a joint report may be made.

X. COMPLIANCE WITH LAWS.

City Councilmembers should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All agency expenditures are public records subject to disclosure under the Public Records Act.

XI. VIOLATION OF THIS POLICY.

Use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: (a) loss of reimbursement privileges; (b) a demand for restitution to the City; (c) the City's reporting the expenses as income to the elected official to state and federal tax authorities; (d) civil penalties of up to $1,000 per day and three times the value of the resources used; and (e) prosecution for misuse of public resources.

Docusign Envelope ID: 5F2AF622-25DA-4002-A2AB-10DBBBF3A7D1 38 of 311
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING NO REDISTRIBUTION OF UNSPENT AND
RELINQUISHED FUNDS FOR THE CITY COUNCIL’S TRAVEL AND
TRAINING BUDGET IN FY 2025-2026, IN ADDITION TO RETURNING

UNUSED FUNDS TO THE GENERAL FUND
WHEREAS, the City of Union City is committed to fiscal prudence and being responsible stewards over the use of public resources; and WHEREAS, Councilmembers in their official capacity and as representatives of the City may participate in regional, state, and national organizations whose activities affect the City, as well as attend conferences and events related to the City, that may serve or benefit its residents; and
WHEREAS, on May 13, 2025, the City Council adopted Resolution No. 2025-066 approving amendments to the Policy Governing Expenses for the City Council (“Policy”), which provides standards on the use and expenditure of City resources in accordance with the requirements of Government Code Sections 53232.2 and 53233.3; and WHEREAS, the Policy set forth a process for annual reporting and redistribution of unspent funds related to travel; and
WHEREAS, Councilmembers who do not intend to expend their budgeted funds during the remainder of the fiscal year may voluntarily elect to relinquish those funds; and WHEREAS, annually at the first meeting in February, any relinquished funds will be evenly distributed to Councilmembers who have elected not to relinquish their funds for the remainder of the fiscal year; and
WHEREAS, the relinquished funds will continue to be evenly distributed until outstanding expenses have been reimbursed for each Councilmember who has elected to not relinquish their funds and shall continue to be distributed until there are no outstanding expenses left or until the relinquished funds have been completely exhausted; and
WHEREAS, the decision by a Councilmember to relinquish funds is entirely voluntary, but is final and irrevocable, and any unused funds at the end of the fiscal year would be returned to the General Fund; and
WHEREAS, for FY 2025-2026, none of the Councilmembers have voluntarily elected to relinquish their respective fund allocations; and WHEREAS, in accordance with the Policy, any relinquished funds are to be evenly redistributed; however, there are no relinquished funds to be evenly redistributed to the remaining Councilmembers who have not relinquished any funds but may have outstanding or anticipated expenses.
39 of 311
Resolution No. 2026-XXX
Approving Redistribution of Travel Funds in FY 2025-2026

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves no redistribution of unspent and relinquished funds for the City Council’s Travel and Training Budget in FY 2025-2026, in addition to returning any unused funds to the General Fund at the end of the fiscal year.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
40 of 311
February 24, 2026 City Council Regular Meeting
Desk Item - Agenda Item No. 4.3
Mayor Singh
Vice Mayor
Patino
Councilmember
Nishihira
Councilmember
Sakakihara
Councilmember
Wang Grand Total
TOTAL SUBMITTED EXPENDITURES (AS OF FEBRUARY 24, 2026) $3,674.61 $7,500.00 $1,917.09 $0.00 $4,460.37 $17,552.07FY 2025-2026 BUDGET $10,000.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $40,000.00 FY 2025-2026 AMENDMENTS (IF ANY) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00FY 2025-2026 AMENDED BUDGET $10,000.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $40,000.00 FY 2025-2026 REMAINING BUDGET $6,325.39 $0.00 $5,582.91 $7,500.00 $3,039.63 $22,447.93 City of Union City
Travel Expenses - City Council
FY 2025-2026 - $40,000

COUNCIL MEMBER
City Council Staff Report Page 1 of 2 February 24, 2026 Staff Report
Agenda Item No. 4.4
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Approving Amendments to the City's Classification and Compensation Plan for Unrepresented
Classifications, in Conformance with California Code of Regulations, Title 2, Section 570.5

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution approving amendments to the City’s Classification and Compensation Plan regarding equity adjustments for unrepresented employees, effective the first full pay period following City Council approval.

STRATEGIC PLAN ALIGNMENT
This action supports Strategy 8 of Goal B, Governance and Organizational Effectiveness, by ensuring salaries are competitive to attract qualified candidates and retain talented staff.

BACKGROUND
The City contracted with Ralph Anderson and Associates to update the previous salary survey, which concluded in November 2025. To align the unrepresented group with the other administrative and service groups (OE3-MEG, OE3-PEG, and SEIU), which previously received equity adjustments, the City recommends applying the same equity adjustment philosophy to the unrepresented group.

DISCUSSION
The City has endeavored to bring market equity to all classifications within the City and has historically used Ralph Anderson and Associates. The Market Equity Survey highlighted the classifications below for equity adjustments. 42 of 311
Agenda Item No. 4.4
City Council Staff Report Page 2 of 2 February 24, 2026 Title Equity Needed:

Administrative Specialist-Confidential 3.2%
City Clerk 1.4%
Economic and Community Development Director 0.8%
Finance Director 0.8%
Public Works Director 0.1%
While the remaining classifications align with the City’s compensation program goals, it is important to note that 80% of the fifteen classifications in this group remain under market.

These market equity adjustments will become effective on March 2, 2026, the first full pay period following City Council approval.

FISCAL IMPACT
The cost associated with the market equity adjustments provided is approximately $13,700 annually. However, no budget action is required as there is sufficient budget in the FY 2025-26 budget.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the amendments to the City’s Classification and Compensation Plan, effective March 2, 2026, the first full pay period following approval by City Council, in conformance with California Code of Regulations, Title 2, Section 570.5.

Prepared by: Jason Castleberry, Human Resources Director Submitted by: Jason Castleberry, Human Resources Director Attachments

1. Draft Resolution

2. Exhibit A – Updated City of Union City Classification and Compensation Plan FY 2025- 2026
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RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND

COMPENSATION PLAN FOR UNREPRESENTED CLASSIFICATIONS

IN CONFORMANCE WITH CALIFORNIA CODE OF REGULATIONS,
TITLE 2, SECTION 570.5
WHEREAS, the City contracted with Ralph Anderson and Associates to update the previous salary survey, which was completed in November 2025; and WHEREAS, the City has provided salary equity adjustments for all administrative and service groups in an endeavor to provide the same with the unrepresented group; and
WHEREAS, the City Council has identified in the Strategic Plan Goal B, Governance and Organization Effectiveness, by ensuring salaries are competitive to attract qualified candidates and to retain talented staff; and WHEREAS, the City recommends that the City Council approve the amendments to the Classification and Compensation plan for Unrepresented Classifications.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves the updates to the City’s Classification and Compensation Plan for Unrepresented Classifications, attached hereto and incorporated herein by reference as Exhibit A, effective March 2, 2026.

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to take such further actions as may be necessary to implement the updates of the City’s Classification and Compensation Plan. 44 of 311
Resolution No. 2026-XXX
Unrepresented Classification and Compensation

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Updated City of Union City Classification and Compensation Plan FY 2025-2026
45 of 311
Exhibit No. 1
City of Union City
Classification and Compensation Plan
FY 2025-2026
Effective: March 2, 2026
Amendment #1: August 12, 2025 - Resolution No. 2025-112 Amendment #2: August 12, 2025 - Resolution No. 2025-113 Amendment #3: December 9, 2025 - Resolution No. 2025-155 Amendment #4: December 16, 2025 - Resolution No. 2025-167 Amendment #5: December 16, 2025 - Resolution No. 2025-166 Amendment #6: January 13, 2026 - Resolution No. 2026-003 Amendment #7: February 24, 2026 - Resolution No. 2026-### 46 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

ELECTED OFFICIALS
City Council 1101 Mayor 2,937
City Council 1105 Council Member 2,125

CITY MANAGER
City Manager 1201 City Manager
Annual 352,872
Monthly 29,406
Biweekly 13,572
Hourly 169.65
UNREPRESENTED Min. Max.

Dept. Heads 1203 Deputy City Manager
Annual 221,271 265,395
Monthly 18,439 22,116
Biweekly 8,510 10,208
Hourly 106.38 127.59
Dept. Heads 5001 Community & Recreation Services Director Annual 215,774 258,696
Monthly 17,981 21,558
Biweekly 8,299 9,950
Hourly 103.74 124.37
Dept. Heads 4001 Economic & Community Development Director Annual 217,500 260,766
Monthly 18,125 21,731
Biweekly 8,365 10,029
Hourly 104.57 125.37
Dept. Heads 1501 Finance Director
Annual 217,500 260,766
Monthly 18,125 21,731
Biweekly 8,365 10,029
Hourly 104.57 125.37
Dept. Heads 1601 Human Resources Director
Annual 215,774 258,696
Monthly 17,981 21,558
Biweekly 8,299 9,950
Hourly 103.74 124.37
Dept. Heads 1701 Information Technology Director
Annual 215,774 258,696
Monthly 17,981 21,558
Biweekly 8,299 9,950
Hourly 103.74 124.37
Dept. Heads 2101 Police Chief
Annual 316,715 329,384 342,559 356,261 370,512
Monthly 26,393 27,449 28,547 29,688 30,876
Biweekly 12,181 12,669 13,175 13,702 14,250
Hourly 152.27 158.36 164.69 171.28 178.13
Dept. Heads 3001 Public Works Director
Annual 220,059 263,930
Monthly 18,338 21,994
Biweekly 8,464 10,151
Hourly 105.80 126.89
47 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 UNREPRESENTED (continued)
Unrep'd. Mgmt. 1405 City Clerk
Annual 156,317 163,664 171,356 179,410 187,842
Monthly 13,026 13,639 14,280 14,951 15,654
Biweekly 6,012 6,295 6,591 6,900 7,225
Hourly 75.15 78.68 82.38 86.25 90.31
Unrep'd. Mgmt. 2103 Deputy Police Chief
Annual 286,421 299,849 313,970 328,735 344,326
Monthly 23,868 24,987 26,164 27,395 28,694
Biweekly 11,016 11,533 12,076 12,644 13,243
Hourly 137.70 144.16 150.95 158.05 165.54
Unrep'd. Mgmt. 1625 Human Resources Analyst I
Annual 104,726 109,318 114,154 119,232 124,567
Monthly 8,727 9,110 9,513 9,936 10,381
Biweekly 4,028 4,205 4,391 4,586 4,791
Hourly 50.35 52.56 54.88 57.32 59.89
Unrep'd. Mgmt. 1626 Human Resources Analyst II
Annual 128,065 133,859 139,923 146,258 152,943
Monthly 10,672 11,155 11,660 12,188 12,745
Biweekly 4,926 5,148 5,382 5,625 5,882
Hourly 61.57 64.36 67.27 70.32 73.53
Unrep'd. Mgmt. 1610 Human Resources Manager
Annual 163,532 171,068 178,929 187,222 195,906
Monthly 13,628 14,256 14,911 15,602 16,326
Biweekly 6,290 6,580 6,882 7,201 7,535
Hourly 78.62 82.24 86.02 90.01 94.19
Unrep'd. Mgmt. 3020 Supervising Construction Inspector
Annual 132,806 138,829 145,164 151,809 158,777
Monthly 11,067 11,569 12,097 12,651 13,231
Biweekly 5,108 5,340 5,583 5,839 6,107
Hourly 63.85 66.74 69.79 72.99 76.34
Unrep'd. Non-Mgmt 9028 Administrative Specialist - Confidential Annual 92,370 96,989 101,838 106,930 112,276
Monthly 7,698 8,082 8,487 8,911 9,356
Biweekly 3,553 3,730 3,917 4,113 4,318
Hourly 44.41 46.63 48.96 51.41 53.98
Unrep'd. Non-Mgmt. 1637 Human Resources Technician
Annual 94,340 99,081 103,916 109,224 114,626
Monthly 7,862 8,257 8,660 9,102 9,552
Biweekly 3,628 3,811 3,997 4,201 4,409
Hourly 45.36 47.64 49.96 52.51 55.11
OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP (OE3-MEG) Management 1510 Accounting Manager
Annual 158,777 166,088 173,715 181,769 190,196
Monthly 13,231 13,841 14,476 15,147 15,850
Biweekly 6,107 6,388 6,681 6,991 7,315
Hourly 76.34 79.85 83.52 87.39 91.44
48 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP (OE3-MEG) (continued) Management 4020 Chief Building Official
Annual 182,679 191,077 199,944 209,196 218,972
Monthly 15,223 15,923 16,662 17,433 18,248
Biweekly 7,026 7,349 7,690 8,046 8,422
Hourly 87.83 91.86 96.13 100.58 105.28
Management 3003 City Engineer
Annual 205,226 214,805 224,846 235,363 246,432
Monthly 17,102 17,900 18,737 19,614 20,536
Biweekly 7,893 8,262 8,648 9,052 9,478
Hourly 98.67 103.27 108.10 113.16 118.48
Management 5060 Clinical Supervisor
Annual 121,992 127,390 133,055 139,003 145,248
Monthly 10,166 10,616 11,088 11,584 12,104
Biweekly 4,692 4,900 5,118 5,346 5,586
Hourly 58.65 61.25 63.97 66.83 69.83
Management 5010 Community & Recreation Services Manager Annual 160,140 167,492 175,244 183,353 191,890
Monthly 13,345 13,958 14,604 15,279 15,991
Biweekly 6,159 6,442 6,740 7,052 7,380
Hourly 76.99 80.53 84.25 88.15 92.25
Management 5050 Community Services Manager
Annual 160,140 167,492 175,244 183,353 191,890
Monthly 13,345 13,958 14,604 15,279 15,991
Biweekly 6,159 6,442 6,740 7,052 7,380
Hourly 76.99 80.53 84.25 88.15 92.25
Management 1710 Cyber Security Manager
Annual 164,619 172,037 179,804 187,798 196,366
Monthly 13,718 14,336 14,984 15,650 16,364
Biweekly 6,332 6,617 6,916 7,223 7,553
Hourly 79.14 82.71 86.44 90.29 94.41
Management 4030 Economic Development Manager
Annual 159,701 167,582 175,477 183,257 191,152
Monthly 13,308 13,965 14,623 15,271 15,929
Biweekly 6,142 6,445 6,749 7,048 7,352
Hourly 76.78 80.57 84.36 88.10 91.90
Management 4050 Environmental Program Manager
Annual 164,215 171,802 179,732 188,076 196,832
Monthly 13,685 14,317 14,978 15,673 16,403
Biweekly 6,316 6,608 6,913 7,234 7,570
Hourly 78.95 82.60 86.41 90.42 94.63
Management 3080 Fleet Supervisor
Annual 142,475 148,973 155,761 162,921 170,411
Monthly 11,873 12,414 12,980 13,577 14,201
Biweekly 5,480 5,730 5,991 6,266 6,554
Hourly 68.50 71.62 74.89 78.33 81.93
Management 4060 Housing & Community Development Manager Annual 162,852 170,369 178,231 186,492 195,167
Monthly 13,571 14,197 14,853 15,541 16,264
Biweekly 6,264 6,553 6,855 7,173 7,506
Hourly 78.29 81.91 85.69 89.66 93.83
49 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP (OE3-MEG) (continued) Management 5064 Intervention Counselor I
Annual 96,268 100,468 104,819 109,431 114,236
Monthly 8,022 8,372 8,735 9,119 9,520
Biweekly 3,703 3,864 4,032 4,209 4,394
Hourly 46.28 48.30 50.39 52.61 54.92
Management 9005 Management Analyst I
Annual 106,760 111,441 116,370 121,547 126,986
Monthly 8,897 9,287 9,698 10,129 10,582
Biweekly 4,106 4,286 4,476 4,675 4,884
Hourly 51.33 53.58 55.95 58.44 61.05
Management 9006 Management Analyst II
Annual 130,552 136,458 142,640 149,098 155,913
Monthly 10,879 11,372 11,887 12,425 12,993
Biweekly 5,021 5,248 5,486 5,735 5,997
Hourly 62.77 65.60 68.58 71.68 74.96
Management 9007 Management Analyst III
Annual 158,777 166,088 173,715 181,769 190,196
Monthly 13,231 13,841 14,476 15,147 15,850
Biweekly 6,107 6,388 6,681 6,991 7,315
Hourly 76.34 79.85 83.52 87.39 91.44
Management 4010 Planning Manager
Annual 173,977 181,976 190,416 199,241 208,536
Monthly 14,498 15,165 15,868 16,603 17,378
Biweekly 6,691 6,999 7,324 7,663 8,021
Hourly 83.64 87.49 91.55 95.79 100.26
Management 3010 Principal Civil Engineer
Annual 170,108 177,970 186,231 194,919 203,992
Monthly 14,176 14,831 15,519 16,243 16,999
Biweekly 6,543 6,845 7,163 7,497 7,846
Hourly 81.78 85.56 89.53 93.71 98.07
Management 3070 Public Works Grounds Supervisor
Annual 142,475 148,973 155,761 162,921 170,411
Monthly 11,873 12,414 12,980 13,577 14,201
Biweekly 5,480 5,730 5,991 6,266 6,554
Hourly 68.50 71.62 74.89 78.33 81.93
Management 3060 Public Works Streets Supervisor
Annual 142,475 148,973 155,761 162,921 170,411
Monthly 11,873 12,414 12,980 13,577 14,201
Biweekly 5,480 5,730 5,991 6,266 6,554
Hourly 68.50 71.62 74.89 78.33 81.93
Management 3053 Public Works Superintendent
Annual 165,592 173,206 181,247 189,645 198,498
Monthly 13,799 14,434 15,104 15,804 16,542
Biweekly 6,369 6,662 6,971 7,294 7,635
Hourly 79.61 83.27 87.14 91.18 95.43
Management 1210 Recycling & Solid Waste Program Manager Annual 147,927 154,701 161,820 169,282 177,116
Monthly 12,327 12,892 13,485 14,107 14,760
Biweekly 5,690 5,950 6,224 6,511 6,812
Hourly 71.12 74.38 77.80 81.39 85.15
50 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 OPERATING ENGINEERS LOCAL 3, MANAGEMENT EMPLOYEES GROUP (OE3-MEG) (continued) Management 1520 Revenue Collections Manager
Annual 158,777 166,088 173,715 181,769 190,196
Monthly 13,231 13,841 14,476 15,147 15,850
Biweekly 6,107 6,388 6,681 6,991 7,315
Hourly 76.34 79.85 83.52 87.39 91.44
Management 3030 Transit Manager
Annual 160,140 167,492 175,244 183,353 191,890
Monthly 13,345 13,958 14,604 15,279 15,991
Biweekly 6,159 6,442 6,740 7,052 7,380
Hourly 76.99 80.53 84.25 88.15 92.25

POLICE MANAGEMENT ASSOCIATION (PMA)
Police Mgmt. 2105 Police Captain
Annual 260,057 272,310 285,161 298,657 312,845
Monthly 21,671 22,693 23,763 24,888 26,070
Biweekly 10,002 10,473 10,968 11,487 12,033
Hourly 125.03 130.92 137.10 143.59 150.41
Police Mgmt. 2110 Police Lieutenant
Annual 220,465 231,256 242,597 254,614 267,229
Monthly 18,372 19,271 20,216 21,218 22,269
Biweekly 8,479 8,894 9,331 9,793 10,278
Hourly 105.99 111.18 116.63 122.41 128.48

POLICE OFFICERS' ASSOCIATION (POA)
UCPOA 2155 Community Resources Coordinator
Annual 84,978 89,237 93,701 98,368 103,284
Monthly 7,082 7,436 7,808 8,197 8,607
Biweekly 3,268 3,432 3,604 3,783 3,972
Hourly 40.85 42.90 45.05 47.29 49.66
UCPOA 2158 Community Service Aide
Annual 83,841 87,575 91,498 95,641 100,002
Monthly 6,987 7,298 7,625 7,970 8,334
Biweekly 3,225 3,368 3,519 3,679 3,846
Hourly 40.31 42.10 43.99 45.98 48.08
UCPOA 2163 Confidential Operations Assistant
Annual 97,552 102,438 107,558 112,925 118,585
Monthly 8,129 8,537 8,963 9,410 9,882
Biweekly 3,752 3,940 4,137 4,343 4,561
Hourly 46.90 49.25 51.71 54.29 57.01
UCPOA 2129 Crime Analyst
Annual 119,066 125,017 131,260 137,838 144,723
Monthly 9,922 10,418 10,938 11,487 12,060
Biweekly 4,579 4,808 5,048 5,301 5,566
Hourly 57.24 60.10 63.11 66.27 69.58
UCPOA 2160 Executive Assistant to the Police Chief
Annual 97,552 102,438 107,558 112,925 118,585
Monthly 8,129 8,537 8,963 9,410 9,882
Biweekly 3,752 3,940 4,137 4,343 4,561
Hourly 46.90 49.25 51.71 54.29 57.01
51 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 POLICE OFFICERS' ASSOCIATION (POA) (continued)
UCPOA 2130 Personnel and Training Supervisor
Annual 97,931 102,832 107,966 113,378 119,066
Monthly 8,161 8,569 8,997 9,448 9,922
Biweekly 3,767 3,955 4,153 4,361 4,579
Hourly 47.08 49.44 51.91 54.51 57.24
UCPOA 2165 Police Department Office Coordinator
Annual 84,380 88,625 93,045 97,698 102,598
Monthly 7,032 7,385 7,754 8,142 8,550
Biweekly 3,245 3,409 3,579 3,758 3,946
Hourly 40.57 42.61 44.73 46.97 49.33
UCPOA 2167 Police Office Assistant
Annual 76,912 80,763 84,803 89,048 93,497
Monthly 6,409 6,730 7,067 7,421 7,791
Biweekly 2,958 3,106 3,262 3,425 3,596
Hourly 36.98 38.83 40.77 42.81 44.95
UCPOA 2120 Police Officer
Annual 126,717 132,569 138,562 144,460 151,727 159,325 167,284 Monthly 10,560 11,047 11,547 12,038 12,644 13,277 13,940 Biweekly 4,874 5,099 5,329 5,556 5,836 6,128 6,434
Hourly 60.92 63.74 66.62 69.45 72.95 76.60 80.43
UCPOA 2122 Police Officer Recruit II
Annual 121,517
Monthly 10,126
Biweekly 4,674
Hourly 58.42
UCPOA 2150 Police Records Supervisor
Annual 97,931 102,832 107,966 113,378 119,066
Monthly 8,161 8,569 8,997 9,448 9,922
Biweekly 3,767 3,955 4,153 4,361 4,579
Hourly 47.08 49.44 51.91 54.51 57.24
UCPOA 2115 Police Sergeant
Annual 171,263 178,955 186,899 196,241 206,057
Monthly 14,272 14,913 15,575 16,353 17,171
Biweekly 6,587 6,883 7,188 7,548 7,925
Hourly 82.34 86.04 89.86 94.35 99.07
UCPOA 2148 Property & Evidence Specialist
Annual 83,841 87,575 91,498 95,641 100,002
Monthly 6,987 7,298 7,625 7,970 8,334
Biweekly 3,225 3,368 3,519 3,679 3,846
Hourly 40.31 42.10 43.99 45.98 48.08
UCPOA 2140 Property & Evidence Supervisor
Annual 97,931 102,832 107,966 113,378 119,066
Monthly 8,161 8,569 8,997 9,448 9,922
Biweekly 3,767 3,955 4,153 4,361 4,579
Hourly 47.08 49.44 51.91 54.51 57.24
UCPOA 2149 Public Services Officer II
Annual 89,456 93,949 98,645 103,547 108,739
Monthly 7,455 7,829 8,220 8,629 9,062
Biweekly 3,441 3,613 3,794 3,983 4,182
Hourly 43.01 45.17 47.43 49.78 52.28
52 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 PD UNREPRESENTED PART-TIME (hourly rates shown)
Unrep. Police PT 2128 Police Cadet 17.87 18.76 19.70
Unrep. Police PT 2126 Police Officer Trainee 55.92
OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP (OE3-PEG) Professionals 1525 Accountant
Annual 107,010 112,346 117,840 123,857 130,004
Monthly 8,918 9,362 9,820 10,321 10,834
Biweekly 4,116 4,321 4,532 4,764 5,000
Hourly 51.45 54.01 56.65 59.55 62.50
Professionals 4013 Assistant Planner
Annual 95,161 99,902 104,865 110,131 115,633
Monthly 7,930 8,325 8,739 9,178 9,636
Biweekly 3,660 3,842 4,033 4,236 4,447
Hourly 45.75 48.03 50.42 52.95 55.59
Professionals 4014 Associate Planner
Annual 110,726 116,227 122,019 128,143 134,516
Monthly 9,227 9,686 10,168 10,679 11,210
Biweekly 4,259 4,470 4,693 4,929 5,174
Hourly 53.23 55.88 58.66 61.61 64.67
Professionals 4028 Building Code Compliance Coordinator Annual 143,067 150,529 158,033 165,482 172,958
Monthly 11,922 12,544 13,169 13,790 14,413
Biweekly 5,503 5,790 6,078 6,365 6,652
Hourly 68.78 72.37 75.98 79.56 83.15
Professionals 5066 Case Manager
Annual 84,707 88,933 93,370 98,050 102,957
Monthly 7,059 7,411 7,781 8,171 8,580
Biweekly 3,258 3,421 3,591 3,771 3,960
Hourly 40.72 42.76 44.89 47.14 49.50
Professionals 4037 Economic Development Coordinator
Annual 128,367 134,849 140,878 147,362 153,858
Monthly 10,697 11,237 11,740 12,280 12,822
Biweekly 4,937 5,187 5,418 5,668 5,918
Hourly 61.71 64.83 67.73 70.85 73.97
Professionals 1207 Emergency Services Coordinator
Annual 117,761 123,653 129,725 136,238 143,053
Monthly 9,813 10,304 10,810 11,353 11,921
Biweekly 4,529 4,756 4,989 5,240 5,502
Hourly 56.62 59.45 62.37 65.50 68.78
Professionals 3015 Engineer I (Civil)
Annual 104,973 110,158 115,699 121,508 127,569
Monthly 8,748 9,180 9,642 10,126 10,631
Biweekly 4,037 4,237 4,450 4,673 4,907
Hourly 50.47 52.96 55.62 58.42 61.33
Professionals 3016 Engineer II (Civil)
Annual 116,590 122,414 128,386 134,923 141,608
Monthly 9,716 10,201 10,699 11,244 11,801
Biweekly 4,484 4,708 4,938 5,189 5,446
Hourly 56.05 58.85 61.72 64.87 68.08
53 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP (OE3-PEG) (continued) Professionals 3017 Engineer III (Civil)
Annual 133,289 139,944 146,852 154,205 161,916
Monthly 11,107 11,662 12,238 12,850 13,493
Biweekly 5,127 5,382 5,648 5,931 6,228
Hourly 64.08 67.28 70.60 74.14 77.84
Professionals 4055 Environmental Programs Inspector
Annual 127,426 134,145 141,181 148,588 156,436
Monthly 10,619 11,179 11,765 12,382 13,036
Biweekly 4,901 5,159 5,430 5,715 6,017
Hourly 61.26 64.49 67.88 71.44 75.21
Professionals 5067 Homeless Program Coordinator/Case Manager Annual 82,596 87,016 91,436 95,869 100,784
Monthly 6,883 7,251 7,620 7,989 8,399
Biweekly 3,177 3,347 3,517 3,687 3,876
Hourly 39.71 41.83 43.96 46.09 48.45
Professionals 5065 Intervention Counselor
Annual 89,059 93,512 98,203 103,118 108,271
Monthly 7,422 7,793 8,184 8,593 9,023
Biweekly 3,425 3,597 3,777 3,966 4,164
Hourly 42.82 44.96 47.21 49.58 52.05
Professionals 3026 Lead Construction Inspector
Annual 128,390 134,599 140,327 147,005 153,696
Monthly 10,699 11,217 11,694 12,250 12,808
Biweekly 4,938 5,177 5,397 5,654 5,911
Hourly 61.73 64.71 67.46 70.68 73.89
Professionals 1535 Lead Payroll Technician
Annual 105,482 110,254 115,988 121,709 128,393
Monthly 8,790 9,188 9,666 10,142 10,699
Biweekly 4,057 4,241 4,461 4,681 4,938
Hourly 50.71 53.01 55.76 58.51 61.73
Professionals 1533 Payroll Technician
Annual 100,289 105,300 110,450 116,081 121,836
Monthly 8,357 8,775 9,204 9,673 10,153
Biweekly 3,857 4,050 4,248 4,465 4,686
Hourly 48.22 50.63 53.10 55.81 58.58
Professionals 5020 Recreation Supervisor
Annual 105,682 110,970 116,508 122,324 128,432
Monthly 8,807 9,248 9,709 10,194 10,703
Biweekly 4,065 4,268 4,481 4,705 4,940
Hourly 50.81 53.35 56.01 58.81 61.75
Professionals 1515 Senior Accountant
Annual 123,721 130,022 136,519 143,273 150,346
Monthly 10,310 10,835 11,377 11,939 12,529
Biweekly 4,759 5,001 5,251 5,511 5,783
Hourly 59.48 62.51 65.63 68.88 72.28
Professionals 4052 Senior Environmental Programs Inspector Annual 135,144 141,901 148,997 156,446 164,269
Monthly 11,262 11,825 12,416 13,037 13,689
Biweekly 5,198 5,458 5,731 6,017 6,318
Hourly 64.97 68.22 71.63 75.21 78.98
54 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 OPERATING ENGINEERS LOCAL 3, PROFESSIONAL EMPLOYEES GROUP (OE3-PEG) (continued) Professionals 4015 Senior Planner
Annual 127,973 134,695 141,814 149,245 157,102
Monthly 10,664 11,225 11,818 12,437 13,092
Biweekly 4,922 5,181 5,454 5,740 6,042
Hourly 61.53 64.76 68.18 71.75 75.53
Professionals 5090 Senior Recreation Supervisor
Annual 124,096 130,146 136,490 143,170 150,143
Monthly 10,341 10,846 11,374 11,931 12,512
Biweekly 4,773 5,006 5,250 5,507 5,775
Hourly 59.66 62.57 65.62 68.83 72.18
Professionals 1726 Senior Systems Analyst
Annual 143,067 150,529 158,033 165,482 172,958
Monthly 11,922 12,544 13,169 13,790 14,413
Biweekly 5,503 5,790 6,078 6,365 6,652
Hourly 68.78 72.37 75.98 79.56 83.15
Professionals 1215 Sustainability Analyst I
Annual 93,005 97,646 102,524 107,655 113,038
Monthly 7,750 8,137 8,544 8,971 9,420
Biweekly 3,577 3,756 3,943 4,141 4,348
Hourly 44.71 46.95 49.29 51.76 54.35
Professionals 1216 Sustainability Analyst II
Annual 109,805 115,277 121,060 127,110 133,457
Monthly 9,150 9,606 10,088 10,593 11,121
Biweekly 4,223 4,434 4,656 4,889 5,133
Hourly 52.79 55.42 58.20 61.11 64.16
Professionals 1725 Systems Analyst
Annual 137,201 144,072 151,273 158,832 166,776
Monthly 11,433 12,006 12,606 13,236 13,898
Biweekly 5,277 5,541 5,818 6,109 6,414
Hourly 65.96 69.27 72.73 76.36 80.18
Professionals 3033 Transit Analyst I
Annual 96,840 101,688 106,764 112,104 117,708
Monthly 8,070 8,474 8,897 9,342 9,809
Biweekly 3,724.62 3,911.08 4,106.31 4,311.69 4,527.23
Hourly 47 49 51 54 57
Professionals 3035 Transit Analyst II
Annual 116,196 122,004 128,112 134,508 141,240
Monthly 9,683 10,167 10,676 11,209 11,770
Biweekly 4,469.08 4,692.46 4,927.38 5,173.38 5,432.31
Hourly 56 59 62 65 68
Professionals 1722 Web and Database Administrator
Annual 130,910 137,450 144,334 151,548 159,121
Monthly 10,909 11,454 12,028 12,629 13,260
Biweekly 5,035 5,287 5,551 5,829 6,120
Hourly 62.94 66.08 69.39 72.86 76.50

SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU)
SEIU 1021 9025 Administrative Assistant I
Annual 75,711 79,194 82,829 86,706 90,674
Monthly 6,309 6,600 6,902 7,226 7,556
Biweekly 2,912 3,046 3,186 3,335 3,487
Hourly 36.40 38.07 39.82 41.69 43.59
55 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU) (continued) SEIU 1021 9026 Administrative Assistant II
Annual 82,829 86,706 90,674 94,900 99,292
Monthly 6,902 7,226 7,556 7,908 8,274
Biweekly 3,186 3,335 3,487 3,650 3,819
Hourly 39.82 41.69 43.59 45.63 47.74
SEIU 1021 9027 Administrative Assistant III
Annual 90,674 94,900 99,292 103,941 108,833
Monthly 7,556 7,908 8,274 8,662 9,069
Biweekly 3,487 3,650 3,819 3,998 4,186
Hourly 43.59 45.63 47.74 49.97 52.32
SEIU 1021 4025 Building/Code Compliance Inspector
Annual 109,242 114,301 119,541 125,024 130,733
Monthly 9,104 9,525 9,962 10,419 10,894
Biweekly 4,202 4,396 4,598 4,809 5,028
Hourly 52.52 54.95 57.47 60.11 62.85
SEIU 1021 4026 Building Permit Technician
Annual 86,689 91,046 95,433 99,836 104,193
Monthly 7,224 7,587 7,953 8,320 8,683
Biweekly 3,334 3,502 3,671 3,840 4,007
Hourly 41.68 43.77 45.88 48.00 50.09
SEIU 1021 4027 Building Permit Technician II
Annual 94,257 98,825 103,649 108,701 114,007
Monthly 7,855 8,235 8,637 9,058 9,501
Biweekly 3,625 3,801 3,987 4,181 4,385
Hourly 45.32 47.51 49.83 52.26 54.81
SEIU 1021 4067 Community Development Technician
Annual 84,965 89,235 93,537 97,853 102,109
Monthly 7,080 7,436 7,795 8,154 8,509
Biweekly 3,268 3,432 3,598 3,764 3,927
Hourly 40.85 42.90 44.97 47.04 49.09
SEIU 1021 3094 Facility Maintenance Worker
Annual 85,745 89,604 93,647 97,953 102,367
Monthly 7,145 7,467 7,804 8,163 8,531
Biweekly 3,298 3,446 3,602 3,767 3,937
Hourly 41.22 43.08 45.02 47.09 49.21
SEIU 1021 1547 Finance Specialist I
Annual 69,253 72,349 75,832 79,404 83,095
Monthly 5,771 6,029 6,319 6,617 6,925
Biweekly 2,664 2,783 2,917 3,054 3,196
Hourly 33.29 34.78 36.46 38.18 39.95
SEIU 1021 1548 Finance Specialist II
Annual 75,832 79,404 83,095 87,099 91,207
Monthly 6,319 6,617 6,925 7,258 7,601
Biweekly 2,917 3,054 3,196 3,350 3,508
Hourly 36.46 38.18 39.95 41.87 43.85
SEIU 1021 1549 Finance Specialist III
Annual 83,095 87,099 91,207 95,553 100,137
Monthly 6,925 7,258 7,601 7,963 8,345
Biweekly 3,196 3,350 3,508 3,675 3,851
Hourly 39.95 41.87 43.85 45.94 48.14
56 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU) (continued) SEIU 1021 5069 Homeless Program Outreach Worker
Annual 60,853 63,898 67,093 70,455 73,969
Monthly 5,071 5,325 5,591 5,871 6,164
Biweekly 2,341 2,458 2,581 2,710 2,845
Hourly 29.26 30.72 32.26 33.87 35.56
SEIU 1021 3095 Lead Facilities Maintenance Worker
Annual 100,484 105,068 109,898 114,775 120,115
Monthly 8,374 8,756 9,158 9,565 10,010
Biweekly 3,865 4,041 4,227 4,414 4,620
Hourly 48.31 50.51 52.84 55.18 57.75
SEIU 1021 5045 Leisure Services Maintenance Worker
Annual 71,359 74,929 78,674 82,606 86,741
Monthly 5,947 6,244 6,556 6,884 7,228
Biweekly 2,745 2,882 3,026 3,177 3,336
Hourly 34.31 36.02 37.82 39.71 41.70
SEIU 1021 3075 Maintenance I - Parks & Grounds
Annual 77,799 81,474 85,271 89,268 93,509
Monthly 6,483 6,790 7,106 7,439 7,792
Biweekly 2,992 3,134 3,280 3,433 3,597
Hourly 37.40 39.17 41.00 42.92 44.96
SEIU 1021 3065 Maintenance I - Streets
Annual 80,800 84,616 88,569 92,719 97,111
Monthly 6,733 7,051 7,381 7,727 8,093
Biweekly 3,108 3,254 3,407 3,566 3,735
Hourly 38.85 40.68 42.58 44.58 46.69
SEIU 1021 3076 Maintenance II - Parks & Grounds
Annual 94,325 98,769 103,364 108,243 113,357
Monthly 7,860 8,231 8,614 9,020 9,446
Biweekly 3,628 3,799 3,976 4,163 4,360
Hourly 45.35 47.49 49.69 52.04 54.50
SEIU 1021 3066 Maintenance II - Streets
Annual 92,607 96,965 101,465 106,247 111,279
Monthly 7,717 8,080 8,455 8,854 9,273
Biweekly 3,562 3,729 3,903 4,086 4,280
Hourly 44.52 46.62 48.78 51.08 53.50
SEIU 1021 3074 Maintenance Trainee - Parks & Grounds
Annual 66,668 69,761 73,037 76,406 79,973
Monthly 5,556 5,813 6,086 6,367 6,664
Biweekly 2,564 2,683 2,809 2,939 3,076
Hourly 32.05 33.54 35.11 36.73 38.45
SEIU 1021 3064 Maintenance Trainee - Streets
Annual 65,942 69,002 72,243 75,575 79,103
Monthly 5,495 5,750 6,020 6,298 6,592
Biweekly 2,536 2,654 2,779 2,907 3,042
Hourly 31.70 33.17 34.73 36.33 38.03
SEIU 1021 4065 Neighborhood Preservation Inspector
Annual 100,616 105,281 110,107 115,160 120,413
Monthly 8,385 8,773 9,176 9,597 10,034
Biweekly 3,870 4,049 4,235 4,429 4,631
Hourly 48.37 50.62 52.94 55.37 57.89
57 of 311
City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU) (continued) SEIU 1021 9015 Office Specialist I
Annual 62,672 65,549 68,444 71,497 74,741
Monthly 5,223 5,462 5,704 5,958 6,228
Biweekly 2,410 2,521 2,632 2,750 2,875
Hourly 30.13 31.51 32.91 34.37 35.93
SEIU 1021 9016 Office Specialist II
Annual 68,269 71,323 74,567 77,969 81,484
Monthly 5,689 5,944 6,214 6,497 6,790
Biweekly 2,626 2,743 2,868 2,999 3,134
Hourly 32.82 34.29 35.85 37.49 39.18
SEIU 1021 9017 Office Specialist III
Annual 74,503 77,906 81,421 85,174 89,069
Monthly 6,209 6,492 6,785 7,098 7,422
Biweekly 2,866 2,996 3,132 3,276 3,426
Hourly 35.82 37.45 39.14 40.95 42.82
SEIU 1021 5030 Preschool Site Supervisor II
Annual 59,581 62,565 65,700 68,986 72,424
Monthly 4,965 5,214 5,475 5,749 6,035
Biweekly 2,292 2,406 2,527 2,653 2,786
Hourly 28.64 30.08 31.59 33.17 34.82
SEIU 1021 3025 Public Works Inspector
Annual 105,703 111,641 117,045 122,700 128,624
Monthly 8,809 9,303 9,754 10,225 10,719
Biweekly 4,066 4,294 4,502 4,719 4,947
Hourly 50.82 53.67 56.27 58.99 61.84
SEIU 1021 3072 Public Works Maintenance II
Annual 85,192 89,205 93,355 97,762 102,382
Monthly 7,099 7,434 7,780 8,147 8,532
Biweekly 3,277 3,431 3,591 3,760 3,938
Hourly 40.96 42.89 44.88 47.00 49.22
SEIU 1021 5017 Recreation Administrative Technician
Annual 93,113 97,762 102,654 107,788 113,180
Monthly 7,759 8,147 8,555 8,982 9,432
Biweekly 3,581 3,760 3,948 4,146 4,353
Hourly 44.77 47.00 49.35 51.82 54.41
SEIU 1021 5027 Recreation Program Coordinator
Annual 85,854 90,043 94,477 99,156 104,004
Monthly 7,155 7,504 7,873 8,263 8,667
Biweekly 3,302 3,463 3,634 3,814 4,000
Hourly 41.28 43.29 45.42 47.67 50.00
SEIU 1021 3062 Special Projects Coordinator
Annual 79,270 83,011 86,873 90,947 95,263
Monthly 6,606 6,918 7,239 7,579 7,939
Biweekly 3,049 3,193 3,341 3,498 3,664
Hourly 38.11 39.91 41.77 43.72 45.80
SEIU 1021 3063 Street Sweeper Operator
Annual 86,191 90,084 94,143 98,474 102,912
Monthly 7,183 7,507 7,845 8,206 8,576
Biweekly 3,315 3,465 3,621 3,787 3,958
Hourly 41.44 43.31 45.26 47.34 49.48
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City of Union City - Classification and Compensation Plan Bargaining Unit Job Code Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 SERVICE EMPLOYEES' INTERNATIONAL UNION (SEIU) (continued) SEIU 1021 1748 Technical Support Specialist II
Annual 89,713 94,301 98,888 103,476 107,564
Monthly 7,476 7,858 8,241 8,623 8,964
Biweekly 3,451 3,627 3,803 3,980 4,137
Hourly 43.13 45.34 47.54 49.75 51.71
SEIU 1021 3034 Transit Coordinator
Annual 101,028 105,753 111,153 115,833 121,279
Monthly 8,419 8,813 9,263 9,653 10,107
Biweekly 3,886 4,067 4,275 4,455 4,665
Hourly 48.57 50.84 53.44 55.69 58.31
SEIU 1021 3085 Vehicle Heavy Equipment Mechanic
Annual 92,461 96,641 101,064 105,638 110,530
Monthly 7,705 8,053 8,422 8,803 9,211
Biweekly 3,556 3,717 3,887 4,063 4,251
Hourly 44.45 46.46 48.59 50.79 53.14
SEIU 1021 3087 Vehicle Equipment Technician
Annual 82,483 86,580 90,933 95,473 100,236
Monthly 6,874 7,215 7,578 7,956 8,353
Biweekly 3,172 3,330 3,497 3,672 3,855
Hourly 39.66 41.63 43.72 45.90 48.19
SEIU 1021 5063 Youth Employment Coordinator
Annual 82,310 86,437 90,764 95,290 100,061
Monthly 6,859 7,203 7,564 7,941 8,338
Biweekly 3,166 3,325 3,491 3,665 3,849
Hourly 39.57 41.56 43.64 45.81 48.11
SEIU 1021 5068 Youth Services Specialist
Annual 82,879 87,035 91,391 95,948 100,753
Monthly 6,907 7,253 7,616 7,996 8,396
Biweekly 3,188 3,348 3,515 3,690 3,875
Hourly 39.85 41.84 43.94 46.13 48.44
SEIU REPRESENTED PART-TIME (hourly rates shown)
SEIU 1021 PT 5043 Facilities Maint. Attendant (PT) 30.98 32.52 34.16 35.87 37.67 SEIU 1021 PT 5028 Comm. & Rec. Program Specialist (PT 24.34 25.53 26.82 28.14 29.53 SEIU 1021 PT 9015 Office Specialist I (PT) 30.13 31.51 32.91 34.37 35.93 SEIU 1021 PT 9016 Office Specialist II (PT) 32.82 34.29 35.85 37.49 39.18 SEIU 1021 PT 9017 Office Specialist III (PT) 35.82 37.45 39.14 40.95 42.82 SEIU 1021 PT 5035 Preschool Site Supervisor I (PT) 23.22 24.37 25.60 26.87 28.21 SEIU 1021 PT 5026 Program Coordinator (PT) 41.28 43.29 45.42 47.67 50.00 SEIU 1021 PT 5191 Senior Recreation Leader (PT) 19.73 20.74 21.77 22.86 24.03 SEIU 1021 PT 5069 Homeless Program Outreach Worker 29.26 30.72 32.26 33.87 35.56 UNREPRESENTED PART-TIME (hourly rates shown)
Unrepresented PT 5094 CRS Program Manager (PT) 21.73 22.81 23.96 25.15 26.41 Unrepresented PT 5096 Preschool Aide (PT) 16.90 17.74
Unrepresented PT 5095 Preschool Teacher (PT) 19.31 20.28 21.29 22.36 23.48 Unrepresented PT 5093 Recreation Aide (PT) 16.90 17.74
Unrepresented PT 5092 Recreation Leader (PT) 18.11 19.01 19.96 20.96 22.01 Unrepresented PT 8334 Seasonal Maintenance Worker (PT) 24.14 Unrepresented PT 5091 Senior Recreation Leader (PT) 19.31 20.28 21.29 22.36 23.48 Unrepresented PT 9009 Intern (PT) 16.90 61.56
Unrepresented PT 9999 Project Specialist (PT) 16.90 126.48 Unrepresented PT 9099 Retired Annuitant (PT) 28.64 178.13 59 of 311
City Council Staff Report Page 1 of 2 February 24, 2026 Staff Report
Agenda Item No. 4.5
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution of the City of Union City Approving and Adopting the Side Letter to the Memorandum of Understanding Between the City and the Operating Engineers Local 3 - Professional Employees Group (OE3-PEG) to Address Leaves for the Period of July 1, 2024 through June 30, 2025, and Authorizing the City Manager to Execute the Side Letter on Behalf of the City Regarding Leave Administration

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution approving and adopting the Side Letter to the Memorandum of Understanding (MOU) between the City of Union City (City) and the Operating Engineers Local 3 – Professionals Group (OE3- PEG) to address leaves for the period of July 1, 2024, to June 30, 2025, regarding leave administration.

STRATEGIC PLAN ALIGNMENT
The action supports Strategy 8 of Goal B, Governance and Organizational Effectiveness, by ensuring the City remains competitive to retain talented staff and provide an attractive recruiting environment.

BACKGROUND
The City and OE3-PEG are parties to the MOU, effective between January 1, 2025, and December 31, 2027 (the MOU). Staff and OE3-PEG have been negotiating in good faith for an agreement to a side letter to the OE3-PEG MOU. The City and OE3 have reached an agreement on matters associated with Section 3.0 Leaves of the MOU, specifically related to maximum accruals for Administrative Leave and Floating Holiday hours. To ensure members who were otherwise unable to take accrued time off, the side letter provides that members can regain those hours lost during the period from July 1, 2024, to June 30, 2025.
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Agenda Item No. 4.5
City Council Staff Report Page 2 of 2 February 24, 2026

DISCUSSION
The relevant provision addressed by the proposed side letter is Section 3.0, Leave, to temporarily lift the bank limits for Administrative Leave and Floating Holiday hours. This temporary lift of the bank hour maximum will allow members who otherwise lost hours during the period from July 1, 2024, through June 30, 2025, due to the inability to take time off during a brief but crucial project implementation stage with citywide impacts.

FISCAL IMPACT
There is no fiscal impact, as the hours must be used by the end of Fiscal Year 2025-2026, and there is no opportunity to cash out any of these leave hours.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving and adopting the Side Letter to the MOU and authorizing the City Manager to execute the side letter on behalf of the City.

Prepared by: Jason Castleberry, Human Resources Director Submitted by: Jason Castleberry, Human Resources Director Attachments

1. Draft Resolution

2. Exhibit A - Side Letter between Union City and OE3-PEG 61 of 311
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING AND ADOPTING THE SIDE LETTER TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
UNION CITY AND THE OPERATING ENGINEERS LOCAL 3 –
PROFESSIONALS GROUP (OE3-PEG) TO ADDRESS LEAVES FOR
THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE SIDE LETTER

ON BEHALF OF THE CITY REGARDING LEAVE ADMINISTRATION
WHEREAS, the City of Union City (City) and the Operating Engineers Local 3 – Professionals Group (OE3-PEG) have entered into a Memorandum of Understanding effective January 1, 2025, through December 31, 2027 (the MOU); and WHEREAS, the City staff have entered into negotiations for a side letter to the MOU; and
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500, et seq.) and the Union City Municipal Code, the City Manager or her designee, as authorized by the City Council, has met and conferred in good faith with representatives of OE3-PEG on matters related to Section 3.0 Leaves of the MOU; and
WHEREAS, the City and OE3-PEG were previously parties to an MOU that included the period of July 1, 2024, through June 30, 2025, and established provisions related to maximum accruals related to administrative leaves or floating holidays; and WHEREAS, the representatives of the City and OE3-PEG have reached a tentative agreement for a side letter to the MOU on Section 3.0 Leaves, attached hereto and incorporated herein by this reference as Exhibit A; and WHEREAS, the City Council finds that the terms and conditions of the Side Letter are proper and in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby approves and adopts the Side Letter to the MOU between the City of Union City and the OE3-PEG; and
BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Side Letter to the MOU’s on behalf of the City and to take such further actions as may be necessary to implement the Side Letter, including any necessary non-substantive modifications.
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Resolution No. 2026-XXX
Side Letter Approval – OE3-PEG Leave Administration (2024–2025) PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Side Letter between Union City and OE3-PEG 63 of 311
Side Letter to the
Memorandum of Understanding
Between
The City of Union City
and
Professional Employees Group, Operating Engineers Local 3 The City of Union City (the “City”) and the Professional Employees Group (“PEG”), Operating Engineers Local 3, (collectively the “Parties”) enter into this side letter to the Parties’ Memorandum of Understanding effective January 1, 2025 to December 31, 2027 regarding suspension on maximum administrative leave 2 accruals for Fiscal Year (“FY”) 2024-2025 and to address unused floating holiday hours from FY 2024-2025.

WHEREAS, in 2024-2025, due to operational changes at the City, members in PEG may have not have been able to utilize administrative leave 2 hours or floating holiday hours due to the need to provide critical staffing and services.

WHEREAS, in response, the City seeks to temporarily suspend the maximum administrative leave 2 accrual limit and allow the use of unused floating holiday hours for FY 2024-2025 to allow employees to utilize unused floating holiday hours and administrative leave 2 hours in excess of the maximum amounts permitted pursuant to the January 1, 2022 to December 31, 2024 Memorandum of Understanding between the Parties.

WHEREAS, in order to do so, the City and PEG desire to provide for a one-time opportunity to allow any excess administrative leave 2 accruals from Fiscal Year 2024-2025 to go into the employee’s administrative leave 2 hours bank. Similarly, the City and PEG desire to provide for a one-time opportunity to allow any unused floating holiday hours from Fiscal Year 2024-2025 to go into the employee’s floating holiday hours bank.

WHEREAS, the City and PEG desire to enter into a side letter to memorialize the above.

NOW, THEREFORE the Parties agree to the following, effective upon fully executed agreement:

1. The City shall restore hours to the following existing banks, applicable for only FY 2024- 2025:
a. One for any administrative leave 2 hours that would have been accrued throughout FY 2024-2025 in excess of the maximum amount permitted pursuant to the January 1, 2022 to December 31, 2024 Memorandum of Understanding between the Parties.
b. One for any unused floating holiday hours as of 6/30/25 pursuant to the January 1, 2022 to December 31, 2024 Memorandum of Understanding between the Parties. 64 of 311
c. These restored hours shall be utilized first before any existing hours in either bank are applied and shall be subject to the same terms and conditions that apply to administrative leave 2 hours and floating holiday hours as set forth in the current Memorandum of Understanding between the Parties. The banks will be updated to account for any administrative leave 2 hours in excess of the maximum amount, and for the unused floating holiday hours, only from employees that are active as of the date of this side letter.

2. Access to these excess administrative leave 2 hours outlined in Provision 1 of this side letter shall be available for use only by active employees, currently employed in a job classification represented by PEG, and who were unable to accrue additional administrative leave 2 hours because of reaching the maximum number of hours allowed in FY 2024-2025.

3. Access to these unused floating holiday hours outlined in Provision 1 of this side letter shall be available for use only by active employees, currently employed in a job classification represented by PEG, who were unable to use all of their floating holiday hours in FY 2024-2025.

4. In no circumstances shall PEG members be allowed to cash out accruals from these restored hours that are formed pursuant to Provision 1 of this side letter. PEG acknowledges that this side letter does not confer a vested right on any employee nor does it establish any past practice, and that the benefit is being offered as a means to address unique circumstances caused by operational changes at the City and through no fault of PEG represented employees.

5. The Parties agree that this is a one-time non-precedential agreement. The Parties further agree that this side letter shall not be relied upon as precedent or as establishing a past practice of the City or PEG in any manner. This side letter shall only be used by the City and PEG in a proceeding alleging failure by a signatory to abide by the terms of the side letter.

For Union City: For OE3 – PEG:
_______________________ __________ _____________________ __________ Jason Castleberry, Date Claude Joseph, Date
Human Resources Director Field Representative
_______________________ __________
Joan Malloy, Date
City Manager
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City Council Staff Report Page 1 of 2 February 10, 2026 Staff Report
Agenda Item No. 4.6
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Enter into a Consulting Services Agreement with 4LEAF, Inc., for Building Division Support

EXECUTIVE SUMMARY
Staff is requesting the City Council adopt the attached Resolution (Attachment 1) authorizing the City Manager to enter into a consulting services agreement with 4LEAF, Inc. for Building Division support in an amount not to exceed $750,000.

STRATEGIC PLAN ALIGNMENT
Although this agenda item does not align with a specific Strategic Plan goal, approval ensures the Building Division will continue to provide essential services to the community.

BACKGROUND
The Building Division uses third-party consultants to support its operations, including providing technical assistance to ensure applications are processed in a timely manner.

The City also uses consultants to access external professional resources for technical expertise and to conduct complex plan reviews and inspections, while adhering to the Building Division's service timelines.

DISCUSSION
4LEAF, Inc. is an experienced firm that has previously supported the Building Division, including the Neighborhood Preservation Program, across a variety of technical areas.

Staff augmentation in office and field operations, plan checking, and consulting on large, complex permits are all services available within the scope of this contract. See Attachment 1, Exhibit A, for all of the services provided by 4LEAF, Inc. The City has successfully used 4LEAF, Inc. in the past and would like to continue using its expertise on large developments, such as the Station East Residential Mixed-Use/Residential project, through its completion.
66 of 311
Agenda Item No. 4.6
City Council Staff Report Page 2 of 2 February 10, 2026 4 0 FISCAL IMPACT
Funding for this agreement was included in the FY 2025-2026 and FY 2026-2027 Adopted Biennial Budget in Account Number 11041002-54110 (General Fund – ECD/Building and Safety - Professional/Consulting). Additionally, the plan check fees collected by the Building Division, which are deposited into the General Fund, will cover the cost of any plan checking services.

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution (Attachment 1) authorizing the City Manager to enter into an agreement, in a form approved by the City Attorney, with 4LEAF, Inc. for Building Division support in an amount not-to-exceed $750,000.

Prepared by: Valerie Avendano, Chief Building Official
Submitted by: Carmela Campbell, Economic and Community Development Director Attachments

1. Draft Resolution

2. Exhibit A – Scope of Work
67 of 311
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSULTING SERVICES AGREEMENT WITH 4LEAF, INC., FOR

BUILDING DIVISION SUPPORT
WHEREAS, third-party consultants are utilized by the Building Division to support its operations, including technical assistance with the timely processing of applications.

The City also utilizes consultants to provide access to external professional resources needed to provide technical expertise and conduct complex plan review and inspection services while adhering to the service timelines of the Building Division; and WHEREAS, the consultant’s scope of work, labeled Exhibit A, is attached hereto and made a part hereof; and
WHEREAS, funding for this agreement was included in the FY 2025-2026 and FY 2026-2027 Adopted Biennial Budget in Account Number 11041002-54110 (General Fund – ECD/Building and Safety - Professional/Consulting). Additionally, the plan check fees collected by the Building Division, which are deposited into the General Fund, will cover the cost of any plan checking services; and
WHEREAS, staff recommends that the City Council authorize the City Manager to enter into an agreement, in a form approved by the City Attorney, with 4LEAF, Inc. for Building Division support in an amount not to exceed $750,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to enter into a consulting services agreement, in a form approved by the City Attorney, with 4LEAF, Inc. for Building Division Support, in an amount not-to-exceed $750,000.
68 of 311
Resolution No. 2026-XXX
4LEAF, inc. CSA for Building Division Support

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – Scope of Work
69 of 311
City of Union City Page 1
Scope of Services December 17, 2025

SCOPE OF WORK
Plan Review Services
4LEAF will provide Plan Review for any and all types of structures to ensure compliance with all adopted codes, local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical, Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other applicable ordinances. We provide these services for project types including Single-Family Dwellings, large MultiFamily Mixed-Use Dwelling Units, Commercial, and Industrial.

Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data; • Ascertaining whether projects are in accordance with applicable building and fire codes, and City ordinances, including but not limited to Title 24 and Title 25; • Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage; • Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights and areas, types of construction, fire resistance construction and protection systems, means of egress, accessibility, structural design, soils and foundations; and masonry; • Providing additional plan review services as requested by the City; • Conducting all plan review at the City Department or at a site mutually agreed upon in writing and; • Supplying all plan review staff with all code books and other basic professional references.

On- and Off-Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan review and non-structural reviews at the jurisdiction’s discretion. Our experience includes checking for compliance with the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances. 4LEAF’s EZPlan Review
EZPlan Review is 4LEAF’s in-house tracking software that acts as a communication tool between 4LEAF and the jurisdictions we work with. The use of EZPlan makes communication easy. This web portal allows users visualize project due dates, notes, and status updates so that projects can be followed from start to finish. Additionally, 4LEAF provides electronically stamped and uploaded copies of approved project plans, a value which saves clients time and resources. With the use of EZPlan, 4LEAF hopes to provide a level of ease and transparency during the off-site plan review process.

Exhibit A
70 of 311
City of Union City Page 2
Scope of Services December 17, 2025
QA/QC Review Process
Task 1 – Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City each to track the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal.

Task 2 - Complete Submittal Review
Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans, calculations, reports, and other related documents) in order that we can begin our review. If the submitted package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed with our review.

Task 3 - Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most qualified Plans Examiner and a turnaround time will be established. We will log each application into our database the same day the plans are received to assure that they are routed in a timely manner and to allow for daily project tracking.

Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City with a list of any items needing correction and clarification to comply with applicable building codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.

Task 5 - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.

After completion of our quality control review a correction list will be e-mailed to a designated staff member at the City or as directed by the City. The correction list and a 4LEAF transmittal form will include the following information: a description of the work, type of construction, occupancy group, square footage, number of floors, and sprinkler requirements.

Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to resolve all unresolved issues after our second review. If it appears that there are complicated issues that might cause a project to go beyond our second review, we will communicate directly with the designer to resolve these concerns.

Task 7 - Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting documents per the City processing requirements and return them to the City, along with our letter of completion.
71 of 311

City of Union City Page 3
Scope of Services December 17, 2025
Turn-Around Times
4LEAF has a tremendous reputation for completing projects on-time and under budget. 4LEAF’s plan review team is widely recognized for quick turn-around times and prompt service. Off-site plan reviews are performed at our office, with plans transmitted by personal delivery or overnight service. The standard turn-around time is within 10 business days for residential plan reviews and within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on your needs. 4LEAF also provides Fire Plan Review services.

Type of
Plans Transportation Initial Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
*Residential < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days **MultiFamily < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days ***Large
Commercial
> 15,000 s.f.
< 24 Hours (pick
up & delivery) Negotiable Negotiable Negotiable Negotiable Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.

Pick-up of all plans will be performed by 4LEAF staff within 24 hours of the City’s phone call or e-mail at no additional cost, 4LEAF staff will transport the plans to and from the City upon a phone call to the 4LEAF office or simply e-mail [email protected].

Document Control
When plans and documents are received for
review, 4LEAF’s Plan Review Manager and
Document Control Technician analyze the
project, creates a job number, and completes a
Job Setup Sheet. This form highlights both the
jurisdiction, applicable contact information, and
all project specific design criteria and notes. Jobs
are then transmitted through 4LEAF’s easily
accessed EZPlan Review Portal which tracks initial
and subsequent reviews and is open for view by
the client. The City and their customers can view
4LEAF’s plan review control log through 4LEAF’s
EZPlan Review Portal.
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City of Union City Page 4
Scope of Services December 17, 2025
Plans then get distributed for review to a 4LEAF team consisting of Plan Review Engineers, Architect (a licensed state professional) and/or an ICC Certified Plans Examiner, as applicable. Our staff then performs his or her function of analyzing the plans and documentation for effective conformance to the state codes, referenced construction standards, and City amendments. 4LEAF’s code review methodology is “The Effective Use of the Codes” reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the project for quality control purposes and forwards comments or approvals to the client’s predesignated contacts.

Third-Party Plan Review and Inspections
4LEAF can provide third-party plan reviews and inspections to applicants, a process that increases permitting efficiency and saves owners, contractors, developers, and jurisdictions time and money. 4LEAF currently provides similar services for the County of Sonoma, County of Marin, and City of Santa Rosa clients. 4LEAF meets with each Jurisdiction to streamline a process that will best meet the needs of their applicants.

Structural Only Review
Upon request, 4LEAF will perform “structural only” reviews for the City. 4LEAF can communicate directly with the designers via email, in-person meetings, and through our EZPlan Review system. 4LEAF prefers PDF files for “structural only” reviews as they allow several Structural Engineers to review plans together should there be design-related questions. The majority of 4LEAF’s plan review engineers have a design background and work well with project designers.

Off-Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital capability, we offer full access to all 4LEAF engineers and plans examiners company-wide, from any of our office locations. A protected online portal will be established to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. 4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for electronic and timely turnarounds resulting in permit issuance within 5-7 business days.

Additional Technologies
Having served more than 400 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections. 4LEAF’s experience with tracking technologies includes, but is not limited to:
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Fire Prevention Services
4LEAF understands that the City is seeking a consultant who is highly experienced in providing commercial and residential fire plan review and inspection services. The City would like to contract with a dependable firm who can conduct external plan reviews and provide inspection services as needed by the City in an effort to provide a timely, efficient, and professional service to the needs of the City. Additional services might include professional personnel such as Fire Marshals, Fire Protection Engineers, Fire Inspectors, Fire Prevention Officers, permit technicians, inhouse/remote fire plans examiners, and other Fire Prevention personnel as needed. 4LEAF is a qualified fire consultant who can provide:
 Complete Fire Prevention Services
 Construction Related Fire Plan Reviews and Inspections  Web-based digital platform for Fire Plan Review Permit Tracking  Fire Prevention Division Staff Augmentation
 Annual Fire Inspections
 Administrative support
Approach
Our Fire team is comprised of experienced Fire Prevention Officers, Fire Inspectors, Fire Investigators, Fire Plans Examiners, Fire Protection Engineers, Fire Marshals, and Fire Chiefs. 4LEAF’s Fire Prevention personnel are professionally licensed, ICC Certified, and/or CSFM Certified and experienced working within a public and private work environment.

Our team can provide complete Fire Prevention services for all types of occupancies and construction types to ensure compliance with all adopted codes, local ordinances and state and federal laws, ordinances, regulations, and standards that pertain to Fire/Life Safety including:
 CA Code of Regulations, Titles 19 & 24
 All NFPA Standards
 Local amendments to the CA Fire Code
 Municipal Codes, Standards, and Policies
 California Health and Safety Code
 National Fire & Building Referenced Standards
4LEAF is a Fire and Life Safety industry leader in Fire Prevention. Our Fire Prevention services include, but are not limited to:

Complete Fire Code New Construction Services:
 Emergency Site Access Compliance
 Fire Flow Water Supply Compliance
 Building Fire and Life Safety Compliance
 Hazardous Materials Code Compliance
 Emergency Responder Radio Communication
System Compliance
 Wildland-Urban Interface Compliance
 Review of Performance-Based Code Compliance
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 Fire Suppression, Fire Alarm and Gas
Detection System Compliance
 Hazardous Occupancies, High Piled Storage,
Energy Storage Systems and Plant Processing
and Extraction Compliance
 Cause & Origin Investigation
 Review of Alternative Materials and Methods of
Construction
 New Construction Acceptance Testing and
Inspections
 In-House & Off-Site Plan Review
 Code Adoption
Complete Fire Prevention Division Services:
 Fire Code Operational Permits
 Annual Business Inspections
 Fire Investigations
 Hazardous Materials Inspections
 Wildland-Urban Interface Compliance
 Codes and Standards Development
 Public Education
 Safety Training
 Special Events Permits
Permit Technician Services
4LEAF has a proven track record of providing Permit Technician/Counter staff to Building Divisions and Community Development Departments. 4LEAF’s provided staff shall review, process, record, coordinate construction projects and serve customers at the public counter, providing information and assistance in written and oral form to the public according to departmental procedures and legal requirements. Our staff encompasses the right combination of experience, education, and certifications. 4LEAF prides itself on providing experienced professionals to work with the City and serve the public at the Building Division counter.

Understanding
4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the Building Department counter. 4LEAF has numerous Permit/Counter Technicians on staff, many who are currently assigned to Building Departments throughout the state. All staff will have the materials, resources, tools, and training required to perform the job, including software applications such as Accela, Bluebeam, etc.. Typical Permit Technician duties include:
• Accepting plans for plan check
• Verification that plans are accurate and complete
• Calculating permit fees
• Explaining ordinances and procedures to owners, contractors, developers, architects, and general public • Assisting with preparation of permit applications
• Receiving plans for Planning and Building permits and route to various agencies (if requested) • Accepting complaints on code violations, process, and record complaints 75 of 311

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• Answering phone calls for field and office staff
• Processing inspection requests
• Maintaining files for building permits
• Operating the Building Department’s computerized information system • Inputting a variety of information, including building permits and inspections • Completing related duties and responsibilities as assigned by Building Official and Senior staff members Public Assistance
All building permits and plan reviews will be tracked for expeditious processing, considering legal timelines and response time to the Department’s requests from applicants, outside agencies, and other City departments. At a minimum, project milestone estimates and dates shall be tracked. In addition, the City will be tracking data regarding workload, processing times and associated costs of the Department’s operations. These performance metrics will be used to evaluate 4LEAF’s performance. Some enhanced performances are:
• Questionnaires rating our customer service satisfaction • Report the response time related to the type of call. • Monitor and report the response time of 4LEAF staff.

Turn-Around Times
Building Department Staff Interim Full-Time
Permit Technician < 2 Days < 5 Days
Assistant Permit Technician / Counter Staff < 2 Days < 5 Days Inspection Services
4LEAF has a team of more than 200 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work throughout California who will remain for the duration of projects to ensure we capture the goals and performance that have made our inspection system successful.

We maintain the largest database of qualified inspectors of varied qualifications. Inspectors vary from current full-time inspection staff, idle staff (temporarily between assignments), and pre-qualified staff which include inspectors who are available subject to client demand. 4LEAF’s inspectors are all ICC Certified and experienced working within a municipal work environment. 4LEAF will provide inspectors with all the necessary tools, equipment, and current code books sufficient to facilitate all required inspections. 4LEAF can provide interim or full-time inspectors same-day or within one business day—simply call, email, or text our assigned Project Manager for an immediate response. Our on-call database is utilized for all our clients for as-needed requests. 76 of 311
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Periodic Inspection Services  Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City. In addition, 4LEAF has a proven track record of providing such services to a number of different building departments.

Part-Time Inspection Services  Available Next Day
4LEAF will provide the City with part-time inspectors upon request. 4LEAF can provide part-time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services  Available Two Days or Less 4LEAF can provide full-time inspectors upon request. 4LEAF provides this service regularly to many clients throughout Southern California, Northern California, Central Valley, Central Coast, Sacramento Valley, Peninsula/South Bay, East Bay, and North Bay.

Project Specific Inspection Services  Available Two Days or Less 4LEAF is often tasked with providing inspection services for large projects on behalf of municipalities. 4LEAF handles large-scale projects for many of our clients. These projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services over a short period of time (i.e. 6 - 36 Months).

Inspection Technology
4LEAF has extensive experience working with various inspection reporting technologies, including elas.™ and GoFormz which 4LEAF used this for all scopes of the Apple 2 Campus (~$8 Billion), and for the Encore Boston Harbor Casino (~$2.6 Billion), San Mateo County Project Development Unit (~$1.1 Billion), and at San Jose State University (~$1 Billion). Our software allows every piece of information collected on a project to be accessible by all staff as every inspection report is stored securely and safely in the cloud. The information can be accessed through a user’s web account where any inspection report can be viewed, and reports can be ran using stored project data. With inspection technology, 4LEAF inspectors are able to leave detailed notes under the inspections and observations box and instantaneously attach pictures to reports to show the items inspected. By means of an iPad, inspectors sign reports using a mobile signature block and attached pictures of the item inspected. 77 of 311
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elas.™ Page View
Advanced Technologies Through Elas.™
Our team’s proprietary elas.™ platform is a key tool supporting efficient and accurate field documentation and reporting for this project. elas™ will be used by our team to streamline the management of inspection data, daily reports, plan review documentation, code compliance, and more. elas.™ will integrate seamlessly with City’s required platforms allowing inspection logs, plan review comments, and CBO certifications to be efficiently shared and tracked. This ensures that all team members across the City are working from the same, up-to-date information set.
elas.™ offers a secure Client Portal for designated City personnel, allowing 24/7 access to project records and real-time updates. This transparency supports timely communication and coordinates action across the full project team. elas.™ enhances collaboration, improves data accuracy, and ensures that all documentation complies with the City’s digital and project-specific requirements.

FEATURES OF ELAS�
» Efficie nt Dis patch Coordination
» Cus tomized and
Compre he ns ive
Re port Pre paration
» Ability to Download
Re ports
» Secure Web- Bas e d Docume nt
Manage me nt
» Bille d-to-Budge t Re ports
» Summary Invoice s
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Code Enforcement Services
Our Code Enforcement personnel are certified through the International Code Council, CACEO, and various training programs offered through accredited institutions. In addition, most of our personnel hold a PC832, ICC Property Maintenance and Housing Inspector, and/or CACEO. 4LEAF staff have experience in collaborating with property owners and other responsible parties to bring properties into compliance with regulatory standards. Our team is entrusted with the responsibility of ensuring adherence to local, state, and federal laws, codes, ordinances, and regulations pertaining to various aspects of community development and public safety. Our Code Enforcement team possesses a diverse skill set and expertise covering a wide area, including building construction, zoning, land use, property maintenance, health and sanitation, environmental protection, and public nuisances. Our Code Enforcement team is adept at utilizing various procedural mechanisms, such as issuing administrative citations, investigating potential violations and ensuring prompt resolution while upholding legal integrity. At 4LEAF, our primary goal for our code enforcement team is to promote and maintain the health, safety, and welfare of residents and visitors within the municipality or jurisdiction we serve. 4LEAF Code Enforcement Officers have experience in writing criminal citations and in working with legal counsel to assist in the successful prosecution of Code Enforcement cases either in criminal or civil courts when necessary. We focus on nearly every area of Code Enforcement including, but not limited to, the following categories detailed below.

Scope of Services & Areas of Enforcement
Standard Operating Procedures
4LEAF’s Code Enforcement Directors have an extensive history with Cities and Counties in preparing Standard Operating Procedures (SOP’s) to ensure consistency while performing code enforcement duties. This will provide guidelines for Code Enforcement personnel to implement and achieve voluntary compliance. These SOP’s are specific to each community’s needs and we help establish a uniform set of guidelines for consistency and efficiency. Some of these areas include:
 Training guidelines for new Code Enforcement Officers  Safety guidelines (including Officer Safety Procedures or compliance with SB246)  Hearings
 Testimony
Blight Enforcement
Our team works to identify and enforce state and local laws pertaining to the maintenance of private property.

Through field contact with tenants and property owners, our team works efficiently in providing guidance to address blighted conditions such as overgrown weeds, trash, debris, and graffiti. 79 of 311
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Classroom Training with CEUs
You can often find members of 4LEAF training nationally for organizations such as the International Code Council (ICC), American Association of Code Enforcement (AACE), California Association of Code Enforcement Officers (CACEO), and other nationally recognized affiliations of these chapters. 4LEAF’s training leads include Pete Roque, Kenneth Eckman, and Alejandra Molina. Our instructors are nationally accredited and offer Continuing Education Credits (CEUs).

Our trainers currently cover topics such as:
o 10 Most Common Complaints
o Accessible Parking
o ADU Legislation
o Agency Promotion Community Relations
o Banner and Sign Enforcement
o Basic Ethics
o Basic Ethics and Inspections
o Basic Ethics, Authority, and Inspections
o Basic Inspection Protocol
o Basic Report Writing
o Basic Residential Construction
o Blueprint Reading
o Building And Safety Presentation
o Building Blocks for Code Enforcement
Officer Success
o Building Code
o Building Inspections and Code Enforcement
– A Powerful Duo
o Case Documentation
o Case Management from Start to Finish
o Code Enforcement 101
o Code Enforcement Culture
o Courtroom Testimony and Demeanor
o Dealing With Difficult People
o Effective Communications – Bridging the
Gap with External and Internal Customers
o Ensuring Short-Term Rental Reg.

Compliance
o Essentials for Short-Term Rental
Enforcement
o Ethics
o Hoarding
o Individual Awareness and Preparation
o Inspection Protocol
o Interior Inspections
o Intermediate Communications
o Interview And Interrogation
o Interview And Report Writing
o Investigative Report Writing
o IPMC 2021 or 2018 Exam Prep
o IPMC 2021 Overview
o Landlord Tenant Disputes
o Legal Aspects
o Marketing Your Code Enforcement
o Mobile Vending
o Mold, Lead, Asbestos, & Vectors
Enforcement
o Multi-Agency Task Forces
o Officer Safety – Drug Awareness for the
Code Enforcement Officer
o Officer Safety – Encountering Mental Illness
in the field of Code Enforcement (Self-Care)
o Officer Safety – Field Inspection Protocols
for the Code Enforcement Officer
o Officer Safety – Gang Awareness for the
Code Enforcement Officer
o Officer Safety – Hazardous Building Safety
for the Code Enforcement Officer
o Planning And Zoning Basics
o Property Maintenance
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Community Outreach
4LEAF will review current outreach and engagement initiatives and make appropriate recommendations to the City. Items typically reviewed include:
o Opportunities for involvement in community events
o Creation of pamphlets and marketing material
o Social media engagement
o News media outlets
o Municipal Code Enforcement web page
o Review of frequently asked questions
Department Assessments
4LEAF is working with many Community Development Departments to provide assessments of their code units reviewing closely staffing levels, Standard Operating Procedures (including branding/rebranding, target issues, prioritization of existing Code Enforcement cases, community engagement strategies, written materials such as compliance notices, postings and door hangers, data entry, inspection response time management, and training programs. Additionally, 4LEAF provides in-house assessments and regular meetings with directors and municipal stakeholders for plan implementation and execution.

Hearing Officers
4LEAF has Hearing Officers available for contracted municipalities. Our seasoned officers are trained to understand the existing Municipal Code as well as other adopted codes and make a knowledgeable determination regarding the validity of a violation. Results may include the issuance of fines or granting additional time for compliance for respondents with unusual hardships.

Inspections
4LEAF can provide certified and qualified staff to perform inspections in a lawful manner that respects the reasonable expectations of privacy and security of residents and their properties. Inspections conducted will determine if conditions on the properties are compliant with applicable sections of the current editions of the International Property Maintenance Code (IPMC), Municipal Code, Zoning Code, California Health and Safety Codes, Uniform Housing Code, Uniform Code for the Abatement of Dangerous Building, CA Residential Code, CA Building Code, and trade codes.

Upon assignment, 4LEAF’s Code Enforcement staff will be ready to respond and provide compliance solutions to code cases, new and existing, with minimal impact to current processes. 4LEAF Code Enforcement Inspectors are qualified to do the following:
o Perform inspections for violations of Building Codes and Ordinances as adopted by the municipality. o Research properties for prior approvals, permits, and general information relating to violations. o Investigate and take necessary action when a violation of municipal codes exists. 81 of 311
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o Consult with the City Council as required, when requested by the Code Enforcement Manager/Director, and when escalated enforcement may be required.
o Comply with the City’s procedures for reporting inspection results and deficiencies. o Use City inspection correction forms.
o Complete necessary digital entries that capture site inspection results, case status communications and any documentation of notices provided to responsible parties and stakeholders. o Conduct follow-up inspections as needed.
o Notify the responsible parties of other agency approvals prior to closing a Code Enforcement action. o Maintain records as needed for the efficient and effective operation of the City. o Meet with members of the public and municipal staff on a daily basis as needed.

Short-Term Rental Programs
One of the fastest-growing programs within Code Enforcement Divisions is short-term rentals. 4LEAF assists with compliance with municipal short-term rental ordinances that require property owners to adhere to several rules, including limiting the number of daytime and overnight guests, prohibiting events and amplified sound, and posting specific rules and emergency information, among others. Short-term rentals are presenting challenges within our communities. While these rentals offer unique opportunities for travelers and hosts, they have also brought forth various concerns that warrant immediate attention. Housing availability, neighborhood dynamics, and safety considerations have raised valid apprehensions among residents. 4LEAF understands these issues and is pleased to present a comprehensive scope of services designed to regulate short-term rentals effectively, fostering a harmonious coexistence for all stakeholders involved. Our proposed solution encompasses meticulous research, the development of fair regulations, stringent compliance inspections, and a robust enforcement system to address illegal postings and operations. With these measures in place, we can resolve the prevailing issues and create a sustainable short-term rental ecosystem that benefits the entire community. We look forward to collaborating with you all in implementing this solution and achieving a positive and lasting impact on our neighborhoods. These are scopes of services that we provide, including but not limited to:

1. Research and Analysis: Conducting a thorough study of the local short-term rental market is crucial to understanding the current landscape and potential impact on the community. This data-driven approach enables your jurisdiction to make informed decisions and design effective regulations tailored to your specific needs.

2. Developing Regulations and Policies: Developing clear and well-defined regulations is essential for creating a level playing field for all short-term rental operators. These policies help establish guidelines, standards, and boundaries that ensure the industry operates responsibly, benefiting both residents and hosts alike.

3. Licensing and Registration: Implementing a licensing and registration system ensures that only eligible and responsible operators are allowed to offer short-term rentals. This process helps your jurisdiction track and communicate with operators, making it easier to enforce regulations and ensure compliance with safety and tax requirements.
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4. Compliance Inspections: Regular compliance inspections are vital to guarantee the safety and quality of shortterm rental properties. By verifying adherence to regulations, your jurisdiction can maintain community safety, prevent potential hazards, and protect the rights of both guests and neighbors.

5. Enforcement and Penalties: A robust enforcement mechanism, including penalties for non-compliant operators, serves as a deterrent against illegal or irresponsible practices. By imposing consequences for violations, authorities can discourage unlawful behavior and encourage operators to adhere to the established regulations.

6. Data Monitoring and Reporting: Implementing or ensuring that proper documentation is completed is standard operating procedure for 4LEAF. A proper data monitoring system provides insights into the shortterm rental market's impact on housing and the local economy. It enables evidence-based decision-making, helping your jurisdiction adjust regulations if necessary and fostering transparency in the regulatory process.

7. Public Awareness and Education: Public awareness campaigns educate both short-term rental operators and residents about their respective rights and responsibilities. By promoting best practices and addressing concerns, these campaigns foster a sense of community understanding and cooperation, reducing potential conflicts.

8. Collaborative Partnerships: Partnering with short-term rental platforms and law enforcement agencies fosters cooperation and facilitates compliance. Data sharing and joint efforts between these stakeholders help streamline the enforcement process and address challenges more effectively.

9. Complaint Resolution: a complaint resolution empowers residents to report issues and complaints related to short-term rentals. Swift and fair resolution of complaints helps maintain harmony within the community and ensures that any problems are addressed promptly.

10. Periodic Review: Regularly reviewing and updating regulations allows your jurisdiction to keep pace with changes in the short-term rental industry and adapt to new challenges or opportunities. This flexibility ensures that the regulatory framework remains relevant and effective in achieving its intended goals.

Lead Abatement
Although lead-based legislation has been around since the 1950s, nationwide regulation was not enforced until 1971 with the introduced of the Lead-Based Paint Poisoning Prevention Act (LBPPPA), which prohibited the use of leadbased paint in residential structures constructed or rehabilitated by the Federal government or with Federal assistance. In 1973, an amendment to the LBPPPA stated that lead-based paint should be removed from pre-1950 housing and structures. Our Code Enforcement team follows the requirements set forth by the State of California to ensure proper lead safe practices are taking place in removal of lead-based paint to protect citizens from exposure.

Additionally, our team participated at the National Healthy Homes Conference in 2022 in Baltimore, MD, where we spoke on the importance of Code Enforcement for Lead Paint Abatement Programs to safeguard communities. 83 of 311
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Massage Parlor Enforcement
This scope can often be utilized for undercover stings with partnering agencies for businesses that not only violate criminal laws but also building code violations, licensing requirements, and potential massage parlor ordinances in the City. Early detection is vital in these cases and steps include background checks and other reasonable means of identification and clearances. Our team has championed programs specializing in identifying and mitigating illegal actions in massage parlors.

Parking Enforcement
4LEAF has the capabilities of providing parking enforcement. This includes:
o Enforcement of state and municipal parking regulations. o Removal of abandoned and nuisance vehicles from the public right-of-way. o Issuance of parking citations and review of contested citations.

Policy Review
4LEAF shall review and read current policies and procedures and define policy clearly to set the tone for your municipality’s Code Enforcement Program. A clear policy communicates defined expectations to stakeholders whether it’s how they handle complaints, how Code Enforcement Officers conduct compliance reviews, or any other aspect that the municipality needs to have communicated and consistently followed. 4LEAF will develop a well-defined user-friendly format.

Program Analysis
4LEAF understands that Code Enforcement is an essential part of a community’s public health and safety, providing a regulatory mechanism to ensure the public’s overall wellbeing. Addressing the community’s concerns in a timely and efficient manner is paramount to a successful Code Enforcement Program. 4LEAF personnel will perform the following:
o Conduct investigative inspections of unpermitted activities. o Create standard operating procedures, if required.
o Conduct review of all administrative/misdemeanor citations. o Provide guidance for resolution of high case load along commercial corridors. o Assist with complex code enforcement cases.
o Provide guidance for resolution of existing cases.
o Provide in-house and/or field training of traditional Code Enforcement protocols. o Create an outreach plan to address and deter unpermitted vending/commercial corridor violations.

Program Development
4LEAF project managers have experience in working collaboratively with clients to further develop and enhance their Code Enforcement Program when requested. Our project managers are currently working with local jurisdictions to revise and strengthen Code Enforcement Programs to gain voluntary compliance, provide resident education, and effectively communicate with the public. 4LEAF staff takes an approach in recommending, implementing, and executing program assessments, creation of policies and procedures, creation of training manuals for new hires, providing educational materials for the public, providing staff with up-to-date training, teaching current Code Enforcement staff options for compliance using adopted ordinances, and providing 84 of 311
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recommendations to cases that may require specialized expertise that may be sensitive in nature. 4LEAF staff also has designated staff tracking recent legislation to ensure the municipality follows state regulations and clients are aware of upcoming legislation that may affect their Code Enforcement Program.

Project-Specific Assignments
Our Code Enforcement Directors are often brought on board by municipalities to provide consulting for longstanding cases that need a fresh set of eyes and assessment. The Code Enforcement team at 4LEAF will lend their considerable expertise in bringing those difficult cases into compliance. We will review your most challenging cases, assess the work done to date, and confer with the Municipal Code and your department's Standard Operating Procedures. Once our analysis is complete, 4LEAF will provide you with a detailed report of our findings and specific step-by-step strategies to get those cases off the active roster. 4LEAF personnel will be available to speak with stakeholders such as Department Heads, Council, and other elected officials. If necessary, we can also provide Expert Witness Testimony.

Rental Housing Enforcement
Our team will assist with the inspection of residential rental properties on a routine and comprehensive basis to assure the overall quality of the unit meets the requirements of the Health and Safety Code and property maintenance guidelines. This includes educating property owners, property managers, and tenants about those requirements.

Review and Develop SOPs
4LEAF routinely works with Code Enforcement Divisions to review the current Standard Operating Procedures and provide suggestions for enhancing SOPs. Our staff can also help implement and train the existing municipal personnel in these changes. Currently, we are providing these services for California municipalities such as the cities of Escondido, Del Mar, and San Diego.

Staff Augmentation (After-Hours / On-Call Officers)
4LEAF specializes in providing personnel to municipalities on a part-time or full-time basis. At your request, our staff arrives at your door with training opportunities, study materials, company phones, and energy- saving fleet vehicles. When necessary, 4LEAF is capable of providing Code Enforcement staff outside of normal business hours to improve response times, address code violations, and improve response times and maintain public space integrity. 4LEAF’s Code Enforcement Staff Augmentation personnel categories include:
o Department Director
o Department Manager
o Code Enforcement Manager and Training Officer
o Senior Code Enforcement Officer
o Code Enforcement Officer I & II
o Code Enforcement Coordinator/Technician
o Hearing Officer
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Stormwater Enforcement
4LEAF provides Stormwater Enforcement. This includes the visual inspection of infrastructure dedicated to the management of rainwater. Violations would include having inadequate erosion/sediment controls for property, failing to conduct/document inspections, illegal dumping, overgrowth of vegetation, and flooding.

Substandard Housing
One of the major areas of code enforcement throughout the U.S. is the inspection of Substandard Housing. 4LEAF Code Enforcement Officers routinely inspect and report any violations to housing codes including substandard and uninhabitable conditions, un-permitted construction, unlawfully created units or spaces, inadequate or non-existent heating, accumulated trash and debris, lack of utilities, property maintenance, mold, and rodent/insect infestations.

Tobacco Enforcement
These programs ensure that retailers are properly licensed/permitted for the sale of tobacco and such establishments are posting proper notification such as STAKE Act stickers at each point of sale. In addition, we can assist in compliance with work-place smoking and vaping prohibitions.

Vendor Enforcement
In many areas across California, unlawful street vending has become a pressing concern. These vendors, offering a wide variety of products, often operate without adhering to established regulations, leading to challenges such as littering, public right of way obstructions, and unfair competition with authorized businesses. While California has taken commendable steps, such as the introduction of Senate Bill 946 and Senate Bill 972, both of which are designed to regulate and decriminalize certain aspects of street vending, there remains much work to do. Many vendors, driven more by economic desperation than defiance, continue to bypass these regulations, resulting in a surge of potentially unsafe vending operations, many of which are food vendors. This not only jeopardizes public health but also diminishes the state's regulatory efforts.
4LEAF is an experienced solution-oriented firm that recognizes the complexities of this issue. Beyond mere law enforcement, the 4LEAF team understands the socioeconomic intricacies driving vendors towards this livelihood. Our tailored programs are designed to address the root causes, ensuring vendors have pathways to legitimate operations while helping jurisdictions maintain public safety and order.

Through a partnership with the City, 4LEAF is poised to offer a comprehensive strategy and service that not only aligns with state regulations but also provides sustainable solutions for the challenges of unlawful street vending. 86 of 311
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Planning Services
Our Planners possess the technical writing and report preparation abilities needed to convey the greatest detail in a manner that is easy to understand with solid recommendations of findings rooted in the plans, policies, and codes that reinforce the City’s vision. We are dedicated to understanding the vision of a community and rigorously working towards that vision. We utilize application checklists as the foundation of our review and translate policies and regulations as they apply to planning development applications. We transpose our findings into informative, concise, and simple to understand staff reports and environmental compliance documentation.

These endeavors cannot be accomplished in a vacuum and our staff are well‐versed in project management and will work diligently with other City departments and agencies, including regional agencies, to ensure that the highest levels of review and feedback are achieved.
4LEAF Planners will arrive on-site with a positive attitude and will make every attempt to move projects forward to achieve successful outcomes. We are creative in our approach and can develop alternative methods to achieve the best outcome for the communities, agencies, and applicants. The Planning Division at 4LEAF is responsible for integrating staff into Local and State jurisdictions where we are routinely called upon to supplement vacancies and staff shortages. We also provide staff augmentation services when projects require focused processing and management of a variety of land use applications for compliance with land development codes and general, adopted area, and specific plans.

Current Planning (Counter Intake and Project Review)
4LEAF’s Planning duties include ensuring the project team quickly and effectively becomes familiar with City regulations. This approach minimizes the time needed for our Planning Team to become effective answering questions at the Planning Counter regarding Planning application and Environmental Review requirements as well as conducting Project review. This approach ensures cost and time effectiveness of our provision of services to the City and is a foundational principal in our Planning Team’s approach as detailed below.

Long-Range Planning
Our long-range Planning team helps cities draft plans, policies, and programs designed to guide their physical design and development. We have over 30 years of experience preparing housing elements, general plans, specific and area plans, and environmental documents in various types of ecological, land use, and socioeconomic settings. Our mission is to provide our clients with high-level professional expertise, leveraging our local experience and diverse team of experts to create a plan that is contextual and implementable, and meets the requirements and needs of the community. Our approach to every project is centered upon the design and development of innovative solutions that respond to our clients’ specific needs in a cost-effective manner.

Housing and Related Planning
In addition to providing on-call planning services, 4LEAF is currently managing the Napa-Sonoma Collaborative, an ABAG subregional planning effort for the 16 jurisdictions of Napa and Sonoma Counties. Our collaborative work addresses the many planning challenges facing the region including housing, equity, infill, and VMT 87 of 311
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reduction. As a part of this work, 4LEAF staff provide professional planning TA (Technical Assistance) on an asneeded basis to each of our 16 jurisdiction members. 4LEAF has also prepared 6th Cycle Housing Elements both locally (County of Sonoma and the cities of Cotati, Cloverdale, Healdsburg, Rohnert Park, and Sebastopol) and across the state (County of Lassen 7th Cycle and the cities of Santa Clarita, Escalon, and Gonzales).

Environmental Review Services
Our team evaluates the General Plan, Zoning, Subdivision regulations consistency and environmental impacts of private and public development proposals and coordinates with other divisions to ensure that standards for Public Works engineering for infrastructure systems and building & safety requirements are appropriately addressed with new development.

Project Application Processing
The Counter Planning Technician is an important and vital member of the Planning Team. They will be the first person most applicants and public will encounter at the Planning Counter and will be professional, informative, and able to be appropriately empathetic with applicants in the regulatory compliance context. They will be responsible for application intake and project file creation, establishing the project review calendar, including completeness review pursuant to the Permit Streamlining Act (Government Code § 65920 et seq.).

Our team will use the existing submittal forms and advise the City potential need for updates to keep pace with the many recent changes to Planning and Housing regulations. The Planning Technician will work with the City and 4LEAF management and planners to ensure staff assignments are confirmed for all Planning applications received. Our Planning Technician has confidence in coming up to speed quickly and providing information over the phone, via email, and assisting with project updates to the City website. Being diligent to, taking in and reviewing project applications for applicant notification of commencement of environmental review or a need for additional materials to be submitted for the City to determine the application complete.

The 4LEAF Planning and Environmental team is composed of experienced Supervisors and Senior level project managers, Associate and Assistant Planners, and Planning Technicians. Our Project Case Planners are assigned cases by the Supervisor or Project Manager in coordination with City staff. Project review assignments will be made to our Planning team depending on the complexity of the project and the applicable experience of the Planner assigned. Our project management approach serves to maximize team ability to process applications effectively from compliance and environmental review to design review and decision-maker hearings. This approach also ensures that our Planning Team is assigned the appropriate number of projects suited to their experience and qualifications, thereby realizing cost and time effective management as part of our approach.

Planning Review Process
Our Planning team members will come to the City informed by our prior experience processing a range of project types: from mixed use commercial and residential projects, hotels, commercial, industrial uses, energy permitting and environmental. Our housing project review experience includes new, rebuilding, and temporary 88 of 311
City of Union City Page 20
Scope of Services December 17, 2025
housing. Our planners understand compliance with a range of new legislation adopted by the Governor since 2017 aimed at addressing the statewide housing shortage at the local level. Our Planning Team provides project review such as:
• 4LEAF will conduct preliminary review of applications during the 30-days of application completeness review pursuant to the Permit Streamlining Act (Government Code Sections 65920, et seq.). • Provide responses to public inquiries via telephone, email, mail or in person regarding applications. • Applicants will be notified of any additional information or studies required to ensure a complete project description is provided prior to the application being deemed complete. • During initiation of project level environmental review, outreach will be conducted to adjacent local and responsible agencies for air quality, water quality, transportation planning, and tribal consultation as warranted.
• Peer review services will be provided by qualified 4LEAF staff and entail reviewing applicant prepared technical studies and tribal consultation letters submitted with project applications when needed.

Depending on the environmental review scope, 4LEAF will partner with qualified experts to provide as needed technical studies.
• 4LEAF will provide ministerial review and usher entitlement reviews through discretionary review by decision makers. This review assesses project applications for the appropriate permits and plan amendments for compliance with the City’s General Plan and Housing Element, the Zoning Code, State housing requirements, the Subdivision Map Act, Design Guidelines, and applicable objective design guidelines or specific plan requirements.
• Confer with and provide information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications, and codes. • Prepare staff reports, resolutions, ordinances, and conditions of approval and give oral presentations to the Planning Commission, City Council, and various committees and commissions, and attend evening meetings as required.
• Analyze data for economic, social, environmental, and physical factors affecting land use and prepare environmental documents for public review and adoption. • Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload while maintaining quality work products, meeting timelines, and staying within budget. • Process and review City permits, Plan Checks, Zoning Clearances, Master Sign Programs, Administrative Permits, Minor and Major Use Permits, Design and Site Review, Variances, Tree Removal Permits, Tentative Maps, Zoning Map Amendments, and General Plan and Development Code Amendments. 89 of 311
City of Union City
FY2025-2026 Fee Schedule

December 17, 2025

HOURLY RATES
FY2025-2026 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF UNION CITY
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 65%
(Inclusive of all disciplines except Fire and Civil which are billed on an hourly basis)
Hourly Plan Review: $149 Non-Structural Review
$165 Structural Review
Fee includes:
 Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
 Shipping, courier, and electronic service.

Building
Chief Building Official .......................................................................................................................... $175/hour Structural Plan Review Engineer ......................................................................................................... $165/hour Non-Structural Plans Examiner ........................................................................................................... $149/hour Certified Access Specialist (CASp) Inspector ....................................................................................... $180/hour Certified Access Specialist (CASp) Plans Examiner .............................................................................. $180/hour Senior Combination Building Inspector (Building Inspector III) .......................................................... $139/hour Commercial Building Inspector (Building Inspector II) ........................................................................ $124/hour Residential Building Inspector (Building Inspector I) .......................................................................... $108/hour Permit Manager .................................................................................................................................. $118/hour Senior Permit Technician .................................................................................................................... $101/hour Permit Technician ............................................................................................................................... $89/hour Clerk/Administrator ............................................................................................................................ $72/hour Supervising Inspector of Record ......................................................................................................... $174/hour Inspector of Record............................................................................................................................. $153/hour DSA Class 1 / OSHPD A Inspector ........................................................................................................ $180/hour DSA Class 2 / OSHPD B Inspector ........................................................................................................ $149/hour DSA Class 3 / OSHPD C Inspector ........................................................................................................ $106/hour Code Enforcement
Code Enforcement Director ................................................................................................................ $201/hour Code Enforcement Manager ............................................................................................................... $165/hour Senior Code Enforcement Officer ....................................................................................................... $134/hour Code Enforcement Officer II ................................................................................................................ $129/hour Code Enforcement Officer I ................................................................................................................. $113/hour Code Enforcement Officer .................................................................................................................. $108/hour Housing Inspector ............................................................................................................................... $108/hour Hearing Officer .................................................................................................................................... $155/hour 90 of 311
City of Union City
FY2025-2026 Fee Schedule

December 17, 2025
Principal-in-Charge...............................................................................................................................$280/hour Hourly overtime charge per inspector................................................................................................1.5 x hourly rate Mileage (for inspections performed within the City)..........................................................................IRS Rate + 20% Fire
Fire Protection Engineer (FPE) ............................................................................................................$237/hour Fire Prevention Officer........................................................................................................................$160/hour Fire Plans Examiner.............................................................................................................................$170/hour Fire Inspector II...................................................................................................................................$139/hour Fire Inspector I....................................................................................................................................$124/hour Planning
Housing Policy Director.......................................................................................................................$232/hour Planning Director................................................................................................................................$211/hour Principal/Planning Manager ...............................................................................................................$180/hour Senior Planner.....................................................................................................................................$165/hour Associate Planner................................................................................................................................$144/hour Assistant Planner ................................................................................................................................$118/hour Planning Technician ............................................................................................................................$101/hour Project Management
Project Manager .................................................................................................................................$196/hour Principal-in-Charge..............................................................................................................................$280/hour Engineering, Public Works Inspection, & Construction Management (Prevailing Wage) Civil Plan Review (Grading, Improvement Plans)...............................................................................$180/hour Traffic Engineer...................................................................................................................................$230/hour Construction Manager........................................................................................................................$162/hour Public Works Inspector (Regular Time)...............................................................................................$153/hour Public Works Inspector Apprentice.....................................................................................................$99/hour Public Works Plans Examiner..............................................................................................................$145/hour

BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• All invoices will receive a 3% administrative fee.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. 91 of 311
City of Union City
FY2025-2026 Fee Schedule

December 17, 2025
• All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• These above rates reflect the FY2025-2027 contract period. • Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel. • All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Cancellation of Building Inspection services within 24 hours of scheduled inspection will incur a minimum 2-hour charge.
• Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value ofservices provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.

BASIS OF CHARGES – PREVAILING WAGE • Rates shown assume the projects will require compliance with California Prevailing Wage rate requirements and assumes the Client will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the projects.
• Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual wage determinations from the California DIR.
• Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable/qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR’s Wage determination for Building Construction Inspector were used to determine the range of hourly rates for Public Works Inspector Apprentice. • Pre-approved Overtime and Premium hours for labor categories subject to Prevailing Wage requirements will be charged per the following:
92 of 311
City of Union City
FY2025-2026 Fee Schedule

December 17, 2025
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.35 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 1.85 x hourly rate - Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate • All invoicing will be submitted monthly.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Project-related mileage for inspections will be billed at the allowable IRS Rate. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value ofservices provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. 93 of 311
City Council Staff Report Page 1 of 2 February 24, 2026 Staff Report
Agenda Item No. 4.7
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing City Staff to File Annual Funding Applications with the Metropolitan Transportation Commission for the Allocation of Funds for the Operation of Union City Transit Services for Fiscal Year 2025-2026

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution authorizing City staff to file annual funding applications with the Metropolitan Transportation Commission (MTC) for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2025- 2026.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan goals.

BACKGROUND
The State’s Transportation Development Act (TDA), through the Local Transportation Fund (LTF), and State Transit Assistance (STA), provide the two (2) main sources of funding for public transportation providers throughout the state, including the City of Union City – Union City Transit. The LTF funds are derived from a quarter cent ($0.0025) of the seven-and-a-quarter cent ($0.0725) retail sales tax collected statewide. The STA funds are derived from the statewide sales tax on gasoline and diesel fuel. Both TDA and STA funds are apportioned through MTC.

DISCUSSION
Union City Transit may claim these funds annually to meet operating, planning, and capital requirements. Unclaimed and/or unused funds are rolled over for future transit operating needs or are set aside to fund large upcoming transit capital projects. Both TDA and STA funds will be claimed to operate the City’s local transit provider, Union City Transit, including fixed-route transit, Americans with Disabilities Act (ADA) complementary paratransit, and microtransit services. The estimated total application amounts for these funds are as follows (fixed-route, paratransit, and microtransit combined), based on 94 of 311
Agenda Item No. 4.7
City Council Staff Report Page 2 of 2 February 24, 2026 current allocation estimates:

TDA $6,064,304
TDA Capital $1,248,106
STA $1,018,651
Total $8,331,061
A portion of Union City Transit’s allocation forms is included in Attachment 1 for budgetary reference.

FISCAL IMPACT
The TDA and STA funding sources, along with anticipated passenger fares and other revenues (including Alameda County Transportation Commission Measure BB, Federal Transit Administration, and Low Carbon Transit Operations Program), will fully fund Union City Transit services for FY 2025-2026.

There will be no impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing City staff to file annual funding applications with the MTC for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2025-2026.

Prepared by: Steve Adams, Transit Manager
Submitted by: Marilou Ayupan, Public Works Director
Attachments

1. Attachment 1 – Section F Allocation Request Forms

2. Draft Resolution
95 of 311
MTC Claim Application - Document F(a)
Operating Expenses and Revenues
FY 2025-26 Calculations and mode names appear Enter amounts to the nearest Enter amounts to the nearest Submittal Date: automatically in the cells highlighted blue dollar in the cells highlighted yellow dollar in the cells highlighted yellow Operator: City of Union City Systemwide Motorbus - Union City Transit Demand Response - Union City Paratransit IF YOU ARE AN FTA GRANTEE, PAST Past Current Past Current Past Current ACTUAL MUST BE CONSISTENT Actual Adjusted Budgeted Actual Adjusted Budgeted Actual Adjusted Budgeted WITH YOUR NTD REPORT! FY 2023-24 FY 2024-2025 FY 2025-26 FY 2023-24 FY 2024-2025 FY 2025-26 FY 2023-24 FY 2024-2025 FY 2025-26 OPERATING EXPENSES – FUNCTIONAL CLASS

1. Vehicle Operations 7,548,236 $ 8,106,983 $ 8,734,216 $ 6,259,741 $ 6,623,570 $ 6,088,147 $ 1,288,495 $ 1,483,413 $ 2,646,069 $

2. Vehicle Maintenance 85,806 $ 163,242 $ 195,932 $ 84,054 $ 163,242 $ 184,332 $ 1,752 $ 11,600 $

3. Facilities Maintenance 1,260 $ 211 $ 6,000 $ 1,260 $ 211 $ 6,000 $ - $

4. General Administration 950,161 $ 1,006,625 $ 1,055,374 $ 656,051 $ 640,328 $ 735,341 $ 294,110 $ 366,297 $ 320,033 $

5. Adjustment (provide explanation on Form X) $ - $ - $ -

6. TOTAL, LINE 6 MUST EQUAL LINE 22! 8,585,463 $ 9,277,061 $ 9,991,522 $ 7,001,106 $ 7,427,351 $ 7,013,820 $ 1,584,357 $ 1,849,710 $ 2,977,702 $

7. Memo Item (Explain on Form X) - $ - $ - $
OPERATING EXPENSES – OBJECT CLASS

8. Labor, Operators (5011) 398,941 $ 428,459 $ 488,487 $ 278,895 $ 272,737 $ 354,255 $ 120,046 $ 155,722 $ 134,232 $

9. Labor, Others (5013) - $ - $ - $

10. Fringe Benefits (5012, 5014, portion 5015) 214,719 $ 210,824 $ 226,188 $ 151,783 $ 136,820 $ 168,587 $ 62,936 $ 74,004 $ 57,601 $

11. Pension Plans/Retirement Costs (portion 5015) - $ - $ - $

12. Services (5020) 185,987 $ 203,188 $ 224,565 $ 112,001 $ 103,159 $ 139,965 $ 73,986 $ 100,029 $ 84,600 $

13. Fuel and Lubricants (5031) 467,879 $ 529,543 $ 577,000 $ 459,339 $ 504,387 $ 527,000 $ 8,540 $ 25,156 $ 50,000 $

14. Other Materials and Supplies (3032, 5039) - $ - $ - $

15. Utilities (5040) - $ - $ - $ - $

16. Casualty and Liability (5050) - $ - $ - $

17. Purchased Transportation (5100) 7,080,357 $ 7,577,440 $ 8,157,216 $ 5,800,402 $ 6,119,183 $ 5,561,147 $ 1,279,955 $ 1,458,257 $ 2,596,069 $

18. Interest Expense (5210) - $ - $ - $

19. Leases and Rentals (5220, 5240) - $ - $ 500 $ 500 $

20. ADA Expenses (5910) - $ - $ - $

21. Other (5060, 5090, 5280, 5290, 5920) 237,582 $ 327,608 $ 317,566 $ 198,687 $ 291,066 $ 262,366 $ 38,895 $ 36,542 $ 55,200 $

22. Adjustment (provide explanation on Form X) $ - $ - $ -

23. TOTAL, LINE 22 MUST EQUAL LINE 6! 8,585,465 $ 9,277,062 $ 9,991,522 $ 7,001,107 $ 7,427,352 $ 7,013,820 $ 1,584,358 $ 1,849,710 $ 2,977,702 $

24. Depreciation and Amortization (5260, 5270) 780,070 $ 649,198 $ 650,000 $ 610,411 $ 490,383 $ 500,000 $ 169,659 $ 158,815 $ 150,000 $

25. Memo Item (Other 5200) - $ - $ - $
REVENUE – OPERATING

26. Fares (4110) 292,708 $ 298,697 $ 304,671 $ 261,537 $ 261,998 $ 267,238 $ 31,171 $ 36,699 $ 37,433 $

27. Alameda County Measure BB Sales Tax 1,448,337 $ 1,452,568 $ 1,503,574 $ 909,385 $ 924,305 $ 946,836 $ 538,952 $ 528,263 $ 556,738 $

28. non-farebox Revenue 5,508 $ - $ - $ 9,808 $ (4,300) $

29. type identity of other oper. revenue here - $ - $ - $

30. type identity of other oper. revenue here - $ - $ - $ REVENUE – NON-OPERATING
Federal, even if administered by Caltrans or MTC (4500)

31. FTA Section 5307 - $ 1,312,040 $ 874,719 $ 1,312,040 $ 874,719 $

32. FTA Section 5303 Planning - $ - $ - $

33. note: 5307 funds are ADA set-aside - $ - $ - $

34. type identity of other federal source of rev. here - $ - $ - $ State (4400)

35. LCTOP - technically for FLEA 214,893 $ 229,992 $ 225,603 $ 214,893 $ 229,992 $ 225,603 $

36. type identity of state source of rev. here - $ - $ - $ Regional, not allocated by MTC:

37. BAAQMD (considered State funds) - $ - $ - $

38. type identity of other regn'l source of rev. here - $ - $ - $

39. type identity of other regn'l source of rev. here - $ - $ - $ Local (4200, 4300):

40. General Fund - $ - $ - $

41. type identity of other local source of rev. here - $ - $ - $

42. type identity of other local source of rev. here - $ - $ - $ Other Non-Operating, not allocated by MTC (4600)

43. type identity of other non-oper. revenue here - $ - $ - $

44. type identity of other non-oper. revenue here - $ - $ - $

45. type identity of other non-oper. revenue here - $ - $ - $

MTC-ALLOCATED REVENUE

46. 5% Unrestricted Funds - $ - $ - $

47. Feeder Bus Funds - $ - $ - $

48. AB 1107 - $ - $ - $

49. Regional Measure 2 (RM2) - $ - $ - $

50. Regional Measure 3 (RM3) - $ - $ - $

51. Senate Bill 125 - $ - $ - $

52. type identity of other MTC-allocated rev. here - $ - $ - $

53. type identity of other MTC-allocated rev. here - $ - $ - $ Transportation Development Act (TDA)

54. TDA 4 - Transit Operating - Union City 5,232,640 $ 6,625,206 $ 5,765,187 $ 4,584,755 $ 4,922,137 $ 4,912,318 $ 647,885 $ 1,703,069 $ 852,869 $

55. TDA 4.5 - Community Transit - Union City 206,846 $ 146,393 $ 299,117 $ 206,846 $ 146,393 $ 299,117 $

56. - $ - $ - $

57. - $ - $ - $

58. - $ - $ - $

59. - $ - $ - $

60. - $ - $ - $

61. - $ - $ - $

62. - $ - $ - $

63. - $ - $ - $

64. - $ - $ - $

65. - $ - $ - $

66. - $ - $ - $

67. - $ - $ - $

68. - $ - $ - $

69. - $ - $ - $

70. - $ - $ - $

71. - $ - $ - $

72. - $ - $ - $

73. - $ - $ - $
State Transit Assistance (STA)

74. Pop County Block Grant - Union City 1,020,729 $ 822,487 $ 887,428 $ 1,020,729 $ 822,487 $ 887,428 $

75. Revenue Based - Union City 163,804 $ 132,791 $ 131,223 $ 163,804 $ 132,791 $ 131,223 $

76. - $ - $ - $

77. - $ - $ - $

78. - $ - $ - $

79. - $ - $ - $

80. - $ - $ - $

81. - $ - $ - $

82. - $ - $ - $

83. - $ - $ - $

84. - $ - $ - $

85. - $ - $ - $

86. TOTAL REVENUE 8,585,465 $ 11,020,174 $ 9,991,522 $ 7,001,107 $ 8,472,959 $ 7,013,820 $ 1,584,358 $ 2,547,215 $ 2,977,702 $

87. Surplus/(Deficit) 0 $ 1,743,112 $ (0) $ 0 $ 1,045,607 $ (0) $ 0 $ 697,505 $ (0) $ MTC Funding Policy and Programs Section May 2022 Page 1 of 1 96 of 311
MTC Claim Application - Document F(c)
Capital Allocation Request
FY 2025-26 START HERE
Submittal Date: Operator: City of Union City Column
Enter amounts to the nearest dollar in the cells highlighted yellow 1 Cells highlighted blue calculate automatically Totals Proposed Project Start in Column 1 FY 2025-26 FY 2025-26

1. Project Name Bus Match

2. ENTER Total Project Cost 7,408,400 $ 7,408,400 $
Capital Project Revenue
Federal Sources

3. FTA Section 5309 - $

4. FTA Section 5307 5,817,052 $ 5,817,052 $

5. FTA Section 5310 - $

6. FTA Section 5311 - $

7. FTA Section 5314 - $

8. STP - $

9. CMAQ - $

10. type the source of other federal funds here - $

11. type the source of other federal funds here - $

12. type the source of other federal funds here - $
State Sources

13. STIP - $

14. Transportation Congestion Relief Program - $

15. Prop 116 - $

16. type the source of other state funds here - $

17. type the source of other state funds here - $
Regional Sources

18. AB 434 (regional discretionary and county program mgr.) - $

19. type the source of other regional funds here - $

20. type the source of other regional funds here - $
Local Sources

21. City or County General Fund - $

22. County Half-Cent Sales Tax - $

23. Transit District Sales Tax - $

24. Transfers from Other Sectors of Operations - $

25. Developer Fees - $

26. Transit Impact Development Fee - $

27. Safe Harbor Lease - $

28. type the source of other local funds here - $

29. type the source of other local funds here - $
MTC Funds (not in this request)

30. 5% Unrestricted Funds - $

31. 2% Toll Revenues - $

32. AB 664 Net Toll Bridge Revenues 343,242 $ 343,242 $

33. Prior Allocated TDA - $

34. Prior Allocated STA - $
TDA, STA, 1107 & Feeder Bus Request

35. AB 1107 - $

36. Feeder Bus - $

37. TDA 4 - Union City 1,248,106 $ 1,248,106 $

38. - $

39. - $

40. - $

41. - $

42. - $

43. - $

44. - $

45. - $

46. - $

47. - $

48. - $

49. - $

50. $ -

51. Total Revenue 7,408,400 $ 7,408,400 $

52. Surplus/(Deficit) (0) $ (0) $
MTC Funding Policy and Programs Section May 2022 Page 1 of 1 97 of 311
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING CITY STAFF TO FILE ANNUAL FUNDING

APPLICATIONS WITH THE METROPOLITAN TRANSPORTATION

COMMISSION FOR THE ALLOCATION OF FUNDS FOR THE

OPERATION OF UNION CITY TRANSIT SERVICES FOR FISCAL YEAR 2025-2026
WHEREAS, the Transportation Development Act (TDA), Public Utilities Code (PUC) §99200 et seq., provides for the disbursement of funds from the Local Transportation Fund (LTF) of the County of Alameda for use by eligible applicants for transportation services; and
WHEREAS, pursuant to the provisions of the TDA, and pursuant to the applicable rules and regulations thereunder (21 Cal. Code of Regs. §6630 et seq.), a prospective applicant wishing to receive an allocation from the LTF shall file its claim with the Metropolitan Transportation Commission (MTC); and
WHEREAS, the State Transit Assistance (STA) fund is created pursuant to PUC §99310 et seq.; and
WHEREAS, the STA fund makes funds available pursuant to PUC §99313.6 for allocation to eligible applicants to support approved transit projects; and WHEREAS, TDA funds from the LTF of the County of Alameda and STA funds will be required by the applicant in Fiscal Year 2024-2025 for local transportation services; and
WHEREAS, the City of Union City is an eligible applicant for TDA and STA funds pursuant to PUC section(s) §99260, §99275, §99313, and §99314.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes City staff to file annual funding applications with the Metropolitan Transportation Commission (MTC) for the allocation of funds for the operation of Union City Transit services for Fiscal Year 2025-2026; and
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to MTC in conjunction with the filing of the claim, and MTC be requested to grant the allocations of funds as specified herein.
98 of 311
Resolution No. 2026-XXX
Authorize City Staff to File Applications with MTC for UC Transit

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
99 of 311
City Council Staff Report Page 1 of 3 February 24, 2026 Staff Report
Agenda Item No. 4.8
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Accepting $50,000 from the Transportation Fund for Clean Air, Administered by the Alameda County Transportation Commission, Amending the Fiscal Year 2025-2026 Capital Projects Grants Fund Budget, and Authorizing the City Manager to Execute the Project Funding Agreement for the Dyer Street Pavement Rehabilitation Project Phase II, City Project No. 26-38

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution accepting $50,000 from the Transportation Fund for Clean Air (TFCA), administered by the Alameda County Transportation Commission (Alameda CTC), amending the Fiscal Year 2025-2026 Capital Projects Grants Fund Budget, and authorizing the City Manager to execute the Project Funding Agreement, in a form approved by the City Attorney, for the Dyer Street Pavement Rehabilitation Project Phase II, City Project No. 26-38.

STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:

Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.

Goal D, Strategy 9 Environmental Sustainability and Infrastructure – Transition the UC Transit fleet to zero emissions.

BACKGROUND
The 2021 Bicycle & Pedestrian Master Plan (BPMP) update identified Dyer Street as a strategic corridor for bicycle infrastructure improvement. Though improvements were partially made in 2022 through the Dyer Street Pavement Rehabilitation Project Phase I, the section of Dyer Street between Deborah Drive and Union City Boulevard remained with a bicycle network gap and a deteriorating road surface. Dyer Street is a critical corridor for Union City residents, as it connects to several other major arterials and popular gathering places. The second phase of the Dyer Street project will fill the bicycle 100 of 311
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City Council Staff Report Page 2 of 3 February 24, 2026 network gap by providing marked bicycle lanes and clear vehicle lanes on a much-needed rehabilitated surface.

Alameda CTC administers funding programs for projects and programs that benefit the Alameda County transportation system, consisting of the 2000 Measure B, 2010 Vehicle Registration Fee (VRF), 2014 Measure BB, Congestion Management Agency Transportation Improvement Program (CMA-TIP), and Transportation Fund for Clean Air Programs.

On June 13, 2025, Alameda CTC released the Call for Projects for the FY2025-26 Transportation Fund for Clean Air, with approximately $789,000 available for eligible capital projects and programs within Alameda County, and the submission period ending on July 18, 2025.

Staff submitted the Dyer Street Pavement Rehabilitation Project Phase II Project for the FY2025-26 Transportation Fund for Clean Air and recommended a funding award in the amount of $50,000 on June 25, 2025. On September 25, 2025, Alameda CTC approved the project and the full funding request, in the amount of $50,000, from the FY 2025-2026 Transportation Fund for Clean Air Program.

DISCUSSION
The 5-year Capital Improvement Project (CIP) Plan identified this project as Project #26 “Reserved for Future Project.” The additional funding provided by this grant will support overall construction efforts and may be used to explore additional safety measures. With the recent completion of the Union City Boulevard Bike Lanes Project and its modern bicycle safety improvements, the bicycle gap on Dyer Street should now be filled, extending to Deborah Drive and connecting to existing bike lanes for a seamless, safe riding experience. This project will also improve the overall road surface, rehabilitating the pavement to acceptable levels and increasing the City’s Pavement Condition Index (PCI).

FISCAL IMPACT
Union City will receive $50,000 via the Alameda CTC Project Funding Agreement (PFA) No. A25-0066 for the Dyer Street Pavement Rehabilitation Project Phase II, City Project No. 26-38. City Council action is necessary to amend the FY 2025-2026 Capital Projects Grants Fund budget, as detailed below and in the attached resolution.

The $50,000 in grant revenues will be recognized under 41092638-44502 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Misc. County/Local Grants). A project budget of $50,000 will be created for account 41092638-57112 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Land Improvements).

There will be no fiscal impact on the General Fund.
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RECOMMENDATION
Staff recommends that the City Council adopt a resolution:

1. Accepting the $50,000 grant via Alameda County Transportation Commission (Alameda CTC) Project Funding Agreement No. A25-0066 and authorizing the use of those funds for the Dyer Street Rehabilitation Project Phase II, City Project No. 26-38; and

2. Amending the FY 2025-2026 Capital Projects Grants Fund revenue budget by increasing the revenue projection in Account Number 41092638-44502 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Misc.

County/Local Grants) by $50,000; and

3. Amending the FY 2025-2026 Capital Projects Grants Fund expenditure budget by appropriating $50,000 to Account Number 41092638-57112 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Land Improvements) for the Dyer Street Pavement Rehabilitation Project Phase II, City Project No. 26- 38; and

4. Authorizing the City Manager to sign Alameda CTC PFA No. A25-0066, which awards a grant in the amount of $50,000 to the City for the Dyer Street Rehabilitation Project Phase II, City Project No. 26-38, in a form approved by the City Attorney.

Prepared by: Trieu Tran, Civil Engineer III
Submitted by: Marilou Ayupan, Public Works Director
Attachments

1. Attachment 1 – Project Funding Agreement A25-0066

2. Draft Resolution
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PROJECT FUNDING AGREEMENT
between

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF UNION CITY
for the

DYER STREET PAVEMENT REHABILITATION PROJECT PHASE II (BIKE LANE) This Project Funding Agreement (“AGREEMENT”), dated for reference purposes only as of October 23, 2025, is by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF UNION CITY, a public agency (“PROJECT SPONSOR”).

This AGREEMENT obligates funds from one or more ALAMEDA CTC administered funding programs as indicated below, and as further specified in Appendix A: Project Control Information and Appendix B: Alameda CTC Administered Funds Obligated by this AGREEMENT, for the PROJECT, as such term is defined in Recital K below. ☐ 2000 Measure B
☐ 2014 Measure BB
☐ Vehicle Registration Fee
☒ Transportation Fund for Clean Air
☐ CMA TIP

RECITALS
A. The voters of Alameda County, pursuant to the provisions of the Bay Area County Traffic and Transportation Funding Act, Public Utilities Code Section 131000, et seq., approved Measure B at the General Election held in November 1986, authorizing the collection of a one-half cent transaction and use tax over a fifteen (15)-year period to address major transportation needs and congestion in Alameda County and giving Alameda 103 of 311
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County Transportation Authority (“ACTA”) the responsibility for the administration of the proceeds of the tax. The proceeds from the 1986 Measure B tax have been and continue to be used to pay for investments as outlined in the 1986 Alameda County Transportation Expenditure Plan (“1986 TEP”), as it may be amended. Although collection of the 1986 Measure B tax ceased in 2002, capital projects funded wholly or in part by 1986 Measure B funds are still being delivered using these funds.

B. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, Public Utilities Code Section 180000, et seq., approved the reauthorization of Measure B at the General Election held on November 7, 2000, authorizing the collection of a one-half cent transaction and use tax to be collected for twenty (20) years beginning April 1, 2002 and giving Alameda County Transportation Improvement Authority (“ACTIA”) responsibility for the administration of the proceeds of the tax.. The proceeds from the 2000 Measure B tax have been and continue to be used to pay for investments as outlined in the 2000 Alameda County Transportation Expenditure Plan (“2000 TEP”), as it may be amended.

C. The voters of Alameda County, pursuant to Section 65089.20 of the Government Code, approved Measure F, the Vehicle Registration Fee (“VRF”), authorizing Alameda County Congestion Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration in Alameda County, starting with registrations effective July 2011 with collection beginning in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.

D. By resolutions adopted by the ACTA and ACTIA Boards on June 24, 2010, all of ACTA’s functions and responsibilities were assigned to, and accepted by, ACTIA. On that 104 of 311
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same date, the ACTIA and ACCMA Boards took the final actions to create ALAMEDA CTC, a joint powers authority with all responsibilities of ACTIA and ACCMA. Pursuant to resolutions adopted by the ACTIA and ACCMA Boards and the Commission of ALAMEDA CTC, ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC.

E. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB at the General Election held on November 4, 2014, authorizing the extension of an existing one-half of one percent transaction and use tax scheduled to terminate on March 31, 2022, and the augmentation of the tax by one-half of one percent, and giving ALAMEDA CTC responsibility for the administration of the proceeds of the 2014 Measure BB tax. The duration of the 2014 Measure BB tax will be 30 years from the initial year of collection, which began April 1, 2015, with said tax to terminate/expire on March 31, 2045. The proceeds from the 2014 Measure BB will be used to pay for investments as outlined in the 2014 Alameda County Transportation Expenditure Plan (“2014 TEP”), as it may be amended.

F. As the Transportation Fund for Clean Air (“TFCA”) Program Manager in Alameda County, ALAMEDA CTC annually programs 40 percent of the TFCA funds collected in Alameda County. ALAMEDA CTC receives these funds from the Bay Area Air Quality Management District (“AIR DISTRICT”), and then distributes these funds on a reimbursement basis to eligible project sponsors.

G. ALAMEDA CTC is continuing the implementation of the CMA Exchange Program, originally established by the ACCMA, for the purpose of providing local or otherwise unrestricted funds to ALAMEDA CTC for use in projects and programs adopted into the CMA Transportation Improvement Program (“CMA TIP”) by ALAMEDA CTC. 105 of 311
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H. The funding programs administered by ALAMEDA CTC and available for projects and programs that benefit the Alameda County transportation system, consisting of 1986 Measure B, 2000 Measure B, 2014 Measure BB, VRF, TFCA, and CMA TIP, are collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED FUNDS”. Requirements related to 2000 Measure B, VRF and 2014 Measure BB Direct Local Distribution (“DLD”) funding distributed pursuant to 2000 Measure B, VRF and 2014 Measure BB Transportation Expenditure Plans are covered by separate agreements between ALAMEDA CTC and DLD recipients.

I. Measure B, Measure BB, VRF, and TFCA funds obligated by this AGREEMENT shall be programmed, allocated, and expended for the purpose defined and in accordance with the provisions set forth in the applicable transportation expenditure plans, or the AIR DISTRICT-approved TFCA County Program Manager Policies.

J. ALAMEDA CTC programs and allocates ALAMEDA CTC ADMINISTERED FUNDS through the ALAMEDA CTC Comprehensive Investment Plan (“CIP”) that is updated periodically to summarize the programming and allocations of ALAMEDA CTC ADMINISTERED FUNDS, and the policies, procedures and requirements related to the expenditure of ALAMEDA CTC ADMINISTERED FUNDS.

K. The PROJECT SPONSOR is implementing a project or program (“PROJECT”) that is eligible for ALAMEDA CTC ADMINISTERED FUNDS. The PROJECT and the strategy to implement the PROJECT are described in greater detail in Appendix A: Project Control Information.

L. This AGREEMENT obligates funds from one or more of ALAMEDA CTC administered funding programs as specified in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement, for the PROJECT and the phase(s) described in Appendix 106 of 311
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A: Project Control Information. ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible costs incurred by PROJECT SPONSOR for the PROJECT and the phase(s) described in Appendix A: Project Control Information.

M. The issuance of bonds or another financing mechanism are possible funding options as part of ALAMEDA CTC administered funding programs to meet cash flow requirements of each individual program based on current schedule and project delivery information.

NOW, THEREFORE, it is agreed by and between the parties as follows:

SECTION I
PROJECT SPONSOR AGREES:

1. PROJECT SPONSOR shall implement the PROJECT in accordance with all requirements in this AGREEMENT and the following appendices attached hereto and incorporated herein by reference.
a. Appendix A: Project Control Information
b. Appendix B: Alameda CTC Administered Funds Obligated by this Agreement c. Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements
d. Appendix D: Local Business Contract Equity Program
e. Appendix E: Deliverables and Due Dates
f. Appendix F: Project Performance Measures
g. Appendix G: Transportation Fund for Clean Air Policies and Requirements 107 of 311
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2. PROJECT SPONSOR shall perform the necessary work associated with the PROJECT required to implement PROJECT as described in Appendix A: Project Control Information.

3. PROJECT SPONSOR shall inform ALAMEDA CTC in writing of any changes to the information contained in Appendix A: Project Control Information as soon as PROJECT SPONSOR becomes aware of such changes. Per Section III.2, any change that requires an amendment to this AGREEMENT must be approved by ALAMEDA CTC prior to PROJECT SPONSOR implementing the change.

4. PROJECT SPONSOR shall commit to the timing of ALAMEDA CTC ADMINISTERED FUNDS as described in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement.

5. PROJECT SPONSOR shall expend ALAMEDA CTC ADMINISTERED FUNDS received under this AGREEMENT in accordance with all applicable provisions of law and shall return to ALAMEDA CTC all funds that are not expended in accordance with all applicable provisions of law.

6. PROJECT SPONSOR shall be responsible for costs in excess of the total funding obligations shown in Appendix A: Project Control Information. Costs in excess of the total funding obligations will not be reimbursed with ALAMEDA CTC ADMINISTERED FUNDS unless this AGREEMENT is amended in writing or the parties execute a separate agreement for a subsequent phase of the PROJECT.

7. PROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, funds realized from the sale of any vehicle(s) purchased with ALAMEDA CTC ADMINISTERED FUNDS, if the sale of the vehicle(s) is completed prior to the last day of the last year listed as the PROJECT’S “Years of Effectiveness” as identified in either Appendix A: Project Control 108 of 311
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Information or Appendix G: Transportation Fund for Clean Air Policies and Requirements, as applicable. The amount of sale proceeds required to be returned to ALAMEDA CTC shall be proportional to the percentage of ALAMEDA CTC ADMINISTERED FUNDS originally used to purchase the vehicle(s).

8. PROJECT SPONSOR staff costs for any local agency which receives DLD funding shall not be eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS allocated to the PROJECT unless staff costs are specifically identified as eligible in Appendix A: Project Control Information. Staff costs included in Appendix A are limited to project implementation costs. Staff costs related to the administration of this AGREEMENT including preparation of requests for reimbursement or progress reports are ineligible for reimbursement. PROJECT SPONSOR staff costs funded by other sources can be included in the total cost for the purpose of meeting the cost and risk sharing provisions of this AGREEMENT.

9. PROJECT SPONSOR staff costs eligible for reimbursement may include the individual’s actual hourly wage plus a fringe benefit rate, as approved by a cognizant agency or an independent auditor, of up to a maximum of 70% of the hourly wage. Staff costs also may include direct costs including contracted services, such as legal counsel, that are considered an extension of the PROJECT SPONSOR’S staff.

10. PROJECT SPONSOR overhead, or "indirect," costs are not eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and shall not be included in the total eligible PROJECT cost calculations used to determine the ALAMEDA CTC ADMINISTERED FUNDS share of such total eligible PROJECT costs.

11. The cost of maintenance, security, or protection performed by PROJECT SPONSOR or third-party contractors during any temporary suspension of activities associated with the PROJECT will not be considered an eligible cost for reimbursement by ALAMEDA CTC. 109 of 311
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12. PROJECT SPONSOR shall advertise, award and administer all professional services and construction contracts for PROJECT work not performed by PROJECT SPONSOR.

PROJECT SPONSOR shall invite ALAMEDA CTC staff to participate as a voting member of PROJECT SPONSOR’s selection panel for the selection of all professional consultants.

13. All locally funded contracts approved by PROJECT SPONSOR, funded wholly or in part with Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC, except for contracts that also include state and/or federal funds or contracts funding non-capital projects (e.g., transit operations), are required to comply with ALAMEDA CTC’s Local Business Contract Equity (LBCE) Program as listed and described in Appendix D: Local Business Contract Equity Program Requirements. PROJECT SPONSOR shall comply with the reporting requirements set forth in the LBCE Program and provide the required information to ALAMEDA CTC in accordance with Appendix D for all contracts partially or wholly funded by ALAMEDA CTC, whether or not the specific contract is subject to the LBCE Program. If ALAMEDA CTC determines that PROJECT SPONSOR has failed to fully comply with all LBCE Program requirements, including but not limited to meeting all reporting requirements in a timely manner, ALAMEDA CTC may take one or more of the following actions, until compliance or remedial action has been accomplished by the PROJECT SPONSOR to the satisfaction of ALAMEDA CTC:
a. Deem PROJECT SPONSOR to be noncompliant, and place PROJECT SPONSOR on a corrective action plan;
b. Impose sanctions on PROJECT SPONSOR, including suspension and termination of all ALAMEDA CTC funding assistance;
c. Decline approval of projects, grants, or contracts;
d. Withhold reimbursements to PROJECT SPONSOR for existing grants and contracts; and/or
e. Other actions deemed appropriate by ALAMEDA CTC under the circumstances. 110 of 311
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14. To facilitate ALAMEDA CTC’s monitoring of PROJECT SPONSOR’s compliance with the LBCE Program, PROJECT SPONSOR shall provide ALAMEDA CTC with drafts of (i) all procurement documents which address (or would be expected to address) LBCE Program or Disadvantaged Business Enterprise (DBE) participation goals and requirements (i.e., RFPs, RFQs, construction special provisions, and notices to bidders/proposers), in each case prior to advertisement, and (ii) PROJECT SPONSOR’s form professional services contract, prior to contract award.

15. PROJECT SPONSOR shall require insurance coverage that names ALAMEDA CTC, its governing body, officers, employees and consultants as additional insureds of the PROJECT SPONSOR, professional services consultants and subconsultants, construction services contractors and subcontractors, volunteer service individuals, and any other contractors or subcontractors involved with the PROJECT on all insurance required by PROJECT SPONSOR for PROJECT. PROJECT SPONSOR shall keep and maintain insurance certificates and policy endorsements evidencing the policies on file, and furnish the same to ALAMEDA CTC upon request. ALAMEDA CTC will not be responsible for any premiums or assessments on any policy. If this AGREEMENT includes any TFCA funds, PROJECT SPONSOR shall also comply with the insurance requirements specified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

16. PROJECT SPONSOR shall provide ALAMEDA CTC with periodic (i.e., quarterly or semi-annually) progress reports describing the current status of the PROJECT. The required progress reporting frequency schedule and forms are provided in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements. Progress reports are due by the last day of each calendar month following the established reporting period in which the work was performed. These reports shall include PROJECT status information such as the scope of work completed to date, total costs incurred, future actions, project performance, 111 of 311
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issues identification, changes to scope or schedule, and any additional relevant information requested by ALAMEDA CTC.

17. PROJECT SPONSOR shall submit to ALAMEDA CTC a Request for Reimbursement in accordance with the minimum required invoicing frequency established for the PROJECT, but not more than one such request per month, for reimbursement of eligible PROJECT costs and expenses incurred by PROJECT SPONSOR. The required minimum invoicing frequency and invoice forms are provided in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements. If PROJECT SPONSOR does not incur any reimbursable expenses during the minimum invoicing period, in lieu of submitting an invoice, PROJECT SPONSOR shall submit a letter or a statement as part of the required progress report for the same period confirming that no reimbursable costs were incurred during the given period. If PROJECT SPONSOR requests reimbursement for costs incurred as a result of a contract or agreement with a third party that contains a contract value of $50,000 or greater, e.g. a consultant, contractor or other entity, PROJECT SPONSOR shall submit an electronic copy of the fully executed contract or agreement to ALAMEDA CTC prior to ALAMEDA CTC authorizing reimbursement of such costs. Supporting documentation for the Request for Reimbursement packages includes copies of invoices from vendors, consultants, or contractors and summaries of eligible PROJECT SPONSOR staff time charges. PROJECT SPONSOR may suggest an alternative method, subject to approval in advance by ALAMEDA CTC, to document staff costs charged to the PROJECT.

18. PROJECT SPONSOR shall submit to ALAMEDA CTC a Prime Consultant/Contractor LBE, SLBE, and VSLBE Utilization Report with each of PROJECT SPONSOR’s invoices for the PROJECT, regardless of whether any reimbursable costs were incurred during the given period. The report shall include the AGREEMENT number, prime consultant/contractor name, the project title, scope of work, names of all subconsultants and their contract budgets and total costs incurred, and any additional relevant information requested by ALAMEDA CTC.
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19. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log upon ALAMEDA CTC’s request, if the PROJECT includes the acquisition of right-of-way and/or the relocation or protection of utility facilities.

20. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance with this AGREEMENT, including documentation of activities, performance, progress reports, final report, expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting requirements as described in Appendix C:

Alameda CTC Request for Reimbursement and Reporting Requirements in one central location for a period of not less than five (5) years after the later of (i) ALAMEDA CTC’s payment of the final invoice, (ii) the PROJECT SPONSOR’S submittal of the Final Report for ALAMEDA CTC ADMINISTERED FUNDS under this AGREEMENT, and (iii) the end of the PROJECT’S established “Years of Effectiveness” period (as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements) if any TFCA funds are provided under this AGREEMENT.
a. PROJECT SPONSOR and PROJECT SPONSOR’s contractors and subcontractors shall each maintain and make available for inspection and audit all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts.
b. PROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect, audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. The same access also shall be granted to the AIR DISTRICT or its authorized representatives for TFCA funds obligated by this AGREEMENT.
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21. PROJECT SPONSOR shall comply with all of the following publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT. a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the approved ALAMEDA CTC logo, where practical, on construction informational signs, vehicles or equipment operated or obtained as part of the PROJECT, and on any publicly distributed information (e.g., fact sheets, flyers, brochures, maps, schedules, websites, press releases), created for or associated with the PROJECT. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source and display the AIR DISTRICT-approved TFCA logo.
b. PROJECT SPONSOR shall provide updated and accurate PROJECT information on the PROJECT SPONSOR’s website, or create such a website if none exists, and provide a link to ALAMEDA CTC website.
c. PROJECT SPONSOR shall publish an article in a printed or electronically distributed publication such as a newsletter, local newspaper, e-publications, or website highlighting the PROJECT and the use of ALAMEDA CTC ADMINISTERED FUNDS at least once per fiscal year. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source.
d. PROJECT SPONSOR shall document compliance with the publicity requirements and furnish such documentation upon request, and regularly through the progress and final reporting required by this AGREEMENT, through evidence such as photos of construction and vehicle signage, copies of print, electronic and other media published to satisfy this requirement. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also document that the AIR 114 of 311
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DISTRICT was credited as a funding source and the AIR DISTRICT-approved TFCA logos were displayed.
e. PROJECT SPONSOR shall notify ALAMEDA CTC and request an exemption as soon as it is reasonably known that the PROJECT SPONSOR is unable to fulfill the requirements under this Section I.21 due to extraordinary circumstances.

22. PROJECT SPONSOR shall, to the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (California Government Code section 7920.000 et seq.), place in the public domain any software, written document, or other product developed with ALAMEDA CTC ADMINISTERED FUNDS received through this AGREEMENT.

23. PROJECT SPONSOR shall participate, upon the request of ALAMEDA CTC, in a Public Awareness Program in partnership with ALAMEDA CTC and/or its community advisory committees as a means of informing the public of the benefits derived from the use of ALAMEDA CTC ADMINISTERED FUNDS.

24. PROJECT SPONSOR shall obtain all state, local and federal permits and approvals for work, including environmental approvals in accordance with the National Environment Policy Act (NEPA) and the California Environmental Quality Act (CEQA), as applicable. PROJECT SPONSOR will comply with all applicable state and federal laws and regulations.

25. PROJECT SPONSOR shall render a report or answer any and all inquiries, upon ALAMEDA CTC’s request, in regards to its receipt of ALAMEDA CTC ADMINISTERED FUNDS, compliance audit findings, and usage of ALAMEDA CTC ADMINISTERED FUNDS before the ALAMEDA CTC Commission, Independent Watchdog Committee, and/or community advisory committees, as applicable.
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26. For TFCA funds obligated by this AGREEMENT, a PROJECT SPONSOR who has failed an AIR DISTRICT financial or performance audit for the PROJECT will be excluded from receiving an award of any TFCA funds for five (5) years from the date of AIR DISTRICT’s final audit determination. Existing TFCA funds already awarded to the SPONSOR will not be released until all audit recommendations and remedies have been satisfactorily implemented. A failed AIR DISTRICT financial audit means a final audit report that includes an uncorrected audit finding that confirms an ineligible expenditure of TFCA funds. A failed AIR DISTRICT performance audit means that the PROJECT was not implemented in accordance with the AGREEMENT. SPONSOR shall be afforded a reasonable amount of time to address/cure adverse audit findings.

27. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, TFCA funds received under this Agreement if PROJECT is not maintained and/or operated throughout, and at least until the conclusion of, its “Years of Effectiveness” as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

28. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall submit a TFCA Final Report to ALAMEDA CTC when identified as applicable in Appendix C: Request for Reimbursement and Reporting Requirements. The required content for the TFCA Final Report is identified in the TFCA Final Report Form referenced in Appendix G. 116 of 311
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SECTION II
ALAMEDA CTC AGREES:

1. ALAMEDA CTC shall make a good faith effort to provide all ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

2. ALAMEDA CTC shall assist PROJECT SPONSOR when able, upon request and as necessary, in resolving issues related to the PROJECT.

3. ALAMEDA CTC shall provide a copy of its approved logo for PROJECT SPONSOR to use as required by this AGREEMENT.

4. ALAMEDA CTC shall provide notice to the PROJECT SPONSOR of any and all expenditures made by PROJECT SPONSOR, which are not in compliance with the AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS promptly after ALAMEDA CTC becomes aware of any such expenditures.

5. ALAMEDA CTC shall provide timely notice to PROJECT SPONSOR prior to conducting an audit of expenditures made by PROJECT SPONSOR to determine whether such expenditures are compliant with this AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS.

SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:

1. That ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT may be shifted between the phases of the PROJECT or between activities in the same phase of the 118 of 311
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PROJECT, so long as each of the following occurs: 1) PROJECT SPONSOR submits a written amendment request that provides revised and updated Appendix A: Project Control Information forms documenting the requested funding obligation shift and demonstrating to ALAMEDA CTC’s satisfaction that the phase or activity from which the funds were shifted remains fully funded, and 2) the parties execute an amendment to this AGREEMENT incorporating the revised and updated Appendix A forms as described above, which amendment shall be approved by ALAMEDA CTC pursuant to applicable ALAMEDA CTC policies.

2. ALAMEDA CTC and the PROJECT SPONSOR may jointly authorize an “Administrative Amendment” for any minor schedule revisions, deliverables, or budget revisions that do not increase the total ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT. Any change in the PROJECT scope of work must be approved by ALAMEDA CTC prior to implementation of the change by the PROJECT SPONSOR. Administrative amendment requests sent to ALAMEDA CTC must include a revised Appendix A: Project Control Information which reflects the requested changes by the PROJECT SPONSOR.

3. For the purposes of this AGREEMENT, (i) a “Contract” shall mean and refer to a third party agreement with the PROJECT SPONSOR for services related to PROJECT, including agreements with another public agency, consultant firm, contractor or entity; (ii) “PROJECT SPONSOR Staff” costs include costs for staff dedicated directly to project implementation, management, oversight, and/or project development and may include direct costs including contracted services, such as legal counsel, that are considered an extension of PROJECT SPONSOR Staff; (iii) “Capital” with respect to any Right-of-Way Capital phase shall mean and refer to the cost to acquire real property, access rights and other property interests; and (iv) “Agreement Expiration Date” shall mean and refer to the expiration date of this AGREEMENT.

4. Reimbursable costs will be limited to the costs shown in Appendix A: Project Control Information. Funds expended for work directly related to the phases of the PROJECT 119 of 311
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covered by this AGREEMENT prior to the applicable allowable start date identified in Appendix B: ALAMEDA CTC ADMINISTERED FUNDS Obligated by this AGREEMENT are ineligible for reimbursement pursuant to this AGREEMENT. ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are subject to fund availability and any new requirements and policies imposed by ALAMEDA CTC. The AGREEMENT shall be amended, as necessary, to reflect the applicable requirements.

5. If additional local, state or federal funding is obtained to partially offset ALAMEDA CTC ADMINISTERED FUNDS planned for the PROJECT, ALAMEDA CTC ADMINISTERED FUNDS will not be transferred from the PROJECT until after it is ensured that all phases of the PROJECT can be fully delivered. ALAMEDA CTC ADMINISTERED FUNDS offset by additional local, state or federal funding shall be available for PROJECT only after all other funding planned for PROJECT, as described in Appendix A: Project Control Information, has been committed and/or encumbered to the PROJECT.

6. Should any portion of PROJECT be financed with federal or state funds, all applicable laws, rules and policies relating to the use of such funds shall apply, notwithstanding other provisions of this AGREEMENT.

7. For TFCA funds obligated by this AGREEMENT, this AGREEMENT is subject to the current AIR DISTRICT-approved TFCA County Program Manager Fund Policies included in Appendix G: Transportation Fund for Clean Air Policies and Requirements and any new requirements imposed by the AIR DISTRICT upon ALAMEDA CTC with respect to the TFCA funds distributed hereunder. ALAMEDA CTC will only distribute TFCA funds under this AGREEMENT to the extent the documented project costs are eligible under the applicable AIR DISTRICT TFCA Policies.

8. The laws of the State of California shall govern this AGREEMENT. 120 of 311
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9. All correspondence and communications will contain ALAMEDA CTC project number and name for PROJECT in a clearly identifiable location. For projects with TFCA funds obligated by this AGREEMENT, all correspondence and communications will also contain the TFCA project number as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.

10. ALAMEDA CTC reserves the right to conduct technical and financial audits of PROJECT work and records when determined to be necessary or appropriate and PROJECT SPONSOR agrees, and shall require its contractors and subcontractors to agree, to cooperate with ALAMEDA CTC by making all appropriate and relevant PROJECT records promptly available for audit and copying.

11. PROJECT costs incurred by PROJECT SPONSOR are only eligible for reimbursement on a pro- rated basis unless specifically provided for in Appendix A: Project Control Information, and PROJECT SPONSOR is expected to concurrently seek reimbursement from the other sources shown in Project A: Project Control Information. Pro-rated basis, as used herein, equals the amount of ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT to a phase, divided by the total funding for the phase, as shown in Appendix A: Project Control Information. For any Request for Reimbursement which includes such expenditures, PROJECT SPONSOR shall (i) report the total expenditures during the reimbursement period, (ii) indicate the percentage of the total expenditures for the phase expected to be funded by ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and (iii) request reimbursement for the dollar amount which equals the product of such total expenditures and such percentage.

12. ALAMEDA CTC approval of PROJECT SPONSOR submitted Requests for Reimbursement will be contingent on the submittal of progress reports and deliverables by PROJECT SPONSOR as required by this AGREEMENT. In the event that progress reports and deliverables are not complete and current, approval of Requests for Reimbursement shall be withheld until an acceptable remedy has been implemented and approved by ALAMEDA CTC. 121 of 311
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If PROJECT SPONSOR fails to submit the required deliverables or otherwise fails to meet the reporting and invoicing requirements of this AGREEMENT, ALAMEDA CTC may deobligate funds from the PROJECT and this AGREEMENT. Not less than thirty (30) days prior to the effective date of any such action, ALAMEDA CTC will endeavor to notify PROJECT SPONSOR in writing that the required deliverables, invoicing and reporting is overdue.

13. Request for Reimbursements submitted after the Agreement Expiration Date identified in Appendix B: Alameda CTC Administered Funds Obligated by this AGREEMENT will be ineligible for reimbursement by ALAMEDA CTC unless an exception is requested by the PROJECT SPONSOR no less than sixty (60) days before the Agreement Expiration Date, and the exception is approved by ALAMEDA CTC. ALAMEDA CTC will deobligate any remaining ALAMEDA CTC ADMINISTERED FUNDS from PROJECT and this AGREEMENT.

14. Each Right-of-Way transaction which is funded either wholly or in part with ALAMEDA CTC ADMINISTERED FUNDS shall be subject to repayment or reimbursement to ALAMEDA CTC under ALAMEDA CTC Policies in effect as of the effective date of this AGREEMENT, irrespective of the party holding title to the real estate which is the subject of the Right-of-Way transaction in question. The parties agree that Section III.15(a) through Section III.15(f), the provisions of which are intended to provide further detail regarding the application of such Policies, shall govern the extent to which such repayment is required and the conditions applicable to any such repayment. If such Policies are amended after the effective date of this AGREEMENT by ALAMEDA CTC, the PROJECT SPONSOR and ALAMEDA CTC shall execute an amendment to this AGREEMENT which references the revised Policies.

15. For the purposes of the following provisions, “ALAMEDA CTC Share” shall mean the percentage share of the original property purchase price funded by ALAMEDA CTC ADMINISTERED FUNDS (i.e., if the purchase was fully funded by ALAMEDA CTC ADMINISTERED FUNDS, ALAMEDA CTC Share shall equal 100%); any appraisal required under Section III.15(a) and Section III.15(f) only, shall be conducted at no cost to ALAMEDA CTC; “Fair 122 of 311
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Market Value” of a given property shall mean the net proceeds from the sale of such property if such sale occurs in an open market transaction or by auction, or the value of the property determined by an independent third-party appraisal of the property if some or all of the property is retained by PROJECT SPONSOR or otherwise transferred to any other party without an auction or open market transaction; and “CPI” means the Consumer Price Index, All Items for All Urban Consumers, San Francisco-Oakland, San Jose, CA. a. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition, and the PROJECT is cancelled or otherwise does not begin construction within five (5) years after the effective date of AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after such cancellation decision or the expiration of such five (5) year period, reimburse ALAMEDA CTC for the greater of the following:

ALAMEDA CTC Share of the property’s Fair Market Value or the full amount of ALAMEDA CTC ADMINISTERED FUNDS used to acquire the property, as escalated by the increase in the CPI during the most recent period for which CPI data is available which is equal in length to the period between the date ALAMEDA CTC ADMINISTERED FUNDS were paid to PROJECT SPONSOR and the date reimbursement is made to ALAMEDA CTC.
b. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition and only a portion of the acquired property is required for the PROJECT, and if the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after PROJECT completion, reimburse ALAMEDA CTC for ALAMEDA CTC Share of the Fair Market Value of any property determined to be “excess property”. 123 of 311
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c. If the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then except as provided in subparagraph (d) below, no reimbursement is due with respect to any property interest acquired for the project using ALAMEDA CTC ADMINISTERED FUNDS if the entirety of the acquired property is required for the PROJECT. d. If PROJECT SPONSOR anticipates receiving net revenues (i.e., rental or other income generated by the property, less reasonable costs for insurance, maintenance and related items) from any property acquired using ALAMEDA CTC ADMINISTERED FUNDS, PROJECT SPONSOR shall notify ALAMEDA CTC on how PROJECT SPONSOR will use such revenue to offset other project costs, and document such revenue separately in project reimbursement requests. e. If PROJECT is suspended, PROJECT SPONSOR shall pay all property management costs.
f. Property that is required for the PROJECT and acquired wholly or in part with ALAMEDA CTC ADMINISTERED FUNDS shall be available for PROJECT construction within ten (10) years of ALAMEDA CTC reimbursement to the PROJECT SPONSOR. If, after ten (10) years, PROJECT has not been completed, PROJECT SPONSOR shall reimburse ALAMEDA CTC Share of the fair market value of the property, based on the net proceeds from the sale of the property or an appraisal of the property conducted at no cost to ALAMEDA CTC, within one (1) year after the expiration of this ten (10) year period.

16. If condemnation procedures are required to obtain possession to Right-ofWay, ALAMEDA CTC will consider the required deposit as an eligible cost and reimburse the 124 of 311
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PROJECT SPONSOR upon request. PROJECT SPONSOR shall submit documentation of the final order of condemnation settlement within ninety (90) days after the date of the court recording of the final order of condemnation. If the amount of ALAMEDA CTC reimbursement to the PROJECT SPONSOR is higher than ALAMEDA CTC Share of the amount of settlement in the final order of condemnation, the PROJECT SPONSOR shall pay ALAMEDA CTC the difference between the amount reimbursed and ALAMEDA CTC Share of the amount settled plus ALAMEDA CTC Share of the interest accrued to the deposit account within one (1) year of the final order of condemnation.

17. PROJECT SPONSOR shall not initiate condemnation of any property until full funding for the construction of the PROJECT has been secured.

18. Reimbursement to PROJECT SPONSOR by ALAMEDA CTC for PROJECT Right-ofWay is limited to the following (and net of any relocation payments provided by other sources):
a. The cost to purchase all real property required for the PROJECT free and clear of liens and/or conflicting easements, including the costs for preparation of documents, negotiations and legal services.
b. The cost of damages to owners of the remainder of real property not actually taken but injuriously affected by PROJECT.
c. The cost of relocation payments and services provided to owners and occupants pursuant to the appropriate State laws and regulations when the PROJECT displaces an individual, family, business, farm operation or nonprofit organization.
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d. The cost of demolition and/or the sale of all improvements on the right-ofway. Proceeds from the sale of any such improvements shall be credited to the PROJECT and used to offset PROJECT costs.
e. The cost of all unavoidable utility relocation, protection or removal necessary for the completion of the PROJECT.
f. The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which PROJECT SPONSOR accepts responsibility and where the actual generator cannot be identified and recovery made.

19. If PROJECT SPONSOR materially breaches this AGREEMENT, including but not limited to (i) failing to deliver the PROJECT within the schedule defined by this AGREEMENT without compelling reason, (ii) failing to file required progress reports in the time specified by this AGREEMENT, or (iii) failing to comply with applicable regulations, ALAMEDA CTC may either terminate this AGREEMENT or suspend payments to PROJECT SPONSOR until such time as PROJECT SPONSOR makes reasonable efforts to cure any such breach and comply with all provisions of this AGREEMENT.

20. Neither ALAMEDA CTC, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with the PROJECT. It is also understood and agreed, pursuant to Government Code Section 895.4, PROJECT SPONSOR shall fully defend, protect, indemnify and hold harmless ALAMEDA CTC, its governing body, and all its officers, employees, agents, representatives, and successors-ininterest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment 126 of 311
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that is subject to this AGREEMENT. If TFCA funds are obligated by this AGREEMENT, PROJECT SPONSOR shall also fully defend, protect, indemnify and hold harmless the AIR DISTRICT, its governing body, and all its officers, employees, agents, representatives, and successors-ininterest, from any liability imposed on the AIR DISTRICT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT.

21. Neither PROJECT SPONSOR, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, protect, indemnify and hold harmless PROJECT SPONSOR, its governing body, and all its officers, employees, agents, representatives, and successors-in-interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by ALAMEDA CTC in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment that is subject to this AGREEMENT.

22. Nothing in the provisions of this AGREEMENT is intended to create duties or obligations to or rights in third parties not party to this AGREEMENT. This AGREEMENT gives no rights or benefits to anyone other than ALAMEDA CTC and PROJECT SPONSOR and has no thirdparty beneficiaries.

23. All legal actions by either party against the other arising from this AGREEMENT, or for the failure to perform in accordance with the applicable standard of care, or for any other cause of action, will be subject to the statutes of limitations of the State of California. 127 of 311
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24. Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorney’s fees from the other party.

25. This AGREEMENT shall terminate upon the Agreement Expiration Date identified in Appendix B: Funds Obligated by this AGREEMENT unless this AGREEMENT is extended by mutual agreement of the parties. Notwithstanding the foregoing, Sections I.7, I.19, III.20 and III.21 shall survive the termination or expiration of this AGREEMENT. PROJECT SPONSOR has 90 days after the Agreement Expiration Date to submit complete and accurate invoices to ALAMEDA CTC to make final allowable payments for PROJECT costs in accordance with the terms of this AGREEMENT. Failure to submit complete and accurate invoices within this period of time shall result in a waiver by PROJECT SPONSOR of its right to reimbursement of expended costs for which invoices have not yet been submitted.

26. No delay or omission in the exercise of any right or remedy of either party on any breach or default by the other party shall impair such right or remedy or be construed as a waiver.

27. This AGREEMENT, including its Recitals and Appendices, constitutes the entire AGREEMENT. This AGREEMENT may be changed only as allowed in Section III.1 and Section III.2 of this AGREEMENT or by a written amendment executed by both parties. [Signatures on the next page]
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CITY OF UNION CITY
(PROJECT SPONSOR)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Joan Malloy Date
City Manager
Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Acting Deputy Executive Director of
Projects
Reviewed as to Budget/Financial
Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:

By: By:

Kristopher Kokotaylo Date
Legal Counsel to CITY OF UNION CITY
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC
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LIST OF APPENDICES
APPENDIX A: PROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
APPENDIX B: ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT APPENDIX C: ALAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS APPENDIX D: LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS APPENDIX E: DELIVERABLES AND DUE DATES
APPENDIX F: PROJECT PERFORMANCE MEASURES
APPENDIX G: TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Program Manager Fund Policies and Insurance Requirements
Appendix G-3 Air District TFCA Logos
Note: Appendix G is only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.
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APPENDIX A

PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
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APPENDIX A-1

PROJECT DESCRIPTION
Project Description:

The PROJECT will convert the wide shoulder into Class II buffered bike lanes on both sides of Dyer Street, within limits as specified below, to improve visibility along the route and at intersections. The PROJECT will be implemented as part of pavement rehabilitation, connecting residential areas to commercial centers to the north and the greater regional bicycle route to the south.

Project Location and Limits
• On Dyer Street, between Union City Boulevard to Deborah Drive 135 of 311
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APPENDIX A-2

PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

CONSTRUCTION
• Implement the PROJECT as described in Appendix A-1
• Costs not eligible for reimbursement by this AGREEMENT include, but are not necessarily limited to:
o Costs incurred for services, fees, or amenities not related to the PROJECT scope as defined in Appendix A-1
o Costs that are not direct project implementation costs, such as indirect costs or staff costs for project/contract/ grant management activities 137 of 311
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APPENDIX A-3

PROJECT MILESTONE SCHEDULE
Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Construction
Release Request for Proposal / Advertisement 01/2026 01/2026 Contract Award 02/2026 02/2026
Construction Activity 03/2026 09/2026
Contract Acceptance 09/2026
Project Closeout 09/2026 10/2026
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APPENDIX A-4

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.

PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
Alameda CTC
Administered Funds
Sponsor
Funds
PHASE

TFCA CPM
FYE26
Matching Funds
Total
Funding
Construction $50,000 $700,000 $750,000
Total
Project Cost
$50,000 $700,000 $750,000
Notes:

1. ALAMEDA CTC ADMINISTERED FUNDS identified with a Note 1 are shown within this Project Cost Summary for funding plan informational purposes. These funds are not encumbered within this AGREEMENT.

2. To Be Determined (TBD) Column includes unknown and unsecured funding amounts to the project.
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APPENDIX A-5

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds) The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:

PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO Alameda CTC
Administered
PHASE Funds

TFCA CPM
FYE26
Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage
Construction $50,000 $700,000 $750,000 N/A
Total Funding $50,000 $700,000 $750,000
Notes:

1. PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount.

The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
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APPENDIX A-6

PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.

PHASE COST DETAIL

CONSTRUCTION

TFCA CPM
FYE26
Matching
Funds
Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s) $50,000 $700,000 $750,000
Other Direct Costs $ - $ - $ -
Total Phase Cost
(Staff + Contract Costs + Other Direct
Costs)
$50,000 $700,000 $750,000
Notes:
• The costs and fund sources for all contracts for professional services or construction for the Project shall be shown in the “Contract(s)” line. “Other Direct Costs” consists of expenditures on such items as delivery services, printing services, and travel, where no RFPs/RFQs or bids are required.
• Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D). • Costs and funds may be moved between Contract(s) and Other Direct Costs through an Administrative Amendment pursuant to Section III.2 of this AGREEMENT, so long as (i) ALAMEDA CTC is notified in advance prior to any expenditures on either category in excess of the amounts then shown in this table, and (ii) any proposed amendment which changes the Total Costs for Contract(s) from zero to a positive number must be approved by ALAMEDA CTC prior to PROJECT SPONSOR seeking proposals, qualifications, or bids for such contract(s). 144 of 311
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APPENDIX B

ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.

TABLE B-1

FUNDS OBLIGATED BY THIS AGREEMENT

AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset
Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
TFCA FYE26 CON 10/23/2025 01/01/2026 12/31/2026 $50,000 Total Alameda CTC Administered Funds Obligated by AGREEMENT: $50,000 Agreement Expiration
Date:

June 30, 2027
Notes:

1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.

2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.

3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT.

The earliest Allowable Start Date shown in this column represents the effective date of this AGREEMENT. The Allowable Start Date may be established as early as the Commission Approval Date of the allocation.

4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.
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5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.

6. For TFCA funds obligated by this AGREEMENT, the Expenditure Deadline Date is two (2) years from the date when ALAMEDA CTC first received funds from the AIR DISTRICT or based on the project schedule, whichever is earlier, unless an extension has been approved by ALAMEDA CTC. An estimated Expenditure Deadline Date may be used if at the time of this AGREEMENT Alameda CTC has yet to receive funds from the AIR DISTRICT. Extended deadlines will be reflected in an amended Table B-1, once approved.
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APPENDIX C

REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports, and final closeout reporting requirements, as indicated below with an “X”.

Notes:

1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.

2. A progress report required regardless of whether expenses occurred or not during the reporting period.

REQUEST FOR REIMBURSEMENT AND REPORTING FORMS

REQUEST FOR REIMBURSEMENT AND REPORTING

FREQUENCY AND DUE DATES
Minimum Frequency Required Period Covered Due Dates
Quarterly (once every 3 months)
Request for Reimbursement ☐
Alameda CTC Progress
Report
☐
Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31st
By January 31st
By April 30th
By July 31st
Semi-annually (once every 6 months)
Request for Reimbursement ☒
Alameda CTC Progress
Report
☒
Quarters 1 & 2: 7/1 –
12/31
Quarters 3 & 4: 1/1 –
6/30
By January 31st
By July 31st
Final Closeout Reporting
Final Request for
Reimbursement
☒
Any work period eligible
under Appendix B.

Alameda CTC Final Report ☒ Entire project period.

By Agreement
Expiration Date
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Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and agreement amendment requests. Note that the format and required content of these forms is subject to change.

List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grantforms/

1. Request for Reimbursement (RFR) Form

2. Alameda CTC Progress Report Form

3. Alameda CTC Final Report Form

4. Amendment Request Form
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APPENDIX D

LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.13, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.

LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a Project Sponsor’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. PROJECT SPONSOR shall obtain approval of any such substitution prior to the advertisement of any procurements potentially eligible for reimbursement under this AGREEMENT.

The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:
• Sample template language for professional and construction services contracts is available from ALAMEDA CTC’s website: https://www.alamedactc.org/getinvolved/contract-equity • Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form:
https://www.alamedactc.org/get-involved/contracting-forms/ • The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.
• Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:

Seung Cho
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Director of Contract Services and Operations
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472
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APPENDIX E

DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates tables below reflect required deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain ALAMEDA CTC ADMINISTERED FUNDS.

Additionally, PROJECT SPONSOR must also submit Request for Reimbursement forms and Progress Reporting as required per Appendix C.

Deliverables and Due Dates
No. Description
Due Date to
Alameda CTC
1 Progress Reports
(See Appendix C: Request for Reimbursements and Reporting Requirements)
Per Appendix
C
Construction
2 Documentation of Insurance Coverage (COI; see Appendix G for minimum insurance requirements for TFCA-funded projects) 01/31/2026
3 Photos of temporary construction signage (which includes the Alameda CTC logo and/or the Air District logo for TFCA funded projects). 07/31/2026
4 Before and After photos of construction completion. 01/31/2027 5 Confirmation of construction completion.

Ex. Copy of governing board acceptance, notice of completion or similar. 01/31/2027
Final Closeout Deliverables
6 Documentation of completed publicity requirements per Section I.21. Ex. Funding agency credit/logo usage on websites, articles, and construction signage.
7 Final Invoice
8 Final Alameda CTC Report
01/31/2027
Note:
• Per Section III.12 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved. 155 of 311
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APPENDIX F

PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcome-based performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.

Appendix F is Not Applicable.
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APPENDIX G

TRANSPORTATION FUND FOR CLEAN AIR (TFCA) POLICIES AND REQUIREMENTS The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Program Manager Fund Policies and Insurance Requirements
Appendix G-3 Bay Area Air Quality Management District (Air District) TFCA Logos 159 of 311
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APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”
The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.

The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and Bay Area Air Quality Management District (Air District) to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time PROJECT SPONSOR is to maintain and/or operate the PROJECT, per Air District requirements. It is not intended to reflect the number of years a capital project is expected to last.

TFCA Project Number:
• 26ALA20
TFCA “Years of Effectiveness”:
• 7 (seven) years
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APPENDIX G-2

TFCA COUNTY PROGRAM MANAGER FUND POLICIES AND INSURANCE REQUIREMENTS Note: The referenced documents are available for view and download from Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>.

As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be deemed to mean and refer to Bay Area Air Quality Management District, (ii) “Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to PROJECT SPONSOR.

AIR DISTRICT-APPROVED TFCA COUNTY PROGRAM MANAGER/40% FUND POLICIES The PROJECT is to be consistent with the AIR DISTRICT’S Board-Adopted Policies Commencing FYE 2026 for the County Program Manager (or 40%) Fund (Appendix D of AIR DISTRICT’s TFCA 40% Fund Expenditure Plan Guidance Commencing Fiscal Year Ending 2026 (“Air District TFCA 40% Guidance”)).

TFCA INSURANCE REQUIREMENTS
The PROJECT is to comply with the below Alameda CTC insurance requirements for TFCA projects, as well as the Air District’s Insurance Guidelines (Appendix F of Air District TFCA 40% Guidance).
• Verification of Coverage
PROJECT SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to the execution of a fund-transfer agreement and annually thereafter throughout and until project completion. Certificates, policies and other evidence provided shall specify that ALAMEDA CTC and the Air District shall receive 30 days advanced notice of cancellation from the insurers.

Additionally, PROJECT SPONSOR is to require all professional services consultants, contractors and subcontractors involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional insured on all insurance required by PROJECT SPONSOR for PROJECT.
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Appendix G – Page 5
• Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, PROJECT SPONSOR shall obtain and maintain in full force and effect the Liability Insurance and Property Insurance as set forth below:

1. Liability Insurance: With a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles, vessels, engines or equipment operated by Sponsor.

2. Property Insurance: In an amount of not less than the insurable value of PROJECT SPONSOR’s vehicles, vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.

3. Workers Compensation Insurance: As required by California law and employers’ insurance with a limit of not less than $1 million.
• Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance. 165 of 311
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Air District TFCA 40% Guidance FYE 2026
Appendix F: Insurance Guidelines
This appendix provides guidance on the insurance coverage and documentation typically required for TFCA 40% Fund projects. Note that the Air District reserves the right to specify different types or levels of insurance in the Funding Agreement.

The typical Funding Agreement requires that each Project Sponsor provide documentation showing that they meet the following requirements for each of their projects. The administering agency is not required to meet these requirements itself, unless it is acting as a Project Sponsor.

1. Liability Insurance:

Corporations and Public Entities - a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

Single Vehicle Owners - a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

2. Property Insurance:

New Equipment Purchases - an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

Retrofit Projects - 2003 model year vehicles or engines or newer in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

3. Workers Compensation Insurance:

Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart growth and vehicle infrastructure, as required by California law and employers’ insurance with a limit not less than $1 million.

4. Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The Air District may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

The following table lists the type of insurance coverage generally required for each project type. The requirements may differ in specific cases. Administering agencies should contact the Air District liaison with questions, especially about unusual projects. __________________________________________________________________________________ Bay Area Air Quality Management District Transportation Fund for Clean Air – County Program Manager / 40% Fund Page 29 167 of 311
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APPENDIX G-3

AIR DISTRICT TFCA LOGOS
PROJECT SPONSOR shall comply with all of the publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT, including TFCA funding, as detailed in the Recitals Section I-21 of this AGREEMENT. • A link to download Air District’s latest logos is available on Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>. • Physical decals for bike racks, signal boxes, and vehicles are available upon request to Alameda CTC staff, whose contact information is listed on Alameda CTC’s TFCA webpage.

APPENDIX G

TRANSPORTATION FUND FOR CLEAN AIR (TFCA) POLICIES AND REQUIREMENTS The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.

Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Program Manager Fund Policies and Insurance Requirements
Appendix G-3 Bay Area Air Quality Management District (Air District) TFCA Logos 170 of 311
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APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”
The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.

The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and Bay Area Air Quality Management District (Air District) to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time PROJECT SPONSOR is to maintain and/or operate the PROJECT, per Air District requirements. It is not intended to reflect the number of years a capital project is expected to last.

TFCA Project Number:
• 26ALAXX
TFCA “Years of Effectiveness”:
• XX years
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APPENDIX G-2

TFCA COUNTY PROGRAM MANAGER FUND POLICIES AND INSURANCE REQUIREMENTS Note: The referenced documents are available for view and download from Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>.

As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be deemed to mean and refer to Bay Area Air Quality Management District, (ii) “Program Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to PROJECT SPONSOR.

AIR DISTRICT-APPROVED TFCA COUNTY PROGRAM MANAGER/40% FUND POLICIES The PROJECT is to be consistent with the AIR DISTRICT’S Board-Adopted Policies Commencing FYE 2026 for the County Program Manager (or 40%) Fund (Appendix D of AIR DISTRICT’s TFCA 40% Fund Expenditure Plan Guidance Commencing Fiscal Year Ending 2026 (“Air District TFCA 40% Guidance”)).

TFCA INSURANCE REQUIREMENTS
The PROJECT is to comply with the below Alameda CTC insurance requirements for TFCA projects, as well as the Air District’s Insurance Guidelines (Appendix F of Air District TFCA 40% Guidance).
• Verification of Coverage
PROJECT SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to the execution of a fund-transfer agreement and annually thereafter throughout and until project completion. Certificates, policies and other evidence provided shall specify that ALAMEDA CTC and the Air District shall receive 30 days advanced notice of cancellation from the insurers.

Additionally, PROJECT SPONSOR is to require all professional services consultants, contractors and subcontractors involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional insured on all insurance required by PROJECT SPONSOR for PROJECT.
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• Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, PROJECT SPONSOR shall obtain and maintain in full force and effect the Liability Insurance and Property Insurance as set forth below:

4. Liability Insurance: With a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles, vessels, engines or equipment operated by Sponsor.

5. Property Insurance: In an amount of not less than the insurable value of PROJECT SPONSOR’s vehicles, vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or destruction of such vehicles, vessels, engines or equipment.

6. Workers Compensation Insurance: As required by California law and employers’ insurance with a limit of not less than $1 million.
• Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance. 176 of 311
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Air District TFCA 40% Guidance FYE 2026
Appendix F: Insurance Guidelines
This appendix provides guidance on the insurance coverage and documentation typically required for TFCA 40% Fund projects. Note that the Air District reserves the right to specify different types or levels of insurance in the Funding Agreement.

The typical Funding Agreement requires that each Project Sponsor provide documentation showing that they meet the following requirements for each of their projects. The administering agency is not required to meet these requirements itself, unless it is acting as a Project Sponsor.

1. Liability Insurance:

Corporations and Public Entities - a limit of not less than $1,000,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

Single Vehicle Owners - a limit of not less than $750,000 per occurrence. Such insurance shall be of the type usual and customary to the business of the Project Sponsor, and to the operation of the vehicles, engines or equipment operated by the Project Sponsor.

2. Property Insurance:

New Equipment Purchases - an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

Retrofit Projects - 2003 model year vehicles or engines or newer in an amount of not less than the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or equipment.

3. Workers Compensation Insurance:

Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart growth and vehicle infrastructure, as required by California law and employers’ insurance with a limit not less than $1 million.

4. Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The Air District may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of any required policy of insurance.

The following table lists the type of insurance coverage generally required for each project type. The requirements may differ in specific cases. Administering agencies should contact the Air District liaison with questions, especially about unusual projects. __________________________________________________________________________________ Bay Area Air Quality Management District Transportation Fund for Clean Air – County Program Manager / 40% Fund Page 29 178 of 311
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Air District TFCA 40% Guidance FYE 2026
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APPENDIX G-3

AIR DISTRICT TFCA LOGOS
PROJECT SPONSOR shall comply with all of the publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT, including TFCA funding, as detailed in the Recitals Section I-21 of this AGREEMENT. • A link to download Air District’s latest logos is available on Alameda CTC’s TFCA webpage <https://www.alamedactc.org/funding/transportation-fund-for-clean-air>. • Physical decals for bike racks, signal boxes, and vehicles are available upon request to Alameda CTC staff, whose contact information is listed on Alameda CTC’s TFCA webpage.
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RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY ACCEPTING $50,000 FROM THE TRANSPORTATION FUND FOR

CLEAN AIR, ADMINISTERED BY THE ALAMEDA COUNTY

TRANSPORTATION COMMISSION FOR THE DYER STREET

PAVEMENT REHABILITATION PROJECT PHASE II, CITY PROJECT
NO. 26-38, AMENDING THE FISCAL YEAR 2025-2026 CAPITAL

PROJECTS GRANTS FUND BUDGET, AND AUTHORIZING THE CITY

MANAGER TO SIGN THE PROJECT FUNDING AGREEMENT FOR

DYER STREET PAVEMENT REHABILITATION PROJECT PHASE II,
CITY PROJECT NO. 26-38, IN A FORM APPROVED BY THE CITY

ATTORNEY
WHEREAS, the Alameda County Transportation Commission (“Alameda CTC”) administers funding programs for projects and programs that benefit the Alameda County transportation system, consisting of the 2000 Measure B, the 2010 Vehicle Registration Fee (“VRF”), the 2014 Measure BB, the Congestion Management Agency Transportation Improvement Program (“CMA-TIP”), and the Transportation Fund for Clean Air (“TFCA”) Programs, and such funding is collectively defined as, and shall be referenced herein, as the “Alameda CTC Administered Funds”; and
WHEREAS, the 2021 Bicycle & Pedestrian Master Plan (BPMP) update identified Dyer Street as a corridor for bicycle infrastructure improvement. Though improvements were partially made in 2022’s Dyer Street Pavement Rehabilitation Project Phase I, the second phase of this bicycle network gap closure is scheduled for improvements in the latter half of 2026; and
WHEREAS, on June 13, 2025, Alameda CTC released the Call for Projects for FY2025- 26 Transportation Fund for Clean Air with approximately $789,000 for eligible capital projects and programs within Alameda County, with the submission period ending on July 18, 2025; and
WHEREAS, staff submitted the Dyer Street Pavement Rehabilitation Project Phase II Project for the FY2025-26 Transportation Fund for Clean Air and recommended a funding award in the amount of $50,000 on June 25, 2025; and WHEREAS, on September 25, 2025, Alameda CTC approved the project and the full funding request, in the amount of $50,000, from the FY 2025-2026 Transportation Fund for Clean Air Program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby accepts $50,000 from the Alameda County Transportation Commission via Project Funding Agreement No. A25-0066 and authorizes the use of those funds for the Dyer Street Rehabilitation Project Phase II, City Project No. 26-38. 182 of 311
Resolution 2026-XXX
Accept $50,000 from Alameda CTC for Dyer Street Pavement Rehabilitation Project

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the FY 2025-2026 Capital Projects Grants Fund revenue budget by increasing the revenue projection in Account Number 41092638-44502 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Misc. County/Local Grants) by $50,000.

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby amends the FY 2025-2026 Capital Projects Grants Fund expenditure budget by appropriating $50,000 to Account Number 41092638-57112 (Capital Projects Grants Fund – Dyer Street Rehabilitation Project Phase II – Land Improvements) for the Dyer Street Rehabilitation Project Phase II, City Project No. 26-38.

BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to sign Alameda CTC PFA No. A25-0066, which awards a grant in the amount of $50,000 to the City for the Dyer Street Rehabilitation Project Phase II, City Project No. 26-38, in a form approved by the City Attorney.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on February 24, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
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City Council Staff Report Page 1 of 4 February 2, 2026
Staff Report
Agenda Item No. 5.1
DATE: February 24, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Receive Report on Larry Orozco Teen Bike Workshop Remediation and Repair Cost Analysis and Provide Direction

EXECUTIVE SUMMARY
The Larry Orozco Teen Bike Workshop facility has been in continuous City and community use for more than four decades; however, it has not undergone significant renovation in many years. At the City Council’s direction, staff retained professional consultants to assess the structural condition of the building and evaluate hazardous materials, code compliance deficiencies, and associated repair costs.

The assessment determined that the building is in poor to fair condition and requires substantial reinvestment to address lead and asbestos abatement, roof replacement, ADA compliance upgrades, building system improvements, and other deferred maintenance items. The total estimated cost to bring the facility into compliance for continued public use is approximately $684,717, exclusive of potential mural restoration costs.

The Legislation and Policy Committee reviewed the findings on February 2, 2026, and recommends that the City Council receive the report and confirm direction to proceed with a phased renovation strategy, contingent upon available funding and future budget appropriations.

STRATEGIC PLAN ALIGNMENT
Consideration of the Larry Orozco Teen Bike Workshop was identified in the City Council Strategic Plan retreat on August 23, 2025 as part of Goal D, Environmental Sustainability and Infrastructure

BACKGROUND
The Larry Orozco Teen Bike Workshop site was the location of the old Mohawk Fireball Gas Station at 33623 Mission Boulevard, which was built in the 1930s. At some time in the past, the gas station was decommissioned, and the gas pumps were removed. The underground storage tanks have also been removed. In approximately 1981, the City 184 of 311
Agenda Item No. 5.1
City Council Staff Report Page 2 of 4 February 24, 2026 purchased the building and eventually funded the Youth Employment program, which was placed under the Leisure Services Department, now known as the Community and Recreation Services Department. The site has been under continuous use by the City and the community for over 45 years.

At the Regular City Council Meeting of May 28, 2024, the City Council received a report requesting that the Larry Orozco Teen Workshop be designated as a historic landmark.

Staff recommended that the City Council review the building's condition and the repairs required to bring it up to code for public use before considering it for historic designation.

The City Council referred the item to the Legislation and Policy Committee to discuss the scope of work and the expected costs for the analysis needed to understand the building's condition.

On February 25, 2025, the City Council received a report regarding the Legislation and Policy Committee’s recommendation that the City Council authorize staff to proceed with the analysis to determine the condition of the building. The City Council unanimously voted to approve the Legislation and Policy Committee’s recommendation. A copy of the February staff report can be found here: Coversheet.

Pursuant to the City Council’s direction, staff have engaged multiple professional consultants over the past several months to assess the condition of the property. The consultants included PCA, Property Condition Assessments, LLC (Attachment 1), and Ninyo and Moore, a geotechnical and environmental services consultant, to prepare a Hazardous Building Materials Survey (Attachment 2). Staff has also engaged a leadcertified contractor to obtain cost estimates for lead paint and asbestos remediation.

This information was reported to the Legislation and Policy Committee on February 2, 2026, and the Committee has now forwarded the item to the full Council for consideration.

The Committee's consensus was that, although the building requires significant reinvestment, the City should seek additional funding to abate and repair the building over time. The Committee also noted that the City’s past investment has been limited to keeping the building and grounds operational. There has been no significant renovation in many years.

DISCUSSION
The Property Condition Assessment report rated the building as in “poor to fair” condition, indicating significant deficiencies, including the need for a full roof replacement, failure to meet ADA requirements, the need to enlarge bathrooms, and the installation of ADAcompliant parking and accessible pathways. Additional repairs include replacing deteriorated windows, installing a new HVAC system, restoring pavement, and adding IT infrastructure, which is currently absent. The building's structural condition does not pose major seismic concerns.

The Hazardous Materials Building Survey identified lead-based paint on both exterior and interior surfaces and confirmed the presence of asbestos-containing material on the roof.

The exterior mural's paint is flaking, requiring abatement before any other work can proceed.
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Agenda Item No. 5.1
City Council Staff Report Page 3 of 4 February 24, 2026 Lead abatement will damage the upper sections of the existing mural. Staff recommends receiving community input to determine whether the mural should be restored or replaced with new artwork. Restoring the mural will likely be less costly than repainting the entire building with a new mural.

The total cost of renovation is estimated at approximately $684,717, with the potential to increase over time due to inflation and as more detailed information about the site and building retrofits is understood. This estimate includes $58,000 for lead and asbestos abatement, $134,000 for ADA improvements, $85,000 for roof replacement, $210,000 for other repairs, and $197,000 in soft costs.

The current Capital Improvement Plan (CIP) includes $200,000 in Capital Facilities Fee funds programmed for FY 2027/2028, pending the construction of new residential development. The limited funding available will require phasing over several years. The recommended strategy is to prioritize hazardous-material abatement first, followed by roof and window replacement, ADA compliance improvements, and, finally, interior upgrades.

Staff will pursue state and federal grants with the support of Townsend Public Affairs. An independent, resident-led non-profit could also seek funding for the project upgrades and perhaps corporate sponsorship. Sometimes, non-profits have access to grants that are not available to government agencies, though staff are not aware of a current non-profit that could take on a renovation project such as this.

FISCAL IMPACT
The total cost of repairing the Larry Orozco Teen Bike Workshop to bring it up to current code for public use is expected to be $684,717. This estimate is preliminary, based upon the analysis completed to date and the staff’s recent experiences with bids for other City facility projects. As noted, the cost estimate to repair the exterior mural has not been included, and a possible source of funding for that effort could be the Art-In-Lieu fund.

Phase Construction Soft Costs Total
1 Lead and asbestos abatement $58,000 $23,490 $81,490
2 Roof and window repair and replacement $85,000 $34,425 $119,425 3 ADA improvements $134,000 $54,270 $188,270
4 All other repairs $210,350 $85,182 $295,532
TOTAL $684,717
Approximately $27,032 of these funds have been incurred to date, including preparation of the Property Condition Assessment and Hazardous Building Materials Survey reports, as well as construction management costs. Approximately $14,081 has been spent on analyses prepared by PCA and Ninyo and Moore, and $12,951 has been incurred by Cummings Group, which has supported Public Works staff with construction management services for this project. Cummings Group has spent time coordinating the consultants, reviewing reports, seeking bids from contractors for remediation, researching lead abatement, preparing cost estimates, and coordinating meetings with the City Manager’s Office and other staff.

Attachment 3 identifies $200,000 in Fiscal Years 2027/2028 for the Larry Orozco Teen Bike Workshop; however, this amount is insufficient for full renovation. Staff recommend 186 of 311
Agenda Item No. 5.1
City Council Staff Report Page 4 of 4 February 24, 2026 a phased approach, implemented through the annual budget process, and will work with Townsend Public Affairs to pursue grant funding for abatement, ADA compliance, and repairs.

The project will span multiple budget cycles due to uncertainty in developer impact fees and grant funding. Each phase must be fully funded before proceeding. Current projections anticipate starting Phases 1 and 2 in FY 2027/2028, contingent on receiving $200,000 in impact fees. Phases 3 and 4 would be scheduled in future budget cycles as additional funding becomes available.

RECOMMENDATION
Staff recommends that the City Council consider the Committee’s recommendation to receive this report and confirm that the City Council supports proceeding with renovation and abatement of the Larry Orozco Teen Bike Workshop as funding becomes available.

It is expected that Phases 1 and 2 would begin in FY 2027/2028.

Prepared by: Joan Malloy, City Manager
Submitted by: Joan Malloy, City Manager
Attachments

1. Attachment 1 - Property Condition Assessment Report, May 15, 2025

2. Attachment 2 - Hazardous Building Materials Survey, May 27, 2025

3. Attachment 3 - Cost Estimate, Union City, November 20, 2025 187 of 311
Project No. 01-25-0052 May 15, 2025
Property Condition Assessments, LLC
450 Apollo Street, Suite E, Brea, California 92821
Main: (626) 685-9560
www.pcallc.com
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450 Apollo Street, Suite E, Brea, California 92821 Main: (626) 685-9560 www.pcallc.com May 15, 2025
File No.: 01-25-0052
Jose Gutierrez

CITY OF UNION CITY
34009 Alvarado-Niles Road
Union City, California 94587
REFERENCE: 33623 MISSION BOULEVARD
UNION CITY, CALIFORNIA 94587
SUBJECT: PROPERTY CONDITION ASSESSMENT REPORT
Dear Jose:

Thank you for selecting Property Condition Assessments, LLC ("PCA") to perform this assessment. In accordance with the agreement to perform physical due-diligence services, PCA is pleased to submit the attached report for the Subject Property.

The objective of this engagement was for PCA to visually assess the present condition of the Subject Property. This report describes the current condition of the primary components and systems at the Subject Property and identifies physical deficiencies and conditions that would limit the expected serviceable life of those systems. Also included is a spreadsheet tabulating PCA's opinions of probable costs to address code and safety issues, repair and maintenance items, modernization and improvement recommendations, and anticipated capital expenditures.

Please do not hesitate to contact us should you have questions concerning this report.

Sincerely,
Property Condition Assessments, LLC
John I. Luna
President
189 of 311

TABLE OF CONTENTS

OPINIONS OF PROBABLE COSTS SPREADSHEET
I. INTRODUCTION

1.0 Introduction..................................................................................................1

1.1 Overall Project at a Glance ..........................................................................3

1.2 Cost Table Summary....................................................................................4

1.3 Statement of Condition ................................................................................4

1.4 Purpose.........................................................................................................4

1.5 Scope of Services.........................................................................................4

1.6 Documents Reviewed ..................................................................................5

1.7 Cost Calculation Methodology ....................................................................5

1.8 Quality Definitions.......................................................................................6

1.9 Report Reliance............................................................................................7 II. PROPERTY CONDITION ASSESSMENT
A. Site ...............................................................................................................8 B. Structural – Seismic Systems.....................................................................14 C. Building Exterior .......................................................................................24 D. Roofing ......................................................................................................26 E. Interiors......................................................................................................28 F. Limited Disabled-Access Assessment .......................................................30 G. HVAC ........................................................................................................32 H. Plumbing....................................................................................................33 I. Electrical ....................................................................................................35 J. Fire- and Life-Safety Systems ...................................................................37 K. Vertical Transportation ..............................................................................38 L. Public Records Review..............................................................................39

APPENDICES
Appendix A Vicinity Map
Appendix B Report Photographs
Appendix C Zoning Analysis
190 of 311

OPINIONS OF PROBABLE COSTS
33623 Mission Boulevard
33623 Mission Boulevard Union, CA 94587
Rating:
1 - Code and Safety
2 - Repair and Maintenance
3 - Capital Expenditures
33623 Mission Boulevard 01-25-0052
Confidential Client Information 1 of
Property Condition Assessments, LLC
5 - Tenant Responsibility
4 - Modernization/Improvements 5
Client
PCA Project Manager
Date(s) of Site Visit

SUMMARY DATA
City of Union City
Tim Burton, R.A.

May 2, 2025
PCA Project Team Robert D. Boyens, S.E. Structural-Seismic Assessor - Generalist Site Data Topography Generally flat, with slight slope to drainage Land Area 0.33 acres, or approximately 14,410 square feet Zoning Corridor Mixed Use - Commercial
Improvement Data Number of Buildings / Units One building / One tenant space Building Type Retail (previously used as gas station and garage) Year Built Unknown
Number of Stories One
Type of Construction Type VB, Unprotected Non-Sprinklered Reported Rentable Building Area Approximately 2,000 square feet Type of Parking Open surface (unpaved)
Existing Parking Spaces Unknown; no spaces are striped.

Unknown; independent verification of municipal parking requirements is outside the Scope of Services for this report.

Required Parking Spaces
Business (Group B)
2022 California Building Code (CBC)
Unknown; early version of CBC
City of Union City
Building Engineer Armando Gonzalez
Property Manager
Applicable Code
Current Code
Information Source Occupancy Class
The overall condition of the Subject Property is poor to fair, depending on the building system, in comparison to PCA's experience with other properties of similar age and type.

Except as noted within the respective sections of this report, building improvements generally appeared to comply with applicable building codes enforced at the time of original construction.

This report details the findings and opinions regarding recommended corrections to the Subject Property within the scope of PCA's engagement. With the completion of the repairs identified in the "Opinions of Probable Costs" spreadsheet (OPCs), in conjunction with a well-planned and executed program of ongoing maintenance, the Subject Property should continue to perform well throughout its remaining economic life, which should be 20 or more years.

Statement of Condition
191 of 311

OPINIONS OF PROBABLE COSTS
33623 Mission Boulevard
33623 Mission Boulevard Union, CA 94587
Rating:
1 - Code and Safety
2 - Repair and Maintenance
3 - Capital Expenditures
33623 Mission Boulevard 01-25-0052
Confidential Client Information 2 of
Property Condition Assessments, LLC
5 - Tenant Responsibility
4 - Modernization/Improvements 5
A.

B.

C.

SITE

STRUCTURAL / SEISMIC

BUILDING EXTERIOR
Recommendation
Recommendation
Recommendation
Rating
Rating
Rating
Quantity
Quantity
Quantity
Unit
Unit
Unit
Unit Cost
Unit Cost
Unit Cost
Item
No.

Item
No.

Item
No.

Code Fire
Life Safety
Code Fire
Life Safety
Code Fire
Life Safety
Year 1
Immediate
Year 1
Immediate
Year 1
Immediate
Total
Total
Total
Year 2
2026
Year 2
2026
Year 2
2026
Year 3
2027
Year 3
2027
Year 3
2027
Year 4
2028
Year 4
2028
Year 4
2028
Year 5
2029
Year 5
2029
Year 5
2029
Year 6
2030
Year 6
2030
Year 6
2030
Year 7
2031
Year 7
2031
Year 7
2031
Year 8
2032
Year 8
2032
Year 8
2032
Year 9
2033
Year 9
2033
Year 9
2033
Year 10
2034
Year 10
2034
Year 10
2034
Subtotal
Subtotal
Subtotal
$0
$0
$0
$45,000
$15,000
$26,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$2,700
$0
$0
$50,400
$15,000
$36,500
$0
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$0
$0
$2,700
$0
$0
A. 01
A. 02
B. 01
C. 01
C. 02
C. 03
Asphalt Paving - Installation: Grade site, prepare base, and pave site with asphaltic concrete. Stripe for parking spaces and traffic control, including disabled-access parking spaces and accessible paths of travel from the street to the building entrance; as well as from parking spaces to the building entrance. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].

Asphalt Paving - Maintenance: Budget for crack repair, seal coat, and restripe of asphalt pavement on a seven-year cycle. Cost includes re-striping of parking spaces, pavement markings, and drive lanes.

Lean-To - Demolition: Demolish the lean-to on the east side of the building.

The lean-to has rot-damaged roof framing and deteriorated wall framing.

This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].

Exterior Walls - Stucco Cladding, Repairs: Perform repair of damaged stucco on all exterior elevations.

Exterior Paint: Budget to retain an artist to re-paint areas of the mural at the building exterior that are faded and/or have stucco damage. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].

Window Replacements: Perform replacement of all windows. Windows are single-pane units set in wood frames. Rot and termite damage were noted at several of the windows and evidence of leaks at the windows was observed at the interior. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].
3 2
2 2
2 3
9,000
9,000
1 1
1 6
SF
SF
LS
LS
EA
EA
$5.00
$0.30
$15,000.00
$7,500.00
$10,000.00
$1,500.00
$0
$0
$0
$0
$0
$0
$45,000
$0
$15,000
$7,500
$10,000
$9,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$2,700
$0
$0
$0
$0
$45,000
$5,400
$15,000
$7,500
$20,000
$9,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$0
$0
$0
$0
$0
$0
$0
$2,700
$0
$0
$0
$0
192 of 311

OPINIONS OF PROBABLE COSTS
33623 Mission Boulevard
33623 Mission Boulevard Union, CA 94587
Rating:
1 - Code and Safety
2 - Repair and Maintenance
3 - Capital Expenditures
33623 Mission Boulevard 01-25-0052
Confidential Client Information 3 of
Property Condition Assessments, LLC
5 - Tenant Responsibility
4 - Modernization/Improvements 5
D.

E.

F.

ROOFING

BUILDING INTERIORS

LIMITED DISABLED-ACCESS
REVIEW
Recommendation
Recommendation
Recommendation
Rating
Rating
Rating
Quantity
Quantity
Quantity
Unit
Unit
Unit
Unit Cost
Unit Cost
Unit Cost
Item
No.

Item
No.

Item
No.

Code Fire
Life Safety
Code Fire
Life Safety
Code Fire
Life Safety
Year 1
Immediate
Year 1
Immediate
Year 1
Immediate
Total
Total
Total
Year 2
2026
Year 2
2026
Year 2
2026
Year 3
2027
Year 3
2027
Year 3
2027
Year 4
2028
Year 4
2028
Year 4
2028
Year 5
2029
Year 5
2029
Year 5
2029
Year 6
2030
Year 6
2030
Year 6
2030
Year 7
2031
Year 7
2031
Year 7
2031
Year 8
2032
Year 8
2032
Year 8
2032
Year 9
2033
Year 9
2033
Year 9
2033
Year 10
2034
Year 10
2034
Year 10
2034
Subtotal
Subtotal
Subtotal
$5,000
$0
$31,000
$32,000
$3,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$37,000
$3,000
$31,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
D. 01
D. 02
E. 01
F. 01
F. 02
Roof Access and Safety: Install an internal, wall-mounted ladder and new roof hatch; or a lockable exterior wall-mounted roof access ladder with safety cage to provide safe access for roof and mechanical equipment service personnel.

Roof Replacement: Remove the Built-Up Roofing [BUR] membrane at the former garage station, as well as the asphalt emulsion roof at the mechanic's garage. Replacement should be with a new BUR membrane with a cool roof designation. Scope to include replacement of cap flashings and coping. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].

Rentable Area Verification: Consider engaging a qualified consultant to verify existing floor plans at tenant and common use areas. Verification shall utilize space measurement standards per BOMA/ANSI guidelines. Area takeoffs shall be based upon desktop review of as-built construction documents. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. Work is subject to the verified terms and conditions of the existing lease agreement.

Compliant Sidewalk: Provide a sidewalk from the public way to the main building entrance. Ensure the existing door meets requirements for opening width, threshold, and opening force.

Restroom Compliance: Upgrade the public restroom to meet ADA requirements. The restroom is currently not compliant with ADA design guidelines. Scope to also include addition of new compliant dual basin water fountain. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].
1 3
4 1
1 1
2,000
1 1
1 EA
SF
EA
LS
LS
$5,000.00
$16.00
$3,000.00
$6,000.00
$25,000.00
$5,000
$0
$0
$6,000
$25,000
$0
$32,000
$3,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,000
$32,000
$3,000
$6,000
$25,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
193 of 311

OPINIONS OF PROBABLE COSTS
33623 Mission Boulevard
33623 Mission Boulevard Union, CA 94587
Rating:
1 - Code and Safety
2 - Repair and Maintenance
3 - Capital Expenditures
33623 Mission Boulevard 01-25-0052
Confidential Client Information 4 of
Property Condition Assessments, LLC
5 - Tenant Responsibility
4 - Modernization/Improvements 5
G.

H.

I.

J.

HVAC

PLUMBING SYSTEMS

ELECTRICAL SYSTEMS

FIRE / LIFE-SAFETY SYSTEMS
Recommendation
Recommendation
Recommendation
Recommendation
Rating
Rating
Rating
Rating
Quantity
Quantity
Quantity
Quantity
Unit
Unit
Unit
Unit
Unit Cost
Unit Cost
Unit Cost
Unit Cost
Item
No.

Item
No.

Item
No.

Item
No.

Code Fire
Life Safety
Code Fire
Life Safety
Code Fire
Life Safety
Code Fire
Life Safety
Year 1
Immediate
Year 1
Immediate
Year 1
Immediate
Year 1
Immediate
Total
Total
Total
Total
Year 2
2026
Year 2
2026
Year 2
2026
Year 2
2026
Year 3
2027
Year 3
2027
Year 3
2027
Year 3
2027
Year 4
2028
Year 4
2028
Year 4
2028
Year 4
2028
Year 5
2029
Year 5
2029
Year 5
2029
Year 5
2029
Year 6
2030
Year 6
2030
Year 6
2030
Year 6
2030
Year 7
2031
Year 7
2031
Year 7
2031
Year 7
2031
Year 8
2032
Year 8
2032
Year 8
2032
Year 8
2032
Year 9
2033
Year 9
2033
Year 9
2033
Year 9
2033
Year 10
2034
Year 10
2034
Year 10
2034
Year 10
2034
No issues were identified.

Subtotal
Subtotal
Subtotal
Subtotal
$0
$0
$3,000
$0
$15,000
$500
$6,000
$0
$500
$0
$0
$500
$0
$0
$500
$0
$2,600
$3,000
$6,000
$17,600
$13,000
$0
$0
$500
$0
$0
$500
$0
$0
$500
$0
$0
$500
$0
$0
$3,000
G. 01
H. 01
H. 02
I. 01
I. 02
HVAC Replacements: Budget to replace ceiling mounted gas fired area heaters. Although the heaters appeared in good condition, the equipment has reached the end of its statistical service life during the assessment term. This cost is a preliminary budget only, which should be validated through additional investigation and contractor bid[s].

Water Supply Piping - Replacement: Re-plumb the galvanized piping water supply with copper piping. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s].

Water Heater Replacement: Budget to replace electric water heater. Water heater appeared in fair condition but will reach the end of its statistical service life during the assessment term. This cost is a preliminary budget only, which should be validated through additional investigation and contractor bid[s].

Electrical Maintenance - Infrared Scans: Budget to retain a qualified electrical contractor to perform infrared scans of main electrical switchgear and primary subpanels on an annual cycle, as per current NFPA 70B regulations. Cost includes a limited allowance for minor maintenance and cleaning of the systems.

Electrical Maintenance - Ground-Fault Testing: Budget to retain a qualified electrical contractor to perform required five-year ground-fault testing of the main electrical switchgear. This cost is a preliminary budget only, which should be verified through additional investigation and contractor bid[s]. 3 4
3 1
1 2
1 1
1 1
EA
LS
EA
EA
EA
$3,000.00
$15,000.00
$2,600.00
$500.00
$2,500.00
$0
$0
$0
$500
$2,500
$0
$15,000
$0
$500
$0
$6,000
$0
$0
$500
$0
$0
$0
$0
$500
$0
$0
$0
$0
$500
$0
$0
$0
$2,600
$500
$2,500
$6,000
$15,000
$2,600
$5,500
$7,500
$0
$0
$0
$500
$0
$0
$0
$0
$500
$0
$0
$0
$0
$500
$0
$0
$0
$0
$500
$0
$0
$0
$0
$500
$2,500
194 of 311

OPINIONS OF PROBABLE COSTS
33623 Mission Boulevard
33623 Mission Boulevard Union, CA 94587
Rating:
1 - Code and Safety
2 - Repair and Maintenance
3 - Capital Expenditures
33623 Mission Boulevard 01-25-0052
Confidential Client Information 5 of
Property Condition Assessments, LLC
5 - Tenant Responsibility
4 - Modernization/Improvements 5
K.

L.

VERTICAL TRANSPORTATION

PUBLIC RECORDS REVIEW
TOTALS:

GRAND TOTAL: $209,500
TOTALS BY RATING: 1
2 3
4 $49,000
$47,900
$94,600
$18,000
$39,000 $137,000 $6,500 $500 $500 $8,300 $500 $500 $10,500 $500 $5,700 Recommendation
Recommendation
Rating
Rating
Quantity
Quantity
Unit
Unit
Unit Cost
Unit Cost
Item
No.

Item
No.

Code Fire
Life Safety
Code Fire
Life Safety
Year 1
Immediate
Year 1
Immediate
Total
Total
Year 2
2026
Year 2
2026
Year 3
2027
Year 3
2027
Year 4
2028
Year 4
2028
Year 5
2029
Year 5
2029
Year 6
2030
Year 6
2030
Year 7
2031
Year 7
2031
Year 8
2032
Year 8
2032
Year 9
2033
Year 9
2033
Year 10
2034
Year 10
2034
No issues were identified.

No issues were identified.

Subtotal
Subtotal
5 $0
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Property Condition Assessments, LLC 1 33623 Mission Boulevard Confidential Client Material 01-25-0052
Format Copyrighted by PCA 2016
SECTION 1 – INTRODUCTION
Property Condition
Assessments, LLC
33623 MISSION

BOULEVARD
Project Manager:

Tim Burton
626.252.0789
Prepared for: Site-Visit Date:

May 2, 2025
City of Union City Report Date:

May 14, 2025

1.0 INTRODUCTION
Property Condition Assessments, LLC ("PCA") conducted a condition assessment of the singlestory retail/commercial building located at 33623 Mission Boulevard in Union City, California (the "Subject Property").

The Subject Property consists of an original gas station with an attached mechanic's garage addition. The building has been converted into a bicycle workshop with retail sales. The building is a wood-framed structure on grade. The west side of the site is used for community gardens, while the east side is undeveloped and used for storage of two shipping containers that are used for storage purposes.

Total building area is approximately 2,000 square feet. Total land area is reportedly 0.33 acres or approximately 14,410 square feet.

Subject Property
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PCA performed a visual assessment of the Subject Property on April 2, 2025. At the time of the site visit, the weather was clear with temperatures ranging from 62° to 68° Fahrenheit throughout the day.

This assessment was performed by the following professional:
 Robert D. Boyens, S.E.: Architectural Assessor - Generalist Mr. Armando Gonzalez, maintenance engineer, escorted PCA during the site visit. Mr.

Gonzalez was somewhat familiar with the Subject Property and has been involved with the Project since 2020. Mr. Gonzalez was also interviewed regarding maintenance issues pertaining to the Subject Property.

This report summarizes PCA's findings and opinions of recommended corrections to the Subject Property. No destructive tests were undertaken; conditions and opinions described in this report are based on visual observation only.
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1.1 OVERALL PROJECT AT A GLANCE
Location Address: 33623 Mission Boulevard
Union City, California 94587
Site Data Land Area: 0.33 acres, or approximately 14,410 square feet
Zoning: Corridor Mixed Use Commercial
Improvement
Data
Number of Buildings/Units: One building / One tenant
Building Type: Retail (previously used as gas station and garage)
Year Built: Unknown
Number of Stories: One
Type of Construction: Type VB, Unprotected, Non-Sprinklered Reported Building Area: 2,000 square feet
Type of Parking: Open surface
Existing Parking: Unknown; no spaces are striped.

Required Parking: Unknown; independent verification of
municipal parking requirements is outside the
Scope of Services for this report.

Occupancy and
Building Code
Occupancy Class: Group B (Business)
Current Code: 2022 California Building Code (CBC)
Applicable Code: Unknown; early version of CBC
Seismic Zone Yes / No Zone 4 per U.S. Seismic Zone Map in the Uniform Building Code (UBC)
Flood Zone Yes / No Flood Zone X per FEMA Map Number
06071C8605H, dated August 28, 2008, an
area with reduced flood risk due to levee.
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1.2 COST TABLE SUMMARY
Rating 1
Code & Life
Safety
Rating 2
Repair &
Maintenance
Rating 3
Capital
Improvements
Rating 4
Modernization/
Upgrades
Project Total
Cost
Totals $49,000 $47,900 $94,600 $18,000 $209,500

1.3 STATEMENT OF CONDITION
The overall condition of the Subject Property is poor to fair, depending on building system, in comparison to PCA's experience with other properties of similar age and type. Except as noted within the respective sections of this report, building improvements generally appeared to comply with applicable building codes enforced at the time of original construction.

This report details the findings and opinions regarding recommended corrections to the Subject Property within the scope of PCA's engagement. With the completion of the repairs identified in the "Opinions of Probable Costs" spreadsheet (OPCs), in conjunction with a well-planned and executed program of ongoing maintenance, the Subject Property should continue to perform well throughout its remaining economic life, which should be 50 or more years.

1.4 PURPOSE
The purpose of this assessment is to evaluate the condition of the existing Subject Property relative to a potential acquisition transaction. This report is based upon the conditions observed at the time of the site visit and does not represent a guarantee of the overall condition or the functional suitability of the Subject Property.

1.5 SCOPE OF SERVICES
The scope of this assessment has been completed in accordance with the "Scope of Services" contained in the contract of engagement between City of Union City and PCA, dated March 7, 2025.

This Scope of Services complies with Standard E. 2018-15 of the American Society for Testing and Materials (ASTM), "Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process," as modified by the contract of engagement to accommodate Client's specific requirements.
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1.6 DOCUMENTS REVIEWED
PCA submitted a written copy of its "PCA Owner-Management Disclosure Questionnaire and Document Request" to both PCA's Client and the Subject Property Ownership/Management.

PCA also made a formal written requested for the following information from Subject Property Ownership/Management:
 Available construction documentation, including plans, blueprints, calculations, specifications, geotechnical reports, test reports, etc.  ALTA surveys
 Title Commitment
 Certificate of Occupancy (C of O)
 Property site plans
 Rent Roll
 BOMA calculations
 Maintenance records
 List of maintenance vendors with contact information
 Copies of invoices for recent capital improvement projects  Copies of warranties for major building systems/components  Equipment inventory/replacement lists
 Maintenance/capital improvement budgets
 Previous third-party condition/environmental assessment reports  Inspection reports, testing reports and certifications for all major building systems including the following: Fire sprinkler and fire alarm; Elevators; Backflow preventer; Infrared scans; Arc-Flash studies; Roof davits; Roof membranes  Lease agreements or landlord and tenant responsibility forms To the extent the above-requested information was made available, PCA's project team reviewed and incorporated material and relevant information into the findings and conclusions of this report.

1.7 COST-CALCULATION METHODOLOGY
Opinions of Probable Costs (OPCs) are based on construction costs developed using construction resources such as Marshall & Swift and RS Means (adjusted for geographic location), as well as PCA's experience with past costs for similar projects. In some cases, costs may have been provided by Client/Owner/Property Management based upon actual contractor bids or Client's/Owner's/Manager's historical experience with similar projects; in such cases, the source of the cost is verified in writing and noted within the respective OPC(s). Costs solely reflect "Hard Costs" (e.g., materials and labor) for the recommended work, and do not account for "Soft Costs" (e.g., design fees, surveying, geotechnical investigations, permitting, financing, legal, administrative).

OPCs are based on current costs, and do not reflect increases due to inflation over time, unless otherwise stated in the report. PCA's project professionals have exercised reasonable diligence and judgment in using reliable sourcesfor the cost information presented herein. However, actual costs may differ from PCA's projected costs, dependent upon many factors including variations in design criteria, construction methods, timing, contractor management, geographic parameters, weather conditions, availability of labor and materials, use of unionized labor, and other conditions beyond PCA's control. Accordingly, PCA cannot guarantee the accuracy or 200 of 311
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sufficiency of the OPCs when compared to actual bids obtained from qualified contractors that have been compiled based on well-developed design drawings/specifications at the time the work is to be performed.

1.8 QUALITY DEFINITIONS
The following definitions are used in this report regarding the physical condition(s) of the building components/systems:

Designation Description
Excellent New or like-new condition.

Good Well maintained; systems may exceed expected useful life.

Fair
Satisfactory, some signs of wear and possible minor immediate repairs needed. Component(s) condition consistent with expected useful life – may be near the end of statistical useful life.

Poor Immediate repairs, major replacements, and/or significant attention needed.

Expected Useful Life (EUL)
The average amount of time in years that an item, component, or system is estimated to function when installed new and assuming routine maintenance is practiced.

Remaining Useful Life (RUL)
A subjective estimate based upon observations, or average estimates of similar items, components, or systems, or a combination thereof, of the remaining years that an item, component, or system is estimated to be able to function in accordance with its intended purpose before warranting
replacement.

Effective Age (EA) A subjective estimate of the age of the components or systems based on evaluation of the level of past maintenance and repairs. 201 of 311
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1.9 REPORT RELIANCE
This condition assessment report was prepared by Property Condition Assessments, LLC ("PCA") in accordance with the terms and conditions of the contract of engagement between City of Union City ("Client") and PCA, dated March 7, 2025, for the exclusive use of Client and its investors, assignees, designees, and successors ("Authorized Parties"). These Authorized Parties intend to rely upon this report as an assessment of the existing physical condition of the Subject Property for the purpose of deciding whether and under what conditions to proceed with a potential acquisition transaction concerning the Subject Property. The Authorized Parties may use and rely on this report provided that the Authorized Parties agree in writing to be bound by the same contractual terms and conditions imposed by the aforementioned contract of engagement. Therefore, PCA recommends that any Authorized Party intending to rely upon the report independently determines whether the "Scope of Services" meets its expectations for its intended transaction.

PCA's professional services were performed using the degree of care and skill ordinarily exercised under similar circumstances by reputable architectural and engineering due-diligence consultants practicing in the United States. No other warranty, expressed or implied, is made as to the professional opinions described in this report. PCA is not responsible or liable for any claims that are associated with the interpretation of the available information. Additionally, PCA is not responsible for any claims from third parties not associated with the Authorized Parties.

Note: PCA exercised usual and customary professional care in its efforts to assess property law/code/regulation compliance. However, due to the existence of literally thousands of laws, codes, and regulations pertaining to construction, PCA cannot provide a definitive opinion concerning property compliance with all laws/codes/regulations. 202 of 311
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SECTION 2 – PROPERTY CONDITION ASSESSMENT
A
A. SITE
Site Description: The Subject Property is located in Union City, California, in the east bay of the San Francisco Bay Area. The site is situated approximately 2.5 miles east of the I-805 freeway.

The site is located on the southwest corner of the intersection of Mission Boulevard and F Street. Vehicular access to the site is via two driveways from Mission Boulevard and one from F Street.

The building is located at the center of the site in the east-west direction and extends from the north to the south property line. The building is made up of three distinct parts that appear to have been built at different times.

The oldest portion appears to have been built as a gas station, possibly in the 1920s, and is the smallest of the two inhabitable portions. A mechanic's garage is the largest portion and abuts the original building. The third portion is a small lean-to used for storage on the east side of the garage structure. All three portions are single-story structures of wood-framed construction, on grade.
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Site Area: Total land area is reportedly 0.33 acres, or approximately 14,410 square feet.

Surrounding Area: North: Undeveloped land
South: Industrial property; multifamily and single-family development East: Commercial and multifamily properties
West: Commercial and multifamily properties
Shape of Site: Rectangular

GRADING AND DRAINAGE
Condition
Description: General topography is flat. The site is typically graded to drain towards the public streets, except at the front of the building. At the front, the site slopes down from the public sidewalk towards the building. It appears that
area drains were installed approximately 4' in front of the building, from where the ground slopes up towards
the building. Area drains were covered with dirt and are most likely clogged.

Primary drainage of stormwater from the roof is
provided via through-wall scuppers and metal, surfacemounted downspouts that discharge at grade.

No evidence of significant flooding or ponding was
observed during the site visit. However, proactive
maintenance of the drainage systems is recommended
on an annual basis.

Fair
Adequacy: Except as noted above, grading and drainage systems appeared adequate.

Recommendation(s): No significant issues were identified.

PAVING
Condition
Description: Paving is limited to Portland-cement concrete at the covered drive-through at the former gas station. A small section of asphaltic concrete, approximately 100 square feet, is present at the easterly driveway on Mission
Poor
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Condition
Boulevard. There is no other paving on the site. A
dirt/gravel drive leads from the driveway on F Street to the building. A parking area on the east side of the
building is dirt/gravel and is accessed directly from the driveway (no drive aisle).

Installation of a paved surface parking area and paths of travel is recommended. Once complete, asphalt-paved
areas should be maintained on a five-year cycle.

Adequacy: Limited paving appeared generally inadequate and requires upgrades and maintenance.

Recommendation(s): A.01 Asphalt Paving - Installation: Grade site, prepare base, and pave site with asphaltic concrete. Stripe for parking spaces and traffic control, including disabled-access parking spaces and accessible paths of travel from the street to the building entrance; as well as from parking spaces to the building entrance. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($45,000)
A.02 Asphalt Paving - Maintenance: Budget for crack seal and seal coat of asphalt paving in the parking areas and drive lanes on a five-year cycle. Cost includes limited replacement of asphalt in damaged areas, re-striping of parking spaces, pavement markings, and drive lanes. ($5,400)

PARKING AND LOADING
Condition
Description: Parking is provided in the unpaved portions of the site, on the east and west sides of the building. Spaces on the west side are accessed via a dirt/gravel drive from the driveway on F Street. Those on the east side are
accessed directly from the easterly driveway on Mission Boulevard.

Poor
No. of Parking
Spaces:

There is no permanent striping at designated parking
areas. Some spaces are marked on the dirt/gravel with
white spray paint. It appears there is parking for
approximately 10 vehicles.

Poor
Adequacy: Parking appeared in adequate. However, independent verification of municipal parking requirements is
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Condition
outside the Scope of Services for this report and is
dependent upon the use/occupancy of the building.

Recommendation(s): No significant issues were identified.

LANDSCAPING
Condition
Description: Landscaping is provided at the west side of the site, in five raised planter beds designated for public gardening.

Trees and shrubs were planted along the public
sidewalk north of the public gardens, and native trees
are present around the public gardens. Native grass is
provided at the east side of the site, just south of the chain-link fence and dirt/gravel on the north side.

No automatic irrigation system is provided.

Fair
Adequacy: Landscaping appeared nominally adequate for the current use.

Recommendation(s): No significant issues were identified.

FENCING
Condition
Description: Chain-link fencing is located at the south boundary line on the east side of the site; however, this fencing may belong to the adjacent property. A chain-link fence with a gate extends from the building to the east site
boundary line, separating the east side into two portions.

Wood fencing is present along the north site boundary
line on the west side of the site; this fencing is the
property of the adjacent site.

Good
Adequacy: Fencing appeared adequate for its intended purposes.

Recommendation(s): No significant issues were identified. 206 of 311
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SITE LIGHTING
Condition
Description: Exterior area lighting is provided by multiple wallmounted light fixtures of various types. A pole-mounted light fixture is located at the northeast corner of the site; the pole has been deformed by vehicular impact and the
light is not functional.

Exterior lighting was not viewed after nightfall.

However, the quantity and spacing of fixtures appeared
adequate as there is no nighttime use of the property.

Fair
Adequacy: Site lighting appeared adequate for its intended purposes.

Recommendation(s): No significant issues were identified.

SIGNAGE
Condition
Description: Site signage is limited to the Subject Property address painted on the front elevation and a sign mounted on the chain-link fence, east of the building.

Posted signage at the trash-bin container on the west
side of the site identifies dumping restrictions.

A small wood structure is located adjacent to the public gardens and is used to post information and schedules.

Fair
Adequacy: Signage appeared adequate for its intended purposes.

Recommendation(s): No significant issues were identified.

SITE AMENITIES
Condition
Description: Five raised planters are located on the west side of the site. These are used by the public.

Good
Adequacy: Planters appeared adequate for their intended purposes. 207 of 311
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Recommendation(s): No significant issues were identified.

UTILITY PROVIDERS
Utility Provider
Water City of Union City
Sanitary Sewer City of Union City
Storm Sewer City of Union City
Electric Pacific Gas & Electric Co. (PG&E)
Natural Gas PG&E
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B. STRUCTURAL – SEISMIC SYSTEMS
The Subject Property consists of three single-story, wood-framed structures that were constructed at different times. Roofs are framed with solid wood or plywood sheathing and sawn lumber beams. Roofs are supported by wood stud walls. Foundations are presumed to be conventional shallow pad and continuous footings.

B Original construction drawings were not provided for review. Design criteria and construction details are presumed based on age and type of construction and are:

Building Code: Early version of municipal building code Building Authority: City of Union City
Seismic Zone: 4, according to the 1997 Uniform Building Code (UBC) (the last edition of the UBC to be published)
Roof Live Load: 20 pounds per square foot (psf)
Wind Speed: 90 mph, 3-second gust, Exposure B
Concrete Strength: F'c = 2,000 psi; foundation
Concrete
Reinforcing Steel:

Fu = 40,000 psi (ASTM A-615 Grade 40) or Fu = 60,000 psi (ASTM A615, Grade 60) Lumber: Douglas fir, larch; various grades
C
Condition
Foundations: Foundations are presumed to be shallow continuous footings at bearing/shear walls and shallow pad footings at posts. Footings at low-rise wood-framed structures
typically are founded a minimum of 18" below grade.

No soils-investigation report was provided for review.

According to maps published by the US Department of
Agriculture, the soils at the site are classified as Rincon clay loam. These alluvial soils are rated as having a
high susceptibility to shrink/swell in response to
changes in moisture.

No evidence of significant foundation distress or
settlement was observed in the areas accessed during
the site visit.

Good
Gravity-LoadCarrying Systems:

Roof framing consists of solid wood sheathing that
spans between sawn-lumber rafters. Rafters span
Fair
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between wood stud bearing walls and sawn-lumber
beams that bear on wood posts.

Bearing walls are constructed of 2 x 4 wood studs
typically spaced at 16".

Gravity-load-carrying systems appeared to be
performing adequately, except at the lean-to.

Significant rot damage was noted in the roof framing at the lean-to. Unless repairs are made, there is the
possibility that the lean-to roof will collapse.

Lateral-LoadCarrying Systems:Lateral seismic forces will be generated at the building by horizontal earthquake ground accelerations acting on the mass of the structure. Lateral forces acting on the structure will be resisted by the roof sheathing acting as deep beams, referred to as diaphragms, that span
between wood stud shear walls. Nails driven through
the sheathing into the wall framing transfers the lateral forces to the walls. Wall sheathing (plaster and/or
gypsum wallboard) and/or diagonal bracing transfer the
lateral forces to the sill plates of the walls, from where they are transferred to he foundation by anchor bolts
embedded in the footings
It is probable that the original design did not account for seismic forces, as it was not required by code at the time of development. Low-rise wood-framed buildings have
faired well in past earthquakes, due to the low mass and redundancy of structural elements.

Fair
Nonstructural
Elements:

Nonstructural elements consist of building components
that are not intended to resist gravity or lateral loads.

Nonstructural elements include ceilings, furniture,
mechanical equipment and ductwork, electrical and
plumbing components, communication equipment,
curtainwalls, windows, and veneers. Historically, the
cost to repair nonstructural damage has exceeded that
for structural damage. Typically, nonstructural damage
does not pose a threat to life safety. However, in certain circumstances, nonstructural damage can produce
significant threats to life safety, including threats from falling objects, blocked emergency exits, and lifeline
failures. Most nonstructural damage can be prevented,
or at least minimized, by properly anchoring potentially hazardous elements to the structures.

The majority of nonstructural items appeared to be
nominally anchored to resist earthquake ground
shaking.

Good
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Recommendation(s): B.01 Lean-To - Demolition: Demolish the lean-to on the east side of the building. The lean-to has rot-damaged roof framing and
deteriorated wall framing. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($15,000)
Adequacy: Except as noted above, building structural systems appeared to be performing adequately.
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SEISMIC-RISK ASSESSMENT
D
E
F
G
H
I
J
K
L
M
Scenario Loss Estimates
The seismic-hazard evaluation is a description of potential earthquake effects at the site and a statement of the likelihood of their occurrence. Possible effects include ground shaking, ground rupture, and soil liquefaction. Building or other improvements on the site do not influence the hazard.

Faults in proximity to the site are evaluated for their potential to produce earthquake ground shaking at the site. Earthquakes with a high probability of occurrence during the life of a building produce moderately strong ground shaking. Major earthquakes with a small probability of occurrence during the building life are capable of producing very strong ground shaking at the site.

Strong ground motion for this evaluation is defined as that ground motion having a probability of exceedance of 10% in a 50-year exposure period, which has an average-recurrence interval of 475 years. Stated differently, there is a 90%-confidence level that ground motion at the site will not exceed the 475-year level in any 50-year period. This level of ground motion has the same exceedance probability as the seismic-zone map published as part of the seismic-design requirements of many building codes. The 475-year earthquake is sometimes described as the maximum probable or design-level earthquake.

Ground motion may be described in terms of the Modified Mercalli Intensity (MMI). The MMI scale is useful for categorizing the performance of structures in past earthquakes as it is based on a qualitative description of human perceptions and the performance of different types of structures during historic earthquakes. The MMI scale is shown in the following table:
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MODIFIED MERCALLI INTENSITY (MMI) SCALE

INTENSITY DESCRIPTION
I Not felt except by a very few under especially favorable circumstances.

II Felt only by a few persons at rest, especially on upper floors of buildings.

Delicately suspended objects may swing.

III Felt quite noticeably indoors, especially on upper floors of buildings, but many people do not recognize it as an earthquake. Standing autos may rock slightly.

Vibration like passing of a truck.

IV During the day felt indoors by many, outdoors by few. At night, some awakened.

Dishes, windows, doors disturbed; wallsmake cracking sound. Sensation like heavy truck striking building. Standing autos rock noticeably.

V Felt by nearly everyone; many awakened. Some dishes, windows, etc. broken; a few instances of cracked plaster; unstable objects overturned. Disturbance of trees, poles and other tall objects noticed. Pendulum clocks may stop.

VI Felt by all; many frightened and run outdoors. Some heavy furniture moved; a few instances of fallen plaster or damaged chimneys. Damage slight.

VII Everybody runs outdoors. Damage negligible in buildings of good design and construction; slight to moderate in well-built ordinary structures; considerable in poorly built or badly designed structures; some chimneys broken. Noticed by persons driving autos.

VIII Damage slight in specially designed structures; considerable in ordinary substantial buildings with partial collapse; great in poorly built structures. Panel walls thrown out of frame structures. Fall of chimneys, factory stacks, columns, monuments, walls. Heavy furniture overturned. Sand and mud ejected in small amounts. Changes in well water. Disturbs persons driving autos.

IX Damage considerable in specially designed structures; well-designed frame structures thrown out of plumb; great in substantial buildings, with partial collapse.

Buildings shifted off of foundations. Ground cracks conspicuously. Underground pipes broken.

X Some well-built wooden structures destroyed; most masonry and frame structures destroyed with foundations; ground badly cracked. Rails bent. Landslides considerable from riverbanks and steep slopes. Shifted sand and mud. Water sloshes over banks.

XI Few, if any, masonry structures remain standing. Bridges destroyed. Broad fissures in ground. Underground pipelines completely out of service. Earth slumps and land slips in soft ground. Rails bent greatly.

XII Damage total. Waves seen on ground surface. Lines of sight and level distorted.

Objects thrown up in air.
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Fault rupture at the ground surface can cause more-severe localized damage than the widespread damage caused by ground shaking. The location of active surface faults in proximity to the site is an important factor in the earthquake hazard evaluation. Effects of ground rupture due to faulting are considered when estimating the degree of earthquake damage at existing structures located within a fault or drag zone.

Soil effects that may be caused by an earthquake are seismically induced settlement, liquefaction (loss of soil strength in saturated soil deposits during strong ground shaking), and slope failure (landslides or local failures triggered by earthquakes). Loss of foundation support and excessive settlement of foundations may result from the soil-related earthquake hazards, resulting in an increase in the amount of seismic-related damage a building may incur.

SITE-SPECIFIC SEISMIC HAZARD
Earthquake Ground Motion
The site is located approximately 35 miles north of the epicenter of the October 17, 1989 Loma Prieta earthquake, which had a magnitude of M7.1. Ground shaking intensity in the area due to the Loma Prieta event was reported as MMI VII, with peak ground accelerations measured at less than 0.2g. The 1906 San Francisco earthquake, at a distance of 33 miles to the northwest, reportedly produced ground shaking intensity of MMI VIII in the vicinity of the project. Other earthquakes that have affected the site include two M7.0 events on the Hayward fault, one in 1836 and one in 1868, and the 1984 M6.2 Morgan Hill earthquake. These earthquakes produced less intense ground shaking than did the Loma Prieta earthquake.

The faults listed in the table below are capable of producing strong ground shaking at the site:

FAULT DISTANCE
RECENT

ACTIVITY

MAXIMUM

MAGNITUDE
Hayward 1-1/2 mile NE 1868 M7 7.0
Calaveras 6 miles NE 1984 M6.2 6.5
San Andreas 16 miles SW 1989 M7.1 8.3
Greenville 20 miles NE 1980 M5.4 6.5
Concord/Green Valley 29 miles N 1955 M5.4 6.5
The site is located within an area of high seismic hazard per the seismic hazard maps published in the California Building Code (CBC). The CBC specifies a basic seismic design factor based on a Maximum Expected Peak Ground Acceleration of 1.80g. The site is within 15 kilometers of the Hayward fault; therefore, the base seismic design forces specified by the code reflects an amplified value to account for near-fault effects.

Earthquake ground motions at the site for the maximum probable earthquake (MPE) with a 10 percent probability of being exceeded during a 50-year period (475-year event) have been estimated in order to determine the expected ground shaking intensity at the site. The values of Peak Ground Acceleration (PGA) have been estimated using the United States Geological Survey (USGS) National Earthquake Hazard Mapping Project data and the seismic safety element of the City of Fremont General Plan.

According to the above-listed data, the PGA at the site associated with the 475-year earthquake is estimated to be 0.72g, which corresponds to an Effective Peak Ground Acceleration of 214 of 311
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approximately 0.52g and MMI IX - X. The above data indicates that code-level earthquake ground motions to be used in the design of new buildings is approximately the same as the future MPE ground motion expected at the site.

Fault Rupture Hazard
The site is not located within a California Earthquake Fault-Rupture Hazard Zone (EFRHZ).

The nearest EFRHZ is for the Hayward fault, located approximately 1-1/2 miles to the northeast of the site. Since no known fault is known to cross or approach the site, the potential for ground surface rupture due to recognized faulting is considered to be low. 215 of 311
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Soil and other Earthquake Hazards
According to maps published by the California Geologic Survey, the potential for soil liquefaction is low. Therefore, the potential for damage due to soil liquefaction is low.

Potential for earthquake-induced landslides or slope stability failure is low, due to the lack of slopes near the site.

The site is not located adjacent to a large body of water and is therefore not subjected to earthquake-related seiches or inundation. Therefore, potential for earthquake-related flooding at the site is low.

ESTIMATION OF SEISMIC RISK
The seismic-hazard evaluation and structural assessment are combined to estimate the risk of earthquake damage at the Subject Property. Seismic risk is characterized in terms of Scenario Expected Loss (SEL) and Scenario Upper Loos (SUL). The SEL and SUL are the estimates of the damage due to ground motions with a 10% probability of exceedance in a 50-year period and are expressed as a percentage of building-replacement cost. The following table is provided as an aid to interpreting the level of building damage represented by the estimated loss:
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SEL/SUL VALUE DAMAGE STATE DESCRIPTION OF EXPECTED
DAMAGE
0 to 1% Slight Limited localized minor damage not
requiring repair.
1 to 10% Light Significant localized damage of some
components, generally not requiring repair.
10 to 30% Moderate Significant localized damage of many components, warranting repair.
30 to 60% Heavy Extensive damage, requiring major repairs. 60 to 100% Major
Major widespread damage that may result in
the facility being condemned, demolished, or
repaired.

Condition
Description: The amount of damage to an individual building subjected to strong earthquake ground shaking will
depend on a number of variables, including the intensity and duration of ground shaking, building configuration, structural systems, construction materials, structural
details including connections, nonstructural
components, and quality of construction. Published
seismic-risk-evaluation methodologies for existing
buildings are used as guidelines for calculating seismicdamage estimates. The performance of any specific structure can, and generally will, deviate substantially from the average values given by empirical-loss
functions. Therefore, the estimated damage calculated
using average-loss functions might be increased or
decreased to account for specific site and building
characteristics.

The seismic-risk-analysis methodology utilized for this evaluation includes two phases: seismic-hazard
evaluation, and determination of the damage estimate
per published documents (ATC-13 and NCEER 95-
0003). Two confidence levels of damage estimate are
reported herein: the mean confidence level, and the
90th-percentile confidence level. The mean, or
expected, loss is defined as the Scenario Expected Loss (SEL), and the 90th percentile, or ultimate, loss estimate is defined as the Scenario Upper Loss (SUL). Scenario
Loss (SL) estimates are based on ground motions that
have a 10% probability of exceedance in a 50-year
period. The above definitions are consistent with those contained in the "Standard Guide for Seismic-Risk
Good
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Condition
Assessment of Buildings" published by ASTM (ASTM
E2026).

Adequacy: Structural systems supporting gravity loads appeared adequate and no evidence of significant settlement
and/or structural distress was observed in the areas
accessed during the site visit. However, there are
apparent deficiencies in the lateral-force-resisting
system, as described above.

Scenario Loss Estimates
The seismic risk at the Subject Property has been estimated as follows.

SEL SUL
20% 28%
PCA's assessment of the potential seismic damage is for the as-built building. The SEL and SUL include consideration of the local conditions and seismicity (EPA and duration of strong shaking), damage expected in typical code-conforming buildings of this type, and specific identified areas of damage as outlined in this structural assessment.

The above-referenced damage estimates do not include possible secondary damage resulting from pipe failures, fire, or rescue and clean-up operations following an earthquake. The SEL and SUL do not include losses associated with loss of income or relocation of occupants. 218 of 311
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C. BUILDING EXTERIOR
PCA conducted observations of the Subject Property for the purpose of evaluating the present state of the existing exterior-cladding system. This assessment consisted of exterior observations from:
• Vantage points at ground level and around the Subject Property; and, • Building roof levels.

This assessment of building exteriors does not include close-up assessment using staging or lift equipment, or invasive assessment of concealed areas beneath interior or external finishes.

Accordingly, this report is based upon visual observations in conjunction with historical performance information provided by the site contact, which was taken in good faith and, to the extent possible, was corroborated by PCA's visual observations.

Whenever possible, PCA checks to confirm code compliance with the exterior-wall systems.

This is not always possible due to the existence of interior finishes or lack of access to certain areas.

Condition
Exterior Walls: Exterior walls at the wood-framed structure are clad with painted stucco and plaster, with custom, painted
murals on all surfaces, which are visible from the
adjoining streets.

Fenestration is limited to punched windows and doors
and two truck door openings in the front elevation of the mechanic's garage.

No information was available concerning the most
recent date when the building was repainted.

Damaged stucco/plaster was noted at most elevations.

The murals near the ground level appear in good
condition; those above the ground level appear faded
and are peeling.

Building exteriors appeared in fair-good condition and
should be repainted on a seven-year cycle.

Fair
Glazing: No original construction drawings were available concerning details of glazing systems.

The entrance door is an aluminum-framed, storefrontstyle, glazed system with adjacent punched windows.

Windows are single-pane units in wood frames.

A sampling of window gaskets appeared stiff and in
poor condition. Gasketing should be inspected regularly and repaired as required as part of routine maintenance.

Evidence of water intrusion through the windows was
Fair
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Condition
noted at the office/store in the old gas station. Rot and termite damage was noted in the window frames.

Exterior Doors: Exterior doors include the glazed storefront entry door at the former gas station and two painted metal tilt-up truck doors.

Exterior doorsshould remain serviceable throughout the
assessment term, with ongoing maintenance and
occasional repairs.

Good
Balconies: There are no balconies at the Subject Property. N/A Fire Escapes: There are no fire escapes at the Subject Property. N/A Adequacy: Exterior cladding systems are performing adequately, including exterior walls, sealants, and glazing.

Recommendation(s): C.01 Exterior Walls - Stucco Cladding, Repairs: Perform repair of damaged stucco on all exterior elevations. ($7,500)
C.02 Exterior Paint: Budget to retain an artist to re-paint areas of the mural at the building exterior that are faded and/or have stucco damage. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($20,000)
C.03 Window Replacements: Perform replacement of all windows.

Windows are single-pane units set in wood frames. Rot and termite damage were noted at several of the windows and evidence of leaks at the windows was observed at the interior. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($9,000)
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D. ROOFING
Original construction drawings containing roof plans and associated detailing were not provided for review. No roof cores were taken in the roofing systems to verify roof construction or condition as part of this assessment. As such, the conditions and opinions described herein are based upon visual observation and site contact representations concerning the performance and leak history, which was taken in good faith.

Low-slope flat roofs at the Subject Property are protected by:
• Former gas station: Multi-ply, Built-Up Roofing (BUR) membrane, with a mineral surface cap sheet;
• Mechanic's garage: Hot-mopped asphalt emulsion with gravel; and • Lean-to structure: Composition shingles.

Condition
Access and Safety: Roof access was provided by a portable ladder. It is recommended that an OSHA compliant fixed ladder
with roof hatch or external fixed ladder be installed for safe roof access for service personnel.

Poor
Roof Assemblies: Roofs at all portions of the building are framed with wood, having either solid wood sheathing or plywood
sheathing. Membranes appear to be more than 25 years
of age and in poor condition. The Built-Up Roofing
(BUR) membrane at the former gas station and asphalt
emulsion roof at the mechanic's garage have exceeded
their Expected Useful Life (EUL) and require
replacement. The lean-to structure should be
demolished, as noted in Section B, "Structural-Seismic
Systems."
Annual roof inspections and minor repairs by a
qualified roofing contractor should be performed
throughout the assessment term following the roof
replacements.

Poor
Parapets/Coping: Short parapet walls are present on all sides, formed by the extension of the exterior walls. Roof membranes
extend up the parapet walls and terminate under sheetmetal flashing. Gaps in the coping were noted.

Poor
Base/Wall
Flashings:

Base wall flashings at the low roof consist of membrane flashings that extend up the inside face of the parapet wall.

Fair
Penetrations: Penetrations consist of soil stacks, conduits, and roof drains. Penetrations are flashed with metal flashing and elastic sealant. Membrane flashings appeared adequate.

Fair
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Condition
Drainage Systems: Roof surfaces slope to roof drains and gutters that connect to external metal downspouts. Drains discharge
at grade. Secondary drainage is provided via overflow
drains or through-wall scuppers.

Good
Skylights: There are no skylights at the roofs. N/A
Equipment Screens/
Penthouse(s):

There are no equipment screens. N/A
Lightning
Protection:

No lightning-protection systems are provided at the
roofs, and none are required.

N/A
Leak History: Evidence of past roof leaks was noted during the site visit. Repairs appear to be performing well and the site contact did not report ongoing issues with roof leaks.

Fair
Warranties: Due to the age of the membranes, there are no warranties in place.

N/A
Expected Useful
Life (EUL):

EUL of the existing roof systems is 20-25 years. All the membranes appear to have exceeded the EUL, and
replacement is recommended.

Poor
Adequacy: Roofing systems are generally inadequate for their respective purposes, and require replacement.

Recommendation(s): D.01 Roof Access and Safety: Install an internal, wall-mounted ladder and new roof hatch; or a lockable exterior wall-mounted roof access ladder with safety cage to provide safe access for roof and mechanical equipment service personnel ($5,000)
D.02 Roof Replacement: Remove the Built-Up Roofing [BUR] membrane at the former garage station, as well as the asphalt emulsion roof at the mechanic's garage. Replacement should be with a new BUR membrane with a cool roof designation. Scope to include replacement of cap flashings and coping. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($26,000)
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E. INTERIORS
PCA observed all interior spaces.

Building interiors comprise an entry lobby/store at the old gas station, storage areas, utility rooms, and a restroom in the mechanic's garage. Total area within the building was reported as 2,000 square feet.

Currently, there are minimal interior improvements including exposed concrete slab, painted gypsum-board and plaster walls, painted plaster ceiling at the former gas station, restroom, and storage areas, and no ceiling in the main area of the mechanic's garage.

Condition
Common Areas: All interior space is intended for tenant occupancy; therefore, no common-use areas are provided.

N/A
Tenant Areas: Finishes include the following materials:

Doors: Stained wood set within painted-wood
frames
Floors: Exposed concrete slab
Base: Painted wood or none
Walls: Painted gypsum board/plaster in store,
restroom, and silk-screen room
Ceilings: Painted plaster and gypsum wallboard at
store, restroom, and silk-screen room;
exposed structure at mechanic area and
storage rooms
Lighting: 2'x4' surface-mounted and recessed
fluorescent fixtures with prismatic lenses
Poor-Fair
Restrooms: A single multi-user restroom is provided in the mechanic's garage. A sampling of plumbing fixtures
operated as required.

Finishes in observed tenant restrooms include the
following materials:

Entry Doors: Stained wood-grained doors set within
painted wood frames
Floors: Exposed concrete slab
Base: Painted wood; Medium-Density
Fiberboard (MDF)
Walls: Painted gypsum board
Ceilings: Painted gypsum board
Good
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Condition
Lighting: 1'x4' surface-mounted fixtures
Lavatories: Drop-in vitreous china sinks
Faucets: Single-lever, polished chrome
Toilets: Floor-mounted vitreous china with tank
and manual flush valve
Accessories: Stainless steel
Mold: Mold and/or fungi growth generally occurs on
cellulose-based material, such as wood or drywall paper that has been exposed to excess moisture. The presence
of mold and/or fungi growth is normally an indication
of a plumbing, roofing, or other leak, and/or a water
source that results in the abnormal presence of interior moisture. Significant fungal-spore growth inside walls, insulation, attic spaces, or other areas can exist and not be visible on the finished surfaces of interior spaces.

PCA did not perform: 1) a mold/fungi reconnaissance;
2) sampling of any building material for surface mold;
nor, 3) air sampling for mold spores.

The site contact stated that there have been no
complaints of mold or poor indoor-air quality at the
Subject Property. PCA did not observe mold or mildew
in the areas accessed during the site visit.

Good
Moisture:

Code Compliance: Specific compliance observations from the observed sampling of interior spaces are listed below:
• Building exits discharge directly to building
exteriors.

Refer to Section J, "Fire and Life-Safety Systems," for additional information.

Poor-Good
Adequacy: Building interiors generally appeared adequate for their intended purposes.

Recommendation(s): E.01 Rentable Area Verification: Consider engaging a qualified consultant to verify existing floor plans at tenant and common use areas. Verification shall utilize space measurement standards per BOMA/ANSI guidelines. Area takeoffs shall be based upon desktop review of as-built construction documents. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. Work is subject to the verified terms and conditions of the existing lease agreement. ($3,000) 224 of 311
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F. LIMITED DISABLED-ACCESS ASSESSMENT
Americans with Disabilities Act (ADA)
The ADA was written into law in 1990 and became effective on January 26, 1992. The ADA is not a building code; it is a civil rights law and enforcement is under the jurisdiction of the U.S.

Department of Justice (DOJ). And, while local building departments may require ADA-related disabled-access upgrades as conditions for building permit approvals, the DOJ does not recognize a local building department's authority to modify the requirements of the legislation, such as by allowing "Grandfathering" of a non-compliant condition. ADA regulations are applicable retroactively to existing buildings and there are no Grandfather provisions within the ADA, except in cases where an owner made upgrades in compliance with the original 1992 ADA design standards, and such applicable standards were later revised by the 2010 edition of the ADA. In this case, the owner is not retroactively required to upgrade previously implemented modifications until such a time as future renovations are undertaken.

The ADA, however, does not prohibit a state or local building department from adopting disabled-accessibility standards that are more restrictive than the ADA standards. While ADA standards are generally more restrictive than the requirements of local codes, the morerestrictive portions of either standard must be implemented. All future renovation work will have to meet the requirements of the more-restrictive standard.

There are three main sections of the ADA that apply to real property, which are identified as follows:

Title I – Employment-Related Compliance Provisions
Title II – Public Entity Compliance Provisions (e.g., government buildings) Title III – Compliance Provisions related to "Places of Public Accommodation" Under Title I of the ADA, it is the responsibility of an employer to make a disabled employee's workplace accessible; PCA excludes assessment of Title I compliance from its reporting.

Typically, the owner-tenant lease agreements stipulate that the respective tenants are responsible for all interior design features within their suites, including compliance with all ADA requirements.

Title III of the ADA requires properties that are open to the general public to provide access to the disabled. Depending upon the use and occupancy of a property, the property may or may not be classified as a "Place of Public Accommodation." Properties where the public has unencumbered access to site and most/some building interiors are generally considered "Places of Public Accommodation", where those that are secured, and access is by invitation only are generally not. With specific regard to the Subject Property, areas within office/warehouse buildings that are accessible to the public are considered places of public accommodation and are required to be fully accessible throughout. These areas include public parking and paths of travel to the main building entrance, and the main entry lobby.

Applicable disabled-access regulations contain the following established set of priorities for barrier removal:

Priority 1 – Accessible Approach and Entrance
Priority 2 – Access to Goods and Services
Priority 3 – Access to Public Toilet Rooms
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Priority 4 – Access to Other Items Such as Water Fountains and Public Telephones Non-compliant building spaces or components should be modified, and barriers should be removed when they are "Readily Achievable." This is interpreted to mean that the work is accomplished without unreasonable difficulty or expense, representing an "Undue Hardship" to the property owner. Barriers should be removed within the facility to allow independent access and use by the disabled. "Readily Achievable" is subjective and dependent upon a number of factors, including the financial wherewithal of the property owner. Accordingly, PCArecommended modifications for the Subject Property should be reviewed with legal counsel to determine which should be considered "Readily Achievable." Any items that appear to represent an "Undue Hardship" should be discussed with an enforcement representative of the DOJ and/or local building authorities for potential waiver of the requirement.

Condition
Site Access: Primary arrival into the site is vehicular. Arrival is provided through driveways from Mission Boulevard
and F Street.

A public sidewalk extends along both adjoining streets.

There is no path-of-travel from the public sidewalks to the entrance. The entrance door is at grade level and
must be accessed via the dirt/gravel parking lot.

Poor
Parking: A disabled-access parking space is not provided, nor is there a path-of-travel from the parking area to the
entrance.

Poor
Common-Area
Interiors:

Since the building is designed for single tenant
occupancy, there are no common-use areas.

N/A
Tenant Interiors: Interior spaces generally are not in compliance with the ADA. Door opening widths are less than required. The
restroom has no ADA features.

Poor
Adequacy: Exterior and interior areas are not compliant with ADA design guidelines.

Recommendation(s): F.01 Compliant Sidewalk: Provide a sidewalk from the public way to the main building entrance. Ensure the existing door meets
requirements for opening width, threshold, and opening force. ($6,000)
F.02 Restroom Compliance: Upgrade the public restroom to meet ADA requirements. The restroom is currently not compliant with ADA design guidelines. Scope to also include addition of new compliant dual basin water fountain. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($25,000)
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G. HVAC
No base-building air conditioning is provided in the building. Heating is provided by two natural-gas-fired furnaces that are suspended from the roof framing in the mechanic's garage.

Furnaces are controlled by analog thermostats.

This assessment of HVAC systems does not include observation of 100% of the base-building systems throughout the Subject Property. It also does not include testing or operation of the equipment, and management/maintenance staff were not made available to provide information concerning historical maintenance and repairs. Accordingly, this report is based upon visual observations only.

Heating: Heating is provided by two natural-gas-fired furnaces that are suspended from the roof framing. Furnaces
were manufactured by Reznor and are rated at 35,100
Btu/hr output. Based on the serial number, the units
were manufactured in 1982.

Fair
Ventilation: Interior ventilation is provided by operable man-doors, truck doors, and gravity vents at the mechanic's garage.

Restroom-exhaust air is provided by ceiling exhaust
fans ducted to the roof.

Good
Temperature
Control:

Wall-mounted, low-voltage analog thermostats provide
temperature control for the furnaces.

Fair
Adequacy: The heating system capacities appear adequate to serve the requirements of the Subject Property.

Recommendation(s): G.01 HVAC Replacements: Budget to replace ceiling mounted gas fired area heaters. Although the heaters appeared in good condition, the equipment has reached the end of its statistical service life during the assessment term. This cost is a preliminary budget only, which should be validated through additional investigation and contractor bid[s]. ($6,000)
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H. PLUMBING
Condition
Domestic Water: Domestic water service is provided via a service main located at the entry of the site, adjacent to Mission
Boulevard.

Domestic cold-water distribution piping throughout the
building was observed to be a combination of
galvanized steel and copper. It appears that the original piping was galvanized steel, with copper used for
repairs.

Poor-Good
Heated Domestic
Water
Heated domestic water is not provided. N/A
Plumbing Fixtures: Lavatories comprise wall-mounted vitreous-china sinks with polished-chrome, single-lever faucets. Toilet
fixtures are floor-mounted, vitreous-china units.

Good
Natural Gas: Natural-gas service is provided at the Subject Property via a meter and pressure reducer located on the west side of the building. Distribution is by black steel piping.

Good
Sanitary Sewer: Sanitary-sewer systems serving the building flow to the municipal sanitary sewer, presumably in Mission
Boulevard. Sanitary-sewer piping material appears to be galvanized steel.

Poor
Stormwater: Stormwater systems at the roof include primary roof drainage via through-wall scuppers and wall-mounted,
metal downspouts that discharge at grade.

Fair
Irrigation: No automatic-irrigation system is not provided in landscaped areas.

N/A
Adequacy: Plumbing systems appeared adequate for their
respective purposes. However, the presence of
galvanized steel distribution and waste lines could lead to corrosion and poor flow.

Recommendation(s): H.01 Water Supply Piping - Replacement: Re-plumb the galvanized piping water supply with copper piping. This cost is a preliminary budget only, which should be validated by additional investigation and contractor bid[s]. ($15,000)
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H.02 Water Heater Replacement: Budget to replace electric water heater.

Water heater appeared in fair condition but will reach the end of its statistical service life during the assessment term. This cost is a preliminary budget only, which should be validated through additional investigation and contractor bid[s]. ($2,600) 229 of 311
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I. ELECTRICAL
Amperage Voltage Watts Date of Last Infrared Scan
Unknown 240 3 None
Condition
Power: Pacific Gas and Electric Company (PG&E) provides electrical power to the site via an underground
transformer. Building service extends above-ground to
a GE Smartmeter.

Distribution to equipment and receptacles is by copper
conductors. Typically, there are no power receptacles in proximity to lavatory sinks.

A single meter is present.

Main electrical switchboards and distribution panels
have a typical Expected Useful Life (EUL) of
approximately 45 to 50 years. Electrical switchgear
appeared to be maintained in fair condition and, with
certification, cleaning, and ongoing preventative
maintenance, are anticipated to remain serviceable
through the assessment term.

The following minor deficiencies were noted:
• There were no tags on switchboards or sub-panels
indicating the date of the most recent infrared
inspection. Infrared testing can detect loose
connections, overloaded circuits, and defective
circuit breakers, and are suggested on an annual
cycle as part of routine maintenance.
• There were no tags on switchboards or sub-panels
indicating whether Arc Flash testing has ever been
conducted. Arc-Flash testing should be conducted
every five years.

Fair-Good
Emergency Power: Emergency power is not provided at the Subject Property. No emergency generator is provided. No
battery-powered egress or exit lighting was observed.

N/A
Interior Lighting: Interior lighting is composed of 2'x4' surface-mounted and recessed fluorescent fixtures with prismatic lenses and 1'x4' surface-mounted fixtures. No supplemental
lighting source was observed.

All garage-area lighting is via fluorescent fixtures.

Good
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Condition
These fixtures are suspended from the exposed
structure.

Security: No surveillance cameras are present at the Subject Property.

N/A
Adequacy: Except as noted above, electrical systems appeared adequate to serve the requirements of the Subject
Property.

Recommendation(s): I.01 Electrical Maintenance - Infrared Scans: Budget to retain a qualified electrical contractor to perform infrared scans of main electrical switchgear and primary subpanels on an annual cycle, as per current NFPA 70B regulations. Cost includes a limited allowance for minor maintenance and cleaning of the systems. ($5,500)
I.02 Electrical Maintenance - Ground-Fault Testing: Budget to retain a qualified electrical contractor to perform required five-year ground-fault testing of the main electrical switchgear. This cost is a preliminary budget only, which should be verified through additional investigation and contractor bid[s] ($7,500) 231 of 311
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J. FIRE-AND LIFE-SAFETY SYSTEMS
Condition
General: Emergency fire service and property inspections are under the jurisdiction of the Alameda County Fire
Department. The closest fire station is Fire Station No. 33, located approximately 0.5 miles to the south of the Subject Property on 7th Street.

Good
Fire Sprinklers: The building is not protected by an automatic firesprinkler system. N/A Portable Fire
Extinguishers:

Portable ABC-type, dry-chemical, fire extinguishers are provided in wall-mounted locations throughout the
building. A sampling of observed extinguisher
inspection tags indicate that fire extinguishers were last inspected and certified by Fire Protection Specialists of Pleasanton, California in November of 2024.

Good
Fire Hydrants: Municipal fire hydrants are located along the public street.

Good
Fire Alarm: The building is not equipped with a fire alarm. N/A Fire-Rated
Penetrations:

There are no fire-rated assemblies. N/A
Adequacy: Fire- and life-safety systems appeared minimal but adequate use for present use.

Recommendation(s): No significant issues were identified. 232 of 311
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K. VERTICAL TRANSPORTATION
There are no vertical transportation features at the Subject Property. 233 of 311
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L. PUBLIC RECORDS REVIEW
Refer to Zoning Analysis included in the appendices of this report. 234 of 311

APPENDIX A
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33623 Mission Boulevard 01-25-0052
Union City, California 94587
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APPENDIX B
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Section 1
Subject Property

1. North elevation of Subject Property.

Section 2
Site

1. East side of site and driveway. 2. West side of site.

Reference Photographs
Property Condition Assessment, LLC. 33623 Mission Boulevard